Oneida Business Committee (2023)
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Public Packet
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Oneida Business Committee
Executive Session
8:30 AM Tuesday, December 12, 2023
BC Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, December 13, 2023
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the Government Administrative Office, 1st floor, Norbert Hill
Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to
change.
I.
CALL TO ORDER
II.
OPENING
A.
Special recognition for retirement - Carolyn Skenandore
Sponsor: Mark W. Powless, General Manager
B.
Special recognition for retirement - Deborah Thundercloud
Sponsor: Mark W. Powless, General Manager
C.
Special recognition
Sponsor: Lisa Liggins, Secretary
III.
ADOPT THE AGENDA
IV.
OATH OF OFFICE
A.
Oneida Police Department - Seth Kuhn
Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission
B.
Pardon and Forgiveness Screening Committee - Sandra Skenadore - Administered
Oath of Office on December 6, 2023
Sponsor: Lisa Liggins, Secretary
Oneida Business Committee
Regular Meeting Agenda
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December 13, 2023
Public Packet
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MINUTES
A.
VI.
VII.
Approve the November 8, 2023, regular Business Committee meeting minutes
Sponsor: Lisa Liggins, Secretary
RESOLUTIONS
A.
Adopt resolution entitled Amendment to BC Resolution # 07-13-22-P Obligation for
Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings
Sponsor: Lawrence Barton, Treasurer
B.
Adopt resolution entitled Pardon Forgiveness Law Application Fee
Sponsor: Lisa Liggins, Secretary
C.
Adopt resolution entitled Grant Application to the National Telecommunications and
Information Administration for the Tribal Broadband Grant Program to Improve
Broadband Connectivity on the Reservation
Sponsor: Mark W. Powless, General Manager
APPOINTMENTS
A.
Determine next steps regarding one (1) vacancy - Oneida Election Board
Sponsor: Lisa Liggins, Secretary
B.
Determine next steps regarding nine (9) vacancies - Oneida Election Board Ad Hoc
Committee
Sponsor: Lisa Liggins, Secretary
C.
Determine next steps regarding four (4) vacancies - Oneida Personnel Commission
Sponsor: Lisa Liggins, Secretary
D.
Determine next steps regarding one (1) Community-at-Large vacancy - Oneida
Nation School Board
Sponsor: Lisa Liggins, Secretary
E.
Determine next steps regarding one (1) Parent/Guardian vacancy - Oneida Nation
School Board
Sponsor: Lisa Liggins, Secretary
F.
Determine next steps regarding two (2) Human Services Department vacancies Pardon and Forgiveness Screening Committee
Sponsor: Lisa Liggins, Secretary
G.
Determine next steps regarding two (2) Oneida Police Department vacancies Pardon and Forgiveness Screening Committee
Sponsor: Lisa Liggins, Secretary
Oneida Business Committee
Regular Meeting Agenda
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December 13, 2023
Public Packet
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STANDING COMMITTEES
A.
B.
IX.
1.
Accept the October 26, 2023, regular Finance Committee meeting minutes
Sponsor: Lawrence Barton, Treasurer
2.
Accept the November 9, 2023, regular Finance Committee meeting minutes
Sponsor: Lawrence Barton, Treasurer
3.
Accept the November 30, 2023, regular Finance Committee meeting minutes
Sponsor: Lawrence Barton, Treasurer
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the November 1, 2023, regular Legislative Operating Committee
meeting minutes
Sponsor: Jameson Wilson, Councilman
2.
Adopt the Audit Committee bylaws amendments
Sponsor: Jameson Wilson, Councilman
TRAVEL REPORTS
A.
X.
FINANCE COMMITTEE
Approve the travel report - Councilmembers: Jonas Hill, Kirby Metoxen, Marlon
Skenandore - National Congress of American Indians (NCAI) Convention &
Marketplace - New Orleans, LA - November 12-17, 2023
Sponsor: Kirby Metoxen, Councilman
TRAVEL REQUESTS
A.
Approve the travel request - Councilman Marlon Skenandore - 6th Annual Seminole
Tribe of Florida Renewable Energy & Sustainability Conference – Hollywood, FL –
February 5-9, 2024
Sponsor: Marlon Skenandore, Councilman
B.
Enter the e-poll results into the record regarding the approved travel request for
Vice-Chairman Brandon Yellowbird-Stevens to attend the White House Tribal
Nations Summit in Washington, D.C. on December 5-7, 2023
Sponsor: Lisa Liggins, Secretary
C.
Enter the e-poll results into the record regarding the approved travel request for
Councilwoman Jennifer Webster to attend the Indian Health Services Tribal Self
Governance Advisory Committee meeting in Washington, D.C. on December 12-14,
2023
Sponsor: Lisa Liggins, Secretary
Oneida Business Committee
Regular Meeting Agenda
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D.
XI.
Enter the e-poll results into the record regarding the approved travel request for
Councilman Jameson Wilson to attend the 6th Annual Seminole Tribe of Florida
Renewable Energy and Sustainability Conference in Hollywood, FL on February 2-8,
2024
Sponsor: Lisa Liggins, Secretary
NEW BUSINESS
A.
Accept the OBC Customer Service Training Guide as information
Sponsor: Jameson Wilson, Councilman
B.
Appoint Michelle Tipple as the Oneida Nation representative on the Northeast
Wisconsin Healthcare Emergency Response Coalition
Sponsor: Mark W. Powless, General Manager
C.
Approve the CY-2024 vacancy postings for Boards, Committees, Commissions,
Tribally Chartered Entities, and Standing Committees
Sponsor: Lisa Liggins, Secretary
D.
Approve OBC SOP entitled OBC Special Projects Budget Expenditure of Funds
Sponsor: Lisa Summers, OBC Area Manager
E.
Research Request: Drs. Webster and Stevens - Community Support Request - Seeds
of Tomorrow: Nurturing Roots of Oneida Governance
Sponsor: Jo Anne House, Chief Counsel
F.
Review FY-2025 Budget schedule and determine next steps
Sponsor: Lawrence Barton, Treasurer
G.
Review funding request from Safe Shelter, Inc. and determine next steps
Sponsor: Pearl Webster, Executive Director/Safe Shelter, Inc.
H.
Review the 2024 Special Election recommendation and determine next steps
Sponsor: Ray Skenandore, Chair/Oneida Election Board
I.
Post nine (9) vacancies for alternates for the 2024 Special Election - Oneida Election
Board
Sponsor: Ray Skenandore, Chair/Oneida Election Board
J.
Enter the e-poll results into the record regarding the approved Research Request:
Jessica Hill-Jorgensen – UW-Green Bay - To Get Back On Our Path, We Will Encircle
Our Minds in accordance with BC Resolution # 05-08-19-A
Sponsor: Lisa Liggins, Secretary
K.
Enter the e-poll results into the regarding the approved Research Request: Nasbah
Hill – UW-Green Bay - “An Examination of the Impact of Charlie Hill’s Legacy on the
Misrepresentation and Invisibility of Native People in the Media” in accordance with
BC
Sponsor: Lisa Liggins, Secretary
Oneida Business Committee
Regular Meeting Agenda
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December 13, 2023
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REPORTS
A.
XIII.
TRIBALLY CHARTERED ENTITIES (11:30 a.m.)
1.
Accept the Bay Bancorporation, Inc. FY-2023 4th quarter report
Sponsor: Jeff Bowman, President/Bay Bank
2.
Accept the Oneida Airport Hotel Corporation FY-2023 4th quarter report
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation
3.
Accept the Oneida ESC Group, LLC FY-2023 4th quarter report
Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers
4.
Accept the Oneida Golf Enterprise FY-2023 4th quarter report
Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise
EXECUTIVE SESSION
A.
REPORTS
1.
Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel
2.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
November report (8:30 a.m.)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
3.
Accept the General Manager report (10:30 a.m.)
Sponsor: Mark W. Powless, General Manager
4.
Accept the Treasurer's October 2023 report (11:30 a.m.)
Sponsor: Lawrence Barton, Treasurer
5.
Accept the Bay Bancorporation, Inc. FY-2023 4th quarter executive report
(1:30 p.m.)
Sponsor: Jeff Bowman, President/Bay Bank
6.
Accept the Oneida Airport Hotel Corporation FY-2023 4th quarter executive
report (2:30 p.m.)
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation
7.
Accept the Oneida ESC Group, LLC FY-2023 4th quarter executive report
(2:00 p.m.)
Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers
8.
Accept the Oneida Golf Enterprise FY-2023 4th quarter executive report
(3:00 p.m.)
Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise
9.
Accept the Business Analyst FY-2023 4th quarter report
Sponsor: Justin Nishimoto, Business Analyst
Oneida Business Committee
Regular Meeting Agenda
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B.
C.
AUDIT COMMITTEE
1.
Accept the October 17, 2023, regular Audit Committee meeting minutes
Sponsor: Lisa Liggins, Secretary
2.
Accept the Gaming Contracts compliance audit and lift the confidentiality
requirement
Sponsor: Lisa Liggins, Secretary
3.
Accept the Gaming Machines (Slots) compliance audit and lift the
confidentiality requirement
Sponsor: Lisa Liggins, Secretary
4.
Accept the Gaming Machine (Slots) Year-End compliance audit and lift the
confidentiality requirement
Sponsor: Lisa Liggins, Secretary
5.
Accept the Information Technology compliance audit and lift the
confidentiality requirement
Sponsor: Lisa Liggins, Secretary
6.
Accept the Table Games compliance audit and lift the confidentiality
requirement
Sponsor: Lisa Liggins, Secretary
7.
Accept the Title 31 compliance audit and lift the confidentiality requirement
Sponsor: Lisa Liggins, Secretary
8.
Accept the Kalihwisaks controls assessment audit and lift the confidentiality
requirement
Sponsor: Lisa Liggins, Secretary
9.
Accept the Enrollments performance assurance audit and lift the
confidentiality requirement
Sponsor: Lisa Liggins, Secretary
NEW BUSINESS
1.
Approve contract - Bay Bank Account Agreement - file # 2023-1230
Sponsor: Keith Doxtator, Chief Financial Officer
2.
Approve the Transamerica Retirement Services - Governmental 401k Plan
fourth amendment
Sponsor: Keith Doxtator, Chief Financial Officer
3.
Approve the Transamerica Retirement Services - Enterprise 401k Plan second
amendment
Sponsor: Keith Doxtator, Chief Financial Officer
4.
Approve a limited waiver of sovereign immunity - Brown County - Austin
Straubel International Airport - Lease - file # 2023-1077
Sponsor: Louise Cornelius, Gaming General Manager
Oneida Business Committee
Regular Meeting Agenda
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5.
Approve a limited waiver of sovereign immunity - Canva - file # 2023-1246
Sponsor: Mark W. Powless, General Manager
6.
Approve a limited waiver of sovereign immunity - NJOY LLC - file # 2023-1139
Sponsor: Debra Powless, Retail General Manager
7.
Review Integrated Resort Plan updates and determine next steps
Sponsor: Tehassi Hill, Chairman
8.
Review application(s) for one (1) vacancy - Oneida Election Board
Sponsor: Lisa Liggins, Secretary
9.
Review application(s) for nine (9) vacancies - Oneida Election Board Ad Hoc
Committee
Sponsor: Lisa Liggins, Secretary
10.
Review application(s) for four (4) vacancies - Oneida Personnel Commission
Sponsor: Lisa Liggins, Secretary
11.
Review application(s) for one (1) Community-at-Large vacancy - Oneida
Nation School Board
Sponsor: Lisa Liggins, Secretary
12.
Review application(s) for one (1) Parent/Guardian vacancy - Oneida Nation
School Board
Sponsor: Lisa Liggins, Secretary
13.
Review applications for two (2) Human Services Department vacancies Pardon and Forgiveness Screening Committee
Sponsor: Lisa Liggins, Secretary
14.
Review applications for two (2) Oneida Police Department vacancies - Pardon
and Forgiveness Screening Committee
Sponsor: Lisa Liggins, Secretary
15.
Enter the e-poll results into the record regarding the approved attorney
contract - Arlinda Locklear - file # 2023-1217
Sponsor: Lisa Liggins, Secretary
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Government Administrative Office at (920) 869-4364 or
(800) 236-2214
Oneida Business Committee
Regular Meeting Agenda
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December 13, 2023
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Special recognition for retirement - Carolyn Skenandore
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
܈Open ܆Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
܈Accept as information; OR
Enter the requested motion related to this item.
4. Areas potentially impacted or affected by this request:
܆Finance
܆Law Office
܆Gaming/Retail
܈Other: None
܆Programs/Services
܆DTS
܆Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 08/25/2023
Page 1 of 2
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6. Supporting Documents:
܆Bylaws
܆Fiscal Impact Statement
܆Contract Document(s) ܆Law
܆Correspondence
܆Legal Review
܆Draft GTC Notice
܆Minutes
܆Draft GTC Packet
܆MOU/MOA
܆E-poll results/back-up ܆Petition
܈Other: Retirement recognition
܈Presentation
܆Report
܆Resolution
܆Rule (adoption packet)
܆Statement of Effect
܆Travel Documents
7. Budget Information:
܆Budgeted – Tribal Contribution
܆Unbudgeted
܆Other: Describe
܆Budgeted – Grant Funded
܈Not Applicable
8. Submission:
Authorized Sponsor:
Primary Requestor:
Revised: 08/25/2023
Digitally signed by Mark W. Powless
Mark
W.
Powless
Date: 2023.11.27 13:48:12 -06'00'
Name, Title/Entity OR Choose
from List
Elijah G. Metoxen, Aging & Disability Manager, Aging &
Disability Services
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Aging & Disability Services
(GSD)
Memo
To:
From:
Oneida Business Committee
Elijah G. Metoxen, Oneida Aging & Disability Services Manager
Date:
November 20, 2023
Re:
Agenda Request for 12.13.23
Requesting to be added to the beginning of the BC agenda during the meeting on December 13th, 2023.
