Pawnee Nation of Oklahoma (2019)

Pawnee Nation of Oklahoma

First Quarterly Program Reports 2019

January, February, March

Pawnee Nation

Divisions, Committee, Commissions, Boards and Financial

Report

Submitted to the

Pawnee Business Council

June 1, 2019

W. Bruce Pratt, President

Darrell J. Wildcat, Vice-President

Patricia McCray, Secretary

M. Angela Thompson, Treasurer

Sammye Kemble, Council Member

Dawna Hare, Council Member

Charles Lone Chief, Council Member

Charles Knife Chief, Council Member

CONSTITUTION

CORPORATE CHARTER

NASHARO COUNCIL

PAWNEE BUSINESS COUNCIL

TRIBAL COURT

TRIBAL DEVELOPMENT

CORPORATION

COMMITTEES & COMMISIONS

EXECUTIVE OFFICE

Executive Director

Executive Admin

Assist

Human Resources

TERO/EEOC

Division of

Education

Division of Natural

Resources & Safety

Division of Health &

Community Services

Division of Law

Enforcement

Division of Finance

Division of Planning

& Tribal

Development

Tax Dept.

Planning

Department

Division of

Administrative

Affairs

Division of Cultural

Resources

Division of Property

Management

THPO

Education &

Training “477”

Youth

Enhancement

Prevention

Department

Family Services

Department

Nutritional

Department

Health

Department

Violence

Against Women

Indian Child

Welfare

Program

Elderly Meals

Program

Diabetes

Program

Substance

Abuse Program

Social Services

Food

Distribution

Program

Community Hlth

Representative

Program

After School

Program

Fitness Center

CSBG

LIHEAP

JOM

Dept of

Environmental

Conservation &

Safety

Utilities

Department

Communications

Department

REPATRIATION

ICDBG

Dept. of Fire &

Rescue

Enrollment

Department

Museum

Dept. of

Transportation &

Safety

Grants &

Contracts

Department

Information

Technology

Department

Procurement &

Inventory

Department

Dept. of

Emergency

Management

Pawnee Pride

Child Care

Pawnee Nation of Oklahoma

Organizational Chart

Approved: January 8, 2019

Language

Library

Property &

Maintenance

Inventory

I.H.S. HK & GM

Program

Executive Director Report 1st Quarter, 2019

Jim Gray

January

Probably the most difficult challenge which faced this office was the realization that we were over

budget across the organization and austerity measures were immediately implemented. Thus, a series

of actions were initiated which dominated the focus of our work.

Unfortunately, this caused the reorganization of our Cultural Resources Division which led to the

resignation of it’s Director as well as the consolidation of NAGPRA Coordinator. These moves kept the

operations open but reduced the division’s overhead by 50%. This reorganization was prompted by the

complete withdrawal of payments for site reviews by the Nation’s Historic Preservation Officer which

generated revenues that were essential to the operations of our language and cultural programs as well

as to the general fund of the Nation’s treasury. In response to changes in the FCC policies, the Pawnee

Nation challenged in federal court along with other tribes equally impacted by the loss of site review

payments by industry impacts to our aboriginal land and sacred sites.

Organizationally speaking, our office maintained the previously adopted policies to curtail travel and

training to only those essential to maintain grant compliance or to maintain certifications of key

employees. We also redesigned our telecommunications policy which again lowered the overall

overhead of the Nation’s operations. These reductions enabled the Nation to keep the operations of the

Nation going while TDC was able to successfully secure new financing and restore the Tribal

Distributions which had been severely reduced or stopped through parts or all of FY ’17, ’18 and ’19. In

addition, we did budget modifications for DNRS, Tribal Court, PBC and others to further reduce the tribal

expenditures. These actions saved the Nation from making further cuts to services or furloughs.

February

In reaction to the recent changes in 2018 Farm Bill, Hemp was declassified as a schedule I drug and

created an economic opportunity for the Nation to capitalize on change in federal law. In January, the

Nation went to drafting the Hemp Farming Act of 2019 under Pawnee Nation Law. We later developed

regulations in February which further carried out this law. In securing transparency and accountability in

our efforts, we adopted a policy of consultation with all stakeholders who would be impacted by the

law.

In February, we hosted our public outreach meeting for a Strategic Planning Initiative. The turnout was

not only good in numbers but also represented a broad cross section of the Pawnee community. A meal

was provided for attendees who took time out of their weekend to sit down and develop a list over a

hundred projects affecting all divisions within the nation and set in motion the need for future meetings

in the coming months for further analysis and prioritizing each project.

March

We reached out to the USDA in writing in conformance with requirements in the 2018 Farm Bill, and in

face to face consultation. We also sat down with the BIA at the local and national level. We also sat

down in consultation with the Pawnee County DA’s office as well as U.S. Congressman Frank Lucas’

office. These steps were essential to sharing our intentions with local, state and federal partners who

have overlapping jurisdiction to avoid conflict, to ensure cooperation and gain insight to where they

were in getting up to speed with the tribal initiatives.

Later, we hosted a Hemp 101 Conference for tribal landowners to understand the changes in the law

and what the Pawnee Nation is doing to provide a safe, legal economic opportunity for putting their

land into productive use with hemp. We had later met again with the USDA to request the Pawnee

Nation to be utilized as a pilot project for this summer’s growing season. This was in reaction to

Secretary Perdue’s formal response to delay hemp development till federal regulations were formally

adopted for the 2020 growing season. At the time of this report, we haven’t received a response to our

request.

Summary

Throughout the first quarter, we made important moves to secure the nation’s financial stability, we

worked quickly to move hemp development in the Pawnee Nation faster and more comprehensively

than anyone in Indian country. We redesigned our transportation dollars to allocate the needed

financial resources to build a larger parking lot for the Stone Wolf Casino. This will add an additional 168

parking spaces to the existing 80 parking spaces for patrons today. This will greatly enhance the chances

of TDC to meet their financial projections of the casino while also providing a secure parking area, so

patrons won’t have to park along the highway to get to the casino during their busy times of maximum

occupancy. We quickly moved to secure funding for the Division of Cultural Resources through grants

and other means. We received supplemental funding from our housing department, Embridge Oil and

have grants out to Shakopee and MHA Nations. We are still in consultation with the Tax Commission to

consider a modest increase of their taxes and fees associated with inflation and earmark the increase for

cultural and language programs on an annual basis. You simply cannot sustain these programs with

grant money alone. Should this come to pass, we can rely upon those tax dollars to provide the

foundation for sustainability of this important program. Once we can get our Strategic Planning initiative

back on everyone’s schedule, I would expect this could be the most productive use of our time at this

level which I hope to provide additional details in the future.

Human Resources

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Human Resources Office

The Pawnee Nation’s Office of Human Resources is responsible for all aspects of

personnel management. The work includes: advertising vacant positions,

recruiting qualified and skilled applicants, managing employee relations,

administering benefit plans, developing and deploying HR policies and

procedures, maintaining personnel records, establishing wage and

compensation rates, and monitoring compliance with applicable tribal, federal,

and applicable state laws.

Additionally, the Office of Human Resources provides access to and conducts

employee training, conducts orientation for new employees and explains

available benefits for eligible employees. The Office oversees and handles

employee grievances and requests for information on employment issues.

II.

Executive Summary:

The Human Resources Office has continued to develop and implement

improvements to personnel management within the Pawnee Nation. Specific

tasks accomplished during the quarter include the hiring of the following staff:

Hiring of New Staff:

Marti OnlyAChief: NAGPRA Coordinator (Promotion)

Brandi Harris: Opioid Prevention Specialist

Mary Balckowl: Hosekeeper

Amber Jones: Procurement Manager (Promotion)

Lauren Quimby: Admin Asst/Utility Clerk (Promotion)

Jaelyn Jestes: ICW Admin Assistant

Michael Jimboy: Law Enforcement Officer

Ashley Wilson: Court Clerk

Louise Stevens: Executive Office Assistant

Callie Wilson: Master Teacher

Taylor Pratt: CHR Generalist

Census:

PawneeOtherNonTOTAL=

51

29

20

100

51%

29%

20%

New HiresVoluntary TerminationsInvoluntary Terminations-

11

7

1

Human Resources

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

III.

Quarterly Goals and Objectives

Personnel Policy Review

 Distributed Policy on Social Media-Approved by PBC

 Discussed Workplace Injury Policy

 Tabled discussion on Commissions, Committees, Boards, & 1099

Employees

 Discussed Direct Hire placement thru 477 & TERO

 Discussed scoping meeting with PBC on proposed policies for input

 Discussed Whistleblowers Act and need for policy

 Discussed Cultural Leave Policy

 Discussed Pawnee Preference Policy

 Reviewed Current Policies and Procedures

 Digital copies of the Personnel Policy revisions were emailed to all

employees

Staff Development

 Leadership Development Training for the purpose of Team Building, is

currently on hold due to budget restraints. Will continue to be rereviewed each quarter based on finances.

Insurance Broker

 RFP submitted for Insurance Broker. Scoring based on submission and

interviews conducted. Indian Owner Company Robert Weaver

Insurance (RWI) was selected as Broker of Record for Pawnee Nation

Workers Comp

 Worked with and presented template to Attorney General for Workers

Comp Ordinance. Ordinance was passed at PBC and submitted to

Broker. Competitive rate comparisons were sent out for Workers

Comp coverage, and awaiting responses.

CRD Reorganization

 Due to lost revenue, the Cultural Resource Division was reorganized.

The re-org resulted in the elimination of 2 positions. 1 staff was

promoted to a vacancy, while another resigned their position

Human Resources

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Employee Recognition Program

The following were selected as Employee of the Month for this period:

JanuaryCourtney Turner

FebruaryReva Howell

MarchChristal Prill

QuarterKyla Wichita

AprilMee-Kai Clark

Departmental Duties and Objectives Accomplished:

 Assisting applicants in the employment process,

 Conducting new employee orientations,

 Conducting conflict mediations,

 Conducting exit interviews,

 Posting vacancy announcements,

 Actively recruiting qualified candidates,

 Submitted and processed several OSBI Background checks,

 Tracked annual evaluations,

 Processed several FMLA requests,

 Participated in Workers Comp Court Hearings,

 Processed supporting documentation for change to Cell Phone Fiscal

policy

 Processed Workers Comp claim

 Continued working with Workers Comp Attorney on pending Trial

 Processed several OESC Claim requests

 Worked with the ED and AG to provide feedback for several revenue

generating efficiencies

 Met and discussed system upgrades with Paycom Representative

 Developed Drug Testing policy for Law Enforcement

 Participated and responded to Oklahoma Employment Security

Commissions unemployment inquires,

IV.

Travel and Training:

No travel occurred for HR during the 1st Quarter as all travel is currently on hold

due to budget. Attended internal Travel training.

V.

Financial Reporting:

Expenditures were within the budgeted amounts for all line items.

Human Resources

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

VI.

Future Plans:

 Update/Revise Personnel Policies,

 Continue Pawnee Leadership Development Course Training for all

Supervisors, Coordinators, Managers, and Directors

 Hire applicants for vacant positions once hiring freeze is lifted

 Streamline hiring process for 477 and TERO Workers

 Continue to look at revenue generating efficiencies throughout the

Nation

Division of Administrative Affairs

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Administrative Affairs Office

The Administrative Affairs Office provides administrative oversight of the

following Departments/Offices:

o Communications

o Information Technology

o Enrollment Office

o Procurement Department

Administrative Affairs is also responsible for the administration of the Aid To

Tribal Government Contract from the Bureau of Indian Affairs.

II.

Executive Summary

This office provides assistance to the Executive Office and administrative oversight to

the offices listed above.

III.

Quarterly Goals and Objectives

Fiscal Policies & Procedures

Policy

Revision Description

Status

Appendix D:

1. Name change from

Will be brought before

Property

Property/Management Policies to PBC during the second

Management

“Property/Inventory

quarter of 2019

Management Policies”

2. Proposed change is to show that

the Procurement Department is

now responsible for

implementing the property

control system.

3. Also includes reference changes

to the OMB Part 200 which

replaced the OMB-A87.

Appendix H:

Revision in process, when

Accounting

finished will be reviewed

Policies and

by Finance Director, may

Procedures

be ready by the end of the

second quarter of 2019.

IV.

Travel and Training

No travel or training has taken place by the Administrative Affairs office during

this quarter

V.

Financial Reporting

The expenditures for the Administrative Affairs office are within the approved budget

for 2019.

VI.

Communications Office

The communications office has been very busy taping and uploading videos of

tribal events to YouTube. Several comments have been placed on our Facebook

account from tribal members not living here in Pawnee.

Work began on the 2019 Annual Report which will be sent to the printer during the

second quarter and be available before the Pawnee Homecoming.

One newsletter was prepared and mailed out to the tribal membership this quarter.

The expenditures for this department is in line with the approved budget

Please see the attached report for additional information

VII.

Information Technology

The IT manager worked with the Executive Office during the changes in the cell

phone system.

Please see the attached report for more in depth information on the work that this

office has been doing.

The expenditures for this department for this quarter is within the approved 2018

budget.

VIII. Enrollment

The Enrollment office continues to provide assistance to the tribal membership in

regard to their processing of members cards and verification of Indian Preference

forms.

The Enrollment staff will be attending BIA sponsored training in March.

Enrollment also provides assistance to non-tribal members who are seeking tribal

enrollment.

Please see the attached Enrollment Report for more in depth detail concerning this

office for this reporting period.

The financials for this department is included in the ATTG expenditure report.

IX.

Procurement

The Procurement Office now has a new Manager, Amber Jones.

Procurement Training was developed and provided to the Directors and their staff.

The training was very well attended.

The procurement office continued to take care of travel requests, but the number of

requests has decreased due to the travel ban that is still in place along with a

decrease in purchasing.

Travel Training was developed and provided to the Directors and their staff. The

training was very well attended.

The procurement office continues to provide training to new staff people as they

are hired so that they can use the Microix system this quarter.

Please see the attached Procurement Report for more in depth detail concerning this

office for this reporting period.

X.

Work Plan Status on Additional Scopes of Work

The negotiations on the 2019 IDC Proposal has not begun yet.

XI.

Projected projects for the next Quarter

The Enrollment Office will be working with the Election Committee during the

second quarter of 2019 and will provide a listing of eligible voters for this

upcoming election.

Respectfully Submitted,

Muriel J. Robedeaux

Director, Administrative Affairs

Communications Office

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Communication Manager

The Communication Office is responsible for conveying an organization’s internal

and external messages. The Communications Manager manages the

maintenance of online content on the Pawnee Nation official website; updates the

public calendar of events on the site, disseminates employee announcements;

maintains the Pawnee Nation social media platforms: Facebook, Instagram,

Twitter, YouTube, and Vimeo. The Communication office is the central hub for

gathering content from all the tribal departments and is in charge of designing the

Chaticks Si Chaticks official publication newsletter that is mailed out to tribal

members. The Communication office also films the Pawnee Business Council

(PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal

members can watch online. The closed group on Vimeo is called Pawnee Business

Council Meetings and is accessed by invite only after approval from the Enrollment

department, for tribal members, and Pawnee Nation employees now have access

but need to submit the Employee Vimeo Verification Form to the Human Resource

Department, HR for approval.

II.

Executive Summary:

January – March 2019; 1st quarter activities from the Communications office

involved filming and photographing various projects such as the Pawnee

Business Council meetings, designing and publishing the 1st quarterly newsletter

Chaticks si Chaticks, the 2019 Tribal Elections newsletter, attending doings of

the Pawnee Nation to photograph and film Pawnee Nation’s events, website

updates, and social media management.

All video recordings of the PBC meetings are viewable 24-48 hours after each

PBC meeting. The process for tribal members to sign up is to fill out the Vimeo

Verification Form and submit the form to the Pawnee Nation Enrollment

department. The form is on located on our website, or one can go to the

Enrollment Office to obtain the form. Pawnee Nation Employees were granted

access by the PBC and are now allowed to join the Vimeo private group

beginning of 2019. The Enrollment Department verifies enrollment and then

forwards the Vimeo Verification form to the Communication Office, where the

user is sent an email invite to join the private group. Employees have to fill out a

form and submit the Vimeo Verification form to Human Resources, HR. The

group is called Pawnee Business Council Meetings. The PBC is paying the yearly

dues to Vimeo.

