Pawnee Nation of Oklahoma (2020)
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Pawnee Nation of Oklahoma
Second Quarterly Program Reports 2020
April, May, June
Pawnee Nation Division Reports
Submitted to the
Pawnee Business Council
August 1, 2020
Walter R. Echo-Hawk, President
Charles Lone Chief, Interim Vice-President
Patricia McCray, Secretary
Carol Chapman, Treasurer
Cynthia Butler, Council Seat #1
Dawna Hare, Council Seat #2
Charles Knife Chief, Council Seat #4
Index
Pawnee Nation Second Quarter Reports 2020
Pawnee Nation Organizational Chart
Executive Director’s Report, Muriel Robedeaux, Executive Director
Human Resources, Robert Ahdunko, Acting Manager
Communications, Jeana Francis, Manager
Information Technology, Christal Prill, Manager
Enrollment, Carrie Peters, Manager
Division of Culture (CRD), Herb Adson, Division Director
Tribal Historic Preservation Office, Joseph Reed, THPO Officer
NAGPRA, Martha Only A Chief, Coordinator
Division of Education, Alex Harjo, Acting Division Director
Division of Finance, William Perry, Division Director
Procurement, Vacant, Manager
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Kyla Wichita, Coord.
Diabetes, Mee-Kai Clark, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
1
2
7
9
16
19
22
23
25
26
28
*
31
35
38
42
46
Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
Office of Violence Against Women, Amy Kenzie, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
and Methamphetamine and Suicide Prevention Initiative (MSPI)
Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue, Monty Matlock
Department of Emergency Management, Jon James
Division of Planning, Brian Kirk, Division Director
Grants and Contracts, Laura Melton
Planning and Tribal Development Office, Reva Howell, Manager
PN Ceremonial Campgrounds & Nature Fit Trail – FY2016
PN Greenhouse Project – FY 18
PN Public Safety Center – FY 19/20
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
*Indicate No Report was Submitted
i
51
54
58
62
65
65
66
67
68
69
74
79
82
*
CONSTITUTION
PAWNEE NATION OF OKLAHOMA
CORPORATE CHARTER
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
NASHARO COUNCIL
TRIBAL DEVELOPMENT
PAWNEE BUSINESS COUNCIL
CORPORATION
COMMITTEES &
COMMISSIONS
PAWNEE BUSINESS COUNCIL
Enrollment
Division of Education
Information Technology
Division of Health &
Community Services
EXECUTIVE OFFICE
Executive Director
Exec. Admin. Assistant
Communications
Division of Natural
Resources & Safety
Division of Law
Enforcement
Division of Finance
Human Resources
Division of Planning
& Tribal
Development
TERO/EEOC
Division of
Cultural Resources
Division of
Property
Management
Education &
Training "477"
Health &
Prevention
Services
Social
Services
Dept. of
Environmental
Conservation &
Safety
TAX
Department
Planning
Department
THPO
Utilities
Department
Youth
Enhancement
CHR/HE
All Direct
Assistance
Programs
Dept of Fire &
Rescue
Procurement
Department &
Inventory
ICDBG
Repatriation
Property &
Maintenance
Inventory
After School
Program
Diabetes
Ti-Hirasa
Domestic
Violence
Program
Dept of
Transportation &
Safety
Grants &
Contracts
Department
Museum
IHS
HK & GM
Program
Child Care
SAP/MSPI
Family
Services
Dept of
Emergency
Management
Language
Agriculture
Department
JOM
Fitness
Center
Food
Assistance
Elder
Services
Pawnee Nation of Oklahoma
Organizational Chart - Approved February 01, 2020
Pawnee Nation Division Reports
Page 1 of 88
Second Quarter 2020
Executive Director
Quarterly Report to the Pawnee Business Council
1ST Quarter - 2020
Honorable members of the Pawnee Business Council
This report is submitted to the Pawnee Business Council to provide an accounting of some of the
activities occurring within the Nation’s Government.
Executive Summary:
The Executive Office provides assistance to the Pawnee Business Council and administrative
oversight to the Federal and Tribal programs in areas such as travel and procurement approvals.
Since part of the Executive Director and the Executive Administrative Assistant’s salaries are
covered by the ATTG contract, there are several deliverables that are met during the course of the
day to day business. Some of these deliverables are discussed as follows:
Goal
The Pawnee Nation will foster a strong, efficient, and stable tribal government.
Objective 1: Pawnee Nation’s Executive Office
The Pawnee Nation Executive Office supports general governmental operations to a) implement
organizational design to assure continued growth and development; b) provide high-level
customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d)
coordinate Human Resources Office for personnel administration; e) work with the Division of
Natural Resources & Safety to expand on the emergency management plan; f) working with the
tribal Planner on strategic planning with the Business Council; g) provides support to the
Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the
further development of procedures and amendments to the Law and Order codes. Pawnee Nation
Executive Office serves many purposes that include:
ORGANIZATION WIDE
The Executive Office along with the Administrative Affairs Director (which is temporarily vacant)
and the Planning Director conduct ongoing assessments of the organizational structures through
collaborations with the Division Directors and the Pawnee Business Council and evaluations of
the divisions in regard to the effectiveness of each program within divisions in order to provide
high-level customer service to Pawnee citizens.
The Executive Office also serves the Nation and citizens by:
Pawnee Nation Division Reports
Page 2 of 88
Second Quarter 2020
Acting as a liaison between administration and the Pawnee Business Council
Publishing monthly event calendars provided to tribal employees, and Pawnee Business
Council member
Addressing inquiries from tribal members or directing inquiries to the appropriate
office and or to the Council
Performing other duties and activities to support the overall operations of the
administrative offices.
Quarterly Events
Travel and Training
There has been no travel or training. Travel was restricted due to the COVID-19 Pandemic
during this quarter.
Financial Reporting
The expenditures for the Executive Office are within the approved budget for 2020.
Current Projects
Hemp Project
This tribal hemp plan is now approved by the U.S.D.A.
Demolition Project
The environmental assessment has been completed and demolition will begin in June.
Renovation Projects Affecting Space and Programs
There are several facilities that need to be renovated for new projects and other offices need to be
moved so that some of these renovations can take place. The following was discussed in a meeting
that was held in September and conversations since then.
Charter School aka Community School
o This project has been given an extension until next year due to the COVID-19 Pandemic.
Resource Center – Law Library
o The books and shelving have been moved to Pawnee and work will begin on this project
during this quarter and be completed during the third quarter.
Childcare/Fitness Center Facility
o The renovation proposal to DHHS has been approved, and the final planning for the
renovation of the Childcare facility will develop their final timeline and work can be done.
Museum Project
o The plans for this facility have been completed and a site has been selected and approved
by the Pawnee Business Council.
o Now the committee has started looking for funding of this new facility.
Yurt Placement
Pawnee Nation Division Reports
Page 3 of 88
Second Quarter 2020
o The seed project is looking for space to place the Yurt that was donated to them. This
project is currently on hold as of this date.
Fracking Regulations
o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act
which required Tribal permitting for all oil and gas activities within our jurisdiction. We
require strict compliance to applicable Tribal and Federal laws and regulations.
o There has been no new well drilled on the Pawnee Nation since the Resolution to stop
fracking
o A letter from the BIA concerning three leases that have been invalidated showing that the
environmental assessment is near completion.
o A letter was sent to the owners asking them to reconsider their approval of this leases and
almost 50% of the owners agree.
PN Strategic Plan
Planning is currently finalizing the information that has been received during all of the Strategic
planning meetings that have been held with the Pawnee Business Council. A plan is being
developed for the presentation of this plan to the Pawnee Business Council.
Greenhouse Project
The planning office is working on the pre-planning for this project and the development of a job
description for a “Greenhouse Manager” to assist in the final planning stages of this facility before
it goes into the construction phase.
Self Governance – I.H.S. Planning Project
The consultant contract has been signed and work has started on this project.
IDC Proposal
The 2020 IDC proposal has been completed and submitted. Currently waiting on a response on
this proposal.
Budget Policy Revision
This is completed when it was approved by the Pawnee Business Council.
Third Party Billing
The Finance Director has taken lead on this and will be working with other tribes on how they set
up their third-party billing and developing a process for the Pawnee Nation to get this system set
up.
Constitutional Updates
The Governing documents group will be taking lead on this item and a meeting will be set up for
this group to begin looking at the various governing documents and setting a priority of which of
the tribal documents need to be revised first
Election Act Revisions
Pawnee Nation Division Reports
Page 4 of 88
Second Quarter 2020
The Election Board will either develop the revisions themselves or work with the Governing
Documents Committee on any proposed revisions. A meeting will need to be set up between the
two groups as soon as a new Election Board is seated. This meeting has not been set because the
Election Board has been busy with two recall petitions that resulted in recall elections. The first
recall election was held during this quarter and the second recall election will be held in the second
quarter.
Recall Elections
One recall election was held during this quarter, which resulted in the removal of the Treasurer
and Vice-President
COVID-19 Pandemic (new)
This pandemic began during this quarter, which resulted in the initiation of the Emergency
Operations Center (EOC) which is staffed with members of TERC (Tribal Emergency Response
Committee). All travel was suspended during this quarter and will continue this way until the
Pandemic begins to slow down.
Staffing
There have been several changes in the staffing here at the Pawnee Nation.
12 position have been filled this last quarter
Pawnee Nation Employee Tribal Affiliation
Non-, 20%
Pawnee, 50%
Pawnee
Pawnee Descendent
Other Tribe, 20%
Other Tribe
Non-
Pawnee
Descendent, 10%
Each of the individual Divisions along with the individual departments that are within them have
worked hard to provide the services as required within their contracts. It has been a good quarter
and I look forward to working with each of the Divisions to enhance their respective offices. Each
Director was given a task to come up with five achievable goals for their divisions those goals will
be reviewed in future reports to the Pawnee Business Council.
Pawnee Nation Division Reports
Page 5 of 88
Second Quarter 2020
Copies of the different quarterly reports from each division along with their departments are
attached in this report. If you have any questions, then please contact me and I will get the answer
that you have requested.
Respectfully Submitted,
Muriel J. Robedeaux
Executive Director
Pawnee Nation Division Reports
Page 6 of 88
Second Quarter 2020
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
Due to the offices closing due to Covid 19, there have been no new
hires for the 2nd Quarter.
Census:
PawneeDescendent
OtherNonTOTAL=
51
10
21
22
104
49%
10%
20%
21%
New HiresNew Positions
Voluntary TerminationsInvoluntary TerminationsIII.
00
00
04
00
Quarterly Goals and Objectives
Personnel Policy Review
Pawnee Nation Division Reports
Page 7 of 88
Second Quarter 2020
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
•
•
•
•
Human Resource Policy & Procedure Committee meetings was held:
April 29, 2020 at 11:00 Emergency P&P – Passed by PBC
June 2, 2020 at 11:00 Hazardous Pay P&P Developed
June 4, 2020 at 11:00 Hazardous Pay P&P – Passed by PBC
Staff Development
• Due to the Corona Virus, the Pawnee Nation Closed the door to the
public and hiring but on hold.
Insurance Broker
• RWI is insurance broker.
Departmental Duties and Objectives Accomplished:
• Assisting applicants in the employment process,
• Conducting conflict mediations,
• Conducting exit interviews,
• Posting vacancy announcements,
• Actively recruiting qualified candidates,
• Tracked annual evaluations,
• Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires,
IV.
Travel and Training:
Travel has been placed on hold for Tribal Employees.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items.
Budget for 2021 has been submitted to Budget Committee.
VI.
Future:
•
•
•
•
Update/Revise Personnel Policies,
Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
Hire applicants for vacant positions.
Due to the Virus, the following position have put on hold:
1. CHR Administrative Assistant
2. Clinic Housekeeper
3. Education Division Director
Pawnee Nation Division Reports
Page 8 of 88
Second Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
Communication Manager
The Communication Office is responsible for conveying an organization’s internal
and external messages. The Communications Manager manages the
maintenance of online content on the Pawnee Nation official website; updates the
public calendar of events on the site, disseminates employee announcements;
maintains the Pawnee Nation social media platforms: Facebook, Instagram,
Twitter, YouTube, and Vimeo. The Communication office is the central hub for
gathering content from all the tribal departments and designing the Chaticks Si
Chaticks official publication newsletter mailed to each tribal households, 1 per
household. The Communication office typically films the Pawnee Business Council
(PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal
members can watch online. Due to the Covid-19 Pandemic, the Pawnee Business
Council (PBC) meetings are closed for the general public.
The PBC meetings are recorded in Microsoft Teams and then uploaded to a closed
group on Vimeo is called Pawnee Business Council Meetings. It is accessed by
invite-only by email for tribal members. The Pawnee Nation employees also have
access but need to submit the Employee Vimeo Verification Form to the Human
Resource Department, HR, for approval.
II.
Executive Summary:
April 2020 – June 2020
The 2nd quarter activities from the Communications office involve the following:
filming and photographing various projects; designing and publishing the 2nd
quarterly newsletter, June 2020, Chaticks si Chaticks; attend doings of the
Pawnee Nation to photograph and film Pawnee Nation's events, Pawnee Nation
website updates, and social media management.
• Post information, Coronavirus Guidelines for America, Slow the Spread,
Avoid Community Spread – Covid-19
• April 2020, post Survey from The Pawnee Nation Planning & Tribal
Development Division for collecting current internet usage responses.
• April 11, 2020, Recall Election #2 – President, James Whiteshirt and Seat
#1, Sammye Kemble
• 2nd Quarter, The Pawnee Business Council approved an emergency
declaration, 1st Quarter, On March 24, 2020. The Pawnee Nation's
employees continue to practice isolation and limit the number of people
that may meet at any gathering within the Pawnee Nation due to Covid19. Assistance to tribal members continued with modifications to protect
all tribal members and employees.
Pawnee Nation Division Reports
Page 9 of 88
Second Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
•
•
•
•
•
•
•
•
•
•
While the State of Oklahoma has released plans to re-open certain
businesses beginning on May 1, the Pawnee Business Council has not
lifted the restrictions put in place. Tribal management is developing a
phase one plan for re-opening the tribal offices and selected buildings
dependent on when protective supplies are received.
