Oneida Business Committee (2026)

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

ONEIDA

LEGISLATIVE OPERATING COMMITTEE MEETING AGENDA

Business Committee Conference Room - 2nd Floor Norbert Hill Center

July 15, 2026

9:00 a.m.

Call to Order and Approval of the Agenda

II.

Minutes to be Approved

1. July 1, 2026 LOC Meeting Minutes (pg. 2)

III.

Current Business

1. Ten Day Notice Policy Amendments (pg. 5)

2. Boards, Committees, and Commissions Law Amendments (pg. 37)

3. Safe Neighborhoods Law (pg. 113)

IV.

New Submissions

Additions

VI.

Administrative Updates

VII.

Executive Session

VIII. Recess/Adjourn

A good mind. A good heart. A strong fire.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

ONEIDA

GOOODO

LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES

Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center

July 1, 2026

9:00 a.m.

Present: Jameson Wilson, Jennifer Webster, Jonas Hill, Kirby Metoxen

Others Present: Clorissa Leeman, Grace Elliott, Carolyn Salutz, Mistylee Herzog, Fawn Billie,

Martin Prevost

Others Present on Microsoft Teams: Sidney White, Taryn Webster, Ashley Blaker, Rhiannon

Metoxen, Fawn Cottrell, Brittany Smith, David Jordan, Melissa Alvarado, Rae Skenandore, Sarah

White, Kaylynn Biely, Diane Wilson, Jodi Tess, Justin Nishimoto, Eric Boulanger, Ralinda Ninham-Lamberies

Call to Order and Approval of the Agenda

Jameson Wilson called the July 1, 2026, Legislative Operating Committee meeting to order

at 9:03 a.m.

Motion by Jennifer Webster to adopt the agenda with one (1) addition – item V.1. Hunting,

Fishing, and Trapping Law Administrative Rulemaking Update; seconded by Jonas Hill.

Motion carried unanimously.

II.

Minutes to be Approved

1. June 17, 2026 LOC Meeting Minutes

Motion by Kirby Metoxen to approve the June 17, 2026, LOC meeting minutes and forward to the Oneida Business Committee; seconded by Jennifer Webster. Motion carried

unanimously.

III.

Current Business

1. Boards, Committees, and Commissions Law Amendments.

Motion by Jennifer Webster to accept the public comment review memorandum and defer

to a work meeting for further consideration of the three public comments received; seconded by Jonas Hill. Motion carried unanimously.

2. Pardon and Forgiveness Law Amendments.

Motion by Jennifer Webster to approve the adoption packet for the Pardon and Forgiveness

law amendments and forward to the Oneida Business Committee for consideration; seconded by Jonas Hill. Motion carried unanimously.

G00DOC)

A good mind. A good heart. A strong fire.

Legislative Operating Committee Meeting Minutes of July 1, 2026

Page 1 of 3

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3. Code of Ethics Amendments.

Motion by Jennifer Webster to approve the updated public comment review memorandum

with LOC consideration, updated legislative analysis, and updated draft for the proposed

amendments to the Code of Ethics; seconded by Jonas Hill. Motion carried unanimously.

Motion by Kirby Metoxen to approve the Fiscal Impact Statement Request Memorandum

for the proposed amendments to the Code of Ethics, and direct the Finance Department to

provide the LOC with a fiscal impact statement by July, 17, 2026; seconded by Jennifer

Webster. Motion carried unanimously.

4. Eviction and Termination Law Amendments.

Motion by Jennifer Webster to approve the adoption packet for the proposed amendments

to the Eviction and Termination law and forward to the Oneida Business Committee for

consideration; seconded by Jonas Hill. Motion carried unanimously.

5. Petition: G. Powless-Buenrostro – Amend Judiciary Law #2026-01.

Motion by Jennifer Webster to accept the status update memorandum for the Petition: G.

Powless-Buenrostro – Amend Judiciary Law #2026-01 and forward to the Oneida Business

Committee; seconded by Jonas Hill. Motion carried unanimously.

IV.

New Submissions

1. Minors Trust GWA Emergency Law.

Motion by Jennifer Webster to Deny the request to add the Minors Trust GWA Emergency

Law to the Active Files List as an emergency, noting the Minor’s Trust General Welfare

Assistance Law is already on the Active Files List for development as a high priority; seconded by Kirby Metoxen. Motion carried unanimously.

2. Election Law Emergency Amendments.

Motion by Jennifer Webster to add the Election Law Emergency Amendments to the Active Files List with Kirby Metoxen as the sponsor; seconded by Jonas Hill. Motion carried

unanimously.

Motion by Jennifer Webster to approve the adoption packet for the proposed emergency

amendments to the Election law with addition of signature of the Chairman, and forward

to the Oneida Business Committee for consideration; seconded by Jonas Hill. Motion carried unanimously.

Additions

1. Hunting, Fishing, and Trapping Law Administrative Rulemaking Update.

Motion by Jennifer Webster to accept the Department’s update on the progress of the Hunting, Fishing, and Trapping Law Administrative Rulemaking process; seconded by Jonas

Hill. Motion carried unanimously.

VI.

Administrative Updates

1. Certification of Higher Education Grant Law Rule No. 1 – Student Eligibility Requirements and Administration.

Motion by Jennifer Webster to certify the Higher Education Grant Law Rule No. 1 – Student Eligibility Requirements and Administration and forward to the Oneida Business

Committee for consideration; seconded by Jonas Hill. Motion carried unanimously.

Legislative Operating Committee Meeting Minutes of July 1, 2026

Page 2 of 3

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VII.

Executive Session

VIII. Adjourn

Motion by Jennifer Webster to adjourn at 9:57 a.m.; seconded by Jonas Hill. Motion carried

unanimously.

Legislative Operating Committee Meeting Minutes of July 1, 2026

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

=DODDOO

ONEIDA

Legislative Operating Committee

July 15, 2026

Ten day Notice Policy Amendments

Submission Date: 2/5/25

LOC Sponsors: Jennifer Webster and

Jameson Wilson

Public Meeting: 6/11/26

Emergency Enacted: N/A

Summary: This item was added to the Active Files List on February 5, 2025. At the July 1, 2024,

Semi-Annual General Tribal Council meeting the General Tribal Council directed the Oneida

Business Committee to bring back proposed amendments to the Ten day Notice Policy to authorize

notice of all GTC meetings and make materials available by request or access electronically and to

expand the time frame to fifteen (15) days or more.

2/5/25 LOC: Motion by Jennifer Webster to add the Ten day Notice Policy Amendments to the

Active Files List with Jennifer Webster as the sponsor; seconded by Marlon

Skenandore. Motion carried unanimously.

3/6/25:

Work Session. Present: Jameson Wilson, Jonas Hill, Kirby Metoxen, Jennifer Webster,

Kristal Hill, Fawn Cottrell, Fawn Billie, Clorissa Leeman, Grace Elliott, Carolyn

Salutz. One purpose of this work session was to update the LOC on which LRO

attorney will be assigned as the drafter: Carolyn was assigned these amendments.

4/16/25:

Work Meeting. Present: Jameson Wilson, Jennifer Webster, Jonas Hill, Marlon

Skenandore, Clorissa Leeman, Grace Elliott, Carolyn Salutz, Kristal Hill, Fawn

Cottrell, Fawn Billie. The purpose of this work meeting was to decide on what topics

will be included on the June 4, 2025, LOC Community Meeting. The LOC decided to

cover the Election Law Amendments, Ten Day Notice Policy Amendments, and

Renewable Energy Law.

5/1/25:

E-Poll Conducted. This e-poll was titled, Approval of the Sanctions and Penalties Law

Public Meeting Packet and Summer LOC Community Meeting Notice. The requested

action of this e-poll was to approve the public meeting packet for the Sanctions and

Penalties law and forward the Sanctions and Penalties law to a public meeting to be

held on June 13, 2025; and approve the Summer LOC Community Meeting Notice and

schedule a community meeting to be held on June 4, 2025. This e-poll was approved

by Jennifer Webster, Marlon Skenandore, Jonas Hill, and Kirby Metoxen.

5/7/25 LOC: Motion by Jennifer Webster to enter into the record the results of the May 1, 2025, epoll entitled, Approval of the Sanctions and Penalties Law Public Meeting Packet and

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Summer LOC Community Meeting Notice; seconded by Marlon Skenandore. Motion

carried unanimously.

5/9/25:

Work Meeting. Present: Lisa Liggins, Lisa Summers, Jameson Wilson, Marlon

Skenandore, Kirby Metoxen, Clorissa Leeman, Carolyn Salutz, Kristal Hill, Fawn

Billie. Fawn Cottrell. The purpose of this meeting was to do an initial review of the

law. We did a read-through. Drafting attorney will make changes to draft and schedule

the next work meeting.

6/18/25:

Work Meeting. Present: Jameson Wilson, Jennifer Webster, Jonas Hill, Marlon

Skenandore, Clorissa Leeman, Grace Elliott, Carolyn Salutz, Fawn Cottrell. The

purpose of this work meeting was to review the PowerPoint presentation for the

summer LOC community meeting.

6/18/25:

Community Meeting Held. Present: A community meeting was held in the NHC

Cafeteria from 5:30 pm through 7:30 pm regarding the Ten day Notice Policy

Amendments, Election Law Amendments, and the development of a Renewable

Energy law.

9/30/25:

Work Meeting. Present: Jo Anne House, Jennifer Webster, Jameson Wilson, Lisa

Liggins, Carolyn Salutz, Jonas Hill, Kirby Metoxen. The purpose of the meeting was

for Jo Anne and Lisa to talk though the actual processes, not necessarily what the law

requires, but what is actually done – including what can be reasonably amended to

continue to serve the purpose of the ten day notice policy while still setting standards

that logistically and administratively make sense and are doable.

10/24/25:

Work Meeting. Present: Jameson Wilson, Fawn Cottrell, Carolyn Salutz. The purpose

of this work meeting was to review the work meeting recording from 9/30/25 to capture

comments and suggestions; comments from Jo Anne House and Lisa Summers.

1/26/26:

Work Meeting. Present: Lisa Liggins, Lisa Summers, Jo Anne House, Jameson Wilson,

Jonas Hill, Kirby Metoxen, Grace Elliott, Carolyn Salutz. The purpose of this work

meeting was to review changes to the draft since the last work meeting in September.

2/19/26:

Work Meeting. Present: Jameson Wilson, Carolyn Salutz. The purpose of this work

meeting was to review the amendments to make sure they address all changes discussed

during the January 26th work meeting.

2/27/26:

Work Meeting. Present: Jo Anne House, Lisa Liggins, Lisa Summers, Brooke Doxtator,

Tehassi Hill, David Jordan, Kirby Metoxen, Jameson Wilson, Rhiannon Metoxen,

Fawn Cottrell, Fawn Billie, Kristal Hill. The purpose of this work meeting was to

review the newest draft. Group is in agreement with how “notice” is being changed but

we still need to resolve issues regarding timeframes and how often to send a

postcard/letter to a member regarding notice.

3/26/26:

Work Meeting. Present: Jo Anne House, Lisa Liggins, Lisa Summers, Fawn Billie,

Kristal Hill, Jennifer Webster, Carolyn Salutz. The purpose of this work meeting was

to review the latest amendments. Overall, group satisfied with amendments. Final edits

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should be made to section 110.4-2 and when Trust Enrollments will mail the postcard.

Also, section 110.4-4 on new information and “posting” the new information not

providing notice of the new information, since we are changing what notice means.

Group suggested I reach out to Bonnie Pigman and the Trust Enrollments Department

for a third-party review, to see if the changes are feasible, if implementation and

changes, in practice, will work.

4/17/26:

Work Meeting. Present: Jo Anne House, Lisa Liggins, Lisa Summers, Fawn Billie,

Jennifer Webster, Jameson Wilson, Fawn Cottrell. The purpose of this work meeting

was to review the comments received from Bonnie Pigman and Kelly Danforth, discuss

the DTS ticket, and discuss overall amendments and potential draft approval. LOC did

approve the draft – noting that the LRO will need to include a backwards timeline and

flowchart in the legislative analysis.

5/6/26 LOC: Motion by Jennifer Webster to approve the draft, legislative analysis, and public

meeting packet, and schedule a public meeting for the proposed amendments to the Ten

Day Notice Policy to be held on June 11, 2026, seconded by Jonas Hill; motion carried

unanimously.

6/11/26:

Public Meeting Held. No individuals provided oral comments during the public

meeting.

6/18/26:

Public Comment Period Closed. No individuals provided written comments during

the public comment period.

Next Steps:

▪ Accept the public comments and public comment review memorandum.

▪ Approve the legislative analysis and final draft of the Ten day Notice Policy amendments.

▪ Direct the Finance Department to provide the LOC with a fiscal impact statement of the Ten day

Notice Policy amendments by July 29, 2026.

Page 3 of 3

A good mind. A good heart. A strong fire.

ONEIDA

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Oneida Nation

Legislative Operating Committee

Legislative Reference Office

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

TO:

FROM:

DATE:

RE:

Legislative Operating Committee (LOC)

Carolyn Salutz, Legislative Reference Office, Staff

Attorney

July 15, 2026

Ten day Notice Policy Amendments: Public Comment

Review

=DODDOO

ONEIDA

/s/ Carolyn Salutz

On June 11, 2026, a public meeting was held regarding the proposed amendments to the Ten day

Notice Policy. No oral comments were made during the public meeting. The public comment

period was then held open until June 18, 2026. No written comments were submitted during the

comment period. The public meeting draft and public meeting transcript received are attached to

this memorandum for review.

Page 1 of 1

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

ONEIDA

LEGISLATIVE OPERATING COMMITTEE

PUBLIC MEETING

Ten day Notice Policy Amendments

Boards, Committees, and Commissions Law Amendments

Norbert Hill Center Business Committee Conference Room and Microsoft Teams

June 11, 2026

12:15 p.m.

