BC Meeting Materials May 11, 2016
Tribal code
Ask Donna
What actually matters in this document.
Text
Oneida Nation
BC Meeting Materials May 11, 2016
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 401 pages are the Open Session meeting materials presented at a
meeting duly called, noticed and held on the 11th day of May, 2016.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
Page 1 of 243
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, May 10, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, May 11, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: http://oneida-nsn.gov/
I.
CALL TO ORDER AND ROLL CALL
II.
OPENING
III.
ADOPT THE AGENDA
IV.
OATHS OF OFFICE (No Requested Action)
V.
MINUTES
A. Approve April 27-28, 2016, regular meeting minutes
VI.
RESOLUTIONS
A. Adopt resolution titled 2016 InterTribal Buffalo Council, Buffalo Herd Development Grant
Sponsor:
page 26
Larry Barton, Chief Financial Officer
B. Adopt resolution titled Adopting the Marriage License Fee Schedule
Sponsor:
VII.
page 9
page 34
Larry Barton, Chief Financial Officer
APPOINTMENTS
A. Approve appointments of Marena Bridges and Dawn Walschinski to Oneida Arts Board
Sponsor:
B. Approve appointments of Patricia Moore and Candace House to Oneida Election Board
Sponsor:
page 39
Tina Danforth, Tribal Chairwoman
Tina Danforth, Tribal Chairwoman
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 1 of 8
page 41
Page 2 of 243
VIII.
STANDING COMMITTEES
A. Legislative Operating Committee
Sponsor:
Councilman Brandon Stevens, Chair
1. Accept April 20, 2016, Legislative Operating Committee meeting minutes
page 43
B. Finance Committee
Sponsor:
Tribal Treasurer Trish King, Chair
1. Review recommendation regarding Floyd Acheson Endowment Fund and determine
appropriate next steps
2. Approve May 2, 2016, Finance Committee meeting minutes
page 47
page 55
C. Community Development & Planning Committee (No Requested Action)
D. Quality of Life Committee (No Requested Action)
IX.
GENERAL TRIBAL COUNCIL
A. Approve three requests regarding Petitioner Frank Cornelius: four resolutions
1) Completed Scheduling General Tribal Council Meetings
2) Fee to Trust Process
3) Freedom of Speech, Press, and Assembly
4) Imposing a Tax on the Business Committee
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM MARCH 30, 2016: (1) Motion by Melinda J. Danforth to table this item for the
Tribal Secretary to get in contact with Petitioner Frank Cornelius to try to get this issue resolved
by the end of the meeting, seconded by David Jordan. Motion carried unanimously. (2) Motion by
Lisa Summers to approve scheduling Petitioner Frank Cornelius: To address four resolutions to a
Special General Tribal Council on Sunday, August 28, 2016, seconded by Tehassi Hill. Motion
carried unanimously.
EXCERPT FROM MARCH 9, 2016: (1) Motion by Jennifer Webster to accept the updated legal
opinion regarding F. Cornelius petition and move to open session, seconded by Brandon
Stevens. Motion carried unanimously. (2) Motion by David Jordan to accept the legal opinion and
to direct the Tribal Secretary to begin scheduling a General Tribal Council meeting, seconded by
Jennifer Webster. Motion carried unanimously.
EXCERPT FROM JANUARY 27, 2016: Motion by Lisa Summers to approve this item for the July
4, 2016, Semi-Annual General Tribal Council meeting, seconded by Jennifer Webster. Motion
carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the legal update
as information, seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to accept the fiscal
analyses of the four (4) resolutions, seconded by Brandon Stevens. Motion carried unanimously.
(2) Motion by Lisa Summers to defer the legal analyses of the four (4) resolutions to the
December 23, 2015, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried unanimously.
EXCERPT FROM NOVEMBER 25, 2015: Motion by Lisa Summers to defer the fiscal analyses to
the December 9, 2015, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried with one abstention.
EXCERPT FROM SEPTEMBER 9, 2015: (1) Motion by Jennifer Webster to accept the update
from Chief Counsel regarding legal analyses of resolutions 1-4, seconded by Brandon Stevens.
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 2 of 8
page 63
Page 3 of 243
Motion carried unanimously. (2) Amendment to the main motion by Melinda J. Danforth to provide
a new due date of November 25, 2015, for the legal and financial analyses of resolutions 1-4,
seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM AUGUST 26, 2015: Motion by David Jordan to accept the legislative analyses
for resolution 1-4, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM AUGUST 17, 2015: (1) Motion by Lisa Summers to take this item from the
table, seconded by David Jordan. Motion carried unanimously. (2) Motion by Jennifer Webster to
forward the four resolutions to the Legislative, Law, Finance Offices for the appropriate analyses
and for those analyses to be due at the September 9, 2015, regular Business Committee
meeting, seconded by Lisa Summers. Motion carried unanimously. (3) Motion by Lisa Summers
to request the Law Office provide a legal opinion about what occurs when a petition is submitted
which does not have all the appropriate documentation that would go with the petition, seconded
by Tehassi Hill. Motion carried with one abstention.
EXCERPT FROM AUGUST 12, 2015: Motion by Lisa Summers to adjourn at 2:06 p.m. and to
direct the Tribal Secretary to coordinate Business Committee special meeting date for the
remainder of this agenda, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JULY 22, 2015: Motion by Brandon Stevens to table this item to next regular
Business Committee meeting, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM JULY 8, 2015: Motion by Tehassi Hill to accept the update as information and
defer this item to the July 22, 2015, regular Business Committee meeting as agreed upon by the
Business Committee members and the petitioner, seconded by David Jordan. Motion carried
unanimously.
EXCERPT FROM JUNE 24, 2015: Motion by Fawn Billie to defer this item to the next regular
Business Committee meeting and direct the Secretary to work with the petitioner to find a solution
to the concerns, seconded by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM MAY 27, 2015: Motion by David Jordan to direct the Secretary to reach out to
Petitioner Frank Cornelius to request the four (4) resolutions mentioned in the petition be
submitted in thirty (30) days, seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM MAY 13, 2015: (1) Motion by Trish King to acknowledge receipt of the petition
submitted by Frank Cornelius, seconded by Fawn Billie. Motion carried unanimously. (2) Motion
by Trish King to send the verified petition to the Law, Finance, Legislative Reference and Direct
Report Offices for legal, financial, legislative and administrative analyses to be completed; to
direct the Law, Finance and Legislative Offices to submit the analyses to the Secretary within
sixty (60) days and a that a progress report is submitted in forty-five (45) days, seconded by
David Jordan. Motion carried unanimously. (3) Motion by David Jordan to direct the Direct Report
Offices to submit the appropriate administrative analyses to the Secretary within thirty (30) days,
seconded by Trish King. Motion carried unanimously.
B. Accept financial analysis regarding Petitioner Nancy Barton: To open an Emergency Food
Pantry (Financial analysis not submitted)
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to accept the legal analysis noting
the financial analysis is due at the May 11, 2016, regular Business Committee meeting, seconded
by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update
from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be
deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative
analysis, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress
report as information and to defer the legal and financial analyses to the February 24, 2016,
regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition
submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to
the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial,
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 3 of 8
Page 4 of 243
legislative, and administrative analyses to be completed; to direct the Law, Finance, and
Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty
(60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct
Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office
within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously.
C. Accept legal and financial progress reports and legislative analysis regarding Petitioner
Michael Debraska: Special GTC meeting to establish a Health Care Board
Sponsor:
Lisa Summers, Tribal Secretary
page 72
EXCERPT FROM APRIL 27, 2016: Motion by Melinda J. Danforth to accept the legislative
progress report, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM March 9, 2016: Motion by David Jordan to accept the verified petition from
Michael Debraska to establish a Health Care Board; to send the verified petition to the Law,
Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and
administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference
Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a
progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to
submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30)
days, seconded by Trish King. Motion carried unanimously.
D. Accept petition submitted by Michael Debraska regarding Per Capita Distribution
Sponsor:
E. Approve June 13, 2016, Special General Tribal Council meeting materials
Sponsor:
page 78
Lisa Summers, Tribal Secretary
page 91
Lisa Summers, Tribal Secretary
X.
STANDING ITEMS (No Requested Action)
XI.
UNFINISHED BUSINESS
A. Accept legal review; approve Memorandum of Understanding with Brothertown Indian
Nation – Contract # 2016-0432; and authorize Tribal Chair and Historic Preservation Officer
to sign-off on agreement
Sponsor:
Tina Danforth, Tribal Chairwoman
page 92
EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to defer this item to the Law Office
for a legal review and to defer the approval of the Memorandum of Agreement with Brothertown
Indian Nation to the May 11, 2016, regular Business Committee meeting, seconded by David
Jordan. Motion carried unanimously.
B. Accept memo from Oneida Land Commission titled Quarterly Reports and Land
Commission Representation dated April 26, 2016
Sponsor:
Tehassi Hill, Councilman
EXCERPT FROM APRIL 13, 2016: (1) Motion by Lisa Summers to take this item from the table,
seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to accept the
Land Commission FY ’16 1st quarter report and to ask the Land Commission to submit something
in writing that indicates why they haven’t attended to represent their report, seconded by Trish
King. Motion carried unanimously. (3) Motion by Lisa Summers to send the Comprehensive
Policy Governing Boards, Committees and Commissions section 8-4(d) to the Legislative
Operating Committee to bring back a recommendation on how to clarify reporting requirements
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 4 of 8
page 96
Page 5 of 243
for Boards, Committees, and Commissions, seconded by Fawn Billie. Motion carried
unanimously.
EXCERPT FROM MARCH 30, 2016: Motion by Melinda J. Danforth to table the Land
Commission FY ’16 1st quarter report until a Land Commissioner can be present, seconded by
Lisa Summers. Motion carried unanimously.
C. Accept financial analysis and approve final FY ’17 Compensation Plan proposal
Sponsor:
page 100
Trish King, Tribal Treasurer
EXCERPT FROM APRIL 27, 2016: Motion by David Jordan to defer this item to the May 11,
2016, regular Business Committee meeting and to direct the Chief Financial Officer and Finance
Department work with the Human Resources Department on the financial analysis, seconded by
Trish King. Motion carried unanimously.
EXCERPT FROM APRIL 13, 2016: (1) Motion by Lisa Summers to accept the Compensation
Plan proposal as information and to forward the item to the Law and Finance Offices for analyses
to be brought back to the Business Committee, seconded by Fawn Billie. Motion carried
unanimously. (2) Motion by Trish King to request the legal and financial analyses be brought back
to the April 27 2016, regular Business Committee meeting and that we ask for an option to be
prepared that would provide a dollar amount for increases versus a percentage, seconded by
Lisa Summers. Motion carried unanimously.
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS
A. Approve request to post one (1) vacancy on the Oneida Personnel Commission
Sponsor:
page 104
Lisa Summers, Tribal Secretary
B. Approve Concept Paper for CIP # 16-008 Oneida Family Fitness Facility Upgrades
Sponsor:
page 106
Don White, Division Director/Governmental Services
C. Approve limited waiver of sovereign immunity – Fox Valley Overhead Door Inc. – Contract
# 2016-0409
Sponsor:
XIV.
page 112
Louise Cornelius, Gaming General Manager
TRAVEL
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Approve travel request – Councilwoman Jennifer Webster – 26th Annual National
Indian Head Start Conference & Tribal Consultation – Washington D.C. – June 5-8,
2016
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 5 of 8
page 135
Page 6 of 243
XV.
REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. OPERATIONAL REPORTS
1. Accept Internal Services Division FY ’16 2nd quarter report (1:30 p.m.-2:00 p.m.)
Sponsor:
2. Accept Ombudsman FY ’16 2nd quarter report (2:00 p.m.-2:15 p.m.)
Sponsor:
page 166
Geraldine Danforth, Area Manager/Human Resources
4. Accept Governmental Services Division FY ’16 2nd quarter report (2:45 p.m.-3:15 p.m.)
Sponsor:
page 162
Dianne McLester-Heim, Tribal Ombudsman
3. Accept Human Resources Department FY ’16 2nd quarter report (2:15 p.m.-2:45 p.m.)
Sponsor:
page 148
Joanie Buckley, Division Director/Internal Services
page 181
Don White, Division Director/Governmental Services
B. CORPORATE REPORTS (No Requested Action)
C. BOARDS, COMMITTEES, AND COMMISSIONS
1. Accept Oneida Commission on Aging FY ’16 2nd quarter report (3:15 p.m.-3:25 p.m.)
Chair:
Liaison:
2. Accept Oneida Election Board FY ’16 2nd quarter report (3:25 p.m.-3:35 p.m.)
Chair:
Liaison:
page 239
Racquel Hill
Melinda J. Danforth
3. Accept Oneida Gaming Commission FY ’16 2nd quarter report (3:35 p.m.-3:45 p.m.)
Chair:
Liaison:
page 232
Wes Martin Jr.
Melinda J. Danforth, Tribal Vice-Chairwoman
Mark A. Powless
Brandon Stevens, Councilman
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 6 of 8
page 241
Page 7 of 243
XVI.
EXECUTIVE SESSION
A. REPORTS
1. Accept Chief Counsel report – Jo Anne House, Chief Counsel
page 244
A. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
B. AUDIT COMMITTEE (No Requested Action)
C. UNFINISHED BUSINESS
1. Approve an option to fill the Organizational Development Specialist position
Sponsor:
page 245
Lisa Summers, Tribal Secretary
EXCERPT FROM JANUARY 27, 2016: Motion by Tehassi Hill to defer this item for ninety
(90) days, seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of
the agenda to the January 27, 2016, regular Business Committee meeting, seconded by
Tehassi Hill. Motion carried unanimously.
EXCERPT FROM SEPTEMBER 23, 2015: Motion by David Jordan to approve Option 2A
contained within the memorandum and to re-evaluate the option in ninety (90) days,
seconded by Trish King. Motion carried unanimously.
2. Approve request to place a moratorium on executing new City of Green Bay Service
Agreement – Tribal Member (9:30 a.m.-10:15 a.m.)
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
page 253
EXCERPT FROM APRIL 27, 2016: Motion by Jennifer Webster to defer the request to place
a moratorium on executing new City of Green Bay Service Agreement – Tribal Member to
the May 11, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion
carried unanimously.
3. Accept legal review regarding Complaint # 2016-DR10-01 and approve two requested
actions
Sponsor:
page 257
Jo Anne House, Chief Counsel
EXCERPT FROM APRIL 27, 2016: Motion by Jennifer Webster to defer Complaint # 2016DR10-01 to the Law Office for legal review of the conflict of interest, seconded by Tehassi
Hill. Motion carried unanimously.
D. TABLED BUSINESS (No Requested Action)
E. NEW BUSINESS
1. Review Concern # 2016-CC-06 and determine appropriate next steps (9:00 a.m.-9:30 a.m.) page 259
Sponsor: Lisa Summers, Tribal Secretary
2. Review Complaint # 2016-DR06-03 and determine appropriate next steps
Sponsor: Tina Danforth, Tribal Chairwoman
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 7 of 8
page 261
Page 8 of 243
3. Review outstanding request from Oneida Personnel Commission and consider
recommendation of Oneida Personnel Commission, made in accordance with §1-4.f of
their bylaws
Sponsor: Lisa Summers, Tribal Secretary
page 265
4. Approve Tribal Member’s request to review and receive clarification regarding Dental
Department’s data breach letter from Oneida Comprehensive Health Division
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
page 325
5. Accept and acknowledge by letter the resignation of Governmental Services Division
Director and assign a sub team of 3-5 Business Committee members to review job
description in order to post position
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
XVII.
page 329
ADJOURN
Posted on the Nation’s official website, www.oneida-nsn.gov, at 3:30 p.m., Friday, May 6, 2016, pursuant to the Open
Records and Open Meetings Law, section 7.17-1. For additional information, please call the Business Committee Support
Office at (920) 869-4364.
The meeting packet of the open session materials for this meeting is available to members of the Nation by going to the
Members-Only section of the Nation’s official website at: www.oneida-nsn.gov/MembersOnly
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214
Oneida Business Committee Regular Meeting Agenda of May 11, 2016
Page 8 of 8
Page 9 of 243
/ /
Page 10 of 243
DRAFT
Oneida Business Committee
Regular Meeting & Executive Session
9:00 a.m. Wednesday, April 27, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Executive Session - Reconvened
8:00 a.m. Thursday, April 28, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes - DRAFT
EXECUTIVE SESSION
Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,
Council members: Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster;
Not Present: Secretary Lisa Summers, Councilwoman Fawn Billie;
Arrived at: ;
Others present: Lisa Liggins, Mark Powless, Rich VanBoxtel, Michele Doxtator, Leon Adams, Reynold
Danforth, Barb Erickson, Tamara VanSchyndel, Larry Barton, Jo Anne House, Nathan King, Barbara
Webster, Matt W. Denny, Mike Troge, Josh Doxtator, Patrick Pelky;
REGULAR MEETING
Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,
Council members: Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster;
Not Present: Secretary Lisa Summers, Councilwoman Fawn Billie;
Arrived at: ;
Others present: Jo Anne House, Heather Heuer, Brad Graham, Bill Graham, Mike Debraska, Kathy
Metoxen, Nancy Barton, John Brueninger, Lora Skenandore, Chad Fuss, Dawn Moon-Kopetsky Janice
Decorah, Chris Johnson, Mary Graves, Krystal John, RC Metoxen, Lisa Liggins, Madelyn Genskow, Larry
Barton, Cathy Metoxen, Leyne Orosco, Brian Doxtator, Mike Hill, Paula King Dessart, April Skenandore,
James Petitjean, Marena Bridges, Janice McLester, Candace House, Blanche Mary Adams, Sandra
Skenandore, Patrick Pelky, Doug McIntyre, Butch Rentmeester, Jackie Zalim, Scott Cottrell, Dale
Wheelock, Rosa Laster, Marianne Close, Geraldine Danforth, Jackie Smith, Michelle Schneider, Tony
Smith, Jay Rasmussen, Gabbie Metoxen, Dena Skenandore, Lisa Hill, Candace House, Lora Danforth,
Sandra Reveles, Rich VanBoxtel, Tamara VanSchyndel, Matt W. Denny, Tom Danforth, Leon Adams,
Michele Doxtator, Barb Erikson;
I.
CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:00 a.m.
For the record:
Secretary Lisa Summers and Councilwoman Fawn Billie are away on
approved travel to attend the Midwest Alliance of Sovereign Tribes
(MAST) Impact Week Meeting in Washington D.C.
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 1 of 16
Page 11 of 243
DRAFT
II.
OPENING by Councilman Tehassi Hill
A. Special Recognition for Years of Service
Sponsor:
Geraldine Danforth, Area Manager/Human Resources Department
Special Recognition by Laura Laitinen-Warren of Jacqueline Smith (25 years); Special Recognition by
Chad Fuss of Reese Hill for (25 years); Special Recognition by the Oneida Nation Veterans Affairs
Committee of Cristina Danforth (25 years); and Special Recognition by Geraldine Danforth of the
following individuals who were not present: Cindy Vandenberg for 25 years of service, Victoria Blaker for
25 years of service, and Celestine Denny for 40 years of service.
III.
ADOPT THE AGENDA (00:14:20)
Motion by Melinda J. Danforth to adopt the agenda as presented, seconded by David Jordan. Motion
carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
IV.
OATHS OF OFFICE (00:16:00) by Treasurer Trish King
A. Oneida Library Board – Marena Bridges
Sponsor:
Lisa Summers, Tribal Secretary
B. Anna John Residential Centered Care Community Board – Janice McLester, Candace
House, Blanche Mary Adams, and Sandra Skenandore
Sponsor:
Lisa Summers, Tribal Secretary
V.
MINUTES (00:18:25)
A. Approve April 13, 2016, regular meeting minutes
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to approve the April 13, 2016, regular meeting minutes, seconded by Melinda J.
Danforth. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
VI.
RESOLUTIONS (00:18:57)
A. Adopt resolution titled Resolution Approving a Government to Government Agreement for
Tribal Transportation Funding and TTP Referenced Funding Agreements (RFA) Fiscal Year
2016
Sponsor:
James Petitjean, Interim Assistant Division Director/Development
Motion by Melinda J. Danforth to adopt resolution # 04-27-16-A Resolution Approving a Government to
Government Agreement for Tribal Transportation Funding and TTP Referenced Funding Agreements
(RFA) Fiscal Year 2016, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 2 of 16
Page 12 of 243
DRAFT
B. Adopt resolution titled Election Law Emergency Amendments
Sponsor:
Brandon Stevens, Councilman
Motion by Jennifer Webster to adopt resolution # 04-27-16-B Election Law Emergency Amendments,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
VII.
APPOINTMENTS (No Requested Action)
VIII.
STANDING COMMITTEES (00:28:16)
A. Legislative Operating Committee
Sponsor:
Councilman Brandon Stevens, Chair
1. Accept April 4, 2016, Legislative Operating Committee meeting minutes
Motion by Melinda J. Danforth to accept the April 4, 2016, Legislative Operating Committee meeting
minutes, seconded by Trish King. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
B. Finance Committee
Sponsor:
Tribal Treasurer Trish King, Chair
1. Approve April 18, 2016, Finance Committee meeting minutes
Motion by Melinda J. Danforth to approve the April 18, 2016, Finance Committee meeting minutes,
seconded by Jennifer Webster. Motion carried with one abstention:
Ayes:
Melinda J. Danforth, Tehassi Hill, Trish King, Brandon Stevens, Jennifer
Webster
Abstained:
David Jordan
Not Present:
Fawn Billie, Lisa Summers
C. Community Development & Planning Committee (No Requested Action)
D. Quality of Life Committee (No Requested Action)
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 3 of 16
Page 13 of 243
DRAFT
IX.
GENERAL TRIBAL COUNCIL (00:29:25)
Councilman Tehassi Hill departs at 9:33 a.m.
Councilman Tehassi Hill returns at 9:36 a.m.
A. Accept as information the request from John Powless Jr. to withdraw petition regarding
Per Capita Distribution
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Melinda J. Danforth to accept as information the request from John Powless Jr. to withdraw
petition regarding Per Capita Distribution, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Melinda J. Danforth, David Jordan, Tehassi Hill, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
B. Accept legislative progress report regarding Petitioner Michael Debraska: Special GTC
meeting to establish a Health Care Board
Sponsor:
Brandon Stevens, Councilman
EXCERPT FROM March 9, 2016: Motion by David Jordan to accept the verified petition from
Michael Debraska to establish a Health Care Board; to send the verified petition to the Law,
Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and
administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference
Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a
progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to
submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30)
days, seconded by Trish King. Motion carried unanimously.
Motion by Melinda J. Danforth to accept the legislative progress report regarding Petitioner Michael
Debraska: Special GTC meeting to establish a Health Care Board, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
X.
STANDING ITEMS (00:51:30)
Treasurer Trish King departs at 9:52 a.m.
Treasurer Trish King returns at 9:55 a.m.
A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements
Sponsor:
James Petitjean, Interim Assistant Division Director/Development
Motion by Jennifer Webster to accept the update regarding Work Plan for CIP # 14-002 Cemetery
Improvements as information, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 4 of 16
Page 14 of 243
DRAFT
B. Accept update from the Constitutional Amendments Implementation Team
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
Motion by Brandon Stevens to accept the update from the Constitutional Amendments Implementation
Team as information, seconded by Trish King. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
Motion by Tehassi Hill to approve Chairwoman Tina Danforth to sign the notification letters to the Oneida
of Thames and Oneida Indian Nation, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
Motion by Brandon Stevens to approve the draft letter to the 18-20 year old Tribal Members notifying
them of their ability to participate in elections and General Tribal Council meetings, seconded by Trish
King. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon
Stevens, Jennifer Webster
Not Present:
Fawn Billie, Lisa Summers
XI.
UNFINISHED BUSINESS (1:32:53)
Chairwoman Tina Danforth departs at 10:51 a.m.
Vice-Chairwoman Melinda J. Danforth assumes responsibilities of the Chair.
A. Accept Oneida Total Integrated Enterprises’ update as it relates to the February 20, 2016,
General Tribal Council Directive
Sponsor:
Tehassi Hill, Councilman
EXCERPT FROM MARCH 30, 2016: (1) Motion by Jennifer Webster to direct OTIE to put into
place, by April 20, 2016, an enrolled Oneida Member as successor of OTIE, seconded by Lisa
Summers. Motion carried unanimously. (2) Motion by Lisa Summers to request the Liaison to
send correspondence to Oneida Total Integrated Enterprises letting them know that they need to
include being an enrolled Oneida as one of the minimum qualifications per the directive,
seconded by Melinda J. Danforth. Motion carried unanimously. (3) Motion by Melinda J. Danforth
to request all Business Committee members to provide Oneida Total Integrated Enterprises with
feedback regarding job description and qualifications by Friday, April 1, 2016, seconded by
Jennifer Webster. Motion carried with one abstention. (4) Motion by Jennifer Webster to direct the
Trust and Enrollment Committee to provide mail out information to Oneida Total Integrated
Enterprises in order for the job description to be mailed out to every Tribal head-of-household,
seconded by Melinda J. Danforth. Motion carried with two abstentions.
Motion by David Jordan to accept the Oneida Total Integrated Enterprises’ update as it relates to the
February 20, 2016, General Tribal Council Directive as information, seconded by Brandon Stevens.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Councilwoman Jennifer Webster departs at 11:13 a.m.
Councilwoman Jennifer Webster returns at 11:17 a.m.
Councilman Tehassi Hill departs at 11:17 a.m.
Councilman Tehassi Hill returns at 11:20 a.m.
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 5 of 16
Page 15 of 243
DRAFT
B. Approve five (5) requests regarding proposed Compensation Plans and wage/salary
increases
Sponsor:
Trish King, Tribal Treasurer
EXCERPT FROM APRIL 13, 2016: (1) Motion by Lisa Summers to accept the Compensation
Plan proposal as information and to forward the item to the Law and Finance Offices for analyses
to be brought back to the Business Committee, seconded by Fawn Billie. Motion carried
unanimously. (2) Motion by Trish King to request the legal and financial analyses be brought back
to the April 27 2016, regular Business Committee meeting and that we ask for an option to be
prepared that would provide a dollar amount for increases versus a percentage, seconded by
Lisa Summers. Motion carried unanimously.
Motion by David Jordan to defer this item to the May 11, 2016, regular Business Committee meeting and
to direct the Chief Financial Officer and Finance Department work with the Human Resources Department
on the financial analysis, seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS (2:24:07)
A. Approve request to post one (1) vacancy on the Oneida Child Protective Board with a term
end date of May 27, 2019
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to approve the request to post one (1) vacancy on the Oneida Child Protective
Board with a term end date of May 27, 2019, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
B. Approve 2016 Semi-Annual Report templates and draft correspondence
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to approve the 2016 Semi-Annual Report templates and draft correspondence,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 6 of 16
Page 16 of 243
DRAFT
XIV.
TRAVEL (2:40:45)
A. TRAVEL REPORTS
1. Accept travel report – Treasurer Trish King – ANA Inspiration-Ladies Professional Golf
Association’s First Major – Rancho Mirage, CA – March 27-31, 2016
Motion by David Jordan to accept the travel report – Treasurer Trish King – ANA Inspiration-Ladies
Professional Golf Association’s First Major – Rancho Mirage, CA – March 27-31, 2016, seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Treasurer Trish King departs at 11:48 a.m.
Treasurer Trish King returns at 11:50 a.m.
2. Accept travel report – Chairwoman Tina Danforth – Meeting with Seneca Nation of
Indians – New York – April 7-9, 2016
Motion by David Jordan to accept the travel report – Chairwoman Tina Danforth – Meeting with Seneca
Nation of Indians – New York – April 7-9, 2016, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
3. Accept travel report – Councilwoman Fawn Billie – National Indian Gaming Association
(NIGA) 2016 Tradeshow and Convention – Phoenix, AZ – March 13-17, 2016
Motion by Tehassi Hill to accept the travel report – Councilwoman Fawn Billie – National Indian Gaming
Association (NIGA) 2016 Tradeshow and Convention – Phoenix, AZ – March 13-17, 2016, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
B. TRAVEL REQUESTS
1. Enter E-poll results into the record for approved travel request – Chairwoman Tina
Danforth – Meeting with Seneca Nation of Indians – New York – April 7-9, 2016
Motion by David Jordan to enter the E-poll results into the record for approved travel request –
Chairwoman Tina Danforth – Meeting with Seneca Nation of Indians – New York – April 7-9, 2016,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 7 of 16
Page 17 of 243
DRAFT
2. Approve travel request – Councilman Brandon Stevens – Spring Haskell Board of
Regents Meeting – Lawrence, KS – May 3-6, 2016
Motion by David Jordan to approve the travel request – Councilman Brandon Stevens – Spring Haskell
Board of Regents Meeting – Lawrence, KS – May 3-6, 2016, noting this travel is grant funded, seconded
by Trish King. Motion carried with one opposed and one abstention:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Opposed:
Jennifer Webster
Abstained:
Brandon Stevens
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Motion by David Jordan to direct the Tribal Secretary’s Office to update resolution # 04-22-15-F
Appointment of Brandon Stevens, Council Member on behalf of the Oneida Tribe to the Haskell Indian
Nations University Board of Regents and identify Norbert Hill, Jr., as Alternate, with “Oneida Nation” in
place of “Oneida Tribe of Indians of Wisconsin”, seconded by Tehassi. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
3. Approve travel request – Chairwoman Tina Danforth – 11th Annual Philanthropy
Institute “Raising Impact with Native Voices” Conference – San Diego, CA – May 24-27,
2016
Motion by David Jordan to approve the travel request – Chairwoman Tina Danforth – 11th Annual
Philanthropy Institute “Raising Impact with Native Voices” Conference – San Diego, CA – May 24-27,
2016, seconded by Brandon Stevens. Motion carried with Vice-Chairwoman Melinda J. Danforth voting in
support breaking the tie:
Ayes:
David Jordan, Brandon Stevens
Opposed:
Tehassi Hill, Jennifer Webster
Abstained:
Trish King
Support tie breaker:
Melinda J. Danforth
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Motion by David Jordan to recess at 12:17 p.m. and to reconvene at 1:30 p.m., seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 1:31 p.m.
Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, and Councilwoman Fawn
Billie not present.
XV.
REPORTS (3:16:36) (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. OPERATIONAL REPORTS
Treasurer Trish King arrives at 1:48 p.m.
Councilman Tehassi Hill departs at 1:49 p.m.
Councilman Tehassi Hill returns at 2:02 p.m.
Treasurer Trish King departs at 2:03 p.m.
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 8 of 16
Page 18 of 243
DRAFT
1. Accept Oneida Housing Authority FY ’16 2nd quarter report (1:30-2:00)
Sponsor:
Scott Denny, Operations Manager/Oneida Housing Authority
Motion by Tehassi Hill to accept the Oneida Housing Authority FY ’16 2nd quarter report, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Trish King, Lisa Summers
B. CORPORATE REPORTS (No Requested Action)
C. BOARDS, COMMITTEES, AND COMMISSIONS
1. Accept Oneida Nation Veterans Affairs Committee FY ’16 2nd quarter report (2:00-2:10)
Chair:
Liaison:
Mike Hill
Jennifer Webster, Councilwoman
Motion by Tehassi Hill to accept the Oneida Nation Veterans Affairs Committee FY ’16 2nd quarter report,
seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Trish King, Lisa Summers
2. Accept Oneida Pow Wow Committee FY ’16 2nd quarter report and approve three (3)
additional committee meetings during month of June 2016 (2:10-2:20)
Vice-Chair: Tonya Webster
Liaison:
Fawn Billie, Councilwoman
Motion by Brandon Stevens to accept the Oneida Pow Wow Committee FY ’16 2nd quarter report and
approve three (3) additional committee meetings during month of June 2016, seconded by David Jordan.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Trish King, Lisa Summers
Chairwoman Tina Danforth arrives at 2:23 p.m. and resumes responsibility of the Chair.
3. Accept Oneida Police Commission FY ’16 2nd quarter report (2:20-2:30)
Chair:
Liaison:
Bernie John-Stevens
Lisa Summers, Tribal Secretary
Motion by Jennifer Webster to accept the Oneida Police Commission FY ’16 2nd quarter report, seconded
by Brandon Stevens. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Brandon Stevens,
Jennifer Webster
Not Present:
Fawn Billie, Trish King, Lisa Summers
Vice-Chairwoman Melinda J. Danforth departs at 2:48 p.m.
4. Accept Southeast Oneida Tribal Services Advisory Board FY ’16 2nd quarter report
(2:30-2:40)
Chair:
Daniel Schiller
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by Jennifer Webster to accept the Southeast Oneida Tribal Services Advisory Board FY ’16 2nd
quarter report, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, Fawn Billie, Trish King, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 9 of 16
Page 19 of 243
DRAFT
XVI.
EXECUTIVE SESSION (4:50:30)
Vice-Chairwoman Melinda J. Danforth returns at 3:06 p.m.
Motion by Tehassi Hill to go into Executive Session at 3:09 p.m. on April 27, 2016, seconded by Brandon
Stevens. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Brandon Stevens,
Jennifer Webster
Not Present:
Fawn Billie, Trish King, Lisa Summers
Motion by David Jordan to recess at 4:55 p.m. on April 27, 2016, and to reconvene at 8:00 a.m. on April
28, 2016, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Tehassi Hill, David Jordan, Brandon Stevens,
Jennifer Webster
Not Present:
Fawn Billie, Trish King, Lisa Summers
Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 8:10 a.m. on April 28, 2016
Chairwoman Tina Danforth, Secretary Lisa Summers, Councilwoman Fawn Billie, and Councilman
Brandon Stevens not present on April 28, 2016.
