Oneida Business Committee (2018)
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Oneida Business Committee
Quarterly Reports Meeting
8:00 a.m. Thursday, May 24, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I. CALL TO ORDER AND ROLL CALL
II. OPENING
III. ADOPT THE AGENDA
IV. REPORTS (Scheduled times are approximate and subject to change)
A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1. Accept Anna John Residential Centered Care Community Board FY-2018 2nd quarter report
(8:00 a.m.)
2. Accept Oneida Nation Arts Board FY-2018 2nd quarter report (8:15 a.m.)
3. Accept Oneida Environmental Resources Board FY-2018 2nd quarter report (8:30 a.m.)
4. Accept Oneida Community Library Board FY-2018 2nd quarter report (8:45 a.m.)
5. Accept Oneida Personnel Commission FY-2018 2nd quarter report (9:00 a.m.)
6. Accept Oneida Police Commission FY-2018 2nd quarter report (9:15 a.m.)
7. Accept Oneida Pow-wow Committee FY-2018 2nd quarter report (9:30 a.m.)
8. Accept Oneida Nation Veterans Affairs Committee FY-2018 2nd quarter report (9:45 a.m.)
9. Accept Southeastern Oneida Tribal Services Advisory Board FY-2018 2nd quarter report
(10:00 a.m.)
(Break scheduled from 10:15 – 10:30 a.m.)
B. ELECTED BOARDS, COMMITTEES, COMMISSIONS
1. Accept Oneida Nation Commission on Aging FY-2018 2nd quarter report (10:30 a.m.)
2. Accept Oneida Gaming Commission FY-2018 2nd quarter report (10:45 a.m.)
Oneida Business Committee
Quarterly Reports Meeting Agenda
Page 1 of 2
May 24, 2018
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3. Accept Oneida Land Claims Commission FY-2018 2nd quarter report (11:00 a.m.)
4. Accept Oneida Nation School Board FY-2018 2nd quarter report (11:15 a.m.)
5. Accept Oneida Election Board FY-2018 2nd quarter report (11:30 p.m.)
6. Accept Oneida Land Commission FY-2018 2nd quarter report (11:45 p.m.)
(Break scheduled from 12:00 p.m. – 1:30 p.m.)
C. CORPORATE BOARDS
1. Accept Bay Bancorporation, Inc. FY-2018 2nd quarter report (1:30 p.m.)
2. Accept Oneida ESC Group, LLC. FY-2018 2nd quarter report (1:45 p.m.)
3. Accept Oneida Seven Generations Corporation FY-2018 2nd quarter report (2:00 p.m.)
4. Accept Oneida Airport Hotel Corporation FY-2018 2nd quarter report (2:15 p.m.)
5. Accept Oneida Golf Enterprise Corporation FY-2018 2nd quarter report (2:30 p.m.)
(Break scheduled from 2:45 p.m. – 3:00 p.m.)
D. STANDING COMMITTEES
1. Accept Community Development Planning Committee FY-2018 2nd quarter report
(3:00 p.m.)
2. Accept Legislative Operating Committee FY-2018 2nd quarter report (3:15 p.m.)
3. Accept Quality of Life Committee FY-2018 2nd quarter report (3:30 p.m.)
4. Accept Finance Committee FY-2018 2nd quarter report (3:45 p.m.)
E. OTHER
1. Accept Oneida Youth Leadership Institute Board FY-2018 2nd quarter report (4:00 p.m.)
V. ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:30 p.m., Friday, May 18, 2018,
pursuant to the Open Records and Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
Oneida Business Committee
Quarterly Reports Meeting Agenda
Page 2 of 2
May 24, 2018
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Kristin Jorgenson, Secretary AJRCCC Board
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Anna John Resident Centered Care Community (AJRCCC)
Second Quarter Report to Business Committee
Period: January, February & March 2018
Submitted by: Candace House - Chairwoman
The purpose of the Anna John Resident Centered Care Community (AJRCCC) Board is to serve in an advisory capacity
ensuring operations of AJRCCC are within the guidelines and policies of the Oneida Nation and within all regulations,
rules, policies governing the operation of a nursing home.
The Board ensures the AJRCCC maintains a safe and sanitary environment while providing quality care and services to
residents of the facility and as ordered by each resident’s attending physician.
AJRCCC BOARD MEMBERS
Name
Term Expires
Name
Term Expires
Candace House
07/31/2021
Janice McLester
07/08/2018
Kristin Jorgenson
07/31/2020
Carol Elm
01/28/2018
Pat Moore
05/27/2018
Shirley Barber
07/31/2020
Joshua Hicks
07/31/2020
Open Seat
MEETINGS
January 24, 2018– Regular February 14, 2018– Regular March 14, 2018 - Regular
January 31, 2018- Special
February 21, 2018-Special
Jan – 80%
RESIDENT CENSUS - 2016
Feb – 80%
Maximum is 48 Beds
HIGHLIGHTS
Dave Larson is currently the Administrator for the AJRCCC.
AJRCCC QUARTERLY REPORT: 2nd QUARTER
PAGE 1 OF 2
PERIOD: January, February & March 2018
March – 80%
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MONTHLY ACTIVITIES – January 2018
The Board welcomed two new members: Shirley Barber and Kristin Jorgenson, appointment
goes through 2020. The Board reviewed their bylaws for any additional changes. Once the
LOC has their information approved the board will forward their to the law office for approval.
MONTHLY ACTIVITIES – February 2018
The Board had their annual election of officers for FY2018; Chairperson-Candace House, Vice
Chairperson-Janice McLester and Secretary-Kristin Jorgenson. Board member attended the
LOC Comprehensive Policy Governing Boards, Committees, and Commissions Working
meeting. We will continue to follow the LOC regarding the updated policy for necessary
changes.
MONTHLY ACTIVITIES – March 2018
The Board completed their 6th month Audit review and returned their findings for final
update/review. Joshua Hicks attended the American Society on Aging Conference in San
Francisco, CA March 26th – March 29th, 2018
STAFFING:
Between the months of January –March 2018, HRD reported the Anna John Resident Centered Care
Community had a total of 27 tribal employees working the 7/24 shifts to care for our Residents during
the quarter.
AJRCCC QUARTERLY REPORT: 2nd QUARTER
PAGE 2 OF 2
PERIOD: January, February & March 2018
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
/ 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Motion to accept the ONAB FY18 Q2 Report.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Council Member
Primary Requestor/Submitter:
Desirae Hill, ONAB Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Marena Bridges, ONAB Vice-Chair
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Oneida Nation Arts Board
Quarterly Report – 2nd
Quarter (Jan - Mar, 2018)
May 8, 2018
Oneida Nation Arts Board
Desirae Hill, Chair (Exp. 2021)
Marena Bridges, Vice Chair (Exp. 2018)
Dawn Walschinski, Secretary (Exp. 2018)
Christine Klimmek (Exp. 2019)
Sylvia Cornelius (Exp. 2018)
Beth Bashara, ONAP Director
Kirby Metoxen, BC Liaison
Dakota Webster (Exp. 2018)
Jackie Zalim (Exp. 2018)
Patricia Moore (Exp. 2018)
Board Purpose Statement:
To provide guidance to the ONAP and to perform the responsibilities granted to the Board under the
Dollars for Arts Program policy. Specific responsibilities include, but are not limited to the following: (a)
work with ONAP Director and staff in an advisory capacity on issues related to the arts in Oneida, and (b)
strive to provide guidance and recommendations in the development of the ONAP and arts programs
throughout the community, and (c) receive reports of the ONAP activities and ONAP staff, and (d)
evaluate ONAP, (e) approve policies and programs for the overall coordination and administration of the
ONAP.
Update from the Chair
In the 2nd Quarter, the Oneida Nation Arts Board has been able to gather momentum and improve our
attendance as we look ahead.
In January we developed a realistic 2018 work plan and have been diligently serving the aims set forth
with intention. Our vision is that ONAB will become more impactful through support and stewardship of
the arts, both artists and creative endeavors, in the community. And that by creating a solid foundation,
we are establishing strength to do the good work ahead.
In February we began work to review the Dollars for Arts Program.
In March, we completed the comprehensive report on DAP requested by the GTC and established DAP
talking points for the Board and other community members. We continued our work to review, revise,
clarify the DAP law/policy/procedure/guidelines. The Board approved a motion to request WAB to
forward any remaining DAP funds from FY18 to rollover for FY19.
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The completion of the Performance Assurance Audit helped to clarify where the organization and
administration of the board can further be improved. A plan of action and response was submitted
which required a slight modification of our work plan. We expect the work to be completed in Q3 and
finalized in Q4 prior to FY19.
As we look to mitigate our risks and further efforts to energize our membership we also reached out to
all members to inquire about continued interest and activity; subsequently, 3 Board Members resigned
early. There are open appointments on the Oneida Nation Arts Board.
Meetings Held
January
February
March
Volunteer Hours
One of our goals is to Board members volunteered t (3 hours) to support Woodland Indian Arts at
Artigras and (1 hour) Basket Guild.
Oneida Nation Arts Program Update
Administrative Reports
Staff includes: Beth Bashara, Director
Sherrole Benton, Program Coordinator
Program Reports
Dollars for Arts Program: FY18 had $15,733 to distribute. All applicants received full request amount
for $9,690. This is $6,043 remaining.
SEEDS: 9 workshops/performances un Shawano, Onalaska, Howard-Suamico, Wisconsin Rapids, Fall
Creek, Egg Harbour, and Green Bay by 4 Native artists reaching a total of 2,014 children in and a 96%
satisfaction rating.
MOC: Native Songwriting Retreat, February 4-9. With lots of last minute changes, Sadie Buck, Elizabeth
Hill, Annie Humphrey, Kelly Jackson, Wade Fernandez, Frank Montano, Phillip Lopez and Dustin
Skenandore were sequestered for 5 days in a house in Wild Rose to write new songs. They created,
recorded, and presented 12 original songs and had an additional 4 songs that were not completed but
partially recorded. Songs included: They Lied – about bully; Taco Blues; Sun is Shining; Shoes; Now we
Can All Fly (dedicated to Jonathan); Elders Lullaby; Choose to Be; Butterfly; Bottom Line; Birds Will Fly; a
Hundred Years; and 369 Everybody.
The ONAP partnered with the WEGA arts in Weyauwega to host a performance on Thursday night. We
arranged for a bus to leave from Oneida. We reached out to the Recreation Center to bring some of their
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kids. We arranged for a bus to leave (CMN sponsored) from Keshena. WEGA arts and ONAP marketed
the event. We had 150 people attend the show.
Arts Program Classes:
January
1. Paint Night with LeAnn Thompson - sold out
2. Quilled Earrings with Turtle Big Mountain - sold out
February
3. Pine Needle Basket Workshop with Judy Skenandore - 90% capacity
4. Family Iroquois Social Music with Kalana and Stephanie - 50% capacity
5. Father and Son Pow Wow Drum with Harold Katchenago - sold out
6. Young Men’s Drumming with Harold Katchenago - 10% capacity
7. Loom Beadwork with Breezy - sold out
March
8. Baby Moccasins with Sandy Gauthier - sold out
9. Raised Beadwork Picture Frames with Sandy Gauthier - 50% capacity
Future Focus
Art Classes
April: Quillows, Sock Dolls, Strap Dress
May: Plein Air Painting, Basket Making, Two Needle Beading
June: Porcupine Quill Workshop
Oneida Art Camp: June 18 - June 22, M-F, 1-5pm, ages 9 - 14. Artists include LeAnn Thompson, Sayokla
Williams, and Coleen Bins.
Events
Submissions for the new plays and preparation for the July CMN collaboration.
Inspiration
An Evidence Review of the Impact of Participatory Arts on Older People (2011) by the Mental Health
Foundation (MHF) reviewed a selection of high-quality academic research and ‘grey literature’ which
included unpublished and non-peer reviewed work. The reviewed literature covered the 60–69-year-old
age group and a range of artforms including music, drama, visual arts, storytelling, festivals and
combined arts. Alongside the physical benefits of more overtly active art forms such as drama and dance
the MHF review found that increased levels of general activity gained through activities such as
storytelling and visual arts also had positive impacts on the overall health of participants. The review
also made connections between involvement in community arts and mental wellbeing. (Arts Council of
England)
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THE VALUE OF ARTS AND CULTURE TO PEOPLE AND SOCIETY
HIGHLIGHTS FROM OUR EVIDENCE REVIEW
ARTS AND CULTURE
illwninates our mner lives.
ennches our emohonal world
and teaches us compassion
HEALTH &WELLBEING
ALMOST 60%
of people are more likely to report good health
1f they've attended a cultural place or event m
the last 12 months
Levels of subjective wellbeing are
generally reported to be higher
amongst those Wlth higher arts and
culture engagement
SECONDARY SCHOOL PUPILS
eng<1ged m <1rts <1nd culture are t"Jce 1s
ltkcly to volunteer m the commumty :ond
,ne 20 more hkely to vote as young ndults
For references and more information, check out our new publication
'The value of arts and culture to people and society - a n evidence review' online:
mB
artscouncil.org.uk/ evidencereview
a
@ace_national
I) / artscouncilofengland
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/ /
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ENVIRONMENTAL RESOURCE BOARD
FY ’18 2nd Quarter Report: January, February, March
ERB MEMBERSHIP
Al Manders, Chair
Isaiah Skenandore, Vice-Chair Marlene Garvey, Secretary
Ted Hawk
Gerald Jordan
Tom Oudenhoven
Richard Baird
Nicole Steeber
Megan White
Oneida Business Committee Liaison: Councilman Ernie Stevens III and Daniel Guzman
MINUTES
Action Taken January 4:
Motion to approve emergency rule and fine schedule for the Domestic Animals
Ordinance.
Outline process for newly acquired properties to be assessed by ERB for
inclusion as Natural Areas as appropriate and the designation of access as
directed by the Public Use of Tribal Lands law.
Action Taken February 1:
Public Hearing for Fine Schedule and Rules for Domestic Animals
Ordinance
Motion to approve ERB 1st Quarter Report.
Motion to approve general scope of work for the Silver Creek Pathway
Project.
Action Taken March 1:
Motion to approve Domestic Animals Fine Schedule and Rule and submit
support memo to LRO for final approval.
Motion to approve the return Turkey Season to 2011-2015 model where
“sportsmen to purchase a set of tags for the harvest of one bearded and one
hen, after successfully harvesting both, be allowed to purchase another set”.
FINANCIALS
Tribal Contribution
January
February
March
$ 301,209
$ 26,046.80
$ 22,477.24
$ 23,982.74
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SUMMARY OF ACTIVITIES
▀ Coordinate work schedule for transfer of hearing authority with LOC,
Judiciary, Oneida Police Department and Conservation Department for duties
and responsibilities of transferring hearing responsibilities to the Judiciary. This
will include seven laws and ordinances, but with primary emphasis on the
Hunting, Fishing, and Trapping Law and the Domestic Animals Ordinance.
▀ Review of Comprehensive Policy for Board, Committees, and
Commissions and participate in work meetings, review new sections regarding
member expectations and reporting processes and coordinate with Board,
Committees, and Commissions staff.
▀ New emergency ruling making and fine schedule for the updated Domestic
Animal Ordinance which goes into law on January 1, 2018.
▀ Participation on Budget Development Teams for implementing the objectives for
the FY’18 budgets and look forward to projections for the next 3 fiscal years.
▀ Onyota'a:ka Lake management planning for Phase II expansion of lake,
walking trail, and recreational amenities.
▀ Assist in the formation of processes for the Judicial Advocates and the
opening of their office in August, 2018. Provide onsite Kronos service and
temporary technical support for the office.
▀ Work with Trust Enrollments on Tribal Identification / Land Use cards for
identification of Oneida Tribal member spouses, descendants, and dependents.
▀ Review and development of RFP for Food Enterprise Center grant funding in
coordination with Planning and Internal Services
▀ Duties as Building Administrator for Ridgeview Plaza in coordinating the
placement of new departments and entities in renovated spaces.
▀ Planning for Hunter’s Community Feast to discuss new initiatives and obtain
survey feedback from Oneida’s Hunting community.
▀ Planning for Oneida Earth Day activities at Onyota'a:ka Lake in May.
▀ Assist on project team planning for RFP review, design and permitting for
upcoming Silver Creek Trail project.
▀ Coordination of Agricultural Systems Transition team and compilation of
reporting information as part of OSRAC team activities.
▀ Coordination of Industrial Hemp team, compilation of reporting, and
assistance with submittal of information in accordance with WI DATCP
permitting.
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▀ Participation on Energy Team and review of D.O.E. grant opportunities and
begin updates to Oneida Energy Security plan.
▀ Begin review of process for designating new natural areas for Land Access
Map in accordance with Public Use of Tribal Lands law and coordination with
Oneida Zoning and Shoreland Protection.
▀ Coordination with Boards, Committees, and Commissions staff on reporting
and record keeping for board.
▀ Other interdepartmental teams activities or coordination efforts that arise on a
short-term basis to meet the vision of the Oneida Nation.
#
1
2
3
GOALS
GOAL STATEMENT
Maintenance of laws and regulations related hunting, wildlife, domestic animals,
land access and other responsibilities, along with the associated public meeting
and hearing responsibilities.
Monitor environmental and other projects for compliance with community goals,
support Sustainable Community development projects and energy efficiency
program development, and appropriate participation on intergovernmental teams.
Provide the Oneida community with environmental education through community
events and educational outreach with emphasis on access to Oneida public lands,
natural resource management and restoration, and surface water protection.
OBJECTIVES
#
OBJECTIVE STATEMENT
MEASUREMENT
COMPLETION GOAL
#
DATE
(above)
1
Spring, 2018
1
Completion of Domestic Animal
Ordinance Rule and Fine Schedule
Final Approval
2
Coordinate transfer of hearing
authority to the Oneida Judiciary.
Interdepartmental
coordination (OPD,
Judiciary, Law, &
Conservation)
Spring, 2018
1
3
Monitoring hunting, fishing, & trapping Review of deer
levels for natural resource
hunting season
management goals and adjust rule
harvest numbers
making accordingly.
Spring, 2018
3
MEETING REQUIREMENTS
The ERB currently holds meetings once a month. Meetings are normally held on the
1st Thursday of each month. Hearings are held as required. ERB also attends
Business Committee meetings, other public meetings, and performs volunteer service in
the community as required or deemed appropriate by the ERB. Yaw^ko!
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2017-18 Hunting Seasons
Enrolled
Elder
Disabled
Spouse
Descendant
Other Affiliation
Land Use
Enrolled
Elder
Disabled
Spouse
Descendant
Other Affil
Land Use
Sustenance
Total Deer Harvested
Total Deer Per Season
Total Deer Harvested
# of License Issued
484
285
15
72
58
16
35
965
Bow Season
Buck
Doe
28
5
14
26
2
0
3
0
3
1
3
0
4
1
0
0
57
33
90
247
Gun Season
Buck
Doe
25
0
14
52
5
1
3
0
7
0
0
0
4
0
0
3
58
56
114
Muzzleloader Season
Buck
Doe
5
17
18
1
2
5
43
38
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Number of Oneida Licenses Issued by Type in 2017-2018
965 Total Licenses
Other Affiliation
16 Land Use
2%
35
Descendant
4%
58
6%
Spouse
72
7%
Disabled
15
2%
Elder
285
29%
Enrolled
484
50%
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Number of Deer Harvested by Season and License Type 2017-2018
247 Deer Harvested
60
52
Enrolled
50
Elder
40
30
20
10
Disabled
Spouse
28
26
Descendant
25
14
14
4
2333
5
1 1
Other Affil
18
17
7
5 4
3
Land Use
Sustenance
1
3
5
1
2
0
Buck
Doe
Buck
Doe
Buck
Doe
Bow Season
Gun Season
Muzzleloader Season
90
114
43
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
I 24
I 18
2. General Information:
Session:
[8] Open
AgendaHeader:
D Executive- See instructions for the applicable laws, then choose one:
~IR_e_p_or_t_s________________________________________________________~
[8] Accept as Information only
D Action -please describe:
Library Board 2nd Quarter Report
3. Supporting Materials
[8] Report
D Resolution
D Contract
D Other:
1.12nd Quarter Report
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
S. Submission
AuthoMzedSponsor/Liaison:
~~T_e_ha_s_s_iH_i_IL_C_h_a_ir_m_a_n______________________________________~
Primary Requestor/Submitter:
Dylan Benton I Library Board Chair
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
to give an update as to how things are going with the Library Board
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation .org
Page 2 of2
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ONEIDA COMMUNITY LIBRARY BOARD
QUARTERLY REPORT January 2018- March 2018
MISSION STATEMENT: Provide for the informational needs of the Oneida Community while building a
collection that reflects our unique Oneida heritage. All persons will have access to current, balanced
materials, services and programs that will enrich their information, cultural and recreational needs.