Present: Jonas Hill, Carolyn Salutz, Sandra Skenandore, Mary Loeffler

Present on Microsoft Teams: Sidney White, Peggy Helm-Quest, Nathan Maufort, Ralinda

Ninham-Lamberies, Melanie Burkhart, Jean Olson, Rae Skenandore, Jason Martinez, Brooke

Doxtator, Terri Schiltz, Mkedemkokwe Montgomery, Sarah White, Sharon Mousseau

Jonas: Good afternoon. The time is 12:16 p.m. And today's date is Thursday, June 11th, 2026. I

will now call to order the public meeting for the following two pieces of proposed legislation:

Ten day notice policy amendments, boards, committees and commissions law amendments.

The legislative operating committee is hosting this public meeting to gather feedback from the

community regarding these legislative proposals. The public meeting is not a question-andanswer period. The LOC will review and consider all comments received during the public

comment period. The LOC will respond to all comments received in a memorandum, which will

be submitted in the meeting materials of a future LOC meeting. All persons who wish to present

oral testimony in person need to register on the sign in sheet. Individuals who wish to present

oral testimony on Microsoft Teams, please raise your hand and you will be called on. If you

leave an email address on the sign-in sheet, we can ensure you receive a copy of the public

comment review memorandum. Additionally, written comments may be submitted to the

Nation's Secretary's Office or to the Legislative Reference Office in person by U.S. mail,

interofference mail, email, or fax as provided on the public meeting notice. These comments

must be received by the close of business on Thursday, June 18th, 2026. In attendance from the

LOC is myself, Jonas Hill. The LOC may impose a time limit for all speakers pursuant to

Section 109.8-3C of the Legislative Procedures Act. As the presiding LOC member, I am

imposing a time limit of five minutes per person. This time limit shall be applied equally to all

persons. We will now begin today's public meeting for the two proposed legislative items.

First, we will be accepting comments on the Ten day notice policy amendments. The purpose of

the 10-day notice policy is to provide how, when, and what types of items require notice to

General Tribal Council. The Ten day notice policy amendments will redefine what it means to

provide notice to membership of a scheduled General Tribal Council meeting. Require the nation

to mail all eligible members notice of every General Tribal Council meeting. The mailed notice

will contain information regarding the upcoming meeting such as the agenda, location, date, and

time. Require the Nation's Trust and Enrollments Department to mail all eligible members or all

members who will be eligible on or after the anticipated dates of the annual and semi-annual

A good mind. A good heart. A strong fire.

LOC Public Meeting Transcript of June 11, 2026

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meetings. Instructions for that matter, member, to follow regarding how that member prefers to

receive media materials for the next year. Require all eligible members to select to receive

General Tribal Council media materials by either online access through the Members Only portal

on the Nation's website or by selecting to receive in-mail a mailed paper packet. Require the

meeting materials to be posted online as soon as they are approved by the Business Committee,

but no later than thirty days before a General Tribal Council meeting. Require a member who has

selected to receive a paper packet in the mail to receive the packet at least fifteen days before. for

a General Tribal Council meeting. Require the Business Committee to post any new information

it receives that the General Tribal Council must consider. Require that any presentation shall

only be based on information included in the meeting materials or any new information that was

properly posted and make other drafting changes to the law.

We will also be accepting comments on the boards, committees, and commissions law

amendments. The purpose of the boards, committees, and commissions law is to govern boards,

committees, and commissions of the nation, including the procedures regarding the appointment

and election of individuals to boards, committees, and commissions, creation of bylaws,

maintenance of official records, compensation to establish clear standards of conduct, and other

items related to boards, committees, and commissions. The boards, committees, and

commissions law amendments will clarify it is the policy of the nation that appointed and elected

individuals serving on a board committee or commission of the Nation carry themselves in a way

that brings honor to the Oneida people and government. Clarify the Oneida Business Committee

or designee shall be responsible for drafting the initial bylaws and the Oneida Business

Committee will approve the initial bylaws. Clarify the responsibilities of the boards, committees,

commissions, department including responsibilities once managed by the Business Committee

Support Office and managing off-boarding procedures for when a member leaves an entity.

Clarify all entities must be in compliance with the nation's travel policies. Clarify all entities

must address conflict resolution and leaves of absence in their bylaws. Clarify all entities must

include a procedure for withholding a member stipend in their bylaws. Clarify standards of

conduct such as good mind, cultural accountability, prohibited conduct, attendance and meeting

conduct, nepotism, gifts and honorarium, and fair dealing and impartiality. Clarify how the

Nation will manage actual or implied conflicts of interest, including the creation and

maintenance of annual and as needed disclosure forms. Add a requirement that all members shall

submit disclosure forms annually and within a reasonable time frame time after a conflict arises

or becomes known. Clarify all entities may develop an internal conflict of interest mitigation

plan for eligible and consultation with the Oneida Law Office, the Nation's Human Resources

Department, and other departments of the nation as needed. Clarify which positions may not be

eligible to serve on an appointed or elected board because of the potential or an actual or implied

conflict of interest. Clarify that members have been ongoing duty to disclose and shall promptly

disclose and comply with the requirements of a conflict of interest mitigation plan, clarify

enforcement provisions, include appeal rights, if applicable, a member shall have the right to

appeal an enforcement action pursuant to the requirements and procedures regarding appeals of

the law of the law under which the member received a sanction or penalty, various grammatical

changes, and other minor changes throughout the law.

Those who wish to speak, please raise your hand, please state your name when making a

comment, and which law you were commenting on.

OOOOOCJa

A good mind. A good heart. A strong fire.

LOC Public Meeting Transcript of June 11, 2026

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First up to speak is...

And then please just state your name for the record.

Sandra Skenandore: My name is Sandra Skenandore and I'm the vice chairperson for the

[Oneida] Nation Commission on Aging. And the section I want to comment on is 105.7,

appointment to an entity on the boards, committees and commissions law. And it would be line.

Add it to like line 241. And my recommendation is to add each member of the entity shall review

the applications and prepare to discuss and select an applicant. And the entity's chairperson shall

forward the recommendation to the Oneida Business Committee. And the reason I, the reason I

want to change it to shall, I know at one point it was the chairperson shall review, it was changed

to May. And the reason I put shall is because on the [Oneida] Nation Commission on [Aging],

we have nine members. And on our board, there's different needs. Like currently we have a need

for representatives to attend like state meetings and our bylaws and funding laws for the federal

funds that go to the state, they are required to get tribal input. And so, for example, as my

responsibility, I am on the Brown County Aging and Disability Board. And I had to submit an

application and reviewed it, my qualifications. I was, they made a recommendation, it went to

the county board. Now, as part of my responsibilities on that board, we have to sign, we sign up

for different responsibilities and some of them can be testifying before the state. New

representatives, and the one I chose is to help with different activities going on at the center, so

what we're looking at, I think the needs, the current needs of our board, I don't know that the

business committee is aware of them. We have, right now we have two positions that we're

looking for members to fill on our board and they're to be on like statewide boards.

And some of the responsibilities we have is like to the Alzheimer's board. I'm on another board

and we meet with the like we've already met with the program, the Alzheimer's program. And so,

we have responsibilities. They asked us for input and to give and we have, you know, letters.

Now we're looking for grants because the state funding is gone. The university that the funding

was cut by 60% for research. So, there's responsibilities like you have to have writing skills,

computer skills, meet with, they want you to meet with state representatives. We meet with the

chancellor. The chancellor came here last week. They asked us to provide input on, you know,

certain type of research. And we have a variety of groups. So, our current needs on this board,

I'm not, you know, is something that is unique to us and each board is different. So, when we

look at the applications, we're looking at who was able to meet these responsibilities and and

meet, you know, be on these state boards. It's different for each board. And I think as Shell is that

we could have all of the members review the applications, we'd set up our qualifications. We

need somebody that can write, work on the strategic plan, work on the bylaws, review the laws,

represent us at with the serve as a representative with the University of Wisconsin, with state

representatives. And those are the type of things that we'd be looking at to meet our current need.

And I think our needs change, like, and then we also meet with the elders in the community. So,

each one of our members serves a different purpose. And so, I just feel that this would be the

best way to meet the current needs of the board by having the boards review them, look at the

criteria, set up criteria, review the applications and make the recommendation.

Thank you.

Jonas: Thank you.

OOOOOCJa

A good mind. A good heart. A strong fire.

LOC Public Meeting Transcript of June 11, 2026

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Mary Loeffler: I guess my comment is. When I was reading over... oh, my name is Mary

Loeffler. I'm on the [ONCOA] board. I was reading under Line number 269. Page 7. 105.7

appointment to an entity. OK, so I underlined. If the Oneida Business Committee rejects the

selected applicant, the matter will be deferred to the next Oneida Business Committee meeting,

where another applicant may be recommended by the Oneida Business Committee, or the Oneida

Business Committee may direct the vacancy to be reposted. Well, that wasn't done. I mean,

under recent events. When a vacancy is reposted, all applications from the first posting shall be

considered to have been filed within the deadline period. Notification, and it goes on to say.

Other things about that, but I am just curious. Did we agree to repost is sending? The matter to

the election board considered a reposting. Well, because you, when it's going to the election

board, right, to be voted on by General Tribal Council at some point. But, according to line 268

and 69, the United Business Committee may direct the vacancy to be reposted. But... is someone

else?

Ralinda: It was just told to come up in, so I can't hear me.

Jonas: I do, but this is a public meeting. Can anybody online hear us?

Sidney J. White: Councilman, I can hear you. Thank you.

Jonas: Yeah. All right, let's see what I can do. Have these guys fix it. Apologies. Right, so wait,

so, Sid you can hear us? All right, could everybody, did everybody hear me read the opening

dialogue? Okay. So, everybody heard the public comment then as well. Okay. Must just be

Ralinda. Okay, thank you. Yes. I called you. I apologize. Okay, sounds like everybody was heard

that opening, so it must be that it must be your computer. It must be your computer because it

sounds like everybody heard. Yeah.

Mary: [Okay], so that was my question about making a decision, us making a decision whether

we were going to postpone it to the next, after the election, right, the new board. But according to

this, and according to the beginning, where it says, you must adhere to all to be consistent and

have standard procedures for choosing and appointing or electing the most qualified individuals.

If they meet the requirements for the appointment, which you did say, right, is that okay if I use

our recent as an example? I believe that was executive session, so that is confidential. Okay.

So, script all that, right? Okay, so all my question is if the United Business Committee may

direct the vacancy to be reposted, and it isn't reposted, but instead. An alternative option is given.

What has to be the reason for going against the reposting? I'm assuming the reposting means that

they will all come up for election after July. Is that is that correct?

Jonas: And just to remind you that these public comment listening sessions are more of a

listening session. It's not a like I can't. [Okay], so it's not a question. I can't answer.

Mary: [Okay], so I guess that I'm just bringing that to the forefront as one of my concerns about

the way this is written. So, I guess like to help you assist you a little bit is like how can there be a

consistent process followed that the business committee follows or a procedure in when it comes

to selecting qualified applicants? Yes, if I hear you right. That would be yes. Okay. That's what

I'm trying to say. Thank you.

OOOOOCJa

A good mind. A good heart. A strong fire.

LOC Public Meeting Transcript of June 11, 2026

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Jonas: Thank you, Mary.

Doctor White online.

Sidney J. White: Hello, I was just, can you hear me? I just want to make sure. If you're able to

hear me, I know you're having issues.

Jonas: Yeah, just one second here. We don't have volume in the room. Chris, are you upstairs?

Can you hear that? We don't have volume in the room. All right; I will reach back out to the

guys. So, we got our computers on loudy phone. You, you want to say them out loud? We can

hear it.

Sidney J. White: Okay, sure. Thanks. My name is Sid White. I am the chair currently for the

Oneida Land Commission. I'll be wrapping up my second term. I think if we're looking at the

boards, committees and commission laws, I do agree that we probably could maybe clarify

filling vacancies a little bit more, a little bit better. We've had vacancies that we've had to fill. I

did read the law and we did follow the law. I think for me, I do appreciate when I was in the role

of a commissioner, being able to provide feedback to the applicants. I've seen it like a couple

different ways. And, you know, I think when I'm the chair is what I do is I bring the applicants

and discuss it in executive session with our commissioners to get a consensus of of what our

recommendation is. I've also experienced where the chairperson just goes ahead and makes the

recommendation without discussing to the existing commissioners. I think the other thing that I

had is, you know, I understand that it's up to the business committee to, you know, ensure they

pick who they want, I guess, for the boards, committees and commissioners. I did have some

concerns in that when I did forward a recommendation in discussions, a person indicated that

they didn't receive the recommendation. So, I think for me, you know, I appreciate like the input

of having, you know, of all the people that are available. I don't think I would change the law to

say that all of them there, but maybe whoever is present at that meeting in a quorum, because if,

you know, we have like one or two or three people missing, you know, I don't want to say we're

going to hold this up because, you know, they didn't. provide their input. So that's just my

comments is I would like to see a little bit consistency. As far as the boards, committees and

commissions, I understand the guidelines that the chair makes, the chairperson makes the

recommendation. I would like to ensure that the chairperson also receives input for whoever's

serving in those roles with them. And that's something that I ensure we do as a current

chairperson. It's not to say that the next chairperson will have a different method of just saying,

well, I'll make the decision or the recommendation for it along. Thank you for considering.

Appreciate it.

Jonas:

Thank you, Dr. White.

Is there anyone else online that would like to make a comment?

Last call.

With there being no more speakers, the public comment or public meeting for the proposed 10

OOOOOCJa

A good mind. A good heart. A strong fire.

LOC Public Meeting Transcript of June 11, 2026

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day notice policy amendments and the board's committees and commissions law amendments is

now closed at 12:40 p.m.