2020 Memorial Day Dance Cancelled due to Covid-19
May 6-9th, 2020, The Filing Period for the Pawnee Business Council 2020
Special Election of the President, Vice President, Treasurer, and Member
Seat #1
May 15, 2020, Stonewolf Casino and Howler's BBQ Re-opened
June 5, 2020, Pawnee Nation shut down due to possible COVID-19
Exposure the Nation Re-opened on June 8, 2020
June 5 – June 24 Communications was out of the office for Quarantine
Pawnee Indian Veterans Homecoming 2020 Powwow Cancelled due to
Covid-19
June 2020, Communications joined the TERC meetings
June 11 – posted the Pawnee Nation Food Distribution Program closed
from COVID-19 exposure Opened June 22, 2020
June 15, 2020 – Fitness Center Re-opening, appointment only
New equipment purchased during the 2nd quarter, 2020
– None
III.
Quarterly Goals and Objectives
Goal 1 • Video – Photograph or Film content to help tribal members to know the
current status and plans of the Pawnee Nation and Pawnee Nation Business
Council.
Objective 1 • Video – Due to the Covid-19 Pandemic, the PBC meetings have
been conducted and recorded on Microsoft Teams. The Communications Office
uploads the Pawnee Business Council (PBC) meetings to the private group on
Vimeo for tribal members to access.
A handful of Pawnee Nation events took place during the 2nd Quarter.
Communications Photographed or Filmed the event(s) to help inform tribal
members of current happenings of the Pawnee Nation, and the Pawnee
Business Council, by uploading the content online to our Social Media platforms.
Pawnee Nation Division Reports
Page 10 of 88
Second Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
Pawnee Business Council Meetings
*Due to public health concerns related to Coronavirus Disease 2019 (COVID-19) the Pawnee Business Council
meetings held during the 2nd Quarter were closed to the general public and Videos are on Vimeo.
(7) Pawnee Business Council meetings – uploaded to Vimeo
•
•
•
•
April 14, 2020 @ 6:00 pm (uploaded to Vimeo) *1st PBC Meeting on Teams
April 24, 2020 @ 12:00 pm (uploaded to Vimeo) * Meeting on Teams
May 5, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams
May 20, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams
•
June 6, 2020 @ 10:00 am Pawnee Business Council Quarterly Meeting
(uploaded to Vimeo) * Meeting on Teams
June 24, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams
June 26, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams
•
•
Open Forum was available for tribal members to attend in-person to the area set up at Tribal
Police Station and Resource Center. Tribal Members were allowed to write down question(s)
for the PBC Council. The question(s) were read out loud from the facilitator to the PBC Council
by using Microsoft TEAMS.
(10) Pawnee Nation Events, Video/Editing, Photos, or Events attended
• April 1, 2020 – Message from James E. Whiteshirt, President,
Pawnee Business Council.
• April 1, 2020 – Pawnee Seed Preservation Project Blessing *due
to the Covid-19 pandemic - the Seed Blessing event was canceled
for the general public.
• April 14, 2020, Pawnee Nation of Oklahoma presents Pawnee
Prayer Songs during the Coronavirus disease (Covid-19) Pandemic,
James E. Whiteshirt, President, and Aaron Adson, Herb Adson,
Robert Adson.
• April 17 Produce Boxes distribution to Community
• May 15, 2020, JOM Senior Gift Presentation
• May 29, 2020, Walter Echo-Hawk's Commencement Address for
the Indigenous Law Graduation (Class of 2020)
• June 26 - Spirit of the Sun AmeriCorps Summer, volunteers, and
Youth Workers building the Community Garden at Mose
YellowHorse Dr
• June 30, 2020, Coronation Ceremony for the 2020-2021 Pawnee
Nation Princess Miss Haley Brenna Teter-Johnson, Tûtawi'u', (Full
of Life)
• July 1, 2020, Encouraging words for our future leaders by Warren
Pratt, Skidi Chief during Spirit of the Sun AmeriCorps Summer,
volunteers, and Youth Workers
Pawnee Nation Division Reports
Page 11 of 88
Second Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
•
July 6, 2020, Pawnee Nation Inauguration 2020; - President,
Treasurer, and Member Seat #1
Pawnee Nation Projects Involving Communications
§
June 20, 2020 – Pawnee Business Council Special Election - This special
election was for four (4) positions of the Pawnee Business Council as listed;
President, Vice-President, Treasurer, and Council Seat #1.
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging the Pawnee Nation Website and
social media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization’s operations.
Activity 2 •Online Platforms – Track and measure growth on the website and
social platforms such as comments, likes, and follows.
1st Quarter 2020 – Analytics for the website – www.pawneenation.org
Quarterly Audience Overview –April 2020 – June 2020
§
9,190 Users (Decrease from 1st quarter 2020 – 9,491 users)
§
37,565 Page Views (Increase from 1st quarter 2020 – 33,720 page views)
§
00:2:10 Average Duration spent on the website (Increase from 1st quarter
2020 – 00:002:04 average duration)
§
Top Age group: 25-34 years of age (age range is the same from 1st quarter 2020)
Top 10 – Website Content users look at
2020 2nd Quarter- Top 10
2020 1st Quarter- Top 10
webpages
webpages
1. Homepage
1. Homepage
2. Pawnee History
2. Pawnee History
3. Job Opportunities
3. Job Opportunities
4. Government
4. Government
5. Pawnee Nation Flag and Seal
5. Divisions
6. Division of Education
6. Division of Education
7. Enrollment Office
7. Enrollment Office
8. Executive Office
8. Coronavirus Updates
9. Division of Health and
9. Higher Education
Community Services
10. Executive Office
10. Pawnee Nation Election
Commission
Pawnee Nation Division Reports
Page 12 of 88
Second Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
2nd Quarter 2020 - Social Media Platforms
• Facebook Business Page of the Pawnee Nation has 6,788 likes.
(Growth from 1st quarter 2020 – 6,334 Likes)
Facebook Business Page of the Pawnee Nation has 7,274 follows.
(Growth from 1st quarter 2020 – 6,654 Likes)
https://www.facebook.com/PawneeNationofOklahoma
•
Twitter has 1,986 followers.
(Growth from 1st quarter 2020 – 1,921 Subscribers)
https://twitter.com/pawneenation
•
Instagram has 599 followers.
•
Vimeo has 84 Followers.
(Growth from 1st quarter 2020 – 546 Subscribers)
https://www.instagram.com/pawnee_nation
(Growth from 1st quarter 2020 – 79 Subscribers on public Vimeo Channel)
https://vimeo.com/pawneenation
•
Vimeo – the PBC private group, has 129 members.
(Private Group started in June 2018 – Growth from 1st quarter 2020 – 125 members)
Vimeo – Forms submitted to join the Private Group on Vimeo, 140.
(Some individuals have not accepted the email invite to join the Private group on Vimeo – Growth
from 1st quarter 2020 – 135 forms)
https://vimeo.com/groups/pawneenationpbc
•
YouTube of the Pawnee Nation has 316 subscribers.
Growth from 1st quarter 2020 – 280 Subscribers)
https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ
Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal
method to communicate past, current, and projected news and activities.
Pawnee Nation Division Reports
Page 13 of 88
Second Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
Chaticks Si Chaticks June 2020 newsletter issue (Image of cover below)
§ 40-page Layout and Design.
§ Mailed to 1,681 tribal households –Arrived in June 2020, one issue
per household.
Decrease from 1st quarter 2020 – 1,843 households
The Pawnee Nation uses the printed publication Chaticks Si Chaticks as
the primary method to communicate news to tribal members.
Activities from the Communication office involves
§ Video recording and editing
§ Photography
§ Graphics
§ Social Media
§ Website updates
§ Email blast for new PBC video links to members who joined
Pawnee Nation Division Reports
Page 14 of 88
Second Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
www.pawneenation.org is the official website of the Pawnee Nation. The current
hosting company is called Juvo Web, and it is located in Stillwater.
Communications budget pays month to month for web hosting.
A new Mobile Friendly website is recommended by the Communications
Manager to the Pawnee Business Council.
• A new Mobile Friendly Website with blog functions, and
• revisit buying a .gov name for the Pawnee Nation (Pawneenation.gov)
IV.
Travel and Training
No travel or training during the 2nd quarter of 2020.
V.
Financial Reporting
• The Communications Manager coordinates with Muriel Robedeaux with the
Federal Budget and receives financial reports from accounting for the Aid to
Tribal Government budget.
• The Communication Office sold advertising ads. Total income for
Communications Department - $375.
Goals for the third quarter of 2020 are the following:
•
•
•
•
•
•
•
•
TownHall Open Fourm,
Work with the Pawnee Nation Divisions and Departments to update
content on the website,
finish the 2019 Annual report (68-page layout),
Pawnee Nation Inauguration Vice-President 2020
Covid Relief Kids age 17 and under
Covid Relief College Students
3rd quarter newsletter for print and distribution,
Increase membership in the PBC Vimeo private group.
Pawnee Nation Division Reports
Page 15 of 88
Second Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
Second Quarter 2020
I.
Program/Office/Project Name: Information Technology Department
It is the purpose of the Information Technology Department to provide the
Pawnee Nation and its programs support and services for all their technology
needs. These services provided include but not limited to network security,
network administration, systems administration, desktop support and consulting
& procurement services directly related to tribal computer and data systems. The
Information Technology Department is an indirect cost service.
II.
Executive Summary:
The Information Technology department maintains the infrastructure we
currently have on a day to day basis. This quarter we have been working on the
new server installation and way to keep Pawnee Nation staff working from home
due to the covid-19 social distancing.
III.
Obstacles
Understaffed is a big obstacle. When I was hired in 2010 there were 5 of us
in the Information Technology department. I would like to see it staffed with 5
again soon. We have also had some short weeks due to the covid-19.
IV.
Quarterly Goals and Objectives
The Information Technology Department’s main goal is to keep the
technology infrastructure for Pawnee Nation up and running, with minimal
downtime. We also want to help the employees be more productive and efficient
through technology within our budget. The Information Technology team has
been very busy on these objectives
General:
• Working on all the helpdesk tickets and phone calls we receive
daily.
• Working on the implementation of the new servers.
• Working on locating, purchasing and implementation of software
for remote workers.
• Working on quotes for programs.
Security:
• Server builds for new VMSphere servers
• Setup mobile workstations for employee remote access
Pawnee Nation Division Reports
Page 16 of 88
Second Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
Second Quarter 2020
•
•
•
•
•
•
•
•
•
Kaspersky Updates and PC virus scans, daily
Access Point Configuration
Quotes and Microix entry for IT procurement
Active Directory Administration
Deskside Support
Pawnee Nation College Network Cabling
Emergency Operation Center Laptop Updates
Set up new users
Reconcile domain user list with HR employees list to gain available
licenses
Applications Support Specialist:
• We currently have no Applications Support Specialist employee. All
the current IT staff have been sharing responsibility for these duties.
System Administrator:
• EOC and getting things setup for Emergency protocol.
• Helping all user’s with zoom meetings and logging in from home.
• Working on the New server’s that was purchased.
• Maintaining and servicing the Backup Servers.
• Forwarding and updating everyone’s Shoretel phones to rollover to
cell phones.
• Updating and changing the main number for the Pawnee Nation’s
answering system.
• Support LANs, WANs, network segments, Internet systems.
• Maintain system efficiency.
• Ensure design of system allows all components to work properly
together.
• Troubleshoot problems reported by users.
• Maintain network and system for the Domain.
• Analyze and isolate issues.
• Evaluate and modify system's performance.
• Ensure network connectivity throughout the Pawnee Nation and
infrastructure is on par with technical considerations.
• Assign configuration of authentication and authorization of directory
services.
• Maintain network facilities in individual machines, such as drivers
and settings of personal computers as well as printers.
Pawnee Nation Division Reports
Page 17 of 88
Second Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
Second Quarter 2020
•
•
•
Maintain network servers such as file servers, Veeam backups,
intrusion detection systems.
Updating the Food distribution Software to the current shopping list.
Updating Tagpro to the current tag agency requirements for the live
systems.
Help Desk
• We currently have no Help Desk employee. All the current IT staff
have been sharing responsibility for these duties.
V.
Travel and Training:
• We have utilized all free training we can find on the internet.
Pawnee Nation Division Reports
Page 18 of 88
Second Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
2nd quarter - 2020
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, processing the annual
annuity disbursement, and facilitating tribal elections by providing a listing of eligible
voters to the Election Commission.
II.
Executive Summary:
During the second quarter the Enrollment Department has been operating with a full
staff consisting of the Enrollment Manager and the Enrollment Specialist. Enrollment
Department continues to provide enrollment services to tribal members via phone,
email, fax, mail and in person during the COVID-19 Pandemic. During this quarter,
the Enrollment Office added a temporary position for an Administrative Assistant
Special ATTG to help with the tremendous amount of calls and response of tribal
member’s updating their addresses to receive the COVID-19 Relief Assistance check.
This position has been a great help and assistance for the Department. The Enrollment
Department also assisted in distributing and receiving the COVID-19 applications.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the
2nd quarter.
• GOAL: To provide accurate and timely enrollment and membership services.
•
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
During the second quarter, the Enrollment Office issued 187 Change of
Address forms, updated 861 addresses of Tribal Members, processed 19 name
changes, researched 8 family history trees which includes researching family
trees for verifying enrollment eligibility, answered 82 tribal verifications,
provided 11 applications and received 42 applications for enrollment,
documented 2 enrollment verifications for the Department of the Interior Eagle
Permit Application, documented the deaths of 10 tribal members, issued 4
relinquishment forms to tribal members and received 1 requests for
information regarding Pawnee history. Provided 347 other services which can
consist of mailing forms, issuing reports for enrollment numbers to Pawnee
Nation Programs, writing letters to organizations to verify annuity payments of
tribal members, verifying enrollment, returning original documents via mail to
Pawnee Nation Division Reports
Page 19 of 88
Second Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
2nd quarter - 2020
applicants and responding to any requests or questions regarding enrollment by
mail, email, fax and phone.
•
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process applications for Pawnee enrollment.
During the second quarter, the Enrollment Office has not presented any new
enrollment applications and have not met with the Enrollment Committee due
the COVID-19 Pandemic.
•
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishments of Pawnee
enrollment, when dual enrollment is discovered and per request of tribal
member. During the second quarter, the Enrollment Office issued 3
Conditional Relinquishments, 1 Absolute Relinquishment and notified 1 tribal
member of dual enrollment.
•
OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to
tribal members. During the second quarter, the Enrollment Office issued 75
CDIBs to enrolled Pawnee Tribal Members and issued 4 Pawnee CDIB
Descendant cards.
