Pawnee Nation of Oklahoma (2017)

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Pawnee Nation of Oklahoma

Fourth Quarterly Program Reports 2017

October, November, December

Pawnee Nation Division Reports

Submitted to the

Pawnee Business Council

February 3, 2018

W. Bruce Pratt, President

Darrell Wildcat, Vice-President

Patricia McCray, Secretary

M. Angela Thompson, Treasurer

Sammye Adson, Council Member

Dawna Hare, Council Member

Charles Lone Chief, Council Member

Charles Knife Chief, Council Member

Index

Pawnee Nation Fourth Quarter Reports 2017

Pawnee Nation Organizational Chart

Executive Director’s Report, Andrew Knife Chief, Executive Director

Human Resources, Matthew Bellendir, Manager

Division of Administrative Affairs, Muriel Robedeaux, Division Director

Communications, Jeana Francis, Coordinator

Enrollment, Carrie Peters, Manager

Information Technology, Christal Windholz, Manager

Procurement, Cory DeRoin, Manager

Division of Culture, Herb Adson, Division Director

Tribal Historic Preservation Office, Vacant, THPO Officer

NAGPRA, Meghan Rice, Coordinator

Division of Education and Training, Dorna Battese, Division Director

Education and Training

Youth Services, Jamie Nelson, Coordinator

CCDF (Child Care Development Fund), Christa Pratt

Division of Finance, William Perry, Division Director

Division of Health & Community Services, Tiffany Frietze, Division Director

CHR/EMS (Community Health Rep./Health Education), Jaime Jestes

Diabetes, Suzanne Knife Chief, Coordinator

Food Distribution, Florissa Kanuho, Supervisor

Indian Child Welfare, Amanda Farren, Coordinator

Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families

Office of Violence Against Women, Chelsie Baldwin, Program Advocate

Substance Abuse Program, Barbara Attocknie, Program Coordinator

Title VI – Part A and Part C, Debra Echo-Hawk, Program Coordinator

Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police

Division of Natural Resources and Safety, Monty Matlock, Division Director

DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock

Department of Transportation and Safety, Chris McCray

Department of Fire and Rescue

Department of Emergency Management, Gerald Woommavovah

Division of Planning, Brian Kirk, Division Director

Construction Projects, Reva Howell, ICDBG Project Manager

PN Aquatic Health Center FY2015

PN Ceremonial Campgrounds & Nature Fit Trail – FY2016

Grants and Contracts, Laura Melton

Division of Tribal Operations, Jimmy Jestes, Division Director

Housekeeping and Grounds Maintenance Contract, Steven Moore

Pawnee Nation District Court, Suzie Kanuho, Court Clerk

104

107

CONSTITUTION

CORPORATE CHARTER

NASHARO COUNCIL

PAWNEE BUSINESS COUNCIL

TRIBAL COURT

TRIBAL DEVELOPMENT

CORPORATION

COMMITTEES & COMMISIONS

EXECUTIVE OFFICE

Executive Director

Executive Admin

Assist

Division of

Education

Education &

Training “477”

TERO/EEOC

Youth

Enhancement

Family Services

Department

Nutritional

Department

Health

Department

Violence

Against Women

Indian Child

Welfare

Program

Elderly Meals

Program

Diabetes

Program

Substance

Abuse Program

Social Services

Food

Distribution

Program

Community Hlth

Representative

Program

Fitness Center

After School

Program

Division of Natural

Resources & Safety

Division of Health &

Community Services

Prevention

Department

Human Resources

CSBG

LIHEAP

Division of Law

Enforcement

Dept of

Environmental

Conservation &

Safety

Dept. of Fire &

Rescue

Division of Finance

Division of Planning

& Tribal

Development

Tax Dept.

Planning

Department

Grants &

Contracts

Department

Division of

Administrative

Affairs

Dept. of

Emergency

Management

Pawnee Pride

JOM

Child Care

Pawnee Nation of Oklahoma

Organizational Chart

Approved: December 2, 2015

Page 1 of 112

Supply

Distribution

Department

REPATRIATION

Utilities

Department

Museum

Property &

Maintenance

Inventory

Enrollment

Department

ICDBG

Division of Property

Management

THPO

Communications

Department

Information

Technology

Department

Dept. of

Transportation &

Safety

Division of Cultural

Resources

Language

I.H.S. HK & GM

Program

Library

Utilities

Dept.

Executive Directors 4th

Quarter Report

January 30, 2018

Pawnee Nation

Andrew C. Knife Chief

In the beginning of all things, wisdom and knowledge were with

the animals, for Tirawa, the One Above, did not speak directly

to man. He sent certain animals to tell men that he showed

himself through the beast, and that from them, and from the

stars and the sun and moon should man learn.. all things tell

of Tirawa.

--Eagle Chief

Page 2 of 112

Honorable Council, it is with the utmost respect that the Executive Director submits his 2nd

quarter report to provide an accounting of the activities occurring within the Nation’s

Government. The primary goal of the Nation’s Executive Office is to provide positive,

leadership, communication, and administration to the staff and elected officials of the

Pawnee Nation.

Overview

The Executive Director directly supervises these Division Directors, and Program Offices:

DIVISIONS

Administrative Affairs

Education

Finance

Law Enforcement

Natural Resources and Safety

Planning

Property Management

Health and Community Services

Cultural Resources Division

PROGRAMS/OFFICES

Executive Office

Human Resources

OTHER

Pawnee Nation Courts*

* Supervision over Pawnee Nation Courts entails minimal administrative oversight

The Executive Office is the primary point of contact for Pawnee members, tribal, federal

and state leaders, funding agency officials, and the general public. The Executive Office

team provides support to tribal employees, clients, and others needing assistance with tribal

or other programs and services. The Executive Office works closely with the Pawnee

Page 3 of 112

Business Council through support and coordination of committee work, council meetings

and other administrative tasks. The team makes every effort to coordinate and collaborate

with all appropriate persons to conduct the Nation’s business.

PROJECTS

Projects

1.) Lawsuits

a.) November 2016 The Nation Filed Suit against the BIA and BLM

b.) The Court upheld the BIA and BLM Motion to Dismiss.

c.) We still have claims and will proceed to trial

d.) The motion was granted to four of our claims for:

i.) Failure to State a Claim

ii.) Failure to Exhaust Administrative Remedies

e.) We filied an Amicus Curie Brief in the Chance v. Zenke Case.

f.) Our tribal case is moving forward.

2.) Fracking

a.) Policy

b.) NOV

c.) Developing further legal challenges

3.) DNRS Enforcement of Tribal Codes on Jurisdictional Lands

a.) DNRS has continued enforcement activities

b.) DNRS has brought violators to court

4.) TERO

a.) Finishing the draft of an oil and gas statute

b.) Looking at ways to develop business

5.) Agricultural Plan

a.) Land use plan

i.) Zoning

ii.) Maintenance (such as burns and fencing)

b.) Greenhouses

i.) Crops for Retail

ii.) Traditional Crops

c.) Bison

6.) Statutory Development

a.) Oil and Gas

Page 4 of 112

b.) LLC

c.) Intellectual Property

d.) Law and Order

7.) Staff Meetings.

a.) 3 (Three) Staff Meetings

8.) Directors meetings.

9.) Tribal law and order code project.

10.) Leadership development course.

a.) Managers/Supervisors.

b.) Division Directors.

c.) Training will continue February.

11.) Earthquake Repairs Completed.

12.) Day Care Facility.

a.) DHS has put the facility on a PIP.

b.) This is due to the actions of a now terminated employee.

c.) The executive director is meeting monthly with the staff.

13.) Employee of the Month.

14.) Budget.

II.

Employee Termination/Hires/Census

The Executive Director takes great pains to ensure that all reasonable steps are to be made

to hire and retain the best people for our Nation’s Government. The Executive Director has

had to terminate the employment of six (13) employees during this quarter. Eight (8) were

voluntary and five (5) were involuntary.

The Executive Director takes great pleasure in announcing the new hires during his tenure.

This office believes that we have had the best possible candidates to fill vacant positions. This

quarter we have had the pleasure of hiring eight (13) new employees who have so far met

the high expectations we set for them here at the Pawnee Nation. I have seen a marked

improvement in our ability to hire outstanding candidates to fill positions that we need filled

(such as in THPO). I continue to work with our human resources manager to figure out

ways to make this the best employment option in the entire county and I believe we will.

Page 5 of 112

The Executive Director is pleased with the makeup of our managers/coordinators/division

directors but recognizes we still have work to do with our entry-level positions. We are

only short two employees for us to be fully staffed. This is a great credit to our HR team as

this level of employment allows us to continue on uninterrupted with the work of the

Nation.

Census for the 4th Quarter 2017 is as follows:

PawneeOtherNonTOTAL=

116

51%

28%

21%

New Hires2

Voluntary Terminations- 7

Involuntary Terminations- 5 (1 due to grant close out/2 due to RIF)

III.

Activities

Travel

The Executive Director travelled to Fort Worth Texas to discuss legal actions relating to the

forced fee patent issue. There also was travel to Tulsa Oklahoma for meetings with Kevin

Duckworth (State Probation and Parole), meetings with Workforce Oklahoma, and a travel

to Muscogee for a meeting with the EPA regarding the Clean Air Act. These meetings were

all extremely productive and beneficial to the Pawnee Nation.

Budget

The Executive Director is pleased to report that the Pawnee Nation 2017 Budget call

finished. The initial process was cumbersome as we discovered that we had nearly a $1.7

million dollar deficit facing the nation. The number projected is for a variety of reasons that

the nation is not in control of and we are doing our best to ensure that we bring this number

down. As of this writing, the staff and I have brought the deficit down to a manageable

Page 6 of 112

$630,000 and as always, I commend my outstanding team who has made this year’s budget

call run in an extremely efficient manner and ahead of schedule. I also want to commend the

directors and managers who took the time to make recommendations and who worked

diligently with my office to complete a task that was not a fun one to complete. In the end,

we have completed the budget call process and are beginning to look forward to the next

challenge that may present itself to us.

The team here continues to try and find the best solutions to our current financial situation

and they have done a commendable job thus far. Right now, we have an accurate accounting

of the exact amount of cash we have on hand, we know how much cash we are expending

every month, and we know how much cash we need to at least stay revenue neutral. We

still have some unknowns that may change things, such as, TDC contributions in 2018 and

further federal cuts to programs they help fund for us. Right now, a hiring freeze is still in

place, travel restrictions continue, and we are being extra vigilant in our nation’s spending.

My team and I has begun to write a report (to be submitted to the PBC) that will detail

where exactly the Nation is, vis-à-vis its Budget, and offer up multiple options that may have

to be implemented should the funding growth remain stagnant.

Litigation

The Pawnee Nation currently has two cases pending in court and we submitted an Amicus

Curie brief in the Chance v. Zinke suit that is now in the 10th Circuit. Both of our cases are

still in the procedural phases (for the most part) but we are edging closer to trial every day.

Our amicus brief was not well received by the government and they are moving to strike

parts or all of it. This, to me, shows that the government is fearful the 10th Cir. might be

persuaded by our brief affecting not only the Chance case but our case as well.

Agricultural

The Nation is continuing in its efforts to develop a sustainable agricultural program here. As

of now, we have provided much needed data to HL Goodwin and Janie Hipp so that they

can complete their business plan/model and give it to the nation for further

implementation. Their recommendations will go a long way in helping the nation to achieve

food sovereignty. Of course, there is much we don’t know right now, such as the amount of

out of pocket expenses we might incur, but I am hopeful that we can leverage as many

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financial solutions as we can to make this a workable program. As an example, we recently

completed a USDA grant application that will help pay for the planning phase of any project

we desire to undertake.

Fee Patent Issue

We are continuing to investigate the troubling information regarding the forced-fee-patents

issued to a great many of our tribal members in the early part of the 20th century. Right

now, our greatest source of information regarding this issue comes from the Rush Roberts

testimony to the Senate and research done by his heir. Recently I travelled to Fort Worth

Texas to meet with a law firm and have communications with other firms regarding this

issue. We are right at the start of this project, but we need to continue in our efforts to

gather as much data as we can.

Gridlock in Washington

Unfortunately, the downturn in economic growth seen in TDC is not the only hurdle that is

currently facing the Nation. The greatest hurdle may be the politics in Washington D.C.

Recently the federal government experienced a short shutdown due to the failure of the

U.S. Senate to approve a new budget. Though this shutdown did not have an adverse effect

on the Pawnee Nation congress also did not pass a budget, meaning, we may have to do this

all over again. Should another, more substantial, shutdown occur, it would most definitely

impact the Nation’s ability to fund its current federal projects. However, we, as a team, are

preparing for that and are incorporating that information into our overall budget

recommendations so that we ride the storm out.

New Laws and Policies

It is with great pleasure that I can finally present to the council a Pawnee Nation Energy Act.

This law took almost a year to develop and write and was a total team effort. We think that

this law addresses all the issues we faced prior to the September 3rd earthquake last year.

The law is not a technical one at all, but it is a law that requires the sharing of much critical

information between the Nation’s regulators and those folks that come onto tribal land to

extract resources. This law is also not an anti-oil/gas law. The law is meant to strike a

Page 8 of 112

balance between the existing BLM technical laws, the BIA leasing regulations/notice

requirements, and Tribal expectations of leaseholders.

IV.

Other

The staff has done an outstanding job this quarter while at the same time enduring the

hardship of building renovations. Personally, I want to commend the staff for showing their

patience, contributing to the process, and especially their willingness to work. In addition,

we have received the exit interview of our 2016 audit and while there were still two

findings, the auditors wanted to commend us on bringing the entire number of findings

down immensely compared to the precious year. This is not to say that we won’t continue

to make improvements because we will. We had to terminate the employment of a Day

Care worker that violated the regulations promulgated by Oklahoma DHS. This put our

facility under the microscope and we now under a Performance Improvement Plan. I want

to assure the Council that the staff is doing what they need to be doing and that I am meeting

with them on a monthly basis so as to ensure compliance with the terms of the PIP.

CONCLUSION

The Executive Director is generally pleased by the overall health of the Nations Divisions.

The directors and staff are hardworking, skilled, and creative people, ready to do the hard

work necessary to accomplish the Nation’s goals. The Executive Director hopes to work

with the employees of the government of our Nation to bring about the positive change

needed to foster growth within. With hard work and dedication the sky is the limit for the

Pawnee People and the Executive Director looks forward to a time when the Nation

accomplishes all the things it wants to do.

Respectfully Prepared and Submitted By,

Andrew C. Knife Chief

Executive Director

Page 9 of 112

Human Resources

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Human Resources Office

The Pawnee Nation’s Office of Human Resources is responsible for all aspects of

personnel management. The work includes: advertising vacant positions,

recruiting qualified and skilled applicants, managing employee relations,

administering benefit plans, developing and deploying HR policies and

procedures, maintaining personnel records, establishing wage and

compensation rates, and monitoring compliance with applicable tribal, federal,

and applicable state laws.

Additionally, the Office of Human Resources provides access to and conducts

employee training, conducts orientation for new employees and explains

available benefits for eligible employees. The Office oversees and handles

employee grievances and requests for information on employment issues.

II.

Executive Summary:

The Human Resources Office has continued to develop and implement

improvements to personnel management within the Pawnee Nation. Specific

tasks accomplished during the quarter include the hiring of the following staff:

Hiring of New Staff:

Brittany Murphy: VAW Prevention Specialist

Connie Russell: Child Care Teacher

Census:

PawneeOtherNonTOTAL=

116

51%

28%

21%

New HiresVoluntary TerminationsInvoluntary TerminationsIII.

5 (1 due to grant close out/2 due to RIF)

Quarterly Goals and Objectives

Personnel Policy Review

• Discussed Intern Status

• Discussed Commissions, Committees, Boards, & 1099 Employees

• Discussed consolidation of PTO & Sick Policy

Page 10 of 112

Human Resources

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

•

Tabled Grievance Policy

Tabled Leave Buy-Back Policy

Approved 2018 Holiday Schedule

Discussed Grant Close-out

Discussed Social Media Policy

Discussed resignations without notice policy

Reviewed Current Policies and Procedures

Digital copies of the Personnel Policy revisions were emailed to all

employees

Staff Development

• Pawnee Leadership Development Course Training for all Supervisors,

Coordinators, Managers, and Directors was placed on hold in Q4 2017

due to the holidays

Personnel File Audit

• Continued personnel file audits to check for all required

documentation and completeness according to both mandates and

policy and procedure.