Written comments may be submitted until close of business on Thursday, June 18th, 2026.

Thank you for everyone for your participation. Have a great day. Thank you.

-End of Transcript-

OOOOOCJa

A good mind. A good heart. A strong fire.

LOC Public Meeting Transcript of June 11, 2026

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ONEIDA

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TEN DAY NOTICE POLICY AMENDMENTS

LEGISLATIVE ANALYSIS

SECTION 1. EXECUTIVE SUMMARY

Analysis by the Legislative Reference Office

Intent of the

Legislation or

Amendments

Purpose

Affected Entities

▪

Rename the law from “Ten Day Notice Policy” to “Prior Notice.” [1 O.C.

110].

▪ Redefine what it means to provide notice to the membership of a scheduled

General Tribal Council meeting. [1 O.C. 110.3-1(e); 1 O.C. 110.4-1].

▪ Require the Nation to mail to all eligible members notice of every General

Tribal Council Meeting; the mailed notice will contain information regarding

the upcoming meeting such as the agenda, location, date, and time. [1 O.C.

110.4-1].

▪ Require the Nation’s Trust Enrollments Department to mail to all eligible

members, or all members who will be eligible on or after the anticipated dates

of the Annual and Semi-annual meetings, instructions for that member to

follow regarding how that member prefers to receive meeting materials for the

next year. [1 O.C. 110.4-2].

▪ Require all eligible members to select to receive General Tribal Council

meeting materials by either online access through the members’ only portal on

the Nation’s website or by selecting to receive in the mail a mailed, paper

packet. [1 O.C. 110.4-2(a)].

▪ Require the meeting materials to be posted online as soon as they are

approved by the Business Committee but no later than thirty days before a

General Tribal Council meeting. [1 O.C. 110.4-3(b)].

▪ Require a member, who has selected to receive a paper packet in the mail, to

receive the packet at least fifteen days before a General Tribal Council

meeting. [1 O.C. 110.4-3(a)].

▪ Require the Business Committee to post any new information it receives that

the General Tribal Council must consider. [1 O.C. 110.4-4].

▪ Require that any presentations shall only be based on information included in

the meeting materials or any new information that was properly posted. [1

O.C. 110.5-2].

▪ Various grammatical changes and other minor changes throughout the law.

The purpose of this law is to provide how, when, and what types of items require

notice to General Tribal Council. [1 O.C. 110.1].

The Oneida Nation Trust Enrollments Department, the Oneida Nation Government

Administrative Office, the Oneida Business Committee, all eligible, voting age

members of the Nation that comprise the Oneida Nation General Tribal Council, all

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entities or persons with business to conduct before the Oneida Nation General

Tribal Council.

Enforcement

Once per calendar year the Nation’s Trust Enrollments Department will mail a

postcard by the last day of October to members who are, or will be, voting age or

over on or after the proposed dates of the annual or semi-annual General Tribal

Council meetings with instructions for the member to follow regarding how they

prefer to receive meeting materials for the next year. [1 O.C. 110.4-2]. The annual

mailer will provide two (2) options for members to select to receive the meeting

materials; either a mailed, paper copy or access to an electronic copy. [1 O.C.

110.4-2(a)]. There will be a deadline to respond and once the deadline has passed,

no member will be able to select and receive mailed, paper copies of the meeting

materials for that calendar year. [1 O.C. 110.4-2(b)].

Due Process

At least thirty (30) calendar days before every General Tribal Council meeting, all

voting age members shall receive a mailed notice containing the meeting’s agenda,

location, date, and time. [1 O.C. 110.4-1].

Once per calendar year the Nation’s Trust Enrollments Department will mail a

postcard by the last day of October to members who are or will be voting age or

over on or after the proposed dates of the annual and semi-annual General Tribal

Council meeting with instructions for the member to follow regarding how they

prefer to receive meeting materials for the next year. [1 O.C. 110.4-2].

The annual postcard will provide two options to receive the meeting materials for

the next year: a mailed, paper copy or access to an electronic copy. [1 O.C. 110.42(a)].

If a member selects to receive a mailed, paper copy of meeting materials for the

next year, the member shall receive the mailed, paper copy of the meeting materials

at least fifteen (15) calendar days before the meeting. [1 O.C. 110.4-3(a)].

Meeting materials shall be posted on the members’ only portal of the Nation’s

website as soon as the materials are approved by the Oneida Business Committee

but no later than thirty (30) calendar days before a meeting. [1 O.C. 110-4.3(b)].

When the Oneida Business Committee learns or becomes aware of new

information that is required meeting material(s), after meeting materials have been

posted but prior to the meeting, the Oneida Business Committee shall: (a) post the

new information on the members only portal of the Nation’s website; and (b) post

information on the homepage of the Nation’s website that new information and

additional material(s) have been posted and the agenda item(s) the new

information and additional material(s) reference. [1 O.C. 110.4-4].

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Notice of General Tribal Council meetings shall be posted at all places of

prominence as identified by the Oneida Business Committee through resolution.

[1 O.C. 110-4-5].

Public Meeting

A public meeting was held on June 11, 2026, with a public comment period held

open until June 18, 2026.

Fiscal Impact

A fiscal impact statement prepared in accordance with the Legislative Procedures

Act has not been requested.

SECTION 2. LEGISLATIVE DEVELOPMENT

A. Background. The Ten Day Notice Policy was originally adopted by the Oneida General Tribal Council

on March 4, 1991, by motion. The law was subsequently amended on August 2, 2000, by a special BC

resolution #8-02-00-A.

B. Request for Amendments. This item was added to the Active Files List on February 5, 2025. At the

July 1, 2024, Semi-Annual General Tribal Council meeting the General Tribal Council directed the

Oneida Business Committee to bring back proposed amendments to the Ten Day Notice Policy to

authorize notice of all GTC meetings and make materials available by request or access electronically

and to expand the time frame to fifteen (15) days or more. The sponsors of the Ten Day Notice Policy

amendments are Councilwoman Jennifer Webster and Councilman Jameson Wilson.

SECTION 3. CONSULTATION AND OUTREACH

▪

SECTION 4. PROCESS

A. The amendments to this Law comply with the process set forth in the Legislative Procedures Act.

▪ On February 5, 2025, the Legislative Operating Committee added this Law to its Active Files

List for amendments this legislative term.

▪ On May 6, 2026, the Legislative Operating Committee approved the draft and legislative

analysis of the Ten Day Notice Policy Amendments and directed the Legislative Reference

Office to schedule a public meeting and public comment period.

•

Representatives from the following departments or entities participated in the development of the

amendments to this Law and legislative analysis:

▪ Oneida Law Office;

▪ Oneida Nation Business Committee; and

▪ Oneida Nation Government Administrative Office.

The following laws and policies of the Nation were reviewed in the drafting of this analysis:

▪ Oneida Nation Constitution;

▪ Robert’s Rules of Order as Used by the General Tribal Council; and

▪ GTC Resolution #01-21-19-A, Amending the 120-Day Petition Timeline Adopted by the

General Tribal Council.

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On June 11, 2026, the Legislative Operating Committee held a public meeting with a public

comment period held open until June 18, 2026. No individuals provided comments during the

public meeting or public comment period.

B. At the time this legislative analysis was developed the following work meetings had been held

regarding the development of the amendments to this law:

▪ May 9, 2025: LOC work meeting with Oneida Nation Secretary and Government

Administrative Office.

▪ September 30, 2025: LOC work meeting with the Oneida Nation Secretary and Oneida Law

Office.

▪ October 24, 2025: LOC work meeting.

▪ January 26, 2026: LOC work meeting with the Oneida Nation Secretary, the Oneida Law

Office, and the Government Administrative Office.

▪ February 19, 2026: LOC work meeting.

▪ February 27, 2026: LOC work meeting with the Oneida Nation Secretary, the Oneida Law

Office, and the Government Administrative Office.

▪ March 26, 2026: LOC work meeting with the Oneida Nation Secretary, the Oneida Law

Office, and the Government Administrative Office.

▪ April 17, 2026: LOC work meeting with the Oneida Nation Secretary, the Oneida Law Office,

and the Government Administrative Office where the LOC informally approved the final draft.

C. At the time this legislative analysis was developed the following community outreach event had been

held regarding the development of the amendments to this law:

▪ June 18, 2025: Community Meeting Held. The LOC held a community meeting in the cafeteria

of the Norbert Hill Center to gather input from the community on proposed amendments to this

law.

SECTION 5. CONTENTS OF THE LEGISLATION

A. Purpose and Policy. The proposed amendments clarify the purpose is to provide how, when, and

what types of items require notice to General Tribal Council. [1 O.C 110.1-1]. The proposed

amendments further clarify it is the policy of the Nation to provide the General Tribal Council notice

of, and items, regarding Annual, Semi-Annual, or Special General Tribal Council meetings. [1 O.C.

110.1-2].

▪ Effect. The proposed amendments clarify the Nation is required to provide notice to the General

Tribal Council in order for the General Tribal Council to have information to make an informed

decision.

B. Redefining “notice.” The proposed amendments redefine “notice” to mean the official document used

to inform the membership of a regular or special meeting of the General Tribal Council by mailing an

agenda and stating a location, date, and time. [1 O.C. 110.3-1(e)]. The proposed amendments require

the Trust Enrollments department mail all voting-age members, at least thirty calendar days before

every General Tribal Council meeting, notice of an upcoming General Tribal Council meeting; the

notice shall contain the agenda, location, date, and time. [1 O.C. 110.4-1].

▪ Effect. The proposed amendments clarify that providing notice to the membership of a General

Tribal Council meeting will no longer mean providing the entire packet of materials and rather

will simplify the meaning to notifying the membership of the meeting agenda, location, date,

▪

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and time. The proposed amendments comply with the General Tribal Council directive to

authorize notice to the membership.

C. Defining “action” and “agenda item.” The proposed amendments define “action” to mean a formal

proposal which can be a procedure, motion, resolution, petition, or referendum made by a member in a

duly called meeting, requesting the General Tribal Council take a certain action and which must be

included as part of the meeting materials. [1 O.C. 110.3-1(a)]. The proposed amendments define

“agenda item” to mean any other item included on the meeting agenda and which must be part of the

meeting materials. [1 O.C. 110.3-1(b)].

▪ Effect. The proposed amendments clarify the types of items the Nation is required to provide

General Tribal Council by redefining what an “action” or an “agenda item” mean; and

clarifying that both must be included as part of the meeting materials.

D. Annual Mailer to Select Type of Meeting Materials. Once per calendar year the Nation’s Trust

Enrollments Department will mail a postcard by the last day of October to members who are, or will

be, voting age or over on or after the proposed dates of the annual or semi-annual General Tribal

Council meetings with instructions for the member to follow regarding how they prefer to receive

meeting materials for the next year. [1 O.C. 110.4-2]. The annual mailer will provide two (2) options

for members to select to receive the meeting materials; either a mailed, paper copy or access to an

electronic copy. [1 O.C. 110-4-2(a)]. There will be a deadline to respond and once the deadline has

passed, no member will be able to select and receive mailed, paper copies of meeting materials for that

calendar year. [1 O.C. 110.4-2(b)].

▪ Effect. The proposed amendments clarify how the Nation will continue to provide information

to the General Tribal Council and will provide that information to the General Tribal Council

in the format each eligible member selects; either through online access or by the member

selecting to receive in the mail a mailed, paper copy of the meeting materials.

E. Type of Meeting Materials. The proposed amendments require the Nation to mail meeting materials to

members that select to receive a mailed, paper copy of the meeting materials and to ensure those

members receive the mailed, paper copy of the meeting materials at least fifteen (15) calendar days

before a General Tribal Council meeting. [1 O.C. 110.4-3(a)]. The proposed amendments further

require the meeting materials to be posted on the members’ only portal of the Nation’s website as soon

as the materials are approved by the Oneida Business Committee but no later than thirty days before

the meeting. [1 O.C. 110.4-3(b)].

▪ Effect. At the July 1, 2024, Semi-Annual General Tribal Council meeting the General Tribal

Council directed the Oneida Business Committee to bring back proposed amendments to the

Ten Day Notice Policy to authorize notice of all GTC meetings and make materials available

by request or access electronically and to expand the time frame to fifteen (15) days or more.

The proposed amendments comply with the General Tribal Council directive by requiring the

materials to be made electronically available at least thirty (30) days before a meeting and

requiring the Nation to mail to all members, who have selected to receive materials in the mail,

a paper copy of the materials so the materials are received at least fifteen (15) days before a

meeting. Additionally, meeting materials will be available, once approved, and by request,

because any member that selects to receive the meeting materials, by electronic copy through

the members’ only portal of the Nation’s website, will maintain access to those materials until

the meeting date.

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F. New Information. The proposed amendments require that when the Business Committee learns or

becomes aware of new information that is required meeting materials, information the General Tribal

Council must consider, after meeting materials have been posted but prior to the meeting, the Business

Committee shall:

(a) Post the new information on the members only portal of the Nation’s website.

(b) Post information on the homepage of the Nation’s website that new information and

additional material(s) have been posted and the agenda item(s) the new information and

additional material(s) reference. [1 O.C. 110.4-4].

▪ Effect. The proposed amendments clarify that after meeting materials have been posted but

prior to a meeting, the Business Committee may learn or become aware of information the

General Tribal Council is required to consider; therefore, the General Tribal Council must be

provided with that new information before the meeting.

G. General Tribal Council Meeting Procedure. The proposed amendments clarify presentations shall

only be based on information included in the meeting materials or on new information properly posted

according to the proposed amendments to this law. [1 O.C. 110.5-2].

▪ Effect. The proposed amendment clarifies the General Tribal Council shall consider any

presentation only if the presentation is based on information the General Tribal Council

received as part of the meeting materials, or on any new information that was properly posted.