New equipment purchased during the 1st quarter, 2019 - none

Communications Office

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

III.

Quarterly Goals and Objectives

Goal 1 • Video – Film content to help tribal members to know the current status

and plans of the Pawnee Nation and Pawnee Nation Business Council.

Objective 1 • Video – Record the Pawnee Business Council meetings and Public

Community Gatherings to upload the videos to Social Media or the private group

on Vimeo depending on the privacy of each event.

Pawnee Business Council Meetings Filmed

(7) Filming of council meetings















January 2, 2019 @ 6:00 pm (uploaded to Vimeo)

January 8, 2019 @ 6:00 pm (uploaded to Vimeo)

January 24, 2019 @ 6:00 pm (uploaded to Vimeo)

February 2, 2019 - Pawnee Business Council Quarterly Meeting @ 9:00 am

(uploaded to Vimeo)

February 28, 2019 @ 6:00 pm (uploaded to Vimeo)

March 12, 2019 @ 6:00 pm (uploaded to Vimeo)

March 28, 2019 @ 6:00 pm (uploaded to Vimeo)

(3) Pawnee Nation Events, Video/Editing







February 9, 2019 - Public Engagement Meeting

March 23, 2019 - 1st Annual Pawnee Nation Princess Dance - 2019 2020

Princess Coronation (uploaded to YouTube and Vimeo)

March 31, 2019 - 2019 Seed Blessing for the Pawnee Seed Preservation

Project (uploaded to Vimeo)

Pawnee Nation Photos

















January 22, 2019 - GoFundMe 1st Distributions of groceries and group photo

of the Pawnee Nation Employee Club at the Distribution

January 29, 2019 – GoFundMe 2nd Distributions of groceries.

February 9, 2019 – Public Engagement Meeting (uploaded to Vimeo private

group)

Photos of Sara Llamas-Howell, 2018-2019 Pawnee Nation Princess

Headshots, photos taken around Pawnee Nation area

1st Annual Pawnee Nation Princess Dance - 2019 2020 Princess Coronation

(4) Candidate photos for the 2019 April Election Edition Newsletter

James E. Whiteshirt

M. Angela Thompson

Andrea ‘Tweety’ Bowen

Lillie Realrider Cummings Brant

(32) Pictures of various departments of the Pawnee Nation for the 2018

Annual Report print publication

March 26, 2019 - Mou Signing Ceremony; International Brotherhood of

Teamsters and Pawnee Nation Tribal Employment Rights Office TERO

Communications Office

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Pawnee Nation Projects Involving Communications



























January 2019 – Added Social Icon link for the Pawnee Nation Vimeo on the

website located on the top right of pawneenation.org

Added more instructions about Vimeo – Watch PBC meetings, webpage,

located under the News Tab of pawneenation.org

January 2019 – Created a new webpage on the website for Press Releases

January 11, 2019 – Wrote Press Release, Lack of Federal and Tribal Funding

results in reorganization of the Pawnee Nation’s Cultural Resource Division

January 11, 2019 – Press Release, Pawnee Nation Launches GoFundMe

Campaign to buy Groceries for Families of Federal Workers impacted by

Government Shutdown. The goal was to raise $10,000, $100 per household;

$6,343 of $10,000 was the end result. - The GoFundMe link https://www.gofundme.com/aid-for-our-federal-families

Distributed Press Releases to Tulsa World and Stillwater Newspress.

Social Media postings of the GoFundMe Campaign to raise awareness

Assisting with Groceries, sorting, and taking photos.

February 6, 2019 - Graphic Design – Postcard Design for the 2019 Pawnee

Nation General Election for the Election Commission

January 2019 – Created a new webpage on the Pawnee Nation website with

the 2019 General Election information, Schedule of Events, Affidavit for

Election, Absentee Ballots, and the PDF 2017 Election Act

January – March – Social Media postings for the 2019 General Election

Start design, gathering content from each division, photography for the 2018

Annual Report, and had a meeting with a new printer for the Annual Report

Created the Employee Vimeo Verification Form for Human Resources, HR

Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of

current events and information by leveraging Pawnee Nation Website and social

media outlets.

Communications Office

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Objective 2 •Online Platforms – Shares the content provided by each division to

social platforms and maintains the website with current events to attract

attention, generates interest, and helps support the organization’s operations.

Activity 2 •Online Platforms – Track and measure growth on the website and

social platforms such as comments, likes, and follows.

1st Quarter 2019 – Analytics for the website – www.pawneenation.org

Quarterly Audience Overview – January 2019 – March 2019



10,537 Users (Decline from December 2018 – 11,423 users)



33,403 Page Views (Decline from December 2018 – 34,482 page views)



02:04 Average Duration spent on the website (Growth from December 2018 –

02:03 average duration)



Top Age group – 25-34 years of age (age range is the same from December 2018)

2019 Analytics for the website www.pawneenation.org

 10,537 Users

 10,006 New Users (83.4% New Visitor, 16.6% Returning Visitor)

 33,403 Page Views

 02:04 Average Duration spent on the website

 Gender Demographics - 45.85% Female, 54.15% Male; total sessions

 Top Age group – 25-34 years of age

 Top 10 – Website Content users look at

1. Homepage

2. Pawnee History

3. Job Opportunities

4. Government

5. Pawnee Nation Flag and Seal

6. Divisions

7. Enrollment Office

8. Division of Education

9. Office of Historic Preservation

10. Tribal Development PTDC Job Openings

1st Quarter 2019 - Social Media Platforms

 Facebook Business Page of the Pawnee Nation has 5,580 likes.

(Growth from December 2018 – 5,389 Likes)



Twitter has 1,748 followers.

(Growth from September 2018 – 1,662 Subscribers)



Instagram has 473 followers.

(Growth from September 2018 – 410 Subscribers)

Communications Office

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019



Vimeo has 44 Followers.

(Growth from December 2018 – 31 Subscribers on public Vimeo Channel)



Vimeo – the PBC private group, has 65 members.

(Private Group started in June 2018 – Growth from December – 40 members)

Vimeo – Forms submitted to join the Private Group on Vimeo in total, 81.

(Some individuals have not accepted the email invite to join the Private group on Vimeo)



YouTube of the Pawnee Nation has 187subscribers.

(Growth from December 2018 – 180 Subscribers)

Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and

disseminate the tribal newsletter as an official method to communicate past,

current, and projected news and activities.

Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal

method to communicate past, current, and projected news and activities.

Chaticks Si Chaticks February 2019 newsletter issue (Right)

 24-page Layout and Design.

 Mailed to 1,807 tribal households –Arrived on February 15, 2019,

1 issue per household.

A decline from December 2018 – 1,813 households

Chaticks Si Chaticks April 2019 Election newsletter issue (Left)

 24-page Layout and Design – submitted file to the printer on

March 25, 2019

 Mailed to 1,819 tribal households –Arrived on April 03, 2019,

1 issue per household.

Growth from February – 1,807 household

Communications Office

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

The Pawnee Nation uses the printed publication Chaticks Si Chaticks as

the primary method to communicate news to tribal members.

Activities from the Communication office involves

 Video recording and editing

 Photography

 Graphics

 Social Media

 Website updates

www.pawneenation.org is the official website of the Pawnee Nation. The current

hosting company is called Juvo Web; located in Stillwater, and the

Communications budget pays month to month for web hosting. A new website is

recommended from the Communications Manager and hopes the Pawnee

Nation will reconsider a new website design with blog functions, and revisit

buying a .gov name for the website.

IV.

Travel and Training

No travel during the 1st quarter of 2019.

Lynda.com Training for Video editing.

V.

Financial Reporting

 The Communications Manager coordinates with Muriel Robedeaux

for understanding the Federal Budget and receives financial reports

from accounting for the Aid to Tribal Government budget.



The Communication Office sold a total of $390 in advertising ads,

and one Chaticks si Chaticks subscription for $15, in the 1st quarter

of 2019. Total income for Communications Department - $405.

Goals for the Communications Department for the second quarter of 2019 is to

finish the layout of the 2018 Annual Report, create the 2nd quarter newsletter for

print and distribution mid-June before Homecoming, increase the number of

members in the Vimeo private group, and work with the Pawnee Nation

Departments to update the website with the latest content. Also, look into Email

Marketing software to notify members of Vimeo when videos are uploaded and

ready to view.

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Enrollment Department

The Enrollment Department is responsible for all aspects of tribal membership. This

scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment

records, processing applications for tribal enrollment, processing relinquishments of

tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing

Verification of Indian Preference (BIA Form 4432) forms, processing the annual

annuity disbursement, and facilitating tribal elections by providing a listing of eligible

voters to the Election Commission.

II.

Executive Summary:

During the first quarter the Enrollment Department has been operating with a full staff

consisting of the Enrollment Manager and the Enrollment Specialist. The Enrollment

Manager continues to meet with the Enrollment Committee revising the Enrollment

Statute.

III.

Quarterly Goals and Objectives

The following is the Enrollment Departments Goals and Objectives met during the 1st

quarter.

 GOAL: To provide accurate and timely enrollment and membership services.



OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment

records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,

and the timely resolution of any discrepancies in enrollment information.

During the first quarter, the Enrollment Office processed 59 address changes,

researched 65 family history trees, answered 75 tribal verifications, provided

17 applications for enrollment, documented 1 enrollment verifications for the

Department of the Interior Eagle Permit Application, documented the deaths of

11 tribal members, issued 2 Relinquishments forms to tribal members and

received 0 requests for information regarding Pawnee history. Mailed out 32

change of address forms to tribal members and processed 2 name changes.

Provided 132 other services which can consist of mailing forms, issuing

reports for enrollment numbers to Pawnee Nation Programs, writing letters to

organizations to verify annuity payments of tribal members, verifying

enrollment, mailing original documents to applicants and responding to any

requests or questions regarding enrollment by mail, email, fax and phone.



OBJECTIVE 2: To review applicants for tribal enrollment, prepare required

documentation, and work with the Enrollment Committee, Nasharo Council,

and Pawnee Business Council to process applications for Pawnee enrollment.

During the first quarter, the Enrollment Office processed and presented 5 new

enrollment applications for membership to the Enrollment Committee on

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

January 15, 2019, five approved applications were submitted to the Nasharo

Council on March 16, 2019 and were approved by Nasharo Council Resolution

#19-01. Resolution #19-21 was presented to the Pawnee Business Council on

March 28, 2019, the resolution approved the membership of 5 new enrolled

members.



OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,

and Pawnee Business Council to process relinquishment of Pawnee

enrollment, when dual enrollment is discovered and per request of tribal

member. During the first quarter, the Enrollment Office processed 1

conditional relinquishment this quarter.



OBJECTIVE 4: To issue Certificate of Degree of Indian Blood (CDIB) to

Pawnee citizens. During the first quarter, the Enrollment Office issued 150

CDIBs to enrolled Pawnee Tribal Members and issued 3 CDIB Non-enrolled

Tribal Member cards.



OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)

to Pawnee tribal members who are seeking employment within organizations

that practice Indian Preference in hiring. During the first quarter, the

Enrollment Office issued 7 Verifications of Indian Preference (BIA Form

4432).



OBJECTIVE 6: To work with the Division Director for Finance to ensure that

each eligible Pawnee tribal member receives the annual annuity disbursement

check from the Pawnee Nation. During the first quarter 20 annuity checks

were reissued.



GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens

are included in the election process.



OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment

information for all eligible Pawnee voters. During the first quarter, there was no

activity with the Pawnee Nation Election Commission.



OBJECTIVE 2: To provide the Communications Office with mailing lists to be

used in providing election information to all eligible Pawnee voters. During the

first quarter, the Enrollment Office provided the Communications Office with

updated mailing addresses so tribal members may be notified with information

regarding any past or future election information to be used in the dissemination of

Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue

birthday checks.

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

IV.

Travel and Training

During this quarter there was no travel or training.

V.

Financial Reporting

Administrative Affairs Director has the information regarding financial reporting of

the Enrollment Department.

The Enrollment Department is preparing enrollment applications, and relinquishments for the

Enrollment Committee meeting scheduled April 16, 2019.

Office of Information Technology

Quarterly Report to the Pawnee Business Council

First Quarter 2019

I.

Program/Office/Project Name: Office of Information Technology

It is the purpose of the Office of Information Technology (OIT) to provide the

Pawnee Nation and its programs support and services in the area of Information

Technology. The services provided include network administration, systems

administration, desktop support and consulting & procurement services directly

related to tribal computer systems. The office carries out its roles and

responsibilities to applicable departments and programs that secure such

services through indirect cost contributions.

II.

Executive Summary:

The IT has maintained the infrastructure we currently have. We have two

projects we must perform this year. The first is the update and or change of our

Security software (Kaspersky endpoint security), the second is the upgrade of our

server operating systems.

III.

Obstacles

Under budgeted and understaffed.

IV.

Quarterly Goals and Objectives

The IT Department’s main goal is to keep the IT infrastructure for Pawnee

Nation up and running, with minimal downtime. Another goal is to make the

business life of the employee’s easier and more productive through technology.

The IT team has been very busy on these objectives

General:

 We have been researching several different security software to

either replace or renew our current software.

 We have been performing self-audits and assessments to get

ready for the upgrades of the server operating systems. We have

several that are at their end of life.

Security:

 Testing possible new software for Kaspersky replacement

 Kaspersky Updates and PC virus scans, daily

 Access Point Configuration

 NOC, Education computer lab set up

 Active Directory Administration

 Desktop support

 Pawnee Nation College network cabling in the administration

building

Office of Information Technology

Quarterly Report to the Pawnee Business Council

First Quarter 2019





Emergency Operation laptop maintenance

Reconciling of the Domain user list.

System Administrator:

 Updates

 Backups

 Helping with day to day end user needs.

Help Desk

 We currently have no Help Desk employee. All the current IT staff

have been sharing responsibility for these duties.

V.

Travel and Training:

 We have not been able to attend any training this year because of

budget constraints.

 We have utilized all free training we can find on the internet.

VI.

Financial Reporting

 All spending was reduced due to the budget cuts.

 We are renewing only the necessities

Pawnee Nation Procurement Department

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Program/Office/Project Name: Procurement Department

The Procurement Department should oversee all purchasing and contracting

transactions, concerning the Pawnee Nation. We are also responsible for

receiving and distributing all ordered goods, identifying and placing property

identifiers, on qualified items, and conducting annual inventories. Maintaining

Inventory records is also a key function, of the Procurement Department. As of

late August 2016, the Procurement Department has also taken travel

arrangement responsibilities, for the Nation’s staff. We are also the support staff

for the Nasharo Council, and the Pawnee Nation Election Commission.

II.

Executive Summary:

January 2019 –

During the first quarter of 2019, the Pawnee Nation was under a continued

purchasing and travel ban, for all Tribal Programs. In January, the Procurement

Department processed three travel requests, total. All 3 travels were for federally

funded programs. Also, during this month, the Procurement Office processed five

exception reports. Our CM/GC Construction collaborative construction project is

still underway. Administrative Support was provided, to the Pawnee Nasharo

Council, as needed.

February 2019 –

In February, the Procurement Department processed five travel requests for

federally funded programs. Only two exception reports were processed, by our

office in February. Administrative support was provided to the Pawnee Nasharo

Council, as needed. The Procurement Department welcomed a new Procurement

Manager on February 25th. We also provided Procurement and Travel Training

sessions to all Pawnee Nation employees.

March 2019 –

In March, the tribal purchasing and travel ban remained effective, and a total of

nine travel requests were processed. All the nine travels were for federally

funded programs. Purchasing activity remained minimal other than needed

program supplies. For the month of March, the Procurement Department

processed seven exception reports. The Procurement Manager worked with the

Property Department clearing up some invoices for Republic Services.

Administrative Support was provided, to the Pawnee Nasharo Council, as

needed. The Procurement Manager also assisted the Executive Director in writing

a Drug Testing Procedure Policy for the Pawnee Nation Law Enforcement

department. This included inventory procedures for drug testing supplies.

Pawnee Nation Procurement Department

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

During the first quarter, of 2019, the Procurement Department monitored all

procurements, maintained inventory, received and distributed all ordered goods,

coordinated travel, and provided administrative support to the Pawnee Nasharo

Council, and the Pawnee Nation Election Commission.

III.

