Pawnee Nation of Oklahoma (2018)
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Pawnee Nation of Oklahoma
Third Quarterly Program Reports 2018
July, August, September
Pawnee Nation Division Reports
Submitted to the
Pawnee Business Council
November 3, 2018
W. Bruce Pratt, President
Darrell J. Wildcat, Vice-President
Patricia McCray, Secretary
M. Angela Thompson, Treasurer
Sammye Adson, Council Member
Dawna Hare, Council Member
Charles Lone Chief, Council Member
Charles Knife Chief, Council Member
Index
Pawnee Nation Third Quarter Reports 2018
Pawnee Nation Organizational Chart
Executive Director’s Report, William Perry, Interim Executive Director
Human Resources, Matthew Bellendir, Manager
Division of Administrative Affairs, Muriel Robedeaux, Division Director
Communications, Jeana Francis, Coordinator
Enrollment, Carrie Peters, Manager
Information Technology, Christal Windholz, Manager
Procurement, Cory DeRoin, Manager
Division of Culture, Herb Adson, Division Director
Tribal Historic Preservation Office, Joseph Reed, THPO Officer
NAGPRA, Meghan Cunningham, Coordinator
Division of Education, Dorna Battese, Division Director
Education and Training
Higher Education
Youth Services, Jamie Nelson, Coordinator
CCDF (Child Care Development Fund), Christa Pratt
Division of Finance, Penny Powell, Acting Division Director
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Benjamin Stewart
Diabetes, Suzanne Knife Chief, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
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Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
Office of Violence Against Women, Amy Kinzie, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
and Methamphetamine and Suicide Prevention Initiative (MSPI)
Title VI – Part A and Part C, Debra Echo-Hawk, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue
Department of Emergency Management, Gerald Woommavovah
Division of Planning, Brian Kirk, Division Director
Construction Projects, Reva Howell, ICDBG Project Manager
PN Ceremonial Campgrounds & Nature Fit Trail – FY2016
Grants and Contracts, Laura Melton
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
Pawnee Nation District Court, Brandi Johnson, Court Clerk
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CONSTITUTION
CORPORATE CHARTER
NASHARO COUNCIL
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
TRIBAL DEVELOPMENT
CORPORATION
COMMITTEES & COMMISIONS
EXECUTIVE OFFICE
Executive Director
Executive Admin
Assist
Division of
Education
Education &
Training “477”
TERO/EEOC
Youth
Enhancement
Family Services
Department
Nutritional
Department
Health
Department
Violence
Against Women
Indian Child
Welfare
Program
Elderly Meals
Program
Diabetes
Program
Substance
Abuse Program
Social Services
Food
Distribution
Program
Community Hlth
Representative
Program
Fitness Center
After School
Program
Division of Natural
Resources & Safety
Division of Health &
Community Services
Prevention
Department
Human Resources
CSBG
LIHEAP
Division of Law
Enforcement
Dept of
Environmental
Conservation &
Safety
Dept. of Fire &
Rescue
Division of Finance
Division of Planning
& Tribal
Development
Tax Dept.
Planning
Department
Grants &
Contracts
Department
Division of
Administrative
Affairs
Dept. of
Emergency
Management
Pawnee Pride
JOM
Child Care
Pawnee Nation of Oklahoma
Organizational Chart
Approved: December 2, 2015
Page 1 of 115
Supply
Distribution
Department
REPATRIATION
Utilities
Department
Museum
Property &
Maintenance
Inventory
Enrollment
Department
ICDBG
Division of Property
Management
THPO
Communications
Department
Information
Technology
Department
Dept. of
Transportation &
Safety
Division of Cultural
Resources
Language
I.H.S. HK & GM
Program
Library
Utilities
Dept.
Interim Executive Directors
Third Quarter Report
September 30, 2018
Pawnee Nation
W. Harrison Perry
In the beginning of all things, wisdom and knowledge were with the animals, for Tirawa, the One Above, did not speak directly to
man. He sent certain animals to tell men that he showed himself through the beast, and that from them, and from the stars and the
sun and moon should man learn.. all things tell of Tirawa.
--Eagle Chief
Page 2 of 115
Honorable Council, it is with the utmost respect that the Executive Director submits his 3rd
quarter report to provide an accounting of the activities occurring within the Nation’s
Government. The primary goal of the Nation’s Executive Office is to provide positive,
leadership, communication, and administration to the staff and elected officials of the
Pawnee Nation.
Overview
The Executive Director directly supervises these Division Directors, and Program Offices:
DIVISIONS
Administrative Affairs
Education
Finance
Law Enforcement
Natural Resources and Safety
Planning
Property Management
Health and Community Services
Cultural Resources Division
TERO
PROGRAMS/OFFICES
Executive Office
Human Resources
OTHER
Pawnee Nation Courts*
* Supervision over Pawnee Nation Courts entails minimal administrative oversight
The Executive Office is the primary point of contact for Pawnee members, tribal, federal
and state leaders, funding agency officials, and the general public. The Executive Office
team provides support to tribal employees, clients, and others needing assistance with tribal
Page 3 of 115
or other programs and services. The Executive Office works closely with the Pawnee
Business Council through support and coordination of committee work, council meetings
and other administrative tasks. The team makes every effort to coordinate and collaborate
with all appropriate persons to conduct the Nation’s business.
PROJECTS
I.
Projects
1.) Lawsuits
2.) FCC-Rule Change effecting Tribal Consultation
3.) DNRS Enforcement of Tribal Codes on Jurisdictional Lands
a. DNRS has continued enforcement activities
4.) DNRS has brought violators to court
5.) Agricultural Plan
6.) Land use plan
a. Zoning
b. Maintenance (such as burns and fencing)
7.) Greenhouses
a. Crops for Retail
b. Traditional Crops
8.) Bison
9.) Statutory Development
a. LLC
b. Intellectual Property
c. Workers Compensation
10.) Staff Meetings
a. 3 Staff Meetings
11.) Directors meetings
12.) Tribal law and order code project (AG)
13.) Leadership development course
a. Division Directors
14.) Budget
15.) Opioids
16.) Tribal law and order code project.
17.) Leadership development course.
a. Managers/Supervisors.
Page 4 of 115
b. Division Directors.
c. Training will continue.
d. Day Care Facility. The executive director is meeting monthly with the
staff.
II.
Employee Termination/Hires/Census
The Executive Director takes great pains to ensure that all reasonable steps are to be made
to hire and retain the best people for our Nation’s Government. The Executive Director has
had to terminate the employment of fifteen (15) employees during this quarter. Eleven (11)
were voluntary and Four (4) were involuntary.
The Executive Director takes great pleasure in announcing the new hires during his tenure.
This office believes that we have had the best possible candidates to fill vacant positions. This
quarter we have had the pleasure of hiring four (10) new employees who have so far met the
high expectations we set for them here at the Pawnee Nation. I have seen a marked
improvement in our ability to hire outstanding candidates to fill positions that we need
filled). I continue to work with our human resources manager to figure out ways to make
this the best employment option in the entire county and I believe we will.
The Executive Director is pleased with the makeup of our managers/coordinators/division
directors but recognizes we still have work to do with our entry-level positions.
Census for the 3rd Quarter 2017 is as follows:
Hiring of New Staff:
Montana Snell: Child Care Teacher (TEMP)
Davi Ferris: Accounts Payable (TEMP)
Jeremiah Butler: Transportation Tech Foreman
Ben Stewart: Diabetes Coordinator (Promotion)
Jesse Howell: Assistant Cook
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Hannah Buchanan: Childcare Teacher
Kenneth Mccosar: CHR Generalist
Dina Johnson: VAW Prevention Specialist (Promotion)
George Gooden: Diabetes Admin Assistant
Stephanie Sewell: Childcare Teacher
Samantha Baker: Learning Center Assistant Director (Promotion)
Lance Howell: Network Security Specialist
Brandi Johnson: Court Clerk (Promotion)
Robert Ankney: MSPI Prevention Specialist (Promotion)
Vicki Reusch: Master Teacher (Promotion)
Nicole Burnside: Childcare Teacher
Amy Kinzie: VAW Coordinator
Ashley Hadix: VAW Advocate (Promotion)
Derick Smith: Fitness Center Attendant
Census:
Pawnee- 55 52%
Other- 28 26%
Non- 23 22%
TOTAL= 106
New Hires- 10
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Voluntary Terminations- 15
Involuntary Terminations- 4
The Executive Director would like to recognize the following employees, who were
recognized by our staff for doing outstanding work:
Employees of the Month
April Jeana Francis- Communications
May Jamie Nelson - Education
Mar Penny Powell - Finance
Employee of the Quarter
Cory Deroin- Procurement
Activities
Travel
The Interim Executive Director started October 1, 2018 and can not report on
predecessor’s travel.
Budget
The staff and Executive Director continue to work on the budgets as we are still dealing
with a substantial deficit. We have taken steps to ensure that we are spending as little of our
tribal monies as we can. We have implemented the following cost saving devices that apply
only to tribal budgets:
1.) No travel.
2.) Supplies only on a very limited basis.
3.) Freeze on hiring.
4.) Scrubbing all budgets for savings.
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By staying on top of the problem we have been able to withstand most of the difficulties we
have encountered due to nearly a $2.5 million-dollar deficit facing the nation. As of this
writing, the staff and I have brought the deficit down to $o for 2019 fiscal year.
Unfortunately, this may require furloughs in 2019 depending on TDC’s ability to make
distributions in 2019, the Nation is monitoring this very closely. I commend my outstanding
team including directors and managers who took the time to make recommendations and
who worked diligently with my office to complete a task that was not a fun one to complete.
The team here continues to try and find the best solutions to our current financial situation
and they have done a commendable job thus far. Right now, we have an accurate accounting
of the exact amount of cash we have on hand, we know how much cash we are expending
every month, and we know how much cash we need to at least stay revenue neutral. We
still have some unknowns that may change things, such as, TDC contributions in 2018 and
further federal cuts to programs they help fund for us. Right now, a hiring freeze is still in
place, travel restrictions continue, and we are being extra vigilant in our nation’s spending.
The staff and I also began working on a plan, to be delivered to the PBC, that will contain
our suggestions on how we can best utilize the resources we have remaining. We first must
bring this to the budget committee so that all suggestions can be input into the plan. The
goal, first and foremost, is to ensure that we keep all the staff here and employed. We do
not want to begin to lose people because of this situation. We will continue reviewing things
in the coming months.
Litigation
The Pawnee Nation currently has two cases pending in court and we submitted an Amicus
Curie brief in the Chance v. Zinke suit that is now in the 10th Circuit. Both of our cases are
still in the procedural phases (for the most part) but we are edging closer to trial every day.
Our amicus brief was not well received by the government and they are moving to strike
parts or all of it. This, to me, shows that the government is fearful the 10th Cir. might be
persuaded by our brief affecting not only the Chance case but our case as well.
We recently received a favorable ruling in our case against the BIA/BLM. As you may
recall, we challenged 17 leases in our lawsuit, but last Autumn the judge required us to
pursue administrative appeals with BIA on the leases before going to court. Today’s ruling
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determines that nine of the 17 leases have expired and are no longer in effect. In addition,
the regional office ruled that another three leases were issued in violation of NEPA and are
therefore invalid. So together, the decision eliminates or invalidates 12 of the 17 leases
approved by BIA.
BIA ruled that we lack “standing” to challenge the remaining five leases because neither the
individual Echohawk family members, nor the Pawnee Nation, are owners of those leases.
So, we may wish to challenge that ruling because it appears incorrect as a legal matter.
Moreover, those five leases have the same NEPA defect as the other leases – so they should
be subject to invalidation. If we go that route, the next level of administrative challenge
would be with the Interior Board of Land Appeals, and such an appeal would be due June
29.
We have also filed our lawsuit against Eagle Road and Cummings Oil in federal District
Court and I expect some movement toward a resolution to occur very soon, though I cannot
predict when.
Agricultural
The Nation is continuing in its efforts to develop a sustainable agricultural program here. As
of now, we have provided much needed data to HL Goodwin and Janie Hipp so that they
can complete their business plan/model and give it to the nation for further
implementation. Their recommendations will go a long way in helping the nation to achieve
food sovereignty. Of course, there is much we don’t know right now, such as the amount of
out of pocket expenses we might incur, but I am hopeful that we can leverage as many
financial solutions as we can to make this a workable program. As an example, we recently
completed a USDA grant application that will help pay for the planning phase of any project
we desire to undertake.
We have received a feasibility study on both our commercial crops and traditional crops.
With this information we will be able to produce a high-level business plan that will then be
presented to the PBC for their input. Like most things around here, the size and scope will
be dependent on the funding available to us, but I want to ensure all that we are looking at
every available funding opportunity we can.
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Fee Patent Issue
We are continuing to investigate the troubling information regarding the forced-fee-patents
issued to a great many of our tribal members in the early part of the 20th century. Right
now, our greatest source of information regarding this issue comes from the Rush Roberts
testimony to the Senate and research done by his heir. We are right at the start of this
project, but we need to continue in our efforts to gather as much data as we can.
New Laws and Policies
We are in the process of developing a worker’s compensation statute. This will help the
Nation save money on future workers comp policy renewals and increase the Nations
sovereignty by bring cases to our tribal court.
We are also developing a Limited Liability Company Statue to bring our tribal laws up to
date. I expect both will be brought to council in January 2019 for PBC approval.
We have begun receiving payments under Title XII and continue to work with the oil and
gas industry inform them of the new requirements set out in the Act. Again, we want to be
good neighbors to all, but we need to be able to know what is happening on our trust lands
and hold those people responsible when they violate Tribal/Federal law. I believe this Act
accomplishes that mission and so far, we have received a positive response from the oil and
gas industry who understand what we are trying to do.
III.
Other
The new CM/GC method for construction is proceeding well. The CM/GC method and is
an innovative way to group multiple projects under one RFP/Q. We are hopeful that, by
using this method, we will deliver a better product to our citizens on-time and under
budget. The projects we have highlighted include:
1.) First Street Project;
2.) Lighting Catlett Road;
3.) Curb and guttering Morris Road;
Page 10 of 115
4.) Renovating the Green Bridge;
5.) Building an outdoor basketball court;
6.) The ICDBG campground project, and
7.) An assorted list of other projects.
We are very excited about this method and have begun our meetings with all the
stakeholders involved. We think this will fundamentally change the way we think about our
tribal projects in the future and that it will help to create the campus and infrastructure we
need to grow.