This proposed amendment strengthens the requirement of the Nation to properly notify the

General Tribal Council of information it must consider in order for the General Tribal Council

to make informed decisions.

H. Other amendments. Overall, a variety of other amendments and revisions were made to the law to

address formatting, drafting style, and organization that did not affect the substance of the law.

I. Timeline and Flowchart. To assist the Nation in understanding and executing these proposed

amendments, the Legislative Operating Committee has included a sample timeline, notes, and

flowchart.

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GTC

Meeting

Type

GTC

Meeting

Date

15 Day

Notice

Latest Mail

Date

Materials

to Big Bear posted

Media

online

Notice

mailed

Annual

Monday

1/25/27

Friday

1/10/2027

Thursday

1/4/2027

Tuesday

12/17/2026

12/9/2026

Materials

posted after

12/9/2026

OBC

meeting to

approve.

Notice

mailed after

12/9/2026

OBC

meeting to

approve.

Materials

need to be

posted on

the

members’

only portal

of the

Nation

website

thirty (30)

days before

scheduled

meeting.

Notice of

the

scheduled

meeting:

agenda,

date, time,

location.

Annual,

Semiannual, or

Special.

Set by

OBC.

If for a

petition,

must be

within 180

days of the

petition’s

submission.

Materials

need to be

received at

least fifteen

(15) days

before

scheduled

meeting.

Last day to

send is

12/17/2026,

can be sent

after

materials

approved

12/9/2026.

Three (3)

holidays do

not count:

New Year’s

Day,

Christmas

Day,

Christmas

Eve.

Fifteen (15)

days based

on current

capacity;

staff &

number of

printed

packets

ordered.

Could

change with

less printed

packets.

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Packet &

Notice Due

Date and

OBC

Meeting

Due Date:

12/1/2026

OBC

Materials

Review

Session

OBC Work

Session:

11/17/2026

GTC

Meeting

Packet

Materials

Due Date

Friday

11/13/2026

OBC

Meeting:

12/9/2026

Submission

for OBC

Meeting is

always the

Tuesday

before.

Leg., Lgl.,

and Fin.

Mailing

Deadline to

Petitioner

Friday

10/30/2026

Analyses

Due Date

and OBC

Meeting

Admin.

180 Day

Impact

Petition

Statements Horizon

Due

Due Date:

10/20/2026

Wednesday

9/9/2026

OBC

Meeting:

10/28/2026

Staff has

three (3)

days to

compile a

draft packet

and get it to

the OBC for

review.

Petition

received by

8/18/2026

OBC Mtg

for action:

08/26/2026

Only applies Only applies Only applies Only applies

if there is

petition.

Can be

adjusted if

needed.

▪

15-day Notice: Includes weekends & holidays – set by law. Only applies to members who have

selected to receive a mailed, paper packet of meeting materials.

Latest Mail Date: 5 USPS business days; if on a Saturday, then becomes Friday prior – set by

Big Bear Media recommendation.

Materials to Big Bear Media: 15 business days – set by Big Bear Media recommendation.

Packet & Notice Due Date and OBC Meeting: Generally, 2 regular OBC Meetings prior to

Materials to Oneida Printing Date – set by GAO recommendation.

OBC Materials Review Session: Session to review materials and formulate recommendation(s)

to get to OBC agenda for action – set by GAO recommendation.

GTC Meeting Packet Materials Due Date: Materials from the organization or petitioner; Staff

puts together draft Packet and notes places for OBC memos and/or recommendations – set by

GAO recommendation.

Legal, Legislative, and Financial Mailing Deadline to Petitioner: No less than 10 days prior to

GTC Meeting Packet Materials Due Date. 15 days preferred. This provides mailing time to the

petitioner, time for the petitioner to review, and time for the petitioner to submit. May need a

special meeting to approve the documents if they haven’t been submitted to a prior OBC agenda

– set by GAO recommendation.

Analyses Due Date and OBC Meeting: 1 regular OBC meeting prior to mailing deadline to

Petitioner – set by GAO recommendation.

Administrative Impact Statement Due: 3 Wednesdays after OBC meeting where action to

accept petition occurs – set by GAO recommendation.

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Flowchart without petition:

OBC work

session

OBC

meeting

•OBC work session to review packet materials.

•Packet materials due three (3) days prior to work session.

•OBC work sessions occur the Tuesday following the first OBC meeting of the month

•OBC meeting to approve General Tribal Council packet.

•Once packet is approved by OBC, will be posted on members' only portal of the

website. At least thirty (30) days before meeting.

•Notice will be mailed. Notice is the agenda, location, date, and time of the meeting.

•Meeting materials (the packet) sent to Big Bear Media for processing.

•Once Big Bear Media finishes printing packets for the members who have selected to

receive paper packets, packets will be mailed.

•Paper packets must be received fifteen (15) days before a General Tribal Council

Paper packet meeting.

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170

Flowchart with petition:

Petition

received

OBC

meeting

OBC work

session

•Begins 180-day petition deadline to present the petition and supporting materials to the

General Tribal Council.

•OBC meeting to accept petition.

•Begins 45-day deadline to complete Administrative impact statements.

•Begins 60 and 90 day deadlines to complete legal, legislative, and financial impact

statements.

•Administrative impact statement mailed to petitioner.

•OBC work session to review packet materials.

•Packet materials due three (3) days prior to work session.

•OBC work sessions occur the Tuesday following the first OBC meeting of the month.

171

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OBC

meeting

•OBC meeting to approve General Tribal Council packet.

•Once packet is approved by OBC, will be posted on members' only portal of the

website. At least thirty (30) days before meeting.

•Notice will be mailed. Notice is the agenda, location, date, and time of the meeting.

•Meeting materials (the packet) sent to Big Bear Media for processing/printing.

•Once Big Bear Media finishes printing packets for the members who have selected to

receive paper packets, packets will be mailed.

•Paper packets must be received fifteen (15) days before a General Tribal Council

Paper packet meeting.

172

SECTION 6. EXISTING LEGISLATION

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A. Related legislation. The following law of the Nation is related to the proposed amendments to this law:

▪ Oneida Nation Constitution. The purpose of the Constitution is to establish the governing

framework of the Nation. [Oneida Nation Constitution]. The Constitution identifies

jurisdiction, establishes membership requirements, identifies the General Tribal Council as

the governing body of the Oneida Nation, and identifies the requirements to be a qualified

voter of the Nation. [Id].

• According to the Constitution, the governing body of the Nation shall be the General

Tribal Council which is composed of all qualified voters of the Oneida Nation. [Oneida

Nation Const. art III, § 1].

• The Constitution defines a qualified voter to be all enrolled members of the Oneida

Nation who are eighteen (18) years of age or over. [Oneida Nation Const. art III, § 2].

• The Constitution enumerates the powers of the General Tribal Council. [Oneida Nation

Const. art IV, § 1].

• The proposed amendments align with the Constitution by requiring the Nation to

provide the General Tribal Council with appropriate and adequate information

regarding any action requesting the General Tribal Council take certain action in order

for the General Tribal Council, as the governing body of the Nation, to make an

informed decision.

B. Related Policy. The following policy of the Nation is related to the proposed amendments to this law:

▪ Robert’s Rules of Order as Used by the General Tribal Council. The purpose of Robert’s Rules

of Order is to establish a standard guide for parliamentary procedure and ensure meetings are

orderly, fair, and efficient. [Henry Martyn Robert, Robert’s Rules of Order (12 ed. 2020)].

Robert’s Rules of Order as Used by the General Tribal Council has adopted some of the

established rules of Robert’s Rules of Order in a manner which suits the needs of the General

Tribal Council. [Oneida Law Office, 2024, Robert’s Rules of Order as Used by General Tribal

Council, internal report, Oneida Nation].

• According to Robert’s Rules of Order as Used by the General Tribal Council there are

requirements regarding the agenda, speaking limitations, presentations, the suspension

of the rules for discussion, the main motion/amendments, adoption of minutes, motions

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to adjourn/recess to a specific date, point of order, privileged question, appeal the

decision of the chair, call for the question, motion to table, motion to reconsider motion

to postpone indefinitely, voting, counting votes, object to consideration of the question,

authority to remove disorderly member, and maximum capacity. [Id].

• Robert’s Rules of Order as Used by the General Tribal Council acknowledges that in

the past, many actions by the General Tribal Council conflicted with Robert’s Rules of

Order; because of the fluctuating nature of the membership attending each meeting, it

has been accepted that the membership’s application of the rules of order supersedes

any version of Robert’s Rules of Order. [Id].

• The proposed amendments align with Robert’s Rules of Order as Used by the General

Tribal Council by reinforcing that any information presented to the General Tribal

Council or any information regarding a requested action must be properly noticed

giving the General Tribal Council sufficient time to review the information and make

an informed decision.

C. Related Resolution. The following resolution of the Nation is related to the proposed amendments to

this law:

▪ GTC Resolution #01-21-19-A, Amending the 120-Day Petition Timeline Adopted by the

General Tribal Council.

• According to the Resolution, in order for the Nation to adequately address any issue

raised by a petition, the Nation requires one hundred and eighty (180) days to review

the petition through administrative impact, legislative, legal, and financial impact

statements. [General Tribal Council Res. #01-21-19-A (2019)].

• The one hundred and eighty (180) day timeframe begins the date of receiving and

accepting the petition at an Oneida Business Committee meeting and ends the date of

presenting the petition and supporting materials to the General Tribal Council. [Id].

• The proposed amendments align with the Resolution by continuing to address the

requirement to provide the General Tribal Council with complete information, in a

timely manner, regarding the impacts of a petition and allowing the General Tribal

Council to make informed decisions.

232

SECTION 7. ENFORCEMENT AND ACCOUNTABILITY

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243

A. The Ten Day Notice Policy amendments require the Nation’s Trust Enrollment Department to mail to

all eligible members, who will be voting age or over on or before the scheduled dates of the Annual

and Semi-Annual General Tribal Council meetings, a postcard in order for the member to select how

they prefer to receive the meeting materials for the next calendar year. [1 O.C. 110.4-2].

B. When the member receives the postcard, the member will be required to select how they prefer to

receive the meeting materials for the next year: either by receiving a mailed, paper copy of the meeting

materials or online access by an electronic copy. [1 O.C. 110.4-2].

C. The proposed amendments require the Nation to mail meeting materials to members that select to

receive a mailed, paper copy of the meeting materials and to ensure those members receive the mailed,

paper copy of the meeting materials at least fifteen (15) calendar days before a General Tribal Council

meeting. [1 O.C. 110.4-3(a)].

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D. The proposed amendments further require the meeting materials to be posted on the members’ only

portal of the Nation’s website as soon as the materials are approved by the Oneida Business Committee

but no later than thirty days before the meeting. [1 O.C. 110.4-3(b)].

E. The proposed amendments require that when the Business Committee learns or becomes aware of new

information that is required meeting materials, information the General Tribal Council must consider,

after meeting materials have been posted but prior to the meeting, the Business Committee shall:

(a) Post the new information on the members only portal of the Nation’s website.

(b) Post information on the homepage of the Nation’s website that new information and

additional material(s) have been posted and the agenda item(s) the new information and

additional material(s) reference. [1 O.C. 110.4-4].

F. The proposed amendments clarify presentations shall only be based on information included in the

meeting materials or on new information properly posted according to the proposed amendments to this

law. [1 O.C. 110.5-2].

258

SECTION 8. OTHER CONSIDERATIONS

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Fiscal Impact. Under the Legislative Procedures Act, a fiscal impact statement is required for all legislation

except emergency legislation [1 O.C. 109.6-1]. Oneida Business Committee resolution BC-10-28-20-A

titled, “Further Interpretation of ‘Fiscal Impact Statement’ in the Legislative Procedures Act,” provides

further clarification on who the Legislative Operating Committee may direct complete a fiscal impact

statement at various stages of the legislative process, as well as timeframes for completing the fiscal impact

statement.

▪ Conclusion. The Legislative Operating Committee directed the Finance Department to prepare

a fiscal impact statement of the proposed amendments to the Ten day Notice Policy by

Wednesday, July 29, 2026.

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Title 1. Government and Finances – Chapter 110

PRIORONEIDA GENERAL TRIBAL COUNCIL TEN DAY NOTICE POLICY

110.1. Statement of Purpose and Policy

110.2. Adoption, Amendment, Repeal

110.3. Definitions

110.3. 110.4. Procedure

110.4. Filing Process of Proposed Resolutions

110.5. General Tribal Council Meeting Procedure Notice to

Membership

110.6. Process for Introducing Resolutions at GTC Meeting

110.1.

____________________________________________________________________________________________

110.1. Statement of Purpose and Policy

110.1-1. 110.1-1. Purpose. Provide how, when, and what types of items require notice to General

Tribal Council. (GTC) of regular or special business to be conducted or action taken at a GTC

meeting.

110.1-2. Policy. It is the policy of the Nation to provide the General Tribal Council notice of, and

items, regarding Annual, Semi-Annual, or Special General Tribal Council meetings.

110.2 Adoption, Amendment, Repeal

110.2-1. This law was adopted by the Oneida General Tribal Council by motion on March 4, 1991,

and amended by Special BC resolution #8-02-00-A. Date, Time, Place

110.2-2. This law may be amended or repealed by the General Tribal Council pursuant to the

procedures set out in the Legislative Procedures Act.

110.2-3. Should a provision of this law or the application thereof to any persons or circumstances

be held as invalid, such invalidity shall not affect other provisions of this law which are

consideredpublished to have legal force without the invalid portions.give notice of

110.2-4. In the event of a conflict between a provision of this law and a provision of another policy,

the provisions of this law shall control.

110.2-5. This law is adopted under the authority of the Constitution of the Oneida Nation.

110.3. Definitions

110.3-1. This section shall govern the definitions of words and phrases used within this law. All

words not defined herein shall be used in their ordinary and everyday sense.