•
OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)
to Pawnee tribal members who are seeking employment within organizations
that practice Indian Preference in hiring. During the second quarter, the
Enrollment Office issued 4 Verifications of Indian Preference (BIA Form
4432).
•
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
check from the Pawnee Nation. During the second quarter 42 annuity checks
were researched and 27 were reissued.
•
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
•
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the second quarter, provided
the Pawnee Nation Election Commission with a listing of eligible voters to be
used in verifying tribal members for the Absentee Ballots and for the Pawnee
Business Council Elections held on April 11, 2020 and June 20, 2020
Pawnee Nation Division Reports
Page 20 of 88
Second Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
2nd quarter - 2020
•
OBJECTIVE 2: To provide the Communications Office with mailing lists to be used
in providing election information to all eligible Pawnee voters. During the second
quarter, the Enrollment Office provided the Communications Office with updated
mailing addresses so tribal members may be notified with information regarding any
past or future election information to be used in the dissemination of Chaticks Si
Chaticks, provided a list of tribal members 85 and over to issue birthday checks.
IV.
Travel and Training
During this quarter there was no travel or training.
V.
Financial Reporting
Executive Director has the information regarding financial reporting of the Enrollment
Department for the 2nd quarter.
The Enrollment Department is preparing enrollment applications and any relinquishments for the
Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter.
Pawnee Nation Division Reports
Page 21 of 88
Second Quarter 2020
Pawnee Nation Cultural Resource Division
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
II.
III.
IV.
V.
Pawnee Nation CRD Program:
Cultural Resource Division (CRD) houses our museum, historical preservation office
(THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our
Pawnee Reserve, our cemeteries, Chilocco Property, Property in Nebraska, and
property which is “restricted or held in trust” for our citizens by the federal
government.
Executive Summary:
Herb Adson is Division Director, Matt Reed is THPO, Marti Onlyachief is NAGPRA
Coordinator, and Adrian Spottedhorsechief is CRD Project Coordinator. CRD also has
Zac Rice and Taylor Moore who are our Language instructors for our weekly
community classes
This second quarter our division (CRD) and Pawnee Nation has been affected by
COVID-19 Pandemic. Most employees were furloughed all of April and parts of May.
CRD is largely based on cultural events, gatherings, and travel. NAGPRA, THPO,
and CRD Project Coordinator for the most part worked from home during this time,
returning to offices on or around June 1. CRD Director continued to come to office
answered/returned phone calls, returned emails, did administration duties, etc. I
was in weekly contact with staff including our language instructors, committee
members, and museum board members.
CRD Director contacted other agencies that we had ongoing planned events with.
This included the Chicago Field Museum, Nebraska Historical Society, Roger Welsch
and Dannebrog, NE Community who are involved with our Re- Burials.
I also contacted our Arikara Leaders concerning our annual tribes’ reunion, also
our Ponca Relatives in NE where we held our last reunion.
CRD Staff worked with Pawnee Nation Citizen Carlton Gover who is an
Archeologist living in Colorado who was here for a week in June doing interviews
with some of our folks and their knowledge of our tribal history.
I have been working with staff from American Indian Museum located in
Oklahoma City, OK on the Pawnee involvement, displays they will use when they
open in 2021.
I have also attended weekly TERC Meetings involving our Directors and other
agencies in our community.
Quarterly Goals and Objectives:
To continue with working within Shakopee Grant Timeline. Continue our Culture and
Language Classes, our monthly Culture committee meetings, and our quarterly
Museum Board Meetings.
We will continue to work on strategic/sustainability plans after the grant period and
take ownership of Pawnee Nation Cultural Resource Division.
Travel, Training, and Meetings
NONE
Financial Reporting
NONE
Pawnee Nation Division Reports
Page 22 of 88
Second Quarter 2020
Pawnee Nation THPO Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
1. Past Projects
a. Professional Development
i. Participated in 11 webinars concerning cultural center development
b. Section 106
i. Participated in a web consultation meeting with USDA concerning the
negative impact on an earthlodge site in Nebraska
ii. Participated in teleconference with USFS Pike-San Isabel concerning a
Programmatic Agreement
iii. Participated in web consultation with Liberty Pipeline concerning
cultural monitoring in Colorado and Kansas
iv. Participated in web consultation with NextERA Energy concerning
monitoring of wind farms in Kansas and Nebraska
v. Participated in web meeting with Chicago Field Museum regarding
creation of new Pawnee exhibit
vi. Participated in web consultation with USFA Pike-San Isabel regarding
Travel Management PA
c. Presentations
i. none
d. Community Outreach
i. none
2. Current Projects
a. Section 106
i. To date:
1. 320 Federal reviews
2. 28 non-Federal reviews
3. 383 TCNS reviews
4. 3 pipeline/windfarm reviews
b. Research
i. Continued conducting research on earthlodges
ii. Continued construction of earthlodge
1. Waiting for schedule and weather to allow cutting of preselected timbers for entrance
iii. Continued planting Pawnee traditional crops
iv. Continued compiling a compendium of Pawnee origin stories
v. Compiled additional information on current location of major Pawnee
Sacred Bundles (does not include family and individual bundles)
vi. Coordinated oral interviews for grad student/Pawnee tribal member
c. Projects
i. Continued enlarging the database of archaeological sites in Nebraska,
Colorado, and Kansas by working with SHPO offices of each state
3. Future Projects
a. Work with Nebraska SHPO on usability of GIS-online database
b. Continue construction of earthlodge
Pawnee Nation Division Reports
Page 23 of 88
Second Quarter 2020
Pawnee Nation THPO Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
c. Work with Nebraska Historical Society on commemoration of Villasur Battle
Victory of 1720
Section 106 Reviews 2019
90
80
82
76
84
83
80
73
70
62
60
52
50
39
36
40
26
30
20
10
4
8
2
3
8
10
3
0
Federal
Pawnee Nation Division Reports
Non-Federal
Page 24 of 88
Corporations
Second Quarter 2020
Pawnee Nation NAGPRA Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
II.
Pawnee Nation CRD Program:
Cultural Resource Division (CRD) houses our museum, historical preservation office
(THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our
Pawnee Reserve, our cemeteries, Chilocco Property, Property in Nebraska, and
property which is “restricted or held in trust” for our citizens by the federal
government.
Executive Summary:
Due to the COVID training, meetings, and consultations visiting institutions and
museums are put on hold until they are rescheduled. Consultations will have to be
rescheduled until the tribe lifts the travel ban for the Pawnee Nation of Oklahoma.
The 2020 reburial is on hold as well until the travel ban is lifted so we can give our
relations a proper burial as they are in boxes on shelves at this time. Cedar boxes
have been made for the reburial and purchased by an individual who will did an
excellent job. In the past, we have used Riverside Indian School students make
these, due to the loss of the instructor who taught the class I had to find another
resource for our cedar boxes.
NAGPRA Officer was asked to be on the Museum Planning Committee to keep them
in the loop as we begin to assemble a list of potential items our future museum.
This will be a list of items that are currently repatriated to us (although not in our
possession) and a wish-list of items we would like to see returned to Pawnee.
III.
Quarterly Goals and Objectives:
2020 NAGPRA was submitted on time and has been approved through National
Park Service awarding the Pawnee Nation of Oklahoma $82,687.00
2020 Repatriation Grant was submitted on time and has been approved through
Nation Parks Service awarding the Pawnee Nation of Oklahoma $15,000.00
IV.
Travel, Training, and Meetings
NONE
V.
Financial Reporting
NONE
VI.
Future Plans
I was asked to be on the panel for the Association of American Indian Affairs (AAIA)
Sixth Annual Repatriation Conference on October 27 – 28, 2020. “NAGPRA
Challenges and Successes at Resource-Challenged Institutions: Sharing Our
Experiences as We Move Forward into the New Decade of Compliance” which I have
accepted to represent the Pawnee Nation.
Continuing to search grants.gov to see if there is anything else the NAGPRA office
can apply to help the Pawnee Nation.
Continuing to check the Federal Register Publications for Notice of Inventory
Completion to see if the Pawnee Nation needs to claim and request a transfer of
control for human remains
Pawnee Nation Division Reports
Page 25 of 88
Second Quarter 2020
Pawnee Nation 477/Education Division
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
477/Education Division/Te Tu Koo Resources
The Education Division provides comprehensive employment, education and
training services for adults and a year-round youth program for the Pawnee
Nation. The Division includes Early Childhood Education/Child Care Program;
Youth Development, PreK-12; Workforce Services and Higher Education
Scholarship. The mission of the division is to provide services to tribal members
and other federally recognized tribal members residing in our jurisdiction to
enable members to obtain the skills needed to become productive individuals
and contributors to their respective communities.
II.
Executive Summary:
One of the significant priorities for this quarter was managing and maintaining
operation of the entire division during the recent global pandemic.
As the quarter started in April, Education staff began collaboration with CRD,
DHCS and DNRS to construct a “Safer at Home” project. This project would
consist of various items commonly used in the household and specified as
combative resources against COVID-19. During collaboration efforts, the Pawnee
Nation Learning Center continued efforts to safely open the center for children of
essential workers on April 6th. Also starting this date was GED classes online with
new software available to students. Other events included Youth Services
continuing Tribal Consultation meeting via, zoom, with Cushing, Jennings, and
Tulsa Public Schools. The month concluded with the Higher Education
Scholarship Deadline for students applying for Summer 2020 funding.
Continuing operations in the month of May consisted of the highlights for Youth
Services as the school year successfully ended. With safe practices in mind, the
division and JOM Parent Committee was able to celebrate the 2020 High School
graduates on May 14th where each senior was gifted a Chromebook and Eagle
feather for their success. Other highlights consisted of the completion of GED
classes for the summer and the Education Committee approving/awarding 2
scholarships.
As the quarter concluded in the month of June, the division was pleased to see
that the renovation of the kitchen at the Learning Center was approved by PBC
on June 2nd. Other highlights during this month was the achievement of E&T
client as they obtained their goal of Driver’s License Reinstatement and the start
of the Summer Youth Work Experience (SYWEX) program on June 15th.
Unfortunately, on June 17th, the Learning Center was notified and advised by
Pawnee Indian Health Services to close until July 7th as a childcare employee
tested positive for COVID-19. During and after this event, the division continued
to make efforts to increase and maintain safe measures of keeping a safe
healthy environment for clients and staff.
Pawnee Nation Division Reports
Page 26 of 88
Second Quarter 2020
Pawnee Nation 477/Education Division
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
III.
Quarterly Goals and Objectives
• Collaborate with Cultural Resources Division, DHCS and DNRS to provide
materials and supplies for project to encourage the well being and safety
of clients and community members affects by COVID-19.
• Collaborate with Grant and Contracts to continue the process of
Construction & Renovation with CCDF for kitchen expansion at PNLC
• Maintain compliancy of division operation while taking safety precautions
against global pandemic.
• Provide quality childcare and other services for clients and the
community.
• On-going collaboration with Meridian Technology for GED classes.
• Continue to collaborate with the Pawnee Title VI Program at Pawnee
Public Schools.
IV.
Travel and Training
➢ N/A
Meetings
➢ April 2nd – CHR, Kyla Wichita & DNRS, Rhonda James
➢ April 3rd – Meridian Technology, Jennifer Tressler GED Coordinator
➢ April 13th – Tulsa Public Schools, Tribal Consultation
➢ April14th – Cushing Public Schools, Tribal Consultation
➢ April 15th – Jennings Public Schools, Tribal Consultation
➢ May 14th – Pawnee Public Schools, Title VI Public Hearing
➢ May 21st – Education Committee, Summer HIED Scholarship
➢ June 3rd – Education Division Staff Meeting
V.
Financial Reporting
• Higher Education: 1 pending scholarship for Summer 2020.
• Education & Training: Expenditures are within the planned budget.
• Youth Services: Expenditures are within the planned budget.
• Child Care: Expenditures are within the planned budget.
VI.
Future Plans
Division plans consist of completing “Safer at Home” project and filling open
education positions so that the division is fully staffed for operations. Youth
Services continues collaboration with CRD and OSU with hopes of completing the
arrangements for Middle School tutoring; starting date targeted for Fall 2020
semester. Goal of arrangements is for middle school students to be offered after
school mentoring and tutoring online.
Pawnee Nation Division Reports
Page 27 of 88
Second Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
2nd Quarter
April – June 2020
I.
Finance Division
The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to
the Pawnee Nation through accounts payable, accounts receivable, and payroll. The
Finance Division provides payment, accounting, and reporting services to the
Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,
ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted
Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial
statements are accurately stated.
II.
Executive Summary:
The principle function of the Finance Division is to provide accurate and timely,
reliable and comparable financial reports to Pawnee Business Council (PBC), the
Executive Director and the Pawnee Nations division and program directors to make
management decisions that affect the Pawnee Nation and its members.
Finance helped several divisions and programs with budget modifications throughout
the quarter. Finance division has had a higher workload than at any time since I have
been with the Nation. We have issued over 2 million dollars in Covid relief Fund
checks in the 2nd quarter. Budget call was issued in May as required in policy and
hearing are expected to begin in late July. Finance also continued to provide monthly
and quarterly financials to all divisions and programs.
Finance has worked closely with the Planning division obtain funding for the planned
Pawnee Nation Substance Abuse and Mental Health facility. We are excited about
the how this project is moving along and believe that it will come to fruition. The result
being a great benefit to the Nation, Pawnee county, and the 5-county area.
TDC distributions have been less than expected for the 2nd Quarter of 2020 due to
Covid virus and the closing of the Casino. Therefore, the Nation will need to monitor
future closely as our financial reserve recovers. We have continued monthly meetings
with PTDC and its staff to keep the nation informed on distributions and enable the
executive staff to better manage the budgets. Finance and the Executive director will
continue to watch cashflows monthly to make sure the nation maintains enough funds
to manage all financial obligations.
We had begun to explore options to develop our own tribal fleet of vehicles. We met
with a representative from Enterprise Fleet Management to explore option that would
allow us to begin this process with very low capital requirements This project has
been delayed because of the virus but we hope to get this back on track during the
3rd quarter. A follow up meeting has been scheduled for the end of July.
Third party billing is something we want to continue to pursue. We hope to leverage
some of the additional funding source available in the second quarter to get this
Pawnee Nation Division Reports
Page 28 of 88
Second Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
2nd Quarter
April – June 2020
moving forward. Once we are pasted the chaos that has been the second quarter we
want to look at a consultant to help us with this.