NAME OF BOARD:
Oneida Community Library Board
CONTACT:
Dylan Benton, Chair
MEMBERS:
Bridget John ,Vice Chair
Jennifer Hill, Interim-Secretary
Melinda K Danforth, Member
-Vacant-
BC LIAISION: Tehassi Hill
MINUTES:
The following meeting minutes have been approved by the Oneida Community Library Board:
January 2018 Regular Meeting
February 2018 Regular Meeting
March 2018 Regular Meeting
BOARD MEMBER ATIENDANCE :
January 2018 Regular Meeting; 5/5
January 2018 Special Meeting; 5/5
February 2018 Regular Meeting; 5/5
March 2018 Regular Meeting; 3/4
(Bridget John excused . Roxanne Anderson was relieved from her continuation ofterm in anticipation of
the swearing in of two board members. One appointee declined the position bringing our total4
members)
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ACTION TAKEN:
The Board meets at the Library, the second Wednesday ofthe month at 4:30p.m.
HIGHLIGHTS OF THE LIBRARY
January 2018
The return of a staff member on medical leave brought some normalcy to OCL operating hours
and staff work load . Mid-Winter Tale-Telling Time: A Puppet Palooza: on 1/27/18 special guest author,
Vicky Meawasige Reed, signed copies of her novel, Path of the Turquoise Warrior. A puppet show was
also held which included story telling and themes of listening/helping- 36 participants. Green Earth
Library added newly released and high demand DVD's to their collection. 3 Sisters and NHC Head Start
continue to visit the branch. Teachers and library staff do well coordinating activities in the library that
align with the current theme of the class participating. Activities include story time, free play in the early
literacy areas, group activities and visits run smoothly even when head count gets in the 30's. a new
technique to increase book circulation among youth hid "golden tickets" in the Green Earth collection,
prizes included family themed board games and such, that event ran through 1/10/18.
*Total Patron Count; 2,781
February 2018
B. Beltran accepted a position in gaming after 13 years of service to the library, opening a
Library Aide position. Two children, one from each branch eclipsed a mark of 500 books read in our
"1000 Books Before Kindergarten" program (Macsin & Sofiya). LOL (Lovers of the Library, grass-roots
Library Appreciation organization) held a Beach Party themed event, 33 attended. Green Earth held a
carnival on 1/3/18 with crafts, games, movies, story time, book displays, popcorn and cotton candy all in
celebration of February being Library Lover's Month. Children in surrounding school districts had extra
days off, Green Earth typically responds with movies, extra reading incentives and more computer time.
*Total Patron Count; 2,345
March 2018
Chantelle Kuchta was added as a permanent staff member, she worked in the Library previously
under past grant monies and her Early Childhood Education BS from CMN makes her an excellent
addition to the staff, all are excited to have her aboard. Spring Break across the school districts affected
the typical flow of patronage but numbers rebounded at the end of the month. "Pancakes, Pancakes";
on 3/17/18 the OCL celebrated author Eric Carle ("The Very Hungry Caterpillar", "Brown Bear, Brown
Bear, What Do You See") with a brunch that included pancakes, sausage, fresh fruit, stories and more,
40 attended. Kim C. at Green Earth continues to expose our youth to STEM activities with coding
activities, toy robots that can be configured to do certain tasks and new software for the 3D Printers.
Children were able to navigate in a user friendly program that allowed them to design simple items and
see them print in real life. At the April Board meeting Dir. Williams brought a simple, pink 3'-diminsional
' heart-shaped medallion designed by one of our youth for the board to admire.
*Total Patron Count; 2,801
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R&E
5225840 Library Collection Enhancement Grant
Budget-$7,000 I Spent-$2,476 I Variance-$4,524 (+)
52255860 Library Federated Awards Grant
Budget-$29,022 I Spent-$6,183 I Variance-$22,839 (+)
4225033 Tribal Contribution
Budget-$160,254 I Spent-$131,927 I Variance-$28,327 (+)
SPECIAL EVENTS AND TRAVEL:
No recent board travel, reference highlights for events.
UPCOMING EVENTS
Summer Reading Program 6/11/18-8/17/18
11
TyohA'tu Khan" (Hero Convention/Comic-Con) 8/17/18
PERSONAL COMMENTS:
See highlights and pictures
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PANCAKES PANCAKES
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MID WINTER TALE TELLING TIME
Jf(l~
r ,mch(~d
jt')ffoi't'( "ta(IJ£: ~
g~ l<lr<t ~ l ~ff;
tf@~
$15.00
25 of 175
Cookies & Canvas (unfortunately people have left in the past because there is not enough room)
26 of 175
An interesting find in the reference only section
27 of 175
Cookies & Canvas's latest project
~~
...
.'
_.;._
-
- ·'
28 of 175
Free Books cart in OCL
29 of 175
Popular DVD's in OCL's lending collection
30 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05
I 24 I 18
2. General Information:
Session:
IX] Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
Reports
L_~------------------------------------------------------------~
D Accept as Information only
IX] Action -please describe:
Accept the Oneida Personnel Commission FY'18 2nd quarter report.
3. Supporting Materials
IX] Report
D Resolution
D Contract
D Other:
l.jMinutes
3.
2.jR & E's
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authonzed Sponsor/ Liaison:
~~~~e~h~as~s~iH__ill~,C~h~a~i~rm~a~n----------------------------------------~
Primary Requestor/Submitter:
Bridget Mendolia-Cornel ius, Executive Assistant for the OPC
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
31 of 175
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Personnel Commission submission of the FY' 18 2nd quarter report for the months of: January, February
and March 2018.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
32 of 175
ONEIDA PERSONNEL COMMISSION
FY 2018- Quat1erly Repm1 Second Quarter
January, February and March 2018
Submitted by: Bradley Graham
NAMES
Officers:
Members:
Bradley Graham, Chairperson/Treasurer
Pearl Webster, Vice-Chairperson
Sharon Alvarez, Secretary
Richard Elm-Hill
Jennifer Hill
Eric Krawczyk
Carol Smith
Gerald DeCoteau
Jason Martinez
Stacey Nieto
Patricia Powless
Yvonne Jourdan
Gary Smith
Tina Moore
MINUTES
All approved minutes have been submitted to the Office of the Tribal Secretary.
Regular Meeting
(Approved)
January 9, 2018
January 16,2018
Special Meeting
(Approved)
February 1, 2018
Special Meeting
(Approved)
Regular Meeting
(Approved)
February 13, 2018
March 7, 2018
Special Meeting
(Not Approved)
March 13,2018
Regular Meeting
(Not Approved)
FINANCIAL
See attached R&E statements for the months of January, February and March 2018.
SPECIAL EVENTS AND TRAVEL
No out-of-state travel/training occurred during this quat1er.
LOCAL TRAINING
Training for the first quat1er of this fiscal year included standard initial reviews, grievance
hearings, and grievance decisions training which took place in October, November, and
December.
ACTIVITY REPORT: ONEIDA PERSONNEL COMMISSION
Activity
January
February
March
Totals
Pre-Screens
12
19
28
59
Interviews
4
12
23
39
Reassignments
7
6
1
14
Initial Reviews
1
2
3
6
-
11Page
Oneida Personnel Commission 2 11 d Quarterly
R e port 2018
33 of 175
Grievances
6
1
6
13
Deliberations
1
0
1
2
Decision Writing
0
0
3
3
Motion Decisions
0
3
2
5
Regular Meetings
1
1
1
3
Special Meetings
1
1
1
3
Training*
3
4
5
12
Non-Gaming
0
0
0
0
Employees with an
advocate
Non-Gaming
2
0
2
4
Employees without an
advocate
Gaming Employees
0
0
0
0
with an advocate
Gaming Employees
1
0
1
2
without an advocate
Non-Gaming
1
0
1
2
Management with an
advocate
Non-Gaming
0
1
1
0
Management without
an advocate
Gaming Management
0
1
2
1
with an advocate
Gaming Management
0
0
0
0
without an advocate
• The numbers within the Reassignment boxes are the numbers of employees that
were reassigned into different positions for that specific month.
•
Training could mean attending out-of-state, local training, or in-house training. New
commissioners are mentored by existing commissioners during Initial Reviews,
Grievance Hearings, Decision Writing, Hearing Officer Responsibilities, and Motion
Decisions. This type of involvement is also considered training.
PERSONAL COMMENTS
The Oneida Personnel Commission (OPC) has gone through some transition with the
newly elected Chairperson/Treasure, Vice-Chairperson and Secretary Officers of the
Commission. The OPC Officers were elected in December of2017 and have taken a new
approach to leadership by separating themselves from the cohesiveness of the entire
Commission·and staff. The OPC Officers have also reduced and minimized staff leaving
only the Executive Assistant position.
21Page
Oneida Personnel Commission 2 11 d Quarterly
Report 2018
34 of 175
The Oneida Personnel Commission continues to struggle with the Employee Protection
Policy and being able to perfmm investigations and/or audits of employee protection
disclosures. The Internal Audit Depmiment is no longer providing this service to the
Oneida Personnel Commission which will require the utilization of an outside
Investigative Service. The Oneida Personnel Commission utilized the services of API.
However due to API's high cost of investigations and the time they took to complete the
investigation, we plan to utilize other resources regarding the disclosures that are filed
with the Oneida Personnel Commission.
As of April 11, 2018, the Oneida Business Committee took official action to dissolve the
Oneida Personnel Commission with BC Resolution# 04-11-18-A, Dissolution of
Personnel Commission, Tolling all Timelines in Personnel Related Matters, and Directing
the Development of Emergency Amendments to Existing Laws and BC Resolution #0411-18-B, Creation ofthe Personnel Selection Committee.
GOALS AND OBJECTIVES- FY 2018
1. Personnel Commission By-Laws
2. Training Manual
3. Updating Qualifications for Commissioners
3. Interdepmtmental Relationships
4. Updating Personnel Commission SOP's
5. Continuous Open Communication with GTC
REVISIONS
IN PROGRESS
REVISIONS PENDING AT LOC
NEEDS IMPROVEMENT
IN PROGRESS
IN PROGRESS
OBJECTIVE STATEMENT- FY 2018
1. Optimize organizational efficiency and effectiveness
2. Learning and growth perspective
3. Owner/customer/stakeholder perspective
MEETING REQUIREMENTS
Oneida Personnel Commission By-Laws, Atticle III. Meetings.
3-1 Regular Meetings. The OPC officers shall establish a schedule of regular meetings for the
upcoming year beginning in November. Notice of meeting location, agenda and materials shall
be forwarded by the Chairperson with the assistance of the Administrator. Robe1t's Rules of
Order shall be used as a guideline for conducting meetings.
3-2 Special Meetings. Special meetings shall be called not less than three (3) days prior to the
date of the special meeting.
3-3 Emergency meetings. Emergency meetings shall be scheduled as needed and provide details
of the emergency.
3-4 Legislative Sessions. When considering revisions or suggestions to the OPC regarding the
labor laws of the Tribe, a Legislative Session may be scheduled to devote a focused exclusive
convened working meeting of the OPC to specifically address amendment or revision of existing
or proposed labor laws of the Tribe. An internal OPC SOP may be drafted governing the
procedures to be followed in implementing such Legislative Session.
3-5 Quorum. A quorum shall consist of a majority of the OPC members. In the absence of the
Chairperson and the Vice-Chairperson, the members present at the meeting shall elect a
Chairperson Pro Tem to preside over the meeting.
FOLLOW-UP: None
3TP-a g;-0 n e ida Person n e 1 Commission -2 nT Quarter 1 y - Report2018
35 of 175
ONEIDA PERSONNEL COMMISSION REGULAR MEETING
JanuaTy 9, 2018- NOON
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will benefit
the individual worker and strengthen Tribal Programs and Tribal Government.
A.
Call to order. Attendance Bradley Graham, Chair called the meeting to order at
12:02p.m.
Bradley Graham
Pearl Webster
Sharon Alvarez
Gerald DeCoteau
Jennifer Hill
Richard -Elm Hill
Yvonne Jourdan
Eric Krawczyk
Jason Mruiinez
Tina Moore
Stacey Nieto
Patricia Powless
Cru·ol Smith
Gary Smith
Also Present:
Gina Buemostro
Chair
Vice- Chair
Secretary
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
On Leave
On Leave
Administrator
MOTION:
Carol Smith motioned to approve the attendance.
SECOND:
Richard -Elm Hill
MOTION CARRIED UNANIMOUSLY
B.
Approval of Agenda
MOTION:
Eric Krawczyk motioned to approve agenda with changes.
New Business: F.l.
g. Employee protection issue.
h. Reassignments
SECOND: Jennifer Hill
MOTION CARRIED UNANIMOUSLY
C.
Review\Approval of Minutes
December 12, 2017-Regular meeting
Pearl Webster moved to approve the December 12,2017 Regular Meeting Minutes.
SECOND:
Jason Mruiinez
MOTION CARRIED UNANIMOUSLY
MOTION:
36 of 175
D.
Tabled Business; NONE
BREAK FOR LUNCH Time: 12:07 p.m.
E.
Old Business (3)
1.
Draft article for the Kalihwisaks
No action
2.
Internal Audit Request dated November 2015 re (HRD)
Update, Hand out- E-Mail :fi:om Loucinda Conway to Gina. Loucinda Conway will
contact Gina to set up a meeting to review 1st and 2nd Parts with Audit and the
Commission.
MOTION: Sharon Alvarez motioned to accept the update
SECOND:
Pearl Webster
MOTION CARRIED UNANIMOUSLY
3.
F.
Employment Law Draft 22
Update, Gina will e-mail the next set of comments to everyone by Friday.
MOTION: Tina Moore motioned to accept the update
SECOND:
Carol Smith
MOTION CARRIED UNANIMOUSLY
New Business (3)
MOTION: Motion made by Richard Elm-Hill to go into executive session at
12:28p.m.
SECOND:
Jason Martinez
MOTION CARRIED UNANIMOUSLY
1.
Scheduling Initial Reviews, Grievance s, Reassignments and housekeeping(Gina Buenrostro 3 0 minutes)
MOTION: Richard Elm-Hill to come out of executive session.
SECOND:
Jennifer Hill
MOTION CARRIED UNANIMOUSLY
a.
Five (5) Minute rule pertaining to Timeliness/Attendance
The Oneida Personnel Commission Manual at 3. 7 Meetings states that OPC
members arriving more than 5 minutes late or members not
staying for the entire mee 1ting will not receive a stipend. These rules also apply
for Special Meetings, Interviews, Pre-Screenings, reassignments, Initial reviews
and Hearings. Of course there are extenuating circumstances that may be
brought up at the next meeting for approval.
MOTION: Pearl Webster to implement immediately.
SECOND:
Yvonne Jourdan
MOTION CARRIED UNANIMOUSLY
37 of 175
b.
New Commissioner training status
Reviewed the training log to see who's trained for Hearing Officers and to do
Hearings. After discussion it was decided to have 2 trainees in each hearing to
speed up their training.
c.
Meeting attendance notification reminder
No notes
d.
Time off requests/notification reminder.
Time off requests must be in writing and handed in prior to time off.
e.
Concerns and resolution regarding 4 commissioners from the same division
Governmental Services
After discussion it was decided that the Business Committee is making the
decisions, and then we should send a letter to the BC to make them understand
that when they are appointing people, they should be looking at the OPC BY
LAWs. The Chair, Bradley Graham will send them a letter.
MOTION: Tina Moore to have the letter written
SECOND:
Patricia Powless
MOTION CARRIED UNANIMOUSLY
f.
Update regarding Employee Protection Policy meeting with the Oneida
Business Committee on January 4, 2018-0PC officers.
Bring this back to commission to discuss. Only 4 attended, all commissioners
should have been invited. Special meeting will be held February 1 from I 2:00pm
to 2:00pm. Eric Krawczyk and Sharon Alvarez are excused.
MOTION: Carol Smith to have meeting
Richard Elm-Hill
SECOND:
ABSTENTIONS: Eric Krawczyk and Sharon Alvarez
MOTION CARRIED with 2 abstentions
2.
Financial Report October 2017
MOTION: Richard Elm-Hill to accept the report
SECOND:
Carol Smith.
MOTION CARRIED UNANIMOUSLY
3.
Activity Report- for December 2017
MOTION: Eric Krawczyk to accept the report
SECOND:
Pearl Webster
MOTION CARRIED UNANIMOUSLY
38 of 175
G.
Correspondence: Primarily distributed into PC members mail boxes
In our agenda packets were 2 Leave requests:
Pg. 11 Leave for Sharon Alvarez for Medical
MOTION: Eric Krawczyk to approve leave
SECOND:
Richard Elm Hill
MOTION CARRIED UNANIMOUSLY
Pg. 12 Leave request for Gary Smith for 4 months
MOTION: Jason Mruiinez to approve leave
SECOND:
Carol Smith
MOTION CARRIED with 1 opposed (Pearl Webster)
Approval of Yvonne Jourdan's stipend she was ill and had to go home
·
·
(Extenuating Circumstances).
MOTION: SharonAlvru·ez to approve stipend
SECOND:
Cru·ol Smith
MOTION CARRIED UNANIMOUSLY
H.
Standing and Special Committee Reports:
I.
Other:
1.
Next Regular meeting- February 13th 2018 at Noon
Pot Luck-person in charge: Eric Krawczyk
2.
MOTION: Carol Smith to adjourn
SECOND:
Eric Krawczyk
MOTION CARRIED UNANIMOUSLY
Adjourn Time
1.58 pm
Submitted by Sharon Alvarez - Secretary
39 of 175
ONEIDA PERSONNEL COMMISSION SPECIAL MEETING
January 16, 2018 - 11:00 AM
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will benefit
the individual worker and strengthen Tribal Programs and Tribal Government.
A.
Call to order. Attendance Bradley Graham, Chair called the meeting to order at
ll:OOam
Bradley Graham
Pearl Webster
Sharon Alvarez
Gerald DeCoteau
Jennifer Hill
Richard -Elm Hill
Yvonne Jourdan
Eric Krawczyk
Jason Martinez
Tina Moore
Stacey Nieto
Patricia Powless
Carol Smith
Gary Smith
Chair
Vice- Chair
Secretary
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
Excused
On Leave
Excused
Absent
On Leave
MOTION:
Jason Mmiinez motioned to approve the attendance.
SECOND : Pat Powless
MOTION CARRIED UNANIMOUSLY
B.
Approval of Agenda
MOTION:
Jason Martinez Motioned to approve agenda
SECOND:
Richard Elm-Hill
MOTION CARRIED UNANIMOUSLY
C.
Review\Approval of Minutes
D.
Tabled Business; None
E.
Old Business
F.
