Pawnee Nation of Oklahoma (2018)
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Pawnee Nation of Oklahoma
First Quarterly Program Reports 2018
January, February, March
Pawnee Nation
Divisions
Submitted to the
Pawnee Business Council
June 2, 2018
W. Bruce Pratt, President
Darrell J. Wildcat, Vice-President
Patricia McCray, Secretary
M. Angela Thompson, Treasurer
Sammye Adson, Council Member
Dawna Hare, Council Member
Charles Lone Chief, Council Member
Charles Knife Chief, Council Member
Index
Pawnee Nation First Quarter Reports 2018
Pawnee Nation Organizational Chart
Executive Director’s Report, Andrew Knife Chief, Executive Director
Human Resources, Matthew Bellendir, Manager
Division of Administrative Affairs, Muriel Robedeaux, Division Director
Communications, Jeana Francis, Coordinator
Enrollment, Carrie Peters, Manager
Information Technology, Christal Windholz, Manager
Procurement, Cory DeRoin, Manager
Division of Culture, Herb Adson, Division Director
Tribal Historic Preservation Office, Micheal Knife Chief, THPO Officer
NAGPRA, Meghan Rice, Coordinator
Division of Education, Dorna Battese, Division Director
Education and Training
Youth Services, Jamie Nelson, Coordinator
CCDF (Child Care Development Fund), Christa Pratt
Division of Finance, William Perry, Division Director
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Jaime Jestes
Diabetes, Suzanne Knife Chief, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
Office of Violence Against Women, Chelsie Baldwin, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
Title VI – Part A and Part C, Debra Echo-Hawk, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue
Department of Emergency Management, Gerald Woommavovah
Division of Planning, Brian Kirk, Division Director
Construction Projects, Reva Howell, ICDBG Project Manager
PN Aquatic Health Center – FY2015
PN Ceremonial Campgrounds & Nature Fit Trail – FY2016
Grants and Contracts, Laura Melton
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
Pawnee Nation District Court, Suzie Kanuho, Court Clerk
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CONSTITUTION
CORPORATE CHARTER
NASHARO COUNCIL
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
TRIBAL DEVELOPMENT
CORPORATION
COMMITTEES & COMMISIONS
EXECUTIVE OFFICE
Executive Director
Executive Admin
Assist
Division of
Education
Education &
Training “477”
TERO/EEOC
Youth
Enhancement
Family Services
Department
Nutritional
Department
Health
Department
Violence
Against Women
Indian Child
Welfare
Program
Elderly Meals
Program
Diabetes
Program
Substance
Abuse Program
Social Services
Food
Distribution
Program
Community Hlth
Representative
Program
Fitness Center
After School
Program
Division of Natural
Resources & Safety
Division of Health &
Community Services
Prevention
Department
Human Resources
CSBG
LIHEAP
Division of Law
Enforcement
Dept of
Environmental
Conservation &
Safety
Dept. of Fire &
Rescue
Division of Finance
Division of Planning
& Tribal
Development
Tax Dept.
Planning
Department
Grants &
Contracts
Department
Division of
Administrative
Affairs
Dept. of
Emergency
Management
Pawnee Pride
JOM
Child Care
Pawnee Nation of Oklahoma
Organizational Chart
Approved: December 2, 2015
Page 1 of 112
Supply
Distribution
Department
REPATRIATION
Utilities
Department
Museum
Property &
Maintenance
Inventory
Enrollment
Department
ICDBG
Division of Property
Management
THPO
Communications
Department
Information
Technology
Department
Dept. of
Transportation &
Safety
Division of Cultural
Resources
Language
I.H.S. HK & GM
Program
Library
Utilities
Dept.
Executive Directors First
Quarter Report
May 30, 2018
Pawnee Nation
Andrew C. Knife Chief
In the beginning of all things, wisdom and knowledge were with the animals, for Tirawa, the One Above, did not speak directly to
man. He sent certain animals to tell men that he showed himself through the beast, and that from them, and from the stars and the
sun and moon should man learn.. all things tell of Tirawa.
--Eagle Chief
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Honorable Council, it is with the utmost respect that the Executive Director submits his 2nd
quarter report to provide an accounting of the activities occurring within the Nation’s
Government. The primary goal of the Nation’s Executive Office is to provide positive,
leadership, communication, and administration to the staff and elected officials of the
Pawnee Nation.
Overview
The Executive Director directly supervises these Division Directors, and Program Offices:
DIVISIONS
Administrative Affairs
Education
Finance
Law Enforcement
Natural Resources and Safety
Planning
Property Management
Health and Community Services
Cultural Resources Division
PROGRAMS/OFFICES
Executive Office
Human Resources
OTHER
Pawnee Nation Courts*
* Supervision over Pawnee Nation Courts entails minimal administrative oversight
The Executive Office is the primary point of contact for Pawnee members, tribal, federal
and state leaders, funding agency officials, and the general public. The Executive Office
team provides support to tribal employees, clients, and others needing assistance with tribal
or other programs and services. The Executive Office works closely with the Pawnee
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Business Council through support and coordination of committee work, council meetings
and other administrative tasks. The team makes every effort to coordinate and collaborate
with all appropriate persons to conduct the Nation’s business.
PROJECTS
I.
Projects
1.) Lawsuits
a.) November 2016 The Nation Filed Suit against the BIA and BLM
b.) The Court upheld the BIA and BLM Motion to Dismiss.
c.) We still have claims and will proceed to trial
d.) The motion was granted to four of our claims for:
i.) Failure to State a Claim
ii.) Failure to Exhaust Administrative Remedies
e.) We filed an Amicus Curie Brief in the Chance v. Zenke Case.
f.) Our tribal case is moving forward.
2.) Fracking
a.) Policy
b.) NOV
c.) Developing further legal challenges
3.) DNRS Enforcement of Tribal Codes on Jurisdictional Lands
a.) DNRS has continued enforcement activities
b.) DNRS has brought violators to court
4.) TERO
a.) Finishing the draft of an oil and gas statute
b.) Looking at ways to develop business
5.) Agricultural Plan
a.) Land use plan
i.) Zoning
ii.) Maintenance (such as burns and fencing)
b.) Greenhouses
i.) Crops for Retail
ii.) Traditional Crops
c.) Bison
6.) Statutory Development
a.) Oil and Gas
Page 4 of 112
b.) LLC
c.) Intellectual Property
d.) Law and Order
7.) Staff Meetings.
a.) 3 (Three) Staff Meetings
8.) Directors meetings.
9.) Tribal law and order code project.
10.) Leadership development course.
a.) Managers/Supervisors.
b.) Division Directors.
c.) Training will continue February.
11.) Earthquake Repairs Completed.
12.) Day Care Facility.The executive director is meeting monthly with the staff.
13.) Employee of the Month.
14.) Budget.
II.
Employee Termination/Hires/Census
The Executive Director takes great pains to ensure that all reasonable steps are to be made
to hire and retain the best people for our Nation’s Government. The Executive Director has
had to terminate the employment of twelve (12) employees during this quarter. Nine (9)
were voluntary and five (3) were involuntary.
The Executive Director takes great pleasure in announcing the new hires during his tenure.
This office believes that we have had the best possible candidates to fill vacant positions. This
quarter we have had the pleasure of hiring seven (7) new employees who have so far met the
high expectations we set for them here at the Pawnee Nation. I have seen a marked
improvement in our ability to hire outstanding candidates to fill positions that we need
filled). I continue to work with our human resources manager to figure out ways to make
this the best employment option in the entire county and I believe we will.
The Executive Director is pleased with the makeup of our managers/coordinators/division
directors but recognizes we still have work to do with our entry-level positions.
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Census for the 1st Quarter 2017 is as follows:
Pawnee- 58 53%
Other- 27 25%
Non- 25 22%
TOTAL= 110
New Hires- 7
Voluntary Terminations- 9
Involuntary Terminations- 3
The Executive Director would like to recognize the following employees, who were
recognized by our staff for doing outstanding work:
Employees of the Month
Jan Amanda Farren-ICW
Feb Marti Only A Chief-CRD
Mar Danielle Wheatley-Title VI
Employee of the Quarter
Robbie Pratt-Property
Activities
Travel
The Executive Director did not travel in this quarter.
Budget
The staff and Executive Director continue to work on the budgets as we are still dealing
with a substantial deficit. We have taken steps to ensure that we are spending as little of our
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tribal monies as we can. We have implemented the following cost saving devices that apply
only to tribal budgets:
1.) No travel or very limited travel.
2.) Supplies only on a very limited basis.
3.) Freeze on hiring.
4.) Scrubbing all budgets for savings.
By staying on top of the problem we have been able to withstand most of the difficulties we
have encountered due to nearly a $2.5 million-dollar deficit facing the nation. As of this
writing, the staff and I have brought the deficit down to $1.4 million and as always, I
commend my outstanding team including directors and managers who took the time to
make recommendations and who worked diligently with my office to complete a task that
was not a fun one to complete.
The team here continues to try and find the best solutions to our current financial situation
and they have done a commendable job thus far. Right now, we have an accurate accounting
of the exact amount of cash we have on hand, we know how much cash we are expending
every month, and we know how much cash we need to at least stay revenue neutral. We
still have some unknowns that may change things, such as, TDC contributions in 2018 and
further federal cuts to programs they help fund for us. Right now, a hiring freeze is still in
place, travel restrictions continue, and we are being extra vigilant in our nation’s spending.
The staff and I also began working on a plan, to be delivered to the PBC, that will contain
our suggestions on how we can best utilize the resources we have remaining. We first must
bring this to the budget committee so that all suggestions can be input into the plan. The
goal, first and foremost, is to ensure that we keep all the staff here and employed. We do
not want to begin to lose people because of this situation. We will continue reviewing things
all year, especially since the 2019 budget call will commence soon.
Litigation
The Pawnee Nation currently has two cases pending in court and we submitted an Amicus
Curie brief in the Chance v. Zinke suit that is now in the 10th Circuit. Both of our cases are
still in the procedural phases (for the most part) but we are edging closer to trial every day.
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Our amicus brief was not well received by the government and they are moving to strike
parts or all of it. This, to me, shows that the government is fearful the 10th Cir. might be
persuaded by our brief affecting not only the Chance case but our case as well.
We recently received a favorable ruling in our case against the BIA/BLM. As you may
recall, we challenged 17 leases in our lawsuit, but last Autumn the judge required us to
pursue administrative appeals with BIA on the leases before going to court. Today’s ruling
determines that nine of the 17 leases have expired and are no longer in effect. In addition,
the regional office ruled that another three leases were issued in violation of NEPA and are
therefore invalid. So together, the decision eliminates or invalidates 12 of the 17 leases
approved by BIA.
BIA ruled that we lack “standing” to challenge the remaining five leases because neither the
individual Echohawk family members, nor the Pawnee Nation, are owners of those leases.
So, we may wish to challenge that ruling because it appears incorrect as a legal matter.
Moreover, those five leases have the same NEPA defect as the other leases – so they should
be subject to invalidation. If we go that route, the next level of administrative challenge
would be with the Interior Board of Land Appeals, and such an appeal would be due June
29.
We have also filed our lawsuit against Eagle Road and Cummings Oil in federal District
Court and I expect some movement toward a resolution to occur very soon, though I cannot
predict when.
Agricultural
The Nation is continuing in its efforts to develop a sustainable agricultural program here. As
of now, we have provided much needed data to HL Goodwin and Janie Hipp so that they
can complete their business plan/model and give it to the nation for further
implementation. Their recommendations will go a long way in helping the nation to achieve
food sovereignty. Of course, there is much we don’t know right now, such as the amount of
out of pocket expenses we might incur, but I am hopeful that we can leverage as many
financial solutions as we can to make this a workable program. As an example, we recently
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completed a USDA grant application that will help pay for the planning phase of any project
we desire to undertake.
We have received a feasibility study on both our commercial crops and traditional crops.
With this information we will be able to produce a high-level business plan that will then be
presented to the PBC for their input. Like most things around here, the size and scope will
be dependent on the funding available to us, but I want to ensure all that we are looking at
every available funding opportunity we can.
Fee Patent Issue
We are continuing to investigate the troubling information regarding the forced-fee-patents
issued to a great many of our tribal members in the early part of the 20th century. Right
now, our greatest source of information regarding this issue comes from the Rush Roberts
testimony to the Senate and research done by his heir. Recently I travelled to Fort Worth
Texas to meet with a law firm and have communications with other firms regarding this
issue. We are right at the start of this project, but we need to continue in our efforts to
gather as much data as we can.
New Laws and Policies
It is with great pleasure that I can finally present to the council a Pawnee Nation Energy Act.
This law took almost a year to develop and write and was a total team effort. We think that
this law addresses all the issues we faced prior to the September 3rd earthquake last year.
The law is not a technical one at all, but it is a law that requires the sharing of much critical
information between the Nation’s regulators and those folks that come onto tribal land to
extract resources. This law is also not an anti-oil/gas law. The law is meant to strike a
balance between the existing BLM technical laws, the BIA leasing regulations/notice
requirements, and Tribal expectations of leaseholders.
We have begun receiving payments under Title XII and are beginning to plan for a townhall
style meeting, in which we invite the industry to participate, so that we can fairly inform
them of the new requirements set out in the Act. Again, we want to be good neighbors to
all, but we need to be able to know what is happening on our trust lands and hold those
people responsible when they violate Tribal/Federal law. I believe this Act accomplishes
Page 9 of 112
that mission and so far, we have received a positive response from the oil and gas industry
who understand what we are trying to do.
III.
Other
The staff has done an outstanding job this quarter while at the same time enduring the
hardship of our financial situation. Personally, I want to commend the staff for showing their
patience, contributing to the process, and especially their willingness to work. In addition,
we have received the exit interview of our 2016 audit and while there were still two
findings, the auditors wanted to commend us on bringing the entire number of findings
down immensely compared to the precious year. This is not to say that we won’t continue
to make improvements because we will. We had to terminate the employment of a Day
Care worker that violated the regulations promulgated by Oklahoma DHS. This put our
facility under the microscope and we now under a Performance Improvement Plan. I want
to assure the Council that the staff is doing what they need to be doing and that I am meeting
with them monthly to ensure compliance with the terms of the PIP.
We have also approved a new method for construction. It is called the CM/GC method and
is an innovative way to group multiple projects under one RFP/Q. We are hopeful that, by
using this method, we will deliver a better product to our citizens on-time and under
budget. The projects we have highlighted include:
1.) First Street Project;
2.) Lighting Catlett Road;
3.) Curb and guttering Morris Road;
4.) Renovating the Green Bridge;
5.) Building an outdoor basketball court;
6.) The ICDBG campground project, and
7.) An assorted list of other projects.