Quarterly Goals and Objectives

Explain program and project goals met during the quarter.

 All travel was successfully coordinated, and minimal issues occurred.

 The Pawnee Nasharo Council was adequately supported, throughout the

first quarter of 2019.

 The Procurement Department functioned well, considering the new

Procurement Manager was still getting acquainted with the position. A

few new procedures were implemented within the Procurement

Department and have shown to be a great improvement.

IV.

Travel and Training

None.

V.

Financial Reporting

The Procurement Department had to do a budget modification to move funds

into the Maintenance Agreement line to cover the rental costs of the new printer

in the Procurement Office.

Pawnee Nation Cultural Resources Division

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

PRESS RELEASE:

LACK OF FEDERAL AND TRIBAL FUNDING RESULTS IN

REORGANIZATION OF THE PAWNEE NATION’S CULTURAL

RESOURCES DIVISION

Pawnee, Oklahoma, January 11, 2019 — Due to financial cuts and changes in Federal policy in

2017, the Pawnee Nation of Oklahoma announces its decision to reorganize its Cultural Resource

Division (CRD), effective immediately.

The Nation’s loss of financial resources has caused a temporary reorganization of the Cultural

Resource Division. The temporary reorganization shall remain in effect, until the tribe secures

future funding. The CRD’s programs will continue operating within the Nation on a limited basis,

until the financial resources return; depending on the outcome of the Federal Communications

Commission’s (FCC) class action court case and other available resources.

The CRD Division received funding through Section 106 of the National Historic Preservation

Act of 1966 (NHPA), and 36 CFR Part 800. Cell phone companies were required to identify,

assess the effects of its actions, and consult with tribes regarding historic tribal buildings and

lands. These companies were subject to a consultation fee but based on the recent Federal

Communications Commission (FCC) 2017 ruling, the fee is no longer required. Funds

accumulated by consulting fees were pertinent to the funding of the program.

The ruling has removed tribal involvement in ground disturbance or Rights of Way decisions,

related to the impacts of wireless infrastructure development on historical and cultural properties.

Ultimately, the lack of financial resources available to the Nation has resulted in the temporary

reorganization of the CRD Program.

The CRD’s Division Director, Herb Adson resigned from his position effective January 31, 2019.

Mr. Adson has served in the capacity of Division Director of Cultural Resources, since recruited

in January 2016. The Pawnee Nation is very appreciative of Herb Adson’s strong leadership and

devotion towards our culture, and the respective division. As the first CRD Division Director, he

has strengthened the division’s departments and has recruited good people, and as he exits, he is

definitely leaving the program stronger. The Pawnee Nation of Oklahoma thanks Mr. Adson for

his leadership and service to the Nation.

The CRD also employed a full-time Administrative Assistant, Martha Only A Chief, whom has

made many great contributions to the program, as well. This is one of the positions that is being

impacted by the reduction of funds; however, Martha will maintain her employment in the

Pawnee Nation Cultural Resources Division

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Cultural Resources Division, as she has been promoted to the NAGPRA Project Coordinator

position, effective January 10th, 2019. While it is unfortunate to lose two vital positions, we are

excited to announce that the critical functions, regarding Tribal Historic Preservation and Native

American Graves Act (NAGPRA), will continue.

The CRD was established in January 2016 to oversee tribal cultural development and

preservation. The CRD houses the language classes, the Museum, the Tribal Historic

Preservation Office (THPO), the Native American Graves Repatriation Act (NAGPRA),

repatriation responsibilities and other culturally significant activities.

While this reorganization has resulted in staffing changes, to keep CRD vital, the Pawnee Nation

will continue to pursue new avenues of obtaining resources to restore the funding of the division.

Pawnee Nation

Tribal Historic Preservation Office

1st Quarter 2019 Report

1. Past Projects

a. Professional Development

i. No professional development

b. Section 106

i. Met with Williams Companies concerning gas pipeline across Colorado

ii. Met with Pikes Peak National Monument concerning summit complex

redesign

iii. Met with archaeologist from Trileaf Corporation concerning cultural

resources reports on TCNS reviews

iv. Served as cultural monitor on two cell phone tower installations in

Nebraska

c. Presentations

i. Conducted a tour of Pawnee sites along the Platte River for Pawnee

students and served as chaperon on a trip to witness crane migration

ii. Gave two presentations regarding the roundhouse, the murals, and the

cultural significance of each

iii. Spoke to 3rd graders at Perkins Elementary School about Pawnee history

and culture

iv. Met with Chicago Field Museum concerning replica Pawnee earthlodge

and the interpretation of Pawnee history and culture

d. Community Outreach

i. Spoke to Pawnee Service Club about Pawnee earthlodges

ii. Spoke with students during Spring Break camp concerning Pawnee

regalia and hoe to play Raktâkitauičaku.

2. Current Projects

a. Section 106

i. To date:

1. 32 Federal reviews

2. 19 non-Federal reviews

3. 120 TCNS reviews

ii. 1 finding of adverse effect to the Pawnee Cultural Landscape

b. Research

i. Conduct research on earthlodges, Pawnee Sacred Bundles

c. Projects

i. Enlarged database of archaeological sites in Nebraska, Colorado, and

Kansas by working with SHPO offices of each state

1. Nebraska 232 sites

2. Kansas 194 sites

3. Colorado 109 sites

4. Iowa 48 sites

5. South Dakota 19 sites

6. North Dakota 7 sites

7. Wyoming 5 sites

8. Missouri 15 sites

ii. Multiple meetings with Planning and Finance concerning THPO budget

corrections, CRD budget elimination, Language Program budget grants

3. Future Projects

a. Continue cleaning and documenting headstones of Pawnee Scouts and Removal

Pawnees.

b. Realign headstones at each Pawnee cemetery.

c. Continue conducting GPR surveys of each Pawnee cemetery to located

unmarked graves.

d. Continue consultation with Capulin Volcano National Historic Landmark

regarding the Pawnee Cultural Landscape.

e. Continue cooperative program with Pikes Peak National Historic Landmark.

f. Continue construction of earthlodge

g. Begin consultation with Bonnie Reservoir in Colorado regarding Pawnee Cultural

Landscape.

h. Cooperative program with archaeologists regarding site 25BD1 in Nebraska.

Section 106 Reviews 2019

70

60

50

45

43

40

33

32

30

20

10

6

5

11

10

15

19

4

9

0

Federal

Non-Federal

Corporations

Linear (Federal)

Linear (Non-Federal)

Linear (Corporations)

1st QUARTERLY REPORT

Marti Only A Chief

NAGPRA Coordinator

JANUARY, FEBRUARY & MARCH 2019

January 2019

 Marti Only A Chief hired as NAGPRA Coordinator on January 10, 2019.

 Meeting with Planning on Shakopee Grant

February 2019

 NAGPRA consultation with Nebraska State Historical Society in Lincoln, NE on human

remains and funerary objects in their possession. Pawnee Nation agreed to take the lead

on 42 different counties where human remains, and funerary objects were found.

Ioway’s of Kansas and Nebraska took control of five counties Culturally Unidentifiable

NAGPRA Site locations of “Indian Land Areas Judicially Established 1978” Map.

 Attended Planning meeting on February 14, 2019.

March 2019

 Attended Language Donation discussion with Pawnee Nation and Pawnee Nation

Housing Authority.

 Attended Travel Training by procurement department.

 Attended Director’s meeting.

 Attended Proposal meeting over approval for Shakopee Donation.

 Continued working with Nebraska State Historical Society on the repatriation of human

remains and funerary objects housed there.

 Working on NAGPRA repatriation grant due in May 2019.

 Attended Pawnee Nation Housing Authority on donation for the Pawnee Language under

Cultural Resource Division.

Education Division/”Te Tu Koo Resources”

Quarterly Report to the Pawnee Business Council

4th Quarter - 2018

I.

477/Education Division/Te Tu Koo Resources

The Education Division provides comprehensive employment,

education and training services for adults and a year-round youth

program for the Pawnee Nation. The Division includes Early Childhood

Education/Child Care Program; Youth Development, PreK-12; Workforce Services

and Higher Education Scholarship. The mission of the division is to provide

services to tribal members and other federally recognized tribal members

residing in our jurisdiction to enable members to obtain the skills needed to

become productive individuals and contributors to their respective communities.

II.

Executive Summary:

This quarter our collaborations with our local educational partners made

progress from area public schools, a tech center, and Northern Oklahoma

College. We continue to persevere on re-establishing GED classes for our clients;

some progress was made on the NOC Access Site for our division but has not

been finalized. We learned a lot about the public-school Indian Education

Programs, how they operate, their priorities, and data; we met with several

superintendents, assistant superintendents, and Indian Education Coordinators.

A major highlight was a Cultural field trip to Nebraska in March. Our Youth

Coordinator assisted Pawnee Youth organized through Pawnee Schools and the

Pawnee Seed Preservation Project to observe the annual Crane Migration in

Nebraska near the Platte River. Ten (10) middle school students participated and

were affected by the recent flooding in Nebraska.

A collaboration meeting was held January 16th between Pawnee Nation College,

Meridian Technology Center and Education Division to implement GED/Adult

Education classes for our community. However, we did not hear back from PNC

about a teacher so our department will move forward with Meridian Tech.

The collaboration with NOC to offer long distance and online classes continues

with the installation of three (3) new computers in the lab; NOC contractors

installed an interactive TV for long distance courses. Currently we are waiting for

a pubic IP address to complete this project. Once completed, our lab will be an

official Access Site for NOC on-line and interactive long-distance courses.

III.

Quarterly Goals and Objectives

 Presentation to PBC on Sub-Committee’s recommendation to approve the

nation as authorizer for a Pawnee Charter School with a planning year

and a Fall 2020 schedule to open.

Education Division/”Te Tu Koo Resources”

Quarterly Report to the Pawnee Business Council

4th Quarter - 2018









Support community engagement for education and workforce by hosting

the nation’s Public Engagement Meeting, Saturday, Feb 9th to gather input

for strategic planning.

Deliver an educational activity and sponsor snacks and lunch on Tuesday,

March 19th for the 2019 Spring Break Camp.

Consult with area schools for Tribal Consultation for Title VI, Indian

Education Programs

o Invitations were received from Frontier Schools and Cushing

Schools

o Stillwater Public Schools, March 25

o Pawnee Public Schools, March 26

o Jennings Public Schools, March 27

Complete the 2018 Annual Statistical Report for 477 by the deadline of

March 30, 2019.

IV.

Travel and Training

 20th Annual American Indian Studies Association Conference, “The

Knowledge of Our Ancestors, the Strength of Our Communities”; February

6-8, 2019; University of New Mexico, Albuquerque, New Mexico. Attended

by Dorna Battese. The most beneficial workshop was, “Indigenous

Centered and Community Inspired Approaches to Education in New

Mexico”. An on-site tour was scheduled of NACA (Native American

Community Academy), a charter school authorized by Albuquerque Public

School district and in operation for more than eleven (11) years.

 National JOM Conference, March 3-7, 2019, Las Vegas, Nevada. Youth

Services Coordinator, Jamie Nelson attended. New legislation was

enacted December 2018; a new student count will be turned in.

 All managers/coordinators attended internal travel training on March 7th.

V.

Financial Reporting

 Higher Education: Spring 2019 Semester updated in Education

Committee report.

 Education & Training: Expenditures are within the planned budget.

 Youth Services: Expenditures are within the planned budget.

 Child Care: See detailed outline of expenditures in the Child Care

quarterly report.

VI.

Future Plans

The Department has set a goal of quarterly meetings with all department staff to

improve delivery of comprehensive services.

The department will collaborate with Meridian Technology to offer GED classes

until the Fall 2020.

Education Division/”Te Tu Koo Resources”

Quarterly Report to the Pawnee Business Council

4th Quarter - 2018

A Higher Education Committee meeting will be scheduled for two (2) applications

received for summer school funding.

Planning and recruitment for the upcoming Summer Youth Work Experience

Program begins.

Planning meetings will start for the Annual Native American Youth Leadership

Conference at NOC in July 2019.

Education Division-Workforce Services

Quarterly Report to the Pawnee Business Council

1st Quarter 2019

I.

Education Division/Education & Training/Workforce

Services

Workforce Services assists clients to achieve self-sufficiency through education,

training and case management. Services are tailored to each client’s needs based

on assessment, skill levels, education and experience. Special care is focused on

identifying and addressing barriers.

II.

Executive Summary:

Workforce worked hard overseeing the Work Experience component as several

tribal departments began experiencing short staffing such as the Tax Commission,

Property, and Finance.

III.

Quarterly Goals and Objectives

 Monitor participants in two (2) tribal departments.

 Monitor the WEX budget line item to meet demand without overspending.

 Oversee classroom training participants in Phlebotomy, Nursing PreRequisites, Medical Coding and GED services.

 Ensure worksite feedback on participants’ performance at the jobsites.

 Continue to provide quality workforce services for all clients.

 Build capacity to offer Financial Literacy classes for the Pawnee

community.

Education & Training

 five (5) new applications received, all are approved

 Thirteen (13) clients; eight (8) continuing, five (5) new

o 3 males; 10 females

 Adult Education/Classroom Training

o 2 continued GED instruction on-line in the computer lab

o 4 clients continued short term course for Medical Coding

 All 4 clients started the 3rd prerequisite course

o 1 client started phlebotomy course

o 2 started prerequisite courses for nursing

 Work Experience:

o 1 stationed at PN Education Division

o 1 stationed at PN Tribal Court

 Supportive Services

o Reimbursement for CDL/DOT exam and permit for one client.

 Success stories

o 3 clients completed 2nd prerequisite courses

o 1 client has established a part-time job

 Goals for next year:

IV.

V.

o Improve the Work Experience Component standard operating

procedures, forms, and collaborations to best serve Workforce

clients and worksites.

 Collaborations

o

On-going with Iowa Tribe Vocational-Rehabilitation

o

On-going with Meridian Technology Center

Travel and Training

None.

Future Plans

 Continue the collaboration process to offer the Pawnee community a

Financial Literacy class.

 Assist Youth Services with training for youth participants in Summer Youth

Work Experience (SYWEX)

 Continue collaboration with Meridian Tech for GED classes.

Education Division-Youth Services

Quarterly Report to the Pawnee Business Council

4th Quarter 2018

I.

Education Division/Youth Services

The Education division provides as many resources as possible

to be a “one stop location” to help Native Americans obtain gainful employment

and achieve self-sufficiency in our service area.

II.

Executive Summary:

Youth Services main objective this quarter was to prepare for Spring Break and

the Pawnee Public Schools trip to Nebraska.

III.

Quarterly Goals and Objectives

 Collaborate with Vicki Pratt in Title VI Indian Education as a chaperone for

the Crane Migration in Nebraska;

 Collaborate with Diabetes, VAW, and ICW to help SAP/MSPI host the Spring

Break Camp;

 JOM Parent Committee met on February 19, 2019 at 12pm;

 Continue to provide quality service for the tribal Visa Card Program.

Crane Migration, Kearney, Nebraska, March 14-16, 2019

Highlights:

 Middle school participants:

o 7 Middle School Girls

o 3 Middle School Boys

 Earth lodge presentation;

 Visit the Museum of Nebraska Art;

 Visit/Activity, Hastings Museum-Natural & Cultural History at Hastings,

Nebraska;

 Evening blind viewing of cranes;

 Farewell presentations from students.

Spring Break Camp, March 18-22, 2019

Highlights:

 Vision board activity

 35 average participants

 Regalia presentation

Afterschool/ Tutoring-Delivered by certified teachers at the school

Highlights:

 First Day Spring semester 2019 January 7, 2019

 After school kids total: 16

 Elementary Tutoring kids average: 6

 Middle/High School Tutoring average: 5

Visa Card Clothing Supplement

This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each

semester the students are allotted $125 to be used for school clothes, supplies,

or any other school related items. Each parent/student is responsible for turning

in the original receipts as well as a renewal form for future semester funding. This

program helped 175 students within the United States.

IV.

Travel and Training

 Johnson O’Malley Training March 3-7, 2019

o Received JOM training on the new student count law

o Received various ideas on which JOM can help students

Future Plans

Prepare for Summer Youth Work Experience.

(Top) Heading to the blinds for the evening crane viewing and (below) the

cold walk back from the blinds with Haley Johnson.