New Business
(1)
MOTION: Motion made by Pearl Webster to go into executive session at
11:07 AM.
SECOND
Jason Martmez
MOTION CARRIED UNANIMOUSLY
None
None
40 of 175
1.
Judiciary Brief- (Entire Commission)
Presenter Attorney Eric Eisenmann
Discussion
.MOTION: Yvonne Jourdan to come out of executive session at 12:20 PM
SECOND:
Jason Martinez
MOTION CARRIED UNANIMOUSLY
Discussion on leaving Employee complaint packets at the front desk just date stamped.
This will be discussed at another meeting.
Meeting on Thursday at 12:00 PM
MOTION: Jason Martinez to adjoum
SECOND:
Carol Smith
MOTION CARRIED UNANIMOUSLY
Adjourn Time 12:34 pm
Submitted by Sharon Alvarez - Secretary
41 of 175
ONEIDA PERSONNEL COMMISSJON SPECIAL MEETING MINUTES
FEBRUARY 1, 2018 - NOON
EAST WING CONFERENCE ROOM
Mission Statement: To develop an employment system that is orderly and fair and one that will benefit
the individual worker and strengthen Tribal Program s and Tribal Government.
Chairman:
A. Call to Order:
Attendance (12:02p.m.) Gate Keeper: Bradley Graham, Chairman, called the
meeting to order at 12:02p.m.
Bradley Graham
Chair
Pearl Webster
Vice Chair
Gerald Decoteau
Member
Yvonne Jourdan
Member
Jason Martinez
Member
Tina Moore
Member
Patricia Powless
Member
Carol Smith
Member
Also Present:
Bridget Cornelius
Executive Assistant
EXCUSED:
Sharon Alvarez
Member
Jennifer Hill
Member
Eric Krawczyk
Member
Gary Smith
Member
UNEXCUSED:
Richard Elm-Hill
Member
MOTION:
Motion to approve the attendance by Carol Smith
· SECOND:
Patricia Powless
MOTION CARRIED UNANIMOUSLY
B. APPROVAL of AGENDA (5 MINUTES)
Carol Smith moved to approve the agenda with changes
MOTION:
SECOND:
Patricia Powless
MOTION CARRIED UNANIMOUSLY .
42 of 175
C.
Review\Approval of Minutes
D. Tabled Business
NONE ·
E.
Old Business
NONE
F.
New Business
(1)
1.
NONE
Review of the Employment Protection Policy. Entire Commission 1 hour, 50 minutes.
Discussion evolved around the DRAFT attachment received from the LOC Re:
Summary of changes: Current Law to Draft #3:
Commissioners are not knowledgeable about the Employee Protection Policy. Some
new members admit to not reading the Policy, in addition to verbalizing concerns
that this concept was not adequately explained to them. They were asked to attend
meetings regarding the Policy, yet have not been properly educated on the Policy.
Lengthy discussion by Commissioners, regarding the EP Policy purpose, practice and
outcomes.
Bridget was asked to join the meeting to give a brief overview, which she did. This
was very helpful.
It was agreed the OPC will continue these meetings to determine how to proceed
with the Draft. In addition Bridget has agreeq to bring back some history, and
application examples of said policy.
MOTION: Carol Smith to put the EPP on the February 13, 2018 regular agenda for
discussion.
SECOND: Jason Martinez
MOTION CARRIED UNANIMOUSLY
2.
Vacation Request-Pearl Webster
SECOND: Gerald Decoteau
MOTION CARRIED UNANIMOUSLY
3.
4.
ADD ON (FYI) Judicial Brief Update
MOTION: Yvonne Jourdan to adjourn
SECOND: Tina Moore
MOTION CARRIED UNANIMOUSLY
Time:
1:58p.m.
Minutes taken for the secretary by Bradley Graham, Chairman and Pearl Webster'Vice-Chair
43 of 175
ONEIDA PERSONNEL COMMISSION REGULAR MEETING
Febmary 13, 2018 - NOON
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will benefit
the individual worker and strengthen Tribal Programs and Tribal Government. .
A.
Call to Order:
Attendance:
Bradley Graham
Pearl Webster
Sharon Alvarez
Gerald DeCoteau
Jennifer Hill
Richard -Elm Hill
Yvonne Jourdan .
Eric Kniwczyk
Jason Martinez
Tina Moore
Stacey Nieto
Patricia Powless
Carol Smith
Gary Smith
Also Present:
Gina Bueremostro
Bradley Graham, Chair called the meeting to order at 12:00pm
Chair
Vice- Chair Excused
SecretaryAdditions
Member
Member
Member
Member
Member
Excused
Member
Member
Member
Member
Member
Member
. OnLeave
Administrator
MOTION:
Richard -Elm Hill motioned to approve the attendance.
SECOND : Carol Smith
MOTION CARRIED UNANIMOUSLY
B.
Approval of Agenda
Additions added to New Business F.l
g. Stipend Request Jennifer Hill
h. EEO Training - Schedule
I. Leave Early Jason 2;00
Pat 3:00 and Richard
J.
Sharon- Part Time
MOTION:
Jason Martinez motioned to approve agenda with changes.
SECOND: Jennifer Hill
MOTION CARRIED UNANIMOUSLY
44 of 175
C:
Review\Approval of Minutes
January 9, 2018-Regular meeting
January 16, 2018 Special Meeting
MOTION:
Jason Martinez moved to approve the January 9, 2018 meeting minutes and the
January 16,2018 Special meeting minutes with the changes.
SECOND: Richard - Elm Hill
MOTION CARRIED UNANIMOUSLY
D.
Tabled Business; NONE
Break for lunch Time: 12:15 pm.
Return to meeting Time: · 12:24 pm.
E.
Old Business
(3)
1.
Draft article for the Kaliwisaks
No update
2.
Internal Audit Request Update
No Update
3.
Employment Law Draft 22
No Update,
Gina -- Direct the Chair to let the whole BC lmow that the Commission
would like to give their perspective at the June Meeting when they propose the
Employinent Law.
MOTION: Tina Moore motioned to direct Chair to send letter.
SECOND
Carol Smith
lVIOTION CARRIED UNANIMOUSLY
F.
New Business
(3)
MOTION: Motion made by Richard Elm-Hill to go into executive session at
12:29pm.
.
SECOND
Jason Martinez
MOTION CARRIED UNANIMOUSLY
1.
Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping (Gina
Buenrostro) 30 ~u~es.
MOTION made by Jason Martinez to come out of executive session. 12:39 pm
SECOND Jennifer Hill
.
MOTION CARRIED UNANIMOUSLY
a.
Update on Appointed Commissioner positions (Bradley Graham) 5 Minutes
Brad will send a letter to Kirby Metoxen and Tehassi Hill to let them know about
the Appointed Commissioners. FYI
45 of 175
The Chair said that we could delete B, C and D
MOTION made by Jennifer to delete
SECOND Richard Elm-Hill
MOTION Carried
Delete b.
Goals and Objectives 2018 on Quarterly Report (Bradley Graham)
Delete c.
Employee Protection RN Bradley Graham 3 0 Min Exec
Delete d.
HRD Training for Tina Moore ( Bradly Graham) 5 Min
e.
Schedules from all Commissioners to be submitted to HRD and GPC (Bradley
Graham) 20 Minutes
Discussion: by Gina and Sharon Alvarez Explanation of exactly what was being
requested from the Administrator. A Motion was made that the Administrator
will notify HRD (Marianne Close) and GPC (Wendy Alvarez) when our
commissioners will not be available because of meetings, Special Meetings ,
Training, Hearings or Leaves.
MOTION made by Jason Martinez
SECOND Gerald Decoteau
·
OBJECTIONS Yvonne Jourdan and Stacey Nieto
ABSTENTIONS Jennifer Hill
MOTION CARRIED with 2 Objections and I Abstention.
f.
I st Quarter Report FY 2018- oct-Nov-Dec- 2017, (entire Commission) 10 min
Report is enclosed with our packet for review.
MOTION Jennnifer Hill would like to have added that the commission would like to
have a part in the June BC meeting
SECOND Carol Smith
MOTION CARRIED UNANIMOUSLY
g.
Approyal of Jennifer Hills Stipend
MOTION made by Jason Martinez ro approve stipend
SECOND Patricia Powless
MOTION CARRIED UNANIMOUSLY
h.
EEO Training - Schedule a training
Training will be Wednesday March 21, 2018. Gina will check to see if we can
have 2 sessions on that day, one in the morning and one in the afternoon. Gina
will e-mail everyone.
46 of 175
MOTION made by Tina Moore
SECOND Patricia Powless
MOTION CARRIED UNANIMOUSLY
2.
Financial Report November 2017
MOTION made by Yvonne Jourdan
SECOND Jennifer Hill
MOTION CARRIED UNANIMOUSLY
3.
Activity Report- for December 2017/January 2018
MOTION made by Jennifer Hill
SECOND Richard Elm Hill
MOTION CARRIED UNANIMOUSLY
4.
Training Log-Handout
Defer to March
MOTION made by Jennifer Hill
SECOND Patricia Powless ·
MOTION CARRIED UNANIMOUSLY
5.
Executive Session (Entire Commission)
MOTION made by Jennifer Hill to go into Executive Session
SECOND Jason Martinez
MOTION CARRIED UNANIMOUSLY
MOTION made by Jennifer Hill to come out of Executive Session
SECOND Richard Elm Hill
MOTION CARRIED UNANIMOUSLY
G.
Correspondence: Primarily distributed into PC members mail boxes
H.
Standing and Special Committee Reports:
I.
·other:
1.
Next Regular meeting- March 13th 2018 at noon
2.
Pot Luck-person in charge: Yvonne Jourdan
MOTION ni.ade by yvonne Jourdan to adjourn
SECOND Tina Moore
MOTION CARRIED UNANIMOUSLY
47 of 175
Adjourn Time 1:58pm
Submitted by Sharon Alvarez- Secretary
48 of 175
ONEIDA PERSONNEL COMMISSION SPECIAL MEETING
March 7, 2018 - 12:00 PM
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will
benefit the individual worker and strengthen Tribal Programs and Tribal Government.
A.
Call to order. Attendance: Bradley Graham OPC Chair called the meeting to
order at 12:00 pm
Bradley Graham
Pearl Webster
Sharon Alvarez
Gerald DeCoteau
Jennifer Hill
Richard -Elm Hill
Yvonne Jourdan
Eric Krawczyk
Jason Martinez
Tina Moore
Stacey Nieto
Patricia Powless
Carol Smith
Gary Smith
Chair
Vice- Chait
Secretary
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
Member
present
present
present
present
excused
excused
present
excused
present
present
present
present
present
On Leave
MOTION:
Jason Martinez motioned to approve the attendance.
SECOND:
Pat Powless
MOTION CARRIED UNANIMOUSLY
B.
Approval of Agenda
MOTION:
Jason Martinez Motioned to approve agenda
SECOND:
Tina Moore
MOTION CARRIED UNANIMOUSLY
C.
Review\Approval of Minutes
D.
Tabled Business; None
E.
Old Business
None
None
49 of 175
F.
New Business (1)
1. Employee Protection Disclosure- (Entire Commission 2 hours)
Conference call with OPC Attomey Eric Eisenmann before the Oneida Personnel
Commission.
Attomey Eric Eisenmann explained the purpose of this meeting. An Employee
Protection case has come before the OPC Commission that is of a very serious nature.
The Initial Panel that heard this case decided that this should come before the OPC
Commission in order to have transparency. Attomey Eric Eisenmann is available to
respond to any questions, concems, or comments.
Discussion evolved around "why" was this issue being brought to the Commission if
respective OPC panel members have already made their decision? It was explained in
order to assure transparency and understanding by all Commissioners it was
paramount to share the proposed plan of action to the entire Commission. This would
mean filing a petition with the OBC to get on the GTC meeting agenda.
There were no verbalizations of resistance to said plan. Attomey Eric Eisenmann felt
if all were in agreement this plan could move forward without a specific motion
stated.
It was made clear Confidentiality is of extreme importance with this information.
MOTION:
Pearl Webster to adjoum
SECOND:
Jason Martinez
MOTION CARRIED UNANIMOUSLY
Adjourn Time 12:48 pm
Submitted by Sharon Alvarez - Secretary
""
ONEIDA
;QOODOC];
A good mind. A good heart. A strong fire.
50 of 175
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
March 13,2018 - NOON
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will
benefit the individual worker and strengthen Tribal Programs and Tribal Government.
A. Call to Order:
Bradley Graham called the meeting to order at 11:59 p.m.
Attendance:
Bradley Graham
Pearl Webster
Jennifer Hill
Eric Krawczyk
Richard Elm-Hill
Stacey Nieto
Carol Smith
Patricia Powless
Gerald DeCoteau
Jason Mruiinez
Tina Moore
Chair/Treasurer
Vice-Chair
Member
Member
Member
Member
Member
Member
Member
Member
Member
Also Present:
Gina Buenrostro
Administrator
Bridget Mendolla-Comelius Executive Assistant
EXCUSED :
Gary Smith
Yvonne Jourdan
Sharon Alvarez
Member
Member
Secretary
Tina Moore moved to approve the attendance excusing Gary Smith,
Yvonne Jourdan and Sharon Alvarez.
SECOND:
Eric Krawczyk
MOTION CARRIED UNANIMOUSLY
MOTION:
B. Approval of Agenda:
MOTION:
Eric Krawczyk motioned to move New Business F.l. (b) to the top of
agenda and Richard Elm-Hill asked to be excused at 1:00pm.
SECOND:
Richard Elm-Hill
MOTION CARRIED UNANIMOUSLY
Oneida Personnel Commission Regular Meeting Minutes of March 13, 2018
Page 1
51 of 175
C. Review\Approval of Minutes:
February 13, 2018 -Regular Meeting
February 1, 2018 -Special Meeting
December 4, 2018- Special Meeting
December 11, 2018 - Special Meeting
MOTION:
Richard Elm-Hill moved to approve the Febmary 13, 2018, Regular
Meeting Minutes.
SECOND:
Carol Smith
ABSTAIN: Eric Krawczyk
MOTION CARRIED
MOTION:
Carol Smith moved to approve the Febmary 1, 2018, Special Meeting
Minutes.
SECOND:
Jason Martinez
ABSTAIN: Eric Krawczyk and Richard Elm-Hill
MOTION CARRIED
MOTION:
Richard Elm-Hill moved to place the December 4, 2018, Special Meeting
Minutes to the April10, 2018, Regular Meeting
SECOND:
Jennifer Hill
DISCUSSION:
Pearl Webster and Tina Moo:re will go through their notes from
this meeting to produce minutes.
MOTION CARRIED UNANIMOUSLY
MOTION:
Richard Elm-Hill ;moved to place the December 11, 2017, Special
Meeting Minutes to New Business F.l. (c)
SECOND: Jennifer Hill
MOTION CARRIED
D. Tabled Business:
NONE
E. Old Business: (3)
1. Draft Article for the Kahliwisaks
No Action
2. Internal Audit Request dated November 2015 re: (HRD)
Update: Audit is still not ready for review; Internal Audit has to
present it to the BC for approval.
3. Employment Law
No Action
Oneida Personnel Commission Regular Meeting Minutes of March 13, 2018
Page 2
52 of 175
F. New Business:
1. (b) Executive session concerns by office staff
MOTION: Jennifer Hill moved to go into executive session.
SECOND: Carol Smith
MOTION CARRIED UANIMOUSLY
TIME:
12:27 PM
MOTION: Jennifer Hill moved to come out of executive session.
SECOND: Patricia Powless
MOTION CARRIED UNANIMOUSLY
TIME:
1:46PM
MOTION:
Jennifer Hill moved to make the following changes to the Officer
Responsibilities SOP:
Qualifications: Prior to being elected officer
3.4 Must have completed all required training within a period of 24
months.
3.5 Must be an Oneida Personnel Commission for six (6) months.
Chairperson:
3.12 Chairperson shall have sign off authority of $50,000.00 for
budgeted items and $10,000.00 for unbudgeted items.
SECOND: Stacey Nieto
MOTION CARRIED UNANIMOUSLY
MOTION:
Tina Moore moved to make the following changes to the Stipend
Payment Process SOP:
3.8.3 OPC Members must complete EEO I& II (Interview Ce1iification
Training) prior to conducting Pre-Screening, Interviews, and
Reassignments and annually thereafter.
3.15 Meetings.
3.15.1 OPC Members will receive $50.00 for their
participation in Regular, Special and Emergency OPC
Meetings providing the meeting are at least one (1) hour in
duration.
3.15.3 OPC Members will receive $50.00 for a record of
Work Meeting with 3rd Party.
3 .17 Approval
3.17.1 The Chairperson, Vice-Chairperson, Treasurer,
Administrator and Executive Assistant has the authority to
sign off on stipends.
SECOND: Patricia Powless
MOTION CARRIED UNANIMOUSLY
Oneida Personnel Commission Regular Meeting Minutes of March 13,2018
Page 3
53 of 175
MOTION: Patricia Powless moved to have SOP changes go into effect immediately
SECOND: Stacey Nieto
ABSTAIN: Eric Krawczyk
MOTION CARRIED
MOTION: Stacey Nieto moved to have all Pro Temp OPC stipends signed off today
SECOND: Patricia Powless
MOTION CARRIED UNANIMOUSLY
MOTION: Carol Smith moved to remove Chairperson
SECOND: Patricia Powless
MOTION FAILED- CHAIRPERSON BROKE THE TIE.
Eric Krawczyk moved to adjourn and defer March 13,2018, Agenda
Items to the April10, 2018, OPC Meeting agenda.
SECOND:
Jason Matiinez
MOTION CARRIED UNANIMOUSLY
Time:
2:35pm
MOTION:
Minutes taken for the secretary by Gina Buenrostro/Bridget Mendolla-Cornelius
Oneida Personnel Commission Regular Meeting Minutes of March 13, 2018
Page 4
54 of 175
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/TIME:
2/14/2018 08:21:28
ONEIDA NATION
REPORT NAME: PRG REVEXP
CBRUNE01
04JAN/2018
4273007 - PERSONNEL BOARD
REVENUE AND EXPENSE SUMMARY
FOR THE PERIOD ENDING:
1/31/2018
CURRENT MONTH
CLASS DESCRIPTION
PRT-ACCNT#-SUB
ACTUAL
YEAR TO DATE
BUDGET
VARIANCE
ACTUAL
BUDGET
VARIANCE
REVENUE
TRIBAL CONTRIBUTION
000-458100-000
TOTAL REVENUE
38,672.38
32,771.00
(5' 901)
126,641
131,085
4,444
38,672.38
32,771 . 00
5,901
126,641
131,085
(4' 444)
6,051 . 48
1,130.50
8, 481.00
2,430
(1, 131 )
26,317
1,131
47
51
5,880
14,314
506
33,927
7,610
(1, 131)
(47)
(51)
(5, 880)
1,301
(506)
235
545
664
218
664
836
20,000
436
3,336
382
1,500
36
142
64
164
EXPENSES (LABOR/PAYROLL)
PERSONNEL
WAGE ACCRUAL EXPENSE
SALARIES - TRAINING
OVERTIME
PAID TIME OFF
FRINGE BENEFIT
FRINGE ACCRUAL EXPENSE
000-502100-000
000-502100-999
000-502110-000
000-503100-000
000-504000-000
000 - 505000 - 000
000-505000-999
TOTAL LABOR/PAYROLL EXP.