• Continued Records Retention project in closing out and moving all

2017 files, and achieving files 7 years plus.

Affordable Care Act

Completed and submitted all required documentation for both Q4

2017 and year on Affordable Care Act (ACA) Reporting Requirements

for all Pawnee Nation staff.

Insurance Open Enrollment Period

Conducted Insurance Open Enrollment Period meeting, training, and

enrollment with all Pawnee Nation staff.

Staffing

•

Planned, prepared, notified, and conducted a Reduction in Force

(RIF) for 2 Surveillance staff

Placed all Tribally-funded vacant positions on hold pending

revenue increase

Departmental Duties and Objectives Accomplished:

• Assisting applicants in the employment process,

• Conducting new employee orientations,

Page 11 of 112

Human Resources

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

•

Conducting conflict mediations,

Conducting exit interviews,

Posting vacancy announcements,

Actively recruiting qualified candidates,

Tracked annual evaluations,

Processed several FMLA requests,

Assisted and processed several Staff Grievances,

Continued implementation of Employee Recognition Program

Coordinated luncheon with local Credit Union for purpose of

networking with employees

Participated and responded to Oklahoma Employment Security

Commissions unemployment inquires

IV.

Travel and Training:

No travel occurred for HR during the 4th Quarter

Financial Reporting:

Expenditures were within the budgeted amounts for all line items.

VI.

Future Plans:

• Update/Revise Personnel Policies,

• Continue Pawnee Leadership Development Course Training for all

Directors

• Conduct 401K transition from Standard to OneAmerica

• Hire applicants for vacant positions once hiring freeze is lifted

Page 12 of 112

Division of Administrative Affairs & Planning Division

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Administrative Affairs Office

The Administrative Affairs Office provides administrative oversight of the

following Departments/Office:

o Communications

o Information Technology

o Enrollment Office

o Procurement Department

Administrative Affairs is also responsible for the administration of the Aid To

Tribal Government Contract from the Bureau of Indian Affairs.

II.

Executive Summary

This office provides assistance to the Executive Office and administrative oversight

to the offices listed above.

III.

Quarterly Goals and Objectives

Fiscal Policies & Procedures

Policy

Revision Description

Status

1. Name change from

Will be brought before

Appendix D:

Property/Management Policies to PBC during the first

Property

“Property/Inventory

quarter of 2018

Management

Management Policies”

2. Proposed change is to show that

the Procurement Department is

now responsible for

implementing the property

control system.

3. Also includes reference changes

to the OMB Part 200 which

replaced the OMB-A87.

Revision in process, when

Appendix H:

finished will be reviewed

Accounting

by Finance Director, may

Policies and

be ready by the end of the

Procedures

first quarter of 2018.

Page 13 of 112

Organization Chart

The chart that was approved in December of 2015 is being reviewed for some

changes due to departments being moved from one division to another to allow

for smoother workflow and is ongoing and working with the Planner, Executive

Director and the HCS Director. The HCS Division was reviewed and an

unofficial organizational chart has been developed for this division and work has

begun on the Education Division during this quarter and an unofficial

organizational chart will be developed in the first quarter of 2018.

IV.

Travel and Training

Traveled to the TribalNet conference in November which provided me with more

information concerning information technology and I also attended a session on

the use of tribal membership cards and how they can be upgraded to be used as

official identification cards.

Financial Reporting

The expenditures for the Administrative Affairs office is within it’s approved budget

for 2017.

VI.

Communications Office

The communications office has been very busy taping and uploading videos of

tribal events to YouTube. Several comments have been placed on our Facebook

account from tribal members not living here in Pawnee been glad to see the

videos of the homecoming this year.

One newsletter was prepared and mailed out to the tribal membership this quarter.

The expenditures for this department is in line with the approved budget

Please see the attached report for additional information

VII.

Information Technology

The IT office has been rebuilding some of the older computers that have been

returned to the IT department when desktops are refreshed. Once rebuilt, then

these older computers are placed in places like the resource center and the VAW

program.

Please see the attached report for more in depth information on the work that this

office has been doing.

The expenditures for this department for this quarter is within the approved 2017

budget.

VIII. Enrollment

The Enrollment office continues to provide assistance to the tribal membership in

regard to their processing of members cards and verification of Indian Preference

forms.

Enrollment also provides assistance to non-tribal members who are seeking tribal

enrollment.

Please see the attached Enrollment Report for more in depth detail concerning this

office for this reporting period.

Page 14 of 112

The financials for this department is included in the ATTG expenditure report.

IX.

Procurement

The procurement office has provided training to new staff people as they are hired

so that they can use the Microix system this quarter.

A new Inventory/Travel Clerk was hired during this quarter through an in-house

transfer.

Please see the attached Procurement Report for more in depth detail concerning

this office for this reporting period.

Future plans for the first quarter of 2018 is to provide training on Procurement

and Travel.

Work Plan for Next Quarter for Administrative Affairs

Will be working with the Finance Director on negotiations of the 2018 IDC

proposal that was submitted during the fourth quarter.

Will continue to review and revise the Fiscal Policies and Procedures

Will be developing and presenting training on the revised policies.

Respectfully Submitted,

Muriel J. Robedeaux

Director, Administrative Affairs

Page 15 of 112

Communications Office

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

II.

Communications Office

The Communication is responsible for conveying an organization's internal and

external messages. The Communications Manager manages the maintenance of

online content on the Pawnee Nation official website; disseminates all employee

email announcements; maintains the Pawnee Nation social media platforms:

Facebook, Instagram, Twitter, Snapchat, Periscope, and YouTube.

The

Communication office is the main hub for gathering content from all the tribal

departments and is in charge of designing the ‘Chaticks Si Chaticks’ official

publication ‘newsletter’ that is mailed out to tribal members. The Communication

office also films council meetings and other various events to archive and share

on social media platforms, so tribal members can watch online.

III.

Executive Summary:

Discussion of the new website redesign is officially on hold due to spending

freezes and budget concerns that occurred at the end of 4th quarter, 2017. We

will continue to use the current website and Juvo for the hosting company for the

remainder of 2017and for 2018. The Pawnee Nation will revisit the idea of a new

website for the Pawnee Nation if the 2018 Budget will allow the cost of a new

website design for pawneenation.gov. The current website for the Pawnee Nation

is - www.pawneenation.org.

New equipment purchased 4th Quarter:

• 8TB external Harddrive.

IV.

Quarterly Goals and Objectives

Goal 1 • Video – Film content to help tribal members to know the current status

and future plans of the Pawnee Nation and Pawnee Nation Business Council.

Objective 1 • Video – Record the Pawnee Business Council meetings and Public

Community Gatherings to upload videos to YouTube.

Activity 1 • Video – Filmed (5) Business Council meetings; (1) PBC Inauguration

and (2) Workshops.

Pawnee Business Council Meetings Filmed

1. October 10, 2017 • PBC Special Meeting (uploaded to YouTube)

2. October 26, 2017 • Pawnee Business Council Quarterly Special Meeting

(uploaded to YouTube)

3. November 4, 2017 • Pawnee Business Council Quarterly Special Meeting

(uploaded to YouTube)

4. November 30, 2017 • PBC Special Meeting (uploaded to YouTube)

Page 16 of 112

Communications Office

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

5. December 14, 2017 • PBC Special Meeting (uploaded to YouTube)

Pawnee Nation Events and Community Meetings Filming

1. October 7, 2017 • PBC Inauguration PBC seat #3

2. October 21, 217 • Workshop - Mother Corn Garden Reveal 2017

3. November 28, 2017 • Workshop - All about Hominy and How-to make

Hominy Lye Batch

Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of

current events and information by leveraging Pawnee Nation Website and social

media outlets.

Objective 2 •Online Platforms – Shares the content provided by each division to

social platforms and maintains the website with current events to attract

attention, generates interest, and helps support the organization's operations.

Activity 2 •Online Platforms – Track and measure growth on social platforms

such as comments, likes, and follows.

4th Quarter 2017 - Social Media Platforms

• Facebook business page of the Pawnee Nation has 4,638 likes.

(Growth from September 2017 – 4,390 Likes)

•

YouTube of the Pawnee Nation has 136 subscribers with 12,143 views.

(Growth from September 2017 – 130 Subscribers)

(Growth from September 2017 – 10,773 views)

•

Instagram has 243 followers.

(Growth from September 2017 – 194 Subscribers)

•

Twitter has 1,108 followers.

(Growth from September 2017 – 1,015 Subscribers)

Goal 3 •Print Publication(s) ‘Chaticks Si Chaticks’ newsletter – Production of the

newsletter includes design and layout, update the mailing list from Enrollment if

needed, and submit files to Stigler Printing for printing and mailing processing

services.

Objective 3 •Print – Publish and disseminate the tribal newsletter as an official

method to communicate past, current, and projected news and activities.

Activity 3 •Print – Publications printed during the 4th quarter 2017.

Chaticks Si Chaticks December 2017 newsletter issue

Page 17 of 112

Communications Office

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

•

December newsletter layout is 20 pages.

Mailing List - Growth from September 2017 – 1,691 households (20 addresses added)

December 2017 newsletter cover.

Problems encountered in the 4th quarter

•

The purchasing ban did not allow Communications to purchase a new

MAC computer to help handle the increase in video and graphic

production.

• The final decision for the 4th quarter, 2017 was to hold off on the new

website re-design and launching of the new domain name “pawneenationnsn.gov”.

Travel and Training

Page 18 of 112

Communications Office

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

No travel this quarter. Communications completed some online courses from

Lynda.com. The training consisted of video tutorials, Final Cut X Pro for video

editing.

VI.

Financial Reporting

• The Communications Manager coordinates with Muriel Robedeaux for

understanding the federal budget and receives financial reports from

accounting for the Aid to Tribal Government budget.

• $1,425 Ads sold for December 2017 newsletter

Communications will be tracking Advertising income earned from 2017. Due to

Budget cuts the Advertising money sold from the Chaticks si Chaticks is going into

the tribal funds in hopes of reimbursement mid 2018.

Page 19 of 112

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Enrollment Department

The Enrollment Department is responsible for all aspects of tribal membership. This

scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment

records, processing applications for tribal enrollment, processing relinquishments of

tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing

Verification of Indian Preference (BIA Form 4432) forms, processing the annual

annuity disbursement, and facilitating tribal elections by providing a listing of eligible

voters to the Election Commission.

II.

Executive Summary:

During the fourth quarter the Enrollment Department has been operating with a full

staff consisting of the Enrollment Manager and the Enrollment Specialist. The

Enrollment Mangager has been meeting monthly with the Enrollment Committee to

revise the Enrollment Statute.

III.

Quarterly Goals and Objectives

The following is the Enrollment Departments Goals and Objectives met during the

fourth quarter.

• GOAL: To provide accurate and timely enrollment and membership services.

•

OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment

records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,

and the timely resolution of any discrepancies in enrollment information.

During the fourth quarter, the Enrollment Office processed 167 address

changes, researched 51 family history trees, answered 213 tribal verifications,

provided 38 applications for enrollment, documented 1 enrollment

verifications for the Department of the Interior Eagle Permit Application,

documented the deaths of 9 tribal members, issued 5 Relinquishments forms to

tribal members and received 1 requests for information regarding Pawnee

history. Mailed out 69 change of address forms to tribal members. Provided

154 other services which can consist of mailing forms, issuing reports for

enrollment numbers to Pawnee Nation Programs, writing letters to

organizations to verify annuity payments of tribal members, verifying

enrollment, mailing original documents to applicants and responding to any

requests or questions regarding enrollment by mail, email, fax and phone.

•

OBJECTIVE 2: To review applicants for tribal enrollment, prepare required

documentation and work with the Enrollment Committee, Nasharo Council,

and Pawnee Business Council to process applications for enrollment. During

the fourth quarter, the Enrollment Office processed and presented 22 new

Page 20 of 112

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

enrollment applications for membership to the Enrollment Committee on

November 1, 2017, 22 approved applications were submitted to the Nasharo

Council on November 11, 2017 and were approved by Nasharo Council

Resolution #17-05. Resolution #17-73 was presented to the Pawnee Business

Council on November 30, 2017, the resolution approved the membership of 22

new enrolled members.

•

OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,

and Pawnee Business Council to process relinquishment of Pawnee

enrollment, when dual enrollment is discovered and per request of tribal

member. During the fourth quarter, the Enrollment Office did not process any

relinquishments this quarter.

•

OBJECTIVE 4: To issue Certificate of Degree of Indian Blood (CDIB) cards

to Pawnee citizens. During the fourth quarter, the Enrollment Office issued

146 CDIB cards to enrolled Pawnee Tribal Members and issued 1 CDIB Nonenrolled Tribal Member card.

•

OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)

to Pawnee tribal members who are seeking employment within organizations

that practice Indian Preference in hiring. During the fourth quarter, the

Enrollment Office issued 4 Verifications of Indian Preference (BIA Form

4432).

•

OBJECTIVE 6: To work with the Division Director for Finance to ensure that

each eligible Pawnee tribal member receives the annual annuity disbursement

and the Nez Perce vs. Salazar per cap check from the Pawnee Nation. During

the fourth quarter responded to 44 annuity researches and 9 per cap researches.

•

GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens

are included in the election process.

•

OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment

information for all eligible Pawnee voters. During the fourth quarter, there was no

activity with the Pawnee Nation Election Commission.

•

OBJECTIVE 2: To provide the Communications Office with mailing lists to be

used in providing election information to all eligible Pawnee voters. During the

fourth quarter, the Enrollment Office provided the Communications Office with

updated mailing addresses so tribal members may be notified with information

regarding any past or future election information to be used in the dissemination of

Page 21 of 112

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue

birthday checks.

IV.

Travel and Training

During this quarter there was no travel or training.

Financial Reporting

Administrative Affairs Director has the information regarding financial reporting of

the Enrollment Department.

Next quarter the Enrollment Department is preparing enrollment applications and relinquishments

for the Enrollment Committee meeting scheduled February 9, 2018. Enrollment Manager and

Enrollment Specialist will be attending a regional round table meeting with the Pawnee, OtoeMissouria, Kaw, Iowa and Ponca Tribes/Nations hosted by the BIA Southern Plains Regional

Office on February 14, 2018 at Red Rock, Oklahoma. March 28 & 29, 2018 Enrollment Manager

and Enrollment Specialist will be attending an enrollment training hosted by the BIA Southern

Plains Regional Office at Shawnee, Oklahoma.

Page 22 of 112

Office of Information Technology

Quarterly Report to the Pawnee Business Council

Fourth Quarter 2017

Program/Office/Project Name: Office of Information Technology

It is the purpose of the Office of Information Technology (OIT) to provide the

Pawnee Nation and its programs support and services in the area of Information

Technology. The services provided include network administration, systems

administration, desktop support and consulting & procurement services directly

related to tribal computer systems. The office carries out its roles and

responsibilities to applicable departments and programs that secure such

services through indirect cost contributions.

II.

Executive Summary:

The fourth quarter of 2017, even though we had several holidays and

illnesses this quarter we still accomplished a lot. We have been rolling out more

parts of the Office 365 packages to improve productivity. We are always

searching and researching for more innovative ways to improve the quality of our

services to the Pawnee Nation.

III.

Obstacles

Holidays and illness has proven to be out obstacle this quarter.

IV.

Quarterly Goals and Objectives

The IT Department’s goals were to keep our IT infrastructure running, with

minimal downtime. The IT team has been very busy on these objectives

Security

• Installed Wildcard Certificates on needed servers such as Horizon View

and Security Servers.

• Installed and configured new Barracuda Web Filter 4.0

• Allowed certain websites for Employees and Blocked content in certain

Directory

Give access to network drives based on department

Update accounting software Abila Fund Accounting Software to version

2018.1.0.1 State Tax Update and any other applicable updates

Assist with Shoretel as needed for new employees.

Assist with tickets as needed.

Made sure Network Performance Monitor 2017.1and Netflow Traffic

Analyzer 12.1 were updated to new versions.

Attended TribalNET 2017 Security Tracks/Seminars

Completed 1st Semester of Doctorate in Information Technology in

December 2017 outside of employment

Future goals are to complete Sharepoint 2016 or possibly migrate the old

Sharepoint 2010 over.