I have an employee Carolyn Skenandore who is retiring from the Oneida Nation on December 31st,
2023 and would like to recognize her and present her with a gift. I’ll also give a brief summary of Ms.
Skenandore’s career.
If you have any questions please feel free to contact me.
Digitally signed by Elijah G. Metoxen
Elijah G. Metoxen
Date: 2023.11.20 10:00:25 -06'00'
_____________________________________________________
Elijah G. Metoxen, Aging & Disability Program Manager Date 11.20.23
P.O. Box 365 • Oneida, WI 54155
oneida-nsn.gov
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Special recognition for retirement - Deborah Thundercloud
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
܈Open ܆Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
܆Accept as information; OR
Enter the requested motion related to this item.
4. Areas potentially impacted or affected by this request:
܆Finance
܆Law Office
܆Gaming/Retail
܆Other: Describe
܆Programs/Services
܆DTS
܆Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 08/25/2023
Page 1 of 2
Public Packet
12 of 289
6. Supporting Documents:
܆Bylaws
܆Fiscal Impact Statement ܈Presentation
܆Contract Document(s) ܆Law
܆Report
܆Correspondence
܆Legal Review
܆Resolution
܆Draft GTC Notice
܆Minutes
܆Rule (adoption packet)
܆Draft GTC Packet
܆MOU/MOA
܆Statement of Effect
܆E-poll results/back-up ܆Petition
܆Travel Documents
܈Other: Special Recognition – Deborah Thundercloud - Retirement
7. Budget Information:
܆Budgeted – Tribal Contribution
܆Unbudgeted
܆Other: Describe
8. Submission:
܆Budgeted – Grant Funded
܈Not Applicable
Digitally signed by Mark W.
Mark W. Powless Powless
Date: 2023.11.06 15:09:15 -06'00'
Authorized Sponsor:
Mark W. Powless, General Manager
Primary Requestor:
Jacqueline Smith, Area Manager Education & Training
Revised: 08/25/2023
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Memo
To:
Mark Powless, General Manager
From:
Jacqueline Smith, Area Manager Education & Training
Date:
November 6, 2023
Re:
BC Agenda Request – December 13
Education & Training Administration is requesting to be on the December 13, 2023 BC Agenda
for the purpose of recognizing Deborah Thundercloud’s retirement.
I am requesting to do a 5–10 minute presentation recognizing Debbie’s contributions to the
Oneida Nation as she retires the end of December 2023.
Thank you for your consideration.
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Special recognition
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Employee Recognition
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ DTS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 08/25/2023
Page 1 of 2
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15 of 289
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
(Name, Title/Entity)
Revised: 08/25/2023
Page 2 of 2
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Oneida Police Department - Seth Kuhn
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Pardon and Forgiveness Screening Committee - Sandra Skenadore - Administered Oath of Office on...
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Bonnie Pigman, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BPIGMAN
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 6, 2023
RE:
Oath of Office – Pardon and Forgiveness Screening Committee
Background
On November 8, 2023, the Oneida Business Committee appointed Sandra Skenadore to the
Pardon and Forgiveness Screening Committee.
Sandra’s oath would have been scheduled for the Oneida Business Committee meeting on
November 22, 2023, however, the Business Committee regular meeting was cancelled. Other
arrangements to administer her oath were made in accordance with the Boards, Committees,
and Commissions law.
Ҥ105.9-1 (b) If an oath is administered outside of an Oneida Business Committee
meeting, a quorum of Oneida Business Committee members shall be present to
witness the oath.”
On December 6, 2023, Tribal Secretary, Lisa Liggins administered the oath of office to Sandra
Skenadore. The following Oneida Business Committee members were present: Lisa A. Liggins,
Jennifer A. Webster, Kirby W. Metoxen, Jameson J. Wilson, Marlon G. Skenandore
A good mind. A good heart. A strong fire.
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Approve the November 8, 2023, regular Business Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
CELLIS1
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DRAFT
Oneida Business Committee
Executive Session
8:30 AM Tuesday, Tuesday, November 09, 2023
BC Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, November 08, 2023
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Yellowbird-Stevens, Treasurer Lawrence
Barton, Secretary Lisa Liggins, Council members: Jonas Hill, Kirby Metoxen, Jameson Wilson;
Not Present: Council members: Jennifer Webster, Marlon Skenandore;
Arrived at: n/a
Others present: Jo Anne House, Melinda J. Danforth (via Microsoft Teams1), Keith Doxtator, Mark W.
Powless (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Todd Vanden Heuvel (via
Microsoft Teams), Katsitsiyo Danforth (via Microsoft Teams), Debra Powless (via Microsoft Teams),
Kaylynn Gresham (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Loucinda Conway (via
Microsoft Teams), Clorissa Leeman (via Microsoft Teams), Lisa Summers (via Microsoft Teams), Kristal
Hill (via Microsoft Teams), Chad Fuss (via Microsoft Teams), James Petitjean (via Microsoft Teams),
RaLinda Ninham-Lamberies (via Microsoft Teams), Rae Skenandore (via Microsoft Teams), Melanie
Burkhart (via Microsoft Teams), Lori Hill (via Microsoft Teams), Jacque Boyle (via Microsoft Teams), Tina
Jorgensen (via Microsoft Teams), Shannon Stone (via Microsoft Teams), Eric McLester (via Microsoft
Teams), Jason Doxtator (via Microsoft Teams), Josephine Skenandore (via Microsoft Teams), Eric Bristol
(via Microsoft Teams), Dana McLester (via Microsoft Teams), Kristine Hill;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Yellowbird-Stevens, Treasurer Lawrence
Barton, Secretary Lisa Liggins, Council members: Jonas Hill, Kirby Metoxen, Marlon Skenandore,
Jameson Wilson;
Not Present: Councilwoman Jennifer Webster;
Arrived at: n/a
Others present: Jo A. House, Keith Doxtator, Melinda J. Danforth (via Microsoft Teams), Mark W.
Powless (via Microsoft Teams), Todd Vanden Heuvel (via Microsoft Teams), Justin Nishimoto (via
Microsoft Teams), Danelle Wilson (via Microsoft Teams), Kristal Hill (via Microsoft Teams), Rhiannon
Metoxen (via Microsoft Teams), Janice Decorah (via Microsoft Teams), Fawn Billie (via Microsoft Teams),
Fawn Cottrell (via Microsoft Teams), Maureen Perkins (via Microsoft Teams), Clorissa Leeman (via
Microsoft Teams), Lisa Summers (via Microsoft Teams), Rae Skenandore (via Microsoft Teams), Grace
Elliot (via Microsoft Teams), Carolyn Salutz (via Microsoft Teams), Matthew J. Denny (via Microsoft
Teams), Maureen Metoxen (via Microsoft Teams), Melanie Burkhart (via Microsoft Teams), Lori Hill (via
Microsoft Teams), Tina Jorgensen (via Microsoft Teams), Eric McLester (via Microsoft Teams), Lisa
Rauschenbach (via Microsoft Teams), Sidney White (via Microsoft Teams), Jay Kennard (via Microsoft
Teams), Michelle Tipple (via Microsoft Teams), Jamie Willis (via Microsoft Teams), Lisa Slaby (via
Microsoft Teams), Mari Kriescher (via Microsoft Teams), Linda Taylor (via Microsoft Teams), Mary
Cornelissen (via Microsoft Teams), Paul Witek (via Microsoft Teams), Tanya Hill (via Microsoft Teams),
Marsha Danforth (via Microsoft Teams), Troy Parr (via Microsoft Teams), Sam Vanden Heuvel (via
Microsoft Teams), Don Miller (via Microsoft Teams), Connor Kestell (via Microsoft Teams), Kristine Hill
(via Microsoft Teams), Patricia King (via Microsoft Teams), Debbie Melchert (via Microsoft Teams),
Bonnie Pigman (via Microsoft Teams), Shannon Davis (via Microsoft Teams), Carol Silva (via Microsoft
Teams), John Breuninger (via Microsoft Teams), Yvonne White (via Microsoft Teams), Ray Skenandore,
1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file
sharing, and video meetings.
Oneida Business Committee
Regular Meeting Minutes
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November 08, 2023
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DRAFT
Michelle Braaten (via Microsoft Teams), Reynold Danforth (via Microsoft Teams), Diane Hill (via Microsoft
Teams), Lorna Skenandore (via Microsoft Teams), Michael Coleman (via Microsoft Teams), Tamara
Vanschyndel (via Microsoft Teams), Eric Boulanger (via Microsoft Teams), Chrisstara Cornelius (via
Microsoft Teams), Mary Graves (via Microsoft Teams), Aliskwet Ellis (via Microsoft Teams);
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill at 8:32 a.m.
For the record: Councilwoman Jennifer Webster is out on approved travel attending the Bemidji Area
Budget Formulation in Prior Lake, MN.
II.
OPENING (00:00:13)
Opening provided by Councilman Jameson Wilson.
III.
ADOPT THE AGENDA (00:05:05)
Secretary Lisa Liggins arrived at 8:37 a.m.
Motion by Lawrence Barton to adopt the agenda with two (2) noted changes [1) under the Resolutions
section, delete item VI.D. Adopt resolution entitled The Designation of SafeShelter Inc. as the Principle
Point of Contract for Homeless Grants; and 2) under the travel requests section, add item entitled
Approve the travel request – Chairman Tehassi Hill – Tribal Consultations – Black River Falls, WI –
November 27-29, 2023], seconded by Brandon Yellowbird-Stevens. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
IV.
OATH OF OFFICE
A.
Oneida Youth Leadership Institute Board - Chrisstara Cornelius (00:05:58)
Sponsor: Lisa Liggins, Secretary
Oath of office administered by Secretary Lisa Liggins. Chrisstara Cornelius was present via Microsoft
Teams.
V.
MINUTES
A.
Approve the October 25, 2023, regular Business Committee meeting minutes
(00:08:25)
Sponsor: Lisa Liggins, Secretary
Motion by Brandon Yellowbird-Stevens to approve the October 25, 2023, regular Business Committee
meeting minutes, seconded by Lisa Liggins. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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VI.
RESOLUTIONS
A.
Adopt resolution entitled Amendment to BC Resolution # 08-25-21-C Obligation for
CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021
Federal Relief Funds (00:08:45)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to adopt resolution entitled 11-08-23-A Amendment to BC Resolution # 08-2521-C Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021
Federal Relief Funds, seconded by Jameson Wilson. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
B.
Adopt resolution entitled CY 2024 County Tribal Law Enforcement Grant – Brown
County (00:10:27)
Sponsor: Richard Van Boxtel, Chair/Oneida Police Commission
Motion by Lisa Liggins to adopt resolution entitled 11-08-23-B CY 2024 County Tribal Law
Enforcement Grant – Brown County, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
C.
Adopt resolution entitled CY 2024 County Tribal Law Enforcement Grant –
Outagamie County (00:10:54)
Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission
Motion by Lisa Liggins to adopt resolution entitled 11-08-23-C CY 2024 County Tribal Law
Enforcement Grant – Outagamie County, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
VII.
APPOINTMENTS
A.
Determine next steps regarding two (2) elder 55+ vacancies - Pardon and
Forgiveness Screening Committee (00:11:18)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the selected applicant; to appoint Sandra Skenadore to the Pardon
and Forgiveness Screening Committee with a term ending August 31, 2026; and to direct the
Secretary to notice the remaining vacancy, seconded by Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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VIII.
STANDING COMMITTEES
A.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the October 18, 2023, regular Legislative Operating Committee meeting
minutes (00:13:19)
Sponsor: Jameson Wilson, Councilman
Motion by Kirby Metoxen to accept the October 18, 2023, regular Legislative Operating Committee
meeting minutes, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
IX.
TRAVEL REQUESTS
A.
Approve the travel request - Treasurer Lawrence Barton - Reservation Economic
Summit (RES) - Las Vegas, NV - March 11-14, 2024 (00:13:45)
Sponsor: Lawrence Barton, Treasurer
Motion by Jameson Wilson to approve the travel request for Treasurer Lawrence Barton and up to
three (3) additional Business Committee members to attend the Reservation Economic Summit (RES)
in Las Vegas, NV on March 11-14, 2024, seconded by Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
B.
Approve the travel request - Chairman Tehassi Hill - Tribal Consultations - Black
River Falls, WI - November 27-29, 2023 (00:15:52)
Sponsor: Tehassi Hill, Chairman
Motion by Jonas Hill to approve the travel request for Chairman Tehassi Hill and Secretary Lisa Liggins
to attend the Tribal Consultations in Black River Falls, WI on November 27-29, 2023, seconded by
Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
For the record: Councilman Kirby Metoxen stated, the 26th, 27th, and 28th, I will be in St. Cloud.
X.
NEW BUSINESS
A.
Approve the concept paper - CDC # 21-115 Conservation - Field Office (00:15:55)
Sponsor: Mark W. Powless, General Manager
Motion by Jonas Hill to approve the concept paper - CDC # 21-115 Conservation - Field Office,
seconded by Brandon Yellowbird-Stevens. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Marlon Skenandore,
Jameson Wilson, Brandon Yellowbird-Stevens
Opposed:
Kirby Metoxen
Not Present:
Jennifer Webster
Oneida Business Committee
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B.
Approve two (2) requested actions - CDC # 09-011 OCHD Integrated Campus
(00:22:34)
Sponsor: Mark W. Powless, General Manager
Motion by Brandon Yellowbird-Stevens to approve procedural exception to forgo Phase II of the CIP
process of routing the CDC approval package to the various review entities and to approve the CDC
approval package for CDC # 09-011 OCHD Integrated Campus, seconded by Jameson Wilson. Motion
carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
For the record: Treasurer Lawrence Barton stated, at some juncture we have to reconcile and revisit
the three-bid process resolution as well. Given there’s federal loan dollars, let alone, tribal contribution,
and/or other sources from the clinic. I think it is problematic to make assumption that that resolution
from 2020 is applicable to the scale of this project, given it’s de facto public money, it’s the members
money. I don’t make assumption that’s an acceptable or agreeable means in which to move the project
forward. I would hope that we come to consensus that this would be a three-bid project at a minimum.
