Oneida Business Committee (2018)
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Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, May 22, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, May 23, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I.
CALL TO ORDER AND ROLL CALL
II.
OPENING
III.
ADOPT THE AGENDA
IV.
OATHS OF OFFICE (No Requested Action)
V.
MINUTES
A. Approve May 4, 2018, special meeting minutes
Sponsor: Lisa Summers, Secretary
B. Approve May 9, 2018, regular meeting minutes
Sponsor: Lisa Summers, Secretary
VI.
RESOLUTIONS
A. Adopt resolution entitled Adoption of the Community Development Planning Committee
Charter
Sponsor: Ernie Stevens III, Councilman
VII.
STANDING COMMITTEES
A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE
Chair: Ernie Stevens III, Councilman
1. Accept April 5, 2018, Community Development Planning Committee meeting minutes
2. Set aside $50,000 per year FY-2019 through FY-2023 – 200 Year Celebration
Oneida Business Committee
Regular Meeting Agenda
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May 23, 2018
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B. FINANCE COMMITTEE
Chair: Trish King, Treasurer
1. Approve May 14, 2018, Finance Committee meeting minutes
C. LEGISLATIVE OPERATING COMMITTEE
Chair: David P. Jordan, Councilman
1. Accept May 2, 2018, Legislative Operating Committee meeting minutes
2. Approve Personnel Selection Committee by-laws
D. QUALITY OF LIFE COMMITTEE
Chair: Brandon Stevens, Vice-Chairman
1. Accept April 12, 2018, Quality of Life meeting minutes
VIII.
APPOINTMENTS
A. Appoint Debra Danforth to Oneida Trust Enrollment Committee for remainder of term ending
August 26, 2018
Sponsor: Kirby Metoxen, Councilman
B. Appoint two (2) applicants to Anna John Resident Centered Care Community Board for term
ending July 31, 2019
Sponsor: Tehassi Hill, Chairman
C. Appoint four (4) applicants to Oneida Environmental Resource Board – two (2) for term ending
September 30, 2019 and two (2) for terms ending September 30, 2021
Sponsor: Tehassi Hill, Chairman
D. Appoint one (1) applicant to Oneida Pow-wow Committee
Sponsor: Tehassi Hill, Chairman
IX.
TABLED BUSINESS (No Requested Action)
X.
UNFINISHED BUSINESS (No Requested Action)
XI.
NEW BUSINESS
A. Approve four (4) actions re GTC Legal Resource Center – Staffing and Attorney
Sponsor: Wesley Martin Jr., Advocate/GTC Legal Resource Center; Tsyoslake House JD.,
Advocate/GTC Legal Resource Center
B. Review request regarding FY-2019 Trade Back for Cash
Sponsor: Geraldine Danforth, Area Manager/Human Resources Department
C. Approve wage/compensation guidelines for FY-2019 – FY-2022 budget development
Sponsor: Trish King, Treasurer
Oneida Business Committee
Regular Meeting Agenda
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May 23, 2018
Public Packet
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TRAVEL
A. TRAVEL REPORTS
1. Approved travel report – Councilman Daniel Guzman King – 1st Annual Anishinaabe
Hemp Conference – Callaway, MN – February 28-March 2, 2018
2. Approve travel report – Councilman Daniel Guzman King – 1st Annual Hemp Expo –
Milwaukee, WI – March 9-10, 2018
3. Approve travel report – Councilman Daniel Guzman King – U.S.E.P.A. Region 5 Tribal
Operations Committee Meeting – New Buffalo, MI – April 24-26, 2018
4. Approve travel report – Councilman David P. Jordan – 36th NAFOA Annual Conference
– New Orleans, LA – April 22-25, 2018
5. Approve travel report – Councilman Daniel Guzman King – 2018 Tribal Environmental
Program Management Conference – Chicago, IL – March 19-22, 2018
B. TRAVEL REQUESTS
1. Approve travel request – Councilman Daniel Guzman King – Oneida Language
Conference – Oneidatown, ON, Canada – June 3-6, 2018
2. Approve use of OBC Special Projects funds – Three (3) Language Department staff –
Oneida Language Conference – Southwold, ON, Canada – June 3-6, 2018
3. Approve use of OBC Special Projects funds and approve travel request in accordance
with § 219.16-1 Oneida Travel and Expense Policy – Ten (10) Individuals – Oneida
Language Conference – Southwold, ON, Canada – June 3-6, 2018
4. Approve travel request in accordance with § 219.16-1 Oneida Travel and Expense
Policy – Five (5) Compliance Department staff – Forest County Potawatomi Gaming
Commission Conference – Milwaukee, WI – June 11-12, 2018
XIII.
OPERATIONAL REPORTS (No Requested Action)
XIV.
GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the
BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to
https://goo.gl/uLp2jE)
A. Petitioner Gladys Dallas – $5,000 Per Capita payment
1. Accept 45-day status update
Sponsor: David P. Jordan, Councilman
Oneida Business Committee
Regular Meeting Agenda
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B. Petitioner Yvonne Metivier – FY-2019 Wage Increase
1. Accept legislative analysis
Sponsor: David P. Jordan, Councilman
C. Approve 2018 Semi-annual report materials
Sponsor: Lisa Summers, Secretary
D. Schedule 2nd reconvened March 19, 2018, special GTC meeting and approve notice
Sponsor: Lisa Summers, Secretary
E. Approve four (4) actions re Petitioner Gina Powless – Oneida Personnel Commission
Dissolution
Sponsor: Lisa Summers, Secretary
F. Schedule special GTC meeting on Monday, September 24, 2018
Sponsor: Trish King, Treasurer
XV.
EXECUTIVE SESSION (Scheduled times are subject to change)
A. REPORTS
1. Accept Bay Bancorporation, Inc. FY-2018 2nd quarter executive report – Jeff Bowman,
President/Bay Bank (8:30 a.m.)
2. Accept Oneida ESC Group, LLC FY-2018 2nd quarter executive report – Jacquelyn Zalim,
Chair/OESC Board of Managers (9:00 a.m.)
3. Defer Oneida Seven Generation Corporation FY-2018 2nd quarter executive report –
Pete King III, Agent/OSGC (9:30 a.m.)
4. Accept Oneida Airport Hotel Corporation FY-2018 2nd quarter executive report – Robert
Barton, President/OAHC (10:15 a.m.)
5. Accept Oneida Golf Enterprise Corporation FY-2018 2nd quarter executive report – Josh
Doxtator, Chief Operational Officer/OGEC (10:45 a.m.)
6. Accept Gaming General Manager report – Louise Cornelius, General Manager/Gaming
(4:00 p.m.)
7. Accept Intergovernmental Affairs and Communications May 2018 report – Nate King,
Director/Legislative Affairs
8. Accept Chief Counsel report – Jo Anne House, Chief Counsel
Oneida Business Committee
Regular Meeting Agenda
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B. STANDING ITEMS
1. LAND CLAIMS STRATEGY
a) Accept action plan update regarding original records
Sponsor: Lisa Summers, Secretary
EXCERPT FROM MAY 9, 2018: (1) Motion by David P. Jordan to accept the verbal update as
information, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Trish
King to defer action plan regarding original records to May 23, 2018, regular Business
Committee meeting, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the action plan
regarding original records to the May 9, 2018, regular Business Committee meeting,
seconded by Trish King. Motion carried unanimously.
EXCERPT FROM MARCH 14, 2018: Motion by Jennifer Webster to accept the Land Claims
update and the recommendations #1 through #5 included in the update noting that discussion
and consideration of item #1.a. be included in the action plan, seconded by Trish King.
Motion carried unanimously.
2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF
ASSOCIATION
a) Accept Thornberry Creek LPGA Classic May 2018 report (2:00 p.m.)
Liaison: Trish King, Treasurer
Submitted by: Josh Doxtator, Chief Operational Officer/OGEC
3. LAND MORTGAGE FUNDS (No Requested Action)
C. AUDIT COMMITTEE
Chair: David P. Jordan, Councilman
1. Accept Audit Committee FY-2018 2nd quarter report (11:15 a.m.)
2. Accept March 15, 2018, Audit Committee meeting minutes
3. Accept final Higher Education Department performance assurance audit and lift
confidentiality requirement
4. Accept final Human Resource Department performance assurance audit and lift
confidentiality requirement
5. Accept final Oneida Elder Services performance assurance audit and lift confidentiality
requirement
6. Accept final Oneida Election Board performance assurance audit and lift
confidentiality requirement
7. Accept Three Card Poker rules of play compliance audit and lift confidentiality
requirement
D. TABLED BUSINESS (No Requested Action)
Oneida Business Committee
Regular Meeting Agenda
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May 23, 2018
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E. UNFINISHED BUSINESS (No Requested Action)
1. Review Going Long Investor Deck and additional due diligence (3:00 p.m.)
Sponsor: Troy Parr, Division Director/Community & Economic Development
EXCERPT FROM MAY 9, 2018: Motion by Jennifer Webster to direct the Community and
Economic Development Division Director to complete additional due diligence and bring a
recommendation to the May 23, 2018, regular Business Committee meeting, seconded by
David P. Jordan. Motion carried unanimously.
2. Defer closeout report regarding complaint 2017-DR11-02
Sponsor: Brandon Stevens, Vice-Chairman; Jennifer Webster, Councilwoman
EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the close-out report
regarding complaint # 2017-DR11-01 to the May 23, 2018, regular Business Committee
meeting, seconded by Kirby Metoxen. Motion carried unanimously.
EXCERPT FROM MARCH 14, 2018: Motion by Kirby Metoxen to defer the close-out report
regarding complaint # 2017-DR11-01 until the April 25, 2018, regular Oneida Business
Committee meeting, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM DECEMBER 27, 2017: Motion by Kirby Metoxen to defer the follow-up or
close-out report regarding Complaint # 2017-DR11-01 for thirty (30) days, seconded by Ernie
Stevens III. Motion carried unanimously.
EXCERPT FROM NOVEMBER 30, 2017: Motion by Lisa Summers to defer the follow-up
regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Jennifer Webster.
Motion carried unanimously.
EXCERPT FROM SEPTEMBER 13, 2017: Motion by Lisa Summers to defer the follow-up
regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Trish King. Motion
carried unanimously.
EXCERPT FROM AUGUST 9, 2017: Motion by David Jordan to assign OBC members
Brandon Stevens and Jennifer Webster for follow-up; and for this item to brought to the
September 13, 2017, regular Business Committee meeting, seconded by Trish King. Motion
carried unanimously.
EXCERPT FROM JULY 27, 2017: (Reconvened from July 26, 2017) Motion by Jennifer
Webster to direct Vice-Chairwoman Melinda J. Danforth to complete the follow-up on behalf
of the OBC Officers; and to direct that the report from Comprehensive Health be due at the
August 9, 2017, regular Business Committee meeting, seconded by David Jordan. Motion
carried unanimously.
EXCERPT FROM JULY 12, 2017: Motion by Motion by Jennifer Webster to defer this item to
the Oneida Business Committee Officers for follow up with the Comprehensive Health
Operations Division Director; and for a report to be brought back to the July 26, 2017, regular
Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
3. Accept 45-day update regarding complaint 2018-DR09-01
Sponsor: Tehassi Hill, Chairman; Trish King, Treasurer; Kirby Metoxen, Councilman
EXCERPT FROM MARCH 28, 2018: Motion by David P. Jordan to assign to Chairman
Tehassi Hill, Treasurer Trish King, and Councilman Kirby Metoxen to investigate complaint #
2018-DR09-01, seconded by Jennifer Webster. Motion carried with one abstention.
EXCERPT FROM MARCH 14, 2018: (1) Motion by David P. Jordan to defer complaint #
2018-DR09-01 to the March [28], 2018, Oneida Business Committee meeting, seconded by
Ernie Stevens III. Motion carried unanimously. (2) Motion by Jennifer Webster to direct
Finance to come back to the March 28, 2018, Oneida Business Committee meeting with a
report on the “Land Mortgage” funds to include the current authorities and a recommended
remedy, seconded by Kirby Metoxen. Motion carried unanimously.
Oneida Business Committee
Regular Meeting Agenda
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May 23, 2018
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F. NEW BUSINESS
1. Approve limited waiver of sovereign immunity – Baker Tilly Virchow Krause, LLP
engagement letter – file # 2018-0546
Sponsor: Larry Barton, Chief Financial Officer
2. Review complaint # 2018-DR11-02 (1:30 p.m.)
Sponsor: Lisa Summers, Secretary
3. Approve OBC SOP entitled Standards for Restricting Access for an Employee on
Leave or Separation of Employment
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; and Trish King, Treasurer
4. Review Husch Blackwell LLP presentation regarding Oneida Seven Generations
Corporation
Sponsor: Lisa Summers, Secretary
5. Approve two (2) requests regarding doctoral dissertation – Diane House, Ph.D.
Candidate – “Knowledge-Transfer and Transformative Learning in the Lifecycle of
Tribal Strategic Alliances: A Multiple Case Study”
Sponsor: Ernie Stevens III, Councilman
6. Review applications for two (2) vacancies – Anna John Resident Centered Care
Community Board
Sponsor: Tehassi Hill, Chairman
7. Review applications for four (4) vacancies – Oneida Environmental Resource Board
Sponsor: Tehassi Hill, Chairman
8. Review applications for one (1) vacancy – Oneida Pow-wow Committee
Sponsor: Tehassi Hill, Chairman
9. Approve staff attorney contract
Sponsor: Jo Anne House, Chief Counsel
rd
10. Accept FY-2018 3 quarter Long-term Incentive Matrix – OBC Direct Reports
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; and Trish King, Treasurer
XVI.
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:30 p.m., Friday, May 18, 2018,
pursuant to the Open Records and Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
Oneida Business Committee
Regular Meeting Agenda
Page 7 of 7
May 23, 2018
Public Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve May 4 2018, special Business Committee meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 5/4/18 special BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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DRAFT
Oneida Business Committee
Special Meeting
10:00 a.m., Friday, May 4, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
SPECIAL MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer
Trish King, Councilmembers: David P. Jordan, Kirby Metoxen, Jennifer Webster;
Not Present: Councilmembers: Daniel Guzman King, Ernie Stevens III;
Arrived at: n/a
Others present: Jo Anne House, Lisa Liggins, Larry Barton, Cathy Bachhuber, Bonnie Pigman;
I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 10:04 a.m.
For the record:
Councilman Daniel Guzman King is on approved travel to the Region 5
HHS Tribal Consolation in Hinkley, MN. Councilman Ernie Stevens III is
on a personal day.
