Oneida Business Committee (2018)
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Oneida Business Committee
Quarterly Reports Meeting
8:00 a.m. Thursday, November 29, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I. CALL TO ORDER
II. OPENING
III. ADOPT THE AGENDA
IV. REPORTS (Scheduled times are approximate and subject to change)
A.
APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Anna John Resident Centered Care Community Board FY-2018
4th quarter report (8:00 a.m.)
Sponsor: Candace House, Chair/AJRCCC
2.
Accept the Oneida Nation Arts Board FY-2018 4th quarter report (8:10 a.m.)
Sponsor: Desirae Hill, Chair/ONAB
3.
Accept the Environmental Resources Board FY-2018 4th quarter report (8:20
a.m.)
Sponsor: Jameson Wilson, Chair/ERB
4.
Accept the Oneida Community Library Board FY-2018 4th quarter report
(8:30 a.m.)
Sponsor: Dylan Benton, Chair/OCLB
5.
Accept the Oneida Police Commission FY-2018 4th quarter report (8:40 a.m.)
Sponsor: Sandra Reveles, Chair/OPC
6.
Accept the Oneida Pow-wow Committee FY-2018 4th quarter report (8:50
a.m.)
Sponsor: Tonya Webster, Chair/OPC
7.
Accept the Oneida Nation Veterans Affairs Committee FY-2018 4th quarter
report (9:00 a.m.)
Sponsor: James Martin, Chair/ONVAC
Oneida Business Committee
Quarterly Reports Meeting Agenda
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November 29, 2018
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8.
B.
C.
Accept the Southeastern Oneida Tribal Services Advisory Board FY-2018 4th
quarter report (9:10 a.m.)
Sponsor: Kathryn LaRoque, Chair/SEOTS Advisory Board
ELECTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Oneida Nation Commission on Aging FY-2018 4th quarter report
(9:20 a.m.)
Sponsor: Patricia Lassila, Chair/ONCOA
2.
Accept the Oneida Gaming Commission FY-2018 4th quarter report (9:30
a.m.)
Sponsor: Matthew W. Denny, Chair/OGC
3.
Accept the Oneida Land Claims Commission FY-2018 4th quarter report
(9:40 a.m.)
Sponsor: Loretta V. Metoxen, Chair/OLCC
4.
Accept the Oneida Nation School Board FY-2018 4th quarter report (9:50
a.m.)
Sponsor: Lisa Liggins, Chair/ONSB
5.
Accept the Oneida Election Board FY-2018 4th quarter report (10:00 a.m.)
Sponsor: Vicki Cornelius, Chair/OEB
6.
Accept the Oneida Land Commission FY-2018 4th quarter report (not
submitted)
Sponsor: Rae Skenandore, Chair/OLC
7.
Accept the Oneida Trust Enrollment Committee FY-2018 4th quarter report
(10:10 a.m.)
Sponsor: Bobbi Webster, Chair/OTEC
CORPORATE BOARDS
1.
Accept the Bay Bancorporation, Inc. FY-2018 4th quarter report (10:30 a.m.)
Sponsor: Jeff Bowman, President/Bay Bank
2.
Accept the Oneida ESC Group, LLC. FY-2018 4th quarter report (10:30 a.m.)
Sponsor: Jacquelyn Zalim, Chair/OESC Board of Managers
3.
Accept the Oneida Seven Generations Corporation FY-2018 4th quarter report
(10:30 a.m.)
Sponsor: Pete King III, Agent/OSGC
4.
Accept the Oneida Airport Hotel Corporation FY-2018 4th quarter report
(10:30 a.m.)
Sponsor: Robert Barton, President/OAHC
5.
Accept the Oneida Golf Enterprise Corporation FY-2018 4th quarter report
(10:30 a.m.)
Sponsor: Josh Doxtator, Chief Operating Officer/OGEC
Oneida Business Committee
Quarterly Reports Meeting Agenda
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November 29, 2018
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D.
E.
STANDING COMMITTEES
1.
Accept the Community Development Planning Committee FY-2018 4th
quarter report (not submitted)
Sponsor: Ernie Stevens III, Councilman
2.
Accept the Legislative Operating Committee FY-2018 4th quarter report
Sponsor: David P. Jordan, Councilman
3.
Accept the Quality of Life Committee FY-2018 4th quarter report (not
submitted)
Sponsor: Brandon Stevens, Vice-Chairman
4.
Accept the Finance Committee FY-2018 4th quarter report
Sponsor: Trish King, Treasurer
OTHER
1.
Accept the Oneida Youth Leadership Institute FY-2018 4th quarter report
(10:20 a.m.)
Sponsor: Richard Elm-Hill, President/OYLI Board of Directors
V. ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.go pursuant to the Open Records and
Open Meetings law (§ 107.14.).
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
Oneida Business Committee
Quarterly Reports Meeting Agenda
Page 3 of 3
November 29, 2018
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Oneida Business Committee Agenda Request
Accept the Anna John Resident Centered Care Community Board FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Candace House, AJRCCC Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
5 of 129
2018 4th Quarter Report (Jul '18 ‐ Sep '18)
Anna John Resident Centered Care Community
Approved by official entity action on: Click or tap to enter a date.
Submitted by Candace House
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Candace House; Chairperson
To be determined
07/31/2021
Joshua Hicks; Vice Chairperson
To be determined
07/31/2020
Kristin Jorgenson; Secretary
To be determined
07/31/2020
Carol Elm; Board Member
To be determined
07/31/2019
Valerie Groleau; Board Member
To be determined
07/31/2019
Shirley Barber; Board Member
To be determined
07/31/2020
Pat Moore; Board Member
To be determined
07/31/2021
OBC Liaison(s)
Jennifer Webster
Daniel Guzman King
Meetings
Held every 2nd Wednesday of the month.
Location: Anna John Resident Centered Care Community; 2901 S. Overland Road, Oneida WI 54155
Time: 5:00 PM
Accomplishments
Please provide details of what the entity has accomplished that quarter, including any special events held
during the reporting period and any travel by the members and/or staff.
ACCOMPLISHMENT #1
Summary:
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Each of the Board Members attended the 2018 Elder Expo held at the Radisson Hotel. This is an annual event with
several booths and vendors. The AJRCCC Board attends to get to know what the community is looking for and for the
community to get to know the board.
Impact:
This event was a hit this year. We had several visits to our booth asking several questions while getting to know the
board members. We had Oneida Elders/Community Members acknowledge our presence in the community and
thanked the board for listening.
ACCOMPLISHMENT #2
Summary:
Our Secretary, Kristin Jorgenson attended the National Indian Health Board Conference in Oklahoma City, OK.
Impact:
The Oneida Community Health Center Division Director, Debbie Danforth and AJRCCC Administrator, Dave
Larsen were also in attendance. The Secretary brought back pertinent information regarding the Special
Diabetes Program for Indians (SDPI), this program has been in jeopardy for several years and is very important
to our Nation and Community. As this program helps pay for supplies for diabetes as well as the education and
assistance throughout Native Country.
ACCOMPLISHMENT #3
Summary:
To be involved, visit and participate in activities with the residents.
Impact:
The builds a rapport with each of the residents and ensures the bond of trust is there.
Goals
Please provide details of the entity’s long‐term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
LONG‐TERM GOAL #1
Enhance services between the community, the residents, families and the AJRCCC Administration.
During the AJRCCC monthly meeting we discuss any concerns regarding services and/or other areas of concern.
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Update on Goal:
We will continue to meet with the residents to ensure their safety and security within the center.
LONG‐TERM GOAL #2
To bring the Boards/residents’ concerns and/or complaints to the AJRCCC Administration,
including the Comprehensive Health Division Director and/or the Business Committee
Liaison.
We meet the Residents monthly regarding their questions and/or concerns. We continue to be active at the
center, so the residents are aware of us and know that if a concern should arise we are there to assist.
Update on Goal:
We continue to meet with the residents and administration regarding any concerns and complaints. We are focused
on getting these types of issues heard and resolved as soon as we can. We are an advisory board and want to ensure
that each of the residents feel safe and comfortable in their environment.
QUARTERLY GOAL #1
Each of the Board members will continue to meet with the residents at the resident council meetings as well as
on their own time. This will help that bond of trust continue.
This is one of our AJRCCC Boards purpose within the AJRCCC bylaws, this strengthens the bond between the
board, the residents and administration.
Update on Goal:
The Resident Council and the Board Members have been getting more familiar with each other and continue to
strengthen their bond. We are planning quarterly events with the residents during their activity times.
QUARTERLY GOAL #2
To continue to work with the AJRCCC and Administration to provide a safe and healthy environment for all; staff,
residents and visitors within the center.
Ensure the AJRCCC is equipped and staffed in a manner to provide the best services for residents.
Update on Goal:
To have a quarterly meeting for the residents and community regarding the 7 signs of Elder Abuse. I’ve spoken with
the BC regarding a training for the residents and have been advised to move forward with this. We will work with the
OCHCs quarterly information sessions held at the AJRCCC.
QUARTERLY ACTIVITIES
The AJRCCC Board took place in the 2018 Annual Elder Expo at the Radisson Hotel and Conference Center. The Board
Secretary, Kristin Jorgenson also attended this year’s National Indian Health Board Conference in Oklahoma City, OK.
We also attend the monthly Resident Council meetings for updates and concerns.
Update on Activities:
Within the next quarter the Board plans on attending several events with the Residents at the AJRCCC; Meet the
Board, Harvest Dinner, Christmas Gathering and monthly Resident Council Meetings.
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Budget
Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of
each stipend a member may be eligible to receive, how the budget is being utilized by the entity and
projected budgetary uses for the next quarter.
Total Budget for FY‐2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
Stipend Type
Stipend Amount
Meeting
$75.00 (since October 2018)
Joint Meeting
N/A
Judiciary Hearings
N/A
Hearings of Boards, Committees, or Commissions
N/A
Conferences and Trainings
N/A
Miscellaneous
N/A
0
0
Budget Utilization
We do not have a budget, the AJRCCC Board falls under the OCHC budget.
Projected budgetary uses for the next quarter
The AJRCCC Board does attend trainings throughout the year and this also falls under the budget of the OCHC.
These meetings are generally held within the state other than the NIHB National Indian Health Board conference
which is held in various locations throughout the U.S.; this is a major conference in which all tribes gather and
share important information regarding our Nation’s health care needs.
Requests
The AJRCCC Board had requested two (2) computers to be installed at the center for residents. This is currently
in the process of being implemented and will be installed after some wiring issues are resolved.
Other
There has been a complaint regarding admittance concerns and admission processes for our Tribal members.
Said complaint was handed over to Administration to review, close and follow up with the complainant. We
have also advised the AJRCCC Administration to put an article in the Kahliwisaks regarding the admission
processes and any pertinent information for transparency.
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Oneida Business Committee Agenda Request
Accept the Oneida Nation Arts Board FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Desirae Hill, Chair, Oneida Nation Arts Board
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Christine Klimmek, Vice-Chair, Oneida Nation Arts Board
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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2018 4th Quarter Report (Jul '18 - Sep '18)
Oneida Nation Arts Board
Approved by official entity action on: November 20, 2018
Submitted by Desirae Hill
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Desirae Hill
To be determined
2/28/20
Christine Klimmek
To be determined
2/28/20
Dawn Walschinski
To be determined
2/28/19
Susan Danforth
To be determined
02/28/21
Mary Vvalter
To be determined
02/28/21
Beth Bashara
To be determined
ONAP Director
OBC Liaison(s)
Kirby Metoxen
Jennifer Webster
Daniel Guzman-King
Meetings
Held every 2nd Tuesday of the month FY 2018. Returning to Quarterly meetings FY19, FYI.
Location: Oneida Community Education Center
Time: 5:30 PM
Accomplishments
ONAB members along with other representatives from the arts community attended an informational session
on Creative Placemaking (funded by a grant awarded to ONAP) in September to learn more about how art can
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become woven in the fabric of everyday life and serve as an inclusive tapestry for engagement. Three members
of ONAB also worked together to complete a course on Social Impact Analysis to help guide ONAB efforts.
ACCOMPLISHMENT #1
Summary:
ONAB completed work to support completion of the Performance Assurance Action Plan.
Impact:
ONAB reviewed, revised, and created as needed fundamental organizational elements to strengthen board
governance and leadership.
ACCOMPLISHMENT #2
Summary:
ONAB met for volunteer work sessions in July to complete +Acumen Social Impact Analysis course. The focus of our
work was specific to the arts board and DAP impact. The purpose was to help clarify the needs of artists, learners,
arts-related groups and our work as members of the ONAB.
Impact:
The Social Impact Analysis course work resulted in the creation of an Impact Hypothesis, Impact Model, Theory
of Change and Customer Promise to guide our work.
ACCOMPLISHMENT #3
Summary:
The Dollars for Art Project panel met to assess DAP applications. ONAB met to review results and allocate
regranting dollars for the DAP Awards.
Impact:
ONAB supported applications with scores 90% and above, awarding a total of $15733 for FY19. Upon discussion, the
board determined it necessary to define impact desired and use it as an assessment measure in relation to Artist
Development and Community awards to steward awards toward ONAB’s impactful vision for the arts.
Goals
ONAB is looking ahead to expand objectives to continue to improve engagement and participation through
DAP program and further advocate for artists and arts in community.
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LONG-TERM GOAL #1
Improve engagement and participation through DAP program.
Advancing Onvyote?a.ka Principles and Promoting Positive Community Relations – will promote open
communication in an atmosphere of trust, collaboration, and positive relationships.
Update on Goal:
Completed review of DAP Awards FY19 Panel and Process noting changes for FY20 process updates.
LONG-TERM GOAL #2
Strengthen ONAB leadership and governance.
Improving Organizational Changes – promote effective, responsive decision-making, while providing the
opportunity to meet the needs of the Tribal Membership, technology, customers, economy, and growth.
Update on Goal:
ONAB has established consistent working process for reporting and advocacy. ONAB has taken steps to complete an
Action Plan to meet Performance Assurance expectations.
QUARTERLY GOAL #1
Complete Annual Report.
Improving Organizational Changes – promote effective, responsive decision-making, while providing the
opportunity to meet the needs of the Tribal Membership, technology, customers, economy, and growth.
Update on Goal:
Annual Report will be submitted on time.
QUARTERLY GOAL #2
Complete Triennial Strategic Plan to include FY19 Goals.
Improving Organizational Changes – promote effective, responsive decision-making, while providing the
opportunity to meet the needs of the Tribal Membership, technology, customers, economy, and growth.
Update on Goal:
ONAB currently does not have a Triennial Strategic Plan.
QUARTERLY ACTIVITIES
In FY19 Q1, create measurement tools system and process to record productivity records in line with Performance
Assurance expectations. In FY19 future Qs, determine existing SOPs and specific list of necessary (if any) SOPs for
ONAB.
Update on Activities:
ONAB has received and reviewed the results and response from the Performance Assurance Action Plan. With the
exception of the need to create a system to track and record productivity and review of SOPs, ONAB has been
determined to be Low Risk in terms of Performance Assurance.
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Budget
ONAB is a volunteer non-stipend board where members currently do not receive a stipend. Pending changes
to Bylaws to include a budget and stipend in FY2020 are in discussion.
