Oneida Business Committee (2021)

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Public Packet

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Oneida Business Committee

Regular Meeting

8:30 AM Wednesday, April 14, 2021

BC Conference Room, 2nd floor, Norbert Hill Center

Agenda

Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.

Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members

of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and

present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.

NOTICE

In accordance with the OBC Virtual meeting standard operating procedure, due to the Public

Health State of Emergency the OBC meeting will be held virtually through Microsoft Teams and

therefore be closed to the public. Any person who has comments or questions regarding open

session items may submit them to TribalSecretary@oneidanation.org no later than the close of

business the day before the OBC meeting. Any comments or questions received shall be noticed

to the OBC and entered into the record as a handout by the Business Committee Support Office. A

recording of the virtual meeting shall be made available on the Nation’s website.

CALL TO ORDER

II.

OPENING

Special recognition for years of service

Sponsor: Geraldine Danforth, Area Manager/Human Resources

III.

ADOPT THE AGENDA

IV.

RESOLUTIONS

Adopt resolution entitled Extension of the Waiver of the Application Fee under the

Pardon and Forgiveness Law for Fiscal Year 2022

Sponsor: Jo Anne House, Chief Counsel

Adopt resolution entitled Authorization of Boards, Committees and Commissions to

Meet and Superseding the Temporary Closure

Sponsor: Jo Anne House, Chief Counsel

Adopt resolution entitled 2021 Summer Tribal Youth Program

Sponsor: Patrick Pelky, Division Director EHSL&A

Oneida Business Committee

Regular Meeting Agenda

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April 14, 2021

Public Packet

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APPOINTMENTS

Determine next steps regarding four (4) vacancies - Oneida Nation Arts Board

Sponsor: Lisa Liggins, Secretary

Determine next steps regarding four (4) vacancies - Anna John Resident Centered

Care Community Board

Sponsor: Lisa Liggins, Secretary

STANDING COMMITTEES

LEGISLATIVE OPERATING COMMITTEE

Accept the March 3, 2021, regular Legislative Operating Committee meeting

minutes

Sponsor: David P. Jordan, Councilman

Adopt the Oneida Nation Standard Operating Procedure entitled Oneida

General Welfare Law - Adoption of an Approved Program

Sponsor: David P. Jordan, Councilman

Approve the Audit Committee bylaws amendments

Sponsor: David P. Jordan, Councilman

QUALITY OF LIFE COMMITTEE

VII.

Accept the February 18, 2021, regular Quality of Life meeting minutes

Sponsor: Marie Summers, Councilwoman

NEW BUSINESS

Determine next steps regarding quorum for the Pardon and Forgiveness Screening

Committee

Sponsor: Lisa Liggins, Secretary

Approve the Community Health Department request to post one (1) grant funded

limited term position for one (1) Stroke Prevention Wellness Coach

Sponsor: Geraldine Danforth, Area Manager/Human Resources

Approve the Family Services Department request to post two (2) grant funded

positions for one (1) Social Worker/Case Manager and one (1) Case Aide

Sponsor: Geraldine Danforth, Area Manager/Human Resources

Accept the notice that Councilman Kirby Metoxen has been confirmed as VicePresident of the Native American Tourism of Wisconsin Board

Sponsor: Kirby Metoxen, Councilman

Oneida Business Committee

Regular Meeting Agenda

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April 14, 2021

Public Packet

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Accept the notice that Councilwoman Jennifer Webster has been appointed as

primary delegate for the Bemidji area of the Administration for Children and

Families, Tribal Advisory Committee

Sponsor: Jennifer Webster, Councilwoman

Enter e-poll results into the record regarding the adopted BC resolution # 03-19-21-A

Sponsor: Lisa Liggins, Secretary

Enter e-poll results into the record regarding the approved request for an exception

to BC Resolution 12-31-20-A to post the Family Court Judge position for all

applicants

Sponsor: Lisa Liggins, Secretary

GENERAL TRIBAL COUNCIL

IX.

Approve four (4) requested actions - Petitioner Lori Elm re: Real Property law

Eviction and Termination

Sponsor: Lisa Liggins, Secretary

EXECUTIVE SESSION

REPORTS

Accept the Chief Council Report

Sponsor: Jo Anne House, Chief Counsel

AUDIT COMMITTEE

Accept the February 18, 2021, regular Audit Committee meeting minutes

Sponsor: David P. Jordan, Councilman

Accept the Mississippi Stud compliance audit and lift the confidentiality

requirement

Sponsor: David P. Jordan, Councilman

UNFINISHED BUSINESS

Accept the Complaint Process for Finance SOP as information

Sponsor: Lisa Liggins, Secretary

Accept the HR Area Manager's follow-up report regarding the process for

layoffs, furloughs, and recalls

Sponsor: Geraldine Danforth, Area Manager/Human Resources

Oneida Business Committee

Regular Meeting Agenda

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April 14, 2021

Public Packet

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NEW BUSINESS

Review applications for four (4) vacancies - Oneida Nation Arts Board

Sponsor: Lisa Liggins, Secretary

Review applications for four (4) vacancies - Anna John Resident Centered

Care Community Board

Sponsor: Lisa Liggins, Secretary

Determine next steps regarding the amendment of file # 2020-0464

Sponsor: Jessica Vandekamp, Employee Relations Representative

Approve the Human Resources General Manager job description and assign a

sub-team to completed the hiring process

Sponsor: Jessica Vandekamp, Employee Relations Representative

Enter the e-poll results into the record regarding the approved letter of intent

to renegotiate the agreement with Greater Green Bay Convention and Visitors

Bureau

Sponsor: Lisa Liggins, Secretary

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and

Open Meetings law (§ 107.14.)

The meeting packet of the open session materials for this meeting is available by going to the Oneida

Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/

For information about this meeting, please call the Business Committee Support Office at (920) 869-4364

or (800) 236-2214

Oneida Business Committee

Regular Meeting Agenda

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April 14, 2021

Public Packet

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Special recognition for years of service

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YEARS OF SERVICE RECIPIENTS

2ND QUARTER FY'21 JANUARY - MARCH

NAME

DENNY,CELESTINE M

SMITH,JACQUELINE M

HILL,REESE E

BLAKER,VICTORIA L

WEBSTER,GUNLADUNT

TRUTTMANN,BARBARA J

JORDAN,EMILIE J

BIGFIRE,LISA M

KRUEGER,VICTORIA L

FUSS,RICKY J

DOXTATER,EVAN S

PARKER,GERALDINE C

LAGEST,TINA A

LECLAIRE,DEBRA J

CORNELIUS,KENNETH P

EMP #

385

5705

5345

6098

1558

3680

829

8400

3701

3189

8418

713

2280

3720

1866

SUPERVISOR NAME

FITZPATRICK,RACHEL A

THUNDERCLOUD,DEBORAH J

DOXTATER,ANDREW J

BRISTOL,ERIC N

KING,KATHLEEN E

REYNOLDS,NICOLAS A

MOUSSEAU,SHARON A

FISH,SARAH A

DOXTATOR,TONY L

BOYLE,JACQUE L

METOXEN,LAMBERT M

MELCHERT,ADAM J

BERG-HARGROVE,JENNIFER S

EMERSON,DAVID L

ADOH

Mar 22, 1976

Feb 4, 1991

Feb 12, 1991

Mar 4, 1991

Jan 8, 1996

Feb 8, 1996

Feb 12, 1996

Feb 18, 1996

Feb 19, 1996

Feb 28, 1996

Mar 1, 1996

Mar 4, 1996

Mar 11, 1996

YOS

Thursday, April 14, 2021

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Adopt resolution entitled Extension of the Waiver of the Application Fee under the Pardon and...

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Motion to adopt resolution "Extension of the Waiver of the Application Fee under the Pardon and Forgiveness

Law for Fiscal Year 2022."

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Oneida Nation

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Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution #

Extension of the Waiver of the Application Fee under the Pardon and Forgiveness Law for Fiscal

Year 2022

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Business Committee declared a public health state of emergency in March of

2020 because of the COVID-19 pandemic and has continued that declaration through

May 12, 2021; and

WHEREAS,

there are members who have been impacted by the pandemic which may have resulted

in job loss, reduction of hours, and inability to find employment who may need to access

the Pardon and Forgiveness Law processes; and

WHEREAS,

the Oneida Business Committee adopted resolution # BC-05-13-20-G, Suspension of the

Pardon and Forgiveness Law Application Fee due to the COVID-19 Public Health State

of Emergency; and

WHEREAS,

the Oneida Business Committee has determined that the fee waiver should continue

through Fiscal Year 2022 as a result of the ongoing impact of the pandemic; and

NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee suspense the application

fee for a pardon or forgiveness from the Nation for the entirety of Fiscal Year 2022.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Extension of the Waiver of the Application Fee under the Pardon and Forgiveness Law for

Fiscal Year 2022

Summary

This resolution suspends the nonrefundable application fee for requesting a pardon or forgiveness

from the Nation in accordance with the Pardon and Forgiveness law for the entirety of Fiscal Year

2022.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: March 30, 2021

Analysis by the Legislative Reference Office

The Pardon and Forgiveness law (“the Law”) was adopted by the Oneida Business Committee for

the purpose of providing a fair, efficient and formal process by which a member of the Nation may

receive a pardon for the conviction of a crime(s); a member of the Nation may receive forgiveness

for acts that render him or her ineligible for housing with the Nation or other benefits; and a

member of the Nation or non-member may receive forgiveness for acts that render him or her

ineligible for employment with the Nation, an occupational license, certification or permit issued

by the Nation, housing through the Nation or other benefit. [1 O.C. 126.1-1].

The Law requires that an application for a pardon or forgiveness include payment of a

nonrefundable fee. [1 O.C. 126.6-4(a)(6) and 126.6-4(b)(9)]. The Oneida Business Committee is

delegated the responsibility to set the fee amount through resolution. [1 O.C. 126.7-1]. On May

13, 2020, the Oneida Business Committee adopted resolution BC-05-13-20-F which set the

application fee for a pardon or forgiveness from the Nation at fifty dollars ($50).

Due to the potential for financial impacts of the COVID-19 virus to limit the ability of an individual

to apply for a pardon or forgiveness, the Oneida Business Committee adopted resolution BC-0513-20-G which suspended the application fee for a pardon or forgiveness from the Nation for the

duration of the COVID-19 Public Health State of Emergency. The suspension of the application

fee for a pardon or forgiveness from the Nation was retroactive from March 12, 2020, when the

Nation first declared the Public Health State of emergency. Therefore, any individual who

submitted the application fee during the Public Health State of Emergency would be refunded the

application fee amount.

This resolution provides that the Oneida Business Committee has determined that the fee waiver

should continue through Fiscal Year 2022 as a result of the ongoing impact of the COVID-19

pandemic. This resolution provides that the Oneida Business Committee suspends the application

fee for a pardon or forgiveness from the Nation for the entirety of Fiscal Year 2022.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

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Adopt resolution entitled Authorization of Boards, Committees and Commissions to Meet and Superseding

Motion to adoption resolution "Authorization of Boards, Committees and Commissions to Meet and Superseding

the Temporary Closure"

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Jo Anne House, PhD | Chief Counsel

James R. Bittorf | Deputy Chief Counsel

Kelly M. McAndrews | Senior Staff Attorney

Law Office

Carl J. Artman

Krystal L. John

Peggy A. Schneider

Lydia M. Witte

MEMORANDUM

TO:

Oneida Business Committee

FROM:

Jo Anne House, Chief Counsel

DATE:

March 30, 2021

SUBJECT: Resolution – Superseding Temporary Closure of Boards, Committees and

Commissions

The Oneida Business Committee reviewed resolution # BC-11-24-20-C, Continuation of

Temporary Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021, at a

work session on March 29, 2021. At that work session, the Oneida Business Committee

determined that virtual meetings through MicroSoft Teams were generally accessible by all

members of boards, committees or commissions.

A resolution superseding the November resolution allowing entities to meet, but not receive

stipends, should they desire to do so has been drafted. In addition, the draft resolution allows

vacancies on appointed entities to be posted and filled.

If the resolution is adopted, then oaths of office can be given to all new appointed and elected

members.

Recommended Action: Motion to adopt resolution titled “Authorization of Boards,

Committees and Commissions to Meet and Superseding the Temporary Closure.”

N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327

oneida-nsn.gov

Public Packet

Oneida Nation

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Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution #

Authorization of Boards, Committees and Commissions to Meet and Superseding the Temporary

Closure

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Business Committee placed listed board, committees and commissions under

temporary closure as a result of both public health and safety measures and to reduce

financial expenses by resolution # BC-04-08-20-B; and

WHEREAS,

the Oneida Business Committee extended this temporary closure for Fiscal Year 2021

primarily as a public health and safety measure; and

WHEREAS,

there are no stipends for those boards, committees or commissions that were placed in

temporary closure for Fiscal Year 2021; and

WHEREAS,

the Oneida Business Committee has determined that the organization, specifically the

Oneida Business Committee Support Office, has resources in place through MicroSoft

Teams to allow members of boards, committees or commissions to meet virtually;

NOW THEREFORE BE IT RESOLVED, that resolution # BC-11-24-20-C, Continuation of Temporary

Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021, is hereby superseded and

the listed board, committees and commissions may meet virtually in conformance with all quorum

requirements but shall not be authorized to meet in person or to receive a stipend. No board, committee

or commission is authorized to travel or cause other expenses to be incurred.

1. Oneida Community Library Board;

2. Oneida Environmental Resources Board;

3. Oneida Nation Veterans Affairs Committee;

4. Oneida Personnel Commission;

5. Oneida Pow Wow Committee;

6. Southeast Wisconsin Oneida Tribal Social Services Advisory Board;

7. Oneida Land Claims Commission; and

8. Oneida Nation Commission on Aging.

BE IT FINALLY RESOLVED, the Oneida Business Committee Support Office is directed to –

1. make available resources for members of boards, committees and commissions to meet

virtually;

2. to post all existing vacancies to appointed positions; and

3. complete any budget actions to include stipends for boards, committees and commissions in

the Fiscal Year 2022 budget.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Authorization of Boards, Committees and Commissions to Meet and Superseding the Temporary

Closure

Summary

This resolution supersedes resolution BC-11-24-20-C, “Continuation of Temporary Closure of

Listed Boards, Committees and Commissions for Fiscal Year 2021,” and allows the listed boards,

committees and commissions to meet virtually in conformance with all quorum requirements.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: March 31, 2021

Analysis by the Legislative Reference Office

On March 12, 2020, Chairman Tehassi Hill signed a “Declaration of Public Health State of

Emergency” which sets into place the necessary authority should action need to be taken, and

allows the Oneida Nation to seek reimbursement of emergency management actions that may

result in unexpected expenses. [3 O.C. 302.8-1]. The Oneida Business Committee has extended

this Public Health State of Emergency until May 12, 2021, through the adoption of the following

resolutions BC-03-26-20-A, BC-05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A,

BC-09-09-20-A, BC-10-08-20-A, BC-11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, BC-02-1021-A, and BC-03-10-21-D. [3 O.C. 302.8-5].

On March 19, 2020, the COVID-19 Core Decision Making Team issued a “Suspension of all NonEmergent Expenses & Stipends and Activity by Certain Boards, Committees and Commissions”

declaration which in an effort to preserve cash flow to provide funds for regular wages to

employees throughout the emergency declaration period, budget expenditures, stipends, and

meetings were suspended for identified boards, committees, and commissions of the Nation.

On April 8, 2020, the Oneida Business Committee then adopted resolution BC-04-08-20-B titled,

“Placing Listed Boards, Committees and Commissions in Temporary Closure Status.” This

resolution provided that the following boards, committees and commissions of the Nation would

be placed on temporary closure for the remainder of Fiscal Year 2020 and during any continuing

resolution for Fiscal Year 2021.