II. OPENING by Chairman Tehassi Hill
III. ADOPT THE AGENDA (00:03:38)
Motion by Lisa Summers to adopt the agenda, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Daniel Guzman King, Ernie Stevens III
Oneida Business Committee
Special Meeting Minutes
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May 4, 2018
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DRAFT
IV. GENERAL TRIBAL COUNCIL
A. Approve June 18, 2018, special GTC meeting materials (00:03:56)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to accept the legal analysis regarding the Treatment Clinic petition, seconded
by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Daniel Guzman King, Ernie Stevens III
Motion by Lisa Summers to accept the financial analysis regarding the Treatment Clinic petition,
seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Daniel Guzman King, Ernie Stevens III
Motion by Jennifer Webster to approve the June 18, 2018, special GTC meeting materials with the
noted changes [Page 12, under “3.” line 6: correct “to Constitution” to “the Constitution” ; include the
Sustain Oneida Initial Memorandum before Page 15], seconded by Lisa Summers. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Daniel Guzman King, Ernie Stevens III
V. ADJOURN (00:11:07)
Motion by David Jordan to adjourn at 10:15 a.m., seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Daniel Guzman King, Ernie Stevens III
Oneida Business Committee
Special Meeting Minutes
Page 2 of 2
May 4, 2018
Public Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve May 9 2018, regular Business Committee meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 5/9/18 regular BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Public Packet
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DRAFT
Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, May 8, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, May 9, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council
members: David P. Jordan, Ernie Stevens III, Jennifer Webster;
Not Present: n/a
Arrived at: Chairman Tehassi Hill at 1:30 p.m., Council members: Daniel Guzman King at 8:33 a.m.,
Kirby Metoxen at 11:20 a.m.;
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Jessica Wallenfang,
Jacque Boyle, Larry Barton, Pat Pelky, Dana McLester, Geraldine Danforth, Michele Doxtator, Josh
Doxtator, Troy Parr;
REGULAR MEETING
Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members:
David P. Jordan, Ernie Stevens III, Jennifer Webster;
Not Present: Vice-Chairman Brandon Stevens;
Arrived at: Council members: Daniel Guzman King and Kirby Metoxen at 1:31 p.m.;
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Jeff House, Matt Kunstmann, Wilbert
Rentmeester, Jackie Zalim, John Breuninger, Clorissa Santiago, Robert Collins, Kris Hill, Nicole Rommel,
Shannon Metoxen, Christopher Johnson, C.L. Metoxen, Bonnie Pigman, Nancy Barton, Mike Debraska
(via Polycom), Jessica Wallenfang, Jen Falck, Rhiannon Metoxen, Rosa Laster, Jeff Mears, Brickman
House, Dana McLester, Geraldine Danforth, Josh Cottrell, Nic Reynolds, Matt J. Denny, Michele
Doxtator;
I.
CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:31 a.m.
For the record:
Oneida Business Committee
Vice-Chairman Brandon Stevens is on approved travel to provide
testimony at the US House of Representatives Committee on
Appropriations hearing on Interior, Environment, and Related Agencies
in Washington D.C.
Councilman Daniel Guzman King is at a WI Department of Health
Services Tribal Consultation this morning.
Councilman Kirby Metoxen is at a Native American Tourism of Wisconsin
Board meeting this morning.
Regular Meeting Minutes
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May 9, 2018
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DRAFT
II.
OPENING by Chairman Tehassi Hill
A. Presentation of $2,000,000 distribution to the Oneida Nation by Oneida ESC Group, LLC
Sponsor: Lisa Summers, Secretary, and Ernie Stevens III, Councilman
Oneida ESC Group, LLC (OESC) and Oneida Engineering Solutions (OES) representatives Jeff House,
OESC President/CEO; Wilbert Rentmeester, OESC Vice-President of Quality Control and Risk
Management; Matt Kunstman, OES General Manager; Jackie Zalim, Chairwoman/OESC Board of
Managers; and John Breuninger, Member/OESC Board of Managers; present a check for distribution of
profits in the amount of $2,000,000 to the Oneida Nation.
III.
ADOPT THE AGENDA (00:09:48)
Motion by Lisa Summers to adopt the agenda, seconded by Jennifer Webster. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer
Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens
IV.
OATHS OF OFFICE administered by Secretary Summers (00:10:06)
A. Oneida Nation School Board – Shannon Metoxen
Secretary Lisa Summers departs at 8:43 a.m.
V.
MINUTES
A. Approve corrected April 11, 2018, regular meeting minutes (00:12:02)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to approve the corrected April 11, 2018, regular meeting minutes, seconded
by Ernie Stevens III. Motion carried with one abstention:
Ayes:
Trish King, Ernie Stevens III, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
B. Approve April 25, 2018, regular meeting minutes (00:12:31)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the April 25, 2018, regular meeting minutes, seconded by Ernie
Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
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May 9, 2018
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DRAFT
VI.
RESOLUTIONS
A. Adopt resolution entitled Real Property Law Amendments (00:12:51)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to adopt resolution 05-09-18-A Real Property Law Amendments, seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
VII.
STANDING COMMITTEES
A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE (No Requested Action)
B. FINANCE COMMITTEE
Chair: Trish King, Treasurer
1. Approve April 30, 2018, Finance Committee meeting minutes (00:16:33)
Motion by Jennifer Webster to approve the April 30, 2018, Finance Committee meeting minutes,
seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
C. LEGISLATIVE OPERATING COMMITTEE
Chair: David P. Jordan, Councilman
1. Accept April 18, 2018, Legislative Operating Committee meeting minutes (00:17:04)
Motion by David P. Jordan to accept the April 18, 2018, Legislative Operating Committee meeting
minutes, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
2. Adopt Leasing law emergency rule # 1 – Residential Leasing (00:18:14)
Motion by David P. Jordan to adopt the Leasing law emergency rule # 1 – Residential Leasing, seconded
by Jennifer Webster. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
D. QUALITY OF LIFE COMMITTEE (No Requested Action)
VIII.
APPOINTMENTS
A. Appoint three (3) applicants to Southeastern Oneida Tribal Services Advisory Board (00:21:10)
Sponsor: Tehassi Hill, Chairman
Motion by David P. Jordan to accept the recommendation from the Chairman and appoint Michael
Coleman, Arthur Elm III, and Tracie Sparks to the Southeastern Oneida Tribal Services Advisory Board,
seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
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Regular Meeting Minutes
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May 9, 2018
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DRAFT
IX.
TABLED BUSINESS (No Requested Action)
X.
UNFINISHED BUSINESS (No Requested Action)
XI.
NEW BUSINESS
A. Approve Capital Improvement Process (CIP) concept paper – Cultural Heritage Site Restrooms –
CIP # 16-001 (00:22:17)
Sponsor: Troy Parr, Division Director/Community and Economic Development
Motion by Jennifer Webster to approve the Capital Improvement Process (CIP) concept paper – Cultural
Heritage Site Restrooms – CIP # 16-001, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
XII.
TRAVEL
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Approve travel request – Councilman Kirby Metoxen – 2018 Native American Tourism
of Wisconsin (NATOW) Conference – Hayward, WI – June 10-13, 2018 (00:38:09)
Motion by Jennifer Webster to approve the travel request for Councilman Kirby Metoxen to attend the
2018 Native American Tourism of Wisconsin (NATOW) Conference – Hayward, WI – June 10-13, 2018,
seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
2. Approve travel request in accordance with § 219.16-1 Oneida Travel and Expense
Policy – Four (4) Individuals from each area: Comprehensive Housing Division;
Environmental, Health, Safety & Land Division; Oneida Land Commission – 2018
Partners in Action Conference – Milwaukee, WI – July 17-19, 2018 (00:39:24)
Motion by Jennifer Webster to approve the travel request in accordance with § 219.16-1 of the Oneida
Travel and Expense Policy for four (4) individuals from each area [Comprehensive Housing Division;
Environmental, Health, Safety & Land Division; Oneida Land Commission] to attend the 2018 Partners in
Action Conference – Milwaukee, WI – July 17-19, 2018, seconded by David P. Jordan. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
(01:30:00)
Motion by Ernie Stevens III to recess at 10:13 a.m. and to reconvene at 1:30 p.m., seconded by David P.
Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 4 of 11
May 9, 2018
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DRAFT
Called to order by Chairman Tehassi Hill at 1:31 p.m.
Roll call for the record:
Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel
Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
XIII.
OPERATIONAL REPORTS
A. Accept Public Works Division FY-2018 2nd quarter report (01:30:56)
Sponsor: Jacque Boyle, Division Director/Public Works
EXCERPT FROM APRIL 25, 2018: Motion by Brandon Stevens to defer the Public Works
Division FY-2018 2nd quarter report to the May 9, 2018, regular Business Committee meeting,
seconded by Trish King. Motion carried unanimously.
Motion by Jennifer Webster to accept the Public Works Division FY-2018 2nd quarter report, seconded by
Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
Secretary Lisa Summers departs at 2:13 p.m.
B. Accept Environmental, Health, Safety & Land Division FY-2018 2nd quarter report (01:55:15)
Sponsor: Pat Pelky, Division Director/ Environmental, Health, Safety & Land
Motion by Lisa Summers to accept the Environmental, Health, Safety & Land Division FY-2018 2nd
quarter report, seconded by Trish King. Motion carried unanimously1:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Jennifer Webster
Not Present:
Brandon Stevens, Lisa Summers
Secretary Lisa Summers returns at 2:16 p.m.
Councilman Kirby Metoxen departs at 2:23 p.m.
C. Accept Comprehensive Housing Division FY-2018 2nd quarter report (02:15:18)
Sponsor: Dana McLester, Division Director/Comprehensive Housing
Motion by David P. Jordan to accept the Comprehensive Housing Division FY-2018 2nd quarter report,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa
Summers, Jennifer Webster
Not Present:
Kirby Metoxen, Brandon Stevens
Councilman Ernie Stevens III departs at 2:28 p.m.
Motion by Lisa Summers to recess at 2:29 p.m. and to reconvene at 2:45 p.m., seconded by Jennifer
Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Lisa Summers,
Jennifer Webster
Not Present:
Kirby Metoxen, Brandon Stevens, Ernie Stevens III
1
The motion made by Secretary Lisa Summers was voted while she was not present.
Oneida Business Committee
Regular Meeting Minutes
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DRAFT
Called to order by Chairman Tehassi Hill at 2:43 p.m.
Roll call for the record:
Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel
Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
D. Accept Human Resources Department FY-2018 2nd quarter report (02:27:35)
Sponsor: Geraldine Danforth, Area Manager/Human Resources Department
Motion by Lisa Summers to extend the time limitation for Nancy Barton an additional three (3) minutes,
seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
Motion by Lisa Summers to accept the Human Resources Department FY-2018 2nd quarter report noting
a corrected report will be submitted for the record, seconded by David P. Jordan. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
E. Accept Retail Enterprise FY-2018 2nd quarter report (03:01:00)
Sponsor: Michele Doxtator, Area Manager/Retail Profits
Motion by Lisa Summers to accept the Retail Enterprise FY-2018 2nd quarter report noting a corrected
report will be submitted for the record, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
XIV.
GENERAL TRIBAL COUNCIL
A. Petitioner Frank Vandehei – E-polls
1. Accept financial analysis (00:43:58)
Sponsor: Larry Barton, Chief Financial Officer
Motion by Jennifer Webster to accept the financial analysis, seconded by Ernie Stevens III. Motion
carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
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DRAFT
B. Schedule Yvonne Metivier petition regarding FY-2019 Wage Increase (00:49:43)
Sponsor: Lisa Summers, Secretary
Motion by Trish King to add the Yvonne Metivier petition regarding FY-2019 Wage Increase to the July
10, 2018, semi-annual General Tribal Council meeting agenda, seconded by David P. Jordan. Motion
carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
For the record:
Councilman David Jordan stated the reason why [the petition is added to
the semi-annual meeting agenda] is because of the 120-day deadline
and that the LPGA [event] would be going on the other two days
[available at the Radisson].
Motion by David P. Jordan to schedule a special Business Committee no later than June 4, 2018, for the
purpose of approving the 2018 semi-annual General Tribal Council meeting materials and that the
legislative, legal and financial analyses are to be turned in the day prior to the special Business
Committee meeting, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
C. Schedule Gladys Dallas petition regarding $5,000 Per Capita payment (01:07:05)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to schedule a special General Tribal Council meeting on July 30, 2018, at 6:00
p.m. for General Tribal Council to consider the Gladys Dallas petition regarding a $5,000 Per Capita
payment, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
D. Schedule Frank Vandehei petition regarding E-polls (01:10:35)
Sponsor: Lisa Summers, Secretary
Motion by Trish King to add the Frank Vandehei petition regarding E-polls to the July 30, 2018, special
General Tribal Council meeting agenda, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
E. Reschedule December 9, 2018, special GTC meeting regarding FY-2019 – FY-2021 Budget
to December 10, 2018 (01:14:18)
Sponsor: Trish King, Treasurer
Motion by Trish King to reschedule the December 9, 2018, special GTC meeting regarding FY-2019 –
FY-2021 Budget to December 10, 2018, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Oneida Business Committee
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DRAFT
F. Approve Meeting Minutes portion of 2018 semi-annual General Tribal Council meeting
materials (01:18:59); (02:24:02)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to defer this item to be addressed after the Operational Reports on this
agenda, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Motion by David P. Jordan to approve the January 16, 2018, special General Tribal Council meeting
2
minutes and the January 28, 2018, annual General Tribal Council meeting minutes , seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa
Summers, Jennifer Webster
Not Present:
Kirby Metoxen, Brandon Stevens
XV.
EXECUTIVE SESSION
The Oneida Business Committee, by consensus, took a ten (10) minute recess at 9:55 a.m.
Called to order by Chairman Tehassi Hill at 10:06 a.m.
Roll call for the record:
Present: Chairman Tehassi Hill, Treasurer Trish King, Council members: David P. Jordan, Ernie
Stevens III, Jennifer Webster;
A. REPORTS
1. Accept Public Works Division FY-2018 2nd quarter executive report – Jacque Boyle,
Division Director/Public Works (01:24:04)
EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the Public Works
Division FY-2018 2nd quarter executive report to May 9, 2018, regular Business Committee
meeting, seconded by Trish King. Motion carried unanimously.
Motion by Trish King to accept the Public Works Division FY-2018 2nd quarter executive report, seconded
by Jennifer Webster. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Motion by Trish King to approve the May 1, 2018, Public Works Division Reorganization proposal and
accompanying organizational charts, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
2. Accept Environmental, Health, Safety & Land Division FY-2018 2nd quarter executive
report – Pat Pelky, Division Director/ Environmental, Health, Safety & Land (01:24:59)
Motion by David P. Jordan to accept the Environmental, Health, Safety and Land Division FY-2018 2nd
quarter executive report, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
2
The approval provided by the Business Committee is for the request to send the minutes to Oneida Printing, not for
the approval of the minutes themselves.
Oneida Business Committee
Regular Meeting Minutes
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DRAFT
3. Accept Comprehensive Housing Division FY-2018 2nd quarter executive report – Dana
McLester, Division Director/Comprehensive Housing (01:25:15)
Motion by Jennifer Webster to accept the Comprehensive Housing Division FY-2018 2nd quarter
executive report, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
4. Accept Human Resources Department FY-2018 2nd quarter executive report – Geraldine
Danforth, Area Manager/Human Resources Department (01:25:34)
Motion by Jennifer Webster to accept the Human Resources Department FY-2018 2nd quarter executive
report, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
5. Accept Retail Enterprise FY-2018 2nd quarter executive report – Michele Doxtator, Area
Manager/Retail Profits (01:25:49)
Motion by David P. Jordan to accept the Retail Enterprise FY-2018 2nd quarter executive report,
seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
6. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:26:06)
Motion by Trish King to accept the two (2) Chief Counsel reports dated May 7, 2018 and May 8, 2018,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
B. STANDING ITEMS
1. LAND CLAIMS STRATEGY
a) Defer action plan regarding original records to May 23, 2018, regular Business
Committee meeting (01:26:33)
Sponsor: Lisa Summers, Secretary
EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the action plan
regarding original records to the May 9, 2018, regular Business Committee meeting,
seconded by Trish King. Motion carried unanimously.
EXCERPT FROM MARCH 14, 2018: Motion by Jennifer Webster to accept the Land
Claims update and the recommendations #1 through #5 included in the update noting
that discussion and consideration of item #1.a. be included in the action plan, seconded
by Trish King. Motion carried unanimously.
Motion by David P. Jordan to accept the verbal update as information, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Motion by Trish King to defer action plan regarding original records to May 23, 2018, regular Business
Committee meeting, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 9 of 11
May 9, 2018
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DRAFT
2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF
ASSOCIATION
a) Accept Thornberry Creek LPGA Classic April 2018 report (01:27:10); (03:27:40)
Liaison: Trish King, Treasurer
Submitted by: Josh Doxtator, Chief Operational Officer/Oneida Golf Enterprise
Corporation
EXCERPT FROM APRIL 25, 2018: Motion by Kirby Metoxen to defer the Thornberry
Creek LPGA Classic April 2018 report to the May 9, 2018, regular Business Committee
meeting, seconded by Trish King. Motion carried unanimously.