Motion by David Jordan to come out of Executive Session at 9:24 a.m. on April 28, 2016, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
B. REPORTS
1. Accept Intergovernmental Affairs and Communications report – Nathan King, Director
Motion by Tehassi Hill to accept the Intergovernmental Affairs and Communications report, seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Motion by David Jordan to direct the Intergovernmental Affairs and Communications Department to
develop correspondence that the Business Committee will send to all Tribal Operations notifying them of
the new brand and the Business Committee’s directive to transition letterhead, envelopes, business
cards, and email signatures to the new brand by the end of FY-2017, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
2. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer
Motion by Jennifer Webster to accept the Chief Financial Officer report, seconded by David Jordan.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 10 of 16
Page 20 of 243
DRAFT
3. Accept Chief Counsel report – Jo Anne House, Chief Counsel
Motion by David Jordan to accept the Chief Counsel report, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
a) Approve 1st Amendment to Attorney Contract # 2015-1098
Motion by Jennifer Webster to approve the 1st Amendment to Attorney Contract # 2015-1098, seconded
by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
b) Approve limited waiver of sovereign immunity – Apple Inc.-Direct Customer
Agreement – Contract # 2016-0346
Motion by Jennifer Webster to approve the limited waiver of sovereign immunity – Apple Inc.-Direct
Customer Agreement – Contract # 2016-0346, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
c) Determine how to address YouTube video postings of General Tribal Council
meetings
Motion by Jennifer Webster to approve the Tribal Secretary filing copyright and any other legal requests
to remove General Tribal Council videos from YouTube channel, seconded by Tehassi Hill. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Motion by Jennifer Webster to approve 1st Amendment to Attorney Contract # 2015-0478, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association
Sponsor:
Trish King, Tribal Treasurer
Motion by David Jordan to accept the Oneida Golf Enterprise – Ladies Professional Golf Association
update as information, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 11 of 16
Page 21 of 243
DRAFT
C. AUDIT COMMITTEE
Sponsor:
Councilman Tehassi Hill, Chair
1. Accept March 10, 2016, Audit Committee meeting minutes
Motion by David Jordan to accept the March 10, 2016, Audit Committee meeting minutes, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
2. Accept April 8, 2016, Audit Committee meeting minutes
Motion by David Jordan to accept the April 8, 2016, Audit Committee meeting minutes, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
D. UNFINISHED BUSINESS
1. Accept transition team update regarding new Comprehensive Housing Division
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
EXCERPT FROM APRIL 13, 2016: Transition team update deleted at the adoption of the
agenda.
EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to approve the continuation of
additional duties compensation for Division Director of Land Management until June 31,
2016, seconded by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to extend the
recommended additional duties compensation up to three (3) months, seconded by David
Jordan. Motion carried unanimously. (2) Motion by Lisa Summers to approve the
implementation of the approved Comprehensive Housing Concept and to defer item to the
next Business Committee work meeting for the coordination of a team to begin working on a
transition and implementation plan, seconded by Tehassi Hill. Motion carried unanimously.
(3) Motion by Lisa Summers to request the new transition team provide an update at the
March 23, 2016, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried unanimously.
Motion by Jennifer Webster to accept the transition team update regarding new Comprehensive Housing
Division as information, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
2. Accept update regarding Complaint # 2015-DR11-01
Sponsor:
David Jordan, Councilman
EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding
Complaint # 2015-DR11-01 to the April 27, 2016, regular Business Committee meeting,
seconded by Jennifer Webster.
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding
complaint # 2015-DR11-01 to the March 30, 2016, regular Business Committee meeting,
seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 12 of 16
Page 22 of 243
DRAFT
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion
carried unanimously.
Motion by Jennifer Webster to defer Complaint # 2015-DR11-01 to the May 25, 2016, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
3. Accept update regarding # 2015-DR11-02
Sponsor:
David Jordan, Councilman
EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding
Complaint # 2015-DR11-02 to the April 27, 2016, regular Business Committee meeting,
seconded by Jennifer Webster.
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding
complaint # 2015-DR11-02 to the March 30, 2016, regular Business Committee meeting,
seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried
unanimously.
Motion by Jennifer Webster to defer Complaint # 2015-DR11-02 to the May 25, 2016, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
4. Accept update regarding Complaint # 2015-DR14-01
Sponsor:
David Jordan, Councilman
EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding
Complaint # 2015-DR14-01 to the April 27, 2016, regular Business Committee meeting,
seconded by Jennifer Webster.
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding
complaint # 2015-DR14-01 to the March 30, 2016, regular Business Committee meeting,
seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon
Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously.
Motion by Jennifer Webster to defer Complaint # 2015-DR14-01 to the May 25, 2016, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 13 of 16
Page 23 of 243
DRAFT
5. Accept update from Gaming Commission, Retail, Finance, and Gaming regarding
Surveillance System Replacement Project (2:45 -3:15)
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM APRIL 13, 2016: (1) Motion by Lisa Summers to request that the team
working on this item meet and collaborate on how to proceed and bring back this item to the
April 27, 2016, regular Business Committee meeting for an update, seconded by Jennifer
Webster. Motion carried unanimously. (2) Motion by Lisa Summers to defer a policy
development on this issue to the Internal Services/MIS Department to bring back a
recommendation on a transition plan which moves the Nation towards a long-term systems
alignment and for this draft plan to be brought back to the July 13, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously. (3) Motion by
David Jordan to request all the teams that were to be brought together and put under one
team for a RFP to be vetted out and be transparent, seconded by Lisa Summers. Motion
carried unanimously.
Motion by David Jordan to accept the update from the Gaming Commission, Retail, Finance, and Gaming
regarding Surveillance System Replacement Project and to request that the agreed upon action plan be
placed in writing and signed by all affected parties, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
E. TABLED BUSINESS (No Requested Action)
F. NEW BUSINESS
1. Approve limited waiver of sovereign immunity – Green Bay Metropolitan Sewerage
District-Silver Creek – Contract # 2016-0291
Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety
Motion by David Jordan to approve the limited waiver of sovereign immunity – Green Bay Metropolitan
Sewerage District-Silver Creek – Contract # 2016-0291, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
2. Approve request to place a moratorium on executing new City of Green Bay Service
Agreement – Tribal Member
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
Motion by Jennifer Webster to defer the request to place a moratorium on executing new City of Green
Bay Service Agreement – Tribal Member to the May 11, 2016, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
3. Defer Outagamie County Service Agreement to Law Office for review
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Tehassi Hill to direct the Law Office to review the Service Agreements with the Town of Oneida
and Outagamie County regarding permitting processes and identifying alternative solutions, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 14 of 16
Page 24 of 243
DRAFT
4. Approve subcommittee’s recommendations to fill Interim Assistant Development
Division Director position
Sponsor: Tehassi Hill, Councilman
Motion by Tehassi Hill to approve the subcommittee’s recommendations in the memo dated April 19,
2016, regarding the Interim Assistant Development Division Director position for a one year period,
seconded by Trish King. Motion carried with one abstention:
Ayes:
Tehassi Hill, Trish King, Jennifer Webster
Abstained:
David Jordan
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
5. Review Complaint # 2016-DR10-01 and determine appropriate next steps
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Jennifer Webster to defer Complaint # 2016-DR10-01 to the Law Office for legal review of the
conflict of interest, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
6. Review Tribal employee’s complaint and determine appropriate next steps
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
Motion by Trish King to direct Vice-Chairwoman Melinda J. Danforth to send a response to the employee
and to defer the discussion to the next Business Committee work meeting, seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
7. Enter E-poll results in the record for failed request to provide Ho-Chunk Nation with a
copy of Oneida Nation’s IHS Multi-Year Funding Agreement
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
Motion by Jennifer Webster to enter the E-poll results in the record for failed request to provide Ho-Chunk
Nation with a copy of Oneida Nation’s IHS Multi-Year Funding Agreement, seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
b) Reconsider request for approval to provide Ho-Chunk Nation with a copy of Oneida
Nation’s IHS Multi-Year Funding Agreement
Motion by Jennifer Webster to reconsider the request for approval to provide Ho-Chunk Nation with a
copy of Oneida Nation’s IHS Multi-Year Funding Agreement, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Motion by Tehassi Hill to approve the request to provide the Ho-Chunk Nation with a copy of Oneida
Nation’s IHS Multi-Year Funding Agreement with all numbers redacted from the Funding Agreement,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 15 of 16
Page 25 of 243
DRAFT
8. Review Concern # 2016-CC-03 and determine appropriate next steps
Sponsor:
Tina Danforth, Tribal Chairwoman
Motion by Jennifer Webster to forward the portion of the complaint regarding the employee to the
appropriate Supervisor and to direct Chairwoman Tina Danforth to provide a response to the complainant
indicating the Business Committee has reviewed the complaint and it is considered closed, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
9. Review Concern # 2016-CC-04 and determine appropriate next steps
Sponsor:
Tina Danforth, Tribal Chairwoman
Motion by Jennifer Webster to direct Chairwoman Tina Danforth to provide a response to the complainant
indicating the Business Committee has reviewed the complaint and it is considered closed, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
II.
ADJOURN
Motion by David Jordan to adjourn at 9:35 a.m. on April 28, 2016, seconded by Tehassi Hill. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented/corrected on ____________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Regular Meeting Minutes – DRAFT of April 27, 2016
Page 16 of 16
Page 26 of 243
Page 27 of 243
Page 28 of 243
Oneida Nation
BC Resolution # __-__-__-_
2016 InterTribal Buffalo Council, Buffalo Herd Development Grant
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect,
maintain and improve the standard of living and the environment in which the Oneida
people live; and
WHEREAS,
the Oneida Seventh Generation Bison Project promotes food sovereignty and selfsufficiency and is an integral component of the Oneida Community Integrated Food
System (OCIFS) because it provides high quality, hormone-free, traditional bison meat
products for the improved health and well-being of the Oneida Community; and
WHEREAS,
the Oneida Tribe of Indians of Wisconsin is committed to maintaining long-term support
for the Oneida Seventh Generations Bison Project; and
NOW, THEREFORE, BE IT RESOLVED, that the Oneida Nation authorizes and supports the Oneida
Farm’s submission of a grant application to the InterTribal Buffalo Council for the purposes of restoring
and supporting the Oneida Seventh Generations Bison Project in a manner that is culturally, ecologically
and economically self-sustaining. The official Tribal representative to the InterTribal Buffalo Council shall
be Jeff Scofield, Agricultural Director and his alternate shall be Larry Barton, Chief Financial Officer.
Page 29 of 243
Page 30 of 243
Page 31 of 243
Page 32 of 243
Page 33 of 243
Page 34 of 243
Page 35 of 243
Oneida Nation
BC Resolution # __-__-__-_
Adopting the Marriage License Fee Schedule
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Marriage Law requires applicants pay the required fees for a license, but is silent as
to the method for how the fees are to be set; and
WHEREAS,
the common procedure for setting similar fees is for the Oneida Business Committee to
adopt a resolution for a Marriage License Fee Schedule upon the recommendation of the
department administering the law; and
WHEREAS,
the Oneida Licensing Department recommends that the Oneida Business Committee
consider adopting the attached Marriage License Fee Schedule; and
WHEREAS,
the adoption of this schedule will allow the Oneida Licensing Department to impose the
attached Marriage License Fee Schedule; and
WHEREAS,
the Oneida Licensing Department will be required to forward future changes to the fee
schedule to the Oneida Business Committee for consideration.
NOW THEREFORE BE IT RESOLVED, that the Oneida Licensing Department shall notice the Marriage
License Fee Schedule by placing it in the Tribal newspaper for at least three (3) issues; and
NOW THEREFORE BE IT FINALLY RESOLVED, that the Oneida Business Committee hereby adopts
the attached Marriage License Fee Schedule to be effective June 16, 2016.
Oneida Nation
Page 36 of 243
Committee Members
Brandon Stevens, Chairperson
Tehassi Hill, Vice Chairperson
Fawn Billie, Councilmember
David P. Jordan, Councilmember
Jennifer Webster, Councilmember
Legislative Reference Office
P.O. Box 365
Oneida, WI 54155
(920) 869-4376
(800) 236-2214
Statement of Effect
Adopting the Marriage License Fee Schedule
Summary
This resolution adopts a fee schedule for marriage licenses effective June 16, 2016.
Submitted by: Douglass A. McIntyre, Staff Attorney, Legislative Reference Office
Analysis by the Legislative Reference Office
Adoption of the proposed resolution would result in the attached fee schedule for marriage
licenses being adopted effective June 16, 2016. Currently, there is no fee schedule in place for
marriage licenses for the Oneida Licensing Department to follow.
Section 71.5-1(e) of the Marriage Law specifically states that “[t]he applicants pay the required
fee” in order to be issued a marriage license. However, the Law is silent as to how these fees are
to be set. Considering how other similar fee schedules are adopted as guidance, generally the
Oneida Business Committee adopts a resolution for the new fee schedule upon the
recommendation of the Department administering the Law/Policy. See the Motor Vehicle
Registration Law at section 51.4-2; See Public Use of Tribal Land Laws at section 38.7(a). In
the Marriage Law at section 71.3-1(c), the Oneida Licensing Department “is responsible for
administering and issuing licenses in accordance with Oneida laws”. Using the common
procedure, the Oneida Business Committee would adopt a resolution issuing a Marriage License
Fee Schedule upon the recommendation of the Oneida Licensing Department.
The Oneida Licensing Department has recommended that the attached Marriage License Fee
Schedule be adopted. The adoption of this schedule will allow the Oneida Licensing Department
to impose the listed fees. The Oneida Licensing Department will be required to forward future
changes to the fee schedule to the Oneida Business Committee for consideration.
The Marriage License Fee Schedule lists two types of fees: filing fee, and mistake fee. The
“filing fee” is a standard one-hundred dollars ($100.00) fee mentioned in section 71.5-1(e) of the
law. The “mistake fee” is a ten dollar ($10.00) fee for fixing mistakes once the marriage
Page 1 of 2
Page 37 of 243
documents have been officially submitted to the Oneida Licensing Department. The filing fee is
less than the fee of Brown County which has is an one-hundred and fifteen dollars ($115.00) fee.
Conclusion
There are no legal bars to adopting the resolution. In accordance with the resolution, the
Marriage License Fee Schedule, if adopted, would be effective June 16, 2016.
Page 2 of 2
Page 38 of 243
Page 39 of 243
Page 40 of 243
Page 41 of 243
Page 42 of 243
Page 43 of 243
/ /
Page 44 of 243
Oneida Nation
Legislative Reference Office
P.O. Box 365
Oneida, WI 54155
(920) 869-4376
(800) 236-2214
http://oneida-nsn.gov/LOC
Committee Members
Brandon Stevens, Chairperson
Tehassi Hill, Vice Chairperson
Fawn Billie, Councilmember
David P. Jordan, Councilmember
Jennifer Webster, Councilmember
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
April 20, 2016 9:00 a.m.
Present: Brandon Stevens, Tehassi Hill, Fawn Billie
Excused: Jennifer Webster, David P. Jordan
Others Present: Taniquelle Thurner, Krystal John, Douglass McIntyre, Maureen Perkins, Rae
Skenandore, Leyne Orosco, Bill Graham, Bradley Graham, Mary Cornelissen, Bonnie Pigman,
Dianne McLester-Heim, Mike Debraska (via videoconference from SEOTS)
I.
Call to Order and Approval of the Agenda
Brandon Stevens called the April 20, 2016 Legislative Operating Committee meeting
to order at 9:00 a.m.
Motion by Fawn Billie to approve the agenda; seconded by Tehassi Hill. Motion
carried unanimously.
II.
Minutes to be approved
1. April 6, 2016 LOC Meeting Minutes
Motion by Tehassi Hill to approve the April 6, 2016 LOC meeting minutes; seconded
by Fawn Billie. Motion carried with Fawn Billie abstaining.
III.
Current Business
1. Petition: Debraska – Health Board (2:24-6:12)
Motion by Tehassi Hill to accept the 45 day update for Petition: Debraska – Health
Board and forward to the Oneida Business Committee; seconded by Fawn Billie.
Motion carried unanimously.
2. Fitness for Duty (6:13-15:42)
Motion by Fawn Billie to approve the Fitness for Duty Public Meeting packet and to
forward to a May 19, 2016 Public Meeting; seconded by Tehassi Hill. Motion carried
unanimously.
Legislative Operating Committee Meeting Minutes of April 20, 2016
Page 1 of 3
Page 45 of 243
3. Marriage Law Amendments (15:45-24:01)
Motion by Tehassi Hill to forward the Marriage Law Amendments to the Legislative
Reference Office for an updated legislative analysis; seconded by Fawn Billie.
Motion carried unanimously.
4. Garnishment Amendments (24:05 -25:46)
Motion by Tehassi Hill to prepare the Garnishment Amendments for Public Meeting
and to schedule a Public Meeting for June 3, 2016; seconded by Fawn Billie. Motion
carried unanimously.
5. Landlord-Tenant Law (25:48 - 28:09 )
Motion by Tehassi Hill to accept the draft Landlord-Tenant Law and forward it to the
Legislative Reference Office for a legislative analysis; seconded by Fawn Billie.
Motion carried unanimously.
6. Per Capita Law Amendments (28:10 - 31:42)
Motion by Tehassi Hill to enter the April 7, 2016 e-poll results for the Per Capita Law
Amendments; seconded by Fawn Billie. Motion carried unanimously.
Note: the April 7th 2016 e-poll directed the Legislative Reference Office to update the
draft Per Capita Law Amendments and legislative analysis to include the revisions
discussed in the memo.
Motion by Tehassi Hill to approve the Per Capita Law Amendments Public Meeting
packet, noting one update to be made to the legislative analysis, and deleting one
definition from the draft law; seconded by Fawn Billie. Motion carried unanimously.