1,485.20
3,373 . 10
505.97
3,904.00
(1,485)
531
(506)
15,615
---- ------------ ------------ ---- ------------ ---- ----- ---- ------- ------- -- -- --- -- ------------ ---12,546.25
12,385.00
(161)
48,246
49,542
1, 296
---------------- --------------- - ------------- --- -- -------------- ---------------- --------- -------
EXPENSES (PURCHASES)
TOTAL PURCHASES
EXPENSES (EXTERNAL & INTERNAL)
SUPPLIES & MATERIALS
000-700001 - 000
000-700010-000
COPY CHARGES
TRANSP . & PER DIEM
000-701000-000
OUTSIDE SERVICES
000-702010-000
LEGAL SERVICES
000-702400-000
EMPLOYEE INCENTIVE
000 - 705000-000
TRAINING & EDUCATION
000-705010-000
RENTAL USAGE
000-705202-000
HEAT & LIGHTS
000 - 705211-000
WATER & SEWER
000-705212 - 000
000-705213-000
TELEPHONE
000-705300-000
BUSINESS EXPENSE
MEETING EXPENSE
000 - 705301-000
000 - 705305-000
STIPENDS
000-705500-000
INSURANCE
I/T SUPPLIES & MATERIALS
000-750001-000
I/T - PRINTING
000-750009-000
SECURITY CHARGES - INTRATRIBAL 000-752040-000
544.69
7,106.73
8,827.90
102.47
353.53
6 . 61
36.82
76.76
167.00
54.00
167.00
208.00
5,000 . 00
109.00
833.00
96.00
375 . 00
8.00
36.00
17.00
42.00
167
(491)
167
(6' 899)
(3' 828)
109
833
( 6)
21
1
(1)
17
42
55.00
8 . 00
8 . 00
(22)
8
8
21,430
17,678
488
903
25
148
233
307
174
220
36
36
429
(327)
664
(20, 594)
2,322
436
3,336
(106)
597
11
(6)
64
164
(233)
(87)
36
36
(174)
55 of 175
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/TIME:
2/14/2018 08:21:28
ONEIDA NATION
REPORT NAME: PRG REVEXP
CBRUNE01
04JAN/2018
4273007 - PERSONNEL BOARD
REVENUE AND EXPENSE SUMMARY
FOR THE PERI OD ENDING : 1/31/2018
CURRENT MONTH
CLASS DESCRIPTION
PRT - ACCNT#-SUB
I/T RENT EXPENSE
I/T UTILITIES EXPENSE
I/T DEPRECIATION ALLOCATION
INDIRECT COSTS
INDIRECT COST ACCRUAL EXPENSE
STIPENDS
STIPENDS
STIPENDS
STIPENDS
STIPENDS
000-755201-000
000-755210-000
000-755216-000
000-758300-000
000-758300 - 999
100-705305-000
200-705305-000
400 -7053 05 - 000
500 - 705305 - 000
600 - 705305-000
TOTAL EXT./INT. EXPENSES
TOTAL EXPENSES
NET TOTALS
ACTUAL
YEAR TO DATE
BUDGET
VARIANCE
292 . 00
.08
231.93
1,229.23
184.38
4,125.00
650.00
600.00
1,900.00
150.00
ACTUAL
BUDGET
292
(232)
VARIANCE
1,164
1,164
1,209.00
(2 0)
7,146.00
417 . 00
692.00
2,898.00
550.00
(184)
3,021
(233)
92
998
400
928
5,267
184
15,000
1,800
2,450
10,300
300
28,582
1,664
2,764
11' 596
2,200
(928)
(436)
(184)
13,582
(136)
314
1,296
. 1,900
26,126.13
20,387 . 00
(5' 74 0)
78,395
81,535
3,140
38,672.38
32,772.00
(5 ' 901)
126,641
131' 077
4,436
(1. 00)
1
8
(8)
4,831
56 of 175
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/TIME:
3/14/2018 09:33:50
ONEIDA NATION
CBRUNE01
05FEB/2018
4273007 - PERSONNEL BOARD
REVENUE AND EXPENSE SUMMARY
FOR THE PERIOD ENDING:
2/28/2018
REPORT NAME: PRG REVEXP
CURRENT MONTH
CLASS DESCRIPTION
PRT-ACCNT# - SUB
ACTUAL
YEAR TO DATE
BUDGET
VARIANCE
ACTUAL
BUDGET
VARIANCE
REVENUE
TRIBAL CONTRIBUTION
000-458100-000
TOTAL REVENUE
27,717.20
32' 771. 00
5,054
154,358
163,856
9,498
27,717.20
32' 771.00
(5, 054)
154,35B
163,B56
(9' 498)
5,619.92
B.2B
8, 4Bl. 00
2,B61
(B)
31,937
1,139
47
B6
7,BOB
17,697
SOB
42,40B
10' 4 71
(1, 139)
(47)
(B6)
(7' 808)
1,822
(SOB)
32B
545
B31
272
B31
1,044
25,000
545
4,169
47B
1,B75
44
17B
B1
206
EXPENSES (LABOR/PAYROLL)
PERSONNEL
WAGE ACCRUAL EXPENSE
SALARIES - TRAINING
OVERTIME
PAID TIME OFF
FRINGE BENEFIT
FRINGE ACCRUAL EXPENSE
000-502100-000
000-502100-999
000-502110-000
000-503100-000
000-504000-000
000-505000-000
000-505000 - 999
TOTAL LABOR/PAYROLL EXP .
EXPENSES
34.32
1,92B.20
3,382 . 53
1. 75
3,904.00
(34)
(1, 92B)
521
(2)
19,519
------------ ---- ---------------- -------------- -- ---------------- ------ ------- --- ---------- -----10,975 . 00
12,3BS.OO
1,410
59,222
61,927
2,705
---------------- ---------------- ---------------- --------- ------- ---------------- ----------------
(PURCHASES)
TOTAL PURCHASES
EXPENSES (EXTERNAL & INTERNAL)
SUPPLIES & MATERIALS
000-700001-000
000 - 700010-000
COPY CHARGES
&
PER
DIEM
000-701000-000
TRANSP.
000-702010-000
OUTSIDE SERVICES
000-702400-000
LEGAL SERVICES
000-705000-000
EMPLOYEE INCENTIVE
TRAINING & EDUCATION
000-705010-000
000-705202-000
RENTAL USAGE
000-705211-000
HEAT & LIGHTS
000-705212-000
WATER & SEWER
000-705213-000
TELEPHONE
BUSINESS EXPENSE
000-705300-000
MEETING EXPENSE
000-705301-000
000-705305-000
STIPENDS
000-705500-000
INSURANCE
I/T SUPPLIES & MATERIALS
000-750001-000
I/T - PRINTING
000-750009-000
SECURITY CHARGES - INTRATRIBAL 000-752040-000
92.71
1,874.49
7,994.50
102.47
360.20
9.10
36.96
76.76
167 . 00
54.00
167.00
20B.OO
5,000.00
"109 . 00
833.00
96 . 00
375.00
8.00
36.00
17.00
42.00
74
54
167
(1, 666)
(2' 995)
109
B33
(6)
15
(1)
(1)
17
42
55.00
B.OO
8 . 00
(22)
8
8
23,305
25,672
591
1,263
34
185
233
3B4
174
275
44
44
503
(273)
B31
(22,261)
(672)
545
4,169
(113)
612
10
(7)
B1
206
(233)
(109)
44
44
(174)
57 of 175
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/TIME:
3/14/2018 09:33:50
ONEIDA NATION
CBRUNE01
05FEB/2018
427300 7 - PERSONNEL BOARD
REVENUE AND EXPENSE SUMMARY
FOR THE PERIOD ENDING:
2/28/2018
REPORT NAME: PRG REVEXP
CURRENT MONTH
CLASS DESCRIPTION
PRT-ACCNT#-SUB
I/T RENT EXPENSE
I/T UTILITIES EXPENSE
I/T DEPRECIATION ALLOCATION
INDIRECT COSTS
INDIRECT COST ACCRUAL EXPENSE
STIPENDS
STIPENDS
STIPENDS
STIPENDS
STIPENDS
000-755201-000
000-755210-000
000-755216-000
000-758300 - 000
000-758300-999
100-705305-000
200-705305-000
400-705305-000
500-705305-000
600-705305-000
TOTAL EXT./INT. EXPENSES
TOTAL EXPENSES
NET TOTALS
ACTUAL
.03
231.93
1 , 236.69
1. 36
1,875.00
400.00
500.00
1,800.00
150.00
YEAR TO DATE
BUDGET
VARIANCE
ACTUAL
292.00
292
1,209.00
(232)
(28)
BUDGET
VARIANCE
1,456
1,456
7,146.00
417 . 00
692.00
2,898.00
550.00
5,271
17
192
1,098
400
1,160
6,504
186
16,875
2,200
2,950
12,100
450
16 ,742.20
20,387.00
3,645
95, 139
101,922
6,783
27,717.20
32,772.00
5,055
154,361
163,849
9,488
(1. 00)
1
(3)
7
(10)
(1)
6,040
35,728
2,081
3,456
14,494
2,750
(1, 160)
(464)
(186)
18,853
(119)
506
2,394
2,300
58 of 175
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/TIME:
4/12/2018 16 :03:44
ONEIDA NATION
CBRUNE01
06MAR/2018
4273007 - PERSONNEL BOARD
REVENUE AND EXPENSE SUMMARY
FOR THE PERIOD ENDING:
3/31/2018
REPORT NAME: PRG_REVEXP
CURRENT MONTH
CLASS DESCRIPTION
PRT-ACCNT#-SUB
ACTUAL
YEAR TO DATE
BUDGET
VARIANCE
ACTUAL
BUDGET
VARIANCE
REVENUE
TRIBAL CONTRIBUTION
000 - 458100-000
TOTAL REVENUE
EXPENSES (LABOR/PAYROLL)
PERSONNEL
WAGE ACCRUAL EXPENSE
SALARIES - TRAINING
OVERTIME
PAID TIME OFF
FRINGE BENEFIT
FRINGE ACCRUAL EXPENSE
000 - 502100-000
000 - 502100-999
000 -5 02110 - 000
000 -5 03100-000
000-504000-000
000-505000 - 000
000-505000-999
TOTAL LABOR/PAYROLL EXP.
29,429.80
32,771.00
3,341
183,788
19 6,627
12,839
7,614.42
(1,138.78)
8,481.00
867
1,139
39,551
50,889
11,338
23,423
(47)
(89)
(13,928)
1,265
----- ----------- -- -------------- ---------------- ---------------- ---------------- ---------------. 32,771.00
183,788
(12, 839)
29,429.80
196,627
(3' 341 )
---------------- ---------------- ---------------- ---------------- ---------------- ----------------
2.86
6,120.16
4,461.68
(507. 72)
3,904.00
(3)
(6' 120)
(558)
508
47
89
13' 928
22,158
---------------- ---------------- ----- ------ -- --- ---- ----------- - ---------------- ---------------16,552.62
12,385.00
75,773
(1, 461)
74,312
(4' 167)
---------------- ---------------- ---------------- ---------------- ---------------- ----------------
EXPENSES (PURCHASES )
TOTAL PURCHASES
---------------- ---------------- ---------------- ---------------- ---------------- ------------------------------- ---------------- ---------------- -- -------- ------ -------------- -- --- -------------
EXPENSES (EXTERNAL & INTERNAL)
000 -7 00001 - 000
SUPPLIES & MATERIALS
000-700010-000
COPY CHARGES
000 - 701000-000
TRANSP. & PER DIEM
000-702010-000
OUTSIDE SERVICES
000-702400 - 000
LEGAL SERVICES
000-705000-000
EMPLOYEE INCENTIVE
000 - 705010 - 000
TRAINING & EDUCATION
000 - 705202-000
RENTAL USAGE
000 - 705211-000
HEAT & LIGHTS
000 - 705212-000
WATER & SEWER
000-705213-000
TELEPHONE
BUSINESS EXPENSE
000-705300-000
000-705301-000
MEETING EXPENSE
000-705305-000
STIPENDS
000-705500-000
INSURANCE
000-750001-000
I/T SUPPLIES & MATERIALS
000-750009 - 000
I/T - PRINTING
SECURITY CHARGES - INTRATRIBAL 000-752040 - 000
353 . 78
597.14
16.99
102.47
347.08
9.02
37. 1 0
76.76
167 .00
54.00
167.00
208.00
5,000.00
109.00
833.00
96.00
375.00
8.00
36 . 00
17.00
42.00
(187)
(543)
167
191
5,000
109
833
(6 )
28
(1 )
(1 )
17
42
55.00
8.00
8.00
(22)
8
8
682
1,142
23,322
25,672
693
1,610
43
222
233
461
174
998
326
998
1,252
30,000
654
5,002
574
2,250
52
214
98
248
330
52
52
316
(816)
998
(22,070)
4,328
654
5,002
(119 )
640
9
(8)
98
248
(23 3)
(13 1)
52
52
(174)
59 of 175
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/TIME:
4/12/2018 16:03:44
ONEIDA NATION
CBRUNE01
06MAR/2018
4273007 - PERSONNEL BOARD
REVENUE AND EXPENSE SUMMARY
FOR THE PERIOD ENDING:
3/31/2018
REPORT NAME: PRG REVEXP
CURRENT MONTH
CLASS DESCRIPTION
PRT - ACCNT# - SUB
I/T RENT EXPENSE
I/T UTILITIES EXPENSE
I/T DEPRECIATION ALLOCATION
INDIRECT COSTS
INDIRECT COST ACCRUAL EXPENSE
STIPENDS
STIPENDS
STIPENDS
STIPENDS
STIPENDS
000-755201-000
000 - 755210-000
000 -755 216-000
000 - 758300-000
000-758300-999
100 - 705305 - 000
200 - 705305 - 000
400-705305-000
500-705305-000
600 - 705305 - 000
TOTAL EXT. /INT . EXPENSES
TOTAL EXPENSES
NET TOTALS
ACTUAL
YEAR TO DATE
BUDGET
VARIANCE
ACTUAL
292 . 00
292
1,209.00
( 1, 032 )
350 . 00
3,500.00
700.00
7,146 . 00
417 . 00
692.00
2,898.00
550.00
12,877 .18
29,429.80
.08
231.93
2,240.57
(185.74)
4,500.00
BUDGET
VARIANCE
1,748
1,748
1, 392
8,745
7,249
(1,392)
(1, 496)
1 86
2,646
417
342
(602 )
(150)
21,375
2,200
3,300
15,600
1,15 0
42,874
2,498
4,148
17,392
3,300
21,499
298
848
1,792
2,150
20,387.00
7,510
108,016
122,309
1 4,293
32,772.00
3,343
18 3,789
196 ,621
12,832
( 1. 0 0)
1
( 1)
6
( 7)
(232 )
60 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
I 24
5
I 18
2. General Information:
Session:
12] Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
Reports
L_~------------------------------------------------------------~
D Accept as Information only
12] Action - please describe:
Approval of of Report. A quarterly report is required of the Oneida Police Commission to the Oneida
Business Committee.
3. Supporting Materials
D Report
D Other:
D Contract
D Resolution
r----------------------------------,
3.
2.
4.
L-------------------------------~
L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
~
1. 2nd Quarterly Report January 2018 - March 2018
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison : JLL_is_a_S_u_m_m
__
er_s.:.._,T_r_ib_a_I_Se_c_r_et_a-'ry:___________________________________~
Primary Requestor/Submitter:
Sandra Reveles-Vice President
Your Name, Title I Dept. or Tribal Member
~~~~~~~~~~~----------------------------------
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
61 of 175
~
One id a Nation
Oneida Police Commission
3759 W Mason St
Ridge view Plaza Suite 4
Oneida WI 54155
Sandra Reveles, Pres ident
Lois Strong, Vice President
Beverly Anderson , Secretary
Kory Wesaw, Member
Vacant Member
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ONEIDA
Lisa Summers, Primary Liaison
Ernest Stevens, Primary Liaison
Daniel Guzman , Alternate
Oneida Police Commission
2 11 tl Quarterly Report - Jan, Feb, Mar 2018
Due May 15 for May 24, 2018
CONTACT FOR REPORT
Sandra Reveles/Carol Silva
MINUTES
All approved meeting minutes are submitted to the Tribal Secretary's office quatierly from
October 2017 to March 2018. Meetings are held the 4 111 (fourth) Wednesday of the month at
5:00PM at Ridge View Plaza, Suite 4. Meetings are open to the public except for Executive
Session.
SPECIAL EVENTS/MEETINGS
•
•
•
•
•
The Bylaws were approved on March 2002. The Police Commission is still working on
the Bylaws due to the upcoming revisions of the Comprehensive Policy Goveming
Boards, Committees and Commission .. According to LOC the policy may be approved
in June 2018.
The Chief of Police is required to attend all regular monthly meetings. This requirement
ensures the needs of the depatiment are being met and enables the supervision of the
Chief of Police.
On 10-30-17 a board member resigned and the position was posted and deadline of Dec
15 , 2017. There were no applicants. It was reposted with a deadline of February 9,
2018. There was one applicant that was not selected. The position again is being reposed
with a deadline of May 11 , 2018. Why was the one qualified applicant not appointed?
Budget: As of March 31 , 2008 amount spent was $36,029. We are cunently operating
within our budgeted projections.
Approved Purchase Orders, SOP ' S, Training requests, Hiring, interviews, etc.
1.
Staffing
The following is a list of positions that the Police Depatiment is authorized and the amount that
are staffed as of June.
62 of 175
Authorized
Position
1
Chief
Assistant Chief
1
1
Lieutenant
3
Sergeant
1
Detective/Sergeant
12
Patrol Officer
1
DARE Officer
1
PSLO
Community Resource Officer
1
1
Office Manager
Admin Assistant
1
1
Dispatch Supervisor
5
Dispatcher
1
Gang Task Force Coordinator
Total
31
Staffed
1
1
1
3
1
11
1
1
1
1
1
1
4
1
29
Action
Patrol (Sergeants and Police Officers) and Dispatch (Dispatch Supervisor and Dispatcher) work a
rotation of 5 days on, 3 days off. Shifts are 6a-2p, 2p-1 Op, and 1Op to 6a. There are 2-3 officers
per shift and 1-2 Dispatchers per shift.
Chief, Assistant Chief, Lieutenant, Detective Sergeant, DARE, PSLO, Office Manager, and
Admin Assistant work normal business hours. Community Resource Officer and Gang Task
Force Coordinator work normal business hours, but is available at different times due to
programming in the community that may need to be attended.
2.
BUDGET/GRANTS
FY 18 Budget- $3,959,621 (97% tribal contribution, 2.5% BIA funding, 0.5% grants)
YTD UNDERSPENT: $ (59,870.00)
Tribal Contribution and overall expenses YTD underspent $59,870.00
Payroll/Fringe benefits YTD underspent $42,094.00
3.
Grants
Submitted 2018 Coordinated Tribal Assistance Solicitation (CTAS).