Motion by Trish King to accept the Thornberry Creek LPGA Classic April 2018 report, seconded by Ernie
Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Motion by Lisa Summers to go into executive session at 3:43 p.m., seconded by Kirby Metoxen. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
Motion by David P. Jordan to come out of executive session at 4:24 p.m., seconded by Ernie Stevens III.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
3. LAND MORTGAGE FUNDS (No Requested Action)
C. AUDIT COMMITTEE (No Requested Action)
D. TABLED BUSINESS (No Requested Action)
E. UNFINISHED BUSINESS (No Requested Action)
F. NEW BUSINESS
1. Review applications for three (3) vacancies – Southeastern Oneida Tribal Services
Advisory Board (01:27:40)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to accept the discussion regarding the applications for three (3) vacancies on
the Southeastern Oneida Tribal Services Advisory Board, as information, seconded by Trish King. Motion
carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 10 of 11
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DRAFT
2. Review Going Long Investor Deck and determine next steps (01:28:02)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by Jennifer Webster to direct the Community and Economic Development Division Director to
complete additional due diligence and bring a recommendation to the May 23, 2018, regular Business
Committee meeting, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
3. Assign team for tasks related to Strategic Workforce Plan and Triennial Strategic Plan
(01:28:29)
Sponsor: Trish King, Treasurer
Motion by David P. Jordan to defer the discussion related to Strategic Workforce Plan tasks and Triennial
Strategic Plan tasks to the May 15, 2018, Business Committee Work Session, seconded by Ernie
Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
4. Accept DR10 resignation and review OBC Officer recommendation (01:29:01)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; and Trish King, Treasurer
Motion by David P. Jordan to accept the resignation of DR10, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
Motion by Trish King to assign Chairman Tehassi Hill, Vice‐Chairman Brandon Stevens, Secretary Lisa
Summers, and Councilwoman Jennifer Webster to a sub‐committee authorized to complete the
necessary Human Resource functions in order to fill the vacancy, seconded by Ernie Stevens. Motion
carried unanimously:
Ayes:
David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers
XVI.
ADJOURN (03:28:23)
Motion by Ernie Stevens III to adjourn at 4:24 p.m., seconded by David P. Jordan. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 11 of 11
May 9, 2018
Public Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
"EPQUSFTPMVUJPOFOUJUMFE"EPQUJPOPG the Community Development Planning Committee Charter.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. CDPC Charter
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Ernest L. Stevens III, Councilmember
Primary Requestor/Submitter:
Cathy Bachhuber, Executive Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
---On February 25, 2009, the BC approved the re-initiating of the Business Committee Planning meeting and
calling it the Community [Development] Planning Committee:
Motion by Patty Hoeft to approve re-initiating the Business Committee Planning meeting that will now become
the Community Planning Committee starting on the first Thursday of every month, starting March 5, 2009 and
that five Business Committee members be appointed today to serve on this Committee and that the draft
standard procedures for the Committee that are presented, be adopted, seconded by Ed Delgado. Motion
carried unanimously.
Motion by Melinda J. Danforth to appoint Patty Hoeft, Ed Delgado, Kathy Hughes, Brandon Stevens, and Ron
"Tehassi" Hill Jr. to the Community Planning Committee with the remaining Business Committee members
serve as ad hoc, seconded by Trish King. Motion carried unanimously.
---A change in quorum from 5 BC members to 3 was approved on November 9, 2011:
Motion by Vince DelaRosa to approve the request, seconded by Paul Ninham. Motion carried with two
abstentions.
---On March 8, 2008 the CDPC approved a charter which incorporates the previously approved standard
procedures and updates with current processes into one document:
Motion Brandon Stevens to adopt the CDPC Charter with the noted changes in the meeting section and forward
to the OBC, seconded by Daniel Guzman-King. Motion carried unanimously.
---Requested action:
"EPQUSFTPMVUJPOFOUJUMFE"EPQUJPOPGUIF$PNNVOJUZ%FWFMPQNFOU1MBOOJOH$PNNJUUFF$IBSUFS
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution # __________________
Adoption of the Community Development Planning Committee Charter
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee believes that the creation of Standing Committees with
designated subject matter authority and responsibilities will aid in better understanding
and be more responsive to membership and organizational needs and demands; and
WHEREAS,
the Oneida Business Committee believes that the complexities of issues facing the Tribe
from both internal and external factors requires a deeper understanding of those issues
which can be obtained through the development of Standing Committees; and
WHEREAS,
the Oneida Business Committee believes that members elected to the Oneida Business
Committee bring a wealth of information and experience that can be better utilized
through the focus of Standing Committees; and
WHEREAS,
a standing committee of the Oneida Business Committee is not subject to the
Comprehensive Policy Governing Boards, Committees and Commissions;
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee, consistent with its delegated
authority under the Constitution and laws of the Oneida Nation does hereby create the Community
Development Planning Committee and adopts its Charter which identifies the members, and sets for the
powers, and responsibilities of the Community Development Planning Committee.
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Community Development Planning Committee
CDPC
CDPC CHARTER
The Community Development Planning Committee (CDPC), a standing committee reporting to the
Oneida Business Committee, was established by the Oneida Business Committee on February 25,
2009i.
Committee Purpose
The purpose of the CDPC is to improve the Oneida Nation community and operations by providing
strategic planning support and oversight by ensuring coordination on matters involving plans for
community development, economic development, housing, land use, and sustainability.
Members
The CDPC will consist of a minimum of five (5) members from the Oneida Business Committee.
1. CDPC members will be selected during the liaison process at the beginning of a new term of
the Oneida Business Committee.
2. Any of the Oneida Business Committee members not serving as a regular member may
serve as an ad hoc member to establish a quorum.
3. Ad hoc members may participate in any CDPC meeting as a regular member and will have
voting rights.
4. A Chair and Vice-Chair will be selected at the first CDPC meeting held after the new term of
office begins for the Oneida Business Committee.
General Responsibilities
1. Ensure projects and initiatives are prioritized and aligned with the Triennial Strategic Planii.
2. Act as a communication conduit to inform and educate the OBC on prioritized projects,
including supporting recommended actions to the OBC for consideration, as needed.
1|Page
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3. Recommend and coordinate reviews and consultations of the Legislative Operating
Committee, Quality of Life, Finance Committee, Land Commission, and any other boards,
committees and commissions, as needed.
4. Request reports and updates, as needed, to ensure projects and initiatives are thoroughly
reviewed and completed in accordance to requested timelines.
5. Assist in supporting recommendations for the annual fiscal year budget process.
Specific Responsibilities
1. Oversight of Community Development
a. Ensure coordination and collaboration of business units, boards, committees, and
commissions, on matters involving the public works, utilities, transportation, roads,
facilities management, utilities, housing, environment, and economic development as
it relates to community development.
b. Review and evaluate all community development efforts, including making
recommendations to the OBC as needed.
c. Review long-range and short-range planning of Tribal-related capital improvement
projects and provide strategic planning support.
d. Ensure capital improvement project plans are consistent with the Triennial Strategic
Planiii.
e. Work jointly with the Community & Economic Development Division to create and
recommend a Capital Improvement Plan for Enterprises and Government Services, as
needed.
2. Oversight of Economic Development
a. Ensure coordination of business units, boards, committees, and commissions, on
matters involving economic development and business ventures.
b. Develop a standard operating procedure for receiving and processing business
venture requests for vetting prior to forwarding to the OBC as appropriate.
c. Review and make recommendations regarding economic and sustainability related
strategies and initiatives.
2|Page
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Meetings
1. Regular monthly meetings will normally be held on the 1st Thursday of each month.
2. Special meetings may be called as needed and shall be noticed in accordance with the Open
Records and Open Meetings Law.
3. A quorum of three membersiv is required to take official actions.
4. Work sessions may be scheduled as needed by request.
i
2/25/2009 BC Meeting: Motion by Patty Hoeft to approve re-initiating the Business Committee Planning meeting that
will now become the Community Planning Committee starting on the first Thursday of every month, starting March 5,
2009 and that five Business Committee members be appointed today to serve on this Committee and that the draft
standard procedures for the Committee that are presented, be adopted, seconded by Ed Delgado. Motion carried
unanimously.
ii
The Triennial Strategic Plan is determined by the OBC at the beginning of each OBC in accordance with the Budget
Management and Control 1-121.4 Strategic Planning.
iii
The Triennial Strategic Plan is determined by the OBC at the beginning of each OBC in accordance with the Budget
Management and Control 1-121.4 Strategic Planning.
iv
11/9/2011 BC Meeting: Motion to approve CDPC Quorum Change from 5 BC members to 3 BC members.
3|Page
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l~ 1) 1)
OtJ
(l e f.. o.t ui
BUSINESS COMMITTEE AGENDA REQUEST
FOR AGENDA
2...25-09
,SUBMITTED FOR: (CHECK ONE)
Information __ Action _X_ Approval _ _ Follow Up _ _ Exec Session
Submitted by: Trish King, Councilwoman Date: 2-23-09
Oneida Business Committee Phone:
-~-~~--
SUMMARY
Request Approval of:
1)
Approve reinitiating the Business Committee Planning Meetings as the
Community Planning Committee, Standing Committee of the OBC
2)
Approve monthly meetings the 1st Thursday of every month, starting in March,
2009.
3)
Approve and appoint 5 BC members to serve on this Committee.
4)
Approve the draft.rule for standard procedures and operations for the Community
Development PlanP.ing Committee, Sta..11ding Cow....tnittee of the Busine-ss
Committee.
Page 1 of7
#- S
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MEMORANDUM
TO:
Oneida Business Committee
FROM:
Trish King, Councilwoman
cc:
Bill Gollnick, COS
Debbie Thundercloud, GM
Paul Van Noie, CFO
Louise Cornelius, IGGM
DATE:
February 12, 2009
Subject:
Reinitiate OBC Planning Standing Meetings
~A...t the end of th.e February 11, 2009 OBC meeting,· I was requested to draft a
recommendation to reinstate the Business Committee Planning Meetings providing
purpose, structure and responsibilities. More specifically, the purpose of these meetings
would be to address concerns regarding community development. Such items for
discussion would relate to the Tribe's smart growth plans, comprehensive plan, service
agreements, roads, community development, zoning issues, jurisdictional issues and any
ancillary issues that fall within these categories.
I am recommending the Standing Committee on Resources (SCR) (per the first
structural draft-see attached) be responsibie to manage an agenda that would rename the
Standing Committee on Resources to the Conu.nunity Planning Committee, Standing
Committee of the OBC.
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The Community Development Planning Committee would be responsible for
oversight of the specific areas of operations of the Tribe. Namely, all business units
within the areas of Environmental Health & Safety, Dept. of Land & Housing, Dept. of
Public Works & Transportation, as well as oversight of boards, committees, ·and
commissions related to those specific areas.
Structure:
The Community Development .Committee will replace the OBC Planning
meetings and shall be:
a)
b)
c)
d)
e)
Comprised of five (5) OBC members appointed by the OBC.
Remaining 4 Business Committee members shall be adhoc.
If necessary an adhoc can fill in for quorum purposes. A full quorum of 5 is
required at all meetings in order to be considered a formal meeting of the
Conununity Development Planning Committee.
All decisions are made by majority vote.
The JET Team and the Law Office should be directed to attend with their
appropriate staff (Area Managers and Division Directors, Technical staff
(dependant on agenda topics), and the Land Commission and Environmental
Resources Board and any other board/cori:nnittee/commission for these specific
areas should also be invited to attend. The purpose for requesting these persons
to be in attendance is to: 1) Have advice and technical resourees available to the
Committee for their decision maldng, and 2) create opportunities for more levels
of our hierarchy to be a part and share in the responsibility of the Tribe's vision.
The JET Team, Law Office, Land Commission and ERB shall provide input and
guidance. (The Land Commission· & ERB representatives will have to decide if
they are stipend or not for this monthly meeting). Operational staff will be
available for technical input and to understand the directions the government is
making.
Responsibilities :
a)
b)
All · actions of the Community ·Development Planning Committee must be
forwarded and approved at a Business Committee Meeting.
l\1onthly meetings shall begin in March~ 2009, 2-3 hours each, with a prescribed
agenda that will align with one or all four of the strategic themes of
Skat ni ku lat:
Page 3 of7
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c)
d)
32 of 648
strengthen Tsi ni yuk walihota for those faces yet to come.
• Quality of Life - Strategic Result: The mental, physical, social and mental
well-being of Oneida people.
Any legislative issues within these areas of responsibility must first be addressed
through the Community Development Planning Committee, and forwarded to the
Legislative Operating Committee to complete the legislative process in
accordance with the Administrative Procedures Act.
Any other type of requests, concerns or considerations, must be considered by the
Community Development Planning Committee prior to being addressed by the
O~C. Or, the OBC shall refer such requests for review and consideration prior to
taking any action.
Following is a brief overview of how to get started, followed by a draft agenda, and draft
Committee procedures for your review and consideration.
Initial Process:
1)
The Community Development Committee will be comprised of 5 regular BC
members. The Tribal Chair and Vice Chair will be adhoc members, as well as
the other two BC members.
Meetings shall be held the first Thursday of every month.
'2)
3)
General Manager will provide a list of business unit representatives and the Chief
of Staff shall provide a list· of Boards/Committees/Commissions to participate
with these meetings.
4)
Secretary's staff will prepare agendas and material packets per the Chairman of
the Community Development Planning Committee.
5)
Secretary's staff will keep minutes and track issues.
6)
Community Development Planning Committee will provide the following on a
regular basis to the OBC:
a)
Action items needing OBC action will be pulled from the Minutes
and presented to the Business Committee as needed.
b)
Monthly Reports of their activities
I\.feeting Minutes
c)
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Community Development Planning Meeting
Agenda
9:00A.M., March 5, 2009
Business Committee Conference Room
Present:
Absent:
1
Welcome
2.
Introductions
· 3.
Overview of meeting purpose, structure and outcomes
4.
Election of Community Planning Committee Officers
S.
Call the Meeting to Order
6.
Approve the Agenda
7.
Old Business
8.
New Business
a.
Oneida Reservation Comprehensive Plan Updates
b.
Review the proposed land policy framework working draft
c.
Review the proposed Downtown Oneida master area development plan
d.
Review reservation housing plan
e.
Assisted Living/Elderly Housing area development update
9.
Reports
a.
Envirolh~ental Resources Board
b.
Division of Land Management
c.
Environmental, Health & Safety Division
d
Development Division
e.
Oneida Housing Authority
10.
Other issues germane to this agenda
a.
11.
Page 5 of7
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Community Development Planning Committee Rules
(1)
The purpose of this rule is to define the structure, purposes and duties of the
Community Development Planning Committee, Standing Committee of the
Business Committee. All matters pertaining to standing committee organization
and membership and responsibilities shall be construed in favor of the declared
will of the Business Committee in these rules, consistent with the intent in Article
IV of the Oneida Tribe Constitution and By-Laws.
(2)
The Community Development Planning Committee shall have the duty and
responsibility to:
•
Act as the policy oversight committee for the business units within the following
divisions:
- Division of Land Management
- Development Division
- Environmental, Health & Safety Division
- Oneida Housing Authority
- Oneida Housing Taskforce
•
Act as the policy oversight committee for the:
- Environmental Resource Board
- EPA Regional representation
.. Great Lakes Water Accord
- Indian Reservation Roads program
.. Land Commission
-Natural Resource Damage Assessment Trustee
- Wisconsin Coastal Management Council
.. Wisconsin Housing & Economic ·Development Authorit«J
.. Wisconsin Tribal Conservation Advisory Coun~il
(3)
Coordinate aU poiicy matters reiating to land use (agriculture, soil, water,
conservation, residential) in cooperation with any interested governmental
agency.