 Oneida Community Library Board;

 Oneida Environmental Resource Board;

 Oneida Nation Arts Board;

 Oneida Nation Veterans Affairs Committee;

 Oneida Personnel Commission;

 Oneida Pow Wow Committee;

 Pardon and Forgiveness Screening Committee;

 Southeastern Wisconsin Oneida Tribal Social Services Advisory Board;

 Oneida Land Claims Commission; and

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Oneida Nation Commission on Aging.

Resolution BC-04-08-20-B also directed that posting of vacancies and oaths of office shall be

discontinued for the remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal

Year 2021.

The Oneida Business Committee then adopted resolution BC-11-24-20-C titled, “Continuation of

Temporary Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021.”

Resolution BC-11-24-20-C provided that the temporary closure of those certain boards,

committees, and commissions identified in resolution BC-04-08-20-B should continue for the

duration of Fiscal Year 2021.

The Oneida Business Committee then exempted the Oneida Nation Arts Board from the temporary

closure status provided for in resolution BC-11-24-20-C through the adoption of resolution BC02-10-21-E titled, “Authorizing Exemption from Temporary Closure – Oneida Nation Arts Board.”

This resolution provides that the Oneida Business Committee has determined that the organization,

specifically the Oneida Business Committee Support Office, has resources in place through

Microsoft Teams to allow members of boards, committees or commissions to meet virtually.

Through the adoption of this resolution, resolution BC-11-24-20-C would be superseded and the

following listed boards, committees, and commissions may meet virtually in conformance with all

quorum requirements but shall not be authorized to meet in person or to receive a stipend:

 Oneida Environmental Resource Board;

 Oneida Nation Veterans Affairs Committee;

 Oneida Personnel Commission;

 Oneida Pow Wow Committee;

 Pardon and Forgiveness Screening Committee;

 Southeastern Wisconsin Oneida Tribal Social Services Advisory Board;

 Oneida Land Claims Commission; and

 Oneida Nation Commission on Aging.

This resolution also provides that board, committee or commission is authorized to travel or cause

other expenses to be incurred.

Additionally, this resolution directs the Oneida Business Committee Support Office to make

available resources for members of boards, committees and commissions to meet virtually; to post

all existing vacancies to appointed positions; and complete any budget actions to include stipends

for boards, committees and commissions in the Fiscal Year 2022 budget.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

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Adopt resolution entitled 2021 Summer Tribal Youth Program

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution #

2021 Summer Tribal Youth Program

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect,

maintain and improve the standard of living and the environment in which the Oneida

people live; and

WHEREAS,

the Oneida Nation is qualified to carry out the responsibilities of the Summer Tribal Youth

Program; and

WHEREAS,

the Oneida Nation is interested in developing a Summer Tribal Youth Program; and

WHEREAS,

the Oneida Environmental, Health, Safety and Land Division is eligible to receive funding

from the Summer Tribal Youth Program grant; and

NOW THEREFORE BE IT RESOLVED, the Oneida Nation requests grant funding available in the amount

of $22,700 from the Wisconsin Department of Natural Resources under the “Summer Tribal Youth Grant

Program” and hereby authorizes the Forestry & Trails and Tsyunhehkwa Deputy Director to act on behalf

of the Oneida Nation to submit an application to the State of Wisconsin for financial aid and summer youth

program purposes; sign documents; take necessary action to undertake, direct, and complete the approved

project; and submit reimbursement claims along with necessary supporting documentation for

reimbursement, and

BE IT FUTHER RESOLVED THAT, the Oneida Nation will meet the requirements of the Summer Tribal

Youth Program including all reports and the financial obligations of 50% commitment to the program costs.

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Determine next steps regarding four (4) vacancies - Oneida Nation Arts Board

Business Committee Agenda Request

1. Meeting Date Requested:

04/14/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☒ Other: Appointment

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

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Business Committee Agenda Request – Cover Memo

From:

Brooke Doxtator, BCC Supervisor

Date:

4/9/2021

RE:

Appointments to the Oneida Nation Arts Board

PURPOSE

Determine next steps regarding four (4) vacancies – Oneida Nation Arts Board

BACKGROUND

Four (4) vacancies were posted for the Oneida Nation Arts Board. Two (2) vacancies are to

complete terms ending March 31, 2023 and two (2) vacancies are to complete terms ending

March 31, 2024. The application deadline was April 2, 2021 and three (3) application(s) were

received for the following applicant(s): Frances Brigham, Kent Hutchison, and Kelli Strickland.

REQUESTED ACTION

(1) accept the selected the applicant(s) and appoint to terms ending March 31, 2023 or

terms ending March 31, 2024; OR (2) reject the selected applicant(s) and oppose the vote**;

OR (3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2)

due to ineligible, unqualified, or under qualified applicants.

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Determine next steps regarding four (4) vacancies - Anna John Resident Centered Care Community Boar

Business Committee Agenda Request

1. Meeting Date Requested:

04/14/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

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Business Committee Agenda Request – Cover Memo

From:

Brooke Doxtator, BCC Supervisor

Date:

4/9/2021

RE:

Appointments to AJRCCC Board

PURPOSE

Determine next steps regarding four (4) vacancies – Anna John Resident Centered Care

Community Board

BACKGROUND

Four (4) vacancies were posted for the Anna John Resident Centered Care Community

Board. One (1) vacancy is to complete a term ending July 31, 2021 and three (3) vacancies

are to complete terms ending July 31, 2023.The application deadline was April 2, 2021 and

two (2) application(s) were received for the following applicant(s): Kristin Jorgenson-Dann

and Beverly Anderson.

REQUESTED ACTION

Select an action(s) provided: (1) accept the selected the applicant(s) and appoint to a term

ending July 31, 2021 or term(s) ending July 31,2023; OR (2) reject the selected applicant(s)

and oppose the vote**; OR (3) request the Secretary to re-notice the vacancy(ies) in

accordance with §105.7-1.(c)(2) due to ineligible, unqualified, or under qualified applicants.

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Accept the March 3, 2021, regular Legislative Operating Committee meeting minutes

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES

Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center

March 3, 2021

9:00 a.m.

Present: Kirby Metoxen Jennifer Webster, Marie Summers, Daniel Guzman King

Excused: David P. Jordan

Others Present: Clorissa N. Santiago, Kristen Hooker, Kristal Hill, Rhiannon Metoxen, Brooke

Doxtator

Call to Order and Approval of the Agenda

Kirby Metoxen called the March 3, 2021, Legislative Operating Committee meeting to

order at 9:07 a.m.

Motion by Jennifer Webster to adopt the agenda with one revision, item one (1) under

Administrative Updates should be moved to item three (3) under Current Business;

seconded by Marie Summers. Motion carried unanimously.

II.

Minutes to be Approved

1. February 17, 2021 LOC Meeting Minutes

Motion by Marie Summers to approve the January 20, 2021 LOC meeting minutes and

forward to the Business Committee for consideration; seconded by Jennifer Webster.

Motion carried unanimously.

III.

Current Business

1. Emergency Management and Homeland Security Law Amendments

Motion by Jennifer Webster to approve the Emergency Management and Homeland

Security law amendments adoption packet and forward to the Oneida Business Committee;

seconded by Marie Summers. Motion carried unanimously.

Motion by Jennifer Webster to approve the resolution titled, “Emergency Management Law

Citation Schedule” and forward to the Oneida Business Committee for consideration;

seconded by Daniel Guzman King. Motion carried unanimously.

2. Community Support Fund Law Amendments

Motion by Jennifer Webster to approve the Community Support Fund law amendments

adoption packet and forward to the Oneida Business Committee for consideration;

seconded by Daniel Guzman King. Motion carried unanimously.

3. Oneida Trust Enrollment Committee Bylaws Amendments

Motion by Jennifer Webster to accept the Oneida Trust Enrollment Committee bylaws

amendments and legislative analysis “option B” and forward to the Oneida Business

Committee for consideration; motion not seconded. Motion failed.

Legislative Operating Committee Meeting Minutes of March 3, 2021

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Motion by Daniel Guzman King to accept the Oneida Trust Enrollment Committee bylaws

amendments and legislative analysis and forward to the Oneida Business Committee for

consideration as it is in the packet; seconded by Marie Summers. Motion carried

unanimously.

IV.

New Submissions

Additions

VI.

Administrative Items

VII.

Executive Session

Motion by Jennifer Webster to go into executive session at 9:35 a.m.; seconded by Marie

Summers. Motion carried unanimously.

Motion by Jennifer Webster to come out of executive session at 10:29 a.m.; seconded by

Marie Summers. Motion carried unanimously.

1. Children’s Code Emergency Amendments

Motion by Jennifer Webster to deny the request for emergency amendments due to the fact

that it does not meet the standard for emergency legislation provided by the Legislative

Procedures Act which is that it is necessary for the immediate preservation of the public

health, safety, and general welfare of the Reservation population, and move this item from

a medium priority to a high priority with direction that this be worked on as expeditiously

as possible; seconded by Daniel Guzman King. Motion carried unanimously.

VIII. Adjourn

Motion by Daniel Guzman King to adjourn at 10:31 a.m.; seconded by Marie Summers.

Motion carried unanimously.

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Adopt the Oneida Nation Standard Operating Procedure entitled Oneida General Welfare Law - Adoption.

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TITLE: Oneida General Welfare Law –

Adoption of an Approved Program

ONEIDA NATION

STANDARD OPERATING

PROCEDURE

AUTHOR: Legislative

Reference Office

ORIGINATION

DATE:

REVISION DATE:

EFFECTIVE DATE:

APPROVED BY:

DATE:

PAGE NO: 1 of 2

1.0

PURPOSE.

1.1

The purpose of this standard operating procedure is to formalize the process for

an approved program to be adopted in accordance with the Oneida General

Welfare law.

2.0

DEFINITIONS

2.1

"Approved program" means any program(s) to provide general welfare assistance

that is intended to qualify as non-taxable as a General Welfare Exclusion,

administered under specific guidelines, and is adopted by the Oneida Business

Committee through resolution or law of the Nation.

2.2

“General Test” means the criteria used to determine if any assistance or benefits

provided through an approved program to a recipient shall be treated as a General

Welfare Exclusion. The criteria of the General Test include the following:

2.2.1 Paid on behalf of the Nation;

2.2.2 Pursuant to an approved program;

2.2.3 Does not discriminate in favor of members of the governing body

of the Nation;

2.2.4 Are available to any Tribal member who meets the guidelines of

the approved program;

2.2.5 For the promotion of general welfare;

2.2.6 Are not lavish or extravagant;

2.2.7 Not compensation for services; and

2.2.8 Are not per capita payments.

2.3

“General Welfare Exclusion” means any benefits shall be treated as non-taxable

under federal law so long as it:

2.3.1 Satisfies the requirements for exclusion under 26 U.S.C. §139E;

2.3.2 Is provided under a Safe Harbor Program listed and detailed in

I.R.S. Rev. Proc. 2014-35 or subsequent Internal Revenue Service

procedures or regulations; or

2.3.3 Meets the General Test.

2.4

“Limited term” means an approved program has a defined start and end date or

utilizes third-party funding and is not intended to be permanent.

2.5

“Statement of Effect” means the document produced by the Legislative Reference

Office which explains the impact and/or conflicts adopting a resolution would

have on the laws and policies of the Nation.

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3.0

MEANS OF ADOPTION FOR AN APPROVED PROGRAM

3.1

An approved program may be adopted by the Oneida Business Committee

through a resolution or law of the Nation.

3.1.1 Resolution. An approved program shall be adopted by the Oneida

Business Committee through a resolution if the approved program

will function for a limited term.

3.1.2 Law. An approved program shall be adopted by the Oneida

Business Committee through a law if the approved program will

function on a permanent basis.

4.0

ADOPTION OF AN APPROVED PROGRAM THROUGH RESOLUTION

4.1

An approved program to be considered for adoption through resolution by the

Oneida Business Committee shall be submitted in accordance with the Oneida

Business Committee’s submission procedure and deadlines and contain the

following:

4.1.1 Agenda request form.

4.1.2 Resolution.

4.1.3 Statement of effect.

4.2

The resolution shall contain the following information:

4.2.1 Name of the approved program.

4.2.2 Purpose of the approved program.

4.2.3 Eligibility rules and limitations for approved program.

4.2.4. Funding source for approved program.

4.2.5 How the approved program qualifies for General Welfare

Exclusion.

4.2.6 Start and end date of approved program.

4.3

The resolution may be accompanied by any backup materials as deemed relevant

for the Oneida Business Committee’s consideration of the approved program.

5.0

ADOPTION OF AN APPROVED PROGRAM THROUGH LEGISLATION

5.1

Adoption of an approved program by the Oneida Business Committee through a

law of the Nation shall comply with the process and procedures of the Legislative

Procedures Act.

6.0

REFERENCES

6.1

Oneida General Welfare law, 10 O.C. 1001

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Oneida Business Committee Agenda Request

Approve the Audit Committee bylaws amendments

1. Meeting Date Requested:

/ 14 / 21

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only

Action - please describe:

Adopt the amendments to the Audit Committee Bylaws.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Audit Committee Bylaws Adoption Packet

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

David P. Jordan, Councilmember

Primary Requestor/Submitter:

Kristen M. Hooker, LRO Staff Attorney

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Unbudgeted

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AUDIT COMMITTEE BYLAWS

Article I. Authority

1-1. Name. The name of this committee shall be the Audit Committee, hereinafter referred to as

"Committee."

1-2. Authority. By the authority of the Oneida Business Committee, the Committee was created

by adoption of the Audit Law Resolution BC-07-15-98-C which has been updated to

Internal Audit BC 08 09 17 B. Through the Internal Audit BC 08 09 17 B Law, the

Committee has been delegated the authority to ensure the integrity of the Tribe's Oneida

Nation’s financial reporting and audit systems. Definitions for the words used throughout

these bylaws shall be taken from the Internal Audit BC 08 09 17 B Law. All words not

defined in the Internal Audit BC 08 09 17 B Law shall be used in their ordinary and

everyday sense.

1-3. Office. The office of the Committee shall be located within the exterior boundaries of the

Oneida Reservation and its mailing address shall be P.O. Box 365, Oneida, WI 54155.

l-4. Membership.

a. Number of members. The Committee shall consist of five (5) members.

b. How elected or appointed.

1. Four (4) Committee members shall be Oneida Business Committee members,

excluding the Treasurer, selected by a majority of the Oneida Business Committee.

A. Any member of the Oneida Business Committee, with the exception of the

Treasurer, may serve as Ad Hoc when needed.

2. One (1) Committee member shall be a member of the community who meets the

qualifications of 1-4(d). This member shall be appointed in accordance with the

Comprehensive Policy Governing Boards, Committees and Commissions.

A. The Committee member from the Community shall be selected through the

application and appointment process set forth in those sections of the Boards,

Committees and Commissions law that govern the appointment of persons to

entities of the Nation that are subject to the law.

c. How vacancies are filled. Vacancies on the Committee shall be filled in accordance

with section 1-4(b) for the remainder of the outstanding term.

d. Qualifications of members.

1. The appointed Committee member shall be at least twenty-one (21) years of age and

be an enrolled member of the Oneida NationTribe of Indians of Wisconsin.

2. Committee members shall be both independent and financially literate or have

access to financial expertise, whether in the form of the Chief Financial Officer, a

single individual serving on the Committee, or collectively among Committee

members. Components of financial expertise include:

A. The ability to assess the general application of the principles and standards

in connection with the accounting for estimates, accruals, and reserves.

B. An understanding of internal controls.

C. An understanding of the procedures for financial reporting.

D. An understanding of Audit Committee functions and responsibilities.

e. Term of office.

1. The terms of the Audit Committee members shall coincide with the term of the

Oneida Business Committee.

2. The term of the appointed community member shall expire midway through the

term of the Oneida Business Committee.