CONCLUSION
The Executive Director is generally pleased by the overall health of the Nations Divisions.
The directors and staff are hardworking, skilled, and creative people, ready to do the hard
work necessary to accomplish the Nation’s goals. The Executive Director hopes to work
with the employees of the government of our Nation to bring about the positive change
needed to foster growth within. With hard work and dedication the sky is the limit for the
Pawnee People and the Executive Director looks forward to a time when the Nation
accomplishes all the things it wants to do.
Respectfully Prepared and Submitted By,
W. Harrison Perry
Interim Executive Director
Page 11 of 115
Human Resources
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes: advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
Montana Snell: Child Care Teacher (TEMP)
Davi Ferris: Accounts Payable (TEMP)
Jeremiah Butler: Transportation Tech Foreman
Ben Stewart: Diabetes Coordinator (Promotion)
Jesse Howell: Assistant Cook
Hannah Buchanan: Childcare Teacher
Kenneth Mccosar: CHR Generalist
Dina Johnson: VAW Prevention Specialist (Promotion)
George Gooden: Diabetes Admin Assistant
Stephanie Sewell: Childcare Teacher
Samantha Baker: Learning Center Assistant Director (Promotion)
Lance Howell: Network Security Specialist
Brandi Johnson: Court Clerk (Promotion)
Robert Ankney: MSPI Prevention Specialist (Promotion)
Vicki Reusch: Master Teacher (Promotion)
Nicole Burnside: Childcare Teacher
Amy Kinzie: VAW Coordinator
Ashley Hadix: VAW Advocate (Promotion)
Derick Smith: Fitness Center Attendant
Page 12 of 115
Human Resources
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Census:
PawneeOtherNonTOTAL=
55
28
23
106
52%
26%
22%
New HiresVoluntary TerminationsInvoluntary TerminationsIII.
10
15
4
Quarterly Goals and Objectives
Personnel Policy Review
Discussed Commissions, Committees, Boards, & 1099 Employees
Developed Policy on Training-Approved by PBC
Discussed Social Media Policy
Discussed Fleet Vehicle Usage Policy
Discussed Policy on Arrests/Incarcerations
Developed Workplace Injuries Policy-Pending approval by PBC
Discussed Direct Hire placement thru 477 & TERO
Revised Attendance Policy-Approved by PBC
Revised Tardiness/Early Departure Policy-Approved by PBC
Discussed Direct Hire Job Placement
Discussed Grievance Confidentiality
Reviewed Current Policies and Procedures
Digital copies of the Personnel Policy revisions were emailed to all
employees
Staff Development
HR obtained several quotes for Leadership Development Training for
the purpose of Team Building, however due to budget constraints, this
is currently on hold to be re-reviewed after the 1st of the year.
Personnel File Audit
Continued personnel file audits to check for all required
documentation and completeness according to both mandates and
policy and procedure.
Page 13 of 115
Human Resources
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Departmental Duties and Objectives Accomplished:
Assisting applicants in the employment process,
Conducting new employee orientations,
Conducting conflict mediations,
Conducting exit interviews,
Posting vacancy announcements,
Actively recruiting qualified candidates,
Submitted and processed several OSBI Background checks,
Tracked annual evaluations,
Processed several FMLA requests,
Continued the Employee Recognition Program,
Participated in Workers Comp Court Hearings,
Developed new position Job Descriptions for newly awarded grants,
Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires,
IV.
Travel and Training:
No travel occurred for HR during the 3rd Quarter as all travel is currently on hold
due to budget.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items. Completed ,
submitted and received approval from Budget Committee on 2019 Budget.
VI.
Future Plans:
Update/Revise Personnel Policies,
Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
Hire applicants for vacant positions once hiring freeze is lifted
Continue to coordinate with TDC the benefits of the combination of
Employee Benefits into one plan-plan and prepare for Open
Enrollment
Develop extended Orientation Video for new hires that covers Pawnee
Culture in conjunction with CRD
Develop interview tips training to work in conjunction with local
schools to present to youth.
Page 14 of 115
Division of Administrative Affairs & Planning Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Administrative Affairs Office
The Administrative Affairs Office provides administrative oversight of the
following Departments/Office:
o Communications
o Information Technology
o Enrollment Office
o Procurement Department
o TERO Department (until position is filled by the first of 2019)
Administrative Affairs is also responsible for the administration of the Aid To
Tribal Government Contract from the Bureau of Indian Affairs.
II.
Executive Summary
This office provides assistance to the Executive Office and administrative oversight to
the offices listed above.
III.
Quarterly Goals and Objectives
Fiscal Policies & Procedures
Policy
Revision Description
Status
Appendix D:
1. Name change from
Will be brought before
Property
Property/Management Policies to PBC during the fourth
Management
“Property/Inventory
quarter of 2018
Management Policies”
2. Proposed change is to show that
the Procurement Department is
now responsible for
implementing the property
control system.
3. Also includes reference changes
to the OMB Part 200 which
replaced the OMB-A87.
Appendix H:
Revision in process, when
Accounting
finished will be reviewed
Policies and
by Finance Director, may
Procedures
be ready by the end of the
fourth quarter of 2018.
Page 15 of 115
Organization Chart
The chart that was approved in December of 2015 is being reviewed for some
changes due to departments being moved from one division to another to allow for
smoother workflow and is ongoing and working with the Planner, Executive
Director and the HCS Director. The Education Division, Administrative Affairs
and Property Management were all reviewed this quarter and an unofficial
organizational chart will be developed in the third to fourth quarter of 2018.
IV.
Travel and Training
No travel or training has taken place by the Administrative Affairs office during
this quarter
V.
Financial Reporting
The expenditures for the Administrative Affairs office is within it’s approved budget
for 2018.
VI.
Communications Office
The communications office has been very busy taping and uploading videos of
tribal events to YouTube. Several comments have been placed on our Facebook
account from tribal members not living here in Pawnee.
A decision was made by PBC to only allow tribal members access to the videos of
the PBC meetings.
One newsletter was prepared and mailed out to the tribal membership this quarter.
The expenditures for this department is in line with the approved budget
Please see the attached report for additional information
VII.
Information Technology
Please see the attached report for more in depth information on the work that this
office has been doing.
The expenditures for this department for this quarter is within the approved 2018
budget.
VIII. Enrollment
The Enrollment office continues to provide assistance to the tribal membership in
regard to their processing of members cards and verification of Indian Preference
forms.
Enrollment also provides assistance to non-tribal members who are seeking tribal
enrollment.
Please see the attached Enrollment Report for more in depth detail concerning this
office for this reporting period.
The financials for this department is included in the ATTG expenditure report.
IX.
Procurement
The procurement office has provided training to new staff people as they are hired
so that they can use the Microix system this quarter.
Page 16 of 115
Please see the attached Procurement Report for more in depth detail concerning this
office for this reporting period.
X.
Work Plan for Next Quarter for Administrative Affairs
Completed the 2019 Budget Call which was approved by the Pawnee Business
Council.
The 2019 IDC Proposal is nearing completion of October 31st. It is projected that
the new IDC Rate will be negotiated and in place by the first of 2019.
Will continue to review and revise the Fiscal Policies and Procedures
Continue working in conjunction with HR on providing services for the TERO
program and making sure that compliance plans are in place for all contractors
working on the tribal nation projects.
Respectfully Submitted,
Muriel J. Robedeaux
Director, Administrative Affairs
Page 17 of 115
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Communication Manager
The Communication Office is responsible for conveying an organization's internal
and external messages. The Communications Manager manages the
maintenance of online content on the Pawnee Nation official website;
disseminates employee email/yammer announcements; maintains the Pawnee
Nation social media platforms: Facebook, Instagram, Twitter, YouTube, and
Vimeo. The Communication office is the central hub for gathering content from
all the tribal departments and is in charge of designing the ‘Chaticks Si Chaticks’
official publication ‘newsletter’ that is mailed out to tribal members. The
Communication office also films council meetings, and other various events to
archive and share on social media platforms, so tribal members can watch online.
II.
Executive Summary:
The past three months of activities from the Communications office involved
filming and photographing various projects such as the Pawnee Business Council
meetings, designing and publishing the 3rd quarterly newsletter Chaticks si
Chaticks, and attending many doings of the Pawnee Nation to photograph and
film Pawnee Nation’s events.
All video recordings of the PBC meetings are viewable from in a private group on
Vimeo where the Nation’s Members could log in and view the videos. The process
for tribal members to see the online videos is to fill out the Vimeo Verification
Form to verify Tribal Enrollment with the Pawnee Nation. The form can be found
on our website. As of now, the only people allowed to sign up for the group are
Tribal Members registered in the Pawnee Nation. The information is verified by
the Enrollment Department and then forwarded to the Communication Office,
where the user is sent an email invite to join the private group. The Group is
called “Pawnee Business Council Meetings.” The user is notified once new videos
are uploaded from an email sent by Communications from the platform. The
PBC is paying the yearly dues to Vimeo.
No new equipment purchased during the 3rd quarter, 2018.
III.
Quarterly Goals and Objectives
Goal 1 • Video – Film content to help tribal members to know the current status
and plans of the Pawnee Nation and Pawnee Nation Business Council.
Objective 1 • Video –Record the Pawnee Business Council meetings and Public
Community Gatherings to upload the videos to Vimeo our new membership
platform.
Page 18 of 115
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Pawnee Business Council Meetings Filmed
(4) Filming of council meetings
• July 17, 2018 @ 6:00 pm (uploaded to Vimeo)
• August 4, 2018 Quarterly Meeting @ 9:00 am (uploaded to Vimeo)
• August 20, 2018 @ 6:00 pm (uploaded to Vimeo)
• September 11, 2018 @ 6:00 pm (uploaded to Vimeo)
Pawnee Nation Events and Community Meetings Filming
• 72nd Pawnee Indian Veterans Homecoming 2018
• Town Hall Meeting (Division of Planning & Tribal Development) Current &
Potentially Future Indian Community Development Block Grant Projects.
• Tribal Finance Consortium at Oklahoma State University
• Cooking Classes with Kayte Pratt
• Wichita Visitation
• Back to School Supply Handout – Education Department
• Groundbreaking Ceremony at Pirau Park, August 22nd
• Groundbreaking Ceremony at Pirau Park, August 22nd
• Cultural Exchange with Pawnee Public School at the Roundhouse
• Ribbon Cutting - Safe Routes to School (SRTS) Sidewalk Project
• Control Your Destiny – Pawnee Seed Preservation Presentation Del Ficke
• Executive Director going away event
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging Pawnee Nation Website and social
media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization's operations.
Activity 2 •Online Platforms – Track and measure growth on social platforms
such as comments, likes, and follows.
3rd Quarter 2018 - Social Media Platforms
Facebook business page of the Pawnee Nation has 5,308 likes.
(Growth from June 2018 – 5,236 Likes)
YouTube of the Pawnee Nation has 175 subscribers with 401 views.
(Growth from June 2018 – 138 Subscribers) (Decrease in viewership since we are using Vimeo)
Instagram has 339 followers.
(Growth from June 2018 – 310 Subscribers)
Twitter has 1,575 followers.
(Growth from June 2018 – 1,452 Subscribers)
Page 19 of 115
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Vimeo has 26 Followers.
(Growth from June 2018 – 15 Subscribers on public Vimeo Channel)
Vimeo – PBC private group has 34 members.
(Private Group started in June 2018)
Goal 3 •Print Publication(s) ‘Chaticks Si Chaticks’ newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as an official
method to communicate past, current, and projected news and activities.
‘Chaticks Si Chaticks’ September 2018 newsletter issue
• 24-page Layout and Design
• Mailed to 1,794 tribal households – Arrived on September 07, 2018
1 issue per household.
Growth from June – 1,786 households
September 2018 issue – Cover of ‘Chaticks Si Chaticks’
The Pawnee Nation uses the printed publication ‘Chaticks Si Chaticks’ as
the primary method to communicate news to tribal members.
Page 20 of 115
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Future opportunity for expansion of the current newsletter is the ability to
go digital and start collecting Emails. Obtaining Email-marketing software
would allow people to sign up and be a part of the email list. The goal
would be to capture individual emails of tribal members by email. Emails
could be weekly, or bi-weekly schedule; emailing current information as
‘current news’ vs. old news in the printed newsletter. New information
could be spread quickly to inform Tribal Members of new events or
content online. We would be reaching individuals vs. households and be
able to view online stats, such as who opened the email with click-through
rates. Email notifications to tribal members would utilize a different
platform, reach individuals, and gain more insights into real-time data for
the tribe.
Percentages of activities from the Communication office involves, Video
recording and editing, 35%; Photography 25%; Graphics 5%; Social Media
15%; and website updates 20%.
pawneenation.org is the official website of the Pawnee Nation. The
current hosting company is called Juvo Web.
IV.
Travel and Training
No travel during the 3rd quarter of 2018.
No Training.
V.
Financial Reporting
The Communications Manager coordinates with Muriel Robedeaux for
understanding the Federal Budget and receives financial reports from
accounting for the Aid to Tribal Government budget.
The Communication Office sold three advertising ads, $700, in the
September 2018 issue of ‘Chaticks Si Chaticks.’
Goals for the Communications Department for the fourth quarter is to increase
the numbers for the Vimeo membership, organize digital files (photos and
videos), work with the Executive Office to update the website with the latest
content. Look into purchasing a new computer that can handle video editing and
graphic design better. Funds will be from raised advertising revenue.
Page 21 of 115
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, processing the annual
annuity disbursement, and facilitating tribal elections by providing a listing of eligible
voters to the Election Commission.
II.
Executive Summary:
During the third quarter the Enrollment Department has been operating with a full
staff consisting of the Enrollment Manager and the Enrollment Specialist. The
Enrollment Manager continues to meet monthly with the Enrollment Committee
revising the Enrollment Statute.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the 3rd
quarter.
GOAL: To provide accurate and timely enrollment and membership services.
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
During the third quarter, the Enrollment Office processed 82 address changes,
researched 106 family history trees, answered 215 tribal verifications, provided
25 applications for enrollment, documented 5 enrollment verifications for the
Department of the Interior Eagle Permit Application, documented the deaths of
9 tribal members, issued 5 Relinquishments forms to tribal members and
received 0 requests for information regarding Pawnee history. Mailed out 82
change of address forms to tribal members and processed 2 name changes.