System Administrator

• Support LANs, WANs, network segments, Internet systems.

• Maintain system efficiency.

• Ensure design of system allows all components to work properly together.

• Troubleshoot problems reported by users.

• Make recommendations for future upgrades.

• Maintain network and system for the Domain.

• Analyze and isolate issues.

• Monitor networks to ensure security and availability to specific users.

• Evaluate and modify system's performance.

• Maintain integrity of the network, server deployment, and security.

• Ensure network connectivity throughout the Pawnee Nation and

infrastructure is on par with technical considerations.

• Assign configuration of authentication and authorization of directory

services.

• Maintain network facilities in individual machines, such as drivers and

settings of personal computers as well as printers.

• Maintain network servers such as file servers, Veeam backups, intrusion

detection systems.

• Administer servers, desktop computers, printers, routers, switches,

firewalls, phones, personal digital assistants, smartphones, software

deployment, security updates and patches.

Page 24 of 112

Office of Information Technology

Quarterly Report to the Pawnee Business Council

Fourth Quarter 2017

Help Desk

• Working to reduce the tickets as they come in. We closed 219 helpdesk

tickets this quarter.

• We have also rebuilt and repurposed some of the older computers that

have been returned to the IT department when we refresh desktops. We

have placed three in the resource center and one in the VAW program.

Travel and Training:

• All members of IT attended various online trainings through Knowledge

Net, YouTube videos, and webinars

• Tribal Net, was held the first week in November.

VI.

Financial Reporting

All spending was reduced do to the budget cuts.

Page 25 of 112

Pawnee Nation Procurement Department

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Program/Office/Project Name: Procurement Department

The Procurement Department should oversee all purchasing and contracting

transactions, concerning the Pawnee Nation. We are also responsible for

receiving and distributing all ordered goods, identifying and placing property

identifiers, on qualified items, and conducting annual inventories. Maintaining

Inventory records is also a key function, of the Procurement Department. As of

late August, 2016, the Procurement Department has also taken travel

arrangement responsibilities, for the Nation’s staff. We are also the support staff

for the Resaru Council, and the Pawnee Nation Election Commission.

II.

Executive Summary:

October 2017 –

The fourth quarter, of 2017, started out busy, in terms of travel, and receiving of

approved, purchased goods. However, towards the end of October, the Pawnee

Nation Executive Director issued a ban on all travel, and purchasing activity, over

all Tribal Programs. This ban resulted in a significant decrease of travel,

purchasing, and receiving, for our office. While we were pretty busy, for most

October, the travel and receiving-related work tapered off, towards the end of the

month. We processed a total of 19 travel requests, for October. That total

includes 14 travel orders, out of Tribal Programs, and five travel orders, out of

Federal Programs. As directed, we processed all travel requests, that were

approved prior to the the issuance date, of the travel ban. In October, the

Procurement Office was temporarily relocated, so that our earthquake damages

could be repared. This was the month that earthquake repair work commenced.

Towards the end of the month, the Procurement Department experienced some

turn over, with staff. The previous Inventory/Travel Clerk was terminated, and the

position was filled by in-house transfer.

November 2017 –

The travel and purchasing ban was still in effect, for November 2017. There were

still travel orders to process, as many were approved, prior to the effective date,

of the travel ban; however, purchasing and receiving were minimal. 18 Travel

requests were processed. Of those, seven were processed out of Tribal Budgets,

and 11 were processed out of Federal Programs. In November, the Budget

Committee requested a budget modification, in order to cover Pawnee Nation

comprehensive budget shortfalls. The budget modification was completed, and

the Procurement Departmental budget was reduced, by more than $16,000.00,

for the year 2017. For the month of November, the Procurement Office was still

housed in it’s temporary location, as repairs were still being made, to our

permanent offices.

Page 26 of 112

Pawnee Nation Procurement Department

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

December 2017 –

There is not much to say about December, other than the Procurement

Department was able to transition back into our permanent offices, as repairs

were completed. The travel and purchasing ban was still in effect, and little travel

was processed. Purchasing and receiving activity remained minimal, as well. We

processed six travel requests, for December. One of the travel requests was

processed, out of a Tribal Program, and the other five were processed, out of

Federal Programs. December is a month full of holidays, which means that all

activity usually slows down. This proved true, for December 2017.

During the fourth quarter of 2017, the Procurement Department monitored all

procurements, maintained inventory, received and distributed all ordered goods,

coordinated travel, and provided administrative support to the Pawnee Nation

Resaru Council.

III.

Quarterly Goals and Objectives

Explain program and project goals met during the quarter.

• All travel was successfully coordinated, with only a few minor errors.

• The Pawnee Nation Nasharo Council was adequately supported,

throughout the Fourth quarter of 2017.

• The Procurement Department functioned well, considering all of our

different tasks. However, Procurement is still an area that needs some

improvement.

IV.

Travel and Training

There was no travel or training, for the fourth quarter.

Financial Reporting

The Procurement Departmental budget is in good standing. Although we did lose

funds, it was to supplement the overall Pawnee Nation budget shortfall, which

had to be done. The Procurement Department would like more funds, in order to

hire a third employee, to help alleviate the heavy workload placed upon the

Procurement Department. However, this issue is being addressed in the 2018

Procurement Department budget.

Page 27 of 112

Pawnee Cultural Resource Division

1/19/2018

Herb Adson

Pawnee Cultural Resource Division

Pawnee Nation Business Council

Quarterly Report for Fourth Quarter 2017

CULTURAL RESOURCE DIVISION:

Cultural Resource Division (CRD) houses our Museum, Historical Preservation Office (THPO)

Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve,

our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or

held in trust” for our citizens by the federal government.

II.

EXECUTIVE SUMMARY:

Herb Adson is Division Director, Matt Reed is THPO, Maggie Rice is NAGPRA Coordinator, and

Marti Onlyachief is Administrative Assistant.

Zac Rice and Taylor Moore are Pawnee Language Instructors, employed by Pawnee Nation

CRD.

In October We sponsored/hosted our second annual Pawnee/Arikara Reunion. This included a

handgme, ceremonial smoking with our Ree Relatives, cultural talks, and language similarities.

Our three day reunion concluded with a dance and giveaway.

We assisted in building a dance arbor for one of our tribal families for purpose of sponsoring our

ceremonial Young Dog Dance.

Our staff continues to work with Riverside Indian School in Anadarko, OK. The students and

teacher made a cedar box that was used in repatriation of one of our ancestors. This

repatriation was completed on the 18th in Dannebrog, NE.

Our cultural hour included 6 weeks of introduction of our Pawnee Music and songs.

In November we celebrated National Native American Heritage Month. Some of the activities

included having NAGPRA and THPO employees teach Pawnee History at Pawnee High School

for two weeks.

Page 28 of 112

We gave a Pawnee presentation to Tulsa Street Smart School. They later invited us to tour their

campus and provided a meal and presentation. We also continued to work with Mr. Lee Bane

and his elementary students in Georgia. We did a webcam presentation with them. This started

in 2016.

CRD Staff concluded November with a handgame on the 30th for N.A. Heritage Month.

In December we were invited to participate in Red Earth Inc. and their Christmas Tree

Decoration, which each Oklahoma tribe was asked to decorate a tree that Red Earth provided

using and displaying each tribe’s culture.

CRD staff was invited to tour Gilcrease Museum in Tulsa to inventory the Pawnee collections

that they house.

We attend a Christmas Art Market in Otoe Agency, with plans to host one next year using our

museum board to organize it.

Our Cultural Committee wanted to have a holiday handgame, that is a Pawnee tradition and

this was held on the 29th at the community house.

III

GOALS and OBJECTIVES:

CRD continues to support our language program. We started classes again in September with

a beginner’s class, and an advanced class. We aslo have Cultural hour following language

classes. Some of classes were old time Pawnee Games, scared site presentations, NAGPRA

Presentation, and our Pawnee Music/Songs.

We continued to assist working with our education department and helped with their winter youth

camp.

We worked with a grade school in Georgia, doing a live webcam involving CRD and the students,

this was started in 2016 by one of their history teachers Mr. Lee Bane.

We continue to work with National Park Service and entertained Ms. Kim Greenwood and others

from NPS. Our next Repatriation of human remains will be in May 2018

We started a partnership with Riverside Indian School in Anadarko in 2016 and their shop class

continues to make cedar boxes for us to use during repatriation.

CRD Cultural Committee has been asked by Pawnee Nation to assist with current ICDBG grant

concerning dance arbor on tribal campgrounds

Our Museum Board had three members terms expire. Three new members were added and Jan.

2018 we held our first meeting with these new members.

January 19, 2018 Page 2

Page 29 of 112

CRD is continuing to work towards preserving our culture through language, supporting and

attending our remaining ceremonies.

Repatriation of our ancestors is always a goal and objective for CRD

I have attended monthly Chief’s Meetings, CRD Committee meetings, Museum Board meetings,

Directors meetings, and Pawnee Nation Staff meetings.

TRAVEL/TRAINING

CRD Director attended two classes/trainings at OU in Norman. The topics were indigenous

understandings and teachings. The other was about ownership of cultural property as in our music.

Traveled to Dannebrog, NE for Repatriation of Pawnee Ancestors in October

FINANCIAL REPORT:

Total income for this quarter….$ 99,000.00

Respectfully

Herb Adson

Director

Pawnee Cultural Resource Division

January 19, 2018 Page 3

Page 30 of 112

Education Division/”Te-Tu-Koo” Resources

Quarterly Report to the Pawnee Business Council

Quarter - 2017

477/Education Division/Te Tu Koo Resources:

The Education Division provides comprehensive employment, education and training

services for adults and a year-round youth program for the Pawnee Nation. The Division

includes Early Childhood Education/Child Care Program; Youth Development, PreK-12;

Workforce Services and Higher Education Scholarship Program. The mission of the

Education Division is to provide services to Pawnee Nation tribal members and other

federally recognized tribal members residing in the Pawnee Nation jurisdiction to enable

members to obtain the skills needed to become productive individuals and contributors of

their respective communities.

II.

Executive Summary:

The theme for this quarter was back to school at all levels from Pre-K to college.

Youth Services was geared up and ready for a new school year with all the tutors

from last year returning. The Pawnee scholarship awarding process was complete

by this quarter, so the emphasis was on contacting students to make sure they

notified us of their intent to continue by the November deadline. Education staff

assisted with the Arikara Visit by participating in the potluck and dance. We took

the Fall Break opportunity to offer a Blue Corn Harvest mini-camp at the Elders

Building. We were able to culminate our Education Logo Contest with an Art

Exhibit in November and hope to leverage a more in-depth event for 2018 along

the lines of an Art Festival. Finally, to close out the year our division held a Division

meeting/training and targeted team building activities for Division staff. VAW,

invited guests, gave us information on Healthy vs. Unhealthy relationships and

advice and experience regarding child abuse reporting. We enjoyed food and

fellowship as well.

III.

Quarterly Goals and Objectives

•

Continue to collaborate with tribal programs and community resources to

enhance our youth programs/camps and employment clients.

Continue to seek clients for Education & Training services.

Continue to seek out work sites for potential clients.

On-going file management to prepare for a program review next quarter

Continue to keep the Learning Center fully staffed and in compliance with

supervision and health standards.

Work with the Organizational Chart committee to finalize Education chart.

Continue to seek resources to provide transportation for our youth and

clientele.

Page 31 of 112

Education Division/”Te-Tu-Koo” Resources

Quarterly Report to the Pawnee Business Council

Quarter - 2017

Higher Education Scholarship Program

The Pawnee Nation Education Committee met on November 9, 2017 to approve

and finalize the Spring 2018 scholarships. 24 undergraduate students were

approved and five (5) graduate students. The committee recommended that

students have access to the 477 Te Tu Koo Handbook through the website. The

committee is also reviewing and revising the Grievance Process for the higher

education section. We are in the process of updating the website deadlines for

2018.

Graduates for Fall semester 2017

DEGREE

Bachelors

IV.

SCHOOL

St. Gregory’s University

Haskell Indian Nations University

Travel and Training

Director attended the Midwest & Eastern Multi-Regional Education & Training

Conference, November 6-7, 2017, Tulsa, Oklahoma. Highlights for this training

were “Expansion for 477”, “Leveraging Technology for WIOA clients” and an

interesting workshop, “ReEntry Movie Night” that told the story of the Muscogee

Nation’s challenges and the technique and methods for assisting clients released

from prison through an all video format with discussion afterward. All the

information from these workshops can and will be incorporated into our program.

October 31, 2017; Earth, Wind and Fire Training. Director attended

December 20, 2017: Pawnee Nation College Meeting

Financial Reporting

Higher Education

Scholarship

Federal Funds

Tribal Funds

Total

Spring 2018

Average Award

$30,613.00

$31,041.00

$61,654.00

Undergraduate $2,568.

Graduates

$1,500.

Page 32 of 112

Education Division/”Te-Tu-Koo” Resources

Quarterly Report to the Pawnee Business Council

Quarter - 2017

•

VI.

Youth Services had savings in the work experience line item

Education & Training: expenditures within the allocation

Child Care Development Fund Grant budgets for 2018 are modified to

reflect actual funding amounts.

Future Plans

We are planning Youth Development activities for the rest of 2018 which includes

Spring Break Camp, Summer Camp, Summer Youth Work Experience and a

possible Arts Festival event for Native American Heritage month in November.

We will work collaboratively to identify an area and write up a narrative detailing a

plan to enhance our workforce development capacity in the amount of $25,000;

to date we have tentatively identified exploring the use of technology based

tracking method instead of paper files.

We are looking forward to the donation of five (5) Dell computers for our computer

lab, possibly in the next three (3) weeks.

We are preparing for a program review by our Workforce Development Specialist,

Ida Doyle in March which will cover 2014-2016

Page 33 of 112

Pawnee Nation Education & Training

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Program/Office/Project Name: Education & Training

Quarterly Goals and Objectives:

The Education and Training Component encompasses workforce activities in the following

areas: classroom training for attaining the GED; other training that increases a client’s

employability; work experience which provides clients with gaining work experience in their

selected field; services such as resume building, career interest assessments, computer lab

access and case management to achieve identified education and employment goals.

Accomplished:

Received six (6) new applications; 6 eligible, 0 ineligible

Clients:

6 active; 1 male, 5 females

Classroom training:

GED/High School Equivalency

One client approved for GED testing in December and January.

One client approved and tested in all four subject areas for GED.

Basic Computer Instruction/Keyboarding

Two (2) clients received basic computer instruction and keyboarding

instruction.

Work Experience Component

One client completed an initial 160 hours of work experience at I.H.S. with

a successful evaluation. Upon recommendation for possible employment

another ninety (90) days was approved to increase employability, knowledge

and skills.

One client was approved for a short-term, part-time work experience during

their college break. Skills practiced were file management,

updating/organizing files, assisting with the youth camp, answering phones,

faxing, and uploading of files onto the shared drive.

On-going collaboration continues with the Iowa Tribe Voc-Rehabilitation Program.

College Fair Event, October 4th, Roam Chief Event Center.

E & T developed a short presentation and packet for high school juniors and

seniors which included college prep worksheets and a variety of scholarships. We

Page 34 of 112

had fifty-seven (57) junior and senior high school students from Pawnee Public

Schools and seven (7) Native students from Frontier Schools. We had

representatives from sixteen (16) 2 year and 4-year colleges participate.

Future Plans:

E & T will continue to offer workshops for clients and community:



Personal development skills/Self-Inventory

Educational interest/career paths

Resume and Cover Letter

Interviews: Preparation, Dress for Success, and Communications

Financial Literacy

E & T continues to build on relationships with community resources for clients, supportive

services, keep abreast of job opportunities, trainings and to develop work sites. E & T looks

forward to updating all five (5) computers in the lab within the next three (3) weeks from a

donor.

Page 35 of 112

Pawnee Nation Youth Services Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Program/Office/Project Name: Youth Services

II.

Quarterly Goals and Objectives:

Visa Card Clothing Supplement

This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each

semester the students are allotted $125 to be used for school clothes, supplies, or any

other school related items. Each parent/student is responsible for turning in the original

receipts as well as a renewal form for future semester funding. This program helped 264

Pawnee tribal students from all over the United States during the Fall 2017 semester.

After School Tutoring

This program’s purpose is to help those students who may be struggling academically.