3. Defining independence of each Committee member is important for the TribeNation

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and no Committee member may:

A. Be employed by any Tribal entity of the Nation.

B. Provide contract services to the TribeNation.

C. Be a member of any other of the Nation’s Tribal bBoards, cCommittees or

cCommissions, other than the Oneida Business Committee.

D. Represent any interests other than the Tribe's Oneida Nation’s while acting

as a member of the Committee.

4. Committee members shall strictly adhere to the Tribe's Oneida Nation’s laws and

policies,. establishing ethical standards and/or conflicts of interest, and any code of

conduct. All work shall be performed in accordance with the International Professional

Practices Framework. Failure to do so may result in the removal from the Committee

or termination of an appointment.

Article II. Officers

2-1. The Committee shall have two (2) officers: Chairperson and Vice-Chairperson. The terms

of office for the officers shall coincide with the terms of the Oneida Business Committee

members.

2-2. Chairperson Duties. The Chairperson shall preside over all meetings and may not vote

except in the case of a tie. The Chairperson shall be responsible for calling meetings and

notifying members with the assistance of the Internal Audit Department.

2-3. Vice-Chairperson Duties. The Vice-Chairperson shall assist the Chairperson with his or her

duties, at the request of the Chairperson, and shall preside over all meetings in the

Chairperson's absence.

2-4. How Officers are Chosen. The Chairperson and Vice-Chairperson shall be chosen from the

Oneida Business Committee representatives by all Committee members present at the first

meeting held after the Committee is appointed.

2-5. Personnel. The Committee shall recruit and hire a qualified Internal Audit Manager to lead

the internal audit function and to assure unbiased audit and investigative processes and

reporting.

Article III. Meetings

3-1. All meetings of the Audit Committee are to be closed session as required by the

International Professional Practices Framework with the exceptions below. Notice of

Committee meetings shall be provided to members and to the public in accordance with

these bylaws and the applicable provisions of the Nation’s Open Records and Open

Meetings law.

3-2. The Committee shall meet on a monthly basis within the Reservation boundaries.

a. All Committee members are expected to attend each meeting.

b. The Committee may invite entity representatives, auditors or others to attend meetings

and provide per1tinent information.

c. The Committee may hold meetings in executive session with auditors, legal counsel,

and entity representatives as invited.

3-3. Emergency and Special Meetings. Emergency or special meetings of the Committee may

be called by the Chairperson or upon written request of any two (2) members. The

Chairperson shall designate a time and place for holding an emergency or special meeting.

3-4. Virtual Meetings. Virtual meetings are allowed in accordance with Audit Committee

Virtual meetings SOP.

3-45. Notice of Emergency or Special Meeting. Notice of an emergency or special meeting shall be:

a. Members. The Committee shall provide notice to members at least for1ty-eight (48)

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hours prior to the date set for any such meeting, unless, for good cause, such notice is

impossible or impractical. . Notice may be communicated in person, or through

electronic communication.

b. Public. The Committee shall provide public notice of special meetings by submitting

the[RJS1] date, time and location of the special meeting to the Intergovernmental Affairs

and Communications Department to be included on the community calendar on the

Tribe's website no later than twenty-four (24) hours prior to the time of the special

meeting.

3-56. Quorum. A quorum shall consist of a majority of current members of the Committee and

shall include the Chairperson or Vice-Chairperson.

3-76. Order of Business. The regular meetings of the Committee shall follow the order of

business as set out herein:

a.I.

Call to Order.

b.II.

Approval of Agenda

c.III.

Approval of Minutes

d.IV.

Old Business

New Business

e.VI.

Tabled Business

f.VII.

Executive Session

g.VIII.

Adjourn

3-78. Voting. Decisions of the Committee shall be based on a majority of a quorum of members

present at a meeting. The officer presiding at a meeting shall vote only in case of a tie.

a. Electronic e-polls are allowed as long as they are conducted in accordance with

Conducting Electronic Voting (E-Polls) SOP.

3-89. Stipends. The appointed Committee member shall be paid a meeting stipend of $75.00 per

any meeting in accordance with Section 11-3 of the Comprehensive Policy Governing

Boards, Committees and Commissions, provided that the meeting has established a quorum

for a minimum of one (1) hour and the Committee member collecting the stipend was

present for at least one (1) hour of the established quorum..

Article IV. Reporting

4-1. Agenda items shall be in an identified format.

4-2. Minutes shall be typed and in a consistent format designed to generate the most informative

record of the meetings of the Committee.

4-3. Handouts, reports, memoranda and the like may be attached to the minutes and agenda, or

may be kept separately, provided that all materials can be identified to the meeting in which

they were presented.

4-4. The Committee shall report to the Oneida Business Committee and to the General Tribal

Council, when appropriate, relative to audits, financial reports, management reports and

recommended corrective measures.

4-5. The Committee shall report to the Oneida Business Committee, as often as deemed

appropriate, the approved Committee minutes, audit reports and appropriate supporting

information.

a. Minutes and audit reports require Oneida Business Committee acceptance in order to

finalize the audit records.

Article V. Amendments

5-1. The Bylaws of the Committee shall be amended with the approval of a quorum of the

Committee and upon subsequent approval by the Oneida Business Committee.

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Article VI. Responsibilities

6-1. The Committee shall have oversight of the activities of the internal audit function in

independent assignments related to auditing, evaluating, and special investigations related

to detecting fraudulent financial reporting and conducting investigations into fraud and

theft in the Tribe's Oneida Nation’s entities. The Committee shall perform all work in

accordance with the International Professional Practices Framework.

6-2. Enforcement. The Committee shall have the ability to utilize all existing enforcement

authorities to carry out their responsibilities to achieve their purpose, including:

a. Request the Business Committee to compel entity representatives to attend meetings

in order to represent issues.

b. Request the Business Committee to compel entity representatives to comply with audit

requests and reply to audit reports.

c. Instruct the external auditor and the internal auditor that the Committee expects to be

advised if there are any areas that require its special attention.

d. Request the Business Committee to issue notices of noncompliance to entity employees

in accordance with the disciplinary provisions relating to work performance and

personal actions, as provided for in the Tribe's Oneida Nation’s Personnel Policies and

Procedures.

e. Request the Business Committee to issue notices of violation of Oath of Office, as

appropriate, to entity members.

f. Seek improvements to assure the Tribe's Oneida Nation’s laws and policies establishing

ethical standards and/or conflicts of interest, as well as any code of conduct implemented

are current and adequate to ensure fairness for all and equity by protecting the resources.

6-3. Financial Statements. The Committee shall review and discuss annual statements and

Managements Discussion & Analysis (MD&A) with auditors.

6-4. Internal Control. The Committee shall ensure that entities have developed and follow an

adequate system of internal control, including:

a. Compliance with legal and regulatory requirements.

b. Risk assessment and risk management.

c. Adopt a code of ethics which includes monitoring and enforcement.

d. Establish procedures for the receipt, retention, and treatment of complaints; establish a

confidential anonymous submission by individuals for concerns regarding questionable

matters.

e. Ensure open communication and information flow with entities, internal auditors and

external auditors.

6-5. External Audit. The Committee shall be responsible for evaluating and recommending to the

Oneida Business Committee, an independent public accounting firm for the annual or any

special audit, unless there is a prior alternative written agreement in place delegating the

responsibility for a given special audit. When an external auditor is hired, the Committee

shall:

a. Verify the qualifications of the external auditor.

b. Oversee the performance of the external audit.

c. Assure all reports from the external auditor go directly to the Committee.

6-6. Compliance. The Committee shall review the effectiveness of the system for monitoring

compliance with laws and regulations and the results of an entity's investigation and followup of any instances of non-compliance. Special audits and/or investigations may be

recommended by the Audit Committee.

6-7. Other Responsibilities. The Committee shall complete a self-evaluation annually to identify

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improvement opportunities. This includes comparing the Committee's performance to its

bylaws, any formal guidelines and rules, and against best practices. Such review is

confidential and may or may not include evaluations of particular members.

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These Bylaws are hereby attested to as adopted by the Audit Committee at a duly called

meeting held on the 14 of January , 2016 by the Audit Committee Chairperson's signature.

Tehassi Hill, Chairperson

Audit Committee

These By-Laws are also approved by the Oneida Business Committee at a duly called meeting

held on the _27_ of January , 2016 by the Secretary of the Oneida Business Committee's

signature.

Lisa Summers, Tribal Secretary Oneida Business Committee

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Audit Committee Bylaws Amendments

Legislative Analysis

SECTION 1. EXECUTIVE SUMMARY

Analysis by the Legislative Reference Office

Intent of the

Amendments

Purpose

Legislation

Enforcement/Due

Process

Public Meeting

Fiscal Impact

The Audit Committee (“Committee”) bylaws were added to the Active Files List per

the request of the Internal Audit Department to amend the Committee’s bylaws in

accordance with the Legislative Procedures Act as follows:

• To Remove the requirement that the Committee member from the community be

appointed in accordance with the Boards, Committees and Commissions law

[Proposed Bylaws 1-4(b)(2)];

• To allow for Committee meetings to be attended virtually so long as they are

conducted in accordance with the Committee’s Virtual Meetings SOP [Proposed

Bylaws 3-4];

• To add flexibility to the section governing how notice of special or emergency

Committee meetings is provided to the members, as well as the public [Proposed

Bylaws 3-5(a) – (b)];

• To allow voting to occur via e-polls so long as they are conducted in accordance

with the Committee’s SOP governing their use [Proposed Bylaws 3-8];

• To remove the requirement that meeting stipends be paid per the Boards,

Committees and Commissions law, and that eligibility for stipends be dependent

upon whether a member attended at least one (1) hour of a Committee meeting

that had established a quorum for at least one (1) hour [Proposed Bylaws 3-9];

and

• To update certain references and language within the bylaws to coincide with the

Nation’s current practices, such as using the term “Nation” instead of “Tribe” to

refer to the Oneida Nation [Proposed Bylaws 1-4(d)(1)].

The Audit Committee is as a standing committee of the Oneida Business Committee

(“OBC”) that was established pursuant to the Nation’s Internal Audit law, which was

adopted and subsequently amended through resolutions BC-07-15-98-C and BC-0809-17-B, to oversee the internal audit process, including, but not limited to, any and

all violations of the Nation’s policies, laws, rules and directives. [1 O.C. 108.1-1].

Oneida Nation Constitution, Internal Audit law, Social Media Policy, Travel and

Expense Policy, Conflict of Interest law, Open Records and Open Meetings law;

Vehicle Driver Certification and Fleet Management law; Computer Resources

Ordinance.

Committee members are required to strictly adhere to the laws, as well as policies,

of the Nation regarding ethics and/or conflicts of interest and any code of conduct,

including the International Professional Practices Framework. A failure to adhere to

the above could result in a member’s removal from the Committee or a termination

of his/her appointment. [Committee Bylaws 1-4(e)(4)]. The Internal Audit law grants

the Committee the authority to utilize all existing enforcement mechanisms to carry

out its responsibilities as set forth therein. [1 O.C. 108.4-2].

Public meetings are not required for bylaws.

A fiscal impact statement is not required for bylaws.

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SECTION 2. BACKGROUND

A. Bylaws provide a framework for the operation and management of a board, committee or commission

of the Nation; the government of its members; and the regulation of its affairs.

B. The Audit Committee was established pursuant to the Internal Audit law, which was adopted and

subsequently amended by resolutions BC-07-15-98-C and BC-08-09-17-B, respectively. [1 O.C. 108.21]. The Committee is a standing committee of the OBC that oversees the internal audit process,

including, but not limited to, any investigations into complaints alleging or suspecting improprieties

and/or violations of the Nation’s policies, laws, rules and directives. [1 O.C. 108.4-1].

C. On February 3, 2021, the Legislative Operating Committee added this item to the Active Files List, per

the request of the Internal Audit Department, to amend the Committee’s bylaws in accordance with the

Legislative Procedures Act.

D. The Committee’s current bylaws were adopted in January of 2016 and have not been updated since. As

a standing committee of the OBC, the Audit Committee is not subject to the Boards, Committees and

Commissions law, and thus, amendments to its bylaws do not have to conform to the provisions therein

that govern the bylaws of other boards, committees and commissions of the Nation not exempted

therefrom. [1 O.C. 105.1-1(a)].

SECTION 3. AMENDMENTS

This section details the changes to the bylaws from the previously adopted bylaws.

A. Article I. Authority.

 Section 1-4(b) – Membership. Under its current bylaws, the Committee’s membership is made up

of four (4) members from the Oneida Business Committee and one (1) member from the

community, for a total of five (5) Audit Committee members. [Committee Bylaws 1-4(b)(2)].

Except for the Treasurer, who is barred from being a member of the Committee, the OBC

Committee members are “selected by a majority of the Oneida Business Committee”. [Committee

Bylaws 1-4(b)(1)]. The Committee member from the community is selected through appointment

in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions

(n/k/a/ the Boards, Committees and Commissions law). [Committee Bylaws 1-4(b)(2)].

This section was revised to remove the requirement that the member of the Committee from the

community be selected through appointment in accordance with the Boards, Committees and

Commissions law. [Proposed Bylaws 1-4(b)(2)]. It now reads that “[o]ne (1) Committee member

shall be a member of the community who meets the qualifications of 1-4(d).” [Id.].

• Impact: The Committee no longer has to follow the process for appointment as set forth in

the Boards, Committees and Commissions law when selecting its member from the

community. It is not clear, however, what process would be used for purposes of selecting

the community member. As noted in section 5 of this Legislative Analysis, the Committee

may want to consider adding the intended selection process to this section of its bylaws to

avoid confusion and/or inconsistency in the future.

B. Article III. Meetings.

 Section 3-4 – Virtual Meetings. This section was added to the Committee’s bylaws to allow for

virtual meetings of the Committee to be held so long as in accordance with the Committee’s

Standard Operating Procedure (“SOP”) titled, Virtual Meetings. [Proposed Bylaws 3-4].

• Impact: This added provision will allow for the Committee to still hold meetings and conduct

business even if one or all of its members cannot attend a meeting in person; provided, the

process set forth in the applicable SOP is followed.

 Section 3-5 – Notice of Emergency or Special Meeting. This section, renumbered from 3-4 to 35, was revised to:

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(1) include an exception to the forty-eight (48) hour notice mandate when “for good cause,

such notice is impossible or impractical” [Proposed Bylaws 3-5(a)]; and

(2) remove the subsection regarding public notice altogether [Committee Bylaws 3-4(b) &

Proposed Bylaws 3-5].

Section 3-8 – Voting. This section, renumbered from 3-7 to 3-8, was revised to include a subsection

that allows voting to occur by e-poll; provided, that the e-poll is conducted in accordance with the

Committee’s SOP titled, Conducting Electronic Voting (E-Polls). [Proposed Bylaws 3-8(a)].

• Impact: Including e-polls as another voting option provides the Committee more flexibility

when, for example, formal action is necessary before the next scheduled meeting of the

Committee.

Section 3-9 – Stipends. Section 3-8 of the Committee’s bylaws currently provides that “[t]he

appointed Committee member shall be paid a meeting stipend in accordance with Section 11-3 of

the Comprehensive Policy Governing Boards, Committees and Commissions, provided that the

meeting has established a quorum for a minimum of one (1) hour and the Committee member

collecting the stipend was present for at least one (1) hour of the established quorum.” [Committee

Bylaws 3-8]. Under the proposed bylaws, this section, renumbered as 3-9, will now read that “[t]he

appointed Committee member shall be paid a meeting stipend of $75.00 per any meeting provided

that the meeting has established a quorum.” [Proposed Bylaws 3-9].

• Impact: This revision provides clarification as to the amount (i.e., $75.00) the Committee

member from the community is eligible to receive for attending a Committee meeting and

removes any of the requirements and/or restrictions that may have attached if eligibility was

governed by the Boards, Committees and Commissions law.

SECTION 4. LEGISLATION RELATED TO BOARDS, COMMITTEES AND COMMISSIONS

Below is a summary of laws referenced in and related to the proposed amendments to the Audit Committee

bylaws.