Provided 112 other services which can consist of mailing forms, issuing
reports for enrollment numbers to Pawnee Nation Programs, writing letters to
organizations to verify annuity payments of tribal members, verifying
enrollment, mailing original documents to applicants and responding to any
requests or questions regarding enrollment by mail, email, fax and phone.
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process applications for Pawnee enrollment.
During the third quarter, the Enrollment Office processed and presented 21
new enrollment applications for membership to the Enrollment Committee on
Page 22 of 115
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
July 24, 2018, twenty-one approved applications were submitted to the
Nasharo Council on August 11, 2018 and were approved by Nasharo Council
Resolution #18-03. Resolution #18-41 was presented to the Pawnee Business
Council on August 20, 2018, the resolution approved the membership of 21
new enrolled members.
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishment of Pawnee
enrollment, when dual enrollment is discovered and per request of tribal
member. During the third quarter, the Enrollment Office did not process any
relinquishments this quarter.
OBJECTIVE 4: To issue Certificate of Degree of Indian Blood (CDIB) cards
to Pawnee citizens. During the third quarter, the Enrollment Office issued 102
CDIB cards to enrolled Pawnee Tribal Members and issued 3 CDIB Nonenrolled Tribal Member card.
OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)
to Pawnee tribal members who are seeking employment within organizations
that practice Indian Preference in hiring. During the third quarter, the
Enrollment Office issued 7 Verifications of Indian Preference (BIA Form
4432).
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
and the Nez Perce vs. Salazar per cap check from the Pawnee Nation. During
the third quarter responded to 10 annuity researches and 4 per cap researches
and 2 per cap checks were reissued.
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the third quarter, there was no
activity with the Pawnee Nation Election Commission
OBJECTIVE 2: To provide the Communications Office with mailing lists to be
used in providing election information to all eligible Pawnee voters. During the
third quarter, the Enrollment Office provided the Communications Office with
updated mailing addresses so tribal members may be notified with information
regarding any past or future election information to be used in the dissemination of
Page 23 of 115
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue
birthday checks.
IV.
Travel and Training
During this quarter there was no travel or training.
V.
Financial Reporting
Administrative Affairs Director has the information regarding financial reporting of
the Enrollment Department.
The Enrollment Department is preparing enrollment applications, and relinquishments for the
Enrollment Committee meeting scheduled January 15, 2019.
Page 24 of 115
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Third Quarter 2018
I.
Program/Office/Project Name: Office of Information Technology
It is the purpose of the Office of Information Technology (OIT) to provide the
Pawnee Nation and its programs support and services in the area of Information
Technology. The services provided include network administration, systems
administration, desktop support and consulting & procurement services directly
related to tribal computer systems. The office carries out its roles and
responsibilities to applicable departments and programs that secure such
services through indirect cost contributions.
II.
Executive Summary:
The third quarter of 2018. The IT has maintained the infrastructure we
currently have and added the downtown site to our system. We have had some
turnover with the departure of Ciara Perryman and the addition of Lance Howell.
III.
Obstacles
Budget constraints and understaffed. We are having some electrical issues
with the servers, we are currently looking in to remedies for these issues.
IV.
Quarterly Goals and Objectives
The IT Department’s goals were to keep our IT infrastructure running, with
minimal downtime. The IT team has been very busy on these objectives
General:
We had some issues with and had to replace and upgrade our
firewall for security purposes.
Security:
Mr. Howell has taken the security specialist position.
This quarter he has been on a learning curve and has done well.
We have had to rebuild some of our security and monitoring
servers.
We also had to rebuild our update server do to space constraints
on the servers.
System Administrator:
Updates
Backups
Security
Help Desk
Page 25 of 115
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Third Quarter 2018
We currently have no Help Desk employee. All the current IT staff have
been sharing responsibility for these duties.
V.
Travel and Training:
We have not been able to attend any training this year because of budget
constraints.
We have utilized all free training we can find on the internet.
VI.
Financial Reporting
All spending was reduced do to the budget cuts.
We are renewing only the necessities
Page 26 of 115
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Program/Office/Project Name: Procurement Department
The Procurement Department should oversee all purchasing and contracting
transactions, concerning the Pawnee Nation. We are also responsible for
receiving and distributing all ordered goods, identifying and placing property
identifiers, on qualified items, and conducting annual inventories. Maintaining
Inventory records is also a key function, of the Procurement Department. As of
late August 2016, the Procurement Department has also taken travel
arrangement responsibilities, for the Nation’s staff. We are also the support staff
for the Nasharo Council, and the Pawnee Nation Election Commission.
II.
Executive Summary:
July 2018 –
During the third quarter of 2018, the Pawnee Nation was under a continued
purchasing and travel ban, for all Tribal Programs. In July, the Procurement
Department processed 16 travel requests, total. Out of the 16, six were
processed from tribal programs, and were a combination of in-state and out of
state travels. July is always an intermediately busy month, for travel, which keeps
us on our toes. During this month, the Procurement Office also processed four
exception reports. Our CM/GC Construction collaborative construction project
was fully underway, in July. Administrative Support was provided, to the Pawnee
Nasharo Council, as needed. Also, it is physical inventory year, for the Pawnee
Nation, and we began conducting physical inventories, during the month of April,
and carried through August. The ICDBG Program, Planning, Transportation,
Procurement Department, Property Division, and the Executive Director began
meeting, on Fridays, back in April, to plan the CM/GC Suite of projects, to include
the park expansion, some new street lighting, road construction, and the
ceremonial campgrounds project, as well as some smaller tribal projects, and
the Procurement Manager attended every planning/progress meeting, for the
month of July. July, over-all, was a busy month, for the Procurement Department.
August 2018 –
In August, the Procurement Department processed fewer travel requests, than in
July. The Procurement Department processed 14 travel requests, of which two
were funded by a tribal program. Purchasing activity remained minimal, but
more unauthorized purchases occurred, than did in July. Five exception reports
were processed, by our office. Administrative support was provided to the
Pawnee Nasharo Council, as needed. May was slow, which allowed us to catch
up on organizing our files and documents. The CM/GC Suite of projects meeting
continues, and were very productive. Physical inventories continued, but were
Page 27 of 115
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
completed in mid-month. CM/GC Suite of projects celebrated its ground
breaking, with a formal ground breaking ceremony.
September 2018 –
In September, the tribal purchasing and travel ban remained effective, and a
total of 22 travel requests were processed. Of those 22, eight were processed
out of Tribal Programs. Purchasing activity remained minimal. For the month of
September, the Procurement Department processed eight exception reports. The
Procurement Manager worked on clearing up some old, unpaid invoices, from
Airgas, for a couple of the Nation’s programs. Administrative Support was
provided, to the Pawnee Nasharo Council, as needed. September, over-all, was
the busiest month of the quarter, for the Procurement Department. The CM/GC
Suite of projects meetings continued, and were very productive; however, the
Procurement Manager was unable to attend every meeting.
During the third quarter, of 2018, the Procurement Department monitored all
procurements, maintained inventory, received and distributed all ordered goods,
coordinated travel, and provided administrative support to the Pawnee Nasharo
Council, and the Pawnee Nation Election Commission.
III.
Quarterly Goals and Objectives
Explain program and project goals met during the quarter.
All travel was successfully coordinated, with only a few minor errors.
The Pawnee Nasharo Council was adequately supported, throughout the
third quarter of 2018.
The Procurement Department functioned well, considering all of our
different tasks. However, Procurement is still an area that needs some
improvement.
IV.
Travel and Training
None.
V.
Financial Reporting
The Procurement Departmental budget is in good standing. Although we did lose
funds, it was to supplement the overall Pawnee Nation budget shortfall, which
had to be done. The Procurement Department would like more funds, in order to
hire a third employee, to help alleviate the heavy workload placed upon the
Procurement Department. However, this issue is being addressed in the 2019
Procurement Department budget.
Page 28 of 115
Cultural Resource Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
DIVISION NAME:
Cultural Resource Division (CRD) houses our museum, historical preservation office (THPO)
Repatriation/NAGPRA, language, and culture. Our Jurisdiction includes our Pawnee Reserve,
our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or
held in trust” for our citizens by the federal government.
II.
EXECUTIVE SUMMARY:
Herb Adson is Division Director, Matt Reed is THPO, Maggie Cunningham is NAGPRA
Coordinator, and Marti Onlyachief is Administrative Assistant.
Some of the activities that CRD participated in this quarter included our Homecoming which
ended on July 1. Our division participated in our annual “Kuskaharu” with our Wichita
relatives. This included providing a meal here in museum. Also in July we helped with a
youth camp that was sponsored by other tribal departments.
In August We continued to meet and work with other departments involving the ICDBG
Grant which includes building a new arbor at our campgrounds. We took part in a cultural
exchange with Pawnee Public Schools. CRD assisted with another summer youth camp which
we shared Pawnee Culture with the youth. THPO Reed attended state meetings in Tahlequah
and once at Gilcrease Museum with other THPO’s.
September brought us to resuming our community language classes and our cultural classes
that we have on Tuesday and Wednesday evenings in our museum. Our staff hosted Frontier
High School Native American Studies class one day and also had visitors from a university in
Canada. CRD Director attended a singing class held at Otoe Agency, that is hosted by the
Otoe Tribe.
At the end of September CRD Culture Committee headed up our Annual Reunion that we
started three years ago with our Arikara Relatives from North Dakota. This years Reunion
was held in Norfork, NE. on land now owned by Ponca Tribe of NE.
III
GOALS and OBJECTIVES:
CRD continues to support our language program, with the goal of hiring our two instructors as
full time employees.
CRD is continuing to work towards preserving our culture through language, supporting and
attending our remaining ceremonies.
Page 29 of 115
Cultural Resource Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Repatriation of our ancestors is always a goal and objective of CRD
I have attended monthly Chief’s Meetings, CRD Committee Meetings, Directors Meetings and
Museum Board Meetings.
IV
TRAVEL/TRAINING
THPO Matt attended several trips to Nebraska meeting with NE State Historical Society, and
individuals where our historical sites are located at. This also includes the state of KS.
CRD Director traveled to Kansas City, Mo. As guest of Missouri and Iowa National Guard on
historical sites of Pawnees and other tribes from that area.
V
FINANCIAL REPORT:
Total income for this quarter…. $ 65,500.00
Respectfully
Herb Adson
Director
Pawnee Cultural Resource Division
Page 30 of 115
Division of Education
“Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
477/Education Division/Te Tu Koo Resources
The Education Division provides comprehensive employment, education and
training services for adults and a year-round youth program for the Pawnee
Nation. The Division includes Early Childhood Education/Child Care Program;
Youth Development, PreK-12; Workforce Services and Higher Education
Scholarship. The mission of the division is to provide services to tribal members
and other federally recognized tribal members residing in our jurisdiction to
enable members to obtain the skills needed to become productive individuals
and contributors to their respective communities.
II.
Executive Summary:
This period covers the transition from summer to the beginning of the new
academic school year. We focused on winding down the Youth Work Program;
collaborated with a new partner, OSU, to create an opportunity for young native
girls’ exposure to design, merchandising, and the virtual reality lab through a 2week camp. Staff collaborated with the Charter School Sub-Committee to study
the pros and cons, identify tribal resources, and examine and analyze the data
from a community survey. The greatest learning opportunity for staff took place
during the Astarahi (Arikara) Reunion in Norfolk, NE. Director and Youth Services
Coordinator attended: Women’s Sharing; Cultural/Language Exchange; Hand
game, Pipe Ceremony and dance. Highlights were hearing the Creation Story,
hearing about the bundles, funny stories, language, and the fine hospitality
extended by the Arikara and Ponca Tribe of Nebraska.
III.
Quarterly Goals and Objectives
On-going implementation of 477’s single application; Supporting
Documents Packets are complete for Child Care, Youth Services, and
Education & Training/Workforce Services. The goal is to finalize the
Higher Education Scholarship supporting documents’ packet by the next
quarter.
Child Care will be updating equipment with new Discretionary dollars;
application for construction and renovation will be on-going to increase
the kitchen capacity. Most of the PNLC staff will be transferred under the
CCDF-Discretionary funding.
Provide a quality Summer Youth Work Experience by exposing youth to 2
different work sites and offer quality workforce workshops. Fourteen (14)
youth successfully completed their assignment.
Page 31 of 115
Division of Education
“Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Youth Services Coordinator with parent committee advisement developed
an incentive program for JOM qualified youth emphasizing cultural
participation, connecting with elders, volunteerism, and academics.
Quality tutoring will be offered and implemented by certified teachers at
the Elementary and Middle School buildings this year.
Charter School Sub-Committee will be on-going depending on findings.
Education & Training to offer GED classes in the computer lab.
IV.
Travel and Training
Youth Services and Education & Training Specialist chaperoned fifteen
(15) students to the 11th Annual Native America Youth Leadership
Conference, NOC/Tonkawa campus on July 12.
July 30-31. PNLC Director, Education Director, and E & T Specialist
travelled to Choctaw Nation to meet with their Child Care Administrative
staff, toured their Early Head Start and Child Care Center (state of the art)
Choctaw Nation 477 Director and JOM staff to share common challenges
and program operations. The last stop was to meet with Intertribal
Software Company, a native owned business that designs databases
custom built for 477 programs.
RE: Defined: Healing Trauma in Native American Communities sponsored
by Thrive Unltd, Jeremy Fields, owner. Youth Services Coordinator and E &
T Specialist attended a one-day training August 23rd, Norman, OK
August 28. Director attended an advisory committee meeting for OSU
Financial Literacy, Oklahoma City, OK. This group is co-sponsored by OSU
Spears College of Business and Oklahoma Tribal Finance Consortium.
Division Director and E&T Specialist completed their NIMS training early
September.
Safe Sleep training conducted on-site at the PLNC for 3 division staff, 2
PNLC staff on September 13th.
Arikara Reunion held in Norfolk, NE September 28-30 at the Ponca Tribe
of Nebraska. Director and Youth Services Coordinator attended all
sessions; highlights were hearing about the bundles; oral history such as
the Creation Story, funny stories, women’s sharing and the Pipe Ceremony
as well as the excellent hospitality extended to the Pawnees as the
guests.
Page 32 of 115
Division of Education
“Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
V.
Financial Reporting
VI.
CCDF Discretionary and Mandatory Program received an increase of
funds; therefore, Budget Modification #2 was created to reflect
salaries and other priorities. The Hukasa budget will reduce from
$199,392.00 to $25,891.00.