Note: the update to the legislative analysis would identify one additional new duty of
the Trust Enrollment Department: calculating the amount of attachments. The
definition to be deleted is for “proof of education”, since there are duplicate
definitions.
7. Leasing Law (31:43-32:34)
Motion by Fawn Billie to accept the Leasing Law Public Meeting packet and forward
to a Public Meeting to be held on May 19, 2016; seconded by Tehassi Hill. Motion
carried unanimously.
8. Code Reorganization Project (32:40-46:49 )
Motion by Tehassi Hill to accept the titles as presented and to direct the Legislative
Reference Office to continue with the conversion table; seconded by Fawn Billie.
Motion carried unanimously.
IV.
New Submissions
Legislative Operating Committee Meeting Minutes of April 20, 2016
Page 2 of 3
Page 46 of 243
1. Election Law Emergency Amendments (46:51-1:06:11)
Motion by Fawn Billie to move the amendment lowering the voting age to 18 years
old, to emergency status; seconded by Tehassi Hill. Motion carried unanimously.
Note: All other changes will continue to be processed through the regular process for
permanent amendments.
Motion by Tehassi Hill to forward the Election Law Emergency Amendments packet
to the Oneida Business Committee for emergency adoption; seconded by Fawn Billie.
Motion carried unanimously.
V.
Additions
VI.
Administrative Updates
VII.
Executive Session
VIII. Recess/Adjourn
Motion by Tehassi Hill to adjourn the April 20, 2016 Legislative Operating Committee
meeting at 10:06 a.m.; seconded by Fawn Billie. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of April 20, 2016
Page 3 of 3
Page 47 of 243
Page 48 of 243
Page 49 of 243
17. 4th Annual Rezurrected Ridez Car Show
Motion by Wesley Martin, Jr. to approve from the Community Fund $1,000.00 and TwentyFive (25) Cases of Coca-Cola Products for fundraising at the Fourth Annual Rezurrected
Ridez Car Show in Oneida.. Seconded by David Jordan. Motion carried unanimously.
18. DOLM Home Resource Fair
Motion by Larry Barton to approve from the Community Fund ten (10) Cases of Coca-Cola
Products for the Department of Land Management’s Home Resource Fair. Seconded by
Chad Fuss. Motion carried unanimously.
19. UWGB Volleyball Camp for daughter
Motion by Larry Barton to approve from the Community Fund the UWGB Volleyball Camp
registration fees for the daughter of the requestor in the amount of $300.00. Seconded by
David Jordan. Motion carried unanimously.
20. Southwest HS DECA trip registration fees for son
Motion by David Jordan to approve from the Community Fund the Southwest High School
DECA trip registration fees for the son of the requestor in the amount of $200.00.
Seconded by Wesley Martin, Jr. Motion carried unanimously.
21. ADD ON: Vida Volunteer Program
Motion by David Jordan to deny this request. Seconded by Wesley Marin, Jr. Motion
carried unanimously.
Motion by Larry Barton to defer this request to Oneida Higher Education for their review
and or follow up. Seconded by Wesley Martin, Jr. Motion carried unanimously.
22. ADD ON: Oneida Lacrosse –Fundraiser
-See discussion in CF #8 request.
Motion by Larry Barton to approve from the Community Fund Forty-One (41) Cases of CocaCola Products for fundraising at the Oneida Classic Lacrosse Tournament. Seconded by
David Jordan. Motion carried unanimously.
IX.
Follow Up:
1. CF Request: Oneida Ten-Year Old Little League
Receipts via e-mail verification from vendors from the FY2015 CF donation were received on
4/14/16. Requestor followed up with individual FY16 Tournament Directors; all information
forwarded to Finance; vendors were entered into the system and checks were processed to each of
the (4) vendors on behalf of the Oneida Bay Bank Little League-10 year old.
Motion by Larry Barton to accept the follow up information for the previously approved
Community Fund item noting contingencies have been met. Seconded by Chad Fuss.
Motion carried unanimously.
2. CFO Memo RE: Floyd Acheson Endowment Fund
Larry Barton, CFO
The CFO provided an additional handout (spreadsheets) along with submitted follow up memo on his
recommendations to research for original intent, policy formulation, defer to Law Office regarding
Page 5 of 6
Finance Committee Meeting Minutes of May 2, 2016
Page 50 of 243
Endowment Laws, SOP’s and Policy development before any transfer of funds takes place.
Motion by Wesley Martin to accept the follow-up memo from the CFO regarding this
endowment fund and to send it to the next OBC agenda for their review. Seconded by Chad
Fuss. Larry Barton abstained. Motion carried.
X.
FYI and /or Thank You:
1. ADD ON: FYI: Previously Approved Capital Expenditure on Tier IV expenditures
Chad Fuss, Gaming Administration
There was a discussion on two Capital Expenditure requests previously approved by the Finance
Committee on 3/14/16 re: Faith Technologies and Access, Inc brought forward by Gaming MIS; Chad
Fuss provided handout with additional information from the Gaming Capital Expenditures Committee
meeting of 4/26/16.
There was a motion to rescind the 3/14/16 FC action approving these two items based on
additional information provided today. Seconded by David Jordan. The FC Chair noted action
could not be taken as this is an FYI item, but would suggest this be brought back at the next
FC Executive Session for further discussion with all parties.
David Jordan accepted the updated information as FYI and defer information and any further
action to the next FC meeting in Executive session. Seconded by Larry Barton. Motion carried
unanimously.
XI.
Adjour n: Motion by David Jordan to adjourn. Seconded by Patrick Stensloff. Motion
carried unanimously. The meeting ended at 12:31 P.M. The next Finance Committee
meeting is scheduled for Monday, May 16, 2016 at 10:00 A.M. in the BC Executive
Conference Room.
Minutes taken and transcribed by:
Denise Vigue, Executive Assistant in Finance
& Finance Committee Recording Secretary
Finance Committee- E-Poll Minutes Approval Date:
May 3, 2016
Oneida Business Committee- FC Minutes- Approval Date:
Page 6 of 6
Finance Committee Meeting Minutes of May 2, 2016
FC Mtg
Agda
of243
5/2/16
Page
51 of
Fol Up #2
ONEIDA NATION
Finance Administration
P.O. Box 365
Oneida, WI 54155
FAO@oneidanation.org
MEMORANDUM
TO: Oneida Finance Committee
FR: Larry Barton, CFO
DT: April 26, 2016
RE: Acheson Fund
This correspondence serves to respond to formal action by the Finance Committee as
follows:
“Motion by Councilwoman Jennifer Webster to direct the CFO to provide a draft memo to the
Business Committee Joint Trust Enrollment Committee meeting, recommending terms of the
Acheson fund to be specifically used towards scholarships. Seconded by David Jordan. CFO
Larry Barton abstained. Motion Carried.”
In response to the motion, the important preliminary fact gathering is imperative to
developing context or a frame-work toward effective decision making. A series of steps
are suggested to provide the necessary detail prior to a specific recommendation as
requested by the motion:
1. Historical research is required to provide (ideally) a definitive intent of the donor.
Alignment to the intention of the Acheson family with any distributions or
scholarship awards is important. Documentation and or testimonial of
leadership’s perspective at the time the funds were received would be valuable.
Request of the Tribal Historian to research the documents and provide
determinant facts would assist in any policy development toward the distribution
of the Acheson funds.
2. Research of Legal sanction within the Endowments Law and any other
applicability is essential to transference of the funds and with it, Fiduciary duty.
3. As part of policy development, applicability of conservative Investment Policies is
required.
Page 1 of 2
CFO Memo on Acheson Fund 042616
Page 52 of 243
4. As part of policy development, distributions ideally are accessible, objective with
a transparent framework with the appropriate Audit trail and best practices. A
model of assessing relevant criteria for allocating specific ranking is required.
Eliminating subjectivity within the process of awards or distributions is
recommended. Clearly defining eligibility for preferable career tracks may add
value toward career development. Further, an independent selection body of
community members may add value toward objectivity in selecting recipients.
5. Recommended in the financial structure of this capital pool is distribution of not
more than 50% of the prior years earned income/interest to perpetuate continued
growth of the principal in perpetuity. Financial modeling may lend insight to future
resourcefulness of this pool of dollars. (See Attachment: Sample Modeling is 20
years at a 6% Annual Rate of interest with 50% of earned income distributed
annually); Please note the rising income and increased principal value over time;
6. Consensus between the Business Committee and Trust Committee is suggested
with the policy development and research completed to make a decision that
aligns to the intended strategy with this important capital pool.
In conclusion, the Finance area is available to assist with formulating changes to the
Acheson fund. Providing the historical and legal research is incumbent to making
prudent decisions surrounding this demonstrable resource. Transfer of management,
governance and fiduciary duty as stated requires clear policy and procedures
development to ensure fulfillment of required oversight of the Acheson funds.
Preserving the principal over time will enable the fund to provide scarce resources for
Higher Education into the distant future.
Page 2 of 2
CFO Memo on Acheson Fund 042616
ACHESON FUND
POTENTIALGROWTH AND USAGE OF ENDOWMENT
Page 53 of 243
Principal base
Est. earinings rate
$ 1,000,000
6.00%
Note: 1/2 earnings to principal
Year
base year
year 1
year 2
year 3
year 4
year 5
year 6
year 7
year 8
year 9
year 10
year 11
year 12
year 13
year 14
year 15
year 16
year 17
year 18
year 19
year 20
Principal
earnings
transfer out Remaining Principal Aggregate transfer out
$ 1,000,000 $ 60,000 $ 30,000 $
1,030,000 $
30,000
$ 1,030,000 $ 61,800 $ 30,900 $
1,060,900 $
60,900
$ 1,060,900 $ 63,654 $ 31,827 $
1,092,727 $
92,727
$ 1,092,727 $ 65,564 $ 32,782 $
1,125,509 $
125,509
$ 1,125,509 $ 67,531 $ 33,765 $
1,159,274 $
159,274
$ 1,159,274 $ 69,556 $ 34,778 $
1,194,052 $
194,052
$ 1,194,052 $ 71,643 $ 35,822 $
1,229,874 $
229,874
$ 1,229,874 $ 73,792 $ 36,896 $
1,266,770 $
266,770
$ 1,266,770 $ 76,006 $ 38,003 $
1,304,773 $
304,773
$ 1,304,773 $ 78,286 $ 39,143 $
1,343,916 $
343,916
$ 1,343,916 $ 80,635 $ 40,317 $
1,384,234 $
384,234
$ 1,384,234 $ 83,054 $ 41,527 $
1,425,761 $
425,761
$ 1,425,761 $ 85,546 $ 42,773 $
1,468,534 $
468,534
$ 1,468,534 $ 88,112 $ 44,056 $
1,512,590 $
512,590
$ 1,512,590 $ 90,755 $ 45,378 $
1,557,967 $
557,967
$ 1,557,967 $ 93,478 $ 46,739 $
1,604,706 $
604,706
$ 1,604,706 $ 96,282 $ 48,141 $
1,652,848 $
652,848
$ 1,652,848 $ 99,171 $ 49,585 $
1,702,433 $
702,433
$ 1,702,433 $ 102,146 $ 51,073 $
1,753,506 $
753,506
$ 1,753,506 $ 105,210 $ 52,605 $
1,806,111 $
806,111
$ 1,806,111 $ 108,367 $ 54,183 $
1,860,295 $
860,295
Principal base
Est. earinings rate
$ 1,000,000
6.00%
Year
base year
year 1
year 2
year 3
year 4
year 5
year 6
year 7
year 8
year 9
year 10
year 11
year 12
year 13
year 14
year 15
year 16
year 17
year 18
year 19
year 20
Principal
earnings
transfer out Remaining Principal Aggregate transfer out
$ 1,000,000 $ 60,000 $ 15,000 $
1,045,000 $
15,000
$ 1,045,000 $ 62,700 $ 15,675 $
1,092,025 $
30,675
$ 1,092,025 $ 65,522 $ 16,380 $
1,141,166 $
47,055
$ 1,141,166 $ 68,470 $ 17,117 $
1,192,519 $
64,173
$ 1,192,519 $ 71,551 $ 17,888 $
1,246,182 $
82,061
$ 1,246,182 $ 74,771 $ 18,693 $
1,302,260 $
100,753
120,287
$ 1,302,260 $ 78,136 $ 19,534 $
1,360,862 $
$ 1,360,862 $ 81,652 $ 20,413 $
1,422,101 $
140,700
$ 1,422,101 $ 85,326 $ 21,332 $
1,486,095 $
162,032
$ 1,486,095 $ 89,166 $ 22,291 $
1,552,969 $
184,323
$ 1,552,969 $ 93,178 $ 23,295 $
1,622,853 $
207,618
$ 1,622,853 $ 97,371 $ 24,343 $
1,695,881 $
231,960
$ 1,695,881 $ 101,753 $ 25,438 $
1,772,196 $
257,399
$ 1,772,196 $ 106,332 $ 26,583 $
1,851,945 $
283,982
$ 1,851,945 $ 111,117 $ 27,779 $
1,935,282 $
311,761
$ 1,935,282 $ 116,117 $ 29,029 $
2,022,370 $
340,790
$ 2,022,370 $ 121,342 $ 30,336 $
2,113,377 $
371,126
$ 2,113,377 $ 126,803 $ 31,701 $
2,208,479 $
402,826
$ 2,208,479 $ 132,509 $ 33,127 $
2,307,860 $
435,953
$ 2,307,860 $ 138,472 $ 34,618 $
2,411,714 $
470,571
$ 2,411,714 $ 144,703 $ 36,176 $
2,520,241 $
506,747
Note: 75% earnings to principal
Page 54 of 243
ACHESON FUND
POTENTIAL GROWTH AND USAGE OF ENDOWMENT
Principal base
Est. earinings rate
$ 1,000,000
5.00%
Note: 1/2 earnings to principal
Year
Principal
earnings
transfer out Remaining Principal
Aggregate transfer out
base year
year 1
year 2
year 3
year 4
year 5
year 6
year 7
year 8
year 9
year 10
year 11
year 12
year 13
year 14
year 15
year 16
year 17
year 18
year 19
year 20
$ 1,000,000
$ 1,025,000
$ 1,050,625
$ 1,076,891
$ 1,103,813
$ 1,131,408
$ 1,159,693
$ 1,188,686
$ 1,218,403
$ 1,248,863
$ 1,280,085
$ 1,312,087
$ 1,344,889
$ 1,378,511
$ 1,412,974
$ 1,448,298
$ 1,484,506
$ 1,521,618
$ 1,559,659
$ 1,598,650
$ 1,638,616
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Principal base
Est. earinings rate
$ 1,000,000
5.00%
Year
Principal
earnings
transfer out Remaining Principal
Aggregate transfer out
base year
year 1
year 2
year 3
year 4
year 5
year 6
year 7
year 8
year 9
year 10
year 11
year 12
year 13
year 14
year 15
year 16
year 17
year 18
year 19
year 20
$ 1,000,000
$ 1,037,500
$ 1,076,406
$ 1,116,771
$ 1,158,650
$ 1,202,100
$ 1,247,179
$ 1,293,948
$ 1,342,471
$ 1,392,813
$ 1,445,044
$ 1,499,233
$ 1,555,454
$ 1,613,784
$ 1,674,301
$ 1,737,087
$ 1,802,228
$ 1,869,811
$ 1,939,929
$ 2,012,677
$ 2,088,152
$ 50,000
$ 51,875
$ 53,820
$ 55,839
$ 57,933
$ 60,105
$ 62,359
$ 64,697
$ 67,124
$ 69,641
$ 72,252
$ 74,962
$ 77,773
$ 80,689
$ 83,715
$ 86,854
$ 90,111
$ 93,491
$ 96,996
$ 100,634
$ 104,408
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
50,000
51,250
52,531
53,845
55,191
56,570
57,985
59,434
60,920
62,443
64,004
65,604
67,244
68,926
70,649
72,415
74,225
76,081
77,983
79,933
81,931
25,000
25,625
26,266
26,922
27,595
28,285
28,992
29,717
30,460
31,222
32,002
32,802
33,622
34,463
35,324
36,207
37,113
38,040
38,991
39,966
40,965
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,025,000
1,050,625
1,076,891
1,103,813
1,131,408
1,159,693
1,188,686
1,218,403
1,248,863
1,280,085
1,312,087
1,344,889
1,378,511
1,412,974
1,448,298
1,484,506
1,521,618
1,559,659
1,598,650
1,638,616
1,679,582
25,000
50,625
76,891
103,813
131,408
159,693
188,686
218,403
248,863
280,085
312,087
344,889
378,511
412,974
448,298
484,506
521,618
559,659
598,650
638,616
679,582
Note: 75% earnings to principal
12,500
12,969
13,455
13,960
14,483
15,026
15,590
16,174
16,781
17,410
18,063
18,740
19,443
20,172
20,929
21,714
22,528
23,373
24,249
25,158
26,102
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,037,500
1,076,406
1,116,771
1,158,650
1,202,100
1,247,179
1,293,948
1,342,471
1,392,813
1,445,044
1,499,233
1,555,454
1,613,784
1,674,301
1,737,087
1,802,228
1,869,811
1,939,929
2,012,677
2,088,152
2,166,458
12,500
25,469
38,924
52,883
67,367
82,393
97,983
114,157
130,938
148,348
166,411
185,151
204,595
224,767
245,696
267,409
289,937
313,310
337,559
362,717
388,819
Page 55 of 243
Page 56 of 243
ONEI D A FI N ANCE COM M I TTEE
May 2, 2016 – 10:00 A.M.