Some of the participants of the Spring Break Camp vision boards

Participants of the Spring Break Camp listening as (top) Matt Reed,

Tribal Historic Preservation Officer & Chaui Chief, describes a

straight dancer’s regalia and (Below) Evanne Pratt, 2017-2018

Pawnee Nation Princess, describes a southern cloth regalia.

Earth lodge presentation at Hastings

L-R: Evanne Pratt, Taylor Pratt, Adiliah Aikiect, Haley Johnson, Arianna Riding In,

Jamie Nelson, Emoree Fields, Terrien Exum, Camden McClendon, Preslee Moore,

Melanie Pratt-Miller, Anayla Williams, Brian Ramirez, Electa Hare-Redcorn.

Pawnee Nation Learning Center/ Child Care and

Development Fund

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Program/Office/Project Name: Child Care and Development Fund (PNLC)

The Child Care and Development Fund program goal is to increase the

availability, affordability, and quality of the childcare services in the Pawnee

Nation service area that includes Pawnee County and Northern Payne County.

The Pawnee Nation Child Care Program operates the Pawnee Nation Learning

Center and Afterschool Program for children ages two months through 8 years of

age. The CCDF program also operates the Pawnee Nation Child Care Assistance

Program that offers childcare service assistance to qualified applicants.

II.

Executive Summary:

The Pawnee Nation Learning Center served 54 children during the first

quarter. The children are provided with a nurturing, healthy and safe learning

environment. Developmentally appropriate educational activities, breakfast,

lunch and afternoon snacks are provided daily. The Learning Center is currently

operating with 52 children enrolled.

Monthly meetings involving the Assistant Director, Director, Division Director and

Executive Director were held on January 30th, February 20th, and March 25th as

required by the improvement plan agreement between Pawnee and DHS. At the

end of March, the center achieved good standing with DHS.

Spring pictures were taken on February 13th. Connie Russell left employment

with the Pawnee Nation Learning Center on March 1st to pursue a career path

that pays more and has greater opportunities for advancement. The position was

not immediately filled.

Child Care staff:

Infant Teachers: Stephanie Sewell and Jada Jimboy;

Wobbler Teachers: Hannah Buchanan and Nicole Burnside

2’s teacher: Connie Russell

3’s teacher: Vickie Reusch

Pre-K teacher: Dana Stewart.

Afterschool Program: Christina Attocknie.

Floater: Cree Roughface

Cook: Becky Holt.

Center Director: Christa Pratt

Assistant Director: Samantha Baker.

The CCDF program provided partial or full childcare service assistance for

thirteen children during the first quarter.

III.

Quarterly Goals and Objectives

Pawnee Nation Learning Center/ Child Care and

Development Fund

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

GOAL 1: To provide quality childcare for our Native American and community

children.

OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation

Learning Center for child development and childcare services.

ACTIVITIES:

1. Maintain childcare license through the State of Oklahoma

Department of Human Services (DHS). Continuous. DHS

Requirements must be met at all times to remain in compliance.

This involves certified staff in compliance with child/adult ratios and

facilities maintained in safe and healthy repair.

2. Utilize Child and Family Food Program in order to provide healthy meals and

snacks. Completed. Meals served: 992 breakfasts, 1351 lunches and 2022

afternoon snacks. Reports are submitted to receive reimbursement for the

food program.

3. Provide staff training for quality childcare services. Completed.

Training provided is listed below. The Oklahoma Department of

Human Services Licensing Requirements states entry level

employees will receive 20 hours of training within three months of

employment and each person who is counted toward meeting the

staff-child ratio is required to obtain 20 clock hours per employment

year. Director must complete 30 hours.

IV.

Travel and Training

 Cree Roughface completed a 3-hour training on “Homelessness and

Young Children: Dealing with Trauma”.

 Hannah Buchanan and Nicole Burnside completed CPR training on

February 6th.

 Vickie Ruesch and Christina Attocknie completed a 14-hour Early

Learning Guidelines training that is required for all Master Teachers.

 PDLs and director’s credentials must be renewed annually and are

registered on the CECPD (Center for Early Childhood Professional

Development) website.

V.

Financial Reporting

The CCDF program operates under three budgets; CCDF Discretionary, CCDF

Mandatory and the Hukasa Bank Account. The program is utilizing all three

funding sources.

Award letters have been sent for 2019 allocations. Total CCDF funding

allocations are as follows: Discretionary: $411,854. Mandatory: $78,727.

Pawnee Nation Learning Center/ Child Care and

Development Fund

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Income from other sources during the first quarter total to $16,779.86. Private

pay: $23,299. DHS subsidy payments: $. Food program payments: $2,926.

Payments from Otoe CCDF: $2,719.

VI.

Future Plans

There is a list of priority items that need to be addressed with the additional

funding coming this year. The top priority items are as follows:

 Door locking system

 Camera monitoring system for the classrooms

 New awning for the main entrance of the Learning Center

 Kitchen upgrades (industrial stove & refrigerator, fire suppression

hood.

 New carpet/tile in the Learning center

 Additional toys and equipment for classrooms and playground

Continue offering quality childcare to the community and pursuing grants that

will enable the center to serve more families and children.

Respectfully Submitted,

Christa Pratt, Learning Center Director

Division of Finance

Quarterly Report to the Pawnee Business Council

1st Quarter

January – March 2019

I.

Finance Division

The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to

the Pawnee Nation through accounts payable, accounts receivable, and payroll. The

Finance Division provides payment, accounting, and reporting services to the

Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,

insuring compliance with the Pawnee Nation fiscal policy, Generally Accepted

Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial

statements are accurately stated.

II.

Executive Summary:

The principle function of the Finance Division is to provide accurate and timely,

reliable and comparable financial reports to Pawnee Business Council (PBC), the

Executive Director and the Pawnee Nations division and program directors to make

management decisions that affect the Pawnee Nation and its members.

Finance helped several divisions and programs with budget modifications throughout

the quarter. Finance also continued to provide monthly and quarterly financials to all

divisions and programs.

We continue look at how to best manage the 2019 budget shortfalls. Finances

biggest concern going into the next quarter will be managing the budget shortfall. The

cashflow at TDC has significantly affected the distributions to the tribe. Therefore, we

continued monthly meetings with PTDC and its staff to keep the nation informed on

distributions and enable the executive staff to better manage the shortfall. The

Finance Director assisted TDC with the loan refinance which was completed by the

time of this writing. The proceeds the Nation will receive from TDC through the loan

refinance and the improving financial status at TDC should enable the Nation to meet

its current financial requirements without the need for furloughs. Finance along with

the Executive director will continue to watch cashflows on a monthly basis to make

sure the nation maintains enough funds to manage all financial obligations.

Finance has worked with Planning and the ED on the hemp project.

Finance Identified in December a serious shortfall in 106 revenues that fund the CRD

budget this trend has continued. The reduction in 106 revenues was caused by a

change in FCC regulations. We have worked with various departs to find the best

way to fund CRD going forward. We are working on grant opportunities and with the

tax commission to permanently fund this program. We are also seeking $18,000 in

funding from the Housing Authority to fund the language program.

Accounts Payable – This department continues to make sure all the bills are getting

paid on time and check requests are being done in an efficient manner. The travel

Division of Finance

Quarterly Report to the Pawnee Business Council

1st Quarter

January – March 2019

process has improved however we still need improvement on the timeliness of travel

reconciliations.

Payroll – This department is doing a good job and making sure timesheets for all

departments are completed and submitted on time, as well as reminding all

concerned that payroll action forms (PAF’s) need to be turned in prior to submitting

payroll, on the Thursday before a payroll is due. Payroll has also done an excellent

job getting payroll submitted as required while working around holidays.

Accounting - The accountants continue to send out monthly reports and assist

directors when needed. We are continuing to make improvements to the financial

processes of the Nation. We are current on monthly closeouts and bank

reconciliations.

III.

Quarterly Goals and Objectives

 Manage Pawnee Nation Budget shortfall.

 Provide training to employees on financial processes

 Perform quarterly close-outs

 Complete a schedule of tasks required to be completed in the finance

department on a monthly basis by the finance employees

 Complete the 2018 IDC proposal.

 Improve Grant Closeout Process

 Complete preparing for 2018 audit.

 Issue 2020 Budget Call

IV.

Travel and Training

The Finance Director attended the Oklahoma Tribal Finance Consortium Meeting in

January. The training resulted in a energy grant opportunity that is being pursued by

the Planning division.

V.

Financial Reporting

The department budget has been reviewed. The remaining budget remained the

same and is healthy and in good shape as of March 31, 2018.

VI.

Conclusion

The Finance Division will maintain an open-door policy and attempt to be available

always to assist tribal members, the public, directors and employees. Please feel free

to contact any of the finance department employees with your questions:

Division of Finance

Quarterly Report to the Pawnee Business Council

1st Quarter

January – March 2019

William Perry, Finance Director, Ext. 205

Janet Mulder, AP Clerk, Ext. 121

Freida Pratt, Payroll Clerk, Ext. 125

Respectfully,

W. Harrison Perry

Finance Director

Penny Powell, Sr. Accountant, Ext. 209

James Rice, Accountant, Ext. 197

Nancy Moore, Accountant, Ext. 119

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Program/Office/Project Name: Division of Health and Community Services

The mission of the Division of Health and Community Services is to improve the

overall wellness and lifestyle of Pawnee Tribal members and Native Americans

within our community. DHCS accomplishes this by providing services such as

health education, substance abuse counseling, nutrition, physical fitness,

preservation of family, safety planning, and youth development. The Division of

Health and Community Services consists of eight (programs) under (4)

departments: Health-Community Health Representatives/Health Education and

Special Diabetes Program for Indians; Prevention-Substance Abuse

Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid

Response Program; Nutrition Services-Food Distribution and Title VI; and Family

Services-Ti-Hirasa Domestic Violence Programs and Indian Child Welfare. The

DHCS Office is also overseeing the tribal assistance programs: elders, disability,

and emergency as well as the Rural Communities Opioid Response Program.

II.

Executive Summary:

Much of the quarter was dedicated to working with Planning Director on the

RCORP and TOR Programs as well as training the new RCORP and TOR staff. The

DHCS Director continued to do case management regarding client services as

well as maintain tribal assistance.

The DHCS Director also serves on the Princess Committee and we worked had

several fundraisers to get ready for the dance and selection of new Pawnee

Princess.

Quarterly Goals and Objective

GOAL 1: The DHCS Director will be responsible for new program development

and- technical assistance to program directors in preparing new and continuation

proposals that support the continued and future growth of the Pawnee Nation.

OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with

Program Coordinators in the development of new or continuation proposal

applications to funding agencies.

ACTIITY 1: The DHCS Director worked with Tribal Opioid Response (TOR) Program

staff on their SAMSHA continuation proposal as well as revisions; due in

February.

OUTCOME 1: N/A

OBJECTIVE 2: The DHCS Director will work with the Planning Director on

strategic planning for new program development and/or reorganization.

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and

reviews organizational changes for each division.

OUTCOME 1: N/A

GOAL 1: The DHCS Director will be responsible for all program compliance in

regarding to the funding agencies and/or PN.

OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with

Program Coordinators to make sure programs are in compliance with the

funding agency and/or PN.

ACTIVITY 2: The DHCS Director and Planning Director are working together to

oversee the Rural Communities Opioid Response Program funded by HRSA.

OUTCOME 1: The Planning Director and Outreach Administrative Assistant

conducted (2) focus groups on January 23.

OUTCOME 2: The Outreach Administrative Assistant uploaded the survey into

Survey Monkey; it was launched on February 4 and closes April 4.

OUTCOME 3: The Outreach Administrative Assistant attended the Pawnee County

Healthy Coalition Meeting to share the project and survey information on

February 23.

OUTCOME 4: The Opioid Administrative Assistant attended a spring break event

at White Eagle, OK to distribute surveys on March 18.

OUTCOME 5: The Opioid Administrative attended the Pain Management & Opioid

Addiction Conference in Tulsa on March 27.

ACTIVITY 3: THE DHCS Director is working with each program to develop and/or

update their COOP Plans; make sure all staff has completed the NIMS, Food

Handlers, and CPR Trainings; and all staff evaluations have been completed.

OUTCOME 1: COOP Plans need to be up-to-dated.

OUTCOME 2: New and/or current staff need to complete and/or recertify for

trainings.

OUTCOME 3: All programs need to update their information on the PN website.

OUTCOME 4: Evaluations need to be submitted to Human Resources.

ACTIVITY 4: THE DHCS Director is working with each program to make sure all

budgets are up-to-date and match funding agency award amount.

OUTCOME: All budgets and/or budget modifications are either done, approved by

Budget Committee, or awaiting approval by Pawnee Business Council.

Objective 2: The DHCS Director will assist in providing community health

education to the Pawnee community.

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.

Zumba, Yoga, Kickboxing, Bootcamp, or Fitness Class).

III.

Meetings and Tribal/DHCS Events

01/02-RCORP Staff Meeting

01/04-Conference Call with Nicole Been & VAW Coordinator

01/04, 01/17, 02/08, 02/25, 03/07, 03/21-Division Directors Meeting

01/07, 02/04-DHCS Coordinators Meeting

01/08-PBC Strategic Planning

01/09, 02/22, 03/12-PN Princess Committee Meeting

01/09-Fit Trail Grand Opening

01/14-Meeting with E.D.

01/14-Meeting with DNRS

01/15 & 02/19, 03/22-HRSA Monthly Conference Call

01/15, 03/26-HR Committee

01/16, 02/20, 03/13-Behavioral Treatment Committee Meeting

01/18-Princess Steam fry Fundraiser

01/24-Wellness Meeting

01/24-02/12-Princess Committee Valentine’s Day Silent Auction Fundraiser

01/29-PN Staff Meeting

02/01-Princess Committee Raffle Winner Announced

02/05-Meeting with Pawnee DA

02/09-Community Engagement Meeting

02/12-RCORP & TOR Staff Meeting w/Tribal Planner

02/13-Procurement Training

02/15-Princess Chili & Bean Fundraiser

02/19-Open Gym Meeting

02/21-Meeting with VAW Coordinator

03/06-Mandatory Cell Phone Meeting with Division Directors

03/07-Mandatory Cell Phone Meeting with DHCS

03/07-Travel Training

03/07-Conference Call with Tribal Prosecutor, AG, E.D., and Planner

03/08-Meeting with VAW Staff

03/12-Meeting with TOR Staff

03/15-Princess Indian Taco Fundraiser

03/23-Pawnee Princess Dance

03/27-TOR Grantee Orientation Virtual Meeting

IV.

Travel and Training

02/25-03/01- DHCS Director attended the OVW New Grantee Meeting in Silver

Spring, MD.

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

V.

Financial Reporting

The DHCS Office financial status is reflected in special reports prepared by

Pawnee Nation Finance Department and Grants & Contracts Office. Also, the

DHCS Director has access to all DHCS program budgets and reports.

VI.

Direct Assistance (this quarter-non-reoccurring)

Elders-(46)

Disability-(14)

Emergency-(13)

VII.

Future Plans

 Continue to work on employees needing training (CPR/First Aid/Food

Handlers) and update COOP Plans.

 Assist DVPI and MSPI with continuation proposals

 Awareness, prevention, and outreach events such as ICW Child Abuse

Prevention Day, DHCS Meet & Greet, Sexual Assault Awareness Month,

MMIW, and Mental Health Month.

 DHCS Presentation at May’s All-Staff Meeting

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Pawnee Nation CHR/EMS Program:

The purpose of the Community Health Representative/Emergency Medical Services

is to act as an advocate and facilitator for families and individuals to gain access to

comprehensive health care services as well as provide opportunities to enhance the

quality of life for the people they serve. The target population is eligible Indian

residents living within the Pawnee Tribal Service Area in Pawnee County and the city

limits of Stillwater, OK in Payne County.

Pawnee Nation Health Education Program:

The purpose of this contract is to establish identifiable health education components

within the tribal health department. The Health Education Program strives to

promote awareness, guidance & counseling and prevention of disease and/or

disability among Indian people. The overall goal is to enhance the quality of life for

the people we serve with healthy lifestyles.

II.

Executive Summary:

The CHR/HE Program completed the 1st quarter with community outreach events

and business as usual and continue to implement a routine for home bound clients.