We are very excited about this method and have begun our meetings with all the
stakeholders involved. We think this will fundamentally change the way we think about our
tribal projects in the future and that it will help to create the campus and infrastructure we
need to grow.
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CONCLUSION
The Executive Director is generally pleased by the overall health of the Nations Divisions.
The directors and staff are hardworking, skilled, and creative people, ready to do the hard
work necessary to accomplish the Nation’s goals. The Executive Director hopes to work
with the employees of the government of our Nation to bring about the positive change
needed to foster growth within. With hard work and dedication the sky is the limit for the
Pawnee People and the Executive Director looks forward to a time when the Nation
accomplishes all the things it wants to do.
Respectfully Prepared and Submitted By,
Andrew C. Knife Chief
Executive Director
Page 11 of 112
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes: advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
Cree Roughface: Child Care Teacher
Myesha Russel: Child Care Teacher (TEMP)
Sarah Sparks: Child Care Teacher
Robert Ankney: Fitness Center Attendant
Kenneth Mccosar: Assistant Cook
Chris Pratt: Housekeeper (PART TIME)
Lacey Adson: Childcare Teacher
Census:
PawneeOtherNonTOTAL=
58
27
25
110
53%
25%
22%
New HiresVoluntary TerminationsInvoluntary TerminationsIII.
7
9
3
Quarterly Goals and Objectives
Page 12 of 112
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Personnel Policy Review
• Discussed Intern Status
• Discussed Commissions, Committees, Boards, & 1099 Employees
• Discussed consolidation of PTO & Sick Policy
• Tabled Grievance Policy
• Tabled Leave Buy-Back Policy
• Developed 2017 Annual Report & reviewed 2017 actions
• Discussed Social Media Policy
• Discussed resignations without notice policy
• Reviewed Current Policies and Procedures
• Digital copies of the Personnel Policy revisions were emailed to all
employees
Staff Development
• Pawnee Leadership Development Course Training II was conducted for
all Supervisors, Coordinators, Managers, and Directors in Quarte 1
2018
Personnel File Audit
• Continued personnel file audits to check for all required
documentation and completeness according to both mandates and
policy and procedure.
401k Transition
Completed and transitioned the Pawnee Nations 401k plan from
Standard to OneAmerica
Departmental Duties and Objectives Accomplished:
• Assisting applicants in the employment process,
• Conducting new employee orientations,
• Conducting conflict mediations,
• Conducting exit interviews,
• Posting vacancy announcements,
• Actively recruiting qualified candidates,
• Submitted and processed several OSBI Background checks,
• Participated in several meetings regarding Insurance Benefit
alternatives,
• Tracked annual evaluations,
• Processed several FMLA requests,
Page 13 of 112
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
•
•
•
•
•
Assisted and processed several Staff Grievances,
Continued implementation of the Employee Recognition Program,
Coordinated and conducted Health Fair with Benefit providers,
Processed several Insurance Claims for Workers Comp, Supplemental
Insurance, and Vehicle accident
Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires
IV.
Travel and Training:
No travel occurred for HR during the 1st Quarter as all travel is currently on hold
due to budget.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items.
VI.
Future Plans:
• Update/Revise Personnel Policies,
• Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
• Hire applicants for vacant positions once hiring freeze is lifted
• Continue to improve the Employee Recognition Program
Page 14 of 112
Division of Administrative Affairs & Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Administrative Affairs Office
The Administrative Affairs Office provides administrative oversight of the
following Departments/Office:
o Communications
o Information Technology
o Enrollment Office
o Procurement Department
Administrative Affairs is also responsible for the administration of the Aid To
Tribal Government Contract from the Bureau of Indian Affairs.
II.
Executive Summary
This office provides assistance to the Executive Office and administrative oversight to
the offices listed above.
III.
Quarterly Goals and Objectives
Fiscal Policies & Procedures
Policy
Revision Description
Status
Appendix D:
1. Name change from
Will be brought before
Property
Property/Management Policies to PBC during the second
Management
“Property/Inventory
quarter of 2018
Management Policies”
2. Proposed change is to show that
the Procurement Department is
now responsible for
implementing the property
control system.
3. Also includes reference changes
to the OMB Part 200 which
replaced the OMB-A87.
Appendix H:
Revision in process, when
Accounting
finished will be reviewed
Policies and
by Finance Director, may
Procedures
be ready by the end of the
second quarter of 2018.
Page 15 of 112
Organization Chart
The chart that was approved in December of 2015 is being reviewed for some
changes due to departments being moved from one division to another to allow for
smoother workflow and is ongoing and working with the Planner, Executive
Director and the HCS Director. The Education Division, Administrative Affairs
and Property Management were all reviewed this quarter and an unofficial
organizational chart will be developed in the second to third quarter of 2018.
IDC
Assisted the Finance Director in the negotiations of the 2018 IDC rate which was
approved this quarter.
IV.
Travel and Training
V.
Financial Reporting
The expenditures for the Administrative Affairs office is within it’s approved budget
for 2018.
VI.
Communications Office
The communications office has been very busy taping and uploading videos of
tribal events to YouTube. Several comments have been placed on our Facebook
account from tribal members not living here in Pawnee.
A decision was made by PBC to only allow tribal members access to the videos of
the PBC meetings.
One newsletter was prepared and mailed out to the tribal membership this quarter.
The expenditures for this department is in line with the approved budget
Please see the attached report for additional information
VII.
Information Technology
The IT office has moved back to Bldg. 64 during this quarter and a portion of the
IT space was given to the Procurement Office for storage
Please see the attached report for more in depth information on the work that this
office has been doing.
The expenditures for this department for this quarter is within the approved 2018
budget.
VIII. Enrollment
The Enrollment office continues to provide assistance to the tribal membership in
regard to their processing of members cards and verification of Indian Preference
forms.
Enrollment also provides assistance to non-tribal members who are seeking tribal
enrollment.
Please see the attached Enrollment Report for more in depth detail concerning this
office for this reporting period.
A copy of the program review that was provided by the BIA is also attached.
The financials for this department is included in the ATTG expenditure report.
Page 16 of 112
IX.
Procurement
The procurement office has provided training to new staff people as they are hired
so that they can use the Microix system this quarter.
The Inventory/Travel Clerk attended Procurement training this quarter that was
provided by HUD .
Please see the attached Procurement Report for more in depth detail concerning this
office for this reporting period.
X.
Work Plan for Next Quarter for Administrative Affairs
Budget Call will begin during the second quarter of this year and will assist the
Finance Division in this process as needed and required.
Will continue to review and revise the Fiscal Policies and Procedures
Will be developing and presenting training on the revised policies.
Respectfully Submitted,
Muriel J. Robedeaux
Director, Administrative Affairs
Page 17 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Communication Manager
The Communication is responsible for conveying an organization's internal and
external messages. The Communications Manager manages the maintenance of
online content on the Pawnee Nation official website; disseminates all employee
email announcements; maintains the Pawnee Nation social media platforms:
Facebook, Instagram, Twitter, and YouTube. The Communication office is the
central hub for gathering content from all the tribal departments and is in charge
of designing the ‘Chaticks Si Chaticks’ official publication ‘newsletter’ that is
mailed out to tribal members. The Communication office also films council
meetings, and other various events to archive and share on social media
platforms, so tribal members can watch online.
II.
Executive Summary:
The past three months of activities from the Communications office involved
filming various projects such as PBC council meetings, creating the 1st quarter
newsletter Chaticks si Chaticks, and attending the 2018-2019 Pawnee Nation
Princess Coronation Ceremony to photograph and film. Video and Photography are
taken during these events and then uploaded to Facebook or YouTube.
During the 1st quarter of 2018, the Pawnee Business Council has decided not to
allow PBC meetings to be upload to Youtube, but instead find a method to create
a private member login for Tribal Members to use to log in to view the PBC
meetings.
A quote provided by our current web hosting company, Juvo Web was forwarded
to the Executive office and Admin Affairs in hopes of a meeting to determine the
best method able to provide this new requested feature from the Pawnee Business
Council of private functionally to watch PBC meetings. Communications is also
researching other ways that may be cheaper.
Plans to use the new domain ‘pawneenation-nsn-gov’ expires on June 16, 2018.
Pawnee Nation did not renew this domain name, and it will expire. In the future, if
we want to obtain a .gov web domain name, Pawnee Nation will have to start from
the beginning and request a new resolution for the .gov name. For now, we are
maintaining and updating the current website per department request. No further
plans for a new site as of 1st quarter, 2018. Once the Nations recovery of funds is
available again, Pawnee Nation can revisit this option for an updated website.
No new equipment purchased during the 1st quarter, 2018.
Page 18 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
III.
Quarterly Goals and Objectives
Goal 1 • Video – Film content to help tribal members to know the current status
and plans of the Pawnee Nation and Pawnee Nation Business Council.
Objective 1 • Video –Record the Pawnee Business Council meetings and Public
Community Gatherings to upload the videos to YouTube (or new membership
platform).
Pawnee Business Council Meetings Filmed
(5) Filming of council meetings
• January 9, 2018 @ 6:00 pm (uploaded to YouTube)
• January 26, 2018 @ 6:00 pm (uploaded to YouTube)
• February 3, 2018 @ 9:00 am (Filmed by IT and uploaded to YouTube)
• February 26, 2018 @ 6:00 pm (NOT uploaded to YouTube)
• March 13, 2018 @ 6:00 pm (NOT uploaded to YouTube)
Pawnee Nation Events and Community Meetings Filming
• 2018-2019 Pawnee Nation Princess Coronation Ceremony
March 19, 2018 @ 1:00 pm (uploaded to YouTube)
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging Pawnee Nation Website and social
media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization's operations.
Activity 2 •Online Platforms – Track and measure growth on social platforms
such as comments, likes, and follows.
1st Quarter 2018 - Social Media Platforms
• Facebook business page of the Pawnee Nation has 4,638 likes.
(Growth from December 2017 – 4,390 Likes)
•
YouTube of the Pawnee Nation has 136 subscribers with 12,143 views.
(Growth from December 2017 – 130 Subscribers) (Growth from December 2017 – 10,773 views)
•
Instagram has 243 followers.
(Growth from December 2017 – 194 Subscribers)
•
Twitter has 1,108 followers.
(Growth from December 2017 – 1,015 Subscribers)
Page 19 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Goal 3 •Print Publication(s) ‘Chaticks Si Chaticks’ newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as an official
method to communicate past, current, and projected news and activities.
Activity 3 •Print – Quarterly Publication printed during the 1st quarter 2018.
•
‘Chaticks Si Chaticks’ March 2018 newsletter issue
• 20-page Layout and Design
• Mailed to 1,785 tribal households – arrived on March 12, 2018
(1 issue per household).
•
Growth from December 2017 – 1,785 households (122 addresses added)
The Pawnee Nation uses the printed publication ‘Chaticks Si Chaticks’ as
the primary method to communicate news to tribal members.
March 2018 issue – Cover of ‘Chaticks Si Chaticks’
Page 20 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Future opportunity for expansion of the current newsletter is the ability to
go digital and start collecting Emails. Obtaining Email-marketing software
would allow people to sign up and be a part of the email list. The goal
would be to capture individual emails of tribal members by email. Emails
could be weekly, or bi-weekly schedule; emailing current information as
‘current news’ vs. old news in the printed newsletter. New information
could be spread quickly to inform Tribal Members of new events or
content online. We would be reaching individuals vs. households and be
able to view online stats, such as who opened the email with click-through
rates. Email notifications to tribal members would utilize a different
platform, reach individuals, and gain more insights into real-time data for
the tribe.
• Video recording and editing has been a substantial percentage, over
50% of activities from the Communication office. Social Media updates,
25%, Graphic Design, 20% and 5% toward updating the website.
pawneenation.org is the official website of the Pawnee Nation. The
current hosting and design company is called Juvo Web. Here is a
screenshot of the current site from the 1st quarter.
Page 21 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
IV.
Travel and Training
No travel during the 1st quarter of 2018.
Training – 2018 10X Growth Conference, online and live-streamed event from top
entrepreneurs and expert guest speakers presenting strategies for marketing,
brand development, and expansion of sales by selling. Handy tips for selling ads
for the newsletters.
V.
Financial Reporting
• The Communications Manager coordinates with Muriel Robedeaux for
understanding the Federal Budget and receives financial reports from
accounting for the Aid to Tribal Government budget.
•
The Communication Office sold one advertising ad, $400, in the March
2018 issue of ‘Chaticks Si Chaticks.’ TDC did not advertise any services.
•
The Communication Office sold various advertising ads for the 2017
Annual Report. (1) Half-page Ad, $400; (6) Quarter Page
Advertisements, $900; (1) Color Business Card Ad, $40; (1) Black and
White Business Card Ad, $20; and (1) 1/8 page Ad, $75; total
Advertising Ad sales $1,435.
Goals for the Communications Department during the second quarter is finding
the platform requested by PBC, for private membership login to view Pawnee
Business Council meetings. Each Pawnee Nation department is providing content
for the 2017 Annual Report. The Annual Report 2017, goal is to be completed
and printed by mid-June 2018. Currently working on the graphic layout for the
2017 Annual Report to meet the purpose of having the Annual Report published
and ready for the Homecoming event end of June 2018.
Page 22 of 112
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, eagle permit forms,
processing the annual annuity disbursement, and facilitating tribal elections by
providing a listing of eligible voters to the Election Commission.
II.
Executive Summary:
During the first quarter the Enrollment Department has been operating with a full staff
consisting of the Enrollment Manager and the Enrollment Specialist.
The Southern Plains BIA Regional Office conducted a program review on the
Enrollment Department on January 16, 2018. There were two findings: The current
Enrollment Statute has no Council certification and it needs to be revised to clarify
enrollment procedures. The Enrollment Committee has been meeting monthly
revising the statute. Once the statute revisions are complete it will be submitted to the
Nasharo Council for review and approval then submitted to the Pawnee Business
Council for certification by resolution. Second finding was the new Enrollment
Specialist has not had basic tribal enrollment and records management training.
Enrollment Manger and Enrollment Specialist will be attending a Tribal Records
Management Training hosted by the Southern Plains BIA Regional Office on April
11, 2018. Enrollment Specialist will be attending the 23rd Annual Mid-Year Tribal
Enrollment Conference April 24-25, 2018. The BIA Program Review Report
regarding the findings, recommendations, notes and conclusion for the Enrollment
Department is provided with this quarterly report.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the 1st
quarter.
•
GOAL: To provide accurate and timely enrollment and membership services.
•
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
Page 23 of 112
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
During the first quarter, the Enrollment Office processed 41 address changes,
researched 76 family history trees, answered 189 tribal verifications, provided
21 applications for enrollment, documented 0 enrollment verifications for the
Department of the Interior Eagle Permit Application, documented the deaths of
7 tribal members, issued 4 Relinquishments forms to tribal members and
received 0 requests for information regarding Pawnee history. Mailed out 51
change of address forms to tribal members and documented 7 name changes.
