Pawnee Nation of Oklahoma (2018)
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Pawnee Nation of Oklahoma
Fourth Quarterly Program Reports 2018
October, November, December
Pawnee Nation Division Reports
Submitted to the
Pawnee Business Council
February 2, 2019
W. Bruce Pratt, President
Darrell Wildcat, Vice-President
Patricia McCray, Secretary
M. Angela Thompson, Treasurer
Sammye Adson, Council Member
Dawna Hare, Council Member
Charles Lone Chief, Council Member
Charles Knife Chief, Council Member
Index
Pawnee Nation Fourth Quarter Reports 2018
Pawnee Nation Organizational Chart
Executive Director’s Report, William Perry, Interim Executive Director
Human Resources, Matthew Bellendir, Manager
Division of Administrative Affairs, Muriel Robedeaux, Division Director
Communications, Jeana Francis, Coordinator
Enrollment, Carrie Peters, Manager
Information Technology, Christal Windholz, Manager
Procurement, Cory DeRoin, Manager
Division of Culture, Herb Adson, Division Director
Tribal Historic Preservation Office, Joseph Reed, THPO Officer
NAGPRA, Meghan Cunningham, Coordinator
Division of Education, Dorna Battese, Division Director
Education and Training
Higher Education
Youth Services, Jamie Nelson, Coordinator
CCDF (Child Care Development Fund), Christa Pratt
Division of Finance, Penny Powell, Acting Division Director
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Benjamin Stewart
Diabetes, Suzanne Knife Chief, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
Office of Violence Against Women, Amy Kinzie, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
and Methamphetamine and Suicide Prevention Initiative (MSPI)
Title VI – Part A and Part C, Debra Echo-Hawk, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue
Department of Emergency Management, Gerald Woommavovah
Division of Planning, Brian Kirk, Division Director
Grants and Contracts, Laura Melton
Construction Projects, Reva Howell, ICDBG Project Manager
PN Ceremonial Campgrounds & Nature Fit Trail – FY2016
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
Pawnee Nation District Court, Brandi Johnson, Court Clerk
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CONSTITUTION
CORPORATE CHARTER
NASHARO COUNCIL
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
TRIBAL DEVELOPMENT
CORPORATION
COMMITTEES & COMMISIONS
EXECUTIVE OFFICE
Executive Director
Executive Admin
Assist
Human Resources
TERO/EEOC
Division of
Education
Division of Natural
Resources & Safety
Division of Health &
Community Services
Division of Law
Enforcement
Division of Finance
Division of Planning
& Tribal
Development
Tax Dept.
Planning
Department
Division of
Administrative
Affairs
Division of Cultural
Resources
Division of Property
Management
THPO
Education &
Training “477”
Youth
Enhancement
Prevention
Department
Family Services
Department
Nutritional
Department
Health
Department
Violence
Against Women
Indian Child
Welfare
Program
Elderly Meals
Program
Diabetes
Program
Substance
Abuse Program
Social Services
Food
Distribution
Program
Community Hlth
Representative
Program
After School
Program
Fitness Center
CSBG
LIHEAP
JOM
Dept of
Environmental
Conservation &
Safety
Utilities
Department
Communications
Department
REPATRIATION
ICDBG
Dept. of Fire &
Rescue
Enrollment
Department
Museum
Dept. of
Transportation &
Safety
Grants &
Contracts
Department
Information
Technology
Department
Procurement &
Inventory
Department
Dept. of
Emergency
Management
Pawnee Pride
Child Care
Pawnee Nation of Oklahoma
Organizational Chart
Approved: January 8, 2019
Pawnee Nation 2018 Fourth Quarter Reports
Page 1 of 112
Language
Library
Property &
Maintenance
Inventory
I.H.S. HK & GM
Program
Interim Executive Director
2018 fourth Quarter Report
By
W. Harrison Perry
December 31, 2018
Pawnee Nation 2018 Fourth Quarter Reports
Page 2 of 112
Honorable Council, it is with the utmost respect that the Interim Executive Director
submits his fourth quarter report to provide an accounting of the activities occurring within
the Nation’s Government. The primary goal of the Nation’s Executive Office is to provide
positive leadership, communication, and administration to the staff and elected officials of
the Pawnee Nation.
Overview
The Executive Director directly supervises these Division Directors, and Program Offices:
DIVISIONS
Administrative Affairs
Education
Finance
Law Enforcement
Natural Resources and Safety
Planning
Property Management
Health and Community Services
Cultural Resources Division
TERO
PROGRAMS/OFFICES
Executive Office
Human Resources
OTHER
Pawnee Nation Courts*
* Supervision over Pawnee Nation Courts entails minimal administrative oversight
The Executive Office is the primary point of contact for Pawnee members, tribal, federal
and state leaders, funding agency officials, and the general public. The Executive Office
team provides support to tribal employees, clients, and others needing assistance with tribal
Pawnee Nation 2018 Fourth Quarter Reports
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or other programs and services. The Executive Office works closely with the Pawnee
Business Council through support and coordination of committee work, council meetings
and other administrative tasks. The team makes every effort to coordinate and collaborate
with all appropriate persons to conduct the Nation’s business.
PROJECTS
I.
Projects
1.) Lawsuits
2.) FCC-Rule Change effecting Tribal Consultation
3.) DNRS Enforcement of Tribal Codes on Jurisdictional Lands
a. DNRS has continued enforcement activities
4.) DNRS has brought violators to court
5.) Agricultural Plan
6.) Land use plan
a. Zoning
b. Maintenance (such as burns and fencing)
7.) Greenhouses (2018 ICDBG Project)
a. Crops for Retail
b. Traditional Crops
8.) Bison
9.) Statutory Development
a. LLC
b. Intellectual Property
c. Workers Compensation
d. Hemp Statute
10.) Staff Meetings
a. 3 Staff Meetings
11.) Directors meetings
12.) Tribal law and order code project (AG)
13.) Leadership development course
a. Division Directors
14.) Budget
15.) Opioids
16.) Tribal law and order code project.
17.) Leadership development course.
Pawnee Nation 2018 Fourth Quarter Reports
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a. Managers/Supervisors.
b. Division Directors.
c. Training will continue.
d. Day Care Facility. The executive director is meeting monthly with the
staff.
II.
Employee Termination/Hires/Census
The Interim Executive Director takes great pains to ensure that all reasonable steps are to be
made to hire and retain the best people for our Nation’s Government. The Interim
Executive Director has had to terminate the employment of four (4) employees during this
quarter. four (4) were voluntary and zero (0) were involuntary.
The Interim Executive Director takes great pleasure in announcing the new hires during his
tenure. This office believes that we have had the best possible candidates to fill vacant
positions. This quarter we have had the pleasure of hiring six (6) new employees who have
so far met the high expectations we set for them here at the Pawnee Nation. I have seen a
marked improvement in our ability to hire outstanding candidates to fill positions that we
need filled. I continue to work with our human resources manager to figure out ways to
make this the best employment option in the entire county and I believe we will.
The Interim Executive Director is pleased with the makeup of our
managers/coordinators/division directors but recognizes we still have work to do with our
entry-level positions.
Census for the 4th Quarter 2018 is as follows:
Hiring of New Staff:
Suzy Kanuho: Enrollment Specialist
James Gray: Executive Director
JT Jestes: Grounds Maintenance
Vicki Reusch: Master teacher (Promotion)
Davi Ferris: Accounts Payable (TEMP)
BJ Novotny: Law Enforcement Officer (Promotion)
Census:
Pawnee - 51 52%
Other - 28 28%
Pawnee Nation 2018 Fourth Quarter Reports
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Non- 20 20%
TOTAL= 99
New Hires- 6
Voluntary Terminations- 4
Involuntary Terminations- 0
The Interim Executive Director would like to recognize the following employees, who were recognized by
our staff for doing outstanding work:
Employees of the Month
October November December -
Cynthia Butler, Executive Office
Suzy Knife Chief, Diabetes Program
Chris Pratt, Property Management
Employee of the Quarter
Laura Melton – Grant & Contracts
Employee of the Year
Jamie Nelson – Education and Training
Activities
Travel
The Interim Executive Director did not travel during the 4th quarter.
Budget
The staff and Interim Executive Director continue to work on the budgets as we are still
dealing with a substantial deficit. We have taken steps to ensure that we are spending as
little of our tribal monies as we can. We have implemented the following cost saving devices
that apply only to tribal budgets:
1.) No travel.
2.) Supplies only on a very limited basis.
3.) Freeze on hiring.
4.) Scrubbing all budgets for savings.
Pawnee Nation 2018 Fourth Quarter Reports
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By staying on top of the problem we have been able to withstand most of the difficulties we
have encountered due to nearly a $2.5 million-dollar deficit facing the nation. As of this
writing, the staff and I have brought the deficit down to $o for 2019 fiscal year.
Unfortunately, this may require furloughs in 2019 depending on TDC’s ability to make
distributions in 2019, the Nation is monitoring this very closely. I commend my outstanding
team including directors and managers who took the time to make recommendations and
who worked diligently with my office to complete a task that was not a fun one to complete.
The team here continues to try and find the best solutions to our current financial situation
and they have done a commendable job thus far. Right now, we have an accurate accounting
of the exact amount of cash we have on hand, we know how much cash we are expending
every month, and we know how much cash we need to at least stay revenue neutral. We
still have some unknowns that may change things, such as, TDC contributions in 2018 and
further federal cuts to programs they help fund for us. Right now, a hiring freeze is still in
place, travel restrictions continue, and we are being extra vigilant in our nation’s spending.
At the end of December, we became aware the serious decrease in the 106 revenues which
fund the CRD budget and language program. This issue was brought forward to the new
Executive director and brought to budget committee and council at the next meeting date.
This combined with the overall shortfall in tribal revenues and the delay in receipt of
proceeds from the TDC loan have put the Nation in a very tight spot going into the next
quarter.
Litigation
The Pawnee Nation currently has two cases pending in court and we submitted an Amicus
Curie brief in the Chance v. Zinke suit that is now in the 10th Circuit. Both of our cases are
still in the procedural phases (for the most part) but we are edging closer to trial every day.
Our amicus brief was not well received by the government and they are moving to strike
parts or all of it. This, to me, shows that the government is fearful the 10th Cir. might be
persuaded by our brief affecting not only the Chance case but our case as well.
We recently received a favorable ruling in our case against the BIA/BLM. As you may
recall, we challenged 17 leases in our lawsuit, but last Autumn the judge required us to
pursue administrative appeals with BIA on the leases before going to court. Today’s ruling
Pawnee Nation 2018 Fourth Quarter Reports
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determines that nine of the 17 leases have expired and are no longer in effect. In addition,
the regional office ruled that another three leases were issued in violation of NEPA and are
therefore invalid. So together, the decision eliminates or invalidates 12 of the 17 leases
approved by BIA.
BIA ruled that we lack “standing” to challenge the remaining five leases because neither the
individual Echohawk family members, nor the Pawnee Nation, are owners of those leases.
So, we may wish to challenge that ruling because it appears incorrect as a legal matter.
Moreover, those five leases have the same NEPA defect as the other leases – so they should
be subject to invalidation. If we go that route, the next level of administrative challenge
would be with the Interior Board of Land Appeals, and such an appeal would be due June
29.
We have also filed our lawsuit against Eagle Road and Cummings Oil in federal District
Court and I expect some movement toward a resolution to occur very soon, though I cannot
predict when.
Agricultural
The Nation is continuing in its efforts to develop a sustainable agricultural program here. As
of now, we have started working with Steven Bond, as HL Goodwin and Janie Hipp have
retired, to complete AG business plan/model and give it to the nation for further
implementation utilizing the 2018 ICDBG Grant. As an example, we recently completed a
USDA grant application that will help pay for the planning phase of any project we desire to
undertake.
We have received a feasibility study on both our commercial crops and traditional crops.
With this information and the high-level business plan provided by Steven Bond we will
submit for the 2018 ICDBG grant. Like most things around here, the size and scope will be
dependent on the funding available to us, but I want to ensure all that we are looking at
every available funding opportunity we can.
Fee Patent Issue
We are continuing to investigate the troubling information regarding the forced-fee-patents
issued to a great many of our tribal members in the early part of the 20th century. Right
Pawnee Nation 2018 Fourth Quarter Reports
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now, our greatest source of information regarding this issue comes from the Rush Roberts
testimony to the Senate and research done by his heir. We are right at the start of this
project, but we need to continue in our efforts to gather as much data as we can. The AG
and I have had several phone conversations with Mr. Lewallen in regard to this case and also
with attorneys for Native American Relieve Fund (NARF). We are unsure at this time if
NARF will take on the case as they are concerned about the potential that some of the lands
may be in the hands of Indians now and could cause a Indian vs. Indian scenario in the case.
New Laws and Policies
We are in the process of developing a worker’s compensation statute. This will help the
Nation save money on future workers comp policy renewals and increase the Nations
sovereignty by bring cases to our tribal court.
We are also developing a Limited Liability Company Statue to bring our tribal laws up to
date. I expect both will be brought to council in January 2019 for PBC approval.
We had a meeting with representatives of Dupree Green & the Pawnee Nation College
which has led to the development of a Hemp statute which should be brought to council in
the next quarter. Also, the Nation is looking at how this relationship can feed into our Ag
plan and what other opportunities are available to the tribe.
We have begun receiving payments under Title XII and continue to work with the oil and
gas industry inform them of the new requirements set out in the Act. Again, we want to be
good neighbors to all, but we need to be able to know what is happening on our trust lands
and hold those people responsible when they violate Tribal/Federal law. I believe this Act
accomplishes that mission and so far, we have received a positive response from the oil and
gas industry who understand what we are trying to do.
III.
Other
The new CM/GC method for construction is proceeding well. The CM/GC method and is
an innovative way to group multiple projects under one RFP/Q. We are hopeful that, by
using this method, we will deliver a better product to our citizens on-time and under
budget. The projects we have highlighted include:
Pawnee Nation 2018 Fourth Quarter Reports
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1.) First Street Project;
2.) Lighting Catlett Road;
3.) Curb and guttering Morris Road;
4.) Renovating the Green Bridge;
5.) Building an outdoor basketball court;
6.) The ICDBG campground project, and
7.) An assorted list of other projects.
We are very excited about this method and have begun our meetings with all the
stakeholders involved. We think this will fundamentally change the way we think about our
tribal projects in the future and that it will help to create the campus and infrastructure we
need to grow.
CONCLUSION
The Interim Executive Director is generally pleased by the overall health of the Nations
Divisions. The directors and staff are hardworking, skilled, and creative people, ready to do
the hard work necessary to accomplish the Nation’s goals. The Executive Director hopes to
work with the employees of the government of our Nation to bring about the positive
change needed to foster growth within. With hard work and dedication the sky is the limit
for the Pawnee People and the Executive Director looks forward to a time when the Nation
accomplishes all the things it wants to do.