III.

Quarterly Goals and Objectives:

Goal1: To provide for a continuum of services to the population through health

education, case findings, referral follow ups and provisions of supportive services.

Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services

and health delivery.

Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment

from IHS, local pharmacies, and out of town referral pharmacies for clients with no

other means of transportation.

Outcome 1: The CHR Program picked up and delivered medications, supplies, and/

or equipment for (58) clients this quarter.

Activity 2: The CHR/EMS Program provided transportation services to eligible Indian

residents to and from IHS and other referred facilities when necessary for routine

non-emergency appointments.

Outcome 2: The CHR/EMS Generalists transported (126) clients this quarter.

Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those

who are homebound.

Outcome 3: The CHR/EMS Generalists conducted five (5) home visits this quarter.

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Objective 2: To organize community health promotions and disease prevention for

the target population.

Activity 1: The Wellness Program sponsored a community Weight Loss Challenge,

from January 9 to March 6, and it was based on weight loss percentage.

Outcome 1: (25) teams of two (2) have completed the contest.

Activity 2: The CHR/HE Programs in collaboration with the Wellness Program hosted

a heart healthy yogurt bar, screenings, and education on February 26.

Outcome 2: There were (23) participants in the event.

Activity 3: The CHR/HE Program in collaboration with the Diabetes Program

provided breakfast and presented HE to the Milliken University students on March

12.

Outcome 3: There were eight (8) students who participated.

Activity 4: The CHR/HE Programs assisted the MSPI Program and Division of

Education-Youth Service with the Youth Spring Break Camp March 18-22, 2019.

Outcome 4: Approximately thirty-five (35) students attended the event.

Activity 5: The CHR/HE Programs assisted SAP/MSP Programs with the Youth Native

N7 Day at OSU on March 26.

Outcome 5: (66) youth attended the event.

Activity 6: The CHR/HE Program in collaboration with the Wellness Committee

hosted Zumba, Yoga, Kickboxing, and Bootcamp for community members

throughout the quarter.

Outcome 6: Average participants in each class are as follows: Kickboxing/Bootcamp

Fitness class (71), Zumba (37), and Yoga (20).

IV.

Travel, Training, and Meetings

January:

7- DHCS Coordinators meeting

24- GHCS Wellness committee meeting

16- CSBG Webinar

28- Pawnee County Healthy Coalition meeting

29- Pawnee Nation Staff meeting

February:

4- DHCS Coordinators meeting

7- Spring Break Camp meeting

12- Spring Break Camp meeting

13-Procurement Training

25- Pawnee County Healthy Coalition meeting

26- Spring Break Camp meeting

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

March:

7- Cell Phone Policy meeting

7-Travel Training

13- Spring Break Camp meeting

13- ICW Child Abuse Awareness event meeting

25- Pawnee County Healthy Coalition meeting

27- Pawnee MS/HS Health Summit meeting

V.

Financial Reporting

The Pawnee Nation CHR/HE Program financial status is reflected in special reports

prepared by Pawnee Nation Finance Department and Grants & Contracts Office.

General Assistance:

During this quarter, general assistance was provided to eligible clients through the

CSBG and LIHEAP Programs. The following is the number of clients served this

quarter:

CSBG-(10)

LIHEAP–(32)

VI.

Upcoming Events:

Child Abuse Awareness Event

PMS Health Summit

Meet & Greet

Men’s Health Awareness

Pawnee Nation Health Fair

Homecoming Festivities

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

1st Quarter –2019

I.

Program/Office/Project Name: Diabetes Program

The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and

educational services for Native Americans with the risk factors of developing and/or with the

diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the

quality of life for Native Americans by implementing SDPI Best Practice: Physical

Activity/Education.

II.

Executive Summary:

The Diabetes Program has continued to provide services designated to enhance the quality of

life for the people we serve. Much of the quarter has been dedicated to providing direct care

services such as blood glucose monitoring supplies, socks, diabetic foot care, and assistance

with eyewear, Glucerna, and N7 footwear. The Program continues to be involved in the Pawnee

County Healthy Coalition, Pawnee Public Schools Safety, Health, and Wellness Committee, and

OSU Extension’s Program Advisory Committee to obtain more community outreach, network and

combine resources. Best Practice continues with Zumba, Yoga, Kickboxing, Fitness Class, and

Pawnee High school work out sessions. Collaborated with other programs for the Heart Healthy

Month, Weight loss Challenge, Spring Break Camp, Native N7 Day, and foot exams were also

provided.

Quarterly Goals and Objectives

GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its

complications as well as the reduction of the occurrence of obesity.

OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity

with or without the diagnosis of diabetes.

Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be

known as the Wellness Program Committee, provides Fitness Class, Zumba, Yoga, and

Kickboxing.

Outcome: The total fitness class participants was (71) which includes kickboxing on Tuesday

while Thursdays is the boot camp style workouts; Zumba (37); Yoga (20)-reoccurring participant

average.

OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood

sugar levels, and blood pressure levels

Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 1st and 3rd

Tuesday’s of the month.

Outcome: The quarterly average for blood pressure is (144/88) and blood sugar is (147).

GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

1st Quarter –2019

OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during

outreach events with or without the diagnosis of diabetes within our service area on how

physical activity and weight loss affects the prevention and/or maintenance of diabetes.

Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance

to collaborate in future events or projects. Continual Monthly meetings occur.

Outcome: Monthly meetings were held on January 28, February was canceled, and March 25.

Activity 2: The Wellness Program sponsored a community Weight Loss Challenge, from January

9 to March 6, and it was based on weight loss percentage.

Outcome: (25) teams of two (2) have completed the contest.

Activity 3: The Diabetes Program presented and served breakfast to the Milliken University

students on March 12.

Outcome: (8) students were in attendance.

GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American

youth.

OBJECTIVE 3.1: Increase the rate of youth participation in screenings and physical activity

during community youth outreach camps.

Activity 1: Goal not met this quarter regarding youth screenings.

Activity 2: The Diabetes Program collaborated with the CHR/HE Programs for the Heart Healthy

Month event on February 26.

Outcome: (22) employees attended the event.

Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and

participate in physical activity during community outreach events.

Activity 1: The Diabetes Program assisted SAP/MSPI Programs and Division of Education-Youth

Services with the youth spring break camp during March 18-22

Outcome: Average of (35) youth attended the camp.

Activity 2: The Diabetes Program assisted SAP/MSP Programs with the Youth Native N7 Day at

OSU on March 26.

Outcome: (66) youth attended the event.

GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to

diabetes among Native Americans in our service area.

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

1st Quarter –2019

Objective 4.1: To increase the rate of complete & documented annual exams that assist in

preventing and/or reducing the occurrence of complications due to diabetes.

Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and

minimize the complications. Once all exams including downloads of glucometers, clients are

eligible for the demonstrated need of Nike shoes.

Outcome: (11) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot,

A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes

to diabetes clients who have completed all annual exams. This shall reduce the complications

diabetes which can occur over time.

Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary

medications.

Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps

the client to keep a close watch on the sugar levels and gain better control of

hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming

months.

Outcome: (50) clients were issued testing supplies, (14) prescriptions were filled for nonformulary medications (Glucerna health shakes), (10) clients received eyewear assistance, (12)

glucometers, and (9) received diabetic socks.

Objective 4.3: To increase the rate of participation during educational outreach clinics.

Activity 1: The Diabetes Program provided a free foot exam clinic on March 27. Diabetes

materials were handed out along with foot care products and brochures for home care.

Outcome: (8) participated in the free foot care exams.

III.

Travel, Training, Meetings

January:

7-DHCS Coordinator’s meeting

23-PHS Safety, Health, and Wellness Committee meeting

28-Pawnee County Healthy Coalition meeting

29- Pawnee Nation Employees staff meeting

31-RKM Webinar-SDPI

February:

4-DHCS Coordinator’s meeting

9-Community Engagement meeting

12-Spring Break meeting

13-Procurement training

26-Spring Break meeting

27-Pawnee Nation Staff meeting

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

1st Quarter –2019

March:

7-Travel training

7-Cell phone meeting

13-Spring Break meeting

15-RKM webinar-SDPI

20-Q&A Webinar-SDPI

25-Area Diabetes Coordinator’s meeting

25-Pawnee County Coalition meeting

27-PHS Safety, Health, and Wellness Committee meeting

IV.

Financial Reporting

The PNDP continues to monitor spending and strives to maintain the level of usage of funding for

current specifications of providing specialized services to the Native American Community. We

have not been impacted with the government shutdown. Our funds were already appropriated. It

has, however, impacted our upper management with the SDPI regional and national level.

V.

Future Plans:

 Child Abuse Awareness Event

 PMS Health Summit

 DHCS Meet and Greet

 Pawnee Pride High School and Middle School Fitness Camp

Food Distribution Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Program/Office/Project Name: Food Distribution Program

The Food Distribution Program on Indian Reservations (FDPIR) is a Federal

Program that provides USDA foods to low-income households and to Native

American families residing in designated areas near reservations and in the

State of Oklahoma. The program serves as an alternative to the Supplemental

Nutrition Assistance Program (SNAP, formerly known as the Food Stamp

Program).

II.

Executive Summary:

During this quarter, we received two new products to the program. The products

are the dried cranberries and the frozen blueberries. The dried cranberries are a

fair share food item. This product comes in 300 1.06 oz. loose packets and

needs to be bundled to (10) packets to equal (1) unit. This product is good for

using as a snack. This being a fair share item, the program was only allowed (7)

cases.

The Frozen Blueberries come in 2.5-pound bag and is equal to (3) units. This

item is included in the fruit category. Since this was a new item, the program

usually orders a small quantity to see if it will go and we were surprised that our

participants liked this product, so we ordered a little more the following month.

The holiday hams were delivered on our January 8, 2019 food shipment. The

program received 660 units. FDP let those participants who had picked up their

food, before the truck shipments arrival, to come back and pick up their hams.

The program did not want them to have to wait until February to receive their

hams.

In January, the program helped (8) individuals and their families, who were

furloughed at the Pawnee Indian Health Center, due to the government

shutdown. These individuals were able to receive food because their case was

treated as an expedited service. They were asked for their furlough letter; if they

had applied for unemployment; and if their spouse worked-this was basically

done to check for all sources of income they received. Then based on their

current income and if they met the eligibility requirements, they were certified

for (1) month only. If they had been off longer, then they would have had to

recertify the following month. FDP was thankful that we were able to help these

individuals during this time.

Our AIS (Automated Inventory System) program was updated in March to the

03.2019 version. In the update, the frozen blueberries and dried cranberries

Food Distribution Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

codes were added to the program. The 2-pound bison’s distribution rate was

corrected, the frozen catfish and frozen salmon are now individual food groups,

which allows participants a selection of each, when available. The fruit and juice

categories are now combined into one category.

With this update, the program had IT problems. At first, we were not able to get

shopping list for the elderly and the FNS 152 report printed out a bunch of

papers before the actual report. Then the Certification Specialist was unable to

issue the food to our participants on the computer. She was only able to issue

the food, by hard copy, to only (1) and (2) households, but not larger households.

The larger households had to wait and come back. Our program finally had to

close until this was corrected. The Pawnee Nation IT Department worked with

USDA’s WBSCM service desk and finally got it to work. There were other FDPs

that were also having problems with this new update.

III.

Quarterly Goals and Objectives

Our main goal this quarter was to continue to increase the number of

participants on the program. This will always be an ongoing process for the

program. The average number of participants during this quarter was 217,

which was lower than the last quarter, which was 253. For January, we had 266

participants (124 households); for February, there were 191 participants (100

households); and in March, there were 194 participants (95 households).

In January, the participation had gone up, but during the following months of

February and March, the participation really went down. This could be due to

households getting income tax refunds and they don’t come in for their food.

The weather and our program’s AIS being down for a few days, could also have

had an impact on them not coming in or coming back.

The number of households that were new certifications/re-certifications for the

quarter was: January-37 households; February-19 households; and March-12

households. The number of households that did not recertify this quarter was:

January-19 households; February-23 households; and March-19 households. The

number of households who were certified and did not pick up their food during

this quarter were: January-15 households; February-24 households; and March18 households.

The program staff continues to provide courtesy calls to our households to

remind them that they need to pick up their food. These calls are made at least

one week before the end of the month and there are times the calls are made up

to the last day of the month. The participants are told when the last day to pick

Food Distribution Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

up their food, but we will have some who will come by the office on the last day

when we are closed.

The program continues to provide home deliveries to our elderly households,

households that are disabled, or for those households that have no

transportation. Participants call in their order and we deliver their order to them

after 4:00 that day. In January, there were 12 home deliveries in which: 7

households were elderly, 4 households were disabled, and 1 household had no

transportation. The total mileage for January was 23 miles. In February, there

were 14 home deliveries in which: 9 households were elderly, 3 households

were disabled, and 2 households had no transportation. The total mileage for

February was 30 miles. In March, there were 12 home deliveries: 7 households

were elderly, and 5 households were disabled. The total mileage for March was

35 miles. The Pawnee Nation Food Distribution Program Has Met/Continually in

Progress their goals and objectives for this quarter.

IV.

Travel and Training

During this quarter, the following trainings/meetings were attended by the

program: Program Staff meeting, PN Staff Meetings, Procurement Training, and

Travel Policy Training.

V.

Financial Reporting

The program continues to receive monthly expenditure reports from the Finance

Division. These reports let us know what has been spent and how much is left in

the program’s budgets.

This was the second quarter for our FY 2019 funding. During this quarter, the

program was on CR 2 for $17,690 for February 1 – February 28, and CR 3 for

$17,502 for March 1 – March 31. Currently, we are still under the Continuing

Resolution (CR) funding bill.

VI.

Future Plans

The program will be attending the 32nd NAFDPIR Conference at Choctaw, MS on

June 10-13, 2019. There will be breakout sessions for the Director, Certification

Specialist, and the Warehousemen who need to get their forklift training. There

are many changes coming in 2020 and these will be discussed during General

Session.

Keith Lyons will be setting up a Food Handlers Training with Pawnee Indian

Health Center-Environmental Services staff whose certifications has expired.

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

1st quarter-2019

I.

ICW Program

The purpose of the Indian Child Welfare Program is to prevent the break-up of

Indian families by providing and making referrals for services to American

Indians of the Pawnee descent, which include but are not limited to

comprehensive counseling and training programs that focus on prevention and

crisis intervention.

II.

Executive Summary

During the 1st quarter, the ICW Coordinator maintained a caseload of (11) state

cases (4 are out of state cases), (10) Pawnee Nation Tribal Cases and (1)

Pawnee Nation Tribal Custody Case and (1) Pawnee Nation Tribal Foster Home.

There is a total of (36) children involved in state and tribal cases. The ICW

Coordinator completed all visits as required in state and tribal cases. The ICW

Coordinator attended all state and tribal court hearings and all out of state

hearings by phone and (1) out of state hearing in person for a final adoption in

February. The ICW Coordinator completed (15) home visits to children and

families. The ICW Coordinator attended (8) state court hearings, (9) Pawnee

Nation Tribal Court hearings, and (7) hearings by telephone in out of state cases.

The ICW Coordinator attended (3) Child Safety Meetings held at Pawnee County

Department of Human Services involving Pawnee children with an open

investigation of child abuse or neglect and (1) Family Team Meeting by

telephone with Tulsa County DHS.

During this quarter, the ICW Program provided case management services to

Pawnee children and families including referrals to counseling, substance abuse

services, domestic violence services, medical and health benefits and food

benefits. The Pawnee Nation ICW Program works together with Pawnee Nation

Violence Against Women Program and the Pawnee Nation Substance Program

on a number of cases.

The ICW Coordinator has continued to be involved with the Pawnee Service Area

Child Protection Team and has served as the secretary for CPT for 2 years. The

ICW Coordinator attended the January CPT held at the Standing Bear Museum in

Ponca City. The February monthly meeting was canceled due to the weather and

the ICW Coordinator was unable to attend the March meeting due to assisting

with Spring Break Camp.

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

1st quarter-2019

The ICW Program continues to work closely with state and tribal entities on

cases and referrals for services. The ICW Coordinator meets regularly with the

OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact

with the CWS Tribal Coordinator for DHS.