Provided 122 other services which can consist of mailing forms, issuing
reports for enrollment numbers to Pawnee Nation Programs, writing letters to
organizations to verify annuity payments of tribal members, verifying
enrollment, mailing original documents to applicants and responding to any
requests or questions regarding enrollment by mail, email, fax and phone.
•
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process applications for Pawnee enrollment.
During the first quarter, the Enrollment Office processed and presented 17 new
enrollment applications for membership to the Enrollment Committee on
February 8, 2018, two applications were denied and submitted 15 approved
applications to the Nasharo Council on February 17, 2018 and presented
Resolution #18-11 to the Pawnee Business Council on February 26, 2018 for
new enrolled members.
•
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishment of Pawnee
enrollment, when dual enrollment is discovered and per request of tribal
member. During the first quarter, there three conditional relinquishments were
processed.
•
OBJECTIVE 4: To issue Certificate of Degree of Indian Blood (CDIB) cards
to Pawnee citizens. During the first quarter, the Enrollment Office issued 63
CDIB cards to enrolled Pawnee Tribal Members and issued 6 CDIB
descendant Non-enrolled Tribal Member cards.
•
OBJECTIVE 5: To issue Verification of Indian Preference BIA Form 4432 to
Pawnee tribal members who are seeking employment within organizations that
practice Indian Preference in hiring. During the first quarter, the Enrollment
Office issued 14 Verifications of Indian Preference BIA Form 4432.
Page 24 of 112
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
•
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
and the Nez Perce vs. Salazar per cap check from the Pawnee Nation. During
the first quarter responded to 58 annuity researches and 6 per cap researches.
•
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
•
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the first quarter, there was no
activity with the Pawnee Nation Election Commission.
•
OBJECTIVE 2: To provide the Communications Office with mailing lists to be
used in providing election information to all eligible Pawnee voters. During the
fourth quarter, the Enrollment Office provided the Communications Office with
updated mailing addresses so tribal members may be notified with information
regarding any past or future election information to be used in the dissemination of
Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue
birthday checks.
IV.
Travel and Training
During this quarter there were no travel or training.
V.
Financial Reporting
Administrative Affairs Director has the information regarding financial reporting of
the Enrollment Department.
The Enrollment Department is preparing enrollment applications, and relinquishments for the
Enrollment Committee meeting scheduled May 1, 2018.
Page 25 of 112
Office of Information Technology
Quarterly Report to the Pawnee Business Council
First Quarter 2018
I.
Program/Office/Project Name: Office of Information Technology
It is the purpose of the Office of Information Technology (OIT) to provide the
Pawnee Nation and its programs support and services in the area of Information
Technology. The services provided include network administration, systems
administration, desktop support and consulting & procurement services directly
related to tribal computer systems. The office carries out its roles and
responsibilities to applicable departments and programs that secure such
services through indirect cost contributions.
II.
Executive Summary:
The first quarter of 2018, we lost one of our staff members and can not replace
them do to the budget constraints. We made the move back to our old office in
building 64 with a portion of our office space given to procurement. The battery
backup is overcompensating for the excess voltage coming in to the data center
building. We will be contacting the power company to see if we can rectify this
issue.
III.
Obstacles
Budget constraints and understaffed and the move back to building 64.
Issues with the power at the data center building.
IV.
Quarterly Goals and Objectives
The IT Department’s goals were to keep our IT infrastructure running, with
minimal downtime. The IT team has been very busy on these objectives
Security:
• We lost our security specialist this quarter, so these duties have
been split between the IT Manager and the Systems Administrator.
• We have been keeping up with the updates and the patches.
• We are looking at other solutions because our Kaspersky security
software will expire in 2019 and we will have to update or change
software at that time.
System Administrator:
• Updates
• Backups
• Security
Page 26 of 112
Office of Information Technology
Quarterly Report to the Pawnee Business Council
First Quarter 2018
Help Desk
• Working to reduce the tickets as they come in. We closed 203 helpdesk
tickets this quarter.
• We have also rebuilt and repurposed some of the older computers that
have been returned to the IT department when we refresh desktops. We
have placed three in the resource center and one in the VAW program.
V.
Travel and Training:
• There has been any training yet this year.
• We are looking at new online training portals.
VI.
Financial Reporting
All spending was reduced do to the budget cuts.
Page 27 of 112
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Program/Office/Project Name: Procurement Department
The Procurement Department should oversee all purchasing and contracting
transactions, concerning the Pawnee Nation. We are also responsible for
receiving and distributing all ordered goods, identifying and placing property
identifiers, on qualified items, and conducting annual inventories. Maintaining
Inventory records is also a key function, of the Procurement Department. As of
late August, 2016, the Procurement Department has also taken travel
arrangement responsibilities, for the Nation’s staff. We are also the support staff
for the Nasharo Council, and the Pawnee Nation Election Commission.
II.
Executive Summary:
January 2018 –
During the first quarter of the 2018, the Pawnee Nation was under a continued
purchasing and travel ban, for all Tribal Programs. While no travel was
authorized, for any Tribal Program, the Procurement Department processed
more travel in January, 2018, than in January, 2017. Purchasing activity was
minimal, but a few necessary purchases were authorized. We had six
unauthorized purchases; four unauthorized due to lack of approved purchase
order, before making the purchase, and two unauthorized, due to spending in
excess of the approved amount. The Procurement Department kept busy, in
January, with the beginning of the BIA Program monitoring, taking place on
January 16th, 2018. The BIA Program monitoring produced mostly good results,
with a few corrective suggestions, mostly geared towards the Law Enforcement
program. During January, the Procurement Manager monitored the selection
process, for the Architectural/Engineering Firms, referencing the ICDBG
Ceremonial Camp Grounds Project. Anishinabe Design, Inc. Received the highest
scores, among the review panel, and negotiations began; however, Anishinabe
was ultimately not selected, but was provided the opportunity to rebid, when the
Nation is ready to move forward, with the project. Administrative support was
provided, to the Pawnee Nasharo Council, as needed. January was a busy start,
to the new year.
February 2018 –
In February, the Procurement Department processed fewer travel requests, than
in January. Purchasing activity remained minimal, with fewer unauthorized
purchases. For the month of February, there were three unauthorized purchases,
all due to the lack of an approved purchase order, before making the purchases.
Administrative support was provided to the Pawnee Nasharo Council, as needed.
February was slow, which allowed us to catch up on organizing our files and
documents.
Page 28 of 112
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
March 2018 –
In March, the tribal purchasing and travel ban remained effective, and a total of
six travel requests were processed. Of those six, one was processed out of a
Tribal Program, the Gaming Commission. This travel was authorized only
because the Nation had a significant credit, that needed to be utilized, with the
NIGA, before we lost out on the registration. Purchasing activity remained
minimal. For the month of March, there were two unauthorized purchases, due to
lack of approved purchase order, before purchase was made, and one late
payment request. The Procurement Department attended the staff meeting, at
the Pawnee Nation Roundhouse, on March 6th, and the Administrative Affairs
Division Meeting, on March 7th, in the IT Office. The Procurement Manager
worked on clearing up some old, unpaid invoices, from the Pawnee Chief, for
election advertisements, purchased by the PN Election Commission. Also, The
Procurement Department began to devise its inventory plan, as 2018 is a
physical inventory year, for the Pawnee Nation. Administrative Support was
provided, to the Pawnee Nasharo Council, as needed. March, over-all, was a busy
month, for the Procurement Department.
During the first quarter, of 2018, the Procurement Department monitored all
procurements, maintained inventory, received and distributed all ordered goods,
coordinated travel, and provided administrative support to the Pawnee Nasharo
Council, and the Pawnee Nation Election Commission.
III.
Quarterly Goals and Objectives
Explain program and project goals met during the quarter.
• All travel was successfully coordinated, with only a few minor errors.
• The Pawnee Nasharo Council and the Pawnee Nation Election
Commission were adequately supported, throughout the First quarter of
2018.
• The Procurement Department functioned well, considering all of our
different tasks. However, Procurement is still an area that needs some
improvement.
IV.
Travel and Training
There was no travel or training, for the first quarter.
V.
Financial Reporting
The Procurement Departmental budget is in good standing. Although we did lose
funds, it was to supplement the overall Pawnee Nation budget shortfall, which
had to be done. The Procurement Department would like more funds, in order to
Page 29 of 112
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
hire a third employee, to help alleviate the heavy workload placed upon the
Procurement Department. However, this issue is being addressed in the 2019
Procurement Department budget.
Page 30 of 112
Pawnee Cultural Resource Division
5/17/2018
Herb Adson
Pawnee Cultural Resource Division
Pawnee Nation Business Council
Quarterly Report for Fourth Quarter 2017
I.
CULTURAL RESOURCE DIVISION:
Cultural Resource Division (CRD) houses our Museum, Historical Preservation Office (THPO)
Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve,
our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or
held in trust” for our citizens by the federal government.
II.
EXECUTIVE SUMMARY:
Herb Adson is Division Director, Matt Reed is THPO, Maggie Rice is NAGPRA Coordinator, and
Marti Onlyachief is Administrative Assistant.
Zac Rice and Taylor Moore are Pawnee Language Instructors, employed by Pawnee Nation
CRD.
In this first quarter of 2018 Our division (CRD) met every month as Cultural Committee. We also
met once as Museum Board. The Museum Board welcomed Carlton Gover who is first member
of this board. The museum board has returned code talker exhibit to Oklahoma Historic Society
who loaned it to us. We plan on new displays/exhibits by this year’s homecoming
Our staff continues to work with Riverside Indian School in Anadarko, OK. The students and
teacher made cedar boxes that will be used in repatriation of our ancestors. This repatriation
will take place in June, in Dannebrog, NE.
Our language instructors continued their community classes on Monday and Tuesday nights,
and took on extra classes teaching on Tuesdays in Sr. Citizens Center. They also teach at
Pawnee Nation College.
Page 31 of 112
We have continued to hold cultural classes after each community evening class. This included
beaded work and moccasin making classes. CRD Director and the language instructors were
guests of Cherokee Nation and Osage Nation Language Programs. We attended their calluses
and brought back some ideas, goals, and encouraging words.
CRD and NAGPRA specialist Maggie Rice have continued to work on long time White Fox
Regalia return from European museum. This case has included White Fox descendant and
tribal citizen Roy Taylor. Maggie Rice will give more detail in her quarterly report
CRD Staff and museum board visited Osage Nation Museum and Gilcrease Museum in Tulsa.
We attended a presentation of Brummett Echo Hawk Art Exhibit as well.
CRD Director attended a presentation in Pawhuska that was about Oklahoma Indians that
attended Carlise Indian School which was opened from 1879-1918. Over 70 Pawnees attended
Carlise and the presenters had old student information cards, photos, etc. on each student.
During this first quarter CRD hosted our third annual “Full Blood Day” we have about 80 full
blood citizens left and they enjoyed the meal and honoring time set aside for them.
CRD Staff assisted with Youth Camp that was held on reserve during spring break.
We continue to attend Chiefs Council meetings, attend and support of tribal ceremonies,
dances, handgames, fund raising dinners, and assist with anything pertaining to Pawnee Cultur
III
GOALS and OBJECTIVES:
CRD continues to support our language program. We have Cultural hour following language
classes.
We continued to assist working with our education department and helped with their springbreak
youth camp.
We worked with a grade school in Georgia, doing a live webcam involving CRD and the students,
this was started in 2016 by one of their history teachers Mr. Lee Bane.
We continue to work with National Park Service and entertained Mr. Shawn Kelly and others from
NPS. Our next Repatriation of human remains will be in May 2018
We started a partnership with Riverside Indian School in Anadarko in 2016 and their shop class
continues to make cedar boxes for us to use during repatriation.
CRD Cultural Committee has been asked by Pawnee Nation to assist with current ICDBG grant
concerning dance arbor on tribal campgrounds.
May 17, 2018 Page 2
Page 32 of 112
CRD is continuing to work towards preserving our culture through language, supporting and
attending our remaining ceremonies.
Repatriation of our ancestors is always a goal and objective for CRD
I have attended monthly Chief’s Meetings, CRD Committee meetings, Museum Board meetings,
Directors meetings, and Pawnee Nation Staff meetings.
IV
TRAVEL/TRAINING
No travel except what was previously mentioned
V
FINANCIAL REPORT:
Total income for this quarter….$ 104,250.00
Respectfully
Herb Adson
Director
Pawnee Cultural Resource Division
May 17, 2018 Page 3
Page 33 of 112
Pawnee Nation
Tribal Historic Preservation Office
1st Quarter Report
1. Past Projects
a. Reburials
i. none
b. Professional Development
1. Attended a two-day gravestone preservation workshop hosted by Cherokee
Nation Cultural Tourism. This will be used to repair and maintain
gravestones within the tribal cemeteries.
c. Section 106 Compliance
i. National Park Service – Pikes Peak National Historic Landmark Programmatic
Agreement
ii. Began consultation with ONEOK on natural gas pipeline
iii. Began consultation with United States State Department on Keystone XL pipeline
iv. Visited 14EL406 a Pawnee tipi campsite in west-central Kansas
v. Visited several petroglyphs sites in central Kansas
d. Presentations
i. Tour of Pawnee village sites in central Nebraska for Pawnee Nation Education
Department, Pawnee Nation College, and Pawnee Seed Preservation Project
e. Community Outreach
i. Class on construction of historic Pawnee moccasins
2. Current Projects
a. Section 106 Compliance
i. To date:
1. 122 Tower Construction Notices have been submitted for Section 106
Consultation
2. 141 Section 106 Consultations from local, state, and federal governments
b. Research
i. Photographing headstones of Pawnee Scouts and Nebraska Removal Pawnees
ii. Creating a public presentation on Roundhouse Murals
iii. Plotting and researching pathway of the Pawnee Trail across Nebraska and Kansas
iv. Cross referencing maps, journals, and archaeology on Google Earth to assist in
Section 106 compliance review
c. Projects
i. Writing interviews for magazines, museums, etc. concerning Pawnee history and
sites.
d. Future Projects
i. Clean headstones of Pawnee Scouts and Removal Pawnees, repair broken
headstones, and realign headstones at each Pawnee cemetery.
Page 34 of 112
NAGPRA
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
January was spent working on several consultations including:
1. Attendance at White Sands National Monument consultation was declined due to lack of
ancestral homelands evidence as well as the option to defer to other local tribes who had a
stronger claim to the 30+ remains found in the area. This consultation was closed following
the decision.