Accounts Payable – This department continues to make sure all the bills are getting
paid on time and check requests are being done in an efficient manner. The travel
process has improved however we still need improvement on the timeliness of travel
reconciliations.
Payroll – This department is doing a good job and making sure timesheets for all
departments are completed and submitted on time. We have implemented addition
checks and balances to ensure direct deposits are handled correctly. Payroll has also
done an excellent job getting payroll submitted as required while working around
holidays. The former Payroll Clerk has continued to help with training a new payroll
clerk. We expect to hire the new person early in the 3rd quarter.
Accounting - The accountants continue to send out monthly reports and assist
directors when needed. We are continuing to make improvements to the financial
processes of the Nation. We are current on monthly closeouts and bank
reconciliations. The accountants have really stepped up during this time and taken on
additional responsibilities and workload since the Pandemic outbreak.
III.
Quarterly Goals and Objectives
➢ Manage Pawnee Nation Budgets.
➢ Provide training to employees on financial processes
➢ Perform quarterly close-outs
➢ Complete a schedule of tasks required to be completed in the finance
department on a monthly basis by the finance employees
➢ Complete the 2019 IDC proposal.
➢ Improve Grant Closeout Process
➢ Complete Audit preparation.
IV.
Travel and Training
No travel of training during 2nd quarter.
V.
Financial Reporting
The department budget has been reviewed. The remaining budget remained the
same and is healthy and in good shape as of June 30, 2020.
Pawnee Nation Division Reports
Page 29 of 88
Second Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
2nd Quarter
April – June 2020
VI.
Conclusion
The Finance Division will maintain an open-door policy and attempt to be available
always to assist tribal members, the public, directors and employees. Please feel free
to contact any of the finance department employees with your questions:
William Perry, Finance Director, Ext. 205
Janet Mulder, Accountant, Ext. 121
Vacant, Payroll Clerk, Ext. 125
Penny Powell, Sr. Accountant, Ext. 209
Nancy Moore, Accountant, Ext. 119
Davi Ferris, A/P-Clerk, Ext 120
Respectfully,
W. Harrison Perry
Finance Director
Pawnee Nation Division Reports
Page 30 of 88
Second Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. Per the new
organization chart, the Division of Health and Community Services consists of
eight (programs) under (2) departments: Health & Prevention-Community Health
Representatives/Health Education; Special Diabetes Program for Indians;
Substance Abuse Program/Methamphetamine and Suicide Prevention
Initiative/Tribal Opioid Response Program and Social Services- Ti-Hirasa
Domestic Violence Program; Family Services; Food Assistance; and Elder
Services. The DHCS Office is also overseeing the tribal assistance programs:
elders, disability, and emergency.
II.
Executive Summary:
This quarter was dedicated to working under the COVID-19 pandemic. For most
of the quarter, Pawnee Nation was still in isolation and all travel and group/
community activities continued to be cancelled.
Due to the recent COVID-19, Walmart was seeking out tribes to donate food to.
Pawnee Nation was fortunate to be one of the tribes selected; we received a
sizable donation Walmart of (24) pallets of fruits and vegetables. The donation
consisted of the following: 6 pallets of sweet onions, 1 ½ pallets of yellow
onions, 5 pallets of limes, 2 pallets of pineapples, 3 pallets of spaghetti squash,
1 pallet of tomatoes, 1 pallet of sweet potatoes, 3 pallets of Idaho potatoes, 1
pallet of mangos, and ½ pallet of butternut squash. During the week of April 1320, the Division of Health & Community Services and Property Management
volunteer divided the food and made food boxes. Recipients received the food
boxes by either home delivery or curbside delivery. We utilized the produce to 1)
supplement our tribal food programs, 2) distributed to Tribal Development
Corporation and Pawnee Nation employees who have been furloughed, laid off,
and/or reduced hours due to the pandemic, 3) gave to our elders, program
participants, tribal members, and tribal employees, 4) donated to local & county
restaurants, nutrition sites, food banks, soup kitchens, and a nursing home, and
5) shared with the City of Pawnee employees. Many of the recipients shared their
bounty with family, friends, neighbors, etc.
All DHCS Programs, including the DHCS Director, continued to do provide client
Pawnee Nation Division Reports
Page 31 of 88
Second Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
services (with modifications). DHCS developed a Phasing Plan in which 1) each
program developed new procedures on how to provide client services once
isolation was over and 2) included health and sanitization precautions to keep
employees and clients safe.
Several federal programs receiving supplemental funding due to CARES Act and
First Transition Act (FFTA) so new budgets had to be developed and approved.
Quarterly Goals and Objective
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
ACTIVITY 1: The DHCS Director worked with Tribal Planner and MSPI on the
Tribal Behavioral Health “Native Connections” Grant; submitted on December 10.
OUTCOME 1: Waiting on response.
ACTIVITY 2: The DHCS Director worked with Ti-Hirasa Domestic Violence
Coordinator on the Office of Violence Against Women Grant, funded by
Department of Justice-submitted February 25.
OUTCOME 2: Waiting on response.
ACTIVITY 3: The DHCS Director worked with Ti-Hirasa Domestic Violence
Coordinator on Family Violence Prevention/Domestic Violence Shelter and
Supportive Services grant proposal, funded by Administration of Children &
Families-submitted February 28.
OUTCOME 3: Waiting on response.
ACTIVITY 1: The DHCS Director worked with Tribal Planner on the COVID-19
Emergency Response from the Southern Plains Tribal Health Board-submitted
April 29.
OUTCOME 1: Pawnee Nation was awarded a $60,000 subaward.
ACTIVITY 1: The DHCS Director worked with Tribal Planner and DNRS on the
Supporting Tribal Public Health Capacity in Coronavirus Preparedness and
Response from CDC-submitted May 29.
OUTCOME 1: Pawnee Nation was awarded funding.
Pawnee Nation Division Reports
Page 32 of 88
Second Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
ACTIVITY 1: N/A
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 1: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans have all been updated.
OUTCOME 2: New and/or current staff need to complete and/or recertify for
trainings. Just (1) staff needs CPR/First Aid and we are fully up to date.
OUTCOME 3: All programs need to update program information on the PN
website.
OUTCOME 4: All but (1) evaluation has been submitted to Human Resources.
ACTIVITY 2: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
OUTCOME1: All budgets have been updated and approved. This also incudes the
new budgets from CARES Act and Family First Transition Act (FFTA).
OUTCOME 2: Budgets were submitted during Budget Call in June. Several
programs are ending this year, but we will be asking for carryover requests
and/or extensions to utilize all funding and meet all federal deliverables.
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
ACTIVITY 1: DHCS Director helps with the Wellness Program (i.e. Yoga, RIPPED).
We just started fitness classes on June 1.
ACTIVITY 2: DHCS Director and FDP Warehouseman participated in the Southern
Oaks Nursing Home Week Parade-May 11.
Pawnee Nation Division Reports
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Second Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
III.
Meetings and Tribal/DHCS Events
04/06-Emergency Management Review Meeting
04/08, 06/17-CDC Grant Meetings
04/14, 04/21, 04/28, 05/04, 05/11, 05/15, 05/18, 05/26, 06/01, 06/03,
06/08, 06/15, 06/22, 06/29-TERC Update Meetings
04/27, 06/02 - Division Directors Meetings
04/29, 5/29-Wellness Program Meetings
04/29, 06/02, 06/04-Human Resources Committee Meetings
05/19-Phasing Plan Meeting
05/28-Self Governance Core Planning Team Meeting
05/29, 06/15-Fitness Center Proposal Meetings
06/01--DHCS Coordinators Meeting
06/04-COVID Q&A with Pawnee Indian Health Center
06/08-Emergency EOC Meeting
06/11, 06/18--Princess Committee Meetings
06/25-TOR Carryover Webinar
06/30-Princess Coronation
IV.
Travel and Training
06/19-DHCS Budget Training
06/26-Self Governance Training
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
VI.
Direct Assistance (non-reoccurring)
Elders-(7)
Disability-(1)
Emergency-(3)
VII.
Future Plans
Continue to provide client services while being closed to the public.
Look into possible funding opportunities-Tribal Management and TIPCAP Injury
Prevention
Use COVID funding for intended purposes for clients and community
Work with DNRS and Planning Director on awarded COVID grants.
Pawnee Nation Division Reports
Page 34 of 88
Second Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to
promote awareness, guidance & counseling, and prevention of disease and/or
disability among Indian people. The overall goal is to enhance the quality of life for
the people we serve with healthy lifestyles.
II.
Executive Summary:
The CHR/HE Programs continued services this quarter with adjustments in regard to
COVID-19, serving clients seeking health care and assistance.
The CHR Generalists also assisted DHCS with helped unloading, sorting, loading, and
delivery produces boxes to elders and homebound program participants in April.
Program budgets are up to date with matching awarded amounts and new program
numbers. Also, program budgets were submitted for 2021 Budget Call.
III.
Quarterly Goals and Objectives:
Goal1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and/
or equipment for (33) clients this quarter.
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
Outcome 2: The CHR/EMS Generalists transported (24) clients this quarter.
Pawnee Nation Division Reports
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Second Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Outcome 3: The CHR/EMS Generalists conducted (67) home visits via phone calls
and food delivery this quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The CHR/HE Program in collaboration with the Wellness Committee
hosted weekly class-RIPPED, Yoga, and Running/Walking Group for community
members starting June 1.
Outcome 1: Total participants in fitness classes was (55). The average numbers are
as follows: RIPPED (7), Yoga (10), and Walking Club (11).
Activity 2: The CHR/HE Program assisted Title VI Elders Program with the delivery of
meals in support of social distancing and safer at home practice.
Outcome 1: Meals were delivered to approximately (55) elders along with an
educational pamphlet containing information regarding COVID- 19.
IV.
Travel, Training, and Meetings
April:
8- COVID-19 Response Drive Meeting
9- Tribal LIHEAP Quarterly Webinar and Conference Call
16- Live Q & A for Tribal Grantees Webinar (CSBG)
29- Wellness Committee Meeting
May:
11- Southern Oaks Nursing Home Week Parade
21- CSBG Tribal Network Update Session & CARES Act Live Q & A
29- Wellness Committee Meeting
June:
1- DHCS Coordinators Meeting
19-Budget Training Meeting
22- Intro to CSBG Webinar
22- How to Apply (CSBG) Webinar
22- CSBG Community Needs Assessment Webinar
V.
Financial Reporting
The Pawnee Nation CHR/EMS/HE program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
Also received additional CHR, HE, CSBG, and LIHEAP funding through the CARES Act.
Pawnee Nation Division Reports
Page 36 of 88
Second Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
CSBG and LIHEAP Programs. The Pawnee Nation received supplemental LIHEAP
funding through the CARES Act and has begun dispersing to eligible clients. The
following is the number of clients served this quarter:
CSBG-(12)
LIHEAP-(12)
LIHEAP CARES-(8)
VI.
Upcoming Events:
CHR/HE and Diabetes- Blood Drive and COVID-19 Antibody Testing-July 29
COVID-19 Response Drive in Collaboration with Education
Pawnee Nation Division Reports
Page 37 of 88
Second Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2020
I.
Program/Office/Project Name: Diabetes Program:
The Pawnee Nation Diabetes Program promotes the delivery of supportive,
interactive, and educational services for Native Americans with the risk factors of
developing and/or with the diagnosis of diabetes who reside within the Pawnee
service area. It is our intent to improve the quality of life for Native Americans by
implementing SDPI Best Practice: Physical Activity/Education.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the
quality of life for the people we serve. This quarter has been dedicated to providing
direct care services such as blood glucose monitoring supplies, socks, and
assistance with eyewear and Glucerna. The program continues to be involved in the
Pawnee County Healthy Coalition, Pawnee Public School’s Safety, Health, and
Wellness Committee, to obtain more community outreach, network, and combine
resources. Best Practice continued with participation in National Public Health
Week’s Billion Steps Challenge and start of the Tiwari’ Walking/Running Club on June
11.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes
and its complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on
physical activity with or without the diagnosis of diabetes.
Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP
Programs, shall be known as the Wellness Program Committee, provides a weekly
Yoga class, RIPPED class, and walking/running club starting June 1.
Outcome: The total fitness class participants was (55) which includes Yoga (10);
RIPPED (7); and walking/running club (11). The classes are reoccurring participant
average over the month of June.
OBJECTIVE 1.2: Number of individuals that participate and clients with an improved
BMI, blood sugar levels, and blood pressure levels
Activity 1: The Diabetes Program conducted screenings during the month of June for
individuals signing up for the Tiwari’ Walking/Running Club.
Outcome: The quarterly average for blood pressure is 127/77.
Pawnee Nation Division Reports
Page 38 of 88
Second Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2020
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes
prevention during outreach events with or without the diagnosis of diabetes within
our service area on how physical activity and weight loss affects the prevention
and/or maintenance of diabetes.
Activity 1: Pawnee County Healthy Coalition provides information and resources with
the chance to collaborate in future events or projects. Continual Monthly meetings
occur.
Outcome: Monthly meetings were held on April 20, May 18, and June 15 via Zoom.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native
American youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical
activity during community youth outreach camps.
Activity 1: The Diabetes Program implemented the Tiwari’ Walking/Running Club
open to all ages, tribal and non-tribal community members.
Outcome: A total of (20) individuals completed pre-screenings to be eligible for
incentives for the club.
OBJECTIVE 3.2: Increase the rate of participants being educated on diabetes,
nutrition, and participate in physical activity during community outreach events.
Activity 1: The Diabetes Program participated in the National Public Health Week
during April 6-12, 2020.
Outcome: A total of (8) participants joined our team for APA’s Billion Steps
Challenge, walking a combined total of 183,114 steps.
Goal 4: To assist in preventing and/or reducing the occurrence of complications due
to diabetes among Native Americans in our service area.
OBJECTIVE 4.1: To increase the rate of complete and documented annual exams that
assist in preventing and/or reducing the occurrence of complications due to
diabetes.
Pawnee Nation Division Reports
Page 39 of 88
Second Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2020
Activity 1: The annual exams are for the clients benefit to maintain control of
diabetes and minimize the complications. Once all exams including downloads of
glucometers, clients are eligible for the demonstrated need of Nike shoes.
Outcome: (1) client has completed annual exams within the quarter (Dental, Eye,
Nutrition, Foot, A1C lab, meter downloads”. It is proven a demonstrated need for
clients to obtain Nike N7 shoes to have completed all annual exams. This shall
reduce the complications with diabetes which can occur over time.