Staff regularly monitor line items such as: Work Experience,
Supportive Services, Higher Education Scholarship and Youth ServicesJOM and funds are in line with the budget.
Adult Education and Classroom Training have sizeable balances due to
an error in miscoding; this will be addressed asap. These line items
will be analyzed with program needs in mind.
Future Plans
“Healing Trauma in Native American Communities” presentation by Thrive
Unlimited scheduled for November 7th for both the youth at the high school and
for the community in the evening.
Education and Training will offer GED classes and supportive services for our
local clients in our computer lab. Child Care will be provided for those clients
needing this service.
Youth Services will refine their new Incentive Program with additional input from
all stakeholders.
On-going research and data analysis for the Charter School Sub-Committee as
needed.
Higher Education Scholarship will update
1. 477 Single application and Supporting Documents Packet for HIED
2. Website updates with the new forms and instructions
3. Contact all current students to inform them of the changes; update forms
in their files for compliance.
Page 33 of 115
Division of Education
“Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Adrian Spotted Horse Chief speaking
during the Cultural Exchange in Nebraska
Page 34 of 115
Pawnee Dancers at the Arikara Reunion
Division of Education
Pawnee Nation Education & Training
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Education Division/Workforce Services
The Workforce Services Component encompasses workforce activities in the following areas:
classroom training for attaining the GED; other training that increases a client’s
employability; work experience which provides clients with gaining work experience in their
selected field; services such as resume building, career interest assessments, computer lab
access and case management to achieve identified education and training, by addressing
identified barriers to achieve employment goals.
II. Executive Summary
Workforce Services participated in all major activities sponsored by the division. Assisted
with the Summer Youth Work Experience, Native American Youth Leadership Conference,
Higher Education Scholarship support services and helped with the youth camps.
III. Quarterly Goals and Objectives
Received five (5) new applications; 4 were eligible and 1 ineligible
Clients:
13
4 New; 9 continuing
4 Male, 9 females
Classroom training:
5 clients
`
2 clients are continuing GED/High School Equivalency
3 clients started short term career training
3 enrolled in PNC/Pioneer Tech for Medical Coding
Upon successful completion all will continue on to the 3rd course
Work Experience Component
5 clients
1 stationed at Pawnee Nation Finance Division
1 stationed at Pawnee Nation Tax Commission.
1 stationed at Pawnee Nation Executive Office.
1 stationed at Pawnee Nation Education Division
1 stationed at Pawnee Nation Property.
1 client completed work experience in July and achieved full-time employment
at the Pawnee Nation Learning Center
Page 35 of 115
Division of Education
Pawnee Nation Education & Training
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Supportive Services
Worked toward setting up child care services for 2 clients: classroom training
and higher education student.
On-going collaboration continues with the Iowa Tribe Voc-Rehab Program.
Education Division Events:
Assisted with SYWEX Friday Workforce focused workshops.
Participated and assisted Youth Services with the NOC Native
American Youth Leadership Day in Tonkawa, OK.
Assisted Youth Services with taking youth to a Digital Media
Camp hosted by Oklahoma State University.
Participated and assisted SAP with the planning of the 2018 summer
youth camp.
Helped in organizing a meeting with the Pawnee Nation Education
Committee and the process of the 2018 Fall Higher Education
Scholarships.
Attended Pawnee Nation Language and Cultural classes; employee
classes and evening classes.
Assisted Youth Services with the Back to School Supply Handout in
Pawnee and Cleveland Schools.
Attended the Pawnee Nation and Pawnee Public Schools
Cultural Exchange.
Assisted the Pawnee Nation Education Sub-Committee with data
collection for future education plans in the community.
Future Plans:
Staff continues to plan, and update workshops based on client assessments, in
particular, Financial Management/basic budgeting.
Next quarter the E&T Specialist and Director will attend “Train the Trainer”
workshop for future workshops for the community in financial management.
Staff continues to review/edit and improve the Work Experience component which
includes forms, file management, collaborations, and standard operating procedures.
Page 36 of 115
Division of Education
Higher Education
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Education Division/Te Tu Koo Resources/Higher Education
The mission of the division is to provide services to tribal members and other
federally recognized tribal members residing in our jurisdiction to enable
members to obtain the skills needed to become productive individuals and
contributors to their respective communities.
II.
Executive Summary:
The Higher Education Committee met on July 26th to make the final approvals for
Fall 2018 scholarships. A problematic situation at Pawnee Nation College
prevented students’ access to a functioning and open Financial Aid office at
Bacone College; therefore, students were not able to get their Financial Needs
Analysis form completed and turned in. The program waited until July to have the
meeting to allow more time.
III.
Quarterly Goals and Objectives
On-going implementation of 477’s single application; Supporting
Documents Packet to be completed for the Higher Education Scholarship
component by the next quarter.
Next quarter all scholarship students will be contacted to update their
477 file to comply with the single application process. Students will fill
out their Individual Education & Employment Plan.
IV.
Travel and Training
No training specific to Higher Education Scholarship.
V.
Financial Reporting
Scholarship funds are monitored and allocated for Spring and Fall. Both federal
and tribal funds are utilized.
Fall 2018
Undergraduates
Tribal Funds
Federal Funds
Total
8 students
17 students
25 students
$15,117.00
$40,778.50
$55,895.50
1 student’s scholarship was cancelled due to eligibility. (not enrolled full-time)
1 student’s scholarship was rescinded after a transcript review and ineligibility
Page 37 of 115
Division of Education
Higher Education
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Fall 2018
Graduates
Tribal Funds
VI.
2 students
$3,383.00
Future Plans
The program plans to submit a request for continued funding for graduate
student scholarships.
Page 38 of 115
Division of Education
Youth Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Education Division/Youth Services
The Education division provides as many resources as possible to be a “one stop
location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area.
II.
Executive Summary:
Youth Services participated in several planning meetings to coordinate the 8th
Annual Native American Youth Leadership Day with fifteen (15) students
participating at NOC-Tonkawa on Thursday, July 12th.
III.
Quarterly Goals and Objectives
Fourteen (14) Summer Work Experience workers will successfully complete
their work assignment.
Coordinate with Pawnee Schools for transportation for the OSU Digital
Camp and for the NOC Leadership Conference.
Collaborate with departments to provide a Summer Camp August 13-17
Collaborate with Title VI Indian Education at Pawnee Schools to provide
free school supplies for eligible students.
On-going collaboration with the JOM Parent Committee in Pawnee as well
as Cleveland.
Continue to provide quality service for the tribal Visa Card Program.
Summer Youth Work Experience: June 1-July 13, 2018.
Highlights:
14 participants
June 1st- July 13th
Friday workshops include:
o College and Career Exploration
o Job Search and Application
o Resume & Cover Letter
o Job Interviews
o Work Ethics and Expectations
o Public Speaking and Styles of Communication
Evaluation results show that:
o Likes: Earning money, rotating job sites, their peers, coworkers, and
supervisors
o Dislikes: rotating, lack of snacks at Friday workshops, talking in
front of people, rotating worksites.
Specific goal achieved: becoming comfortable with public speaking and
working well with others.
Page 39 of 115
Division of Education
Youth Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Success stories: all students completed program, 1 student continued as
an emergency temp before leaving for college.
Goals for next year: week long training prior to entering worksites, youthinitiated job searches.
8th Annual Native American Youth Leadership Day, July 12, 2018.
Highlights:
Attended four (4) Planning meetings
15 students participated
Camps
Summer Camp 2018
This camp is coordinated with SAP/MSPI, ICW, and Diabetes to offer a quality
youth camp during the week of August 13-17, 2018. Education sponsored a
session with college students sharing their experiences and encouraging the
youth to plan for college; also provided a lunch meal and breakfast snacks,
Tuesday, August 14. Average daily attendance: 50.
OSU Digital Media Camp, July 16-July 27, 2018.
This was a new collaboration with OSU’s College of Design, Housing and
Merchandising to offer young Native girls an opportunity to interact with computer
software and their virtual lab. The ultimate goal is to create awareness and
interest in STEAM (Science, Technology, Engineering, Arts, and Math) careers. Six
(6) local girls participated.
Back to School Activities
Back to School Supply Handout, August 21, 2017 at Pawnee Nation Museum.
Pawnee Nation Cultural Exchange with Pawnee Public Schools, August 22, 2018,
Pawnee Nation Roundhouse.
Northern Plains Indian Club, August 30th, Youth Services Coordinator met with the
students.
JOM Parent Meetings
Parent Meeting and JOM Sign up, August 9th, Pawnee Nation Museum
Parent Meeting, September 20th, Cleveland, OK.
Visa Card Clothing Supplement
This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each
semester the students are allotted $125 to be used for school clothes, supplies,
or any other school related items. Each parent/student is responsible for turning
Page 40 of 115
Division of Education
Youth Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
in the original receipts as well as a renewal form for future semester funding. This
program helped 241 students within the United States.
IV.
Travel and Training
Youth Services Coordinator and Education & Training Specialist completed a oneday training by Thrive Unlimited on Defining Trauma in Native communities,
August 23, 2018, Norman, OK.
Participated in “Safe Sleep” training September 13th in case of an emergency or
as needed for the Pawnee Nation Learning Center in the infancy room.
Assisted Culture Department with transporting luggage for the Arikara Reunion,
September 28-30, 2018.
Future Plans
Start planning and preparing for student incentive trips as a reward for the eligible
youth to become more involved in community, cultural, and school events.
OSU Digital Media Camp Participants July 16-27, 2018
Page 41 of 115
Division of Education
Youth Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
8th Annual Native American
Leadership Conference at NOCTonkawa campus July 12, 2018
Page 42 of 115
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Program/Office/Project Name: Child Care and Development Fund (PNLC)
The Child Care and Development Fund program goal is to increase the
availability, affordability, and quality of the child care services in the Pawnee
Nation service area that includes Pawnee County and Northern Payne County.
The Pawnee Nation Child Care Program operates the Pawnee Nation Learning
Center and Afterschool Program for children ages two months through 8 years of
age. The CCDF program also operates the Pawnee Nation Child Care Assistance
Program that offers child care service assistance to qualified applicants.
II.
Executive Summary:
The Pawnee Nation Learning Center served 71 children during the third
quarter. The children are provided with a nurturing, healthy and safe learning
environment. Developmentally appropriate educational activities, breakfast,
lunch and afternoon snacks are provided daily. The Learning Center is currently
operating with 53 children enrolled.
Monthly meetings involving the Assistant Director, Director, Division Director
and Executive Director were held on July 17th, August 28th, and September 25th
as required by the improvement plan agreement between the Pawnee Nation
Learning Center and OKDHS licensing. The agreement has expired, and the
Learning center has returned to regular monitoring visits. Dental screenings were
performed on participating children by IHS staff on August 28th. Jada Jimboy
returned from Maternity leave on September 17th. Hannah Buchanan and Nicole
Burnside were hired full time for the wobbler classroom. Dana Stewart was hired
full time to teach the 3-4-year-old class after Sarah Sparks left employment with
the Learning center. Crystal Hawkins also left employment with the nation and
Samantha Baker was hired as the new Assistant Director.
The Child Care staff includes:
Center Director
Assistant Director
PreK Teacher
3’s Teacher
2’s Teacher
Wobblers Teacher
Infant Teachers
Afterschool Program
Floater
Cook
Christa Pratt
Samantha Baker
Dana Stewart
Vickie Reusch
Connie Russell
Hannah Buchanan and Nicole Burnside
Stephanie Sewell and Jada Jimboy
Christina Attocknie
Cree Roughface
Becky Holt
Page 43 of 115
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
The CCDF program provided partial or full child care service assistance for
eleven children during the third quarter.
III.
Quarterly Goals and Objectives
GOAL 1: To provide quality child care for our Native American and community
children.
OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation
Learning Center for child development and child care services.
ACTIVITIES:
1. Maintain child care license through the State of Oklahoma
Department of Human Services (DHS). Continuous. DHS
Requirements must be met at all times to remain in compliance.
This involves certified staff in compliance with child-adult ratios and
facilities maintained in safe and healthy repair.
2. Utilize Child and Family Food Program in order to provide healthy meals and
snacks. Completed. Meals served: 1532 breakfasts, 1738 lunches and
2145 afternoon snacks. Reports are submitted to receive reimbursement for
the food program.
3. Provide staff training for quality child care services. Completed.
Training provided is listed below. The Oklahoma Department of Human
Services Licensing Requirements states entry level employees will receive 20
hours of training within three months of employment and each person who is
counted toward meeting the staff-child ratio is required to obtain 20 clock
hours per employment year. Director must complete 30 hours.
IV.
Travel and Training
ELCCT (Entry-Level Child-Care Training) was completed by Hannah Buchanan on
8/27/18. Christa Pratt renewed Gold level Director’s credentials on 8/3/18 with
an expiration of 8/29/19. Christina Attocknie completed “Day by Day with
toddlers on 9/28/18 and Food Handlers training on 10/4/18. Stephanie Sewell
completed an online Safe Sleep training on 8/31/18. Vickie Reusch completed
all CDA courses in September which include: Preschoolers in Child Care
(9/5/18), Observing, Recording, and Assessing Children’s development
(9/9/18), Principles of Child Development and Guidance (9/11/18), and Parents
and Child Care (9/9/18)
Page 44 of 115
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
PDLs and director’s credentials must be renewed annually and are registered on
the CECPD (Center for Early Childhood Professional Development) website.
V.
Financial Reporting
The CCDF program operates under three budgets; CCDF Discretionary, CCDF
Mandatory and the Hukasa Bank Account. The program is utilizing all three
funding sources.
Award letters have been sent for 2018 allocations. Total CCDF funding
allocations are as follows: Discretionary: $484,245. Mandatory: $92,663.
Income from other sources during the first quarter total to $41,149. Private pay:
$23,299. DHS subsidy payments: $6,745. Food program payments: $6,579.
Payments from Otoe CCDF: $4,526.
Private pay
DHS
CACFP
Otoe CCDF
Outside
income
Grant
allocation
Total income
Est. Salaries
& benefits
Est. Utilities,
& indirect cost
Supplies &
other
Expenditures
VI.
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
21,336
23,299
18,143
6,487
6,745
4,255
6,839
6,579
6,077
4,553
4,526
2,691
39,215
41,149
31,166
47,771
176,379
176,379
86,986
217,528
207,545
69,161
73,008
10,149
10,149
10,149
176,379
10,149
13,730
93,040
Future Plans
There is a list of priority items that needs to be addressed with the additional
funding coming this year. The top priority items are as follows:
Door locking system
Camera monitoring system for the classrooms
Rocking Chairs for the infant classroom
New awning for the main entrance of the Learning Center
Page 45 of 115
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Kitchen upgrades (industrial stove & refrigerator, fire suppression
hood.