2. NPS sent Notices of Intended Disposition were received from Missouri National
Recreational River after an inadvertent discovery in July 2017. This consultation first
occurred in November 2017 but was further consulted into January 2017. A final decision to
internment is still being considered.
The White Fox case took flight with the drafting of an official letter to the Museum of World
Culture in Sweden requested the return of White Fox’s clothing. We worked in conjunction
with the PN Business Council to rescind a resolution giving two former representatives the
power to represent the Pawnee Nation in Sweden. We also worked with the PNBC to move
forward in securing pro bono work with Akerman LLP, the law firm assisting the PN based
out of Chicago, IL.
We also began communications with Roy Taylor, the oldest living descendant of White
Eagle, for whom we are building a case of descendancy in the White Fox matter.
NAGPRA concluded a visit from the Gilcrease Museum collection by documenting items in
the collection and submitting a letter of support for the Gilcrease to pursue a NAGPRA C/D
grant.
NAGPRA/THPO office hosted the initial 2018 introductory meeting for the Museum of the
Pawnee Nation Museum Board. This meeting was held in our office and kicked off the
quarterly meetings for the 2018 year.
February 2018
NAGPRA Office began the process to apply for the 2018-2020 NAGPRA Consultation and
Documentation grant. This grant is very important and would fund the NAGPRA office for
an additional 2 years. A resolution required for submission in the grant application was
prepared and approved by PNBC.
Attendances at a Proposal Review Committee meeting to present the NAGPRA grant draft
document and proposal on Friday, February 16th.
Page 35 of 112
NAGPRA
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Letters of support were requested from three institutions listed in the NAGPRA grant: Field
Museum, American Museum of Natural History and Nebraska State Historical Society
(History Nebraska)
Grants.gov profile for Meghan Rice was created so that a collaborative effort for the
NAGPRA grant proposal process could be established between the NAGPRA office and the
Planning Division.
Preparations were made with Riverside Indian School to get cedar box dimensions for the
upcoming June 2018 Harvard repatriation. The students and Mr. Jack Bointy at Riverside
are graciously building the boxes for the ancestral human remains repatriated from
Harvard.
March 2018
The NAGPRA Office continued the process of applying for the NAGPRA grant due March 9.
Budget narratives, budget justifications, Planning Division documents, and grant proposals
were finalized and submitted on March 7 concluding the grant application process.
The White Fox case progressed with the draft complaint being proposed to Roy Taylor and
family in order to be lead plaintiff on the filing in U.S. District Court. Another letter
requesting the return of White Fox’s clothing was sent to the Swedish Museum. Once again,
it was denied and the decision was made to file an official complaint in the coming months.
Initial consultation with NMAI in Washington DC to clear up which bundles are stored in
their collections.
Organization of Pawnee Nation’s Full Blood Day on March 24 celebration honoring our full
blood relatives with food, information about CRD, and space to remember and share stories.
Page 36 of 112
Education Division/”Te-Tu-Koo” Resources
Quarterly Report to the Pawnee Business Council
1st Quarter Report - 2018
I.
477/Education Division/Te Tu Koo Resources:
The Education Division provides comprehensive employment, education and training
services for adults and a year-round youth program for the Pawnee Nation. The Division
includes Early Childhood Education/Child Care Program; Youth Development, PreK-12,
Workforce Services and Higher Education Scholarship Program. The mission of the
Education Division is to provide services to Pawnee Nation tribal members and other
federally recognized tribal members residing in the Pawnee Nation jurisdiction to enable
members to obtain the skills needed to become productive individuals and contributors of
their respective communities.
II.
Executive Summary:
Our workforce specialist, Ms. Ida Doyle, conducted a program review for the fiscal
years: 2015, 2016, 2017 and 2018 during the last week of March. All our staff
learned a lot about best practices for 477 programs by participating in the
program review. We find that we are operating under a ‘silo’ concept instead of an
integrated program that is easier for clients to navigate and where the ultimate
goal is less duplication. We sponsored two field trips for middle/high school Native
students, both to OSU; one in February and one in March.
III.
Quarterly Goals and Objectives
•
•
•
•
•
•
Our immediate goals are to implement a single application for all our
services; connect to the nation’s internet and shared folder capacity;
create a centralized file system; revise and update our 477 Handbook.
We have set the dates that our program will close to accomplish the above
goals.
Build our relationship with middle-high school Native students by offering
field trips to expand their career awareness and cultural knowledge.
Prepare for the graduation stole project and collaborate with JOM Parent
Committee on the senior gift.
Continue to keep the Learning Center fully staffed and in compliance with
supervision and health standards
Continue to increase our proficiency in Pawnee language by attending the
Elders Language Classes on Tuesdays.
Page 37 of 112
Education Division/”Te-Tu-Koo” Resources
Quarterly Report to the Pawnee Business Council
1st Quarter Report - 2018
Higher Education Scholarship Program
The Education Committee met on January 25 to approve revisions specific to the
appeals process, website deadlines to be posted and eligibility requirements
specifying that only applicants with complete applications will be presented to the
committee. Revisions will be incorporated into the 477 Handbook.
The Director gave a report about the graduates for 2017:
1.
2
3.
4.
5.
6.
7.
8.
9.
Associate American Indian Studies
Associate American Indian Studies
Associate Occupational Therapy
Associate of Arts-General Studies
Associate of Arts-General Studies
Associate of Arts-Studio Arts
Bachelor of Arts-American Indian Studies
Bachelor of Science-Social Science
Bachelor of Science-Nutrition Sciences
10.
Bachelor of Science-Business Administration
Bachelor of Science-Business Administration
11.
IV.
PNC/Bacone
PNC/Bacone
Northern Oklahoma College
Northern Oklahoma College
Connors State College
Central New Mexico Community College
PNC/Bacone
St. Gregory’s University
Oklahoma State University
Haskell Indian Nations University
Haskell Indian Nations University
Travel and Training
Active Shooter Training, After School Program, February 27, 2018.
Director attended Charter School Training, State Department of Education;
February 28.
Director attended Pawnee Nation Leadership Development Course Part II, Human
Resources; March 9, 2018.
Meetings:
•
•
•
•
•
•
•
•
College Plans with After School Tutors, January 11.
PBC Budget Meeting-CCDF; CCDM; Mod #1, January 18.
All Staff Meeting, January 26.
JOM Parent Committee, January 31.
Meeting/Tour of OSU College of Human Sciences, Mixed Media Lab, February
9.
477 Tribal Work Group-Conference call from D.C.; February 14.
477 Tribal Work Group-Conference call; February 16.
Summer AmeriCorps Associates Meeting, March 1; Pawnee Nation College.
Page 38 of 112
Education Division/”Te-Tu-Koo” Resources
Quarterly Report to the Pawnee Business Council
1st Quarter Report - 2018
•
•
•
477 Expansion Meeting with Planning Director, Grants & Contracts, Executive
Director and Education staff, March 2.
Community Charter School Meetings: March 8; March 20.
Program Review, March 26.
V.
Financial Reporting
All programs operate under 477 funding with the fiscal year beginning January 1.
All programs operated within budget guidelines and amounts.
VI.
Future Plans
We plan to seek out new collaborations with Pawnee Nation College, and Pawnee
Public Schools in regard to transportation barriers for youth activities and clients.
We will begin the branding process for the department with the new Education
logo to create more visibility and recruitment for our services. We look forward to
the summer months with a new OSU Design Camp, “STEM Through Design: Digital
Media Workshop for Native American Middle School Girls for 2 weeks in July as
well as a new collaboration with TDC’s Native American Internship Program.
Page 39 of 112
Pawnee Nation Education & Training
Quarterly Report to the Pawnee Business Council
1st Quarter 2018
I.
Program/Office/Project Name: Education & Training/Workforce Services
Quarterly Goals and Objectives:
The Education and Training Component encompasses workforce activities in the following
areas: classroom training for attaining the GED; other training that increases a client’s
employability; work experience which provides clients with gaining work experience in their
selected field; services such as resume building, career interest assessments, computer lab
access and case management to achieve identified education and employment goals.
Accomplished:
Received three (3) new applications; 3 were eligible and 0 ineligible
Clients:
6 active; 1 male, 5 females
Classroom training:
GED/High School Equivalency; one started in coordination with Iowa VocRehabilitation; one client is continuing
On-going basic computer instruction/keyboarding
Work Experience Component
Three (3) clients enrolled in work experience
One is stationed at I.H.S.
Two are stationed at Pawnee Nation Education Division; both are higher
education participants
Supportive Services
Assisted one client with renewing Driver’s License.
On-going collaboration continues with the Iowa Tribe Voc-Rehabilitation Program: two
referrals.
E&T Staff participated with Education Division on events:
Pawnee Nation After School Tutoring Program
Pawnee Nation Youth Services 2018 Spring Break camp.
Pawnee Nation College Gardening and composting event.
Pawnee Nation Seed Preservation events.
Pawnee Nation Language classes; employee classes and evening classes.
477 Program Review
Page 40 of 112
Future Plans:
Staff continues to plan and update several workshops for Summer Youth Work
Experience and community:
• Personal Development skills/Self Inventory
• Educational interest/Career paths
• Resume and Cover Letter
• Interviews: Preparation, Dress for Success, and Communication
• Financial Literacy
Staff continues to review/edit and improve the Work Experience component which
includes forms, file management, collaborations, and standard operating procedures.
Page 41 of 112
Education Division-Youth Services
Quarterly Report to the Pawnee Business Council
1st Quarter 2018
I.
Education Division/Youth Services
The Education division provides as many resources as possible to be a “one stop
location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area.
II.
Executive Summary:
Youth Services geared up the new year with a “Youth Lock-In” as an incentive for
all students who earned As and Bs during the last semester of 2017. After School
Program was enhanced with the addition of a new part-time male tutor for the 5th
grade boys tutoring group. Highlight for this quarter was the two (2) field trips to
OSU.
III.
Quarterly Goals and Objectives
After School Program-Continue to closely monitor student grades and
academic achievement and provide services as needed.
Twenty-five (25) students benefited from this program.
Provide four (4) tutors under Youth Work Experience to provide small group
and one on one tutoring.
Collaborate with departments to provide joint camps and services for youth
Continue to provide quality service for the tribal Visa Card Program.
Participate in the 477 Program Review.
Field Trips
On February 23rd, 2018 we took a total of nine (9) middle school and high school
students to OSU’s “Boarding School, Stories, Memories, Histories” presented by
Dr. K. Tsianina Lomawaima. During this time the students and staff had the
opportunity to sit in a closed group session where Dr. Lomawaima went more in
depth on her book. Afterwards we all attended her presentation at OSU Edmond
Lowe Library. We were able to visit OSU’s Sovereign Nation Center where the
students were given information and gifts.
On March 2nd, 2018 we took a total of twelve (12) middle school and high school
students to OSU’s College Human Sciences/Department of Design, Housing, and
Merchandise for a virtual reality workshop. While we were there the students got
the opportunity to create/design their own dorm room with the software then used
the virtual reality tools to enter into their creations in the Mixed Media Lab.
Spring Break Camp 2018
March 19th-23rd was the Pawnee Nation Spring Break camp that was a
collaboration with the SAP/MSPI, ICW, and Housing. There was an average of forty
Page 42 of 112
Education Division-Youth Services
Quarterly Report to the Pawnee Business Council
1st Quarter 2018
(40) kids per day. Education provided a workshop on career awareness for the
younger students and Robert Ankney provided an Algiers Privilege Exercise for the
older youth. Education sponsored one lunch for the camp.
Visa Card Clothing Supplement
This supplemental fund is for all Pawnee Tribal members grades pre-K- 12th. Each
semester the students are allotted $125 to be used for school clothes, supplies,
or any other school related items. Each parent/student is responsible for turning
in the original receipts as well as a renewal form for future semester funding. This
program has helped one hundred and thirty-six (136) students in January twentyfive (25) students in February, and fifteen (15) students for March.
IV.
Travel and Training
None this quarter.
Future Plans
The students will complete their academic year next quarter so that the focus will
be on Summer Youth Work Experience recruitment and program implementation.
Planning will take place to offer a Summer Camp 2018.
Working in teams on Design
Experiencing their design via Virtual Reality
Page 43 of 112
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Program/Office/Project Name: Child Care and Development Fund (PNLC)
The Child Care and Development Fund program goal is to increase the availability,
affordability, and quality of the child care services in the Pawnee Nation service
area that includes Pawnee County and Northern Payne County. The Pawnee
Nation Child Care Program operates the Pawnee Nation Learning Center and
Afterschool Program for children ages two months through 8 years of age. The
CCDF program also operates the Pawnee Nation Child Care Assistance Program
that offers child care service assistance to qualified applicants.
II.
Executive Summary:
The Pawnee Nation Learning Center served 61 children during the first quarter.
The children are provided with a nurturing, healthy and safe learning environment.
Developmentally appropriate educational activities, breakfast, lunch and
afternoon snacks are provided daily. The Learning Center is currently operating
with 59 children enrolled.
Monthly meetings involving the Assistant Director, Director, Division Director and
Executive Director were held on 1/18/18; 2/27/18; 3/30/18 as required by the
improvement plan agreement between the Pawnee Nation Learning Center and
OKDHS licensing. Spring Pictures were taken on 2/14/18 as well as the children’s
Valentine’s party. The children participated in Read Across America activities the
last week in February with Dr. Seuss week. Cree Roughface was hired as the
floater for the Early Learning Center. The Two-year-old teacher position is currently
vacant. Interviewing is still in process.
The Child Care staff includes:
Center Director
Assistant Director
Infant Teachers
Wobbler Teachers
2-year-old Teacher
3-year-old Teacher
PreK (3-4) Teacher
After School Teacher
Floater (Early Learning)
Cook
Christa Pratt
Crystal Hawkins
Anna Pratt and Samantha Baker
Connie Russell and Jada Jimboy
Vacant
Vickie Reusch
Sarah Sparks
Christina Pratt
Cree Roughface
Becky Holt
The CCDF program provided partial or full child care service assistance for
eight (8) children during the first quarter.
Page 44 of 112
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
III.
Quarterly Goals and Objectives
GOAL 1: To provide quality child care for our Native American and community
children.
OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation Learning
Center for child development and child care services.
ACTIVITIES:
1. Maintain child care license through the State of Oklahoma
Department of Human Services (DHS). Continuous. DHS
Requirements must be met always to remain in compliance.
This involves certified staff in compliance with child/adult ratios and
facilities maintained in safe and healthy repair.
2. Utilize Child and Family Food Program to provide healthy meals and snacks.
Completed. Meals served: 1680 breakfasts, 1895 lunches and 2519
afternoon snacks. Reports are submitted to receive reimbursement for the
food program.