Thank you.
C.
Approve two (2) requested actions regarding the 2023 Facility and Life Safety
Inspections on all Oneida Gaming Facilities (00:36:56)
Sponsor: Mark W. Powless, General Manager
Motion by Jonas Hill to accept the Annual Notice of Substantial Compliance with Facility
Licensing Requirements in accordance with the Oneida Nation-State of Wisconsin Gaming Compact
and to request the Oneida Gaming Commission to issue the letter of annual notice of Substantial
Compliance for Life Safety and all supporting documentation required by the State of Wisconsin in
accordance with compact requirements, seconded by Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
XI.
REPORTS
A.
OPERATIONAL
1.
Accept the Emergency Management FY-2023 4th quarter report (00:39:03)
Sponsor: Kaylynn Gresham, Director/Emergency Management
Motion by Brandon Yellowbird-Stevens to accept the Emergency Management FY-2023 4th quarter
report, seconded by Marlon Skenandore. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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B.
APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Anna John Resident Centered Care Community Board FY-2023 4th
quarter report (00:39:42)
Sponsor: Lorna Skenandore, Chair/Anna John Resident Centered Care Community
Board
Motion by Brandon Yellowbird-Stevens to accept the Anna John Resident Centered Care Community
Board FY-2023 4th quarter report, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
2.
Accept the Oneida Community Library Board FY-2023 4th quarter report
(00:40:21)
Sponsor: Bridget John, Chair/Oneida Community Library Board
Motion by Lawrence Barton to accept the Oneida Community Library Board FY-2023 4th quarter
report, seconded by Brandon Yellowbird-Stevens. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
3.
Accept the Oneida Environmental Resources Board FY-2023 4th quarter
memorandum (00:40:43)
Sponsor: Lisa Liggins, Secretary
Motion by Brandon Yellowbird-Stevens to accept the Oneida Environmental Resources Board FY-2023
4th quarter memorandum, seconded by Marlon Skenandore. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
4.
Accept the Oneida Nation Arts Board FY-2023 4th quarter report (00:41:12)
Sponsor: Cody Cottrell, Chair/Oneida Nation Arts Board
Motion by Kirby Metoxen to accept the Oneida Nation Arts Board FY-2023 4th quarter report,
seconded by Lawrence Barton. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
5.
Accept the Oneida Nation Veterans Affairs Committee FY-2023 4th quarter
report (00:41:39)
Sponsor: Gerald Cornelius, Chair/Oneida Nation Veterans Affairs Committee
Motion by Lawrence Barton to accept the Oneida Nation Veterans Affairs Committee FY-2023 4th
quarter report, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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6.
Accept the Oneida Personnel Commission FY-2023 4th quarter memorandum
(00:42:01)
Sponsor: Lisa Liggins, Secretary
Motion by Kirby Metoxen to accept the Oneida Personnel Commission FY-2023 4th quarter
memorandum, seconded by Brandon Yellowbird-Stevens. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
7.
Accept the Oneida Police Commission FY-2023 4th quarter report (00:42:28)
Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission
Motion by Jonas Hill to accept the Oneida Police Commission FY-2023 4th quarter report, seconded
by Lisa Liggins. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
8.
Accept the Pardon and Forgiveness Screening Committee FY-2023 4th quarter
report (00:42:49)
Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee
Motion by Lisa Liggins to accept the Pardon and Forgiveness Screening Committee FY-2023 4th
quarter report, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
9.
Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2023 4th quarter report (00:43:06)
Sponsor: Diane Hill, Chair/Southeastern Wisconsin Oneida Tribal Services Advisory
Board
Motion by Kirby Metoxen to accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board
FY-2023 4th quarter report, seconded by Jameson Wilson. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
C.
ELECTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Oneida Election Board FY-2023 4th quarter report (00:43:29)
Sponsor: Ray Skenandore, Chair/Oneida Election Board
Motion by Brandon Yellowbird-Stevens to accept the Oneida Election Board FY-2023 4th quarter
report, seconded by Lisa Liggins. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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2.
Accept the Oneida Gaming Commission FY-2023 4th quarter report (00:43:58)
Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission
Motion by Brandon Yellowbird-Stevens to accept the Oneida Gaming Commission FY-2023 4th quarter
report, seconded by Jameson Wilson. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Motion by Lisa Liggins to direct the OBC liaison to the Oneida Gaming Commission to follow up on the
two items in the requested section of the report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson
Abstain:
Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
3.
Accept the Oneida Land Claims Commission FY-2023 4th quarter report
(00:51:50)
Sponsor: Chris Cornelius, Chair/ Oneida Land Claims Commission
Motion by Lisa Liggins to accept the Oneida Land Claims Commission FY-2023 4th quarter report,
seconded by Jameson Wilson. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
4.
Accept the Oneida Land Commission FY-2023 4th quarter report (00:53:06)
Sponsor: Sidney White, Chair/Oneida Land Commission
Motion by Jonas Hill to accept the Oneida Land Commission FY-2023 4th quarter report, seconded by
Lawrence Barton. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
5.
Accept the Oneida Nation Commission on Aging FY-2023 4th quarter report
(00:53:43)
Sponsor: Winnifred Thomas, Chair/Oneida Nation Commission on Aging
Motion by Brandon Yellowbird-Stevens to accept the Oneida Nation Commission on Aging FY-2023
4th quarter report, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
6.
Accept the Oneida Nation School Board FY-2023 4th quarter report (00:54:40)
Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board
Motion by Jonas Hill to accept the Oneida Nation School Board FY-2023 4th quarter report, seconded
by Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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7.
Accept the Oneida Trust Enrollment Committee FY-2023 4th quarter report
(00:55:01)
Sponsor: Jermaine Delgado, Chair/Oneida Trust Enrollment Committee
Councilman Kirby Metoxen left at 9:29 a.m.
Motion by Lisa Liggins to accept the Oneida Trust Enrollment Committee FY-2023 4th quarter report,
seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Kirby Metoxen, Jennifer Webster
Motion by Lawrence Barton to add in person presence to be required starting January 1, 2024, to the
next BC work session, seconded by Lisa Liggins. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Marlon Skenandore,
Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Kirby Metoxen, Jennifer Webster
D.
STANDING COMMITTEES
1.
Accept the Finance Committee FY-2023 4th quarter report (00:58:41)
Sponsor: Lawrence Barton, Treasurer
Councilman Kirby Metoxen returned at 9:31 a.m.
Motion by Jonas Hill to accept the Finance Committee FY-2023 4th quarter report, seconded by
Brandon Yellowbird-Stevens. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Marlon Skenandore,
Jameson Wilson, Brandon Yellowbird-Stevens
Abstained:
Kirby Metoxen
Not Present:
Jennifer Webster
2.
Accept the Legislative Operating Committee FY-2023 4th quarter report
(00:59:12)
Sponsor: Jameson Wilson, Councilman
Motion by Lawrence Barton to accept the Legislative Operating Committee FY-2023 4th quarter report,
seconded by Marlon Skenandore. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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XII.
GENERAL TRIBAL COUNCIL
A.
Approve the 2024 annual report (01:01:49)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to approve the 2024 annual report, seconded by Jameson Wilson. Motion
carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Motion by Lisa Liggins to direct the OBC officers to follow up on the two outstanding items in the
memorandum dated October 31, 2023, regarding the General Tribal Council Directives report,
seconded by Lawrence Barton. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
B.
Approve the notice and materials for the January 15, 2024, tentatively scheduled
annual General Tribal Council meeting (01:04:59)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to approve the notice and materials for the January 15, 2024, tentatively
scheduled annual General Tribal Council meeting, seconded by Jameson Wilson. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
XIII.
EXECUTIVE SESSION
A.
REPORTS
1.
Accept the Chief Counsel report (01:18:35)
Sponsor: Jo Anne House, Chief Counsel
Motion by Jonas Hill to accept the Chief Counsel report and to support the proposed language
identified in the coexistence agreement identified in the November 7th memo pending final legal
review, seconded by Lisa Liggins. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
2.
Accept the General Manager report (01:18:53)
Sponsor: Mark W. Powless, General Manager
Motion by Jonas Hill to accept the General Manager report, seconded by Brandon Yellowbird-Stevens.
Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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3.
Accept the Gaming General Manager FY-2023 4th quarter report (01:19:11)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by Lawrence Barton to accept the Gaming General Manager FY-2023 4th quarter report,
seconded by Lisa Liggins. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
4.
Accept the Retail General Manager FY-2023 4th quarter report (01:19:32)
Sponsor: Debra Powless, Retail General Manager
Motion by Jonas Hill to accept the Retail General Manager FY-2023 4th quarter report, seconded by
Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
5.
Accept the Executive HR Director FY-2023 4th quarter report (01:19:50)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Motion by Jonas Hill to accept the Executive HR Director FY-2023 4th quarter report, seconded by
Kirby Metoxen. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
6.
Accept the Security Director FY-2023 4th quarter report (01:20:06)
Sponsor: Katsitsiyo Danforth, Security Director
Motion by Lisa Liggins to accept the Security Director FY-2023 4th quarter report, seconded by
Brandon Yellowbird-Stevens. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
7.
Accept the Treasurer's September 2023 report (01:20:23)
Sponsor: Lawrence Barton, Treasurer
Motion by Jonas Hill to accept the Treasurer's September 2023 report, seconded by Jameson Wilson.
Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Oneida Business Committee
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B.
AUDIT COMMITTEE
1.
Accept the Audit Committee FY-2023 4th quarter report (01:20:41)
Sponsor: Lisa Liggins, Secretary
Motion by Kirby Metoxen to accept the Audit Committee FY-2023 4th quarter report, seconded by
Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
C.
NEW BUSINESS
1.
Review applications for two (2) elder 55+ vacancies - Pardon and Forgiveness
Screening Committee (01:21:00)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the discussion regarding the application for the Pardon and
Forgiveness Screening Committee vacancy as information, seconded by Jonas Hill. Motion carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
XIV.
ADJOURN (01:21:25)
Motion by Brandon Yellowbird-Stevens to adjourn at 9:53 a.m., seconded by Jameson Wilson. Motion
carried:
Ayes:
Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon
Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens
Not Present:
Jennifer Webster
Minutes prepared by Aliskwet Ellis, Senior Information Management Specialist.
Minutes approved as presented on
.
Lisa Liggins, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
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Adopt resolution entitled Amendment to BC Resolution # 07-13-22-P Obligation for Oneida Nation Home..
Business Committee Agenda Request
1. Meeting Date Requested:
2. Session:
IZ] Open
12/13/23
D Executive - must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
D Accept as information; OR
Adopt resolution
4. Areas potentially impacted or affected by this request:
D Finance
0 Law Office
D Gaming/Retail
D Other: Describe
IZ] Programs/Services
O DTS
D B�ards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 08/25/2023
Page 1 of 2
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution # Leave line blank
Amendment to BC Resolution # 07-13-22-P Obligation for Oneida Nation Home Infrastructure
Program Utilizing Tribal Contribution Savings
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has received Fiscal Recovery Funds (FRF) through the American
Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19
pandemic; and
WHEREAS,
the Oneida Business Committee has approved application of ARPA FRF through the
revenue loss formula set forth in 31 CFR 35.6(d)(2) which applied these federal funds
throughout the Nation’s budget to governmental programs business units beginning with
“42#####”; and
WHEREAS,
the savings from the application of these funds has resulted in tribal funds being placed in
the line “Tribal Contribution Savings” in the Investment Report presented in the Treasurer’s
Report; and
WHEREAS,
the Oneida Business Committee has determined that Tribal Contribution Savings funds
should be used as set out in resolution # BC-06-09-21-B, as amended by resolution # BC06-23-21-C which designates percentage allocations to eight categories (percentages
rounded) –
Direct Membership Assistance, 45% of funds;
Housing, 17% of funds;
Food and Agriculture, 12% of funds;
Education, 6% of funds;
Culture and Language, 10% of funds;
Revenue Generations, 2% of funds;
Government Roles and Responsibilities, 3% of funds;
Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and
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BC Resolution # Leave Blank
Amendment to BC Resolution # 07-13-22-P Obligation for Oneida Nation Home Infrastructure
Program Utilizing Tribal Contribution Savings
Page 2 of 2
WHEREAS,
the Oneida Nation Home Infrastructure Program will pay the cost of connecting enrolled
members of the Oneida Nation who reside on the reservation to natural gas when the
service is located on their roadway but is not run to their house, pay the cost for enrolled
members of the Oneida Nation who live on the reservation, relying on a well for water, to
purchase and have installed water softeners and/or water purification systems, and pay
the cost for connecting enrolled members of the Oneida Nation who live on the reservation
to internet when the service is located on their roadway, and pay the cost to buy out
enrolled members of the Oneida Nation who live on the reservation out of their expensive
contracts for internet service, propane gas service and water filtration rental contracts so
that the above services can be implemented and completed.; and
WHEREAS,
the Project Owner for the proposed project is requesting $3,000,000 obligated from the
Tribal Contribution Savings, Housing; and
WHEREAS,
the Oneida Nation Home Infrastructure Program is available to eligible enrolled members
of the Oneida Nation who reside on the reservation, are at least 18 years of age, and are
listed as the home owner; and
WHEREAS,
this project will be concluded by December 31, 2023 when allocated money lapses; and
WHEREAS,
the Oneida Business Committee has reviewed the proposed project; and
NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee approves the obligation of
funds for the Oneida Nation Home Infrastructure Program, in the amount of $3,000,000 from Tribal
Contribution Savings, Housing with Mark W. Powless, General Manager assigned as the Project Owner.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Amendment to Resolution BC-07-13-22-P Obligation for Oneida Nation Home Infrastructure
Program Utilizing Tribal Contribution Savings
Summary
The resolution amends resolution BC-07-13-22-P, Obligation for Oneida Nation Home
Infrastructure Program Utilizing Tribal Contribution Savings, to revise the date in which the
project needs to be completed by from December 31, 2023, to when the money lapses.
Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office
Date: November 29, 2023
Analysis by the Legislative Reference Office
The Oneida Nation received federal funds through the American Rescue Plan Act of 2021 (ARPA)
funds to address matters arising out of the COVID-19 pandemic. The Oneida Business Committee
has approved application of ARPA funds to lost revenue and allocation of tribal funds to the ARPA
Federal Rescue Funds to investments in the “Lost Revenue” line (ARPA FRF LR) in the
Investment Report. The savings from the application of these funds has resulted in tribal funds
being placed in the line “Tribal Contribution Savings” in the Investment Report presented in the
Treasurer’s Report” The Oneida Business Committee determined that these funds should be used
as set out in resolution BC-06-09-21-B, Setting Goals for Application of Funding from the
American Rescue Plan Act of 2021 to Direct Support to Individuals, Families, Community and the
Oneida Nation, as amended by resolution BC-06-23-21-C, Amendment # 1 to the American Rescue
Plan Act of 2021 Investment Allocation to Direct Membership Assistance.
The Oneida Business Committee adopted resolution BC-07-13-22-P, Obligation for Oneida
Nation Home Infrastructure Program Utilizing Tribal Contribution Savings, which approved the
obligation of funds for the Oneida Nation Home Infrastructure Program, in the amount of three
million dollars ($3,000,000) from Tribal Contribution Savings, Housing with Mark W. Powless,
General Manager assigned as the Project Owner. Resolution BC-08-25-21-C was exempt from the
statement of effect requirement in accordance with resolution BC-07-28-21-L, Amending
Requirement for a Statement of Effect to Exclude Resolutions Obligating ARPA FRF LR Funds for
Projects Approved Through the FRF Office.
This resolution amends resolution BC-07-13-22-P, Obligation for Oneida Nation Home
Infrastructure Program Utilizing Tribal Contribution Savings, to revise the date in which the
project needs to be completed by from December 31, 2023, to when the money lapses.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
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Title 1. Government and Finances - Chapter 126
PARDON AND FORGIVENESS
Tsi>n@hte <hutatwani=y%ne Olihw@=ke
of what they will be free of matter
126.1. Purpose and Policy
126.2. Adoption, Amendment, Conflicts
126.3. Definitions
126.4. Pardon and Forgiveness Screening Committee
Responsibilities
126.5. Tribal Secretary’s Office Responsibilities
126.6. Pardon and Forgiveness Eligibility and Application
126.7. Fees
126.8. Hearings
126.9. Conditions and Restrictions
126.10. Oneida Business Committee
126.1. Purpose and Policy
126.1-1. Purpose.
(a) The purpose of this Law is to provide a fair, efficient and formal process by which:
(1) a Tribal member may receive a pardon for the conviction of a crime(s); or
(2) a Tribal member may receive forgiveness for acts that render him or her
ineligible for housing with the Tribe or other Tribal benefits.
(3) a Tribal member or non-Tribal member may receive forgiveness for acts that
render him or her ineligible for Tribal employment; an occupational license,
certification or permit issued by the Tribe; housing through the Tribe; or other
Tribal benefit.
(b) This Law defines the duties and responsibilities of the Oneida Pardon and Forgiveness
Screening Committee, Oneida Business Committee, Oneida Tribal Secretary’s Office, and
other persons involved in the granting or denial of pardons and forgiveness.
126.1-2. Policy. It is the policy of the Oneida Tribe of Indians of Wisconsin to grant pardons or
forgiveness to individuals upon demonstration of full rehabilitation, trustworthiness and/or
commitment to lawful behavior. Nothing contained herein shall be construed as permitting the
employment of individuals who are otherwise disqualified for employment from certain
occupations under Tribal, State or Federal Law. Receipt of a pardon or forgiveness does not affect
obligations imposed as part of a sentence or conviction in another jurisdiction.
126.2. Adoption, Amendment, Conflicts
126.2-1. This Law was adopted by the Oneida Business Committee by Resolution BC-05-25-11A and amended by Resolution BC-01-22-14-B.
126.2-2. This Law may be amended pursuant to the procedures set out in Tribal law by the Oneida
Business Committee or the Oneida General Tribal Council.
126.2-3. Should a provision of this Law or the application thereof to any person or circumstances
be held as invalid, such invalidity shall not affect other provisions of this Law which are considered
to have legal force without the invalid portions.
126.2-4. In the event of a conflict between a provision of this Law and a provision of another law,
ordinance, policy, regulation, rule, resolution, or motion, the provisions of this Law shall control.
Provided that, this Law repeals Resolution BC-7-31-02-A: Resolution Adopting a New Oneida
Pardon Ordinance.
126.2-5. This Law is adopted under authority of the Constitution of the Oneida Tribe of Indians
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of Wisconsin.
126.3. Definitions
126.3-1. This section shall govern the definitions of words and phrases used within this Law. All
words not defined herein shall be used in their ordinary and everyday sense.
(a) “Applicant” shall mean an individual who is applying for a pardon or forgiveness from
the Tribe.
(b) “Certified mail” shall mean mail sent through either the United States Postal Service
or the Tribal Inter-Office Certified system that provides proof of delivery and receipt.
(c) “Committee” shall mean the Pardon and Forgiveness Screening Committee.
(d) “Conditions” shall mean a requirement or prerequisite event or activity.
(e) “Conflict of interest” shall mean a conflict between the private interests and the official
responsibilities of the committee member.
(f) “Conviction” shall mean an individual was either found guilty or entered a plea of
guilty or no contest to charges of a crime in any court of competent jurisdiction.
(g) “Court of competent jurisdiction” shall mean any court or forum that has the power
and authority to properly exercise jurisdiction over a dispute or interpret and/or enforce
laws.
(h) “Crime” shall mean any act, default, or conduct punishable as a felony or a
misdemeanor.
(i) “Forgiveness” shall mean the formal and public act of acknowledging or excusing an
individual’s actions or behavior that makes him or her ineligible for Tribal employment,
an occupational license, certification or permit issued by the Tribe, housing through the
Tribe or other Tribal benefit
(j) “Hearing” shall mean a public hearing, a noticed public forum in which an applicant
has an opportunity to present a case for obtaining a pardon or forgiveness from the Tribe.
(k) “Individual” shall mean a Tribal member seeking a pardon for a conviction of a crime,
a Tribal member seeking forgiveness for an act(s) that makes him or her ineligible for
housing with the Tribe or other Tribal benefit(s) or anyone seeking forgiveness for an act(s)
that renders him or her ineligible for employment, an occupational license, certification or
permit issued by the Tribe.
(l) “Family member” shall mean a spouse, child sibling, parent, grandparent, grandchild,
step-parent, step-child, in-law or legal guardian.
(m) “Pardon” shall mean the formal and public act of acknowledging or excusing a Tribal
member’s criminal conviction that makes him or her ineligible for Tribal employment, an
occupational license, a certification or permit issued by the Tribe, housing through the
Tribe, or other Tribal benefit.
(n) “Prominent locations” shall include, but not be limited to, the following: the Tribal
newspaper; at least one (1) local newspaper with regular distribution within the Reservation
boundaries; one (1) regional Indian newspaper; and the Tribe’s official website.
(o) “Restriction” shall mean a limitation or constraint imposed.
(p) “Tribal” or “Tribe” shall mean the Oneida Tribe of Indians of Wisconsin.
(q) “Victim” shall mean a person or entity against whom an offense, either civil or
criminal, has been committed.
126.4. Pardon and Forgiveness Screening Committee Responsibilities
126.4-1. A Committee is hereby created for the purpose of carrying out the provisions of this Law.
126.4-2. Authority. The Committee shall:
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(a) promulgate internal standard operating procedures necessary to govern its proceedings;
(b) review and process applications for a pardon or forgiveness in an orderly and
expeditious manner;
(c) review an applicant’s background investigation report received from the Oneida
Human Resources Department;
(d) conduct and preside over hearings;
(e) provide formal, written recommendations to the Oneida Business Committee to
approve or deny a pardon or forgiveness application; and
(f) take other actions reasonably related to the purpose of the Committee.
126.5. Tribal Secretary’s Office Responsibilities
126.5-1. The Tribal Secretary’s Office shall assist the Committee with carrying out the provisions
of this Law and assist individuals in applying for a pardon or forgiveness. The Tribal Secretary’s
Office shall:
(a) create and implement procedures necessary to process pardon and forgiveness
applications.
(b) accept pardon and forgiveness applications.
(c) submit and track requests for a background investigation.
(d) forward pardon and forgiveness applications to the Committee when the background
investigations are complete.
(e) maintain a record of all pardon and forgiveness applications filed, every pardon and
forgiveness request granted or denied, and the reasons for each action.
(f) maintain a complete and accurate record of all proceedings, including all
correspondence, transcripts, documents, evidence, and appearances made in connection
with the applications.
(g) perform other duties in connection with matters under this Law as may be requested
by the Committee.
126.6. Pardon and Forgiveness Eligibility and Application
126.6-1. Eligibility. A Tribal member may receive a pardon for any criminal conviction(s), or a
forgiveness for an act(s) that renders the Tribal member ineligible for housing with the Tribe or
other Tribal benefit(s); and any individual may receive forgiveness for an act(s) that renders the
individual ineligible for Tribal employment, an occupational license, certification or permit issued
by the Tribe.
(a) Upon completion of incarceration, parole, probation and/or deferred prosecution,
Tribal members shall be eligible to apply for a pardon.
(b) One (1) year after an act is committed, or affirmed through the conclusion of any appeal
process, an individual shall be eligible to apply for pardon or forgiveness.
126.6-2. Ineligibility. An individual is ineligible for a pardon or forgiveness if he or she is:
(a) being investigated for an act and if found to have committed such act, would be
ineligible for the benefit he or she is seeking; or
(b) appealing a termination and the termination makes him or her ineligible for the benefit
he or she is seeking; or
(c) currently incarcerated, on parole, probation, and/or under a deferred prosecution
agreement; or
(d) has any outstanding penalties or fines.
126.6-3. Initiating an Application. Applications for a pardon or forgiveness may be obtained from
the Tribal Secretary’s Office or on the Tribal website. Completed applications shall be filed with
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the Tribal Secretary’s Office in person, during normal Tribal business hours, or sent by certified
mail to the Tribal Secretary at P.O. Box 365, Oneida, WI 54155.
126.6-4. Required Application Information. Each applicant is responsible for submitting all
required materials and authorizations.
(a) A completed pardon application shall include the following:
(1) a copy of the applicant’s Tribal enrollment card.
(2) a copy or copies of any discharge papers from incarceration or jail.
(3) official verification of any successful completion date of the probation, parole
or deferred prosecution.
(4) any necessary releases for investigations and/or background checks.
(5) any authorizations from a probation officer to release information.
(6) the required non-refundable fee as specified under 126.6.
(7) a personal written statement, including the reason(s) for requesting a pardon
and a description and documentation of the applicant’s efforts towards selfimprovement.
(8) information regarding the conviction(s) for which the applicant is seeking a
pardon, including:
(A) date(s) upon which the crime(s) occurred;
(B) location(s) where the crime(s) occurred;
(C) date(s) of conviction(s); and
(D) jurisdiction(s) which imposed the sentence(s).
(9) verification of attendance or successful completion of any counseling, therapy,
or rehabilitative programs such as anger management or coping skills classes.
(10) letters of reference or support from people well-regarded in the community.
Such letters shall detail the applicant’s accomplishments or contributions to the
community or attest to the applicant’s rehabilitation and trustworthiness. These
may include, but are not limited to:
(A) clergy or other spiritual leaders.
(B) employers and/or community members.
(C) teachers.
(D) organizers of support groups the applicant attends or has attended.
(11) any other information relevant to the applicant’s conviction(s) or rehabilitation
efforts.
(12) proof of payment of all penalties and fines.
(b) A completed forgiveness application shall include the following:
(1) a copy of the applicant’s Tribal enrollment card, if applicable.
(2) the applicant’s employment record prior to the act, if applicable.
(3) the applicant’s background records.
(4) the act that triggered the applicant’s ineligibility.
(5) the impact of the act on the Tribe.
(6) the length of time since the act.
(7) a written statement from the applicant demonstrating remorse for the violation.
(8) two (2) letters of recommendation, with no more than one (1) recommendation
coming from a person who is a family member of the applicant.
(9) the required non-refundable fee as specified under 126.6.
(10) any additional credible and relevant information.
(11) proof of payment of all penalties and fines.
126.6-5. Failure of the applicant to provide a complete application, or any of the required
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information and/or materials may result in:
(a) the application being returned with a request for more information; or
(b) the application being removed from consideration; or
(c) denial of a pardon or forgiveness.
126.6-6. Applicant Misrepresentations. Any applicant who misrepresents, omits, or falsifies any
information on the application or during the pardon process shall be denied a pardon. If a pardon
is granted and it is later determined that there is misrepresented or false information, or pertinent
information was purposefully omitted, the Oneida Business Committee shall have the right to
rescind the pardon.
126.7. Fees
126.7-1. Each application shall be accompanied by a non-refundable fee as set by the Oneida
Business Committee in a resolution. Said payment shall be made payable to the Oneida Tribe in
the form of a:
(a) money order; or
(b) cashier’s check; or
(c) intra-tribal purchase document, if a Tribal department or program, such as Social
Services, will be providing the funds for the application fee.