New carpet/tile in the Learning center
Additional toys and equipment for classrooms and playground
Continue offering quality child care to the community and pursuing grants
that will enable the center to serve more families and children.
Respectfully Submitted,
Christa Pratt, Learning Center Director
Page 46 of 115
Division of Finance
Quarterly Report to the Pawnee Business Council
3rd Quarter
July – September 2018
I.
Finance Division
The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to
the Pawnee Nation through accounts payable, accounts receivable, and payroll. The
Finance Division provides payment, accounting, and reporting services to the
Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,
insuring compliance with the Pawnee Nation fiscal policy, Generally Accepted
Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial
statements are accurately stated.
II.
Executive Summary:
The principle function of the Finance Division is to provide accurate and timely,
reliable and comparable financial reports to Pawnee Business Council (PBC), the
Executive Director and the Pawnee Nations division and program directors to make
management decisions that affect the Pawnee Nation and its members.
Finance helped several divisions and programs with budget modifications throughout
the quarter. Finance also continued to provide monthly and quarterly financials to all
divisions and programs.
We continue look at how to best manage the 2018 and 2019 budget shortfalls.
Finances biggest concern going into the next quarter will be managing the budget
shortfall. The cashflow at TDC has significantly affected the distributions to the tribe.
Therefore, we continued monthly meetings with PTDC and its staff to keep the nation
informed on distributions and enable the executive staff to better manage the
shortfall. The Finance Director assisted TDC with the loan refinance which is almost
complete. The proceeds the Nation will receive from TDC through the loan refinance
should enable the Nation to postpone the furloughs. Finance along with the Executive
direct will continue to watch cashflows on a monthly basis to make sure the nation
maintains enough funds to manage all financial obligations.
Budget hearings were completed, and the 2019 comprehensive budget was
approved. Do to the continued revenue shortfall we were unable carry any budget
deficits in 2019. Therefore, we have completed the difficult process of balancing the
2019 budget which will involve a lot of difficult decisions.
Accounts Payable – This department continues to make sure all the bills are getting
paid on time and check requests are being done in an efficient manner. The travel
process has improved however we still need improvement on the timeliness of travel
reconciliations.
Payroll – This department is doing a good job and making sure timesheets for all
departments are completed and submitted on time, as well as reminding all
concerned that payroll action forms (PAF’s) need to be turned in prior to submitting
Page 47 of 115
Division of Finance
Quarterly Report to the Pawnee Business Council
3rd Quarter
July – September 2018
payroll, on the Thursday before a payroll is due. Payroll has also done an excellent
job getting payroll submitted as required while working around holidays.
Accounting - The accountants continue to send out monthly reports and assist
directors when needed. We are continuing to make improvements to the financial
processes of the Nation. We are current on monthly closeouts and bank
reconciliations.
III.
Quarterly Goals and Objectives
Manage Pawnee Nation Budget shortfall.
Provide training to employees on financial processes
Perform quarterly close-outs
Complete a schedule of tasks required to be completed in the finance
department on a monthly basis by the finance employees
Start cross training within the Finance Division
Complete the 2017 audit.
Improve Grant Closeout Process
Begin work on the IDC proposal
IV.
Travel and Training
The Finance Director attended the quarterly Oklahoma Tribal Finance Consortium
meeting. The Pawnee Nation served as host tribe for the event held at OSU and
represented the Nation well.
V.
Financial Reporting
The department budget has been reviewed. The remaining budget remained the
same and is healthy and in good shape as of September 30, 2018.
VI.
Conclusion
The Finance Division will maintain an open-door policy and attempt to be available
always to assist tribal members, the public, directors and employees. Please feel free
to contact any of the finance department employees with your questions:
William Perry, Finance Director, Ext. 205
Janet Mulder, AP Clerk, Ext. 121
Freida Pratt, Payroll Clerk, Ext. 125
Respectfully,
W. Harrison Perry
Finance Director
Page 48 of 115
Penny Powell, Sr. Accountant, Ext. 209
James Rice, Accountant, Ext. 197
Nancy Moore, Accountant, Ext. 119
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. The Division of
Health and Community Services consists of eight (programs) under (4)
departments: Health-Community Health Representatives/Health Education and
Special Diabetes Program for Indians; Prevention-Substance Abuse
Program/Methamphetamine and Suicide Prevention Initiative; Nutrition
Services-Food Distribution and Title VI; and Family Services-Ti-Hirasa Domestic
Violence Programs and Indian Child Welfare. The DHCS Office is also overseeing
the tribal assistance programs: elders, disability, and emergency.
II.
Executive Summary:
Much of the quarter was dedicated to overseeing VAW Program when there was
no program staff. Although limited, the DHCS Director continued to do case
management regarding client services; this is a collaboration with Pawnee Indian
Health Center-Community Health Nurses and PN CHR/HE Program.
DHCS Director continued to work with Substance Abuse Program, Planning
Director, and Attorney General regarding Opioid funding for substance abuse
treatment center along with drug court and probation & patrol court.
There has been much staff transition within DHCS, but as of October 1, DHCS will
be fully staffed.
Quarterly Goals and Objective
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
ACTIVITY 1: Pawnee Nation was granted an extension so the DHCS Director
submitted the Family Violence Program Services grant.
OUTCOME 1: Funding was awarded for $46,380 with the first award being
$21,604 and the second award being $24,776.
Page 49 of 115
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
ACTIVITY 2: The DHCS Director worked with the Planning Director on the Rural
Communities Opioid Response-Planning Grant from the Health Resources and
Services Administration (HRSA).
OUTCOME 2: Pawnee Nation was awarded $200,00 for one year.
ACTIVITY 3: The DHCS Director worked with the Planning Director on the Tribal
Opioid Response from the Substance Abuse and Mental Health Services
Administration (SAMSHA).
OUTCOME 3: Pawnee Nation was awarded $108,550 for two years.
ACTIVITY 4: DHCS Director worked with CHR/HE Program and Tribal Planner
on the Tribal Public Health Capacity grant through the Centers of Disease
Control.
OUTCOME 4: Still waiting approval/denial from funding agency.
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and
reviews organizational changes for each division.
OUTCOME 1: N/A
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 1: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans need to be up-to-dated.
OUTCOME 2: New staff need to option all the trainings and current staff need to
recertify for trainings.
OUTCOME 3: All programs need to update their information on the PN website.
ACTIVITY 2: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
Page 50 of 115
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
OUTCOME 2: All budgets and/or budget modifications are either done, approved
by Budget Committee, or awaiting approval by Pawnee Business Council.
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.
running/walking group, Bootcamp, and Zumba).
III.
Meetings and Tribal/DHCS Events
7/5-ICW Foster Home Meeting
7/9-Title VI Meeting with E.D.
7/10 & 7/17-CPR/First Aid Trainings
7/12-CHR Coordinator Interviews
7/12-Client Progress Meeting
7/16 & 9/4-DHCS Coordinators Meeting
7/17-Auditors Review for CHR/HE
7/25-VAW Meeting with HR and E.D.
7/26-VAW Meeting with Finance & G/C
7/27-PN Staff Meeting
8/1 & 8/7-Summer Camp Meeting
8/7 & 9/19-AG Meeting
8/9 & 8/13-VAW Advocate Interviews
8/15, 9/4, and 9/5-VAW Coordinator Interviews
8/15 & 9/19-HRC Meeting
8/16-Opioid Planning Grant Meeting
8/22-Construction Projects Ground Breaking
8/23-SRTS 6th Street Grand Opening
8/10-Wellness Committee Meeting
8/10, 8/24, and 9/7-Division Directors Meetings
8/31-477 Meetings
9/4, 9/7, and 9/21-SAP Treatment Center Meetings
9/7-VAW/FVPS Meeting with Finance
9/10-Copier Meeting
9/21 & 9/28-Employee Fun Day Planning Meetings
9/28-PN Staff Meeting
IV.
Travel and Training
9/20-Domestic Violence Sexual Assault Advocacy 101 Training
9/25-9/27-Tribal Government Summits-Denver
Page 51 of 115
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
VI.
Direct Assistance (this quarter-non-reoccurring)
Elders-(12) and (2) re-occurring from previous quarter
Disability-(6) and (2) re-occurring from previous quarter
Emergency-(5)
VII.
Future Plans
Continue to work on employees needing training (CPR/First Aid/Food
Handlers) and update COOP Plans.
Train new VAW Program Staff
Implement new opioid grants
Six Nations Walk and Monster Bash-Oct 16
Fall Festival-Oct 19
Red Ribbon Walk-22
Gift for Giving-Oct 25
Page 52 of 115
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to
promote awareness, guidance & counseling and prevention of disease and/or
disability among Indian people. The overall goal is to enhance the quality of life for
the people we serve with healthy lifestyles.
II.
Executive Summary:
The CHR/HE Program completed the 3rd quarter with one event and business as
usual. There was also staff transition during the quarter as well. The program
participated and assisted in several community outreach events and activities and
continue to implement a routine for home bound clients.
To better serve our homebound clients, CHR staff was assigned monthly visits with
these individuals. The program will also be distributing cold packs throughout the
upcoming fall and winter months.
Both direct assistance programs, LIHEAP and CSBG wrapped up FY 2018 this
quarter and FY 2019 plans for funding were submitted.
III.
Quarterly Goals and Objectives:
Goal1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and
or equipment for fifty-four (54) clients this quarter.
Page 53 of 115
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
Outcome 2: The CHR/EMS Generalists transported one hundred and thirteen (113)
clients this quarter.
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Outcome 3: The CHR/EMS Generalists conducted fifteen (15) home visits this
quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The CHR/HE Program in collaboration with the Diabetes Program hosted
blood sugar, weight, and blood pressure screenings for Summer Fitness participants.
Outcome 1: One hundred and one (101) participants were initially screened and (84)
participants completed the program.
Activity 2: The CHR/HE Program in collaboration with the Diabetes Program
conducted health screenings for the Employee’s Walking Club.
Outcome 2: Thirty-five (35) completed the pre-screenings on August 1.
Activity 3: The CHR/HE Program in collaboration with the Diabetes Program assisted
in cooking classes on August 8, 15, and 22.
Outcome 3: On August 8, there were (19) participants in attendance; August 15-(12)
participants, and August 22-(6) participants.
Activity 4: The CHR/HE Program participated in the MSPI/SAP and Education
Summer Break Camp by providing the bouncy houses during August 13-17.
Outcome 4: Approximately (63) students participated in the summer camp.
Activity 5: The CHR/HE Program in collaboration with the Wellness Program hosted
Kickboxing/Fitness Camp, Zumba/Yoga, and tumbling classes for community
members throughout the quarter.
Outcome 5: The average per class for the quarter are as follows; Kickboxing-(18)
participants; Fitness class-(12) participants; Zumba-(9) participants; and Yoga -(5)
participants. Tumbling averaged (42) participants this quarter.
Activity 6: The Wellness Program is sponsoring a community Weight Loss Challenge
starting August 1 through October 15.
Outcome 6: Seventeen (17) teams of two (2) have entered the contest.
Page 54 of 115
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
IV.
Travel, Training, and Meetings
July:
10-CPR/First Aid Training
10-11- Tai-Chi Training
16- DHCS Coordinators Meeting
16- Pawnee County Healthy Coalition Meeting
17-Auditors Review for CHR/HE
18- Summer Camp Meeting
27- Pawnee Nation Staff Meeting
August:
1- Summer Camp Meeting
7- Summer Camp Meeting
10- DHCS Wellness Program Committee Meeting
15- CSBG Webinar
22- LIHEAP Webinar
29- UCAP Meeting
31- 477 Plan meeting LIHEAP and CSBG
September:
4- DHCS Coordinators Meeting
10- Copier Service Meeting
17- Pawnee County Healthy Coalition Meeting
21 &28 - Pawnee Nation Employee Funday Meeting
28- Pawnee Nation Employee Staff Meeting
V.
Financial Reporting
The Pawnee Nation CHR/EMS/HE program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
CSBG and LIHEAP Programs.
VI.
The following is the number of clients served this quarter:
CSBG - Seven (7)
LIHEAP – Twenty (20)
Upcoming Events:
Staff Fun Day
Finishing up the Weight Loss Challenge-October 15
Fall Festival-October 19
Kickball for Breast Cancer Awareness Event-October 20
Page 55 of 115
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Collaborate with SAP/MSPI Red Ribbon Walk-October 23
Collaborate with Diabetes Program in November for Diabetes Awareness Month
Page 56 of 115
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
3rd Quarter –2018
I.
Program/Office/Project Name: Diabetes Program
The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and
educational services for Native Americans with the risk factors of developing and/or with the
diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the
quality of life for Native Americans by implementing SDPI Best Practice: Physical
Activity/Education.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the quality of
life for the people we serve. Much of the quarter has been dedicated to providing direct care
services such as blood glucose monitoring supplies, socks, diabetic foot care cream, and
assistance with eyewear, dentures, and diabetic shoes. The Program continues to be involved in
the Pawnee County Healthy Coalition, Pawnee Public Schools Safety, Health, and Wellness
Committee, and OSU Extension’s Program Advisory Committee to obtain more community
outreach, network and combine resources. Best Practice continues with Zumba, Fitness Class,
Tumbling, Summer Fitness Camp, and the start of the Employee’s Walking Club. With the
assistance of the Good Health and Wellness Grant, there were cooking classes, tumbling, and
yoga classes.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its
complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity
with or without the diagnosis of diabetes.
Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be
known as the Wellness Program Committee, provides Fitness Class, Zumba, Yoga and Tumbling.
Outcome: The total Fitness class participants (30) which includes Kickboxing on Tuesdays with
an average of (18) participants while on Thursdays is the boot camp style workouts with an
average of (12) participants. The average participation rate is Zumba (9) and Yoga (5). Tumbling
average (14) for beginners, (14) for intermediate, and (14) for advance class.
Activity 2: The Diabetes Program is sponsoring the Employee’s Walking Club, August 1-October
22.
Outcome: (35) employees are participating in the club.
OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood
sugar levels, and blood pressure levels
Page 57 of 115
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
3rd Quarter –2018
Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 1st and 3rd
Wednesdays of the month.
Outcome: The quarterly average for blood pressure were (145/86) and blood sugar is (155).