(4)
Review the annual budget with regard to areas of policy oversight assigned to this
committee and make recommendations.to the Business Committee at the annual
fiscal year budget for the Business Committee's consideration and adoption.
(5)
Act as the committee for the review of: contracts with the United States
government or any agency thereof, contracts with the State of Wisconsin or any
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(7)
Develop, review and make recommendations to
Legislative Operating
Committee on proposals for legislation and administrative rules on areas of policy
·
oversight assigned to this committee.
(8)
Any resolutions, policy, ordinance or proposal recommended by the Community
Development Planning Committee shall include a financial report from the Chief
. Financial Officer, when applicable and prior to submitting to the LOC or the
Business Committee.
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
/ 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Motion to the accept the April 5, 2018 Community Development Planning Committee meeting minutes.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 4/5/18 CDPC meeting minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Ernest L. Stevens III, Councilmember
Primary Requestor/Submitter:
Cathy Bachhuber, Executive Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Community Development Planning Committee
CDPC Regular Meeting
9:00am – 12:00pm Thursday, April 05, 2018
Business Committee Conference Room
Minutes
Present: Ernest Stevens III, Daniel Guzman-King, Brandon Stevens, Jennifer Webster, Trish
King
Others: Gene Schubert, Joanie Buckley, Troy Parr, Pat Pelky, James Petitjean, Michelle
Doxtator, Rae Skenandore, Susan Doxtator, Larry Barton, Mike Troge, Lee Cornelius, Jeff
Witte, Quin Schyler
I.
Call to Order and Roll Call
Meeting called to order by Ernest Stevens III at 9:00 a.m. with Jennifer Webster, Trish King,
Brandon Stevens and Daniel Guzman King present. Brandon arrived at 9:02 a.m. Jennifer
Webster left at 10:15 a.m. and returned at 10:18 a.m. Trish King departed at 10:40 a.m. and
returned at 10:42 a.m.
II.
Adopt the Agenda
Motion by Jennifer Webster to adopt the agenda, seconded by Trish King. Motion carried
unanimously.
III.
Meeting Minutes
a. Meeting Minutes from March 8, 2018
Motion by Jennifer Webster to accept the March 8, 2018, meeting minutes, seconded by Daniel
Guzman-King. Motion carried unanimously.
b. Work Session Notes from March 15, 2018 – FYI
Motion by Jennifer Webster to accept the work session notes from March 15, 2018 as FYI,
seconded by Daniel Guzman-King. Motion carried unanimously.
IV.
Unfinished Business
a. Industrial Hemp Update– Daniel Guzman-King, Troy Parr, Pat Pelky
Motion by Daniel Guzman-King to have the Law Office draft a resolution on an Industrial Hemp
Pilot Program for OBC consideration; for Troy Parr to provide a recommendation to see if
C.E.D.D. funds can be used for the Industrial Hemp Pilot Program; and to direct the CDPC team
to develop an Agri-Business Plan to include Industrial Hemp, seconded by Brandon Stevens.
Motion carried unanimously.
V.
Standing Updates
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a. Upper Oneida – Oneida Planning Department
Motion by Brandon Stevens to accept the update, seconded by Daniel Guzman-King. Motion
carried unanimously.
b. Cultural Heritage Site Plan – George Skenandore
Motion by Jennifer Webster to accept the update, seconded by Brandon Stevens. Motion
carried unanimously.
c. Energy Team Update – Ernest Stevens III, Michael Troge
Motion by Jennifer Webster to request a written update from the Energy Team for the next
CDPC meeting, seconded by Brandon Stevens. Motion carried unanimously.
d. Quarterly Capital Improvement Projects Status Update – Troy Parr, Paul Witek
Motion by Brandon Stevens to accept the report, seconded by Jennifer Webster. Motion carried
unanimously.
VI.
New Business
VII.
Tabled Business
VIII.
Adjourn
Motion by Brandon Stevens to adjourn at 10:53 a.m., seconded by Trish King. Motion carried
unanimously.
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
/ 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Motion to request the Treasurer's Office (Finance) to set aside $50,000 per year beginning in FY19 through
FY23 for the 200 Year Celebration.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 5/1/18 Oneida Nation's 200 Yr Celebration Memo
3. 10/23/13 BC Agenda Request for Set-aside
2. 10/23/13 BC Motion Set-aside for Celebration
4. 9/9/13 200 Yr Celebration Planning Memo
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Ernest L. Stevens III, Councilmember
Primary Requestor/Submitter:
Cathy Bachhuber, Executive Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Daniel Guzman-King, Councilmember
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On May 3, 2018, the Community Development Planning Committee (CDPC) made the following motions in
regards to the Oneida Nation's 200 Year Celebration:
Motion by Kirby Metoxen to approve sending a request to the Business Committee to have the Treasurer's
Office (Finance) set aside $50,000 per year beginning in FY19 through FY23 for the 200 Year Celebration,
seconded by David Jordan. Motion carried unanimously.
Motion by David Jordan to add the 200 Year Celebration as a standing item on the CDPC agenda and to
create a team and identify members at a work session to work with the Cultural Heritage site planning team for
creation of an annul strategic plan for the 200 Year Celebration, seconded by Kirby Metoxen. Motion carried
unanimously.
This request is from the CDPC to the Business Committee to have Finance set aside $50,000 per year beginning in
FY19 through FY23 for this event.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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~
Oneida Nation
GOCXXX)
Oneida Business Committee
ONEIDA
PO Box 365 • Oneida, Wl54155-0365
onelda-nsn.gov
Memorandum
To:
Community Development Planning Committee
From:
Daniel Guzman, CDPC Vice Chairman
Date:
May 1, 2018
Re:
Oneida Nation's 200 Year Celebration
In 2013, the Oneida Business Committee recognized that year 2023 will mark the 200 year
milestone of Oneidas arriving to our current territory in Wisconsin. At that time, the Oneida
Business Committee directed Legislative Affairs/Public Relations lead a team of community
members to plan for this event. The Business Committee also directed Finance to develop a
budget specific to this event and beginning in FY15 set aside $10,000 each year for this event.
Community members who lobbied to get the funding set aside have indicated that they would
like to see a stone monument commemorating our move from NY to our current territory.
Other community members have expressed a desire to place a stone that would commemorate
the standing stone. With these types of ideas from the community along with the continued
planning on the Cultural Heritage site, I am requesting that this be included in the Cultural
Heritage site planning and CDPC sponsor a separate capital improvement project that would be
included in the FY19 budget with funds beginning to be set aside.
Also, in consultation with the Treasurer's office, the directive to Finance to set aside dollars for
this specific event has not been fulfilled. Thus, no dollars have been set aside and I would like
CDPC consider sending a request to the Business Committee to have Finance set aside $50,000
per year beginning in FY19 through FY23 for this event.
In an effort to monitor the progress and continue to move the planning forward, I am
requesting the CDPC add 11 200 Year Celebration" as a standing item and assign the Cultural
Heritage site planning team to be assigned to create a team, that includes community
members, to plan for this celebration.
YawAko for your consideration of this request.
Community Development Planning Committee
Page 5 of 10
A good mind. A good heart. A strong fire.
May 3, 2018
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X.
General Tribal Council
XI. Unfinished Business
XII.
New Business/Requests
1 . Consider set-aside for 200-year-celebration of Oneidas arriving to WI and creation of
commu nity planning team
Melinda J. Danforth
Sponsor:
Motion by Melinda J. Danforth to direct Finance to create a budget specific to this event and that beginning in
FY2015, $10,000 per year until the conclusion of this celebration in 2023, will be set aside, seconded by Paul
Ninham. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan,
Paul Ninham, Brandon Stevens
Not present:
Tina Danforth
Motion by Melinda J. Danforth to direct Legislative Affairs or Public Relations area to create and lead a community
plann ing committee comprised of Oneida community members who will have the task of planning for the
celebration , seconded by Paul Ninham. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan,
Paul Ninham, Brandon Stevens
Not present:
Tina Danforth
2. FY2013 Employment, Compensation & Benefits - Geraldine Danforth, HR Area Manager
a . Development Division (Senior Custodian-Stationary, Custodian-Roving, CustodianStationary): Approve position list to continue with hiring and posting processes
Motion by Brandon Stevens to defer Development Division position list to continue with hiring and posting
processes for two weeks, seconded by Paul Ninham. Motion carried unanimously:
Ayes:
Melinda J. Danforth , Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan,
Brandon Stevens
Not present:
Tina Danforth, Paul Ninham
b. Oneida Police Department (Dispatcher, Police Officer, Police Sergeant, Security
Officer): Approve position list to continue with hiring and posting processes
Motion by Melinda J. Danforth to approve the position list to continue with hiring and posting processes for
Dispatcher and Police Officer and to defer the Sergeant and Security Officer for two weeks, seconded by Brandon
Stevens. Motion carried unanimously:
Ayes:
Melinda J. Danforth , Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan,
Paul Ninham, Brandon Stevens
Not present:
Tina Danforth
c. Non-Divisional (Accounting Manager, Surveillance Officer, Assistant Surveillance
Director, Carpenter, Substitute Teacher-Tribal Schools): Approve position list to
continue with hiring and posting processes
Motion by Greg Matson to approve the position list to continue with hiring and posting processes for two
Surveillance officers and one Surveillance Director, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan,
Paul Ninham, Brandon Stevens
Not present:
Tina Danforth
Motion by Brandon Stevens to defer the position list to continue with hiring and posting processes for
Carpenter back to HRD, seconded by Paul Ninham. Motion carried unanimously:
Ayes:
Melinda J. Danforth , Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan,
Paul Ninham, Brandon Stevens
Not present:
Tina Danforth
Motion by Greg Matson to approve the position list to continue hiring and posting processes for Substitute
Teacher, seconded by Vince DelaRosa. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan,
Paul Ninham, Brandon Stevens
Not present:
Tina Danforth
d. Governmental Services Division (Education Manager, Headstart Teacher, Child Care
Teacher, Project Manager-one year limited term, Senior Lifeguard, Student Intern, Child
Care Teacher-sub-relief, Headstart/Early Headstart-sub-relief): Approve position list to
continue with hiring and posting processes
Motion by Paul Ninham to defer Governmental Services Division position lists to continue with hiring and posting
process back to HRD, seconded by David Jordan. Motion carried unan imously:
Oneida Business Committee Regular Meeting Minutes of Oct. 23, 2013
Page 4 of 8
Community Development Planning Committee
Page 6 of 10
May 3, 2018
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Oneida Business Committee Meeting
Agenda Request Form
Instructions
Deadlines
1. Meeting Date Requested: 10 / 23 / 13
2. Nature of request
Session:
Open
Executive - justification required (see instructions.) Choose one:
Choose one:
Agenda header
(choose one): New Business/Request
Agenda item title (see instructions):
Oneidas arriving to WI - 200 Year Celebration - Funding Set Aside Request
Action requested (choose one)
Information only
Action - please describe:
Requesting the Business Committee to consider a set aside and also the creation of a community
planning team.
3. Justification
Why BC action is required (see instructions):
Business Committee authority to direct division directors.
4. Supporting Materials
Memo of explanation with required information (see instructions)
Resolution
Contract
Report
Other (please list):
1.
3.
2.
4.
Instructions
Business Committee signature required
5. Submission Authorization
Authorized sponsor (choose one):
Melinda Danforth, Council Member
Requestor (if different from above):
Name, Title / Dept. or Tribal Member
Additional signature (as needed):
Name, Title / Dept.
Additional signature (as needed):
Name, Title / Dept.
A copy of this document can be saved in a pdf format. Please e:mail this form and all supporting materials to
Save and e:mail
BC_Agenda_Requests@oneidanation.org.
Community Development Planning Committee
Page 7 of 10
May 3, 2018
Public Packet
44 of 648
Memo
To:
Oneida Business Committee
From:
Melinda J. Danforth, Councilwoman
Date:
September 9, 2013
Re:
200 Year Celebration Planning
Year 2023 will mark the 200 year milestone of Oneidas arriving to Wisconsin. Community
members have approached this subject in differing forums and would like the Oneida Business
Committee to take proactive measures to ensure that there is a community celebration with a
possibility to create a landmark to acknowledge this momentous milestone.
Thus, I am respectfully requesting the Oneida Business Committee to take the following
actions.
1.
Direct Finance to create a budget specific to this event and beginning in Fiscal Year 2015
budget $10,000 per year until the conclusion of the celebration in 2023.
2. Direct Legislative Affairs/Public Relations to create and lead a community planning
committee comprised of Oneida community members that will have the task of planning for
this celebration.
Yaw^ko for your consideration.
1
Community Development Planning Committee
Page 8 of 10
May 3, 2018
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
I 23
I 18
2. General Information:
Session:
18] Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
!standing Committees
D Accept as Information only
18] Action - please describe:
BC approval of Finance Committee Meeting Minutes of May 14, 2018
3. Supporting Materials
D Report
D Contract
D Resolution
18] Other:
1.,FC E-Poll approving 5/14/18 Minutes
3.
·~.1 FC Mtg Minutes of 5/14/18
4.
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor/ Liaison:
~~T~ri~sh~Ki~n~g~,T~r~ib~a~IT~r~e~as~u~re~r~~~~~~~~~~~~~~~~~~
Primary Requestor:
Denise Vigue, Executive Assistant to the CFO /Finance Administration
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page1of2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is
a standing committee of the OBC.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
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ONEIDA NATION
P.O. Box 365
Oneida, WI 54115
MEMORANDUM
TO:
CC:
FR:
DT:
RE:
Finance Committee
Business Committee
Denise Vigue, Executive Assistant
May 16, 2018
E-Poll Results of: FC Meeting Minutes of May 14, 2018
An E-Poll vote of the Finance Committee was conducted to approve the
May 14, 2018 Finance Committee meeting minutes. The results of the
completed E-Poll are as follows:
E-POLL RESULTS:
There was a Majority 4 YES votes from Larry Barton, Daniel Guzman King,
Chad Fuss and Shirley Barber to approve the May 14, 2018 Finance
Committee Meeting Minutes. Jennifer Webster and Patrick Stensloff did not
vote.
The minutes will be placed on the next BC agenda of May 23, 2018 for
approval and the next Finance Committee agenda of June 4, 2018 to
ratify this E-Poll action.
Yaw^ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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ONEIDA FINANCE COMMITTEE
FC WORK MEETING
May 14, 2018 – 9:00 A.M.
BC Executive Conference Room
FC REGULAR MEETING
May 14, 2018 – 10:00 A.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC Work Meeting:
Patricia King, Treasurer/FC Chair
Larry Barton, CFO/FC Vice-Chair
Daniel Guzman King, BC Council Member
Shirley Barber, FC Elder Member
Excused: Jennifer Webster, BC Council Member, Chad Fuss, AGGM-Finance (GGM Alt.) and
Patrick Stensloff, Purchasing Director
FC Regular Meeting:
Patricia King, Treasurer/FC Chair
Larry Barton, CFO/FC Vice-Chair
Daniel Guzman King, BC Council Member
Shirley Barber, FC Elder Member
Excused: Jennifer Webster, BC Council Member and Chad Fuss, AGGM-Finance (GGM Alt.) and
Patrick Stensloff, Purchasing Director
Others Present: Glynis Alicea, Lora Skenandore, Chad Wilson, Latsiklanunha Hill, Priscilla
Belisle, Barb Van Handel, Frank Vandehei, David Emerson and Denise Vigue, taking minutes
I.
CALL TO ORDER: The regular meeting was called to order by the FC Chair at 10:04 A.M.
II.
APPROVAL OF AGENDA: MAY 14, 2018
Motion by Daniel Guzman King to approve the FC meeting agenda of May 14, 2018 with
one ADD On under Other #2. Seconded by Shirley Barber. Motion carried unanimously.