The Pawnee Nation ICW Program continues to process and verify enrollment

eligibility for children as received by state agencies. There were (31) member

requests for eligibility processed during this quarter. The ICW Assistant

continues to process these requests and sends the eligibility letters and

verification to state agencies. The ICW Assistant’s salary is supplemented by

Pawnee Nation tribal funds. The ICW Assistant is no longer employed by Pawnee

Nation. The ICW Assistant position has been posted and interviews will be

conducted.

GOAL 1: Family Preservation: Pawnee Indian children will live in an environment

that is safe, nurturing, and culturally relevant with their own family.

OUTCOME: There were (2) Pawnee children removed during this quarter. The ICW

Coordinator filed a Motion to Intervene in the case and has been actively

involved. The children are in a court ordered ICWA compliant home at this time.

There were (3) more children involved in a DHS investigation and are currently

placed in a out of home safety plan at this time. The ICW Coordinator monitors

these cases and has regular contact with the DHS worker assigned to the cases.

GOAL 2: Reunification: When Pawnee Indian children are placed outside of their

home due to abuse or neglect, the ICW Program will utilize the ICWA along with

providing case management services to help support the Indian parent(s) with

reunification of the Indian family.

OUTCOME: Pawnee Nation ICW continues to provide case management services

to Pawnee Nation children and families when they have been removed from the

home or prior to removal to ensure the children’s safety while also preserving the

family unit. The Pawnee Nation ICW Coordinator has worked closely with the

families on the newly opened cases including being present at all court hearings,

completing home visits and attending child safety and transfer meetings at

OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The

ICW Coordinator is also filing a Motion To Intervene on behalf of Pawnee Nation

on all state custody cases.

GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their

home due to abuse or neglect, the Pawnee Nation ICW program will utilize a

tribally approved Foster home that is safe, nurturing, clean, and supports cultural

awareness.

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

1st quarter-2019

OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to

ensure that any Pawnee child that is removed from their home is placed in a

tribally approved home that is ICWA compliant. The ICW Program currently has

one Tribally Approved Foster Home which a relative home specifically opened for

their grandchildren. The ICW Program continues to recruit foster parents.

GOAL 4: Permanency: When all reasonable efforts have been exhausted to

reunify Pawnee Indian children with their parents or other family members, the

ICW Program will utilize a tribally approved permanent home that is nurturing,

safe, and supports cultural awareness.

OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure

that Pawnee Indian children are placed in ICWA compliant homes.

III.

Travel and Training

The ICW Coordinator traveled to Arkansas for a final adoption court hearing of a

Pawnee child that had been in the state’s custody for approximately 4 years. The

ICW Coordinator participated in the Tribal Worker Core Competency Training

Webinar hosted by the Center for Tribes.

IV.

Meetings and DHCS/Tribal Events

January:

DHCS Coordinator’s Meeting

Tribal Worker Core Competency Training Webinar

Pawnee Service Area CPT-Standing Bear Museum-Ponca City

Child Safety Meeting-Pawnee County DHS

Family Team Meeting-Tulsa County DHS (by telephone)

PN All Staff Meeting

February:

DHCS Coordinator’s Meeting

Meeting with the Pawnee/Osage County District Attorney-Mike Fisher

Region 6 Quarterly IV-B conference call

Administration of Children & Families Conference Call

PN Procurement Training

Spring Break Camp meeting

Child Safety Meeting-Pawnee County DHS

Pawnee Nation Staff Meeting

March:

PN Travel Training

Presentation to Milliken students

Pawnee Health Safety & Wellness Meeting

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

1st quarter-2019

Pawnee Nation Staff Meeting

Spring Break Camp

Financial Reporting

The ICW Program operated under the FY 2018/2019 funds during the 1st

quarter. The program also operates the Title IV-B PSSF and CWS funding for

Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays

for 5% of ICW Coordinator position with BIA paying 95%. The Pawnee Nation ICW

Program is able to provide financial assistance to families only through the

Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the

OKDHS Promoting Safe and Stable Families Program.

OUTCOME: ICW provided direct assistance to (22) children and families during

this quarter through the above-mentioned programs.

Future Plans

The ICW Coordinator and ICW Assistant will continue to provide case

management services to Pawnee families and children. The ICW Coordinator will

continue to monitor state cases and work closely with OKDHS to ensure the

ICWA is closely followed. The Pawnee Nation ICW Program will continue to

process assistance applications and the ICW Assistant will process all member

requests. The Pawnee Nation ICW Program will continue to be involved in the

Pawnee Area Child Protection Team and attend the monthly meetings.

The Pawnee Nation ICW Coordinator along with the DHCS staff are currently

planning the April Child Abuse Awareness Event on April 27, 2019. The is a great

community event with a number of individuals that participate and assist in bring

awareness to child abuse and neglect.

The Pawnee Nation ICW Program will continue to recruit foster homes for

Pawnee Nation and process their applications. The Pawnee Nation ICW Program

will work diligently in recruitment of foster home and help to build the Pawnee

Nation Foster Home program.

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I. Program/Office/Project Name:

Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention

Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and

Supportive Services (FVPSA). It is a confidential support service to victims of

domestic violence, dating violence, sexual assault, stalking, and human trafficking.

We serve all of Pawnee County regardless of age, economic status or race. We

prioritize Native American women and members of the Nation. Our mission is to

provide prevention and awareness and increase victim safety and offender

accountability.

The program provides services including domestic and sexual violence prevention,

advocacy, crisis intervention, education, and coordinated community response to

victims and their families of domestic and sexual violence while incorporating

Pawnee culture and traditional practices. Staff increase family as well as

community involvement by providing opportunities to participate in trainings as well

as culturally relevant activities. The program also promotes outreach and increases

awareness by providing victim advocacy, legal assistance, emergency victim

assistance to woman, intervention, cultural healing, safety planning, transportation

to shelter or relevant appointments, court advocacy, women’s group, anonymous

phone or text consultation, case coordination, policy development, community

response teams, sexual assault examiner programs, and community and school

education programs. Our three main areas of focus are criminal justice intervention,

victim services and prevention.

II. Executive Summary:

Our main focus this quarter was to provide effective and efficient services to our

participants while training program staff.

This quarter, we provided crisis intervention for new and established clients. Our

program provided services to (5) additional clients. New clients this quarter were (5)

female and (0) male, (2) were Caucasian, (3) were Native American, and (0)

unknown. All clients were served in some capacity. We also continued to work with

and provide services to (7) previously established clients.

III.

Quarterly Goals and Objectives

The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.

Our first goal is to prevent incidents of domestic or dating violence, sexual assault or

stalking. This goal is being met by providing prevention services to Indian women in

a variety of activities centered on healing and character development. We met this

goal by setting up domestic violence booths to raise awareness, attending and

presenting at events, and providing domestic violence and sexual assault support

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

group to clients. We have distributed brochures around Pawnee Nation and Pawnee

County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to

refer people to the National Domestic Violence Hotline.

Our second goal is to increase victim safety and offender accountability. This goal

was met by advocating for Native Victims at a State level as well as by providing

victim services and education

The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and

services to victims to allow participants to become self-sufficient and live a violence

free life. This goal is met by maintaining the 24- hour culturally sensitive crisis

hotline, providing legal services, providing emergency victim assistance, offering life

skills classes, and providing supportive services that help the client meet their goal

plan. Below is a list of the services provided for our clients this quarter:

VICTIM SERVICES PROVIDED

Partially Served

Served

Not Served

Civil Legal Advocacy/Court Accompaniment

Counseling

Criminal Justice/Court Accompaniment

Crisis Intervention

Employment Counseling

Financial Counseling

Hospital/Clinic/Medical Response

Material Assistance

Survivor Advocacy

Protection Orders

Protective Order Requested-Not Received

filing)

Transported

Shelter Services

Legal Aide (Protective Order, Divorce, Custody)

assistance)

Emergency Victim Assistance

Grocery Assistance

Rental Assistance

Utility Assistance

(1)

(11)

(0)

(4)

(2)

(1)

(6)

(3)

(4)

(0)

(4)

(11)

(4)

(1) (form completed client didn’t follow up with

(8)

(1)

(2) (4 if you count advocate not lawyer

(7)

(3)

(3)

(4)

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Emergency Child Care Assistance

(0)

Children Served

(9)

Hotline Calls

(3)

DV Class

(0)

Medication Delivery

(1)

**All clients receive educational and resource materials from the program.

III. Meetings

Jan 7-DHSC Coordinators Meeting

Jan 7-VAW Staff Meeting

Jan 29-PN Staff Meeting

Feb 4-DHCS Coordinators Meeting

Feb 4-VAW Staff Meeting

Feb 5-Meeting with Pawnee County DA

Feb 13-PN Procurement Training

Feb 27-PN Staff Meeting

Mar 7-PN Cell Phone Meeting

Mar 7-Travel Training

Mar 8-VAW Staff Meeting

Mar 21-PN SAP Spring Break Camp

IV. Events

Jan 10-DVPI Conf. Call

Jan 29-Six Nation’s CCRT Meeting (Kaw Nation -New Kirk)

Jan 31 -Gaming Commission Planning Meeting for Human Trafficking/SA training

Feb 14 -Community Outreach visiting local businesses and hanging posters

Feb 14-DVPI Conf. Call

Feb 28-Booth at Pawnee High School for Dating Violence Awareness (51 attended)

Mar 6-Six Nation’s Conf. Call

Mar 11-Millikin College Presentation (6 attended)

Mar 21-DVPI Conf. Call

Mar 21-Spring Break Camp Presentations to ages 6-11 and 12-18 (35 attended)

Mar 29-Human Trafficking Training for Pawnee Tribal Development Corporation staff

(115 attended)

V. Travel and Training

Jan 18-Strangulation Response training (Delaware Nation/DVIS- BartlesvilleAdvocate)

Feb 6-NAAV Membership Meeting (Citizen Potawatomi – Shawnee- Prevention

Specialist)

Feb 21-Webinar “What is Legal Advice” (Advocate)

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Feb 25-March 1 – OVW New Grantee Training in Silver Spring, MD (Division Director,

Coordinator)

Feb 26-Webinar “The Trauma of First Response Cruelty” (Prevention Specialist)

Mar 7-Webinar “DV Post Conviction Responding to Victim Risk Needs Throughout

Incarceration and & Preparation for Offender Re-entry” (Prevention Specialist)

Mar 26-DV 101 at Kaw Nation (Prevention Specialist)

VI.

Financial Reporting

We have not had any problems with availability of funds from our funding source.

The Ti-Hirasa Domestic Violence Program financial status is reflected in special

reports prepared by Pawnee Nation Finance Department and Grants & Contracts

Office.

VI.

Future Plans

1) Continue Training and Education for Staff

2) Revamping Coordinated Community Response Team

3) Outreach/education/prevention activities such as Pawnee Middle School Health

Summit, Sexual Assault Awareness Month, Denim Day, Child Abuse Prevention

Day, and MMIW.

4) Collaborate with Executive Office and Attorney General to update our existing

Domestic Abuse Act in tribal court.

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

1st Quarterly-2019

I.

Program/Office/Project Name: Pawnee Nation Substance Abuse Program

(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid

Response (TOR)

SAP’s Scope of Work is to provide a community- based prevention service which

includes the identification of persons at risk for developing problems related to

the use/abuse which will offer a variety of services and use a range of prevention

and treatment approaches. Services provided to individuals and/or groups

include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the

physical and emotional effects of alcohol and substance abuse and constructive

processes for dealing with stress.

MSPI’s scope of work is to service Native American youth (8 -24 years of age)

and family members who reside in the Pawnee Nation service area, providing

prevention and intervention for methamphetamine and suicide ideation through

cultural and health activities.

The TOR grant adds an additional approach to our focused prevention outreach

to reduce potential opioid misuse/abuse in our community through cultural and

health activities.

II.

Executive Summary:

This quarter was focused on clientele as far as individual sessions and transports

to and from detox and in-patient treatment, probation officers, court

appearances and lawyer appointments, and prevention activities with clients and

the community.

The Opioid Prevention Specialist was hired for the TOR Program and she began

February 4. TOR Program staff worked with DHCS Director on their SAMSHA

continuation proposal as well as revisions.

III.

Quarterly Goals and Objectives:

SAP Goal: To reduce and/or eliminate the effects of substance abuse problems

among our tribal members as well as our community.

Objective 1: To raise awareness in the community regarding substance

use/abuse and provide resources to the community and program clients.

Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at

the SAP office.

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

1st Quarterly-2019

Outcome 1: Over the past three months, (128) people attended meetings.

Activity 2: The program staff transported clients to different facilities for inpatient

treatment, detox, and/or suicide ideation. These clients that were transported

either entered extended inpatient treatment or follow up care for outpatient with

IHS Behavioral Health and or Pawnee Nation SAP.

Outcome 2: This quarter, (10) clients were transported-(5) to court and attorney

appointments, (3) were transported with suicidal ideation, and (2) to detox.

Twenty-four (24) clients were seen for individual counseling.

Activity 3: SAP maintains the Fitness Center, which meets the wellness

component of the program.

Outcome 3: This quarter, (640) people utilized the Fitness Center.

Activity 4: MSPI began a Native American Youth Leadership group with the

Pawnee community, which meets at the Pawnee High School twice a month.

Outcome 4: Over the past 3 months, a total of (40) people have attended the

meetings.

Activity 5: The Wellness Program sponsored a community Weight Loss Challenge

from January 9 to March 6; it was based on weigh loss percentage.

Outcome 5: (25) teams composed of (2) individuals completed the contest.

Activity 6: SAP/MSPI assisted Title VI-Indian Education with the Valentine’s Day

Dance for Pawnee Middle School students on February 2.

Outcome 6: (95) students attended this event and learned social skills.

Activity 7: SAP/MSPI sponsored guest speaker, David Flood, to speak to Pawnee

High School students on February 14. He spoked about being anti-drug and

social and emotional learning (SEL).

Outcome 7: Approximately 300 students heard the presentation.

Activity 8: SAP/MSPI and Division of Education-Youth Services, collaborated with

other DHCS Programs, to host the Spring Break Camp for youth ages (6-18)

during March 18-22.

Outcome 8: (60 daily average) students participated.

Activity 9: SAP/MSPI sponsored Native Youth N-7 Day at OSU campus on March

26.

Outcome 9: (66) youth attended the event.

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

1st Quarterly-2019

Activity 10: SAP/MSPI/TOR presented to the Millikin University students during

the visit on March 11. The discussion was about the SAP/MSPI/TOR program

functions within the community

Outcome 10: (6) students attended the presented.

Activity 12: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs,

shall be known as the Wellness Program Committee, provides Fitness Class,

Zumba, Yoga and Kickboxing.

Outcome 12: The total fitness class participants was (71) which includes

kickboxing on Tuesdays while Thursdays is the boot camp style workouts; Zumba

(37); Yoga (20) – reoccurring participant average.

IV.

Meetings and Tribal/DHCS Events:

January:

7-DHCS Coordinator’s meeting

7-SAP/MSPI staff meeting

12-SAMSHA Meeting

22-Native All-Star Event meeting

23-PHS Wellness, Health, & Safety Committee meeting

28-Pawnee County Healthy Coalition meeting

28-After Prom meeting

29-Pawnee Nation Staff meeting

31-Native American Youth Group meeting

February:

2-Middle School Valentine’s Day Dance meeting

4-DHCS Coordinator’s meeting

5-Native All-Star Event meeting

5-SAP/MSPI staff meeting

5-SAMSHA Meeting

8-MSPI conference call

12-Spring Break Camp meeting

12-RCORP & TOR Staff Meeting w/Tribal Planner

13-Procurement training

13-Sobriety Celebration

13-SAP Treatment Facility meeting

14-Native American Youth Group meeting

19-Open Gym Discussion meeting

20-Behavioral Treatment Committee meeting

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

1st Quarterly-2019

26-Spring Break Camp meeting

27-Pawnee Nation Staff meeting

March:

1-Drug Lock Boxes received from OSU

1-Native American Youth Group meeting

3-Pawnee County Healthy Coalition meeting

7-Travel Training

7-Cell Phone training

12-Native All-Star Event meeting

12-TOR Staff Meeting

13- Behavioral Treatment Committee meeting

13-Spring Break Camp meeting

13-ICW Child Abuse Planning meeting

15-Native American Youth Group meeting

25-Pawnee County Coalition meeting

27-PHS Wellness, Health, & Safety Committee meeting

29-Native American Youth Group meeting

V. Travel and Training

Opioid Prevention Specialist participated in TA Webinars-Opioid Prevention

Strategies (March 7) and Improving Opioid Misuse Prevention Literacy

(Older Adults & Health Care Providers) (March 28)

VI. Financial Reporting:

The Pawnee Nation SAP/MSPI program financial status is reflected in special

reports prepared by Pawnee Nation Finance Department and Grants & Contracts

Office. The Pawnee Nation Fitness Center is now a sub account within the SAP

Program Budget.