OBJECTIVE 4.2: Secondary Prevention: Program assists with testing supplies and
non-formulary medications.
Activity 1: Clients were given glucometers to monitor their blood sugars at home. This
tool helps the client to keep a close watch on the sugar levels and gain better control
hypo/hyperglycemic episodes. Glucerna shakes will continue to be monitored.
Outcome: (10) clients were issued testing supplies, (9) prescriptions were filled for
non-formulary medications (Glucerna health shakes), (3) clients received eyewear
assistance, and (4) received diabetic socks.
III.
Travel, Training, Meetings
April:
2- Advancements in Diabetes Webinar – Managing Diabetes through the COVID-19
Crisis.
20- Pawnee County Healthy Coalition (PCHC) Meeting via Zoom
29- COVID-19 Related Nutrition Issues in AI/AN communities Webinar
29- Wellness Program Meeting via Conference Call
May:
11-Southern Oaks Nursing Home Week Parade
18- PCHC Meeting via Zoom
27- Special Diabetes Program for Indians (SDPI) Coordinators Meeting via Skype
29- Wellness Program Meeting via Conference Call
June:
1- DHCS Coordinators Meeting
2- SDPI Required Webinar: SDPI 2021 Continuation Application Kickoff
9- SDPI Coordinators Meeting via Skype
10- Massters of Gravity (MOG) Health and Fitness Camp Planning Meeting
15- PCHC Meeting via Zoom
17- MOG Health and Fitness Camp Planning Meeting
Pawnee Nation Division Reports
Page 40 of 88
Second Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2020
19- Budget Training Meeting
IV.
Financial Reporting
The Diabetes Program continues to monitor spending and strives to maintain the
level of usage of funding for current specifications of providing specialized services to
the Native American Community.
V.
Future Plans:
• Massters of Gravity Health and Fitness Camp for Pawnee Middle School and
High School students-July 27-August 7
• Couch to 5k virtual challenge
• Native Breastfeeding Week
Pawnee Nation Division Reports
Page 41 of 88
Second Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
The program added our seasonal produce to the program in June. The items
were: 1 lb. Fresh Peaches, 2 lb. Honey Dew Melon, 1 lb. Nectarines, and 2 lb.
Green & Red Grapes. Our participants really like these products, especially the
grapes.
In April, the 2 lb. Frozen Bison was changed to a 1 lb. package. The 2 lb. bison
came in chubs, while the 1 lb. comes in a square package. The participants
seem to like the 1 lb. packaging better than the 2 lb. chubs. This is given out as
a 2 for 1 product.
In April, FDP received an email that Walmart was wanting to help tribes by
providing food assistance. We felt that this was a great opportunity to help tribal
members as well as other programs who may need food. The program had the
dry storage area in the warehouse and if needed, we also had room in our
cooling unit. The program received the truck on April 13 with 24 pallets of fruit
and vegetables. This was unloaded by the warehousemen using the program
forklift. The donation consisted of: 6 pallets of sweet onions, 1 ½ pallets of 3 lb.
yellow onions, 5 pallets of limes, 2 pallets of pineapples, 3 pallets of spaghetti
squash, 1 pallet of tomatoes, 1 pallet of sweet potatoes (individually wrapped), 3
pallets of Idaho potatoes, 1 pallet of mangos, and ½ pallet of butternut squash.
The staff, along with other DHCS volunteers, helped with sacking food, getting
the food together, and putting them in plastic containers. These were given to
our tribal food programs; employees who had been furloughed, laid off, or had
reduced hours due to the COVID-19 pandemic, and tribal members. With so
much food, the local food bank and restaurants were also given a portion of the
food. This was given out at the Roam Chief building and was curbside pick-up.
In May, the program requested an extension from USDA to continue the safety
conditions that were outlined in the program’s Plan of Operation. This was so
that the program can continue to take every precaution for our staff as well as
our participants to remain safe during the COVID-19 Pandemic. The program
Pawnee Nation Division Reports
Page 42 of 88
Second Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
revised their plan, which included temperatures being taking for all individuals
who enter the building. It was approved for another (60) days.
The program tried to be safe and take all precautions, but in June we had (1)
staff member who tested positive for COVID-19. All staff were contacted by the
Pawnee County Health Department and were told that we would have to
quarantine for (14) days. The program was shut down during this time. The
participation really went down for the month of June due to this. When we
returned to work on June 22, the staff met to see what we could do to get our
participants in. We decided to open for only ½ day on when we received our
monthly shipment and to remain open on the last day of the month, which would
give participants an extra day to pick up food. Participants were called to let
them know that we were back open. This was hard because it was near the end
of the month and some participants were not able to come in.
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 161,
which was a lower than the last quarter, which was 187. For April, we had 201
participants (108 households); for May, there were 160 participants (86
households); and for June, there were 122 participants (62 households).
The participation continued to increase in April and then went down in May. For
June, the participation went way down due to the program being closed for (14)
days.
The number of households that were new certifications/re-certifications for the
quarter was: April-23 households; May-21 households; and June-8 households.
The number of households that did not recertify this quarter was: April-10
households; May-17 households; and June-20 households.
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
Pawnee Nation Division Reports
Page 43 of 88
Second Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
after 4:00 that day. In April, there were a total of 10 households, in which 5
households were elders, 3 households were disabled, and 2 households had no
transportation. In May, there were 9 households, in which 4 households were
elders, 4 household were disabled, and 1 household had no transportation. In
June, there were a total of 5 households, in which 2 households were elders, 2
households were disabled, and 1 household had no transportation. The Pawnee
Nation Food Distribution Program Has Met/Continually in Progress their goals
and objectives for this quarter.
IV.
Meetings and Tribal/DHCS Events
During this quarter, the following meetings were attended by the program: DHCS
Coordinator’s Meeting
FDP Warehouseman and DHCS Director participated in the Southern Oaks
Nursing Home Week Parade-May 11.
V.
Travel and Training
None
VI.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let us know what has been spent and how much is left in
the program’s budgets.
In June, the FY 2020 Food Distribution’s Federal and Tribal Match budgets were
approved. The Federal was approved for $223,118 and the Tribal was approved
for $67,562.
In April, the program received an email from USDA regarding the CARES Act
which provided $100,000,000 to the Food Distribution Program on Indian
Reservations (FDPIR) to prevent, prepare for, and respond to the coronavirus.
Out of this amount, $50,000,000 was to be used for facility improvements and
equipment upgrades. The Pawnee Nation submitted the required forms to USDA
for the facility improvements and equipment upgrade, which totaled $56,869. In
June, the program was informed that USDA had approved us for $50,044, with
the federal share being $40,035 (80%) and tribal share being $10,009 (20%).
This was for: $46,299-Program Vehicle, $1,000-Personal Protective Equipment
(PPE) Supplies, $1,285-Produce Bags, and $1,460 -Shopping Bags. The Pawnee
Nation did submit a Tribal Waiver for the $10,009. The program really needs a
program vehicle which is used to make home deliveries to elderly, disabled, and
those participants who have no transportation. The program will be purchasing a
Pawnee Nation Division Reports
Page 44 of 88
Second Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
2020 Chevrolet Suburban. Currently, we have been using the CHR van or our
personal vehicles. This vehicle is also used to attend the FDPIR national
conference, trainings, and meetings.
The produce bags are used for the fresh vegetables and fresh fruits. The
shopping bags are used to carry out the food to participants vehicles. The PPE
supplies is needed to disinfect and sanitize the warehouse and equipment that is
used. This includes wipes, spray, gloves, hand sanitizers, masks, and whatever
else that is needed.
VII.
Future Plans
Continue to keep the staff and our participants safe with items purchased from
the CARES Act.
Continue to operate under our Plan of Operations, which was submitted in May
to USDA.
Pawnee Nation Division Reports
Page 45 of 88
Second Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd Quarter -2020
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
The ICW Coordinator maintained (9) state cases, (6 out of state cases), (14)
Pawnee Nation Tribal Cases, (2) Pawnee Nation Tribal Custody Cases, and (2)
Pawnee Nation Tribal Foster Homes during the 2nd quarter. A total of (35)
children involved in both state and tribal cases. There were (3) state cases
closed, (1) case was closed due to an Adoption by an ICWA compliant
placement, and (2) were closed due to successful reunification with the mother.
There was (1) Pawnee Nation tribal case closed due to the youth turning
eighteen.
The ICW Coordinator completed all home visits as required in state and tribal
cases with the exception of (1) home visit during the month of April due to the
Coronavirus epidemic. The ICW Coordinator, at the direction of the Division
Director and the BIA, completed the visit to (2) tribal custody by telephone as
video was not available. The ICW Coordinator completed telephone contact with
the family and completed in home visits in May and June. The ICW Coordinator
completed (16) home visits to children and families in state and tribal cases. The
ICW Coordinator completed (2) joint investigations with the Oklahoma
Department of Human Services in Pawnee County involving Pawnee children.
The ICW Coordinator transported a family to (2) dental appointments on an open
case. The ICW Coordinator provided case management services to Pawnee
children and families including those affected by the Coronavirus pandemic. The
ICW Coordinator purchased diapers, wipes and pull ups with OKDHS Promoting
Safe and Stable Families funds for children during this quarter. The ICW Program
most often has a supply of diapers, wipes, and car seats available for Pawnee
families.
The ICW Coordinator attended all court hearings in both state and tribal cases.
The ICW Coordinator attended (6) Pawnee Nation Tribal cases held by Zoom, (2)
state court hearings, and (4) hearings by telephone in out of state cases. The ICW
Coordinator provided Expert Witness Testimony in an Adoption case in Pawnee
County District Court.
Pawnee Nation Division Reports
Page 46 of 88
Second Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd Quarter -2020
The ICW Coordinator attended (3) Family Support Team Meetings by telephone in
out of state cases.
The ICW Program continues to manage both state and tribal custody cases while
overseeing the OKDHS Promoting Safe and Stable Families, Child Welfare
Services and Federal Promoting Safe and Stable Families funding. The ICW
Coordinator continues to develop case plans for those participating in these
programs with an open case.
The ICW Coordinator continues to be involved in state cases involved with OKDHS
to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is
involved in case planning and family team meetings.
The ICW Coordinator continues to be the Secretary for the Pawnee Service Area
Child. The ICW Coordinator attended CPT meetings in May and June by Zoom
meeting due to the coronavirus pandemic.
The ICW Coordinator completed the Annual Progress and Services Report (APSR)
for the Tribal Child and Family Services Plan (CFSP) for the Administration for
Children and Families funding from 2020-2024. This provides funding through
Child Welfare Services and Promoting Safe and Stable Families. A copy of this
plan is available at the ICW Program.
The ICW Program continues to work closely with state and tribal entities on
cases and referrals for services. The ICW Coordinator meets regularly with the
OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact
with the CWS Tribal Coordinator for DHS. There continues to be ongoing issues
with the Oklahoma Department of Human Services regarding notifying the
Pawnee Nation when they are involved with Pawnee children. There have been
more issues with this since the Coronavirus pandemic. The ICW Coordinator
continues to express this to the Tribal Coordinator. Through contact with OKDHS,
the ICW Coordinator has learned that OKDHS will be closing many offices
throughout the state including the Pawnee County office. The ICW Coordinator
spoke to the CW Supervisor in Pawnee County who would like to partner with the
Pawnee Nation when possible to utilize our facility when having family meetings
or visitation with parents. The ICW Coordinator plans to discuss this information
with the Division Director regarding any collaborations with the state in the
future.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (10) member
Pawnee Nation Division Reports
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Second Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd Quarter -2020
requests for eligibility processed during this quarter. The ICW Coordinator
processed these requests during the ICW Assistant’s absence while the Pawnee
Nation was closed and sent the eligibility letters and verification to state
agencies.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME: The ICW Coordinator manages both state and tribal cases and works
closely with in state and out state child protection agencies to ensure the safety
and well being of Pawnee children.
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
OUTCOME: Pawnee Nation ICW continues to provide case management services
to Pawnee Nation children and families when they have been removed from the
home or prior to removal to ensure the children’s safety while also preserving the
family unit. The Pawnee Nation ICW Coordinator has worked closely with the
families on the newly opened cases including being present at all court hearings,
completing home visits and attending child safety and transfer meetings at
OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The
ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation
on all state custody cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant. The ICW Program currently has
(2) Pawnee Nation Tribal Foster Homes. Th ICW Coordinator has been in involved
in an out of state case involving a Pawnee child. The ICW Coordinator has
continued to recommend placement with an ICWA compliant home that was not
being followed by the state. The ICW Coordinator was able to receive the
assistance from the Pawnee Nation prosecutor to ensure that the placement
occurred according to ICWA placement preferences.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
Pawnee Nation Division Reports
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Second Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd Quarter -2020
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure
that Pawnee Indian children are placed in ICWA compliant homes.
III.
Travel and Training
The ICW Coordinator attending the Capacity Building for Tribes Webinar.
IV.
Meetings and DHCS/Tribal Events
April:
Annual IV-B Meeting 21 & 22 held by Zoom
Family Support Team Meeting
Family Team Meeting
Pawnee Service Area CPT by Zoom meeting
May:
Meeting w/CPT members
ICW Coordinator and VAW Coordinator participated in the Southern Oaks
Nursing Home Week Parade-May 11.
June:
DHCS Coordinator’s Meeting
Family Support Team Meeting
Meeting with Tribal State Affairs Liaison
Pawnee Service Area CPT held by Zoom
V.
Financial Reporting
The ICW Program operated under the FY 2019/2020 funds during the 2nd
quarter. The program also operates the Title IV-B PSSF and CWS funding for
Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays
for 10% of ICW Coordinator position with BIA paying 90%.
The ICW Program is able to provide financial assistance to families only through
the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and
the OKDHS Promoting Safe and Stable Families Program.
OUTCOME: The ICW Program provided direct assistance to (16) children and
families during this quarter through the above-mentioned programs
The ICW Program also received additional CWS funding through the CARES Act
as well as PSSF funding through the Family First Transition Act.
Pawnee Nation Division Reports
Page 49 of 88
Second Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd Quarter -2020
VI.
Future Plans
Continue to provide services to Pawnee children and families. Including
implementing any changes necessary due to the Coronavirus epidemic that may
cause changes to the way Indian child welfare services are delivered.