Priority is given to Native American students but is also open to any other student. This

program runs Monday-Thursday from 3:20 until the student is picked up. We currently

have twenty- two (22) students who are benefiting from this program with four (4) tutors

who we also aid with homework and college research. This component provides stipends

for the four high school students who serve as mentors and tutors.

Fall Break Blue Corn Harvest Camp October 19th-20th, 2017

The purpose of this camp was to teach the children how to prepare our Pawnee blue

corn for food. Each student was able to shell, shift, and clean our blue corn. They also

helped the elders by picking up the pecans and cleaning out the elder garden. The

children were also given the opportunity to fetch watermelons or tomatoes from the

TERO and Elders green house. They ate their pickings on the last day of camp for a

snack. We had seventeen (17) students sign up with thirteen (13) students in

attendance.

Art Exhibit for Native American Heritage Month - November 14th, 2017

In collaboration with Pawnee Public Schools’ Art teacher, Mr. Comstock, the program

sponsored an Education Department Logo Contest for our students by our students. We

thought it would be an excellent way to help them familiarize themselves with our

program. With help from our friends in the Cultural Resource Department we judged and

voted on the winners. At the end of the contest the Education Division hosted an Art

Page 36 of 112

exhibit for the community to showcase our student submissions. We had sixty-six (66)

submissions with 1st, 2nd, 3rd place winners and two honorable mentions.

Winter Camp December 26th-29th, 2017

This camp was co-hosted by the SAP/MSPI department. With their help we were able to

receive thirty-one (31) student applications for this event that took place in the Pawnee

Nation Roundhouse; however, by accepting same day applications 39 students

participated. We used this time to teach the students how to clean corn and to bag it for

food; provided Pawnee Language games and activities; SAP/MSPI provided prevention

information and activities; Cultural Resources provided instruction and game activities,

and invited guest speakers each day. Our first guest speaker was Miss Deb at the Elder

Meals who gave the children an opportunity to eat blue corn mush that they grinded

during camp, next was Meekai Clark who taught the children how to make corn husk

dolls, Education talked about the importance of education and culture, and Adrian

SpottedHorsechief told Pawnee stories. We are thankful for the following people who

generously provided lunch for the kids: SAP/MSPI, Pawnee Nation Housing Authority and

the Elders Program.

JOM Incentive New Year’s Eve Lock-in December 31st, 2017

This lock-in was co-hosted by the Pawnee Johnson O’Malley Parent Committee. The tribe

waived the fee for use of the gym and Multi-purpose and concession area. The purpose

was to reward all our hard-working students who ended the semester with all A’s and

B’s. This was our first incentive event. We had eighteen (18) who signed up and

qualified. All ages were represented from 1st grade to high school age. The students had

free food and played games all night. They were also able to have a balloon drop to enter

in the New Year. Our hope for the next semester is to have a larger group who qualify to

attend such events.

JOM Parent Committee Meetings:

September 12

October 12

December 12

III.

Travel and Training

No travel this quarter.

Participated along with all the tutors in the Division Meeting/Training on December 26.

IV.

Financial Reporting

Youth Work Experience funds were not all expended. Reviewing the budget in

preparation for 2018 program operations.

Page 37 of 112

All other components were within budget.

Future Plans

With the approval of $66,000 of Salazar funds the Visa Card Program will be able to

operate through 2018.

Youth Services will submit the artwork so that the new Education Division logo can be

digitalized and used for all program sponsored events, t-shirts, letterhead, etc. It is

planned to expand on this Art activity for next year’s Native American Heritage Month.

Gearing up for identifying the Pawnee High School Native seniors who desire the

graduation stole and seeking volunteers to help make them. Collaborating with Title VI

on a senior recognition activity or event to present the stoles.

Planning has begun for future Youth events such as the Spring Break Camp 2018; we

will soon begin the collaboration process for the Summer Camp for 2018 as well.

Page 38 of 112

Pawnee Nation Learning Center/Early Childhood

Education/ Child Care Development Fund

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Program/Office/Project Name: Child Care and Development Fund (PNLC)

The Child Care and Development Fund program goal is to increase the

availability, affordability, and quality of the child care services in the Pawnee

Nation service area that includes Pawnee County and Northern Payne County.

The Pawnee Nation Child Care Program operates the Pawnee Nation Learning

Center and Afterschool Program for children ages two months through 8 years of

age. The CCDF program also operates the Pawnee Nation Child Care Assistance

Program that offers child care service assistance to qualified applicants.

II.

Executive Summary:

The Pawnee Nation Learning Center served 68 children during the fourth quarter.

The children are provided with a nurturing, healthy and safe learning

environment. Developmentally appropriate educational activities, breakfast,

lunch and afternoon snacks are provided daily. The Learning Center is currently

operating with 61 children enrolled.

Monthly meetings involving the Assistant Director, Director, Division Director and

Executive Director were held on 11/15/17and 12/12/17 as required by the

improvement plan agreement between the Pawnee Nation Learning Center and

OKDHS licensing. The public health nurse from the Pawnee HIS came and did

hand washing training for all children and staff on 10/26/17. Brittany Murphy

left employment with the Pawnee Nation Learning Center on December 1st.

Connie Russell was hired to replace her.

The Child Care staff includes:

Center Director

Assistant Director

Infant Teachers

Wobbler Teachers

2-year-old Teacher

3-year-old Teacher

PreK (3-4) Teacher

After School Teacher

Floater

Cook

Christa Pratt

Crystal Hawkins

Anna Pratt and Samantha Baker

Connie Russell and Jada Jimboy

Kim Makaseah

Vickie Reusch

Marsha Hawkins

Christina Pratt

Shiloh Pickering

Becky Holt

The CCDF program provided partial or full child care service assistance for seven

(7) children during the fourth quarter.

Page 39 of 112

Pawnee Nation Learning Center/Early Childhood

Education/ Child Care Development Fund

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

III.

Quarterly Goals and Objectives

GOAL 1: To provide quality child care for our Native American and community

children.

OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation

Learning Center for child development and child care services.

ACTIVITIES:

1. Maintain child care license through the State of Oklahoma

Department of Human Services (DHS). Continuous. DHS

Requirements must be met always to remain in compliance.

This involves certified staff in compliance with child/adult ratios and

facilities maintained in safe and healthy repair.

2. Utilize Child and Family Food Program to provide healthy meals and snacks.

Completed. Meals served: 1557 breakfasts, 1731 lunches and 2292

afternoon snacks. Reports are submitted to receive reimbursement for the

food program.

3. Provide staff training for quality child care services. Completed.

Training provided is listed below. The Oklahoma Department of

Human Services Licensing Requirements states entry level

employees will receive 20 hours of training within three months of

employment and each person who is counted toward meeting the

staff-child ratio is required to obtain 20 clock hours per employment

year. Director must complete 30 hours.

IV.

Travel and Training

Christina Pratt, Kim Makaseah, and Shiloh Pickering completed ELCCT training

during the fourth quarter. Samantha Baker and Vickie Reusch are have been

working to complete training for CDA certification. PDLs and director’s

credentials must be renewed annually and are registered on the CECPD (Center

for Early Childhood Professional Development) website.

Training Accomplished for staff:

Oct 25

“Behavior and Guidance”

Nov 1

“Safe Sleep”

Financial Reporting

The CCDF program operates under three budgets; CCDF Discretionary, CCDF

Mandatory and the Hukasa Bank Account. The program is utilizing all three

funding sources.

Page 40 of 112

Pawnee Nation Learning Center/Early Childhood

Education/ Child Care Development Fund

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Award letters have been sent for 2018 allocations. Total CCDF funding

allocations are as follows: Discretionary: $112,323. Mandatory: $78,763. As of

January 1, 2017, CCDF funding has been combined with 477 funding. Income

from other sources during the first quarter total to $29,764. Private pay:

$20,596. DHS subsidy payments: $3,528. Food program payments: $5,640

Payments from Otoe CCDF: $0.

Private pay

DHS

CACFP

Otoe CCDF

Outside

income

Grant

allocation

Total income

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

23,655

20,508

20,938

20,596

3,277

3,450

2,925

3,528

5,212

5,790

5,176

5,640

5,273

6,613

4,929

4,201

Est. Salaries

& benefits

Est. Utilities,

& indirect cost

Supplies &

other

Expenditures

VI.

37,417

36,361

33,968

33,965

54,658

47,771

92,075

91,019

88,626

81,736

72,998

83,035

78,444

58,589

7,444

11,940

15,504

7,377

9,954

92,384

105,938

93,265

85,987

Future

Continue offering quality child care to the community and pursuing grants that

will enable the center to serve more families and children.

Respectfully Submitted,

Christa Pratt, Learning Center Director

Page 41 of 112

Division of Finance

Quarterly Report to the Pawnee Business Council

4th Quarter

October - December 2017

Finance Division

The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to

the Pawnee Nation through accounts payable, accounts receivable, and payroll. The

Finance Division provides payment, accounting, and reporting services to the

Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,

insuring compliance with the Pawnee Nation fiscal policy, Generally Accepted

Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial

statements are accurately stated.

II.

Executive Summary:

The principle function of the Finance Division is to provide accurate and timely,

reliable and comparable financial reports to Pawnee Business Council (PBC), the

Executive Director and the Pawnee Nations division and program directors to make

management decisions that affect the Pawnee Nation and its members.

Finance helped several divisions and programs with budget modifications throughout

the quarter. Finance also continued to provide monthly and quarterly financials to all

divisions and programs.

The tribal Indirect cost proposal was completed by Muriel Robedeaux in December

and we are waiting on the IBC to review and start negotiations We continue look at

how to best manage the 2017 & 2018 budget shortfalls. Finances biggest concern

going into the next quarter will be managing the budget shortfall. The cashflow at

TDC has significantly affected the distributions to the tribe. Therefore, we started

monthly meetings with Roger Smith and his staff to keep the nation informed on

distributions and enable the executive staff to better manage the shortfall.

Accounts Payable – This department continues to make sure all the bills are getting

paid on time and check requests are being done in an efficient manner. The travel

process has improved however we still need improvement on the timeliness of travel

reconciliations.

Payroll – This department is doing a good job and making sure timesheets for all

departments are completed and submitted on time, as well as reminding all

concerned that payroll action forms (PAF’s) need to be turned in prior to submitting

payroll, on the Thursday before a payroll is due. Payroll has also done an excellent

job getting payroll submitted as required while working around holidays.

Accounting - The accountants continue to send out monthly reports and assist

directors when needed. We are continuing to make improvements to the financial

processes of the Nation. We are current on monthly closeouts and bank

reconciliations.

Page 42 of 112

Division of Finance

Quarterly Report to the Pawnee Business Council

4th Quarter

October - December 2017

III.

Quarterly Goals and Objectives

 Manage Pawnee Nation Budget shortfall.

 Provide training to employees on financial processes

 Implement SOP’s to improve the financial processes of the Nation

 Perform quarterly close-outs

 Complete a schedule of tasks required to be completed in the finance

department on a monthly basis by the finance employees

 Start cross training within the Finance Division

 Close out travel reconciliations for 2017

 Prepare for the 2017 audit.

IV.

Travel and Training

The Finance Director attended the NAFOA Conference in October. The training was excellent,

and all the instructors were experts in their field. The course covered a wide range of topics

affecting Finance in Indian country, grant management and updates to GASB. I also attended

the inaugural Oklahoma Finance Officers Consortium.

VI.

Financial Reporting

The department budget has been reviewed. The remaining budget remained the

same and is healthy and in good shape as of December 31, 2017. The Finance

Department came in approx. $36,000 under budget for 2017.

Conclusion

The Finance Division will maintain an open-door policy and attempt to be available

always to assist tribal members, the public, directors and employees. Please feel free

to contact any of the finance department employees with your questions:

William Perry, Finance Director, Ext. 205

Penny Powell, Senior Accountant, Ext. 209

James Rice, Accountant, Ext. 197

Nancy Moore, Accountant, Ext. 119

Respectfully,

W. Harrison Perry

Finance Director

Page 43 of 112

Margaret Twins, AP Clerk, Ext. 120

Janet Mulder, AP Clerk, Ext. 121

Freida Pratt, Payroll Clerk, Ext. 125

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Program/Office/Project Name: Division of Health and Community Services

The mission of the Division of Health and Community Services is to improve the

overall wellness and lifestyle of Pawnee Tribal members and Native Americans

within our community. DHCS accomplishes this by providing services such as

health education, substance abuse counseling, nutrition, physical fitness,

preservation of family, safety planning, and youth development. The Division of

Health and Community Services consists of eight (programs) under (4)

departments: Health-Community Health Representatives/Health Education and

Special Diabetes Program for Indians; Prevention-Substance Abuse

Program/Methamphetamine and Suicide Prevention Initiative; Nutrition

Services-Food Distribution and Title VI; and Family Services-Ti-Hirasa Domestic

Violence Program and Indian Child Welfare. The DHCS Office is also overseeing

the tribal assistance programs: elders, disability, and emergency.

II.

Executive Summary:

Much of the quarter was dedicated to overseeing CHR/HE Program as

coordinator was on maternity leaving, closing out Pawnee Pride; and beginning

new programs/contracts such as VAW, DVPI, and FVPS. The Executive Director

tasks each of the Division Directors to start grant writing. DHCS Director and

Planning Director are definitely looking for monies to sustain and/or supplement

programs. DHCS continues to oversee the Donation Assistance for the Pawnee

Business Council. DHCS sponsored an event for Native American Heritage Month

and held our own Halloween & Christmas potlucks.

Quarterly Goals and Objective4

GOAL 1: The DHCS Director will be responsible for new program development

and- technical assistance to program directors in preparing new and continuation

proposals that support the continued and future growth of the Pawnee Nation.

OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with

Program Coordinators in the development of new or continuation proposal

applications to funding agencies.

ACTIVITY 1: DHCS Director worked with Diabetes Program Coordinator on Good

Health and Wellness in Indian Country reimbursable mini-grant from CDC and

sub-contracted by Southern Plains Tribal Health Board.

OUTCOME 1: Pawnee Nation was awarded $15,000. Diabetes will be overseeing

the contract.

Page 44 of 112

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

ACTIVITY 2: DHCS Director worked on the Million Hearts in Municipalities minigrant from NACCO.

OUTCOME 2: Still waiting for funding decision.

OBJECTIVE 2: The DHCS Director will work with the Planning Director on

strategic planning for new program development and/or reorganization.

ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and

reviews organizational changes for each division.

OUTCOME 1: Have reviewed DHCS and Education.

GOAL 1: The DHCS Director will be responsible for all program compliance in

regarding to the funding agencies and/or PN.

OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with

Program Coordinators to make sure programs are in compliance with the

funding agency and/or PN.

ACTIVITY 1: THE DHCS Director is working with each program to develop and/or

update their COOP Plans; make sure all staff has completed the NIMS, Food

Handlers, and CPR Trainings; and all staff evaluations have been completed.

OUTCOME 1: All COOP Plans have been updated.

OUTCOME 2: The majority of staff has had Food Handlers, NIMS Training, and

First Aid/CPR Training.

OUTCOME 4: All programs have updated their information on the PN website.

ACTIVITY 2: THE DHCS Director is working with each program to make sure all

budgets are up-to-date and match funding agency award amount.

OUTCOME 2: Several DHCS budgets ended or begin fiscal years this quarter as

well as funding reports are due.

Objective 2: The DHCS Director will assist in providing community health

education to the Pawnee community.

ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.

running/walking group, Bootcamp, and Zumba).

ACTIVITY 2: DHCS Director participated in Wear Purple for DV Month, Fall

Festival, Red Ribbon Walk, Breast Cancer Awareness Walk, Super Hero 5K, and

Wear Your Heritage Shirt and Walk with Ancestors; assisted PBC Elders

Christmas Party; and cooked in T6 Kitchen while cooks were on vacation.

Page 45 of 112

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

ACTIVITY 3: In honor of Native American Heritage Month, DHCS sponsored “Wear

Your Heritage Shirt and Walk with Ancestors”.

OUTCOME 3: Several employees wore their heritage shirts and (17) participated

in the walk.

III.