Business Committee Executive Conference Room
REGULAR MEETING MINUTES
M em be r s P r es e n t:
Patricia King, Treasurer/FC Chair
David Jordan, BC Council Member
Patrick Stensloff, Purchasing Director
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, Gaming AGM/FC Alternate
Wesley Martin, Jr., Community Elder Member
M embe rs Ex cu s ed : Jenny Webster, BC Council Member
O t he r s P re s en t: Amii John, Connie Danforth, Kim LaLuzerne, Travis Wallenfang, Bev Somers, Dan
Miller, Cathy L. Metoxen, Claudia Skenandore, Rosa Laster, Reese Hill, Dan W. Skenandore, Paul J.
Witek, Delia Smith, Curt Summers, Henrietta Cornelius, Tiffany A. Bowles and Denise Vigue, FC
recording secretary
I.
Call to Order: The meeting was called to order by the FC Chair at 10:00 A.M.
II.
Appr oval of Agenda: May 2, 2016
Motion by David Jordan to approve the Finance Committee agenda for May 2, 2016 with
the two ADD On requests under the Community Fund, the one ADD On request under
FYI, and to review the Community Fund items following the approval of the minutes.
Seconded by Wesley Martin, Jr. Motion carried unanimously.
III.
Appr oval of Minutes: April 18, 2016 (approved via FC E-Poll on 4/18/16)
Motion by Patrick Stensloff to ratify the FC E-Poll action of April 18, 2015 approving the
Finance Committee meeting minutes of April 18, 2015. Seconded by Chad Fuss. Motion
carried unanimously.
IV.
Tabled Busi ness: No Tabled Business
V.
Capital Expenditures:
1. Data Financial
Kim La Luzerne, Gaming-Table Games
Kim La Luzerne was present to discuss this request: equipment includes new roulette wheels; sensors
embedded for more accurate and faster winning number detection; installation & maintenance by
vendor. Discussion over the need to include in all sole source requests narrative as to why there is only
one vendor and not competitively bid out.
Motion by Larry Barton to approve the Data Financial Capital Expenditure purchase for
Table Games supplies in the amount of $105,028.58 contingent upon receipt from Table
Games the Sole Source Justification memo. Seconded by Wesley Martin, Jr. Motion
carried unanimously.
VI.
New Business:
1. Cash Supply Advance
Tonya Webster, Powwow Committee
Motion by David Jordan to approve the Cash Supply Advance from the Powwow
Committee to be used at the Oneida 4th of July Powwow in the amount of $98,750.00.
Seconded by Chad Fuss. Motion carried unanimously.
Page 1 of 6
Finance Committee Meeting Minutes of May 2, 2016
Page 57 of 243
2. McKesson Medical Surgical – PO Increase
Debra Danforth, OCHC /AJRCCC
Connie Danforth from the AJRCCC Finance Department was present to explain need for the increase to
the current Purchase Order; legal review on original request; this is only vendor who offers GSA pricing;
needed to recalculate based on maximum bed count serving; she discussed savings from insurance
carriers for some of the pharmaceuticals purchased.
Motion by Larry Barton to approve the Purchase Order increase in the amount of
$48,000.00 for supplies from McKesson Medical Surgical for the Nursing Home. Seconded
by Wesley Martin, Jr. Motion carried unanimously.
3. HealthDirect Services – PO Increase
Debra Danforth, OCHC /AJRCCC
Connie explained HealthDirect bought out Shopko for these services; they will be working with
Purchasing to bid out this year, they have 5 possible vendors.
Motion by Larry Barton to approve the Purchase Order increase in the amount of
$175,000.00 for prescription services from HealthDirect Services for the Nursing Home.
Seconded by Wesley Martin, Jr. Motion carried unanimously.
4. Michels Corporation –Elder Village-Phase II
Paul Witek, Engineering Dept.
Paul Witek was present to explain the phase II component for the Elder Village project, to include:
connection of some of the roadways-grading, storm sewer, water main, sanitary sewer, curb & gutter
and asphaltic pavement work and the utilization of grant funds for the project. There were only two bids
for project.
Motion by Wesley Martin, Jr. to approve Phase II for the Elder Village from Michels
Corporation in the amount of $128,862.43. Seconded by David Jordan. Motion carried
unanimously.
5. MCC, Inc. –Change Order #3-Patio Repair
Paul Witek, Engineering Dept.
Paul explained the change order for patio repair work in the Green Earth Court due to unique soil
composite of the area; contractor provided a refund for some of the costs, an updated handout with
correct cost for the change order handed out. There was extended discussion of this project.
Motion by Wesley Martin, Jr. to approve the change order for MCC, Inc. for patio repairs
at the Green Earth Court in the corrected amount of $35,295.23. Seconded by Larry
Barton. Patrick Stensloff abstained. Motion carried.
6. OTIE – NHC Headstart Project
Paul Witek, Engineering Dept.
Paul discussed this request for the NHC Headstart remodel / relocation project, this request is for OTIE
for the design build portion of the project, there were 2 bids received, based on scoring OTIE ranked
first. There was extensive discussion about the project and Indian preference category; Engineering and
Purchasing will be doing survey to bring to a future FC meeting on why tribe is not obtaining more bids
to projects.
Motion by Larry Barton to approve the OTIE design build contract in the amount of
$152,235.00. Seconded by Patrick Stensloff. Motion carried unanimously.
Page 2 of 6
Finance Committee Meeting Minutes of May 2, 2016
Page 58 of 243
VII.
Executi ve Session:
1. Medical Contract
Henrietta Cornelius, OCHC
Motion by Wesley Martin, Jr. to go into Executive Session. Seconded by David Jordan.
Motion carried unanimously. Time: 11:53 A.M.
Motion by Wesley Martin, Jr. to come out of Executive Session. Seconded by Larry
Barton. Motion carried unanimously. Time: 12:15 P.M.
Motion by Wesley Martin, Jr. to defer Purchase Order increase for the Medical Contract
back to the OCHC to clarify the request for the compensation increase and amendment to
this contract to follow up with Law Office on amended contract/approval in place and bring
back to the FC for the next meeting in Executive Session. Seconded by Chad Fuss. David
Jordan abstained. Motion carried.
VIII.
Communit y Fund: ( a ll it em s r e v ie we d af te r I II .)
1. Oneida Nation High School-Graduation
Motion by Larry Barton to approve from the Community Fund Fifteen (15) Cases of CocaCola Products for the Oneida Nation High School Graduation/Reception. Seconded by
Wesley Martin, Jr. Motion carried unanimously.
2. UWGB Rock Music Academy for son
Motion by David Jordan to approve from the Community Fund the UWGB Rock Music
Academy registration fees for the son of the requestor in the amount of $300.00.
Seconded by Patrick Stensloff. Motion carried unanimously.
3. Laptop Computer Purchase
Motion by Larry Barton to defer this request to Oneida Social Services, Vocational
Rehabilitation and OCHC to ascertain if there are any other funding sources for this request
and bring back within 30 days. Seconded by Chad Fuss. Motion carried unanimously.
4. Youth Golf Tournament fees for daughter
Motion by Wesley Martin, Jr. to approve from the Community Fund the Youth Golf
Tournament registration fees for the daughter of the requestor in the amount of $247.00.
Seconded by David Jordan. Motion carried unanimously.
5. Youth Golf Tournament fees for son
Motion by David Jordan to approve from the Community Fund the Youth Golf
Tournament registration fees for the son of the requestor in the amount of $300.00.
Seconded by Wesley Martin, Jr. Motion carried unanimously.
6. Lacrosse Individual Showcase for son
Motion by Patrick Stensloff to approve from the Community Fund the Lacrosse camp
registration fees for the son of the requestor in the amount of $135.00. Seconded by
David Jordan. Motion carried unanimously.
Page 3 of 6
Finance Committee Meeting Minutes of May 2, 2016
Page 59 of 243
7. Air Force Gymnastics Academy for daughter
Motion by David Jordan to approve from the Community Fund the Air Force Gymnastics
Academy registration fees for the daughter of the requestor in the amount of $300.00.
Seconded by Wesley Martin, Jr. Motion carried unanimously.
8. 4th of July Powwow Fundraiser
Based on current amount of product remaining for the contract year which ends Jun 30, 2016
changes to larger amounts will need to occur if FC approves for CY15-16.
Motion by Wesley Martin, Jr. to approve from the Community Fund Seventy-Five (75)
Cases of Coca-Cola Products for the Powwow Committee’s Fundraiser at the Oneida 4th
of July Powwow. Seconded by Larry Barton. Motion carried unanimously.
9. I-Pad Pro Purchase
Motion by Larry Barton to defer this request and the following request to Oneida Social Services,
Vocational Rehabilitation and OCHC to ascertain if there are any other funding sources for this request
and bring back within 30 days. Seconded by Wesley Martin, Jr. David Jordan abstained. Motion
carried.
10. I-Pad Pro Purchase
- See action in CF #9 request.
11. Youth & Elder Fishing Day Event
Motion by Wesley Martin, Jr. to approve from the Community Fund Fourteen (14) Cases of
Coca-Cola Products for the Oneida Youth & Elder Fishing Day Event. Seconded by Larry
Barton. Motion carried unanimously.
12. Elder Services Blaze-a-Trail Dance
Motion by David Jordan to approve from the Community Fund Ten (10) Cases of Coca-Cola
Products for the Oneida Elder Services Blaze-a-Trail Dance. Seconded by Wesley Martin, Jr.
Motion carried unanimously.
13. Beginner Tennis Lesson fees (AB)
Motion by David Jordan to approve this and the following Community Fund request for
Beginner Tennis Lesson fees for the two daughter of the requestor in the amount of $252.00
each. Seconded by Chad Fuss. Motion carried unanimously.
14. Beginner Tennis Lesson fees (EB)
- SEE action taken in CF #13.
15. Middle School Graduation Trip registration fees for daughter
Motion by Larry Barton to approve from the Community Fund the Middle School
Graduation trip registration fees for the daughter of the requestor in the amount of
$300.00. Seconded by Chad Fuss. Motion carried unanimously.
16. Class Competition Trip registration fees for son
Motion by Larry Barton to approve from the Community Fund the Class Competition trip
registration fees for the son of the requestor in the amount of $300.00. Seconded by
Patrick Stensloff. Motion carried unanimously.
Page 4 of 6
Finance Committee Meeting Minutes of May 2, 2016
Page 60 of 243
17. 4th Annual Rezurrected Ridez Car Show
Motion by Wesley Martin, Jr. to approve from the Community Fund $1,000.00 and TwentyFive (25) Cases of Coca-Cola Products for fundraising at the Fourth Annual Rezurrected
Ridez Car Show in Oneida.. Seconded by David Jordan. Motion carried unanimously.
18. DOLM Home Resource Fair
Motion by Larry Barton to approve from the Community Fund ten (10) Cases of Coca-Cola
Products for the Department of Land Management’s Home Resource Fair. Seconded by
Chad Fuss. Motion carried unanimously.
19. UWGB Volleyball Camp for daughter
Motion by Larry Barton to approve from the Community Fund the UWGB Volleyball Camp
registration fees for the daughter of the requestor in the amount of $300.00. Seconded by
David Jordan. Motion carried unanimously.
20. Southwest HS DECA trip registration fees for son
Motion by David Jordan to approve from the Community Fund the Southwest High School
DECA trip registration fees for the son of the requestor in the amount of $200.00.
Seconded by Wesley Martin, Jr. Motion carried unanimously.
21. ADD ON: Vida Volunteer Program
Motion by David Jordan to deny this request. Seconded by Wesley Marin, Jr. Motion
carried unanimously.
Motion by Larry Barton to defer this request to Oneida Higher Education for their review
and or follow up. Seconded by Wesley Martin, Jr. Motion carried unanimously.
22. ADD ON: Oneida Lacrosse –Fundraiser
-See discussion in CF #8 request.
Motion by Larry Barton to approve from the Community Fund Forty-One (41) Cases of CocaCola Products for fundraising at the Oneida Classic Lacrosse Tournament. Seconded by
David Jordan. Motion carried unanimously.
IX.
Follow Up:
1. CF Request: Oneida Ten-Year Old Little League
Receipts via e-mail verification from vendors from the FY2015 CF donation were received on
4/14/16. Requestor followed up with individual FY16 Tournament Directors; all information
forwarded to Finance; vendors were entered into the system and checks were processed to each of
the (4) vendors on behalf of the Oneida Bay Bank Little League-10 year old.
Motion by Larry Barton to accept the follow up information for the previously approved
Community Fund item noting contingencies have been met. Seconded by Chad Fuss.
Motion carried unanimously.
2. CFO Memo RE: Floyd Acheson Endowment Fund
Larry Barton, CFO
The CFO provided an additional handout (spreadsheets) along with submitted follow up memo on his
recommendations to research for original intent, policy formulation, defer to Law Office regarding
Page 5 of 6
Finance Committee Meeting Minutes of May 2, 2016
Page 61 of 243
Endowment Laws, SOP’s and Policy development before any transfer of funds takes place.
Motion by Wesley Martin to accept the follow-up memo from the CFO regarding this
endowment fund and to send it to the next OBC agenda for their review. Seconded by Chad
Fuss. Larry Barton abstained. Motion carried.
X.
FYI and /or Thank You:
1. ADD ON: FYI: Previously Approved Capital Expenditure on Tier IV expenditures
Chad Fuss, Gaming Administration
There was a discussion on two Capital Expenditure requests previously approved by the Finance
Committee on 3/14/16 re: Faith Technologies and Access, Inc brought forward by Gaming MIS; Chad
Fuss provided handout with additional information from the Gaming Capital Expenditures Committee
meeting of 4/26/16.
There was a motion to rescind the 3/14/16 FC action approving these two items based on
additional information provided today. Seconded by David Jordan. The FC Chair noted action
could not be taken as this is an FYI item, but would suggest this be brought back at the next
FC Executive Session for further discussion with all parties.
David Jordan accepted the updated information as FYI and defer information and any further
action to the next FC meeting in Executive session. Seconded by Larry Barton. Motion carried
unanimously.
XI.
Adjour n: Motion by David Jordan to adjourn. Seconded by Patrick Stensloff. Motion
carried unanimously. The meeting ended at 12:31 P.M. The next Finance Committee
meeting is scheduled for Monday, May 16, 2016 at 10:00 A.M. in the BC Executive
Conference Room.
Minutes taken and transcribed by:
Denise Vigue, Executive Assistant in Finance
& Finance Committee Recording Secretary
Finance Committee- E-Poll Minutes Approval Date:
May 3, 2016
Oneida Business Committee- FC Minutes- Approval Date:
Page 6 of 6
Finance Committee Meeting Minutes of May 2, 2016
Page 62 of 243
Oneida Nation
P.O. Box 365
Oneida, WI 54155
MEMORANDUM
TO:
Finance Committee
CC:
Business Committee
FR:
Denise Vigue, Execut ive Assistant
DT:
May 3, 2016
RE:
E- Poll Result s of: FC Meeting Mi nutes of May 2, 2016
An E-Poll vot e of the Finance Committee was conduct ed to approve the
May 2, 2016 Finance Committee meet ing minutes. The results of the
completed E- Poll ar e as f ollows:
E-POLL RESULTS:
There was a Majority 5 YES votes from Wesley Martin, Jr., David
Jordan, Larry Barton, Patrick Stensloff and Chad Fuss to approve
the May 2, 2016 Finance Committee Meeting Minutes.
The minutes will be placed on the next BC agenda of May 11, 2016 f or
approval and t he next Finance Comm ittee agenda of May 16, 2016 t o ratif y
this E- Poll action.
Yaw⩑ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
IX. GENERAL TRIBAL COUNCIL
A. Approve three requests regarding Petitioner Frank Cornelius: four resolutions page 63
1) Completed Scheduling General Tribal Council Meetings
2) Fee to Trust Process
3) Freedom of Speech, Press, and Assembly
4) Imposing a Tax on the Business Committee
Sponsor:
Lisa Summers, Tribal Secretary
B. Accept financial analysis regarding Petitioner Nancy Barton: To open an Emergency Food
Pantry
Sponsor:
Lisa Summers, Tribal Secretary
C. Accept legal and financial progress reports and legislative analysis regarding Petitioner
Michael Debraska: Special GTC meeting to establish a Health Care Board
Sponsor:
Lisa Summers, Tribal Secretary
D. Accept petition submitted by Michael Debraska regarding Per Capita Distribution
Sponsor:
Lisa Summers, Tribal Secretary
E. Approve June 13, 2016, Special General Tribal Council meeting materials
Sponsor:
Lisa Summers, Tribal Secretary
These agenda items contain information for Tribal Members only. Please visit the Business Committee
Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials.
Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/
For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email
to TribalSecretary@oneidanation.org. Thank you.