Activity 2: The Diabetes Program conducted screenings for the Employee’s Walking Club.
Outcome: (35) completed the pre-screenings on August 1.
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during
outreach events with or without the diagnosis of diabetes within our service area on how
physical activity and weight loss affects the prevention and/or maintenance of diabetes.
Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance
to collaborate in future events or projects. Continual Monthly meetings occur.
Outcome: Monthly meetings were held on July 16, August 20, and September 17.
Activity 2: The Wellness Program is sponsoring a community Weight Loss Challenge starting
August 1 through October 15.
Outcome: (17) teams of two (2) have entered the contest.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American
youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and physical activity
during community youth outreach camps.
Activity 1: The Diabetes Program collaborated with SAP/MSPI and Education with the summer
camp during August 13-17.
Outcome: (63) signed up but an average of (45) participated in the summer camp. Program
staff provided (30) minute fitness class for the youth.
Activity 2: The Diabetes Program held post-screenings for the Youth Summer Fitness Camp.
Outcome: Post-screenings average were (114/77) blood pressure and (90) blood sugar
Activity 3: The Diabetes Program continued to collaborate with Pawnee Middle and High School
coaches to host the Youth Summer Fitness Camp for PMS/PHS students for June and July.
Outcome: (101) participants signed up for the program and (84) completed the program which
includes a pre and post screening and 50% attendance rate to qualify for the shoe assistance
program.
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Quarterly Report to the Pawnee Business Council
3rd Quarter –2018
Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and
participate in physical activity during community outreach events.
Activity 1: Community Cooking classes were provided on August 8, 15, and 22.
Outcome: There were (19) participants on August 8; (12) participants on August 15; (6)
participants showed up for the last class held on August 22.
Activity 2: The Diabetes Program collaborated with SAP/MSPI and Education with the summer
camp during August 13-17.
Outcome: (63) signed up but an average of (45) participated in the summer camp. Program
staff provided (30) minute fitness class for the youth.
GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to
diabetes among Native Americans in our service area.
Objective 4.1: To increase the rate of complete & documented annual exams that assist in
preventing and/or reducing the occurrence of complications due to diabetes.
Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and
minimize the complications. Once all exams including downloads of glucometers, clients are
eligible for the demonstrated need of Nike shoes.
Outcome: (4) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot,
A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes
to diabetes clients who have completed all annual exams. This shall reduce the complications
diabetes which can occur over time.
Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary
medications.
Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps
the client to keep a close watch on the sugar levels and gain better control of
hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming
months.
Outcome: (52) clients were issued testing supplies, (13) prescriptions were filled for nonformulary medications (Glucerna health shakes), (16) clients received eyewear assistance, (1)
client received denture assistance, (12) glucometers, and (6) received diabetic socks.
Objective 4.3: To increase the rate of participation during educational outreach clinics.
Activity 1: The Diabetes Program provided a free foot exam clinic for those who needed it on
September 27. Diabetes materials were handed out along with foot care products and
brochures for home care.
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Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
3rd Quarter –2018
Outcome: (5) participated in the free foot care exams.
III.
Travel, Training, Meetings
July:
10-11- Tai Chi Training
16-Pawnee County Healthy Coalition meeting
17-CPR/First Aid Training
18-SDPI Best Practice Webinar
18-Summer Camp meeting
27-Pawnee Nation Employee staff meeting
August:
1-Summer camp meeting
7-Summer camp meeting
8-SDPI Q&A webinar
10-DHCS Wellness Program Committee meeting
28-SDPI Q&A webinar
September:
4-DHCS Coordinator’s meeting
10-Copier meeting
17-Pawnee County Healthy Coalition meeting
21-Pawnee Nation Employee Funday meeting
24-Area Diabetes Coordinator’s meeting with IHS nutritionist
25-Conference call with Regional’s Diabetes Coordinators
28-Pawnee Nation Employee staff meeting
IV.
Financial Reporting
The PNDP continues to monitor spending and strives to maintain the level of usage of funding for
current specifications of providing specialized services to the Native American Community. The
Good Health and Wellness grant is a great supplement for the Diabetes Program for the
instructors’ contracts for the Wellness Program has ended August 31, 2018.
V.
Future Plans:
Pawnee Nation Employee Fun day
Finish the Weightloss challenge
Finish the Pawnee Nation Employee’s Walking Club
Collaborate with CHR/HE Fall Festival
Collaborate with CHR/HE Kickball for Breast Cancer Awareness Month
Collaborate with SAP/MSPI Red Ribbon Walk
November-Diabetes Awareness Month
Page 60 of 115
Food Distribution Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
On August 9, FDP received an email that the new 12-can pack Condensed Cream
of Mushroom soup would be available in the catalog to order. The current Cream
of Mushroom soup came in a 12-carton pack. For the food programs to give the
new soup out, FDPs were told to transfer out any of the old soup that was still in
inventory. We donate any food items to the local food pantry.
On August 29, FDP received an email from the USDA Office of Inspector General
that they would be conducting an audit of the Food and Nutrition Service (FNS)
Food Distribution Program on Indian Reservations (FDPIR). The audit would
cover FY 2017 program activities, but if needed would expand their scope. USDA
OIG main objectives would be on administrative funding, household eligibility,
and any damaged or food loss.
USDA OIG, first visited with the FNS National Office in Alexandria, VA, then with
the FNS Southwest Regional Office in Dallas and then with another ITO in
Oklahoma. There were only two ITO’s who were selected for the audit: Seminole
Nation and Pawnee Nation. We were told that this is the first time any programs
have ever been audited and that programs were randomly selected. There would
be two USDA OIG auditors who would be meeting with the Pawnee Nation FDP
on September 17-20.
Before their arrival, the auditors wanted a list of all household that participated
in 2017, those who were denied, those who were eligible to receive benefits, and
any who may have been disqualified from receiving benefits due to an
Intentional Program Violation. This took a little time to get for them because our
AIS program does not have the ability to provide this information for the year
before. This information would be used to pick participants that they wanted to
check on to see if the certification was done correctly. They also wanted a
general ledger showing a breakdown of administrative funds allocated in FY
2017.
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Food Distribution Program
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3rd Quarter - 2018
The two USDA OIG auditors, Mr. Benjamin Lloyd and Mr. Shane Martin, met with
Pawnee Nation’s Finance Sr. Accountant, Grants and Contract, and the Food
Distribution Staff. They went over areas that they will be evaluating including
administrative funding to identify how the program allocated FY 2017 the
federal funding; the process of approving and denying any applicants for the
program; and the process of ordering, receiving, storing, delivering, and keeping
track of the food. They would also conduct an inventory check on selected food
items.
The auditors first talked to the FDP Coordinator by asking questions regarding
the program. The first area they started with was certification and to check on
the files they had selected. On Tuesday, they went to the warehouse and wanted
to see how the program handles a truck delivery, along with other warehouse
matters. Our produce truck comes on Tuesday, so they were able to observe how
we unload the truck, count the produce, and put the produce away. Then on
Wednesday, they went to the Finance Department and Grants and Contracts
Office for information on administrative funding. They spent most of the time
going over our participants files.
For the exit interview, the auditors met with the Executive Director, Finance Sr.
Accountant, and the Food Distribution staff. We were told that there were no
glaring issues. On the warehouse, they picked 10 food items and physically
counted these items in which 6 items matched and 4 were over by 1 on the
availability list from the AIS program. Some dates on boxes did not have dates
on all boxes. On the ME, the findings were corrected. On the Plan of Operation
to make sure all documents are signed and filed (we had our signatures, but not
from the Regional office). There was a question on monitoring, which will be
done bi-annually instead of annually. Suggested that a SOP be made for the
program.
Mr. Lloyd said that these were minor things and he did not think that they would
be back, but if they were to return, it would be the first part of October. They did
a thorough job and had many questions on our participants files, which were
answered by the Certification Specialist. The Pawnee Nation would not be
getting any report on the audit, because it will go to the National Office along
with the Seminole Nation’s report, which will be combined.
This year, the FDP have had our Management Evaluation (ME) from USDA FNS,
the Pawnee Nation audit, and now this audit with USDA OIG. I feel my staff had
really done a great job on the ME and audits, because there were no major
findings.
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 271,
which was lower than the last quarter, which was 282. For July, we had 280
participants (123 households); for August, there were 292 participants (127
households); and in September, there were 241 participants (112 households).
The number of households that were new certifications/re-certifications for the
quarter was: for July-31 households; August-23 households; and September-20
households. The number of households that did not recertify this quarter was:
for July-17 households; August-14 households; September-22 households. The
number of households who were certified and did not pick up their food during
this quarter were: July-19 households; August-14 households; and September-32
households.
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
after 4:00 that day. In July, there were 13 home deliveries in which: 9
households were elderly, 3 households were disabled, and 1 household had no
transportation. The total mileage for July was 39 miles. In August, there were
12 home deliveries in which: 8 households were elderly, and 4 households were
disabled. The total mileage for August was 28 miles. In September, there were
14 home deliveries: 9 households were elderly, 4 households were disabled, and
1 household had no transportation. The total mileage for September was 31
miles. The Pawnee Nation Food Distribution Program Has Met/Continually in
Progress their goals and objectives for this quarter.
IV.
Travel and Training
During this quarter, the following trainings/meetings were attended by the
program: DHCS Coordinators meetings, Program Staff meetings, PN Staff
Meetings, CPR/First Aid Training, and Employee Fun Day Planning meetings.
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
V.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let us know what has been spent and how much is left in
the program’s budgets.
This was the last quarter for our FY 2018 funding. FDP will be getting ready for
our new FY 2019 funding.
VI.
Future Plans
FDP will be looking forward to getting our holiday hams. We have participants
who are already asking for them and are looking forward to receiving them.
Page 64 of 115
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
During the 3rd quarter, the ICW Coordinator completed all visits as required in
state and tribal cases. The ICW Coordinator attended both state and tribal court
cases. During this quarter, the ICW Coordinator maintained a caseload of (10)
state cases (4 of which are out of state cases), (9) Pawnee Nation Tribal Cases,
(1) Pawnee Nation Tribal custody case, and 1 Pawnee Nation Tribal Foster Home.
There is a total of (38) children involved in state and tribal cases. The ICW
Coordinator completed (15) home visits to children and families. The ICW
Assistant completed (2) supervised visits between a mother and her child. The
ICW Coordinator attended (9) Pawnee Nation Tribal Court hearings and (9) state
court hearings and (4) hearings by telephone in out of state cases.
The ICW Coordinator and ICW assistant continued to provide case management
services throughout the 3rd quarter for children and families. These services
include referrals to domestic violence services, substance abuse services,
counseling, medical and health benefits and food benefits.
The ICW Coordinator attended (2) Child Safety Meetings at Tulsa County DHS
involving Pawnee children. The ICW Coordinator was involved in two 10-day
Foster Home staffings involving investigations on a DHS approved foster home
and a Tribal Foster Home and an adoption staffing by telephone on an out of
state case.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (25) member
requests for eligibility processed during this quarter. The ICW Assistant
continues to process these requests and sends the eligibility letters and
verification to state agencies. The ICW Assistant’s salary is supplemented by
Pawnee Nation tribal funds. The ICW Assistant was assigned to assist the DHCS
Director with the VAW Program per the Executive Director and DHCS Director
request.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME: There were (5) Pawnee children removed during this quarter, (2) of
which were placed in custody and (2) in an out of home safety plan. The ICW
Coordinator has been actively involved in both cases ensuring the ICWA is
followed. The ICW Coordinator is monitoring the case involving the children in the
safety plan including providing services for the children. The Pawnee Nation ICW
Coordinator transferred a case from state court to Pawnee Nation Tribal Court
during this quarter.
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
OUTCOME: Pawnee Nation ICW continues to provide case management services
to Pawnee Nation children and families when they have been removed from the
home or prior to removal to ensure the children’s safety while also preserving the
family unit. The Pawnee Nation ICW Coordinator has worked closely with the
families on the newly opened cases including being present at all court hearings,
completing home visits and attending child safety and transfer meetings at
OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The
ICW Coordinator also filed a Motion to Intervene on behalf of Pawnee Nation on
all state custody cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant. The ICW Coordinator opened a
new Pawnee Nation Tribally Approved relative foster home on the new case that
was transferred to tribal court during this quarter.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure
that Pawnee Indian children are placed in ICWA compliant homes.
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Some of the activities that the ICW Coordinator and/or Assistant participated in
this quarter include the following:
1) The Pawnee Nation ICW Coordinator and ICW Assistant were involved and
assisting the Pawnee Nation Substance Abuse Program with the Pawnee
Nation Summer Camp held August 13-17, 2018.
III.
Travel and Training
The ICW Coordinator and Assistant attended Back to Basics training provided by
the Oklahoma Department of Human Services Tribal IV-E Program Manager on
July 16, 2018 regarding Title IV-E Determinations, Tribally Approved Foster
Homes and other available services for tribal custody children.
The ICW Coordinator attended Expert Witness Testimony training in Ponca City
offered by Kaw Nation and Fox Valley technical college on August 16 & 17.
The ICW Coordinator along with the Kaw Nation ICW Director provided training
on Active Efforts to Payne County CASA (Court Appointed Special Advocates) on
September 20, 2018.
IV.
Meetings and DHCS/Tribal Events
July:
DHCS Coordinator’s Meeting
Back to Basics Training-OKDHS Tribal Unit-Ponca City
Critical Care Response Team Meeting
Summer Camp Planning Meeting
(2) 10-day staffing meetings with OKDHS
PN All Staff Meeting
August:
DHCS Coordinator’s Meeting
PN All Staff Meeting
Summer Camp Planning Meetings
Pawnee Service Area CPT Meeting-Standing Bear Museum-Ponca City
Meeting with Don Mason-PN Law Enforcement
Expert Witness Training-Ponca City
Child Safety Meeting-Tulsa County DHS
Meeting with OKDHS Tribal State Coordinator
September:
DHCS Coordinator’s Meeting
Pawnee Nation Staff Meeting
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Budget Committee Meeting
Pawnee Nation Inauguration of new Judge-Pawnee Nation Tribal Court
Active Efforts Training provided at Payne County CASA-Stillwater
Pawnee Service Area CPT-Pawnee Nation ICW office
BIA Program Review
Financial Reporting
The ICW Program operated under the FY 2018 funds during the 1st quarter.