Meetings and Tribal/DHCS Events

10/2-DHCS Coordinators Meeting

10/2-Wellness Committee Meeting

10/2-VAW Meetings

10/3-HR Meeting

10/5-Donation Committee Meeting

10/5-Organizational Chart Meeting

10/6-Division Directors Meeting

10/9-Pawnee Nation Employee Fun Day

10/12-Wear Purple for DV Month

10/12-Donation Committee Meeting

10/13-Intertribal Fun Day

10/18-Tribal LIHEAP Roundtable

10/19-Organizational Chart Meeting

10/20-Fall Festival

10/23-Red Ribbon Walk

10/23-Division Directors Meeting

10/25-Breast Cancer Awareness Walk and Bike Ride

10/25-Budget Meeting

10/26-Southern Oaks Halloween Carnival

10/27-PN Staff Meeting

11/1-Organizational Chart Meeting

11/2-DHCS Coordinators Meeting

11/1-VAW Staffing

11/6-DHCS Coordinators Meeting

11/7-Annual Evaluation

11/-9-Prevention Specialist Interviews

11/10-Donation Committee Meeting

11/15-HR Meeting

11/17-Native Bingo

11/18-SuperHero 5K

11/20-Open Enrollment

11/22-Wear Your Heritage Shirt and Walk with Ancestors

11/22-Division Directors Meeting

11/22-PN Staff Meeting

12/4-DHCS Coordinators Meeting

Page 46 of 112

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

12/4-Staff Evaluation

12/5-Organitional Chart Meeting

12/6-Princess Committee Meeting

12/6-Donation Committee Meeting

12/8-Division Directors Meeting

12/13-PBC Elders Christmas Party

12/14-Wellness Committee Meeting

12/20-Princess Committee Meeting

IV.

Travel and Training

N/A

Financial Reporting

The DHCS Office financial status is reflected in special reports prepared by

Pawnee Nation Finance Department and Grants & Contracts Office. Also, the

DHCS Director has access to all DHCS program budgets and reports.

VI.

Direct Assistance (this quarter-non reoccurring)

Elders-(13)

Disability-(4)

Emergency-(11)

Donation-(7)

VII.

Future Plans

Continue to work on employees needing training (NIMS, Food Handlers, and

CPR/First Aid).

Actively seek and work with Planning Division for additional funding opportunities

Work with HR on updating staff job descriptions (if needed).

Page 47 of 112

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Pawnee Nation CHR/EMS Program:

The purpose of the Community Health Representative/Emergency Medical Services

is to act as an advocate and facilitator for families and individuals to gain access to

comprehensive health care services as well as provide opportunities to enhance the

quality of life for the people they serve. The target population is eligible Indian

residents living within the Pawnee Tribal Service Area in Pawnee County and the city

limits of Stillwater, OK in Payne County.

Pawnee Nation Health Education Program:

The purpose of this contract is to establish identifiable health education components

within the tribal health department. The Health Education Program strives to

promote awareness, guidance & counseling and prevention of disease and/or

disability among Indian people. The overall goal is to enhance the quality of life for

the people we serve with healthy lifestyles.

II.

Executive Summary:

CHR/HE Program was short staff as Coordinator was on maternity leave most of the

quarter, but completed the quarter with some community outreach events and

business as usual. Funding for LIHEAP and CSBG was awarded so Native Americans

in Pawnee County were able to receive assistance for the fall/winter months. All

staff are up-to-date on certifications for NIMS, First Aid/CPR, and Food Handlers.

CHR Assistant assisted DHCS Director and Title 6 Program in the kitchen at Elders

Center (when needed).

III.

Quarterly Goals and Objectives:

Goal1: To provide for a continuum of services to the population through health

education, case findings, referral follow ups and provisions of supportive services.

Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services

and health delivery.

Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment

from IHS, local pharmacies, and out of town referral pharmacies for clients with no

other means of transportation.

Outcome 1: The CHR Program picked up and delivered medications, supplies, and/

or equipment for (47) clients this quarter.

Activity 2: The CHR/EMS Program provided transportation services to eligible Indian

residents to and from IHS and other referred facilities when necessary for routine

non-emergency appointments.

Outcome 2: The CHR/EMS Generalists transported (202) clients this quarter.

Page 48 of 112

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those

who are homebound.

Outcome 3: The CHR/EMS Generalists conducted (25) home visits this quarter.

Objective 2: To organize community health promotions and disease prevention for

the target population.

Activity 1: The CHR/HE Programs oversaw the Disc Golf Grand Opening on October

7. This was supposed to be a Pawnee Pride event.

Outcome 1: There were approximately (40) participants.

Activity 2: The CHR/HE Programs in collaboration with DHCS organized the Fall

Festival on October 20.

Outcome 2: Approximately (300) that attended the event.

Activity 3: The CHR/HE Programs in collaboration with the Wellness Program

sponsored the Breast Cancer Awareness Employee Walk and Community Bike Ride

on October 25.

Outcome 3: Twenty-seven (27) employees participated in the walk and

approximately (30) participated in the evening walk/bike ride.

Activity 4: The CHR/HE Programs assisted the Diabetes Program with the Super

Hero 5K on November 18.

Outcome 4: Thirty-eight (38) participated

Activity 5: The CHR/HE Programs assisted the Diabetes Program with the Poker

Run/Walk on November 21.

Outcome 5: Twelve (12) employees attended.

Activity 6: The HE Program in collaboration with the Pawnee Pride Program and

Diabetes Program implemented the Wellness Program (boot camp, Zumba, and

tumbling classes).

Outcome 6: For the 4th quarter, Bootcamp averaged (38) participants per class;

Zumba averaged (35) participants per class; and Tumbling averaged (58)

participants per class.

IV.

Travel, Training, and Meetings

DHCS Coordinators Meeting-10-2, 11-6, 12-4

Wellness Committee Meetings – 10-2

Donation Meeting – 10-5, 10-12, 11-10, 12-6

Pawnee Nation Employee Fun Day-10-9

Intertribal Fun Day-10-13

Pawnee County Healthy Coalition Meeting –10-16, 11-20

Tribal LIHEAP Roundtable-10/18

Timing System Training-10-24, 10-31

Page 49 of 112

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Pawnee Nation Staff Meeting – 10-27, 11-22

PHS Wellness Meeting – 11-8

Open Enrollment-11-20

Wear Your Heritage Shirt and Walk with Ancestors-11-22

Financial Reporting

The Pawnee Nation CHR/EMS/HE program financial status is reflected in special

reports prepared by Pawnee Nation Finance Department and Grants & Contracts

Office.

General Assistance:

During this quarter, general assistance was provided to eligible clients through the

CSBG and LIHEAP Programs.

The following is the number of clients served this quarter:

•

VI.

CSBG - (7)

LIHEAP– (48)

Upcoming Events:

Heart Healthy Month

PHS Health Summit

Page 50 of 112

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

4th Quarter –2017

Program/Office/Project Name: Diabetes Program

The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and

educational services for Native Americans with the risk factors of developing and/or with the

diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the

quality of life for Native Americans by implementing SDPI Best Practice: Physical

Activity/Education.

II.

Executive Summary:

The Diabetes Program has continued to provide services designated to enhance the quality of

life for the people we serve. Much of the quarter was dedicated to providing direct care services

such as blood glucose monitoring supplies, socks, diabetic foot care cream, and assistance with

eyewear, dentures, and diabetic shoes. The Program continues to be involved in the Pawnee

County Healthy Coalition, Pawnee Public Schools Wellness Committee, and OSU Extension’s

Program Advisory Committee to obtain more community outreach, network and combine

resources. Best Practice continues with Zumba, Boot Camp, OSU Extension Farm to U initiative,

Fall Festival, Red Ribbon Walk, Breast Cancer Walk, Super Hero 5K, and Poker Run/Walk.

III.

Quarterly Goals and Objectives

GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its

complications as well as the reduction of the occurrence of obesity.

OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity

with or without the diagnosis of diabetes.

Activity 1: Diabetes program in collaboration with the CHR/HE and SAP Programs, shall be

known as the Wellness Program Committee, provides Bootcamp, Zumba, and Tumbling.

Outcome: On the quarterly average, Bootcamp average is (38); Zumba average is (35); and

Tumbling average is (58).

We also offer education and weight loss encouragement through Boot Camp, Zumba, and

Tumbling class participants. These activities are to promote healthy living and weight loss

during the evenings of the work week.

OBJECTIVE 1.2: Number of individuals that participate in the Wellness Programs with an

improved BMI, blood sugar levels, and blood pressure levels

Activity 1: Screenings at the Elders Center on the 1st and 3rd Tuesday of the month

Outcome: The quarterly average for blood pressure is (152/85) and blood sugar is (141).

GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.

Page 51 of 112

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

4th Quarter –2017

OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during

outreach events with or without the diagnosis of diabetes within our service area on how

physical activity and weight loss affects the prevention and/or maintenance of diabetes.

Activity 1: Pawnee County Healthy Coalition provides information needed to complete the

Mobilizing for Action through Planning and Partnership (MAPP) Process, which is a community

driven strategic planning process for improving community’s health. Becoming a “Certified

Healthy” Location also opens the doors for grant funding opportunities. Continual Monthly

meetings occur.

Outcome: Monthly meetings with the Coalition. Meetings were held on October 16, November

20, and December was canceled. A survey was sent out to Pawnee County and (172) people

completed it but need more input for a better look at Pawnee County. Once the results are in,

then we can plan for MAPPS.

Activity 2: Diabetes Program provided a free foot exam clinic for those who needed it on October

12. Diabetes materials were handed out along with foot care products and brochures for home

care.

Outcome: Five (5) clients participated.

GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American

youth.

OBJECTIVE 3.1: Increase the rate of youth participation in screenings during community youth

outreach events.

Activity 1: This objective was met last quarter.

Outcome: N/A

Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and

participate in physical activity during community outreach events and camps.

Activity 1: Diabetes Program collaborated with OSU Extension Office for their Farm to U Initiative

on October 18.

Outcome: (103) 3rd and 4th graders participated

Activity 2: Diabetes Program assisted with the DHCS Fall Festival on October 20.

Outcome: Approximately (300) participated.

Activity 3: Diabetes Program assisted CHR/HE with the Breast Cancer Awareness Employee

Walk and Community Bike Ride on October 25.

Outcome: Twenty-seven (27) employees participated in the walk and approximately (30)

participated in the evening walk/bike ride.

Page 52 of 112

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

4th Quarter –2017

Activity 4: In honor of Diabetes Awareness Month, Diabetes Program sponsored the Super Hero

5K on November 18.

Outcome: Thirty-eight (38) participated

Activity 5: In honor of Diabetes Awareness Month, Diabetes Program sponsored a Poker

Run/Walk on November 21.

Outcome: Twelve (12) employees attended.

GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to

diabetes among Native Americans in our service area.

Objective 4.1: To increase the rate of complete & documented annual exams that assist in

preventing and/or reducing the occurrence of complications due to diabetes.

Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and

minimize the complications. Once all exams including downloads of glucometers, clients are

eligible for the demonstrated need of Nike shoes.

Outcome: One (1) clients completed annual exams within the quarter. (Dental, Eye, Nutrition,

Foot, A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7

shoes to diabetes clients who have completed all annual exams. This shall reduce the

complications diabetes which can occur over time.

Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary

medications.

Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps

the client to keep a close watch on the sugar levels and gain better control of

hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming

months.

Outcome: Twenty-two (22) clients were issued testing supplies, (13) prescriptions were filled for

non-formulary medications (Glucerna health shakes), (4) clients received eyewear assistance,

(1) client received denture assistance, (2) glucometers, and (15) received diabetic socks.

Objective 4.3: To increase the rate of participation during educational outreach classes and

clinics.

Activity 1: Pawnee Diabetes Program collaborated with Otoe’s Diabetes Program Coordinator to

provide a free foot clinic to our clients on October 12.

Outcome: Five (5) signed up for the foot clinic and received foot care and instructions.

IV.

Travel, Training, Meetings

October:

2-DHCS Coordinator’s meeting

Page 53 of 112

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

4th Quarter –2017

2-DHCS Wellness Committee meeting

3-Diabetes Program staff meeting

9-Pawnee Nation Employee Fun Day

13-InterTribal Fun Day

16-Pawnee County Healthy Coalition meeting

23-Red Ribbon Walk

24-5K Timing system training

31-5K Timing system training

November:

6-DHCS Coordinator’s meeting

7-Diabetes program staff meeting

8-PHS Wellness, Health, and Safety meeting

9-OSU Extension Program Advisory Committee meeting

13-IHS Area Diabetes meeting

20-Pawnee County Healthy Coalition meeting

22- Wear Your Heritage Shirt and Walk with Ancestors

30-Webinar, Q&A session

December:

4-DHCS Coordinator’s meeting

5-Diabetes Program Staff meeting

12-Webinar; SOS data submission

14-DHCS Wellness Committee meeting

Financial Reporting

The PNDP continues to monitor spending and strives to maintain the level of usage of funding

for current specifications of providing specialized services to the Native American Community.

The SPDI Grant has changed its fiscal year cycle to January-December instead of OctoberSeptember as it has previously been. The Best Practice this year is focused on Physical

Activity/Education.

VI.

Future Plans:

• Weight Loss Challenge

• Fitness Class, adding Advanced along with Beginners

• Foot care exam

• Screenings

• Heart Healthy month

• PHS Health Summit

• Diabetes Prevention and Wellness Conference

• Oklahoma Healthy Aging Initiative class: Healthy Brain, Healthy Mind

Page 54 of 112

Food Distribution Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Program/Office/Project Name: Food Distribution Program

The Food Distribution Program on Indian Reservations (FDPIR) is a Federal

Program that provides USDA foods to low-income households and to Native

American families residing in designated areas near reservations and in the

State of Oklahoma. The program serves as an alternative to the Supplemental

Nutrition Assistance Program (SNAP, formerly known as the Food Stamp

Program).

II.

Executive Summary:

The Food Distribution Program received our Hyundai 3-wheel AC Electric Forklift

Model on November 1. The forklift takes less time to unload the monthly food

shipment truck, does not have to be charged that often, and is easier to get

around the warehouse.

In November, the program received clementines, which is always a popular food

item with the participants, as well as new holiday hams. The hams are smoked

pit, 5 lb. instead of the old version of the 3 lb. hams received in the past. The

hams were more in line to what the participants wanted to receive, and we have

received positive feedback on them.

III.

Quarterly Goals and Objectives

Our main goal this quarter was to continue to increase the number of

participants on the program. This will always be an ongoing process for the

program. The average number of participants during this quarter was 279,

which was higher than the last quarter, which was 266. For October, we had 282

participants (125 households); for November, there were 289 participants (124

households); and in December, there were 265 participants (123 households).

The number of households that were new certifications/re-certifications for the

quarter was: October-30 households, November-24 households, and December22 households. The numbers of households who did not pick up their food

during this quarter were: October-14 households, November-15 households, and

December-16 households.

The program staff continues to provide courtesy calls to our households to

remind them that they need to pick up their food. These calls are made at least

one week before the end of the month and there are times the calls are made up

to the last day of the month. The participants are told when the last day to pick

up their food, but we will have some who will come by the office on the last day

when we are closed.

Page 55 of 112

Food Distribution Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

The program continues to provide home deliveries to our elderly households,

households that are disabled, or for those households that have no

transportation. Participants call in their order and we deliver their order to them

after 4:00 that day. In October, there were 14 home deliveries in which: 11

households were elderly, 2 households were disabled, and 1 households had no

transportation. The total mileage for October was 43 miles. In November, there

were 17 home deliveries in which: 11 households were elderly, 3 households

were disabled, and 3 households had no transportation. The total mileage for

November was 66 miles. In December, there were 17 home deliveries: 12

households were elderly, 2 household was disabled, and 3 households had no

transportation. The total mileage for December was 46 miles. The Pawnee

Nation Food Distribution Program has Met/Continually in Progress their goals

and objectives for this quarter.

During this quarter, the food program gave participants their annual holiday

items in December. These items include: program pens, bamboo spatulas,

measuring cup/measuring spoon sets, cheese slicers, water bottles, small rolling

pins, pot holders, and our annual calendars. The calendars have recipes and

nutritional information. The Pawnee Nation Food Distribution Program has

Met/Continually in Progress, their goals and objectives for this quarter.

IV.

Travel and Training

During this quarter, the following trainings/meetings were attended by the

program: DHCS Coordinators meetings, Program Staff meetings, Microsoft 365

Training, and TERC Exercise.

Financial Reporting

The program continues to receive expenditure reports from the finance

department monthly. These reports let me know what has been spent and how

much is left in the program’s budgets.