(a) “Action” means a formal proposal which can be a procedure, motion, resolution,

petition, or referendum made by a member in a duly called meeting, requesting the General

Tribal Council take a certain action which must be included as part of the meeting

materials.

(b) “Agenda item” means any other item included on the meeting agenda and which must

be part of the meeting materials.

(d) “New Information” means any information the Oneida Business Committees receives or

becomes aware of that is required by this law to be noticed to the General Tribal Council but

was information previously unknown to the Oneida Business Committee when meeting

materials notice was mailedthe membership.

110.1-3. Provide a clear and concise statement of procedures to be followed by the GTC and the

Oneida Business Committee during conducting of GTC meetings.

1 O.C. 110- – Page 1

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(a) Agenda

(b) Motions

110.2(e) “Notice” means the official document used to. Definitions

(a) Due Process: A process or procedure designed to give actual notice of a meeting or event

that will or may effect the person(s) to whom the notice is given.

(b) Motion: Means a formal proposal by a member in a duly called meeting, that the body

take a certain action.

General Tribal Council by mailingby:

(1) Publishing an agenda and stating

(2) Stating a location,

(3) Stating the date, and time. in a reasonable time for the members to attend.

(d) Places of Prominence: See attachment.

(e) Resolution: Means a proposed action of a substantial nature. It is introduced by a motion

and includes statements of preamble setting forth its purpose, or reason, or statements of

need or desirable goals and statements of resolve clearly and concisely setting forth actions

to be taken or implemented.

(f) “Voting age” means Preamble: A preliminary statement, the age, as identified

inintroduction to a formal document that explains its purpose.

(g) Secretary: Means the Nation’s constitution, a member duly elected Secretary of the

Nation may vote in the Nation’s elections or Oneida General Tribal Council functions. .

(h) Ten (10) Day Notice: Means ten (10) calendar days, including weekends and holidays.

110.4.3. Procedure

110.4-1. Notice. At least thirty (30) calendar days before every General Tribal Council meeting, all

voting-age members shall receive mailed notice containing the meeting’s agenda, location, date,

and time.

110.4-2. Annual mailer to select Ttype of meeting materials. Once per calendar year the Nation’s

Trust Enrollments Department will mail a postcard by the last day of October to members who are,

or will be, voting age or over on or after the proposed dates of the annual or semi-annual General

Tribal Council meetings all voting-age members with instructions for the member to follow

regarding how they prefer to receive meeting materials for the next year.

1 O.C. 110- – Page 2

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(a) The annual mailer will provide two (2) options available for members to select to receive

the meeting materials; are either a mailed, paper copy or access to an electronic copy.

(b) There will be a deadline to respond and once the deadline has passed, no member will

be able to select and receive mailed, paper copies of meeting materials for that calendar

year.

materials for the year, the member shall receive the mailed, paper copy of the meeting

materials at least fifteen (15) calendar days before the meeting.

(1) The Tribal Secretary will mail only one paper copy of meeting materials per

household.

(d) Electronic Meeting Materials. Meeting materials shall be posted on the members’ only portal of

the Nation’s website as soon as they are approved by the Oneida Business Committee but no later

than thirty (30) calendar days before a meeting.110.3-1. Any resolution or motion pertaining to due

process, or action that would have a direct impact on budgets or operations of the tribe shall be

subject to a 10-day notice requirement.

(a) Motions:

(1) Reports: Motions to approve, disapprove, delete, correct or table do not require

10-day notice as long as they pertain to agenda reports.

(2) Reports with recommendations that call for motions to be made that have a direct

impact on the budget or operations of the tribe shall be required to adhere to the 10day notice procedures.

(3) Action to over rule

110.4-3. Required Meeting Materials. Any requested action or agenda item shall be required to be

included as part of the meeting materials.

(a) Paper Meeting Materials. If a member selects to receive a mailed, paper copy of meeting

materials for the next year, the member shall receive the mailed, paper copy of the meeting

materials at least fifteen (15) calendar days before the meeting.

(1) The Tribal Secretary will mail only one paper copy of meeting materials per

household.

(b) Electronic Meeting Materials. Meeting materials shall be posted on the members’ only

portal of the Nation’s website as soon as the materials are approved by the Oneida

Business Committee but no later than thirty (30) calendar days before a meeting.

110.4-4. New Information. When the Oneida Business Committee learns or becomes aware of new

information that is required meeting material(s) pursuant to section 110.4-3 of this law, after

meeting materials have been posted but prior to the meeting, the Oneida Business Committee

shall:

(a) Post the new information on the members only portal of the Nation’s website.

(b) Post the new information on the homepage of the Nation’s website that additional

material(s) have been posted and the agenda item(s) the additional material(s) reference.

110.4-4. Places of Prominence. Notice of General Tribal Council the next meetings shall be posted

at all places of prominence as identified by the Oneida Business Committee through resolution.

1 O.C. 110- – Page 3

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110.5. General Tribal Council Meeting Procedure

110.5-1. Actions to overrule a previous, passed motionmotions or resolutionresolutions shall

require a two-third (2/3) majority vote.

110.5-2. Presentations. Presentations(4) Points of Order and other processes that

relate to the conducting of meeting are not subject to a 10-day notice.

(b) Motions: that call for action that will have a direct impact on the budget or operations of

the Tribe shall only be required to adhere to the following procedures:

(1) If a motion is introduced that is of impact nature the motion will be referred to the

Business Committee. The Business Committee shall be responsible for follow up

and reporting back to the GTC at next meeting in written form.

(A) Upon receipt of the fact finding report by the GTC, the GTC will then

entertain motion for vote.

(B) Motions that have been passed by GTC shall be carried out and adhered

to whole heartedly by the Business Committee or as directed by the GTC.

requirement.

(1) Author(s) of resolution shall be identified by name and signature(s). This includes

Oneida Business Committee members.

(2) Anonymous resolutions will not be considered.

110.4. Filing Process of Proposed Resolutions

110.4-1. Five (5) copies of resolution to be introduced shall be provided to the Tribal Secretary for

purpose of providing copies to the General Tribal Council meeting not later than Ten (10) calendar

days prior to the ten day notice.

(a) The Legislative Operating Committee shall be established to implement resolution

procedures, this committee shall not have authority to Veto or change the resolution in any

manner.

(b) The Legislative Operating Committee shall be made up of the Oneida Business

Committee members who are not officers.

110.4-2. Upon receipt of the resolution, the Tribal Secretary shall acknowledge formal acceptance

in the following manner:

(a) A signed receipt shall be given to the sponsor of the resolution.

(b) Receipt of resolution shall be recorded in a special log and shall include the date, time,

subject, and author(s).

1 O.C. 110- – Page 4

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pertain to the GTC meeting(s).

110.4-3. A standardized resolution form shall be available from the Tribal Secretary=s office to to any

tribal member who desires to develop a Resolution for the GTC meeting.

(a) The form shall include a statement of purpose and reason for the resolution.

(b) The form shall include a clear statement of corrective action to be carried out.

110.5. Notice to Membership

110.5-1. based The Tribal Secretary shall provide adequate copies for the GTC meeting and notice of

all actions to be introduced shall be posted on defined Places of Prominence.

(a) The Tribal Secretary shall give notice in the Kaliwisaks, and other places of all actions to

be introduced or considered in a timely manner to the membership.

(b) Membership shall be encouraged to submit their items or concerns to the Tribal Secretary

for the agenda.

110.5-2. Notice to Department: A resolution pertaining to any department, program, or enterprise

shall be sent to the director or manager of that department immediately upon receipt of the

resolution by the Tribal Secretary.

110.5-3. General Tribal Council Meetings - Annual and Semi-Annual: Notice will be sent to all Tribal

members identified by the Enrollment Department as: head of household who is age 21 or over. The

notice shall contain the following information:

(a) Information that the Annual or Semi-Annual General Tribal Council report is in the process

of completion and if the head of household wishes to receive the report, he or she must return

the postage paid card on or before the deadline date.

(b) return postage paid card.

110. included in the meeting materials or on new information6.

Resolutions at GTC Meeting

110.6-1. Introduction of Resolution by author(s).

110.6-2. Discussion.

110.6-3. Chair shall entertain a motion.

(a) Action should address the introduced Resolution.

1 O.C. 110- – Page 5

Process for Introducing

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110.6-4. Vote on the motion.

110.6-5. Results of the vote on all resolutions shall be published in the Kaliwisaks in next scheduled

Kaliwisaks publication.

(a) Resolutions that have been passed by GTC shall be implemented whole heartedly by the

Business Committee or as directed by the GTC.

(1) Written progress reports shall be reported back to the GTC at next meeting.

(2) Failure by the BC to properly posted according to section 110.4-4 of this lawimplement, or

demonstrate progress of GTC actions may be subject to grounds of suspension and/or removal.

(A) Refer to the Business Committee Removal Ordinance.

End.

Adopted - GTC, motion March 4, 1991

(See also 7/8/00 GTC attachment pg. 101 for 4-14-00 memo – Re: Places of Prominence)

Amended - Special BC Resolution #8-02-00-A.

1 O.C. 110- – Page 6

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To:

General Tribal Council

From:

Vince DelaRosa, Chairman Legislative Operating Committee

Date:

April 14, 2000

Re:

Amended Ten Day Notice Policy for Adoption –

Places of Prominence

The Amended Ten Day Notice policy is ready for adoption by the General Tribal Council which

was tabled at the July 12, 1999 GTC meeting due to a lack of a quorum. It was also tabled at the

January 2000 Annual GTC meeting and at the February 23,2000 Special Oneida Business

Committee meeting regarding the January 3,2000 GTC meeting until the July 2000 Semi-Annual

GTC meeting. The OBC also noted for the record that an attachment for places of prominence will

need to be supplied by the LOC, which is a required component for the Ten Day Notice policy, at

the July 2000 GTC Semi-Annual Meeting.

Places of prominence are intended for locations where the Legislative Operating Committee,

Oneida Business Committee, and General Tribal Council official meeting notices can be posted

for the public. These locations have been identified by the past Legislative Operating Committee

back in January 1994 along with the purchase of locked glass cases for this purpose. The current

Legislative Operating Committee also identifies the same locations and recommends these be the

designated areas, and incorporated in the Ten Day Notice policy upon adoption. The following are

the designated locations:

➢

Hwy 54 & EEE Oneida One Stops

Norbert Hill Center - Main Office

Library .

Main Casino & IMAC

Senior Center

Thank you.

Semi-Annual General Tribal Council Meeting - July 8, 2000

Page 101 of 281

1 O.C. 110- – Page 7

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Title 1. Government and Finances – Chapter 110

PRIOR NOTICE

110.1. Purpose and Policy

110.2. Adoption, Amendment, Repeal

110.3. Definitions

110.4. Procedure

110.5. General Tribal Council Meeting Procedure

____________________________________________________________________________________________

110.1. Purpose and Policy

110.1-1. Purpose. Provide how, when, and what types of items require notice to General Tribal

Council.

110.1-2. Policy. It is the policy of the Nation to provide the General Tribal Council notice of, and

items, regarding Annual, Semi-Annual, or Special General Tribal Council meetings.

110.2 Adoption, Amendment, Repeal

110.2-1. This law was adopted by the Oneida General Tribal Council by motion on March 4, 1991,

and amended by Special BC resolution #8-02-00-A.

110.2-2. This law may be amended or repealed by the General Tribal Council pursuant to the

procedures set out in the Legislative Procedures Act.

110.2-3. Should a provision of this law or the application thereof to any persons or circumstances

be held as invalid, such invalidity shall not affect other provisions of this law which are considered

to have legal force without the invalid portions.

110.2-4. In the event of a conflict between a provision of this law and a provision of another policy,

the provisions of this law shall control.

110.2-5. This law is adopted under the authority of the Constitution of the Oneida Nation.

110.3. Definitions

110.3-1. This section shall govern the definitions of words and phrases used within this law. All

words not defined herein shall be used in their ordinary and everyday sense.

(a) “Action” means a formal proposal which can be a procedure, motion, resolution,

petition, or referendum made by a member in a duly called meeting, requesting the General

Tribal Council take a certain action which must be included as part of the meeting

materials.

(b) “Agenda item” means any other item included on the meeting agenda and which must

be part of the meeting materials.

(d) “New Information” means any information the Oneida Business Committees receives or

becomes aware of that is required by this law to be noticed to the General Tribal Council but

was information previously unknown to the Oneida Business Committee when meeting

materials was mailed.

(e) “Notice” means the official document used to inform the membership of a regular or

special meeting of the General Tribal Council by mailing an agenda and stating a location,

date, and time.

(f) “Voting age” means the age, as identified in the Nation’s constitution, a member of the

Nation may vote in the Nation’s elections or General Tribal Council functions.

110.4. Procedure

1 O.C. 110-Page 1

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110.4-1. Notice. At least thirty (30) calendar days before every General Tribal Council meeting, all

voting-age members shall receive mailed notice containing the meeting’s agenda, location, date,

and time.

110.4-2. Annual mailer to select type of meeting materials. Once per calendar year the Nation’s

Trust Enrollments Department will mail a postcard by the last day of October to members who are,

or will be, voting age or over on or after the proposed dates of the annual or semi-annual General

Tribal Council meetings with instructions for the member to follow regarding how they prefer to

receive meeting materials for the next year.

(a) The annual mailer will provide two (2) options for members to select to receive the

meeting materials; either a mailed, paper copy or access to an electronic copy.

(b) There will be a deadline to respond and once the deadline has passed, no member will

be able to select and receive mailed, paper copies of meeting materials for that calendar

year.

110.4-3. Required Meeting Materials. Any requested action or agenda item shall be required to be

included as part of the meeting materials.

(a) Paper Meeting Materials. If a member selects to receive a mailed, paper copy of meeting

materials for the next year, the member shall receive the mailed, paper copy of the meeting

materials at least fifteen (15) calendar days before the meeting.