III.
APPROVAL OF MINUTES: APRIL 30, 2018 (Approved via E-Poll on 5/01/18)
Motion by Larry Barton to ratify the FC E-Poll action taken on May 1, 2018 approving the
April 30, 2018 Finance Committee Meeting Minutes. Seconded by Daniel Guzman King.
Motion carried unanimously.
IV.
TABLED BUSINESS: No Tabled Business
V.
CAPITAL EXPENDITURES: None
VI.
DONATIONS:
Report:
1. Donation Update Report for May 2018
Denise J. Vigue, Finance
Motion by Larry Barton to accept the May 2018 Monthly Donation Update Report for the
Finance Committee. Seconded by Daniel Guzman King. Motion carried unanimously.
Page 1 of 4
Finance Committee Meeting Minutes of May 14, 2018
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REQUESTS:
1.
Rawhide Ranch-Youth Educational Services
Amount: $2,500.00
Requestor: Heather Stern, Dev. Dir.
Barb Van Handle was present to discuss this request for the youth educational services
program; they currently have about 100 boys in the program, 2 of which are Oneida.
Motion by Larry Barton to approve from the Finance Committee Donation Line a $2,500
donation to the Rawhide Ranch, Inc. for Youth Educational Services. Seconded by
Shirley Barber. Motion carried unanimously.
2.
Oneida Community Farms (re-review)
Amount: $700.00
Requestor: Frank VandeHei
Frank VandeHei was present to discuss this reimbursement for materials spent last year;
he explained projects completed, collaborative efforts and community input; there was a
discussion about ongoing efforts for this year; he would like to concentrate on raised beds
for mostly elders and getting volunteers and youth involved; as funds were initially
approved for last year the FC asked Frank to bring back for the next meeting a materials
list and cost for this year noting once approved funds would go directly to vendor on his
behalf.
Motion by Daniel Guzman King to have Frank bring back a current list of
materials/expenses for the current growing season for review at the next FC meeting.
Seconded by Shirley Barber. Motion carried unanimously.
3.
Oneida Apostolic Church – furniture, equip, etc.
Amount: $2,500.00
Requestor, Pastor Juan Alicea
Pastor Alicea and Trustee Skenandore were present to discuss the church’s planned
expansion along with the costs for additional equipment, furniture and window
treatments once expansion is complete.
Motion by Larry Barton to approve from the Finance Committee Donation Line a $2,500
donation to the Oneida Apostolic Church for Renovation expenses, furniture and
equipment. Seconded by Daniel Guzman King. Motion carried unanimously.
4.
Brown County Blackjacks
Amount: $2,500.00
Requestor: Deke Suri
No one present to present this request; the FC reviewed and felt this was more of a
promotional sponsorship and should be directed to Joint Marketing.
Motion by Larry Barton to deny this request and forward it to Joint Marketing to see if
they would have money in their budget and if so for them to follow up with requestor.
Seconded by Daniel Guzman King. Motion carried unanimously.
Page 2 of 4
Finance Committee Meeting Minutes of May 14, 2018
Public Packet
VII.
50 of 648
NEW BUSINESS:
1.
Tribal Action Plan (TAP) Office – CFO Recommendations
Larry Barton, CFO
Representatives from the newly developed TAP Office were present to discuss current
activities and next steps for an office/budget for FY18. Handouts of a TAP Office Proposal
with preliminary budget was provided. The discussion surrounded what is an emergency
verse an urgency of need; under the BMCA there is not a means to create and allocate
funding mid-year; it was noted that initially this could go under Internal Services and
reallocation of unused funds from that area; the group is planning on putting the TAP
office budget in the FY19 budget packet; it was noted this activity has been endorsed by
the BC; input from the clinic and behavioral health along with other necessary data
gathering will all be part of the activities of the office as well as grant writing for
applicable funds as they become available. Internal Services will have to bring back to the
BC identified sources (line items) it has left for this year and if initial allocations can be
reallocated; the FC thanked the staff for their dedication and work in this much needed
service.
Motion by Larry Barton to approve Internal Services to reallocate funds in their FY 2018
budget to go towards the newly developed TAP Office. Seconded by Daniel Guzman King.
Motion carried unanimously.
2.
FY18 PO Increase – KONAMI (Parts & Services) Amount: $80,000.00
David Emerson, Gaming –Slots
David Emerson was present and explained this Purchase Order increase is for the
purchase of aging machine parts and service to the machines; they expect to adjust their
amount requested in FY2019.
Motion by Larry Barton to approve the FY18 Blanket Purchase Order Increase for Parts &
Services from KONAMI in the amount of $80,000.00. Seconded by Shirley Barber.
Motion carried unanimously.
VIII.
EXECUTIVE SESSION: None
IX.
FOLLOW UP: None
X.
OTHER:
1.
FC Second Quarter Report to the BC
Larry Barton, CFO
Motion by Shirley Barber to approve the Second Quarter Report of the Finance
Committee and send it to the Oneida Business Committee for inclusion for their 5/24/18
Reports Meeting Agenda. Seconded by Daniel Guzman King.
Motion carried
unanimously.
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Finance Committee Meeting Minutes of May 14, 2018
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2.
ADD On: FC’s 2018 July Semi-Annual Report
Denise J. Vigue, Finance
Motion by Shirley Barber to approve the Finance Committee’s July 2018 Semi Annual
Report and forward it to the Tribal Secretary by the due date of 5/18/18. Seconded by
Daniel Guzman King. Motion carried unanimously.
XI.
FYI and/or Thank You:
1.
FYI: IGT (6) Fort Knox Crystal Curve – Lease Games
David Emerson, Gaming – Slots
Motion by Larry Barton to accept this request and the following request from Gaming
Slots as FYI. Seconded by Shirley Barber. Motion carried unanimously.
2.
FYI: IGT (6) Free Trial Games for 180 Days
David Emerson, Gaming – Slots
- See Motion in FYI #1.
XII.
ADJOURN: Motion by Larry Barton to adjourn. Seconded by Daniel Guzman King. Motion
carried unanimously. Time: 11:06 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee-E-Poll Minutes Approval Date:
May 16, 2018
Oneida Business Committee’s FC Minutes Approval Date:
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
/ 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the May 2, 2018 LOC meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 5/2/18 meeting minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155‐0365
Oneida‐nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
May 02, 2018
9:00 a.m.
Present: David P. Jordan, Ernest Stevens III, Jennifer Webster, Kirby Metoxen
Excused: Daniel Guzman King
Others Present: Brandon Wisneski, Clorissa Santiago, Tani Thurner, Jen Falck, Ed Delgado,
Maureen Perkins, Rae Skenandore, Lee Cornelius, Robert Collins, Cathy Bachhuber
I.
Call to Order and Approval of the Agenda
David P. Jordan called the May 2, 2018 Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Ernest Stevens III to adopt the agenda; seconded by Kirby Metoxen. Motion
carried unanimously.
II.
Minutes to be Approved (0:58-1:22)
April 18, 2018 LOC minutes
Motion by Kirby Metoxen to approve the April 18, 2018 LOC minutes and forward them
to the OBC for consideration; seconded by Ernie Stevens III; motion carried
unanimously.
III.
Current Business
1. GTC Meetings Law (1:24-3:05)
Motion by Jennifer Webster to accept the legislative analysis and defer to a work
meeting; seconded by Kirby Metoxen. Motion carried unanimously.
2. Comprehensive Policy Governing Boards, Committees, and Commissions
Amendments (3:05-3:42)
Motion by Ernest Stevens III to accept the legislative analysis and defer to a work
meeting; seconded by Jennifer Webster. Motion carried.
3. Internal Audit Amendments (3:43-5:10)
Motion by Jennifer Webster to remove the Internal Audit law amendments from the
active files list and forward the memorandum to the Oneida Business Committee
Officers; seconded by Ernest Stevens III. Motion carried unanimously.
4. Real Property Amendments (5:11-13:16)
Motion by Jennifer Webster to approve the adoption packet and forward to the
Business Committee for consideration; seconded by Ernest Stevens III.
Legislative Operating Committee Meeting Minutes of May 02, 2018
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Motion carried unanimously.
IV.
New Submissions
1. Oneida Personnel Selection Committee Bylaws (13:17 – 33:15)
Motion by Jennifer Webster to add the Oneida Personnel Selection Committee
Bylaws to the active files list with a High Priority with David P. Jordan as the
sponsor; seconded by Kirby Metoxen. Motion carried unanimously.
Subsequent motion by Jennifer Webster to defer Oneida Personnel Selection
Committee Bylaws to a work meeting; seconded by Kirby Metoxen. Motion carried
unanimously.
*For the record Jennifer Webster noted that we appreciate the work that LRO has
done on this and the fast turnaround.
2. Petition: G. Dallas $5k Per Capita Payment (33:17- 35:33)
Motion by Jennifer Webster add Petition: Dallas $5,000.00 Per Capita Payment to
the active files list and assign Jennifer Webster as sponsor with a high priority;
seconded by Ernest Stevens III. Motion carried with Kirby Metoxen opposed.
V.
Additions
VI.
Administrative Updates
1. Leasing Law Emergency Rule#1 (35:43-40:10)
Motion by Jennifer Webster to certify and forward to the OBC the Leasing Law
Emergency Rule #1 to the Oneida Business Committee for consideration; seconded
by Kirby Metoxen. Motion carried unanimously.
2. Oneida Personnel Commission Bylaws (40:11-41:08)
Motion by Jennifer Webster to remove the Oneida Personnel Commission Bylaw
amendments from the active files list; Seconded by Kirby Metoxen. Motion carried
unanimously.
3. E-poll: June 18, 2018 GTC Meeting Packet Materials (40:48-41:08)
Motion by Jennifer Webster to enter the June 18, 2018 GTC Meeting Packet
Materials E-poll results the record; seconded by Kirby Metoxen. Motion carried
unanimously.
4. E-poll: Oneida Judiciary Rules of Civil Procedure Emergency Amendments
(41:10-41:30)
Motion by Kirby Metoxen to enter the Oneida Judiciary Rules of Civil Procedure
Emergency Amendments E-poll into the record; seconded by Jennifer Webster.
Legislative Operating Committee Meeting Minutes of May 02, 2018
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Motion carried unanimously.
5. E-poll: Military Service Employee Protection Act Emergency Amendments
(41:32-41:52)
Motion by Ernest Stevens III to enter the Military Service Employee Protection Act
Emergency Amendments E-poll into the record; seconded by Kirby Metoxen. Motion
carried unanimously.
6. E-poll: Oneida Personnel, Policies, and Procedures Emergency Amendments
(41:58-42:15)
Motion by Ernest Stevens III to enter the Oneida Personnel, Policies, and Procedures
Emergency Amendments E-poll into the record; seconded by Kirby Metoxen. Motion
carried unanimously.
7. E-poll: Employee Protection Emergency Amendments (42:17-42:32)
Motion by Kirby Metoxen to enter the Employee Protection Emergency Amendments
E-poll into the record; seconded by Ernest Stevens III. Motion carried unanimously.
VII.
Executive Session
VIII. Adjourn
Motion by Kirby Metoxen to adjourn the May 2, 2018 Legislative Operating Committee
meeting at 9:42 a.m.; seconded by Ernest Stevens III. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of May 02, 2018
Page 3 of 3
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
/ 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Consider Personnel Selection Committee By-laws for adoption.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Personnel Selection Committee By-laws
3.
2. Legislative Analysis
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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PERSONNEL SELECTION COMMITTEE BY-LAWS
Article I. Authority
1-1. Name.
The name of this entity shall be the Personnel Selection Committee, and
may be referred to as the Committee.
1-2
1-3
Establishment. The entity was created by the Oneida Business Committee by
resolution #BC-04-11-18B Creation of the Personnel
Committee.
Authority.
Resolution
Personnel
Selection
The Personnel Selection Committee was created by the General Tribal
Council to protect against issues of nepotism and enforce Oneida and
Indian preference. The Personnel Selection Committee was renamed the
Personnel Commission by the Oneida Business Committee in 1990 by
#BC-4-13-90-A. In 1993, the Oneida Business Committee expanded the
Commission’s duties to include hearing authority for employment matters.
In 2013, the General Tribal Council adopted the Judiciary Law, and
amended the Constitution to adopt Article V- to create an independent
Judiciary. In 2013, the General Tribal Council reaffirmed that action.
Since then, the Oneida Business Committee has worked to move hearing
authorities to the Judiciary- which reflects the GTC action to create an
Oneida Judiciary Law. In an effort to continue to consolidate hearing
authorities, the Oneida Business Committee recreated the Personnel
Selection Committee- a Committee without hearing authority by
Resolution # BC-04-11-18-B.
(a)
The Committee does not:
(1)
have authority to score applicants during the interview process,
(2)
have hearing body authority,
(3)
have authority to enter into contracts,
(4)
have authority to create policy or legislative rules.
1-4
Office.
The official mailing address of the Committee shall be:
Personnel Selection Committee
P.O. Box 365
Oneida, WI 54155
1-5
Membership. The Committee shall:
(a) Consist of five (5), and not more than eight (8) members.
(1) Each member shall hold office until his or her term expires, until
his or her resignation, or until his or her appointment is terminated
in accordance with the Comprehensive Policy Governing Boards,
Committees and Commissions.
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(b)
Each Committee member shall be appointed in accordance with the
Comprehensive Policy Governing Boards, Committees and Commissions
to serve a three (3) year term. The first term shall be staggered with three
(3) members receiving a one (1) year term, three (3) members receiving a
two (2) year term and two (2) members receiving a three (3) year term.
Each appointment after the initial staggered terms shall receive a three (3)
year term.
Vacancies.
(1)
Filling of Vacancies. Vacancies shall be filled in accordance with
the Comprehensive Policy Governing Boards, Committees, and
Commissions
(2)
Resignation. A member may resign at any time verbally at a
meeting or by delivering written notice to the Committee.
(A)
Effective Date of Resignation. A resignation is effective
upon acceptance by motion or delivery of notice.
(B)
Filling of Vacancies if Resignation is Deferred. A vacancy
that may occur at a specific later date by reason of
resignation may be filled before the vacancy occurs, but the
new member may not take office until the vacancy occurs.
(3)
Terms of Replacement Member. A replacement member shall hold
office through the unexpired portion of the term of the member
whom he or she has replaced.
Qualifications. Committee members shall be appointed by the Oneida
Business Committee and shall meet the following qualifications:
(1)
An enrolled member of the Oneida Nation.
(2)
Be available for meetings and interviews during the work day,
evenings and weekends.
(3)
Be free of any and all direct conflicts of interest or appearances of
conflict as defined under various laws and policies of the Nation,
including but not limited to the oath of office, the laws and policies
regarding employment, the Code of Ethics, and the Comprehensive
Policy Governing Boards, Committees, and Commissions.
(4)
A member may not be an employee of the Human Resources
Department.
(5)
Shall have hiring experience, or an Associate’s Degree, or
equivalent experience or education.
Duties and Responsibilities.
(1)
Committee members who are employed by the Nation shall take
personal or vacation time for all Committee related activities.
(2)
Shall complete HRD’s Interview 101 training and any other
internal training deemed appropriate by the Oneida Business
Committee. All training must be completed before committee
members may participate in interviews.
(c)
(d)
(e)
1-6
Termination. A member’s appointment may be terminated in accordance with the
Comprehensive Policy Governing Boards, Committees and Commissions.
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Article II. Officers
2-1. Chairperson, Vice-Chairperson and Secretary. There shall be a Chairperson, a ViceChairperson and a Secretary.
2-2.
Responsibilities of the Chairperson. The responsibility, duties and powers of the
Chairperson of the Committee are as follows:
(a)
Preside at all meetings of the Committee.