Pawnee Nation Division Reports
Page 50 of 88
Second Quarter 2020
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance, intervention, cultural healing, safety planning, transportation to shelter
or relevant appointments, court advocacy, women’s group, anonymous phone or text
consultation, case coordination, policy development, community response teams,
sexual assault examiner programs, and community and school education programs.
Our three main areas of focus are criminal justice intervention, victim services and
prevention.
II. Executive Summary:
This quarter, we provided crisis intervention for new and established clients. Our
program provided services to (4) additional clients. New clients this quarter were (4)
female and (1) male, (2) were Caucasian, (6) were Native American, and (0)
unknown. All clients were served in some capacity. We also continued to work with
and provide services to (4) previously established clients.
III. Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault,
or stalking. This goal is being met by providing prevention services to Indian women
in a variety of activities centered on healing and character development. We met
this goal by setting up domestic violence booths to raise awareness, attending and
presenting at events, and providing domestic violence and sexual assault support
group to clients. We have distributed brochures around Pawnee Nation and Pawnee
County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to
refer people to the National Domestic Violence Hotline.
Pawnee Nation Division Reports
Page 51 of 88
Second Quarter 2020
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
Our second goal is to increase victim safety and offender accountability. This goal
was met by advocating for Native Victims at a State level as well as by providing
victim services and education
The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services, providing emergency victim assistance, offering life
skills classes, and providing supportive services that help the client meet their goal
plan. Below is a list of the services provided for our clients this quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Emergency Victim Assistance
Grocery Assistance
Rental Assistance
Utility Assistance
Emergency Child Care Assistance
Children Served
Hotline Calls
DV Class
Medication Delivery
Pawnee Nation Division Reports
Page 52 of 88
(0)
(6)
(0)
(1)
(1)
(0)
(4)
(1)
(4)
(0)
(2)
(8)
(0)
(0)
(2)
(0)
(1)
(5)
(4)
(4)
(4)
(0)
(8)
(72)
(0)
(0)
Second Quarter 2020
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
**All clients receive educational and resource materials from the program.
IV. Meetings
Apr 9-DVPI Conference Call
May 14-DVPI Conference Call
June 1-DHCS Coordinators Meeting
June 11-DVPI Conference Call
V. Events
Apr-6 NAAV Zoom Meeting
Apr 20-Assisted with Food Box Distribution
May 11-Nursing Home Week Parade
VI. Travel and Training
Apr 7-Tribal Victim Services Set Aside Webinar
Apr 15-Disaster Planning for Tribal DV Programs and Shelters
Apr 23-Tribal Victim Services Set Aside Webinar
Jun 17-Human Trafficking Online Safety Webinar
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding source.
The Ti-Hirasa Domestic Violence Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
FVPSA also received additional funding through the CARES Act.
VII. Future Plans
1) Continue to provide services to victims within COVID-19 guidelines
2) Continue to update Facebook Page with information related to COVID-19 and
Domestic/Sexual Violence information.
3) Attend DVPI Annual Convening Virtual Event
4) Initiate Coordinated Community Response Team
5) Outreach/education/prevention activities such as Elder Abuse and Strangulation
6) Collaborate with Executive Office and Attorney General to update our existing
Domestic Abuse Act in tribal court.
Pawnee Nation Division Reports
Page 53 of 88
Second Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly Report
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid
Response (TOR)
SAP’s Scope of Work is to provide a community- based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse which will offer a variety of services and use a range of prevention
and treatment approaches. Services provided to individuals and/or groups
include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the
physical and emotional effects of alcohol and substance abuse and constructive
processes for dealing with stress.
MSPI’s scope of work is to service Native American youth (8 -24 years of age)
and family members who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
The TOR grant adds an additional approach to our focused prevention outreach
to reduce potential opioid misuse/abuse in our community through cultural and
health activities.
II.
Executive Summary:
This quarter was focused on clientele as far as returning to a new “modified”
individual sessions and group. There were several opportunities to attend
webinar sessions to further enhance quality of treatment for our clients.
The SAP/MSPI/TOR Coordinator assisted DHCS with helped unloading, sorting,
loading, and delivery produces boxes to elders and homebound program
participants in April.
SAP/MSPI/TOR Coordinator worked with TOR Prevention Specialist and DHCS
Director on the Mid-Year Report; it was submitted June 30.
Program budget modifications are up to date. Also, program budgets were
submitted for 2021 Budget Call.
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
Pawnee Nation Division Reports
Page 54 of 88
Second Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly Report
Objective 1: To raise awareness in the community regarding substance
use/abuse and provide resources to the community and program clients.
Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at
the SAP office.
Outcome 1: In June, (24) people attended meetings due to reduced group
meetings attributed to the Covid-19 Pandemic.
Activity 2: The program staff assisted clients to 12&12 Treatment Center for
treatment and/or suicide ideation. These clients were transported by family
members due to the Tribe’s travel restriction.
Outcome 2: This quarter, (3) clients were transported with substance use
disorder and suicidal ideation. Seven (7) clients were seen for individual
counseling either in person or by electronic methods.
Activity 3: The program staff implemented a new “modified” way to meet with
clients this quarter especially during the Tribe’s Isolation (mid-March to June 1).
Outcome 3: Program coordinator completed (9) weekly home visits and phone
conversation in April; (5) weekly home visits and phone conversations in May;
and continued to meet the current needs for those who decided not to come into
the office in June.
Activity 4: SAP maintains the Fitness Center, which meets the wellness
component of the program.
Outcome 4: This quarter, (17) people utilized the Fitness Center. Due to the
COVID-19 closure, staff was temporarily detailed to the SAP Office.
Activity 5: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs,
shall be known as the Wellness Program Committee, hosted weekly classesRIPPED, Yoga, and Running/Walking Group for community members starting
June 1.
Outcome 5: Total participants in fitness classes was (55). The average numbers
are as follows: RIPPED (7), Yoga (10), and Walking Club (11).
ALL SAP, MSPI, AND TOR ACTIVITIES WERE CANCELLED DUE TO COVID-19
PANDEMIC
April 7- Native American Language Competition (Norman)
April 10- Pawnee Nation Employee Egg Hunt
April 14- Title VI Banquet for Native students
April 16- First Native American Singing and Dance Competition All Star Event
April 18- Pawnee High School After Prom Party (Tulsa)
Pawnee Nation Division Reports
Page 55 of 88
Second Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly Report
April 21- Ag Safety Day
April 23- Pawnee Language Event (Rogers State)
April 25- ICW Child Abuse Prevention Event
IV.
Meetings and DHCS/Tribal Events
April 29-20: Wellness Program Meetings
May 29-20: Wellness Program Meetings
June 1: DHCS Coordinator’s Meeting
June 1/15-20: Fitness Center Meetings
June 15-20: Staff Meeting
June 15-20: New protocol initiated for Fitness Center Re-Opening to include limiting
clients and reserving a time frame to use the facility.
V.
Travel and Training
April 3/6-20: Strategies of Support for Mental Health Providers Webinar
These webinars focused on resiliency, strength, overcoming challenges of social
distancing, and supporting efforts to adapt and deliver services.
April 8-20: Trauma, Historical Trauma, PTSD and Treatment Webinar
April 9-20: Virtual Native Talking Circle: Staying Connected in Challenging
Times Webinar
May 6-20: Addressing Attachment Issues Webinar
May 12-20: Implementing Contingency Management Techniques within
AI/AN Populations Webinar
May 26-20: A Comprehensive Approach to Preventing Suicide: The Role of
Law, Policy and Social Determinants of Health Webinar
June-3/4/10/17/24-20: Webinars- Strategies of Support for Mental Health
Providers
June 11-20: Substance Use During a Pandemic Webinar
June 18-20: Ethics for Behavioral Health Providers Webinar
June 25-20: TOR Carryover Webinar (by Division Director)
VI.
Financial Reporting:
The Pawnee Nation SAP/MSPI program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office. The Pawnee Nation Fitness Center is now a sub account within the SAP
Program Budget.
VII. Future Plans:
MSPI is looking for future speakers for Middle School and High School to present on
anti- suicide approaches.
Pawnee Nation Division Reports
Page 56 of 88
Second Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly Report
July 25-20: Pawnee Bill Memorial Rodeo Kid’s Rodeo
July 31-20: TOR Carryover due
August 27-20: SASPP/DVPP Virtual Training
September 16/18-20: IHS Oklahoma Area Behavioral Health Conference (Virtual)
Pawnee Nation Division Reports
Page 57 of 88
Second Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter-2020
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
Most of the quarter was dedicated to working during COVID-19 pandemic.
Congregate meals continued to be cancelled; they are delivered and/or curbside picked
up and homebound meals continued as usual.
TDC donated food from Arrow stop, Howlers, and Travel Plaza to the Title VI
Program. The donation was/is a cost savings for the program. The Food Distribution
Program also donated some food which was distributed to the clients. Lastly, program
participants and other elders also received produce baskets that the tribe received and
put together.
Program budgets are up to date with matching awarded amounts and new program
numbers. Also, program budgets were submitted for 2021 Budget Call.
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 348, I.H.S. meals was served for this
quarter.
Month
Elder Center
I.H.S.
Total
April
0
144
144
May
0
96
96
June
0
108
108
*The Title VI Senior Program projected to provide up to (55) home-delivered meals per day as noted in the
proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and
older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals
served per year.
A total of 3,380 homebound meals were served this quarter.
Month
Homebound
April
1,170
Pawnee Nation Division Reports
Page 58 of 88
Second Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter-2020
May
June
1,040
1,170
In addition to meals prepared by the Elder Center, staff arranged for Food Bank twice a
month with other Elders “Helping Hands” and staff taking others without transportation.
There was (0) riders and (5) elders/homebound who received deliveries twice a month for
(3) months.
To promote socialization of older individuals: Our Fridays are free for visitations and
shopping trips for the Elders. When we open back up.
Overall Conclusions (based on annual report request for stats):
Volunteers
2
Unduplicated number (Congregate-Homebound/Pick up)
155
Unduplicated number (Homebound)
35
Unduplicated number (I.H.S)
10
Unduplicated number (receiving services)
230
Covid-19 Education flyers
150
Nutritional Counseling
5
Unduplicated # receiving Support Services
7
Information Referral
15
Outreach (meds, errands, remind appointments)
9
Case Management
1
Transportation
5
Legal Assistance
2
Homemaker Service
5
Home Health Aid Service
1
Chores
daily
Visiting*
daily
*All homebound are visited daily by Van Driver when meals are delivered.
Telephoning
95
Family Support
5
Health Promotion & Wellness
85
Caregiving support info about available services
65
Assistance in gaining access to available services
10
Individual Counseling
1
Support Groups
2
Caregiving Training
5
Lending Closet
2
Other (Shopping, Food Bank)
35
Respite
0
Pawnee Nation Division Reports
Page 59 of 88
Second Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter-2020
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older or married to an elder age spouse) who meet the
requirements of the Title VI Homebound meals program the PHNs review homebound
meds list and makes dietary recommendations for our cooking staff. To qualify for the
home delivered meals program, individuals must be unable to walk under their own
power, unless recovering from a short-term illness or surgery. They must be disabled
and unable to stand for long periods of time to cook meals and/or clean dishes. The
PHN Department assists with this program to provide the following:
1. Nutritional assessment
2. Health and functional assessment
3. Behavioral Health assessment
4. Home/environmental/safety evaluation
5. Case management needs
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointment referrals, appeals, and diabetic follow up
appointments. Monthly IHS newsletters are posted.
IV.
Meetings and Tribal/DHCS Events
06/01--DHCS Coordinators Meeting
05/11-Southern Oaks Nursing Home Week Parade
V.
Travel and Training
Weekly funding agency webinars
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office.
The Title VI Program also received additional funding through the CARES Act and
the Family First Transition Act (FFTA).
Pawnee Nation Division Reports
Page 60 of 88
Second Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter-2020
VII.
Future Program Plans:
Continue to work in isolation & provide meal services
Develop new procedures on how to provide meal services once isolation is over
Pawnee Nation Division Reports
Page 61 of 88
Second Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
2nd Quarter – 2020
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week continual
law and order in providing for the safety and wellbeing not only for our tribal
members but also for the general public. Officers are trained to be on-call for
other officers who may be on leave, this guarantees that we maintain coverage
for all calls. Officers continue to provide routinely daytime and nighttime patrols
of rural tribal member residences which also includes a few residences within
the city of Pawnee that are held in trust status. Patrol areas includes the
jurisdictional boundaries of Pawnee, Payne and Kay Counties. This also includes
the Pawnee Nation land located south of the Chilocco facility. Law Enforcement
staff includes: Chief of Police David Kanuho, Assistant Chief of Police Harold
(Gene) Howell, Police Officer Donna Hogan, Police Officer Brandon (B.J.) Novotny,
Officer Michael (Cory) Jimboy and Administration Assistant/Dispatcher Ashley
Mulder.
II.
Executive Summary:
During this three-month period, officers traveled a total of 15,111 miles during
their routine patrols. Officers recorded 2,096 on-duty hours for this quarter.
Patrols are made daily and nightly of the North, West and South Indian
cemeteries. The department also continues to receive motorists assists calls
which include jumping dead batteries or offering rides for stranded motorist.
With the closing of the dining area of the Elders Program, Chief Kanuho has
continued to assist the Title 6 Program with delivering meals to a few elders
living in the rural area.
Continuing to deal with the Covid-19 epidemic, our department had to make
special arrangements as like the other tribal programs, we are taking the
temperature of all visitors who enter our facility and they must wear a mask and
stay outside the 6 ft marked area from the dispatch area. All LE staff must have
their temperature taken before they begin their shift. Officers were stationed at
their residence during June 3 - 7, due to the tribe having a mandatory shut down.
Officers continued to take calls from home and once they took a mandatory
Covid-19 test which came back negative, they could return to work at the office
on June 8th. All LE staff tested negative and returned to work.
With the closing of all Pawnee Nation Casinos and the Trading Post and Tee Pee
Smoke shop during the months of April and a portion of May, this resulted in a
Pawnee Nation Division Reports
Page 62 of 88
Second Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
2nd Quarter – 2020
dramatic drop in criminal activity. With the opening of the Stonewolf Casino in
June, criminal activity began to slowly rise.
III.
Quarterly Goals and Objectives
•
The Chief of Police will maintain statistics on the number and type of
incidents, arrest, and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: one (1)
Damage to Property, one (1) Assault and Battery, one (1) Urinating in
Public, one (1) Breaking and Entering, and two (2) Larcenies.
-There were no arrests made for this quarter.