This quarter began our Fiscal Year 2018. In December, the program received a

letter regarding the FY 2018 administrative funding from USDA. The program

will be receiving the same amount as FY 2017 for $276,889, with the Federal

Share being $207,667 and the 25% Tribal share being $69,222. The program

will still be operating under a Continuing Resolution (CR) for funding.

VI.

Future Plans

For the next quarter, the program will be receiving the Frozen Salmon in January.

The participants like this product and it is a bonus items. Participants will be

Page 56 of 112

Food Distribution Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

handing out additional items from USDA.

The program will be getting ready for our Management Evaluation (ME) which will

be in April. This was postponed from an earlier date.

Page 57 of 112

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

ICW Program

The purpose of the Indian Child Welfare Program is to prevent the break-up of

Indian families by providing and making referrals for services to American

Indians of the Pawnee descent, which include but are not limited to

comprehensive counseling and training programs that focus on prevention and

crisis intervention.

II.

Executive Summary

During the 4th quarter, the ICW Coordinator completed all monthly home visits

for children in foster care. The ICW Coordinator attended both state and tribal

court hearings. There are (3) state cases, (6) tribal cases, (2) Family Preservation

cases, and (3) out of state cases that the tribe is monitoring. The ICW

Coordinator and ICW Assistant provided case management services to children

and families throughout the quarter. These services including referrals to

domestic violence services, substance abuse services, health and medical

benefits, food benefits and transportation. The ICW Program continues to have a

close working relationship with the Department of Human Services (DHS) and

cooperates with DHS in ensuring appropriate services are provided to Pawnee

Nation families while also ensuring their safety in completing child abuse and

neglect investigations.

The ICW Coordinator participated in (1) Child Safety Meeting at the Pawnee

County Department of Human Services. The ICW Coordinator completed (20)

home visits to children and families. The ICW Coordinator completed (2) In

Home Safety Evaluations as ordered by Pawnee Nation District Court. The ICW

Coordinator transported a mother to and from a court hearing at Pawnee Nation

District Court. The ICW Assistant transported a mother to Anadarko to pick up

her child at Riverside Indian School.

The Pawnee Nation ICW Program provided an Angel Tree for Christmas for

Pawnee Nation children. The Pawnee Nation ICW Program delivered Christmas

gifts to (24) children to ensure that they had gifts for Christmas.

The Pawnee Nation ICW Program continues to be involved in the Pawnee Service

Area Child Protection Team (CPT) along with representatives from Kaw Nation,

Otoe-Missouria, Tonkawa and Ponca tribes; OKDHS and representatives from

United States Attorney’s Office. There were (3) meetings held during this quarter.

The ICW Coordinator is the secretary for the Pawnee Service Area CPT. The

November CPT Meeting was held at Pepper’s Ranch in Guthrie. The CPT toured

Pepper’s Ranch which is a Foster Care Community. During the December CPT

Page 58 of 112

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

meeting, three representatives from the ICWA Partnership grant team were

present and provided information regarding their roles and the grant. The

partners in the grant are Oklahoma Department of Human Services, Oklahoma

Indian Child Welfare Association and the Oklahoma Court Improvement Program

(CIP).

The ICW Coordinator submitted the updated Tribal State Agreement between the

Pawnee Nation and OKDHS to the OKDHS legal unit. There is currently a Tribal

State Agreement in effect; however, it has not been updated. There are a few

minor changes to be completed and the agreement should be accepted by

OKDHS legal.

The Pawnee Nation ICW Program continues to process and verify enrollment

eligibility for children as received by state agencies. There were (31) member

requests for eligibility processed during this quarter.

GOAL 1: Family Preservation: Pawnee Indian children will live in an environment

that is safe, nurturing, and culturally relevant with their own family.

OUTCOME: There were (3) children removed during this quarter and placed in

state custody. Pawnee Nation ICW continues to work closely with Pawnee Nation

families in providing case management services including preserving the family

unit. Pawnee Nation ICW managed (2) Family Preservation Cases during this

quarter.

GOAL 2: Reunification: When Pawnee Indian children are placed outside of their

home due to abuse or neglect, the ICW Program will utilize the ICWA along with

providing case management services to help support the Indian parent(s) with

reunification of the Indian family.

OUTCOME: Pawnee Nation provides case management services to Pawnee

Nation children and families when they have been removed from the home or

prior to removal to ensure the children’s safety while also preserving the family

unit. The ICW Coordinator ensures that ICWA is followed in state cases.

GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their

home due to abuse or neglect, the Pawnee Nation ICW program will utilize a

tribally approved Foster home that is safe, nurturing, clean, and supports cultural

awareness.

OUTCOME: There were (3) children removed during this quarter. The ICW

Coordinator worked closely with OKDHS to ensure that these children were

placed in an ICWA compliant home with their family member. The ICW

Coordinator completes at least monthly home visits to the children and families

Page 59 of 112

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

involved in Pawnee Nation cases. There were no new foster homes opened

during this quarter.

GOAL 4: Permanency: When all reasonable efforts have been exhausted to

reunify Pawnee Indian children with their parents or other family members, the

ICW Program will utilize a tribally approved permanent home that is nurturing,

safe, and supports cultural awareness.

OUTCOME: N/A

III.

Travel and Training

The ICW Coordinator and ICW Assistant attended the 2017 Oklahoma Indian

Child Welfare Association (OICWA) Conference at the Grand Casino in Shawnee.

The ICW Coordinator and ICW Assistant attended several workshops/trainings

related to ICW that were valuable to our work. The ICW Coordinator and ICW

Assistant attended a free one-day training on Understanding and Addressing

Trauma in our Communities at the Choctaw Casino Resort presented by Darryl

Tonemah, Ph.D. The ICW Coordinator attended the 1st Oklahoma Criminal

Justice Council Conference on November 16 in Stillwater.

IV.

Meetings and DHCS/Tribal Events

October:

Pawnee Service Area CPT Meeting- Tonkawa Tribe

Donation Committee Meetings

Pawnee Nation Staff Meeting

DHCS Fall Festival

November:

Pawnee Service Area CPT Meeting-Pepper’s Ranch, Guthrie OK

Donation Committee Meetings

Pawnee Nation Staff Meeting

1st Oklahoma Criminal Justice Conference-Stillwater, OK

OICWA Conference-Shawnee, OK

SuperHero 5K

December:

Pawnee Service Area CPT Meeting-Pawnee

DHCS Coordinator’s Meeting

Donation Committee Meetings

Pawnee Nation ICW Program Angel Tree

Pawnee Nation Staff Meeting

Understanding & Addressing Trauma in our Communities-Durant, OK

Page 60 of 112

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Financial Reporting:

The ICW Program operated under the FY 2017 funds during the 4th quarter.

The program also operates the Title IV-B PSSF funding for Child Welfare

Programs. This funding pays for 10% of ICW Coordinator position with BIA

paying 90%.

The Pawnee Nation ICW Program has the following direct service programs:

Promoting Safe and Stable Families (PSSF)-state and federal and Child Welfare

Services (CWS) to assist the community/tribal members with utility assistance,

rental assistance, and other needs.

OUTCOME: ICW provided direct assistance to (20) families during this quarter.

VI.

Future Plans

The Pawnee Nation ICW Program continue to work with the other tribes in the

Pawnee Service Area to develop and implement the Positive Indian Parenting

classes to offer to our clients. The ICW Assistant will attend the Positive Indian

Parenting training in April 2018.

The ICW Coordinator and ICW Assistant will continue to provide case

management services to Pawnee families and children. The ICW Coordinator will

continue to monitor state cases and work closely with OKDHS to ensure the

ICWA is closely followed. The Pawnee Nation ICW Program will continue to be

involved in the Pawnee Area Child Protection Team and attend the monthly

meetings. The Pawnee Nation ICW Program will work together with OKDHS on

updating the Tribal State Agreement.

The Pawnee Nation ICW Program will continue to recruit foster homes for

Pawnee Nation and process their applications. The Pawnee Nation ICW Program

will work diligently in recruitment of foster home and help to build the Pawnee

Nation Foster Home program.

Page 61 of 112

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

I. Program/Office/Project Name:

Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention

Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and

Supportive Services (FVPSA). It is a confidential support service to victims of

domestic violence, dating violence, sexual assault, stalking, and human trafficking.

We serve all of Pawnee County regardless of age, economic status or race. We

prioritize Native American women and members of the Nation. Our mission is to

provide prevention and awareness and increase victim safety and offender

accountability.

The program provides services including domestic and sexual violence prevention,

advocacy, crisis intervention, education, and coordinated community response to

victims and their families of domestic and sexual violence while incorporating

Pawnee culture and traditional practices. Staff increase family as well as

community involvement by providing opportunities to participate in trainings as well

as culturally relevant activities. The program also promotes outreach and increases

awareness by providing victim advocacy, legal assistance, emergency victim

assistance to woman, intervention, cultural healing, safety planning, transportation

to shelter or relevant appointments, court advocacy, women’s and children group,

anonymous phone or text consultation, case coordination, policy development,

community response teams, sexual assault examiner programs, and community and

school education programs. Our three main areas of focus are criminal justice

intervention, victim services and prevention.

II. Executive Summary:

Our main focus each quarter is providing effective and efficient services to our

participants. This quarter, we provided crisis intervention for new and established

clients. Our program provided services to (9) additional clients. New clients this

quarter were (7) female and (2) male, (3) were Caucasian, (4) were Native American,

and (0) unknown. All clients were served. We also continued to work with and

provide services to (4) previously established clients. Two programs were added to

the Ti-Hirasa Domestic Violence Program including Domestic Violence Prevention

Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and

Supportive Services (FVPSA), and a Prevention Specialist staff member joined the

team in December.

III.

Quarterly Goals and Objectives

The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.

Our first goal is to prevent incidents of domestic or dating violence, sexual assault or

stalking. This goal is being met by providing prevention services to Indian women in

Page 62 of 112

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

a variety of activities centered on healing and character development. We met this

goal by setting up domestic violence booths to raise awareness, attending and

presenting at events, and providing domestic violence education classes to clients.

Our PSA video has 1,500 views on YouTube now. We have distributed brochures

around Pawnee Nation. We have 3 billboards; one in Pawnee and two in Cleveland

that continue to refer people to the National Domestic Violence Hotline.

Our second goal is to increase victim safety and offender accountability. This goal

was met by continuing education, advocating at a State level for Native victims,

servicing victims, and educating victims. We are coordinating with the Executive

Office to update our existing Domestic Abuse Act in tribal court.

The third goal is to provide shelter, supportive services, and access to community

based services for victims. We meet this goal by providing safety, resources, and

services to victims to allow participants to become self-sufficient and live a violence

free life. This goal is met by maintaining the 24- hour culturally sensitive crisis

hotline, providing legal services to women, providing emergency victim assistance to

women, offering life skills classes, and providing supportive services that help the

client meet their goal plan. Below is a list of the services provided for our clients this

quarter:

VICTIM SERVICES PROVIDED

Partially Served

Served

Not Served

Civil Legal Advocacy/Court Accompaniment

Counseling

Criminal Justice/Court Accompaniment

Crisis Intervention

Employment Counseling

Financial Counseling

Hospital/Clinic/Medical Response

Material Assistance

Survivor Advocacy

Protection Orders

Protective Order Requested-Not Received

Transported

Shelter Services

Legal Aide (Protective Order, Divorce, Custody)

Emergency Victim Assistance

Page 63 of 112

(0) out of jurisdiction

(9)

(0) Not in jurisdiction

(8)

(48)

(6)

(18)

(9)

(0)

(15)

(10)

(8)

(0)

(12)

(0)

(8)

(11)

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Grocery Assistance

(4)

Rental Assistance

(6)

Utility Assistance

(4)

Emergency Child Care Assistance

(0)

Children Served

(2)

**All clients receive educational and resource materials from the program.

We assisted families with bedding, clothes, kitchen supplies and other misc. things

this quarter. This is a huge blessing to the Nation for we are the only program that is

able to assist in this way based on donations only.

IV.

Meetings

• Collaboration with the Native Alliance Against Violence

• DHCS Coordinator’s meetings

• Planning meetings for Domestic Violence Awareness Month

• Kaw Nation Tribal Court Collaboration Meeting

• Women’s Advisory Board Meetings

• Donation Committee Meetings

• Prevention Specialist Interviews

• Pawnee Nation Staff Meetings

• DVPI Monthly Conference Calls

• Program Staff Meetings

Events

• DV Day of Unity-October 11

• Wear Purple Day at Pawnee Nation-October 12

• Break the Silence T-Shirt Give Away-October 18

• Set up a booth at Pawnee Fall Festival for DV Awareness-October 20

• 6 Nations Walk Against Domestic Violence at Ponca Lake on October-26

• RAD Training- October 27

• Presented DV 101 and Child Abuse Training for Education Division-December 26

Travel and Training

• Microsoft 365 Training-October 5

• DVPI Grant Webinar November-11

• Preventing Sex Trafficking-November 9

• Tribal Domestic Violence Courts and Dockets: Foundational Elements of DVNovemeber 15

Page 64 of 112

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

•

Prevention Specialist and Advocate attended the 2017 Annual NAAV Tribal

Advocacy Summit-December 4-6

Program Coordinator attended the Transitional Housing Training December 4-5

VI.

Financial Reporting

We have not had any problems with availability of funds from our funding source.

The program provided GSA payments, travel to trainings and summits, Client

attorney fees, emergency assistance, filing fees in tribal court, office supplies,

quality water cooler, and tribal newsletter fees.

VI.

Future Plans

Next quarter we will be focused on outreach and awareness, direct victim services,

and criminal justice improvements.

Page 65 of 112

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Program/Office/Project Name:

Pawnee Nation Substance Abuse

Program/Methamphetamine and Suicide Prevention Initiative. The Substance

Abuse Program (SAP) & Methamphetamine and Suicide Prevention Initiative

(MSPI).

SAP’s Scope of Work is to provide a community based prevention service which

includes the identification of persons at risk for developing problems related to

the use/abuse of meth and other substances. The program will offer a variety of

services and use a wide range of prevention and treatment approaches. Services

provided to individuals and/or groups include referral to primary residential

programs that emphasize improved self-image, value, and attitude clarification,

decision making, and recognition of the physical and emotional effects of

alcohol and substance abuse and constructive processes for dealing with stress.

MSPI’s Scope of Work is to service Native American youth (8-24 years of age)

and family members, who reside in the Pawnee Nation service area, providing

prevention and intervention for methamphetamine and suicide ideation through

cultural and health activities.

II.

Executive Summary:

The Substance Abuse Program hired a Prevention Specialist in October. This

makes the program fully staffed. This quarter was focused on clientele as far as

individual sessions and transports to and from detox and in-patient treatment,

probation officers, court appearances and lawyer appointments, and prevention

activities with clients and the community. The first shift Fitness Center Attendant

resigned this quarter. Due to tribal budgets being cut, the second shift Fitness

Center Attendant was moved from tribal budget to SAP budget and the Fitness

Center hours were changed to meet the needs of the community

III.

Quarterly Goals and Objectives:

SAP Goal: To reduce and/or eliminate the effects of substance abuse problems

and suicide ideation among our tribal members as well as our community.

Objective 1: To raise awareness in the community regarding substance

use/abuse and provide resources to community and program clients.

Activity 1: SAP holds regular support group meetings every Wednesday at 7:00

p.m. at the SAP office.

Outcome 1: Over the past three months, (177) people attended meetings.

Page 66 of 112

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Activity 2: The program staff transported clients to different facilities for inpatient

treatment, detox, and/or suicide ideation. These clients that were transported

either entered extended inpatient treatment or follow up care for outpatient with

IHS Behavioral Health and/or Pawnee Nation SAP.

Outcome 2: This quarter, ten (10) clients were transported (6) to detox and (1)

were transported with suicidal ideation and (3) to inpatient treatment. Twentyeight (28) clients were seen for individual counseling.

Activity 3: SAP maintains the Fitness Center, which meets the wellness

component of the program.

Outcome 3: This quarter, (528) people utilized the Fitness Center.

Activity 4: SAP/MSPI was part of the planning this year for the Fall Festival on

October 20. Staff handed out prevention material and incentives to the

participants. This is a community wide event that was well received.

Outcome 4: There was approximately (300) three hundred participants.

Activity 5: SAP/MSPI sponsored a Red Ribbon walk with the Pawnee Public

Schools on October 23.