(b)
Shall be an ex officio member of all subcommittees of the Committee,
may call emergency meetings, and keep the Committee informed as to the
business of the Committee.
(c)
The Chairperson and the Secretary shall submit reports to the Oneida
Business Committee for publication in the General Tribal Council annual
and semi-annual reports.
(d)
Submit quarterly reports as required by the Comprehensive Policy
Governing Boards, Committees and Commissions.
(e)
Forward meeting location, agenda and materials with the assistance of the
Secretary.
2-3.
Responsibilities of the Vice-Chairperson.
(a)
In the absence of the Chairperson, the Vice-Chairperson shall conduct
meetings of the Committee.
2-4.
Responsibilities of the Secretary.
(a)
Secretary Duties. The responsibilities, duties and powers of the Secretary
are as follows:
(1)
Keep minutes of the Committee meetings in an appropriate format.
(2)
Along with the Chairperson, provide notice of regular and
emergency meetings of the Committee.
(3)
Act as custodian of the records.
(4)
Attend to all correspondence and present to the Committee all
official communications received by the Committee.
(5)
Along with the Chairperson, submit reports to the Oneida Business
Committee for publication in the General Tribal Council annual
and semi-annual reports, and submit quarterly reports to the
Oneida Business Committee.
(6)
Work with the Business Committee Support Office to administer
the budget.
2-5.
Selection of Officers. The officers of the Committee shall be appointed by the Committee
for a one (1) year term. Officers may hold only one officer position.
(a)
Each officer shall hold his or her office until:
(1)
the member resigns; or
(2)
the member has his or her appointment terminated in the manner
set out in the Comprehensive Policy Governing Boards,
Committees and Commissions.
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(b)
A vacancy of any officer shall be filled by the Committee for the
unexpired term at the next regular or emergency meeting.
2-6.
No Authorized Personnel. The Business Committee Support Office shall assist the
Committee with administrative duties.
2-7.
Officers do not have the authority to take action on the Committee’s behalf on their own
Article III. Meetings
3-1. Regular Meetings. Regular meetings shall be determined by the Committee. The regular
meeting time, place and agenda shall be determined at a regular meeting. If no alternate
designation is made by the Committee, the regular meetings shall be the last Tuesday of
every month. If the Committee does not have any business to discuss or actions that need
to be taken, it is not necessary for the Committee to meet every month. Notice of meeting
location, agenda and materials shall be forwarded by the Chairperson with the assistance
of the Secretary. Meetings shall be run in accordance with Robert’s Rules of Order or
another method approved by the Oneida Business Committee. Meetings shall comply
with the Open Records and Open Meetings law.
3-2.
Emergency Meetings. Emergency meetings shall only be called when time sensitive
issues require immediate action. Emergency meetings of the Committee may be called
by the Chairperson or upon written request of any two (2) members. The Chairperson
shall designate a time and place for holding an emergency meeting.
(a)
Within seventy-two (72) hours after an emergency meeting, the entity
shall provide the Nation’s Secretary with notice of the meeting, the reason
for the emergency meeting, and an explanation of why the matter could
not wait for a regular meeting.
3-3.
Quorum. A majority of the Committee members shall constitute a quorum for transaction
of business, which shall include the Chairperson or Vice-Chairperson.
3-4.
Order of Business. The regular meetings of the Committee shall follow the order of
business as set out herein:
(a)
Call to Order
(b)
Roll Call
(c)
Approving of Previous Meeting Minutes
(d)
Subcommittee Reports
(e)
Old Business
(f)
New Business
(g)
Adjournment
3-5.
Voting. Voting shall be in accordance with the simple majority vote of the Committee
members present at a duly called meeting.
(a)
The Chairperson shall vote only in case of a tie.
(b)
The committee shall decide if electronic voting polls may be used. If the
entity decides to use e-polls, it shall use any e-poll procedures adopted by
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law.
Article IV. Expectations
4-1. Behavior of Members. Members are expected to treat each other in accordance with
kalihwiyo, “The use of the Good Words about ourselves, our nation and our future.”
Failure to treat each other with respect shall be cause for termination from the
Committee. Appointed members of entities serve at the discretion of the Oneida
Business Committee. Upon the recommendation of a member of the Oneida Business
Committee or the entity, a member of an appointed entity may have his or her
appointment terminated by the Oneida Business Committee.
4-2.
Prohibition of Violence. Intentionally violent acts committed by a member of the entity
that inflicts, attempts to inflict, or threatens to inflict emotional or bodily harm on another
person, or damage to property during a meeting or when acting in an official capacity are
strictly prohibited and grounds for immediate termination of appointment on the
Committee and/or the imposition of sanctions and/or penalties according to laws and
policies of the Nation.
4-3.
Drug and Alcohol Use. Use of alcohol and illegal drugs by a member of an entity when
acting in their official capacity is strictly prohibited.
4-4.
Social Media. Committee members abide by the Nation’s Social Media Policy.
4-5.
Conflict of Interest. Committee members shall abide by all laws of the Nation governing
conflicts of interest.
Article V. Stipends and Compensation
5-1
Stipends. Committee members are eligible for the following stipends:
(a)
One (1) monthly meeting stipend
(b)
One (1) stipend per day for participating in interviews and/or job
description pre-screens conducted by the Human Resource Department.
(c)
Stipends for Judiciary hearings
(i) A member of an entity may receive a stipend for attending an
Oneida Judiciary hearing if that member is specifically
subpoenaed.
(d)
Required training offered by the Nation as established by the Oneida
Business Committee.
5-2
Compensation. Committee members are not eligible for any other type of compensation.
Article VI. Records and Reporting
6-1
Agenda Items. Agendas shall be maintained in a consistent format.
6-2
Minutes. Minutes shall be typed and in a consistent format that generates an informative
record of the Committee’s meetings. The Business Committee Support Office shall
prepare the minutes within thirty (30) days of the Committee’s meeting.
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6-3
Attachments. Handouts, attachments, memoranda, etc. shall be attached to the
corresponding minutes and the agenda Minutes and attachments shall be kept
electronically by the Business Committee Support Office.
6-4
Oneida Business Committee Liaison. The Committee shall regularly communicate with
the Oneida Business Committee member who is their designated liaison. The frequency
and method of communication shall be agreed upon by the Committee and the Liaison.
6-5
Audio Recordings. The Committee shall audio record meetings and submit the
recordings to the Business Committee Support Office within two (2) business days.
Article VII. Amendments
7-1
Amendments to By-laws. Any amendments to bylaws shall conform to the requirements
of the Comprehensive Policy Governing Boards, Committees and Commissions and any
other policy of the Nation. Amendments to by-laws shall be approved by the Oneida
Business Committee prior to implementation.
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Analysis to Draft #3
2018 05 23
Personnel Selection Committee Bylaws
Legislative Analysis
SECTION 1. BACKGROUND
REQUESTER:
OBC Directive
Intent of the
Bylaws
Purpose
Affected
Legislation
Enforcement/Due
Process
Public Meeting
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SPONSOR:
DRAFTER:
ANALYST:
David P. Jordan
Maureen Perkins
Maureen Perkins
To govern the standard procedures regarding the appointment of persons to the
Personnel Selection Committee, the membership guidelines, qualifications, duties
and responsibilities, terms and filling vacancies of members, establish
expectations of members, maintenance of official records, stipends and how the
bylaws are amended.
Create standardized processes related to how the board will function.
Personnel Policies and Procedures, Comprehensive Policy Governing Boards,
Committees and Commissions, Open Records and Open Meetings Law.
A member’s appointment may be terminated in accordance with the
Comprehensive Policy Governing Boards, Committees and Commissions.
Public meeting are not required for bylaws.
SECTION 2. ESTABLISHMENT
A. The Personnel Selection Committee was established by resolution BC-04-11-18B.
B. The bylaws comply with the Comprehensive Policy Governing Boards, Committees and
Commissions.
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SECTION 4. MEMBERSHIP
C. The Personnel Selection Committee was first created by the GTC to protect against issues of
nepotism and enforce Oneida and Indian preference. The current Personnel Selection Committee was
created by the OBC to return to this original intent with respect to the Oneida Nation’s hiring
practices.
A. The Personnel Selection Committee (Committee) shall be comprised of five (5) to eight (8) members.
B. Members are appointed according to the Comprehensive Policy Governing Boards, Committees and
Commissions and shall hold office until his or her term expires, until he or she resigns or until his or
her appointment is terminated according to the Comprehensive Policy Governing Boards,
Committees and Commissions.
C. Vacancies are filled according to the Comprehensive Policy Governing Boards, Committees and
Commissions. Resignations are accepted verbally at a meeting or by delivering a written notice to the
Committee. Resignations are effective when accepted by motion in a meeting or by delivery of
notice. Resignations with future dates may be filled immediately but the replacement member may
not take office until the vacancy occurs. Replacement members shall serve the unexpired portion of
the term of the member being replaced.
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Analysis to Draft #3
2018 05 23
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D. Members shall be enrolled members of the Oneida Nation, available for meetings and interviews
during the work day, evenings and weekends, be free of all direct or appearances of conflicts of
interest as defined by the laws and policies of the Nation, may not be a member of the Human
Resources Department, and shall have hiring experience or an associate’s degree or equivalent
education or experience.
E. Committee members who are employed by the Nation are required to take vacation or personal time
during Committee related activities. All Committee members are required to complete HRD’s
Interview 101 training and any other internal training deemed appropriate by the Oneida Business
Committee. All trainings must be completed before the members may participate in interviews.
F. Members are terminated in accordance with the Comprehensive Policy Governing Boards,
Committees and Commissions.
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SECTION 5. TERM AND VACANCIES
A. Members shall serve three (3) year terms with the first term staggered.
B. Vacancies are filled by appointment according to the Comprehensive Policy Governing Boards,
Committees and Commissions.
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SECTION 6. OFFICERS
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SECTION 7. MEETINGS
A. The Committee will have a Chairperson, a Vice-Chairperson and a Secretary.
B. The Chairperson is responsible to preside over all meetings of the Committee, be an ex officio member
of all subcommittees of the Committee, may call emergency meetings and will keep the Committee
informed of all business of the Committee. The Chairperson and the Secretary will submit reports to
the OBC for publication in the GTC annual and semi-annual reports and will submit quarterly reports.
The Chairperson will also be responsible to forward meeting location, agenda and meeting materials
with the assistance of the Secretary of the Committee.
The Vice-Chairperson will conduct meetings of the Committee in the absence of the Chairperson.
The Secretary will keep meeting minutes in the appropriate format, provide notice of regular and
emergency meetings of the Committee (along with the Chairperson), act as a custodian of the records,
attend to all correspondence and present all official communications to the Committee, and work with
the Business Committee Support Office (BCSO) to administer the budget.
C. Officers are selected by the Committee for a one (1) year term. Officers may only hold one officer
position at a time. Officers will hold their position until they resign or have their appointment
terminated. Vacancies will be filled at the next regular or emergency meeting for the unexpired term
being filled.
D. The Committee is not authorized to hire any personnel.
A. Regular meetings will be held once per month (or less if there is no business to discuss).
Emergency meetings may be called only when time sensitive issues require immediate attention of the
Committee.
B. A quorum is met by a majority of the Committee and the Chairperson or Vice-Chairperson.
C. An order of business is established by the bylaws.
D. A simple majority of the Committee members present will vote on issues; the Chairperson will only
Page 2 of 3
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Analysis to Draft #3
2018 05 23
67
68
69
vote if there is a tie. The Committee will decide if e-polls will be used and will use a standard process
for conducting e-polls.
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SECTION 8. EXPECTATIONS
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SECTION 9. STIPENDS AND COMPENSATION
A. Committee members are expected to treat each other with respect. Failure to treat each other with
respect can be grounds for termination from the board. Intentional violence committed, threatened to
commit, or threatens to inflict emotional or bodily harm on another person or damage to property
during a meeting is grounds for immediate termination of appointment on the Committee and/or
imposition of sanctions or penalties according to the laws and policies of the Nation. Alcohol and
illegal drug use is prohibited during official capacity.
A. Committee members are eligible for one monthly stipend for meetings attended, one stipend per day
for participating in interviews and/or job description pre-screens conducted by HRD, one member of
the Committee may receive a stipend to attend an Oneida Judiciary hearing if that member is
specifically subpoenaed, and a stipend for required training offered by the Nation as established by the
Oneida Business Committee.
B. Committee members are not eligible for any other type of compensation.
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SECTION 10. RECORDS AND REPORTING
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SECTION 11. AMENDMENTS
A. Agendas will be maintained in a consistent format. Minutes must be prepared within thirty (30) days
of the Committee’s meetings by the BCSO. All handouts, attachments, memos, etc. must be attached
to the corresponding minutes and all meeting packets will be electronically maintained by the BCSO.
B. Reports will be established by the Comprehensive Policy Governing Boards, Committees and
Commissions.
C. The Committee will regularly meet with the OBC Liaison as established by the Committee.
D. The Committee is required to audio record all meetings and submit audio file to the BCSO within two
(2) business days.
A. Amendments to bylaws are required to be approved by the OBC.
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Page 3 of 3
Public Packet
66 of 648
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
5
/ 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Motion to the accept the April 12, 2018 Quality of Life meeting minutes.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 4/12/18 QoL Meeting Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Vice-Chairman
Primary Requestor/Submitter:
Cathy Bachhuber, Executive Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
67 of 648
Qu
uality of Life Com
mmittee
e
Meeting Minuttes for Ap
pril 12, 20
018
Presentt: Tehassi Hill,
H Daniel Guzman-K
King, Kirby M
Metoxen, E
Ernest Steve
ens III
Others Present: Dr.
D Vir, Prisc
cilla Belisle, Latsiklanu
unha Hill, E
Eric Boulang
ger, Rhiann
non
Metoxen
n, Jacquelin
ne Smith, Lee
L Anne La
aes, Layata
alati Hill, Tin
na Jorgenssen, Mandy
Suthers - Darjune, Paula Jolly
y – Darjune, Cathy Bacchhuber, Evander Dellgado
I.
Ca
all to Orderr and Roll Call
C
Meeting called to order
o
by Teh
hassi Hill att 8:38 a.m. with Danie
el Guzman-King and K
Kirby
n also prese
ent. Ernest Stevens IIII arrived at 8:48 a.m.
Metoxen
II.
Ap
pproval of the
t agenda
a
Motion by
b Kirby Me
etoxen to ap
pprove the agenda, se
econded byy Daniel Gu
uzman-King
g.
Motion carried
c
unanimously.
III.
Ap
pproval of Meeting Minutes
A. March 15
5, 2018 Qua
ality of Life
e meeting minutes
b Kirby Me
etoxen to ap
pprove the March 15, 2018 Quality of Life m
meeting
Motion by
minutes, seconded
d by Daniel Guzman-K
King. Motion
n carried un
nanimously.
IV.
Un
nfinished Business
B
A. Neuromu
uscular Ma
assage The
erapy by Le
ee Anne Laes – Jacq
queline Smith
Motion by
b Tehassi Hill to send
d a memo to
o Compreh
hensive Hea
alth from Q
Quality of Liffe
requesting data reg
garding neu
uromuscula
ar therapy, sseconded b
by Daniel G
Guzman-Kin
ng.
c
unanimously.
Motion carried
V.
Ne
ew Busines
ss
VI.
Re
eports
A. Exercise at Work Policy
P
Implementatio n Update – Wellness Committee
e
Motion by
b Daniel Guzman-Kin
G
ng to accep
pt the updatte/report, se
econded byy Kirby
Metoxen
n. Motion ca
arried unan
nimously.