Respectfully Prepared and Submitted By,
W. Harrison Perry
Interim Executive Director
Pawnee Nation 2018 Fourth Quarter Reports
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Human Resources
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes: advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
Suzy Kanuho: Enrollment Specialist
James Gray: Executive Director
JT Jestes: Grounds Maintenance
Vicki Reusch: Master teacher (Promotion)
Davi Ferris: Accounts Payable (TEMP)
BJ Novotny: Law Enforcement Officer (Promotion)
Census:
PawneeOtherNonTOTAL=
51
28
20
99
52%
28%
20%
New HiresVoluntary TerminationsInvoluntary Terminations-
6
4
0
Pawnee Nation 2018 Fourth Quarter Reports
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Human Resources
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
III.
Quarterly Goals and Objectives
Personnel Policy Review
Distributed Policy on Training-Approved by PBC
Discussed Social Media Policy
Tabled discussion on Commissions, Committees, Boards, & 1099
Employees
Discussed Direct Hire placement thru 477 & TERO
Presented Workplace Injuries Policy to PBC- Revising for further
verbiage
Reviewed Current Policies and Procedures
Digital copies of the Personnel Policy revisions were emailed to all
employees
Staff Development
Leadership Development Training for the purpose of Team Building, is
currently on hold due to budget restraints. Will continue to be rereviewed each quarter based on finances.
Personnel File Audit
Closed out all 2018 files. Performed records retention of achieving old
files. Continued personnel file audits to check for all required
documentation and completeness according to both mandates and
policy and procedure.
Employee Recognition Program
The following were selected as Employee of the Month for this period:
OctoberCynthia Butler
November- Suzy Knife Chief
December- Chris Pratt
QuarterLaura Melton
YearJamie Nelson
Departmental Duties and Objectives Accomplished:
Assisting applicants in the employment process,
Conducting new employee orientations,
Conducting conflict mediations,
Pawnee Nation 2018 Fourth Quarter Reports
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Human Resources
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Conducting exit interviews,
Posting vacancy announcements,
Actively recruiting qualified candidates,
Submitted and processed several OSBI Background checks,
Tracked annual evaluations,
Processed several FMLA requests,
Participated in Workers Comp Court Hearings,
Developed new position Job Descriptions for newly awarded grants,
Conducted transition of Surveillance Department to TDC,
Planned, conducted, and completed 2019 Benefits Open Enrollment
Period,
Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires,
IV.
Travel and Training:
No travel occurred for HR during the 4th Quarter as all travel is currently on hold
due to budget.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items. Completed,
submitted and received approval from Budget Committee on 2019 Budget.
VI.
Future Plans:
Update/Revise Personnel Policies,
Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
Hire applicants for vacant positions once hiring freeze is lifted
Develop extended Orientation Video for new hires that covers Pawnee
Culture in conjunction with CRD
Develop and submit RFP for Broker Services to compare current
Broker costs with services provided
Pawnee Nation 2018 Fourth Quarter Reports
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Division of Administrative Affairs
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Administrative Affairs Office
The Administrative Affairs Office provides administrative oversight of the
following Departments/Offices:
o Communications
o Information Technology
o Enrollment Office
o Procurement Department
Administrative Affairs is also responsible for the administration of the Aid To
Tribal Government Contract from the Bureau of Indian Affairs.
II.
Executive Summary
This office provides assistance to the Executive Office and administrative oversight to
the offices listed above.
III.
Quarterly Goals and Objectives
Fiscal Policies & Procedures
Policy
Revision Description
Status
Appendix D:
1. Name change from
Will be brought before
Property
Property/Management Policies to PBC during the first
Management
“Property/Inventory
quarter of 2019
Management Policies”
2. Proposed change is to show that
the Procurement Department is
now responsible for
implementing the property
control system.
3. Also includes reference changes
to the OMB Part 200 which
replaced the OMB-A87.
Appendix H:
Revision in process, when
Accounting
finished will be reviewed
Policies and
by Finance Director, may
Procedures
be ready by the end of the
first quarter of 2019.
Pawnee Nation 2018 Fourth Quarter Reports
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Organization Chart
The chart that was approved in December of 2015 is being reviewed for some
changes due to departments being moved from one division to another to allow for
smoother workflow and is ongoing and working with the Planner, Executive
Director and the HCS Director. The Education Division, Administrative Affairs
and Property Management were all reviewed this quarter and an unofficial
organizational chart will be developed in the third to fourth quarter of 2018.
IV.
Travel and Training
No travel or training has taken place by the Administrative Affairs office during
this quarter
V.
Financial Reporting
The expenditures for the Administrative Affairs office is within its approved budget for
2018.
VI.
Communications Office
The communications office has been very busy taping and uploading videos of
tribal events to YouTube. Several comments have been placed on our Facebook
account from tribal members not living here in Pawnee.
A decision was made by PBC to only allow tribal members access to the videos of
the PBC meetings so tribal members can now access the council meeting videos on
Vimeo.
One newsletter was prepared and mailed out to the tribal membership this quarter.
The expenditures for this department is in line with the approved budget
Please see the attached report for additional information
VII.
Information Technology
The IT Manager was the designated Division Director for approximately 2 months
during the quarter while the Division Director was out on extended sick leave.
The IT Manager maintained timesheets for all department managers in
administrative affairs and had the approval authority for all purchases for
departments in administrative affairs.
Please see the attached report for more in-depth information on the work that this
office has been doing.
The expenditures for this department for this quarter is within the approved 2018
budget.
VIII. Enrollment
The Enrollment office continues to provide assistance to the tribal membership in
regard to their processing of members cards and verification of Indian Preference
forms.
Enrollment also provides assistance to non-tribal members who are seeking tribal
enrollment.
Staffing has changed in this office, Ms. Whiteshirt resigned, and Mrs. Suzanne
Kanuho was hired to take her replacement
Pawnee Nation 2018 Fourth Quarter Reports
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Please see the attached Enrollment Report for more in-depth detail concerning this
office for this reporting period.
The financials for this department is included in the ATTG expenditure report.
IX.
Procurement
The procurement office continued to take care of travel requests, but the number of
requests has decreased due to the travel ban that is still in place along with a
decrease in purchasing.
The procurement office continues to provide training to new staff people as they
are hired so that they can use the Microix system this quarter.
Please see the attached Procurement Report for more in-depth detail concerning
this office for this reporting period.
X.
Work Plan Status on Additional Scopes of Work
The near final version of the 2019 IDC Proposal was turned over to the Finance
Office in early November due to the Administrative Affairs Director was placed on
extended sick leave due to illness.
The TERO scope of work was also turned over to Laura Melton after I was placed
on extended sick leave.
XI.
Projected projects for the next Quarter
Finalize Organizational Chart for presentation to the Council for approval.
Develop and present training on Procurement and Travel to the Directors,
Department Heads, Managers and new employees during this quarter.
Respectfully Submitted,
Muriel J. Robedeaux
Director, Administrative Affairs
Pawnee Nation 2018 Fourth Quarter Reports
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Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Communication Manager
The Communication Office is responsible for conveying an organization's internal
and external messages. The Communications Manager manages the
maintenance of online content on the Pawnee Nation official website; updates the
public calendar of events on the website, disseminates employee
announcements; maintains the Pawnee Nation social media platforms: Facebook,
Instagram, Twitter, YouTube, and Vimeo. The Communication office is the central
hub for gathering content from all the tribal departments and is in charge of
designing the ‘Chaticks Si Chaticks’ official publication ‘newsletter’ that is mailed
out to tribal members. The Communication office also films the Pawnee Business
Council Meetings, and uploads the videos to a private group on Vimeo, so tribal
members can watch online.
II.
Executive Summary:
October – December 2018; 4th quarter activities from the Communications office
involved filming and photographing various projects such as the Pawnee
Business Council meetings, designing and publishing the 4th quarterly
newsletter Chaticks si Chaticks, and attending doings of the Pawnee Nation to
photograph and film Pawnee Nation’s events.
All video recordings of the PBC meetings are viewable at any time after upload,
in a private group on Vimeo where the Nation’s Members could log in and view
the videos. The process for tribal members to see the online videos is to fill out
the Vimeo Verification Form to verify Tribal Enrollment with the Pawnee Nation.
The form is on our website, or one can go to the Enrollment Office to obtain the
form. As of now, the only people allowed to sign up for the group are Pawnee
Nation tribal members enrolled. The Enrollment Department verifies enrollment
and then forwards the Vimeo Verification form to the Communication Office,
where the user is sent an email invite to join the private group. The Group is
called “Pawnee Business Council Meetings.” The PBC is paying the yearly dues to
Vimeo.
New equipment purchased during the 4th quarter, 2018
§
iMac Pro (2017) Computer for Communications Office
Pawnee Nation 2018 Fourth Quarter Reports
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Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
III.
Quarterly Goals and Objectives
Goal 1 • Video – Film content to help tribal members to know the current status
and plans of the Pawnee Nation and Pawnee Nation Business Council.
Objective 1 • Video – Record the Pawnee Business Council meetings and Public
Community gatherings. The footage is upload to the appropriate social network,
such as Facebook, YouTube, or Vimeo. Currently, the Pawnee Business Council
meetings are uploaded within 48 hours, to the private group on Vimeo for tribal
members to access. To access the private group, enrolled tribal members need
to submit the Vimeo Verification form to the Enrollment Department.
Pawnee Business Council Meetings Filmed
(4) Filming of council meetings
§
§
§
§
October 11, 2018 @ 6:00 pm (uploaded to Vimeo)
November 3, 2018 Quarterly Meeting @ 9:00 am (uploaded to Vimeo)
November 13, 2018 @ 6:00 pm (uploaded to Vimeo)
December 18, 2018 @ 6:00 pm (uploaded to Vimeo)
Pawnee Nation Events, Photos or Filming
§
§
§
§
§
§
Trunk or Treating Fun Walk – October 19, 2018
Volunteers - Pirau Park – October 21, 2018
Gift for Giving Domestic Violence Program (VAW) – October 25, 2018
Ribbon Cutting - Pira'u' Park – November 1, 2018
Pawnee Nation Education Division Featuring Jeremy Fields, filmed and
uploaded to Vimeo - THRIVE UNLTD’s Healing Trauma in Native American
Communities lecture – November 7, 2018
Town Hall Meeting on the Law Suit for the Pawnee Nation and Pawnee
Nation Members on the Earthquake Damage - November 29, 2018
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging Pawnee Nation Website and social
media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization's operations.
Activity 2 •Online Platforms – Track and measure growth on the website and
social platforms such as comments, likes, and follows.
www.pawneenation.org is the official website of the Pawnee Nation. The
current hosting company is called Juvo Web. The Pawnee Nation is paying
month to month for hosting.
Pawnee Nation 2018 Fourth Quarter Reports
Page 18 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
4th Quarter 2018 – Analytics for the website – www.pawneenation.org
Quarterly Audience Overview – October 2018 – December 2018
§ 11,423 Users
§ 34,482 Pageviews
§ 02:03 Average Duration spent on the website
§ Top Age group – 25-34 years of age
2018 (1) Year Analytics for the website www.pawneenation.org
§ 37,764 Users
§ 129,848 Pageviews
§ 02:01 Average Duration spent on the website
§ Gender Demographics - 45.85% Female, 54.15% Male; total sessions
§ Top Age group – 25-34 years of age
4th Quarter 2018 - Social Media Platforms
• Facebook business page of the Pawnee Nation has 5,389 likes.
(Growth from September 2018 – 5,308 Likes)
•
Twitter has 1,662 followers.
(Growth from September 2018 – 1,575 Subscribers)
•
Instagram has 410 followers.
•
Vimeo has 31 Followers.
•
Vimeo Pawnee Business Council Meetings Private Group has 40
members.
(Growth from September 2018 – 339 Subscribers)
(Growth from September 2018 – 26 Subscribers on public Vimeo Channel)
(Private Group started in June 2018 – Growth from September – 34 members)
•
YouTube of the Pawnee Nation has 180 subscribers.
(Growth from September 2018 – 175 Subscribers)
Goal 3 •Print Publication(s) ‘Chaticks Si Chaticks’ newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as an official
method to communicate past, current, and projected news and activities.
Pawnee Nation 2018 Fourth Quarter Reports
Page 19 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
‘Chaticks Si Chaticks’ December 2018 newsletter issue
§ 24-page Layout and Design.
§ Mailed to 1,813 tribal households –Arrived on December 23, 2018
1 issue per household.
Growth from June – 1,794 households
December 2018 issue – Cover of ‘Chaticks Si Chaticks’
The Pawnee Nation uses the printed publication ‘Chaticks Si Chaticks’ as
the primary method to communicate news to tribal members.
Pawnee Nation 2018 Fourth Quarter Reports
Page 20 of 112
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Activities from the Communication office involves
§ Video recording and editing
§ Photography
§ Graphic Design
§ Social Media
§ Website updates
§ Maintaining and adding new members to the Pawnee Business
Council Meetings private group on Vimeo.
IV.
Travel and Training
No travel during the 4th quarter of 2018.
No Training.
V.
Financial Reporting
§ The Communications Manager coordinates with Muriel Robedeaux
for understanding the Federal Budget and receives financial reports
from accounting for the Aid to Tribal Government budget.
§
The Communication Office sold one advertising ad, $400, in the
December 2018 issue of ‘Chaticks Si Chaticks.’
Goals for the Communications Department for the first quarter of 2019 is to set
up the new communications computer, start on the 2018 Annual Report, create
the 1st quarter newsletter, organize the 2019 Election newsletter edition,
increase the number of tribal enrolled members in the Vimeo membership, and
work with the Executive Office to update the website with the latest content.
Pawnee Nation 2018 Fourth Quarter Reports
Page 21 of 112
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, processing the annual
annuity disbursement, and facilitating tribal elections by providing a listing of eligible
voters to the Election Commission.
II.
Executive Summary:
During the fourth quarter the Enrollment Department’s Enrollment Specialist, Nila
Whiteshirt-Sears resigned on December 7, 2018 and Suzanne Kanuho was hired as
Enrollment Specialist on December 17, 2018. Since this date the Enrollment
Department has been operating with a full staff consisting of the Enrollment Manager
and the Enrollment Specialist. The current enrollment software utilized in department
to electronically manage tribal members files, ProgenyES, will no longer be updated.
Therefore, the department purchased a software upgrade, Progeny10, at a promotional
and loyalty discount of seventy-five percent. The Enrollment Department worked
with the Executive Office to provide addresses for elders ages 65 and older to receive
a $15 Walmart gift card. Enrollment Manager continues to work with the Enrollment
Committee on finalizing the revision of the Enrollment Statute to present to the
Nasharo Council, Governing Documents Committee and Business Council next
quarter.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the 3rd
quarter.