The program also operates the Title IV-B PSSF and CWS funding for Child Welfare
Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays for 5% of ICW
Coordinator position with BIA paying 95%. The Pawnee Nation ICW Program is
able to provide financial assistance to families only through the Federal
Promoting Safe and Stable Families Program, Subparts 1 and 2 and the OKDHS
Promoting Safe and Stable Families Program.
OUTCOME: ICW provided direct assistance to (9) families during this quarter
through the above-mentioned programs.
Future Plans
The ICW Coordinator and ICW Assistant will continue to provide case
management services to Pawnee families and children. The ICW Coordinator will
continue to monitor state cases and work closely with OKDHS to ensure the
ICWA is closely followed. The Pawnee Nation ICW Program will continue to
process assistance applications and the ICW Assistant will process all member
requests. The Pawnee Nation ICW Program will continue to be involved in the
Pawnee Area Child Protection Team and attend the monthly meetings.
The Pawnee Nation ICW Program will continue to recruit foster homes for
Pawnee Nation and process their applications. The Pawnee Nation ICW Program
will work diligently in recruitment of foster home and help to build the Pawnee
Nation Foster Home program.
Other activities include: Pawnee Nation Employee Fun Day and Fall Festival.
Page 68 of 115
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance to woman, intervention, cultural healing, safety planning, transportation
to shelter or relevant appointments, court advocacy, women’s group, anonymous
phone or text consultation, case coordination, policy development, community
response teams, sexual assault examiner programs, and community and school
education programs. Our three main areas of focus are criminal justice intervention,
victim services and prevention.
II. Executive Summary:
Our main focus this quarter was to provide effective and efficient services to our
participants with no program staff. The ICW Assistant was assigned to assist the
DHCS Director with the VAW Program per the Executive Director and DHCS Director
request. Much organization was done during this transition period. All funding
agencies were notified, and all reports were successfully submitted.
This quarter, we provided crisis intervention for new and established clients. Our
program provided services to (9) additional clients. New clients this quarter were (9)
female and (0) male, (4) were Caucasian, (4) were Native American, and (0)
unknown. All clients were served. We also continued to work with and provide
services to (3) previously established clients.
III.
Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault or
stalking. This goal is being met by providing prevention services to Indian women in
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
a variety of activities centered on healing and character development. We met this
goal by setting up domestic violence booths to raise awareness, attending and
presenting at events, and providing domestic violence and sexual assault support
group to clients where we have started making ribbon shirts. We have distributed
brochures around Pawnee Nation and Pawnee County. We have (3) billboards; (1) in
Pawnee and (2) in Cleveland that continue to refer people to the National Domestic
Violence Hotline.
Our second goal is to increase victim safety and offender accountability. This goal
was met by continuing education, advocating at a State level for Native victims,
servicing victims, and educating victims. We are coordinating with the Executive
Office to update our existing Domestic Abuse Act in tribal court.
The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services to women, providing emergency victim assistance to
women, offering life skills classes, and providing supportive services that help the
client meet their goal plan. Below is a list of the services provided for our clients this
quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Page 70 of 115
(3)
(5)
(0)
(8)
(10)
(1)
(5)
(2)
(2)
(1)
(2)
(10)
(5)
(0)
(12)
(1)
(6)
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Emergency Victim Assistance
(2)
Grocery Assistance
(2)
Rental Assistance
(4)
Utility Assistance
(2)
Emergency Child Care Assistance
(0)
Children Served
(0)
Hotline Calls
(4)
DV Class
(3)
Medication Delivery
(1)
**All clients receive educational and resource materials from the program.
IV.
Meetings
July 6-VAW Meeting
July 12-DVPI Conference Call
July 16-DHCS Coordinators meeting
July 17-First Aid Training
July 25-VAW Meeting with HR and E.D.
July 26-VAW Meeting with Finance and G/C
July 27-PN Staff Meeting
July 31-DVPI Conference Call
Aug 1 & 7-Summer Camp Meeting
Aug 7-AG Meeting
Aug 9-& 13-VAW Advocate Interviews
Aug 15, Sept 4 & 5-VAW Coordinator Interviews
Sept 7-VAW/FVPS Meeting with Finance
Sept 6 & 17-6 Nations Planning Meetings
Sept 17-Pawnee County Healthy Coalition Meeting
Sept 21 & 28-Employee Fun Day Planning Meetings
Sept 28-PN Staff Meeting
Events
July 10-Trauma Informed and Strangulation Training with Wings of Hope
July 18-Sexual Assault Training @ Pawnee Headstart
July 25-Elder Presentation @ Title VI
September 8-Cleveland Pioneer Day
September 25-Glencoe Founder’s Day
V.
Travel and Training
July 17-First Aid Training
Sept 4-6-Hope Conference (Prevention Specialist)
Sept 19-NAAV General Membership Meeting (Prevention Specialist)
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
September 20-DV SA Advocacy 101 (Prevention Specialist & DHCS Director)
September 21-Human Trafficking Training (Prevention Specialist)
September 25-27-Tribal Government Denver (DHCS Director)
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding source.
The Ti-Hirasa Domestic Violence Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
The Pawnee Nation was granted an extension so the DHCS Director submitted the
Family Violence Program Services grant. Funding was awarded for $46,380 with the
first award being $21,604 and the second award being $24,776.
VI.
Future Plans
Next quarter we will be focused on the following:
1) Training New Staff
2) Revamping Coordinated Community Response Team
3) Establishing program policies
4) Outreach/education/prevention activities esp. for DV Awareness Month.
Page 72 of 115
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
3rd Quarterly-2018
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)
SAP’s Scope of Work is to provide a community- based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse which will offer a variety of services and use a range of prevention
and treatment approaches. Services provided to individuals and/or groups
include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the
physical and emotional effects of alcohol and substance abuse and constructive
processes for dealing with stress.
MSPI’s scope of work is to service Native American youth (8 -24 years of age)
and family members who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
II.
Executive Summary:
The Substance Abuse Program/Methamphetamine and Suicide Prevention
Initiative Programs are fully staffed again. This quarter was focused on clientele
as far as individual sessions and transports to and from detox and in-patient
treatment, probation officers, court appearances and lawyer appointments, and
prevention activities with clients and the community.
SAP/MSPI’s main activity this quarter was the youth summer camp. During the
camp, physical fitness activities, nutrition, cultural classes, safety, and drug &
alcohol were all topics held or discussed. Also, a poster contest was held for the
youth.
SAP Coordinator & Counselor continued to work with DHCS Director, Planning
Director, and Attorney General regarding Opioid funding for substance abuse
treatment center along with drug court and probation & patrol court. Also,
working on other options for treatment centers for current clientele.
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
Objective 1: To raise awareness in the community regarding substance
use/abuse and provide resources to the community and program clients.
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
3rd Quarterly-2018
Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at
the SAP office.
Outcome 1: Over the past three months, (101) people attended meetings.
Activity 2: The program staff transported clients to different facilities for inpatient
treatment, detox, and/or suicide ideation. These clients that were transported
either entered extended inpatient treatment or follow up care for outpatient with
IHS Behavioral Health and or Pawnee Nation SAP.
Outcome 2: This quarter, twelve (12) clients were transported -3) to court and
attorney appointments, (4) were transported with suicidal ideation, (2) to
inpatient treatment, and (3) to detox. Eighteen (18) clients were seen for
individual counseling.
Activity 3: SAP maintains the Fitness Center, which meets the wellness
component of the program.
Outcome 3: This quarter, (673) people utilized the Fitness Center.
Activity 4: In collaboration with Education-Youth Services, SAP/MSPI sponsored a
summer camp for the Pawnee youth during August 13-17.
Outcome 4: There were (63) who signed up but an average of (45) attended on a
daily basis for (5) days. We had (10) staff members attend on a daily basis.
Activity 5: In honor of September being Suicide Awareness Month, SAP/MSPI
sponsored a speaker for Pawnee Middle and High School students who spoke
about Suicide and Never Giving Up on September 17.
Outcome 5: There was (335) students in attendance along with the Pawnee
Elementary Principal and (15) elementary teachers.
Activity 6: SAP in collaboration with the CHR/HE and Diabetes Programs, shall be
known as the Wellness Program Committee, provides Fitness Class, Zumba,
Yoga, and Tumbling.
Outcome 6: Average participants in each class are as follows: Kickboxing (18),
Fitness Class (12), Zumba (9), and Yoga (5). Tumbling average was (14) for
beginners, (14) for intermediate, and (14) for advance class.
Activity 7: The Wellness Program is sponsoring a community Weight Loss
Challenge starting August 1 through October 15.
Outcome 7: (17) teams of two (2) have entered the contest.
Page 74 of 115
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
3rd Quarterly-2018
IV.
Travel, Training and Meetings:
July:
10-Strangulation & Trauma Informed Training by Wings of Hope
11 & 18-Summer Camp meeting
16-Pawnee County Healthy Coalition meeting
17-CPR/First Aid Training at the Pawnee HIS
18-SAP Compliance Audit
24-27 National Behavioral Conference in Washington DC
27- Pawnee Nation Employee staff meeting
August:
1 & 7-Summer Camp meeting
10- DHCS Wellness Program Committee meeting.
14-MSPI Conference Call
16-Opioid Planning Grant Meeting
12-SAP/MSPI Staff meeting
21-22 Suicide Conference in Norman
23-Pawnee Nation Staff meeting
September:
4-DHCS Coordinator’s meeting
4, 7, & 21-SAP Treatment Meetings
5-SAP/MSPI Staff meeting
11-14-IHS Behavioral Health Conference
17-Pawne MS/HS Wellness and Safety Committee meeting
21 & 28- Pawnee Nation Employee Fun Day meeting
28-Webinar on Suicide
28-Pawnee Nation Staff meeting
Financial Reporting:
The Pawnee Nation SAP/MSPI program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office. The Pawnee Nation Fitness Center is now a sub account within the SAP
program Budget.
The Pawnee Nation was awarded the Rural Communities Opioid ResponsePlanning Grant from the Health Resources and Services Administration (HRSA)
for $200,00 for one year and the Tribal Opioid Response from the Substance
Abuse and Mental Health Services Administration (SAMSHA) for $108,550 for
two years.
Page 75 of 115
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
3rd Quarterly-2018
V.
Future Plans:
ODAPCA Conference-Oct 3-5
Pawnee Nation Employee Fun Day
Finish the Weighloss Challenge
CHR/HE Fall Festival-Oct 19
Red Ribbon Week-Oct 22-26
Page 76 of 115
Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
• To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
This quarter that staff worked closely with (4) volunteers to fulfill duties. We had
some help from a wonderful volunteer AmeriCorps VISTA worker until July 22. We
miss all the duties she performed and will be striving to have another VISTA worker
come on board for the Elder Center. In the meanwhile, we continued with the high
priority of providing approximately 70 economical meals Mondays – Thursdays to the
homebound and the two congregate sites. We were successful with this task and made
meaningful referrals to Pawnee Indian Health Center-Public Health Nursing for
health-related issues. The Coordinator also spent time with homebound doing
cleaning, errands, and shopping on evenings/weekends. The Cook came back to work
after surgery and was still in slow recovery during July-August. A new Assistant
Cook started August 4 and is doing well in the “Intro-period” and has taken on more
tasks afterhours (i.e. taking folks to foodbank). Elders continue to enjoy the weekly
Pawnee Language Classes and continue to have up to 1K views with tribal members
all over the world (Guam, Hawaii, France & Brazil). Most classes have between 550800 views of the live feed videos on Facebook.
Facility Issues: We have ongoing issues with Tribal Operations (washer not filling up
and not hot enough, roof leaks, and hood vents in outside air). We have been boiling
water for the dishes; put out catch containers when it rains; and we flip the breaker
box switch off to the hood vent when need be.
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 1,727 (1,787 last quarter) meals
congregate meals served for this quarter.
Page 77 of 115
Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Month
July
August
September
Elder Center
466
486
374
I.H.S.
106
162
133
Total
572
648
507
*The Title VI Senior Program projected to provide up to (52) home-delivered meals per day as
noted in the proposal which is (16) days per month, and (12) months per year to eligible
participants age sixty (60) and older or married to an elder spouse. This is equivalent to ten
thousand (10,000) home delivered meals served per year.
A total of 1,228 (1,743 last quarter) homebound meals served this quarter.
Month
Homebound
July
332
August
482
September
414
*The total fourth quarter meals served for congregate and homebound meals combined is 3,015
compared to 2,955 first quarter and 3,530 2017 quarter’s meals. The lower count is due to one
week in July of no deliveries and facility closed and we have lost meals due to (5) moved away,
(4) in nursing home, (2) passed away, (5) IHS had HB opt out, (5) caregivers moved, (5) on
vacation, (2) had surgery, and (2) were incarcerated. We have gained 5 new participants to the two
congregate sites.
In addition to meals prepared by the Elder Center, staff made arrangements for Elders to
go the Food Bank twice a month with other Elders “Helping Hands” and staff taking
others without transportation.
To promote socialization of older individuals: Our Fridays free of making meals and have
scheduled caregiver support groups sessions, games, and shopping trips for the Elders.
Overall Conclusions (based on annual report request for stats):
Volunteers
Unduplicated number (Congregate)
Unduplicated number (Homebound)
Unduplicated number (receiving services)
Nutritional Education
Nutritional Counseling
Unduplicated # receiving Support Services
Information Referral
Outreach (meds, errands, remind appointments)
Case Management
Transportation
Legal Assistance
Page 78 of 115
5
181
37
65
180
17
26
7
55
1
458
4
Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Homemaker Service
2
Home Health Aid Service
1
Chores
87
Visiting*
18
*All homebound are visited daily by Van Driver when meals are delivered. (7 were
detailed health checks by driver and 7 were by I.H.S. referral).
Telephoning
65
Family Support
1
Ombudsman Services
0
Health Promotion & Wellness
76
Caregiving support info about available services
3
Assistance in gaining access to available services
3
Individual Counseling
5
Support Groups (Care Giving, Elders Raising Children)
3
Caregiving Training
0
Lending Closet
1
Other (Shopping, Food Bank)
46
Respite
1
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older or married to an elder age spouse) who meet the
requirements of the Title VI Homebound meals program the PHNs review homebound
meds list and makes dietary recommendations for our cooking staff. To qualify for the
home delivered meals program, individuals must be unable to walk under their own
power, unless recovering from a short-term illness or surgery. They must be disabled
and unable to stand for long periods of time to cook meals and/or clean dishes. The
PHN Department assists with this program to provide the following:
1.