(1) The Tribal Secretary will mail only one paper copy of meeting materials per

household.

(b) Electronic Meeting Materials. Meeting materials shall be posted on the members’ only

portal of the Nation’s website as soon as the materials are approved by the Oneida

Business Committee but no later than thirty (30) calendar days before a meeting.

110.4-4. New Information. When the Oneida Business Committee learns or becomes aware of new

information that is required meeting material(s) pursuant to section 110.4-3 of this law, after

meeting materials have been posted but prior to the meeting, the Oneida Business Committee

shall:

(a) Post the new information on the members only portal of the Nation’s website.

(b) Post the new information on the homepage of the Nation’s website that additional

material(s) have been posted and the agenda item(s) the additional material(s) reference.

110.4-4. Places of Prominence. Notice of General Tribal Council meetings shall be posted at all

places of prominence as identified by the Oneida Business Committee through resolution.

End.

Adopted - GTC, motion March 4, 1991

(See also 7/8/00 GTC attachment pg. 101 for 4-14-00 memo – Re: Places of Prominence)

Amended - Special BC Resolution #8-02-00-A.

110.5. General Tribal Council Meeting Procedure

110.5-1. Actions to overrule a previous, passed motion or resolution shall require a two-third (2/3)

majority vote.

110.5-2. Presentations. Presentations shall only be based on information included in the meeting

materials or on new information properly posted according to section 110.4-4 of this law.

1 O.C. 110-Page 2

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

TO:

FROM:

DATE:

RE:

=DODDOO

ONEIDA

Ralinda Ninham-Lamberies, Chief Financial Officer

Lawrence Barton, Oneida Business Committee Treasurer

Jameson Wilson, Legislative Operating Committee Chairman

July 15, 2026

Ten day Notice Policy Amendments Fiscal Impact Statement

The Legislative Operating Committee (LOC) is currently developing amendments to the Ten day

Notice Policy. The Legislative Procedures Act requires that a fiscal impact statement be provided

for all proposed legislation of the Nation. [1 O.C. 109.6-1]. The fiscal impact statement is an

estimate of the total fiscal year financial effects associated with the proposed legislation, and

should include:

▪ startup costs;

▪ personnel;

▪ office costs;

▪ documentation costs; and

▪ an estimate of the amount of time necessary for an individual or agency to comply with the

law after implementation. [1 O.C. 109.3-1(c)].

The fiscal impact statement must be completed and submitted to the LOC prior to the proposed

legislation being forwarded to the Oneida Business Committee for consideration. [1 O.C. 109.62]. The fiscal impact statement provides the Oneida Business Committee information on what the

potential adoption of the proposed legislation will cost the Nation, so that the Oneida Business

Committee can determine if adoption of the proposed legislation is in the best interest of the

Nation.

The Legislative Procedures Act grants the LOC the authority to direct the Finance Department or

any agency who may administer a program if the legislation is enacted or may have financial

information concerning the subject matter of the legislation to submit a fiscal impact statement. [1

O.C. 109.6-1].

Oneida Business Committee resolution BC-10-28-20-A titled, “Further Interpretation of ‘Fiscal

Impact Statement’ in the Legislative Procedures Act” provides further clarification on the process

for directing a fiscal impact statement be completed. This resolution provides that upon final

approval of draft legislation by the LOC, the LOC may direct the Finance Department to provide

a neutral and unbiased fiscal impact statement to the LOC within ten (10) business days for

inclusion in adoption materials.

On May 6, 2026, the Legislative Operating Committee approved the final draft of the proposed

amendments to the Independent Contractors Policy. Therefore, the LOC is directing the Finance

Department to provide a fiscal impact statement on the proposed amendments to Ten day Notice

Policy by July 29, 2026.

Page 1 of 2

A good mind. A good heart. A strong fire.

36 of 138

A copy of the proposed amendments to the Ten day Notice Policy, as well as the legislative

analysis, have been attached to this memorandum for your convenience.

Requested Action

Provide the LOC a fiscal impact statement of the proposed amendments to the Ten day Notice

Policy by Wednesday, July 29, 2026.

A good mind. A good heart. A strong fire.

Page 2 of 2

ONEIDA

37 of 138

Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

=DODDOO

ONEIDA

Legislative Operating Committee

July 15, 2026

Boards, Committees, and Commissions

Law Amendments

Submission Date: 2/7/24

LOC Sponsor: Kirby Metoxen

Public Meeting: 6/11/2026

Emergency Enacted: N/A

Summary: This item was added to the Active Files List on February 7, 2024. On January 10, 2024,

the Oneida Business Committee adopted a motion to defer the Board, Committees, Commissions

law to the Legislative Operating Committee for a revision of the eligibility on the Board,

Committees, Commissions law for any and all veterans to serve on any and all veteran related

committees and to have open eligibility with no exclusions.

1/10/24 OBC: Motion by Lawrence Barton to defer the Board, Committees, Commissions law to

the Legislative Operating Committee for a revision of the eligibility on the Board,

Committees, Commissions law for any and all veterans to serve on any and all

veterans related committees to have open eligibility with no exclusions, seconded

by Jennifer Webster. Motion carried.

2/7/24 LOC: Motion by Jennifer Webster to add the Boards, Committees, and Commissions law

amendments to the Active Files List with Kirby Metoxen as the sponsor; seconded

by Jonas Hill. Motion carried unanimously.

2/20/24:

Work Meeting. Present: Jameson Wilson, Jonas Hill, Kirby Metoxen Clorissa

Leeman, Grace Elliott, Lisa Summers, Shannon Davis, Kristal Hill, Maureen

Perkins, Fawn Billie. The purpose of this work meeting was for the LOC to review

the Boards, Committees, and Commissions law with the Government

Administrative Office and discuss potential amendments to be made to the law.

10/24/24:

Work Meeting. Present: Jameson Wilson, Kirby Metoxen, Jonas Hill, Clorissa

Leeman, Grace Elliott, Carolyn Salutz, Maureen Perkins, Kristal Hill, Fawn

Cottrell. The purpose of this work meeting was to discuss what topics should be

included on the December 2024 LOC community meeting. Ultimately, the LOC

decided to include the topics of the Marijuana law, Short Term Rental law, and

Boards, Committees, and Commissions law amendments.

11/6/24 LOC: Motion by Kirby Metoxen to approve the Legislative Operating Committee

community meeting notice and schedule the community meeting to take place on

December 4, 2024; seconded by Marlon Skenandore. Motion carried unanimously.

Page 1 of 3

A good mind. A good heart. A strong fire.

38 of 138

11/14/24:

Work Meeting. Present: Lisa Summers, Brooke Doxtator, Shannon Davis, Amber

Martinez, Jameson Wilson, Jonas Hill, Jennifer Webster, Marlon Skenandore,

Kristal Hill, Maureen Perkins, Fawn Cottrell, Fawn Billie, Carolyn Salutz. The

purpose of this work meeting was to start fresh with reviewing this law for

amendments, so we started from the beginning with a line-by-line review. We

reviewed the law up to section 105.11. Jenny suggested for the next meeting, we

schedule 1.5 hours; we did go over one hour, and this is a lengthy law.

12/4/24:

Community Meeting. Present: Jameson Wilson, Jonas Hill, Marlon Skenandore,

Jennifer Webster, Kirby Metoxen, Clorissa Leeman, Grace Elliott, Fawn Cottrell.

Maureen Perkins, Kristal Hill. A community meeting was held from 5:30-7:30p.m.

in the cafeteria of the Norbert Hill Center, this law was one of three laws presented

for community input.

2/7/25:

Work Meeting. Present: Mark Powless, Brooke Doxtator, Shannon Davis, Amber

Martinez, Krystal John, Jameson Wilson, Jonas Hill, Marlon Skenandore, Kirby

Metoxen, Jennifer Webster, Carolyn Salutz. The purpose of this work meeting was

to finish a line-by-line review of the law, starting where we finished at the last work

meeting. We started at Section 105.11 and were able to finish a line-by-line review

of the entire law.

5/21/25:

Work Meeting. Present: Mark Powless, Brooke Doxtator, Shannon Davis, Amber

Martinez, Krystal John, Lisa Summers, Jameson Wilson, Jonas Hill, Marlon

Skenandore. Kirby Metoxen, Jennifer Webster, Clorissa Leeman, Grace Elliott,

Carolyn Salutz, Kristal Hill, Fawn Cottrell. The purpose of this work meeting was

to continue reviewing for potential amendments by doing another read-through.

We did a line-by-line read through, stopping at section 105.15.

9/12/25:

Work Meeting. Present; Jennifer Webster, Kirby Metoxen, Lisa Summers, Brooke

Doxtator, Shannon Davis, Amber Martinez, Krystal John, Fawn Billie, Fawn

Cottrell, Grace Elliott, Carolyn Salutz. The purpose of this meeting was to continue

reviewing edits. Group did not do a read-through, instead we stopped and discussed

specific sections. Lisa said she and her team were meeting to discuss what we

currently have as section 105.10 Other Responsibilities. Krystal mentioned that I

should double check the draft of Sanctions and Penalties to cross reference

penalties for noncompliance.

10/27/25:

Work Meeting. Present: Lisa Summers, Brooke Doxtator, Rhiannon Metoxen,

Kristal Hill, Fawn Cottrell, Carolyn Salutz. The purpose of this work meeting was

to discuss section 205.10 Other Responsibilities. Lisa Summers

wrote suggested language in the chat. Lisa and Brooke had a few other changes –

things we changed during the meeting.

2/3/26:

Work Meeting. Present: Brooke Doxtator, Krystal John, Grace Elliott, Kirby

Metoxen, Jameson Wilson, Jennifer Webster, Jonas Hill, Shannon Davis, Mark

Powless. The purpose of this work meeting was to review the newest amendments;

the amendments now incorporate reference to Standards of Conduct, standards that

are currently found in the Code of Ethics law, but on 1/29/26 the LOC made a

Page 2 of 3

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ONEIDA

39 of 138

policy decision to remove BCCs from the Code of Ethics law and in response, those

behavioral expectations will need to be found in this law.

2/26/26:

Work Meeting. Present: Brooke Doxtator, Krystal John, Grace Elliott, Kirby

Metoxen, Jameson Wilson, Shannon Davis, Fawn Cottrell, Fawn Billie, Bonnie

Pigman. The purpose of this work meeting was to review the newest amendments.

The group spent majority of the work meeting discussing enforcement.

3/13/26:

Work Meeting. Present: Brooke Doxtator, Shannon Davis, Kirby Metoxen, Jennifer

Webster, Jonas Hill, Grace Elliott, Carolyn Salutz. LOC members present approved

amendments.

3/18/26 LOC: Motion by Jennifer Webster to accept the draft and direct a legislative analysis be

completed, seconded by Kirby Metoxen; motion carried unanimously.

4/15/26 LOC: Motion by Jennifer Webster to approve the draft and the legislative analysis,

seconded by Jonas Hill; motion carried unanimously.

5/06/26 LOC: Motion by Jennifer Webster to approve the public meeting packet and schedule a

public meeting to be held on June 11, 2026, seconded by Jonas Hill; motion carried

unanimously.

6/11/26:

Public meeting. Three individuals provided oral comments.

6/18/26:

Public comment period. No individuals provided written comments.

7/1/26 LOC: Motion by Jennifer Webster to accept the public comment review memorandum

and defer to a work meeting for further consideration of the three public comments

received; seconded by Jonas Hill. Motion carried unanimously.

7/1/26:

Work Session. Present: Jonas Hill, Kirby Metoxen, Jameson Wilson, Jennifer

Webster, Clorissa Leeman, Grace Elliott, Carolyn Salutz. The LOC met to read and

consider the public comments received and the public comment review

memorandum.

Next Steps:

▪ Accept the updated public comment memorandum with the LOC’s consideration,

legislative analysis, and draft.

▪ Direct the Finance Department to provide the Legislative Operating Committee with a fiscal

impact statement of the proposed amendments to the Boards, Committees, and

Commissions law by Wednesday, July 29, 2026.

Page 3 of 3

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Oneida Nation

Legislative Operating Committee

Legislative Reference Office

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

TO:

FROM:

DATE:

RE:

=DODDOO

ONEIDA

Legislative Operating Committee (LOC)

Carolyn Salutz, Legislative Reference Office, Staff /s/ Carolyn Salutz

Attorney

July 15, 2026

Boards, Committees, and Commissions Law Amendments: Public Comment

Review

On June 11, 2026, a public meeting was held regarding the proposed amendments to the Boards,

Committees, and Commissions law. Three (3) comments were made during the public meeting.

The public comment period was then held open until June 18, 2026. No written comments were

submitted during the comment period. This memorandum is submitted as a review of the

comments received during the public meeting and public comment period. The public meeting

draft and public meeting transcript received are attached to this memorandum for review.

Comment 1 – Selection of applicants

105.7. Appointment to an Entity

105.7-1. Appointment Selection. The following procedures shall be used to determine how the

applicant for an appointed position is selected:

(a) Within eight (8) business days after the posted deadline for submitting an

application, or within twenty-one (21) business days of the posted deadline if the entity

requires a background investigation to be completed as part of the application

process, the BCC Department shall:

(1) deliver all applications, along with a summary of qualifications to hold

office, and the results of the background investigation if required, to each

member of the Oneida Business Committee as well as the entity’s

Chairperson; and

(2) place the appointment for the entity on the next executive session portion

of the agenda of a regular or special Oneida Business Committee meeting in

which the appointment is intended to be made; or

(3) if delays in compiling the applications, summary of qualifications, or

results of any investigations exist, request additional time from the Oneida

Business Committee to complete requirements of section 105.7-1(a)(1)-(2).

(b) Each member of the Oneida Business Committee shall review the application

materials prior to executive session and be prepared to discuss and select an applicant

for appointment.