3. Provide staff training for quality child care services. Completed.
Training provided is listed below. The Oklahoma Department of
Human Services Licensing Requirements states entry level
employees will receive 20 hours of training within three months of
employment and each person who is counted toward meeting the
staff-child ratio is required to obtain 20 clock hours per employment
year. Director must complete 30 hours.
IV.
Travel and Training
4th Quarter: On October 26th, On September 12, Crystal Hawkins completed a 15hour training called “Day by Day with Toddlers”. Vickie Reusch completed an Early
Childhood professional training on 10/12/18 and a Managing Health and Safety
in Child Care training on 10/13/17. (this information was omitted from the fourth
quarter report)
1st Quarter: Crystal Hawkins renewed her CDA (Child Development Associate)
credential on 1/8/18. ELCCT (Entry Level Child Care Training) was completed by
Connie Russell on 1/11/18 and Cree Roughface on 2/14/18. On 3/3/18
Christina Attocknie, Connie Russell, Cree Roughface, Jada Jimboy, Sam Roughface
and Crystal Hawkins.
Page 45 of 112
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
PDLs and director’s credentials must be renewed annually and are registered on
the CECPD (Center for Early Childhood Professional Development) website.
V.
Financial Reporting
The CCDF program operates under three budgets; CCDF Discretionary, CCDF
Mandatory and the Hukasa Bank Account. The program is utilizing all three
funding sources.
Award letters have been sent for 2018 allocations. Total CCDF funding allocations
are as follows: Discretionary: $112,323. Mandatory: $78,763. However, I was
informed at the NINAETC conference that Discretionary funding would be
increasing by 80% for this year and next year, which will add an additional
$90,000 to our program for each of the next two fiscal years. Income from other
sources during the first quarter total to $39,215. Private pay: $21,336. DHS
subsidy payments: $6,487. Food program payments: $6,839. Payments from
Otoe CCDF: $4,553.
Private pay
DHS
CACFP
Otoe CCDF
Outside
income
Grant
allocation
Total income
Est. Salaries
& benefits
Est. Utilities,
& indirect
cost
Supplies &
other
Expenditures
VI.
1st Quarter
2nd Quarter
21,336
6,487
6,839
4,553
3rd Quarter
4th Quarter
39,215
47,771
86,986
69,161
10,149
10,149
10,149
10,149
13,730
93,040
Future Plans
There is a list of priority items that needs to be addressed with the additional
funding coming this year. The top priority items are as follows:
• Door locking system
Page 46 of 112
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
•
•
•
•
•
•
•
Camera monitoring system for the classrooms
Rocking Chairs for the infant classroom
New awning for the main entrance of the Learning Center
Kitchen upgrades (industrial stove & refrigerator, fire suppression hood.
New carpet/tile in the Learning center
Additional toys and equipment for classrooms and playground
Researching adding Pawnee language curriculum
Continue offering quality child care to the community and pursuing grants that will
enable the center to serve more families and children.
Respectfully Submitted,
Christa Pratt, Learning Center Director
Page 47 of 112
Division of Finance
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2018
I.
Finance Division
The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to
the Pawnee Nation through accounts payable, accounts receivable, and payroll. The
Finance Division provides payment, accounting, and reporting services to the
Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,
insuring compliance with the Pawnee Nation fiscal policy, Generally Accepted
Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial
statements are accurately stated.
II.
Executive Summary:
The principle function of the Finance Division is to provide accurate and timely,
reliable and comparable financial reports to Pawnee Business Council (PBC), the
Executive Director and the Pawnee Nations division and program directors to make
management decisions that affect the Pawnee Nation and its members.
Finance helped several divisions and programs with budget modifications throughout
the quarter. Finance also continued to provide monthly and quarterly financials to all
divisions and programs.
The tribal Indirect cost proposal was completed by Muriel Robedeaux in December
and approved by the IBC on April 23, 2018 at a rate of 60.67%. We continue look at
how to best manage the 2018 budget shortfalls. Finances biggest concern going into
the next quarter will be managing the budget shortfall. The cashflow at TDC has
significantly affected the distributions to the tribe. Therefore, we started monthly
meetings with Roger Smith and his staff to keep the nation informed on distributions
and enable the executive staff to better manage the shortfall.
Accounts Payable – This department continues to make sure all the bills are getting
paid on time and check requests are being done in an efficient manner. The travel
process has improved however we still need improvement on the timeliness of travel
reconciliations.
Payroll – This department is doing a good job and making sure timesheets for all
departments are completed and submitted on time, as well as reminding all
concerned that payroll action forms (PAF’s) need to be turned in prior to submitting
payroll, on the Thursday before a payroll is due. Payroll has also done an excellent
job getting payroll submitted as required while working around holidays.
Accounting - The accountants continue to send out monthly reports and assist
directors when needed. We are continuing to make improvements to the financial
processes of the Nation. We are current on monthly closeouts and bank
reconciliations.
Page 48 of 112
Division of Finance
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2018
III.
Quarterly Goals and Objectives
Manage Pawnee Nation Budget shortfall.
Provide training to employees on financial processes
Implement SOP’s to improve the financial processes of the Nation
Perform quarterly close-outs
Complete a schedule of tasks required to be completed in the finance
department on a monthly basis by the finance employees
Start cross training within the Finance Division
Prepare for the 2017 audit.
Improve Grant Closeout Process
IV.
Travel and Training
The Finance Director and Accountants attended the Oklahoma Tribal Finance
Officers Consortium Meeting in January. The training was excellent, and it was a
great opportunity to network with other tribal leaders and financial managers. The
course covered a wide range of topics affecting Finance in Indian country, including
financial literacy and education.
V.
VI.
Financial Reporting
The department budget has been reviewed. The remaining budget remained the
same and is healthy and in good shape as of March 31, 2018.
Conclusion
The Finance Division will maintain an open-door policy and attempt to be available
always to assist tribal members, the public, directors and employees. Please feel free
to contact any of the finance department employees with your questions:
William Perry, Finance Director, Ext. 205
Janet Mulder, AP Clerk, Ext. 121
Freida Pratt, Payroll Clerk, Ext. 125
Respectfully,
W. Harrison Perry
Finance Director
Page 49 of 112
Penny Powell, Sr. Accountant, Ext. 209
James Rice, Accountant, Ext. 197
Nancy Moore, Accountant, Ext. 119
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. The Division of
Health and Community Services consists of eight (programs) under (4)
departments: Health-Community Health Representatives/Health Education and
Special Diabetes Program for Indians; Prevention-Substance Abuse
Program/Methamphetamine and Suicide Prevention Initiative; Nutrition
Services-Food Distribution and Title VI; and Family Services-Ti-Hirasa Domestic
Violence Programs and Indian Child Welfare. The DHCS Office is also overseeing
the tribal assistance programs: elders, disability, and emergency.
II.
Executive Summary:
Much of the quarter was dedicated to case management regarding client
services. It is collaboration with Pawnee Indian Health Center-Community Health
Nurses and PN CHR/HE Program.
The Executive Director tasks each of the Division Directors to start grant writing.
DHCS Director and Planning Director are definitely looking for monies to sustain
and/or supplement programs.
Quarterly Goals and Objective4
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
ACTIVITY 1: DHCS Director worked on the Million Hearts in Municipalities minigrant from NACCO.
OUTCOME 1: Funding was not awarded.
ACTIVITY 2: DHCS Director worked with CHR/HE Program and Cultural
Resources Division on the Tribal Practices for Chronic Disease Prevention grant
through the Centers of Disease Control.
OUTCOME 2: Still awaiting approval.
Page 50 of 112
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and
reviews organizational changes for each division.
OUTCOME 1: Have reviewed DHCS, Education, Administrative Affairs, and
Property Management.
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 1: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans are up-to-date.
OUTCOME 2: The majority of staff has had Food Handlers, NIMS Training, and
First Aid/CPR Training.
OUTCOME 4: All programs have updated their information on the PN website.
ACTIVITY 2: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
OUTCOME 2: N/A
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.
running/walking group, Bootcamp, and Zumba).
ACTIVITY 2: DHCS Director participated in the Weightloss Challenge, Go Red for
You, Heart Screenings & Yogurt Bar, presented Sex Education and STD
Prevention at PHS Health Summit, attended Southern Oaks Health Fair, and
assisted CHR with transporting clients.
III.
Meetings and Tribal/DHCS Events
1/5-Division Directors Meeting
Page 51 of 112
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
1/10--Organizational Chart Meeting
1/16-BIA Program Monitoring
1/18-BIA Program Review Exit
1/19-Division Directors Meeting
1/24-Staff Evaluation
1/25-Staff Evaluation
1/26-Staff Meeting
1/26-Wellness Committee Meeting
1/31-Princess Committee Meeting
2/1-CDC Grant Planning Meeting
2/2-Go Red for You
2/6---Organizational Chart Meeting
2/12-DHCS Coordinators Meeting
2/14-Heart Screenings & Yogurt Bar
2/16-Proposal Review
2/22--Organizational Chart Meeting
2/23-Staff Meeting
2/27-HRC Meeting
2/28-Conference Call with Southern Plains Tribal Health Board
3/1-Case Management Meeting
3/1-Princess Committee Meeting
3/5- DHCS Coordinators Meeting
3/5-ICW Meeting with Tribal Liaison
3/7-Princess Committee Meeting
3/13-MSPI and DVPI Site Visit
3/14-Meeting with CHR Coordinator on Presentation
3/16-PHS Health Summit
3/16-Princess Committee Tea
3/17-Princess Reception
3/20-HRC Meeting
3/22-Staff Evaluation
3/23-Staff Meeting
3/23-Division Directors Meeting
3/26-Meeting with Assistant Cook
3/26-Meeting with HR
3/26-Meeting with VAW/DVPI
3/28--Organizational Chart Meeting
3/30-Case Management Meeting
IV.
Travel and Training
3/9-Leadership Training Meeting
Page 52 of 112
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
VI.
Direct Assistance (this quarter-non reoccurring)
Elders-(48)
Disability-(12)
Emergency-(7)
There is no PBC Donation Committee this year.
VII.
Future Plans
Continue to work on employees needing training (NIMS, Food Handlers, and
CPR/First Aid) and update COOP Plans.
Actively seek and work with Planning Division for additional funding opportunities
Work with HR on updating staff job descriptions (if needed).
Page 53 of 112
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to
promote awareness, guidance & counseling and prevention of disease and/or
disability among Indian people. The overall goal is to enhance the quality of life for
the people we serve with healthy lifestyles.
II.
Executive Summary:
The CHR/HE Program continued providing access to health care as well as health
prevention opportunities for clientele this quarter. CHR Coordinator and DHCS
Director have been working extensively with Pawnee Indian Health Center-Public
Health Nursing regarding a mutual client, extremely vulnerable. Services has gone
above the normal CHR duties and responsibilities. The Pawnee Nation Housing
Authority graciously donated a van to the Pawnee Nation for use by the CHR
Program this quarter. With the extra vehicle, the program was able to provide daily
transportation throughout this quarter for two highly vulnerable clients. Our wellness
committee within the Health Division began implementing Yoga classes for
community members this quarter as well. CHR/HE Program worked with Cultural
Resources Division and DHCS on the Tribal Practices for Chronic Disease Prevention
grant through the Centers of Disease Control.
III.
Quarterly Goals and Objectives:
Goal1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and/
or equipment for (60) clients this quarter.
Page 54 of 112
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
Outcome 2: The CHR/EMS Generalists transported (228) clients this quarter.
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Outcome 3: The CHR/EMS Generalists conducted (28) home visits this quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The CHR/HE Programs in collaboration with the Wellness Program hosted
a heart healthy yogurt bar, screenings, & education on February 14.
Outcome 1: There were (33) participants.
Activity 2: The CHR/HE Program in collaboration with Pawnee Public Schools Health
and Safety Committee hosted the Pawnee High School Health Summit on March 16.
HE Coordinator in collaboration with DHCS Director provided the sexual health
education classes for the summit.
Outcome 2: Approximately (197) 9-12 grade students attended the event.
Activity 3: The CHR/HE Programs participated in the Health & Safety Health Fair,
sponsored by Southern Oaks Nursing Home on March 17, 2018.
Outcome 3: Thirty (30) participants attended.
Activity 4: The CHR/HE Programs assisted the SAP/MSPI Programs and Youth
Services with Spring Break camp on March 19-23.
Outcome 4: Forty (40) youth participated in camp throughout the week.
Activity 6: The CHR/HE Program in collaboration with the Wellness Committee
hosted Fitness Class, Zumba, Yoga, and Tumbling for community members
throughout the quarter.
Outcome 6: Average participants in each class are as follows: Fitness Class (24),
Zumba (15), Yoga (17), and Tumbling (41).
IV.
Travel, Training, and Meetings
DHCS Coordinators Meeting-1-8-, 2-12, 3-5
Wellness Committee Meetings – 1-26
Pawnee County Healthy Coalition Meeting –1-22, 2-26, 3-19
Pawnee Nation Staff Meeting – 1-26, 3-23
PHS Wellness Meeting – 1-16, 2-7, 3-7
CDC Grant Meeting – 2-1
Child Abuse Awareness Event Meeting – 2-26
Page 55 of 112
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Client Case Mgt Meeting with A.G. – 3-28
Budget Meeting with Finance – 3-28
Client Case Mgt Meeting with Division Director and I.H.S – 3-30
V.
Financial Reporting
The Pawnee Nation CHR/EMS/HE program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
CSBG and LIHEAP Programs. The following is the number of clients served this
quarter:
CSBG - (5)
LIHEAP –(30)
VI.
Upcoming Events:
Collaboration with HR to do Health Screenings with AFLAC Grammy trailer-April 20
N7 Youth Movement-April 23
Ag Safety Day-April 24
Child Abuse Prevention Event-April 28
Spirt of Oklahoma Football Camp (health ed. presentation)-May 25
Pawnee Nation Health Fair-June 28
Hawk Chief 5K-June 30
Page 56 of 112
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2018
I.
Program/Office/Project Name: Diabetes Program
The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and
educational services for Native Americans with the risk factors of developing and/or with the
diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the
quality of life for Native Americans by implementing SDPI Best Practice: Physical
Activity/Education.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the quality of
life for the people we serve. Much of the quarter was dedicated to providing direct care services
such as blood glucose monitoring supplies, socks, diabetic foot care cream, and assistance with
eyewear, dentures, and diabetic shoes. The Program continues to be involved in the Pawnee
County Healthy Coalition, Pawnee Public Schools Wellness Committee, and OSU Extension’s
Program Advisory Committee to obtain more community outreach, network and combine
resources. Best Practice continues with Zumba, Fitness Class, Tumbling, and Yoga. The
Diabetes Program received the Good Health and Wellness in Indian Country contract.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its
complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity
with or without the diagnosis of diabetes.