Donations were requested by the Pawnee After-Prom Committee and Pawnee

Employee’s Club for Easter Egg Hunt.

VII.

Future Plans:

ODAPCA in Norman, OK in April

ICW Child Abuse Prevention Event in April

Pawnee After-Prom Party in April

Prevention Speaker for Pawnee Elementary students in May

National Behavioral Health Conference in May

Prevention Days

Continuing Native Youth Group

Title VI Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Title VI Program Elderly Meals

Title VI Elderly Meals Program receives three federal grants (Part-A Senior

Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support

Services to homebound and caregivers), and the Nutrition Services Incentive

Program) to promote the delivery of supportive and nutritional services for Native

American Elders. The Administration on Aging Title VI primary purposes of

Nutrition services are:

• To reduce hunger and food insecurity;

• To promote socialization of older individuals; and

nutrition and other disease prevention and health promotion services to delay the

onset of adverse health conditions resulting from poor nutritional health or sedentary

behavior.

II.

Executive Summary:

The Elder Center Meals program utilizes three full-time employees: a cook, an

assistant cook, and a coordinator for our Elder Meals and Caregiver support service

workforce. The Coordinator also spent time with homebound coordinating medical

referrals, doing errands, and shopping on evenings/weekends. Our Assistant Cook

continues to take elders to foodbank or delivers their FB groceries. Our grant asks all

Title VI programs to work closely with volunteers and to utilize the Indian Health

Service to fulfill duties and explore other means to finding resources.

Title VI programs are encouraged to supplement their program with traditional foods

acquired by hunting, gathering, and growing. Our Pawnee Elder Meals program is

fortunate in having venison and heritage squash in the freezer as well as more dried

squash and a variety of beans on the pantry shelves. Although it was winter, we still

acquired some fresh herbs from the green house that was grown by the Pawnee Nation

College.

Volunteers: AmeriCorps VISTA worker, Kahheetah Barnoskie, was assigned to work

on Elder fundraising, special projects of Title VI, occasional driver to deliver meals

and continue working on the Pawnee Seed Preservation Project where we utilize

ancient seeds of our ancestors and grow out crops that end up in the Elder meals. She

also volunteers during the Elder Meals serving time. The other three volunteers add to

the program by helping elders at their homes. This quarter, they socialized by taking

elders to social events, washed pets, took elders shopping and to chemo-treatments.

Partner: The Pawnee Indian Health Center-Public Health Nursing staff continues to

certify elders for homebound meals and work with caregivers for health-related issues.

Our congregate site Elders benefited from the health checks provided by IHS and the

Diabetes Program.

Title VI Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

III.

Quarterly Goals and Objectives

To reduce hunger and food insecurity: A total of 1,508 (1,526 last quarter) meals

congregate meals served for this quarter.

Month

Elder Center

I.H.S.

Total

January

377

168

545

February

331

114

445

March

380

138

518

*The Title VI Senior Program projected to provide up to (52) home-delivered meals per day as

noted in the proposal which is (16) days per month, and (12) months per year to eligible

participants age sixty (60) and older or married to an elder spouse. This is equivalent to ten

thousand (10,000) home delivered meals served per year.

A total of 1,438 (1,324 last quarter) homebound meals served this quarter.

Month

Homebound

January

508

February

412

March

518

*The total first quarter meals served for congregate and homebound meals combined is 2,946

compared to 2,850 fourth quarter 2018 and 3,015 third quarter 2018’s meals. Four days closed

due inclement weather.

In addition to meals prepared by the Elder Center, staff arranged for Elders to go the Food

Bank twice a month with other Elders “Helping Hands” and staff taking others without

transportation.

To promote socialization of older individuals: Our Fridays free of making meals and have

scheduled caregiver support groups sessions, games, and shopping trips for the Elders.

Overall Conclusions (based on annual report request for stats):

Volunteers

Unduplicated number (Congregate)

Unduplicated number (Homebound)

Unduplicated number (receiving services)

Nutritional Education

Nutritional Counseling

Unduplicated # receiving Support Services

Information Referral

Outreach (meds, errands, remind appointments)

Case Management

3

183

44

67

155

7

19

22

11

1

Title VI Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Transportation

443

Legal Assistance

6

Homemaker Service

1

Home Health Aid Service

3

Chores

56

Visiting*

15

*All homebound are visited daily by Van Driver when meals are delivered. (7 were

detailed health checks by driver and 7 were by I.H.S. referral).

Telephoning

86

Family Support

1

Ombudsman Services

0

Health Promotion & Wellness

88

Caregiving support info about available services

1

Assistance in gaining access to available services

4

Individual Counseling

3

Support Groups (Care Giving, Elders Raising Children)

6

Caregiving Training

0

Lending Closet

3

Other (Shopping, Food Bank)

63

Respite

6

To promote health and well-being by assisting older individuals to gain access to

nutrition and other disease prevention and health promotion services to delay the

onset of adverse health conditions resulting from poor nutritional health or sedentary

behavior.

All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health

Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public

Health Nursing Department established a partnership with the Pawnee Nation Title VI

Program and with each year the relationship has become more efficient in addressing

homebound needs. The purpose of the tribal program is to provide nutritious meals to

the elderly (age 60 and older or married to an elder age spouse) who meet the

requirements of the Title VI Homebound meals program the PHNs review homebound

meds list and makes dietary recommendations for our cooking staff. To qualify for the

home delivered meals program, individuals must be unable to walk under their own

power, unless recovering from a short-term illness or surgery. They must be disabled

and unable to stand for long periods of time to cook meals and/or clean dishes. The

PHN Department assists with this program to provide the following:

1. Health and functional assessment

2. Nutritional assessment

3. Behavioral Health assessment

Title VI Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

4. Home/environmental/safety evaluation

5. Case management needs

The PHNs also assist patients navigate the Pawnee Indian Health Center services

including, establishing care for health services, home health and hospice coordination,

wound care, follow up appointment referrals, appeals, and diabetic follow up

appointments. Additionally, the PHNs provide flu shots and present health

information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.

IV.

Meetings and Tribal/DHCS Events

Jan 4 & 25: (5) Elder Women met in town at the bakery and donut shop with stay-athome elders to socialize.

Jan 11: (4) Elders shopped in Stillwater, (1) Social Security visit in Stillwater.

Jan 12: Elders donated (5) boxes of food for the IHS federal workers.

Jan 15

Posted Lettuce article noting where our lettuce comes from and how the wet

weather in California is affecting the low production.

Jan 22: Food Bank-(2) riders and (10) deliveries to homebound.

Jan 30: Encouraged elders to compost to give back to soil health.

Jan 31: Elder Advisory Board Meeting

Feb 2:

(4) elders attended PBC quarterly meeting.

Feb 4:

DHCS Coordinators Meeting

Feb 7:

Coordinator attended Procurement Training.

Feb 9:

Public Engagement Meeting-all elders invited. Coordinator and (3) elders

attended.

Feb 12: Posted ice report in Arizona/California affect lettuce and other produce.

Feb 13: Elder Advisory Board Valentine Raffle

Feb 21: Elder Advisory Board meeting; selected a Vice President.

Mar 1: BINGO celebrating Neva Moore’s 97th birthday at the Elder Center.

Mar 12: Food Bank-(3) riders and (9) deliveries to homebound

March 18-22: Spring Break Volunteers planted Asparagus donated by Lance Howell.

Sky Seeing Leading Fox worked the whole spring break volunteering for

the Elder garden.

Mar 25: Elder Advisory Board met (Discussed finances, elected new secretary-board

is at full capacity with officers, and planned Steam Engine Show parking.

Scheduled fundraisers for BINGO and Chili Cookoff, discussion about how

to get a van for out of town activities.

Mar 26: Food Bank-(4) riders and (10) deliveries to homebound

Mar 29: All staff meeting.

V.

Travel and Training

Mar 26: Cluster Training in Durant, OK. Coordinator & Assistant Cook attended

and Finance Director. Topics covered were Elder Abuse & Neglect Program

Title VI Program

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Development, establishing tribal codes, and Medicaid Billing. A template of

the codes was turned in to Don Mason for consideration. The Medicaid

Billing is now a high priority for the Finance Director to explore further and

develop as it will bring income back into program(s).

VI.

Financial Reporting

The Title VI Program financial status is reflected in special reports prepared by

Pawnee Nation Finance Department and Grants & Contracts Office.

VII.

Future Plans

- Employee Easter Egg Hunt in April

- Advisory Board Steam Engine Show fundraiser in May

- Advisory Board BINGO scheduled for June 7, 2019 for $10 for ten games and

Chili Cook off ($20 entry fee).

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

I.

Pawnee Nation Police Department.

The Pawnee Nation Police Department provides coverage for the Pawnee Nation

Jurisdictional area with twenty-four (24) hours -seven (7) days a week with

continual law and order in providing for the safety and wellbeing not only for our

tribal members but also for the general public. Officers continue to provide

routinely daytime and nighttime patrols of rural tribal member residences which

also includes a few residences within the city of Pawnee that are held in trust

status. Patrol coverage includes the jurisdictional boundaries of Pawnee, Payne

and Kay Counties. This also includes the Pawnee Nation land located south of

the Chilocco facility. Law Enforcement staff includes: Chief of Police David

Kanuho, Assistant Chief of Police Harold (Gene) Howell, Police Officer George

(Bob) Horn, Police Officer Donna Hogan, Police Officer Brandon (B.J.) Novotny

and Administration Assistant/Dispatcher Courtney Turner.

II.

Executive Summary:

During this three-month period, officers traveled a total of 25,718 miles during

their routine patrols. Officers recorded 1,864 on-duty hours for this quarter.

Patrols are made daily and nightly of the North, West and South Indian

cemeteries. The department also continues to receive motorists assists calls

which include jumping dead batteries or offering rides for stranded motorist.

During the months of January and February, Officers assisted with determination

on road conditions during snow and icy conditions. This is part of our service to

provide for the safety of the tribal employees and tribal public during these

dangerous road conditions.

On March 22, Chief of Police David Kanuho and Officer Bob Horn submitted their

resignation letters to the tribe listing April 5th as the final day of employment for

the Pawnee Nation. Officer Horn listed personal reasons for leaving employment

and Chief Kanuho listed personal occupational reasons for leaving employment.

On April 5th, Chief Kanuho rescinded his decision to resign. Officer Horn decision

was final with a last day of employment on April 5th. We appreciate Officer

Horn’s dedicated nearly 18 years of service, not only for the Pawnee Nation

Police Department but also for his service to the Pawnee Tribal members.

Certain times he went above and beyond his duties to assist and help our tribal

members, he will be missed by our department.

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

III.

Quarterly Goals and Objectives



The Chief of Police will maintain statistics on the number and type of

incidents, arrest and their results, that require police assistance.

- During this quarter, Officers responded to and/or detected the following

offenses committed within the Pawnee Nation jurisdiction: one (1)

Leaving the Scene of an Accident, one (1) Assault and Battery, one (1)

Vehicle Larceny, three (3) Theft of Property, one (1) Criminal Mischief, one

(1) Burglary, four (4) Counterfeits, one (1) Receiving Stolen Property, and

three (3) Dangerous Drug Offense.

- Officers have also responded to the following non-enforcement calls:

eight (8) Assistance to Sick or Injured, seven (7) Court Process Services,

twenty-three (23) Public/Community Services, seven (7) Traffic Warnings,

thirty-three (33) Assistance to Citizens, and two (2) Vehicle Accidents.



Assistance provided to the tribal members, and to the local law

enforcement agencies which include: City of Pawnee Police Department,

City of Yale Police Department, Pawnee County Sheriff’s Department,

other Tribal Law Enforcement Agencies, and other Pawnee Nation

Program services.

- During this quarter, Officers assisted with the local Law Enforcement

Agencies a total of forty (40) times. Pawnee Nation Officers have

assisted the local state Law Enforcement departments with providing

back-up on unsafe calls and for traffic control during major accidents. On

February 21, Chief Kanuho and Officer Horn assisted with traffic control

during a fatality accident involving the Pawnee County Under Sheriff.

Under Sheriff Monty Johnson will be missed in the Law Enforcement

Community and has served Pawnee County to the best of his knowledge.

-During this quarter, our department registered one (1) sex offender

living within the jurisdictional boundaries of the Pawnee Nation.

-Other services our department has provided for the public includes

preforming four (4) fingerprints (for the local public school system

and for the IHS employees), and one (1) notary.

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019



Law Enforcement Officers continue to provide monthly criminal and drug

activity reports which are recorded and forwarded to the Bureau of Indian

Affairs.

- All statistics are gathered during each month by the Chief of Police and

the Admin. Asst. and are submitted to the BIA Law Enforcement Services

and to the BIA Southern Plains Regional Office. These reports are part of

the requirements from the funding agency. This also includes drug

activity reports.

IV.

Travel and Training

On January 22-25, 2019, Asst. Chief Howell, attended a four day, “2019 Shot

Show Law Enforcement Education Program” held in Las Vegas, NV. This course

instructed on Universal Defense Tactics, comparing training tactics from basic

academy to advanced training, history of optics from start in the 1800’s to

today’s optics used in military and law enforcement.

On Jan. 30 and 31, Officer Horn attended a two day “Dark Web Investigation”

course held New Braunfels, TX and sponsored by the Public Agency Training

Council. This course instructed Officers the dangers of the resources contain in

websites that are criminal in nature. This class also taught officers to how the

Dark Web works.

On Feb. 21, all officers of the Pawnee Nation PD, attended and completed their

annual Radar Operation Class held at the Pawnee Nation Recourse Center. This

annual training certifies officers to operated radars and has their radars

inspected and recalibrated.

V.

Financial Reporting

Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by

the tribe’s Finance department are submitted to the LE department in a timely

manner. These figures are compared to the financial figures that the

Administrative Assistant, Courtney, monitors very closely through an up to date

cuff account system. Carry over monies are being obligated as directed.

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

1st Quarter - 2019

Future Plans

Preparations will be made to get ready for the upcoming Pawnee Indian

Veterans Powwow to make sure this year’s event is a safe and enjoyable one for

all in attendance. The past few years, there has been very few incidents reported

at the Powwow and we want this to continue again this year.

This ends the Quarterly Report for January, February and March 2019.

Respectfully Submitted,

David Kanuho, Chief of Police

Division of Natural Resources and Safety

Quarterly Report- 1st, 2019

January, February, and March, 2019

I.

Division Overview

The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.

It consists of four Departments:

 Department of Environmental Conservation and Safety,

 Department of Transportation and Safety,

 Department of Fire and Rescue, and

 Department of Emergency Management.

Although each Department within the Division has its own primary mission and service objectives, each

Department shares many common interest and supporting services concerning natural resources and

safety. Examples include NEPA compliance challenges, federal regulatory compliance, disaster recovery

efforts, FEMA mitigation re-imbursements, conservation of life and property, easement agreements,

trespass issues, zoning issues, protection of human health and environment, and maintaining effective

emergency planning and response capabilities. Each Department is operating with limited staffing while

challenged with maintaining comprehensive services to the citizens. Placing these Departments under a

common Division enables direct collaboration among the Management and staff which has resulted in

ongoing efficient and effective services.

II.

Division Reports

The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the

ongoing collaboration among its Departments. Each Department continues to identify their objectives

and achieving their goals as resources and priorities allow. The Director is continuing to work with the

DNRS Department Managers to identify critical services, staffing, and associated funding needs.