A. Oneida Nation Constitution. The Constitution of the Oneida Nation contains a provision that allows

for the creation of committees for the proper conduct of tribal business of the Nation. [Oneida Nation

Constitution, Article IV, Section 1(g)]. There are no conflicts between the proposed bylaws amendments

and the Oneida Nation Constitution.

B. Internal Audit [1 O.C. Chapter 108]. This law creates a process by which internal audits are conducted

upon the Nation’s entities and delegates responsibilities for the purpose of conducting such audits. The

Audit Committee, established under section 108.4-1 of the law, is a standing committee of the OBC

with the responsibility for overseeing the internal audit process, including, but not limited to, any and

all investigations into complaints received alleging or suspecting improprieties and/or violations of the

Nation’s policies, laws, rules and directives. [1 O.C. 108-4-1]. There are no conflicts between the

proposed bylaws amendments and the Nation’s Internal Audit law.

C. Social Media Policy [2 O.C. Chapter 218]. This law regulates social media accounts, including how

content is managed and published on behalf of the Nation. [2 O.C. 218.1-1]. Committee members are

required to strictly adhere to the Nation’s laws and policies regarding ethical standards and/or conflicts

of interest, which would include the Social Media Policy, when acting in their official capacity.

[Proposed Bylaws 1-4(e)(4)]. There are no conflicts between the proposed bylaws amendments and the

Nation’s Social Media Policy.

D. Travel and Expense Policy [1 O.C. Chapter 219]. This law establishes policies that govern the

reimbursement of travel and related expenses incurred during the conduct of company business. [2 O.C.

219.1]. It states that “any travel for Boards, Committees and Commissions must be authorized by sign

off authority as indicated within the entity’s approved bylaws.” [2 O.C. 219.4-1]. The proposed bylaws

Page 3 of 6

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are silent on the issue of travel, as well as travel reimbursement. Thus, absent guidance from one of the

policies referenced within the Committee’s bylaws, such as the International Professional Practices

Framework, multiple interpretations, including that authorization is not required, may result. Although

the proposed bylaws amendments do not conflict with the Nation’s Travel and Expense Policy, as

indicated in section 5 of this Legislative Analysis, the Committee may want to consider adding

clarification on whether authorization is required and, if so, who holds such authority within its bylaws.

E. Open Records and Open Meetings [1 O.C. Chapter 107]. This law sets the requirements for how

meetings of the Nation’s governmental bodies shall be conducted, as well as how materials from that

meeting shall be maintained and made available to the public. [1 O.C. 107.1 & 107.12]. “Governmental

bodies” is defined to encompass most of the Nation’s boards, committees and commissions [1 O.C.

107.31(d)], which means that, absent an exception, meetings of a governmental body, such as the Audit

Committee, are to be open to the public and the materials therefrom available for public inspection so

long as they constitute a “record” as defined within the law. [1 O.C. 107.15 & 107.17].

 Record Release/Retention. Section 107.4 of the Open Records and Open Meetings law sets forth

exceptions and limitations to the public’s access to records produced in the course of governmental

business that are of a sensitive nature, and thus, the public’s right to inspect is outweighed by the

public interest in keeping them confidential. [1 O.C. 107.4-1]. This section contains a subsection

specifically related to audit records, which states that their release shall be governed by the Internal

Audit law. [1 O.C. 107.4-2].

With respect to the release of audit records, the Internal Audit law provides as follows:

• That, prior to communicating any information related to an audit to an external entity,

including, but not limited to, law enforcement agencies, the Internal Audit Department

shall receive approval from the Committee [1 O.C. 108.7-4];

• That, once the Committee has approved the final audit report, it shall be forwarded to the

OBC for acceptance and, if accepted, the OBC shall include in its acceptance notice that

the audit report is released for members of the Nation to view in whole, subject to redaction

as deemed necessary by the Oneida Law Office [1 O.C. 108.6-7];

• That, audit reports may not under any circumstances be provided in a General Tribal

Council agenda packet [1 O.C. 108.8-1];

• That, only members of the Nation may request access to internal and/or external audit

reports, provided that:

o prior to granting access, the custodian of the report shall require that requesters

verify their status by means of a Tribal member identification card and that they

sign and print their full name on the applicable audit report access log [1 O.C.

108.8-1(a)].

• That, custodians of audit reports shall limit access to on-site review and deny permission

to print and/or make copies of audit reports [1 O.C. 108.8-1(b)];

• That, requests for internal audit reports shall be submitted to the Internal Audit Department

and that the Internal Audit Department shall keep all information related to an incomplete

audit, including audit progress, strictly confidential until the audit report has been approved

by the OBC and released for members of the Nation to view [1 O.C. 108.8-2];

• That, the Committee may provide progress updates related to incomplete audits to the OBC

upon request; however, such updates must be conducted in executive session [1 O.C. 108.

8-2];

• That, all external annual audit reports, including those of a vendor, consultant or other party

organized outside of the Nation’s Federal Identification Number may be made available

for members of the Nation to view directly with the audited entity [1 O.C. 108.8-3]; and

• That, requests for annual financial audits of the Nation shall be submitted to the responsible

custodian located at any of the following locations:

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Analysis to Draft 1 for OBC Consideration

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the Oneida Community Library;

the Office of the Nation’s Treasurer;

the Finance Department; and/or

the Oneida Business Committee Records Management Office(s). [1 O.C. 108.8-3

(a) – (d)].

With respect to record retention, the Internal Audit law simply provides that the Internal Audit

Department shall maintain all information collected or derived from an audit and that, upon closure

of an audit, all documentation shall be retained in a secure location “in accordance with the laws

of the Nation.” [1 O.C. 108.5-4]. This means that one must go back to the Open Records and Open

Meetings law to further determine how to lawfully retain records that are collected or derived from

an audit under the Internal Audit law.

Section 107.9 of the Open Records and Open Meetings law governs the retention of records that

are produced in the course of governmental business. [1 O.C. 107.9-1]. It provides, in pertinent

part, that “[u]nless an alternate retention period is approved by the Oneida Business Committee for

specific records and except as otherwise provided by law, all records shall be retained at least seven

(7) years before destruction.” [1 O.C. 107.9-4]. Because the Internal Audit law is silent on the

period of retention and there appears not to be an alternative retention schedule that governs audit

records, the Committee is legally obligated to retain all records, as defined under the Open Records

and Open Meetings law, in a secure location for a period of at least seven (7) years. [1 O.C. 108.54 & 1 O.C. 107.9-4].

The proposed bylaws amendments do not conflict with the portion of the Open Records and Open

Meetings law that governs the release and retention of records.



Meetings of Governmental Bodies. Section 107.15 of the Open Records and Open Meetings law

provides that all meetings of governmental bodies other than the OBC shall be preceded by public

notice and, except where otherwise provided by any other laws or bylaws, shall be held in open

session. [1 O.C. 107.15-1]. Public notice of all meetings of a governmental body shall set forth the

time, date and place of the meeting and shall be given in the following manner:

• As required by any other laws or bylaws;

• By communication from the presiding officer to the editor of the Kalihwisaks when the

submission deadline precedes a meeting date; and

• At least twenty-four (24) hours prior to the commencement of such a meeting, unless for

good cause, such notice is impossible or impractical, in which case shorter notice may be

given. [1 O.C. 107.15-2].

The proposed bylaws state that “[a]ll meetings of the Audit Committee are to be closed session as

required by the International Professional Practices Framework.” [Proposed Bylaws 3-1]. The

bylaws contain an exception that allows for the Committee to invite entity representatives, auditors

or others to attend meetings and provide pertinent information. [Proposed Bylaws 3-1(b)]. With

respect to the manner in which members are to be notified of Committee meetings, the proposed

bylaws state “[t]he Chairperson shall be responsible for calling meetings and notifying members

with the assistance of the Internal Audit Department.” [Proposed Bylaws 2-2]. In addition, the

bylaws state that the Committee shall provide notice to members at least forty-eight (48) hours

prior to the date set for such meeting, “unless, for good cause, such notice is impossible or

impractical.” [Proposed Bylaws 3-5].

The proposed bylaws are silent on the issue of public notice because the provision governing public

notice, as set forth in its current bylaws, was deleted. [Proposed Bylaws 3-4(b)]. According to

Page 5 of 6

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section 107.15-1 of the Open Records and Open Meetings law, public notice of a meeting of a

governmental body other than the OBC, as set forth in the section immediately below, is required

even if such meeting is closed to the public. [1 O.C. 107.15-1 & 107.15-2]. It is not clear whether

any of the policies referenced within the Committee’s bylaws, such as the International Professional

Practices Framework, address meeting notice in a manner that would satisfy section 107.15 of the

Open Records and Open Meetings law. Without the issue being expressly addressed within the

bylaws, a possible conflict exists between the Committee’s proposed bylaws amendments and the

portion of the Nation’s Open Records and Open Meetings law that governs public notice.

F. Computer Resources Ordinance [2 O.C. Chapter 215]. This law regulates the use of computer

resources that are owned and operated by the Nation and, among other individuals, applies to members

of a board, committee or commission. [2 O.C. 215.1-1 & 215.3-1]. The proposed bylaws amendments

comply and are not in conflict with the Nation’s Computer Resources Ordinance.

G. Vehicle Driver Certification and Fleet Management [2 O.C. Chapter 210]. This law establishes

standards for individuals who drive a fleet vehicle or personal vehicle on official business and regulates

the use of all vehicles owned and leased by the Nation. [2 O.C. 210.1-1]. The Committee is considered

an entity and its members considered officials who are authorized to travel on behalf of and in vehicles

owned by the Nation. [2 O.C. 210.3-1(g) & (j)]. The proposed bylaws amendments are not in conflict

with the Nation’s Vehicle Driver Certification and Fleet Management law.

H. Conflict of Interest [2 O.C. Chapter 217]. This law establishes specific limitations on the handling, as

well as sharing, of information/materials that are confidential in nature or could be used by the Nation’s

competitors and providers during negotiations to the Nation’s detriment. [2 O.C. 217.1-1]. It applies to

the Nation’s employees, contractors, elected officials, officers, political appointees and appointed/

elected members of the Nation’s boards, committees and commissions. [2 O.C. 217.1-1]. With respect

to any laws/polices of the Nation governing conflicts of interest, the proposed bylaws state that

Committee members shall strictly adhere. [Proposed Bylaws 1-4(e)(4)]. The proposed bylaws

amendments do not conflict with the Nation’s Conflict of Interest law.

SECTION 5. OTHER CONSIDERATIONS

A. Section 1-4 of the proposed bylaws does not state how the Committee member from the community

will be selected. To avoid inconsistencies and confusion, the Committee may want to consider adding

language to govern the process.

B. Section 1-4(e) refers to “Tribal” entity and “Tribal” board, committee or commission. It is unclear

whether this is referring to something broader than an entity of the Nation and/or a board, committee

or commission of the Nation. If it is meant to have a broader application, the Committee may want to

consider defining the word “Tribal”.

C. As indicated above, the Committee’s bylaws are silent on the issue of travel and travel reimbursement;

more specifically, whether advance travel authorization is required and, if so, who holds such authority.

The Committee may want to consider addressing this issue within its bylaws to avoid any confusion or

inconsistent processes in the future.

D. As indicated above, a possible conflict of interest exists between the proposed bylaws amendments and

the Nation’s Open Records and Open Meetings law; specifically, the requirement relating to public

notice of Committee meetings, even if held in closed session. If this issue is addressed within any of

the policies referenced within the Committee’s bylaws, the simple fix would be to reiterate such policy

within the bylaws. If not, the conflict should be resolved by adding a provision to address public notice

within the proposed bylaws before submitting to the Oneida Business Committee for consideration.

Page 6 of 6

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Accept the February 18, 2021, regular Quality of Life meeting minutes

Business Committee Agenda Request

1. Meeting Date Requested:

04/14/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☒ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Marie Summers, Councilwoman

Primary Requestor:

Aliskwet Ellis, Recording Clerk/BC Support Office

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

CELLIS1

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Quality of Life Committee

Regular Meeting

9:00 a.m. Thursday, February 18, 2021

Teleconference

Minutes

Present: QOL Chair Marie Summers, QOL Members: Tehassi Hill, Kirby Metoxen, Brandon Stevens,

Others Present: Eric Boulanger, Jacque Boyle, Leslie Doxtater, Aliskwet Ellis, Renita Hernandez,

Shannon Hill, Tina Jorgensen, RC Metoxen, Michelle Meyers, Joann Ninham, Melissa Nuthals, Patrick

Pelky, James Petitjean, Ravinder Vir, Danelle Wilson;

I. CALL TO ORDER AND ROLL CALL

Meeting called to order by QOL Chair Marie Summers at 9:00 a.m.

II. APPROVAL OF THE AGENDA

Motion by Kirby Metoxen to approve the agenda, seconded by Tehassi Hill. Motion carried unanimously:

Ayes:

Tehassi Hill, Kirby Metoxen, Brandon Stevens

III. APPROVAL OF MEETING MINUTES

A. January 14, 2021 Quality of Life Meeting Minutes – Aliskwet Ellis

Motion by Tehassi Hill to approve the January 14, 2021 Quality of Life meeting minutes, seconded by

Brandon Stevens. Motion carried unanimously:

Ayes:

Tehassi Hill, Kirby Metoxen, Brandon Stevens

IV. UNFINISHED BUSINESS – NONE

V. NEW BUSINESS

A. Enter E-Poll Results into the record regarding FY-2021 Q1 Quality of Life Committee report

– Aliskwet Ellis

Motion by Tehassi Hill to enter E-Poll results into the record regarding FY-2021 Q1 Quality of Life

Committee report, seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

Tehassi Hill, Kirby Metoxen, Brandon Stevens

VI. REPORTS

A. Cultural Heritage – Tina Jorgensen

Quality of Life

Regular Meeting Minutes

Page 1 of 2

February 18, 2021

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Motion by Tehassi Hill to approve the Cultural Heritage report, seconded by Brandon Stevens. Motion

carried unanimously:

Ayes:

Tehassi Hill, Kirby Metoxen, Brandon Stevens

B. Recreation Integration – Tina Jorgensen

Motion by Tehassi Hill to approve the Recreation Integration report, seconded by Brandon Stevens.

Motion carried unanimously:

Ayes:

Tehassi Hill, Kirby Metoxen, Brandon Stevens

C. Tribal Action Plan – Renita Hernandez

Motion by Kirby Metoxen to approve the Tribal Action Plan report, seconded by Brandon Stevens. Motion

carried unanimously:

Ayes:

Tehassi Hill, Kirby Metoxen, Brandon Stevens

VII. ADDITIONS – NONE

VIII. ADJOURN

Motion by Brandon Stevens to adjourn at 10:13 a.m., seconded by Tehassi Hill. Motion carried

unanimously:

Ayes:

Tehassi Hill, Kirby Metoxen, Brandon Stevens

Quality of Life

Regular Meeting Minutes

Page 2 of 2

February 18, 2021

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Determine next steps regarding quorum for the Pardon and Forgiveness Screening Committee

Business Committee Agenda Request

1. Meeting Date Requested:

04/14/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☒ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

CWILSON1

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Oneida Nation

Oneida Business Committee

PO Box 365 ● Oneida, WI 54155-0365

oneida-nsn.gov

MEMORANDUM

TO:

Oneida Business Committee

FROM:

Lisa Liggins, Secretary

DATE:

April 7, 2021

RE:

Quorum for Pardon and Forgiveness Screening Committee

Brooke Doxtator, Supervisor, Boards, Committees and Commissions has identified there are

three applications for consideration by this committee. Her memo outlines the current situation.

I have reviewed the by-laws, section 1-5(a) and 3-5 and agree with her interpretation that at least

one of the community members must be present. However, there are no applicants for this

position.