2.
3.
4.
5.
Health and functional assessment
Nutritional assessment
Behavioral Health assessment
Home/environmental/safety evaluation
Case management needs
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Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointment referrals, appeals, and diabetic follow up
appointments. Additionally, the PHNs provide flu shots and present health
information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.
IV.
Meetings and Tribal/DHCS Events
July - Sept: Pawnee Language Class every Tuesday (posted live on Facebook).
July 10: Food Bank (3) riders (10) deliveries to Elders.
July 12: Title VI Advisory Board Meeting held where election of officers took place.
Pam Cook (President), Molly Davidson (Vice), Ann Collins (Sec).
July 16: DHCS Coordinators meeting
July 17: Advisory Board meeting finalized elections having Ann Collins serve as
Sec-Tres.
July 24: Food Bank (3) riders and (10) home deliveries
July 26: Elders ate with (28) Wichita Visitors. Because of the extreme heat, we
locked up the facility kitchen and office leaving the main room open at
night for visitors. This worked well, as we found where they worked on
puzzles, drawings, and kind notes. Elders attended nightly handgames.
July 27: PN Staff Meeting
Aug 14: Food Bank (3) riders and (11) deliveries to fragile homebound with no
transportation. (5) Elders have transportation and attend on their own.
Aug 23: Title VI Advisory Board Meeting held
Aug 24: Grandparents Raising Grandkids meeting with Christy Finsell who helped
elders open up 7 bank accounts for their 0-8-year-old grandkids.
Aug 28: Food Bank (3) riders and (11) deliveries to fragile homebound with no
transportation. (6) Elders have transportation and attend on their own.
Sept 4: DHCS Coordinators Meeting
Sept 11: Food Bank (3) riders and (11) deliveries to fragile homebound with no
transportation. (5) Elders have transportation and attend on their own.
Sept 22: (7) Elders attended Evening Star Society’s Exploring Pawnee Culture
activity.
Sept 25: Food Bank (4) riders and (11) deliveries to fragile homebound with no
transportation. (6) Elders have transportation and attend on their own.
Sept 28: Employee Fun Day Planning meeting
PN Staff Meeting
V.
Travel and Training
July 10: First Aid/CPR Training (2) staff attended
Aug 12-17: Coordinator attended an all-expense paid trip to the 2018 National Title
VI Training & Technical Assistance Conference in Washington D.C. and
presented on Native Traditional Foods panel to explain how T6 Programs
Page 80 of 115
Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
are to supplement program meals by using food harvested, gathered and grown.
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office.
VII.
Future Plans
Coordinator plans to attend the following conference (expenses covered by conference
organizers):
- Third Annual Conference on Native American Nutrition October 2-5, 2018 in
Minnesota.
Program Activities:
- Getting budget mods on track with current funding and carryover amounts
- Thanksgiving at Otoe-Missouria T6 Program
- Christmas Party
Page 81 of 115
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week with
continual law and order in providing for the safety and wellbeing not only for our
tribal members but also for the general public. Officers continue to provide
routinely daytime and nighttime patrols of rural tribal member residences which
also includes a few residences within the city of Pawnee that are held in trust
status. Patrol coverage includes the jurisdictional boundaries of Pawnee, Payne
and Kay Counties. This also includes the Pawnee Nation land located south of
the Chilocco facility. Law Enforcement staff includes: Chief of Police David
Kanuho, Assistant Chief of Police Harold (Gene) Howell, Police Officer George
(Bob) Horn, Police Officer Pat LeadingFox, Police Officer Donna Hogan and
Administration Assistant/Dispatcher Courtney Turner.
II.
Executive Summary:
During this three-month period, officers traveled a total of 17,463 miles during
their routine patrols. Officers recorded 2,192 on-duty hours for this quarter.
Patrols are made daily and nightly of the North, West and South Indian
cemeteries.
Chief of Police David Kanuho, met with representatives from the Pawnee Tribal
Development Corporation, Pawnee Nation Liquor Commission and the Pawnee
Nation Casino Security Department. This meeting was to discuss the continuing
problems that occur at the three casinos and business facilities involving
increasing drug activity. Also discussed was our department having a better
communication with them by supplying them basic information on cases that
occur at their facilities and our recommendation on banning individuals on their
criminal actions.
III.
Quarterly Goals and Objectives
The Chief of Police will maintain statistics on the number and type of
incidents, arrest and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: one (1) Duty
Page 82 of 115
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Upon Striking Unattended Vehicle (Hit & Run), (2) Theft of Property, one
(1) Dangerous Drug Offense and one (1) Theft of Property, Lost, Mislaid or
Delivered by Mistake.
- Officers have also responded to the following non-enforcement calls:
five (5) Assistance to Sick or Injured, eleven (11) Court Process Services,
fifty-nine (59) Public/Community Services, three (3) Traffic Warnings, one
(1) Traffic Accident and twenty-four (24) Assistance to Citizens.
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
- During this quarter, Officers assisted with the local Law Enforcement
Agencies a total of thirty-four (34) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
- Officers and the Admin. Asst./Dispatcher continue in providing drug test
for the Indian Child Welfare Department, Department of Human Services
and the Pawnee Nation Substance Abuse Program. Drug test are also
performed at the request of the Pawnee Nation District Court Judge and
the Pawnee County District Judge during court days, During this quarter
our department preformed twenty-five (25) drug test.
-During this quarter, our department registered four (4) sex offender living
within the jurisdictional boundaries of the Pawnee Nation.
-Administrative Assistant Courtney Turner reported she performed two (2)
fingerprints for governmental agencies and for the local public school
system and provided thirteen (13) notaries for individuals at no cost.
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs.
Page 83 of 115
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA Law Enforcement Services
and to the BIA Southern Plains Regional Office. These reports are part of
the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
On July 9, 2018, Assistant Chief Gene Howell attended a three day “Death, Injury
& Sexual Violence Scene for the First Responder” training course held in Enid, OK
and sponsored by the Public Agency Training Council.
On August 12-16, 2018, Asst Chief Howell attended a five day “34th Annual
Intoxilyzer User Group” training course held in San Antonio, TX and sponsored by
Texas Department of Public Safety and CMI, Inc.
On August 21 & 22, 2018, Officer Bob Horn attended a two day “Stress
Management in Law Enforcement” training course held in Denver, CO and
sponsored by the Public Agency Training Council.
On August 28-30, 2018, Chief David Kanuho attended a three day “26th Annual
National Native American Law Enforcement Association National Collaborative
Training Event” held in Las Vegas, NV and sponsored by the NNALEA.
On September 26 & 27, 2018, Officer Bob Horn attended a two day “Online
Investigations and Human Trafficking” training course held in El Reno, OK and
sponsored by CLEET.
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted every month from Nancy Moore to
the LE department in a timely manner. These figures are compared to the
financial figures that the Administrative Assistant, Courtney, monitors very
closely through a up to date cuff account system. This is the last year of our five
year LE contract with the BIA so funds are being depleted to reduce any carry
over monies. The new five-year contract will begin on January 1st, 2019.
Page 84 of 115
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Future Plans
As stated earlier, the LE Department will begin planning on ways to reduce drug
activity that is occurring at the tribal casinos and business facilities.
This ends the Quarterly Report for July, August and September 2018.
Respectfully Submitted,
David Kanuho, Chief of Police
Page 85 of 115
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.
It consists of four Departments:
Department of Environmental Conservation and Safety,
Department of Transportation and Safety,
Department of Fire and Rescue, and
Department of Emergency Management.
Although each Department within the Division has its own primary mission and service objectives, each
Department shares many common interest and supporting services concerning natural resources and
safety. Examples include NEPA compliance challenges, federal regulatory compliance, disaster recovery
efforts, FEMA mitigation re-imbursements, conservation of life and property, easement agreements,
trespass issues, zoning issues, protection of human health and environment, and maintaining effective
emergency planning and response capabilities. Each Department is operating with limited staffing while
challenged with maintaining comprehensive services to the citizens. Placing these Departments under a
common Division enables direct collaboration among the Management and staff which has resulted in
ongoing efficient and effective services.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the
ongoing collaboration among its Departments. Each Department continues to identify their objectives
and achieving their goals as resources and priorities allow. The Director is continuing to work with the
DNRS Department Managers to identify critical services, staffing, and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the fourth fiscal quarter of federal assistance agreements with USEPA for the
DECS. The DECS concluded its obligations under the FY2018 projects. Activities under the federal
agreements were continuous of its media specific Departmental initiatives as presented in the previous
quarter reporting period. The DECS must maintain an approved EPA/Tribal Environmental Management
Plan which provides objectives of both Tribal and Federal priorities. The DECS is continuing to work
with both BIA and USGS under a project agreement with the BIA on Water Planning. The DECS staff
continues to be challenged with capacity development and the implementation of adopted Codes
(International Codes: Fire, Building, Mechanical, Energy, Plumbing, and FDA Food Code), Pawnee
Nations Natural Resource Protection laws (Title 11 and Title 12 of the Pawnee Nation Law and Order
Code) and implementing environmental regulations. The PBC approved the Pawnee Nation Energy
Resource Protection Act (Title 13) in December 2017. The DECS staff has implemented its permitting
processes (including applications, web site updates, electronic forms and submission process, and Tribal
Page 86 of 115
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
decal for access identification). The DECS staff is continuing to identify energy lease holders and
associated operators. The Pawnee Nation AG and District Court held a hearing for non-compliant
owners/operators receiving NOVs under the Pawnee Nation Energy Resource Protection Act. The DECS
has achieved approx. 95% compliance with the oil and gas sector permits.
The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting
needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been
providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The
new enforcement process has continued to work well resulting in defendants paying prescribed penalties
and directed corrective actions. The Pawnee Nation has collected approximately $15,000 in fines and
approximately $37,000 in permits issued by the DECS Rangers.
The DECS staff has received approval of its FY2019 funding under USEPA.to include the FY 19 GAP,
WPC, and NPS proposals. The DECS has received the First Nations grant and purchased the Ground
Penetrating Radar. The DECS is completing its final phase of the water plan research with USGS and is
currently trying to locate a legal research firm to research regal issues concerning Pawnee Nation Water
rights. The DECS received approval of its proposed budgets from the Budget Committee.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water
Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water
Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,
disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee
Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution
issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303
(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided
review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army
Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance
monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports
their designated uses. The projects implemented under the reporting period include FY18 General
Assistance Program (GAP), the FY18 Water Pollution Control, and the FY18 Non-Point Source Pollution.
In addition, the DECS is working with USGS on a BIA Water Resource grant.
Environmental Regulatory Commission (ERC) had no activities under the reporting period. The PBC
approved 12PNC15 (Pawnee Nation Water Resource Use and Protection Code) and the Pawnee Nation
Waste Water Regulation. The ERC will be engaged in implementation of both statute and regulation.
Department of Transportation and Safety
The Pawnee Nation Department of Transportation and Safety (PNDOTS) consisted of three (3)
employees, (Chris McCray, Transportation Manager; Rhonda James, Assistant Manager; Ashley Mulder,
DNRS Administrative Assistant).
PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects;
Page 87 of 115
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal Transportation
Facility Inventory Database;
PNDOTS attended the National Tribal Transportation Conference in OKC;
PNDOTS attended the National Tribal Transportation in Indian Country Conference in Duluth;
PNDOTS attended aa FHWA regional meeting in Rock Hill;
PNDOTS hosted a 2-day Pre-Construction meeting for contractors on the CM/GC Suite of Projects;
PNDOTS held a ground breaking for the Pawnee Nation Enhancement & Safety Projects (CM/GC);
PNDOTS held a ribbon cutting for the Safe Routes to School project;
PNDOTS began working on Pawnee Nation Enhancement & Safety Projects (CM/GC) planning and
construction on first work packages;
PNDOTS partnered with Oklahoma State University College of Engineering for free services on four (4)
projects;
PNDOTS continues to coordinate efforts with Don Mason on the 1st Street Safety Project, contract issues;
The PNDOTS continues working with other Pawnee Nation divisions that require the use of transportation
equipment. PNDOTS staff continues working with the Pawnee and Payne County Commissioners, BIA
staff, and FHWA Officials.
Department of Fire and Rescue
The DFR has responded to 12dispatches for emergency services under this reporting period with 6
rescue/medical assistance, 1 structure fires, 1 Hazmat, and 1 wildland fires. The DFR participated in 3fire
prevention activities and 2 fire inspections took place under the reporting period.
The Emergency Services Coordinator (ESC) has been tasked with providing needed Fire Fighting
Training, CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing
EOC&EM exercises, developing Fire Grants, coordinating and participating in fire prevention activities,
reporting fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and
responding to calls as dispatched. The ESC continues to finalize the Pawnee Nation Hazardous Mitigation
Plan, Emergency Operations Plan and the maintenance of equipment.
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation
firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation
Page 88 of 115
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2018
Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the
National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.
(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56
hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director
is looking at options to encourage continued service retention. A minimum of 56 hours in- service training
is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to
dispatches and new training initiatives. State side fire departments offer retirement compensation for its
volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee
Nation has enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,
or the compensation for non-employee responders. The DFR issued responders an annual honorarium of
up to $1,200 to compensate for these needed services to the Pawnee Nation.
Department of Emergency Management
The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.
The Pawnee Nation has continued to maintain the Emergency Management presents, resulting in the
opportunity to acquire financial assistance through FEMA and/or the State office of Emergency
Management’s SLA grant to “enhance” existing Department activities. The PNEM is currently updating
the Hazard Mitigation plan with the help of the TERC (Directors) and staff.
Tribal Emergency Response Committee (TERC) has met one time during this quarter to discuss Hazard
Mitigation Planning. Meetings will resume this next quarter to go over hazard plans and EOP.
Page 89 of 115
Planning Division
Quarterly Report to the Pawnee Business Council
3rd Quarter 2018
I.
Planning Division:
Planning Division consist of the planning department, ICDBG, and Grants and
Contracts. The planning department is responsible of bringing new ideas to the table and
collaborating with other departments that will increase services to the tribe. The
Planning Director is incorporated in the development of the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity
and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to
better serve the community. They play a big role in developing various projects which
include: decent housing, suitable living environment, and economic opportunities. Grants
and Contract major goal is to ensure that the federal and non-federal grants are
completed. GC makes sure that the grants are constructed to their full potential and that
they meet the budget requirements to minimize the risk of losing funding. Also, they
ana
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.