Page 92 of 243
Page 93 of 243
ONEIDA LAW OFFICE
CONFIDENTIAL: ATTORNEY/CLIENT WORK PRODUCT
TO:
Lisa M. Summers
Business Committee
FROM: Jo Anne House, Chief Counsel
DATE: May 6, 2016
RE:
Brothertown Nation Inc.-Memorandum of
Understanding
Use this number on future correspondence:
2016-0432
Purchasing Department Use
Contract Approved
Contract Not Approved
(see attached explanation)
If you have any questions or comments regarding this review, please call 869-4327.
The attached agreement, contract, policy and/or guaranty has been reviewed by the Oneida Law
Office for legal content only. Please note the following:
Not in appropriate legal form.
o The contract as drafted requires the Oneida Nation to take on duties and create
facilities which it does not, or may not currently have available.
o The contract as drafted requires the Oneida Nation to make available facilities and
personnel to allow general access to materials while at the same time maintaining
archival protections which it does not, or may not currently have available.
An alternative draft Memorandum of Understanding has been drafted and attached to this legal
review. The alternative draft agreement maintains the materials, allows access for Brothertown
nation access and allows Brothertown to provide archival contains and materials as well as
digitize the information.
The alternative draft agreement identifies the $5000 payment already made to the Tribe. Note,
there is no obligation to pay the remainder of the cost of the materials in the contract and there is
no incentive to make the remainder of the payments for the materials once digitization has
occurred.
Page 94 of 243
Oneida Nation
P.O. Box 365 ● Oneida, WI 54155
Phone: (920) 869-2214 ● Fax: 920-869-4040
MEMORANDUM OF AGREEMENT
BETWEEN
ONEIDA NATION AND BROTHERTOWN INDIAN NATION
This Memorandum of Understanding is entered into by and between the Oneida Nation and the
Brothertown Indian Nation (hereafter Brothertown), a 501(c)(3) non-profit organization whose
mailing address is P.O. Box 2206, Fond Du Lac, Wisconsin 54936-2206.
Materials
The Materials subject to this Agreement are historical documents (whether books, papers, maps
and other items) purchased earlier by the Oneida Nation for $75,000 and being held by the
Oneida Nation.
Purpose
The purpose of this agreement is to place in writing the expectations of the Nation and the
Brothertown in regards to the Materials. The Oneida Nation, acting to assist the Brothertown,
purchased the Materials and understood that the Brothertown was going to reimburse the Oneida
Nation for that purchase at which point the Materials would be transferred to the Brothertown.
Statement of Mutual Interest and Benefits
The Oneida Nation and the Brothertown have a long intertwined history sharing close political
and family lineages. The Materials, sometimes referred to as the “Brothertown collection,” is of
academic, historic, and cultural interest to both parties. Preserving our own pasts as well as
preserving the historical and cultural ideals specific to our nations, is of concern to all who
cherish the diversity of Nation American tribes.
Agreements
A. The Oneida Nation agrees to:
1.
Maintain the Materials in a manner that will protect them from reasonable
deterioration.
2.
Allow, reasonable requests to review the report by officials of the Brothertown for
nation related purposes. The Oneida Nation is not set up for, nor can make
arrangements for, general review of the Materials and maintain the quality of the
Materials.
3.
Identify a contact person, which may change from time to time, regarding
arranging access to the Materials.
Page 95 of 243
4.
Make the Materials available to the consultant or representative of the
Brothertown for the purposes of making an electronic copy of the Materials
during reasonable working hours of the Oneida Nation.
B. The Brothertown Indian Nation agrees to:
1.
Commit to re-pay the Oneida Nation for the purchase of the Materials in the
amount of $75,000, of which $5000 has already been delivered to the Oneida
Nation.
2.
Provide, in its own determination, materials for the care, preservation,
maintenance, and protection of the Materials, which may include archive boxes,
dividers, photo sleeves, and other items.
3.
In its own determination and subject to its own funding resources, elicit the help
of a professional archivist and digitizer to properly digitize the Materials at the
location where the Materials are stored and in a manner which does not unduly
disturb the normal business activities of the Oneida Nation. Provided that nothing
in this Agreement or the digitization shall impinge on any rights or other legal
matters related to the Materials.
C. Upon completion of the re-payment to the Oneida Nation by the Brothertown Indian Nation –
1.
The Brothertown shall make arrangements to pick up the materials.
2.
If a digital copy is made, the Brothertown shall allow the Oneida Nation to retain
a copy of the digitized Material.
We, the undersigned, have agreed on the contents of this Memorandum of Agreement. Both
parties must agree, in writing, on any amendments to this agreement.
Page 96 of 243
Page 97 of 243
Page 98 of 243
Page 99 of 243
Page 100 of 243
Financial Analysis will be provided as a handout
Page 101 of 243
Page 102 of 243
Page 103 of 243
Page 104 of 243
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 11 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Request to post 1 vacancy on the Oneida Personnel Commission due to a resignation.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 105 of 243
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On April 19, 2016 the Oneida Personnel Commission accepted the resignation of Sandra Dennett to effective July
31, 2016.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 106 of 243
Page 107 of 243
Page 108 of 243
Page 109 of 243
Page 110 of 243
Page 111 of 243
Page 112 of 243
Oneida Business Committee Agenda Request
1 . Meeting Date Requested:
05
I 11
I 16
2. General Information:
Session:
IX! Open D Executive- See instructions for the applicable laws, then choose one:
Iother- type reason
AgendaHeader:
LIN_e_w__
Bu_s_in_e_s_s______________________________________________________~
D Accept as Information only
IX! Action - please describe:
Respectfully seek OBC approval for contract #2016-0409 Fox Valley Overhead Door Inc.
BC approval required per Oneida Law Office review due to language in contract.
3. Supporting Materials
D Report
D Other:
D Resolution
D Contract
1.1#2016-0409 Fox Valley Overhead Door
3.
2.
4.
IX! Business Committee signature required
4. Budget Information
IX! Budgeted- Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Louise Cornelius, Gaming General Manager
Primary Requestor/Submitter:
Louise Cornelius, Gaming General Manager, Gaming Admininstration
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Submitted by: Diana King, Office Manager, Oneida Casino
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
Page 113 of 243
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Respectfully seek OBC approval for contract #2016-0409 Fox Valley Overhead Door Inc. Per Oneida Law Office
review, Oneida Business Committee approval is warranted due to language within contract;
Requires Business Committee approval prior to execution, as a result of the following language in the contract"lf the contract is given to an attorney for collection, the purchaser agrees to pay reasonable attorney's fees as
authorized by law together with court costs."
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Page 114 of 243
ONEIDA LAW OFFICE
CONFIDENTIAL.' ATTORNEY/CLIENT WORK PRODUCT
TO:
Marlene (Minnie) H. Garvey
Gaming Administration
Use this number on future aorrespoudeuce:
2016-0409
FROM: Jo Alme House, Chief Counsel
Purchasing Department Use
DATE: April20, 2016
RE:
Fox Valley Overhead Door, Inc.
---
Contract Approved
Contract Not Approved
- - - (see a/tacfled esplauallou)
![you have any questions or comments regarding this review, please call 869-4327.
The attached agreement, contract, policy and/or guaranty has been reviewed by the Oneida Law
Office for legal content only. Please note the following:
../ The document is in appropriate legal form. (Execution is a management decision.)
../ Requires Business Committee approval prior to execution, as a result of the following
language in the contract- "If the contract is given to an attorney for collection, the
purchaser agrees to pay reasonable attomey's fees as authorized by law together with
court costs."
NOTE: If this sentence is struck through and initialed by vendor, no Business Committee
approval is needed.
If this contract is submitted to the Oneida Business Committee for approval of a limited
waiver of sovereign immunity, the following information should be submitted along with
the agenda review request and contract.
1. Was there an attempt to negotiate with the vendor regarding the waiver of
sovereign immunity?
2. Were three bids obtained? If not, why not?
3. Was any other vendor willing to remove sovereign immunity issues?
4. What is the cost of going to another vendor?
Page 115 of 243
From:
To:
Cc:
Subject:
Date:
Marlene H. Garvey
Diana L. King; Brenda J. Mendolla-Buckley; Heather M. Heuer
Louise C. Cornelius; Jessalyn M. Harvath
RE: RESPONSES NEEDED BY 9AM FRIDAY
Thursday, May 05, 2016 4:48:44 PM
Hello Heather,
1. Was there an attempt to negotiate with the vendor regarding the waiver of sovereign
immunity? I (Marlene) spoke with the vendor per a phone conversation. The vendor
stated that they have had the statement in question on their estimates since they started
business, 17 years ago and was uncomfortable removing it and never had any requests as
such before.
2. Were three bids obtained. Yes, they were included in the package (also below).
3. Was any other vendor willing to remove sovereign immunity issues? I did not contact any
other vendor to date. We (maintenance & myself) felt the best vendor for the project
was Fox Valley Door based on price (lowest cost), warranty (longest warranty), location
(saving on any long travel expense if needed in the future); product (the gate system
would work with our existing footprint and wiring).
4. What is the cost of going to another vendor? The prices are also included in the package.
a. Amano McGann / $4,534.50 / 1-year warranty parts & labor / Milwaukee WI
b. Fox Valley Overhead Door / $3,488.00 / 2-year warranty , 10 yrs on frame / Black
Creek WI
c. TAPCO / $4,749.00 / 1-year warranty parts & labor / Brown Deer WI
Any questions or concerns, please email or I can be reached at 429-3129.
Page 116 of 243
To:
· Minnie Garvey, Valet Manager
From: Robin Doxtater, Buyer (J.. ~~
Date:
March 18, 2016
Topic: Bids for Valet Pal'ldng Gate
Below are the quotes we received for a remote control parking gate for our Valet depm:tment at
our Mall). Casino at 2020 Ailport Drive, G1·een Bay, WI 54313. The gate is to be 12 feet long and
include 20 remotes and installation. We included additional specifications on an attachment.
fustallation will be as soon as feasible.
Amano McGann
AMG-1750 gate, transmitters and equipment per attached.
$3,354.50
Installation & teclmical service.
$ 990.00
Freight.
$ 190.00
Total.
$4,534.50
1 yea1· parts & labor Wa11'anty. Add $880 for 2 more loops. Specs & picture attached.
American Fence Company
Did not turn in a bid.
$0,000.00
Fox Valley Overhead Door
Liftmaster gate, transmitters and equipment pe1· attached.
Installation & set up.
Safety loop.
Total.
2 year warranty, 10 on frame. Specs & picture attached.
$2,412.00
$ 600.00
$ 476.00
$3,488.00
TAP CO
MicroDrive gate, transmitters and equipment per attached.
Installation.
Total.
1 year pa1ts & labor warranty. Specs & picture attached.
$3,559.00
$1.190.00
$4,749.00
I could find no Indian Preference vendors in this field. I recommend Fox Valley Overhead Door
based on lowest cost. Please let me know who you decide to go with and rn contact the vendors.
Any questions o1· comments, please give me a call at X7403 or GroupWise me.
Page 1 of1
Page 117 of 243
QUOTATION
W6021 Wege Road
Black Creek, WI 541 06
Office: (920) 757-5275
Fax: (920) 757-5991
C26805 .. GQS
~
Oneida Tribe of Indians of Wisconsin
Po Box 366
Oneida WI 54155
.
T
o
FOX VALLEY OVERHEAD DOOR, INC.
[
o
~
03/16/2018
Ver: 1.0/Page 1
l
Main Casino Valet Dept.
2020 Airport Dr.
Green Bay WI 64313
c
T
AnN:
DATE:
03/15/2016
FAX NO: (920) 496-7491
PHONE NO.:
(920) 496·7 403 • Ext: Robin
QTY DESCRIPTION
1
Llftmaster Mega Arm Barrier Gate
Details: 12ft Arm I Yellow/Black Stripes
UNIT COST
EXTENDED
$2412.00
$2412.00
$600.00
$600.00
"
• 11 Ov w I battery back up
- 20 single button radio controls
- Supplied only
1
Install and Set Up Barrier Arm
Details: All Power Wiring by Other
• AL T: Safety Loqp ··cut sealed wired and sel up Add $476.00
I
Total Quote:
$3012.00
UNLESS OTHERWISE INDICATED) OPENING PREPARATION, PAINTING) GLAZING OR
ELECTRICAL WIRING ARE NOT INCLUDED JN THE QUOTED PRICE.
IMPORTANT: PLEASE SIGN AND RETURN ONE COPY OF THIS QUOIATION, FOLLOWING THE TERMS STATED BELOW.
FAILURE TO COMPLY WITH THIS REQUEST CO.ULO DELAY INSTALL-ATION, SUBJECT TO APPROVAL BY CREDIT DEPT.
:
TERMS: NET 10 DAYS
WE ACCEPT THE FO~LOWIN.G QUOTATION: DATED:
X
Sales Rep: Tlm DuFrane
'If the contract Is given loan allomey for collection, lha purchaser agrees lo
}
pay reasonable aliorney's fees as authorized by law, together with court costs.
ALL AGRIOEMENTS ARE CONTINGENT UPON STRII<ES, ACCIDENTS AND
OTHER CONDITIONS BEYOND OUR REASONABLE CONTROL.
'I
Page 118 of 243
Robin J. Doxtater
From:
Sent:
To:
Subject:
Attachments:
Tim DuFrane <tim@foxvalleyohdoor.com>
Friday/ March 181 2016 2:21 PM
Robin J. Doxtater
RE: Gate operator estimate
mas.pdf ·
Robin
Please put this In with my quote
Bottom right first page lists Liftmaster warranties ... we follow factory warranties
Thank You
Tim DuFrane
From~ Robin J. Doxtater [mailto:RDOXfAT1@onefdanation.org]
Sent: Friday, March 18, 2016 2:05 PM
To: Tim Dufrane
Subject~ RE: Gate operator estimate
Are there any warranties with your product?
From~ Tim DuFrane [mailto:tlm@foxvalleyohdoor.com]
Sent~ Tuesday, March 15,2016 5:44PM
To: Robin J. Doxtater
Subject~ Gate operator estimate
1
Page 119 of 243
Diana L. King
From:
Sent:
To:
Subject:
Attachments:
Marlene H. Garvey
Tuesday, April 26, 2016 2:55 PM
Diana L. King
FW: Main Casino Valet Gate Approval
04262014 valet gate bid approval BC.pdf
FYI
From: Marlene H. Garvey
Sent: Tuesday, April 26, 2016 10:09 AM
To: BC_SignOff_Requests
Subject: Main Casino Valet Gate Approval
Please see attached. We are looking for approval as the vendor is uncomfortable deleted the phrase requested by our
Law Office.
We would like to purchase the gate through Fox Valley Overhead door re:
1. Recommend by Ken Skenandore (Casino Electrical Manager)
2. Warranty Coverage
3. Location of Vendor to casino.
4. Cost
Thank you in advance,
f{q.rlene (}linnLe) G,arYel(
Oneida Casino
Valet f{q.nO{Jer
crzo-42q-312q
m9arYe!{@oneldanat/.on.or9
1
Page 120 of 243
I_!&&
'-.
J
I
··...
HIGH-SPEED DC-POWERED BARRIER
GATE OPERATOR WITH BUILT-IN
BATTERY BACKUP
The Mega Arm Sprint and Mega Arm Sprint Tower are
DC-powered, high-speed additions to the LiftMastet"l
family of gate operators.
Designed with a 24VDO (1/2 HP equivalent) motor, these
models provide exceptional speed, making them Ideal for
parl<lng applications. Constructed with an aluminum alloy
chassis, they're corrosion resistant and light enough for one
person to carry and Install. The heavy-duty motor supports
1o,ooo cyoles per day with an operator speed of 0.9 second
Built in Receiver
Exclusive from LlftMastel~,
a single remote control solution
for gate access and additional
access points. Ability to add
up to 50 remote controls.
to open or close.
Built-In battery backup provides seamless operation of the
gate operator and all DO control and sensing devices In the
event of a power loss.
Lift. Master!
Page 121 of 243
Operator Speed
2.5 seconds to open or alose
STANDARD FEATURES
Highest grade "Aircraft Quality"
Aluminum Chassis
High strength rust proofT-6 aluminum
alloy chassis for superior strength
corrosion resistance. Light enough
for a one man Installation.
Selectable Auto Open
15 aeoonds after power failure of
upon batterY depletion barrier arm
can be set to automatically open.
15 second delay helps reduce
nuisance call baci<s due to short
power Interruptions or brown
outs. Meets fire code for many
local Munlolp~lltles.
Magnetic Limit Sensors
Designed for high oyole applications,
contain no moving parts to· wear out,
provide reliable operation.
Battery Backup
Provides operation during power
outages to maintain trafflo flow.
Automatically resets to normal
operation when power Is restored.
(see specific cycle Info par model
see below)
The built In battery baok·Up
provides up to 900 full cycles
(12 ft. arm).
Break Away Arm
Available with 12 or 15 ft. break away
arm. Arm Is held In place with break away
retaining nuts. If arm Is hit, It will breai< away
and oan be re-Installed. Universal ann can
be set up for right or left hand mount,
New & Improved Bufltwin Surge
Protection
Added protection at point of Incoming line
voltage from power line spikes and surges.
1/2 HPS PC Motor with Soft
Start Stop
Heavy duty motor provides strong
reliable operation.
'
·~:i.,
·l.
,\ 'f~1;V':'
Heavy Duty Drive System
Extra Large oommerolal grade
#80 gearbox provides strong
·
reliable operation.