Total Budget for FY-2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
Stipend Type
Stipend Amount
Meeting
-
Joint Meeting
-
Judiciary Hearings
-
Hearings of Boards, Committees, or Commissions
-
Conferences and Trainings
-
Miscellaneous
-
Budget Utilization
N/A
Projected budgetary uses for the next quarter
N/A
Requests
Other
N/A
N/A
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Accept the Environmental Resources Board FY-2018 4th quarter report
/ /
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2018 4th Quarter Report (Jul '18 - Sep '18)
Environmental Resource Board
Approved by official entity action on: November 1, 2018
Submitted by: Laura Manthe, Manager
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Jameson Wilson, Chair
To be determined
09/30/21
Al Manders, Vice-Chair
To be determined
05/10/20
Marlene Garvey, Secretary
To be determined
09/30/20
Weldon Hawk
To be determined
09/30/19
Nicole Steeber
To be determined
09/30/21
Gerald Jordan
To be determined
09/30/19
Isaiah Skenandore
To be determined
06/28/20
Tom Oudenhoven
To be determined
09/30/19
Megan White
To be determined
09/30/21
OBC Liaison(s)
Daniel Guzman, BC Liaison
Ernest Stevens III, BC Liaison
Jennifer Webster, BC Liaison Alternate
Click here to enter OBC Liaison name.
Meetings
Held every 1st Thursday of the month.
Location: Ridgeview Plaza - 3759 West Mason St., Suite 6, Oneida, WI 54155
Time: 6:00 PM
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Accomplishments
ERB has been active in many areas including resource protection, hunting outreach, budgeting, Oneida Lake
planning, legislative reviews, trail teams, agricultural planning and review, land access discussions, energy,
website team and many more. Please review accomplishments and goals below.
ACCOMPLISHMENT #1
Summary:
Activities that ensure resource protection, provide outreach opportunities for the Oneida hunting community,
and appropriate access to Oneida’s tribal lands.
Impact:
Development of presentation for Protection of Natural Resources for the September 24th GTC meeting.
Preparation for fall Hunting, Fishing, and Trapping community gathering with Oneida hunter’s and outdoors
enthusiasts to discuss current state of hunting activities on Oneida lands. Work with Trust Enrollments on Tribal
Identification / Land Use cards for Oneida Tribal member spouses, descendants, and dependents.
ACCOMPLISHMENT #2
Summary:
Ensure proper uses for tribal lands and their access to the Oneida community and the surrounding community.
The ERB is responsible for duties regarding land under the Public Use of Tribal Lands law.
Impact:
Gathering a nd compiling da ta a nd do cumentation for the designatio n of new Conservan cy
Areas for Land Access Map in a ccorda nce with Public Use of Tribal Lan ds law and the Zoni ng
and S horeland Pro tection Ordina nce. Pa rtici pation on Land Use Review Team to assist in
determining appr opria te land uses for pr ope rties. Review a nd a pproval of environmen tal
considera tions for CI P Pl ann ing.
ACCOMPLISHMENT #3
Summary:
Gathering of plants and materials has been a growing area with Oneida’s expanded natural resource footprint.
Discussion is engaged at how to best manage the harvesting of materials without interfering with natural
practices and cultural traditions.
Impact:
Preliminary research on policy arou nd the G atherin g and Co llecti on of Pla nt M ateri als to
provide guidan ce on s ustaina ble harves ting.
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Goals
Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
LONG-TERM GOAL #1
High standards for management and shared commitments at Onyot a'a:ka Lake to ma ke it a hi gh
qual ity recre atio n s ite for the commu nity an d to review ex pan s io n for the future.
Onyota'a:ka Lake planning and coordination for 2018 management, outreach activities, and general
maintenance. Review design plan for Onyota'a:ka Lake Phase II Development/Expansion.
Update on Goal:
Onyota'a:ka Lake had its third successful season of operation from May 1, 2018 to October 31, 2018. Events at
the lake included Oneida Earth Clean-Up and Tree Give-away and two Just Move it Oneida walks. There were
numerous other events, family gatherings, and also recreational activities sponsored by Oneida Experiential
Adventures. ERB, EH&SD, and others worked to make sure a safe and clean environment was available to all
visitors. ERB is engaged with the Onyota'a:ka Lake Phase II Development/Expansion efforts which should
hopefully provide camping opportunities as well as an enhanced area for the harvest of fish which is a culturally
important activity and tradition.
LONG-TERM GOAL #2
Support the creation and expansion of Oneida trailways for walking and biking paths for all ages to improve
transportation options and availability of activities to promote health and quality of life.
Assist on project team planning for design, funding, and implementation for upcoming Silver Creek Trail project.
Update on Goal:
Oneida has implemented several hard surface trails in the Central Oneida area over the past 10 years. These
include the trails implemented as part of the new Duck Creek bridge install and also a Safe Routes to School
grant from Wis-DOT which crosses Silver Creek. These were very detailed and multi-year projects which the ERB
was a central figure in bringing to realization. These trails are very popular with the community and have
dramatically improved safety for pedestrians as well as expanding healthy recreation options. The ERB believes
the money is well spent on these community enhancements that are in balance with natural resource protection
goals and the promotion of healthy lifestyles.
QUARTERLY GOAL #1
Appropriate management of tribal funds, budgeting, and strategic planning for the future. Making sure online
daily operations are in-line with goals and assisting the new departments at Ridgeview Plaza.
ERB is committed to assisting with budget development processes, following guidelines, improving the Triennial
Planning process; and also assisting transitioning departments now utilizing Ridgeview Plaza.
Update on Goal:
Participation on Budget Development Teams for implementing the objectives for the FY’18 budgets and look
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forward to projections for the next 3 fiscal years. Implementation of the Triennial Strategic Plan process. Assist
in the formation of processes for the Judicial Advocates and the opening of the Legislative Resource Center
office on August 1, 2018. Duties as Building Administrator for Ridgeview Plaza in coordinating the placement of
new departments and entities in renovated space
QUARTERLY GOAL #2
ERB prides itself on collaboration on interdepartmental teams and creating strong relationships throughout the
many Divisions of the Oneida Nation.
This goal reflects the emphasis on consensus building and utilizing out strengths to work together on projects
and having a Good Mind reflecting the values of the Oneida Nation.
Update on Goal:
Participation on Food Enterprise Center grant research and implementation in coordination with Planning and
Internal Services. Coordination of team and compilation of agricultural land reporting information for Oneida
Sustainable Resource Advisory Council. Coordination of Industrial Hemp team, compilation of reporting, and
planning for 2019 implementation. Coordination activities for the Website Steering Team. Participation on
Energy Team and review of D.O.E. grant opportunities, update of Oneida Energy Security plan, and Strategic
Energy Training. Other Interdepartmental Teams activities or coordination efforts that arise on a short-term
basis to meet the vision of the Oneida Nation.
QUARTERLY ACTIVITIES
ERB w ill continue or work on re source prote ction, hunting over sight, land acce ss, Oneid a
Lake planning, legi slativ e r evie ws, trai l tea ms, ag ricul tural p lanning and revi ew,
gathering and harvest dis cuss ions, energy pl anning, website team and much, much more .
Update on Activities:
Our office team will continue to work collaboratively with other Oneida Nation staff and external staff and
partners on; Protection of Natural Resources, Hunting, Fishing, and Trapping, Budget
Development Teams, Triennial Strategic Plan, Onyota'a:ka Lake, Tribal Identification / Land Use
cards, Food Enterprise Center, Gathering and Collection of Plant Materials, Ridgeview Building
Administration, Silver Creek Trail project, Oneida Sustainable Resource Advisory Council,
Industrial Hemp, Website Steering Team, Energy Team, Land Access Map/Conservation Lands,
Land Use Review Team, CIP Planning, and other Interdepartmental Teams.
Budget
Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of
each stipend a member may be eligible to receive, how the budget is being utilized by the entity and
projected budgetary uses for the next quarter.
Total Budget for FY-2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
301,209
292,420
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Stipend Type
Stipend Amount
Meeting
12
Joint Meeting
0
Judiciary Hearings
0
Hearings of Boards, Committees, or Commissions
3
Conferences and Trainings
0
Miscellaneous
0
Budget Utilization
The budget is being used with best practices to achieve the Nations goals and vision.
Projected budgetary uses for the next quarter
The budget uses for next quarter will be to ensure the Board’s Triennial Strategic Plan goals and objectives are
met.
Requests
No requested action.
Other
Click here to provide any other information deemed appropriate by the entity, as well as any other information
required by a law or policy of the Nation.
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Oneida Business Committee Agenda Request
Accept the Oneida Community Library Board FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
4th Quarter Report - Oneida Community Library Board
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Tehassi Hill, Chairman
Primary Requestor/Submitter:
Dylan Benton, OCLB Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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2018 4th Quarter Report (Jul '18 ‐ Sep '18)
Oneida Community Library Board
Approved by official entity action on: ‐on next agenda to be officially retro‐approved‐
Submitted by Dylan Benton
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Dylan Benton
dbenton1@oneidanation.org
8‐14‐19
Bridget John
bjohn@oneidanation.org
2‐28‐21
Melinda K. Danforth
Mdanfor2@oneidanation.org
2‐28‐20
Xavier Horkman
xhorkman@oneidanation.org
2‐28‐21
‐vacant‐
To be determined
OBC Liaison(s)
Tehassi Hill
Click here to enter OBC Liaison name.
David P. Jordan
Click here to enter OBC Liaison name.
Meetings
Held every 2nd Select Week Number Wednesday of the month.
Location: 201 Elm St. Oneida, WI 54155
Time: 4:30pm Select Meeting Time
Special Meeting held to review SOP’s and by‐laws ahead of incoming laws regarding boards, committees,
commissions.
Accomplishments
Please provide details of what the entity has accomplished that quarter, including any special events held
during the reporting period and any travel by the members and/or staff.
ACCOMPLISHMENT #1
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Summary:
Adapt to today’s technological/social changes that challenge the traditional library experience.
Impact:
Updated comput ers for public and staff use accommodat e a growing need for public technology
access. Public wi‐fi access assists while also raising patron count . O ur newly acquired 3D
printers expose our youth t o modern soft ware and t echnology. Promoting technological literacy
at these critical age ranges prepares our youth for the job market of tomorrow, inspires higher
educational goals and the provides the tools needed t o take on tomorrow’s issues.
ACCOMPLISHMENT #2
Summary:
To continue to hold, and improve on, events for patrons of all ages that are educational, inspire
greater literary interest, and promote community engagement. Impact:
Current and past library staff should be commended for their solid history of fun, educational
and communit y‐focused event programming. Oneida language classes, classes for elders
promoting technology lit eracy, introduction to coding and ot her computer‐based skills, activities
for home‐schooled children, a Summer Reading Program and assistance for aspiring authors are
just a fraction of the services our library branches offer. The board and st aff continue t o
brainstorm and implement new and excit ing programming t o make our libraries a wholesome
and educational environment for the surrounding communities.
ACCOMPLISHMENT #3
Summary:
To continue to incorporate STEM activities into youth programming.
Impact:
STEM is an acronym that stands for Science, Technology, Engineering and Mathematics. Several
youth have learned how t o ut ilize soft ware to create instructions for the 3D printers; machines
that utilize code t o convert 3D images to solid objects via a plastic‐polymer based printer.
Creating and promoting environments that equip our youth with STEM skills is a critical aspect
of sustainability and Nation building. Library staff’s implementation of the related programming
has been exceptional and continues t o improve.
Goals
Please provide details of the entity’s long‐term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
23 of 129
LONG‐TERM GOAL #1
Promote Technological Literacy
Utilize funding and programming time to introduce youth‐friendly educational tools revolving around STEM
aspects.
Update on Goal:
‐
LONG‐TERM GOAL #2
Provide a Positive, Educational Environment
Programming implemented by staff continues to promote literacy, involve the community and strive to teach.
Both board and staff will work to promote and strengthen these aspects that make our libraries great.
Update on Goal:
‐
QUARTERLY GOAL #1
Reach out via internet and social media to expand and promote library outreach.
‐
Update on Goal:
‐
QUARTERLY GOAL #2
Update by‐laws to come into compliance with new laws regarding boards, committees and commissions
Update on Goal:
‐
QUARTERLY ACTIVITIES
Work with History Department to create online content; upload .mp4 files of Oneida History Conferences to website
and/or facebook fanpage. Drafting by‐law updates.
Update on Activities:
‐
Budget
Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of
each stipend a member may be eligible to receive, how the budget is being utilized by the entity and
projected budgetary uses for the next quarter.
24 of 129
Total Budget for FY‐2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
$391,960
$346,334
25 of 129
Stipend Type
Stipend Amount
Meeting
$2350 used, $3000 budgeted for
Joint Meeting
Judiciary Hearings
Hearings of Boards, Committees, or Commissions
Conferences and Trainings
Miscellaneous
Budget Utilization
Board oversees R&E’s, variances, and makes recommendations on collection acquisitions and community
programming conducted by staff.
Projected budgetary uses for the next quarter
Recently acquired grant will supplant some tribal contribution.
Requests
Consider planning for funds for building updates/remodels for both branches. Storage and programming space is
becoming limited. Restrooms not ADA compliant, etc.
Other
Click here to provide any other information deemed appropriate by the entity, as well as any other information
required by a law or policy of the Nation.
26 of 129
Oneida Business Committee Agenda Request
Accept the Oneida Police Commission FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Sandra Reveles, Chair/Oneida Police Commission
Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
27 of 129
2018 4th Quarter Report (Jul '18 ‐ Sep '18)
Oneida Police Commission
Approved by official entity action on: Click or tap to enter a date.
Submitted by Click here to enter submitters name.
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Sandra Reveles, Chairwoman
To be determined
07‐31‐22
Lois Strong, Vice Chairwoman
To be determined
05‐28‐19
Beverly J. Anderson, Secretary
To be determined
10‐18‐19
Kory Wesaw
To be determined
10‐31‐22
Michele Doxtator
To be determined
07‐31‐21
To be determined
To be determined
To be determined
To be determined
OBC Liaison(s)
Lisa Summers
Ernest Stevens III,
Daniel Guzman
Alternate Liaison
Meetings
Held every 4th Wednesday of the month.
Location: Ridge View Plaza, Suite 4, 3759 W. Mason St. Oneida WI
Time: 5:00 PM
Click here to list any Emergency Meetings that were held including the date, time, and the basis of the
emergency for each meeting
Accomplishments
28 of 129
Please provide details of what the entity has accomplished that quarter, including any special events held
during the reporting period and any travel by the members and/or staff.
ACCOMPLISHMENT #1
Summary:
Hear and address citizens’ complaints. Reviewed the Complaint policy and process.
Impact:
To give the citizen a positive experience, while listening to their concerns.
ACCOMPLISHMENT #2
Summary:
Policy Revision Hire & Retain Officer
Impact:
Reviewed the Police Department’s policies and SOP’s, while abiding by the bylaws and Law Enforcement
Ordinance.
ACCOMPLISHMENT #3
Summary:
Hire & Retain Officer
Impact:
To ensure safety, security, ethical conduct, preservation of life and enforcing the laws and ordinances of the Oneida
Nation.
Goals
Please provide details of the entity’s long‐term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
LONG‐TERM GOAL #1
Provide customer services/support to Oneida Community
29 of 129
All Police Commission will review the requests of the Police Department the month it was presented and
provide approval at that monthly meeting.