GOAL: To provide accurate and timely enrollment and membership services.
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
During the fourth quarter, the Enrollment Office processed 141 address
changes, researched 51 family history trees, answered 94 tribal verifications,
provided 16 applications for enrollment, documented 3 enrollment
verifications for the Department of the Interior Eagle Permit Application,
documented the deaths of 8 tribal members, issued 5 Relinquishments forms to
tribal members and received 0 requests for information regarding Pawnee
history. Mailed out 83 change of address forms to tribal members and
processed 2 name changes. Provided 108 other services which can consist of
mailing forms, issuing reports for enrollment numbers to Pawnee Nation
Pawnee Nation 2018 Fourth Quarter Reports
Page 22 of 112
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Programs, writing letters to organizations to verify annuity payments of tribal
members, verifying enrollment, mailing original documents to applicants and
responding to any requests or questions regarding enrollment by mail, email,
fax and phone.
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process applications for Pawnee enrollment.
During the fourth quarter, the Enrollment Office processed and presented 30
new enrollment applications for membership to the Enrollment Committee on
October 24, 2018, one applicant was denied, twenty-nine approved
applications were submitted to the Nasharo Council on November 10, 2018
and were approved by Nasharo Council Resolution #18-04. Resolution #18-66
was presented to the Pawnee Business Council on November 13, 2018, the
resolution approved the membership of 29 new enrolled members.
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishments of Pawnee
enrollment per request of tribal member and when dual enrollment is
discovered. During the fourth quarter, the Enrollment Office processed one
conditional relinquishment and one absolute relinquishment.
OBJECTIVE 4: To issue Certificate of Degree of Indian Blood (CDIB) cards
and certificates to Pawnee members. During the fourth quarter, the Enrollment
Office issued 57 CDIBs to Pawnee Tribal Members and issued 3 CDIBs to
Pawnee descendants.
OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)
to Pawnee tribal members who are seeking employment within organizations
that practice Indian Preference in hiring. During the fourth quarter, the
Enrollment Office issued 11 Verifications of Indian Preference (BIA Form
4432).
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
and the Nez Perce vs. Salazar per cap check from the Pawnee Nation. During
the fourth quarter, the Enrollment Office assisted in the Pawnee Annuity
payment issued in November for $8.48 During the fourth quarter responded to
72 annuity researches and 4 per cap researches and 2 per cap checks were
reissued.
Pawnee Nation 2018 Fourth Quarter Reports
Page 23 of 112
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the fourth quarter, there was no
activity with the Pawnee Nation Election Commission
OBJECTIVE 2: To provide the Communications Office with mailing lists to be used
in providing election information to all eligible Pawnee voters. During the fourth
quarter, the Enrollment Office provided the Communications Office with updated
mailing addresses so tribal members may be notified with information regarding any
past or future election information to be used in the dissemination of Chaticks Si
Chaticks, provided a list of tribal members 85 and over to issue birthday checks.
IV.
Travel and Training
During this quarter Enrollment Manager attended a training for enrollment software,
Progeny10, held in Shawnee, Oklahoma on November 27 & 28, 2018.
V.
Financial Reporting
Administrative Affairs Director has the information regarding financial reporting of
the Enrollment Department.
The Enrollment Department is preparing enrollment applications, and any relinquishments for the
Enrollment Committee meeting scheduled January 15, 2019.
Pawnee Nation 2018 Fourth Quarter Reports
Page 24 of 112
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Fourth Quarter 2018
I.
Program/Office/Project Name: Office of Information Technology
It is the purpose of the Office of Information Technology (OIT) to provide the
Pawnee Nation and its programs support and services in the area of Information
Technology. The services provided include network administration, systems
administration, desktop support and consulting & procurement services directly
related to tribal computer systems. The office carries out its roles and
responsibilities to applicable departments and programs that secure such
services through indirect cost contributions.
II.
Executive Summary:
Fourth quarter of 2018. The IT has maintained the infrastructure we currently
have.
III.
Obstacles
Budget constraints and understaffed. We are having some electrical issues with
the servers, we are currently looking in to remedies for these issues.
IV.
Quarterly Goals and Objectives
The IT Department’s goals were to keep our IT infrastructure running, with
minimal downtime. The IT team has been very busy on these objectives
General:
We have been in contact with TDC to negotiate an MOU or a
contract to help them with their IT needs.
Our AT&T representative contacted us about the FirstNet option on
our cell phones, FirstNet is a new program for first responders. We
are making arrangements to be added to this program to save
money and to increase the reliability for our first responders
cellular network in the event of an emergency.
Security:
Mr. Howell has excelled at learning our systems and is working
hard to keep on top of all the updates and is a big help with the
day to day service for end users.
System Administrator:
Updates
Backups
Helping with day to day end user needs.
Pawnee Nation 2018 Fourth Quarter Reports
Page 25 of 112
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Fourth Quarter 2018
Help Desk
We currently have no Help Desk staff. All the current IT staff have
been sharing responsibility for these duties.
V.
Travel and Training:
We have not been able to attend any training this year because of
budget constraints.
We have utilized all free training we can find on the internet.
VI.
Financial Reporting
All spending was reduced do to the budget cuts.
We are renewing only the necessities
Pawnee Nation 2018 Fourth Quarter Reports
Page 26 of 112
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Program/Office/Project Name: Procurement Department
The Procurement Department does oversee all purchasing and contracting
transactions, concerning the Pawnee Nation. We are also responsible for
receiving and distributing all ordered goods, identifying and placing property
identifiers on qualified items, and conducting annual inventories. Maintaining
Inventory records is also a key function, of the Procurement Department. As of
late August 2016, the Procurement Department has also taken travel
arrangement responsibilities, for the Nation’s staff. We are also the support staff
for the Nasharo Council, and the Pawnee Nation Election Commission.
II.
Executive Summary:
October 2018 – During the fourth quarter of 2018, the Pawnee Nation was under
a continued purchasing and travel ban, for all Tribal Programs. In October, the
Procurement Department processed nine travel requests, total. Out of the nine,
two were processed from tribal programs, and were a combination of in-state
and out of state travels. July is always an intermediately busy month, for travel,
which keeps us on our toes. During this month, the Procurement Office also
processed six exception reports. Our CM/GC Construction collaborative
construction project was fully underway, in October. Administrative Support was
provided to the Pawnee Nasharo Council, as needed. The ICDBG Program,
Planning, Transportation, Procurement Department, Property Division, and the
Executive Director began meeting, on Fridays, back in April, to plan the CM/GC
Suite of projects, to include the park expansion, some new street lighting, road
construction, and the ceremonial campgrounds project, as well as some smaller
tribal projects. The Procurement Manager worked towards implanting our new
travel card program, with the Dept. Of Energy, throughout October. We also
attended the Staff meeting on October 31st, 2018. October, over-all, was a busy
month for the Procurement Department.
November 2018 – In November, the Procurement Department processed more
travel requests, than in October. The Procurement Department processed 10
travel requests, of which two were funded by a tribal program. Purchasing
activity remained minimal, but more unauthorized purchases occurred, than did
in October. Eleven (11) exception reports were processed by our office.
Administrative support was provided to the Pawnee Nasharo Council, as needed.
November was busy, but we still managed to catch up on organizing our files and
documents. The CM/GC Suite of projects meeting continues and were very
productive. CM/GC Suite of projects Park project was completed, and ribbon
Pawnee Nation 2018 Fourth Quarter Reports
Page 27 of 112
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
cutting held. The Procurement Manager continued to work towards the
implementation of our new travel card program, with the Dept. of Energy.
December 2018 – In December, the tribal purchasing and travel ban remained
effective, and a total of eight travel requests were processed. Of those eight, two
were processed out of Tribal Programs. Purchasing activity remained minimal.
For the month of December, the Procurement Department processed one
exception report. The Procurement Manager worked on clearing up some old,
unpaid invoices, from Airgas, for a couple of the Nation’s programs.
Administrative Support was provided to the Pawnee Nasharo Council as needed,
but there was no available funds to process their annual donation requests.
December, over-all, was the least busy month of the quarter for the Procurement
Department, but we did have some issues with locating and activating our new
purchasing credit card. Once the card had been canceled and re-ordered, the
Procurement Department was able to continue credit card purchases for the
Nation’s programs. The CM/GC Suite of projects meetings continued, and were
very productive; however, the Procurement Manager was unable to attend every
meeting.
During the fourth quarter, of 2018, the Procurement Department monitored all
procurements, maintained inventory, received and distributed all ordered goods,
coordinated travel, and provided administrative support to the Pawnee Nasharo
Council, and the Pawnee Nation Election Commission.
III.
Quarterly Goals and Objectives
Explain program and project goals met during the quarter.
All travel was successfully coordinated, with only a few minor errors.
The Pawnee Nasharo Council was adequately supported, throughout the
fourth quarter of 2018.
The Procurement Department functioned well, considering all of our
different tasks. However, Procurement is still an area that needs some
improvement.
IV.
Travel and Training
None.
V.
Financial Reporting
The Procurement Departmental budget is in good standing. Although we did lose
funds, it was to supplement the overall Pawnee Nation budget shortfall, which
had to be done. The Procurement Department would like more funds, in order to
Pawnee Nation 2018 Fourth Quarter Reports
Page 28 of 112
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
hire a third employee, to help alleviate the heavy workload placed upon the
Procurement Department. However, this issue is possibly being addressed in the
2020 Procurement Department budget.
Pawnee Nation 2018 Fourth Quarter Reports
Page 29 of 112
Cultural Resource Division
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
DIVISION NAME:
Cultural Resource Division (CRD) houses our museum, historical preservation office (THPO)
Repatriation/NAGPRA, language, and culture. Our Jurisdiction includes our Pawnee Reserve,
our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or
held in trust” for our citizens by the federal government.
II.
EXECUTIVE SUMMARY:
Herb Adson is Division Director, Matt Reed is THPO, NAGPRA Coordinator position was
vacated at end of November, and Marti Only A Chief is Administrative Assistant.
Some of the activities that CRD participated in this quarter included traveling to Kansas City,
Mo. To assist Pawnee Artist Nathan Young Jr. with his presentation of “Night Music of
Plains American Indians” Attending a final planning meeting with ICDBG and the new Arbor
being built at the tribal campgrounds. Our Museum Board also met in October for their
Quarterly Meeting with two new members meeting for the first time.
November was National Native American Heritage Month and CRD sponsored a Community
Handgame using our new Handgame Sticks. Other activities in November included teaching a
culture class at Pawnee Nation College, as requested by Instructor Dorna Battese. I met with
Pawnee Nation President Mike Burgess to assist with being on a planning committee for a
possible grant for the college. Our CRD Staff took an active part in our tribes ceremonial
Young Dog Dance. Also, NAGPRA Coordinator Maggie Cunningham resigned her position
at the end of this month
In December CRD Staff participation again in the Red Earth Christmas Tree Ornament
presentation held in Oklahoma City. CRD Staff attended our annual community events
including, Christmas Day Dance, Holiday Handgames, and Christmas programs at Pawnee
Methodist and Pawnee Baptist Churches.
III
GOALS and OBJECTIVES:
CRD is continuing to work towards preserving our culture through language, supporting and
attending our remaining ceremonies.
Repatriation of our ancestors is always a goal and objective of CRD.
CRD continues to have weekly language classes and culture classes for our community here
in our museum.
Pawnee Nation 2018 Fourth Quarter Reports
Page 30 of 112
Cultural Resource Division
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I have attended monthly Chief’s Meetings, CRD Committee Meetings, Directors Meetings
and Museum Board Meetings.
IV
TRAVEL/TRAINING
THPO Matt Reed and I traveled to Colorado in December on a THPO Consultation meeting
with a private company who has a cell tower on a Pawnee Historical Site
CRD Director traveled to Kansas City, Mo. As guest of Pawnee Artist Nathan Young Jr.
Pawnee Nation funds were not used for this trip
V
FINANCIAL REPORT:
Total income for this quarter…. $ 19,750.00
Respectfully
Herb Adson
Director
Pawnee Cultural Resource Division
Pawnee Nation 2018 Fourth Quarter Reports
Page 31 of 112
Education Division – “Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
477/Education Division/Te Tu Koo Resources
The Education Division provides comprehensive employment, education and
training services for adults and a year-round youth program for the Pawnee
Nation. The Division includes Early Childhood Education/Child Care Program;
Youth Development, PreK-12; Workforce Services and Higher Education
Scholarship. The mission of the division is to provide services to tribal members
and other federally recognized tribal members residing in our jurisdiction to
enable members to obtain the skills needed to become productive individuals
and contributors to their respective communities.
II.
Executive Summary:
Highlights for this quarter include: a free training opportunity for staff to become
certified Financial Literacy trainers, a renewed collaboration with Meridian
Technology Center’s Adult/GED Program and the culmination of several months
planning to coordinate three (3) Native American Heritage events; one was a
cultural educational assembly at the Elementary School involving several of our
youth and was well received by all. We were able to bring in a guest speaker, Mr.
Jeremy Fields who spoke with all Pawnee Schools Middle School and High
School students about historical trauma. We added an evening session on this
same topic for the community/parents and had a good turnout. December was
affected by staff FMLA approval and sick leave for the Director.
III.
Quarterly Goals and Objectives
On-going file management for all 477 programs.
Education & Training took the lead in improving forms, documents, and
standard operating procedures.
Offer Native American Heritage Events for youth, parents, and community.
Increase quality tutoring services by hiring certified teachers for all levels:
Elementary, MS, and HS students.
On-going work with the Charter School Sub-Committee on the feasibility of
starting a tribal Charter School.
Increase supportive services for clients as needed.
Increase capacity to offer Financial Literacy classes for our community.
IV.
Travel and Training
Train the Trainer, “Building Native Communities: Financial Skills for
Families”; Oct 23-25, 2018 sponsored by First Nations Development
Institute. Director and Education & Training Specialist attended and were
certified. Workbooks and training resources were secured.
Pawnee Nation 2018 Fourth Quarter Reports
Page 32 of 112
Education Division – “Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Advisory Committee Meeting, Northern Oklahoma College NASNTI
Program, Oct 26, 2018 at Tonkawa campus.
Director participated in the Tribal Finance & Accounting Conference,
November 16, 2018, Tulsa, Oklahoma.
V.
Financial Reporting
VI.
Higher Education: Expenditures are within the federal and tribal
allocated budget.
Education & Training: Close monitoring by staff was achieved to
provide enough clock hours for participants without overspending the
line item.
Youth Services: Expenditures are within the planned budget.
Child Care: Expenditures are well within the budget.
Future Plans
Prepare for a follow-up program review with our Workforce Specialist tentatively
set for February 2019.
Collaborate with Meridian Technology Center, Pawnee Nation College and Te Tu
Koo Program to offer an Adult Education/GED Program for our community.