Department of Environmental Conservation and Safety (DECS)

This reporting period is the second fiscal quarter of federal assistance agreements with USEPA for the

DECS. The DECS initiated its federal obligations under the FY2019-20 projects. Activities under the

federal agreements include water quality investigations and monitoring, Federal permit certifications, oil

and gas inspections, hazardous spill response, emergency planning, environmental management planning,

wetland management plan development, and non-point source pollution prevention management. Nonfederal activities include the development and implementation of both the Pawnee Nation Cannabis sativa

L. (Hemp) Farming Act (title XIV) and the Pawnee Nation Cannabis sativa L. Farming Regulations. In

addition, the DECS continues its enforcement of the Pawnee Nation Energy Resource Protection Act (Title

XIII). The DECS has issued approx. $30,000 in energy related permits as authorized under the Act. The

DECS must maintain an approved EPA/Tribal Environmental Management Plan which provides

objectives of both Tribal and Federal priorities. The DECS is continuing to work with both BIA and

USGS under a project agreement with the BIA on Water Planning. The DECS staff continues to be

challenged with capacity development and the implementation of adopted Codes (International Codes:

Fire, Building, Mechanical, Energy, Plumbing, and FDA Food Code), Pawnee Nations Natural Resource

Protection laws (Title 11 and Title 12 of the Pawnee Nation Law and Order Code) and implementing

environmental regulations.

The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting

needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been

providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The

new enforcement process has continued to work well resulting in defendants paying prescribed penalties

and directed corrective actions.

Federal Assistance for the FY2019 project period includes the FY 19 GAP, WPC, and NPS proposals.

The DECS has received the First Nations grant and purchased the Ground Penetrating Radar. The DECS

is completing its final phase of the water plan research with USGS and is currently trying to locate a legal

research firm to research regal issues concerning Pawnee Nation Water rights. The DECS received

approval of its proposed budgets from the Budget Committee.

The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water

Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water

Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,

disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee

Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution

issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303

(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided

review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army

Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance

monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports

their designated uses. The projects implemented under the reporting period include FY18 General

Assistance Program (GAP), the FY18 Water Pollution Control, and the FY18 Non-Point Source Pollution.

In addition, the DECS is working with USGS on a BIA Water Resource grant.

Environmental Regulatory Commission (ERC) had no activities under the reporting period. The PBC

approved 12PNC15 (Pawnee Nation Water Resource Use and Protection Code) and the Pawnee Nation

Waste Water Regulation. The ERC will be engaged in implementation of both statute and regulation.

Department of Transportation and Safety

The Pawnee Nation Department of Transportation and Safety (PNDOTS) consisted of three (3)

employees, (Chris McCray, Transportation Manager; Rhonda James, Assistant Manager; Ashley Mulder,

DNRS Administrative Assistant).

PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects;

PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal Transportation

Facility Inventory Database;

PNDOTS continues working on Pawnee Nation Enhancement & Safety Projects (CM/GC) planning and

construction;

PNDOTS participated in Tribal Transportation Program Coordination Committee as a board member to

provide guidance to Washing on needs of tribal transportation within Native American communities;

PNDOTS continues to coordinate efforts with Don Mason on the 1st Street Safety Project, contract issues;

PNDOTS staff working on expanding Pawnee Nation roadway database.

PNDOTS staff working on ROW applications.

The PNDOTS continues working with other Pawnee Nation divisions that require the use of transportation

equipment. PNDOTS staff continues working with the Pawnee and Payne County Commissioners, BIA

staff, and FHWA Officials.

Department of Fire and Rescue

The DFR has responded to 6 dispatches for emergency services under this reporting period. In addition,

the DFR participated in 3fire prevention activities and 2 fire inspections took place under the reporting

period.

The Emergency Services Coordinator (ESC) has been tasked with providing needed Fire Fighting

Training, CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing

EOC&EM exercises, developing Fire Grants, coordinating and participating in fire prevention activities,

reporting fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and

responding to calls as dispatched. The ESC continues to finalize the Pawnee Nation Hazardous Mitigation

Plan, Emergency Operations Plan and the maintenance of equipment.

The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation

firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation

Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the

National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.

(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56

hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director

is looking at options to encourage continued service retention. A minimum of 56 hours in- service training

is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to

dispatches and new training initiatives. State side fire departments offer retirement compensation for its

volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee

Nation has enabled employees to participate in training/response on “admin leave” status. This assures no

lost wages but does not address lack of compensation for the additional responsibilities, including

maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,

or the compensation for non-employee responders. The DFR issued responders an annual honorarium of

up to $1,200 to compensate for these needed services to the Pawnee Nation.

In March 2019, The Emergency Services Coordinator resigned from his position. The Pawnee Nation is

currently searching for a candidate to fill the position.

Department of Emergency Management

The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.

The Pawnee Nation has continued to maintain the Emergency Management presents, resulting in the

opportunity to acquire financial assistance through FEMA and/or the State office of Emergency

Management’s SLA grant to “enhance” existing Department activities. The PNEM is currently updating

the Hazard Mitigation plan with the help of the TERC (Directors) and staff.

Tribal Emergency Response Committee (TERC) has met on two occasions during this quarter to discuss

Hazard Mitigation Planning and inclement weather. Meetings will resume this next quarter to go over

hazard plans and EOP.

Planning Division

Quarterly Report to the Pawnee Business Council

1st Quarter

January-March 2019

I.

Planning Division:

Planning Division consist of the planning department, ICDBG, and Grants and

Contracts. The planning department is responsible of bringing new ideas to the table and

collaborating with other departments that will increase services to the tribe. The

Planning Director is incorporated in the development of the tribe organization. The

Planning Director works side by side with Pawnee Business Council and all the other

Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity

and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to

better serve the community. They play a big role in developing various projects which

include: decent housing, suitable living environment, and economic opportunities. Grants

and Contract major goal is to ensure that the federal and non-federal grants are

completed. GC makes sure that the grants are constructed to their full potential and that

they meet the budget requirements to minimize the risk of losing funding. Also, they

analyze opportunities to increase funding from federal contract and see if there are

opportunities within the tribe to take advantage to increase serves.

II.

Executive Summary

The Planning Division was excited how 2018 finished. We were able to get funding

on several projects that will assist us in seeing what possibilities are available for the

Nation. In the first quarter, we started our two projects (Behavioral health/Treatment

Facility & Comprehensive Economic Development Planning). First, we started with

gathering information from the community. We hosted three community meeting on

various topics. In addition, we conducted other methods to gather information for our

projects via focus groups and surveys. Giving it is the first quarter, we are still at the

early phases of our projects. This preliminary information is key in our development

because it gives the community the sense of empowerment and we can align our visions

with theirs.

Secondly, in 2018, we started our CM/GC method. Going into 2019, we started

working of the design and construction of our Campground projects (We “finished” the

Nature Fit Trail in 2018). The project is running smoothly while we’ve had to overcome

some challenges, we are still able to meet all our objectives and the budget. We also

started working for the upcoming ICDBG proposal. We are looking for funds to build

green houses for our community.

Thirdly, throughout these projects, we continue working with other Divisions and

programs to start looking for new opportunities that strengthens the Nation as a whole.

As new grants and other opportunities become available, we reach out to other

departments to see what we can do to assist them and see if it falls under their objectives.

Planning Division

Quarterly Report to the Pawnee Business Council

1st Quarter

January-March 2019

Planning still working with PBC in finalizing a Strategic Plan. We were able to complete

a community meeting which had a great turnout and grew a lot of interest from the

community. They already stated that they would like to continue the meetings.

Lastly, we were able to accomplish several new objectives in the first quarter.

We started several projects that will provide valuable information leading into the future.

We are on the right track and still moving forward in reaching all our goals for 2019. We

continue bringing more ideas and methods to Pawnee Nation to see if there are other

means of success that will help Pawnee Nation and our tribal members.

III.

Quarterly Goals and Objectives:

Planning Directors goals and objectives and new insight that we want to accomplish.

a. Description on Activities Conducted

i. Finalized our CEDS consultant contract.

ii. Had several meetings with Steven Bond (who is a horticulturist expert)

to assist us in developing a business plan which is needed for the

ICDBG grant.

iii. Partaken in PBC, Budget Committee, Land Management, Directors,

Executive, Strategic Planning, and Staff Meeting

iv. Established two Committees

1. Behavioral Health

2. CEDS

v. Working along with Don Mason on developing MOUs for our

Behavioral Health Project

vi. Conducted two Community Focus groups of Opioid/Mental Health

vii. Develop a community wide Opioid/Mental Health Treatment facility

survey

viii. Conducted two community meetings

1. Economic Development

2. Pawnee Nation Strategic Plan

ix. Started our monthly Committee meetings for both grants

x. Started planning and implementing methods to sustain CRD

xi. Conducted several meetings with CRD to get their assistance and vision

on the future of CRD

xii. Conducted a conference call and built a relationship with an individual

that assisted us in accomplishing one of our objectives from our Energy

Plan that we developed in September 2018.

xiii. Chosen for one of the Steer Committee position for the Create

BRIDGES project that is happening in Pawnee, Osage, and Creek

County.

Planning Division

Quarterly Report to the Pawnee Business Council

1st Quarter

January-March 2019

xiv. Started working with OSU intern

xv. Went to RES where I was able to see what other tribes were doing with

Hemp, what was the status of the federal government in moving

forward on the regulation, and to learn about strategic planning and

other leadership traits that strengthens my ability as a Planner.

xvi. Submitted several grants

1. ICDBG

2. 2 EPA

a. Non-point source

b. Water Pollution Control

3. USDA

4. First Nation Language, Youth & Culture

5. DOE Solar Feasibility Study & Implementation plan

xvii. Conduct meeting with IHS to talk about our efforts regarding to the

treatment facility

xviii. Conducted several conference calls

1. OSU Dr. Watters

2. OU Dr. Teasdale

3. CPN Behavioral Health Director

4. OSU Dr. Shideler

5. Jaymee Dird (Tribal TTAC)

6. David Corddry

7. Steven Bond

8. Joel Laubenstein & Stuart Creason

9. HRSA & JBS (Monthly)

10. Shandi Campbell DOJ

xix. Partaken in the Hemp efforts with looking of our Act, meeting with the

new DA, and consulting others about the project.

xx. Conducted a meeting the NRCS and Tribal Conservationist (USDA) to

start planning and see what resources that we can take advantage of

now.

b. New Objective for Next Quarter

i. Address Strategic Plan with PBC in a new method

ii. Extend our efforts and start putting our vision to paper about this

treatment facility.

iii. Possibly establish a stronger relationship with IHS.

iv. Submit several more grant for CRD and Language

v. Continue working on CM/GC projects

vi. Start establishing MOU/MOA with our committee members

vii. Start planning for our next efforts addressing treatment facility

Planning Division

Quarterly Report to the Pawnee Business Council

1st Quarter

January-March 2019

IV.

V.

c. Future Meeting and Establish New Relationships

i. Most of the meetings that will happen will be our weekly CM/GC

meetings

ii. Meeting with our stakeholders on establishing a treatment facility

iii. Monthly meeting with our committee teams to develop our plans and

meet our objectives

iv. Steering committee meeting for the Create BRIDGES

v. Additional meeting with PBC to address the Strategic Plan

vi. Establish new relationships regarding our efforts in Hemp, Agriculture,

or anything regarding to Economic Development through the Steering

committee

vii. Going to try and make the Tribal Behavioral Health Association

meeting.

Travel and Training

a. Travel

i. Reservation Economic Summit 2019

b. Training

i. Webinar

1. ESAS: Treatment Knowledge Confirmation

2. Medication-Assisted Treatment for American Indians and

Alaska Natives

3. Appropriate Accounting and Budgeting of HRSA Grant Funds

4. Meeting the Workforce Challenges of the Opioid Crisis in Rural

America

Financial Reporting

For the 1st quarter, the Planning Department remained within budget and had no overbudget line items. Expenses are concentrated more in salary and fringe benefits. The

Planning Director went on one travel, yet it was reimburseable.

VI.

Conclusion

The Planning Division has continues on assisting other Divisions and Department. We

continue to be motivated in moving into a new direction and thinking outside the box to

deliver new methods and services to Pawnee Nation. We believe this new direction will make

the tribe more efficient. As the Planning Division, we want the Nation to become more

sustainable. Our goals this year is develop a solid structure for the Nation and to start

developing new economic development resources that will lead us to becoming more

sovereign. In addition, we look at methods and programs that will increase our services to the

individuals that we serve. Our team is still developing a solid roadmap that will be a powerful

Planning Division

Quarterly Report to the Pawnee Business Council

1st Quarter

January-March 2019

resource on creating a foundation for others to follow. Moreover, we continue working with

others while establishing a new mindset that will help us move from Federal reliance to

Tribal dependency. This allows us more freedom and flexibility to increase services to our

people.

Division of Planning & Tribal Development

ICDBG Projects

FY-16 Pawnee Nation Ceremonial Campgrounds & Nature Fit Trail

FY-18 Pawnee Nation Greenhouse Project – Grant Proposal

Quarterly Report to the Pawnee Business Council

1st Quarter-2019

I.

Indian Community Block Development Grant Program (ICDBG)

The ICDBG Program provides eligible grantees with direct grants for use in

developing viable American Indian and Alaska Native Communities, including decent

housing, a suitable living environment and economic opportunities, primarily for lowand moderate-income persons.

http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/ih/grants/icdbg

II.

Executive Summary:

FY-16 ICDBG: Pawnee Nation Ceremonial Campgrounds & Nature Fit

Trail (PNCCNFT)

The grant will allow the Pawnee Nation to revamp the Campgrounds area and add

a nature fit trail just east of the campgrounds. This would include the demolition

of the existing restroom facility and replace with a newly constructed larger

facility to hold at least 3 stalls for toilets and showers for both men and women,

with ADA compliance. All existing electrical lines to be placed under ground

while adding several electrical pedestals along the camping areas. A new dance

arbor complete with new LED lighting. The nature fit trail would be almost a mile

in length, lined with solar lighting, exercise stations, picnic tables and benches.

III.

Quarterly Goals and Objectives

PNCCNFT

FY-16 ICDBG

The Government Shut Down ended January 14, 2019; and business was able to

resume.

The five phases of the Ceremonial Campground Project were able to continue with

two phases completing and a third that would be completed early in the 2nd

Quarter of 2019. The Phases are listed below.



Phase 1: Trail – The Trail is now complete and has been opened up to the

public. There have been some drainage problems with the trail causing

small gullies to form. BUI has been notified and once a dryer season has

started, those areas will be addressed along with possible trenching to

prevent future drainage issues. Other than the gullies, the public has

Page 1 of 3

Division of Planning & Tribal Development

ICDBG Projects

FY-16 Pawnee Nation Ceremonial Campgrounds & Nature Fit Trail

FY-18 Pawnee Nation Greenhouse Project – Grant Proposal

Quarterly Report to the Pawnee Business Council

1st Quarter-2019









continued to use the trail and nothing but positive remarks are coming from

that portion of the project.

Phase 2: Campsites – Campsite areas, with additional electrical pedestals,

additional water faucets, a new transformer to provide adequate power and

all under ground wiring for the camping areas. This phase is now

complete.

Phase 3: Bathroom – The 1200 SQFT bathroom is nearing completion.

The structure is built and secured, all that is needed is installing of

partitions, showers and HVAC system. The electrical has been tied into

the new transformer, with the main switches for the campground area

located inside the bathroom. Each restroom will have 3 stalls of toilets and

3 stalls of showers all within ADA compliance. Each restroom will also

have diaper changing stations. Total bathroom completion is be expected

by the end April, if no weather delays.

Phase 4: Arbor – Arbor is still in design phase as the original design was

over budget. We are regrouping with the designers to get a more costeffective structure with. A GMP contract is expected to negotiate in the 2nd

Quarter, under budget. The structure is expected to done towards the end

of summer.

Phase 5: Bridge – This item will start once the GMP is known for the

arbor. All carryover project money will be used in this area and could

potentially be used for some amenities that were initially left out due to

budget factors.

Pawnee Nation Greenhouse Project

FY-18 ICDBG Proposal

Initial deadline for the FY-18 ICDBG grant was due January 7, 2019; however due to

the Government shutdown, HUD extended the deadline till March 20, 2019, if

awarded, project start date will be approximately July 17, 2019. Original submission

was submitted by the Pawnee Nation on January 7, 2019.

The project entails the construction of 2 greenhouses, to house cash crops for

economic development.

IV.

Travel and Training

No travel or training was taken th

This text is long and has been trimmed here. Open the source document for the complete record.