B. Tribal Ac
ction Plan Update
U
– Priscilla
P
Bel isle
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68 of 648
Motion by
b Daniel Guzman-Kin
G
ng for a memo of supp
port from Qu
uality of Life
e to be sen
nt to
the Oneida Busines
ss Committtee and Lan
nd Commisssion in sup
pport of the Tribal Actio
on
Plan (TA
AP) team’s recommendation to pa
artner with DarJune in
n utilizing th
he DeCaste
er
house fo
or a sober living house
e, seconded
d by Kirby M
Metoxen. M
Motion carrie
ed
unanimo
ously.
VII.
Ad
dditions
VIII.
Ad
djourn
Motion by
b Kirby Me
etoxen to ad
djourn at 11
1:37 a.m., sseconded b
by Daniel G
Guzman-Kin
ng.
Motion carried
c
unanimously.
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69 of 648
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
OS
I 23
I 18
2. General Information:
Session:
[g] Open D Executive- See instructions for the applicable laws, then choose one:
Oneida Trust Enrollment Committee Vacancy Appointment recommendation
Agenda Header:
D Accept as Information only
[g] Action - please describe:
Seeking Oneida Business Committee approval of the Oneida Trust Enrollment Committee's (OTEC)
recommendation to fill a current vacant Trust Enrollment Committee member appointment. Pursuant to the
Oneida Trust Enrollment Committee's Bylaw, Article I. section 4.C.1 )a) for Vacancies, Appointments,
Resignations, Suspensions and Removal.
3. Supporting Materials
D Report
D Resolution
D Contract
[g] Other:
1.,Redacted OTEC Reg.Mtg Minutes 3/21/2018
3.,GTC approved OTEC Bylaws dated 7/2/2012
2.,Redacted OTEC Reg.Mtg Minutes 4/24/2018
4.
D Business Committee signature required
4. Budget Information
[g] Budgeted -Tribal Contribution
D Budgeted- Grant Funded
5. Submission
Authorized Sponsor I Liaison:
Primary Requestor/Submitter:
Susan White, Trust Enrollment Director
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
D Unbudgeted
Public Packet
70 of 648
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested :
On 3/21/2018 The Trust Enrollment Committee accepted the resignation of Carole Liggins as Secretary for the
Trust Enrollment Committee.
On 4/24/2018 Trust Enrollment Chairwoman, Bobbi (Barbara) Webster recommended Debra Danforth fill the
Trust Enrollment Committee vacancy. The Oneida Business Committee to finalize the recommendation. The
Trust Enrollment Committee motioned to support the Chairwoman's recommendation.
The Trust Enrollment Committee (formerly Trust Committee) has been in existence since 1974 and was formed
by GTC resolutions. The Trust Enrollment Committee continues to follow the GTC approved appointment
process for filling vacant member positions in accordance w ith Trust Enrollment Committee Bylaws Article I.
section 4.C.1 )a) for Vacancies, Appointments, Resignations, Suspensions and Removal, which reads: If any
member dies, resigns, is removed, is incapacitated, or is otherwise unable to serve, the Chairperson of the Oneida
Trust/Enrollment Committee shall select a candidate who, upon approval of the Oneida Trust/Enrollment
Committee and the Oneida Business Committee, shall serve the remainder of the former member's term.
The Oneida Trust Enrollment Committee respectfully requests the Oneida Business Committee to approve the
appointment of Debra Danforth to fill the remainder of Carole Liggin's vacated Trust Enrollment Committee
member position, and to provide the Oath of Office to the newly appointed Trust Enrollment Committee
member at the Oneida Business Committee meeting on 5/23/2018.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation .org
Page 2 of 2
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71 of 648
Regular Trust Enrollment Committee Agenda
21 March 2018
Page 4 of4
IX.
Executive Session
Dylan Benton motioned to go into Executive Session at 4:45p.m. Seconded Tracy Metoxen.
Motion carried unanimously.
Norbeti Hill, Jr. motioned to come out of Executive Session at 5:04p.m. Seconded Dylan Benton.
Motion canied unanimously.
Loretta Metoxen motioned to approve the contract for Carole Liggins as Interim Director of the Trust
Enrollment Depmiment. Seconded Dylan Benton. Motion carried unanimously.
Elaine Skenandore-Comelius motioned to accept the resignation of Carole Liggins as Secretary for the
Trust Enrollment Committee. Seconded Loretta Metoxen .. Carole Liggins abstains. Motion canied.
X.
Election of Trust Enrollment Committee Secretary
Norbert Hill, Jr. nominated Elaine Skenandore-Comelius as Secretary for the Trust Enrollment
Committee. Elaine Skenandore-Comelius accepted.
Loretta Metoxen motioned to close the nominations. Seconded Dylan Benton. Elaine SkenandoreComelius abstained. Motion carried.
Elaine Skenandore-Comelius is new Trust Enrollment Committee Secretary by acclimation.
Question was asked about filling Trust Enrollment Committee vacancy, this will be defened to next
Regular Trust Enrollment Committee meeting.
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Regular Trust Emollment Committee Minutes
24 April2018
Page 5 of6
F.
G. OTEC Vacancy
4-24-18 - Status Update- Needs Appo_intment
Chairwoman Bobbi Webster recommended Debra Danforth to fill the Trust Emollment
Committee vacancy. OBC will then finalize the recommendation.
Vice-Chair Dylan Benton motioned to support Chairwoman Bobbi Webster's
recommendation. Seconded Secretary Elaine Skenandore-Cornelius. Motion canied
unanimously.
~
:QOOOOO;
A good mind. A good heart A strong fire.
ONEIDA
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Oneida Trust/Enrollment Committee Bylaws
(
Article I. Authority
1.
Name
The official name of this committee shall be the Oneida Trust/Enrollment
A.
Committee.
2.
Authority
A.
By the authority of the Oneida Tribe of Indians of Wisconsiri, the Oneida
Trust/Enrollment Committee was established by General Tribal Council
Resolution 4-28-74 and approved by the Oneida General Tribal Council, and
charged with duties and responsibilities as set forth in General Tribal Council
Resolution 1-8-77-C and approved by General Tribal Council on 07-02-12.
The Oneida Membership Ordinance established by General Tribal Council
B.
Resolution 7-2-84-A, charged the Oneida Trust/Enrollment Committee with
membership duties and responsibilities. ·
.
c.
A Memorandum of Agreement exists between the Oneida Trust/Enrollment
Committee and Oneida Business Committee and is amended on an annual basis.
D.
The Oneida Trust/Enrollment Committee has the authority to hire personnel,
including, but not limited to a Trust Director and an Enrollment Director. The ·
hiring of all personnel shall be conducted in accordance with the Tribe's
personnel policies and procedures and shall be dependent on available funding.
E.
The purpose of the Oneida Trust/Enrollment Committee is to
1)
administer the Emigrant New York Indian Claims Award Docket 75 Trust
Fund known as Elderly Per Capita, Higher Education and General Welfare
Trust a/f/k/a/ the Elderly Per Capita Payment Distribution Fund and the
Oneida Trust Scholarship Fund; ·
2)
administer the Minors Per Capita.Trust Funds;
3)
administer the Language Revitalization Fund;
administer the Per Capita Endowment Fund and any.other trusts which
4)
may be created;
5)
monitor funds held in the name ofthe Oneida Tribe of Indians of
Wisconsin at the Bureau of Indian Affairs; ·
6)
exercise exclusive control of the invesbnent and collection of principal,
interest and investments of all monies deposited in, and income derived.
from, all Oneida Tribe endowment fund accounts; maintain the official
roll ofthe Oneida Tribe ofindians
Wisconsin;
approve new applications for enrollment; and
7)
supervise the Oneida Trust and Enrollment Departments.
.
8)
3.
Office
A.
The official mailing address of the Oneida Trust/Enrollment Committee, the Trust
Department, and the Enrollmefi.t Department is P.O. Box 365, Oneida, WI 54155.
B.
The physical address of the Trust Department is 909 Packerland Drive, Green
Bay, WI 54303. The physical address ofthe Enrollment Department is 210 Elm
Street, Oneida, Wisconsin 54155. The physical address of each Department is
subject to change from time to time with approval of the Oneida Trust/Enrollment ·
of
(
.
:;
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4.
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Committee. 1 These changes do not requite the approval of the General Tribal
Council
Membership
A.
The Oneida Trust/Enrollment Committee shall be composed of nine (9) members,
one (1) of whom Will be a member of and represent the Oneida Business
Committee. Committee members are elected by the Qneida General Tribal
Council by casting ballots at the annual Tribal elections.
B.·
Qualifications
.
1)
To be eligible to run for the Oneida Trust/Enrollment Committee, a
candidate shall have the following qualifications:
a)
Shall be an enrolled Oneida Tribal Member who is eligible to vote
in tribal elections.
·
b)
Shall live on or near the reservation (within the external boundaries
of the Oneida Reservation or in a surrounding community).
Shall have the ability to honorably protect and uphold the purpose
c)
ofthe Oneida Trust/Enrollment Committee with integrity,
diligenc·e and foresight.
Must be able to obtain a fiduciary bond.
d)
C.
Vacancies, Appointments, Resignations, Suspensions, and Removals
1)
Vacancies and Appointments ·
a)
If any member dies, resigns, is removed, is incapacitated, or is
otherwise unable to serve, the Chairperson of the Oneida
Trust/Enrollment Committee shall select a candidate who, upon
approval of the Oneida Trust/Enrollment Committee and the
Oneida Business Committee, shall serve the remainder of the
former member's term.
b)
If, after the annual election, a position on the Oneida
Trust/Enrollment Committee remains vacant due to the lack of a
sufficient number of qualified candidates in the election, the
Chairperson of the Oneida Trust/Enrollment Committee shall
select a candidate who, upon approval by the Oneida
Trust/Enrollment Committee and the Oneida Business Committee,
shall serve as if elected in the annual election.
2)
Resignation
a)
A resignation shall be submitted in writing at any regular Oneida
Trust/Enrollment Committee meeting.
3)
Attendance
a)
Attendance at Oneida Trust/Enrollment Committee meetings is
critical for the ongoing operation and growth of each
department. The Oneida Trust/Enrollment Committee has high
expectations when it comes to attendance; therefore, attendance
will be closely monitored. Failure to attend meetings on a regular
basis or missing three consecutive meeting without prior
notification will prompt the Oneida Trust/Enrollment Committee
I The Oneida Trust/Enrollment Comni.ittee
within central Oneida.
will honor the community's desire to keep the Enrollment Department
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D.
E.
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to add the attendance issue to the agenda for discussion and
pos~ible action.
Challenged Elections
1)
the event of a challenged election, all Oneida Trust/Enrolhnent
Committee members holding positions prior to the election sh~l rem~
members of the Oneida T~ust!Enrollment Cqmmittee until th~ election
dispute is resolved.
S-ubcommittees
l)
A subcot:nmittee may be appointed by the Chairperson, of the Onei4a
Trust:/Enrollment Committee to carry out spec.ific duties, when 4~~med
necessary. The sub~ommittee shall serve until the duties with whi9h t)lis
subcoxmnittee has been charged are completed, at1d a report has be~m.
accept~d by the Oneida Trust!Enrolhnent Committee. Upon dissolution
the respective dep~Qlent administrative assistants are responsible for
materials to be filed or destroyed.
In
Article U~ Offlc~rs
1.
I
.... ··
'·
4.
Officer Selection Process
A.
Offi,cers shall be elected by the Oneida Trust/Enrollment Committee at the fust
Reguiar monthly meeting following the final result of a valid annual el~Qtion of
Oneida Trust/Enrollment Con.unittee positions, will take office, and serv~ a one
(1) year term.
:a. lf an officer position is vacated, an interim election shall be. held by the Oneida
Trust/Enrollment Committee to fill the office. for the balance of the year.
C.
AnY Qnyida TrQ~t/Enrollment Committee member nominat~d fQr &ri oftige as
deftned in ArtiQle II of thes~ bylaws may communicat<:? acceptw.~ of such
nonuna,tion via correspcinden9e, which may inch1de eleotroni9 conununic~;ttio:p.s
such as email and facsimile and written correspondence.
D.
Any nomination for an officer position defined in Article II can\)~ made only by
an Oneida Trust/Enrollment Committee member who is physically present at a
du1y called meeting of the Oneida Trust/Enrollment Committee.
Positions
·
A.
Chairperson
1)
· The Chairperson presides at meetings, appoints committ~es, oversees all
Oneid;:t Trust/Enrollment Committee actiVities, schedu1es Special
meetings, and supervises the Directors of both the Enrollment and Trust
Dep'lftments. The Chair shall invite input from Committee members for
evaluations.
2)
The Chairperson of the Oneida Trust/Enrollment Committee shall serve as
:w ex.. officio member of all established S\lbcommittees.
B.
Vice-Chairperson
1)
The Vice..,Chairperson acts with the same authority as the Chairper~on in
the absence of the Chairperson.
·
C.
Secretary
1)
The Secretary is responsible for correspondence and minutes of all
meetings.
2)
In the absence of the Chairperson and Vice-Chairperson, to the Secretary
may call the meeting to order and preside until the immediate election of a
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;
Chair Pro Tern.
Article Ill. Committee Duties
1.
The duties of the Oneida Trust/Enrollment Committee include, but are not limited to the
following:
A.
Complete the Oneida Trust/Enrollment Committee Confidentiality Statement and
the Non-Disclosure Agreement. At the commencement of taking office, new
member$ shall complete the forms and provide the completed forms to the Trust
Director. Upon submission of forms to the Trust Director the member shall have
the authority to vote and m· receive a .stipend payment.
B.
Provide direction to the Oneida Trust and Enrollment Departments. The Directors
of the Trust and Enrollment Departments are responsible to the Oneida
Trust/Enrollment Committee, and under the immediate supervision of the
Chairperson of the Oneida Trust/Enrollment Committee, or his or her designee.
The Enrollment Director and the Trust Director shall comply with all directives of
the Oneida T1ust/Enrollment Committee and cooperate with the members and
representatives of the Oneida Trust/Enrollment Committee.
C.
Repmt to the Oneida General Tribal Council semiannually.
D.
Develop policy relating to the trust funds and enrollment for adoption by the
Oneida Trust/Enrollment Committee·and/or the Oneida General Tribal Council.
E.
Oversee Trust Fund distributions.
F.
Participate in continuing training including orientation, board training and
workshops pertaining to investing, fiduciary, Administrative Procedures Act and ·
general knowledge of the policies and procedures of the Oneida Tribe of Indians
of Wisconsin. Members of the Committee will also be familiar with the various
trust and departmental guidelines .and standard operating procedures.
G.
Carry out all enrollment duties as prescribed in the Membership Ordinance and
any subsequent enrollment laws.
H.
Conduct oversight on Trust Fund investment activity, provide due diligence in all
matters relating to the Trust, and maintain fiduciary responsibility in management
of the funds in accordance with the requirements of the Oneida T1ust Agreements.
Article IV. Meetings
1.
Regular Meetings
A.
The Oneida Trust/Enrollment Committee will meet the first (1st) Tuesday of each
month for Enrollments, and the fourth (4th) Tuesday of each month for the Tmst.
Time and place of meetings shall be established by the Oneida Trust/Enrollment
Committee.
2.
Emergency/Special Meetings
A.
The Chairperson may call Emergency/Special meetings. There sha}l be a
minimum of24 hour verbal notice to all Committee members of any emergency
and/or special meeting.
3.
Agenda and Meeting Materials
A.
The Chairperson shall approve the agenda.
B.
-Notice ofmeeting location, agenda, and materials shall be fmwarded to the
Committee members by the Enrollment Department or the Tmst Department,
depending on the subject matter of the meeting.
4.
Quomms
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f
·q
A.
'''
\.
5.
6.
7.
A majority of the Oneida Tmst/Enrollment Committee shall constitute a quorum,
If a quorum is not present within 15 minutes of the announced meeting time, the
meeting will be declared dismissed.
Parliamentary Procedure
A.