Youth Services set a goal for 2019 to include more contact with middle and high
school students to increase youth participation.
Department will meet and set goals for 2019.
On-going collaboration with the Charter School Sub-Committee as needed.
Pawnee Nation 2018 Fourth Quarter Reports
Page 33 of 112
Education Division-Workforce Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Education Division/Education & Training/Workforce Services
Workforce Services assists clients to achieve self-sufficiency through education,
training and case management. Services are tailored to each client’s needs based
on assessment, skill levels, education and experience. Special care is focused on
identifying and addressing barriers.
II.
Executive Summary:
Workforce worked hard overseeing the Work Experience component as several
tribal departments began experiencing short staffing such as the Tax Commission,
Property, and Finance.
III.
Quarterly Goals and Objectives
Monitor participants in five (5) tribal departments.
Monitor the WEX budget line item to meet demand without overspending.
Oversee classroom training participants in Medical Coding and GED
services.
Ensure worksite feedback on participants’ performance at the jobsites.
Continue to provide quality workforce services for all clients.
Build capacity to offer Financial Literacy classes for the Pawnee
community.
Education & Training
Two (2) new applications received, both are pending
Thirteen (13) clients, all continuing
o 3 males; 10 females
Adult Education/Classroom Training
o 1 continued GED instruction on-line in the computer lab
o 3 clients continued short term course for Medical Coding
All 3 clients started the 3rd prerequisite course
o 1 client continued coursework at PNC
Work Experience: All completed their assignment by Dec 28th
o 1 stationed at PN Finance Division
o 1 stationed at PN Tax Commission
o 1 stationed at PN Education Division
o 2 stationed at PN Property
o 1 stationed at PN Museum
Success stories
o 1 client achieved unsubsidized employment at PN Property
Pawnee Nation 2018 Fourth Quarter Reports
Page 34 of 112
Education Division-Workforce Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
IV.
V.
o 1 client achieved unsubsidized employment PN Dept of Health &
Community Services
o 1 client achieved unsubsidized temporary part-time employment for
the Finance Division.
Goals for next year:
o Improve the Work Experience Component standard operating
procedures, forms, and collaborations to best serve Workforce
clients and worksites.
Collaborations
o
On-going with Iowa Tribe Vocational-Rehabilitation
o
On-going with Meridian Technology Center
o
Participated in TERO meeting, November 15
Travel and Training
Received free Train the Trainer course sponsored by the First Nations Institute
October 23-25, 2018 at OCCC, Oklahoma City. Staff became a certified trainer of
“Building Native Communities: Financial Skills for Families in October 2018.
Future Plans
Begin the collaboration process to offer the Pawnee community a Financial
Literacy class.
Pawnee Nation 2018 Fourth Quarter Reports
Page 35 of 112
Education Division – Higher Education
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Education Division/Te Tu Koo Resources/Higher Education
The mission of the division is to provide services to tribal members and other
federally recognized tribal members residing in our jurisdiction to enable
members to obtain the skills needed to become productive individuals and
contributors to their respective communities.
II.
Executive Summary:
The Higher Education Committee met on December 6th to review candidates and
make the final approvals for Spring 2019 scholarships. During December the
program was impacted by medical issues affecting staff; however, the main goal
of approving scholarship awardees was met.
32 Applications were received
28 reviewed by the Education Committee and approved
Continuing (from fall)
20
Returning
7
New
1
Non-Awardees: 2 missed the deadline; 2 not eligible for lack of financial need
III.
Quarterly Goals and Objectives
Improve the application process for potential scholarship applicants
Updating of higher education files into the 477 formats will be on-going
due to short staffing in the department.
Students will be contacted to complete their IEEP during the Spring
semester.
IV.
Travel and Training
No training specific to Higher Education Scholarship.
V.
Financial Reporting
Scholarship funds are monitored and allocated for Spring and Fall. Both federal
and tribal funds are utilized.
Spring 2019
Undergraduates
Tribal Funds
Federal Funds
Total
8 students
20 students
28 students
Pawnee Nation 2018 Fourth Quarter Reports
Page 36 of 112
$19,230.72
$45,969.12
$65,199,84
Education Division – Higher Education
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Average
Scholarship
$2,403.84
Two (2) students were verified ineligible due to no financial need. Two (2)
continuing students missed the deadline for the submission of Letter of Intent
and deemed ineligible.
Fall 2018
Graduates
Tribal Funds
VI.
0
0
0
0
Future Plans
The program plans to continue advocating for an allocation for graduate student
scholarships.
Pawnee Nation 2018 Fourth Quarter Reports
Page 37 of 112
Education Division – Youth Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Education Division/Youth Services
The Education division provides as many resources as possible to be a “one stop
location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area.
II.
Executive Summary:
Youth Services main objective this quarter was to prepare for November’s Native
American Heritage Month.
III.
Quarterly Goals and Objectives
Collaborate with Thrive Unlimited to host a leadership training with Pawnee
Middle and High School students;
Collaborate with Thrive to host a community event on “Healing Trauma in
Native American Communities”;
Continue to provide quality service for the tribal Visa Card Program.
Increase the quality of tutoring services by employing three (3) certified
teachers before and after school at all levels, elementary, middle, and high
school.
Thrive Unlimited November 7th, 2018
Highlights:
Middle school presentation on the importance of:
o stepping out of your comfort zones
o maximizing your abilities and opportunities
High school presentation on the importance of:
o taking on responsibilities
o becoming a leader as a young man or woman in their community
Goals from this presentation was to gather input from the students and to
encourage them to be more vocal about what is going on in their
communities and lives.
Pawnee Elementary Cultural Presentation November 9th, 2018
Highlights:
5 adult volunteers: 3 singers, 1 volunteer to describe female regalia, 1
volunteer to describe male regalia
19 students participated, majority were elementary, a few middle and 4
high schoolers
6 categories represented: cloth, buckskin, fancy shawl, jingle, straight, and
fancy
Students participated in: Two Step, War Dance, and Round Dance
Pawnee Nation 2018 Fourth Quarter Reports
Page 38 of 112
Education Division – Youth Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Afterschool/ Tutoring
Highlights:
Last day for Fall 2018 December 13th
After school kids total: 16
Elementary Tutoring kids average: 7
Middle/High School Tutoring average: 3
Visa Card Clothing Supplement
This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each
semester the students are allotted $125 to be used for school clothes, supplies,
or any other school related items. Each parent/student is responsible for turning
in the original receipts as well as a renewal form for future semester funding. This
program helped 259 students within the United States.
IV.
Travel and Training: None
V.
Future Plans
Start planning and preparing for student incentive trips as a reward for the eligible
youth to become more involved in community, cultural, and school events.
Back Row(L-R): Tea Tahchawwickah, Arianna Riding In-Gonzales, Jaslene Mata-Howell,
Isabelle Leadingfox, Kourtney Leadingfox, NPIC Princess, Sara Llamas-Howell, Pawnee Nation
Princess, Cameron Soxie, NPIC Brave, and Kamden Jones.
Middle Row(L-R): Emoree Fields, Preslee Moore, Bugsy Leadingfox, Cora Pratt, Aeris Clark,
Madilyn Ives.
Front Row(L-R):Embree Sewell-Smith, Demetrius Warrior, Gavin Jones, Ian Jones, and Charles
Rice.
Pawnee Nation 2018 Fourth Quarter Reports
Page 39 of 112
Education Division – Youth Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Right: Mee-kai Clark speaking to the
high school young ladies about what it
means to them to be a woman and
what challenges they might face.
Bottom: Jeremy Fields speaking to the
high school young men about what
they believe it means to be a man.
Left: Jeremy Fields
explaining a game to
the middle school
students that will
require them to move
into different groups.
Pawnee Nation 2018 Fourth Quarter Reports
Page 40 of 112
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Program/Office/Project Name: Child Care and Development Fund (PNLC)
The Child Care and Development Fund program goal is to increase the
availability, affordability, and quality of the child care services in the Pawnee
Nation service area that includes Pawnee County and Northern Payne County.
The Pawnee Nation Child Care Program operates the Pawnee Nation Learning
Center and Afterschool Program for children ages two months through 8 years of
age. The CCDF program also operates the Pawnee Nation Child Care Assistance
Program that offers child care service assistance to qualified applicants.
II.
Executive Summary:
The Pawnee Nation Learning Center served 58 children during the third quarter.
The children are provided with a nurturing, healthy and safe learning
environment. Developmentally appropriate educational activities, breakfast,
lunch and afternoon snacks are provided daily. The Learning Center is currently
operating with 52 children enrolled.
Monthly meetings involving the Assistant Director, Director, Division Director and
Executive Director were held on October 2nd, November 29th, and December
19th as required by the improvement plan agreement between the Pawnee
Nation Learning Center and OKDHS licensing. The agreement was extended six
months from September because of a non-compliance with safe sleep training
for staff in the infant room.
Fall pictures were taken on October 2nd, and flu shots for eligible staff were
provided on October 9th. It was brought to my attention this year that staff
members who are not eligible to utilize the IHS services were not provided with
flu shots. Only the Native American staff were able to receive them. This is a
change from previous years. PNLC staff have always been able to receive flu
shots as Pawnee Nation employees regardless of their personal heritage
because child care is considered a high-risk profession. The learning center was
closed during the week of December 24th through the 28th. This allowed teachers
in the wobbler room time to paint their classroom. New rocking recliners were
purchased for the infant room.
The Child Care staff includes:
Center Director
Christa Pratt
Assistant Director Samantha Baker
PreK Teacher
Dana Stewart
3-year-old Teacher Vickie Reusch
2-year-old Teacher Connie Russell
Wobbler Teachers Hannah Buchanan and Nicole Burnside
Pawnee Nation 2018 Fourth Quarter Reports
Page 41 of 112
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Infant Teachers
Stephanie Sewell and Jada Jimboy
After School
Christina Attocknie
Floater
Cree Roughface
Cook
Becky Holt
The CCDF program provided partial or full child care service assistance for twelve
(12) children during the fourth quarter.
III.
Quarterly Goals and Objectives
GOAL 1: To provide quality child care for our Native American and community
children.
OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation
Learning Center for child development and child care services.
ACTIVITIES:
1. Maintain child care license through the State of Oklahoma
Department of Human Services (DHS). Continuous. DHS
Requirements must be met at all times to remain in compliance.
This involves certified staff in compliance with child/adult ratios and
facilities maintained in safe and healthy repair.
2. Utilize Child and Family Food Program in order to provide healthy meals and
snacks. Completed. Meals served: 1030 breakfasts, 1367 lunches and
2098 afternoon snacks. Reports are submitted to receive reimbursement for
the food program.
3. Provide staff training for quality child care services. Completed.
Training provided is listed below. The Oklahoma Department of
Human Services Licensing Requirements states entry level
employees will receive 20 hours of training within three months of
employment and each person who is counted toward meeting the
staff-child ratio is required to obtain 20 clock hours per employment
year. Director must complete 30 hours.
IV.
Travel and Training
Becky Holt completed a training in October called “Identifying Whole Grain Rich
Foods Using the Ingredient List”. Connie Russell completed a training in
December called “Creating a Landscape to Learning: Appropriate Indoor/Outdoor
Learning Environments.” Nicole Burnside completed ELCCT training on October
25th and NIMS 100 at the end of last quarter. Hannah Buchanan and Dana
Pawnee Nation 2018 Fourth Quarter Reports
Page 42 of 112
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Stewart both completed NIMS 100 and 700 courses during this quarter. Cree
Roughface completed NIMS 700.
Vickie Reusch was awarded her CDA on October 31st and her PDL was raised to
level 4 qualifying her as a Master Teacher. She must still complete Early
Learning Guidelines training to meet Stars requirements for DHS as a Master
Teacher. Her Master Teacher status is probationary pending completion of this
training which is scheduled into 4 sessions in January.
PDLs and director’s credentials must be renewed annually and are registered on
the CECPD (Center for Early Childhood Professional Development) website.
V.
Financial Reporting
The CCDF program operates under three budgets; CCDF Discretionary, CCDF
Mandatory and the Hukasa Bank Account. The program is utilizing all three
funding sources.
Award letters have been sent for 2018 allocations. Total CCDF funding
allocations are as follows: Discretionary: $484,245. Mandatory: $92,663.
Income from other sources during the first quarter total to $41,149. Private pay:
$23,299. DHS subsidy payments: $6,745. Food program payments: $6,579.
Payments from Otoe CCDF: $4,526.
Private pay
DHS
CACFP
Otoe CCDF
Outside
income
Grant
allocation
Total income
Est. Salaries
& benefits
Est. Utilities,
& indirect cost
Supplies &
other
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
21,336
23,299
18,143
14,542
6,487
6,745
4,255
563
6,839
6,579
6,077
3,482
4,553
4,526
2,691
3,327
39,215
41,149
31,166
21,914
47,771
176,379
176,379
176,379
86,986
217,528
207,545
198,293
69,161
73,008
73,474
62,459
10,149
10,149
10,149
10,149
13,730
13,942
8,617
10,561
Pawnee Nation 2018 Fourth Quarter Reports
Page 43 of 112
Pawnee Nation Learning Center
Child Care and Development Fund
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Expenditures
VI.
93,040
97,099
92,240
83,169
Future Plans
There is a list of priority items that needs to be addressed with the additional
funding coming this year. The top priority items are as follows:
Door locking system
Camera monitoring system for the classrooms
New awning for the main entrance of the Learning Center
Kitchen upgrades (industrial stove & refrigerator, fire suppression
hood.
New carpet/tile in the Learning center
Additional toys and equipment for classrooms and playground
Continue offering quality child care to the community and pursuing grants that
will enable the center to serve more families and children.
Respectfully Submitted,
Christa Pratt, Learning Center Director
Pawnee Nation 2018 Fourth Quarter Reports
Page 44 of 112
Division of Finance
Quarterly Report to the Pawnee Business Council
4th Quarter 2018
I.
Finance Division
The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to
the Pawnee Nation through accounts payable, accounts receivable, and payroll. The
Finance Division provides payment, accounting, and reporting services to the
Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,
insuring compliance with the Pawnee Nation fiscal policy, Generally Accepted
Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial
statements are accurately stated.
II.
Executive Summary:
The principle function of the Finance Division is to provide accurate and timely,
reliable and comparable financial reports to Pawnee Business Council (PBC), the
Executive Director and the Pawnee Nations division and program directors to make
management decisions that affect the Pawnee Nation and its members.
Finance helped several divisions and programs with budget modifications throughout
the quarter. Finance also continued to provide monthly and quarterly financials to all
divisions and programs.
We continue look at how to best manage the 2018 and 2019 budget shortfalls.
Finances biggest concern going into the next quarter will be managing the budget
shortfall. The cashflow at TDC has significantly affected the distributions to the tribe.