Update on Goal:
Police Department receives guidance and direction on a timely basis.
LONG‐TERM GOAL #2
Each Police Commissioner will have a training plan to determining training needs of that Commissioner and will
fulfill that plan.
The Police Commission will be highly qualified to oversee the activities and services of the Police Department.
Update on Goal:
Will began to work on the needs
QUARTERLY GOAL #1
Review requests of the Police Department
Click here to enter how this goal supports the Triennial Strategic Plan
Update on Goal:
Click here to enter your update on Goal – less than 200 words
QUARTERLY GOAL #2
Click here to enter a goal for the next quarter – 25 words or less
Click here to enter how this goal supports the Triennial Strategic Plan.
Update on Goal:
Click here to enter your update on Goal – less than 200 words
QUARTERLY ACTIVITIES
Click here to enter a projected quarterly activity
Update on Activities:
Click here to enter an update on your projected quarterly activities – less than 200 words
Budget
Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of
each stipend a member may be eligible to receive, how the budget is being utilized by the entity and
projected budgetary uses for the next quarter.
Total Budget for FY‐2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
83,316
13,063
30 of 129
Stipend Type
Stipend Amount 50.00
Meeting
12 meetings total $2,250.00
Joint Meeting
0
Judiciary Hearings
0
Hearings of Boards, Committees, or Commissions
0
Conferences and Trainings
1,850
Miscellaneous
0
Budget Utilization
The Police Commission has remained well within the budget guidelines. The budget has been utilized according
to the strategic plan.
Projected budgetary uses for the next quarter
Budget use for next quarter will consist of many of the line items presented in our FY 2019 Strategic Plan.
Requests
Click here to provide details of any requests to the Oneida Business Committee.
Other
31 of 129
Oneida Business Committee Agenda Request
Accept the Oneida Pow-wow Committee FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Executive - See instructions for the applicable laws, then choose one:
Reports
Agenda Header:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Ernest L. Stevens III, Councilmember
Primary Requestor/Submitter:
Tonya Webster Chairwoman
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
32 of 129
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40 of 129
Oneida Business Committee Agenda Request
Accept the Oneida Nation Veterans Affairs Committee FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
4th Quarter Report - Oneida Nation Veterans Affairs Committee
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Councilwoman
Primary Requestor/Submitter:
James Martin, ONVAC Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
41 of 129
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46 of 129
Oneida Business Committee Agenda Request
Accept the Southeastern Oneida Tribal Services Advisory Board FY-2018 4th quarter report
1. Meeting Date Requested:·
11
/ 29
/ 18
2. General Information:
[g] Open D Executive - See instructions for the applicable laws, then choose one:
Session:
Agenda Header:
Bl
!standing Committees
[g] Accept as Information only
D Action - please describe:
3. Supporting Materials
[g] Report
D Resolution
D Contract
D Other:
1
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted - Tribal Contribution
D Budgeted - Grant Funded
D Unbudgeted
5. Submission
Bl
Authorized Sponsor / Liaison:
loaniel Guzman King, Councilmember
Primary Requestor/Submitter:
Kathryn LaRoque
---'---------------------------
Additional Requestor:
Additional Requestor:
Your Name, Title/ Dept. or Tribal Member
Name, Title/ Dept.
Name, Title/ Dept.
Page 1 of 2
47 of 129
2018 4th Quarter Report (Jul '18 - Sep '18)
Click here to enter BCC name.
Approved by official entity action on: Click or tap to enter a date.
Submitted by Click here to enter submitters name.
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Kathryn LaRoque, Chair
To be determined
2/28/21
Arthur Elm III, Vice Chair
To be determined
2/28/19
Diane Hill, Secretary
To be determined
2/28/20
Michael Coleman
To be determined
2/28/19
Tracie Sparks
To be determined
2/29/19
Kim Reyes
To be determined
2/28/20
Lloyd Ninham
To be determined
2/28/21
To be determined
To be determined
OBC Liaison(s)
Kirby Metoxen
Daniel Guzman-King
Click here to enter OBC Liaison name.
Click here to enter OBC Liaison name.
Meetings
Held every 1st Monday of the month.
Location: 5233 W Morgan Ave, Milwaukee, WI 53220
Time: 6:00 PM
In July and August 2018 we met twice in each month. Our bylaws say that we could meet twice and any meeting
after that are emergency meeting. In July and August we were acting in accordance with the bylaws. When the
LOC recently did two presentations in October 2017, they clarified that we are allowed one meeting per month
and anything after that is an emergency meeting. We have an emergency meeting scheduled for November 28
to update the bylaws in accordance to new information from the LOC.
48 of 129
Accomplishments
Please provide details of what the entity has accomplished that quarter, including any special events held
during the reporting period and any travel by the members and/or staff.
ACCOMPLISHMENT #1
Summary:
We caught up with the reports that the board was behind on when the new board started. We have planned on how
we can be more organized so that these reports are getting finished in a timely manner.
Impact:
It is important to have these reports done thoroughly and on time because this is the main form of communication to
update our Oneida government (BC and GTC) on SEOTS activities. It is our responsibility to showcase to the Oneida
government all the services that SEOTS provides for the Oneida people in Milwaukee. If the Oneida government sees
the impact of SEOTS on tribal members in Milwaukee, they will most likely be in support of future activities and this
will benefit the tribal members of Milwaukee.
ACCOMPLISHMENT #2
Summary:
We have updated our Bylaws, which has not been done for several years. We know that this is a long process and we
will be updating them again to be in accordance with the LOC. We got the process started by submitting the first
draft.
Impact:
It was good for the new board to discuss what the direction and structure of the SEOTS Advisory Board should
be. This lead to discussions of what we want to see for the future of this board and how it should function with
SEOTS and in relationship to the BC and GTC.
ACCOMPLISHMENT #3
Summary:
We have gone over the SEOTS strategic plan with Mark, the director of SEOTS. Board members expressed
themselves on how they think the board can support SEOTS strategic plan. This is something we will be further
discussing and brainstorming actions of the board.
Impact:
49 of 129
The board should know the strategic plan of SEOTS just as well as they know the bylaws of the board. We need to
figure out how we can support the strategic plan now and how the future board can continue to support this. This will
benefit the future tribal members of Milwaukee.
Goals
Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
LONG-TERM GOAL #1
To create a solid foundation of responsibilities of the SEOTS Advisory Board and how they function with SEOTS
and in relationship with the GTC and BC.
This will support the future of the board and of SEOTS.
Update on Goal:
We are working on this as we continue to update the Bylaws and consider Oneida tribal members of Milwaukee’s
feedback and the SEOTS strategic plan.
LONG-TERM GOAL #2
Initiate committees, programs or fundraisers that support SEOTS in the present. These forms of support should
be set up so they can be picked up by future board members where previous board members left off.
Setting up these types of organized volunteer structures will create more unity among Oneida tribal members in
Milwaukee.
Update on Goal:
We are in the brainstorming phase of this process, trying to combine community input and current strategic plans to
create actions that fulfill both.
QUARTERLY GOAL #1
Laying down the direction and structure of the SEOTS Advisory Board.
Update on Goal:
We are meeting next week to update Bylaws.
QUARTERLY GOAL #2
We are working on meeting and watching videos together about the Roberts Rules of Order so that we can run our
meetings accordingly.
Update on Goal:
Our meeting in December will be dedicated to this.
50 of 129
QUARTERLY ACTIVITIES
Organize a fundraiser after brainstorming future plans on supporting community inputs and the strategic plan.
Update on Activities:
We will be revisiting the meeting we had with Mark when he went over the SEOTS strategic plan. It was a lot of
information but we will be discussing how the board can create action to support this and we must consider the
community input we have been asking for and receiving via our Facebook page and when community members
attend meetings.
Budget
Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of
each stipend a member may be eligible to receive, how the budget is being utilized by the entity and
projected budgetary uses for the next quarter.
Total Budget for FY-2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
19,250
16,700
51 of 129
Stipend Type
Stipend Amount
Meeting
$75
Joint Meeting
Judiciary Hearings
Hearings of Boards, Committees, or Commissions
Conferences and Trainings
Miscellaneous
Budget Utilization
We use our budget for stipends. We also have money for trainings and board activities which we have not used
or planned on using yet.
Projected budgetary uses for the next quarter
If all 7 board members attend the three scheduled meetings we will use $1,575 of the budget for stipends. If
there is an emergency meeting every month, this would change to $3,150.
Requests
Click here to provide details of any requests to the Oneida Business Committee.
Other
Click here to provide any other information deemed appropriate by the entity, as well as any other information
required by a law or policy of the Nation.
52 of 129
Oneida Business Committee Agenda Request
Accept the Oneida Nation Commission on Aging FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Patricia Lassila, ONCOA Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
53 of 129
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
4th Quarter Report - Oneida Nation Commission on Aging
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
ONCOA FY18 Q4 REPORT TO OBC
AUGUST 2018
Period: July, August, September 2018
MISSION:
ONCOA ADVOCATES FOR ALL SERVICES THAT PLACE
PRIORITY ON THE WELL-BEING OF OUR ELDERS
ONEIDA NATION COMMISSION ON AGING
Patricia Lassila, Chairwoman
Mary Ann Kruckeberg, Member
Arlie Doxtator, Vice Chairman
Lois Powless, Member
Marlene Summers, Secretary
Dale Webster, Member
Dellora Cornelius, Member
Florence Petri, Member
Eugene Danforth, Member
Primary Focus Areas for ONCOA
Long Term Care Services & Support – Alzheimer’s & Other Dementia Diseases;
Affordable & Accessible Elder Housing; Adult Day Care Services; and Personal Care
Agency
Communication -- Tribal Elders, Elder Service Staff and Community
Training & Education -- ONCOA and staff
ONCOA Meetings July, August, September 2018
July 10
July 24
August 14
August 28
September 11
September 21
September 25
FINANCIALS
Our financial report for FY2018 September/Year End shows that ONCOA has a positive
variance of $15,077. We attribute this positive variance to the following reasons:
Collaborated with the UW-Wisconsin Alzheimer’s Research Center to provide funding for
local dementia awareness/education events; partnered with Money Follows the Person Grant
Program to provide travel to National Indian Resource Council Biennial Conference;
arranged more local and in-house education/training events at lower costs to ONCOA.
MINUTES
All approved minutes are submitted to the Tribal Secretary’s office monthly.
PROJECTS & INITIATIVES
1
54 of 129
55 of 129
ONCOA FY18 Q4 REPORT TO OBC
SEPTEMBER 2018
Period: July, August, September 2018
Alzheimer’s Awareness & Research CIP#05-013 Elder Apartment Garages
collaboration with UW-Madison
Elder Service Apartment Services &
Research Center
Security Cameras
o Dementia Diagnostic clinic
Elders Memorial Garden CIP - approved
o Memory Screening Event
Solar Deployment in Oneida (support)
o Alzheimer’s Community
Conferences/training (Long Term Care;
Advisory Board (CAB)
Alzheimer’s & Other Dementias; Oneida
o Alzheimer One-day
cultural events)
conference in Oneida –
Hemp Production in Oneida (support)
Annual Elder Expo – August 2018
Money Follows the Person Grant (Monies
Elder Village II – 8 cottages;
to be used for developing Personal Care
ground breaking July 30, 2018
Agency)
ONCOA Bylaws (waiting for
completion on Comprehensive
Policy Governing Boards,
Committees & Commissions)
COMMENTARY
Alzheimer’s Awareness and Research Initiative
ONCOA Collaboration with UW-Madison Alzheimer’s Research Center Team
o Although data describing the prevalence of Alzheimer’s disease and related dementias
(ADRD) is sparse, recent analysis suggest the disease will disproportionately burden Native
Americans. ONCOA leaders are taking steps to address community misconceptions about
Alzheimer’s by: partnering with faculty and staff from Wisconsin Alzheimer’s Disease
Research Center and the Wisconsin Alzheimer’s Institute to expand our community’s access
to Dementia Diagnostic Services, building awareness of ADRD for support caregivers, and
promoting participation in ADRD Research.
and an urgent need for effective prevention strategies to address the suffering and untenable
costs associated with ADRD, especially critical for under-served populations
disproportionately affected by the disease.
o
There is an urgent need for effective prevention strategies to address the suffering
and untenable costs associated with ADRD and is especially critical for under-served
populations disproportionately affected by the disease.
Oneida Community Advisory Board: This group was formed to involve Oneida
community members to engage in implementing the Alzheimer Catalyst Grant which is
through UW-Madison Alzheimer Research Center. The primary responsibilities
include:
o
o
o
o
Provide a voice for the community
Counsel the UW team on current approaches
Identify and address barriers to research participation
Support research and recruitment
Community Planning: Potential areas of collaboration are Training Dementia Care
Specialist; Community Education to include the school system; Promoting Timely
Recognition of Memory Disorders; Connecting to Oneida Health Center and Anna John
2
ONCOA FY18 Q4 REPORT TO OBC
SEPTEMBER 2018
Period: July, August, September 2018
Resident Centered Care Community; Collaborating with SEOTS to provide Alzheimer’s
Awareness and Education. The Green Bay Area has a large Native Population and
would be ideal for a Satellite Center for a UW-Madison Alzheimer’s Resource Center.
Alzheimer’s Clinical Trials -- ONCOA continues to work on encouraging tribal
members to become participants in Alzheimer’s Clinic Trials. There is very little
information on Native Americans that would indicate how prevalent the disease is in
Indian country. We can fight this disease by becoming research volunteers who provide
critical data needed to move science forward. The number of Oneida Volunteers who
have signed up for clinical trial continues to increase.
Research Activities (These grants have not been funded as of this report)
o University of Minnesota—Dr. Jacklin submitted a proposal to involve examining
“lived experiences of Alzheimer’s Disease and related dementias across disease
trajectory to develop methods to assess impact of ADRD in 3 Native American
Communities. Oneida is the proposed site to include hiring someone from the
community for interviews.
o Wisconsin Alzheimer’s Disease Center—Proposing a renewal of grant to address
“under-represented Groups Core for African and Native American Participants.
o Assistance Scientist, Dr. Megan Zuelsdorff—Proposing grant looking at cognitive
effects of stress in AI/AN participants enrolled in ADRC Clinical Core.
o Dr. Carey Cleason & Dr. Neil Henderson—Proposing a grant to develop a
“Bridge” approach to AD (Alzheimer’s and other Dementias) Research in Indian
Country.
National and State Conferences
2018 Title VI National Training and Technical Assistance Conference – ONCOA
submitted written tribal consultation testimony to Cynthia Lacounte, Director, Office for
American Indian, Alaskan Native and Native Hawaiian Program., ACL/AoA.
Testimony addressed “What we need to address Alzheimer Disease and Related
Dementias in Indian Country.”
2018 National Indian Council on Aging Biennial Conference – This is the premier
national conference that addresses Native issues, research, evidence-based programs,
and numerous Native elder related news across the nation.
2018 Wisconsin Aging and Disability Network Conference – This two-day
conference provided attendees with the opportunity to learn, network and collaborated to
improve delivery of services to elders, adults with disabilities and caregivers in our
community.