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ONEIDA
63 of 175
4. Incident Type Description
Qtr 2
JAN,FEB,
MAR 2017
Qtr 2
JAN,Feb,MAR 2018
% Change
CRIM E PR EVENTION
1379
1138
-17%
TRAFFIC STOP
631
288
-54%
ASSIST
202
162
-20%
MOTORIST ASSIST
142
111
-22%
TRAFFIC SAFETY INCIDENTS
131
298
56%
WELFARE CHECK
101
91
-10%
ANIMAL
95
69
-27%
BUILDING SECURITY
93
147
37%
MEDICAL
77
79
3%
ACCIDENT
61
56
-8%
SUSPICIOUS VEHICLE
56
43
-2 3%
ALARM
40
37
-8%
DISTURBANCE
39
31
-21%
SUSPIC IOUS SITUATION
39
40
3%
THEFT
37
21
-43%
DRUGS
37
30
-19%
CIVIL MATTER
36
25
-31%
WARRANT
34
41
17%
CIVIL PROCESS
30
26
-13%
MISCELLANEOUS
30
30
0%
911 HANG UP
30
19
-37%
TRAFFIC HAZARD
24
22
-8%
RECKLESS DRIVING
23
19
-17%
SUSPICIOUS PERSON
16
17
6%
DOMESTIC DISTURBANCE
14
17
18%
JUVENILE COMPLAINTS
13
14
7%
DAMAGE TO PROPERTY
13
10
-23%
ALCOHOL
12
8
-33%
LOST I FOUND
10
3
-70%
HARASSMENT
9
13
31%
ORDINANCE
8
6
-25%
RUNAWAY
7
6
-14%
TRANSPORT
7
5
-29%
TRESPASSING
7
14
50%
~
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ONEIDA
64 of 175
FIRE CALL
7
-86%
FRAUD
6
5
-17%
911 ASSIST
6
7
14%
ABANDONED VEHICLE
5
12
58%
CARBON MONOXID E
5
1
-80%
SEX OFFENS E
5
10
50%
RETAIL THEFT
4
2
-50%
VIOLATION OF COURT ORDER
4
7
43%
AUTO THEFT
4
5
20%
BATTERY
3
1
-67%
FIRE ALARM
3
4
25%
OPEN DOOR
3
3
0%
TRUANCY
3
0
-100%
PARKING COMPLAINT
2
8
75%
WEAPON
2
2
0%
EMERGENCY COMMITTAL
2
1
-50%
DISTURBANCE WITH WEAPON
2
0
-100%
DEATH
2
0
-100%
ACCIDENT WITH INJURY
2
DISORDERLY CONDUCT
1
3
67%
BURGLARY
1
2
50%
COMPUTER CRIME
0
-100%
FIREWORKS
0
-100%
-50%
0%
MISSING PERSON
NOISE COMPLAINT
TOTALS
3559
2
50%
3014
-18%
Drug Related
Gang Related
5. CUSTODIAL ARRESTS
Total
Alcohol
Related
BROWN COUNTY THIS 1/4
LAST 1/4
150
158
43
18
76
55
0
0
OUTAGAMIE COUNTY THIS
1/4
LAST 1/4
61
16
3
0
65
11
20
0
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A good mind. A good hear t. A strong Rre.
ONEIDA
65 of 175
Note: Some may be drug, alcohol and gang related arrests and theses only show the
number of arrests, but may be co unted more than once.
6. TRAFFIC CITATIONS
Th is 1/4
Last 1/4
BROWN
73
61
OUTAGAMI E
18
16
TRIBAL CITATIONS
4
5
7. RESPONSE TIM ES
This 1/4
Last 1/4
EMERGENCY
NON EMERGENCY
5:42
8:29
4:57
8:28
This 1/4
Last 1/4
162
164
This 1/4
Last 1/4
8. MUTUAL AID
9. DRUG OVERDOSES
0
Cocaine
10.
Mutual Aid
All the sworn staff is deputized in Brown County - if a request is made for our Officers to
respond off the Reservation, we are able to do so within Brown County. We are able to request
Mutual Aid from other jurisdictions outside the reservation in time of need.
In Outagamie County, the Officers are deputized within the reservation boundaries - the Officers
are not able to respond outside of the boundaries of the reservation. We are only able to request
assistance from Outagamie County and if additional assistance is required, the Outagamie
County Sheriffs Department would have to make the request.
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A good mind . A good hea rt. A strong lire.
ONEIDA
66 of 175
11 .
Activity /Training
Dispatch had a resignation and is cunently in the hiring process. We have one officer in field
training and two officers attending the Police Academy at Nmtheast Wisconsin Technical
College. Cadets will graduate in May.
Community Resource Officer Latsi Hill continues to be involved with the Tribal Action Plan
(TAP) as it moves forward toward implementation. In conjunction with the Wisconsin
Depmtment of Justice we conducted Drug Identification and Human Trafficking training. The
training was attended by just over 500 employees from throughout the Nation to include:
Surveillance, Security, Radisson, Wingate, Gaming, Environmental Health and Safety,
Comprehensive Housing Division, Conservation Wardens and Retail.
12.
Oneida Gang Task Force Coordinator
Work daily with the youth involved in the Yethiyatanunha Program, cunently working with 4
students who will graduate with high school diplomas. Wrote for purpose area 9 of the
Coordinated Tribal Assistance Solicitation (CTAS). Purpose area 9 focuses on youth intervention
and development. Continued work on TAP to create work groups which focus on substance
abuse. I am cunently working on goal 5, Youth development in an effmt to create more
programming after school, on weekends and during the summer to provide intervention and
prevention for the Nation ' s youth.
13.
Conservation
Calls for Service: 1
Non-tribal fishing at Oneida Lake, gone on an·ival
Contacts: 50
Contacts made during calls for service and patrol
Citations: 0
Warnings:
Taught 2 Sessions Hunter Safety Classes
14.
Internal Security
There were 938 Incident Reports during the qumter of January 18- March 18. The following is
in part, a breakdown:
Customer/Employee Dispute
Keywatcher
Medical
05
244
120
Emergency Drop
Lost/Missing Item
Procedure Infraction
30
04
158
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OOOQOC)
A good mind. A good hea rt. A strong fire.
ONEIDA
67 of 175
Propetty Damage
Suspicious Activity
Unsecure Door
Vehicle Assists
19
43
12
Customer Removal
Suspicious Currency
Variance
145
18
50
86
/"'.
000000
A good mind. A good hear l. A strong fire.
ONEIDA
68 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
I 24 I 18
2. General Information:
Session:
[g) Open D Executive- See instructiQns for the applicable laws, then choose one:
Other- Pow-wow CommittEie 2nd Quarter Report
AgendaHeader:
LR~e~p=o~rt~'------------------------------------------------------------~
D Accept as Information only
[g) Action- please describe:
We are asking for 4 extra meeting dates as it gets closer to the pow-wow.
3. Supporting Materials
[g) Report
D Contract
0 Resolution
0 Other:
,-------------------+--,
1.
L-------------------+-~
2.L__ _ _ _ _ _ _ _ _ _ _ __ j
D Business Committee signature required
4. Budget Information
12.] Budgeted- Tribal Contribution
0
Budgeted- Grant Funded
5. Submission
Authorized Sponsor I Liaison:
Ernest L. Stevens 1)1, Council member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
0
Unbudgeted
69 of 175
Oneida Business Co~mittee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
We are asking for 4 extra meeting dates as it gets closer to the pow-wow. One (1) extra meeting May and three
(3) extra meeting dates in June. This is necessary to rpeeting with all the departments we work with which
include gaming security, utilities, dpw, OPD, Norbert Hil! Maintenance and electricians, retail, and environmental.
.
1) Save a copy of this form for your records.
2) Print this form as a "*.pdf OR print and scan this fmm in as *.pdf.
3) E-mail this form and all supporting materials in a SJNGLS *,pdf file to: BCAgenda_Requests@oneidanation.org
Page 2 of 2
70 of 175
Oneida Pow-wow Committee Quarterly Report
April2018
Tanya Webster- Chair
Wayne Silas Jr.- Vice Chair
Yasiman Metoxen- Secretary
Vicki Cornelius- Committee Member
Jeremy King- Committee Member
William King- Committee Member
Teresa Schuman- Committee Member
Kalene White- Committee Member
Worden "Shane'' Webster- Committee MemPer
MEETING REQUIREMENTS
The Powwow Committee shall be appointed by the OBC. The regular meeting time, place, and
agenda shall be determined at a regular mcetiU.g. If no designation is made by the Powwow
Committee, the regular meeting shall be the filrst Tuesday of the month. Stipends are currently
$50 per month. During Pm.vwows there is a sij.pend of $200 per day for members in charge of or
working at services. (Security, carts, parking, 'tabulations, registration, admissions, concessions,
etc.)
MINUTES
Our monthly minutes and meeting announcenttents shall be sent to Brooke Doxtater BBC
Supervisor, The General Boards Mailbox, OBC Liaison and alternate.
POW-WOWS
We had our Honor the Youth Pow-wow on February 17, 2018 at the Radisson in the three clan's
ballroom. This was a very large and succes~ful pow-wow. Our crowd was larger than normal
this year. There was a shortage on chairs shoitly after the first grand entry started at lpm. We
had 2 invited drums one was a youth drum and one was an adult drum. We had 10 uninvited
drums set up. We had 194 registered dancers where we paid the Junior and teen dancers more
than the normal rate because it was a youth pt;lw-wow. (In 2017 we had 19 drums and 226
registered dancers.) As always we had a youth arena director along with an adult to learn the
roles. We also had tlu·ee youth head dancers. Our specials were geared towards our Jr. and Teen
categories. We also had one smoke dance sp¢cial for all ages. We had 22 craft vendors and 2
education vendors set up which is always goo:d for our customers and revenue line item. Overall
the pow-wow was a huge success.
ACTIONS TAKEN
71 of 175
Fundraising will become a priority throughout the fiscal year. We currently have two dates
(April 7th & May 12th) reserved for a 50150 raffle and bake sale at our bingo hall. At these
fundraisers we get donations for raffles and h~ve bake sales. We also have 50/50 rafiles at our
two pow-wows we do at the Radisson Hotel ahd Conference Center, and at other sunuunding
pow-wows.
UI'COMING 4TH OF JULY I'OW-WOW Plmi' ARATION
Our flyer is finished and being used fol· all of our advertising.- We work with Tourism
on our advertising schedule.
Our prize money has also been finaliz~d. -Flyer attached with prize money listing.
Contracts will be started soon for all of our head-staff which are also confirmed.
Contracts are being started fOr all of mir service vendors such as the RV's, Spot Lights,
Golf Carts, Sound, Tents, and p01ta potty's.
Our supply advance has been approved by our Finance Committee
We have our nurses lined up for our fi~st aide stand- NPHS Nurse Practitioner Health
Services. They are requesting Epi-pen$ this year which I am researching for ways to pay
for since we do not have them in our budget. Epi-Pens are $600 each and they would like
to have 2 for the weekend. -I recently worked it out with the Oneida Pharmacy to
replace the nurses epi-pens if used. (JiJill Poels and Dr. Vir confirmed this)
Our Water Donation has been approveP from Coke.
We have a pow-wow room block set up at the Radisson ($94) & Wingate ($69) Hotels
Our admission prices are lower this year. We changed the weekend pass from $15to
$12 and the daily pass from $8 to $7. We can compare previous years when the prices
were higher.
We have at-shirt design stmted.
Advanced ticket sales will stmt on Jun¢ 151 at all One-Stops. They are also available from
the pow-wow committee. Advanced Weekend Tickets will be $10 which is $2 off
regular price.
10 of our 12 food vendors allowed are1reserved.
I 0 of our 28 craft vendors are reserveQ.
Preparation will continue until the poW-wow is here.
GOALS AND OBJECTIVE
Our main goal is to coordinate three annual pQwwows with from our approved tribal budget and
fundraising effmts.
A second goal is to generate revenues thru raf';fles, concessions, admissions, (July only),
donations, and vendor booth sales.
REQUEST
Every year we request 3 additional pow-wowmeetings during the month of June to finish our
preparations and meet will all necessary business tmits to make the pow-wow a success. This
year we would like to request one extra meetit1g in May in addition to the 3 extra meeting in
June. We meet with DPW, Norbert Hill Mairitenance, Electricians, Planning, Gaming Security,
OPD, Environmental, and nursing staff.
72 of 175
June 29- July 1, 2018 • Norbert Hill Center
5 Miles West of Green Bay on Hwy. 54
Join us in song and dance at the
l
46TH ANNUAL ONEIDA CONTEST POW·WO !
OVER $91,000 IN PRID MONEY WILL BE AWARDED!
MC: Clifton GoodwiU, opbwe/Cree/Lakota/Dakota, Reserve, KS
MC: Wallace Caffey, Cammanche, Lawton, OK
Arena Director: Sateko Danforth, Oneida
Arena Director: Nigel Schuyler, Oneida/Odawa, Detroit, Ml
Head Drum Judge: Kevin Kingbird, Chippewa, Redlake, ""'
Head Female Dance Judge: Dianne Jacobs, Oneida, Oneida, WI
Head Male Dance Judge: Calvin Campbel, Dalcala, Prairie lslarid, MN
Smoke Dance Coordinator: John Brown, Oneida, Ontario, Caoada
ONEIDA TOURISM SPECIAL
$1,000 Men & Women Fancy Spo~ight "Battle Style"
ONEIDA POW·WOW COMMmEE SPECIALS
Men & Women Smoke Dance Sporlight "Battle Style"
Luck of the Draw - 1 category per session
5th Annual Singers Iron Man Contest
2nd Annual Singers Best Leads Special
Men's Traditional 18 & Over in Honor of Uoyd E. Powless Jr.
FAMILY OF FLOYD KING SPECIAL
Welcoming Floyd King to Adults: Teens vs. Mens Traditional
tickets availa
l'lte PuiJiic Advance
at all OneidCJ One-Stops
beginning
June 1 for $1
Is WelcoMe!
Admission
Weekend Pass
Dai~ Pass
60 &older
5 & under
Grand Entries
7pm
$12 Friday, June 29
$7 Saturday, June 30 1pm &7pm
FREE Sunday, ~ 1
12 Noon
FREE
Registration
Friday, June 29 4pm-6:
Saturday, J~ne 30 11 am·12:30pm
I
AnENTION DANCERS Point System competition wil begin F~, June 29.
please bring your own chairs. No registration fee reaui,...L::j
AND SINGERS but must purchase weekend pass to cOfnpela.
NO CANOPIES ALLOWED. For more information, call the Oneida P(N("WCN~co..,n-.
at 920-362-5425 (Tonya), or 920-327·9237 (Wayne Jr.). Reserve your
now ot the
Ho4el & Conference Center (920·494·7300), or at the Wingate Wyndham
1920.617· 20001. PleaM mk for the oow-wow IQCII'II blodc at bolh holeb. Rotos
73 of 175
Prize Money- 46'" Annual f>ow-Wow June 29-July 1, 2018
Golden Age Women & Men 60+
Sr. Adult Women & Men 35-59
Traditional
1'1
$1,100
2''
$800
3"
$600
4'"
$400
Traditional/ Jingle I Grass I Feather I Shawl
1"
$1,100
2"
$800
3"
$600
4'h
$400
Woodland Women & Men 18+
Jr. Adult Women & Men 18-34
Traditional/ Jingle I Grass I Feather I Shawl
1st
$1,100
2nd
$800
3rd
$600
4th
$400
Teen Girls & Boys 13-17
Traditional/ Jingle I Grass I Feather I Shawl
1"
$300
2''
$250
3''
$200
4'h
$150
Junior Girls & Boys 7-12
1"
2''
3"
41h
$1,100
$800
$600
$400
Southern Women & Men 18+
1"
2''
3''
41h
$1,100
$800
$600
$400
Smoke Dance Women & Men 18+
1"
2''
3''
41h
$1,100
$800
$600
$400
Traditional/ Jingle I Grass I Feather I Shawl
1"
$150
2"
$125
3"
$100
41h
$75
Smoke Dance Teen Girls & Boys 13-17
Drum Contest
Smoke Dance Junior Girls & Boys 7-12
1"
2"
3"
4'h
$10,000
$7,000
$4,000
$2,000
1"
2"
3"
41h
1"
2''
3"'
4'h
$300
$250
$200
$150
$150
$125
$100
$75
74 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
I 24
I 18
2. General Information:
Session:
!g) Open
Agenda Header:
D Executive - See instructions for the applicable laws, then choose one:
Reports
~--------------------------------------------------------------~
D Accept as Information only
!g) Action - please describe:
Approval of of Report. A quarterly report is required of the Oneida Veteran Affairs Committee to the Oneida
Business Committee.
3. Supporting Materials
D Report
D Other:
D Resolution
D Contract
1. 2nd Quarterly Report Jan, Feb, Mar 2018
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted - Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Primary Requestor/Submitter:
!Jennifer Webster, Council Member
James Martin, Chairman
--------~~------~~----------------------------------
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Gerald Cornelius, Vice Chairman
Name, Title I Dept.
Additional Requestor:
John Brueninger, Secretar
Name, Title I Dept.
Page 1 of 2
75 of 175
A good min d. A good heart. A strong fire.
James Martin, Chairman
Gerald Cornelius, Vice Chairman
John L. Breuninger, Secretary
Arthur Cornelius
Floyd J. Hill II
Kenneth House
Benjamin Skenandore
Dale Webster
Carol Silva
MEETINGS: Jan
Feb
Mar
Keny Metoxen - Veterans Service
Jennifer Webster - Primary Liaison
Lisa Summers
- Alternate
Daniel Guzman - Alternate
I
~
Office~ ONEIDA
9,2018
13,2018
13 ,2018
Purpose : The purpose ofthe Oneida Veterans Advisory Committee (ONVAC) is to serve as
an advisory body to the Oneida Veterans Service Office in all matters related to the Oneida Tribe
Veteran ' s rights and benefits and veterans affairs issues, and to protect the honor and integrity of
the Oneida Tribe and all veterans who served honorably in the United States Armed Forces. It
shall be the purpose of the ONV AC to provide advice and constructive input to the veterans
Service Office Director on all veterans' affairs and/or issues in order that the Office can
formulate veteran services and programs for the Oneida Veterans. ONV AC coordinates veteran
events with the assistance of the Veterans Service Office and other organized groups that are
representatives of Oneida Veterans and the Oneida Tribe.
Summary Points: 2nd Quarterly Rep01i: January 2018 thru March 2018
ONVAC is requesting to participate in the National Native American Memorial Dedication in
Washington DC in 2020. Per Business Committee member request, this item will be brought up
at every qumierly meeting for the purpose of notification that we (ONV AC) will be requesting
additional resources in our FY 2020 Budget request. We will obtain cost estimates for trip for
our nine member Committee and include them in our next Qumierly Report.
BUDGET: As of March 2018, ONVAC has spent approximately $3,653.00 which is in
compliance with our approved budget. Majority of our spending is in the 3rd and 4111 qumier.
ONV AC member attended the requested budget meetings.
JOSIAH POWLESS MEMORIAL: The ONVAC has included the grandchildren ofDr. Powless
(Roy Huff and Betty Bins) in several meetings within which the proposed memorial has been
discussed.
Jolm Breuninger is following up with 2-3 monument companies to get bids for a comparable
marker. Once the costs, location and proposed implementation are completed, the family will be
notified and invited back to our next ONV AC meeting for their input on the inscription.
Fmihermore, we are still working on the previous medal to upgrade to Medal of Honor for Dr.
Josiah Powless, this is a very timely process which may take approximately 5 years to complete.
Keny Metoxen, VSO reported that the Application Process for the "upgrade" of the Dr. Powless
Award was submitted and the application was returned because it did not fall within the original
timeline. Mr. Metoxen resent the application to stmt the process over. The request went to the
PO Box 365 • Oneida. WI 54 155·0365
oneida-nsn.gov
76 of 175
Records Retrieval storage area in St. Louis. Regarding the proposed "monument" Mr.
Breuninger will get a final bid from Mark Pasowicv and then we can start raising the necessary
funding for the monument. The family members will be invited to the next meeting to discuss the
location and the wording and picture to be placed on the memorial stone. The ONV AC voted to
locate the monument adjacent to the Memorial Wall and will finali ze this discussion with the
family. All members of the ONVAC will be "sketching out" an individual plan proposal for the
future development of the Memorial Wall site.
VETERAN SERVICE OFFICE: ONVAC continues to work with the VSO on the following
items:
1. The development and implementation of an Oneida Veteran Data Base. Our intent is to
get an accurate as possible listing of all of our Oneida Veterans. The Trust/Enrollment
Committee denied our request to add a box on the Per Capita f01ms . Therefore, ONV AC
& the Veterans depmiment will be working on a mail out to all 18 years and older Tribal
members requesting their response of the individually and/or any household members
who may have served in any of the United States Armed Services and can prove so by
providing a DD-214 (discharge paper).