(1) The entity’s Chairperson may review the application materials and submit

a recommendation to the BCC Department to include in the application

materials to be reviewed by the Oneida Business Committee.

(A) The recommendation shall be submitted to the BCC Department in

accordance with the submission deadlines for the Oneida Business

Committee meeting in which the appointment is intended to be made.

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Sandra Skenandore (oral): My name is Sandra Skenandore and I'm the vice chairperson for the

[Oneida] Nation Commission on Aging. And the section I want to comment on is 105.7,

appointment to an entity on the boards, committees and commissions law. And it would be line.

Add it to like line 241. And my recommendation is to add each member of the entity shall review

the applications and prepare to discuss and select an applicant. And the entity's chairperson shall

forward the recommendation to the Oneida Business Committee. And the reason I, the reason I

want to change it to shall, I know at one point it was the chairperson shall review, it was changed

to may. And the reason I put shall is because on the Oneida Nation Commission on Aging, we

have nine members. And on our board, there's different needs. Like currently we have a need for

representatives to attend like state meetings and our bylaws and funding laws for the federal funds

that go to the state, they are required to get tribal input. And so, for example, as my responsibility,

I am on the Brown County Aging and Disability Board. And I had to submit an application and

reviewed it, my qualifications. I was, they made a recommendation, it went to the county board.

Now, as part of my responsibilities on that board, we have to sign, we sign up for different

responsibilities and some of them can be testifying before the state. New representatives, and the

one I chose is to help with different activities going on at the center, so what we're looking at, I

think the needs, the current needs of our board, I don't know that the business committee is aware

of them. We have, right now we have two positions that we're looking for members to fill on our

board and they're to be on like statewide boards. And some of the responsibilities we have is like

to the Alzheimer's board. I'm on another board and we meet with the like we've already met with

the program, the Alzheimer's program. And so, we have responsibilities. They asked us for input

and to give and we have, you know, letters. Now we're looking for grants because the state funding

is gone. The university that the funding was cut by 60% for research. So, there's responsibilities

like you have to have writing skills, computer skills, meet with, they want you to meet with state

representatives. We meet with the chancellor. The chancellor came here last week. They asked us

to provide input on, you know, certain type of research. And we have a variety of groups. So, our

current needs on this board, I'm not, you know, is something that is unique to us and each board is

different. So, when we look at the applications, we're looking at who was able to meet these

responsibilities and and meet, you know, be on these state boards. It's different for each board.

And I think as shall is that we could have all of the members review the applications, we'd set up

our qualifications. We need somebody that can write, work on the strategic plan, work on the

bylaws, review the laws, represent us at with the serve as a representative with the University of

Wisconsin, with state representatives. And those are the type of things that we'd be looking at to

meet our current need. And I think our needs change, like, and then we also meet with the elders

in the community. So, each one of our members serves a different purpose. And so, I just feel that

this would be the best way to meet the current needs of the board by having the boards review

them, look at the criteria, set up criteria, review the applications and make the recommendation.

Thank you.

Response

Commenter recommends that every member of a board, committee, or commission should be

required to review all applications, discuss the current needs of the board, committee, or

commission, and select an applicant; which the Chairperson will then be required to forward to the

Oneida Business Committee. Commenter also mentions it is the board, committee, or commission

that is most aware of its current needs and the needs of each board, committee, or commission is

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different; and furthermore, each board, committee, or commission should be able to establish its

own requirements for applicants.

The law does require each entity to establish membership requirements in its bylaws. This

requirement is not a proposed amendment – it is currently in the law. Presumably, the law’s

requirement for the entity to establish its own requirements for membership necessarily includes

application requirements, applications to be appointed to serve on, and be a member of, a board,

committee, or commission.

The law also allows the Chairperson to review the application materials and allows the Chairperson

to submit a recommendation to the Oneida Business Committee. The law could be changed to

require the entire entity, rather than just the Chairperson, to review the applicants and require the

entire entity, rather than just the Chairperson, to submit a recommendation. Currently, the law

allows the Chairperson to review applicants and make a recommendation. The LOC could decide

to make reviewing an applicant and submitting a recommendation, or both, done by the entire

entity and either, or both, could become obligations rather than options.

It is a policy determination for the LOC to make:

• Option 1: does the LOC want to require the entire entity, all members making up

quorum, rather than only the Chairperson, to review applicants and submit a

recommendation.

• Option 2: does the LOC want to require the entire entity, all members making up

quorum, rather than only the Chairperson, to review applicants, and allow the entire

entity, all members making up quorum, rather than only the Chairperson, to submit

a recommendation.

• Option 3: does the LOC want to keep the proposed amendments as is and only

change the option of reviewing and recommending applicants from something the

Chairperson is allowed to do to something the entire entity is allowed to do.

• Option 4: does the LOC want to keep the proposed amendments as is and not make

any changes, in which case the Chairperson will be allowed to review applicants

and allowed to submit a recommendation.

If the LOC determines option 1 is the best policy choice, language could look like:

The entity’s Chairperson may shall review the application materials and shall submit a

recommendation to the BCC Department to include in the application materials to be reviewed by

Business Committee Support Office a recommendation to the Oneida Business Committee. of an

applicant for appointment. [1 O.C. 105.7-1(b)(1)].

If the LOC determines option 2 is the best policy choice, language could look like:

The entity’s Chairperson may shall review the application materials and may submit a

recommendation to the BCC Department to include in the application materials to be reviewed by

Business Committee Support Office a recommendation to the Oneida Business Committee. of an

applicant for appointment. [1 O.C. 105.7-1(b)(1)].

If the LOC determines option 3 is the best policy choice, language could look like:

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The entity’s Chairperson may review the application materials and may submit a recommendation

to the BCC Department to include in the application materials to be reviewed by to the Business

Committee Support Office a recommendation to the Oneida Business Committee. of an applicant

for appointment. [1 O.C. 105.7-1(b)(1)].

=============================-- ---------_____

If the LOC determines option 4 is the best choice, language could look like:

The entity’s Chairperson may review the application materials and submit a recommendation to

the BCC Department to include in the application materials to be reviewed by to the Business

Committee Support Office a recommendation to the Oneida Business Committee. of an applicant

for appointment. [1 O.C. 105.7-1(b)(1)].

The LRO’s suggested revision, based on this comment, is option 2, to require all entities to review

applicants and to allow all entities to make a recommendation. It is likely a good requirement to

have the entire entity, rather than just the Chairperson, review applicants. However, it may be

better to allow the entity to submit a recommendation rather than make it a requirement. If we

create a legal requirement, we also need to create repercussions if that requirement is not followed.

Therefore, the recommended change is to make reviewing applications a requirement of the entire

entity, and not just the Chairperson, and submitting a recommendation to the Oneida Business

Committee, from the entire entity, and not just the Chairperson, an option. The LRO recommends

the amended language of option 2.

LOC Consideration

Initially, the LOC chose option 1 (which would make it mandatory for the entity to review

qualifications and mandatory to submit a recommendation); however, after the LOC reviewed

and considered the third public comment, the LOC revisited this comment and ultimately chose

option 3:

The entity’s Chairperson may review the application materials and may submit a

recommendation to the BCC Department to include in the application materials to be

reviewed by to the Business Committee Support Office a recommendation to the Oneida

Business Committee. of an applicant for appointment. [1 O.C. 105.7-1(b)(1)].

The LOC ultimately chose option 3 because it wants to give the entire board a choice and the

opportunity for input. The LOC doesn’t want to make it a requirement and potentially require the

entire board to meet to review and select an applicant. The LOC was concerned about making

this a mandatory requirement and concerned about requiring a quorum of the entity to meet for

only that reason (reviewing applicants). Even though the LOC wanted to keep reviewing

applicants and providing a recommendation discretionary, the LOC thought it was a good option

to expand the option from something solely the Chairperson is allowed to do, to something the

entire entity is allowed to do. This amendment is substantially similar to the comment and

consideration of the third public comment, below; as such, the law will ultimately be amended to

reflect that public comment and consideration.

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The LOC also decided it may be a good idea to include in the law a timeframe for the entity’s

recommendation to go to the Oneida Business Committee; but if that timeframe passes, the LOC

wants to give the responsibility to the Chairperson of that entity to review applicants and submit

a recommendation. The LOC directed the LRO to talk to the Boards, Committees, and

Commissions Department, specifically Brooke Doxtator, the Boards, Committees, and

Commissions Department supervisor, to determine if a timeframe is administratively feasible.

The LRO emailed Brooke Doxtator on July 6th. If or when the LRO receives feedback from

Brooke Doxtator of the Boards, Committees, and Commissions Department on the

administrative feasibility of a deadline for submitting recommendations, the LRO will inform the

LOC and the LOC may direct an additional amendment be made in response to that feedback.

Comment 2 – Selection of applicants

105.6. Vacancies

105.6-1. The manner by which an individual fills a vacancy, either through appointment or

election, shall determine that member’s status as an appointed or elected official, despite

the entity’s classification as an appointed or elected entity pursuant to the entity’s bylaws.

105.6-2. A position on an entity shall be considered vacant in the following situations:

(a) End of Term. A vacancy is effective as of 4:30 p.m. on the last day of the month in

which the term ends.

(1) Although a position is considered vacant once the term ends, the member

of the entity may remain in office until the member’s successor has been

sworn in by the Oneida Business Committee, provided that the position may

not be held by the predecessor for longer than sixty (60) business days, in an

effort to prevent a discontinuation of business or a loss of quorum for the

entity.

(b) Removal. Removal is effective, pursuant to any law or policy of the Nation

regarding removal.

majority vote of the Oneida Business Committee in favor of a member’s termination

of appointment.

(d) Resignation. A resignation is effective upon:

(1) deliverance of a letter to the BCC Department and to the Chairperson of

the entity, or designee; or

(2) acceptance by motion of the entity of a verbal resignation; and

(3) certification and acceptance by the Secretary.

(e) New Positions. Vacancies on new entities are effective upon adoption of bylaws.

105.6-3. An entity shall notify the BCC Department as soon as the entity learns that a

position has or will become vacant. All notices of vacancy shall be sent to the entities for

clarification or confirmation prior to notification to the Oneida Business Committee.

105.6-4. The BCC Department shall forward the notice of vacancy to the Secretary. The

Secretary shall request and receive approval from the Oneida Business Committee to post

the notice of vacancy. The BCC Department shall post notice of vacancies at the following

times:

(a) End of Term. Automatically sixty (60) days prior to completion of the term.

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(b) Removal. No later than the next Oneida Business Committee meeting following

the effective date of the removal.

following the BCC Department’s receipt of notice of an effective resignation from

the entity.

(d) New Positions. Upon one of the following conditions:

(1) if not specified, immediately upon the creation of an entity or the

adoption of bylaws, whichever is later; or

(2) upon the date specified when creating the entity.

(e) Termination of appointment. No later than the next Oneida Business Committee

meeting following the effective date of the termination.

105.6-5. Notice of vacancies shall be posted by the BCC Department in all official media

outlets of the Nation, as determined by the Oneida Business Committee, as well as any

other location deemed appropriate by the Secretary.

105.7. Appointment to an Entity

105.7-1. Appointment Selection. The following procedures shall be used to determine how

the applicant for an appointed position is selected:

(a) Within eight (8) business days after the posted deadline for submitting an

application, or within twenty-one (21) business days of the posted deadline if the

entity requires a background investigation to be completed as part of the application

process, the BCC Department shall:

(1) deliver all applications, along with a summary of qualifications to hold

office, and the results of the background investigation if required, to each

member of the Oneida Business Committee as well as the entity’s

Chairperson; and

(2) place the appointment for the entity on the next executive session portion

of the agenda of a regular or special Oneida Business Committee meeting in

which the appointment is intended to be made; or

(3) if delays in compiling the applications, summary of qualifications, or

results of any investigations exist, request additional time from the Oneida

Business Committee to complete requirements of section 105.7-1(a)(1)-(2).

(b) Each member of the Oneida Business Committee shall review the application

materials prior to executive session and be prepared to discuss and select an

applicant for appointment.

(1) The entity’s Chairperson may review the application materials and

submit a recommendation to the BCC Department to include in the

application materials to be reviewed by the Oneida Business Committee.

(A) The recommendation shall be submitted to the BCC Department

in accordance with the submission deadlines for the Oneida Business

Committee meeting in which the appointment is intended to be made.

merits and qualifications of the potential applicants and any recommendations

made by the Chairperson of the entity during executive session. After completing a

thorough discussion the Oneida Business Committee shall:

(1) select an applicant for appointment; or

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(2) ask the Secretary to re-notice the vacancy because of ineligible,

unqualified, or under qualified applicants.

(d) All appointments shall be made by the Oneida Business Committee during the

open session of a regular or special Oneida Business Committee meeting. The

Oneida Business Committee shall not appoint an applicant who fails to meet the

requirements set out in the entity's bylaws.

(e) During the open session of the regular or special Oneida Business Committee

meeting, a member of the Oneida Business Committee may make a motion to

appoint an individual. Oneida Business Committee members may:

(1) accept the selected applicant and vote to appoint the individual to the

vacant position; or

(2) reject the selected applicant and vote to oppose the appointment.

(f) If the Oneida Business Committee rejects the selected applicant, the matter will

be deferred to the next Oneida Business Committee meeting where another

applicant may be recommended by the Oneida Business Committee or the Oneida

Business Committee may direct the vacancy to be re-posted. When a vacancy is reposted under this section, all applications from the first posting shall be considered

to have been filed within the deadline period.

105.7-2. Notification of Appointment. Once an individual is selected for appointment at an

Oneida Business Committee meeting, the Secretary shall notify all applicants of the final

status of their application.