Elder Services & ONCOA
ONCOA requests the Oneida Business Committee to provide a copy of the
Comprehensive Re-Organization Plan for Elder Services to ONCOA. Elder
Services Management sent ONCOA a copy of the revised Elder Services Organization
Chart. We are still waiting for the Comprehensive Re-Organization Plan for Elder
Services from the Governmental Services Department Division Director (GSD
Director.) and the Elder Services Manager. This request dates to October 2016. There
3
56 of 129
ONCOA FY18 Q4 REPORT TO OBC
SEPTEMBER 2018
Period: July, August, September 2018
must be an updated plan which was generated from the revised Elder Services
Organization Chart. Please advise.
Human Resource Department – Employment Process
ONCOA has several concerns regarding the employment process. These concerns are
related to the services that impact our elders. It is important that we bring this matter to
your attention as we feel HRD responses to critical employment matters are not being
addressed. It is our plan to hold a meeting with the ONCOA, HRD Director and OBC
Liaison to determine an action plan to resolve any issues.
Treasurer’s Budget Planning – FY2019, FY2020, & FY2021
The ONCOA budget was finalized and submitted for review by Treasure and CFO.
started the initial phase to begin work on a Triennial Budget in January 2018. The
budget will remain the same as FY2018. Any increases will be from the Treasurer’s
mandates, such as, Employment Costs, Indirect Costs and Fringe Rate.
Elder Village – Redesign of Phase II of 10-12 Cottages
Affordable and accessible housing for our elders is a priority need in our community.
To address this need, ONCOA collaborated with the Planning department staff in
identifying the Elder Village Concept as a neighborhood that would enhance “Quality of
Life Principles” for elders. The cottages are unique with materials, varied layouts, and
are in a park like setting with ample green space surrounding the homes. There is a trail
connecting to other Oneida areas like Site I, Turtle School, and eventually Site II. The
Elder Village homes meet the minimum ADA standards.
Status: The ground breaking for 8 Elder cottages occurred on July 31, 2018. It was
expected that the actual construction would begin in Spring, 2018. Considering the
delays of completing the architectural designs, the construction bids did not go out as
expected. After the initial bids had been accepted, “something” happened, and the bids
had to be sent out again. When ONCOA met with the Project Manager we were told
there would not be enough money to build the expected 10-12 homes. The number of
homes to be constructed dropped to 8 homes. What happened to the money that had
been designated for the total project of 10-12 cottages? Please advise.
Adult Day Care Services
ONCOA has identified the need for Adult Day Care services as a need that will support
elders to remain in the home as long as possible. This is another consideration for long
term care services and supports which is one of the primary focus areas for ONCOA.
Status Adult Day Services: The designated planning team person changed
employment and no other staff person has been assigned to this project. As a result, this
project has been put on the back burner. Next step is to seek another planning person to
take over this project.
4
57 of 129
ONCOA FY18 Q4 REPORT TO OBC
SEPTEMBER 2018
Period: July, August, September 2018
Tribal Elder Apartment & Elder Maintenance Garages
In February 2005, Elder Services started the plans for a Capital Improvement Project
Request for Garages for tenants occupying the Elder Service apartments. Project
justification continues to be for health and safety issues. Because the existing building
is located on top of a hill, it can be extremely windy with harsh weather conditions.
Elders are especially susceptible to health problems caused by these conditions and it
can be very difficult for elders to get to and from their vehicles in inclement weather.
Status: A project team has been formed and the project is moving forward. ONCOA
will remain as an active member on the project.
Long Term Care Group
Representatives from the Wisconsin Tribes have been working with the State and CMS
over the past several years to enter into a Tribal Waiver Agreement to continue to
provide culturally sensitive health care to tribes. It is expected that solutions will be
developed to narrow the health care gap in critical risk areas experienced
disproportionately among American Indians. The Tribal Waiver Agreement would
benefit the State as CMS would provide payments for a number of Medicaid Services.
Family Care Counties: Outagamie County has Family Care. Brown County will
implement the Family Care Program in July 2018. This means that the Oneida
Community Options Program (COP) will no longer be available to Oneida families. It is
expected that a Tribal Waiver Plan will be available all to eligible Native People eligible
to receive health care through family care.
ONCOA has been informed that Oneida is implementing a Tribal Waiver Plan. We
need to need more information on how it is going to be implemented and what is the
plan to inform the community of the Tribal Waiver option. It is very important to be
kept informed of changes in Medical Resource Information for the Elderly.
Money Follows the Person (MFP) Tribal Initiative
The Centers for Medicare and Medicaid Services awarded the Wisconsin tribes between
$850,000 and $1.93 million in grant funding to build Sustainable Community-Based
Long-Term Services and supports specifically for Tribal Members.
The project that the Oneida Nation has selected to develop is a Tribal Personal Care
Agency along with needed infrastructure to deliver Long Term Care services to Oneida
Tribal Members. A Personal Care Agency will allow Elder Services and Oneida
Health Center to obtain
third- party billing payments from Medicaid for In-Home Care and Home Chore
Services. Currently, the Oneida Nation provides In-Home Care and Home Chore
Services that are now paid now through Tribal Contribution. Reimbursement will come
from those services provided to clients who meet low income eligibility (Medicaid).
Status: David Larson, OCHC Ancillary Services Director, is the person in charge of
this grant for the Oneida Nation with ONCOA serving on the planning group. Dave
Larson met with ONCOA and stated that we will continue work on the Personal Care
Agency and will be able to utilize the Phase III funding for needed education and
training.
5
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ONCOA FY18 Q4 REPORT TO OBC
SEPTEMBER 2018
Period: July, August, September 2018
Great Lakes Native American Elders Association (GLNAEA)
GLNAEA Meetings are held quarterly and membership is comprised of Native Elders
from the eleven tribes in Wisconsin. Each tribe selects to sponsor a meeting on their
reservation. Tribal news and current issues in Indian country are discussed at the
meetings. Social interaction between the tribes is an important aspect of the association
that keeps members participating in the meetings.
GLNAEA is partnering with UW-Madison Alzheimer’s Research Center to provide
awareness and education speakers on Alzheimer’s and other Dementias in Indian
Country. The Oneida Alzheimer’s Community Advisory Board is also involved in this
collaboration.
Oneida will be sponsoring the December 6 & 7 GLNAEA meeting to be held at the
Radisson. There will be an Alzheimer’s event held on the afternoon of December 6 and
is open to the community.
Wisconsin Tribal Aging Directors Association
ONCOA Members participate in bi-monthly meetings. All eleven tribes belong to this
association and meet to discuss Aging Issues in Indian Country and to formulate ways to
best meet the needs of our Native Elders. This is a very informative meeting.
This is a collaborative relationship that ONCOA has maintained with Elders Services
and the other tribes since the inception of the organization. These are very informative
meetings where tribes and State representatives share knowledge and ideas to benefit
tribes.
Elder Service Staff Meetings
Elder Service Staff Meetings are held on the first Tuesday of each month. ONCOA
continues to attend these monthly meetings.
Title V – Senior Community Service Employment Program (SCSEP)
SCSEP is Elder job training funded through a grant from the U.S. Dept. of Labor.
ONCOA has employed Title V staff for the past 8 years and we have always had great
success working with the Title V program. Since our budget is limited we seek out
resources to assist us in meeting our administrative needs.
Status: We continue to seek applicants to work with ONCOA in the administrative area.
6
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ONCOA FY18 Q4 REPORT TO OBC
SEPTEMBER 2018
Period: July, August, September 2018
Meeting Requirements
ONCOA meets on the second and fourth Tuesday of each month at 1:00 p.m. in the Elder
Services, Conference Room. Meetings are open to Community members. Dates and times
of meetings are published in the DRUMS, Kaliwisaks publications and GTC Annual report.
GOALS
GOAL I
ONCOA will create policies and work together with Elder Services to
improve the quality of life of our Elders.
GOAL II
ONCOA will communicate with Elders on issues, policies and services to
increase their awareness and participation.
GOAL III
ONCOA will advocate at all levels (tribal, local, state, national) for
resources to provide for elder services
Each commissioner, along with the ONCOA staff, brings with him/her a varied background
of employment, life experiences, education, and community/state/national involvement to
work toward a common goal of advocating for services that place priority on the well-being
of our elders. The following list demonstrates the extent of current community, state,
national involvement of the ONCOA commissioners and staff:
Oneida Nutrition Board
ADRC Brown County Board
Oneida Election Board
ADRC Outagamie County Board
National Indian Council on Aging
Oneida Police Commission
Wisconsin Indian Veterans Association
Wisconsin State Advisory Board (recent)
Veterans of Foreign Wars Auxiliary
Oneida Hotel Corporation
National Indian Child Welfare Association
Oneida Veterans Affairs Committee
Great Lakes Native American Elders Association
Alzheimer’s Oneida Community Advisory Board (UW-Madison Alzheimer’s Catalyst Program)
G\ONCOA\Quarterly Reports FY2018\FY18 Q July Aug Sept 2018
7
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61 of 129
Oneida Business Committee Agenda Request
Accept the Oneida Gaming Commission FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Motion to accept 4th Qtr Report
3. Supporting Materials
Report
Resolution
Contract
Other:
1. OGC 4th Qtr Report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Matthew W. Denny, Chairman
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Tammy VanSchyndel, Executive Director
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
62 of 129
2018 4th Quarter Report (Jul '18 - Sep '18)
Oneida Gaming Commission
Approved by official entity action on: November 16, 2018
Submitted by Chairman Matt W. Denny
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Matthew W. Denny Chairman
Mdenny1@oneidanation.org`
Aug. 2019
Mark A. Powless Sr. Vice-Chair
Mpowles5@oneidanation.org
Aug. 2023
Reynold T. Danforth Secretary
Rdanfort@oneidanation.org
Aug. 2020
Michelle M. Braaten Commissioner
Mbraaten@oneidanation.org
Aug. 2022
OBC Liaison(s)
Kirby W. Metoxen
Brandon L. Yellowbird-Stevens
Meetings
Held every 1st and 3rd Monday of the month.
Location: Oneida Gaming Commission, 2669 W. Mason St. Green Bay, WI. 54313
Time: 9:00 AM
Accomplishments
Summary:
OGC MINUTES/OFFICIAL ACTIONS*
•
•
•
•
•
•
•
•
•
•
•
•
•
SSRP Packerland 30-Day Storage Retention (Approved 06/13/18; Ratified 07/02/18)
3rd Qtr NIGC Payment (Approved 06/21/18; Ratified 07/02/18)
IGT Road Show Invitation (Approved 06/28/18; Ratified 07/16/18)
Employee Badging- HRD Budget Inclusion (Approved 07/02/18; Ratified 07/16/18)
Machine Moves- Storage WM Project June 2018 (Approved 07/09/18; Ratified 07/16/18)
Pre G2E Road Show w/ Monopoly Tournament (Approved 07/17/18; Ratified 08/06/18)
2018 Annual Slot Compliance Audit MRs (Approved 07/27/18; Ratified 08/06/18)
2nd Amended Rental Lease Agreement (Approved 07/31/18; Ratified 08/06/18)
Bally Settlement Agreement (Approved 07/31/18; Ratified 08/06/18)
GGM Request/Bally Game Participation (Scientific Game Event) (Approved 08/02/18; Ratified 08/06/18)
Compliance Manager Job Description (Approved 08/02/18; Ratified 08/06/18)
OGC 3rd Qtr Report (Approved 08/14/18; Ratified 08/20/18)
OTB Program Kiosk Removal Memo (Approved 08/07/18; Ratified 08/20/18)
63 of 129
OGC
Approved
SOP’s
Promotions
1
0
0
4
1
25
July
August
September
Progressive
Malfunctions/
Transfers
2
3
3
Employee
Licenses
Vendor
Licenses
Gaming
Contracts
17
31
3
0
1
2
7
5
9
*Highlighted Actions of High Profile Matters/Events
For complete list of OGC official actions contact our office for a copy of the approved meeting minutes.
OTHER UPDATES
• Surveillance System Replacement Project (Gaming-related)
o Packerland Casino camera replacements complete and cutover to Genetec system
o IMAC Casino cabling and camera replacements in progress
• Vendor Gambling Allowance request (research continues)
• Vendor License Project continues (verification of actual vendors)
SPECIAL EVENTS/TRAVEL
September:
• NTGCR Conference Mystic Lake Casino, Prior Lake MN. September 2018
• NIGC Training Potawatomi Casino, Milwaukee, WI. September 2018
Impact:
These accomplishments support the triennial strategic perspective that the OGC leverages its resources to
implement necessary processes to ensure required regulatory minimum standards and expectations are
sufficiently executed.
Goals
LONG-TERM GOAL #1
Develop/Finalize all regulations, including the OGMICR, and regulations for: Employee Licensing, Hearings,
Administration/Staffing, and Raffles by September 30, 2019; Revisiting other regulations annually, thereafter.
Up-to-date regulations provide for operational and customer references, as well as provide for consistent and
repeatable processes that benefit the Nation and assist the OGC regulate Oneida Gaming effectively.
Update on Goal:
The OGMICR Revision Project continues. With recent NIGC Class III MICS Guidance document published, previously
completed sections are being revisited to determine if there are any necessary changes. The Gaming Machine section
is currently under review (again).
LONG-TERM GOAL #2
Determine staff competencies and expectations, evaluate staff and identify gaps, and train accordingly by
September 30, 2019.
Educating, training and ensuring staff are experienced in overseeing the regulation of Oneida Gaming further
supports the triennial strategic plan of resource development.
Update on Goal:
Management competencies and expectations have been re-reviewed and evaluated.
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QUARTERLY GOAL #1
The OGMICR Revision Project will continue. Previously reviewed sections will be revisited to determine if there
are necessary changes relevant to the NIGC Class III MICS Guidance document.
Up-to-date regulations provide for operational and customer references, as well as provide for consistent and
repeatable processes that benefit the Nation and assist the OGC regulate Oneida Gaming effectively.
QUARTERLY GOAL #2
Staff and self-assessments will be developed and planned for deployment. Annual training plans are to be finalized for
already known training needs.
Educating, training and ensuring staff are experienced in overseeing the regulation of Oneida Gaming further
supports the triennial strategic plan of resource development.
QUARTERLY ACTIVITIES
The OGC has agreed to host the upcoming Wisconsin Gaming Regulators Association conference event in June 2019.
Planning and preparations will start as soon as the next quarter.
Budget
Total Budget for FY-2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
Stipend Type - utilized if a ProTem Commissioner is called upon to participate
in a hearing (only when/if a FT Commissioner has a conflict of interest)
Hearings of Boards, Committees, or Commissions
$2,000 budgeted for FY18 Stipends
$150 actual FY18 Stipend Expense
$4,418,094
$4,067,480
FY18 Savings: $350,614
Stipend Amount
$150
Saved $1,850 in FY18 Stipends
Budget Utilization:
The OGC’s budget, along with the departments under the Executive Director’s oversight and the umbrella
guidance of the OGC, the budget is consolidated as ONE budget with the Business Unit label Gaming
Commission. Within this ONE Business Unit, there are four separate PRTs or subgroups for how the budget is
separated: Administration, Commissioners, Investigations & License and Surveillance. The Gaming Commission
budget is utilized to accomplish regulatory requirements and expectations.
The Gaming Commissioners have only personnel and stipend amounts included in
their sub-account (PRT 100). The remainder of the Gaming Commissioners
operational budget (i.e., supplies, training and education, travel expenses) are
included in Administration’s line items (PRT 000), along with Compliance staff
figures, for streamlined efficacy.
