Oneida Business Committee (2020)

Public Packet

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Oneida Business Committee

Emergency Meeting

10:00 AM Monday, October 05, 2020

BC Conference Room, 2nd floor, Norbert Hill Center

Agenda

Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.

Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members

of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and

present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.

NOTICE

All regular, special, and emergency Business Committee meetings are closed to the public for the

duration of the Public Health State of Emergency. This is preventative measure as a result of the

COVID-19 pandemic. Audio recordings are made of all meetings of the Business Committee.

Video recordings are made of regular meetings of the Business Committee. All recordings are

available

on

the

Nation's

website

at:

https://oneida-nsn.gov/government/businesscommittee/recordings/

If you have comments regarding open session items, please submit them to

TribalSecretary@oneidanation.org no later than close of business the day prior to a Business

Committee meeting. Comments will be noticed to the Business Committee.

I.

CALL TO ORDER

II.

OPENING

III.

ADOPT THE AGENDA

IV.

NEW BUSINESS

A.

V.

Review the CRF Government Relief Funds Requests and determine next steps

Sponsor: Debbie Thundercloud, General Manager

EXECUTIVE SESSION

A.

REPORTS

1.

Accept the grant funded positions report as information

Sponsor: Debbie Thundercloud, General Manager

Oneida Business Committee

Emergency Meeting Agenda

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October 05, 2020

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B.

NEW BUSINESS

1.

Review the recall request and determine next steps - Headstart

Sponsor: Debbie Thundercloud, General Manager

2.

Review the recall request and determine next steps - Transit

Sponsor: Debbie Thundercloud, General Manager

3.

Review the recall/transfer request and determine next steps - Aging and

Disability Services

Sponsor: Debbie Thundercloud, General Manager

4.

Review the recall request and determine next steps - Oneida Library

Sponsor: Debbie Thundercloud, General Manager

5.

Review the request to increase hours and determine next steps - Management

Information Systems

Sponsor: Debbie Thundercloud, General Manager

6.

Review the recall request and determine next steps - Management Information

Systems

Sponsor: Debbie Thundercloud, General Manager

7.

Enter the e-poll results into the records regarding the failed recall request

from Gaming Personnel Services for one (1) HR Assistant

Sponsor: Lisa Liggins, Secretary

a.

VI.

Reconsider the recall request and determine next steps - Gaming

Personnel Services

Sponsor: Lisa Liggins, Secretary

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and

Open Meetings law (§ 107.14.)

The meeting packet of the open session materials for this meeting is available by going to the Oneida

Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/

For information about this meeting, please call the Business Committee Support Office at (920) 869-4364

or (800) 236-2214

Oneida Business Committee

Emergency Meeting Agenda

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October 05, 2020

Public Packet

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Oneida Business Committee Agenda Request

Review the CRF Government Relief Funds Requests and determine next steps

1. Meeting Date Requested:

10 / 5

/ 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Request to approve the use of Treasury Covid Relief Funds for 11 requests totaling $709,801.38.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Memos (1)

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Debbie Thundercloud, GM

Primary Requestor/Submitter:

Susan M. House, CRF Funding Coordinator

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Request to use Treasury Covid Relief Funds for 11 items.

This request is being brought forward in accordance with Resolution 06-10-20-B: Process for Authorization for

Use of CARES Act Covid Relief Funds.

Requested action: Approve use of Treasury Covid Relief Funds.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

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Covid Relief Funds Team

Memo

To:

Business Committee

From: Susan House

Susan House, Ph.D.

2020.10.04 20:14:58 -05'00'

Date: October 4, 2020

Re:

October 4, 2020 Requests for Approval

There are 11 requests for approval. All are approved for the Treasury Covid Relief Funds.

File

number

Business

Unit

1 9-6-002

Gaming

2 9-6-005

EHSL&A

BU #

many

Funding

Category

Dollar

Amount

Requested Item

Necessary

Electronic needs for employee training,

for

customer notification, 2 locations- Employee

Government $252,503.59 Training and Main Casino

High-Speed Disk: Cost is up to $98,500;

UTV/Gator cost is $15,790; Skid steer cost is

$56,039; Winnow Wizard Processor cost is

$2,945; and Brush Mower cost is up to

$16,000. Total Request is $189,274. With

this state of emergency due to Covid-19 has

continues to leave big gap in our food

sovereignty efforts. This reaches to the very

core of our request due to all the impacts

our community experiencing. Adding these

equipment requests to the COVID Relief

Fund budget will allow the Oneida Nation

Farm and Tsyunhehkwa Farm to be more

Necessary

sustainable with less labor hours and have a

for

better short-term and long-term benefit to

Government $189,274.00 the Nation.

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3 9-4-007

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4 9-4-008

EHSL&A

Gaming

Admin

many

Compliance

1206010200

Compliance

$77,610.00

5 9-4-009

Gaming

Custodial

1206010250

Compliance

6 9-4-011

Optical

5235X03

Compliance

$131.99

7 9-4-014

Facilities

4201040 Compliance

$133,497.00

8 9-4-015

Gaming

Bingo

1206030410

Compliance

$24,175.00

$1,520.00

$17,893.80

Upgrade Little Bear Development Center's

Conference Room and door entrance. to

reduce COVID risks. Upgrading Audio/ Visual

technology within the Conference Room

alterations/ upgrades that assist in reducing

the risk of COVID spread. Following CDC

guidelines; these upgrades ensure this

Conference room is properly equipped to

conduct virtual meetings and trainings. The

current technology is outdated and limits

users to properly interact through virtual

meeting platforms. While performing this

upgrade, other construction activities would

occur within the space: select demolition,

electrical & lighting modifications, painting,

flooring & ceiling upgrades. In addition, new

ADA door operators/controls will be added

to the main vestibule doors

(20) Thermometers to be used throughout

the casinos for customer/employee checks.

Nitrile Gloves (all sizes).To support health

standards and cleanliness. To be made

available to our employees.

Kimwipes Delicate Task Kimtech Science

Wipers. These disposable wipes will be used

to clean eyeglasses in the Optical

Department instead of using reusable

microfiber cloths that have to be cleaned

and disinfected.

Bipolar Ionization units and extra filters for

Oneida Nation buildings. Provide protection

from Coronavirus in buildings, and will

provide additional protection when used

with Merv-13 filters (not all buildings have

these filters). Filters for the extra changes of

them that are recommended.

Purchasing forty-four (44) clear

polycarbonate panels from e-gads LLC. The

panels will be used to section off bingo

tables to allow safe seating for household

groups of two.

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9 9-4-017

10 9-4-020

11 9-6-021

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Hand sanitizer dispensers at each fuel

dispenser Install 25 X 48 = $1,200 Fill 48 X

11.82 = $567.36 Refills 14 x 526 = $7,364 The

refills is for 2 cases per location, four bottles

Retail

1202020 Compliance

$1,946.00 of hand sanitizer per case.

Pens with Logo- We intend to use the pens

to distribute to customers that need to sign

W-2 Forms for jackpots, and for customers

signing receipts at the cages, Players Club,

restaurants, etc. We want to be able to give

customers a pen that has never been used

and that they will keep. This will minimize

Gaming

the potential to come in contact with the

Promotions 1206010 Compliance

$5,250.00 COVID-19 virus.

Four notebook computers, four docking

Risk Mgmt/

Reasonable

stations, four wireless mice, and four

Purchasing

5110113 Govt.

$6,000.00 backpacks. (Risk Mgmt. and Purchasing)

Total for Oct. 5, 2020 requests = $709,801.38

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