126.8. Hearings
126.8-1. Notice of the Hearing. The Committee shall conduct quarterly hearings and provide
official notice to the applicant by certified mail, including the date, time and location of the
hearing, at least thirty (30) calendar days prior to the hearing. Notice shall also be posted in
prominent locations at least thirty (30) calendar days prior to the hearing. If alternate arrangements
have been made under 126.8-2, notice shall be posted in prominent locations with as much advance
notice as possible and as time permits.
(a) Notice of the hearings scheduled for the year shall be posted on the Tribal website and
periodically in the Tribal newspaper.
(b) Hearings shall take place at a regularly scheduled time and location to be determined
by the Committee and shall be open to the public.
126.8-2. Alternate Hearing Arrangements. Applicants who reside out of the State of Wisconsin
who are unable to attend a hearing may submit a written request by certified mail to the Tribal
Secretary’s Office for alternate arrangements to appear by video conference and/or to reschedule
the hearing date. If alternate arrangements are unavailable, the applicant may withdraw the
application up to three (3) business days prior to the hearing without penalty, and may re-apply for
a pardon at any time.
126.8-3. Failure of Applicant to Attend Hearing. Failure of the applicant to appear at the hearing
may result in the Committee postponing making a determination on the application or
recommending the Oneida Business Committee deny the application.
(a) Applicants with a legitimate reason for failing to appear for a hearing shall have ten
(10) calendar days from the date of the missed hearing to provide documentation to the
Committee. Such documentation may include, but is not limited to; a Doctor’s excuse,
accident/police report, or funeral notice.
126.8-4. Testimony and Notarized Statements. The Committee shall obtain oral testimony at the
hearing from the applicant, and any victims, witnesses or other persons supporting or opposing the
pardon or forgiveness.
(a) Victims, witnesses, and other persons unavailable for a scheduled hearing may submit
a notarized statement for consideration.
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(b) The Committee may institute recesses and postponements as they see fit.
(c) The Committee may ask questions at any time during the hearing.
(d) The Committee may require the applicant to provide further documentation.
(1) Within five (5) business days of the hearing, the Committee shall send a written
request by certified mail to the applicant for the additional documentation.
(2) The applicant shall submit the documentation to the Tribal Secretary’s Office
within thirty (30) calendar days after receiving the request for the documentation.
Failure of the applicant to provide any of the required documentation may result in:
(A) the application being removed from consideration; or
(B) denial of the application.
126.8-5. Deliberations and Recommendation. After the hearing, the Committee shall go into
executive session for deliberations.
(a) The Committee shall consider all information gathered from the hearing, the
application, the background investigation, and any testimony or notarized statements when
determining whether to recommend that the application be approved or denied.
(1) The Committee shall be responsible for weighing the appropriateness of
granting a pardon or forgiveness.
(b) Recommendation. After considering the factors provided, the Committee shall make
a decision and compose a formal, written recommendation for each application, including
reasons to approve or deny the application within sixty (60) days after the pardon or
forgiveness hearing. The recommendation, including any dissenting opinions issued by
the Committee shall be forwarded to the Oneida Business Committee within thirty (30)
calendar days after making a decision, along with the following materials for review:
(1) All information from the application and the background investigation;
(2) Any notarized statements submitted;
(3) A proposed draft resolution; and
(4) An audio recording of the hearing, upon request by an Oneida Business
Committee member.
126.9. Conditions and Restrictions
126.9-1. Pardons. Certain convictions may affect a Tribal member’s rights under state or federal
law, or result in restrictions being placed on a Tribal member, regardless of whether a Tribal pardon
has been granted.
(a) Civil Rights. A pardon by the Tribe does not guarantee the restoration of all civil rights,
and each recipient of a Tribal pardon is responsible for determining whether the pardon
affects any non-Tribal restrictions or limitations that may be applicable pursuant to the
conviction.
(b) Employment. Individuals convicted of a crime that is “substantially related” to the care
of another person or animal may be subject to extended or permanent restrictions on
licensing or professional credentials in fields relating to such caretaking. A Tribal pardon
shall not affect these restrictions.
(c) Sex Offender Registry. Receipt of a Tribal pardon shall in no way affect registration,
tracking or other restrictions or obligations imposed upon sex offenders.
(d) Voting Rights. Each state, and the federal government are empowered to determine
whether felons may vote in elections, caucuses, referendums or any other venue dependent
on the votes of citizenry. The granting of a Tribal pardon shall not supersede the rights of
these jurisdictions to determine the eligibility of voters.
126.9-2. Other Restrictions. The Committee’s written recommendation to the Oneida Business
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Committee to approve an applicant’s request for a pardon or forgiveness may also recommend the
Oneida Business Committee impose restrictions on the applicant. If the Committee does not
recommend a restriction, the Oneida Business Committee shall have the authority to place
restrictions on the applicant before approving the pardon or forgiveness request. Restrictions shall
specify the time lines attached to them, which may expand over a period of months, years, or
indefinitely.
(a) Restrictions shall be clearly defined and may include the following:
(1) The applicant is ineligible for a transfer, promotion or job reassignment.
(2) The applicant may be prohibited from:
(A) Handling cash and/or merchandise.
(B) Having Tribal property sign-off authority.
(C) Supervising staff.
(D) Supervising or caring for children or the elderly.
(E) Any other restrictions the Oneida Business Committee determines as
appropriate.
(b) When restrictions are imposed for a period of greater than five (5) years, the applicant
may, after five (5) years, apply to have the restrictions modified or lifted. The request to
modify or lift restrictions will follow the same process required to request a pardon.
(c) The applicant shall sign a written statement describing each restriction, and time period
of such restriction prior to becoming employed by the Tribe.
126.9-3. Conditions. The Committee may also recommend that an applicant requesting a pardon
or forgiveness be required to complete conditions before the applicant is granted the pardon or
forgiveness. If the Committee does not recommend a condition, the Oneida Business Committee
shall have the authority to place conditions on the applicant before approving the pardon or
forgiveness request.
(a) Conditions shall be clearly defined and may include the following:
(1) perform community service hours within a Tribal Department.
(2) payment of restitution to the Tribe.
(3) any other conditions the Oneida Business Committee determines as
appropriate.
126.10. Oneida Business Committee
126.10-1. The Oneida Business Committee shall consider all of the information received by the
Committee prior to making a determination on whether to issue or deny a pardon or forgiveness
application. The Oneida Business Committee may accept, reject or modify the Committee’s
recommendation.
126.10-2. Deliberations. Deliberations by the Oneida Business Committee shall take place in
executive session. The Oneida Business Committee may request, by written notice, that the
applicant be present during the deliberations to provide oral testimony or to answer questions. The
notice shall be provided to the applicant thirty (30) days prior to the deliberations and shall contain
the time, place and date of the deliberations.
126.10-3. Final Decision. The Oneida Business Committee shall issue or deny the pardon or
forgiveness in open session, by resolution, including the reasons therefor and shall include for the
record a clear indication of any decision and shall list the specific crimes to be pardoned or acts to
be forgiven. This decision is final and cannot be appealed. Applicants may be eligible to re-apply
for a pardon or forgiveness one (1) year from the date of the most recent denial of a pardon or
forgiveness.
126.10-4. Notification. Notification of the final decision shall be sent to the applicant from the
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Tribal Secretary’s office by certified mail or personally served within ten (10) business days
following the decision. Applicants have a right to documentation of the final decision along with
the resolution, and the reason(s) for the final decision.
126.10-5. Resolution. To grant or deny a pardon or forgiveness, a majority vote of the Oneida
Business Committee is required.
126.10-6. Eligibilities. Unless otherwise directed by the Oneida Business Committee, a pardon
or forgiveness may fully or partially restore some Tribal eligibilities lost as a result of a conviction
or act including:
(a) employment; and/or
(b) an occupational license, certificate or permit; and/or
(c) housing; and/or
(d) other Tribal benefit.
End.
Adopted – BC-2-19-93-I
Adopted – BC-11-13-93-B (Oneida Pardon Procedures Policy)
Adopted – BC-11-24-93-B (Temporary Pardons)
Adopted – BC-7-31-02-A
Adopted – BC-05-25-11-A
Adopted – BC-01-22-14-B
Emergency Adoption – BC-04-28-21-A
Emergency Extended – BC-10-27-21-A (Emergency Expired)
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Adopt resolution entitled Grant Application to the National Telecommunications and Information...
Business Committee Agenda Request
1. Meeting Date Requested:
12/27/23
2. Session:
܈Open ܆Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
܆Accept as information; OR
Authorize a Resolution
4. Areas potentially impacted or affected by this request:
܆Finance
܆Law Office
܆Gaming/Retail
܆Other: Describe
܆Programs/Services
܈DTS
܆Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Mark W. Powless, General Manager
Nathaniel Villarreal, Senior Network Analyst, DTS
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
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6. Supporting Documents:
܆Bylaws
܆Contract Document(s)
܆Correspondence
܆Draft GTC Notice
܆Draft GTC Packet
܆E-poll results/back-up
܈Other: Memo
܆Fiscal Impact Statement
܆Law
܆Legal Review
܆Minutes
܆MOU/MOA
܆Petition
܆Presentation
܆Report
܈Resolution
܆Rule (adoption packet)
܆Statement of Effect
܆Travel Documents
7. Budget Information:
܆Budgeted – Tribal Contribution
܈Unbudgeted
܆Other: Describe
8. Submission:
܆Budgeted – Grant Funded
܆Not Applicable
signed by Mark W. Powless
Mark W. Powless Digitally
Date: 2023.12.07 11:20:18 -06'00'
Authorized Sponsor:
Mark W. Powless, General Manager
Primary Requestor:
Nathaniel Villarreal, Senior Network Analyst
Revised: 04/25/2023
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Date: December 7, 2023
To:
BC Agenda Request
From: Donald Miller, Grants Office
Re:
Resolution ‐ “Grant Application to the National Telecommunications and Information Administration
for the Tribal Broadband Grant Program to Improve Broadband Connectivity on the Reservation”
______________________________________________________________________________
Good day,
The nature of this request is for a BC resolution that would authorize DTS to apply for a grant
from the NTIA Dept of Commerce to in essence hookup the 274 identified unserved homes on
the reservation, giving them low cost high speed internet service.
The grant in question requires no match and so will not affect Tribal contribution. The project
will be accomplished in partnership with Nsight the internet provider.
The resolution is required by the funder to verify Tribal consent.
We respectfully request authorization to submit this resolution to the Business Committee for
their consideration.
Thank you
If there are further questions, please contact:
Don Miller
920‐496‐7329
Dmiller1@oneidanation.org
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution #
Grant Application to the National Telecommunications and Information Administration for
the Tribal Broadband Grant Program to Improve Broadband Connectivity on the
Reservation
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has a critical need for broadband services and facilities because
portions of the Reservation are underserved and lack adequate broadband capacity; and
WHEREAS,
the resolution of this problem will require the designing, engineering, and construction of
new broadband and wireless communication facilities and systems to address these
inadequacies within the reservation boundaries; and
WHEREAS,
the Department of Commerce and the National Telecommunications and Information
Administration (NTIA) have stated their commitment to expanding tribal broadband
infrastructure deployment and services in underserved and/or unserved areas and
promoting digital inclusion through the Tribal Broadband Connectivity Program; and
WHEREAS,
the NTIA has issued a funding opportunity (NTIA-ICG-TBCPO-2023-2008098) for the
deployment of broadband infrastructure and Broadband Services on Tribal Lands; and
WHEREAS,
a resolution of consent from each tribal government is required;
NOW THEREFORE BE IT RESOLVED, the Oneida Nation provides this resolution to indicate its support
and consent for the Digital Technology Systems department to apply to NTIA for the Tribal Broadband
Grant Program on behalf of the Oneida Nation.
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Determine next steps regarding one (1) vacancy - Oneida Election Board
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Shannon Davis, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
SDAVIS
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Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 5, 2023
RE:
Appointment(s) – Oneida Election Board
Background
One (1) vacancy was posted for the Oneida Election Board. The vacancy is to complete a
term ending July 31, 2026.
The vacancy has been posted since September 27, 2023. The latest application deadline was
November 3, 2023, and one (1) application was received for the following applicant(s):
Stephanie Metoxen
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending July 31, 2026.
2) reject the selected applicant(s) and oppose the vote**, OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Determine next steps regarding nine (9) vacancies - Oneida Election Board Ad Hoc Committee
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Shannon Davis, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
SDAVIS
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 5, 2023
RE:
Appointment(s) – Oneida Election Board Ad Hoc Committee
Background
Nine (9) vacancies were posted for the Oneida Election Board Ad Hoc Committee. The
vacancies are to complete the term ending December 31,2024.
The vacancies have been posted since November 2023. The latest application deadline was
December 8, 2023, and two (2) application(s) were received for the following applicant(s):
Justine Huff
Mary King
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending December 31, 2024
2) reject the selected applicant(s) and oppose the vote**, OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Determine next steps regarding four (4) vacancies - Oneida Personnel Commission
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Bonnie Pigman, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BPIGMAN
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 13, 2023
RE:
Appointment(s) – Oneida Personnel Commission
Background
Four (4) regular member vacancies have been posted for the Oneida Personnel
Commission. The vacancies are to complete terms ending March 31, 2024, March 31,
2026, March 31, 2027, and March 31, 2028.
The vacancies have been posted since April 14, 2021. The latest application deadline
was November 3, 2023, and one (1) regular member application(s) was received for the
following applicant(s):
Stephanie J Metoxen
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending March 31, 2024,
March 31, 2026, March 31, 2027, OR March 31, 2028, OR
2) reject the selected applicant(s) and oppose the vote**; OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Determine next steps regarding one (1) Community-at-Large vacancy - Oneida Nation School Board
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Bonnie Pigman, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BPIGMAN
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 5, 2023
RE:
Appointment(s) – Oneida Nation School Board Community-at-large position
Background
One (1) Community-at-large vacancy was posted for the Oneida Nation School Board. The
vacancy is to complete term ending July 31, 2026.