Investigations & License (PRT 200), as well as Surveillance (PRT 500), have their own
sub-accounts to track their expenses separately for reimbursement from Gaming’s
operational budget for services provided.
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Projected budgetary uses for the next quarter:
The Gaming Commission will continue to utilize its budget to accomplish regulatory requirements and
expectations, particularly its consistent responsibilities to monitor, report and enforce regulatory compliance. In
addition, focus will be placed on training and education to further develop our internal resources.
Requests
•
•
Request OBC to ensure Gaming General Manager communicates status and plans relevant to Sport betting
so as to ensure sufficient opportunity is available for the OGC to research and gain a comprehensive
understanding of the operation and to ensure regulatory expectations can be accomplished timely
Request OBC to continue to update the OGC on governmental dialogue about Oneida Nation’s gaming
exclusivity and jurisdictional matters
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Oneida Business Committee Agenda Request
Accept the Oneida Land Claims Commission FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 28 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Loretta V. Metoxen
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
67 of 129
2018 4th Quarter Report (Jul '18 ‐ Sep '18)
Land Claims Commission
Approved by official entity action on: November 13, 2018
Submitted by Dakota Webster
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Loretta Metoxen, Chairwoman
LMETOXEN1@oneidanation.org
07/31/2021
Chris Cornelius, Vice Chair
ccorne10@oneidanation.org
08/24/2020
Dakota Webster, Secretary / Treasurer
dwebste2@oneidanation.org
07/31/2022
Tomas Escamea, Commissioner
tescame2@oneidanation.org
08/24/2020
Donald Mc Lester, Commissioner
dmclest2@oneidanation.org
07/31/2022
Sheila Shawanokasic, Commissioner
sshawano@oneidanation.org
08/17/2021
Charles Wheelock, Commissioner
cwheelo1@oneidanation.org
08/24/2020
OBC Liaison(s)
Kirby Metoxen, Council Member
Jennifer Webster, Council Member
Meetings
1st and 3rd Thursday of the month.
Location: Norbert Hill Center, 3rd floor room 338
Time: 5:30 PM
July 12th: Special meeting to discuss budget changes and additions and approval.
August 9th: Special meeting to discuss and approve the 3rd quarter report, and worked on the open house
event (planning, preparation, discussion, and agenda), and reviewed agenda for a joint OBC meeting.
August 10: Joint Strategic Planning Meeting w/OBC to define roles and responsibilities and develop a strategic
plan for a land claims strategy.
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September 13th: Special meeting to finalize arrangements for Sep 20th, OLCC Open House/Public Hearing.
Accomplishments
Please provide details of what the entity has accomplished that quarter, including any special events held
during the reporting period and any travel by the members and/or staff.
ACCOMPLISHMENT #1
Summary:
Community and OBC Education on the Oneida NY Land Claims: The OLCC conducted outreach at GTC meetings and
answered questions, gathered feedback and comments from the community, handed out literature such as
Frequently Asked Questions (FAQ), distributed copies of our quarterly reports, provided information to membership
about our new location, phone number and email address, and we purchased and distributed books to the
membership and the BC on the history of the Oneida Land Claims and the Oneida relocation to Wisconsin.
Impact:
Educating our membership and leadership will help us come together and develop a settlement plan that is agreeable
to the membership. Our home lands, is part of our history and our identity which makes our nation stronger. The
community feedback we received, supports the Nation to move forward with the NY Land Claims. Our home lands
supports and sustain our history, our culture and our sovereignty.
ACCOMPLISHMENT #2
Summary:
Strategic Planning: The OLCC is working with the Oneida Business Committee to develop a better understanding of
roles and responsibilities to come together in a more transparent way, to proceed with our Land Claim.
Impact:
These meetings helped the Oneida Land Claims Commission (OLCC) to share their passion for the Oneida Land
Claims with the Business Committee (BC). The OLCC is an advisory body of the GTC, elected by the GTC to advise
and make recommendations to the OBC on behalf of the GTC on Land Claims matters. These joint meetings,
have promoted a positive working relationship for open communication in an atmosphere of trust,
collaboration, and positive relationships, thus promoting good governance for the membership.
ACCOMPLISHMENT #3
Summary:
We held an open house and public hearing to educate and engage the community on the NY Land Claims. The
OLCC gathered community feedback and recommendations. The OLCC provided two presentations on the
history of our land claims. Educational books on our Land Claims and relocation were distributed to the
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membership. The OLCC compiled the community recommendations for OBC – OLCC Joint Strategic Planning. It is
the recommendation of the membership to move forward with the NY Land Claims; to continue with a
Congressional Fix, to work with other Iroquois Nations, and hire a lobbyist. The membership supports the
continued work of the OLCC.
Impact:
This meeting has rekindled the land claim fires within the membership. The OLCC educational presentations on the
history of the Oneida NY Land Claims, on September 20th, promoted responsible decision‐making from our
community. The community expressed the need to advance the NY Land Claims and to work with fellow Six Nation
Tribes. This recommendation, from the membership, supports our sovereignty and promotes positive community
relations with other Tribal Nations.
Goals
Please provide details of the entity’s long‐term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
LONG‐TERM GOAL #1
Educate the membership and Oneida Business Committee on the New York Land Claims.
Education promotes positive community relationships and promotes good decision making.
Update on Goal:
This is a projected goal. Nothing to report at this time
LONG‐TERM GOAL #2
To collaborate with the OBC and hold a GTC meeting in order to provide the GTC with an update on the Oneida
New York Land Claims, and to provide the GTC with a strategic plan, and recommendations, for a Congressional
Fix or other suggested alternative remedy (alternative remedies mentioned in the 2014 GTC land claims update).
Our homeland sustains our culture. The Oneida Nation has won all their NY land claims in the U. S. Courts.
Asking Congress to recognize and abide by the treaties they made, and the U. S. Constitution is an exercise of
our sovereignty that strengthens and protects our people, our history, and our land. Our homeland supports and
sustains our culture.
Update on Goal:
This is a projected goal. Nothing to report at this time.
QUARTERLY GOAL #1
Produce and distribute educational information (such as DVDs and brochures) on the Oneida Land Claims history
and Oneida relocation from New York.
Education promotes positive community relationships and promotes good decision making
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Update on Goal:
Recordable DVD’s have been purchased. The commissioners are researching recordings and collaborating on DVD
layout for distribution.
QUARTERLY GOAL #2
Hold semi‐annual public hearings with the community.
Engaging the membership and gathering input from the membership, for the OBC, improves change and promotes
effective responsive decision making and promotes open communication in an atmosphere of trust, collaboration and
builds positive relationships in a manner, to advance our sovereignty, protect our land, our history and our culture.
Update on Goal:
This is a projected quarterly goal, there is nothing to report at this time.
QUARTERLY ACTIVITIES
Quarter 1: Continue to work on education and outreach; gather and report membership recommendations, create
DVD’s, update brochures and other handouts, continue to work with OBC on strategic planning and incorporate the
membership recommendations from the Public Hearings.
Quarter 2: Hold Semi‐Annual Public Hearing.
Quarter 3: Conduct Education and outreach, continue to gather feedback
Quarter 4: Conduct Semi‐Annual Public Hearing.
Update on Activities:
There are no updates at this time, these are projected activities for the coming year
Budget
The Land Claims Commission’s budget was $33267 the actual amount spend was $19966. We didn’t utilize
the budgeted money for outreach like we projected. We are gearing up for more activity in the coming year.
Commissioners received $50 stipend for each meeting in which a quorum was reached. The Commission is
planning a lot more outreach and will be compiling information for membership update.
Total Budget for FY‐2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
$33267
$19966
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Stipend Type
Stipend Amount
Meeting
1400
Joint Meeting
550
Judiciary Hearings
0
Hearings of Boards, Committees, or Commissions
250
Conferences and Trainings
0
Miscellaneous
800
Budget Utilization
Budget dollars were spent for regular and special meeting stipends; public hearing meeting expenses, to include
preparation and planning; office supplies and materials; and educational materials, such as books.
Projected budgetary uses for the next quarter
The OLCC projection of budget expenses includes meeting stipends for regular meetings; community meetings
to gather feedback and provide education; office supplies as needed for outreach projects, and purchases for
materials for educational curriculum for the membership.
Requests
The OLCC is an elected advisory body of the GTC to provide the OBC with recommendations from the
membership for or against the NY Land Claims. At this time, the membership supports the OLCC and the
continuation of the NY Land Claims. The OLCC held a public hearing with the membership last quarter and
collected feedback throughout 2018 from the membership at GTC meetings and other outreach events. The
OLCC requests the OBC to utilize the community’s recommendations from the public hearing and community
outreach events to develop a new strategic plan to move forward in the NY Land Claims.
Other
This quarter Commissioners have donated approximately 65 hours outside of paid meetings in order to conduct
the business of the Land Claims Commission. Hours include office hours for the public, research work,
organization of office documents, strategic planning, and preparation of educational material.
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Accept the Oneida Nation School Board FY-2018 4th quarter report
73 of 129
2018 4th Quarter Report (Jul '18 ‐ Sep '18)
Oneida Nation School Board
Approved by official entity action on: November 22, 2018 (via e‐poll)
Submitted by Jolene Hensberger, Administrative Assistant
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Lisa Liggins, Chair
lliggin1@oneidanation.org
2021
Rhiannon Metoxen, Vice‐Chair
To be determined
2020
Shanna Torres, Secretary
To be determined
2019
Melinda J. Danforth, Member
To be determined
2020
Melinda K. Danforth, Member
To be determined
2021
OBC Liaison(s)
Vice‐Chairman Brandon Stevens
Councilman Ernie Stevens III
Councilman Daniel Guzman King
Click here to enter OBC Liaison name.
Meetings
Held every 1st Monday of the month.
Location: Oneida Nation Elementary School Library, N7125 Seminary Road, Oneida, WI
Time: 5:00 PM
No Emergency Meetings, as defined by Chapter 105, held July 2018‐September 2018
74 of 129
Accomplishments
ACCOMPLISHMENT #1
Summary: Successful start to the 2018‐2019 School Year
Impact:
The Oneida Nation School System is currently consisting of approximately 206 Kindergarten through Fifth
graders; 92 sixth through eighth graders; 127 ninth through twelfth graders and 45 F.A.C.E. students/families for
a total of 451 students. There had been a significant increase in the number of new students who have never
been enrolled into the Oneida Nation School System before, which is astounding!
The School Board is currently down to five school board members. This has a significant impact on
accomplishing its goals and forming quorums to conduct necessary meetings. There are School Board
applications that will be reviewed at the next School Board Meeting. In addition, the school staff vacancies are
up to a total of six positions due to the shortage of candidates state‐wide as well as the Nation’s budget cut‐
backs.
The ONSS Contracts had been finalized in July 2018. These contracts were initially unapproved by HRD due to
the language in the ONSS SOP #8: Trade Back for Cash. This issue had taken several meetings, revisions, and has
been resolved.
ACCOMPLISHMENT #2
Summary: Implementation of ACHIEVE 3000
Impact:
As mentioned in the last report, ONSS was awarded a grant for a new program, ACHIEVE 3000, a blended
literacy computerized program. This has been implemented and Staff and Administration continue to attend
trainings and meetings to enhance their knowledge of this program.
ACCOMPLISHMENT #3
Summary: After school Language classes
Impact:
The Oneida Language Department continues this new school year to begin the after‐school language classes to
our students who requested to attend. This program is emerged into the Head Start Program and the Language
Department Staff continue to attend cultural ceremonies to deepen their knowledge and enhance their native
tongue.
75 of 129
Goals
LONG‐TERM GOAL #1: Increase the communication to not only students but to the community, as well.
The increase in communication will help remind the School Board and School Administration that good
communication with staff, students, parents and community members will help promote a more positive
environment.
Update on Goal:
The Oneida Nation School System has been utilizing Facebook, the school’s voice messaging system, school flyers,
parent emails, and school marquee. Many teachers utilize a classroom management tool called Class Dojo to retain
consistent communication with families. This application allows teachers to quickly send messages to
parents/guardians.
LONG‐TERM GOAL #2: Increasing parent / community meetings throughout the year to establish rapport and to
keep the line of communication open regarding events and school activities is pertinent to keeping
parents/guardians and the community aware of what the Oneida Nation School System is accomplishing and of
the items needing improvement.
Update on Goal:
The School Board recently discussed having quarterly community / school meetings to invite parents/guardians
and community members to have less formal meetings to communicate the needs of the school and
parents/guardians.
QUARTERLY GOAL #1: Increase the productivity of the regular School Board meetings and action items.
Update on Goal:
The low membership of the School Board along with newer members of the School Board require time for the
Board to review past, current, and future items. Training may also be an upcoming method to help maintain a
productive and great School Board. The School Board will be meeting in December to discuss the prospective
School Board candidates to fill vacancies on the Board. The School Board may also consider seeking out another
annual B.I.E. training session. Lastly, the bylaws draft are scheduled to be reviewed during the regular meeting in
December 2018 to present for adoption per the deadline provided in resolution BC #09‐26‐18‐C.
QUARTERLY GOAL #2: Finalize Anti‐Bullying Policy updates
The revamping of the school system’s anti‐bullying policy and procedure will assist with preventing destructive
behaviors by providing resources to students, staff, parents/guardians such as recommendations of counseling,
one‐on‐one time, parent involvement, etc.
Update on Goal:
The K‐5 Principal updated the Anti‐Bullying Policy in the elementary school Student Handbook and the School
Board created a sub‐committee to work on developing an SOP to further address bullying.
QUARTERLY ACTIVITIES
Donations
Update on Activities:
The School Board took action at the regular meeting in October to make a donation to the Boo Bash event.
76 of 129
Budget
Total Budget for FY‐2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
Stipend Type
Stipend Amount
Meeting
$75.00
Joint Meeting
$0.00
Judiciary Hearings
$0.00
Hearings of Boards, Committees, or Commissions
$0.00
Conferences and Trainings
$0.00
Miscellaneous [Hiring Selection Process]
$300.00
$83,171
$33,850
Budget Utilization
The budget is used to support the activities of the Board.
Projected budgetary uses for the next quarter
Regular meetings will be held to carry out the duties and responsibilities with which the Oneida Nation School
Board is charged.
Requests
The School Board will be submitting a formal request in December for the Oneida Business Committee to amend
resolution # 09‐26‐18‐D to include a provision for the School Board’s participation in the hiring process for ONSS.
Other
None
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Oneida Business Committee Agenda Request
Accept the Oneida Election Board FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Motion to accept Election Board's 4th Quarter Report.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Tehassi Hill, Chairman
Primary Requestor/Submitter:
Vicki Cornelius Election Board Chairperson
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
78 of 129
2018 4th Quarter Report (Jul '18 ‐ Sep '18)
Election Board
Approved by official entity action on: November 15, 2018
Submitted by Vicki Cornelius
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Vicki Cornelius‐Chair
vcornel3@oneidanation.org
7/31/2021
Christina Liggins‐Vice Chair
cliggin1@oneidanation.org
8/31/2020
Melinda K. Danforth‐Secretary
mdanfor2@oneidanation.org
7/31/2021
Teresa Schuman
Tschuman@oneidanation.org
8/24/2019
Tonya Webster
twebster@oneidanation.org
7/31/2019
Tina Skenandore
tskena11@oneidanation.org
8/31/2020
Pat Lassila
purtyverty@aol.com
8/31/2020
Shannon Metoxen
Shannonmetoxen@yahoo.com
7/31/2021
Peril Huff
phuff@oneidanation.org
7/31/2019
OBC Liaison(s)
Tehassi Hill
Click here to enter OBC Liaison name.