All meetings shall be conducted in accordance with the rules contain<;!d in the
<:!utT~nt edition of ROBERT'S RULES OF ORPER, in all cases to which they a.,re
appl.ig~bl~, unless they are inconsistent with these Bylaws and/or any special rules
o(qrd~r the Oneid~ Tr1,1st/Enrollment Committett may adopt.
Order of 1;31.lsine~$.
·
A.
The regylar meetings of the Oneida Trust/Enrollment Committee shall follow the
order of business a8 set out herein:
1)
Call M"eeting to Order
2)
Approve Agenda
3)
Approve Minutes
4)
Attorney Business
5)
Old Business
6)
New Business
Other Business
7)
8)
Adjournment
The emergency/special meetings of the Oneida Trust/Enrollment Committee shall
B.
follow the order of business as .set by the Chairperson,
Voting
A. - Voting shall be in accordance with the simple majority vote of the Committee
members present at a du1y called meeting.
The Chairperson may not vote except in the event of a tie.
C.
Each Oneida Trqst/Enrollment Committee member shall have one (1) vote.
!) .
Conflicts of Interest
In cases where a confliQt of interest exists, a Committee member shall
1)
recuse themselves from an action, or the Oneida Trust/Enrollment
Committee can vote by a m(\jority of the quorum present to exclude a
Committee member they believe has a conflict.
Stipends
A.
Meetings
1)
A Committee member is eligible to receive a stipend if a quorum has been
established in accordance with Article IV 4.
2)
A Committee member's stipend is $75 for attending meetings, regular or
special, at least one (1) hour regardless of the length of the m~eting.
3)
The Chairperson must supervise the departments'. directors, which
requires additional work. The Chairperson's stipend is $100 for attending
meetings, regular or special, at least one ( 1) hour regardles~ of the length
of the meeting.
B.
Conferences and Training
1)
Reimbmseinent for conferences and training shall be in accordance with
the Comprehensive Policy Governing Boards, Committees and
Commissions, Article XI, 11-6, 11-7 and 11-8.
a,
8.
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t
Article V. Reporting
1.
General
Public Packet
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A.
2.
3.
4.
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...:....
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The Oneida Trust/Enrollment Committee will report to the Oneida General Tribal
Council semiannually.
Fmmat
A.
Agenda items shall be in an identified format.
Minutes
A.
Minutes shall be typed and in a consistent format designed to generate the most
informative record of the meetings of the Oneida Trust/Enrollment Col.lllli.ittee.
B.
The Oneida TmstDepruiment will provide copies ofminutes ofthe Oneida
Tmst/Enrollment Committee meetings pertaining to the Tmst to the Secretary of
the Oneida Business Committee within a reasonable time after approval by the
Oneida Tmst/Enrollment Committee.
C.
The Oneida Enrollment Department will provide copies of minutes of the Oneida
Trust/Enrollment Committee meetings pertaining to Enrollments to the Secretary
of the Oneida Business Committee within a reasonable time after approval by the
Oneida Trust/Enrollment Committee.
D.
All copies of minutes will be stamped confidential and held by the Tribal
Secretary in a sensitive documents area of tribal records.
·
E.
Original minutes of the Oneida Trust/Enrollment Committee meetings will be
stamped confidential and held by each respective department in a sensitive
documents area.
Attachments
A.
Handouts, reports, memoranda, and the like shall be attached to the original
minutes and agenda.
Article VI. Amendments
1.
At the first regular meeting following certification of election results, a review of these
Bylaws will be conducted in order to determine that they are current.
2.
The Oneida Trust/Enrollment Committee, upon written notice, may at any of its Regular
3.
meetings, by majority vote of voting members, present, adopt, amend, or repeal any or all
of the Bylaws provided that the amendment or repeal has been submitted in writing at the
previous regular monthly meeting.
All amendments are subject to subsequent approval by the Oneida General Tribal
Council.
Approved by Oneida Trust/Enrollment Committee:
February 28., 20q
Approved by General Tribal Council:
July 2. 2012
Public Packet
c·
79 of 648
CERTIFICATION ·
I, th~ lJ119ersigneq, as Cha.U;p,~r~on of t}le Oneida Tm.st/Eruollment Committee, .h(?rel,Jy GertifY.
. t'!l,a..t the Bylaw~, ~. amef.t~§d .4 r~vi$ed, were ~dopt~d by ·the One.ida TlustfEnrolhnent
Co!llJilitte~.
on th~! day· ·~f·
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· ··.;""';'•"':"'
· I, the 11ndvr$i~q, ~$ Sec:r:~t;p:y of tl;!.~ On~id~ Busjn~ss. .Connn:i.ttet?; hereby c~rtify th~t th~
Q.o,~i<ia G~n~F<ll Tri~~ Cowt.gil, in s~&~jon with a quorum of\~'¥~1members prese~t, at(\ ~~etwg
dRly ~allid, nqtic~~lwd hel~l'on.the .~nc\ d~y o~ . ~~L1 2012.; th~t -t~efor~~o~g byla,ws
we~e d1.1ly ~\igpwd . ~t :mqh :P:W¥ting by l:!- two.,thirds vote · f thoeye pres~nt and that said bylaws
·;
hl).v.~ not ~~~n·~y,nd§d ~any way.
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.·. ·._,#_·•.•.,..... ,,.....
-Patif~i~ I:toe:n;·Tril>ar s·ecr~ ·. :
On~idf.l. B\}Siness Committ~~
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Public Packet
80 of 648
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Appointments
Accept as Information only
Action - please describe:
Appoint two (2) applicants to the Anna John Resident Centered Care Community Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Tehassi Hill, Chairman
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Laura Laitinen-Warren
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
81 of 648
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Two (2) vacancies were posted for the Anna John Resident Centered Care Community Board to complete terms
ending July 31, 2019.
The application deadline was April 13, 2018 and three (3) applications were received for the following applicants:
Carol Elm
Valerie Groleau
Kristina Metoxen
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
82 of 648
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Appointments
Accept as Information only
Action - please describe:
Appoint four (4) applicants to the Environmental Resource Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Tehassi Hill, Chairman
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Laura Laitinen-Warren, Senior Advisor
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
83 of 648
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Four (4) vacancies were posted for the Environmental Resource Board; two (2) to complete terms ending
September 30, 2019 and two (2) to complete terms ending September 30, 2021.
The application deadline was April 13, 2018 and five (5) applications were received for the following applicants:
Gerald Jordan
Richard Baird
Jameson Wilson
Nicole Steeber
Tom Oudenhoven
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
84 of 648
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 23 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Appointments
Accept as Information only
Action - please describe:
Appoint one (1) applicant to the Oneida Pow Wow Committee.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Tehassi Hill, Chairman
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Laura Laitinen-Warren
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
85 of 648
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
One (1) vacancy was posted for the Oneida Pow Wow Committee, to complete a term ending February 28, 2021.
The application deadline was April 13, 2018 and one (1) application was received for the following individual.
Shannon Metoxen
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2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
86 of 648
/ /
Public Packet
87 of 648
Requested Actions:
1)
Accept the GTC Legal Resource Center update report
2)
Approve the creation of Legal Office Administrator job description for the FY '19 triennial
budget cycle
3)
Approve the creation of Executive Assistant job description for the FY '19 triennial budget cycle
4)
Send the vacant attorney position to the Law, Finance, Legislative Reference, and Direct Report
Offices for legal, financial, legislative, and administrative analysis.
Public Packet
88 of 648
r'\
;QDODDC)
ONEIDA
MEMO
To:
Oneida Business Committee (OBC)
From: Wesley Martin Jr., Advocate/GTC Legal Resource Center; Tsyoslake House JD,
Advocate/GTC Legal Resource Center
Date:OS/10/18
Re: GTC Legal Resource Center: Attorney Idea & Staffing Needs with Justification
The purpose of this memo is to request and update the OBC on the needs of staffing for GTC
Legal Resource Center (GTC LRC) and to provide alternative ideas to the open GTC Attorney
position .
The GTC LRC Advocates recommend that the GTC Attorney position be independent of the
primary office. We foresee there being conflicts within the office. There are two potential
conflicts:
1. Advocates represent the Attorney
a. The GTC LRC Advocates may render services to the GTC Attorney if a Tribal
Member and/or employee file a complaint and/or case against the GTC
Attorney.
2. Advocates represent a Tribal Member or Employee
a. There is potential for the opposite to occur where GTC LRC Advocates may
render services to a Tribal Member or employee against the GTC Attorney.
The definition of what the attorney's functions and purpose need to be clarified. It is our
interpretation the attorney would perform primarily parliamentarian functions. We
recommend the GTC Attorney position have a feasibility study completed to include, how many
hours and wages expensed based upon time engaged in GTC work related matters. We
recommend changing the position from fulltime exempt to part-time contracted hourly; we
considered having the position as receiving a retainer for duties performed but that would not
be cost effective as it would be similar as an exempt position. We believe the feasibility study
will show this position is truly not a fulltime position. That parliamentarian functions are not
needed on a daily basis. The supervision has been taken out of the job description by the OBC
and we placed those duties both managerial and operational into a Legal Office Administrator
job description, which is pending a wage assignment from the Human Resource Department.
Public Packet
89 of 648
GTC Legal Resource Center
The Legal Office Administrator position summary is: accomplish the General Tribal Council's
Legal Resource Center's objectives by planning, organizing, and supervising all functions
required to maintain departmental activities and services. Provide statistical analyses of
operations and management. Development of amendments and regulations as it pertains to
the GTC Legal Resource Center legislation. Act as the liaison to the General Tribal Council,
Oneida Business Committee, local, state, and federal entities.
The Executive Assistant job description is currently being developed. The job duties will include
supporting the administrator, help triage cases before they are presented to the advocates for
review; this will help to maintain confidentiality and protect an individual's right to due process.
Additional duties are to maintain the master calendar, e-mail, database, case files, preform
research, and front reception duties; these are not a full list of duties but rather what are the
basic needs of the position at this time.
Please see the attached organizational chart.
We have met with all branches of the Oneida Judiciary in relation to prose cases; each branch
reports that in approximately 95% of cases individuals do not have any representation. We
foresee most of our cases coming from Family Court. In FY '17 the Family Court preformed an
average of 40.25 hearings per month. 38.24 hearings were pro se cases; a pro se case is where
the individual has no representation. That equates to 76.48 individuals or 38.24 cases for each
advocate because each hearing has two parties that may need to be represented by our office.
Please see the attached comprehensive court case statistics provided by the Oneida Judiciary
via their website. We are currently not staffed to service this many hearings and will be
keeping a database of request for services. That information will be utilized when requesting
additional advocates in the future .
We are asking that the OBC to support and approve our request to create two job descriptions
called the Legal Office Administrator and Executive Assistant-GTC LRC for the FY '19 triannual
budget.
Thank you for your consideration.
A good mind. A good heart. A st§?~Wr'Mason St
r"\
000000
•()l,qC:IDA.
Public Packet
90 of 648
General Tribal Council
Leg aI Office
Administrator
I
I
Attorney
Advocate
Advocate
Executive Assistant
Public Packet
Page
1 of 1
91 of
648
Family Court Hearings- FV '17
https :II oneida-nsn.govlwp-contentluploadsl20 17I 121F arnily 17. png
511512018
Public Packet
92 of
648
Page
1 of 1
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Court of Appeals Activity- FY •17
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https://oneida-nsn.gov/wp-content/uploads/20 17/12/AppealsCourtCaseFilingsChart17.png
5115/2018
Public Packet
Page
1 of 1
93 of
648
Tria l Court Activity - FY '17
40
36
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30
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25
20
18
17
• New Cases Rled
Heari ngs
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5115/2018
Public Packet
94 of
648
Page 1 of 1
Peacemaking Activity- FY '17
18
16
16 + - - - - - - - - -
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Intakes
Sessi ons
https://oneida-nsn.gov/wp-content/uploads/20 17112/Peacemaking 17 .png
5/ 15/2018
Public Packet
95 of 648
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05
I 23
I 18
2. General Information:
Session:
~
Open
AgendaHeader:
D Executive- See instructions for the applicable laws, then choose one:
~IN_e_w__Bu_s_in_e_s_s______________________________________________________~
D Accept as Information only
~
Action - please describe:
Make decision to approve trade-back for cash based upon t he fiscal assessm ent of the Nation
3. Supporting Materials
l8J Report
D Resolut ion
D Contract
D Other:
l.'IM_e_m
__
o _____________________________,
3.
4.
2.1Accrued Hours
D Bu siness Commit tee sign ature req uired
4. Budget Information
D Budget ed - Tribal Contribution
D Budget ed- Grant Fund ed
5. Submission
Authorized Sponsor I Liaison:
Primary Requestor:
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
D Unbudgeted
Public Packet
96 of 648
Oneida Business Comm ittee Agenda Request
6. Cover Memo:
Describe the purpose, background/ history, and action requested:
Personnel Polices and Procedures state that the OBC shall analyze the fiscal conditions to determine whether
employees may trade back personal and/or vacation hours for cash during the fiscal year and determine if the
trade back will occur one time a year or on a quarterly basis.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan t his form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdffile to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Public Packet
97 of 648
~
Human Resources Department
Administration
Mailing Address: P.O. Box 365
Oneida, WI 54155
Phone: 920-490-7900
Fax: 920-496-7490
=DDOOOD=
ONEIDA
Agood mind. Agood heart. Astrong fire.
MEMO:
TO:
FROM:
DATE:
RE:
Oneida Business Committee
Geraldine R. Danforth, HR Area Manage
May 15,2018
Annual and Quarterly Trade Back for Cash for FY2019
In accordance with the Personnel Policies and Procedures, the Oneida Business Committee shall
analyze the fiscal condition of the Nation to determine if Trade back for Cash will occur the next
fiscal year.
Section IV A. 5. n., it states:
n. Each fiscal year, the Oneida Business Committee shall analyze fiscal conditions to
determine whether employees may trade back personal and/or vacation hours for cash
that fiscal year.
I)
If the Oneida Business Committee approves trade-back for cash, they shall
also determine whether (a) and/or (b) applies:
a)
All employees will have the opportunity to trade back hours one
time that year.
i) By August 15, each employee who has accumulated 24 hours or
more of vacation and/or personal days may opt to trade in
his/her hours for cash.
ii)
Employees will receive their trade back on or before
September 30 of that year.
b)
Only those employees who are unable to utilize their personal
and/or vacation time due to working conditions, such as a shortage
in staffing, as determined by the HRD Manager or designee, will
have the opportunity to trade back hours on a quarterly basis.
I am respectfully requesting your decision of approval or denial of:
a. The Annual Trade Back for Cash for Tribal Employees for FY20 19 and
b. The Quarterly Trade Back for Cash designed for employees who are unable to use their
personal and/or vacation time due to working conditions such as shortage in staffing, etc.
Upon approval or denial of the Annual Trade Back for Cash and the Quarterly Trade Back for
Cash, HR will notify the employee base of the Oneida Business Committee's decision.
Thank you.
Public Packet
98 of 648
Human Resources Department
Banked and Vacation/Personal Hours Report
1-May-18
Area
No. of Emps
BC
CEO
CFO
CHousing
Vacation
Vacation
Hours
Payout
Personal
Hours
Personal
Payout
Donated
Hours
96
23
6,525.59
2,029.92
$189,540
$64,593
3,908.89
1,293.86
$114,861
$39,718
29.50
0.00
4/470.00
3,283.74
$141,585
$73,1 50
3,193.08
1,245.51
$98,296
$26,502
cos
59
40
407
20,431.88
$443,751
21,652.10
GAMING
Gen Mgr
1,057
1,035
51,158.60
67,200.19
$937,410
$1,718,008
35,297.97
40,092.50
$490,222
$644,510
$1,077,122
16.00
10.00
173.50
2,717
155,099.92
$
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.