Therefore, we continued monthly meetings with TDC and its staff to keep the nation
informed on distributions and enable the executive staff to better manage the
shortfall. The Finance Director assisted TDC with the loan refinance which is almost
complete. The proceeds the Nation will receive from TDC through the loan refinance
should enable the Nation to postpone the furloughs until at least March 2019.
Finance along with the Executive Director will continue to watch cashflows on a
monthly basis to make sure the nation maintains enough funds to manage all
financial obligations.
Finance worked with Grants and Contracts to identify matching funds for the 2018
ICDBG grant proposal.
Since budget hearings were completed, and the 2019 comprehensive budget was
approved. Finance Identified in December a serious shortfall in 106 revenues that
fund the CRD budget. The reduction in 106 revenues was caused by a change in
FCC regulations. This will have to be addressed immediately as we have no reserves
with which to meet this shortfall.
Accounts Payable – This department continues to make sure all the bills are getting
paid on time and check requests are being done in an efficient manner. The travel
process has improved however we still need improvement on the timeliness of travel
reconciliations.
Pawnee Nation 2018 Fourth Quarter Reports
Page 45 of 112
Division of Finance
Quarterly Report to the Pawnee Business Council
4th Quarter 2018
Payroll – This department is doing a good job and making sure timesheets for all
departments are completed and submitted on time, as well as reminding all
concerned that payroll action forms (PAF’s) need to be turned in prior to submitting
payroll, on the Thursday before a payroll is due. Payroll has also done an excellent
job getting payroll submitted as required while working around holidays.
Accounting - The accountants continue to send out monthly reports and assist
directors when needed. We are continuing to make improvements to the financial
processes of the Nation. We are current on monthly closeouts and bank
reconciliations.
III.
Quarterly Goals and Objectives
Manage Pawnee Nation Budget shortfall.
Provide training to employees on financial processes
Perform quarterly close-outs
Complete a schedule of tasks required to be completed in the finance
department on a monthly basis by the finance employees
Complete the 2018 IDC proposal.
Improve Grant Closeout Process
Begin preparing for 2018 audit.
IV.
Travel and Training
The Finance Director did not travel during the 4th quarter.
V.
Financial Reporting
The department budget has been reviewed. The remaining budget remained the
same and is healthy and in good shape as of December 31, 2018.
VI.
Conclusion
The Finance Division will maintain an open-door policy and attempt to be available
always to assist tribal members, the public, directors and employees. Please feel free
to contact any of the finance department employees with your questions:
William Perry, Finance Director, Ext. 205
Janet Mulder, AP Clerk, Ext. 121
Freida Pratt, Payroll Clerk, Ext. 125
Penny Powell, Sr. Accountant, Ext. 209
James Rice, Accountant, Ext. 197
Nancy Moore, Accountant, Ext. 119
Respectfully,
W. Harrison Perry
Finance Director
Pawnee Nation 2018 Fourth Quarter Reports
Page 46 of 112
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. The Division of
Health and Community Services consists of eight (programs) under (4)
departments: Health-Community Health Representatives/Health Education and
Special Diabetes Program for Indians; Prevention-Substance Abuse
Program/Methamphetamine and Suicide Prevention Initiative; Nutrition
Services-Food Distribution and Title VI; and Family Services-Ti-Hirasa Domestic
Violence Programs and Indian Child Welfare. The DHCS Office is also overseeing
the tribal assistance programs: elders, disability, and emergency.
SAMSHA and HRSA Programs were added to DHCS as of October 1, 2018.
II.
Executive Summary:
Much of the quarter was dedicated to working with Planning Director to start up
the SAMSHA and HRSA Programs as well as training the new VAW staff and
submitting required VAW reports. The DHCS Director continued to do case
management regarding client services as well as maintain tribal assistance.
DHCS also organized Employee Fun Day and won 1st place.
As of October 1, DHCS was fully staffed but with the SAMSHA and HRSA
Programs, two (2) new job positions became available.
Lastly, DHCS held their Thanksgiving and Christmas Potluck Parties.
Quarterly Goals and Objective
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
OUTCOME 1: N/A
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
Pawnee Nation 2018 Fourth Quarter Reports
Page 47 of 112
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and
reviews organizational changes for each division.
OUTCOME 1: N/A
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 2: The DHCS Director and Planning Director are working with together
on the HRSA Planning Grant.
OUTCOME 1: An Opioid Administrative Assistant was hired and started in
November.
OUTCOME 2: A consultant was hired to assist in the development of a behavioral
health department in December.
OUTCOME 3: A consortium was established and will start monthly meetings in
January.
OUTCOME 4: The Opioid Administrative Assistant outreached to area tribes for
their support in the upcoming survey and focus groups.
OUTCOME 5: The HRSA Team will conduct (2) focus groups in January and
community assessment in February.
ACTIVITY 3: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans need to be up-to-dated.
OUTCOME 2: New and/or current staff need to complete and/or recertify for
trainings.
OUTCOME 3: All programs need to update their information on the PN website.
OUTCOME 4: Evaluations need to be submitted to Human Resources.
ACTIVITY 4: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
OUTCOME: All budgets and/or budget modifications are either done, approved by
Budget Committee, or awaiting approval by Pawnee Business Council.
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
Pawnee Nation 2018 Fourth Quarter Reports
Page 48 of 112
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.
running/walking group, Bootcamp, and Zumba).
ACTIVITY 2: DHCS Director participated in the 6 Nations DV Walk & Monster
Bash, Fall Festival, Gift for Giving Event, Southern Oaks Halloween Carnival,
Employee Fun Day, Diabetes Luncheon, and Employee Christmas Party.
III.
Meetings and Tribal/DHCS Events
10/2 & 11/5 & 12/3-DHCS Coordinators Meeting
10/3-Meeting with Tribal Planner
10/4-Employee Fun Day Planning Meeting
10/4-Budget Committee Meeting
10/5 & 19-Division Directors Meeting (delegate attended)
10/12 & 11/20 & 12/18-HRSA Monthly Conference Call
10/12 & 11/5-SAMSHA Meeting
10/16-6 Nations DV Walk & Monster Bash
10/17-Health & Safety Meeting
10/19-Fall Festival
10/23-DVPI Quarterly Meeting
10/23 & 10/25-Behavioral Health Center Workgroup
10/24-Ground Maintenance Interviews
10/25-VAW Meeting
10/25-Gift for Giving Event
10/25-Southern Oaks Halloween Carnival
10/26-Employee Fun Day
11/13-SAP Treatment Facility Meeting
11/14-Outreach Admin Asst Interviews
11/14-Diabetes Luncheon
11/15-TERO Exercise
11/29-T6 Advisory Board Meeting
11/29-HRSA Meeting
11/30-SAMSHA TOR Grantee Webinar
12/13-Benefits Enrollment
12/14-Division Directors Meeting
12/17-PN Princess Committee Meeting
IV.
Travel and Training
N/A
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation 2018 Fourth Quarter Reports
Page 49 of 112
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
VI.
VII.
Direct Assistance (this quarter-non-reoccurring)
Elders-(6) and (4) re-occurring from previous quarters
Disability-(3) and (1) re-occurring from previous quarters
Emergency-(6) and (2) re-occurring from previous quarters
Future Plans
Continue to work on employees needing training (CPR/First Aid/Food
Handlers) and update COOP Plans.
Begin HRSA Work (survey, focus groups, consortium meetings)
Hire SAMSHA employee and start program work
Weightloss Challenge
Wellness Program activities resume-Jan 7
Awareness months (stalking, human trafficking, heart health, etc.)
Pawnee Nation 2018 Fourth Quarter Reports
Page 50 of 112
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to
promote awareness, guidance & counseling and prevention of disease and/or
disability among Indian people. The overall goal is to enhance the quality of life for
the people we serve with healthy lifestyles.
II.
Executive Summary:
The CHR/HE Program completed the 4th quarter with community outreach events
and business as usual and continue to implement a routine for home bound clients.
Funding for LIHEAP FY19 was awarded so Native Americans in Pawnee County, City
of Stillwater, and City of Yale were able to receive assistance for the fall/winter
months. Still waiting for CSBG funding to be awarded.
The Coordinator was tasked with planning and implementing a Men’s’ Health
Initiative.
III.
Quarterly Goals and Objectives:
Goal 1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and
or equipment for (46) clients this quarter.
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
Pawnee Nation 2018 Fourth Quarter Reports
Page 51 of 112
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Outcome 2: The CHR/EMS Generalists transported (125) clients this quarter.
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Outcome 3: The CHR/EMS Generalists conducted (11) home visits this quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The Wellness Program finished up the community Weight Loss Challenge
on October 15.
Outcome 1: Sixteen (16) teams completed the challenge with a combined weight
loss of 192.4 pounds.
Activity 2: The CHR/HE Program in collaboration with DHCS organized the Fall
Festival on October 19.
Outcome 2: Approximately (260) that attended the event.
Activity 3: The CHR/HE Program assisted the Diabetes Program with the Poker
Run/Walk on November 7.
Outcome 3: Twenty-three (23) employees participated.
Activity 4: The CHR/HE Program assisted the Diabetes Program in the National
Diabetes Awareness Employee Luncheon on November 14.
Outcome 4: Fifty-three (53) employees attend.
Activity 5: The Diabetes Program in collaboration with the CHR/HE and SAP
Programs, shall be known as the Wellness Program Committee, provides Fitness
Class, Zumba, and Yoga.
Outcome 5: The total Fitness class participants was (50) which includes Kickboxing
on Tuesdays while Thursdays is the boot camp style workouts; Zumba was (24); and
Yoga was (20) reoccurring participant average.
IV.
Travel, Training, and Meetings
October:
2-DHCS Coordinator’s Meeting
4- Employee Fun Day Meeting
11- OSU Extension Program Advisory Committee Meeting
17- CSBG Webinar
17- PHS Wellness, Health, and Safety Committee Meeting
22-Red Ribbon Walk
25-Gift for Giving Event
26-Employee Fun Day
27- Pawnee Nation Staff Meeting
Pawnee Nation 2018 Fourth Quarter Reports
Page 52 of 112
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
November:
5-DHCS Coordinator’s Meeting
December:
3- DHCS Coordinator’s Meeting
3- Pawnee County Healthy Coalition Meeting
5- PHS Wellness, Health, and Safety Committee Meeting
6- LIHEAP Webinar
12-Insure Oklahoma
13-Open Enrollment
V.
Financial Reporting
The Pawnee Nation CHR/EMS/HE program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
LIHEAP Program.
VI.
The following is the number of clients served this quarter:
LIHEAP – Forty-three (43)
Upcoming Events:
Pawnee Nation Community Weight Loss Challenge
Heart Healthy Month
PHS/PMS Health Summit
Pawnee Nation 2018 Fourth Quarter Reports
Page 53 of 112
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
4th Quarter –2018
I.
Program/Office/Project Name: Diabetes Program
The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and
educational services for Native Americans with the risk factors of developing and/or with the
diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the
quality of life for Native Americans by implementing SDPI Best Practice: Physical
Activity/Education.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the quality of
life for the people we serve. Much of the quarter has been dedicated to providing direct care
services such as blood glucose monitoring supplies, socks, diabetic foot care, and assistance
with eyewear, Glucerna, and N7 footwear. The Program continues to be involved in the Pawnee
County Healthy Coalition, Pawnee Public Schools Safety, Health, and Wellness Committee, and
OSU Extension’s Program Advisory Committee to obtain more community outreach, network and
combine resources. Best Practice continues with Zumba, Fitness Class, Diabetes Awareness
month, and the Employee’s Walking Club. Collaborated with other programs for the Fall Festival,
Red Ribbon Walk and weight loss challenge, and foot exams were also provided.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its
complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity
with or without the diagnosis of diabetes.
Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be
known as the Wellness Program Committee, provides Fitness Class, Zumba, and Yoga.
Outcome: The total Fitness class participants was (50) which includes Kickboxing on Tuesdays
while Thursdays is the boot camp style workouts; Zumba was (24); and Yoga was (20)
reoccurring participant average.
Activity 2: The Diabetes Program sponsored the Employee’s Walking Club, started August 1
through October 22.
Outcome: (48) employees completed the walking club.
OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood
sugar levels, and blood pressure levels
Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 1st and 3rd
Wednesdays of the month.
Outcome: The quarterly average for blood pressure was (141/83) and blood sugar was (147).
Pawnee Nation 2018 Fourth Quarter Reports
Page 54 of 112
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
4th Quarter –2018
Activity 2: The Diabetes Program conducted post-screenings for Employee’s Walking Club. The
average blood pressure was (134/83) and blood sugar was (102).
Outcome: (48) completed the post-screenings in October.
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during
outreach events with or without the diagnosis of diabetes within our service area on how
physical activity and weight loss affects the prevention and/or maintenance of diabetes.
Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance
to collaborate in future events or projects. Continual Monthly meetings occur.
Outcome: Monthly meetings were held on October 15 and December 3. The November meeting
was canceled.
Activity 2: The Wellness Program sponsored a community Weight Loss Challenge, started
August 1 through October 15.
Outcome: (16) teams of two (2) completed the contest with a total of (192.4) pounds lost.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American
youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and physical activity
during community youth outreach camps.
Activity 1: Goal was met in last quarter regarding youth screenings.
Activity 2: The Diabetes Program collaborated with CHR/HE Programs for the Fall Festival on
October 19.
Outcome: (260) youth attended the event.
Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and
participate in physical activity during community outreach events.
Activity 1: The Diabetes Program sponsored a Poker Run/Walk for the employees to incorporate
physical activity with Diabetes Awareness Month on November 7.
Outcome: (23) employees participated in the event.
Activity 2: The Diabetes Program sponsored an Employee Luncheon with guest speaker, Dr.
Gene Evans, who also did a Q&A regarding Diabetes on November 14.
Outcome: (53) employees participated in the luncheon.
Pawnee Nation 2018 Fourth Quarter Reports
Page 55 of 112
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
4th Quarter –2018
GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to
diabetes among Native Americans in our service area.
Objective 4.1: To increase the rate of complete & documented annual exams that assist in
preventing and/or reducing the occurrence of complications due to diabetes.
Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and
minimize the complications. Once all exams including downloads of glucometers, clients are
eligible for the demonstrated need of Nike shoes.
Outcome: (11) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot,
A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes
to diabetes clients who have completed all annual exams. This shall reduce the complications
diabetes which can occur over time.
Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary
medications.
Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps
the client to keep a close watch on the sugar levels and gain better control of
hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming
months.
Outcome: (40) clients were issued testing supplies, (14) prescriptions were filled for nonformulary medications (Glucerna health shakes), (3) clients received eyewear assistance, (8)
glucometers, and (16) received diabetic socks.
Objective 4.3: To increase the rate of participation during educational outreach clinics.
Activity 1: The Diabetes Program provided a free foot exam clinic for those who needed it on
December 17. Diabetes materials were handed out along with foot care products and brochures
for home care.