The vacancy has been posted since September 26, 2023. The latest application deadline was
November 3, 2023, and two (2) application(s) were received for the following applicant(s):
Daisee Francour
Teresa Schuman
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending July 31, 2026 OR
2) reject the selected applicant(s) and oppose the vote**; OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Determine next steps regarding one (1) Parent/Guardian vacancy - Oneida Nation School Board
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Bonnie Pigman, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BPIGMAN
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 5, 2023
RE:
Appointment(s) – Oneida Nation School Board Parent/Guardian Position
Background
One (1) Parent/Guardian vacancy was posted for the Oneida Nation School Board. The
vacancy is to complete term ending July 31, 2025.
The Parent vacancy has been posted since November 5, 2021. The latest application
deadline was November 3, 2023, and one (1) application(s) was received for the following
applicant(s):
Melissa Skenandore
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending July 31, 2025, OR
2) reject the selected applicant(s) and oppose the vote**; OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Determine next steps regarding two (2) Human Services Department vacancies - Pardon and Forgiveness
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Bonnie Pigman, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BPIGMAN
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 6, 2023
RE:
Pardon and Forgiveness Screening Committee Appointments – Human
Service Department
Background
According to the Pardon and Forgiveness Screening Committee Bylaws, section
1-5. Membership
(a) Number of Members. The PFSC shall consist of four (4) members and four (4)
alternates from three (3) representative areas who shall serve a term consistent
with that of the Oneida Business Committee’s term of office.
(2) The three (3) representative areas shall be made up of:
(B) One (1) member and one (1) alternate representative from the
Oneida Social Services Department 1; and
Tina Jorgenson, Governmental Human Services Division Director recommended Julie
King as the primary Human Services representative, and Michelle Madl as the alternate
Human Services representative.
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending August 31, 2026 OR
2) reject the selected applicant(s) and oppose the vote**; OR
3) request the Secretary to re-notice the vacancy(ies)
1
Social Services is now known as Human Services Department
A good mind. A good heart. A strong fire.
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Determine next steps regarding two (2) Oneida Police Department vacancies - Pardon and Forgiveness...
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Bonnie Pigman, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BPIGMAN
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
December 6, 2023
RE:
Pardon and Forgiveness Screening Committee Appointment – Oneida Police
Department
Background
According to the Pardon and Forgiveness Screening Committee Bylaws, section
1-5. Membership
(a) Number of Members. The PFSC shall consist of four (4) members and four (4)
alternates from three (3) representative areas who shall serve a term consistent
with that of the Oneida Business Committee’s term of office.
(1) Unless otherwise stated herein, the four (4) alternates shall be
considered members of the PFSC, with the same responsibilities and
powers as PFSC members, including, but not limited to, the ability
to create a quorum and vote under sections 3-5 and 3-7, below.
(A)
For purposes hereof and absent an express statement to he
contrary, the term “member(s)” shall refer collectively to PFSC members
and alternates.
(2) The three (3) representative areas shall be made up of:
(A)
One (1) member and one (1) alternate representative from
the Oneida Police Department
Eric Boulanger, Chief of Police recommended himself as the primary Oneida Police
Department representative and Ronald E King Jr as the alternate Oneida Police
Department representative.
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending August 31, 2026 OR
2) reject the selected applicant(s) and oppose the vote**; OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Accept the October 26, 2023, regular Finance Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Accept the FC Minutes for 10/26/23 & E-Poll
4. Areas potentially impacted or affected by this request:
☒ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: All areas that require FC
☐ Programs/Services
☐ DTS
☒ Boards, Committees, or Commissions
approval
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
Page 1 of 2
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6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☒ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☒ Not Applicable
8. Submission:
Authorized Sponsor:
Larry Barton, Treasurer
Primary Requestor:
Melissa Alvarado, Office Manager
Revised: 04/25/2023
Page 2 of 2
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INTERNAL MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
MELISSA ALVARADO, OFFICE MANAGER
SUBJECT: E-POLL RESULTS – FC MINUTES OF OCTOBER 26, 2023
DATE:
10/27/23
___________________________________________________________________________________________________________
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of October 26, 2023. The E-Poll and minutes were sent
out today and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
The r e w as a M ajo r it y of 4 F C me mb er s vo t i n g t o ap p ro v e t h e O c t ob e r 2 6,
20 2 3 Fin an c e Co mmi t t ee M eet ing Min ut e s . FC M emb e rs vot ing i ncl ud ed:
Ke it h D oxt at o r , R aL ind a Ni nh am- L a mbe r ie s, Jon a s Hi ll , a n d L oui s e
Co rn e li u s .
These Finance Committee Minutes of October 26, 2023 will be placed on the next
Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all
Minutes of the FC will be submitted to the Secretary’s Office once a month for BC
acceptance.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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FINANCE COMMITTEE
REGULAR MEETING
OCTOBER 26, 2023 ▪ Time: 8:30 A.M
Business Committee Conference Room/ Microsoft Teams
REGULAR MEETING MINUTES
FC MEMBERS PRESENT :
Larry Barton, Treasurer/FC Chair
Jonas Hill, BC Council Member
Louise Cornelius, Gaming GM
Keith Doxtator CFO/FC Vice-Chair
Sarah White, Purchasing Director-via Teams
RaLinda Ninham-Lamberies, Asst. CFO
FC MEMBERS EXCUSED: Lisa Liggins, BC Secretary; Jennifer Webster, BC Council
Member; and Melissa Alvarado
OTHERS PRESENT : Mark W. Powless-via Teams, David Emerson-via Teams, Paul Witek-via Teams,
Kyle Skenandore-via Teams, Paul Truttmann-via Teams, Frank Noble-via Teams, Sharon Mousseau-via
Teams, Linda Jenkins-via Teams, Michelle Danforth-Anderson-via Teams, and Carol Silva-via Teams
I.
CALL TO ORDER : The FC Regular Meeting was called to order by the FC Chair at 8:30
A.M.
II.
APPROVAL OF AGENDA : OCTOBER 26, 2023
Motion by Keith Doxtator to approve the October 26, 2023 Finance Committee Meeting
Agenda. Seconded by Louise Cornelius. Motion carried unanimously.
III.
MINUTES : OCTOBER 12, 2023 (Approved via E-Poll on 10/12/23):
Motion by Jonas Hill to acknowledge the FC E-Poll action taken on October 12, 2023
approving the October 12, 2023 Finance Committee Meeting Minutes. Seconded by
Keith Doxtator. Motion carried unanimously.
IV.
TABLED BUSINESS : None
V.
CAPITAL EXPENDITURES :
1. IT – Purchase (10) Slot Machines
David Emerson, Gaming-Slots
Page 1 of 5
Finance Committee Meeting Minutes of October 26, 2023
Amount: $236,804.00
Public Packet
Motion by Jonas Hill to approve the IT – Purchase (10) Slot Machines in the amount of
$236,804.00. Seconded by Louise Cornelius. Motion carried unanimously.
VII.
NEW BUSINESS :
1. Otis Elevator Company – Facility Maint. & Repairs
Paul Witek, Engineering
Amount: $131,000.00
Motion by Keith Doxtator to approve the Otis Elevator Company – Facility Maintenance
& Repairs in the amount of $131,000.00. Seconded by RaLinda Ninham-Lamberies.
Motion carried unanimously.
2. FY24 Blanket PO – Brain Power Wellness
Sharon Mousseau, ONES
Amount: $63,000.00
Motion by Jonas Hill to approve the FY24 Blanket PO – Brain Power Wellness in the
amount of $63,000.00. Seconded by Keith Doxtator. Motion carried unanimously.
3. FY24 Blanket PO – United Parcel Services (UPS)
Michelle Danforth-Anderson, Tourism
Amount: $200,000.00
Motion by Keith Doxtator to approve the FY24 Blanket PO – United Parcel Services (UPS)
in the amount of $200,000.00. Seconded by Louise Cornelius. Opposed by RaLinda
Ninham-Lamberies. Motion carried.
For the Record: RaLinda opposition is because we require the requesters to be at
Finance Committee.
4. FY24 Blanket PO – Gordon Flesch
Michelle Danforth-Anderson, Tourism
Amount: $650,000.00
Motion by Keith Doxtator to approve the FY24 Blanket PO – Gordon Flesch in the
amount of $350,000.00. Seconded by Louise Cornelius. Motion carried unanimously.
5. FY24 Blanket PO – Mail Haus Inc
Michelle Danforth-Anderson, Tourism
Page 2 of 5
Finance Committee Meeting Minutes of October 26, 2023
Amount: $100,000.00
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Public Packet
Motion by Keith Doxtator to approve the FY24 Blanket PO – Mail Haus Inc. in the amount
79 of 289
of $100,000.00. Seconded by Louise Cornelius. Motion carried unanimously.
6. FY24 Blanket PO – Oneida Post Office
Michelle Danforth-Anderson, Tourism
Amount: $900,000.00
Motion by Keith Doxtator to approve the FY24 Blanket PO – Oneida Post Office in the
amount of $900,000.00. Seconded by RaLinda Ninham-Lamberies. Motion carried
unanimously.
7. FY24 Blanket PO – Pitney Bowes
Michelle Danforth-Anderson, Tourism
Amount: $200,000.00
Motion by Jonas Hill to approve the FY24 Blanket PO – Pitney Bowes in the amount of
$200,000.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously.
8. Mission Support Services LLC – Amendment Contract 2022-0725 Amount: $6,005,800.00
Paul Witek, Engineering
Motion by Keith Doxtator to approve the Mission Support Services LLC – Amendment
Contract 2022-0725 in the amount of $6,005,800,00. To have the Finance Committee
review the sole source resolution and provide a recommendation. Seconded by Louise
Cornelius. Opposed by RaLinda Ninham-Lamberies. Motion carried.
For the Record: Ralinda would like to indicate that she has opposed the approval based
upon the fact that as an agency that accepts federal grant dollars, we are required to
avoid conflicts of interest that are either real or perceived. A company owned by the
Nation that does not require a three bid process that has access to insider information
with the budgeted amounts of various CIP projects and a contract that allows for the
cost of work plus design builders and design builders fee with a guaranteed maximum
price and the contractor knows the guaranteed maximum price. From my perspective
that is a conflict of interest. For that reason, I cannot approve.
9. Mission Support Services LLC – Oneida Nation Farm Contract
Paul Witek, Engineering
Page 3 of 5
Finance Committee Meeting Minutes of October 26, 2023
Amount: $1,661,323.00
Public Packet
Motion by Keith Doxtator to approve the Mission Support Services LLC – Oneida Nation
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Farm Contract in the amount of $1,661,323.00. To have the Finance Committee review
the sole source resolution and provide a recommendation. Seconded by Louise
Cornelius. Opposed by Ralinda Ninham-Lamberies for the same reason stated in New
Business #8. Motion carried.
10. Mission Support Services LLC – Museum Relocation Contract
Paul Witek, Engineering
Amount: $9,285,000.00
Motion by Keith Doxtator to approve the Mission Support Services LLC – Museum
Relocation Contract in the amount of $9,285,000.00. To have the Finance Committee
review the sole source resolution and provide a recommendation. Seconded by Louise
Cornelius. Opposed by Ralinda Ninham-Lamberies for the same reason stated in New
Business #8. Motion carried.
VIII. DONATIONS / ONEIDA FINANCE FUND:
Report:
1. FC Donation Report – October 2023
Melissa Alvarado, Office Manager
Motion by Keith Doxtator to accept the FC Donation Report for October 2023. Seconded
by Louise Cornelius. Motion carried unanimously.
Requests:
1. Safe Shelter Inc. – Donation
Requester: Pearl Webster, Executive Director
Amount: $3,000.00
Motion by Jonas Hill to approve from the Finance Committee Donations the request from
Safe Shelter Inc. – Donation in the amount of $3,000. Seconded by RaLinda NinhamLamberies. Motion carried unanimously.
2. Oneida Nation Veteran Services Department – Donation Amount: $3,000.00
Requester: Connor Kestell, Oneida Nation Vets Manager
Page 4 of 5
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Public Packet
Motion by Ralinda Ninham-Lamberies to approve from the Finance Committee Donations
the request from Oneida Nation Veterans Services Department – Donation in the amount
of $3,000. Seconded by Keith Doxtator. Motion carried unanimously.
IX.
EXECUTIVE SESSION : None
X.
ADMINISTRATIVE /INTERNAL :
1. Finance Committee – FY23 Fourth Quarter Report to the BC
Melissa Alvarado, Office Manager
Motion by Keith Doxtator to approve the Finance Committee – FY23 Fourth Quarter Report
to the BC. Seconded by Jonas Hill. Motion carried unanimously.
XI.
FOLLOW UP : None
XII.
FOR INFORMATION ONLY :
1. IGT – (1) WAP WOF Lease Slot Machine
David Emerson, Gaming-Slots
Motion by Jonas Hill to accept the IGT-(1) WAP WOF Lease Slot Machine as FYI. Seconded
by Louise Cornelius. Motion carried unanimously.
XIII.
ADJOURN : Motion by Jonas Hill to adjourn. Seconded by RaLinda Ninham-Lamberies.
Motion carried unanimously. Time: 9:53 A.M.