Outcome 5: There was (42) people in attendance this which included teachers

and Pawnee Nation employees.

Activity 6: SAP/MSPI staff assisted with CHR/HE Program with the Breast Cancer

Awareness Employee Walk and Community Bike Ride on October 25.

Outcome 6: Twenty-seven (27) employees participated in the walk and

approximately (30) participated in the evening walk/bike ride.

Activity 7: SAP/MSPI sponsored an outside speaker Fabian Ramirez, who

presented on “Making Positive Choices, Anti Bulling, and Alcohol and Drug Free

Lifestyle” on October 25.

Outcome 7: Three-hundred fifty-two (352) people attended the presentation. This

included our staff as well as students and teachers from the High and Middle

Schools.

Activity 8: SAP/MSPI assisted the Diabetes Program with the Super Hero 5K on

November 18.

Outcome 8: Thirty-eight (38) youth and adults participated in the 5K run/walk.

Activity 9: SAP sponsored a sobriety b-day for a client with (32) years of sobriety

in November. In addition, turkeys and hams were distributed for client incentives

for their efforts in sobriety and group participation.

Page 67 of 112

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Outcome 9: Forty-five (45) people participated in this event.

Activity 10: On December 20, SAP passed out incentives to clients for their longstanding sobriety.

Outcome 10: We had approximately (42) participants.

Activity 11: SAP/MSPI collaborated with Pawnee Nation Sports Commission and

First Indian Baptist Church of Cushing to hold a Live Pro-Wrestling event on

December 21. A presentation on Alcohol/Drug Free Lifestyle and Anti-Bullying

was given during the event.

Outcome11: There was approximately (125) that attended the event.

Activity 12: SAP/MSPI and Division of Education-Youth Services co-sponsored a

Winter Break Camp on December 26-29. Youth learned about the Pawnee

culture, participated in cultural games and activities, and made some cultural

items to take home.

Outcome 12: The camp was well received and each participant received and

incentive from the program. We had an average of (39) youth in attendance.

IV.

Meetings and Tribal/DHCS Events:

October:

2- DHCS Coordinator’s meeting

2- DHCS Wellness Committee meeting

4-MSPI Conference call

9-Pawnee Nation Employee Fun Day

16-Pawnee County Healthy Coalition meeting

20-Drone training

24 & 31-5K Timing system training

30-Winter break camp meeting

November:

6-DHCS Coordinator

8-PHS Wellness, Health, and Safety meeting

16- First Annual American Indian Criminal Justice-Navigation Council Meeting

20-Pawnee County Healthy Coalition meeting

22- Wear Your Heritage Shirt and Walk with Ancestors

27-Meeting with Education Youth Coordinator

30-MSPI Conference call

December:

4-DHCS Coordinators meeting

Page 68 of 112

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

5-SAP/MSPI staff meeting

5-Winter Break camp meeting

15-Meeting with Compound Wrestling

Travel and Training

October 12-13: ODAPCA Bi-annual Conference

November 2-3: Prevention and Recovery Conference

VI.

Financial Reporting:

The Pawnee Nation SAP/MSPI programs financial status is reflected in special

reports prepared by Pawnee Nation Finance Department and Grants & Contracts

Office. The Pawnee Nation Fitness Center is now a sub account within the SAP

program Budget.

VII.

Future Plans:

Weight Loss Challenge

Healthy Heart Month

Suicide Conference in OKC

Sweet Heart Dance at grade school

N-7 Event in Stillwater

Cultural Spring Break Camp for youth.

Page 69 of 112

Title VI Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Title VI Program Elderly Meals

Title VI Elderly Meals Program receives three federal grants (Part-A Senior

Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support

Services to homebound and caregivers), and the Nutrition Services Incentive

Program) to promote the delivery of supportive and nutritional services for Native

American Elders. The Administration on Aging Title VI primary purposes of

Nutrition services are:

• To reduce hunger and food insecurity;

• To promote socialization of older individuals; and

• To promote health and well-being by assisting older individuals to gain access to

nutrition and other disease prevention and health promotion services to delay the onset

of adverse health conditions resulting from poor nutritional health or sedentary

behavior.

II.

Executive Summary:

This is the first full quarter staff worked the vacant caregiver support and van driver

position duties. During the vacancy, the duties were given to the Coordinator

(caregiver support and meal delivery), Assistant Cook (data entry, van check), and the

Cook (meal delivery). This position will not be filled until possibly June or July of

2018 or when the shortfall crisis is over. The Assistant Cook remains on light duties

having a five-pound limit lift restriction. These additional duties and light duty has

been a challenge to full-fill daily duties and have resulted in lots of time beyond the

eight-hour day. We continue to seek volunteers to assist during this period of shortstaffing and are thankful for DHCS help when needed.

Kitchen Issues: After an inspection with Jordan Cox - I.H.S. Sanitarian and Josh

Daniel M.S.-Environmental Health and Safety Specialist on December 20 we received

letter for our records from Mr. Daniel, regarding dishwasher being serviced as well

(no longer fills up with water on its own, plumbing needs to be inspected) as the oven

hood problems (blowing negative tempered air, needs to be serviced). These are

concerns we have as Title VI staff in providing quality services and safety for staff

and hope they become remedied soon.

III.

Quarterly Goals and Objectives

To reduce hunger and food insecurity: A total of 1,677 (1,826 last quarter) meals

congregate meals served for this quarter.

Month

October

November

December

Elder Center

434

456

410

I.H.S.

133

117

127

Page 70 of 112

Total

567

573

537

Title VI Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

The Title VI Senior Program projected to provide (52) home-delivered meals per day

as noted in the proposal which is (16) days per month, and (12) months per year to

eligible participants age sixty (60) and older or have disability documentation. This is

equivalent to ten thousand (10,000) home delivered meals served per year.

A total of 1.790 (1,388 last quarter) homebound meals served this quarter.

Month

Homebound

October

603

November

630

December

557

*The total fourth quarter meals served for congregate and homebound meals combined is

3,467 compared to 3,214 last quarter’s meals.

In addition to meals prepared by the Elder Center, staff we are taking Elders to the Food

Bank twice a month and working with Food Distribution to have meals delivered to

qualified patrons’ homes. We have also been active to help plan and promote the Farmer’s

Market to have participation (catch a ride with Cimarron Transit).

To promote socialization of older individuals: We now have our Fridays free of making

meals and have scheduled caregiver support groups sessions, games, and shopping trips

for the Elders. Once a week, we have the Round House open for walkers.

Overall Conclusions (based on annual report request for stats):

Volunteers

Unduplicated number (Congregate)

Unduplicated number (Homebound)

Unduplicated number (receiving services)

Nutritional Education

Nutritional Counseling

Unduplicated # receiving Support Services

Information Referral

Outreach (meds, errands, remind appointments)

Case Management

Transportation

Legal Assistance

Homemaker Service

Home Health Aid Service

Chores

Visiting*

Page 71 of 112

194

301

118

344

Title VI Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

*All homebound are visited daily by Van Driver when meals are delivered. (7 were

detailed health checks by driver and 7 were by I.H.S. referral).

Telephoning

Family Support

Ombudsman Services

Health Promotion & Wellness

177

Caregiving support info about available services

Assistance in gaining access to available services

Support Groups (Care Giving, Elders Raising Children)

Caregiving Training

Lending Closet

Other (Shopping, Food Bank)

Respite

To promote health and well-being by assisting older individuals to gain access to

nutrition and other disease prevention and health promotion services to delay the

onset of adverse health conditions resulting from poor nutritional health or sedentary

behavior.

All Homebound intakes are conducted by Pawnee Indian Health Center-Community

Health Nurses and turned into the Elder Center (Partnership Background): In 2011,

the Public Health Nursing Department established a partnership with the Pawnee

Nation Title VI Program and with each year the relationship has become more

efficient in addressing homebound needs. The purpose of the tribal program is to

provide nutritious meals to the elderly (age 60 and older) who meet the requirements

of the Title VI Homebound meals program the PHNs review homebound meds list

and makes dietary recommendations for our cooking staff. To qualify for the home

delivered meals program, individuals must be unable to walk under their own power,

unless recovering from a short-term illness or surgery. The must be disabled and

unable to stand for long periods of time to cook meals and/or clean dishes. The PHN

Department assists with this program to provide the following:

1. Health and functional assessment

2. Nutritional assessment

3. Behavioral Health assessment

4. Home/environmental/safety evaluation

5. Case management needs

The PHNs also assist patients navigate the Pawnee Indian Health Center services

including, establishing care for health services, home health and hospice coordination,

wound care, follow up appointments referrals, appeals, and diabetic follow up

appointments. Additionally, the PHNs provide flu shots and present health

information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.

Page 72 of 112

Title VI Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Handouts/Postings to patrons this quarter: 1.) Foot Exam Clinic (Diabetes Program

Handout); 2.) Visit your Elders; 3.) How to make Chicken Dumplings; 4.) Smoking

Cessation; 5) How to Pick a Perfect Watermelon; and 6) Diabetes Health Page.

IV.

Meetings and Tribal/DHCS Events

October - December: Basic Computer Classes taught at the Elder Center by Sandra

Tharp, Digital Literary Corp Member-(6) attend with two who brought their lap-top

computers from home

October 2: DHCS Coordinators meeting

October 2: (3) Elders and Admin leave for (5) tribal employees to help shuck corn for

the PSPP in the Roundhouse

October 3: Food Bank-(9) Elders picked up for groceries

October 5: (7) Elders attended Pawnee Nation College Community Meeting and

Lunch at the Roam Chief Building

October 6: Otoe Sponsored Veteran Stand-down-(3) elders attended to learn about

available resources

October 6-8: Arikara Reunion-(25) Elders participated in the potluck, movie,

handgame and culture visit … the War Dance had more elders attend

October 9: Pawnee Nation Employee Fun Day

October 12: Flu shots offered-(4) elders received their shot.

October 19-20: (5) Elders and staff helped with K-12 Youth activities for the Fall

Break Blue Corn Harvest

October 20: Flu Shots-(25) Elders and (6) employees received their shots.

October 30 - November 14: Hats and Gloves Travelers/Pawnee Nation Elders drive

for the Native American students at Pawnee Schools and Headstart

October 21: (10) Elders attended Fall Harvest Workshop at the Roundhouse and (5)

attended the Free Concert by the all-Native Band “The Red and Blues” until it was cut

short because of tornado warnings in the state.

November 3: Walmart Shopping-(4) Elders attended

November 18: Title VI Advisory Board Meeting

November 21: (22) Elders attended Otoe Thanksgiving meal at the Otoe Elder Center

December 13: (49) Elders, PBC, and staff attended the Christmas dinner sponsored by

the PBC at Roam Chief Building. Thankful for DHCS staff drivers to make the home

meals deliveries. (35) youth attended to sing Pawnee style Christmas songs.

December 20: (20) Otoe elders came for the Chistmas Party with (28) Pawnee Nation

elders and (6) volunteers

Travel and Training

October 5: Microsoft 365 Training T6 Staff attended at the Resource Center

October 18: Looking at a New Title VI Reporting System provided an overview of the

current Title VI PPR and will demonstrate the planned changes to PPR elements and

the online reporting system

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Title VI Program

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

VI.

Financial Reporting

The Title VI Program financial status is reflected in special reports prepared by

Pawnee Nation Finance Department and Grants & Contracts Office.

VII.

Future Plans

We plan to have future events for fundraising events for the NICOA trip.

Plan to recruit AmeriCorps Vista worker to help out Pawnee Nation programs

Page 74 of 112

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

Pawnee Nation Police Department.

The Pawnee Nation Police Department provides coverage for the Pawnee Nation

Jurisdictional area with twenty-four (24) hours -seven (7) days a week with

continual law and order in providing for the safety and wellbeing not only for our

tribal members but also for the general public. Officers continue to provide

routinely daytime and nighttime patrols of rural tribal member residences which

also includes a few residences within the city of Pawnee that are held in trust

status. Patrol coverage includes the jurisdictional boundaries of Pawnee, Payne

and Kay Counties. This also includes the Pawnee Nation land located south of

the Chilocco facility. Law Enforcement staff includes: Chief of Police David

Kanuho, Assistant Chief of Police Harold (Gene) Howell, Police Officer George

(Bob) Horn, Police Officer Pat LeadingFox, Police Officer Donna Hogan and

Administration Assistant/Dispatcher Courtney Turner.

II.

Executive Summary:

During this three-month period, officers traveled a total of 14,884 miles during

their routine patrols. Officers recorded 2,047 on-duty hours for this quarter.

Patrols are made daily and nightly of the North, West and South Indian

cemeteries. The department also continues to receive motorists assists calls

which include jumping dead batteries or unlocking locked vehicle doors.

During the month of October, our department assisted the Title VI Program with

delivering meals to elders in the rural areas. This was due to heavy rains during

this month which caused flooding, road closures and roads too difficult to drive

without the use of a four-wheel vehicle.

Officers of the Pawnee Nation participated in the annual Dick Tracy parade

during the month of October. Once again there were many different Law

Enforcement Agencies that were in the parade making this year’s event very

successful.

On October 16th, Officer Bob Horn took a report of money taken from the petty

cash box located in the Finance Department of the Tribe. To date, there has

been no suspects in this case. It was suggested to the Finance Department that

this money be secured in a more secured fashion to avoid any future thefts.

On December 29th, Chief Kanuho was informed by the Indian Health Service staff

that a small baggie of substance was found by a Housekeeper while they were

cleaning. Chief Kanuho took possession of the small plastic baggie and watched

surveillance video but due to high traffic in the area and the blocked site of the

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Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

location where it was found, it was unclear of a possible suspect. The substance

was later tested and was found positive for crystal meth.

III.

Quarterly Goals and Objectives

•

The Chief of Police will maintain statistics on the number and type of

incidents, arrest and their results, that require police assistance.

- During this quarter, Officers responded to and/or detected the following

offenses committed within the Pawnee Nation jurisdiction: two (2)

Larcenies, one (1) Forgery or Counterfeit and one (1) Dangerous Drug

Offense.

- Officers have also responded to the following non-enforcement calls:

six (6) Assistance to Sick or Injured, five (5) Court Process Services, thirtyeight (38) Public/Community Services, four (4) Traffic Warnings, and

eighty-four (84) Assistance to Citizens.

•

Assistance provided to the tribal members, and to the local law

enforcement agencies which include: City of Pawnee Police Department,

City of Yale Police Department, Pawnee County Sheriff’s Department,

other Tribal Law Enforcement Agencies, and other Pawnee Nation

Program services.

- During this quarter, Officers assisted with the local Law Enforcement

Agencies a total of thirty-eight (38) times. Pawnee Nation Officers have

assisted the local state Law Enforcement departments with providing

back-up on unsafe calls and for traffic control during major accidents.

- Officers and the Admin. Asst./Dispatcher continue in providing drug test

for the Indian Child Welfare Department, Department of Human Services

and the Pawnee Nation Substance Abuse Program. Drug test are also

performed at the request of the Pawnee Nation District Court Judge

during court days. During this quarter, our department preformed

thirteen (13) drug test.

-During this quarter, our department registered one (1) sex offender living

within the jurisdictional boundaries of the Pawnee Nation.

Page 76 of 112

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

•

Law Enforcement Officers continue to provide monthly criminal and drug

activity reports which are recorded and forwarded to the Bureau of Indian

Affairs.

- All statistics are gathered during each month by the Chief of Police and

the Admin. Asst. and are submitted to the BIA Law Enforcement Services

and also to the BIA Southern Plains Regional Office. These reports are

part of the requirements from the funding agency. This also includes drug

activity reports.

IV.

Travel and Training

On October 9-13, 2017, Assistant Chief Gene Howell attended and completed a

five day “Active Shooter, Terrorism Readiness and Bomb Investigations”

Conference held in Orlando, FL and sponsored by the Public Agency Training

Council.

On November 7-9, 2017, Officer Bob Horn attended and completed a three day

“Leadership Skills for Challenging Times” training session held in Denver, CO and

sponsored by the Public Agency Training Council.

On November 27-28, 2017, Officer Pat LeadingFox attended and completed a

two day “Forensic Pathology for Investigators” training held in Las Vegas, NV and

sponsored by the Public Agency Training Council.

On Nov. 29- Dec. 1, 2017, Officer Pat LeadingFox attended and completed a

three day “School Violence Conference” held in Las Vegas, NV and sponsored by

the Public Agency Training Council.