Outcome: (6) participated in the free foot care exams.
III.
Meetings and Tribal/DHCS Events
October:
2-DHCS Coordinator’s meeting
3-PNDP Staff meeting
4-Employee Fun Day meeting
4-Budget Committee meeting
11-OSU Extension Program Advisory Committee meeting
15-Pawnee County Healthy Coalition meeting
16-PNDP Staff meeting
17-PHS Wellness, Health, & Safety Committee meeting
17-SDPI Webinar, Q&A
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22-Red Ribbon Walk
25-Gift for Giving Event
23-Red Ribbon Walk
26-Employee Fun Day
31-Pawnee Nation Staff meeting
November:
5-DHCS Coordinator’s meeting
5-PNDP Staff meeting
13-PNDP Staff meeting
December:
3-DHCS Coordinator’s meeting
3-Pawnee County Healthy Coalition meeting
3-IHS Regional Diabetes Coordinator’s meeting
5-PHS Wellness, Health, & Safety Committee meeting
11-PNDP Staff meeting
10-IHS Nutritionist meeting
12-Insure Oklahoma
13-Open Enrollment
19-SDPI RKM Webinar
IV.
Travel and Training
N/A
V.
Financial Reporting
The PNDP continues to monitor spending and strives to maintain the level of usage of funding for
current specifications of providing specialized services to the Native American Community. We
have not been impacted with the government shutdown as our funds were already appropriated.
It has, however, impacted our upper management with the SDPI regional and national level.
VI.
Future Plans:
Pawnee Nation Weight Loss Challenge
Heart Healthy Month
Pawnee Nation Spring Break Camp
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
During this quarter, we received a new food item, as well as losing some of our
seasonal fresh produce. The seasonal fresh produce we no longer received in
November was: honeydew melon, nectarines, and plums. In December, red and
green grapes were no longer available.
In November, the fresh produce items we received were clementines. The bison
has changed from 1 lb. to 2 lbs., which still equals 1 unit. Our newest traditional
food item that became available in November was the 2 lb. catfish fillets, which
are frozen, unbreaded, and boneless. This was a very popular food item, but at
this time, it is only available as a fair share item.
In November, FDP received an email from USDA that due to the romaine lettuce
outbreak, it was removed from our ordering catalog. The programs are to
dispose of any current inventory of the lettuce and clean the area where the
product was stored. No lettuce had been ordered until this was cleared.
Due to the national warehouse not receiving the full quantities to be distributed
for a full share of hams for all programs nationwide and that full shares would
only be offered in December; the holiday hams were not available this quarter.
This being a new product, some issues are still be working out. The program was
told that the hams would be available at one national warehouse and those
programs who order from that warehouse, would be able to get their fair share.
The national warehouse we receive our food was still waiting on the ham from
the vendor. On December 7, we were told that there was hams available in our
national warehouse and since we had already placed our order, HQ tried to add
the ham to our order, along with the Ponca Tribe FDP, who receives their order
the same day we do, but all the hams had been ordered up. We will have to wait
until our January order to get our hams. On December 12, when the hams were
again available for ordering, I received a call from USDA and was told to go
ahead and order the ham. The Ponca Tribe FDP was not able to get in to order
their fair share, so their order was added on to our shipment. When our
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shipment comes in January, the Ponca Tribe FDP Director will drive down and
pick up their share of the hams. Our participants were asking about the hams in
December and I know there were some who were disappointed when they were
told they would be on the January 8, 2019 food shipment. Our participants look
forward to the holiday hams and use them for their holiday meals. FDP let them
know that if they picked up their food before the shipment, they could come
back and pick up their hams.
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 253,
which was lower than the last quarter, which was 271. For October, we had 256
participants (121 households); for November, there were 260 participants (122
households); and in December, there were 242 participants (111 households).
During the holidays, our participation seems to go down, even our home
deliveries.
The number of households that were new certifications/re-certifications for the
quarter was: October-32 households; November-18 households; and December17 households. The number of households that did not recertify this quarter
was: October-10 households; November-12 households; December-14
households. The number of households who were certified and did not pick up
their food during this quarter were: October-19 households; November-17
households; and December-24 households.
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
after 4:00 that day. In October, there were 15 home deliveries in which: 9
households were elderly, 5 households were disabled, and 1 household had no
transportation. The total mileage for October was 34 miles. In November, there
were 13 home deliveries in which: 8 households were elderly, and 5 households
were disabled. The total mileage for November was 35 miles. In December,
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Food Distribution Program
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4th Quarter - 2018
there were 9 home deliveries: 5 households were elderly and 4 households were
disabled. The total mileage for December was 24 miles. The Pawnee Nation
Food Distribution Program Has Met/Continually in Progress their goals and
objectives for this quarter.
IV.
Travel and Training
During this quarter, the following trainings/meetings were attended by the
program: DHCS Coordinators meetings, Program Staff meetings, Employee Fun
Day Planning meetings, Benefits Orientation, and PN Staff Meetings.
V.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let us know what has been spent and how much is left in
the program’s budgets.
This was the first quarter for our FY 2019 funding. FDP received information in
December from USDA regarding a partial government shutdown. For all USDA
food programs, the vendors are required to deliver USDA and that FDP should
continue receiving food deliveries during this time. There will be no impact to
federal administrative funding previously allocated and made available in FDPIR.
The programs are expected to continue normal FDPIR program operations
through January 31, 2019.
VI.
Future Plans
The FDP will continue to provide services to our participants and work with the
federal workers who are on furlough.
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Indian Child Welfare (ICW) Program
Report to the Pawnee Business Council
4th Quarter - 2018
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
During the 4th quarter, the ICW Coordinator maintained a caseload of nine (9)
state cases (4 of which are out of state cases), (10) Pawnee Nation Tribal Cases
(1) Pawnee Nation Tribal Custody Case, and (1) Pawnee Nation Tribal Foster
Home. There is a total of (36) children involved in state and tribal cases. The
ICW Coordinator completed all visits as required in state and tribal cases. The
ICW Coordinator attended all state and tribal court hearings including in person
and by telephone in all out of state cases. The ICW Coordinator completed (16)
visits to children and families. The ICW Assistant completed (1) home visit and
attended (2) court hearings on (2) separate cases. The ICW Coordinator
attended (5) state court hearings, (7) Pawnee Nation Tribal Court hearings, and
(8) hearings by telephone in out of state cases.
The ICW Program continued to provide case management services throughout
the 4th quarter to Pawnee children and families. The ICW Coordinator and ICW
Assistant referred families to services which include substance abuse services,
domestic violence services, counseling, medical and health benefits and food
benefits.
The ICW Coordinator attended (2) Child Safety Meetings at Kay County Jail
involving Pawnee Children. The ICW Coordinator continues to work closely with
Oklahoma Department of Human Services on state cases and any referrals that
are received on Pawnee children. The ICW Coordinator was involved in (2)
investigations with DHS in December and accompanied DHS to the home on the
investigation.
The ICW Coordinator continues to be involved in the Pawnee Service Area Child
Protection Team and has served as the secretary for the CPT beginning the 2nd
year. The ICW Coordinator attended the CPT meetings held this quarter: October
24, November 16, and December 19. During the November 16 meeting, there
were OKDHS Supervisors present to discuss how we can better collaborate on
cases including investigations and ongoing cases. During the December 19
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Indian Child Welfare (ICW) Program
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4th Quarter - 2018
meeting, there was training provided by E Kids which is an OKDHS data entry
program for tribes.
The ICW Program continues to work closely with state and tribal entities on
cases and referrals for services. The ICW Coordinator meets regularly with the
OKDHS Tribal Fields Liaison, Carmen Tecumseh Williams, and also has regular
contact with the CWS Tribal Coordinator for DHS.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (24) member
requests for eligibility processed during this quarter. The ICW Assistant
continues to process these requests and sends the eligibility letters and
verification to state agencies. The ICW Assistant’s salary is supplemented by
Pawnee Nation tribal funds.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME: There were (4) Pawnee children removed during this quarter, all of
which were placed in an out of safety plan with the grandmother who also
obtained Guardianship in Pawnee Nation Tribal Court. The ICW Coordinator has
been actively involved this case and has received cooperation with DHS. The ICW
Coordinator continues to monitor all state cases where Pawnee children are
involved including filing a Motion to Intervene on all cases and ensuring that
ICWA is followed.
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
OUTCOME: Pawnee Nation ICW continues to provide case management services
to Pawnee Nation children and families when they have been removed from the
home or prior to removal to ensure the children’s safety while also preserving the
family unit. The Pawnee Nation ICW Coordinator has worked closely with the
families on the newly opened cases including being present at all court hearings,
completing home visits and attending child safety and transfer meetings at
OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The
ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation
on all state custody cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
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Indian Child Welfare (ICW) Program
Report to the Pawnee Business Council
4th Quarter - 2018
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant. The ICW Program currently has
(1) Tribally Approved Foster Home which a relative home specifically opened for
their grandchildren. The ICW Program continues to recruit foster parents.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure
that Pawnee Indian children are placed in ICWA compliant homes.
Some of the activities that the ICW Coordinator and/or Assistant participated in
this quarter include the following:
1) The Pawnee Nation ICW Program provided a Christmas Angel Tree for the
third year. The Angel Tree was able to provide presents for (19) children this
year. The ICW Program gathered, wrapped and delivered the presents to the
children and families.
III.
Travel and Training
ICW Coordinator and ICW Assistant attended the Oklahoma Indian Child Welfare
Association Conference in Wyandotte, OK at Indigo Sky Casino on November 7-9.
There were many workshops available related to Indian child welfare, new
changes to the Child Safety Act, collaborations between state and the tribes, and
historical trauma. The ICW Coordinator and ICW Assistant have built many
resources with other tribes and the state while attending these conferences the
last few years.
IV.
Meetings and DHCS/Tribal Events
October:
Pawnee Nation Supreme Court Justice’s Meeting
DHCS Coordinator’s Meeting
Pawnee Health Safety & Wellness Meeting
Employee Fun Day
Pawnee Nation Fall Festival
Southern Oaks Fall Carnival
Title IV-E Conference Call
Pawnee Program Advisory Committee Meeting
Pawnee Service Area CPT-Standing Bear Museum-Ponca City
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Indian Child Welfare (ICW) Program
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4th Quarter - 2018
November:
DHCS Coordinator’s Meeting
OICWA Conference
Diabetes Luncheon
Pawnee Service Area CPT Meeting-Standing Bear Museum-Ponca City
Child Safety Meetings-Kay County Jail
Meeting with OKDHS Tribal State Coordinator
December:
DHCS Coordinator’s Meeting
Pawnee Health Safety & Wellness Meeting
Native American Benefit Concert-Oklahoma City
Pawnee Service Area CPT-Tonkawa Tribe
Financial Reporting
The ICW Program operated under the FY 2018 funds during the 4th quarter.
The program also operates the Title IV-B PSSF and CWS funding for Child Welfare
Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays for 5% of ICW
Coordinator position with BIA paying 95%. The Pawnee Nation ICW Program is
able to provide financial assistance to families only through the Federal
Promoting Safe and Stable Families Program, Subparts 1 and 2 and the OKDHS
Promoting Safe and Stable Families Program.
OUTCOME: ICW provided direct assistance to (8) families during this quarter
through the above-mentioned programs.
Future Plans
The ICW Coordinator and ICW Assistant will continue to provide case
management services to Pawnee families and children. The ICW Coordinator will
continue to monitor state cases and work closely with OKDHS to ensure the
ICWA is closely followed. The Pawnee Nation ICW Program will continue to
process assistance applications and the ICW Assistant will process all member
requests. The Pawnee Nation ICW Program will continue to be involved in the
Pawnee Area Child Protection Team and attend the monthly meetings.
The Pawnee Nation ICW Program will continue to recruit foster homes for
Pawnee Nation and process their applications. The Pawnee Nation ICW Program
will work diligently in recruitment of foster home and help to build the Pawnee
Nation Foster Home program.
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance to woman, intervention, cultural healing, safety planning, transportation
to shelter or relevant appointments, court advocacy, women’s group, anonymous
phone or text consultation, case coordination, policy development, community
response teams, sexual assault examiner programs, and community and school
education programs. Our three main areas of focus are criminal justice intervention,
victim services and prevention.
II. Executive Summary:
Our main focus this quarter was to provide effective and efficient services to our
participants while training and incorporating all new program staff. The Coordinator
worked with DHCS Director to submit required DVPI and FVPS annual reports.
This quarter, we provided crisis intervention for new and established clients. Our
program provided services to (14) additional clients. New clients this quarter were
(14) female and (0) male, (4) were Caucasian, (10) were Native American, and (0)
unknown. All clients were served in some capacity. We also continued to work with
and provide services to (3) previously established clients.
III.
Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault or
stalking. This goal is being met by providing prevention services to Indian women in
a variety of activities centered on healing and character development. We met this
goal by setting up domestic violence booths to raise awareness, attending and
Pawnee Nation 2018 Fourth Quarter Reports
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
presenting at events, and providing domestic violence and sexual assault support
group to clients. We have distributed brochures around Pawnee Nation and Pawnee
County. We have (3) billboards-(1) in Pawnee and (2) in Cleveland that continue to
refer people to the National Domestic Violence Hotline.
Our second goal is to increase victim safety and offender accountability. This goal
was met by continuing education, advocating at a State level for Native victims,
servicing victims, and educating victims.
The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services, providing emergency victim assistance, offering life
skills classes, and providing supportive services that help the client meet their goal
plan. Below is a list of the services provided for our clients this quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Emergency Victim Assistance
Grocery Assistance
Rental Assistance
Utility Assistance
Emergency Child Care Assistance
(5)
(12)
(0)
(4)
(4)
(2)
(2)
(2)
(2)
(1)
(3)
(17)
(1)
(0)
(7)
(3)
(5)
(7)
(0)
(5)
(4)
(1)
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Children Served
(19)
Hotline Calls
(4)
DV Class
(0)
Medication Delivery
(2)
**All clients receive educational and resource materials from the program.
IV.