2. Assisting our Communities' Veterans and Veteran Organizations.
3. Continuous upgrading and maintenance on the Veteran' s Memorial Site along HWY 54.
The ONVAC wishes to thank the Depmiment of Public Works (DPW) and the Tourism
Depmiment for their continued support with our effotis. We would also like to recognize
Mick Davister a non-Native Veteran who assists with maintaining the park site on a
voluntary basis.
4. Selling and acquiring and installation of "pavers" for Veterans at the Memorial Site. As
of I 0-10-17 we have a total of 279 pavers.
5. ONV AC continues to work with the VSO to have all Civil War headstones replaced at all
local cemeteries. This is a continuing process.
6. The ONV AC and VSO continue to collaborate with all of the Oneida Veterans
Organizations in serving as Honor and Color Guards for GTC and other Organizational
Meetings, extemal Veterans Activities, meetings, funerals, etc.
7. ONV AC and the VSO are also communicating and coordinating Veteran Events with the
SEOTS Veterans organization.
8. ONVAC is working on updating the bylaws due to the new Comprehensive Policy
Governing Boards, Committees and Commission.
SPECIAL EVENTS
ONV AC remains engaged in extracunicular activities within our Oneida Community and have
assisted the Veterans Service Officer with Veterans Meetings, celebration meals, etc. Attendance
at these events have been very good and it is great to have our Community Veterans pmiicipating
in these events, along with their respective families.
•
Color Guard Requests: On February 21,2018 Color guard for dedication ofHo-Chunk
new building. On February 17, 2018 attended the Honor the Youth Pow Wow.
~
000000
A good mind. A good hea rt. A strong Rre.
ONEIDA
77 of 175
•
On Feb 7, 2018 ONVAC member assisted Vets Office host first taco luncheon to
celebrate the first harvesting of tilapia from aquaponics system.
•
•
ONVAC member attended the State ofthe Tribes Address on February 13 , 2018.
Honor Flights: Badger Honor Flights from Green Bay and Milwaukee will continue later
in the year and the Organization is requesting someone from Oneida to sit on the Honor
Flights Board. ONV AC felt that Keny Metoxen should be the Oneida Representative.
•
In January 2018 a new ONV AC member, Dale Webster was appointed to the Committee.
•
The Oneida Community lost two Oneida Veterans in January 2018 with the passing of
Dean Smith and Reginald Baird. Mr. Baird was the oldest Oneida Veteran and the VFW
& WIVA Color Guards provided the Veteran' s Ceremony.
•
Three ONVAC members attended Training "Connect to Courage" at Fox Valley on
March 20th in 20 18. There was no cost for the training.
•
Four ONVAC members attended the February 22, 2018 Boards, Commissions and
Committee meeting at NHC.
•
The ONV AC will once again host the Annual Code Talkers Day (Holiday) Golf
Tournament at Thornbeny Creek at Oneida Golf Course. We anticipate an outstanding
community celebration and event centered around the game of golf. Marketing and
advertising for the "outing" is already in the communication channels within the
community. The event is scheduled for 8:00AM on Friday, May 25th 2018. Anyone who
may want to play is welcome to pat1icipate (maximum field 144 on first come first served
basis).
GOALS AND OBJECTIVES
It is the Mission of ONV ACto ensure the Oneida Veterans are provided with quality service and
assistance in the delivery of entitlement and benefits due the Oneida Veteran and their families.
ONVAC accepts the responsibility to advocate for Oneida Veterans and their families, while
protecting the integrity of the Veteran Community of the Oneida Nation
MEETING REQUIREMENTS
ONVAC meetings are held the second Tuesday of each month at 5:00pm at the Oneida Veterans
Office at 134 Riverdale Drive, Oneida.
ONV AC also holds "special meetings" as appropriate, to conduct business on issues of
immediate concern and/or is directed by the Oneida Business Committee.
All meetings are open to the public.
r-......
®0000
A good mind. A good hearl. A strong fire.
ONEIDA
78 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
2nd Quarter Report - Southeastern Oneida Tribal Services Advisory Board
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Mark W. Powless, SEOTS Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
79 of 175
Southeastern
Oneida Tribal
Services Advisory
Board
2018 Second
Quarter Report
Submitted May 15, 2018
Photo Credit: D. King of Images
Board Purpose
It shall be the purpose of the Southeastern Oneida Tribal Services (SEOTS) Advisory Board to provide
advice and constructive input to the SEOTS Director in order that the SEOTS office can formulate
social services and programs for the Oneida people residing in Southeastern Wisconsin. Each
member of the Board shall act as an ambassador for the SEOTS program by promoting its mission
whenever possible; shall review the program’s budget; shall guide and advise SEOTS administration
and shall adhere to the appropriate chain of command in any and all relative communications with
the Oneida Business Committee.
Members and Terms
Name
Diane Hill
Kim Reyes
Lloyd Ninham
Kathryn LaRoque
Michael Coleman
Arthur Elm
Tracie Sparks
Officer
Term Expires
2/28/20
2/28/20
2/28/21
2/28/21
2/29/20
2/29/20
2/29/20
Due to the terms of two Board members’ terms ending in November of 2017 and three more
Board members’ terms ending in January 2018, the SEOTS Board just recently received new
appointments and will fill the remaining vacant seats on Wednesday, May 23. While the
existing Board did meet during the second quarter, they did not have quorum to meet officially.
80 of 175
Southeastern Oneida Tribal Services Mission
SEOTS’ Mission is strengthening our cultural connection and providing services and programs to
enhance the well-being of On^yote?a-ka living in southeastern Wisconsin.
SEOTS Utilization Statistics (Second Quarter)
Service Area Population: Southeastern Wisconsin: 2,143 Oneida Tribal Members
(December 31, 2017 – Oneida Enrollments Department)
Client Visits to the SEOTS Office and SEOTS Events/Activities: 1,563. The
utilization rate is an increase of about 6% over the same time period in FY2017.
The client visits served 526 different people, some of whom visited on multiple
occasions.
Incoming Phone Calls: 2,783
Notable events during the 2nd Quarter included Suicide Prevention Training
(January 27, 47 attendees), Elder In-Home Assistance Program (February 20March 2, 25 homes visited), Empower You Event (March 24, 63 attendees) and
Bowling Family Outing (March 31, 42 attendees). We also started a Young
Women’s Group that had 42 attendees over 3 events, or an average of 14 per
event. Medication Distribution (551), Elder Activities (312), and Craft Classes
(152) had the highest participation. An area for improvement is Language
Class which had 36 attendees over 3 months, or an average of about 3 per
class.
Advisory Board Meeting Outcomes
Seeking to establish Board training.
The Board is in the process of revising their Board by-laws.
Third Quarter SEOTS Events
Young Women’s Group, Third Saturday of each month, 1:00pm-4:00pm
Haudenosaunee Tattoo & Regalia Traditions, May 19, 11am-3pm
Community Picnic, Saturday, June 23, 11am-3pm
The Elder In-Home
Assistance Program is an
annual two-week program
offered to complete odd
jobs in Elder homes.
81 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
OS
I 24 I 18
2. General Information:
Session:
18] Open
AgendaHeader:
D Executive- See instructions for the applicable laws, then choose one:
LjR_e~p_o_rt_s__________________________________________________________~
D Accept as Information only
~ Action - please describe:
Requirement for ONCOA to submit quarterly report to OBC
3. Supporting Materials
~ Report
D Resolution
D Contract
D Other:
1.
r---------------------------------~
3.
4.
2.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted - Grant Funded
5. Submission
Authorized Sponsor I Liaison:
!Jennifer Webster, Council Member
Primary Requestor/Submitter:
Patricia Lassila, ONCOA Chairwoman
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Lois Strong, ONCOA Coordinator
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
D Unbudgeted
82 of 175
ONCOA FY18 Q2 REPORT TO OBC
May 2018
Period: January February March 2018
MISSION:
ONCOA ADVOCATES FOR ALL SERVICES THAT PLACE
PRIORITY ON THE WELL-BEING OF OUR ELDERS
ONEIDA NATION COMMISSION ON AGING
Patricia Lassila, Chairwoman
Carol Elm, Member
Arlie Doxtator, Vice Chairman
Mary Ann Kruckeberg, Member
Dale Webster, Secretary
Lois Powless, Member
Eugene Danforth, Member
Dellora Cornelius, Member
Florence Petri, Member
Primary Focus Areas for ONCOA
~ Long Term Care Services & Support- Alzheimer's & Other Dementia Diseases;
Affordable & Accessible Elder Housing; Adult Day Care Services; and Personal Care
Agency
~ Communication -- Tribal Elders, Elder Service Staff and Community
~ Training & Education -- ONCOA and staff
ONCOA Meetings January February March 2018
January 9
January 13
February 13
February 27
March 13
March27
FINANCIALS
Our financial report for period ending March 2018 shows that ONCOA has a positive
variance of $11,317. This positive variance is a trend that occurs for ONCOA throughout
the fiscal years. ONCOA has state and national trainings scheduled during the final quarter
of FY20 18. It is expected that our year end financials will meet our budget projections or
FY2018.
MINUTES
All approved minutes are submitted to the Tribal Secretary's office monthly.
PROJECTS & INITIATIVES
•
•
Alzheimer's Awareness & Research
collaboration with UW-Madison
Research Center
o Dementia Diagnostic clinic
o Memory Screening Event
o Alzheimer's Community
Advisory Board
o Alzheimer One-day
conference in Oneida August 2018
Annual Elder Expo - August 2018
Adult Day Care Services CIP (Concept
Plan)
CIP#OS-013 Elder Apartment Garages
Elder Service Apartment Security
Cameras with Elder Services
Elders Memorial Garden CIP
Solar Deployment in Oneida (support)
Conferences/training (Long Term Care;
Alzheimer's & Other Dementias; Oneida
cultural events)
•
•
•
•
•
•
•
1
83 of 175
ONCOA FY18 Q2 REPORT TO OBC
May2018
Period: January February March 2018
•
•
•
•
Elder Village IT (11-14 cottages)
Elder Tree IT (technology grant)
Community Outreach Events with
Oneida Elders
Wisconsin Tribal Long Term Care
Study Group (Tribal Operated Waiver
•
•
•
Plan)
Hemp Production in Oneida (support)
Money Follows the Person Grant (Monies
to be used for developing Personal Care
Agency)
ONCOA Bylaws (waiting for completion
on Comprehensive Policy Governing
Boards, Committees & Commissions)
COMMENTARY
Alzheimer's Awareness and Research Initiative
•
Alzheimer's and Dementias 32nd Annual Conference: ONCOA collaborated with the UWMadison Research team to present at this conference. Workshop title: Community Based
Movement to Build Health Equity and Address Alzheimer's Disease in Wisconsin's Indian
Country. Partial Workshop Description: Although data describing the prevalence of
Alzheimer's disease and related dementias (ADRD) is sparse, recent analyzes suggest the
disease will disproportionately burden Native Americans. Leaders from the Oneida community
are taking steps to address these misconceptions, partnering with faculty and staff from
Wisconsin Alzheimer's Disease Research Center and the Wisconsin Alzheimer's Institute to
expand their community's access to dementia diagnostic services, build awareness of ADRD,
support caregivers, and promote participation in ADRD research.
•
In December 2014, ONCOA connected with the Wisconsin Alzheimer's Disease
Research Center after meeting representatives at the Annual Wisconsin Alzheimer's
Conference. The UW-Madison's Alzheimer Disease Research Center is one ofthe
Nation's leading research centers providing scientific research, resources, and expertise
in Alzheimer's Disease and related illnesses. ONCOA supports Oneida Tribal Members
to expand their awareness of Alzheimer's Disease and other Dementias and to
participate in the national effort to end Alzheimer's.
•
In May 2015, Dr. Dorothy Farrar-Edwards, Dr. Carey Gleason, Fabu Carter and Carol
Hutchinson from the University of Wisconsin School of Medicine and Public Health
Alzheimer's Disease Research Center (ADRC) met with Oneida Elders and others at the
AJRCCC Meal Site to provide Alzheimer's Disease information. This was an eventful
meeting which initiated the strong collaboration between the UW-Madison ADRC and
ONCOA.
ONCOA held a meeting with Dr. Dorothy Edwards and Dr. Carey Gleason to discuss
the potential collaboration between Oneida and UW-Madison's Alzheimer's Disease
•
Research Center. Potential areas of collaboration are Training Dementia Care
Specialist; Community Education; Promoting Timely Recognition of Memory
Disorders; Connecting to Oneida Health Center and Anna John Resident Centered
Care Community. The Green Bay Area has a large Native Population and would be
ideal for a Satellite Center for a UW-Madison Alzheimer's Resource Center.
2
84 of 175
ONCOA FY18 Q2 REPORT TO OBC
May2018
Period: January February March 2018
•
Alzheimer's Clinical Trials-- ONCOA continues to work on encouraging tribal
members to become participants in Alzheimer's Clinic Trials. There is very little
information on Native Americans that would indicate how prevalent the disease is in
Indian country. We can fight this disease by becoming research volunteers who provide
critical data needed to move science forward. Several Oneida volunteers have already
signed up and are encouraging others to participate.
Status: Staff from UW-Madison Research team met in Oneida to discuss future planning. The
Oneida Health center continues to work with the Wisconsin Alzheimer's Institute, University of
Wisconsin to create an Alzheimer/Dementia Diagnostic Clinic within the Oneida Community
Health Center. ONCOA will work on developing an Alzheimer's Community Awareness
Education Plan with the representatives from the Wisconsin Alzheimer's Institute. ONCOA is
now part of the Wisconsin ADRC Alzheimer's Disease and Related Dementia's (ADRD)
Project. This group was formed in December 2017.
Elder Services & ONCOA
• ONCOA requests the Oneida Business Committee to provide a copy of the
Comprehensive Re-Organization Plan for Elder Services to ONCOA. Elder
Services management sent ONCOA a copy of the revised Elder Services Organization
Chart. We are still waiting for the Comprehensive Re-Organization Plan for Elder
Services from the Governmental Services Department Division Director (GSD
Director.) and the Elder Services Manager. This request dates back to October, 2016.
There must be a plan which was generated from the revised Elder Services Organization
Chart.
•
Treasurer's Budget Planning- FY2019, FY2020, & FY2021
We started the initial phase to begin work on a Triennial Budget in January 2018. It is
expected that the ONCOA budget will remain the same. The only variance will be the
Treasurer's mandates such as employment costs, indirect costs and fringe rate.
Elder Tree II- January 2018
• The Elder Tree project was created at The Center for Health Enhancement Systems
Studies, University of Wisconsin-Madison.
• This project is a new grant opportunity for elders. It is called Helping Older Patients
with Multiple Chronic Conditions. It's a test of an updated Elder Tree system where
the focus is on older adults with poorer health and it has a "Clinician Report" which
connects Elder Tree II to their doctor's office. The doctor can be alerted to any
worsening health symptoms automatically by the Elder Tree II system.
• The plan is to see if elders with multiple chronic conditions will see improved quality of
life and health outcomes from using Elder Tree with the Clinician Report compared to
those who do not get Elder Tree with Clinician Report.
• Debra Danforth, OCHC Operations Director, supports moving ahead with this project
and arrangements will be made to discuss the formalities.
3
85 of 175
ONCOA FY18 Q2 REPORT TO OBC
May2018
Period: January February March 2018
Elder Village- Redesign of Phase II of ten (10) Cottages
• Affordable and accessible housing for our elders is a priority need in our community.
To address this need, ONCOA played a major role in identifying the Elder Village
Concept as a neighborhood that would enhance "Quality of Life Principles" for elders.
The cottages are unique with materials, varied layout, and are in a park-like settings with
ample green space surrounding the homes. There is a trail connecting to other Oneida
areas like Site I, Turtle School, and eventually Site II. The Elder Village homes meet
the minimum ADA standards.
• A Project Team has been formed to redesign Phase II of the next ten to fourteen
cottages. Representatives include the following areas: ONCOA, Oneida Housing
Authority, Senior Architect, Planning, and Solar Energy,
• The redesign was completed taking into account the best quality of life needs of elders.
There will be some minor adjustments for the cottages as well as considering smaller
units to keep cost down. Solar panels for future homes were discussed. The bedrooms
and garages need ADA clearance. We need to have a discussion about the total costs of
the cottages. It's not just about the design. For example, the bidding package could be
broken down so we get more potential contractors working at the same time.
• Status of March: Considering the delays of completing the architectural designs, the
construction bids did go out as expected. Actual construction will begin in Spring 2018.
There has been a delay in starting construction and ONCOA is checking into this matter
Adult Day Services
• ONCOA has identified the need for Adult Day Services and garages for the Tribal Elder
Apartments. The Adult Day Service was deleted from the original ORCCC project and
slated for a future development CIP. These projects are related to the development of
the Lee McLester II Complex. ONCOA will be working with Elder Services to support
moving these projects forward.
• Status Adult Day Services: The designated planning team person changed
employment and no other staff person has been assigned to this project. As a result this
project has been put on the back burner. Next step is to seek another planning person to
take over this project.
Tribal Elder Apartment Garages
• In February 2005 Elder Services started the plans for a capital improvement project
request for garages for tenants occupying the Elder Service apartments. Project
justification continues to be for health and safety issues. Because the existing building
is located on top of a hill, it can be extremely windy with harsh weather conditions.
Elders are especially susceptible to health problems caused by these conditions and it
can be very difficult for elders to get to and from their vehicles in inclement weather.
• Status Apartment Garages: There has been little movement on this project during
Fiscal2017. With the newly formed Comprehensive Housing Department effective
October 1, 2017, the team to manage the plan will most likely be changed. The FY2018
Tribal budget approved the CIP cost to build the garages and equipment garage.
ONCOA will continue to play a role in the on-going development of the project.
4
86 of 175
ONCOA FY18 Q2 REPORT TO OBC
May2018
Period: January February March 2018
Long Term Care Group
• During the past months the waiver plan was changed to Tribally Operated Waiver. It is expected
that solutions will be developed to narrow the health care gap in critical risk areas experienced
disproportionately among American Indians.
• Status: The Tribal Long Term Care Study Group, consisting of State and Tribal
Representatives, continues to work with CMS to get the Tribal Waiver approved. As of the date
of this report, no resolve has been reached with CMS regarding the Tribal Waiver Category
approved for Wisconsin.
• Issue: Brown County will fully implement the Family Care Program in July, 2018. This means
that the COP will no longer be available to Oneida families. With no tribal waiver plan available
all eligible native people with have to plan for health care through Family Care. ONCOA is
unaware of the current status of this matter.
Money Follows the Person (MFP) Tribal Initiative
• The Centers for Medicare and Medicaid Services is offering states and tribes between $850,000
and $1.93 million in grant funding in order to build Sustainable Community-Based Long Term
Services and supports specifically for Tribal Members. Wisconsin must have an active
partnership with the participating tribes or tribal organizations in order to be eligible for the
grant.
• The project Oneida has selected to develop is a Tribal Personal Care Agency along with
needed infrastructure to deliver Long Term Care services to Oneida Tribal Members. Having a
Personal Care Agency will allow Elder Services and Oneida Health Center to obtain Third
Party Billing Payments through Medicaid for In-Home Care and Home Chore Services.
Currently, Oneida provides In-Home Care and Home Chore Services that are paid through
Tribal Contribution.
• ONCOA supports having a Personal Care Agency to help defray Tribal Contribution costs for
Elder related services. The reimbursement will come from those services provided to clients who
meet low income eligibility (Medicaid).
• Status: David Larson, OCHC Ancillary Services Director, is the person in charge of this grant
for Oneida with ONCOA serving on the planning group. Dave Larson met with ONCOA and
stated that we will continue work on the Personal Care Agency and will be able to utilize the
Phase III funding for needed education and training.