Lisa Summers
Click here to enter OBC Liaison name.
Meetings
Held every 2nd Monday of the month.
Location: Ridgeview Plaza Suite 4 3758 W. Mason St, Oneida WI 54155
Time: 5:00 PM
No emergency meeting held.
Accomplishments
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Please provide details of what the entity has accomplished that quarter, including any special events held
during the reporting period and any travel by the members and/or staff.
ACCOMPLISHMENT #1
Summary:
Held 2018 Special Elections July 14, 2018 in Milwaukee and Oneida. There were six (6) Election Board members, one
(1) Enrollment Staff, and One (1) OPD officer traveled to Milwaukee.
Impact:
Uphold the integrity of all Tribal Elections
ACCOMPLISHMENT #2
Summary:
Assist at four (4) GTC meetings.
Impact:
Conduct hand vote counts as needed.
ACCOMPLISHMENT #3
Summary:
Click here to enter Accomplishment #3– Brief Summary of 25 words or less
Impact:
Click here to enter how Accomplishment #3 will support your Triennial Strategic Plan – 50 words or less
Goals
Please provide details of the entity’s long‐term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
LONG‐TERM GOAL #1
Plan and prepare for the 2019 Special Election.
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Click here to enter how your long‐term goal supports the Triennial Strategic Plan
Update on Goal:
We are currently updating our SOPs to address any concerns from the last election.
LONG‐TERM GOAL #2
Update the Board’s By‐laws and SOPs.
Click here to enter how your long‐term goal supports the Triennial Strategic Plan
Update on Goal:
We are currently holding one meeting a month to work on our bylaws and SOP based upon the new Boards,
Committees and Commissions Law and amendments to the Election Law.
QUARTERLY GOAL #1
Click here to enter how this goal supports the Triennial Strategic Plan
Update on Goal:
QUARTERLY GOAL #2
Click here to enter a goal for the next quarter – 25 words or less
Click here to enter how this goal supports the Triennial Strategic Plan.
Update on Goal:
QUARTERLY ACTIVITIES
Reviewing and revising the Election Board’s By‐Laws and SOPs.
Update on Activities:
We will be meeting monthly to meet the six‐month deadline of the BC Resolution # 09‐26‐18‐C.
Budget
Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of
each stipend a member may be eligible to receive, how the budget is being utilized by the entity and
projected budgetary uses for the next quarter.
Total Budget for FY‐2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
$79,000
$49,598
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Stipend Type
Stipend Amount
Meeting
$100.00
Joint Meeting
Judiciary Hearings
$100.00
Hearings of Boards, Committees, or Commissions
$100.00
Conferences and Trainings
Miscellaneous (hourly wage) for Working Election
Functions
$10.00 hourly for each worker
Budget Utilization
Budget dollars are used to conduct all Tribal Election functions and assist at all General Tribal Council meetings
Projected budgetary uses for the next quarter
$5400.00 = Six regular meetings with a 9 member Board at $100.00 each
$1800.00 = Two General Tribal Council Meetings with a 9 member board at $100.00
Total: $7200.00
Requests
Click here to provide details of any requests to the Oneida Business Committee.
Other
Shannon Metoxen, Melinda K. Danforth, Christina Liggins, Pat Lassila, and Vicki Cornelius were recused and/or
elected during the 2018 Special Election and was not active during the first two months of the quarter.
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Oneida Business Committee Agenda Request
Accept the Oneida Trust Enrollment Committee FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Barbara Webster, OTEC Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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2018 4th Quarter Report (Jul '18 ‐ Sep '18)
Oneida Trust Enrollment Committee
Approved by official entity action on: November 13, 2018
Submitted by Brent Truttmann, Executive Assistant
Board, Committee, or Commission Members
Name and Title
Oneida Nation Email
Term Expiration Date
Bobbi Webster, Chairwoman
To be determined
July 2020
Dylan Benton, Vice‐Chair
To be determined
July 2019
Elaine Skenandore‐Cornelius
To be determined
July 2020
Norbert Hill Jr., Member
Nhill@oneidanation.org
July 2019
Loretta V. Metoxen, Member
To be determined
July 2019
Lisa Liggins, Member
Lliggin2@oneidanation.org
July 2021
Geraldine Danforth, Member
To be determined
July 2021
Debra Danforth, Member
To be determined
July 2021
Kirby Metoxen, OBC Liaison
kmetox@oneidanation.org
July 2020
OBC Liaison(s)
Kirby Metoxen
Click here to enter OBC Liaison name.
Click here to enter OBC Liaison name.
Click here to enter OBC Liaison name.
Meetings
Held every 4th Tuesday of the month.
Location: Archiquette Building, 210 Elm St. Oneida, WI 54155
Time: 5:00 PM
Click here to list any Emergency Meetings that were held including the date, time, and the basis of the
emergency for each meeting
Accomplishments
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Please provide details of what the entity has accomplished that quarter, including any special events held
during the reporting period and any travel by the members and/or staff.
ACCOMPLISHMENT #1
Summary:
Consolidated Sustain Oneida Survey results. Finalized contract with demographer to analyze survey results and
population trends.
Impact:
Once demographer has completed his analysis, we will share the results with the community. Based on their
feedback, we will be able to determine if the Oneida Nation is ready for constitutional amendments or if further data
is necessary.
ACCOMPLISHMENT #2
Summary:
A Project Specialist has been hired to lead Sustain Oneida efforts.
Impact:
The Project Specialist can focus on long term projects like Sustain Oneida to engage the community from
different locations and cultural backgrounds. Engaging the community will help people consider enrollment
criteria, but also understand the civics of Oneida’s government, its history, and identity.
ACCOMPLISHMENT #3
Summary:
Successfully implemented the FY2018 Minors Trust Distribution.
Impact:
Recent amendments to the Per Capita Law and the Minors Trust Agreement has affected the Minors Trust
Distribution process. Furthermore, there was new staff administrating the distributions. With a new process and new
staff, the Trust Enrollment Department has been able to identify necessary revisions to their current standard
operating procedures.
Goals
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Please provide details of the entity’s long‐term goals, the entity’s goals for the next quarter, and projected
quarterly activities.
LONG‐TERM GOAL #1
To understand membership’s preference on alternative enrollment criteria. This will be accomplished by
community surveys, analysis of results, and presentations to the community.
By understanding majority of the membership’s preference, we may be able to present recommended
amendments to the Oneida Nation’s Constitution that is likelier to pass.
Update on Goal:
A survey was sent to every eligible GTC voter to gauge their perception of enrollment criteria and Oneida identity.
14,200 total surveys were mailed, and 2,575 surveys were returned. The Trust Enrollment Department has coded the
results and is ready for a detailed analysis. The Trust Enrollment Committee established a contract with a
demographer who will analyze the results as well as Oneida Nation’s population trends.
LONG‐TERM GOAL #2
Establish a communication plan to engage the community on Sustain Oneida efforts as well as policy changes
that affects memberships enrollment applications, per capita distributions, and other services provided by the
Trust Enrollment Department.
Establishing an effective communication plan will make the membership aware of relevant policy changes that
may affect their lives, create positive relations with the Trust Enrollment Department, and hopefully inspire the
membership to think critically of their Oneida identity which will influence the way enrollment criteria is
redefined.
Update on Goal:
A Project Specialist has been hired to develop and implement a communication plan. The Project Specialist will be
presenting the demographer’s analysis as well as engaging the community of any pertinent policy information.
QUARTERLY GOAL #1
To complete demographer’s analysis and present results to the community.
The demographer’s analysis is crucial for the membership to understand the population trends and the majority
perceptions of enrollment criteria and Oneida identity.
Update on Goal:
The contract with the demographer was finalized in the fall of 2018. He meets with the Trust Enrollment Committee
in November 2018 where he officially begins his contract.
QUARTERLY GOAL #2
Establish and implement communication plan of demographer results and processes for FY2019 Minors Trust
Distribution.
Community needs to be aware of population trends and survey results to formulate a well‐informed decision.
The Trust Enrollment Department is also becoming increasingly aware that Minor Trust Beneficiaries are not
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aware of the distribution process or policy changes from a Tribal and Federal level. The community needs to be
aware of these processes and changes in order to make informed decisions of their distribution.
Update on Goal:
Trust Enrollment Department has identified potential entities we could work with in reaching the community on
Minors Trust Processes. The demographer also begins his contract in November, so he and the Project Specialist will
be meeting and developing the communication plan in the coming weeks.
QUARTERLY ACTIVITIES
Outside of regular working duties, projected quarterly activities will primarily consist of working meetings with the
contracted demographer.
Update on Activities:
The demographer is scheduled to meet with the Trust Enrollment Committee in November to present his project
plan.
Budget
Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of
each stipend a member may be eligible to receive, how the budget is being utilized by the entity and
projected budgetary uses for the next quarter.
Total Budget for FY‐2018:
Status of Budget at 4th Quarter:
Value A:
Value B:
$1,010,630
$799,548 spent
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Stipend Type
Stipend Amount
Meeting
$1,200 total spent
Joint Meeting
$0 (No Quorum)
Judiciary Hearings
N/A
Hearings of Boards, Committees, or Commissions
N/A
Conferences and Trainings
N/A
Miscellaneous
N/A
Budget Utilization
Budget used for Trust Enrollment Committee stipends, Trust Enrollment Department operations, and Sustain
Oneida activities.
Projected budgetary uses for the next quarter
Aside from normal Trust Enrollment Department operations, next quarters budget expenses will include
payments to demographer and potential expenses in hosting community events.
Requests
Click here to provide details of any requests to the Oneida Business Committee.
Other
Click here to provide any other information deemed appropriate by the entity, as well as any other information
required by a law or policy of the Nation.
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Accept the Bay Bancorporation, Inc. FY-2018 4th quarter report
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Oneida Business Committee Agenda Request
Accept the Oneida ESC Group, LLC. FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Business Committee approval of report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Tehassi Hill, Council Member
Primary Requestor:
Jacquelyn Zalim, OESC Chairwoman of the Board
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Oneida ESC Group, LLC
4th Quarter Report – FY 2018
November 16, 2018
OESC Board of Managers:
Jacquelyn Zalim, Chair
John L. Breuninger
Leslie Wheelock
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Oneida ESC Group, LLC 2018
Oneida ESC Group, LLC (OESC), was formed in 2012 as a holding company to house
subsidiaries to do business with the federal government. OESC has four subsidiaries, Oneida
Total Integrated Enterprises (OTIE), Mission Support Services (MS2), Sustainment and
Restoration Services (SRS) and Oneida Engineering Solutions (OES).
OESC’s subsidiaries are supported by OESC with general management and administrative
functions, including accounting and contracting management, human resource management, IT
support, overall management, and marketing, bid and proposal. Below is a summary of OESC
and its subsidiary’s activities.
Narrative Report
a. Explanation of the core of the Corporation’s business practices and market overview
OESC’s subsidiary limited liability companies focus on contracts issued by the government
agencies for engineering, science and construction work. OESC’s revenue is derived from
the subsidiaries that operate in the full and open market as well as the Small Business
Administration Business Development Markets primarily as 8(a) and Small Business
designated companies.
OESC and its subsidiaries are a highly technical organization providing research
/investigation, design, engineering and project management. Oneida ESC Group operates in
five core services:
• Environmental services – Assessment, investigation, design, testing and monitoring
• Remediation – Action Planning, project management, extraction of contaminated
materials.
• Construction and demolition – Repair, service, abatement, renovation and new.
• Engineering Services – Design and project managements for sites and site design,
structural, mechanical, plumbing, civil, structural, water / waste water systems and
storm water management.
• Munitions response services – Investigation and remediation of munitions and
ordinances.
Oneida Total Integrated Enterprises (OTIE) – Competes in the full and open marketplace
as a small business (less than 750 employees). Core competencies include environmental
services, environmental remediation and project management.
Mission Support Services (MS2) – 8a Graduation date is 3/15/2022.
MS2 is focused on construction management contracts. Core competencies include
construction management services, New and renovated structures, HVAC systems and
controls Utility systems - water, sewer, gas, electrical, Electrical power generators,
transformers, and distribution, Communication and security systems, Interior remodeling,
upgrades focused on the federal market with supplemental markets includes commercial and
tribal construction projects.
OESC 4th Quarter Report 2018
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Oneida ESC Group, LLC 2018
Sustainment & Restoration Services (SRS) – 8a Graduation date is 2/18/2023.
SRS core competencies include facility investigations, corrective measures
design/implementation, remedial designs/remedial actions, including characterization,
assessment, and cleanup, Wetlands assessment and wetlands restoration design, Brownfields
– Phase I & II ESAs, Technical Enforcement Support Facility and asset inventory,
evaluation, and assessment Engineering design for site development, utility systems, and
facilities Engineering design for wastewater treatment and sewerage systems.
Oneida Engineering Solutions (OES) – OES focuses on performing transportation
engineering services for governmental agencies (Federal, State and Local). Work is federally
funded and abides by the Brooks Act; requiring selection based on competency,
qualifications and experience. OES has been certified as a Disadvantage Business Enterprise
in the State of Wisconsin.
b. Explanation of the Corporation’s current place within the market
OESC operates in a fiercely competitive and expanding market. An abundance of
Architecture / Engineering / Construction (AEC) firms provide similar services offered by
OESC. Competitive factors for our success include performance reputation, network, price,
geographic location, and availability of technically skilled personnel (flexibility).
Three of the top five federal spending agencies awarding non-competitive contracts are
OESC customers.
c. Explanation of the outlines of strategies by the Corporation for improved value in the
market
OESC’s subsidiaries are positioned to take advantage of existing relationships, contracts and
networks OTIE established since 2008.
We constantly evaluate solutions to broaden and capture a larger share of the Federal and
State markets. Each subsidiary operates based on primary NAICS codes with secondary
NAIC codes that overlap with the sister companies.
d. Explanation of the Corporation’s relative performance vs. competitors and
identification of key competitors within the market
Our competitors include: Small Businesses, Alaskan Native Corporations (ANCs); Native
American Owned, tribally-owned small businesses; and Native Hawaiian Organizations
(NHOs). Each of these businesses is in a category of small business that may be awarded
prime contracts without competition. Oneida ESC subsidiaries also compete against other
8(a) firms for set-aside acquisitions, including small businesses that are categorized as
Woman-Owned, HUB Zone, Service Disabled Veteran Owned small business, and others.
Finally, Oneida ESC competes in the full and open markets without restrictions.
Typical competitors for OTIE include Small Business firms with fewer than 750 employees
in NAICS 562910. Another area of significant competition is the regional Transportation
Engineering firms in Wisconsin for WI DOT work (OES).
OESC 4th Quarter Report 2018
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Oneida ESC Group, LLC 2018
e. Explanation of any material changes or developments in the market or nature of
business the Corporation is primarily engaged in since the last reporting period.