I am recommending the Oneida Business Committee temporarily amend the by-laws of this

entity to change all “alternate” positions to “member” positions while maintaining a quorum at

three members. This will allow the committee to meet and hold virtual hearings for the current

applicants. Since I am uncertain when the Community Member positions will be filled, I am

recommending this proposed amendment be in place indefinitely.

In addition, I am requesting two additional actions. One is to direct the committee to meet as

soon as possible to address the existing applications to avoid any further delays. One is to

develop emergency amendments to allow a hearing as soon as possible to move the existing

applications forward without further delays.

REQUESTED ACTION:

1. Motion to amend the by-laws of the Pardon and Forgiveness Screening Committee,

section 1-5(a) that all alternates, as specifically identified in subsections 1-5(a)(1)(AC), are now members and shall be eligible to make up the three person quorum

requirement in section 3-5, and that such amendments shall remain in place until

rescinded by the Oneida Business Committee or the by-laws are amended.

2. Motion to direct the Pardon and Forgiveness Screening Committee to meet as soon

as possible to address existing applications.

3. Motion to direct the Legislative Operating Committee to develop emergency

amendments to 126.8 of the Pardon and Forgiveness Law to allow a virtual hearing

to be scheduled as soon as possible regarding the existing applications to avoid

further delay for the April 28, 2021 Oneida Business Committee meeting.

A good mind. A good heart. A strong fire.

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Oneida Nation

Business Committee Support Office

PO Box 365  Oneida, WI 54155-0365

oneida-nsn.gov

Memorandum

TO:

Lisa Liggins, Secretary

FROM:

Brooke Doxtator, BCC Supervisor

DATE:

April 7, 2021

RE:

Pardon and Forgiveness Screening Committee Update

The purpose of this correspondence is to provide background information regarding the

Pardon and Forgiveness Screening Committee (PFSC).

Background

On April 8, 2020 the Oneida Business Committee adopted BC Resolution # 04-08-20-B

Placing Listed Boards, Committees, and Commissions in Temporary Closure Status for the

remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021.

1. Oneida Community Library Board;

2. Oneida Environmental Resources Board;

3. Oneida Nation Arts Board;

4. Oneida Nation Veterans Affairs Committee;

5. Oneida Personnel Commission;

6. Oneida Pow Wow Committee;

7. Pardon and Forgiveness Screening Committee;

8. Southeast Wisconsin Oneida Tribal Social Services Advisory Board;

9. Oneida Land Claims Commission; and

10. Oneida Nation Commission on Aging.

On November 24, 2020 the Oneida Business Committee adopted BC Resolution # 1124-20-C Continuation of Temporary Closure of Listed Boards, Committees and

Commissions for Fiscal Year 2021. This resolution also exempted the Pardon and

Forgiveness Screening Committee from temporary closure status.

We informed the previous PFSC members that the Committee was active again and the

community-at-large positions were posted.

A good mind. A good heart. A strong fire.

Public Packet

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The Oneida Police Department and Social Service representatives Eric Boulanger, Ronald

King Jr. (Alternate), Elijah Metoxen, and Mark W. Powless (Alternate) were appointed to

the PFSC on January 13, 2021 and administered their oaths of office on January 27,

2021.

The community-at-large positions (ages 25+ and 55+) have been posted since the PFSC

was brought back, however, as of April 7, 2021 we have not received any applications

for these positions.

Pardon and Forgiveness requests

There are three (3) pending applications on file for Pardon and Forgiveness applicants.

1. Delores Denny – received February 19, 2020

2. Sheila Shawanokasic – received August 24, 2020 (retracted application on

9/9/20 and asked for it to be reinstated on 1/15/21)

3. Rebecca Selwyn – received December 16, 2020

The PFSC bylaws require at least three (3) members for quorum. The PFSC hasn’t been

able to meet this requirement since we haven’t been able to fill at least one of the

community-at-large positions. If the PFSC can make quorum the next hearing is

scheduled for Thursday, May 20, 2021 at 10:00 a.m.

Attachments:

2020 Pardon and Forgiveness Hearing Schedule

2021 Pardon and Forgiveness Hearing Schedule

Public Packet

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Pardon and Forgiveness

Screening Committee

2020 Pardon and Forgiveness Hearing Schedule

Pardon and Forgiveness Hearings are held four (4) times each year. The application and hearing

schedule are provided below. Please see the application for all the requirements.

Application due by 4:30 PM on:

Hearing held at 10:00 AM on:

Tuesday, December 31, 2019

Thursday, February 20, 2020

Tuesday, March 31, 2020

Thursday, May 21, 2020

Tuesday, June 30, 2020

Thursday, August 20, 2020

Wednesday, September 30, 2020

Thursday, November 19, 2020

*INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED

Failure of the applicant to provide a complete application or any of the required information

and/or materials may result in:

a) The application being returned with a request for more information; or

b) The application being removed from consideration; or

c) Denial of pardon or forgiveness.

Phone:

(920) 869‐4364

Email:

TribalSecretary@oneidanation.org

Mail:

Business Committee Support Office

PO Box 365

Oneida WI 54155‐0365

In Person:

Business Committee Support Office

N7210 Seminary Rd

Oneida WI 54155

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Pardon and Forgiveness

Screening Committee

2021 Pardon and Forgiveness Hearing Schedule

Pardon and Forgiveness Hearings are held four (4) times each year. The application and hearing

schedule are provided below. Please see the application for all the requirements.

Application due by 4:30 PM on:

Hearing held at 10:00 AM on:

Thursday, December 31, 2020

Thursday, February 18, 2021

Wednesday, March 31, 2021

Thursday, May 20, 2021

Wednesday, June 30, 2021

Thursday, August 19, 2021

Thursday, September 30, 2021

Thursday, November 18, 2021

*INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED

Failure of the applicant to provide a complete application or any of the required information

and/or materials may result in:

a) The application being returned with a request for more information; or

b) The application being removed from consideration; or

c) Denial of pardon or forgiveness.

Phone:

(920) 869‐4364

Email:

TribalSecretary@oneidanation.org

Mail:

Business Committee Support Office

PO Box 365

Oneida WI 54155‐0365

In Person:

Business Committee Support Office

N7210 Seminary Rd

Oneida WI 54155

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Approve the Community Health Department request to post one (1) grant funded limited term position for.

Approve the Community Health request to post one (1) grant funded limited term position of two 2 years for a

Stroke Prevention Wellness Coach

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Oneida Nation

PO Box 365 •Oneida, WI 5455-0365

oneida-nsn.gov

Request to Fill a Grant-Funded position

For new, 100% Grant funded positions only1

INSTRUCTIONS:

1. Complete this form

2. Submit it along with any supporting documents to the Chief Financial Officer

(lbarton@oneidanation.org); Cc the HRD Area Manager (gdanfor1@oneidanation.org)

a. Required supporting documents:

X



Job Description



Re-entry Training



Safety Plan



Workforce Level Assessment.

3. Chief Financial Officer will review and submit a recommendation to the requestor and the HRD

Area Manager.

4. HRD Area Manager will submit the request to the BC for consideration (BC Agenda or E-poll).

TYPE OF REQUEST:

DEPARTMENT:

COST:

FILL A VACANCY

Community Health

Weekly

Fringe/Indirect Total Weekly

Personnel Cost: Cost:

Cost:

$820.40

$429.32

# OF EMPLOYEES:

$1249.72

TITLE:

Stroke Prevention Wellness Coach

POSITION NUMBER:

03133

DATE NEEDED:

ASAP

RECALL PROCEDURE USED:

TRIBAL PREFERENCE USED:

YES / NO / N/A

1 Please see resolve #4 of resolution BC-11-24-20-F.

Page 1 of 1

Explanation:

Need for

remainder for

FY-21:

$24,994.40

(20 weeks)

APPLY IN PERSON AT:

Public

Packet

Human

Resource Department

909 Packerland Drive

Green Bay, WI 54303

APPLY ONLINE AT:

http://oneida-nsn.gov

OR MAIL TO:

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Human Resource Department

P.O. Box 365

Oneida, WI 54155-0365

Phone: (920) 496-7900

Fax: (920) 496-7490

FIRST POSTING OPEN TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY

POSITION TITLE:

Stroke Prevention Wellness Coach (Limited Term – 2 years)

POSITION NUMBER: 03133

DEPARTMENT:

Community Health

LOCATION:

525 Airport Road Oneida WI

DIVISION:

Comprehensive Health

RESPONSIBLE TO:

Health Promotion Manager

SALARY:

NE09 $20.51/Hr (NEGOTIABLE)

(Employees will receive 5% below the negotiated pay rate during their probationary status.)

CLASSIFICATION:

Non-Exempt

POSTING DATE:

March 24, 2021

CLOSING DATE:

Transfer Deadline:

Proposed Start Date: As Soon As Possible

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in

employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law

in initial employment or re-employment.

POSITION SUMMARY

Under the direct supervision of the Health Promotion Manager, this position provides health, wellness, or lifestyle coaching to

participants of the “Stroke Prevention in the Wisconsin Native American Population” study. Continuation of this position is

contingent upon funding allocations.

DUTIES AND RESPONSIBILITIES:

The Health Promotion Specialist performs the following essential functions within the framework of the Public Health Core

Competencies (PHCC). These duties and responsibilities are not an all-inclusive list but rather a general representation of the

duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on

organizational needs and/or deemed necessary by the supervisor.

Analytical and Assessment Skills

1. Assess readiness to change in individuals interested in programming, individuals referred by their medical provider or

individuals recruited in the “Stroke Prevention in the Wisconsin Native American Population” study as part of their

treatment plan.

2. Conduct Wellbeing Assessments and facilitate the Wellness Vision at intake for study participants.

3. Participate in developing goals and objectives for study participants to reduce or eliminate high-risk behaviors and promote

lifestyle and behavior change.

Policy Development and Program Planning Skills

4. Assist in the development and/or research of educational materials for all Health Promotion/Prevention activities.

5. Assist in the development of action plans to incorporate in the community.

6. Maintain strict department security, confidentiality, and quality to meet professional standards of the department.

Communication Skills

7. Facilitate problem solving for clients to overcome barriers to success.

8. Provide ongoing health and wellness education and health risk reduction programming, including but not limited to the

lifestyle programs for individuals, families, AMVETS, and children.

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JOB DESCRIPTION

Stroke Prevention Wellness Coach

Page 2

DUTIES AND RESPONSIBILITIES: (Cont.)

Cultural Competency Skills

9. Identify resources and make referrals for individuals who require more direct medical attention.

10. Assist with the emotional impact of chronic life stresses and provide emotional support in the form of showing compassion,

teaching coping skills, demonstrating empathy and a non-judgmental attitude.

11. Practice excellent customer service skills always to include, but not limited to, addressing customer and employee needs

courteously and promptly.

12. Assist in the development and procurement of training materials. Evaluate methods and materials used in the health

education for appropriateness.

Community Dimensions of Practice Skills

13. Assist in planning and coordinating Health Division sponsored conferences, workshops, and continuing education

programs such as Just Move It-Oneida.

14. Establish close contact with tribal, private, and volunteer health agencies, businesses and community organizations to

foster mutual program assistance.

Public Health Sciences Skills

15. Provide Wellness Coaching using an evidence-based best practice coaching model which includes Appreciative Inquiry

and Motivational Interviewing.

Financial Planning and Management Skills

16. Record and maintain patient documentation in an electronic medical record to ensure accurate billing of services.

17. Follow purchasing processes and budget guidelines in requests for program supplies, services and training.

Leadership and Systems Thinking Skills

18. Contribute to a team effort and accomplish related results as required.

19. Participate in professional continuing education activities, as required to maintain credentials.

20. Provide professional mentoring to students, dietetic interns, using direct observation, assistance and feedback for

performance success and rotation assignments.

DUTIES AND RESPONSIBILITIES SPECIFIC TO “STROKE PREVENTION IN THE WISCONSIN NATIVE AMERICAN

POPULATION” STUDY:

21. Participate in study recruitment activities to include participation in health education, community, and onsite study events.

22. Participate in study activities (coaching, escorting participants to study activities).

23. Consent participants for participation in study.

24. Maintain study records (health journals, participation logs).

25. Develop health wellness goals with study participants and monitor goal progress through weekly communication with

participants and quarterly in person visits.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

1. Frequently stand, walk, use hands to finger, handle, feel; reach and pull with hands and arms; talk and hear.

2. Occasionally sit, stoop, kneel, crouch, or crawl; lift and/or move up to twenty-five (25) pounds.

3. Work is generally performed in a medical office, home setting or training setting with moderate noise level.

4. Exposure to inclement weather.

5. Evening and/or weekend work or extended hours and irregular shifts may be required.

6. A Tuberculosis (TB) Screening and/or TB Skin Test is required within thirty (30) days of employment and annually

thereafter as required.

STANDARD QUALIFICATIONS:

Must adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program

Strategic Plans and Policies.

1. Knowledge of applicable Oneida, federal, state, county and local laws, regulations, and requirements.

2. Knowledge of JCAHO, HIPPA, Workers Compensation, OSHA, Federal, State and Local regulations.

3. Knowledge of current principles, methods and procedures for the delivery of wellness programs.

4. Knowledge of methods and techniques of providing fitness assessment and evaluation.

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JOB DESCRIPTION

Stroke Prevention Wellness Coach

Page 3

STANDARD QUALIFICATIONS: (Cont.)

5. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.

6. Knowledge of community outreach health initiatives.

7. Knowledge of health education theory and practice.

8. Skill in preparing and maintaining reports.

9. Skill in operating business computers and office machines, including in a Windows environment, specifically Word,

Excel, Access, and presentation software (such as PowerPoint).

10. Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.

11. Ability to provide services for operations and activities of health and wellness programs.

12. Ability to coordinate health awareness/fitness related events.

13. Ability to educate patients and/or families as to the nature of disease and to provide instruction on proper care and

treatment.

14. Ability to communicate effectively in the English language, both verbally and in writing.

15. Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds

and with vendors and co-workers at all levels.

16. Ability to foster a cooperative work environment.

17. Ability to work both independently and in a team environment.

18. Ability to exercise sound judgment in decision making.

19. Ability to communicate technical information to non-technical personnel.

20. Ability and willingness to provide strong customer service orientation.

21. Ability to continually seek improvement in results.

22. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)

23. Must complete Health Insurance Portability and Accountability Act (HIPAA) training within 30 days of employment and

annually thereafter.

24. Employees are required to have proof of immunity or dates of two (2) doses of MMR and proof of immunity or dates of

two (2) doses of Varicella prior to starting in any position within the Oneida Comprehensive Health Division. Any

refusal of vaccination(s) or failure to provide proof of immunity may disqualify the applicant.

25. Must be willing and able to obtain additional education and training.

26. Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during

employment.

27. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements,

Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or

Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing

employment within the Oneida Nation’s Gaming Division.

28. A valid driver’s license or occupational driver’s license, reliable transportation, and insurance are required. Must obtain a

Wisconsin driver’s license or occupational driver’s license within thirty (30) days of employment if applicant has an out-ofstate driver’s license. Must be authorized as eligible to operate a personal vehicle under the Oneida Nation’s Vehicle

Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of

employment.

PREFERRED QUALIFICATIONS:

Applicants please clearly state on the application/resume if you meet these qualifications.

1. Wellness Coach Certification from Nationally Accredited Organization.

MINIMUM QUALIFICATIONS:

Applicants please clearly state how you meet these qualifications on the application/resume.

1. Bachelor’s Degree in Health Education, Nutrition, Health Promotion, Wellness, Exercise Science or Physiology, or health

related field and one (1) year experience providing one-on-one counseling, education and/or wellness coaching.

2. Must obtain the Wellness Coach Certification within one (1) year.

ITEMS TO BE SUBMITTED:

Must provide a copy of diploma, license, degree or certification upon employment.