On December 4-5, 2017, Officer Bob Horn attended and completed a two day

“Hidden Compartments and Other Areas of Concealment” training held in New

Braunfels, TX and sponsored by the Public Agency Training Council.

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Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

4th Quarter - 2017

On December 19, 2017, Admin. Asst./Dispatcher Courtney Turner, attended and

completed a one day “Organization Skills for the Overwhelmed” training course

held in Tulsa, OK and sponsored by Skillpath.

Financial Reporting

Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by

the tribe’s Finance department are submitted to the LE department in a timely

manner. These figures are compared to the financial figures that the

Administrative Assistant, Courtney, monitors very closely through a up to date

cuff account system.

Future Plans

Two new 2018 Ford F-150 Supercrew Pickups were purchased by the John Vance

Dealership in Guthrie, OK. These new patrol vehicles will cut down cost on

recent maintenance cost due to constant repairs.

On January 01, 2018, the Pawnee Nation Police Department will no longer

provide the service of opening locked vehicles. This decision was made due to

liability issues.

This ends the Quarterly Report for October, November and December 2017.

Respectfully Submitted,

David Kanuho, Chief of Police

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Division of Natural Resources and Safety

Quarterly Report- 4th, 2017

October, November, and December 2017

Division Overview

The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.

It consists of four Departments:

• Department of Environmental Conservation and Safety,

• Department of Transportation and Safety,

• Department of Fire and Rescue, and

• Department of Emergency Management.

Although each Department within the Division has its own primary mission and service objectives, each

Department shares many common interest and supporting services concerning natural resources and

safety. Examples include NEPA compliance challenges, federal regulatory compliance, disaster

recovery efforts, FEMA mitigation re-imbursements, conservation of life and property, easement

agreements, trespass issues, zoning issues, protection of human health and environment, and maintaining

effective emergency planning and response capabilities. Each Department is operating with limited

staffing while challenged with maintaining comprehensive services to the citizens. Placing these

Departments under a common Division enables direct collaboration among the Management and staff

which has resulted in ongoing efficient and effective services.

II.

Division Reports

The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the

ongoing collaboration among its Departments. Each Department continues to identify their objectives

and achieving their goals as resources and priorities allow. The Director is continuing to work with the

DNRS Department Managers to identify critical services, staffing, and associated funding needs.

Department of Environmental Conservation and Safety (DECS)

This reporting period is the first fiscal quarter of federal assistance agreements with USEPA for the

DECS. The DECS worked towards closing out the FY2017 projects and implementing the new FY2018

projects. Activities under the federal agreements are continuous of its media specific Departmental

initiatives as presented in the previous quarter reporting period. The DECS is continuing to work with

both BIA and USGS under a project agreement with the BIA on Water Planning. The DECS staff

continues to be challenged with capacity development and the implementation of adopted Codes

(International Codes: Fire, Building, Mechanical, Energy, Plumbing, and FDA Food Code), Pawnee

Nations Natural Resource Protection laws (Title 11 and Title 12 of the Pawnee Nation Law and Order

Code), and implementing environmental regulations. The staff continues to work with contracted

inspectors, EPA, BIA, and IHS/OEH personnel for conducting needed facility inspections and issuances

of permits. The DECS Inspector and Rangers have been providing facility inspections and utilizing the

NOV process for its enforcement (Civil and Criminal). The new enforcement process has continued to

work well resulting in defendants paying prescribed penalties and directed corrective actions. The

DECS has established approximately 36 enforcement cases within the last 12 months and issued

approximately 4 citations this reporting period. The DECS staff is working on the FY 19 proposals.

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The DECS has received approval of its GAP project, Water Pollution Control, and Non-Point Source

projects. No other funding request was approved. The DECS received approval of its proposed budgets

from the Budget Committee. The DECS will submit modifications reflecting the actual approved

federal funding amounts.

The PBC has adopted into law the Pawnee Nation Water Resource Use Code (Chapter 15, title 12 PNC)

and the Pawnee Nation Energy Resource Protection Act (proposed as 13PNC).

The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water

Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water

Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,

disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee

Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source

Pollution issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to

acquire 303 (Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff

has provided review of and submitted conditions for 404 certifications as issued by the Federal

Government (US Army Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is

continuing its compliance monitoring of approx. 23 streams and lakes within the Pawnee Nation to

assure water quality supports their designated uses. The projects implemented under the reporting period

include FY18 General Assistance Program (GAP), the FY18 Water Pollution Control, and the FY18

Non-Point Source Pollution. In addition, the DECS is working with USGS on a BIA Water Resource

grant.

Environmental Regulatory Commission (ERC) had no activities under the reporting period. The PBC

approved 2PNC15 (Pawnee Nation Water Resource Use and Protection Code) and the Pawnee Nation

Waste Water Regulation. The ERC will be engaged in implementation of both statute and regulation.

Department of Transportation and Safety

The Pawnee Nation Department of Transportation and Safety (PNDOTS) consisted of four (4)

employees, (Chris McCray, Transportation Manager; Rhonda James, Assistant Manager; Jeremiah

Butler, Heavy Equipment Operator; Ashley Mulder, DNRS Administrative Assistant).

PNDOTS worked on the Pawnee Nation OIL & Gas statute;

PNDOTS attended Pawnee County and City of Pawnee Transportation Planning meetings;

PNDOTS attended FHWA Regional workshop;

PNDOTS worked on and submitted annual report to FHWA;

PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal Transportation

Facility Inventory Database;

PNDOTS hosted Circuit Engineering District (CED) #1, for County Commissioners to discuss state

legislation and projects;

PNDOTS worked with CRD on the new Young Dog Dance area;

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PNDOTS continues to coordinate efforts with Don Mason on the 1st Street Safety Project, contract

issues;

The PNDOTS continues working with other Pawnee Nation divisions that require the use of

transportation equipment. PNDOTS staff continues working with the Pawnee and Payne County

Commissioners, BIA staff, and FHWA Officials.

Department of Fire and Rescue

The DFR has responded to 5 dispatches for emergency services under this reporting period with 1

rescue/medical assistance, 2 structure fires and 2 wildland fires. The DFR participated in 1fire

prevention activities. 3 fire inspections took place under the reporting period.

The Emergency Services Coordinator (ESC) has been tasked with providing needed Fire Fighting

Training, CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing

EOC&EM exercises, developing Fire Grants, coordinating and participating in fire prevention activities,

reporting fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and

responding to calls as dispatched. The ESC continues to finalize the Pawnee Nation Hazardous

Mitigation Plan, Emergency Operations Plan and the maintenance of equipment.

The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation

firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation

Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the

National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.

(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56

hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director

is looking at options to encourage continued service retention. A minimum of 56 hours in- service

training is required to maintain skills and certifications as a fire fighter/EMS responder. This is in

addition to dispatches and new training initiatives. State side fire departments offer retirement

compensation for its volunteers. Pawnee Nation provides no benefits or compensation to its responders.

In the past, Pawnee Nation has enabled employees to participate in training/response on “admin leave”

status. This assures no lost wages, but does not address lack of compensation for the additional

responsibilities, including maintaining of in-service training requirements, 24/7 response coverage,

elevated risks of injury or life, or the compensation for non-employee responders. The DFR issued

responders an annual honorarium of up to $1,200 to compensate for these needed services to the Pawnee

Nation.

Department of Emergency Management

The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.

The Pawnee Nation has continued to maintain the Emergency Management presents, resulting in the

opportunity to acquire financial assistance through FEMA and/or the State office of Emergency

Management’s SLA grant to “enhance” existing Department activities. The PNEM is currently updating

the Hazard Mitigation plan with the help of the TERC (Directors) and staff.

The Pawnee Nation hosted ther EOC for the statewide annual “Earth, Wind, and Fire” exercise which

opccured in November 2017.

Tribal Emergency Response Committee (TERC) has met during this quarter to discuss updates to the

Pawnee Nation’s Hazard Mitigation Plan. The Plan has been submitted to FEMA for approval once all

Page 81 of 112

comments for review are received. Meeting will resume this next quarter to go over hazard plans and

EOP.

Page 82 of 112

Planning Division:

Planning Division consist of the Planning office, ICDBG, and Grants and Contracts. The

Planning office is responsible of bringing new ideas to the table and collaborating with other

departments that will increase the services to the tribe. Planning Director is a huge part in the

development within the tribe organization. The Planning Director works side by side with

Pawnee Business Council and all the other departments. The Planning Director develops a

strategic plan that will increase productivity and organize the overall structure of the Tribe’s

vision. ICDBG is utilizing grants to better serve the community. They play a big role in

developing various projects which include: decent housing, suitable living environment, and

economic opportunities. Grants and Contract major goal is to ensure that the federal and nonfederal grants are completed. GC makes sure that the grants are constructed to their full

potential and that they meet the budget requirements to minimize the risk of losing funding.

Also, they analyze opportunities to increase funding from federal contract and see if there are

opportunities within the tribe to take advantage to increase serves.

II.

Executive Summary:

The Planning Division continues working on our daily objectives to reach our internal

goals; as well as, addressing other Division’s and Department’s goals and objectives.

Planning Division continues to have bi-weekly divisional meetings. Once thing that we were

Page 83 of 112

able to accomplish was developing some 2018 goals. Our priority during the 4th Quarter was

become familiar with agriculture, develop new relationships, and write grants for agriculture

purposes. In addition, one thing to keep in mind that Planning is always looking for new

ideas and opportunities that will increase our productivity and efficiency. We want everyone

to feel like they can come by the Planning office to talk about anything that will help us

grow. One of our biggest assets are the experts that work in their fields. Here, the experts can

address grants that promotes their Divisions and encourages collaboration throughout the

Nation. The Planning Division’s vision is still to increase internal involvement,

communication, and tribal development and be less reliant on external factors that could

produce setbacks. We are heavily working on developing our agriculture program. One of

the biggest accomplishments was creating that food assessment. This is key statistical

information that will help us in grant writing for our agriculture endeavors. While we were

working on our objectives, we continue submitting several grants and sending out

opportunities for others to review. Strategic Planning has begun its process, so we are

expected to have a plan ready to review in March (2018).

We have accomplished several objectives that we wanted to accomplish. We are now

working on the strategic development, increase work efficiency, and create more

opportunities for the Nation.

III.

Quarterly Goals and Objectives:

Planning Directors goals and objectives and new insight that we want to accomplish.

Page 84 of 112

Description on Activities Conducted

a. Developed Grants and Submitted Grants for the Nation

i. USDA- Community Food Project

ii. SPTHB- Good Health and Wellness

iii. NACCHO- Million Hearts Grant

b. Helped Deb (Food Assessment) on entering data into survey monkey

i. Finalized the Food Assessment Project

ii. Created a Video Summary through Communication

iii. Completed the Closeout questionnaires

c. Arranged the NRCS meeting for our conservation plan

i. Fill out an application for Fencing assistance (AD-1026)

d. Started conducting Planning Divisional Meeting to increase communication

and productivity.

e. Tallgrass Prairie Visit

i. Jimmy, Amber, and I went to Bison Round-Up.

1. Great note: It wasn’t as stressful as expected, yet it was a

learning experience to know what is needed in managing bison.

f. Developed an Agriculture Executive Summary for Budget Committee.

g. Developed a Cost Analysis of the Bison Project.

i. Based on a 40-head herd and per/cow analysis.

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h. Contact BIA on Appraisal Tribal Land (Took about two weeks because of

run-around)

i. Won’t be able to conduct a Full-Market Appraisal for Grant Purposes

ii. Meet with Steven Coit in OST at BIA to see why they couldn’t

conduct a full-market appraisal.

1. Pawnee Agency doesn’t have funds for appraisals. They

contract out for rental property appraisals, yet they do not

support anything for economic development.

i. Working with H.L. Goodwin on our Feasibility study.

i. Had a meeting with H.L. I did some research and handed him some

internal data that had to do with Property, FDPIR, Elder and Childcare.

Basically, it had to do with the number of meals we provided monthly

and our water line in the projected Ag land.

j. Started Conducting Organizational Meetings.

i. Started with DHCS which is complete

ii. Secondly, we addressed Education.

k. Conference call with several organizations.

i. Conducted conference call with the Mayor Sewell and Lake

Behavioral Health to see if the Hospital was efficient for a behavioral

clinic (too early to tell, but there are possibilities).

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ii. Conducted a conference call with Janie Hipp and H.L. Goodwin about

starting the Feasibility Study.

iii. Reached out to Brian from USDA on Rural Economic Development.

We talked about possibilities and opportunities that were coming up in

2018.

iv. Interact with Epiphany Purification Technology Opportunity. Talk

about future opportunities with Pawnee Nation and the City of

Pawnee. They are going to collect some data based on our wells/pads

numbers and projected customers to see if there is an interest to

develop a plan to establish a water treatment facility.

l. Organized Proposal meeting to Discuss the grants that we turned it.

m. Started Conducting Strategic Planning Meeting with PBC.

i. Wanting to start back to the basic because nothing has be addressed in

2+ years.

ii. We have addressed the Mission Statement, Vision Statement, internal

SWOT analysis, and complete a Value Statement.

n. Started ICDBG meetings on developing the Campgrounds.

New Objectives for Next Quarter

a. Grant research and writing

i. Daily Grant Research

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ii. Working and Completing Pawnee Strategic Plan

1. Conducting the monthly meetings and having something ready

by March to present the tribal members

iii. Start community meetings/ listening sessions with tribal members

b. Analyze the Feasibility Study

i. Based off the information, we will know what direction to go and

present it to the Council to get approval on keeping the project moving

forward.

ii. Look for additional grants that will supplement the cost for the project.

c. Establish a planning team (Work group).

i. Have a system in place for people can sit down and talk about certain

goals or objectives. In addition, start talking to other Divisions about

addressing objectives on the Strategic Plan.

1. Once plan is created, I will establish a team to accomplish the

objectives on the plan.

2. I don’t want to limit ourselves, so during this time; we will

have a time scheduled to talk to anyone about side objectives.

For example; if it is addressing certain assessments, or

networking with other individuals and organizations that can

help us grow.

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d. Start working on Networking with new individuals and organizations.

i. Establish new relationships that can play a huge role in our

development.

ii. Offer supplemental help in certain areas that we lack.

1. Possibly helping us get in contact with the right people on

addressing new economic development opportunities.

e. Conducting Divisional Meetings

i. Establish new 2018 goals and working on accomplishing them

f. Begin addressing Reva role and start finding other funding resources for her

position and giving her more opportunity to grow.

Future Meetings and Establish New Relationships

a. Organizational Meeting

i. Working on the overall Structure to flow more efficient.

b. Proposal Meeting

i. Upcoming grant opportunities

c. PBC

i. Strategic Planning Meetings (Projected start date 01/09/2018)

d. Medical Task Force

i. Last Wednesday of Every Month

e. First Nation Assessment

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i. Report updates to PBC in January

f. H.L. (Teamsolution)

i. Plan Meeting with H.L. in the Month of February

g. Develop Relationship with Local Representatives

i. In the new year, start planning for EDA

IV.

Travel and Training:

Travel:

i. Tallgrass Prairie (Bison Round-up)

Webinars

i. Agricultural Water (Part 1)

ii. Agricultural Water (Part 2)

iii. Economic Market Potential on Tribal Lands and Interactive Tools for

Assessments

iv. Native Farm Bill Coalition Webinar I

Financial Reporting

For the 4th quarter, the Planning Department remained within budget and had no overbudget line items. Expenses are concentrated more in salary and fringe benefits. Our team did

a great job in keeping our budget under due to the recommended budget cuts. We anticipate

the Planning budget to remain stable throughout 2018.

VI.

Conclusion:

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The Planning Division has continued their responsibilities in helping the tribe in every

aspect needed. Since 2017 began, we have been motivated on moving into a new direction.

We are more passionate on helping the Nation to become more self-efficient. Our goals this

year was emerging an agriculture present in the community and within the Nation. We are

very passionate on developing new methods and changing our way of thinking. This new

movement will develop the needed structure to move from Federal reliance to Tribal

dependency. This vision centralizes positive changes within our work environment and to the

people that we serve.

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Division of Planning & Tribal Development

ICDBG Projects

FY-15 Pawnee Nation Aquatic Health Center

FY-16 Pawnee Nation Ceremonial Campgrounds & Nature F

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