Power
120V I 220V applications
Accessory Power
24VDC500MA
BatterY Bacl<up for
AccessorY Power
Operator Weight (without arm)
MA-B9Ibs.
MAT -1i31bs.
UL Listed
UL325 & UL991 ·Class I, II, III, IV
Construction
Gear Reduction:
60:1 Reducer In synthetic oil bath
Motor:
1/2 HP Equivalent
Continuous-Duty 24VDC/
BOO RPM
Chassis:
Powderooated i/4" Aluminum
Alloy
Cover:
MA-Plastlo
MAT- Aluminum
Dimensions
Auxiliary Outlet
Simplifies adding I powering up accessories devices.
Save the expense of having to add an extra outlet.
Arm one
Arm 1\'to
OPTIONAL EQUIPMENT
Articulating Arm
For operation In low headroom environments.
Clutch option
Allows arm to be manually pushed open. Arm
automatically resets to normal closed position
upon receiving activation. Ideal for areas that
are concerned with vandals damaging arm.
Arm Three
Arm Four
ADDITIONAL FEATURES
MAX.
HP'
GATE
Universal Controller With 8 Inputs
Rlght· Or Left-Handed Operation
1/2
OYC~J;S
I-EIIGUI('>)
/OAY
12'&15'
atumlnum rum
14'
6,000
sott~paddad rum
Safety-stop Tailgate Feature
'equlvalenl24YPO
Antl~Tailgate Qulck·Ciose Feature
2wYEAR WARRANTY
10·YEAR WARRANTY
Operator Frame
Page 122 of 243
Robin J. Doxtater
From:
Sent:
To:
Subject:
Attachments:
Ryan Nester <Ryan.Nester@amanomcgann.com>
Monday, March 14, 2016 10:16 AM
Robin J. Doxtater
Casino Valet Gate
Main Casino Valet Gate. pdf
RobinAttached is the quotation for the casino valet gate. I've included a safety loop in the quotation. If the gate is being used
for bi-directional traffic for valet we recommend adding two more loops. I've put an optional cost for this. Please let
me know if you have any questions or need any changes.
Best Regards,
Ryan M. Nester
Account Executive
Amano McGann, Inc.
413 N. Second Street, Suite 180
Milwaukee, Wl53203. Tel: 414.355.2020 Ext. 108
Fax: 414.289.8665
Ryan. Nester@AmanoMcgann.com
The Information transmitted Is the property of Am ano McGann, Inc. and Is Intended only for the person or entity to which it is addressed. Included
Information may be confidential and/or privileged material. Statements and opinions expressed In this e-mail may not represent those of the
company. E-mail transmission cannot be guaranteed to be secure or error-free; therefore Amana McGann, Ino. does not accept liability for any error or
omission in the contents of this message. Any review, re-transmission and/or other us of this information to persons or entities other than the intended
recipient is pronlblted without the exP,ress written consent of Amana McGann, Inc. if you received this message in error, please contact the sender
immediately and delete the message/contents.
1
Page 123 of 243
AMANO M~G;ANN
Submitted to:
Oneida Nation
Submftted by:
Amana McGann, Inc.
Customer Name:
Robin Doxtater
Ryan Nester
Address:
2020 Airport Drive
Amana
Representative:
Address:
413 N. 2nd Street, Suite 180
City, State, Zip:
Green Bay, Wisconsin, 54313
City, state, Zip:
Milwaukee WI 53203
Tel:
Email:
{920) 496-7403
Rdoxtati @oneldanatlon.org
Tel:
Email:
(414) 355-2020
ryan.nester@amanomcgann.com
Proposal valid through: ()/12/201 ()
Qty
Model
Description
Price Each
Price
Extended
1
AMG~1750/A850
Gate, Dual detector, two-tone silver/grey.
$3,400.00
$3,400.00
1
AL12
12' Straight Aluminum Gate Arm
$150.00
$150.00
1
P-NL08-18/20
2' X 6' Preformed Loop with 20' Lead
$75.00
$75.00
1
DNR00018
Linear Delta-3, 2-Ghannel Wireless Digital
Receiver
$79.50
$79.50
20
DNT00002A
Linear 1 Channel Transmitter
$25.00
$500.00
©2013 Amano McGann, Inc. Information contained In this document Is <onU<lentlel and proprietary to Amano McGann, Inc.
- ...
- ...
Page 124 of 243
TOTAL SYSTEM SUMMARY
Products Subtotal:
Discount:
$4,204.50
$850.00
Installation &Technical Services: . $990.00
Miscellaneous:
N/A
Subcontractor Services:
NfA
Freight:
Applicable Taxes:
Total System Investment:
$190,00
$0.00
$4,534.50
Option 1: If lane is being used as bi-directional we recommend the addition of 2 more loops. One for arming in
each direction and the third as a safety/closing loop under the gate.
Additional cost to add 2 loops (installed): ADD $880
©ZOiJ Am ano l,kOann,inc. lnform~llon contained In this qocument Is conlldcnllal and proprietarY lo Arnano hh;Gann, Inc.
Page 125 of 243
Terms & Conditions
Conditions and Disclaimers
Amano McGann has Included our standard Merit Shop Labor Rates for this project.
Amano McGann assumes work can be completed during normal working hours. After-hours and weef<end
installation may result in additional fees.
Amano McGann assumes penalties, liabilities, and/or consequential damages will not be part of the
contract terms and conditions.
Amano McGar:m reserves the right to negotiate mutually acceptable contract terms.
Installation
By Amano McGann and all work to be performed during the standard business hours of 8:00AM- 4:30PM,
Monday through Friday. Additional charges apply for work requested to be performed after standard business
hours and/or weekends. Idle time incurred due to absence of escorts, clearances, or Inability to enter the worf<
space or other factors beyond our control will be considered a change with added labor hours. Firm start date for
installation to be determined after complete order has been received by Amana McGann. Amano McGann will
provide necessary' training on operation/maintenance of system.
Product Delivery
8stimated lead time for PARCS equipment is 2-3 weeks from receipt of all required order forms and deposit for
product delivery, when applicable. Amano McGann will provide a secure off-site storage area for said materials
throughout duration of the installation. Such materials will be treated as 'stored materials' for the purposes of
payment applications. Unless otherwise agreed upon, price and delivery terms shall be F.O.B. shipping point.
Tax
Prices in this proposal do not include tax. Please provide tax exemption certificate.
Change Orders
Any alteration or deviation from the above specifications, including but not limited to any such changes involving
additional material and/or labor costs, will be executed only upon a written change order for same, signed by both
Buyer and Amana McGann. If there is any charge for such alteration or deviation, the additional charge will be
added to the contract price.
Bonding) Insurance~ & Liquidated Damages
Any bonding requirements are not included in this proposal and shall be provided at an additional charge based
upon scope. Any insurance requirements outside of standard coverage's carried by Amano McGann are not
Included in this proposal and shall be provided at an additional charge based upon additional requirements and
terms of coverage. Liquidated damages are not included in this proposal.
Warranty
This proposal includes 1 year warranty on parts and labor for defects in materials or manufacture. Warranty does
not cover damage or malfunctions resulting from acts of God, collision, vandalism, misuse, electrical surges,
power failure, or use of non-manufacturer approved parts or consumable supplies .
. !.-: ;. .·· - .. ·~
C!JZOl~ Amano McGann, Inc, lnlorm;>llort contained lrt IhiS documimlls conllclenllol and p(oprlelary lo Amano McGann, Inc,
Page 126 of 243
Payment Terms
1.
2.
3.
4.
0% down payment due upon acceptance of proposal.
Remainder to be invoiced upon completion qf system installation.
Past due accounts will be subject to a late fee of 5% of the amount due.
Cancellation of contract or P.O. prior to on-site delivery results in a 25% restocking charge. There is no
return or refund on custom products/services.
Proposal Validity
This proposal is valid through 6!12!2016. If the executed contract and/or purchase order is received after the
expiration date, Amana McGann reserves the right to issue a revised proposal.
--.
-
•• r•\- •
To be provided by Owner
Concrete and Protection Posts
Power circuits with connections to lane equipment
Empty control wire conduit system
Base Proposal Amount:
$4,534.50
Acceptance & Authorization
THE PRICES, DELIVERABLES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE
HEREBY ACCEPTED. AMANO MCGANN IS AUTHORIZED TO PERFORM THE WORK AS SPECIFIED.
Agreed on Behalf of Oneida Nation:
Signature
Print Name and Title
Date
Billing Address
Client PO Number
@2913 Amano McGann, Inc. lolorrn~Uon contained In \his document Is conJidaollal and proprlolary lo Amano !.I~Gann,lnc,
Page 127 of 243
Warranty
The Amano McGann project management and sales consulting staff unr;lerstands that no matter how
sophisticated a parking system is, it is the ongoing service that will make the system functional and effective. After
the contract is signed, Amano McGann sales personnel and project managers stay involved throughout the life of
the equipment. The goal is to create customers for life.
Amano McGann is committed to providing you with service to meet the needs of your parl<ing operation.
Downtime for parl<ing equipment could mean serious inconvenience for parkers, loss of revenue, or hindrance of
Ingress. Amana McGann will do everything possible to minimize any system downtime.
This Amano McGann system comes with a Parts and Labor Warranty period of 1 Year . Your warranty start date
will begin upon substantial completion of system. All work is warranted in its entirety to be free of mechanical or
electrical defects in design, material, and/or worl<manship. Amana McGann wlll repair or replace all work
delivered under the Contract and correct any defect within the Warranty Period at no additional cost. The
malntenanc_e service during the warranty period will include all parts, labor, transportation, and support services to
successfully perform maintenance, repair, and/or replace any hardware, mechanical, electronic, programming, or
software component, to ensure the parl<ing control system performs according to the requirements of the
technical specifications. This maintenance service includes all lane equipment, host computer system hardware,
operating system, software, and all associated communication sub-systems and peripheral devices.
During this warranty period, work shall be performed during normal business hours Monday through Friday from
8:00AM to 4:30PM. All other service calls shall be billed at cost of services.
This warranty does not apply to situations where damage or malfunctions resulting from fire, flood, earthquakes,
elements of nature or acts of God, strikes, riots, collision, vandalism, misuse, electrical surges, power failure, use
of non-manufacturer approved parts or consumable supplies, or any other similar cause beyond the reasonable
control of Amano McGann.
Amano McGann is confident that we will provide the highest level of warranty service and ongoing maintenance
support for the proposed parking control system. our clients have high expectations, and we continue to provide
quick response and resolution to ever changing service needs.
©2-013 Amana l,!cGann. Inc. lnfori!Jatlon contained In lhl; documiml Is conlldanUaland proprlelary lo Amana l.~cOann, Inc.
Page 128 of 243
AMANO McGANN" PAnKIIIG soLUTJOHS
AMG-1700
Parking Gate
Amana McGann's
AMG·1700 SoT!es Rovenuo
Pillldng Galois designed
to moat allyourp81klng c~nlml
needs. Tile mlcroprocossor-based
louie and Nncf!onsffty provides
tho u/tlmalo In rel/ahll/ty,
p8lfom!anco and saf81Y,
oswoll as /ho f/oxlb/1/ty lo
accommodate (our d/((orent
modos of opomtlon,
©2()1~ Amano McGann, Inc. lnlormallon,conlalned In lhls document Is con(fdenllaland proprlelary lo Amano M<;Gann, Inc,
Page 129 of 243
SPECIFICATIONS
JlLEOlRIOAl
120V AO 80Hz
2201240VAC. 60/60 Hz
snrvlca ampst
Connections;
20A(120V)
FouruliNIY poweroullolo
DIN mlllermlnnl blookslnoludlng II)(Jlo
Main power bra akers
Flold wlrlnm
Romovablo tormlnal blook assembly
Drv conlactlnput output
12V DO unrewlatad
MOion llllllllAOIERISTIIlS
Horsepower:
113 slnglo·plmselnslanllv raverolng molor
Spood:
1625 RPM
Slarllng amps:
lOA 1120VJ m~xlmum
Bunning ampsr
4.5A (120Vl
HaaVY-dulyV-balllo drlvo speed redueer
lntomallllarmal/ovarload protection
-20'F -120'f (-29'0- 49'0)
FEATURES
Slim, oablnot·sly/e design <I
FOUf$8/tc/hb/o madoHf opota/1017 <I
Pro·lnsla/fet/ detootor fJarnoss <1
hl/oroprooassor·based /agio and lunolfona/lly -<t
Standard "oxtm sonsory" safoly loa lura <I
Instant rsvsrslno molar <(
1/3 hompowor mbtur with sea/od uoar redum <1
lntorna/lhormal/ovor/oad protool/on -4
TMmiostaf·confro/lod heater <1
12 'standard nato arm, anti 11' standard <I
folding gale ann oon/Jgurallntls avallnbla
Dual powder ooelllnlsh <I
AulomaUo llwrmoslat·controllod healer Included
Humldllyl
10%-90% (non-condanalng)
ll'oUsl!Hi
llaavv-duly, 14.gauge all-wealher steel conslluoUon
Dimensions I
46.111 x13.4'\Yx1n.6·o (114 cmx34 cmx47 cml
Welnhll
1661bs, U6 kOl
Aoom:
Removable C<JYornn drive moohonlom (360' RIXJOssl
Lockable door(accaae to eloclrtC111 connections
and control bOX!
Finish (Std)r
Argento Sllver(U305) wblnotf Cbsslo Orey(U314)
olde panels:Wh!to tRAL#S003); yu1tom coloravoYabls
!lATE All Iii
llolohlt
34" (SB em} llll shlppad In down poslllon
AL12: 12' 1365 oml~lllumlnum
Lonnth:
AL26: 11' !323 om) !oldlng gala arm- aiUinlnum
Opllonal!onlcalerl:
Audtbla alarm kit (MP·0517/M27)
Oulok, pllffi·ln lnelaUallon. Gale up/normal/down elvllch (fnlernal manual ovarrldel.
Dparanon mode$:
one way pay
Bl·dlrecllonallano
Free dlracUan
lnpul/oulput lane oonlrolfar
Swltoh saleolable !ea~lfes: 'Extra semory' timer
Barikout umer
Closing loop safety 'oulo sttm'
$J1t.clnas&ru sm~pprDllnl2taatxl m ~}ecl/q: rhlf!ll wiJhauiMIIce.
Vt.ppro>n/ ~>mwlspp/tl•mJtidVM,51/M 1/I
;®@
.r:~n!:!:~.~·ii n!.'- ..--·-----····-..--..-··-·--··. ·--···-..-............- . .---·---·. . ---.... -·--·---·---·..-----·--·-----·-·. -·-·---·----··
AMANO McGANN·
2899 Palton Road, Roseville, M115511S
Ter: (612) 33H020 www.amanomcgann.com
<!>?.013 Amana l,lcGann,lnc. lnlormallim contained In lhls document Is confldenllal pnd proprietary lo Amano McGann, Inc,
Page 130 of 243
Robin J. Doxtater
From:
Sent:
To:
Subject:
Attachments:
Mark Henke <MarkH@tapconet.com>
Tuesday, March 081 2016 3:36 PM
Robin J, Doxtater
RE: Parking Gate
Quote No. Q1602746,pdf; Parking Data Sheet pdf; IMG_0495jpg
Robin,
Attached Is the bid for the parking gate with a 12ft. arm/ 20 radio remotes and installation of the ga~e.
We are bidding the new Micro Drive gate from Magnetic Automation. This gate utilizes nov-belts or limit switches and is
a direct drive gate. No adjustments are required unlike other gates on the market. The arm movement of the gate Is very
clean and brakes at both the upper and lower limits of travel before stopping. You will no longer be required to adjust
limit switches or change v-belts.
We have many customers using this gate such as Miller Park, Acuity Insurance, The Medical College of Wisconsin,
Froedert Hospital, Chlldren 1s Hospital of Wisconsin and many more locations.
I have attached a cut sheet of the gate along with a picture of this exact same gate installed at the Medical College of
Wisconsin.
Please do not hesitate to call me with any questions.
Mark Henke
VP -Intelligent Parking and Security Systems
Office: 262-814-7318
Cell: 414-333-0562
Fax: 262-649-5214
MarkH@tapconet.com
Visit us at TAPCOnet.com
-----Original Message----From: Robin J. Doxtater [mailto:RDOXTAT1@oneidanation.org]
Sent: Tuesday, March 08, 2016 2:43 PM
To: Mark Henke
Subject: Parking Gate
TAPCO
March 8 2016
1
Dear Mark Henke,
1
Page 131 of 243
SALES QUOTE
Customer Copy
_
5100 West Brown Deer Road, Brown Deer, Wisconsin 53223
Phone 1~800-236-0112 • www.tapconet.com • Fax 1-800-444-0331
Oneida Tribe of Indians of Wisconsin
Mike Finn
Accounts Payable
Po Box365
Oneida, WI 54155
Item
Descrlg!lon
109056
Gate,12' Microbrlve Parking Gate,Pro Model1.3
second open, 110 Watl,Orange Housing
Receiver, Commcl Linear, 1 Channel Model
#GRD
Transmitter, "DT" Linear, Single Button
Installation, Includes a 1 yr. parts and labor
warranty
375-00001
375-00004
373-88881
Oneida Tribe of Indians of Wisconsin
Mike Finn
Accounts Payable
Po Box365
Oneida, WI 54155
Quantitv
Existing electrical and fooling to be reused
Shlpmentwithln._ _ _ _ _ __
Acceptance By - - - - - - Date ______________________
~
By----------For terms and conditions, please visit: ht!p://www.lapconet.comlterms-and-condltlons
20
1
UM
Price
UM
Extension
EA
3,200,00
EA
$3,200.00
EA
39.00
EA
$39.00
EA
EA
16.00
1,190.00
EA
EA
$320.00
$1,190.00
Page 132 of 243
Magnetic.Access
Whether we are talking about a parking garage, an underground
parking or a parking area- the barrier Is and remains the key element. Magnetlc.Parklng barriers were speclfkally designed for
highly frequented applications.