New grant program00221lhU0321LH

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Cc:

Subject:

Date:

Attachments:

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Geraldine R. Danforth

Stefanie F. Reinke

Lawrence E. Barton; Maureen A. Metoxen

FW: Request to Fill Grant Funded Position

Monday, March 29, 2021 8:22:17 AM

image001.png

image002.png

I also support the request. Maureen will get on the OBC agenda for final approval.

yaw^?kó· (Thank you!)

Geraldine R. Danforth

Human Resources Area Manager

Skenandoah Complex

909 Packerland Drive

(920)496-7358

A GOOD MIND. A GOOD HEART. A STRONG FIRE.

The information contained in this e-mail is confidential and privileged. If you are not the intended recipient, please be

advised that any use, copying, or dissemination of this information is prohibited. Please destroy this e-mail and immediately

notify us of the erroneous transmission.

From: Lawrence E. Barton <lbarton@oneidanation.org>

Sent: Friday, March 26, 2021 7:49 AM

To: Stefanie F. Reinke <sreinke@oneidanation.org>

Cc: Geraldine R. Danforth <GDANFOR1@oneidanation.org>; Debra J. Danforth

<ddanfort@oneidanation.org>; Ravinder Vir <rvir@oneidanation.org>; Michelle L. Myers

<mmyers@oneidanation.org>; Lisa L. Hock <LHOCK@oneidanation.org>

Subject: Re: Request to Fill Grant Funded Position

Ms. Reinke, I have reviewed the supporting documents and approve posting & hiring of the

Stroke Prevention Wellness Coach. If you have any questions my extension is 4491. Thanks,

Larry Barton

From: Stefanie F. Reinke <sreinke@oneidanation.org>

Sent: Thursday, March 25, 2021 4:26 PM

To: Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Geraldine R. Danforth <GDANFOR1@oneidanation.org>; Debra J. Danforth

<ddanfort@oneidanation.org>; Ravinder Vir <rvir@oneidanation.org>; Michelle L. Myers

<mmyers@oneidanation.org>; Lisa L. Hock <LHOCK@oneidanation.org>

Subject: Request to Fill Grant Funded Position

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Good Evening Larry,

Please read the attached memo and supporting documents requesting to post the Stroke Prevention

Wellness Coach position. Because the Oneida Business Committee is already aware of the

collaboration between UW-Madison and the Oneida Nation for the clinical study “Stroke Prevention

in the Wisconsin Native American Population,” I am requesting an E-Poll of the OBC to post this

position. Due to the COVID-19 pandemic, the study was delayed from its original start in 2020.

UW-Madison would like to get this project underway as soon as possible and I believe an E-Poll

would keep the momentum of the project going most efficiently.

Thank you for your time and attention.

Sincerely,

Stefanie Reinke – Health Promotion Manager

Oneida Comprehensive Health Division

Community Health Services Health Promotion

A good mind. A good heart. A strong Fire.

office: 920.490.3993

fax: 920.490.3953

PO Box 365

2640 West Point Road

Green Bay, WI 54304

https://oneida-nsn.gov/resources/health/health-promotions/

HEALTH PROMOTION MISSION

Empowering the Oneida community to achieve optimal health.

CONFIDENTIALITY NOTICE: This e-mail and any attachments may contain confidential, proprietary and privileged

information. Unauthorized disclosure or use is prohibited by state and federal law. If you received this e-mail in error; please

notify the sender, delete the e-mail & any attachments. Do not use, disclose or store the information this e-mail and any

attachments it contains.

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Department of Neurological Surgery

Meeting:

Date:

Time:

Location:

Facilitator:

Minutes:

Stroke reduction research collaboration between Oneida and University of

Wisconsin

Tuesday, January 12, 2021

10:00am – 11:00 am

Virtual via WebEX

Carol Mitchell

Carol Mitchell, Stephanie Wilbrand

Collaboration participants:

X Michelle Myers

Oneida Community/ Public Health Officer

920-869-4896

mmyers@oneidanation.org

CVANDEN1@oneidanation.org

cblohowi@oneidanation.org

LHOCK@oneidanation.org

Connie Vandenberg

Oneida Medical Clinic Director of Nursing

920-869-4849

Carrie Blohowiak

Oneida Laboratory Director

920-869-4965

Lisa Hock

920-496-7900

Stefanie Reinke

Oneida Human Resource Department

(HRD)

Oneida Health Promotion Manager

Dr Ravinder Vir

920-869-4808

Debra Danforth

920-869-4807

DDANFORT@ONEIDANATION.org

Dr Stephanie Wilbrand

Oneida Comprehensive Health Division

Director- Medical Director

Oneida Comprehensive Health Division

Director- Operations Director

UW Madison- School of Medicine and

Public Health Department of Medicine

and Public Health

UW Madison- School of Medicine and

Public Health Department of Medicine

and Public Health

UW Madison- School of Medicine and

Public Health Department of Medicine

and Public Health

UW Madison- School of Medicine and

sreinke@oneidanation.org

Rvir@oneidanation.org

608-265-9248

wilbrand@neurosurgery.wisc.edu

608-265-5967

dempsey@neurosurgery.wisc.edu

608-262-0680

ccm@medicine.wisc.edu

608-262-0982

dlyancey@wisc.edu

UW Madison – School of Medicine and

Public Health

Sr. Student Service Coord. Native

American Center for Health Professions

608-265-8655

mfmetoxen@wisc.edu

Dr Robert Dempseyunable to attend

Dr Carol Mitchell

Danielle Yancey-unable

to attend.

Melissa Metoxen

Public Health

Director, Native American Center for

Health Professions

920-490-3993

1. Purpose of today’s meeting:

a. Follow-up on action items for project

b. Action items were defined in the meeting minutes from the December 14, 2020

meeting

600 Highland Avenue

Madison, WI 53792

608/263-1410

Fax 608/263-1728

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2. Carol Mitchell reported one addition to the meeting minutes from December 14, 2020.

The addition is that in addition to the 100 high risk participants, 20 low risk participants

(controls) will also be recruited.

3. The website for the clinical trials registration was again shared and is:

https://www.clinicaltrials.gov/ct2/show/NCT04382963. All team members should feel

free to share this link. It is available for the public and provides a nice overview of the

project.

4. Action Items to report:

a. Determine if the Woodland site would be available in March to meet with

participantsi. Dr. Vir reported that he would continue to follow up on the agreement

with the Woodland facility to see if it could be used for the research study.

b. Determine and communicate if it is possible to have lab draw off site at

Woodland- Carrie Blohowiak

i. Connie Vandenberg and Carrie Blohowiak then reported on how lab

should be done for the project. The plan will be to have study participants

scheduled 7:00 – 8:00 am prior to lab opening. After the lab draw,

participants would then drive to the Woodland facility for the other study

tests (health history, ultrasound imaging and initial meeting with health

coach for participants randomized to that arm of the study). Stephanie

Wilbrand asked if it would be okay for a study team member to be with

the participants during the lab draw. This study team member would

verify participant, label tubes and package specimens for currier hand-off.

Carrie thought this would be a good idea. Carrie will provide lab coats

and gloves for the UW Madison team member helping in the lab. The

UW Madison team member will provide their own face masks and face

shields. They will also wear scrubs.

c. Prepare job description for Wellness Coach position(s)

i. Stefanie Reinke and Lisa Hock reported that they are working on a

position description. Discussion then took place regarding if this could be

one full time employee as opposed to two part-time employees. Michelle

Myers and Stefanie Reinke stated that this will be a difficult recruit and it

will be easier to recruit a full-time employee. Stefanie Reinke then shared

that her team could provide back-up for the full-time employee. Carol

Mitchell and Stephanie Wilbrand thought this would be fine as long as

there is back-up. The team decide to pursue the full-time option and will

write the position description to be a full-time position. Discussion then

took place regarding training of the new Health Wellness Coach. The

grant will pay the training costs. Stefanie Reinke and her staff will

oversee the training for the new Health Wellness Coach to become

certified through Health and Wellness Coach Certification. (Information

found at https://www.wellcoachesschool.com/). Once the new coach is

trained and certified, they will take over coaching for study participants.

600 Highland Avenue

Madison, WI 53792

608/263-1410

Fax 608/263-1728

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Prior to completion of certification, Stefanie Reinke and her team will

work with study participants.

d. Determine who is Oneida point of contact to develop data usage agreement

between UW & Oneida for this project

i. Michelle Myers reported that Dr. Vir and Debbie Danforth are the point of

contacts for the data usage agreement.

ii. Stephanie Wilbrand will initiate the data usage agreement from UW

Madison and send to Dr. Vir and Debbie Danforth for review.

5. New Business

a. Discussion regarding in person visits. The group discussed when in person visits

might be able to take place. This will depend on Covid-19 health policies. The

team discussed potentially starting in March or April and will finalize dates at the

next meeting which is scheduled for February 2, 2021.

i. Dates to consider are; March 10-12, 2021 and April 7-9, 2021.

b. Health Wellness Coach training (outside of certification training). Discussion

took place regarding the time commitment for training for the Health Wellness

Coach outside of the certification training. Stephanie Wilbrand reported that the

required Institutional Review Board (IRB) training would be about four hours,

and Carol Mitchell reported that the clinical project training would take about four

hours.

c. Collaboration meetings. The team discussed that it would be good to have

collaboration meetings every 2-3 weeks – just to check in and follow up on action

items, even if the meetings are short. Collaboration meetings scheduled will

continue to be scheduled throughout the project.

d. Medical students rotating at Oneida participation in project. Carol Mitchell

shared that it would be great to offer medical students the opportunity to work

with this project and inquired if there might be any students on rotations during

March and April. Melissa stated that there was a student on rotation at this time.

She will put the student in contact with Carol Mitchell and Stephanie Wilbrand

and Dr. Vir will follow up to see if the student could participate with study data

collection while on their medical student rotation.

Action items for next meeting:

1. Follow-up on Woodland agreement – Dr. Vir

2. Position description for health wellness coach – Michelle Myers, Stefanie Reinke, Lisa

Hock

3. Health Wellness Institutional Review Board (IRB) Training – Stephanie Wilbrand,

Michelle Myers/Stefanie Reinke will send list of individuals to complete IRB training.

4. Clinical Project training through UW-Madison CANVAS – Carol Mitchell, Michelle

Myers/Stefanie Reinke will send list of individuals to complete IRB training.

5. Data Usage Agreement – Stephanie Wilbrand

6. Medical student participation in project – Dr. Vir and Melissa Metoxen

Next meeting scheduled for Tuesday 02/02/2021, 8am-9am.

600 Highland Avenue

Madison, WI 53792

608/263-1410

Fax 608/263-1728

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Approve the Family Services Department request to post two (2) grant funded positions for one (1) Social.

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Attachments:

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Chad A. Wilson

BC_Agenda_Requests

FW: Agenda Item - Apr 14th Meeting

Friday, April 9, 2021 12:38:00 PM

image001.png

image002.png

From: Lawrence E. Barton <lbarton@oneidanation.org>

Sent: Thursday, April 8, 2021 12:55 PM

To: Geraldine R. Danforth <GDANFOR1@oneidanation.org>; Chad A. Wilson

<CWILSON1@oneidanation.org>

Subject: Re: Agenda Item - Apr 14th Meeting

Chad, please accept this email as approval to request formal action to consider the request,

Thanks, Larry

From: Geraldine R. Danforth <GDANFOR1@oneidanation.org>

Sent: Thursday, April 8, 2021 12:46 PM

To: Chad A. Wilson <CWILSON1@oneidanation.org>

Cc: Lawrence E. Barton <lbarton@oneidanation.org>

Subject: FW: Agenda Item - Apr 14th Meeting

I got a verbal from Larry on this one.

yaw^?kó· (Thank you!)

Geraldine R. Danforth

Human Resources Area Manager

Skenandoah Complex

909 Packerland Drive

(920)496-7358

A GOOD MIND. A GOOD HEART. A STRONG FIRE.

The information contained in this e-mail is confidential and privileged. If you are not the intended recipient, please be

advised that any use, copying, or dissemination of this information is prohibited. Please destroy this e-mail and immediately

notify us of the erroneous transmission.

From: Chad A. Wilson <CWILSON1@oneidanation.org>

Sent: Thursday, April 8, 2021 11:03 AM

To: Geraldine R. Danforth <GDANFOR1@oneidanation.org>

Public Packet

Subject: FW: Agenda Item - Apr 14th Meeting

Here you go

From: BC_Agenda_Requests

Sent: Thursday, April 8, 2021 10:12 AM

To: Maureen A. Metoxen <MMETOXEN@oneidanation.org>

Subject: FW: Agenda Item - Apr 14th Meeting

Hi Maureen,

I wish your morning is going along well.

Do you have the e-mails for Geraldine and Larry approving these positions?

Let me know

-Chad

From: Maureen A. Metoxen <MMETOXEN@oneidanation.org>

Sent: Tuesday, April 6, 2021 2:21 PM

To: BC_Agenda_Requests <BC_Agenda_Requests@oneidanation.org>

Cc: Lawrence E. Barton <lbarton@oneidanation.org>; Geraldine R. Danforth

<GDANFOR1@oneidanation.org>; Cristina S. Danforth <cdanfor4@oneidanation.org>; Tina M.

Jorgensen <tjorgens@oneidanation.org>

Subject: Agenda Item - Apr 14th Meeting

Agenda Item for April 14th OBC Meeting. Please let me know if you need anything further. Thank

you.

Maureen Metoxen

Executive Assistant – HRD

Work (920)490-3619

Fax (920)496-7490

mmetoxen@oneidanation.org

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Attachments:

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General_Manager_SignOff

Tina M. Jorgensen

FW: ICW Positions

Thursday, April 1, 2021 11:28:38 AM

image003.png

GM reply below.

Lori S. Hill

Ext. 3803 or 490-3803

Lhill4@oneidanation.org

From: Deborah J. Thundercloud <dthunde2@oneidanation.org>

Sent: Thursday, April 1, 2021 10:46 AM

To: General_Manager_SignOff <General_Manager_SignOff@oneidanation.org>

Subject: RE: ICW Positions

These two positions are approved to go forward to Finance and then the OBC.

Debbie Thundercloud

General Manager

Oneida Nation, WI

920-869-4315 – Norbert Hill Center

920-496-7414 – Skenandoah Complex

dthunde2@oneidanation.org

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are

addressed. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on

the contents of this information is strictly prohibited.

From: General_Manager_SignOff <General_Manager_SignOff@oneidanation.org>

Sent: Thursday, April 1, 2021 10:28 AM

To: Deborah J. Thundercloud <dthunde2@oneidanation.org>

Subject: FW: ICW Positions

Approval requested for 2 positions to go to Finance and then BC.

1. Case Aide (ICW) new job description.

2. Social Worker/Case Manager (ICW-Access)

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From: Tina M. Jorgensen <tjorgens@oneidanation.org>

Sent: Thursday, April 1, 2021 10:18 AM

To: General_Manager_SignOff <General_Manager_SignOff@oneidanation.org>

Subject: ICW Positions

Debbie,

We worked with Accounting to figure out how to request the 2 new positions in ICW.

The Title IV-E funds are reimbursements based on ICW worker documentation.

We have these funds included in the budget for this fiscal year which offsets the TC. The

budgeted amount is $61,500/quarter.

The 1st quarter of this fiscal year, we received $124,591, resulting in a surplus of $63,091.

We are requesting to use this surplus to create 2 new 100% grant funded positions. We will use this

grant funding for this fiscal year and then work on getting them funded under ICW during the next

fiscal year budget process.

Please approve the attached 2 requests to go to Finance and then the BC. Thank you!

Tina Jorgensen, MS, RDN

Division Director

Governmental Services

A good mind. A good heart. A strong Fire.

office: 920.490.3904

Mailing Address:

PO Box 365

Oneida, WI 54155

Location:

2640 West Point Rd

Green Bay, WI 54304

https://oneida-nsn.gov

CONFIDENTIALITY NOTICE: This e-mail and any attachments may contain confidential, proprietary and privileged

information. Unauthorized disclosure or use is prohibited by state and federal law. If you received this e-mail in error; please

notify the sender, delete the e-mail & any attachments. Do not use, disclose or store the information this e-mail and any

attachments it contains.