Minutes submitted by:
Keith Doxtator, CFO
Transcribed by:
Melissa Alvarado, Office Manager
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll:
_October 27, 2023__
Page 5 of 5
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81 of 289
Public Packet
82 of 289
Accept the November 9, 2023, regular Finance Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Accept the FC Minutes for 11/9/23 & E-Poll
4. Areas potentially impacted or affected by this request:
☒ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: All areas that require FC
☐ Programs/Services
☐ DTS
☒ Boards, Committees, or Commissions
approval
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
Page 1 of 2
Public Packet
83 of 289
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☒ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☒ Not Applicable
8. Submission:
Authorized Sponsor:
Larry Barton, Treasurer
Primary Requestor:
Melissa Alvarado, Office Manager
Revised: 04/25/2023
Page 2 of 2
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INTERNAL MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
MELISSA ALVARADO, OFFICE MANAGER
SUBJECT: E-POLL RESULTS – FC MINUTES OF NOVEMBER 9, 2023
DATE:
11/14/23
___________________________________________________________________________________________________________
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of November 9, 2023. The E-Poll and minutes were sent
out yesterday November 13, 2023 and concluded today. The results of the completed
E-Poll are as follows:
E-POLL RESULTS:
The r e w a s a M ajo r it y of 3 FC m emb e r s vo t ing t o app ro v e t he Nov e mb e r
9,
2 0 23
F in an ce
C omm it t e e
M e et i ng
Min ut e s .
FC
M em be rs
vot in g
inc lud ed : K e it h Do xt at o r, J en nif e r W eb st e r, a n d Ch ad Fu ss .
These Finance Committee Minutes of November 9, 2023 will be placed on the next
Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all
Minutes of the FC will be submitted to the Secretary’s Office once a month for BC
acceptance.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Public Packet
85 of 289
FINANCE COMMITTEE
REGULAR MEETING
NOVEMBER 9, 2023 ▪ Time: 8:30 A.M.
Business Committee Conference Room / Microsoft Teams
REGULAR MEETING MINUTES
FC MEMBERS PRESENT :
Larry Barton, Treasurer/FC Chair
Lisa Liggins, BC Secretary
Chad Fuss, Asst. Gaming CFO-via Team
Keith Doxtator, CFO/FC Vice-Chair
Jennifer Webster, BC Council Member
Sarah White, Purchasing Director-via Teams
FC MEMBERS EXCUSED: Jonas Hill, BC Council Member and Melissa Alvarado
OTHERS PRESENT : Mark W. Powless-via Team, David Emerson-via Teams, Christopher
Danforth-via Teams, Dana McLester-via Teams, Loucinda Conway-via Teams, Michelle DanforthAnderson-via Teams, Tonya Webster-via Teams, Janice Decorah-via Team and Carol Silva-via
Teams
I.
CALL TO ORDER : The FC Regular Meeting was called to order by the FC Chair at 8:29
A.M.
II.
APPROVAL OF AGENDA : NOVEMBER 9, 2023
Motion by Chad Fuss to approve the November 9, 2023 Finance Committee Meeting
Agenda. Seconded by Keith Doxtator. Motion carried unanimously.
III.
FC MINUTES : October 26, 2023 (Approved via E-Poll on 10/27/23)
Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on October 27,
2023 approving the October 26, 2023 Finance Committee Meeting Minutes. Seconded
by Lisa Liggins. Motion carried unanimously.
IV.
TABLED BUSINESS : None
V.
CAPITAL EXPENDITURES :
1. IGT – Purchase (20) Slot Machines
David Emerson, Gaming-Slots
Page 1 of 7
Finance Committee Meeting Minutes of November 9, 2023
Amount: $421,930.00
Public Packet
Motion by Jennifer Webster to approve the IGT – Purchase of (20) Slot Machines in the
amount of $421,930.00. Seconded by Keith Doxtator. Motion carried unanimously.
2. Bergstorm GM Ford – Vehicle Purchase
Christopher Danforth, DPW-Automotive
Amount: $57,583.50
Motion by Keith Doxtator to approve the Bergstorm GM Ford – Vehicle Purchase in the
amount of $57,583.50. Seconded by Chad Fuss. Motion carried unanimously.
3. Baycom Incorporated – Purchase of Radios & Chargers
Katsi Danforth, Security
Amount: $696,225.00
Motion by Lisa Liggins to approve the Baycom Incorporated – Purchase of Radios & Chargers
in the amount of $696,225.00. Seconded by Jennifer Webster. Motion carried unanimously.
VI.
NEW BUSINESS :
1. Amerind Risk Mgmt Corp. – Insurance Coverage Payment Amount: $365,871.00
Dana McLester, CHD
Motion by Jennifer Webster to approve the Amerind Risk Mgmt Corp. – Insurance Coverage
Payment in the amount of $365,871.00. Seconded by Chad Fuss. Motion carried
unanimously.
2. RSM US LLP – Service Contract
Loucinda Conway, Internal Audit
Amount: $65,000.00
Motion by Jennifer Webster to approve the RSM US LLP – Service Contract in the amount
of $65,000.00. Seconded by Chad Fuss. Abstained by Lisa Liggins. Motion carried.
3. FY24 Blanket PO – Steen Macek
Michelle Danforth-Anderson, Tourism
Amount: $265,000.00
Motion by Jennifer Webster to approve the FY24 Blanket PO – Steen Macek in the amount
of $265,000.00. Seconded by Keith Doxtator. Motion carried unanimously.
Note: Finance Committee acknowledges this is sole source and Purchasing to bid this out
for next year.
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Public Packet
VII.
87 of 289
ONEIDA FINANCE FUND:
Report:
1. Oneida Finance Fund Report – November 2023
Melissa Alvarado, Office Manager
Motion by Jennifer Webster to accept the Oneida Finance Fund Report for November 2023.
Seconded by Keith Doxtator. Motion carried unanimously.
Requests:
1. Select Soccer Registration fees
Requester: Maggie Teunissen for Demi
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Select Soccer Registration fees for the daughter of the requester in the amount of $500.
Seconded by Chad Fuss. Motion carried unanimously.
2. Hockey League fees
Requester: Marcus Webster for Oliver
Amount: $306.90
Motion by Chad Fuss to approve from the Oneida Finance Fund the request for Hockey
League fees for the son of the requester in the amount of $306.90. Seconded by Keith
Doxtator. Abstained by Jennifer Webster. Motion carried.
3. Hockey League fees
Requester: Marcus Webster for Wesson
Amount: $94.50
Motion by Lisa Liggins to approve from the Oneida Finance Fund the request for Hockey
League fees for the son of the requester in the amount of $94.50. Seconded by Chad Fuss.
Abstained by Jennifer Webster. Motion carried.
4. Hockey League fees
Requester: Marcus Webster for Raleiha
-
Amount: $423.90
See Action in New Business #3.
5. Impact Sports Academy Baseball Program fees
Requester: Melinda J. Danforth for Wahalu
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Page 3 of 7
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Public Packet
Impact Sports Academy Baseball Program fees for the son of the requester in the amount
of $500.00. Seconded by Chad Fuss. Motion carried unanimously.
6. Lacrosse Registration fees
Requester: Elijah Metoxen for Wesay
Amount: $450.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Lacrosse Registration fees for the son of the requester in the amount of $450.00. Seconded
by Chad Fuss. Motion carried unanimously.
Amendment to the main motion by Lisa Liggins to approve from the Oneida Finance Fund
the request for Lacrosse Registration fees for the son of the requester in the amount of
$468.00. Seconded by Keith Doxtator. Motion carried unanimously.
7. Language & Friendship Program fees
Requester: Tonya Webster for Justice
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Language & Friendship Program fees for the daughter of the requester in the amount of
$500. Seconded by Chad Fuss. Motion carried unanimously.
8. Tai Chi Lessons
Requester: Steven Skenandore
Amount: $450.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Tai
Chi Lessons in the amount of $450. Seconded by Chad Fuss. Motion carried unanimously.
9. AAU Basketball fees
Requester: Tanya Danforth for DeBron
Amount: $500.00
Motion by Chad Fuss to approve from the Oneida Finance Fund the request for AAU
Basketball fees for the son of the requester in the amount of $500. Seconded by Lisa Liggins.
Motion carried unanimously.
10. Impact Sports Academy Baseball Program fees
Requester: Gerald Danforth for Wakinyan
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
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Public Packet
Impact Sports Academy Baseball Program fees for the son of the requester in the amount
of $500.00. Seconded by Chad Fuss. Motion carried unanimously.
11. NEW Fusion Dance & Performing Arts fees
Requester: Gerald Danforth for Wicahpi
-
Amount: $500.00
See Action in New Business #10.
12. The Workshop Basketball fees
Requester: Emily Webster for Darrius
Amount: $500.00
Motion by Lisa Liggins to approve from the Oneida Finance Fund the request for The
Workshop Basketball fees for the son of the requester in the amount of $500. Seconded by
Jennifer Webster. Motion carried unanimously.
13. The Workshop Basketball fees
Requester: Emily Webster for David
-
Amount: $500.00
See Action in New Business #12.
14. FIRE Fitness Camp fees
Requester: Chad Metoxen
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for FIRE
Fitness Membership in the amount of $500. Seconded by Lisa Liggins. Motion carried
unanimously.
15. Purdy Performance Soccer fees
Requester: Laura Cornelius for Cashton
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Purdy Performance Soccer fees for the grandson of the requester in the amount of $500.
Seconded by Keith Doxtator. Motion carried unanimously.
16. Workout App fees
Requester: Constance Danforth
Amount: $500.00
Motion by Lisa Liggins to approve from the Oneida Finance Fund the request for Workout
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Public Packet
App fees in the amount of $500. Seconded by Jennifer Webster. Motion carried
unanimously.
17. Various Sports fees
Requester: Constance Danforth for Niles
-
Amount: $500.00
See Action in New Business #16.
18. Honorbound Fitness Membership
Requester: Stevi Skenandore
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Honorbound Fitness Membership in the amount of $500. Seconded by Chad Fuss. Motion
carried unanimously.
19. Air Force Gymnastics fees
Requester: Jessica Danforth for Arielle
Amount: $500.00
Motion by Lisa Liggins to approve from the Oneida Finance Fund the request for Air Force
Gymnastics fees for the daughter of the requester in the amount of $500. Seconded by
Chad Fuss. Motion carried unanimously.
20. Air Force Gymnastics fees
Requester: Jessica Danforth for Jayla
-
Amount: $500.00
See Action in New Business #19.
21. Askren Wrestling Academy fees
Requester: Jamison Skenandore for Benson
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Askren Wrestling Academy fees for the son of the requester in the amount of $500.
Seconded by Chad Fuss. Motion carried unanimously.
22. Highschool AP & Dual Enrollment College Credit Classes
Requester: Lisa Liggins for Thurston
Amount: $500.00
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
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Public Packet
Highschool AP & Dual Enrollment College Credit Classes for the son of the requester in the
amount of $500. Seconded by Chad Fuss. Abstained by Lisa Liggins. Motion carried.
VIII. EXECUTIVE SESSION : None
IX. ADMINISTRATIVE /INTERNAL : None
X.
FOLLOW UP : None
XI. FOR INFORMATION ONLY :
1. Everi – (4) Smokin Hot Stuff Spin Frenzy Lease Games
David Emerson, Gaming-Slots
Motion by Jennifer Webster to accept the Everi – (4) Smokin Hot Stuff Spin Frenzy Lease
Games as FYI. Seconded by Lisa Liggins. Motion carried unanimously.
XII. ADJOURN : Motion Jennifer Webster by to adjourn. Seconded by Chad Fuss.
Motion carried unanimously. Time: 8:55 A.M.
Minutes submitted by:
Keith Doxtator, CFO
Transcribed by:
Melissa Alvarado, Office Manager
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll: November 14, 2023
Page 7 of 7
Finance Committee Meeting Minutes of November 9, 2023
91 of 289
Public Packet
92 of 289
Accept the November 30, 2023, regular Finance Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Accept the FC Minutes for 11/30/23 & E-Poll
4. Areas potentially impacted or affected by this request:
☒ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: All areas that require FC
☐ Programs/Services
☐ DTS
☒ Boards, Committees, or Commissions
approval
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
Page 1 of 2
Public Packet
93 of 289
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☒ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☒ Not Applicable
8. Submission:
Authorized Sponsor:
Larry Barton, Treasurer
Primary Requestor:
Melissa Alvarado, Office Manager
Revised: 04/25/2023
Page 2 of 2
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INTERNAL MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
MELISSA ALVARADO, OFFICE MANAGER
SUBJECT: E-POLL RESULTS – FC MINUTES OF NOVEMBER 30, 2023
DATE:
11/30/23
___________________________________________________________________________________________________________
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of November 30, 2023. The E-Poll and minutes were sent
out today and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
The r e w a s a M ajo r it y of 5 FC m emb e r s vo t ing t o app ro v e t he Nov e mb e r
30 , 2 0 23 F in an ce C omm it t e e Me et ing Min ut e s . FC Me mb e rs vot ing
inc lud ed : K eit h Do xt at o r, L is a Lig gin s , Jo na s Hi ll , Ch ad Fu ss , and Sa r ah
Wh it e .
These Finance Committee Minutes of November 30, 2023 will be placed on the next
Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all
Minutes of the FC will be submitted to the Secretary’s Office once a month for BC
acceptance.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Public Packet
95 of 289
FINANCE COMMITTEE
REGULAR MEETING
NOVEMBER 30, 2023 ▪ Time: 8:30 A.M
Business Committee Conference Room/ Microsoft Teams
REGULAR MEETING MINUTES
FC MEMBERS PRESENT :
Larry Barton, Treasurer/FC Chair
Lisa Liggins, BC Secretary
Chad Fuss, Asst. Gaming CFO
Keith Doxtator CFO/FC Vice-Chair
Jonas Hill, BC Council Member
Sarah White, Purchasing Director
FC MEMBERS EXCUSED: Jennifer Webster, BC Council Member
OTHERS PRESENT : Andrew Doxtater, David Emerson-via Teams, Sam VanDen Heuvel-via Teams,
Sharon Mousseau-via Teams, Linda Jenkins-via Teams, Melinda J. Danforth, Tana Aguirre, Maureen
Perkins-via Teams, Janice Decorah-via Teams, David Jordan-via Teams, Carol Silva-via Teams, and
Melissa Alvarado taking notes
I.