Meetings and Tribal/DHCS Events
Oct 2-DHCS Coordinators Meeting
Oct 5-VAW Meeting
Oct 4-Employee Fun Day Planning Meeting
Oct 11-Pawnee County Program Advisory Committee Meeting
Oct 11-DVPI Conference Call
Oct 12-Six Nations Domestic Violence Planning Meeting
Oct 15-Pawnee County Healthy Coalition Meeting
Oct 17-Health Summit Meeting
Oct 22-FVPSA New Coordinator Orientation Call
Oct 23-DVPI Quarterly Call
Oct 26-Employee Fun Day
Oct 31-Pawnee Nation Staff Meeting
Nov 5-DHCS Coordinators Meeting
Nov 7-VAW Meeting
Nov 7- Diabetes Awareness Poker Run
Nov 7-Thrive Re: Define Healing Trauma in Native American Communities Seminar
Nov 8-DVPI Conference Call
Dec 3-DHCS Coordinators Meeting
Dec 5-VAW Meeting
Dec 12-Wings of Hope Meeting with Staff
Dec 13-DVPI Monthly Call
Dec 13-Open Enrollment Meeting
Dec 20-Six Nations Domestic Violence CCRT Meeting
Dec 21-Pawnee Nation Staff Meeting
Ti-Hirasa Domestic Violence Program Events
Oct 10-Women and Children Self Defense Class
Oct 11-Wings of Hope Domestic Violence Walk
Oct 16-Six Nations Domestic Violence Walk and Monster Dash
Oct 19-Pawnee Nation Fall Festival
Oct 25-VAW Gift for Giving Event
Dec 13-Glencoe High School Outreach for Teen Dating Violence and Date Rape
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
V.
Travel and Training
Oct 3-NAAV Day of Unity (Coordinator, Advocate, Prevention Specialist)
Nov 14-16-NAAV Summit (Coordinator, Advocate, Prevention Specialist)
Nov 19-NAAV Domestic Violence 101 (Advocate)
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding source.
The Ti-Hirasa Domestic Violence Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
VI.
Future Plans
Next quarter we will be focused on the following:
1) Revamping Coordinated Community Response Team
2) Establishing program policies
3) Outreach/education/prevention activities.
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
4th Quarterly-2018
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)
SAP’s Scope of Work is to provide a community- based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse which will offer a variety of services and use a range of prevention
and treatment approaches. Services provided to individuals and/or groups
include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the
physical and emotional effects of alcohol and substance abuse and constructive
processes for dealing with stress.
MSPI’s scope of work is to service Native American youth (8 -24 years of age)
and family members who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
II.
Executive Summary:
This quarter was focused on clientele as far as individual sessions and transports
to and from detox and in-patient treatment, probation officers, court
appearances and lawyer appointments, and prevention activities with clients and
the community. A contract was signed with “12 & 12” which is an Inpatient
Treatment Center in Tulsa. This is where our current and new clientele will be
sent for inpatient treatment
SAP/MSPI’s main activity this quarter was the Ribbon Red Week including the
walk, speaker, and bags filled with prevention material that was handed out to
our youth within the Pawnee Public School System, Pawnee Nation Daycare, and
Pawnee Head Start.
SAP Coordinator & Counselor continued to work with DHCS Director, Planning
Director, and Attorney General regarding Opioid funding for substance abuse
treatment center along with drug court and probation & patrol court. As of
October 1, PN was awarded SAMSHA funding which SAP will oversee; an
additional staff member will be added to the Prevention Team.
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
4th Quarterly-2018
Objective 1: To raise awareness in the community regarding substance
use/abuse and provide resources to the community and program clients.
Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at
the SAP office.
Outcome 1: Over the past three months, (138) people attended meetings.
Activity 2: The program staff transported clients to different facilities for inpatient
treatment, detox, and/or suicide ideation. These clients that were transported
either entered extended inpatient treatment or follow up care for outpatient with
IHS Behavioral Health and or Pawnee Nation SAP.
Outcome 2: This quarter, twelve (12) clients were transported-(5) to court and
attorney appointments, (6) were transported with suicidal ideation, and (1) to
detox. Twenty (20) clients were seen for individual counseling.
Activity 3: SAP maintains the Fitness Center, which meets the wellness
component of the program.
Outcome 3: This quarter, (613) people utilized the Fitness Center.
Activity 4: SAP/MSPMI collaborated with other CHR/HE Programs with the Fall
Festival on October 19.
Outcome 4: A total of (260) youth attended.
Activity 5: In collaboration with Pawnee Elementary School, SAP/MSPI
sponsored a Red Ribbon Walk on October 22.
Outcome 5: (345) students, teachers, parents along with (8) PN employees
participated in the walk.
Activity 6: In honor of October being Alcohol and Drug Awareness Month, Red
Ribbon bags were passed out filled with prevention material to the youth.
Outcome 6: A total of (774) bags were distributed to all (3) Pawnee Public
Schools, Pawnee Nation Day Care, and Pawnee Head Start.
Activity 7: On October 25, SAP/MSPI sponsored an outside speaker, Joe
Fingerhut, to speak with the grade school students about being Alcohol and Drug
Free.
Outcome 7: (364) in attendance which included students, teachers, and staff.
Activity 8: SAP/MSPI assisted the Diabetes Program with the Poker Run/
Walk for the PN employees to encourage physical activity for Diabetes
Awareness Month on November 7.
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Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
4th Quarterly-2018
Outcome 8: (23) employees participated.
Activity 9: SAP provided Hams and Turkeys for clients/families for Thanksgiving.
Outcome 9: (20) hams and turkeys were delivered to clients/families.
Activity 10: On November 14, a sobriety event was held for a client completing
two years of sobriety.
Outcome10: (32) were in attendance.
Activity11: On December 19, a sobriety event was held for clients and group
participants. Incentives were given to the clients for their accomplishments in
their sobriety.
Outcome 11: (36) were in attendance.
Activity 12: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs,
shall be known as the Wellness Program Committee, provides Fitness Class,
Zumba, Yoga
Outcome 12: The total Fitness class participants was (50) which includes
Kickboxing on Tuesdays while Thursdays is the boot camp style workouts; Zumba
was (24); and Yoga was (20) reoccurring participant average.
IV.
Meetings and Tribal/DHCS Events:
October:
2-DHCS Coordinator’s meeting
3-SAP/MSPI staff meeting
4-Employee Fun Day meeting
12-SAMSHA Meeting
15-Pawnee County Healthy Coalition meeting
17-PHS Wellness, Health, & Safety Committee meeting
26-Employee Fun Day
31-Pawnee Nation Staff meeting
November:
5-DHCS Coordinator’s meeting
5-SAP/MSPI staff meeting
5-SAMSHA Meeting
8-MSPI conference call
13-SAP Treatment Facility Meeting
30-SAMSHA TOR Grantee Webinar
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative
Quarterly Report to the Pawnee Business Council
4th Quarterly-2018
December:
3-DHCS Coordinator’s meeting
3-Pawnee County Healthy Coalition meeting
5-PHS Wellness, Health, & Safety Committee meeting
SAP Treatment Facility Meeting
V. Travel and Training
Oct 4-5: ODAPCA Conference
Dec 9-13: Good Road to Life Training Conference-Albuquerque, NM
VI. Financial Reporting:
The Pawnee Nation SAP/MSPI program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office. The Pawnee Nation Fitness Center is now a sub account within the SAP
Program Budget.
Pawnee Nation was awarded the Tribal Opioid Response grant from the Substance
Abuse and Mental Health Services Administration (SAMSHA) for $108,550 for two
years.
VII.
Future Plans:
Pawnee Nation Weight Loss Challenge
Prevention Speaker for PHS students
Chaperone Title VI-Indian Education Valentine’s Day
Spring Break Camp
Hire an Opioid Prevention Specialist
Start a NA group
Pawnee Nation 2018 Fourth Quarter Reports
Page 72 of 112
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
The Elder Center Meals program utilizes (3) full-time employees compared to other
Title VI programs that serve close to the same number of patrons and yet employ (6-7)
full-time cooks, drivers, caregivers and administrators for their Elder Meals service
workforce. This situation has prompted our staff to work closely with (4) volunteers to
fulfill duties and explore other means to finding resources.
The Pawnee Nation was offered (2) VISTA workers of which one position was filled
by Pawnee tribal member, Kahheetah Barnoskie, after we secured a donation for cost
share. On October 9, Joy Hought, Director of Native Seeds/Search donated $1,300 to
the Pawnee Seed Preservation Project (PSPP) to cover an annual cost share for having
a SOTS VISTA worker. Kahheetah started on December 3 to work on Elder
fundraising, special projects of Title VI, and continue working on the PSPP. She also
volunteers during the Elder Meals serving time. The other (3) volunteers add to the
program by helping elders at their homes. This quarter they socialized by taking elders
to see Christmas lights and drink hot cocoa; volunteer and Elders Helping Elders took
Homebound elders shopping; cut a few ricks of wood and gathered kindling for an
elder who was burning garbage to keep warm; put plastic up on windows; and one
family of volunteers helped pack up and move a fragile elder to Stillwater to a safe
neighborhood (staff concerted these efforts).
The Coordinator also spent time with homebound doing cleaning, errands, and
shopping on evenings/weekends. Our Assistant Cook continues to take folks to
foodbank (FB) or delivers their FB groceries. Our congregate site Elders enjoyed the
weekly Pawnee Language that ended in December and benefited from the health
checks provided by IHS and the tribe’s Diabetes program. Over all we have a great
Meals program provided by resourceful staff from the DHCS team.
Pawnee Nation 2018 Fourth Quarter Reports
Page 73 of 112
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 1,526 (1,727 last quarter) meals
congregate meals served for this quarter.
Month
October
November
December
Elder Center
378
324
403
I.H.S.
160
128
133
Total
538
452
536
*The Title VI Senior Program projected to provide up to (52) home-delivered meals per day as
noted in the proposal which is (16) days per month, and (12) months per year to eligible
participants age sixty (60) and older or married to an elder spouse. This is equivalent to ten
thousand (10,000) home delivered meals served per year.
A total of 1,324 (1,228 last quarter) homebound meals served this quarter.
Month
Homebound
October
505
November
436
December
383
*The total fourth quarter meals served for congregate and homebound meals combined is 2,850
compared to 3,015 third quarter and 2,955 second quarter’s meals. The lower count is contributed
to more elders taking meals at home during flu season and cold-wet days when they feel the acute
pains in the knees and back.
In addition to meals prepared by the Elder Center, staff arranged for Elders to go the Food
Bank twice a month with other Elders “Helping Hands” and staff taking others without
transportation.
To promote socialization of older individuals: Our Fridays free of making meals and have
scheduled caregiver support groups sessions, games, and shopping trips for the Elders.
Overall Conclusions (based on annual report request for stats):
Volunteers
Unduplicated number (Congregate)
Unduplicated number (Homebound)
Unduplicated number (receiving services)
Nutritional Education
Nutritional Counseling
Unduplicated # receiving Support Services
Information Referral
Outreach (meds, errands, remind appointments)
Pawnee Nation 2018 Fourth Quarter Reports
Page 74 of 112
4
181
46
68
154
6
17
15
12
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Case Management
1
Transportation
371
Legal Assistance
4
Homemaker Service
1
Home Health Aid Service
3
Chores
78
Visiting*
22
*All homebound are visited daily by Van Driver when meals are delivered. (7 were
detailed health checks by driver and 7 were by I.H.S. referral).
Telephoning
24
Family Support
1
Ombudsman Services
0
Health Promotion & Wellness
74
Caregiving support info about available services
2
Assistance in gaining access to available services
4
Individual Counseling
7
Support Groups (Care Giving, Elders Raising Children)
5
Caregiving Training
0
Lending Closet
2
Other (Shopping, Food Bank)
37
Respite
1
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older or married to an elder age spouse) who meet the
requirements of the Title VI Homebound meals program the PHNs review homebound
meds list and makes dietary recommendations for our cooking staff. To qualify for the
home delivered meals program, individuals must be unable to walk under their own
power, unless recovering from a short-term illness or surgery. They must be disabled
and unable to stand for long periods of time to cook meals and/or clean dishes. The
PHN Department assists with this program to provide the following:
1. Health and functional assessment
2. Nutritional assessment
Pawnee Nation 2018 Fourth Quarter Reports
Page 75 of 112
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
3. Behavioral Health assessment
4. Home/environmental/safety evaluation
5. Case management needs
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointment referrals, appeals, and diabetic follow up
appointments. Additionally, the PHNs provide flu shots and present health
information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.
IV.
Meetings and Tribal/DHCS Events
Oct 16 & 23: Public Health Nurses gave flu shots to those having IHS charts. (12)
elders participated, (15) employees and spouses.
Oct 9:
Food Bank-(3) riders, (10) deliveries to Elders
Oct 20-23: Cut wood for HB who was burning trash and boards for heat.
Oct 23: Handout, “Fresh Crop Report” for menu and fresh produce purchasing tips.
Oct 23: Food Bank-(2) riders, (11) deliveries to Elders. Prepared (1) meal for HB.
Oct 25: Advisory Board meeting discussed fundraising and Holiday activities.
Oct 26: Staff participated in Employees Fun Day
Oct 27: (9) Elders attended lunch and Round House reveal and Nebraska Fall
Harvest Display. FREE Concert on the Court House Lawn by The Red and Blues –
(12) elders attended.
Oct 31: All Staff meeting
Nov 1: Staff donated venison and attended PBC Prayer Breakfast
Nov 2: (4) Elders attended Walmart shopping trip in Stillwater.
Nov 9: Staff attended Thanksgiving Lunch
Nov 13: Food Bank- (1) rider, (10) deliveries to Elders
Nov 14: (17) elders attended OM Elders Thanksgiving Meal. Helping Hands drivers
were given $10 each for carpool.
Nov 27: Medicare and You! Information set up at the Elder Center.
Nov 30: Staff attended DHCS Halloween/Thanksgiving Lunch.
Dec 3:
DHCS Coordinators Meeting at VAW.
Dec 6:
Social Security Workshop at Stillwater Senior Center. (2) elders attended.
Dec 7:
DHCS Coordinators Meeting
Dec 12: Christmas Meal sponsored by PBC. Every table filled with elders and
guests. Thank you, Council Members for your gifts and meal making generosity!
Dec 16: Title VI Indian Education vs. Title VI Elders Handgame- Elders won!
(14) elders participated.
Dec 18: (12) Elders attended OM Christmas Meal for a fine meal and good time.
Dec 19: Elder Christmas Meal at the Pawnee Elder Center.
Dec 13: Benefits Enrollment
Dec 21: Staff attended PN Staff Christmas Lunch.
Dec 28: Staff attended DHCS Christmas Lunch.
Pawnee Nation 2018 Fourth Quarter Reports
Page 76 of 112
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
V.
Travel and Training (travel made possible by resources outside our tribe)
October 2-5: Coordinator attended 3rd Annual Native American Nutrition Conference
in Minnesota (expenses covered by conference organizers and PSPP sponsor). AOA
Director Cynthia LaCounte attended to tie in this conference with future Title VI
programs. Several Title VI Elder Meals programs presented to stress food production
for meals program.
October 8: Coordinator presented at the Federal Recognized Tribes Extension Program
(FRTEP) Conference on how PSPP gardens enhance our food programs.
November 22-25: Coordinator, Assistant Cook, and (15) other PSPP, OSU, and PNC
staff and volunteers attended Symposium of the 8th Agrobiodiversity Fair, Oaxaca
2018. We were able to learn more about our crop’s history and plan for future
opportunities to learn more about the importance, needs and perspectives of
agricultural biodiversity preservation. Our elder meals are supplemented by PSPP
crops.