Activity 1: Diabetes program in collaboration with the CHR/HE and SAP Programs, shall be
known as the Wellness Program Committee, provides Fitness Class, Zumba, Yoga and Tumbling.
Outcome: On the quarterly average, Fitness class average is (24); Zumba average is (15); Yoga
(17) and Tumbling average is (51).
We also offer education and weight loss encouragement through Fitness Class, Zumba, and
Tumbling class participants. These activities are to promote healthy living and weight loss
during the evenings of the work week.
OBJECTIVE 1.2: Number of individuals that participate in the Wellness Programs with an
improved BMI, blood sugar levels, and blood pressure levels
Activity 1: Screenings at the Elders Center on the 1st and 3rd Wednesday of each month.
Outcome: The quarterly average for blood pressure is (154/88) and blood sugar is (151).
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during
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Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2018
outreach events with or without the diagnosis of diabetes within our service area on how
physical activity and weight loss affects the prevention and/or maintenance of diabetes.
Activity 1: Pawnee County Healthy Coalition provides information needed to complete the
Mobilizing for Action through Planning and Partnership (MAPP) Process, which is a community
driven strategic planning process for improving community’s health. Becoming a “Certified
Healthy” Location also opens the doors for grant funding opportunities. Continual Monthly
meetings occur.
Outcome: Monthly meetings with the Coalition. Meetings were held on January 22, February 26,
and March 19.
Activity 2: The Diabetes Program provided a free foot exam clinic for those who needed it on
January 18. Diabetes materials were handed out along with foot care products and brochures
for home care.
Outcome: Eight (8) participants showed up for the foot care exam held by an RN who specializes
in feet.
Activity 3: The Diabetes Program participated in the Health & Safety Health Fair, sponsored by
Southern Oaks Nursing Home, held on March 17.
Outcome: Approximately (30) participants attended.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American
youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and physical activity
during community youth outreach camps.
Activity 1: The Diabetes Program collaborated with SAP/MSPI and Youth Services for the Spring
Break held March 19-23.
Outcome: Forty (40) youth participated in the camp
Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and
participate in physical activity during community outreach events.
Activity 1: The Pawnee High School Health Summit, for grades 9-12, was held on March 16.
Outcome: One hundred ninety-seven (197) students attended the sessions.
GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to
diabetes among Native Americans in our service area.
Objective 4.1: To increase the rate of complete & documented annual exams that assist in
preventing and/or reducing the occurrence of complications due to diabetes.
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Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2018
Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and
minimize the complications. Once all exams including downloads of glucometers, clients are
eligible for the demonstrated need of Nike shoes.
Outcome: Sixteen (16) clients completed annual exams within the quarter. (Dental, Eye,
Nutrition, Foot, A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain
Nike N7 shoes to diabetes clients who have completed all annual exams. This shall reduce the
complications diabetes which can occur over time.
Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary
medications.
Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps
the client to keep a close watch on the sugar levels and gain better control of
hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming
months.
Outcome: Thirty-one (31) clients were issued testing supplies, (19) prescriptions were filled for
non-formulary medications (Glucerna health shakes), (21) clients received eyewear assistance,
(3) clients received denture assistance, (10) glucometers, and (13) received diabetic socks.
Objective 4.3: To increase the rate of participation during educational outreach classes and
clinics.
Activity 1: The Diabetes Program collaborated with SAP to sponsor a Community Weightloss
Challenge from January 5-March 30
Outcome: A Total of (21) 2-person teams were entered in the challenge which resulted in a total
community weight loss was 436.2lb. Prizes were given out to 1st, 2nd, and 3rd winners.
Activity 2: The Wellness Program sponsored a Heart Healthy Awareness Event on February 14,
which included employee screenings for blood pressure and blood sugar checks and Yogurt Bar.
Outcome: Thirty-three (33) employees participated.
III.
Travel, Training, Meetings
January:
8-DHCS Coordinator’s meeting
10-Diabetes Program staff meeting
16-PHS Health, Wellness, and Safety committee meeting
17-SDPI Webinar SOS/RKM
18-Budget Committee meeting
22-Pawnee County Healthy Coalition meeting
25-Area Diabetes Coordinator’s meeting
26-Pawnee Nation Staff meeting
26-DHCS Wellness Committee meeting
30-SAP/MSPI Youth Services Spring Break Camp meeting
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Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2018
February:
1-CDC grant meeting
5-SDPI Webinar Audits
7-PHS Health, Wellness, and Safety committee meeting
12-DHCS Coordinator’s meeting
12-Diabetes Program Staff meeting
26-Pawnee County Healthy Coalition meeting
27-SAP/MSPI Youth Services Spring Break Camp meeting
28-ICW Child Abuse Awareness event meeting
March:
1-Southern Oaks “Coffee Talk” meeting
5-DHCS Coordinator’s meeting
5-Diabetes Staff meeting
7-PHS Health, Wellness, and Safety Committee meeting
8-One America Insurance meeting
14-SDPI Webinar Q&A
19-Pawnee County Healthy Coalition meeting
23-Pawnee Nation Staff meeting
26-Area Diabetes Coordinator’s meeting
IV.
Financial Reporting
The PNDP continues to monitor spending and strives to maintain the level of usage of funding for
current specifications of providing specialized services to the Native American Community.
The Diabetes Program is overseeing the Good Health and Wellness in Indian Country
reimbursable mini-grant ($15,000) from CDC and sub-contracted by Southern Plains Tribal
Health Board.
V.
Future Plans:
• Collaboration with HR to do Health Screenings with AFLAC Grammy trailer-April 20
• N7 Youth Movement-April 23
• Ag Safety Day-April 24
• Tribal Public Health Conference-April 25-26
• Child Abuse Prevention Event-April 28
• Pawnee Nation Prevention Days and Health Fair-June 28
• Hawk Chief 5K-June 30
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
This quarter’s food updates include: the Wild Salmon (traditional food item)
made a return to the menu in January. This came in 40/1 lb. units per case. The
vendor is Ocean Beauty and currently is a fair share item. The program is only
able to receive 8 cases. Also, the White Whole Wheat Flour replaced with Whole
Wheat Flour in February. We were short-staffed this quarter, but managed to
serve our participants and met all the program goals and objectives.
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 284,
which was higher than the last quarter, which was 279. For January, we had 286
participants (125 households); for February, there were 280 participants (122
households); and in March, there were 287 participants (123 households).
The number of households that were new certifications/re-certifications for the
quarter was: January-32 households; February-20 households; and March-23
households. The numbers of households who did not pick up their food during
this quarter were: January-12 households; February-17 households; and March17 households.
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
after 4:00 that day. In January, there were 17 home deliveries in which: 13
households were elderly, 3 households were disabled, and 1 household had no
transportation. The total mileage for January was 70 miles. In February, there
were 16 home deliveries in which: 12 households were elderly, 3 households
were disabled, and 1 household had no transportation. The total mileage for
February was 40 miles. In March, there were 18 home deliveries: 13
households were elderly, 3 households were disabled, and 2 households had no
transportation. The total mileage for March was 69 miles. The Pawnee Nation
Food Distribution Program has Met/Continually in Progress their goals and
objectives for this quarter.
During this quarter, the food program gave our participants items that were
received from USDA. In January, they received stainless steel measuring spoon
set and magnets, with Choose MyPlate.gov on them. In February, they received
stainless steel 10” French whip which are a really nice and sturdy whisk. The
Pawnee Nation Food Distribution Program has Met/Continually in Progress, their
goals and objectives for this quarter.
IV.
Travel and Training
During this quarter, the following trainings/meetings were attended by the
program: DHCS Coordinators meetings and Program Staff meetings.
V.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let me know what has been spent and how much is left in
the program’s budgets.
This quarter the program was still operating under a Continuing Resolution (CR)
for funding. The 2nd CR was from January 8-February 18 in the amount of
$23,856. The 3rd CR was from February 19-March 31 in the amount of $23,276.
VI.
Future Plans
The program will continue to get ready for our Management Evaluation (ME)
which will be April 24-26. The USDA representative will be going through 8
subject areas, with the biggest areas being Certification, Warehouse, and
Financial.
Next quarter’s food updates: Another traditional foo item, wild rice, is expected to
return to the menu. The canned applesauce will be changing to a 6-cup sleeve
pack. This 6-cup sleeve pack is equivalent to 1 can of applesauce. This is how it
is sold in the grocery stores. The 5 lb. bakery mix will be changing in size to 20
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
oz. bags. With the smaller size, smaller households will not have to skip months
to receive it. The larger households were only able to at the most 2 bags per
month. The 20 oz. bag is equivalent to 1 unit per person and all households can
now receive it every month. These food items will be on the April food shipment.
Page 63 of 112
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
During the 1st quarter, the ICW Coordinator completed all required home visits to
children in foster care. The ICW Coordinator attended both state and tribal court
hearings. There are (4) state cases, (7) tribal cases, (1) Family Preservation case,
and (3) out of state cases. The ICW Coordinator and ICW Assistant provided case
management services throughout the 1st quarter including referrals to various
services including substance abuse, counseling, domestic violence, health and
medical benefits, food benefits and transportation. The ICW Coordinator
completed (18) home visits to children and families. The ICW Assistant
completed (3) supervised visits between a mother and her child. The ICW
Coordinator attended (6) Pawnee Nation Tribal Court hearings and (4) state court
hearings, (2) of which were by telephone in out of state cases.
The ICW Coordinator transported a client to a WIC appointment and a client to
Stillwater in order for the family to purchase food. The ICW Coordinator traveled
to Anadarko to visit a child at Riverside Indian School. The ICW Coordinator
continues to be involved with Pawnee Service Area Child Protection Team (CPT)
which includes representatives from Kaw Nation, Otoe-Missouria, Tonkawa and
Ponca Tribes; OKDHS and representatives from the US Attorney’s Office. During
this quarter, the ICW Coordinator attended meetings at Kaw Nation and the
Ponca Tribe.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (33) member
requests for eligibility processed during this quarter.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME 1: There was one child removed and placed in state custody in which
eligibility is pending DNA testing. Pawnee Nation ICW continues to work closely
with Pawnee Nation families in providing case management services including
preserving the family unit. Pawnee Nation ICW managed (1) Family Preservation
Cases during this quarter.
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
OUTCOME 2: Pawnee Nation ICW provides case management services to Pawnee
Nation children and families when they have been removed from the home or
prior to removal to ensure the children’s safety while also preserving the family
unit. The ICW Coordinator ensures that ICWA is followed in state cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME 3: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME 4: There were (3) Pawnee Nation children that were adopted during
this quarter by a Tribally approved foster home.
III.
Travel and Training
The ICW Coordinator attended the ICW Quarterly Training hosted by the
Oklahoma Department of Human Services in Norman on March 8, 2018.
IV.
Meetings and DHCS/Tribal Events
January:
Pawnee Service Area CPT Meeting- Ponca Tribe
Tribal State Workgroup at Kaw Nation
Meeting with Ray of Hope Advocacy Center at Cleveland PD
DHCS Coordinator’s Meeting
Spring Break Camp Meeting
BIA Program Review
February:
DHCS Coordinator’s Meeting
Pawnee Nation All Staff Meeting
April Child Abuse Prevention Event Meeting
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Pawnee County Healthy Coalition Meeting
Go Red for You-Heart Screenings & Yogurt Bar
March:
Pawnee Service Area CPT Meeting- Kaw Nation
DHCS Coordinator’s Meeting
Pawnee Nation All Staff Meeting
ICW Quarterly Training-Norman
Meeting with Tribal State Coordinator
Spring Break Camp 3/19-3/23
Southern Oaks Health Fair
Financial Reporting
The ICW Program operated under the FY 2018 funds during the 1st quarter.
The program also operates the Title IV-B PSSF funding for Child Welfare
Programs. This funding pays for 10% of ICW Coordinator position with BIA
paying 90%.
The Pawnee Nation ICW Program has the following direct service programs:
Promoting Safe and Stable Families (PSSF)-state and federal and Child Welfare
Services (CWS) to assist the community/tribal members with utility assistance,
rental assistance, and other needs.
OUTCOME: ICW provided direct assistance to (14) families during this quarter.
Future Plans
The Pawnee Nation ICW Program continue to work with the other tribes in the
Pawnee Service Area to develop and implement the Positive Indian Parenting
classes to offer to our clients. The ICW Assistant will attend the Positive Indian
Parenting training in April 2018.
The ICW Coordinator and ICW Assistant will continue to provide case
management services to Pawnee families and children. The ICW Coordinator will
continue to monitor state cases and work closely with OKDHS to ensure the
ICWA is closely followed. The Pawnee Nation ICW Program will continue to be
involved in the Pawnee Area Child Protection Team and attend the monthly
meetings. The Pawnee Nation ICW Program will work together with OKDHS on
updating the Tribal State Agreement.
The Pawnee Nation ICW Program will continue to recruit foster homes for
Pawnee Nation and process their applications. The Pawnee Nation ICW Program
will work diligently in recruitment of foster home and help to build the Pawnee
Nation Foster Home program.
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
The ICW Coordinator and ICW Assistant are planning our Pawnee Nation ICW
April Child Abuse Prevention Month Event which will be held on April 28, 2018.
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance to woman, intervention, cultural healing, safety planning, transportation
to shelter or relevant appointments, court advocacy, women’s group, anonymous
phone or text consultation, case coordination, policy development, community
response teams, sexual assault examiner programs, and community and school
education programs. Our three main areas of focus are criminal justice intervention,
victim services and prevention.
II. Executive Summary:
Our main focus each quarter is providing effective and efficient services to our
participants. This quarter, we provided crisis intervention for new and established
clients. Our program provided services to (10) additional clients. New clients this
quarter were (12) female and (0) male, (3) were Caucasian, (9) were Native
American, and (0) unknown. All clients were served. We also continued to work with
and provide services to (6) previously established clients.
III.
Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault or
stalking. This goal is being met by providing prevention services to Indian women in
a variety of activities centered on healing and character development. We met this
goal by setting up domestic violence booths to raise awareness, attending and
presenting at events, and providing domestic violence and sexual assault support
group to clients where we have started making ribbon shirts. We have distributed
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
brochures around Pawnee Nation. We have (3) billboards; (1) in Pawnee and (2) in
Cleveland that continue to refer people to the National Domestic Violence Hotline.
Our second goal is to increase victim safety and offender accountability. This goal
was met by continuing education, advocating at a State level for Native victims,
servicing victims, and educating victims. We are coordinating with the Executive
Office to update our existing Domestic Abuse Act in tribal court.