The White House has expressed an unwillingness to pass a budget unless certain criteria is
met. This could lead to a government shutdown.
f. Identification of the primary goals and targets of the Corporation and progress made
towards accomplishment of the same
Goals for Oneida ESC Group
Growth at a reasonable rate is the primary business goal for OESC. Financial reward for
OESC is when we align our investment strategies according to our client’s mission priorities.
Targets for OESC Subsidiaries:
Opportunities continue to exist in geographies where OTIE, MS2, SRS and OES have
successful past performance; and where personnel involved in such projects have established
strong relationships with teaming partners and clients. Opportunities continue to emerge
based on combined efforts of OESC’s marketing and sales efforts. Target clients continue to
include Department of Defense agencies (various bases – Navy, Air Force, and Army),
Environmental Protection Agency, WI Department of Transportation, Milwaukee
Metropolitan Sewer District and the Oneida Nation.
New target clients include extended services on existing bases, geographical growth on
“new” bases where OESC has not performed work on in the past, municipalities
geographically related to OESC offices and other Tribal Nations.
g. Identification of key elements for success in strategies given, including risks, resources
and relations available and needed in order to successfully fulfill outlined strategies
Key elements for success in the OESC model include:
• Meeting performance indicators, including safety, staff turnover, profitability, staff
utilization, backlog and capacity.
• Adapting to a changing customer base, contract type, or key skill set. We recognize and
reconfigure based on identified needs to delivery strategic growth.
• Identification of contract capacity and access is under regular review.
• Increasing our geographic footprint and capabilities.
Risk in the marketplace
• We operate in highly competitive industries
• Contracting is often erratic and unpredictable; cancellations or delays in pending awards
by government agencies could adversely affect us
• International operations carries additional risk
• Loss of key personnel
• Adoption of new contract laws or regulations.
OESC 4th Quarter Report 2018
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Oneida ESC Group, LLC 2018
h. Identification of medium (two to five year) and long (greater than five year) prospects
and sustainability of the Corporation given the present status, strategies and risks
Our medium and long range prospects for sustainability are balanced by business
diversification and consistent project management delivery.
We have successfully groomed long-term business relationships with key US Agencies for
services delivered around the world. Contracting with the US government remains a reliable
strategy in terms of payment, stability, and growth opportunity.
Medium-term prospects
OESC’s prospects in the two- to five-year term rely on our sturdy performance in
engineering, science and construction to existing clients; adjacent clients/services and
geographic areas; and new service offerings to new clients. OESC continues to focus on
business development and talent acquisition to meet our growth metrics.
Long-term prospects
OESC envisions steady growth with our key customers over the long term. OESC is nimble
and agile, allowing us to focus on governments funding flows.
Continued reliance on low-price awards is a staple in our business model and we continue to
adjust the pricing structure to ensure that we remain competitive. We continue to concentrate
marketing efforts on maximizing our return on investment through expanding support for
existing customers, developing tasks under existing contracts, and collaborating with firms
that need either small business participation or our specialized expertise.
i. Explanation of market growth (if any) experienced by the Corporation, identifying
sources of growth (i.e., organic growth through market share increase, volume of
business increase, acquisition of competition or other assets, etc.)
The end of the fourth quarter was marked by a significant uptick in proposals awards. SRS
($2.1M), MS2 ($5.7M) and OTIE ($5.1M) in contract awards. Note that OES has their
projects awarded in October and are competing for 7 construction projects Wisconsin. We
gained a new customer in US Customers and Border Protection due to the business
development of OTIE, but all the work is a good fit for MS2 construction. OTIE was chosen
as a finalist in a very large IDIQ with the EPA (submitted in 2016) and are now negotiating
rates.
OESC 4th Quarter Report 2018
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Oneida ESC Group, LLC 2018
j. Summary of the assets of the Corporation, including but not limited to its financial,
physical, employee, customer, brand or intellectual property, and supply assets.
OESC ASSETS
Financial (On Balance Sheet)
Cash –Checking Account
Work In Process on Current Projects
Fixed Assets such as Vehicles, Furniture and Fixtures, and Miscellaneous Equipment
Other Assets such as Prepaid Expenses, Investment
Employees
OESC - 49 employees
OTIE – 176 employees
MS2 - 28 employees
SRS - 65 employees
OES – 27 employees
Customers
95% of Revenue from Federal clients.
k. Summary and status of any pending legal action to which the Corporation is a party
and any relevant government regulation to which the Corporation may be subject.
On September 20, 2018 Mission Support Services filed an arbitration demand against its JV
partner, Belonger Corporation. Belonger failed to provide funds to the JV sufficient to pay its
share of the JV loss on the Building 3200 project. This failure is causing MS2 to fund Belonger’s
share of the loss. The total amount of the demand against Belonger is $614,086. A pre-hearing
conference is scheduled for November 28 and is attended by legal counsel only.
OESC 4th Quarter Report 2018
Page 5
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Accept the Oneida Seven Generations Corporation FY-2018 4th quarter report
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Accept the Oneida Airport Hotel Corporation FY-2018 4th quarter report
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Accept the Oneida Golf Enterprise Corporation FY-2018 4th quarter report
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Oneida Business Committee Agenda Request
Accept the Legislative Operating Committee FY-2018 4th quarter report
1. Meeting Date Requested:
11 / 29 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the LOC's FY18 Fourth Quarter Report
3. Supporting Materials
Report
Resolution
Contract
Other:
1. LOC FY18 4th Quarter Report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairperson
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Legislative Operating Committee
FY 18 Fourth Quarter Report: July 1‐ September 30, 2018
Executive Summary
The Legislative Operating Committee (LOC) focused much of the fourth quarter on the Oneida Personnel
Commission dissolution, and later the rescission of the dissolution. This work included 1) emergency
amendments to four (4) laws, 2) drafting bylaws for the Personnel Selection Committee, 3) drafting the
Resolution‐Rescission of the Dissolution of the Oneida Personnel Commission and Related Emergency
Amendments in accordance with the General Tribal Council’s August 27, 2018 directive, and 4) drafting
amendments to the Oneida Personnel Commission bylaws. Table 1. is a complete list of what the LOC
was working on as of September 30, 2018.
The LOC also focused on the amendments to the Comprehensive Policy Governing Boards, Committees,
and Commissions, which were adopted by the Oneida Business Committee on September 26, 2018.
Lastly, the Legislative Reference Office spent time developing statements of effect for three General
Tribal Council petitions; Petition: G. Dallas‐ $5k Per Capita, Petition: L. Dallas‐ Medicare Part B Premium
Payments, and Petition: G. Dallas‐ $5,000 Payment within 90 Days.
This report also includes important information on the amendments that must be made to all of the
Nation’s non‐corporate boards, committees, and commissions‐ as a result of the adoption of the Boards,
Committees, and Commissions Law. The deadline for this project was set by the Business Committee to
be March 26, 2019.
Table 1. Current active files list and status of each legislative item as of September 30, 2018
Chart Legend
Researching, 0‐25%
Outreach, meetings, drafting, 25‐50%
Public comment review, LOC approval, 75‐100%
Adoption or acceptance, 100% complete
Developing analyses, public meeting, 50‐75%
Legislative Item
Election Law Amendments
Child Support Amendments
Sanctions and Penalties Law
Employment Law
Employee Protection Policy Amendments
Uniform Commercial Code
Military Service Employee Protection Amendments
Page 1 of 6
Status
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Legislative Operating Committee FY18 Fourth Quarter Report and Year in Review
October 2018
Amendments to Comprehensive Policy Governing Boards, Committees, & Commissions
Oneida Personnel, Policies, and Procedures Amendments
Rules of Civil Procedure
Domestic Animal Ordinance Amendments
Oneida Food Service Code
Drug & Alcohol Free for Elected and Appointed Officials
Industrial Hemp
Wellness Court
Public Peace Law
Tribal Traffic Court
Code of Ethics Amendments
Business Organizations
Vehicle Driver and Fleet Management Amendments
Harvest Law
Tribal Identification Law
Research Protection Act
Guardianship Law
Law Enforcement Conservation Officers Amendments
Oneida Personnel Commission Bylaws
Oneida Gaming Commission Bylaws
Oneida Land Claims Commission Bylaws
Oneida Nation Commission on Aging Bylaws
Oneida Nation School Board Bylaws
Anna John Resident Centered Care Community Board Bylaws
Oneida Nation Arts Boards Bylaws
Oneida Police Commission Bylaws
Oneida Powwow Committee Bylaws
Pardon & Forgiveness Committee Bylaws
Southeastern Wisconsin Tribal Service Advisory Board Bylaws
Oneida Election Board Bylaws
Oneida Land Commission Bylaws
Oneida Nation Veterans Affairs Committee Bylaws
Oneida Trust Enrollment Bylaws
Harvest Law
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Legislative Operating Committee FY18 Fourth Quarter Report and Year in Review
October 2018
Table 2. Meetings held by the Legislative Operating Committee in Fourth Quarter
Legislative Operating Committee Meetings
July 4, 2018
Cancelled due to holiday
July 18, 2018
Regular LOC meeting
August 1, 2018
Regular LOC meeting
August 15, 2018
Regular LOC meeting
September 5, 2018
Regular LOC meeting
September 19, 2018
Regular LOC meeting
Public Meetings and Outreach Events
August 16, 2018
Military Service Employee Protection Policy Public Meeting
September 27, 2018
Harvest Law Community Potluck
Legislative Operating Committee Fourth Quarter Accomplishments
Approved the adoption packet for the amendments to Comprehensive Policy Governing Boards
Committees, and Commissions. The amendments were adopted by the Oneida Business
Committee on September 26, 2018 by resolution 9‐26‐18‐C. This law is now entitled Boards,
Committees, and Commissions.
The LOC prepared the repeal of the following items in accordance with the Legislative
Procedures Act;
Personnel, Policies, and Procedures Emergency Amendments
Employee Protection Emergency Amendments
Military Service Employee Protection Emergency Amendments
Rules of Civil Procedure Emergency Amendments
Personnel Selection Committee bylaws
Prepared and forwarded three statements of effect for the Business Committee in regard to
three General Tribal Council petitions; Petition: L. Dallas‐ Medicare Part B Premium Payment,
Petition: G. Dallas‐ 5k Per Capita Payment, and Petition: G. Dallas‐ $5,000 Payment in 90 Days.
Legislative Reference Office Fourth Quarter Accomplishments
The LRO is the support office for the LOC. The LRO drafts law, analyzes law, holds public meetings,
collects public comment, and involves various departments in work meetings where the LOC discusses
policy and makes decisions. The LRO also maintains a legislative record of the LOC’s work, including the
Oneida Register. Aside from legislative work, other activities in the fourth quarter included;
Hired a Drafting Attorney. The LRO is now fully staffed.
Annual performance evaluations completed.
Two staff members completed the O’cademy Program.
Tribal Sovereignty 101 training provided by Oneida Law Office.
Toured the Oneida Reservation to learn about various jurisdiction issues, legislative
opportunities, etc.
Reconfigured the office to make better use of space.
Finished FY19 budget planning and closed out FY18.
Page 3 of 6
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Legislative Operating Committee FY18 Fourth Quarter Report and Year in Review
October 2018
Featured Project: Amending Bylaws for all the Boards, Committees, and Commissions
As a result of the adoption of the Boards, Committees, and Commissions Law in September,
every non‐corporate board, committee, and commission must update and amend its bylaws. A
total of 17 sets of bylaws must be presented to the Oneida Business Committee for adoption, by
March 26, 2019.
Upon request, the LRO is assisting boards, committees, and commissions to amend their bylaws.
Information meetings were held on October 17 and 24, 2018, for the purpose of presenting the
required changes to the boards, committees, and commissions. Chart 1. is a flow chart of
important tasks and deadlines. Upon request, the LRO will support each board, committee, and
commission while this process is completed. There are several important dates that the boards,
committees, and commissions have been made aware of:
January 17, 2019
January 31, 2019
February 15, 2019
February 20, 2019
March 26, 2019
Deadline to submit draft bylaws to the LRO for a final review.
Deadline to request the LRO to complete the required
legislative analysis that must accompany all draft bylaws.
All draft bylaws and their legislative analysis must be submitted
to the Legislative Operating Committee.
Last day the LOC will review bylaws before the March 26, 2019
Business Committee Deadline.
Deadline to present bylaws for adoption to the Business
Committee.
Chart 1. Six Month Timeline for all Boards, Committees, and Commissions to Amend Bylaws
October 17 & 24, 2018
Bylaws Informational
Meetings
*Submitting bylaws before deadline
dates is highly encouraged
October 2018‐
January 2019
Boards, committees,
commissions draft
new bylaws
January 17, 2019
Deadline to submit
bylaws to LRO for
final review
January 31, 2019
Deadline to request
a legislative analysis
from LRO
March 26, 2019
Deadline to present
bylaws to OBC for
adoption
February 20, 2019
Last time LOC will
review bylaws
before going to OBC
February 15, 2019
Deadline to submit
bylaws to LOC
Boards, committees, and commissions are encouraged to complete their tasks and submit their bylaws
prior to the deadline dates. Any board, committee, or commission that would like assistance with their
bylaws from the Legislative Reference Office may contact Kristen Hooker, LRO Drafting Attorney at
khooker@oneidanation.org.
FY18 Year in Review: Increase Community Participation
The Legislative Operating Committee focused on several pieces of legislation over this past fiscal year.
One new law became effective, seven sets of amendments were adopted, eight sets of administrative
rules were adopted, 15 statements of effect were drafted for GTC petitions, and five legislative repeals
were completed.
Page 4 of 6
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Legislative Operating Committee FY18 Fourth Quarter Report and Year in Review
October 2018
Throughout the year, the LOC focused on our primary goal‐ to increase the amount of public
participation in the legislative process. In addition, we focused on improving collaboration with tribal
departments. The Legislative Reference Office created several new opportunities for the community to
participate including surveys and community meetings. This effort has been successful in many ways.
During the 2014‐17 term, the average number of people attending public meetings was 4.8. In FY18, we
were able to increase that number to 6.0 people, which is a 25% increase in public meeting attendance.
The average number of comments collected at public meetings this past year was approximately 14.
Table 3. Provides further detail on public participation.
Table 3. Measure of Public Participation in Legislation for FY18
Public Meetings‐ Required by LPA
Date
Attended
Comments Received
Landlord‐Tenant Amendments
Comprehensive Policy Governing Boards,
Committees, and Commissions
Military Service Employee Protection
Sanctions & Penalties Law
October 19, 2017
June 22, 2018
2
13
4
34
August 16, 2018
October 4, 2018
Community Pot Luck Meetings‐ Optional
Sanctions & Penalties
GTC Meetings Law
Harvest Law
Date
May 3, 2018
October 23, 2017
September 27, 2018
2
7
Average= 6.0 people
(25% increase)
Attended
16
20
9
Average= 15 people
0
19
Average= 14.25
comments
Comments Received
48
62
43
Average= 51 comments
Other Participation Opportunities‐ Optional
GTC Meetings Law Facebook Post
GTC Meeting Law Community Survey
Date
September 11, 2017
September 11‐
October 8, 2017
Participated
12
291
Comments Received
12
93
Total= 303 people
completed survey
Total= 105 comments
received
FY18 Year in Review: Legislation Completed
Chart 2. demonstrates what work the LOC completed and in what quarter it was completed. The LOC
will look at the active files list in the first quarter of FY19 and update its priorities and strategies.