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office.
VII.
Future Plans
Coordinator or staff plans to assist and possibly attend a field trip to Nebraska with
(18) Middle School youth for “Grandparents Raising Grandkids” activity in March.
Program Activities:
- Getting budget mods on track with current funding and carryover amounts
- Provide snacks for those having to go to dialysis and chemotherapy.
Pawnee Nation 2018 Fourth Quarter Reports
Page 77 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week with
continual law and order in providing for the safety and wellbeing not only for our
tribal members but also for the general public. Officers continue to provide
routinely daytime and nighttime patrols of rural tribal member residences which
also includes a few residences within the city of Pawnee that are held in trust
status. Patrol coverage includes the jurisdictional boundaries of Pawnee, Payne
and Kay Counties. This also includes the Pawnee Nation land located south of
the Chilocco facility. Law Enforcement staff includes: Chief of Police David
Kanuho, Assistant Chief of Police Harold (Gene) Howell, Police Officer George
(Bob) Horn, Police Officer Pat LeadingFox, Police Officer Donna Hogan, Police
Officer Brandon (B.J.) Novotny and Administration Assistant/Dispatcher Courtney
Turner.
II.
Executive Summary:
During this three-month period, officers traveled a total of 15,581 miles during
their routine patrols. Officers recorded 1,815 on-duty hours for this quarter.
Patrols are made daily and nightly of the North, West and South Indian
cemeteries. The department also continues to receive motorists assists calls
which include jumping dead batteries or offering rides for stranded motorist.
During October, the Pawnee Nation Police Department participated in the
Pawnee Nation Fall Festival held uptown. Officer Bob Horn and Dispatcher
Courtney Turner handed out candy and miscellaneous LE items to the children
during this event.
During the month of November, Chief Kanuho investigated and recovered various
casino machine parts from a residence located within the jurisdiction of the City
of Pawnee. The possible suspect has still not been located so this investigation
is pending. Also, in November, Officer Hogan investigated a possible Assault that
happened at the Wellness Center. This report has been completed and has been
turned over to the Prosecutor for prosecution. Officer Hogan also responded to a
female who was causing a disturbance at a residence located on trust land
located within the jurisdiction of the city of Pawnee. Officer Hogan made contact
with the female and arrested her for Disorderly Conduct. In the latter part of
November, Chief Kanuho was notified of a possible small baggie of crystal meth
found in the parking lot of the Stonewolf Casino. The substance was tested and
was confirmed to be methamphetamine. No suspect could be seen on the
surveillance camera at the time when the baggie was possibly dropped.
Pawnee Nation 2018 Fourth Quarter Reports
Page 78 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
During the month of December, Officer Novotny investigated a female and male
involved in a domestic disturbance at the Stonewolf Casino. Officer Novotny took
a report and submitted a report to the Prosecutor charging Harassment on the
male individual.
During the month of December, Officer Pat Leading Fox resigned his position as
police officer. Brandon Novotny was hired to fill Officer Leading Fox’s position.
Officer Novotny has served as a police officer several years ago and he is very
familiar with the Pawnee Nation LE department duties and criminal procedures.
He is also familiar with the jurisdictional area of the Pawnee Nation. I want to
thank Officer Leading Fox for his dedicated years of providing LE services to the
Pawnee Nation.
III.
Quarterly Goals and Objectives
The Chief of Police will maintain statistics on the number and type of
incidents, arrest and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: one (1)
Larceny, one (1) Assault, two (2) Disorderly Conducts, one (1) Verbal
Assault, one (1) Harassment and one (1) Dangerous Drug Offense.
- Officers have also responded to the following non-enforcement calls:
six (6) Assistance to Sick or Injured, five (5) Court Process Services, fortyfive (45) Public/Community Services, six (6) Traffic Warnings, and twentyeight (28) Assistance to Citizens.
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
- During this quarter, Officers assisted with the local Law Enforcement
Agencies a total of thirty-eight (38) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
- Officers and the Admin. Asst./Dispatcher continue in providing drug test
Pawnee Nation 2018 Fourth Quarter Reports
Page 79 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
for the Indian Child Welfare Department, Department of Human Services
and the Pawnee Nation Substance Abuse Program. Drug test are also
performed at the request of the Pawnee Nation District Court Judge
during court days. During this quarter, our department preformed
twenty-one (21) drug test.
-During this quarter, our department registered two (2) sex offenders
living within the jurisdictional boundaries of the Pawnee Nation.
-Other services our department has provided for the public includes
preforming eight (8) fingerprints (for the local public school system
and for the IHS employees), and two (2) notaries.
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs.
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA Law Enforcement Services
and to the BIA Southern Plains Regional Office. These reports are part of
the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
On October 10 & 11, 2018, Courtney Turner attended the “2018 SORNA
Regional Workshop to Support Tribal Jurisdictions” Conference held in Shawnee,
OK. Courtney is currently one of the Point of Contact for SORNA and she is
responsible for registering sex offenders for our jurisdiction.
On October 17 & 18, 2018, Asst. Chief Gene Howell attended a ‘Managing the
Property and Evidence Room’ training session held in Orlando, FL. Asst. Chief
Howell has been assigned as a secondary Evidence Room Technician for our
department per BIA standards.
On November 12-16, 2018, Asst. Chief Howell attended a five day ‘Southwest
Homicide Investigation Association Conference’ held at Baton Rouge, LA.
Pawnee Nation 2018 Fourth Quarter Reports
Page 80 of 112
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted to the LE department in a timely
manner. These figures are compared to the financial figures that the
Administrative Assistant, Courtney, monitors very closely through an up to date
cuff account system.
Future Plans
The past few weeks, our department has been getting an increase of drug
activity that has been happening at our local casinos. Officers will be discussing
ways to combat this problem and will make every effort in making these
locations a safer place for the public.
This ends the Quarterly Report for October, November and December 2018.
Respectfully Submitted,
David Kanuho, Chief of Police
Pawnee Nation 2018 Fourth Quarter Reports
Page 81 of 112
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented
in 2010. It consists of four Departments:
Department of Environmental Conservation and Safety,
Department of Transportation and Safety,
Department of Fire and Rescue, and
Department of Emergency Management.
Although each Department within the Division has its own primary mission and service
objectives, each Department shares many common interests and supporting services concerning
natural resources and safety. Examples include NEPA compliance challenges, federal regulatory
compliance, disaster recovery efforts, FEMA mitigation re-imbursements, conservation of life
and property, easement agreements, trespass issues, zoning issues, protection of human health
and environment, and maintaining effective emergency planning and response capabilities. Each
Department is operating with limited staffing while challenged with maintaining comprehensive
services to the citizens. Placing these Departments under a common Division enables direct
collaboration among the Management and staff which has resulted in ongoing efficient and
effective services.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives
through the ongoing collaboration among its Departments. Each Department continues to
identify their objectives and achieving their goals as resources and priorities allow. The Director
is continuing to work with the DNRS Department Managers to identify critical services, staffing,
and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the first fiscal quarter of federal assistance agreements with USEPA for
the DECS. The DECS initiated its federal obligations under the FY2019 projects. Activities
under the federal agreements include water quality investigations and monitoring, Federal permit
certifications, oil and gas inspections, hazardous spill response, emergency planning,
environmental management planning, wetland management plan development, and non-point
source pollution prevention management. Non-federal activities include the implementation and
enforcement of the Energy Resource Protection Act. The DECS has issued approx. $30,000 in
energy related permits as authorized under the Act. The DECS must maintain an approved
EPA/Tribal Environmental Management Plan which provides objectives of both Tribal and
Federal priorities. The DECS is continuing to work with both BIA and USGS under a project
agreement with the BIA on Water Planning. The DECS staff continues to be challenged with
capacity development and the implementation of adopted Codes (International Codes: Fire,
Pawnee Nation 2018 Fourth Quarter Reports
Page 82 of 112
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
Building, Mechanical, Energy, Plumbing, and FDA Food Code), Pawnee Nations Natural
Resource Protection laws (Title 11 and Title 12 of the Pawnee Nation Law and Order Code) and
implementing environmental regulations.
The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for
conducting needed facility inspections and issuances of permits. The DECS Inspector and
Rangers have been providing facility inspections and utilizing the NOV process for its
enforcement (Civil and Criminal). The new enforcement process has continued to work well
resulting in defendants paying prescribed penalties and directed corrective actions.
Federal Assistance for the FY2019 project period includes the FY 19 GAP, WPC, and NPS
proposals. The DECS has received the First Nations grant and purchased the Ground Penetrating
Radar. The DECS is completing its final phase of the water plan research with USGS and is
currently trying to locate a legal research firm to research regal issues concerning Pawnee Nation
Water rights. The DECS received approval of its proposed budgets from the Budget Committee.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal
Water Quality Standards authorization in 2005. These authorizations are granted through the US
Clean Water Act and enables the Pawnee Nation to establish its water quality standards, certify
(review, approve, disapprove) all federal permits for wastewater discharges and stream bank
disturbances within Pawnee Nation, and enables the Pawnee Nation to receive an allocation for
addressing Non-Point Source Pollution issues within the Pawnee Nation. The Pawnee Nation is
the only Nation in Oklahoma to acquire 303 (Water Quality Standards), and 404 (Certifications)
program authorization. The DECS staff has provided review of and submitted conditions for 404
certifications as issued by the Federal Government (US Army Corp. of Engineers and USEPA)
within Pawnee Nation. The DECS staff is continuing its compliance monitoring of approx. 23
streams and lakes within the Pawnee Nation to assure water quality supports their designated
uses. The projects implemented under the reporting period include FY18 General Assistance
Program (GAP), the FY18 Water Pollution Control, and the FY18 Non-Point Source Pollution.
In addition, the DECS is working with USGS on a BIA Water Resource grant.
Environmental Regulatory Commission (ERC) had no activities under the reporting period.
The PBC approved 12PNC15 (Pawnee Nation Water Resource Use and Protection Code) and the
Pawnee Nation Waste Water Regulation. The ERC will be engaged in implementation of both
statute and regulation.
Department of Transportation and Safety
The Pawnee Nation Department of Transportation and Safety (PNDOTS) consisted of three (3)
employees, (Chris McCray, Transportation Manager; Rhonda James, Assistant Manager; Ashley
Mulder, DNRS Administrative Assistant).
Pawnee Nation 2018 Fourth Quarter Reports
Page 83 of 112
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects;
PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal
Transportation Facility Inventory Database;
PNDOTS continues working on Pawnee Nation Enhancement & Safety Projects (CM/GC)
planning and construction on first work packages;
PNDOTS partnered with Oklahoma State University College of Engineering for free services on
four (4) projects;
PNDOTS continues to coordinate efforts with Don Mason on the 1st Street Safety Project,
contract issues;
PNDOTS staff working on expanding Pawnee Nation roadway database.
PNDOTS staff working on Pawnee Nation Enhancement & Safety Projects
o 1st Street Project – GMP #1 approved & started
o Morris Rd project – GMP#1 approved & expecting to start in next few weeks
PNDOTS staff working on ROW applications.
The PNDOTS continues working with other Pawnee Nation divisions that require the use of
transportation equipment. PNDOTS staff continues working with the Pawnee and Payne County
Commissioners, BIA staff, and FHWA Officials.
Department of Fire and Rescue
The DFR has responded to 12dispatches for emergency services under this reporting period with
6 rescue/medical assistance, 1 structure fires, 1 Hazmat, and 1 wildland fires. The DFR
participated in 3fire prevention activities and 2 fire inspections took place under the reporting
period.
The Emergency Services Coordinator (ESC) has been tasked with providing needed Fire Fighting
Training, CPR/AED training, assisting with fire inspections, assisting with NIMS training,
developing EOC&EM exercises, developing Fire Grants, coordinating and participating in fire
prevention activities, reporting fire activities to the FSA, maintaining all equipment and apparatus
in a “ready” condition, and responding to calls as dispatched. The ESC continues to finalize the
Pawnee Nation Hazardous Mitigation Plan, Emergency Operations Plan and the maintenance of
equipment.
Pawnee Nation 2018 Fourth Quarter Reports
Page 84 of 112
Division of Natural Resources and Safety
Quarterly Report to the Pawnee Business Council
4th Quarter - 2018
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee
Nation firefighters include Fire Fighter I certification accredited by the International Fire Service
Accreditation Congress (approx. 140 hrs. training), Emergency Medical Responder certification
accredited by the National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and
Hazmat Operations or Tech. (IFSAC) (approx. 96 hrs.). Once in initial training is completed, the
Firefighter will require approx. 56 hrs. of in-service training to maintain certification as a Pawnee
Nation Firefighter. The DNRS Director is looking at options to encourage continued service
retention. A minimum of 56 hours in- service training is required to maintain skills and
certifications as a fire fighter/EMS responder. This is in addition to dispatches and new training
initiatives. State side fire departments offer retirement compensation for its volunteers. Pawnee
Nation provides no benefits or compensation to its responders. In the past, Pawnee Nation has
enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury
or life, or the compensation for non-employee responders. The DFR issued responders an annual
honorarium of up to $1,200 to compensate for these needed services to the Pawnee Nation.
Department of Emergency Management
The Department of Emergency Management (DEM) is currently funded as part of the DFR and
DEM. The Pawnee Nation has continued to maintain the Emergency Management presents,
resulting in the opportunity to acquire financial assistance through FEMA and/or the State office
of Emergency Management’s SLA grant to “enhance” existing Department activities. The PNEM
is currently updating the Hazard Mitigation plan with the help of the TERC (Directors) and staff.
Tribal Emergency Response Committee (TERC) has met one time during this quarter to
discuss Hazard Mitigation Planning. Meetings will resume this next quarter to go over hazard
plans and EOP.
Pawnee Nation 2018 Fourth Quarter Reports
Page 85 of 112
Planning Division
Quarterly Report to the Pawnee Business Council
4th Quarter
October- December 2018
I.
Planning Division:
Planning Division consist of the Planning Department, ICDBG program, and Grants
and Contracts. The planning department is responsible of bringing new ideas to the table
and collaborating with other departments that will increase services to the tribe. The
Planning Director is incorporated in the development of the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity
and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to
better serve the community. They play a big role in developing various projects which
include: decent housing, suitable living environment, and economic opportunities. Grants
and Contracts (G&C) major goal is to ensure that the federal and non-federal grants are
completed. G&C makes sure that the grants are constructed to their full potential and
that they meet the budget requirements to minimize the risk of losing funding. Also, they
analyze opportunities to increase funding from federal contract and see if there are
opportunities within the tribe to take advantage to increase serves.
II.
Executive Summary
The Planning Division have been extremely busy in achieving our goals for 2018.
We were able to work heavily w
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