The third goal is to provide shelter, supportive services, and access to community
based services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services to women, providing emergency victim assistance to
women, offering life skills classes, and providing supportive services that help the
client meet their goal plan. Below is a list of the services provided for our clients this
quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Emergency Victim Assistance
Grocery Assistance
Rental Assistance
Utility Assistance
Emergency Child Care Assistance
Page 69 of 112
(1) out of jurisdiction
(12)
(2) Not in jurisdiction
(7)
(35)
(1)
(12)
(3)
(9)
(3)
(6)
(12)
(5)
(0)
(13)
(2)
(7)
(2)
(3)
(1)
(2)
(0)
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Children Served
(12)
**All clients receive educational and resource materials from the program.
IV.
Meetings
Jan 8-DHCS Coordinators meeting
Jan 11-DVPI Monthly Conference Call
Jan 16-Pawnee High School Health & Safety Committee Meeting
Jan 22-Pawnee County Healthy Coalition Meeting
Feb 7- Pawnee High School Health & Safety Committee Meeting
Feb 8-DVPI Monthly Conference Call
Feb 12- DHCS Coordinators Meeting
Mar 7-Pawnee High School Health Summit Meeting
Mar 8-DVPI Monthly Conference Call
Mar 13-DVPI Site Visit
Mar 26-Meeting with DHCS Director
Events
Jan 22-24-Trainer for OK Legal Assistance Attorney’s in OKC
Jan 31-Feb 2-Trainer for OK Legal Assistance Attorney’s in Tulsa
Feb 28-Pawnee High School Teen Dating & Violence Booth
Mar 1-Pawnee High School Teen Dating & Violence Booth
Mar 8 -Women’s Empowerment Group: Know who you are; Know yourself.
Mar 15-Women’s Empowerment Group: My qualities, my character.
Mar 16-High School Health Summit Healthy/Unhealthy Relationship Presentation
Mar 17-Southern Oaks Nutrition, Safety & Health Fair
Mar 21-Spring Break Camp Social Media Presentation
Mar 22-Spring Break Camp Dealing with Trauma Presentation
Mar 22-Women’s Empowerment Group: Feelings; Total Body Awareness, identify
Mar 29- Women’s Empowerment Group: Feelings; Communicate
V.
Travel and Training
Jan 12-Webinar-Database Tutorial/NAAV/ Native American Against Violence
Jan 25-Webinar-Trauma, Opioids and Drugs
Feb 7-DVPI Project Welcome Webinar
Feb 20-Sex Trafficking: An OK Case Study. Ponca City. Shanna Parker
Mar 8-Bridges Out of Poverty Workshop
Mar 15-Webinar-Sexual Violence in Cyberspace (NCJTC) National Criminal Justice
Training Center
Mar 22-Webinar-Child Sex Trafficking/Gangs (NCJTC) National Criminal Justice
Training Center
Mar 28-29-Elder Abuse Prevention Resources in Indian Country Webinar
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding source.
The Ti-Hirasa Domestic Violence Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
VI.
Future Plans
Next quarter we will be focused on Missing and Murdered Indigenous Women,
outreach activities, education, and prevention.
Page 71 of 112
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
1st Quarterly-2018
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI).
SAP’s Scope of Work is to provide a community-based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse of meth and other substances. The program will offer a variety of
services and use a wide range of prevention and treatment approaches.
Services provided to individuals and/or groups include referral to primary
residential programs that emphasize improved self-image, value, and attitude
clarification, decision making, and recognition of the physical and emotional
effects of alcohol and substance abuse and constructive processes for dealing
with stress.
MSPI’s Scope of Work is to service Native American youth (8-24 years of age)
and family members, who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
II.
Executive Summary:
The Substance Abuse Program/Methamphetamine and Suicide prevention
Initiative Programs are fully staffed. This quarter was focused on clientele as far
as individual sessions and transports to and from detox and in-patient treatment,
probation officers, court appearances and lawyer appointments, and prevention
activities with clients and the community. During this quarter, the Fitness Center
Attendant resigned; however, SAP/MSPI and other DHCS employees have helped
cover the Fitness Center until another attendant is hired.
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
Objective 1: To raise awareness in the community regarding substance
use/abuse and provide resources to community and program clients.
Activity 1: SAP holds regular meetings every Wednesday at 7:00 p.m. at the SAP
office.
Outcome 1: Over the past three months, (183) people attended meetings.
Activity 2: Program staff transported clients to different facilities for inpatient
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
1st Quarterly-2018
treatment, detox, and/or suicide ideation. These clients that were transported
either entered extended inpatient treatment or follow up care for outpatient with
IHS mental and or Pawnee Nation SAP.
Outcome 2: This quarter, (6) clients were transported-(4) to court and attorney
appointments and (2) were transported with suicidal ideation. Seventeen (17)
clients were seen for individual counseling.
Activity 3: SAP maintains the Fitness Center, which meets the wellness
component of the program.
Outcome 3: This quarter, (732) people utilized the Fitness Center.
Activity 4: SAP collaborated with the Diabetes Program to sponsor a Community
Weightloss Challenge from January 5-March 30
Outcome 4: A Total of (21) 2-person teams were entered in the challenge which
resulted in a total community weight loss was 436.2lb. Prizes were given out to
1st, 2nd, and 3rd winners.
Activity 5: The SAP/MSPI Programs sponsored a speaker for the Pawnee
Elementary School, who spoke about being Alcohol/Drug Free and Anti Bully.
Outcome 5: There was (150) students in attendance along with the Pawnee
Elementary Principal and elementary teachers. Students were given a challenge
to do entitled: An Act of Kindness Challenge. As the students completed the
challenge, it began to make the news. The students were spotlighted on the
Channel 6 News. They also received over 12,000 hits on Facebook.
Activity 6: The SAP/MSPI Programs co- sponsored Sweet Heart Valentine dance
for Pawnee Middle School on February 10.
Outcome 6: (100) students attended the dance.
Activity 7: The SAP/MSPI Programs in collaboration with the Wellness Program
hosted a heart healthy yogurt bar, screenings, & education on February 14.
Outcome 7: There were (33) participants.
Activity 8: The SAP/MSPI Programs in collaboration with Pawnee Public Schools
Health and Safety Committee hosted the Pawnee High School Health Summit on
March 16. Program staff presented on drugs, alcohol, and suicide prevention.
Outcome 8: Approximately (197) 9-12 grade students attended the event.
Activity 9: The SAP/MSPI Programs co-sponsored a Youth Spring Break Camp
with Education-Youth Services on March 19-23.
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
1st Quarterly-2018
Outcome 9: There was approximately (40) youth that attended on daily basis.
Youth made some dance regalia pieces, played some tribal games that the
Cultural Resources Department provided, and learned about our Pawnee
cultural.
IV.
Travel, Training and Meetings
January:
8-DHCS Coordinator’s meeting
10-SAP/MSPI Program staff meeting.
16-PHS Health, Wellness and Safety committee meeting
18- MSPI Conference call
22-Pawnee County Healthy Coalition meeting
26-Pawnee Nation Staff meeting
30-SAP/MSPI and Youth Services Spring Break Camp meeting
February:
1-Meeting with DHCS Div. Director CDC Grant
7-PHS Health, Wellness, and Safety committee meeting
12-DHCS Coordinator’s meeting
12-SAP/MSPI Staff meeting
21-22 Suicide Conference in Norman
23-Pawnee Nation Staff meeting
26-Pawnee County Healthy Coalition meeting
26-After Prom Party Committee meeting
27-SAP/MSPI & Youth Services Spring Break Camp meeting
28-ICW Child Abuse Awareness event meeting
March:
5-DHCS Coordinator’s meeting
5-SAP/MSPI Staff meeting
7-PHS Health, Wellness, and Safety Committee meeting
8- Insurance meeting
8-Webinar on Suicide
13-MSPI Funding Agency Site Visit
15-MSPI monthly conference call
19-Pawnee County Healthy Coalition meeting
23-Pawnee Nation Staff meeting
V.
Financial Reporting:
The Pawnee Nation SAP/MSPI program financial status is reflected in special
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
1st Quarterly-2018
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office. The Pawnee Nation Fitness Center is now a sub account within the SAP program
Budget. Program staff working on carryover budget for MSPI.
Donations were requested by the Pawnee After-Prom Committee and Pawnee
Employee’s Club for Easter Egg Hunt.
VI.Future Plans:
Pawnee After-Prom Party-April 21
Collaboration with HR to do Health Screenings with AFLAC Grammy trailer-April 20
N7 Youth Movement-April 23
Ag Safety Day-April 24
Child Abuse Prevention Event-April 28
Preventions Days-June 28 & 30
Page 75 of 112
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
• To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
This is the second quarter that staff worked the vacant caregiver support and van
driver position duties. During this period, the high priority was providing economical
meals to the homebound and congregate sites. Our days were filled with this task and
we strived to address homebound issues by referrals to Pawnee Indian Health CenterPublic Health Nursing and volunteers; however, there has been a challenge to fulfill
daily duties which has resulted in stress and time beyond the eight-hour day. We
continued to seek volunteers to assist during this period of short-staffing and we did
receive an AmeriCorps Vista worker, Megan Klesser to work part-time with Title VI
and part-time with TERO. We started to highlight Elders at home doing beadwork,
reading, and holding mystery item (shaver spring) to our Facebook audience. We want
to promote visiting the Elders and Facebook was fun to share with the elders as to
what responses they received. Elders got involved with the corn seed preparation for
storage and are looking forward to the next growing season in the Elder Garden.
Elders are also enjoying Pawnee Language Classes and have had up to1K views with
tribal members all over the country (France & Brazil). Most classes have between
550-800 views of the live feed videos.
Facility Issues: Property was not able to send over cleaning staff on a regular basis
and those duties to clean bathrooms were met by all Title VI staff. We have other
ongoing issues to work with Tribal Operations.
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 1,983 (1,677 last quarter) meals
congregate meals served for this quarter.
Month
Elder Center
I.H.S.
Page 76 of 112
Total
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
January
February
March
529
579
507
140
103
125
669
682
632
*The Title VI Senior Program projected to provide (52) home-delivered meals per day as noted in
the proposal which is (16) days per month, and (12) months per year to eligible participants age
sixty (60) and older or have disability documentation. This is equivalent to ten thousand (10,000)
home delivered meals served per year.
A total of 1,978 (1,790 last quarter) homebound meals served this quarter.
Month
Homebound
January
666
February
605
March
707
*The total fourth quarter meals served for congregate and homebound meals combined is 3,961
compared to 3,467 last quarter’s meals.
In addition to meals prepared by the Elder Center, staff we are taking Elders to the Food
Bank twice a month and working with Food Distribution to have meals delivered to
qualified patrons’ homes.
To promote socialization of older individuals: We now have our Fridays free of making
meals and have scheduled caregiver support groups sessions, games, and shopping trips
for the Elders. Once a week, we have the Round House open for walkers.
Overall Conclusions (based on annual report request for stats):
Volunteers
Unduplicated number (Congregate)
Unduplicated number (Homebound)
Unduplicated number (receiving services)
Nutritional Education
Nutritional Counseling
Unduplicated # receiving Support Services
Information Referral
Outreach (meds, errands, remind appointments)
Case Management
Transportation
Legal Assistance
Homemaker Service
Home Health Aid Service
Chores
Visiting*
Page 77 of 112
8
174
46
74
206
13
22
18
125
1
279
2
6
1
55
22
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
*All homebound are visited daily by Van Driver when meals are delivered. (7 were
detailed health checks by driver and 7 were by I.H.S. referral).
Telephoning
87
Family Support
1
Ombudsman Services
0
Health Promotion & Wellness
111
Caregiving support info about available services
7
Assistance in gaining access to available services
5
Support Groups (Care Giving, Elders Raising Children)
5
Caregiving Training
0
Lending Closet
2
Other (Shopping, Food Bank)
17
Respite
1
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older) who meet the requirements of the Title VI Homebound
meals program the PHNs review homebound meds list and makes dietary
recommendations for our cooking staff. To qualify for the home delivered meals
program, individuals must be unable to walk under their own power, unless recovering
from a short-term illness or surgery. They must be disabled and unable to stand for
long periods of time to cook meals and/or clean dishes. The PHN Department assists
with this program to provide the following:
1. Health and functional assessment
2. Nutritional assessment
3. Behavioral Health assessment
4. Home/environmental/safety evaluation
5. Case management needs
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointments referrals, appeals, and diabetic follow up
appointments. Additionally, the PHNs provide flu shots and present health
information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.
Page 78 of 112
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
Handouts/Postings to patrons this quarter: 1.) Healthy Brain, Healthy Mind (Program
Handout); 2.) Tai Chi; 3.) How to Prevent Stroke; 4.) Smoking Cessation; 5.) Are you
at risk for type 2 diabetes? (handout)
IV.
Meetings and Tribal/DHCS Events
January:
Basic Computer Classes taught at the Elder Center by Sandra Tharp, Digital Literary
Corp Member (6) attend with two who brought their lap-top computers from home.
Tribal Nation Education Discussion on Jan 2-(4) Elders attended.
Akitaru Food Assessment YouTube.com posted Jan 7
DHCS Coordinators Meeting-Jan 8
February:
Composting Workshop at the Pawnee Nation College-Feb 2-(2) Elders and (3) staff
attended.
Valentine’s Day BINGO at the Elder Center.
Pawnee Indian Baptist Church Lunch Fundraiser- Feb 23- (7) Elders attended to raise
money for Cody Leading Fox.
February and March: Pawnee Language Class Every Tuesday
March:
Gilcrease Museum Exhibition-March 2-presented Brummett Echohawk: An Artist
Who Happens to be an Indian-(9) Elders attended.
Evening Star Society Brunch-(6) Elders attended.
V.
Travel and Training
No program travel or training this quarter.
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office.
VII.
Future Plans
Assist Advisory Board with fundraising events for the NICOA trip.
Pawnee Salmon Dinner-May 27 by Chef Hillel EchoHawk-funds benefit Title 6
Program
Page 79 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week with
continual law and order in providing for the safety and wellbeing not only for our
tribal members but also for the general public. Officers continue to provide
routinely daytime and nighttime patrols of rural tribal member residences which
also includes a few residences within the city of Pawnee that are held in trust
status. Patrol coverage includes the jurisdictional boundaries of Pawnee, Payne
and Kay Counties. This also includes the Pawnee Nation land located south of
the Chilocco facility. Law Enforcement staff includes: Chief of Police David
Kanuho, Assistant Chief of Police Harold (Gene) Howell, Police Officer George
(Bob) Horn, Police Officer Pat LeadingFox, Police Officer Donna Hogan and
Administration Assistant/Dispatcher Courtney Turner.
II.
Executive Summary:
During this three-month period, officers traveled a total of 14,739 miles during
their routine patrols. Officers recorded 1,870 on-duty hours for this quarter.
Patrols are made daily and nightly of the North, West and South Indian
cemeteries.