Great Lakes Native American Elders Association (GLNAEA)
• GLNAEA meetings ().re held quarterly and membership is comprised ofNative Elders from the
eleven tribes in Wisconsin. Each tribe takes a turn at sponsoring a meeting on their reservation.
Tribal news and current issues in Indian country are discussed at the meetings. Social
interaction between the tribes is an important aspect of the association that keeps members
participating in the meetings.
Wisconsin Tribal Aging Directors Association
• ONCOA Members participate in bi-monthly meetings. All eleven tribes belong to this
association and meet to discuss Aging Issues in Indian Country and to formulate ways to best
meet the needs of our Native Elders. This is a very informative meeting.
• This is a collaborative relationship that ONCOA has maintained with Elders Services and the
other tribes since the inception of the organization.
5
87 of 175
ONCOA FY18 Q2 REPORT TO OBC
May2018
Period: January February March 2018
Elder Service Staff Meetings
• Elder Service Staff Meetings are held on the first Tuesday of each month. ONCOA is
pleased to announce that we are invited to attend these meetings.
Title V - Senior Community Service Employment Program (SCSEP)
• SCSEP is Elder job training funded through a grant from the U.S. Dept. of Labor.
• ONCOA has employed Title V staff for the past 8 years and we have always had great
success working with the Title V program. Since our budget is limited we seek out
resources to assist us in meeting our administrative needs.
• Status: We continue to seek applicants to work with ONCOA in the administrative area.
Meeting Requirements
ONCOA meets on the second and fourth Tuesday of each month at 1:00 p.m. in the Elder
Services, Conference Room. Special Meetings are held during the month to address specific
topics related to the goals and objectives of ONCOA. Meetings are open and community
members are encouraged to attend. Dates and times of meetings are published in the
DRUMS and Kaliwisaks publications.
GOALS
GOAL I
ONCOA will create policies and work together with Elder Services in an
effort to improve the quality of life of our Elders.
GOAL IT
ONCOA will communicate with Elders on issues, policies and services in
order to increase their awareness and participation.
GOAL ill
ONCOA will advocate at all levels (tribal, local, state, national) for
resources to provide for elder services
Each commissioner, along with the ONCOA staff, brings with him/her a varied background
of employment, life experiences, education, and community/state/national involvement to
work toward a common goal of advocating for services that place emphasis on our elders.
The following list demonstrates the extent of current community/state/national involvement
for the ONCOA commissioners and staff:
Oneida Nutrition Board
ADRC Brown County
Oneida Election Board
· ADRC Outagamie County
National Indian Council on Aging (NICOA) Oneida Police Commission
Oneida Hotel Corporation
Wisconsin Indian Veterans Association
National Indian Child Welfare Association
Oneida Veterans Affairs Committee
Great Lakes Native American Elders Association (GLNAEA)
G\ONCOA\Quarterly Reports FY2018\FYI8 Q2 Jan Feb Mar 2018
6
88 of 175
/ /
89 of 175
Quarterly Report to the Business Committee
FY18 2nd Quarter Report
ONEIDA GAMING COMMISSION
Report Submitted By:
Matthew W. Denny, Chairman
OGC Elected Members:
Chairman,
Vice-Chair,
Secretary,
Commissioner,
Matthew W. Denny
Mark A. Powless Sr.
Reynold “Tom” Danforth
Michelle Braaten
OBC Liaison:
Kirby Metoxen
Staff:
The OGC is comprised of four departments that report to:
Executive Director, Tamara Van Schyndel
47 of 50 full time
employees are Oneida
enrolled
Administration: Shannon Davis, Executive Assistant
(1 Administrative Assistant)
Compliance: Connie Herlache, Compliance Manager
(2 Regulatory Compliance Specialists)
Investigations & License: Steve Hill, Investigations & License
Manager (4 Investigators & 1 Investigator Trainee)
Surveillance: Jason King, Surveillance Director
(1 Administrative Assistant, 5 Supervisors, 24 Surveillance
Officers, 1 Training Coordinator, 1 Tech Supervisor, 5 Techs)
OGC MINUTES/ACTIONS TAKEN
NIGC 1 Quarter Payment (01/10/18 Approved; 01/15/18 Ratification)
Gaming Semi-Annual Safety Inspections for Main, IMAC, & Mason St (01/29/18 Approved;
02/05/18 Ratification)
IGT Settlement/Contract was ratified after approval was tabled pending investigation
(01/26/18 Approved; 02/05/18 Ratification)
Blackjack ROP Recommendation & Revision (02/12/18 Approved; 02/19/18 Ratification)
MS Data Insight LLC Communication (02/28/18 Approved & Forwarded to Gaming
Management; 03/05/18 Ratification
st
OGC
Approved
January
February
March
SOP’s
Promotions
1
5
1
8
9
1
Progressive
Malfunctions/
Transfers
6
17
9
Page 1 of 2
Employee
Licenses
Vendor
Licenses
Gaming
Contracts
19
24
13
0
1
2
3
14
6
90 of 175
OTHER UPDATES
Surveillance System Replacement Project
WM Casino camera replacements complete and cutover to Genetec system (March)
Employee License Criteria re-evaluated (no updates made at this time)
Bingo Area Asset Security and Access Control reviewed and recommendations made
OGC Roles & Responsibilities meeting (03/26) clarified BC and OGC roles in Gaming oversight
SPECIAL EVENTS/TRAVEL
January: N/A
February:
Emergency Preparedness for Casinos in Chandler, AZ (02/13/18 - 02/15/18)
TGPN Conference and Surveillance Tour in Cabazon, CA (02/15/18 – 02/15/18)
March:
Game Protection Training hosted at Oneida for Table Games and OGC departments
(03/06/18 – 03/08/18)
GLI Roundtable in Las Vegas, NV (03/06/18 – 03/09/18)
World Game Protection Conference in Las Vegas, NV (03/11/18 – 03/16/18)
National Tribal Gaming Commissioners/Regulators Conference in Spokane, WA
(03/19/18 – 03/23/18)
GOALS & OBJECTIVES UPDATE
1) Oneida Gaming Minimum Internal Control Standards (OGMICS) Revision Project to be
completed.
Bingo section revisions complete, reviewed by Gaming Management, and finalized
Technical Standards for Class II Gaming Systems and Equipment section revisions
complete, reviewed by Gaming Management, and finalized
Gaming Machines section revisions in progress
2) Ensure processes, policies, standard operating procedures and applicable flow charts are
documented and/or updated for all Gaming Commission departments.
Ongoing process of documentation, review, revision and approval of internal documents
3) Train all departments and levels of staff thoroughly on responsibilities, processes and
operational knowledge. Ongoing - See Special Events/Travel section.
MEETINGS
Regular meetings are scheduled January 16, 2018 (Rescheduled from January 15, 2018)
for 9:00 AM on the first and
February 05, 2018
third Monday of every month
February 19, 2018
March 05, 2018
March 19, 2018 (Cancelled)
HEARINGS
One (1) Employee License Hearings was conducted (01/18/18)
The Oneida Gaming Commission and its departments collectively promote and ensure the
integrity, security, honesty and fairness of the regulation and administration of all Gaming
activities within the jurisdiction of the Oneida Nation.
Page 2 of 2
91 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Dakota Webster, LCC Secretary
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
92 of 175
ONEIDA LAND CLAIMS COMMISSION
2nd QUARTER REPORT
January 1, 2018 to March 31, 2018
Submitted by Dakota Webster, LCC Secretary 920-228-0623
Landclaims_comm@oneidanation.org
LAND CLAIMS COMMISSIONERS:
Officers: Chairperson- Loretta Metoxen, Vice Chair-Chris Cornelius, Secretary/TreasurerDakota Webster
Commissioners: Donald McLester, Tomas Escamea, Charles Wheelock, Sheila Shawanokasic
LCC Liaison: Jennifer Webster and Kirby Metoxen
PURPOSE:
The Oneida Land Claims Commission (OLCC) will make informed thoughtful recommendations
to the General Tribal Council (GTC) and Oneida Business Committee (OBC) on issues
pertaining to all Oneida land claim issues. We encourage and seek active participation from the
membership.
MISSION:
Actively pursuing education, recommendations, and resolutions to all land claim settlement
offers; honoring our ancestors, treaties, and the next seven generations.
MINUTES:
January- Oneida Land Claims Commission has been working to iron out misunderstandings
with the BC support staff duties and responsibilities and the MOU agreement. The OLCC is
working to collect, compile, and discuss feedback from the November, 2017 New York trip
which provided a better understanding about needed improvements and recommendations
93 of 175
concerning the utilization of the NY properties. The OLCC created a subcommittee to work on
an Oneida Land Claims calendar of historical events for membership education.
February- .Continue to work with Steve Webster on OLCC support staff needs. Elections were
held and the results were: Loretta Metoxen - Chair, Chris Cornelius -Vice Chair, Dakota Webster
- Secretary / Treasurer. The first quarter report was completed. The OLCC continued to work on
their By-Laws. The OLCC discussed Land Claims membership education and book purchases
for the membership and OLCC education.
March- The OLCC reviewed past OLCC recommendations to sell New York properties and
voted to oppose the previous OLCC position. Information from the Division of Land
Management revealed that 2 properties in New York are on the OLCC asset registry. The OLCC
is researching what this means regarding responsibilities to that land. The OLCC By Laws were
updated and they are 75% complete. The By-Laws should be ready to submit, as soon as the
LOC starts accepting updated by laws; which is pending approval of the changes to the
Comprehensive Policy Governing Boards, Committees and Commissions. The OLCC approved
the Division of Land Management (DOLM) request to demolition the buildings on New York
properties located at 4853 State Route 31 in Vernon NY; these are the OLCC asset registry
properties.
FINANCIAL:
January meetings = $ 600 stipends 2 regular meetings
February meetings = $600 stipends 1 regular meeting 1 working meeting
March meetings = $800 stipends 2 regular meetings 1 working meeting
GOALS AND OBJECTIVES:
The OLCC is working to schedule community outreach events to educate the membership about
the NY Land Claims and collect feedback from GTC participation in order to provide
recommendations to the Business Committee. The OLCC is seeking new ways to engage the
community about our land claims. The OLCC will continue to meet jointly with the OBC
regarding the Oneida Land Claims. The OLCC will continue to study other Tribal Land Claims
Settlements and share this information with the membership. The OLCC will schedule and hold
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a public hearing to obtain membership input. The OLCC continues to work on their by-laws with
respect to the evolving Comprehensive Policy governing Boards, Committees and Commissions.
Once the Comprehensive Policy is approved the OLCC will move forward and seek approval of
the updated OLCC By-Laws.
MEETING REQUIREMENTS:
The OLCC meets twice a month, the first and third Thursday of every month at 5:30 p.m. at
Cottage 2. Meetings are held in accordance with the OLCC By-Laws.
FOLLOW-UP:
The OLCC is waiting to finalize a meeting time and date with the Land Commission and the
Oneida Business Committee (OBC) to further discuss on the New York Land and Claims. The
OLCC is continuing to work with planning in order to find a solution to OLCC records storage
and office space needs. The OLCC is working with the BC support staff for administrative
assistance on special OLCC projects, as outlined in the By-Laws and the MOU. The OLCC will
schedule a date to hold a public hearing as outlined in the OLCC By-laws 2-6. A.
The Oneida Land Claims Commission is a GTC elected governing body tasked to meet the needs
of the General Tribal Council for Oneida Land Claims.
95 of 175
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05
I 24
I 18
2. General Information:
Session:
~
Open
D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
~ Accept as Information only
D Action -please describe:
3. Supporting Materials
~ Report
D Resolution
D Contract
~ Other:
l.'IJ-an_u_a_r-y,-F_e_b-ru_a_r-y,-a-n_d_M-ar_c_h~M_i_n-ut_e_s--------,
3.
4.
2.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted -Grant Funded
5. Submission
Authorized Sponsor I Liaison:
I Brandon Stevens, Vice-Chairman
Primary Requestor/Submitter:
Debbie Danforth I School Board Chair
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept. ·
Page 1 of2
D Unbudgeted
96 of 175
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested :
Per the MOA between the Oneida Business and Oneida Nation Elementary School and School Board, the
Quarterly Report is to be submitted as an update.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
97 of 175
Oneida Nation
School Board
PO Box 365 • Oneida, WI 54155-0365
(920) 869-16]6
DATE:
May 15, 2018
REPORT:
Quarter 2 School Board Report
BOARD:
Oneida Nation School Board
MEMBERS:
Debra Danforth, Chair
Todd Hill, Vice Chair
(Vacant), Secretary
Melinda K. Danforth, At-Large Member
Fred Muscavitch, At-Large Member
Shanna Torres, Parent Member
Melinda J. Danforth, Parent Member
Rhiannon Metoxen, Parent Member
Shannon Metoxen, Parent Member
Vacant, Parent Member
CONTACT PERSON:
OBC LIAISON:
Debbie Danforth
Brandon Yellowbird-Stevens
MINUTES:
January 2018
February 2018
March 2018
~
000000
ONEIDA
UPDATES
As of May 8, 2018, the School Board recently lost a valuable member, Margaret Ellis. Margaret
has a sincere compassion to see the next generations succeed in life. Her eagerness and
dedication to learn, guide, and share ideas will surely be missed!
The School Board has gained a new Parent Member, Shannon Metoxen. We welcome her and
look forward to meeting with her at the next regularly scheduled School Board meeting in June,
2018.
During this year's elections, there will be four vacancies. The School Board is excited and looks
forward to filling all vacant positions! There are many items to complete and we are seeking
A good mind. A good heart. A strong fire.
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energetic members, who are willing to devote their time and effort to help the Oneida School
System be a first choice school for our community.
The total O.N .S.S. student enrollment is 439, wh ich includes 20 students in the 3-5 year-old
Family And Children Education {F.A.C.E.) Center-Based program; 209 students in grades K-5; 85
middle school students; and 125 High School students. The F.A.C.E. program currently has 43
families with infants and toddlers ages birth through 3 years-old. There are two Parent
Educators who do home-visits to these families.
May 4, 2018 was the mid-quarter mark of fourth quarter. With the school year coming to an
end, there are additional staff vacancies as a result of this year's staff retirees. The School
Board sends many thanks and appreciation to the staff retiring: Ms. Gail Danforth, Middle
School Language & Culture teacher; Ms. Shery Zika, Elementary Special Education Teacher; Ms.
Annette King, Middle School Special Education Teacher; and Mr. Tom Pivovar, Middle School
Social Studies Teacher. They were honored at the April 27th Honors and Perfect Attendance
Assembly for their many years of dedication to the ONSS students and School System.
Kindergarten Honor Day is June 1, 2018 from lOAM until noon at the elementary school. Seven
F.A.C.E. students will be graduating to kindergarten this year. Their graduation will be at the
elementary school and is scheduled for June 4, 2018 at 5PM.
June 7, 2018 is the last day of classes and graduation ceremonies for both 8th Grade and
Seniors. Congratulations to all ofthe Graduates! The 8th Grade graduation is scheduled for
lPM in the O.N.E.S. Big Gym. The High School Graduation will be at 6PM at the Radisson .
Administration is utilizing the highly qualified staff who volunteered to fill some of those vacant
positions: Ms. Keta Quiver is transferring from 5th grade to the Middle School Reading Teacher;
Ms. Linda Schuyler is transferring from 5th grade to the Middle School Social Studies position;
5
Ms. Pauline Centers is transferring from l t grade to the Middle School Reading Intervention
position .
ONSS and the School Board welcome the new School Nurse, Ms. Kristine Labby, who will be
working at both the High School and Elementary School. This is a well-needed position and we
are thankful for the assistance of the Oneida Nation Community Health Department for f inding
her to fill the position. The School Board and Administration would also like to thank the
trained staff for administering minor medical attention to students.
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2
A good mi nd. A good heart. A strong fi re.
~
ONEIDA
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In addition to the filled positions, we also have a new LT. E. Elementary School Counselor, Ms.
Stacy Lewis. Ms. Cinthia Dziaduch is another LT. E. who started initially as a Substitute Teacher
and is now the K-5 Cross Categorical Teacher under Special Education . Mr. Michael Jenkins is
an LT. E. and is teaching High School Math. We look forward to seeing their progress with our
students and appreciate their dedication and service.
Even with the transferring of current staff to other positions and hiring of L.T.E. positions, ONSS
is still in need of hiring more staff. Vacant positions have been approved to be posted at HRD;
however, there have been multiple requests, not only by parents but staff as well, to increase
the number of co-teachers/teacher aides to better support the teachers in classrooms.
On April 25, 2018, the School Board held a Parent/Community Input Session to obtain
parents/community feedback of strategies, priorities, resources, and ideas of how to improve
the Anti-Bullying Policy currently in place. This was a well-attended meeting by not only the
community, but by staff as well. Some School Board members attended, not to form a Board,
but as a parent/guardian. The discussion was facilitated by Mr. Jay Rasmussen, who did a great
job at keeping the motivation and interest of the audience. Everyone worked together in teams
and groups to develop ideas of priorities that the School Administration can use to create a
more effective policy against bullying. The follow-up meeting will be held in the ONES Library
on May 23, 2018 from 5PM until 7PM
On May 14, 2018, the School Board held a Special Meeting to work on updating the
Superintendent's evaluations, expectations, and to conduct an overall review ofthe current
organization. A follow-up meeting is scheduled to take place on May 21, 2018.
GOALS AND OBJECTIVES
With the transition of the Language Department to the School System, our students will
continue to increase their knowledge of Oneida language and culture, as they attend language I
culture and social dance classes as part of their daily education . The three year A.N.A. Grant
awarded to the Language Department has been beneficial as six Language Apprentice positions
were able to be filled, as well as other resources and tools to help make this program
successful. These staff will continue to be in training to learn more about the language, how to
speak, and how to teach others. This new transition will be beneficial for students, their
families, and the community.
The completion and submission of the Education Law continues to be a goal for 2018. This Law
is foreseen to include many areas of education, including the teaching and learning of the
Oneida Language and Culture. There is a dire need to have all areas of education collaborate
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3
A good mind. A good heart. A strong fire.
~
ONEIDA
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with each other to promote awareness and support to increase community members' selfsufficiency within our Nation.
Lastly, maintaining the safety of our staff and students remain on the 2018 list of goals. Staff
and students will continue to practice the A.L.I.C.E. training. School Administration will
continue their efforts of ensuring that both the elementary school and high school are in safe
operating conditions. Fall trainings are already being organized and scheduled, which includes
the on-going Conscious Discipline Training. In addition to training, highly qualified staff are
needed to promote a safer and more positive environment for our students and staff.
MEETING REQUIREMENTS
The Oneida Nation School Board holds open meetings the first Monday of every month at 5:00
p.m. in the library at the Oneida Nation Elementary School, N7125 Seminary Road, Oneida, WI.
Special meetings are held when deemed necessary and duly called by the School Board Chair.
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4
A good mind. A good heart. A strong fire.
~
ONEIDA
101 of 175
Oneida Nation School Board Meeting
Minutes
Date: Monday, April 2, 2018
Time: 5:00p.m.
Place: O.N.E.S. Library
The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and
community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning
atmosphere based on On.~~.yote a·ka values. We will provide the expectations, resources, and educational
opportunities to encourage students to be productive.
Present: Debbie Danforth, Todd Hill, Fred Muscavitch, Rhiannon (RC) Metoxen, Margaret Ellis, Melinda K.
Danforth
Excused: Shanna Torres, Melinda J. Danforth
Others: Sheri Mousseau, Artley Skenandore, Patti Morin, Mandi Schneider, Fay LeMense, Tony Romandine, Linda
Jenkins, Tracy Christensen
Called to order by: Debbie Danforth
Time: 5:05p.m.