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Accept the notice that Councilman Kirby Metoxen has been confirmed as Vice-President of the Native...

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Accept the notice that Councilwoman Jennifer Webster has been appointed as primary delegate for the...

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Enter e-poll results into the record regarding the adopted BC resolution # 03-19-21-A

Business Committee Agenda Request

1. Meeting Date Requested:

04/14/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☒ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

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TribalSecretary

Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Daniel P. Guzman; David P. Jordan; Ethel M. Summers;

Jennifer A. Webster; Kirby W. Metoxen; Tehassi Tasi Hill

Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; Chad A. Wilson; Jo A. House; Deborah J. Thundercloud;

Jacque L. Boyle

E-POLL RESULTS: Adopt resolution entitled Approval of Use of Economic Development, Diversification and

Community Development Fund for Buy Back of Dream Homes Under Existing Mortgage Language, Right of First

Refusal in Bay Bank Mortgage Loans and Forec

Friday, March 19, 2021 5:07:00 PM

E-Poll Requst - Land Acquisition for Housing-173855 - Updated - Final.pdf

TD comment beyond a vote A.pdf

ES comment beyond a vote.pdf

TD comment beyond a vote B.pdf

LL comment beyond a vote.pdf

03-19-21-A EDDCD Fund for Buy Back of Dream Homes Under Existing Mortgages, Right of First Refusal Bay

Bank Mortgages and Foreclosures.pdf

E-POLL RESULTS

The e-poll to adopt the resolution entitled Approval of Use of Economic Development,

Diversification and Community Development Fund for Buy Back of Dream Homes

Under Existing Mortgage Language, Right of First Refusal in Bay Bank Mortgage Loans

and Foreclosures, has carried. As of the deadline, below are the results:

Support: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon

Stevens, Jennifer Webster

Oppose: Tina Danforth

Abstain: Marie Summers

Per section 5.2.c. of the OBC SOP “Conducting Electronic Voting (E-polls)”, attached

are copies of any comment by an OBC member made beyond a vote.

The adopted resolution has been attached as well. Thank you.

Brooke Doxtator

BCC Supervisor

Business Committee Support Office (BCSO)

office 920.869.4452

fax 920.869.4040

From: TribalSecretary <TribalSecretary@oneidanation.org>

Sent: Thursday, March 18, 2021 1:35 PM

To: Brandon L. Yellowbird-Stevens <bstevens@oneidanation.org>; Cristina S. Danforth

<cdanfor4@oneidanation.org>; Daniel P. Guzman <dguzman@oneidanation.org>; David P. Jordan

<djordan1@oneidanation.org>; Ethel M. Summers <esummer1@oneidanation.org>; Jennifer A.

Webster <JWEBSTE1@oneidanation.org>; Kirby W. Metoxen <KMETOX@oneidanation.org>; Lisa A.

Liggins <lliggins@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>

Cc: TribalSecretary <TribalSecretary@oneidanation.org>; Danelle A. Wilson

<dwilson1@oneidanation.org>; Rhiannon R. Metoxen <rmetoxe2@oneidanation.org>; Kristal E. Hill

<khill@oneidanation.org>; Chad A. Wilson <CWILSON1@oneidanation.org>

Subject: E-POLL REQUEST: Adopt resolution entitled Approval of Use of Economic Development,

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Diversification and Community Development Fund for Buy Back of Dream Homes Under Existing

Mortgage Language, Right of First Refusal in Bay Bank Mortgage Loans and Foreclosu

E-POLL REQUEST

Summary:

The resolution approves an allocation of one million dollars ($1,000,000) from the

Economic Development, Diversification and Community Development Fund for the

purposes of supporting the housing resources by having funding available to meet

buying back Dream Homes under mortgage language, exercising the right of first refusal

in Bay Bank mortgages, terminating leases and reacquiring homes, and exercising

foreclosure rights.

Justification for E-Poll: There is current and existing circumstances that need to be

addressed, but funding is not available to complete the transaction.

Requested Action:

Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community

Development Fund for Buy Back of Dream Homes Under Existing Mortgage Language, Right of First

Refusal in Bay Bank Mortgage Loans and Foreclosures

Deadline for response:

Responses are due no later than 4:30 p.m., FRIDAY, March 19, 2021.

Voting:

1. Use the voting button above, if available; OR

2. Reply with “Support” or “Oppose”.

Brooke Doxtator

BCC Supervisor

Business Committee Support Office (BCSO)

office 920.869.4452

fax 920.869.4040

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Approval of Use of Economic Development, Diversification and

Community Development Fund for Buy Back of Dream Homes Under Existing Mortgage Language, Right

of First Refusal in Bay Bank Mortgage Loans and Foreclosures

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Jo Anne House, PhD | Chief Counsel

James R. Bittorf | Deputy Chief Counsel

Kelly M. McAndrews | Senior Staff Attorney

Law Office

Carl J. Artman

Krystal L. John

Peggy A. Schneider

Lydia M. Witte

MEMORANDUM

TO:

Oneida Business Committee

FROM:

Jo Anne House, Chief Counsel

DATE:

March 18, 2021

SUBJECT: E-Poll Request – Use of Economic Development Funds for Land Acquisition –

Comprehensive Housing Program

On behalf of Jacque Boyle, Division Director and Attorney Krystal John, I am requesting an epoll to adopt a resolution allocating Economic Development, Diversification and Community

Development Funds to the Comprehensive Housing Program. These funds will be utilized to

maintain housing ‘stock’ within the Nation for use by members in the event the house must be

re-gained repurchase of Dream Homes, through right of first refusal in the event of a default or

violation of lease agreement or through foreclosure.

The FY2021 budget allocates $3.4 million from the Economic Development, Diversification and

Community Development Funds for land acquisition. The actions identified in this resolution

would have utilized land acquisition funds to accomplish these goals. Currently, there have been

two properties that have been recovered under these processes since January. It is anticipated that

there may be more as Comprehensive Housing Division works with Oneida Police Department

and TAP to get a better handle on the illegal drug activity in our neighborhoods.

This two-pronged approach is lease enforcement and member assistance. The first goal is to

identify, enforce and reduce illegal activity in the Nation’s neighborhoods. The second goal is to

ensure assistance is available for innocent victims of criminal activity within a household.

There is current an existing circumstance that needs to be addressed, but funding is not available

to complete the transaction.

Requested Action:

1. Approve e-poll request.

2. Adoption resolution titled Approval of Use of Economic Development, Diversification

and Community Development Fund for Buy Back of Dream Homes Under Existing

Mortgage Language, Right of First Refusal in Bay Bank Mortgage Loans and

Foreclosures.

N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327

oneida-nsn.gov

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Oneida Nation

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Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution #

Approval of Use of Economic Development, Diversification and Community Development Fund for

Buy Back of Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank

Mortgage Loans and Foreclosures

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Economic Development, Diversification and Community Development Fund was

created by resolutions # BC-09-28-16-B, BC-07-12-17-A, and the procedures for use of the

fund set forth in resolution # BC-12-12-18-B, Updating and Clarifying Access to the

Economic Development, Diversification and Community Development Fund; and

WHEREAS,

the Comprehensive Housing Division is responsible for managing the Nation’s housing

assets through mortgages and leases; and

WHEREAS,

there are 198 Dream Home mortgages which contain language that requires the Nation to

repurchase the home after specific actions have taken place in accordance with specific

rules such as obtaining an appraisal valuation; and

WHEREAS,

there are mortgages on Tribal trust and fee lands through Bay Bank which contain right of

first refusal options which allow the Nation to recover the house in the event of default on

the mortgage; and

WHEREAS,

there are occasions where the Comprehensive Housing Division will implement foreclosure

on a mortgagee under various tribal loans; and

WHEREAS,

there are occasions where the Comprehensive Housing Division will terminate an

encumbered residential lease requiring the Nation to buyout the lenders interest in the

property as part of a lease enforcement action; and

WHEREAS,

the funding for land acquisition for Fiscal Year 2021 is identified as deriving from the

Economic Development, Diversification and Community Development Fund; and

WHEREAS,

utilizing the Economic Development, Diversification and Community Development Fund to

maintain the Nation’s housing stock for use by Oneida members is supporting a

“community project which nurture and sustain Oneida families” by ensuring housing is

available; and

NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of

$1 million from the Economic Development, Diversification and Community Development Fund for the

purposes of supporting the housing resources by having funding available to meet buying back Dream

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BC Resolution _____________

Approval of Use of Economic Development, Diversification and Community Development Fund for Buy Back of Dream

Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank Mortgage Loans and Foreclosures

Page 2 of 2

Homes under mortgage language, exercising the right of first refusal in Bay Bank mortgages, terminating

leases and reacquiring homes, and exercising foreclosure rights; identifies Jacque Boyle, Division Director,

as the responsible party for expenditure of these funds; and finally, all unexpended funds at the conclusion

of Fiscal Year 2021 shall be returned to the Economic Development, Diversification and Community

Development Fund.

BE IT FINALLY RESOLVED, that the Oneida Business Committee authorizes this exception to the

Economic Development, Diversification and Community Development fund approval processes requiring

the recommendation of the Community and Economic Development Division Director until such time

updated processes can be presented.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Approval of Use of Economic Development, Diversification and Community Development Fund

for Buy Back of Dream Homes Under Existing Mortgage Language, Right of First Refusal in

Bay Bank Mortgage Loans and Foreclosures

Summary

The resolution approves an allocation of one million dollars ($1,000,000) from the Economic

Development, Diversification and Community Development Fund for the purposes of supporting

the housing resources by having funding available to meet buying back Dream Homes under

mortgage language, exercising the right of first refusal in Bay Bank mortgages, terminating leases

and reacquiring homes, and exercising foreclosure rights.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: March 18, 2021

Analysis by the Legislative Reference Office

The Oneida Business Committee has adopted resolutions which set aside funds disbursed from

corporations to the Nation in an Economic Development, Diversification and Community

Development fund (“the Fund”) and describes the process for accessing those funds. [Resolutions

BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, BC-01-23-19-C and BC-01-23-19-D]. When a

request to utilize monies from the Fund is received, the Community and Economic Development

Division Director reviews the request for use of the Fund and determines if the proposed use is

consistent with the Fund. The Community and Economic Development Division Director is then

required to provide a written recommendation to the Oneida Business Committee regarding

whether to authorize the allocation from the Fund to a specific project identified by a contract

number, CIP number, economic development opportunity number or other easily trackable number

or designation. The Oneida Business Committee is then responsible for authorizing use of the Fund

by a resolution clearly identifying the amount of funds authorized and purpose of the funds, which

may be identified by a contract number, CIP number, economic development opportunity number

or other easily trackable number or designation, and the employee responsible for authorizing

expenditures of the authorized amount.

Through this resolution the Oneida Business Committee approves an allocation of one million

dollars ($1,000,000) from the Fund for the purpose of supporting the Comprehensive Housing

Division’s housing resources by having funding available to meet buying back Dream Homes

under mortgage language, exercising the right of first refusal in Bay Bank mortgages, terminating

leases and reacquiring homes, and exercising foreclosure rights. This resolution provides that

utilizing the Fund to maintain the Nation’s housing stock for use by Oneida members is supporting

a community project which nurture and sustain Oneida families by ensuring housing is available.

The resolution then identifies Jacque Boyle, Division Director, as the responsible party for

expenditure of these funds. The Fiscal Year 2021 Budget did identify that the funding for land

Page 1 of 2

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acquisitions would derive from the Fund. This resolution provides that all unexpended funds at the

conclusion of Fiscal Year 2021 shall be returned to the Fund.

A review and recommendation from the Community and Economic Development Division

Director was not completed for this allocation from the Fund. Through this resolution the Oneida

Business Committee recognizes that the process for utilization of the Funds as provided by

resolution BC-01-2-19-C was not complied with, and then authorizes an exception to the Fund

approval processes requiring the recommendation of the Community and Economic Development

Division Director until such time updated processes can be presented.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

Page 2 of 2

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Cc:

Subject:

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Cristina S. Danforth

Thursday, March 18, 2021 3:23 PM

TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan;

Ethel M. Summers; Jennifer A. Webster; Kirby W. Metoxen; Lisa A. Liggins; Tehassi

Tasi Hill

Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; Chad A. Wilson; Lawrence E.

Barton; Ralinda R. Ninham-Lamberies; Rae M. Skenandore

RE: E-POLL REQUEST: Adopt resolution entitled Approval of Use of Economic

Development, Diversification and Community Development Fund for Buy Back of

Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank

Mortgage Loans and Forec

Good afternoon, where did this resolution come from? Who authored it? When did the BC take action

to have this resolution drafted for consideration? Why is this an epoll?? My questions are about

process, direction of the BC as a body. The intent of and the use of the Economic diversification funds

are not for programming.

I am also curious as to urgency. Can this be addressed in a work meeting or on the BC agenda? What

about other tribal housing initiatives?

I cannot support an epoll at this time and my statements and questions are for the record.

Thank you

Tina Danforth

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Ethel M. Summers

Thursday, March 18, 2021 3:55 PM

TribalSecretary; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Daniel P.

Guzman; David P. Jordan; Jennifer A. Webster; Kirby W. Metoxen; Lisa A. Liggins;

Tehassi Tasi Hill

Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; Chad A. Wilson

RE: E-POLL REQUEST: Adopt resolution entitled Approval of Use of Economic

Development, Diversification and Community Development Fund for Buy Back of

Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank

Mortgage Loans and Forec

Abstain. For the Record, there isn’t enough information for me to consider. I would prefer to have an

itemized list of how many homes (besides the 2 noted), cost of buy back of each, rehab cost, and

timeline to repair for resale. Another concern is that we haven’t seen a plan to rehab the existing

homes that are currently sitting vacant.

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

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Cristina S. Danforth

Thursday, March 18, 2021 3:58 PM

Ethel M. Summers; TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman;

David P. Jordan; Jennifer A. Webster; Kirby W. Metoxen; Lisa A. Liggins; Tehassi Tasi

Hill

Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; Chad A. Wilson

RE: E-POLL REQUEST: Adopt resolution entitled Approval of Use of Economic

Development, Diversification and Community Development Fund for Buy Back of

Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank

Mortgage Loans and Forec

Marie, I was thinking the same. Again when did the BC discuss a million dollar resolution without any

financial itemization?

Tina Danforth

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Lisa Liggins

Friday, March 19, 2021 4:30 PM

TribalSecretary; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Daniel P.

Guzman; David P. Jordan; Ethel M. Summers; Jennifer A. Webster; Kirby W. Metoxen;

Tehassi Tasi Hill

Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; Chad A. Wilson

RE: E-POLL REQUEST: Adopt resolution entitled Approval of Use of Economic

Development, Diversification and Community Development Fund for Buy Back of

Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank

Mortgage Loans and Forec

5.2.c. of the BC SOP entitled Conducting Electronic Voting states:

A copy of any comment by an Oneida Business Committee member if comments are made beyond a

vote.

This means that questions/comments from BC members will be entered into the record, but responses

are not required. As such, I’ve compiled the responses below for some of the questions that have been

posed by the BC either from my own perspective and/or that of responses provided by staff. This way

they will be in the record. Thank you.

Good afternoon, where did this resolution come from?

The resolution came from the Chief Counsel on behalf of Attorney John and Division Director Jacque

Boyle.

Who authored it?

Chief Counsel authored the resolution based on information received from Jacque Boyle and Krystal

John.

When did the BC take action to have this resolution drafted for consideration?

This is not a BC request, this is a request of the Division Director in order to meet the emergent needs of

the Comprehensive Housing Division.

Why is this an epoll?? An e‐poll is requested because a current land lease issue is unable to be resolved

unless funding is made available. If no funding is available, the house will be lost, although it sits on

tribal land. This e‐poll request is following the E‐Poll SOP.