During the month of January, our department was informed of the news that
Officer Donna Hogan’s son, Cody Leadingfox, was diagnosed with Severe Aplastic
Anemia which is a rare disease that reduces the red and white blood cells and
the blood platelets within his body. Due to this family emergency, Officer Hogan
was on extended leave during this entire three-month quarter. The Pawnee
Nation Police officers and Dispatcher Turner are commended for their efforts in
working additional shifts and being placed on-call during Officer Hogan’s
absence. To date, Cody is still battling this disease, but is showing signs of
improvement.
Our department has seen a rise in counterfeit bills that have been circulated at
the tribe’s casinos. The local law enforcement agencies have also received
counterfeit bills at their local retail stores. It is unsure where these bills are
being produced but we continue to investigate any further bills we may
encounter. All counterfeit bills we receive are turned over to the U.S. Department
of Treasury.
Two new 2018 Ford F-150 Supercrew pickups are being placed into service to
replace older model Chevrolet Tahoes. Officer Donna Hogan and Officer Bob
Horn will be issued these vehicles.
Page 80 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
III.
Quarterly Goals and Objectives
•
The Chief of Police will maintain statistics on the number and type of
incidents, arrest and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: three (3)
Larcenies, one (1) Verbal Assault, one (1) Leaving the Scene of An
Accident, two (2) Forgery or Counterfeit and one two (2) Theft of Property,
Lost, Mislaid or Delivered by Mistake.
- Officers have also responded to the following non-enforcement calls:
four (4) Assistance to Sick or Injured, six (6) Court Process Services, thirtyseven (37) Public/Community Services, seven (7) Traffic Warnings, and
twenty-two (22) Assistance to Citizens.
•
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
- During this quarter, Officers assisted with the local Law Enforcement
Agencies a total of forty-one (41) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
- Officers and the Admin. Asst./Dispatcher continue in providing drug test
for the Indian Child Welfare Department, Department of Human Services
and the Pawnee Nation Substance Abuse Program. Drug test are also
performed at the request of the Pawnee Nation District Court Judge
during court days. During this quarter, our department preformed
seventeen (17) drug test.
Page 81 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
-During this quarter, our department registered one (1) sex offender living
within the jurisdictional boundaries of the Pawnee Nation.
-Administrative Assistant Courtney Turner reported she performed five (5)
fingerprints for governmental agencies and nine (9) notaries.
•
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs.
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA Law Enforcement Services
and also to the BIA Southern Plains Regional Office. These reports are
part of the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
On January 9-10, Admin. Asst./Dispatcher Courtney Turner, attended and
completed a two day “2018 Sex Offender Registration and Notification Act
(SORNA) Workshop, held in Albuquerque, NM.
ON January 23-26, Asst. Chief Gene Howell, attended and completed a four day
“2018 Shooting, Hunting, and Outdoor Trade (SHOT) Conference” held in Las
Vegas, NV.
On January 30 – February 1, Officer Donna Hogan, attended and completed a
two and a half day “Criminal Jurisdiction in Indian Country” training in Oklahoma
City, OK and hosted by the U.S. Attorney’s Office of the Western District.
On April 3-6, Asst. Chief Howell, attended and completed a four day “Glock Pistol
Armour Course” held at the Indian Police Academy in Artesia, NM.
On April 16-19, Chief David Kanuho, attended a four day “13th Annual
Conference on Crimes Against Women” held in Dallas, TX.
Page 82 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2018
On March 15th, Admin. Asst./Dispatcher Turner, attended and completed a one
day “OK-First Certification Course” held at the U.S. National Weather Center in
Norman, OK.
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted to the LE department in a timely
manner. These figures are compared to the financial figures that the
Administrative Assistant, Courtney, monitors very closely through a up to date
cuff account system.
Future Plans
Our department will be getting ready for the upcoming Veterans Powwow. This
year we are planning on only having a light menu for Offices due to the
participation from other tribal departments has declined within the last few
years. Although officer participation has declined, our department has still
provided the needed security during this event.
This ends the Quarterly Report for January, February and March 2018.
Respectfully Submitted,
David Kanuho, Chief of Police
Page 83 of 112
Division of Natural Resources and Safety
Quarterly Report- 1st, 2018
January, February, and March 2018
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.
It consists of four Departments:
• Department of Environmental Conservation and Safety,
• Department of Transportation and Safety,
• Department of Fire and Rescue, and
• Department of Emergency Management.
Although each Department within the Division has its own primary mission and service objectives, each
Department shares many common interest and supporting services concerning natural resources and
safety. Examples include NEPA compliance challenges, federal regulatory compliance, disaster recovery
efforts, FEMA mitigation re-imbursements, conservation of life and property, easement agreements,
trespass issues, zoning issues, protection of human health and environment, and maintaining effective
emergency planning and response capabilities. Each Department is operating with limited staffing while
challenged with maintaining comprehensive services to the citizens. Placing these Departments under a
common Division enables direct collaboration among the Management and staff which has resulted in
ongoing efficient and effective services.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the
ongoing collaboration among its Departments. Each Department continues to identify their objectives
and achieving their goals as resources and priorities allow. The Director is continuing to work with the
DNRS Department Managers to identify critical services, staffing, and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the second fiscal quarter of federal assistance agreements with USEPA for the
DECS. The DECS continued its implementation of the new FY2018 projects. Activities under the federal
agreements are continuous of its media specific Departmental initiatives as presented in the previous
quarter reporting period. The DECS must maintain an approved EPA/Tribal Environmental Management
Plan which provides objectives of both Tribal and Federal priorities. The DECS is continuing to work
with both BIA and USGS under a project agreement with the BIA on Water Planning. The DECS staff
continues to be challenged with capacity development and the implementation of adopted Codes
(International Codes: Fire, Building, Mechanical, Energy, Plumbing, and FDA Food Code), Pawnee
Nations Natural Resource Protection laws (Title 11 and Title 12 of the Pawnee Nation Law and Order
Code) and implementing environmental regulations. The PBC approved the Pawnee Nation Energy
Resource Protection Act (Title 13) in December 2017. The DECS staff has been developing a series of
permitting processes to include applications, web site updates, electronic forms and submission process.
The DECS staff mailed notices to all operators and facilities on record and are getting feedback from the
industries. The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel
for conducting needed facility inspections and issuances of permits. The DECS Inspector and Rangers
Page 84 of 112
have been providing facility inspections and utilizing the NOV process for its enforcement (Civil and
Criminal). The new enforcement process has continued to work well resulting in defendants paying
prescribed penalties and directed corrective actions. The DECS has established approximately 16
enforcement cases within the last 12 months and issued approximately 4 citations this reporting period.
The DECS staff is working on the FY 19 GAP and NPS proposals. The DECS has not received notice of
its Water Pollution Control RFP. The DECS has received approval of its first Nations grant which will
provide for the purchase of a Ground Penetrating Radar. Purchase will take place in April 2018. No other
funding request was approved. The DECS received approval of its proposed budgets from the Budget
Committee.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water
Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water
Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,
disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee
Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution
issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303
(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided
review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army
Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance
monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports
their designated uses. The projects implemented under the reporting period include FY18 General
Assistance Program (GAP), the FY18 Water Pollution Control, and the FY18 Non-Point Source Pollution.
In addition, the DECS is working with USGS on a BIA Water Resource grant.
Environmental Regulatory Commission (ERC) had no activities under the reporting period. The PBC
approved 12PNC15 (Pawnee Nation Water Resource Use and Protection Code) and the Pawnee Nation
Waste Water Regulation. The ERC will be engaged in implementation of both statute and regulation.
Department of Transportation and Safety
The Pawnee Nation Department of Transportation and Safety (PNDOTS) consisted of four (4) employees,
(Chris McCray, Transportation Manager; Rhonda James, Assistant Manager; Jeremiah Butler, Heavy
Equipment Operator; Ashley Mulder, DNRS Administrative Assistant).
PNDOTS reviewed easement applications for ODOT projects;
PNDOTS attended Pawnee County and City of Pawnee Transportation Planning meetings;
PNDOTS attended Tribal Transportation Unity Caucus and developed language for Tribal Transportation
to be included on an upcoming Infrastructure Bill;
PNDOTS attended ICDBG design kickoff meeting;
PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal Transportation
Facility Inventory Database;
PNDOTS hosted FHWA for a Construction Management/ General Contractor workshop;
PNDOTS pre-work meeting with ODOT of Safe Routes to School project;
Page 85 of 112
PNDOTS continues to coordinate efforts with Don Mason on the 1st Street Safety Project, contract issues;
The PNDOTS continues working with other Pawnee Nation divisions that require the use of transportation
equipment. PNDOTS staff continues working with the Pawnee and Payne County Commissioners, BIA
staff, and FHWA Officials.
Department of Fire and Rescue
The DFR has responded to 12 dispatches for emergency services under this reporting period with 4
rescue/medical assistance, 1 structure fires and 4 wildland fires. The DFR participated in 1fire prevention
activities. 3 fire inspections took place under the reporting period.
The Emergency Services Coordinator (ESC) has been tasked with providing needed Fire Fighting
Training, CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing
EOC&EM exercises, developing Fire Grants, coordinating and participating in fire prevention activities,
reporting fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and
responding to calls as dispatched. The ESC continues to finalize the Pawnee Nation Hazardous Mitigation
Plan, Emergency Operations Plan and the maintenance of equipment.
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation
firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation
Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the
National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.
(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56
hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director
is looking at options to encourage continued service retention. A minimum of 56 hours in- service training
is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to
dispatches and new training initiatives. State side fire departments offer retirement compensation for its
volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee
Nation has enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages, but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,
or the compensation for non-employee responders. The DFR issued responders an annual honorarium of
up to $1,200 to compensate for these needed services to the Pawnee Nation.
Department of Emergency Management
The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.
The Pawnee Nation has continued to maintain the Emergency Management presents, resulting in the
opportunity to acquire financial assistance through FEMA and/or the State office of Emergency
Management’s SLA grant to “enhance” existing Department activities. The PNEM is currently updating
the Hazard Mitigation plan with the help of the TERC (Directors) and staff.
Tribal Emergency Response Committee (TERC) has met during this quarter to discuss updates to the
Pawnee Nation’s Hazard Mitigation Plan. The Plan has been submitted to FEMA for approval once all
comments for review are received. Meeting will resume this next quarter to go over hazard plans and EOP.
Page 86 of 112
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2018
I.
Planning Division:
Planning Division consist of the planning department, ICDBG, and Grants and
Contracts. The planning department is responsible of bringing new ideas to the table and
collaborating with other departments that will increase the services to the tribe. The
planning director plans a huge part in the development within the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
departments. The Planning Director develops a strategic plan for the future that will
increase productivity and organize the overall structure of the Tribe’s vision. ICDBG is
utilizing grants to better serve the community. They play a big role in developing various
projects which include: decent housing, suitable living environment, and economic
opportunities. Grants and Contract major goal is to ensure that the federal and nonfederal grants are completed. GC makes sure that the grants are constructed to their full
potential and that they meet the budget requirements to minimize the risk of losing
funding. Also, they analyze opportunities to increase funding from federal contract and
see if there are opportunities within the tribe to take advantage to increase serves.
II.
Executive Summary
The Planning Department has started off the New Year in high gear. We have
accomplished many objectives for the beginning of 2018. We started the year off to talk
about our goals and objectives that we wanted to accomplish in 2018. The Planning
Division main goals are establishing a Strategic Plan for the Nation, developing and
starting our Agriculture Division/Program, and Breaking ground for the Campground.
We have several objectives that we are going to accomplish, but these are main ones. In
the first quarter, Planning Director has conducted several strategic planning meetings,
and contact other key informatics to help us create a Comprehension Economic
Development Strategic Plan(CEDS). The CEDS is separate from the Tribal Strategic
Plan, so we will be working on creating two plans that will help us move forward overall
and a plan that will establish economic development opportunities for Pawnee Nation
and TDC. Meanwhile, our team has been in strong communication with H.L. and his
team on finishing up the feasibility. In addition, the Planning Division has been working
with several Divisions and Departments to further expand our resources and services. In
addition, we are still working hard to come up with new methods to develop our
infrastructure and services to increase Pawnee Nation.
We have accomplished several objectives, but there are several more that we want to
get done. We submitted several grants and built new relationships to start being more
proactive. We are on the right track and still moving forward in reaching all our goals for
Page 87 of 112
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2018
2018. We continue bringing more ideas and methods to Pawnee Nation to see if there are
other means of success that will help Pawnee Nation and our tribal members.
III.
Quarterly Goals and Objectives:
Planning Directors goals and objectives and new insight that we wants to accomplish.
A. Description on Activities Conducted
a. Coordinating Organization Chart Meeting (over halfway done)
b. Started working on my Strategic Planning Meeting with PBC
c. Several conference call and in-face meeting with consultants, TDC, and key
informatic throughout the county on establishing a CEDS plan.
d. Engaged in the BIA Monitoring and Exiting Meeting.
1.
Around 8 new funding programs to be intergraded into 477
(DOJ, DOC, USDA, Etc.)
e. Conducted a meeting with CRD about 5+ funding opportunities
1.
Hopefully it leads to a social media language classes
f. Worked and submitted on several grant.
1.
First Nation- GPR
2.
NAGPRA & CFR
3.
CDC- Tribal Grant
4.
Disney Grant- Meet me at the Park
g. Been talking to Mayor Sewell about joining his Empowerment Plan
Committee.
h. Discussing with Tribal Southern Health Board on creating a Pawnee Nation
Database which lead to us submitting a CDC grant.
B. New Objectives for Next Quarter
a. Continue finishing up our Organizational meeting
b. Continue working with PBC on the Strategic Plan
c. Continue writing grants
1.
CDC has a new grant
2.
ANA- Youth Leadership
3.
EDA- CEDS
4.
AARP- Providing Adequate lighting to the park
d. Looking forward to the new GM/GC training
e. Start the ICDBG campground project
f. Start researching this opioid initiative
C. Future Meetings and Establish New Relationships
Page 88 of 112
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2018
a. Organizational Meeting
b. Start planning meeting if GM/GC is feasible
c. Meeting with Mayor Sewell
d. H.L. to finish up the feasibility study and start working on the business plan
IV.
Travel and Training:
A. Travel
a. Washington D.C.
i. NCIA Conference
ii. Met with Congressman Lucas on addressing budget concerns with
HHS services
b. Vegas, NV
i. RES- Reservation Economic Summit
1. Network with several people
a. Met with DOC Data Dissemination Specialist on assisting us
to create a baseline
b. Received a lot of information and guidance from the
Economic Development Director from USET on creating our
CEDS and Strategic Plan
c. Looking into potential opportunities with Lockheed Martin
and them wanting to work on Native Trust Land
B. Training
a. Native Farm Bill Coalition Webi
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