- Officers have also responded to the following non-enforcement calls:
Thirteen (13) Assistance to Sick or Injured, one (1) Court Process Services,
eighty-three (83) Public/Community Services, and fifty (50) Assistance to
Citizens.
-There were two (2) vehicle accidents that occurred within the Pawnee
Nation Jurisdiction during this quarter.
-There was five (5) reported patrols of the Chilocco area. The Pawnee
Nation only has pastureland located to the south of the Chilocco facility
but as part of our contract agreement, this area is a requirement for being
patrolled.
•
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
- During this quarter, Officers assisted with the local Law Enforcement
Agencies a total of fifty (50) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
Pawnee Nation Division Reports
Page 63 of 88
Second Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
2nd Quarter – 2020
-During this quarter, our department registered two-(2) sex offenders
living within the jurisdictional boundaries of the Pawnee Nation.
•
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs – Office of Justice Services.
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA - OJS. These reports are
part of the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
There was no travel or trainings reported for this quarter due to the restrictions
for travel during the COVID-19 virus epidemic.
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted to the LE department in a timely
manner. Admin. Asst. Ashley Mulder has been developed a new cuff account
system for our department and has been monitoring it closely to compare
expenses with her account and the Finance Departments.
Future Plans
We are continuing to deal with the effects the Coronavirus is having on the tribal
community and the tribal services that are provided. Right now we don’t have an
future plans, only that we are praying that this pandemic will eventually be
contained and reduced through some form a vaccine.
This ends the Quarterly Report for April, May and June 2020.
Respectfully Submitted,
David Kanuho, Chief of Police
Pawnee Nation Division Reports
Page 64 of 88
Second Quarter 2020
Pawnee Nation Natural Resources and Safety Division
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.
It consists of four Departments:
• Department of Environmental Conservation and Safety,
• Department of Transportation and Safety,
• Department of Fire and Rescue, and
• Department of Emergency Management.
Although each Department within the Division has its own primary mission and service objectives, each
Department shares many common interests and supporting services concerning natural resources and
safety. Examples include NEPA compliance challenges, federal regulatory compliance, Tribal regulatory
compliance, disaster response and recovery efforts, FEMA mitigation re-imbursement projects,
conservation of life and property activities, easement agreements, trespass issues, zoning issues, protection
of human health and environment, and maintaining effective emergency planning and response
capabilities. Each Department is operating with limited staffing while challenged with maintaining
comprehensive services to the citizens. Placing these Departments under a common Division enables
direct collaboration among the Management and staff which has resulted in ongoing efficient and effective
services while having the limited staffing resources. The DNRS staff have been appointed to and continue
working collaboratively with the TERC team to assist in the Covid-19 response for the Pawnee Nation.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the
ongoing collaboration among its Departments. Each Department continues to identify their objectives
and achieving their goals as resources and priorities allow. The Director is continuing to work with the
DNRS Department Managers to identify critical services, staffing, and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the third fiscal quarter of federal assistance agreements with USEPA for the
DECS. The DECS initiated its federal obligations under the FY20 projects beginning October 1, 2019.
Activities under the federal agreements include water quality investigations and monitoring, Federal
permit certifications (Sections 401 and 404), oil and gas inspections, hazardous spill response, emergency
planning, environmental management planning, watershed management plan development, non-point
source pollution prevention management, and requesting additional funding for special investigations.
Non-federal activities include technical writing on natural resource related (agricultural) proposals,
assistance on writing and implementing covid-19 related proposals, facility inspections and issuances of
permits under the FDA Food Inspections Codes, review and issuance of oil and gas permits, and continues
its enforcement of the Pawnee Nation Energy Resource Protection Act (Title XIII). The DECS has issued
approx. $13,000 in energy related permits as authorized under the Act under the fiscal year. The DECS
received USDA approval on the Pawnee Nation’s Industrial Hemp Laws and implementing regulations.
The Pawnee Nation must now start reporting to USDA. The DECS must maintain an approved
EPA/Tribal Environmental Management Plan which provides objectives of both Tribal and Federal
priorities. The DECS staff continues to be challenged with capacity development and the implementation
Pawnee Nation Division Reports
Page 65 of 88
Second Quarter 2020
Pawnee Nation Natural Resources and Safety Division
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
of adopted Codes (International Codes: Fire, Building, Mechanical, Energy, Plumbing, and FDA Food
Code), Pawnee Nations Natural Resource Protection laws (Title 11 and Title 12 of the Pawnee Nation
Law and Order Code) and implementing environmental regulations.
The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting
needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been
providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The
new enforcement process has continued to work well resulting in defendants paying prescribed penalties
and directed corrective actions.
Federal Assistance for the FY2020 project period includes the FY 20 GAP, WPC, and NPS proposals.
As a recap from the last reporting period, the Pawnee Nation received an additional USEPA Multipurpose
grant. The funding will enable the DECS to acquire equipment and supplies needed to enhance existing
investigative capabilities. The DECS will acquire the (Geophex GEM-2 Sensor system for brine source
identification, and the RaPIDASSAY pesticide analyzer for Pawnee Nation Pesticide program
development. The Pawnee Nation is the only Tribe in Oklahoma to receive additional funding under its
“Treatment as State” regulatory certifications for water quality.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water
Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water
Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,
disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee
Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution
issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303
(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided
review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army
Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance
monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports
their designated uses.
The Pawnee Nation implemented its isolation/social distancing mitigation measures due to the Covid-19
pandemic. DECS staff has initiated remote working to be used as needed to minimize risk of spread. Staff
are able to complete all federal grant obligations with no issues.
Department of Transportation and Safety Department of Transportation and Safety
Department of Transportation and Safety Department of Transportation and Safety (PNDOTS) staff have
continued to work on its construction projects and road maintenance projects under the reporting period.
• PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects.
• PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal
Transportation Facility Inventory Database.
Activities include:
• DOTS staff working on expanding Pawnee Nation roadway database.
Pawnee Nation Division Reports
Page 66 of 88
Second Quarter 2020
Pawnee Nation Natural Resources and Safety Division
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
•
•
•
•
•
•
•
•
DOTS staff working on Pawnee Nation Enhancement & Safety Projects
▪ All projects are in the closeout phase, waiting on final documents
DOTS staff planning the Pawnee Nation Enhancement & Safety Projects #2 (CM/GC)
DOTS staff working with the Town of Maramec on project management on a Chip & Seal
Project
DOTS staff owners’ representative oversight for Trading Post renovations
DOTS staff is working with Education on beginning the Childcare Kitchen Renovations
DOTS staff working on ROW applications.
DOTS working COVID-19 planning and response
DOTS staff continues fleet management oversight
Department of Fire and Rescue
The Emergency Services Coordinator has been tasked with providing needed Fire Fighting Training,
CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing EOC&EM
exercises, developing Fire Grants, coordinating and participating in fire prevention activities, reporting
fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and responding
to calls as dispatched.
The ESC has acquired needed Fire Inspectors Training and NIMS training under the reporting period. The
ESC completed his probationary period under the reporting period and has been retained for continued
services to the Pawnee Nation.
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation
firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation
Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the
National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.
(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56
hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director
is looking at options to encourage continued service retention. A minimum of 56 hours in- service training
is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to
dispatches and new training initiatives. State side fire departments offer retirement compensation for its
volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee
Nation has enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,
or the compensation for non-employee responders.
The DFR responded to 5 dispatches over the reporting period (1 structure, 3 wildfires, and 1 medical
rescue)
Pawnee Nation Division Reports
Page 67 of 88
Second Quarter 2020
Pawnee Nation Natural Resources and Safety Division
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2020
Department of Emergency Management
The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.
The DEM participated in flood recovery activities as was reported in the previous reporting period. The
ESC is continuing to work with state officials (Oklahoma and Nebraska) and FEMA on recovery efforts
for property damages. The Pawnee Nation is now receiving payments on property damages and
emergency services.
The Pawnee Nation activated its EOC to level 2 on March 15, 2020 in response to the Covid-19 pandemic
and continues to operate at level 2 at the time of this report. The TERC met at that time to review
emergency protocol as outlined in the Pandemic Plan, COG, and COOP. TDC was required to suspend
gaming which also resulted in furlough of non-essential staff. PBC declared a state of emergency
(disaster) on March 18, 2020. Essential workers were directed to self -isolate and work remotely as
possible while following prescribed CDC social distancing guidelines thru April 5, 2020, at which time
the TERC provided review and re-assessed further actions. The TERC, along with PBC determined it
was appropriate to reopen facilities and re-establish critical services under “Modified” conditions.
To date the Pawnee Nation is continuing to operate under ‘modified” conditions with limited facility
access and required PPE and social distancing requirements. Tribal services have experienced a few
disruptions with required isolations and/or closed facilities for “deep cleaning”. The DEM is managing
two grants to assist in the purchasing of needed PPE and for Covid-19 mitigation efforts.
Pawnee Nation Division Reports
Page 68 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
I.
Planning Division:
Planning Division consist of the planning department, ICDBG, and Grants and
Contracts. The planning department is responsible of bringing new ideas to the table and
collaborating with other departments to increase services to the tribe & tribal members.
The Planning Director is incorporated in the development of the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity
and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to
better serve the community. They play a big role in developing various projects which
include: decent housing, suitable living environment, and economic opportunities. Grants
and Contract major goal is to ensure that the federal and non-federal grants are
completed. GC makes sure that the grants are constructed to their full potential and that
they meet the budget requirements to minimize the risk of losing funding. Also, they
analyze opportunities to increase funding from federal contract and see if there are
opportunities within the tribe to take advantage to increase serves.
II.
Executive Summary
During the second quarter, Planning had to make some major adjustments due to
Coronavirus. We had to put some of our goals on the bottom of our priority list because
we had to develop a plan to continue our operations. In addition, we had to start working
with the TERC team to strategize our method on how we were going to prepare and
protect our employees from this virus. Planning Director started looking at his staff and
ensure their protection as well as able to have the capability to continue working. We
wanted to make sure that mitigated the risk to make sure that the impact is minimal.
Planning activated their COOP (Continuity of Operation Plan) Plan when Pawnee
Nation issued the Proclamation State of Emergency. Due to COVID, we implemented a
strategy to operate at a minimum while preforming our essential functions to make sure
that we stayed compliant with our Federal budgets and reducing any disruptions that
could possibly shut us down. We establish leadership guidelines for managing emergency
occurrences and the continuity of essential program functions. We were able to prioritize
our job duties, mitigate risk, restoration of Planning Division operations internally and
externally.
Planning worked with TERC and the Division of Health and Community Services
to identify and designate essential and supporting staff during this transition. We
developed and assisted in our phasing plans as well as exposure procedures for employees
and tribal members. These plans guided us while we re-opening, how to respond if a
breakout happened, and how we were going to re-open after a exposure.
Pawnee Nation Division Reports
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Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
Lastly, the Planning Office conducted additional meeting to review and submit for
extra funding to help make sure our team has enough resources to continue operating and
to make sure to protect everyone from being exposed or potentially spreading the virus.
As the number are currently fluctuating, our team continues to review, prepare, and
respond when it is necessary to keep everyone safe.
III.
Quarterly Goals and Objectives:
Planning Directors goals and objectives and new insight that we want to accomplish.
a. Description on Activities Conducted
i. Partaken in PBC, Budget Committee, Education Committee, and
TERC meetings
ii. Conducted a Behavioral health Meeting and getting the contract
together for our consultant to work on the CON.
iii. Conducted a meeting the CRD for the upcoming THPO grant that due
in the following months.
iv. Met with Tiffany and SAP program about the discussing the new grant
with the new hire to answer any questions about fulfilling the grant
goals and objectives.
v. Had a conference call with consultants about finalizing our CEDS plan.
vi. Partaken in several TERC meeting about moving forward during this
pandemic.
vii. Conducted a conference call with Walter Echo-Hawk to discuss the
Bison Vision that the Nasharo Council is trying to implement and how
it plans a part with our Agriculture vision.
viii. Working with our Consultant on the IHS planning grant. We finalized
the contracts and looking forward from hearing from IHS.
ix. Conducted a conference call about the New Market Tax Credit and
explore options about funding for the facility.
x. Had a conference call with Electa Hare-Red Corn and Chris Roper on
scheduling and partnering up with Wal-Mart on receiving a shipment
of goods for families in need during this pandemic.
xi. Conducted a conference call with DRNS, DHCS, and others about
going after a CDC COVID-19 grant.
xii. Updated the Planning Division’s COOP
xiii. Working on a sub-award grant from SPTHB to help assist our efforts in
emergency management and response.
xiv. Submitted a Department of the Interior (DOI) Tribal Broadband
Feasibility Grant.
xv. Submitted the NAGPRA 2020 Grant.
Pawnee Nation Division Reports
Page 70 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
xvi. Working on an NDN Collective grant to help provide rapid response
resources to our community that will combating the spread of
misinformation, strengthen our frontline services including immediate
relief, resources, and gap services.
xvii. Conference call with Deb Echo-Hawk and Electa on Fiscal Sponsorship
Onboarding: Pawnee Seed Preservation’s funds to NDN Collective
xviii. Conducted a TOR meeting with the new hire to answer any questions
regarding the grant’s objectives
xix. Partaken in a Rural EMS meeting with Transportation and DNRS to
discuss an EMS grant
xx. Conducted a CEDS conference call with Rebecca on the development of
our CEDS plan.
xxi. Listen in the VA IGA call to prepare and respond to COVID-19
incidents
xxii. Conducted a Conference call With Baker Tilly to discuss the benefits of
utilizing New Market Tax Credit to offset construction projects.
xxiii. Conducted a CDC Tribal Public Health Capacity COVID 19
Preparedness and Response grant meeting. To talk about our efforts to
create creative ideas to address our barriers and limitations.
xxiv. Partaken in a HUD/ICDBG grant funding conference call
xxv. Conducted a conference call with eCivis to intergrade their software
into our organization to develop a more efficient and productive
environment throughout Pawnee Nation.
xxvi. Conducted a conference call with Baker Tilly to discuss option
regarding to the COVID-19 funding and what resources are available
and what are the best practices that are going on in Indian Country.
xxvii. Conducted a conference call with Eccovia on implementing a client
tracking software into our organization that would create a more
efficient method on tracking clients and providing the services that
they need. In addition, it is a program that will be tied into 3rd party
billing and help us generate supplement revenue to the Tribe.
xxviii. Working with our consultant on building our CEDS plan.
xxix. Conducted a Conference call with EDA about changing our plans to
conduct teleconferences.
xxx. Partaken in the Pawnee Nation Phasing plan meeting
xxxi. Worked with our Consultant to finalize our CON application with the
State of Oklahoma
xxxii. Conducted a conference call with the Courts to get a full assessment
conducted of our court system
Pawnee Nation Division Reports
Page 71 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
xxxiii.
xxxiv.
xxxv.
xxxvi.