The Magnetlc.Parking product range does not only offer fast
opening times, long-life cycle, reliability and quality. Furthermore, they amaze with extraordinary design, extremely low
operational costs, easy handling and almost maintenance-free
technology.
In a nutshell: Magnetlc.Parklng barriers are the first choice for car
park operators and solutions providers (OEM) that need to establish an easy and reliable vehicle access control.
Design and quality
MHTM"'' Micro Drive barriers Impress with sophisticated and enduring design. The modularly
designed housing made of extruded aluminum profiles and a base frame made of stainless steel
(both powder-coated} offers best protection against corrosion,
The MHTM"'' product line Is winner of the red dot award: product design 2012. ·
Control unit
The control unit MGC/ MGC Pro Is compliant with EN 13849. It Is located directly. underneath the top
cover and can be accessed from all sides. Configuring the barrier Is easily accomplished via the LCD's
Intuitive user Interface that can be navigated with just 4 push-buttons.
Drive unit
The drive unit of MHTM'"' Micro Drive Is not only astonishing because oflts small dimensions. You
also get a high torque with an extremely minimized power consumption. The high torque guarantees best operation even under severe weather conditions (heavy winds, snow, etc.),
The motor motor control and gearing are all combined In one compact drive unit.
1
VarloBoom and break-away flange
The VarloBoom concept enhances the visibility of the barrier boom which may be even more increased Installing optionally available accessories. It comes equipped with a foamed edge protection which offers best protection against damages and harm to people. The optionally available
break-away flange ma.y be used to drop the whole barrier boom In case of an unwanted or forced
drive-through. The boom may be fixed afterwards without any adverse effect on the functionality, ··
~.ao-magnot<<.<om
.
.
Page 133 of 243
'Technical Data
Magnetic.Parking
Magnetlc.Parking Pro
.12 fl:
1~~·· .
1.8 s
1.3s
Opening I closing time
100%
···: ...: ·, ,.. ~, :-.Y{.~~\f~Q!~~q·~~r~~~~::~~~;,·i~j~.~G::.:·i.:·;.:::;·:))l://. .
Frequency
50-60Hz
12.4x 14.2x36,0 in
Housing dimensions (WxDxH)
Housing design
Powder-coated aluminum
.
:,.~.."\ !.·~.'·
·~-:-~~?~ : ;,
··.·:! ..
:.-;
Protection class
iP54.
i.JL. 3zs;
2bo6~:9.5iE~;
. zdoiii1cis/~c;
. . . . ... ... .. .....
. .. . .. . 2oo6i4:iiEd,''d
. ... . . '. ·. . .
~-
-22to+131 oF
Temperature range
Magnetic,Parking
Features
Special painting
···:····
~·,.
0
.....
. . .. .·. . . ·.. ·..
·.·.!
.•.
•. ·.
.
.::
~·
··.......
Extension setVarioBoom
0
0
.........,. ...
integrated 2-channel!oop detector
•
•
•
Variable i/O assignment
••
' ' ,:,.':, ~ '•
,',·1
' !;•
l'l·':~l: '11"' I ,•
I,
o
··,:
:,::
,
·.·.:·
f~~·:·.
,.......
:.
flJ..l··· ••
,t
:·
.. :,
Number of relay/digital outputs
6/4
6/4
0
0
··\·,-..:
.:-·.
Specified number of cycles
·.~
.
. ........ .
'~-
•.
.· ..
~
•'
10Mio
10Mlo
-~:.,:
e
Standard
0
Optionally available
\o,'
CE
Not available
www.ac-magnetic.com
Page 134 of 243
··-;·.
-:.·::)~?::_~. . .:
.....
Page 135 of 243
Page 136 of 243
Page 137 of 243
Page 138 of 243
Page 139 of 243
Page 140 of 243
Page 141 of 243
Page 142 of 243
Page 143 of 243
Page 144 of 243
Page 145 of 243
Page 146 of 243
Page 147 of 243
Page 148 of 243
Submitted by: Barb Dickson, Executive Assistant/Internal Services-Administration
Page 149 of 243
Page 150 of 243
Page 151 of 243
Page 152 of 243
Page 153 of 243
Page 154 of 243
Page 155 of 243
Page 156 of 243
Page 157 of 243
Page 158 of 243
Page 159 of 243
Page 160 of 243
Page 161 of 243
Page 162 of 243
/ /
Page 163 of 243
Oneida Tribe of Indians of Wisconsin
Oneida Nation Ombudsman
P.O. Box 365
Office of the Ombudsman
Oneida WI 54155
Quarter 2 Report/Update FY16
Phone: (920)-490-3717
January, February March; 2016
Toll Free: 1-888-490-2457
Dianne McLester-Heim; CO-OP Ombudsman
Cell: (920)-609-1290
General Overview:
The Oneida Tribe of Indians of Wisconsin created the Office of the Ombudsman (OoO) via a directive of
General Tribal Council (GTC) on July 11, 2005. The directive specifically stated that an Ombudsman was
to be created to “listen to the concerns of the employees of the health center and tribal community
members.” The OoO seeks to promote fairness and equity by functioning as a designated neutral
advocating for “fair process” and positive resolution at the lowest level possible. In this capacity the OoO
does not represent any party or entity, the OoO is a designated neutral working in the pursuit of just, fair,
and equitable administration of process and delivery of services for all.
As an informal and confidential party, the OoO does not participate in formal actions and holds the
highest level of confidentiality possible for those with whom it has contact. The OoO also does not
demand actions but rather assists in the identification of concerns, potential resolutions, and offers
services and recommendations to reach resolution and positive improvement.
Vision:
To ensure the consistent application of utilizing equality, fairness, respect, value, and objectivity
for all in the development of systematic processes and the provision of services across the
Oneida Nation.
Mission:
To provide a confidential, neutral, and informal route for individuals or groups to bring forward
questions, concerns, complaints, or suggestions for the purpose of preventing or resolving
problems in a fair and equitable manner. The Oneida Ombudsman addresses issues in an
impartial and objective manner to assist with the development of options and suggestions to
resolve problems, develop processes, and ensure services are provided in a fair and equitable
manner.
Actions and activities:
The OoO works on initiatives and activities which fall within the four strategic directions of the Oneida
Nation as identified by the Oneida Business Committee. Overall, the initiatives and activities of the OoO
are based upon the concept of continuous growth and positive development of the Oneida Nation.
1. Case Activity
• Comprehensive Health Division: 9 case contacts- 8 closed, 1 open
o 7 contacts re: Purchased Referred Care: 6 closed, 1 open
4 appeal for denial of payment current notice of denial
• Assistance provided in drafting and submitting appeal
2 payment of old medical bills that had been denied (2+ years old)
• Facilitated meeting with PRC and individual to address matter
1 system fact finding due to identified community concerns
Page 164 of 243
•
Ongoing interactions with PRC staff to complete informal
information gathering and identify potential next steps for
positive improvement
o 2 contacts re: Pharmacy services: 2 closed
2 medication dispensing
• Discussed policy related to classification of medications, some
governed by external sources, some governed by Oneida’s
policy
• Governmental Services: 6 case contacts- 5 closed, 1 open
o 1 contact re: Elderly Services: 1 open
Discussed and prioritized concerns, provided resource and contact
information for what visitor wanted to explore, and provided referral for
potential internal formal investigation.
o 2 contacts re: Oneida Transit: 2 closed
2 concerns/questions regarding customer service actions of specific
program employee
• Discussed options available to visitors, follow up with program
supervisor regarding identified complaint process, provided
information to visitors for possible formal complaint with
program.
o 3 contacts re: Economic Support: 3 closed
3 questions regarding the availability of services and program
guidelines. Referral provided to direct contact with specific programs to
obtain requested information
• Internal Services: 3 case contacts- 2 closed, 1 open
o 3 contacts re: Employee Benefits: 2closed, 1 open
2 contacts referred to specific benefit sources for answers to questions
1 contact open case to discuss situation, obtain information from
external related sources, and identify options available. Action planning
done and additional resources provided to visitor
• Environmental Health and Safety: 3 case contacts- 3 closed
o 3 contacts re: Community services: 3 closed
General questions regarding the provision of services. Information
obtained and provided to visitors
• External Service Related: 6 case contacts- 6 closed
o 6 contacts re: services not under the authority of Oneida: 6 closed
3 contacts related to some sort of health related service activity.
Education provided to visitor and referral to entity with which visitor
could more appropriately address issue. Service of action planning and
drafting a concern offered to all visitors. Shuttle diplomacy used where
appropriate for situation
2 contacts related to “community support” services that are not part of
Oneida. Provided resource information regarding county information
entities
1 contact related to request to collaborate on an educational service
project. Referral contact information for Higher Education provided to
contact
Totals: 27 case contacts: 24 closed, 3 open
Page 165 of 243
2. Collaborative Interaction within the Organization
• Work with areas and departments within the organization to assist in collaborative
initiatives for organizational growth, development and positive improvement.
o Participating with the work group between Elder Services and the Health
Division regarding ongoing changes with Long Term Care
o Member of the Community Service Team via Oneida Behavioral Health
o Working with the Health Division and HRD regarding recruitment and retention
matters
o Working with Governmental Service Division in the ongoing identification of
potential gaps of service and service improvement for the Oneida Community
3. Promote improvement in organizational administrative processes
• Attendance and participation with LOC open meetings to provide prospective input on
the development of legislative process and action
• Work with a specific service provider within the Oneida Organization to review and
assess current process, policy and procedure for potential improvement and
maximization of the fair and equitable administration of service to all its consumers
• Work with a specific division within the Oneida Organization to assess, identify and
review potential gaps. This will include moving into drafting recommendations and
potential solutions for reducing service gaps, increasing service collaboration, and
promoting community holistic wellness
Identified actions going forward:
•
Revisit and review the overall complaint management process utilized by Oneida as an
Organization and bring back recommendation for a streamlined process that could be used by the
organization to assist in increasing concerns being addressed and resolved at the lowest level
possible
Page 166 of 243
Accept Human Resources Department FY '16 2nd quarter report
Submitted by: Maureen Metoxen, Executive Assistant/HRD
Page 167 of 243
Page 168 of 243
Page 169 of 243
Page 170 of 243
Page 171 of 243
Page 172 of 243
Page 173 of 243
Page 174 of 243
Page 175 of 243
Page 176 of 243
Page 177 of 243
Page 178 of 243
Page 179 of 243
Page 180 of 243
Page 181 of 243
Page 182 of 243
Page 183 of 243
Page 184 of 243
Page 185 of 243
Page 186 of 243
Page 187 of 243
Page 188 of 243
Page 189 of 243
Page 190 of 243
Page 191 of 243
Page 192 of 243
Page 193 of 243
Page 194 of 243
Page 195 of 243
Page 196 of 243
Page 197 of 243
Page 198 of 243
Page 199 of 243
Page 200 of 243
Page 201 of 243
Page 202 of 243
Page 203 of 243
Page 204 of 243
Page 205 of 243
Page 206 of 243
Page 207 of 243
Page 208 of 243
Page 209 of 243
Page 210 of 243
Page 211 of 243
Page 212 of 243
Page 213 of 243
Page 214 of 243
Page 215 of 243
Page 216 of 243
Page 217 of 243
Page 218 of 243
Page 219 of 243
Page 220 of 243
Page 221 of 243
Page 222 of 243
Page 223 of 243
Page 224 of 243
Page 225 of 243
Page 226 of 243
Page 227 of 243
Page 228 of 243
Page 229 of 243
Page 230 of 243
Page 231 of 243
Page 232 of 243
Page 233 of 243
Page 234 of 243
Page 235 of 243
Page 236 of 243
Page 237 of 243
Page 238 of 243
Page 239 of 243
Page 240 of 243
Page 241 of 243
/ /
Page 242 of 243
ONEIDA GAMING COMMISSION QUARTERLY REPORT
FY 2016 Second Quarter: January, February, and March
Prepared on April 28, 2016
Article I. Purpose
The purpose of the Oneida Gaming Commission (OGC) is to protect the
assets and integrity of Oneida Gaming through regulatory oversight. The
OGC regulatory oversight leads to current and consistent regulatory
practices within the gaming operation.
Article II. Names
2-1. There are four (4) full time Commissioners which include:
Chairman- Mark A. Powless Sr., Vice Chair- Matthew W. Denny,
Secretary- R. Tom Danforth, and Commissioner Barbara Erickson. The
OGC also has an Executive Director who oversees eleven (11) staff
members and the OGC also oversees thirty-eight (38) Surveillance
personnel. Currently, the OGC is short staffed by four (4) positions in the
Surveillance area. We are currently going through the hiring approval
process and working with HRD to post and fill the positions.
2-2. Report is submitted by the Oneida Gaming Commission Executive
Director, Tamara Van Schyndel. The Oneida Gaming Commission can be
reached by calling 920-497-5850.
2-3. The Oneida Business Committee Liaison for the Oneida Gaming
Commission is Brandon Yellowbird-Stevens.
Article III. Meetings & Reports
OGC Meetings
January
01/18/16 Regular
February
02/01/16 Regular
02/15/16 Regular
March
03/14/16 Regular
Security Joint Meetings
January
CNX
February
02/08/16
March
03/14/16
Gaming Joint Meetings
January
CNX
February
02/02/16
March
03/04/16
1
Page 243 of 243
Employee Investigations and Vendor Licensing
License
Investigations
January
February
March
18
12
21
Temporary Licenses
(Work Permits)
Approvals/Denials
66/11 Denials
107/07 Denials
160/16 Denials
New Employee
Orientation &
Ovations
22/0
12/0
22/0
Vendor Work
Permits
14/0 Denials
50/0 Denials
48/0 Denials
Employee Licensing and Hearings
Employees Licensed Hearings
January
22
1
February
12
0
March
22
0
Surveillance Reports
# of Reports
January
39
February
41
March
19
January
• New Commissioner Barbara Erickson sworn in 01/13/16
• NTGCR Planning Conference Las Vegas, NV 01/14/16-01/17/16
• Audit Information & Discussion Meeting 01/18/16
• OGC Presentation to Internal Audit 01/28/16
February
• NIGC Audit Review and Meeting with Ben Buck 02/10/16
• World Game Protection Conference Las Vegas, NV 02/21/1602/25/16
March
• NTGCR Conference Tulalip, WA 03/27/16-04/01/16
• 2nd Quarter NIGC Payment 03/31/16
2
HANDOUT FOR ITEM - VIII.B.01.
MEMO
DATE:
11 May 16
TO:
Oneida Business Committee
FROM:
Norbert Hill
RE:
Floyd Acheson Endowment Fund
Mr. Floyd Acheson bequeathed $100,000 to the Oneida tribe in 1983 to support
scholarship and education programs. The investment lay fallow for over 30 years
except for one withdrawal to build the Three Sisters Headstart building. The
investment has grown to over $1,000,000. Pursuant to the Oneida Endowment
law, I am requesting that the Floyd Acheson Endowment Fund be created to
protect the spirit and legacy of the Acheson gift. The Acheson gift preceded the
creation of the Oneida Higher Education Scholarship Fund.
During a conversation with Larry Barton, he suggested that I contact any Acheson
children to ascertain if they had concerns about Floyd Acheson’s wishes. I spoke
with Wayne Cornelius, stepson, from a second marriage and he did not have any
concerns. Floyd Acheson’s children would now be in their 90’s or deceased. Mr.
Acheson’s will was initially contested by the children of his first marriage and an
amicable resolution was agreed upon by the Tribe and Floyd’s heirs. I’m
attempting to find relatives, although they would have no legal standing regarding
Floyd’s last will and testament. However, at this time, the will has been settled
and the Oneida Nation has control of the resources.
HANDOUT FOR ITEM - VIII.B.01.
The Acheson money has been invested and the investment has grown to more
than $1,000,000. This investment should be protected in perpetuity and the Tribe
should abide by the wishes of the deceased and should preserve his legacy. Mr.
Barton suggests that the resources be utilized exclusively for scholarships
following the Oneida Endowment law. The annual yield would be approximately
$30,000 per year, given market fluctuations.
The Education and Training Department proposes that scholarships be awarded
to Oneida high school juniors and seniors who express interest in the vocational
trades. Initially, this would include Oneida students who reside in Brown and
Outagamie counties. Expansion of this benefit will be considered after a two year
pilot program is completed. Books, tuition and required tools and/or equipment
would be included. Other incidental expenses including living stipends would be
excluded. This funding initiative would ensure a better balance bet
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.