Opening by: Artley Skenandore
1:
Approve Agenda
Motion by Fred Muscavitch to approve the agenda. Seconded by Todd Hill. Motion carried.
II.
Short Program Graduates- None
III.
Minutes
A: Regular Meeting
1. March 5, 2018
Motion by Todd Hill to approve the minutes. Seconded by Fred Muscavitch. Motion carried.
B: Special Meetings
1. March 9. 2018
Motion by Todd Hill to approve the minutes. Seconded by RC Metoxen. Melinda K. Danforth abstained. Motion
carried.
2. March 23. 2018
Motion by Margaret Ellis to approve the minutes. Seconded by Todd Hill. Motion carried.
V:
E-Polls to Ratify
1. CTAS Grant (Tribal Youth Program (OJJDP) Purpose Area 9) Resolution [approved]- Mandy Schneider
Motion by Fred Muscavitch to ratify CTAS Grant Epoll. Seconded by Todd Hill. Motion carried.
Secondary motion by RC Metoxen to request to have quarterly updates. Seconded by Margaret Ellis. Motion
carried.
2. Head Start Language Immersion Grant Narrative [approved]- Tracy Williams [not present]
Motion by Fred Muscavitch to ratify Head Start Language Immersion Grant Narrative. Seconded by Todd Hill.
Motion carried.
Secondary motion by RC Metoxen to request the yearly evaluation plan results to be shared with the School Board.
Seconded by Melinda K. Danforth. Motion carried.
VI:
Tabled Business- None
April2, 2018 Oneida Nation School Board Meeting Minutes
Page 1 of4
102 of 175
VII:
Standing Agenda Items j Follow-Up
A: Standing Agenda Items
1. CIP I High School- Verbal update by Artley Skenandore
A meeting was held last week with Planning. They have new leadership and are working on an update.
Admin asked them to go back to CFO to have a follow up meeting between B.C. and School Board on the
Bond. Admin summarized that they need the Bond sponsored and Admin can make the payments on the
O&M side. Planning will come back with an update. Planning has new leadership and they pledged to
provide information on the Capital Improvement process and what they have to fulfill. Also had meeting
with the Recreation. They are discussing who should be the new client as they want to make changes to the
Recreation Facility and change the client to the school system.
Motion by RC Metoxen to accept update. Seconded by Todd Hill. Motion carried.
2. Athletics- Update by Artley Skenandore
Seymour did not yet confirm partnership a 3 on 3. We would probably host Friday and Saturday games.
The benefit for us to have Seymour use the gyms and the ONHS Booster Club is it will keep all profits from
concession sales. April13 is the date. May 5, Saturday, going to be supporting local LAX with 4 men's
teams and 4 women's team basketball adult tournaments. June 26 and 27 cosponsoring basketball clinic in
elementary school gym. H.S. is doing Track and Softball- inviting middle school to attend practice with
Varsity; currently have three girls which helps add to the numbers.
Motion by Melinda K. Danforth to accept report. Seconded by Todd Hill. Motion carried.
Discussion by Todd Hill: Request to have 6th grade boys basketball recognized for their accomplishments
as well as the coach.
3. JOM Program- [No meeting held in March]
a. Minutes
b. Budget
Next meeting is April 26th at 10:00 a.m.
B: Follow-up
1. Ramah Navajo Settlement Funds/Proposed Education Endowment Resolution and Atty Review
Motion by Fred Muscavitch to approve red-lined version with the recommended changes. Seconded by Melinda K.
Danforth. Motion carried. Requesting School Board Administrative Assistant to make recommended changes and
to resend changes to School Board Attorney to obtain a final draft and then to send to the Treasurer to establish a
meeting date.
Discussion by Fred: Like everything on page 44. On page 45, one change, 2nd and 3rd line, it's at a 50% but SB could
change this to a Quorum. Further on in same paragraph, 2nd -3rd bottom of paragraph, change wording of Adopting
a Resolution to An adopted resolution. Page 46, #5, missing a word- the word "Interest" needs to be added to
state Endowment Interest. We have been able to spend the money originally set aside, $300,000 or so. Treasurer
has not yet deducted the $300,000. There are items that are on the list but haven't been purchased.
Melinda K. Danforth: Can the list of Teacher items requested be brought back before the School Board?
[excerpt from March 5, 2018]: School Board Admin received phone call today from
Treasurer's Assistant with recommendation to reschedule meeting. Treasurer will request
new meeting and will send updated draft.
[excerpt from February 5, 2018 Minutes]: Motion by Rhiannon Metoxen to
review and forward to attorney and to bring it back to March meeting, and have
School Board Admin follow up with Treasurer's office to find out if the s·chool Board needs
to respond and by when, if needed. Seconded by Todd Hill. Motion carried.
April2, 2018 Oneida Nation School Board Meeting Minutes
Page 2 of4
103 of 175
3. Educational Leave requestto attend UW-Madison Capstone Program:[Deferred unti/9/20187
[excerpt from August 17,2017 Minutes]: Motion by Melinda K. Danforth to defer until
September 2018 meeting. Seconded by Fred Muscavitch. Motion carried.
[excerpt from July 10,2017 Minutes]: Motion by Margaret Ellis to accept update and to
note agenda that update should be expected after end of program in September 2018.
Seconded by RC Metoxen. Motion carried.
[excerpt from June 5, 2017 Minutes]: Motion by Melinda K. Danforth to approve request.
Seconded by Shanna Torres. Motion carried. Discussion: Request update upon return.
VIII:
New Business- None
IX:
Reports ·
A. Superintendent
Motion by Fred Muscavitch to approve the Superintendent's report. Seconded by Todd Hill. Motion carried.
B. Administrative Staff
1. Business Manager
2. K-8 Principal
a. Assistant Principal [add-on]
b. Gifted and Talented
c. PBIS
3. 9-12 School Principal
a. PBIS
4. Language Program
5. Special Education
6. Technology
7. FACE
Motion by Fred Muscavitch to accept the administrative staff reports. Seconded by Margaret Ellis. Motion carried.
C. FYI: Monthly School Calendar
1. April (no action needed)
Motion by RC Metoxen to go into executive session at 5:50p.m. Seconded by Margaret Ellis. Motion carried.
X:
Executive Session
Motion by Melinda K. Danforth to come out of executive session at 6:17p.m. Seconded by RC Metoxen. Motion
carried.
Present: Debbie Danforth, Todd Hill, Fred Muscavitch, RC Metoxen, Melinda K. Danforth, Margaret Ellis
Excused: Shanna Torres, Melinda J. Danforth
Others: Sheri Mousseau
1. Resignation of Middle School Social Studies Teacher (T.P.)
Motion by RC Metoxen to accept resignation and approves to post position. Seconded by Margaret Ellis. Motion
carried.
2. Resignation of Elementary School Special Education Teacher (S.Z.)
Motion by Fred Muscavitch to accept resignation and approves to post position. Seconded by RC Metoxen. Motion
carried.
3. Five School Board Candidate Applications [close date was March 9, 2018][term dates 9/01/17-8/31/20]
Motion by Fred Muscavitch to accept application of Shannon Metoxen and to forward the recommendation to the
Tribal Secretary. Seconded by Melinda K. Danforth. Motion carried.
April 2, 2018 Oneida Nation School Board Meeting Minutes
Page 3 of4
104 of 175
School Board Chair, Debbie Danforth, appoints Shannon Metoxen to fulfill the parent position vacancy.
Yays for Shannon Metoxen: Melinda K. Danforth, Fred Muscavitch, RC Metoxen, Margaret Ellis,.Todd Hill.
Yays for Latsi Hill: Fred Muscavitch, RC Metoxen
Yays for Fern Diamond: Not a parent/guardian; ineligible for Parent Position
Yays for Paul Metoxen: None
Yays for Rita Madrid: None
4. ONSS Employee Indirect Compensation SOP: Trade Back for Cash [add-on if received by Attorney]
Motion by Fred Muscavitch with recommended changes and to contact School Board Attorney for her legal opinion
of Food Service Employees as they just entered into their first contract this year and should be eligible. Seconded
by Melinda K. Danforth. Motion carried.
Page 3, 6lines down, last sentence: · Take off A in area. 8 more lines down, 3.6.1. No "r" on the end in
Trade back for Cash. Kitchen staff- do they get this or not?
Do an addendum to include Food Service Employees to receive benefits
5. FY 2018 Oneida Nation School System Employee Incentive Awards [please see Attorney's email]
Title should be clear of whether this is for the school system only or if it is for the Nation. The Receipt form, 5.0,
5.3, 5.4 suggests where the money comes from- so it should be clearer in the title.
Motion by Melinda K. Danforth to accept as an FYI as a draft and for another draft to brought back with
clarification. Seconded by RC Metoxen. Motion carried.
[excerpt from March 5 Minutes]: Defer all items to Friday and to notify HRD of the meeting.
Invite Geraldine Danforth and Marianne Close to attend and send them the contracts for their
preview. Conflict of Interest form needs to be updated with Joanne Harmon Curry, and will be
available after contracts are approved.
XI:
ADJOURN
Motion by Melinda K. Danforth to adjourn at 6:28p.m. Seconded by Margaret Ellis. Motion carried.
Respectfully submitted,
cj/J~~
Approved:
Margaret Ellis
Secretary
Oneida Nation School Board
Date
Corrected: - - - - - - Date
April2, 2018 Oneida Nation School Board Meeting Minutes
s j1 I !15
Page4of4
105 of 175
Oneida Nation School Board Minutes
Special Meeting
Date: Friday, March 23, 2018
Time: 1:00 p.m.
Place: O.N.E.S. Conference Room
The Oneida Nation School Board is committed and accountable to students, parents, families, staff,
and community members to provide regulatory oversight for a safe, positive, culturally diverse,
holistic, learning atmosphere based on OnAyote a·ka values. We will provide the expectations,
resources, and educational opportunities to encourage students to be productive.
Present: Debbie Danforth, Todd (Moon) Hill, Margaret Ellis, Rhiannon (RC) Metoxen, Shanna Torres,
Melinda K. Danforth
Excused: Melinda J. Danforth, Fred Muscavitch
Others: Sheri Mousseau, Yvette Peguero, Tracy Christensen, Artley Skenandore
Called to order by: Debbie Danforth
Time: 1:07 p.m.
Opening by: Artley Skenandore
1:
Approve Agenda
Motion by Melinda K. Danforth to approve the agenda with the add-on of community member's memo to
School Board regarding bullying concerns and recommendations. Seconded by RC Metoxen. Motion
carried.
*Handout of School Board's Attorney's review distributed regarding B.C. Treasurer's proposed Resolution
for Ramah Navajo settlement money.
II:
Follow Up
1. Anti-Bullying Policy
a. Community member's (I. D.) Memo with recommendations on anti-bullying
Motion by Margaret Ellis to direct Superintendent and Administration to develop a plan of action, which
will include scheduling a community input meeting with parents/ community members, then take that
input and bring back to the Board to draft an Anti-Bullying Policy based on the input and the
community/parent anti-bullying concern and recommendations. After draft policy is complete, it will be
brought back to parent/ community. This plan of action should be sent out via flyers to be sent home with
students and through the regular media output process- school website and school Facebook page.
Seconded by Todd Hill. Motion carried.
Secondary Motion by Todd Hill to request School Board Administrative Assistant to draft a follow up
response to the community member /grandparent regarding the bullying recommendations/concerns
and noting that recommended timelines are not be feasible. Seconded by RC Metoxen. Motion carried.
Motion by RC Metoxen to go into Executive Session at 2:18p.m. Seconded by Todd Hill. Motion carried.
III:
Executive Session [Sheri Mousseau, Artley Skenandore, Tracy Christensen, Yvette Peguero
departed]
1. Superintendent's Expectations/Agreement/Evaluation of Performance
Motion by RC Metoxen to have School Board members bring back examples of Superintendent's
March 23, 2018 Oneida Nation School Board Special Meeting Minutes
Page 1 of2
106 of 175
agreement with expectations comparable to other schools, including B.I.E. schools and to schedule
another meeting to discuss within 30 days. Seconded by Melinda K. Danforth. Motion carried.
Motion by RC Metoxen to come out of executive session at 2:30p.m. Seconded by Melinda K. Danforth.
Motion carried.
IV:
Adjourn
Motion by RC Metoxen to adjourn at 2:40 p.m. Seconded by Melinda K. Danforth. Motion carried.
Respectfully submitted,
,____.../~~-~
;'
Margaret Ellis
Secretary
Oneida Nation School Board
March 23, 2018 Oneida Nation School Board Special Meeting Minutes
approved I conected on
7pJ;c
Date
Page 2 of2
107 of 175
Oneida Nation School Board Retreat
Minutes
Date: Friday, March 09, 2018
Time: 12:00 p.m.
Place: O.N.E.S. Conference Room
The Oneida Nation School Board is committed and accountable to students, parents, families, staff,
and community members to provide regulatory oversight for a safe, positive, culturally diverse,
holistic, learning atmosphere based on Ollll.yote a·ka values. We will provide the expectations,
resources, and educational opportunities to encourage students to be productive.
Present: Debbie Danforth, Todd (Moon Hill), Fred Muscavitch, Shanna Torres, Melinda]. Danforth, Rhiannon (RC)
Metoxen
Excused: Margaret Ellis, Melinda K. Danforth
Others: Sheri Mousseau, Marianne Close, Jolene Hensberger [recorder]
CaiJed to order by: Debbie Danforth
1:
Time: 12:05 p.m.
Opening by: None
Approve Agenda
Motion by Melinda]. Danforth to approve the agenda. Seconded by Todd Hill. Motion carried.
II:
Executive Session
1. 2018-2019 Employee Contract
Update ali"Oneida Tribe of Indians of WI" to Oneida Nation throughout the contract.
Change contract beginning year from 2017 to 2018 and ending year of 2018 to 2019 throughout contract.
Pg 2: approve teacher work day to begin at 7:30a.m . to 3:30p.m.
Pg 3: Letter D, last sentence, change "Tribe" to "Nation"
Pg 4 : delete last underlined sentence of paragraph 1 stating, "However, the Employee is responsi ble ... "
Pg 4 : In section Letter B: Indirect Compensation: Reduce language and use generic language referencing that the
Indirect Compensation- Trade Back for Cash SOP (#8) will be fo llowed.
Pg 7: In section VI, last sentence, remove "Business Committee" and replace with "Oneida Law Office of the Oneida
Nation".
Pg 9: In section XI, second sentence, change word "Tribe" to "Nation" and strike out (formerly known as the Oneida
Appeals Commission).
Motion by Fred Muscavitch to approve SY18-19 Employee Contract with recommended changes. Seconded by
Melinda]. Danforth. Motion carried.
2. 2018-2019 Food Service Employee Contract
Update all "Oneida Tribe of Indians of WI" to "Oi1eida Nation" throughout the contract.
Change contract beginning year from 2017 to 2018 and ending year of 2018 to 2019 throughout contract.
Pg. 1: In section I, third paragraph, strike out "and the Oneida employment law,".
Pg. 3: In section III, delete last underlined sentence of paragraph 1 stating, "However, the Employee is
responsible ... "
Pg. 5: In section V, change "Oneida Nation School System" to "Supervisor or designee".
Pg. 8: In section XI, delete (formerly known as the Oneida Appeals Commission).
Motion by Fred Muscavitch to approve SY18-19 Food Service Contract with recommended changes. Seconded by
Melinda]. Danforth. Motion carried.
3. 2018-2019 Superintendent Contract
Update all"Oneida Tribe of Indians of WI" to "Oneida Nation" throughout the contract.
Change contract beginning year from 201 7 to 2018 and ending year of 2018 to 2019 t hroughout contract.
March 9, 2018 Oneida Nation School Board Special Meeting Minutes
Page 1 of3
108 of 175
Pg 3: In section Ill, A, delete the underlined last sentence stating, "However, the Employee is responsible ..."
Change the word "Tribe" to "Nation".
Pg 4: In section B. 1, delete lines 6-14. However, utilize the language of lines 6-11 into the SOP #8, Indirect
Compensation with clarification that any personal and vacation hours total of 200 hours that the individual
accumulated ... is in the SOP. [RC Metoxen departed at 12:51 p.m. and returned at 12:54 p.m.]
Pg 4: In section B.1, last paragraph, in addition to changing the Oneida T.ribe to Oneida Nation, delete th e word
"on" and use "as of' the date of separation from employment.
Pg 5: In section B.3, put this into the Staff Handbook
Pg 6: In section V, first paragraph, delete "hisj her immediate supervisor and add "the Oneida Nation School Board
or designee". Second paragraph, first sentence, delete "Superintendent's immediate supervisor and replace with
Oneida Nation School Board or designee". *This needs to updating in the Policies and Procedures and needs formal
Board action to change.
Pg 6: 1. Examples of strengths. (remove colon). Add "#5: Review the Performance Expectations/Agreement, if
any".
Pg 7: First paragraph, last sentence, delete "Business Committee" and replace with "Oneida Law Office".
Pg 8: In section IX.A, first sentence, add the word Board: In the unlikely event that the "Board" is unsuccessful...
Correct "(3.0)" to "(30)". Clarification is requested in regards to "when" the 30 day period starts, i.e. at the time
when the certified Jetter is mailed or when recipient receives certified mail. [one member recommends at the time
when the certified letter was mailed (dated)].
Pg 9: In section XI, delete (formerly known as the Oneida Appeals Commission) .
Motion by Fred Muscavitch to approve SY18-19 Superintendent Contract with recommended changes. Seconded
by Melinda J. Danforth. Motion carried.
Secondary motion by Melinda J. Danforth to have a Special Meeting within 30 days to create the Performance
Expectations/Agreement. Seconded by Rhiannon (RC) Metoxen.
4. 2018-2019 Administrator Contract
Update all "Oneida Tribe of Indians of WI'' to "Oneida Nation" throughout the contract.
Change contract beginning year from 2017 to 2018 and ending year of 2018 to 2019 throughout contract.
Pg 3: In section III, first paragraph, delete last underlined sentence "However, the Administrator is responsible ...".
Pg 3: In section Ill. B., insert a sentence with a reference to SOP #8, Indirect Compensation.
Pg 5: In se~tion 2., in red-lined added text, add the word "personal", i.e. "The Administrator is eligible to trade back
for cash unused vacation/personal time consistent..."
Pg 9: In section XI, delete "(formerly known as the Oneida Appeals Commission)".
Motion by Fred Muscavitch to approve SY18-19 Administrator Contract with recommended changes. Seconded by
Melinda J. Danforth. Motion carried.
5. Conflict oflnterest
School Board Attorney will review and provide feedback as soon as possible. The Nation's Conflict of Interest form
had been updated and needs to be used.
6. Indirect Compensation SOP #8
Motion by Melinda J. Danforth to request HRD to review SOP #8, Indirect Compensation-Trade Back for Cash and
to have comments submitted no later than Monday, March 12, 2018. Recommendation to insert a table in the SOP
for clarification of eligible and non-eligible employees who can utilize the SOP, and to clarify if eligible employees
can trade back twice during a year- once when the contract ends, and then if the Nation authorizes a Trade-Back
for all employees, and to clarify whether Food Service Employees were eligible or not. Seconded by Todd Hill.
Motion carried.
7. Employee Incentive Awards SOP
Motion by Melinda J. Danforth to request HRD to review Employee Incentive Awards SOP and to have comments
submitted no later than Monday, March 12, 2018.
Motion by Melinda J. Danforth to request HRD to review SOP and to have comments submitted no later than
Monday, March 12, 2018. Seconded by Todd Hill. Motion carried.
March 9, 2018 Oneida Nation School Board Special Meeting Minutes
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