The intent of and the use of the Economic diversification funds are not for programming. This is not

entirely accurate. The fund has been used for programming in the past (i.e. the Hemp Pilot Project). For

this particular request, it is not a programming request, it is a need based on emerging issues.

I am also curious as to urgency. The urgency involves a current homeowner/land lessee with a time

sensitive need.

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Can this be addressed in a work meeting or on the BC agenda? If an e‐poll was not approved, the matter

was requested to be placed on the next BC agenda. Action by the BC is required that cannot be taken in

a work session. The delay until the next meeting could have had unintended consequences.

What about other tribal housing initiatives? Housing initiatives are not a part of this matter, they are

ongoing in different forums and programming. This is a matter of losing access to a house which sits

upon tribal land. It is possible banks will no longer issue mortgages if this is not resolved in a timely

manner cause further reliance on Tribal funds for mortgages.

Is this just for 1 Mil of the 3.5 Mil ? I thought the OLC thinks they still have dibs on the 3.5mil? Just

asking. So if we approve this 1Mil there will still be 2.5Mil left? Right

Yes, just 1 million of the total budgeted amount

The memo itself doesn’t have the 1 million stated, however, it does have the 3.5 million noted, so it was

a bit confusing. I read the resolution fully to see where the 1 million was listed. My only thought is I

hope after the houses are purchased back that they don’t just sit and dwindle away. It would have been

nice to see an itemized list of how many homes we are talking about besides the 2 noted in the memo

and the rehab cost if any for each home we are buying back. Often times, the question comes up by

our citizens, is why are the houses just sitting there vacant.

This was forwarded to the Division Director. No response at this time.

Lisa Liggins

Secretary

Oneida Business Committee

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # 03-19-21-A

Approval of Use of Economic Development, Diversification and Community Development Fund for

Buy Back of Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank

Mortgage Loans and Foreclosures

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Economic Development, Diversification and Community Development Fund was

created by resolutions # BC-09-28-16-B, BC-07-12-17-A, and the procedures for use of the

fund set forth in resolution # BC-12-12-18-B, Updating and Clarifying Access to the

Economic Development, Diversification and Community Development Fund; and

WHEREAS,

the Comprehensive Housing Division is responsible for managing the Nation’s housing

assets through mortgages and leases; and

WHEREAS,

there are 198 Dream Home mortgages which contain language that requires the Nation to

repurchase the home after specific actions have taken place in accordance with specific

rules such as obtaining an appraisal valuation; and

WHEREAS,

there are mortgages on Tribal trust and fee lands through Bay Bank which contain right of

first refusal options which allow the Nation to recover the house in the event of default on

the mortgage; and

WHEREAS,

there are occasions where the Comprehensive Housing Division will implement foreclosure

on a mortgagee under various tribal loans; and

WHEREAS,

there are occasions where the Comprehensive Housing Division will terminate an

encumbered residential lease requiring the Nation to buyout the lenders interest in the

property as part of a lease enforcement action; and

WHEREAS,

the funding for land acquisition for Fiscal Year 2021 is identified as deriving from the

Economic Development, Diversification and Community Development Fund; and

WHEREAS,

utilizing the Economic Development, Diversification and Community Development Fund to

maintain the Nation’s housing stock for use by Oneida members is supporting a

“community project which nurture and sustain Oneida families” by ensuring housing is

available; and

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BC Resolution # 03-19-21

Approval of Use of Economic Development, Diversification and Community Development Fund for

Buy Back of Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank

Mortgage Loans and Foreclosures

Page 2 of 2

NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of

$1 million from the Economic Development, Diversification and Community Development Fund for the

purposes of supporting the housing resources by having funding available to meet buying back Dream

Homes under mortgage language, exercising the right of first refusal in Bay Bank mortgages, terminating

leases and reacquiring homes, and exercising foreclosure rights; identifies Jacque Boyle, Division Director,

as the responsible party for expenditure of these funds; and finally, all unexpended funds at the conclusion

of Fiscal Year 2021 shall be returned to the Economic Development, Diversification and Community

Development Fund.

BE IT FINALLY RESOLVED, that the Oneida Business Committee authorizes this exception to the

Economic Development, Diversification and Community Development fund approval processes requiring

the recommendation of the Community and Economic Development Division Director until such time

updated processes can be presented.

CERTIFICATION

I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida

Business Committee is composed of 9 members of whom 5 members constitute a quorum; 8 members

participated in an electronic vote (e-poll) which closed on the 19th day of March, 2021; that the forgoing

resolution was duly adopted by a vote of 6 members for, 1 members against, and 1 members not voting*;

and that said resolution has not been rescinded or amended in any way. The results of the e-poll will be

entered into the record at the next Oneida Business Committee scheduled on April 14, 2021.

____________________________

Lisa Liggins, Secretary

Oneida Business Committee

*According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie."

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Oneida Land Commission

Regular Meeting

5:00 p.m. Monday, February 22, 2021

Teleconference

Minutes

Regular Meeting

Present: Chairwoman Rebecca Webster, Vice-Chairman Michael Mousseau, Secretary Sidney White,

Commissioners: Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester

Others Present: Maryjo Nash, Brooke Doxtator, Trish King

I. CALL TO ORDER AND ROLL CALL

Meeting called to order by Chairwoman Rebecca Webster at 5:03 p.m.

II. ADOPT THE AGENDA

Motion by Patricia Cornelius to adopt the agenda with one (1) addition [1) add VI.B. Community

Concerns], seconded by Donald McLester. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Motion by Donald McLester to go into executive session at 5:07 p.m., seconded by Patricia Cornelius.

Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Motion by Patricia Cornelius to come out of executive session at 5:19 p.m., seconded by Donald

McLester. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

III. TASK LIST

IV. READING OF MINUTES

A. Approve February 8, 2021 regular meeting minutes

Sponsor: Sidney White

Motion by Patricia Cornelius to approve the February 8, 2021 regular meeting minutes, seconded by

Donald McLester. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Oneida Land Commission

Regular Meeting Agenda

Page 1 of 4

February 22, 2021

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V. TABLED BUSINESS

A. Review New York Land Update – not submitted

Sponsor: Patrick Pelky

VI. NEW BUSINESS

A. Accept report regarding 0.095 acres of surplus land donated by WisDOT

Sponsor: Maryjo Nash

Motion by Donald McLester to accept the report as information, seconded by Patricia Cornelius. Motion

carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

B. Community Concerns

Sponsor: Patricia Cornelius

Note: Pat Cornelius agreed to remove from agenda after discussion, will bring concern back to

Commission when more information is available.

VII. REPORTS

A. Retro-approve FY-21 1st quarter report pg. 16

Sponsor: Sidney White

Motion by Michael Mousseau to retro-approve the FY-21 1st Quarter report, seconded by Donald

McLester. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Motion by Patricia Cornelius to go into executive session at 5:28 p.m., seconded by Sherrole Benton.

Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Motion by Donald McLester to come out of executive session at 6:10 p.m., seconded by Michael

Mousseau. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Oneida Land Commission

Regular Meeting Agenda

Page 2 of 4

February 22, 2021

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VIII. EXECUTIVE SESSION

A. Leases

1. Approve American Towers lease extension

Sponsor: Maryjo Nash

Motion by Donald McLester to approve staff recommendation and proceed with the lease negotiation

contingent upon legal review, seconded by Sherrole Benton. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

B. Review request to reduce HBO financing requirement and determine next steps pg. 29

Sponsor: Maryjo Nash

Motion by Sherrole Benton to waive the finance requirements under section 1.4-1(a) of the Leasing Law

Rule #4 for Residential Lease eligibility recognizing that the individual has access to sufficient liquid

capital, seconded by Patricia Cornelius. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

C. Review file number 02202101RES and determine next steps

Sponsor: Maryjo Nash

Motion by Michael Mousseau to deny, seconded by Patricia Cornelius. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

D. Review acquisition budget and determine next steps

Sponsor: Maryjo Nash

Motion by Patricia Cornelius to offer to reallocate acquisition funds to CHD for the repair of existing tribally

owned homes to help get tribal families in the homes contingent upon CHD meeting with the Land

Commission to let us know how much they anticipate needing and a timeline for repairs with monthly

updates on the spending and the progress of repairs, seconded by Julie Barton. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Motion by Donald McLester to Request recommendation from CHD on whether we should make

acquisition funds available for HIP and THRIFT, seconded by Sherrole Benton. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

IX. ADJOURNMENT

Motion by Donald McLester to adjourn at 6:16 p.m., seconded by Patricia Cornelius. Motion carries.

Ayes:

Julie Barton, Sherrole Benton, Patricia Cornelius, Donald McLester,

Michael Mousseau, Sidney White

Roll call for the record:

Present: Chairwoman Rebecca Webster, Vice-Chairman Michael Mousseau, Commissioners: Julie

Barton, Sherrole Benton, Patricia Cornelius, Donald McLester, Sidney White

Oneida Land Commission

Regular Meeting Agenda

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February 22, 2021

Public Packet

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Minutes prepared by Brooke Doxtator, Boards, Committees, and Commissions Supervisor

Minutes approved as presented/corrected on March 8, 2021.

______________________________

Sidney White, Secretary

Oneida Land Commission

Regular Meeting Agenda

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February 22, 2021

Public Packet

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Enter e-poll results into the record regarding the approved request for an exception to BC Resolution...

Business Committee Agenda Request

1. Meeting Date Requested:

04/14/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☒ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

CWILSON1

Public Packet

From:

To:

Cc:

Subject:

Date:

Attachments:

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TribalSecretary

Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Daniel P. Guzman; David P. Jordan; Ethel M. Summers;

Jennifer A. Webster; Kirby W. Metoxen; Lisa A. Liggins; Tehassi Tasi Hill

TribalSecretary; Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; BC_Agenda_Requests; Jessica L.

Vandekamp; Geraldine R. Danforth

E-POLL RESULTS: Approve request for an exception to BC Resolution 12-31-20-A, to post the Family Court Judge

position for all applicants

Wednesday, March 31, 2021 9:37:18 AM

BCAR approve exception to BC Resolution 12-31-20-A to post the Family Court Judge position to all

applicants.pdf

E-POLL RESULTS

The e-poll to Approve request for an exception to BC Resolution 12-31-20-A Second Amendment to

Resolution # 08-12-20-H, Amending Furlough and Layoff Return to Work Protection Additional

Weeks and Payout of Vacation and Personal Time, Authorizing Recall of Layoff or Furlough

Employees for an Additional 13 Week Extension, to post the Family Court Judge position for all

applicants., has been approved. Below are the results:

Support: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Brandon Stevens, Marie Summers, Jennifer Webster

Brooke Doxtator

BCC Supervisor

Business Committee Support Office (BCSO)

office 920.869.4452

fax 920.869.4040

From: TribalSecretary <TribalSecretary@oneidanation.org>

Sent: Tuesday, March 30, 2021 4:21 PM

To: Brandon L. Yellowbird-Stevens <bstevens@oneidanation.org>; Cristina S. Danforth

<cdanfor4@oneidanation.org>; Daniel P. Guzman <dguzman@oneidanation.org>; David P. Jordan

<djordan1@oneidanation.org>; Ethel M. Summers <esummer1@oneidanation.org>; Jennifer A.

Webster <JWEBSTE1@oneidanation.org>; Kirby W. Metoxen <KMETOX@oneidanation.org>; Lisa A.

Liggins <lliggins@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>

Cc: TribalSecretary <TribalSecretary@oneidanation.org>; Danelle A. Wilson

<dwilson1@oneidanation.org>; Rhiannon R. Metoxen <rmetoxe2@oneidanation.org>; Kristal E. Hill

<khill@oneidanation.org>

Subject: E-POLL REQUEST: Approve request for an exception to BC Resolution 12-31-20-A, to post

the Family Court Judge position for all applicants

E-POLL REQUEST

Summary:

HRD is currently posting positions internally and for protected employees per BC

Public Packet

resolution 12-31-20-A first, then to tribal members, then to all. Due to the particular

needs of the family court judge position, the Employee Relations Representative and

some BC members have asked for the posting be for all applicants immediately.

Justification for E-Poll: BC action is need in order to post the family court judge position

for all applicants.

Requested Action:

Approve request for an exception to BC Resolution 12-31-20-A Second Amendment to

Resolution # 08-12-20-H, Amending Furlough and Layoff Return to Work Protection

Additional Weeks and Payout of Vacation and Personal Time, Authorizing Recall of

Layoff or Furlough Employees for an Additional 13 Week Extension, to post the Family

Court Judge position for all applicants.

Deadline for response:

Responses are due no later than 4:30 p.m., WEDNESDAY, March 31, 2021.

Voting:

1. Use the voting button above, if available; OR

2. Reply with “Support” or “Oppose”.

Brooke Doxtator

BCC Supervisor

Business Committee Support Office (BCSO)

office 920.869.4452

fax 920.869.4040

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Public Packet

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Approve request for an exception to BC Resolution 12-31-20-A Second Amendment to Resolution #

08-12-20-H, Amending Furlough and Layoff Return to Work Protection Additional Weeks and Payout of

Vacation and Personal Time, Authorizing Recall of Layoff or Furlough Employees for an Additional 13 Week

Extension, to post the Family Court Judge position for all applicants.

3. Supporting Materials

Report

Resolution

Contract

Other:

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

David P. Jordan, Councilman

Primary Requestor/Submitter:

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

HRD is currently posting positions internally and for protected employees per BC resolution 12-31-20-A first, then

to tribal members, then to all. Due to the particular needs of the family court judge position, the Employee

Relations Representative and some BC members have asked for the posting be for all applicants immediately.

The HRD Area Manager has indicated that in order to do so, BC action is needed. Chief Counsel advised an e-poll

to for an exception to BC resolution 12-31-20-A will be sufficient.

Add the draft minutes where we took action to accept the resignation and post as the back up.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

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Public Packet

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DRAFT

NEW BUSINESS

Accept the March 1, 2021, regular OBC Officer meeting notes

Sponsor: Jessica Vandekamp, Employee Relations Representative

Motion by Kirby Metoxen to accept the March 1, 2021, regular OBC Officer meeting notes, seconded

by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Brandon Stevens, Marie Summers

Not Present:

Tina Danforth, Jennifer Webster

Approve one (1) relinquishment

Sponsor: Debbie Danforth, Chairwoman/Oneida Trust Enrollment Committee

Motion by David P. Jordan to approve one (1) relinquishment, seconded by Kirby Metoxen. Motion

carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Brandon Stevens, Marie Summers

Not Present:

Tina Danforth, Jennifer Webster

Approve a limited waiver of sovereign immunity - Green Bay Packers

Sponsorship Agreement - file # 2021-0030

Sponsor: Louise Cornelius, Gaming General Manager

Motion by David P. Jordan to approve a limited waiver of sovereign immunity - Green Bay Packers

Sponsorship Agreement - file # 2021-0030, seconded by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Brandon Stevens, Marie Summers

Not Present:

Tina Danforth, Jennifer Webster

Approve two (2) actions regarding the Family Court Judge resignation - file #

2016-1106

Sponsor: Jessica Vandekamp, Employee Relations Representative

Motion by David P. Jordan to accept the resignation of Marcus Zelenski with an end date of June 9,

2021- file # 2016-1106, seconded by Kirby Metoxen. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Brandon Stevens, Marie Summers

Not Present:

Tina Danforth, Jennifer Webster

Motion by Lisa Liggins to assign Vice-Chairman Brandon Stevens, Secretary Lisa Liggins, Councilman

David P. Jordan, and Councilwoman Marie Summers to a sub-team to hire a new Family Court Judge

in accordance with SOP, seconded by Kirby Metoxen. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Brandon Stevens, Marie Summers

Not Present:

Tina Danforth, Jennifer Webster

Oneida Business Committee

Regular Meeting Minutes

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March 24, 2021

This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.