IV.
Partaken in a Fitness Proposal for the Community
Presented the Fitness Proposal to the Division of Health and SAP
Partaken in a Treatment facility investor meeting
Partaken in a meeting with the City of Pawnee to review and analyze
their current status and proposing future development ideas with the
Mayor
xxxvii. Submitted several grants
1. Southern Plains Tribal Health Board Grant
2. CDC Public Health COVID-19 Preparedness and Response
grant
3. HUD COVID-19 Assistance Funding
xxxviii. Conducted several conference calls
1. Keith Gillon
2. Joel Laubenstein
3. Deb Echo Hawk
4. Electa Red Corn
5. Mike Charter
6. Matt Bentler
7. Lydia Ortiz
8. Rebecca Eastham
9. Diane Reagle
10. Carol Nuttle & Angela Thompson
11. Court Judge Shelly Harrison
b. New Objective for Next Quarter
i. Finish up Strategic Planning and develop a booklet for PBC and tribal
members
ii. Start developing the required documentation for USDA
iii. Finalize the CEDs plan.
iv. Research grants and all COVID related funding opportunities
v. Finish the Campground project.
vi. Start planning for our next efforts implementing greenhouse project
c. Future Meeting and Establish New Relationships
i. TBA due to COVID
Travel and Training
a. Travel
i. N/A
b. Training
i. Webinar
1. NFBC and IFAI Webinar COVID-19 Update
2. Indian Country COVID-19 Update 4/9/20 teleconference
Pawnee Nation Division Reports
Page 72 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
3.
4.
5.
6.
7.
V.
HUD Conference Call on COVID grant
eCivis Tool Kit Walk through
Emergency Networks for Federal Agencies Amid COVID-19
Eccovia Solution Walk through
5 Ways to Prepare Your AP Team to Operate Remotely and
Implement Business Continuity
8. COSSAP Webinar - Tribal Responses to Drug Overdoses:
Informational Webinar
9. IHS Self-Governance Training
Financial Reporting
For the 2nd quarter, the Planning Department remained within budget and had no overbudget line items. Expenses are concentrated more in salary and fringe benefits.
VI.
Conclusion
The Planning Division continues assisting other Divisions and Departments and
motivated them into moving in a new direction and thinking outside the box to deliver new
methods and services to Pawnee Nation. We believe this new direction will make the tribe
more efficient. As the Planning Division, we want the Nation to become more sustainable.
We are developing new goals and objective since action plans have been interrupted due to
COVID. Our team will assist and develop a solid roadmap that will create a foundation and
momentum. Moreover, we continue working with others while establishing a new mindset
that will help us move from Federal reliance to Tribal dependency. This allows us more
freedom and flexibility to increase services to our people.
Pawnee Nation Division Reports
Page 73 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
Grants and Contracts Office
VII. Grants and Contracts Office
The Grants and Contracts’ office (G&C) main objectives are to ensure post-award
administration is efficient and effective. The G&C Office makes sure the federal grant goals
and objectives are completed as stated in the grant application; confirms that all activities
are carried out on time and within the approved budget, including utilizing the full funding
amount; determines that the individual program costs are allowable, necessary, reasonable
and allocable under the terms and conditions of an award; and that the programs are abiding
by the federal statutes and regulations listed in their award documents. In addition, the
Grants and Contracts office also verifies that the reporting requirements, programmatic and
financial, as stated in the grant or contract are adhered to and that the deliverables agreed
upon are met. Internal financial compliance is another important aspect of grant
administration and the G&C office monitors grant expenditures to ensure the federal
programs are following OMB 2 CFR Part 200 and the Fiscal Policies and Procedures
established by the Pawnee Nation for all purchases.
The Grants and Contracts manager keeps current on grant management instructions and
information issued by federal agencies to make certain required processes and policies are
adhered to. The G&C office has an obligation to inform the program directors and managers
of current federal rules and regulations that govern the administrative management relevant
to the grants and contracts overseen by the Pawnee Nation.
By informing the directors and managers on grant administration topics as well as
following proper financial procedures, it is anticipated a better understanding of the fiscal
policies and procedures will ultimately reduce audit and program review findings. This is
evident in the fact that the Pawnee Nation has received unqualified opinions in the last two
audits (“clean” opinions). The employees of the Pawnee Nation have made a conscious and
collective effort to use the Pawnee Nation’s Fiscal Policies and Procedures as guidance and
that has led the way in making the Nation an organization that maintains responsible fiscal
management.
VIII. Executive Summary:
During the 2nd quarter of 2020 the Grants and Contracts Office ensured all required
reports for the federal awards, narrative and financial, were completed on time. Program
drawdowns were also completed in a timely manner to reimburse the Nation’s program
financial account.
Pawnee Nation Division Reports
Page 74 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
G&C assisted the NAGPRA and THPO directors with their annual grant application
submissions as well as the submission of an additional NAGPRA Repatriation grant
application. Both the NAGPRA and THPO annual grants were reviewed and approved by
the funding agency, National Park Service. In addition, the Pawnee Nation is the recipient of
another repatriation grant that will assist in bringing relatives home for reburial.
The NAGPRA grant was approved for $82,687; the THPO grant was approved for the
apportioned amount of $63,167; and the NAGPRA Repatriation grant was approved for
$15,000.
During this quarter, the Pawnee Nation was also the recipient of several CARES Act
funding from various funding agencies.
A total of $1,935,809 in Coronavirus Aid, Relief, and Economic Security (CARES) Act
funds was awarded to the Pawnee Nation through existing and new federal awards during
the 2nd quarter. $1,606,772 was appropriated to existing programs and $329,037 was received
through competitive grant proposals that were submitted.
The CARES funding appropriated were for the following programs: Liheap and CSBG @
$14,596; Title IV Elder Meals Program @ $113,780; Family Violence and Prevention
Services (FVPS) @ $6,089; Title IV B Child Welfare Services (CWS) and Promoting Safe and
Stable Families (PSSF) @ $21,410; Food Distribution Program @ $50,044; Child Care
Development Fund (CCDF) @ $150,534 and all BIA programs @ $1,250,319.
CARES funding that was applied for and approved were: Southern Plains Tribal Health
Board @ $60,000 and Center for Disease Control Public Health @ $269,037.
All CARES funding is for COVID 19 related preparedness and response expenses
although each funding agency has their own timelines and specific guidance on how to use
the funds.
In late April, the Department of Justice, Office of Justice Programs (OJP), conducted an
internal control program review of our Violence Against Women program. The review was
done through a questionnaire that had 12 questions on it related to financial procedures,
drawdowns procedures, our financial reporting process, and tracking expenditures, among
other questions. G&C completed the questionnaire and it was sent to OJP in early May and
as of June, there have been no questions from the agency; a follow-up will be done in July.
Pawnee Nation Division Reports
Page 75 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
Also in late April, the P.L. 102-477 tribes were asked to submit a written response to the
BIA concerning the Memorandum of Agreement (MOU) that the Department of the Interior
along with eleven other federal agencies entered into without Tribal Consultation or tribal
input. P.L. 102-477 is a unique program that has proven successful since its inception in the
early 1990’s and continues to provide effective and efficient services to Native Americans
seeking self-sustainability.
The current MOU that BIA agreed to is not consistent with the P.L. 102-477 law and
limits the ability of the program to grow as intended by Congress with its most recent
amendment in December 2017. The Pawnee Nation supported proposed changes to the MOU
and requested that it contain updated language and be re-issued. Barriers to collaborations
and partnerships with additional funding agencies interferes with the opportunity to provide
more innovative services to our 477 clients.
The Shakopee Nation requested an update on the status of the $100,000 grant the Nation
was awarded in July 2019. Grants and Contracts requested information from the program
people and received some input from the grant coordinator. A report was completed showing
what work was accomplished on the CRD strategic plan and what activities took place prior
to the Nation closing due to the public health emergency.
After careful review of the program, G&C saw that very little of the funds were being
expended for various reasons, this included the required tribal match. Further, due to the
shut-down, planned activities listed in the grant had to be cancelled. G&C decided it would
be best to request a no cost extension so the objectives of the grant and the stated
deliverables could be completed; this was done with the hopes that the activities could take
place in the near future.
A four-month extension was granted for this award due to the Pawnee Nation offices
being closed for almost that same amount of time, along with tribal activities not being held
because they are social specific and gatherings of ten or more was restricted, on top of, most
of the buildings at the Nation were closed.
The G&C Manager spoke with the Shakopee program people to set up a spending plan
going forward so required activities could take place, safely and potentially remotely. There
is also two cash donations that were made to the CRD that were used as tribal match that
also need to be utilized. There will be a lot of work for the division to do within the next four
months, although health and safety conditions will be monitored.
During the quarter I set up the recently funded programs in the accounting system and
notified all personnel who have ‘seats’ within that system. I am able to add documents in the
Pawnee Nation Division Reports
Page 76 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
accounting module for anyone working with the programs giving them easy access to
information should they need it such as the award document and the budget. Other
information included that identifies the award is the funding amount, the program director,
the grant period and of course the program number. The program code is specific to the
individual federal and tribal grant or award administered by the Pawnee Nation. The
specificity allows all revenue and disbursement transactions to be recorded to the appropriate
accounts.
All new programs are also set up in the grants administration module; finance has access
to all grants and contracts through that module. All documents related to the grants are
located in the electronic files.
Once a program is ‘set up’, all the information is sent to the people who will be involved
in tracking the grant, i.e., director, finance/accounting, payroll, and HR, if an employee is
paid from the grant. Having several staff involved in entering data for the individual
programs ensures proper internal controls.
In addition, Grants and Contracts continued to assist program directors in a variety of
ways, i.e., reviewing and monitoring expenses to avoid any disallowed expenditures that
would have to be paid by the Nation; informed directors of their program budget balances
and provided estimated expenses so they could better monitor spending and keep within the
approved budget; sent financial reports as requested by the program directors; answered
questions related to allowable costs, gathered required information for new grant
applications or renewals and shared grant information as received by the funding agencies,
reviewed expenses for the federal programs to ensure there were no miscodes; gave financial
status updates to the federal program directors, and researched and approved Microix
purchase requests on a daily basis. As a user of financial data, the Grants and Contracts
Office must rely on current, up-to-date financial information in the accounting system so
accurate reports can be complete and financial inquiries can be relayed accurately. Federal
program travel was also reviewed to ensure it was reconciled; when any travel is unreconciled
and left undone, it will not be charged to the federal program and the Nation would have to
pay for that travel without getting reimbursed.
IX.
Quarterly Goals and Objectives
The Goals and Objectives of the G&C office will basically remain the same: to assist in
increasing the volume of federal grants that are administered at the Nation by researching
external funding opportunities; keep current on grant management processes; continue
organizing the grant files; complete drawdowns often; prepare financial reports on time; and
keep electronic files updated.
Pawnee Nation Division Reports
Page 77 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
X.
Travel and Training
There was no travel during the 2nd Quarter 2020. I viewed several training webinars in
the 2nd quarter: Title IV B Annual Training webinar, 3 days; ANA Pre-Application webinar
and virtual workshops; Updates to 2 CFR Part 200 Uniform Guidance; NCAIED Best
Accounting Practices and Workforce Development; Native American Finance Officers
Association (NAFOA) virtual conference, 4days; US Census Bureau on how to locate
information; and listed to a BIA CARES teleconference and a P.L. 102-477 teleconference.
XI.
Financial Reporting
Grants and Contracts is within the Department of Planning and the financial status is
reported in the Planning Department report.
Conclusion
I am available to explain anything in detail that is written in this report for anyone who
may have questions. I maintain an open-door policy and remain available to assist anyone
who wants more information on grants or contracts. Feel free to call the Grants and
Contracts office any time at these numbers: 918-762-3621 Ext. 123, office; or 918-399-5107,
cell. The Grants and Contracts office is in Room 204 on the 2nd floor of Building 64.
The Grants and Contracts Office is taking its social responsibility seriously and is
observing the Six-Foot Social Distancing and mask wearing recommendations set by the
Center for Disease Control (CDC).
Respectfully,
Laura Melton
Grants and Contracts Manager
Pawnee Nation Division Reports
Page 78 of 88
Second Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April-June 2020
Planning & Tribal Development Office
XII.
Indian Community Block Development Grant Program (ICDBG)
The ICDBG Program provides eligible grantees with direct grants for use in developing
viable American Indian and Alaska Native Communities, including decent housing, a
suitable living environment and economic opportunities, primarily for low- and moderateincome persons.
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/ih/gr
ants/icdbg
XIII. Executive Summary:
FY-16 ICDBG: Pawnee Nation Ceremonial Campgrounds & Nature Fit Trail
(PNCCNFT)
The grant will allow the Pawnee Nation to revamp the Campgrounds area and add a
nature fit trail just east of the campgrounds. This would include the demolition of the
existing restroom facility and replace with a newly constructed larger facility to hold at least
3 stalls for toilets and showers for both men and women, with ADA compliance. All existing
electrical lines to be placed under ground while adding several electrical pedestals along the
camping areas. A new dance arbor complete with new LED lighting. The nature fit trail
would be almost a mile in length, lined with solar lighting, exercise stations, picnic tables and
benches.
FY-18 ICDBG: Pawnee Nation Greenhouse Project (PNGP)
This funding opportunity will allow the Pawnee Nation to grow economically by building
two (2) 30’ x 92’ gutter connected Nexus Vail Greenhouses to house and grow cash crops
(tomatoes & lettuce) by use of hydroponics.
FY-20 ICDBG: Public Safety Center (PSC)
NEWLY awarded HUD funding to
ICDBG CARES: Pawnee Nation CARES Project (PNCP)
Proposed assistance (direct & indirect) to prevent, prepare for and respond to COVID 19.
Assistance will be by providing food boxes, air/heat units to homes and an upgraded fire
truck with hazardous waste capabilities for first responders.
Pawnee Nation Division Reports
Page 79 of 88
Second Quarter 2020
Planning Division
Quarterl
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