(a) The Secretary shall include on the notice to the applicant selected for

appointment the following paragraph: “The Oneida Nation reports all income paid

by the Oneida Nation in whatever form. The Internal Revenue Service of the United

States considers stipends paid to members of boards, committees, and commissions

to be income which may be offset by expenses related to that income. You will

receive an income report which is also forwarded to the Internal Revenue Service, it

is also your responsibility to keep documentation of expenses related to this

income.”

105.7-3. Declination of Appointment. An individual who has been selected for appointment

to an entity by the Oneida Business Committee may decline the appointment.

(a) An individual may decline an appointment to an entity in the following ways:

(1) delivery of a letter to the BCC Department stating that the individual

wishes to decline the appointment; or

(2) failure to take the oath of office within thirty (30) days or within two (2)

regularly scheduled Oneida Business Committee meetings of being selected

for appointment by the Oneida Business Committee.

(b) The BCC Department shall notify the Oneida Business Committee if an

individual declines an appointment to an entity. The Oneida Business Committee

shall then use the original pool of applications for the vacancy posting and the

process outlined in section 105.7-1 to select another applicant for appointment.

Mary Loeffler (oral): I guess my comment is when I was reading over, oh, my name is Mary

Loeffler. I'm on the [ONCOA] board. I was reading under Line number 269. Page 7. 105.7

appointment to an entity. Okay, so I underlined. If the Oneida Business Committee rejects the

selected applicant, the matter will be deferred to the next Oneida Business Committee meeting,

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where another applicant may be recommended by the Oneida Business Committee, or the Oneida

Business Committee may direct the vacancy to be reposted. Well, that wasn't done. I mean,

under recent events. When a vacancy is reposted, all applications from the first posting shall be

considered to have been filed within the deadline period. Notification, and it goes on to say.

Other things about that, but I am just curious. Did we agree to repost? Is sending the matter to

the election board considered a reposting? Well, because you, when it's going to the election

board, right, to be voted on by General Tribal Council at some point. But, according to... Line

268 and 69, the United Business Committee may direct the vacancy to be reposted. But... is

someone else?

O[kay], so that was my question about making a decision, us making a decision whether we were

going to postpone it to the next, after the election, right, the new board. But according to this,

and according to the beginning, where it says, you must adhere to all to be consistent and have

standard procedures for choosing and appointing or electing the most qualified individuals.

If they meet the requirements for the appointment, which you did say, right, is that okay if I use

our recent as an example?

Jonas: I believe that was executive session, so that is confidential.

Mary: Okay. So, script all that, right? Okay, so all my question is, if the Oneida Business

Committee may direct the vacancy to be reposted, and it isn't reposted, but instead an alternative

option is given. What has to be the reason for going against the reposting? I'm assuming the

reposting means that they will all come up for election after July. Is that, is that correct?

O[kay], so I guess that I'm just bringing that to the forefront as one of my concerns about the

way this is written. So, I guess like to help you assist you a little bit is like how can there be a

consistent process followed that the business committee follows or a procedure in when it comes

to selecting qualified applicants? Yes, if I hear you right. That would be yes. Okay. That's what

I'm trying to say. Thank you.

Response

Commenter questions the Oneida Business Committee’s process for determining and reposting a

vacancy when, for example, the Oneida Business Committee has been presented with applicants

and a recommendation for an applicant’s appointment to a board, committee, or commission, but

does not select the applicant and instead determines to repost the position as a vacancy but the

vacancy is not reposted properly. Commenter also believes there should be a consistent process

and procedure for the Oneida Business Committee to follow when selecting qualified applicants.

No reason for or against the selection of applicants is required to be made or be made publicly

available by the Oneida Business Committee. The law allows the Oneida Business Committee’s

discussion and selection to be done in executive session, only the actual, formal appointment is

required to be made during the open session of an Oneida Business Committee meeting.

Currently, the law mandates that the Oneida Business Committee shall not select an applicant

that fails to meet the requirements of that entity, as established in the entity’s bylaws. [105.7A good mind. A good heart. A strong fire.

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1(d)]. The exact provision reads: “The Oneida Business Committee shall not appoint an

applicant who fails to meet the requirements set out in the entity's bylaws.” [Id].

Currently, the law does mandate a consistent process and procedure for the Oneida Business

Committee to follow when rejecting applicants. The law and the proposed amendments do not

contain a process and procedure for the Oneida Business Committee to follow when selecting an

applicant.

Because the discussion and selection of applicants is done in executive session, it may not be

appropriate to include procedures in the law regarding how the Oneida Business Committee is

required to review, discuss, and ultimately select an applicant or decide to repost for a vacancy.

The processes and procedures for the Oneida Business Committee to follow when selecting and

appointing an applicant are internal and done in executive session; the Oneida Business

Committee is currently required to reject any applicant who fails to meet the requirements of the

board, committee, or commission as established in that board, committee, or commission’s

bylaws; therefore, there is no recommended revision to the proposed amendments to the Law

based on this comment. If the LOC decides they are in favor of having more formalized,

solidified requirements, the most appropriate option may be including a requirement in the

adopting resolution for the Oneida Business Committee to adopt an internal standard operating

procedure regarding the discussion and selection or rejection of applicants to serve on a board,

committee, or commission of the Nation.

Regarding vacancies, the proposed amendments do contain a process and procedure for the

Oneida Business Committee to follow when it determines a vacancy. Currently, the proposed

amendments require an entity to notify the Boards, Committees, and Commissions Department

as soon as the entity learns that a position has or will become vacant. The Boards, Committees,

and Commissions Department is required to forward notice of the vacancy to the Secretary.

Then, the Secretary requests approval from the entire Oneida Business Committee to direct the

Boards, Committees, and Commissions Department to post the vacancy and the law identifies

specific times when the notice of vacancy must be posted. Additionally, the proposed

amendments contain five instances where a vacancy must be found and posted.

The law does not have a process or procedure to challenge any supposed failure of the Oneida

Business Committee to repost a vacancy or a supposed failure to direct that a vacancy be

reposted. If anyone wishes to discuss or challenge the Oneida Business Committee’s supposed

failure to determine and direct the reposting of a vacancy, the best and most appropriate option

may be to contact the Boards, Committees, and Commissions Department. There is no

recommended revision to the law based on this comment.

LOC consideration

The LOC would like the Business Committee to have more options regarding applicants: reject,

repost, defer, etc.

The law does require the Business Committee to have a full and complete discussion of the

merits and qualifications of potential applicants. That requirement is found in section 105.7-1(c)

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of the law; it will be expanded to give the Business Committee more options regarding how to

handle potential applicants. It will be amended to say:

“(c) During executive session, Tthe Oneida Business Committee shall have a full and

complete discussion of the merits and qualifications of the potential applicants, and any

recommendations made by the Chairperson of the entity., during executive session. After

completing a thorough discussion, the Oneida Business Committee shall:

(1) select an applicant for appointment;, or

(2) ask the Oneida Nation’s Secretary to re-notice the vacancy because of

ineligible, unqualified, or under qualified applicants;.

(3) ask the Secretary to re-notice the vacancy because of an actual or implied

conflict of interest;

(4) direct the Election Board to hold a special election; or

(5) defer to the next administration of the Oneida Business Committee.” [1 O.C

105.7-1(c)].

Comment 3 – Selection of applicants

105.6. Vacancies

105.6-1. The manner by which an individual fills a vacancy, either through appointment or

election, shall determine that member’s status as an appointed or elected official, despite

the entity’s classification as an appointed or elected entity pursuant to the entity’s bylaws.

105.6-2. A position on an entity shall be considered vacant in the following situations:

(a) End of Term. A vacancy is effective as of 4:30 p.m. on the last day of the month in

which the term ends.

(1) Although a position is considered vacant once the term ends, the member

of the entity may remain in office until the member’s successor has been

sworn in by the Oneida Business Committee, provided that the position may

not be held by the predecessor for longer than sixty (60) business days, in an

effort to prevent a discontinuation of business or a loss of quorum for the

entity.

(b) Removal. Removal is effective, pursuant to any law or policy of the Nation

regarding removal.

majority vote of the Oneida Business Committee in favor of a member’s termination

of appointment.

(d) Resignation. A resignation is effective upon:

(1) deliverance of a letter to the BCC Department and to the Chairperson of

the entity, or designee; or

(2) acceptance by motion of the entity of a verbal resignation; and

(3) certification and acceptance by the Secretary.

(e) New Positions. Vacancies on new entities are effective upon adoption of bylaws.

105.6-3. An entity shall notify the BCC Department as soon as the entity learns that a

position has or will become vacant. All notices of vacancy shall be sent to the entities for

clarification or confirmation prior to notification to the Oneida Business Committee.

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105.6-4. The BCC Department shall forward the notice of vacancy to the Secretary. The

Secretary shall request and receive approval from the Oneida Business Committee to post

the notice of vacancy. The BCC Department shall post notice of vacancies at the following

times:

(a) End of Term. Automatically sixty (60) days prior to completion of the term.

(b) Removal. No later than the next Oneida Business Committee meeting following

the effective date of the removal.

following the BCC Department’s receipt of notice of an effective resignation from

the entity.

(d) New Positions. Upon one of the following conditions:

(1) if not specified, immediately upon the creation of an entity or the

adoption of bylaws, whichever is later; or

(2) upon the date specified when creating the entity.

(e) Termination of appointment. No later than the next Oneida Business Committee

meeting following the effective date of the termination.

105.6-5. Notice of vacancies shall be posted by the BCC Department in all official media

outlets of the Nation, as determined by the Oneida Business Committee, as well as any

other location deemed appropriate by the Secretary.

105.7. Appointment to an Entity

105.7-1. Appointment Selection. The following procedures shall be used to determine how

the applicant for an appointed position is selected:

(a) Within eight (8) business days after the posted deadline for submitting an

application, or within twenty-one (21) business days of the posted deadline if the

entity requires a background investigation to be completed as part of the application

process, the BCC Department shall:

(1) deliver all applications, along with a summary of qualifications to hold

office, and the results of the background investigation if required, to each

member of the Oneida Business Committee as well as the entity’s

Chairperson; and

(2) place the appointment for the entity on the next executive session portion

of the agenda of a regular or special Oneida Business Committee meeting in

which the appointment is intended to be made; or

(3) if delays in compiling the applications, summary of qualifications, or

results of any investigations exist, request additional time from the Oneida

Business Committee to complete requirements of section 105.7-1(a)(1)-(2).

(b) Each member of the Oneida Business Committee shall review the application

materials prior to executive session and be prepared to discuss and select an

applicant for appointment.

(1) The entity’s Chairperson may review the application materials and

submit a recommendation to the BCC Department to include in the

application materials to be reviewed by the Oneida Business Committee.

(A) The recommendation shall be submitted to the BCC Department

in accordance with the submission deadlines for the Oneida Business

Committee meeting in which the appointment is intended to be made.

A good mind. A good heart. A strong fire.

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merits and qualifications of the potential applicants and any recommendations

made by the Chairperson of the entity during executive session. After completing a

thorough discussion the Oneida Business Committee shall:

(1) select an applicant for appointment; or

(2) ask the Secretary to re-notice the vacancy because of ineligible,

unqualified, or under qualified applicants.

(d) All appointments shall be made by the Oneida Business Committee during the

open session of a regular or special Oneida Business Committee meeting. The

Oneida Business Committee shall not appoint an applicant who fails to meet the

requirements set out in the entity's bylaws.

(e) During the open session of the regular or special Oneida Business Committee

meeting, a member of the Oneida Business Committee may make a motion to

appoint an individual. Oneida Business Committee members may:

(1) accept the selected applicant and vote to appoint the individual to the

vacant position; or

(2) reject the selected applicant and vote to oppose the appointment.

(f) If the Oneida Business Committee rejects the selected applicant, the matter will

be deferred to the next Oneida Business Committee meeting where another

applicant may be recommended by the Oneida Business Committee or the Oneida

Business Committee may direct the vacancy to be re-posted. When a vacancy is reposted under this section, all applications from the first posting shall be considered

to have been filed within the deadline period.

105.7-2. Notification of Appointment. Once an individual is selected for appointment at an

Oneida Business Committee meeting, the Secretary shall notify all applicants of the final

status of their application.

(a) The Secretary shall include on the notice to the applicant selected for

appointment the following paragraph: “The Oneida Nation reports all income paid

by the Oneida Nation in whatever form. The Internal Revenue Service of the United

States considers stipends paid to members of boards, committees, and commissions

to be income which may be offset by expenses related to that income. You will

receive an income report which is also forwarded to the Internal Revenue Service, it

is also your responsibility to keep documentation of expenses related to this

income.”

105.7-3. Declination of Appointment. An individual who has been selected for appointment

to an entity by the Oneida Business Committee may decline the appointment.

(a) An individual may decline an appointment to an entity in the following ways:

(1) delivery of a letter to the BCC Department stating that the individual

wishes to decline the appointment; or

(2) failure to take the oath of office within thirty (30) days or within two (2)

regularly scheduled Oneida Business Committee meetings of being selected

for appointment by the Oneida Business Committee.

(b) The BCC Department shall notify the Oneida Business Committee if an

individual declines an appointment to an entity. The Oneida Business Committee

shall then use the original pool of applications for the vacancy posting and the

process outlined in section 105.7-1 to select another applicant for appointment.

A good mind. A good heart. A strong fire.

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Sidney J. White (oral): Okay, sure. Thanks. My name is Sid White. I am the chair currently for

the Oneida Land Commission. I'll be wrapping up my second term. I think if we're looking at the

boards, committees and commission laws, I do agree that we probably could maybe clarify

filling vacancies a little bit more, a little bit better. We've had vacancies that we've had to fill. I

did read the law and we did follow the law. I think for me, I do appreciate when I was in the role

of a commissioner, being able to provide feedback to the applicants. I've seen it like a couple

different ways. And, you know, I think when I'm the chair is what I do is I bring the applicants

and discuss it in executive session with our commissioners to get a consensus of, of what our