FY19 First Quarter Plans
For the next quarter, the LOC’s legislative focus will be on: Sanctions and Penalties Law, Election Law
Amendments, Corporate Code, Child Support Amendments, Domestic Animals Amendments, Food
Service Code Amendments, Employee Protection Policy Amendments, and an Industrial Hemp law.
Page 5 of 6
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Chart 2. Legislative Operating Committee: Summary of Work for FY18
January‐March 2018
April‐June 2018
July‐ September 2018
New Laws
New Laws
New Laws
New Laws
None
None
Leasing Law (Became Effective)
None
Amendments
Amendments
Amendments
Amendments
Landlord Tenant Law
None
Administrative Rules
Administrative Rules
None
Membership Ordinance Rule #1‐
Enrollment
Membership Ordinance Rule #2‐
Voidance
Community Support Rule
Personnel, Policies, and
Procedures Emergency
Amendments
Employee Protection Emergency
Amendments
Military Service Employee
Protection Emergency
Amendments
Rules of Civil Procedure Emergency
Amendments
Real Property Amendments
Boards Committees, and
Commissions
Repeal Personnel, Policies, and
Procedures Emergency
Amendments
Repeal Employee Protection
Emergency Amendments
Repeal Military Service Employee
Protection Emergency
Amendments
Repeal Rules of Civil Procedure
Emergency Amendments
Repeal Personnel Selection
Committee
October‐December 2017
General Tribal Council
Petitions*
Petition: Dallas‐ 2017 Tri‐Annual
General Election
Petition: Graham‐ 2017 General
Election
Petition: Debraska‐ Health Care
Board
Petition: Delgado‐ Trust Land
Distribution
Petition: Dodge‐ Law Form for GTC
Petition: G. Powless‐ Banishment
Law Resolution
Petition: Vandehei‐ E‐poll Process
General Tribal Council
Petitions*
Petition: Metivier‐ Treatment
Center
*Note: The timeline reflects when the LOC was working on
the GTC Petition‐ not when it was discussed or when the
General Tribal Council may have taken action.
Administrative Rules
Domestic Animal Rule #1‐
Licensing, Fees, and Penalties
Emergency Adoption
Leasing Law Emergency Rule #1‐
Residential Leasing
Leasing Law Rule #2‐ Agricultural
Leases
Leasing Law Rule #3‐ Commercial
Leases
Legal Resource Center Law Rule
#1‐ Application for Services
General Tribal Council
Petitions*
Page 6 of 6
Petition: G. Dallas‐ $5,000 Payment
Petition: G. Powless‐ Oneida
Personnel Commission Dissolution
Oneida Personnel Selection
Committee Bylaws
Administrative Rules
None
General Tribal Council
Petitions*
Petition: L. Dallas‐ Medicare Part B
Premium Payment
Petition: G. Dallas‐ $5,000 Payment
in 90 Days
Petition: L. and G. Dallas‐ $5,000
Payment
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Accept the Finance Committee FY-2018 4th quarter report
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FINANCE COMMITTEE
4th Quarter Report
(Jul. to Sept. 2018)
Purpose: The Finance Committee is a working sub-committee of the Oneida Business
Committee and is responsible for recommending financial policies and budgets that support the
mission, values, and strategic goals of the Nation and organization.
Who We Serve
The Finance Committee works with all departments within the Nation to ensure expenditures
of any substantial amount are procured in the most cost effective and fair manner as
established by the Purchasing Procurement Manual. The FC also serves Oneida Community
groups, local charitable organizations, and Oneida members through the Finance Committee
Donation Policy and the Community Fund.
Finance Committee Members
Members include two BC Council Members and the Treasurer who chairs the meetings. Other
members include the Chief Financial Officer who acts as the Vice-Chair; one member each
representing Executive & Program Management; and one Community Elder Member.
Fourth Quarter Meetings
The Finance Committee held six meetings in the Fourth Quarter on: Jul. 2nd & 16th; Aug. 1st &
13th; and Sept. 4th & 17th, 2018. Meeting items are in the summary section of this report. The
FC also held five Work Meetings after each Regular Meeting except on Sept. 4th; as that Work
Meeting was canceled. Items worked on in this quarter included: review of two endowments
for Per Capita and Education -ONSS; planning for budgeting for future endowments-set asides;
developing a process for another Education Endowment for Higher Education and updates
forms and information for FY19 for the Community Fund and Donation. The FC Elder Member
attended four Regular Meetings (including 3 Work Meetings) and was paid a total stipend of
$200.00 for the Fourth Quarter.
Finance Committee FY18 Goals
The three identified goals of the Finance Committee as reported in the Annual General Tribal
Council Report are as follows:
1.
Continue to develop endowments for the Nation in the areas of Language, Land, and Health
to sustain funding for these important areas for future generations.
2.
Demonstrate consistent community commitment by providing Donations to Not-for-Profits,
veteran’s groups, and charitable organizations; and by offering Community Funds/Products
to the Oneida membership and Oneida community groups.
3.
Continue to support and improve all processes, procedures, laws, budgets, and resolutions
that pertain to responsible financial oversight for the Nation.
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The following updates are from Fourth Quarter activities that occurred in the
Finance Committee’s Regular Meetings.
REQUESTS FROM THE ORGANIZATION
In the Fourth Quarter the Finance Committee reviewed and approved ninety-nine (99) requests
from the organization; which is over triple the number of requests from the last quarter. The
Fourth Quarter is always the largest for internal requests as divisions are busy preparing their
FY 2019 Blanket Purchase Orders and closing out their FY 2018 contracts.
The majority of FY19 Purchase Order requests were mainly for operational costs from Gaming &
Retail and Independent Contracts from the Health Center. Other requests included: Gaming
Software Purchases, Gaming Multi-Year Contracts, Insurance Premium Payments, BIA – School
Therapy Services; Construction Contracts and Gaming Marketing/Promo Services. The total
amount from these 99 requests was $102,781,790.54 and all were budgeted requests.
The FC also reviewed 22 internal updates including: FC Monthly Reports, Quarterly and SemiAnnual Reports, Investment Reports, and FYI items such as Slot Lease/Percentage Games.
INVESTMENT UPDATES
At the Aug. 13, 2018 Finance Committee meeting the Chief Financial Analyst provided investment
updates for the Nations’ investment portfolio both domestically and internationally. He provided
a handout of the management report from Northern Trust summarizing investment risk and
analytical services. The CFA reviewed the performances of all the managers and noted that the
managers have outperformed all their specific indices for period ending 6/30/18. He also pointed
out that all managed investment funds for the Nation are mostly tied to tribal mandates and or
per GTC resolutions and are not liquid. The information the CFA provided is also reported within
the Treasurer’s Report.
The CFA also provided a brief update on the Four Fires investment. The CFA provided a handout
of the Ownership Summary Report for June 2018 ending and briefed the FC on the performance.
Overall the hotel is an excellent passive investment in terms of profits received which has
surpassed the initial investing capital. All profits earned go back into the Nation’s General Fund.
DONATIONS
The Finance Committee reviews donation requests at their second meeting of each month. The
Donation Line total allocation for FY18 was $50,000. Per the Finance Committee Donation Policy
all requests approved represent the following categories: 1) Oneida Community Causes; 2) Local
Groups (charitable); and 3) Nation Groups (Indian Affiliated). In this quarter it was also requested
by the OBC that after many years of having a Donation Policy, that the FC revise it into a Standard
Operating Procedure. It is still being drafted.
After three quarters there remained a balance of $20,000. In the Fourth Quarter the FC reviewed
and approved one Donation Request for $1,500.00 on August 13, 2018. The remaining end
balance was $18,500. An attached 4th Quarter listing and a Final Report offers additional details.
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COMMUNITY FUND
The Finance Committee has designated that they review Community Fund requests at their first
meeting of each month. The FY 2018 allocated amount for the Community Fund was $50,000.
After three quarters the balance that remained was $4,862.87 after adjustments*. Given this
small amount the funds were depleted in the first meeting of the Fourth Quarter. Notices were
send out letting the Community know that all funds were expended and there would be no
reviews for the final two months of FY 2018 for funds; but there would still be reviews for
product.
The FC reviewed and approved ten (10) Community Fund requests for funds on July 2, 2018 in
the amount of $4,800.40 which left an end balance of $62.47. Nine of the ten approved
requests were for youth development activities, such as various sports participation/class fees
for football, basketball, lacrosse, dance, and summer camps. The remaining request was for
assistance with a community event.
The Community Fund for Products was tracked by Contract Year (July 1, 2017 to June 30, 2018).
However, the contract was renewed in July 2018 and the vendor agreed to changing the product
allocation to the Nation’s Fiscal Year. The vendor also agreed to let any product requests in the
Fourth Quarter be part of the FY 2018 allocation. The allocated amount for product was $5,000
which equates to approximately 494.55 Cases.
After three quarters there was a balance remaining of $991.51 or 98.07 cases. In the Fourth
Quarter there were four requests for product which amounted to $882.30 or 95 cases. An
attached request sheet for all Community Fund requests for the Fourth Quarter offers additional
information.
*Adjustments refer to checks returned, or approved amounts changed based on the needs of the requestor.
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Oneida Finance Committee - FY 2018
DONATIONS (Beginning Balance $50,000.)
Q4
Mtg Date
Representing
Request Amt
Category/ Type
7/16/18
Oneida Sportsmen's
8/13/18 Club
Request Description
FC Action
NO REQUESTS
$ 1,500.00 2/Local Group
9/17/18
Support for the OSC Annual
Community Banquet
APPROVED
NO REQUESTS
4TH QUARTER DONATIONS
Designations/Percentages
Bal Aftr 3 Qtrs
Expenditures
END Balance
1. Oneida Community Causes - 40%
$10,000.00
$0.00
$10,000.00
2. Local Groups (Charitable) - 40%
$2,500.00
$1,500.00
$1,000.00
3. Nat'l Groups (Indian Affil.) - 20%
$7,500.00
$0.00
$7,500.00
$20,000.00
$1,500.00
$18,500.00
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FY 2018 YEAR END SUMMARY REPORT FOR
FINANCE COMMITTEE DONATIONS
With the growth of tribal programs over the years within the organization to meet individuals’
needs, the focus of giving has been tapering towards local groups and not-for-profits to avoid
duplication of services/funding. The extent of giving in FY 2018 was mainly from community
requests; from local churches; and from area non-profit agencies.
For Fiscal Year 2018, the Finance Committee Donation Line was allocated $50,000.00 for
donations with a maximum allowance of $2,500 per group, per year. In FY18, the FC approved
thirteen (13) requests for donations; for a total of $31,500. The end balance of $18,500 has
returned to the General Fund. As noted in the September 2018 Monthly Report, these totals are
down considerably from the twenty-two (22) approved requests in FY 2017.
Under the Finance Committee Donation Policy, requests were considered from three categories:
1) Oneida Community Causes, 2) Local and State Community Groups, and 3) National (Indian
Affiliated) Groups. The categories were also broken down by percentage: 40%/40%/20%
correspondingly. A quarterly summary of expenditures is as follows:
▪ First Quarter (Oct-Dec 2017)
In this quarter there were four requests reviewed and approved for a total expenditure of
$10,000. Two were community/local not-for-profits, one was an Oneida Community Group,
and one was from a national tribal affiliated group. Two requests were for sponsorship
fundraising activities, one was for church maintenance and one was for an annual conference
sponsorship.
▪ Second Quarter (Jan-Mar 2018)
In the second quarter the FC reviewed four donation requests and three were approved for a
total of $7,500. Of the three, two were for Oneida community causes/events and one was
from a local group. Two requests were for sponsorships at Oneida Community Events and
one was for church maintenance. One request was denied as it was a request for personal
reimbursement in a private business which is an area the Donation SOP’s and Policy do not
review.
▪ Third Quarter (Apr-Jun 2018)
In the third quarter the FC reviewed seven donation requests and five were approved for a
total of $12,500. Of the five, one was for a national conference sponsorship, two were local
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agencies working with youth and one was for church renovations assistance. The last of the
five approved was for a community gardens project from an individual. It was approved, but
the funding went directly to the area vendors in the amounts listed in the two quotes that
were supplied. Lastly, two requests were denied as they were related to marketing. Of the
two, one had already secured funds from Tourism and the other was referred to Joint
Marketing.
▪ Fourth Quarter (Jul-Sept 2018)
In the three remaining months of FY18 there was only one request. This request was from a
local group that was approved in the amount of $1,500. This was for an annual banquet and
supported the cost of food.
Also, in the fourth quarter the FC reviewed and updated the Donation Policy for FY19 with a
specific change to the percentages to 45%/45%/5%. This was due, in part, to increased
requests in the first two categories and a drop of requests received in the third category. The
Donation SOP’s, forms and requests packets were also updated to reflect the change in the
policy. It has subsequently been requested by the OBC to change the format of the Donation
Policy to SOP’s beginning in FY 2019; those changes are still being applied. In Fiscal Year 2019;
and until the updates can be completed, the FC will operate under the FY 2018 Donation Policy
and Procedures.
Attached is a recap of all approved donation requests, amounts approved and what category
each request fulfilled. Please advise if there is additional information or questions regarding this
report.
126 of 129
FINANCE COMMITTEE
FY18 Donations
Allocated Amount: $ 50,000.00
Request Categories
Percentages
1. Oneida Community Causes
40%
2. Local Groups (Green Bay /WI)
40%
3. National Groups (Indian affiliated)
20%
Allocation
$20,000.
$20,000.
$10,000.
(Under these categories the emphasis for giving was on: Not-for Profit Agencies, Community
Groups/Agencies, Social /Environmental Conscious Groups, and Special Funded Groups.)
- FY18 Donations Requestor
Amount Approved
Category
1. St. John the Evangelist Homeless Shelter
$2,500.
2
2. Blue Skies Foundation
$2,500.
1
3. Oneida United Methodist Church
$2,500.
2
4. Wisconsin Indian Education Assn.
$2,500.
2
5. Woodland Indian Arts & Market
$2,500.
1
6. Mountain Chief Institute-Oneida Camps
$2,500.
1
7. Holy Apostles Church
$2,500.
2
8. National Indian Education Assn.
$2,500.
3
9. Cheerleading Team Summit
$2,500.
2
10. Rawhide Boys Ranch
$2,500.
2
11. Oneida Apostolic Church
$2,500.
2
12. Oneida Community Farms Project
$2,500.
1
13. Oneida Sportsmen’s Club
$1,500.
2
_____________
FY18 Total Giving
$31,500.00
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128 of 129
Accept the Oneida Youth Leadership Institute FY-2018 4th quarter report
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
2. General Information:
Session:
18] Open
Agenda Header:
11
/ 29
/ 18
D Executive - See instructions for the applicable laws, then choose one:
Reports
�--- ------- - ----- - - --------�
18] Accept as Information only
D Action - please describe:
3. Supporting Materials
18] Report
D Other:
D Contract
D Resolution
1.lovu Q4 Report
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted - Tribal Contribution
D Budgeted - Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Jennifer Webster, Councilwoman
Primary Requestor/Submitter:
Richard Elm-Hill, OYLI President
-----�---------------------
Additional Requestor:
Additional Requestor:
Your Name, Title/ Dept. or Tribal Member
Name, Title/ Dept.
Name, Title/ Dept.
Page 1 of2
129 of 129
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.