CALL TO ORDER : The FC Regular Meeting was called to order by the FC Chair at 8:30
A.M.
II.
APPROVAL OF AGENDA : NOVEMBER 30, 2023
Motion by Chad Fuss to approve the November 30, 2023 Finance Committee Meeting
Agenda. Seconded by Sarah White. Motion carried unanimously.
III.
MINUTES : NOVEMBER 9, 2023 (Approved via E-Poll on 11/14/23)
Motion by Chad Fuss to acknowledge the FC E-Poll action taken on November 14, 2023
approving the November 9, 2023 Finance Committee Meeting Minutes. Seconded by
Sarah White. Motion carried unanimously.
IV.
SPECIAL FC E- POLL:
1. Everi – Purchase of (24) Slot Machines
Amount: $440,700.00
Requester: David Emerson, Gaming Slots (Approved via E-Poll on 11/7/23)
Motion by Lisa Liggins to acknowledge the FC E-Poll action taken on November 7, 2023
approving the Everi – Purchase of (24) Slot Machines in the amount of $440,700.00.
Page 1 of 5
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Public Packet
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Seconded by Jonas Hill. Motion carried unanimously.
V.
TABLED BUSINESS : None
VI.
CAPITAL EXPENDITURES :
1. Data Financial Inc. – G&D BPS C5 TITO System
Andrew Doxtater, Gaming-Accounting
Amount: $71,729.76
Motion by Lisa Liggins to approve the Data Financial Inc. – G&D BPS C5 TITO System in
the amount of $71,729.76. Seconded by Keith Doxtator. Motion carried unanimously.
2. Gaming Art – Purchase (6) Slot Machines
David Emerson, Gaming-Slots
Amount: $141,960.00
Motion by Keith Doxtator to approve items #2 - #10 in the amounts requested.
Seconded by Jonas Hill. Motion carried unanimously.
3. Bluberi – Purchase (6) Slot Machines
David Emerson, Gaming-Slots
-
See Action in Capital Expenditures #2.
4. AGS – Purchase (14) Slot Machines
David Emerson, Gaming-Slots
-
Amount: $479,845.00
See Action in Capital Expenditures #2.
7. IGT – Purchase (15) Bar Top Slot Machines
David Emerson, Gaming-Slots
-
Amount: $709,805.00
See Action in Capital Expenditures #2.
6. IGT – Purchase (35) Bar Top Slot Machines
David Emerson, Gaming-Slots
-
Amount: $315,930.00
See Action in Capital Expenditures #2.
5. Aristocrat – Purchase (32) Slot Machines
David Emerson, Gaming-Slots
-
Amount: $139,000.00
See Action in Capital Expenditures #2.
Page 2 of 5
Finance Committee Meeting Minutes of November 30, 2023
Amount: $209,965.00
Public Packet
-
8. Konami – Purchase (8) Slot Machines
David Emerson, Gaming-Slots
See Action in Capital Expenditures #2.
9. Light N Wonder – Purchase (20) Slot Machines
David Emerson, Gaming-Slots
-
VII.
Amount: $447,700.00
See Action in Capital Expenditures #2.
10. Zitro USA Inc.– Purchase (6) Slot Machines
David Emerson, Gaming-Slots
-
Amount: $147,970.00
Amount: $134,793.00
See Action in Capital Expenditures #2.
NEW BUSINESS :
1. Government Policy Solutions – Service Contract
Melinda J. Danforth, Legislative Affairs
Motion by Lisa Liggins to approve the Government Policy Solutions – Service Contract.
Seconded by Jonas Hill. Motion carried unanimously.
2. FY24 Blanket PO – Constellation Energy
Sharon Mousseau, ONES
Amount: $70,000.00
Motion by Chad Fuss to approve the FY24 Blanket PO – Constellation Energy in the
amount of $70,000.00. Seconded by Keith Doxtator. Motion carried unanimously.
3. FY24 Blanket PO – WE Energies
Sharon Mousseau, ONES
Amount: $300,000.00
Motion by Chad Fuss to approve the FY24 Blanket PO – WE Energies in the amount of
$300,000.00. Seconded by Jonas Hill. Motion carried unanimously.
4. Johnson Controls Fire Protection LP – Service Contract
Sharon Mousseau, ONES
Amount: $68,741.16
Motion by Chad Fuss to approve the Johnson Controls Fire Protection LP – Service
Contract in the amount of $68,741.16. Seconded by Keith Doxtator. Motion carried
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unanimously.
5. Davis Marketing – 2nd Addendum Service Contract
Chad Fuss, Gaming Admin
Amount: $167,100.00
Motion by Jonas Hill to approve the Davis Marketing – 2nd Addendum Service Contract
in the amount of $167,100.00. Seconded by Keith Doxtator. Motion carried
unanimously.
6. Somerville Inc. – 1st Amendment Service Contract
Sam VanDen Heuvel/Paul Witek, Engineering
Amount: $32,440.00
Total: $326,540.00
Motion by Keith Doxtator to approve the Somerville Inc. – 1st Amendment Service
Contract in the amount of $32,440.00 making the total PO $326,540.00. Seconded by
Chad Fuss. Motion carried unanimously.
7. Everi Payments Inc. – Service Contract
Andrew Doxtater, Gaming-Accounting
Amount: $137,724.00
Motion by Lisa Liggins to approve the Everi Payments Inc. – Service Contract in the
amount of $137,724.00. Seconded by Jonas Hill. Motion carried unanimously.
VIII. DONATIONS / ONEIDA FINANCE FUND:
Report:
1. FC Donation Report – November 2023
Melissa Alvarado, Office Manager
Motion by Chad Fuss to accept the FC Donation Report for November 2023. Seconded
by Keith Doxtator. Motion carried unanimously.
Requests:
1. WI Alzheimer’s Association – 38th Annual WI State Conf. Sponsorship
Requester: Kennedy Turner, Conference Event Planner
Amount: $3,000.00
Motion by Chad Fuss to approve from the Finance Committee Donations the request from
WI Alzheimer’s Association – 38th Annual WI State Conf. Sponsorship in the amount of
$3,000. Seconded by Lisa Liggins. Motion carried unanimously.
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2. Bay Port Dance Team Donation
Requester: Tana Aguirre
Amount: $3,000.00
Motion by Lisa Liggins to approve from the Finance Committee Donations the request from
Bay Port Dance Team Donation in the amount of $3,000. Seconded by Jonas Hill. Motion
carried unanimously.
IX.
EXECUTIVE SESSION : None
X.
ADMINISTRATIVE /INTERNAL :
1. Investment Update
Keith Doxtator, CFO
Motion by Chad Fuss to accept the report with the review of the Investment Statement
Policy at an upcoming Finance Committee work meeting for any changes. Seconded by Lisa
Liggins. Motion carried unanimously.
For the Record: Treasurer, Larry Barton, mentioned Investors will come in around
February/March with a look back to the prior year and then forecast what the successive
orders will look like for the next year.
XI.
FOLLOW UP : None
XII.
FOR INFORMATION ONLY :
1. FY24 Blanket PO – Light and Wonder Monthly Lease Payments
David Emerson, Gaming-Slots
Motion by Keith Doxtator to accept the FY24 Blanket PO – Light and Wonder Monthly Lease
Payments as FYI. Seconded by Jonas Hill. Motion carried unanimously.
XIII.
ADJOURN : Motion by Chad Fuss to adjourn. Seconded by Lisa Liggins.
Motion carried unanimously. Time: 9:20 A.M.
Minutes submitted by:
Melissa Alvarado, Office Manager
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll:
_November 30, 2023__
Page 5 of 5
Finance Committee Meeting Minutes of November 30, 2023
Public Packet
100 of 289
Accept the November 1, 2023, regular Legislative Operating Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Accept the November 1, 2023, Legislative Operating Committee meeting minutes.
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
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6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☒ Not Applicable
8. Submission:
Authorized Sponsor:
Jameson Wilson, Councilmember
Primary Requestor:
Clorissa N. Leeman, LRO Senior Staff Attorney
Revised: 04/25/2023
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Microsoft Teams 1
November 1, 2023
9:00 a.m.
Present: Jameson Wilson, Marlon Skenandore, Jonas Hill. Jennifer Webster, Kirby Metoxen
Others Present: Clorissa N. Leeman, Grace Elliott, Carolyn Salutz, Kristal Hill, Fawn Cottrell,
Maureen Perkins, Fawn Billie, Brooke Doxtator, Janice Decorah, Carrie Lindsey, Joy Salzwedel,
Keith Doxtator, Krystal John, Laura Laitinen-Warren, Lisa Moore, Lori Hill, Katsitsiyo Danforth,
Eric Boulanger, Peggy Helm-Quest, Raquel Hill, Rae Skenandore, Trina Schuyler, Carl Artman,
Eric McLester, Debra Santiago, Matt Denny, Mark W. Powless, Mark A. Powless, Todd Vanden
Heuvel, James Poels, Patricia Garvey, Kaylynn Gresham.
I.
Call to Order and Approval of the Agenda
Jameson Wilson called the November 1, 2023, Legislative Operating Committee meeting
to order at 9:00 a.m.
Motion by Jennifer Webster approve the agenda; seconded by Jonas Hill. Motion carried
unanimously.
II.
Minutes to be Approved
1. October 18, 2023 LOC Meeting Minutes
Motion by Kirby Metoxen to approve the October 18, 2023, LOC meeting minutes and
forward to the Oneida Business Committee; seconded by Jennifer Webster. Motion carried
unanimously.
III.
Current Business
1. Clean Air Policy Amendments
Motion by Jennifer Webster to approve the public meeting packet for the Clean Air Policy
Amendments with noted change to the public meeting notice, and forward the Clean Air
Policy Amendments to a public meeting to be held on December 15, 2023; seconded by
Kirby Metoxen. Motion carried unanimously.
Due to the Norbert Hill Center’s Oneida Business Committee Conference Room being closed as a result of
maintenance issues, this Legislative Operating Committee meeting was held solely on Microsoft Teams.
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IV.
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New Submissions
1. Oneida Nation Commission on Aging Bylaws Amendments
Motion by Jennifer Webster to add the Oneida Nation Commission on Aging Bylaws
Amendments to the Active Files List with Jennifer Webster as the sponsor; seconded by
Kirby Metoxen. Motion carried unanimously.
2. Southeastern Wisconsin Oneida Tribal Services Advisory Board Bylaws
Amendments
Motion by Jennifer Webster to deny the request to add the Southeastern Wisconsin Oneida
Tribal Services Advisory Board Bylaws Amendments to the Active Files List, and send it
back to SEOTS with a request to bring forward clarification on what they are looking for;
seconded by Marlon Skenandore. Motion carried unanimously.
3. Oneida General Welfare Law Amendments
Motion by Jennifer Webster to add the Oneida General Welfare law amendments to the
Active Files List with Jonas Hill and Jameson Wilson as the sponsors; seconded by Kirby
Metoxen. Motion carried unanimously.
4. Onʌyoteʔaꞏká niʔi Commission Bylaws
Motion by Jennifer Webster to add the Onʌyoteʔaꞏká niʔi Commission Bylaws to the
Active Files List with Jameson Wilson as the sponsor; seconded by Kirby Metoxen. Motion
carried unanimously.
V.
Additions
VI.
Administrative Items
1. E-Poll Results: Approval of the LOC and LRO Annual Reports for GTC
Motion by Jennifer Webster to enter into the record the results of the October 23, 2023, epoll entitled, Approval of the LOC and LRO Annual Reports for GTC; seconded by Kirby
Metoxen. Motion carried unanimously.
2. Legislative Operating Committee Community Meeting Notice
Motion by Jonas Hill to approve the Legislative Operating Committee community meeting
notice and schedule the community meeting to take place on December 6, 2023; seconded
by Jennifer Webster. Motion carried unanimously.
3. Legislative Operating Committee Fiscal Year 2023 Fourth Quarter Report
Motion by Jennifer Webster to approve the Legislative Operating Committee Fiscal Year
2023 Fourth Quarter Report and forward to the Oneida Business Committee; seconded by
Jonas Hill. Motion carried unanimously.
VII.
Executive Session
Legislative Operating Committee Meeting Minutes of November 1, 2023
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VIII. Adjourn
Motion by Jennifer Webster to adjourn at 9:45 a.m.; seconded by Jonas Hill. Motion carried
unanimously.
Legislative Operating Committee Meeting Minutes of November 1, 2023
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Adopt the Audit Committee bylaws amendments
Business Committee Agenda Request
1. Meeting Date Requested:
12/13/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☐ Accept as information; OR
Adopt the Audit Committee bylaws amendments.
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: Audit Committee
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
Page 1 of 2
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6. Supporting Documents:
☒ Bylaws
☐ Fiscal Impact Statement
☐ Contract Document(s) ☐ Law
☐ Correspondence
☐ Legal Review
☐ Draft GTC Notice
☐ Minutes
☐ Draft GTC Packet
☐ MOU/MOA
☐ E-poll results/back-up ☐ Petition
☒ Other: Legislative Analysis
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☒ Not Applicable
8. Submission:
Authorized Sponsor:
Jameson Wilson, Councilmember
Primary Requestor:
Clorissa N. Leeman, LRO Senior Staff Attorney
Revised: 04/25/2023
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AUDIT COMMITTEE BYLAWS
Article I. Authority
1-1. Name. The name of this committee shall be the Audit Committee, hereinafter referred to as
"Committee."
1-2. Authority. By the authority of the Oneida Business Committee, the Committee was created
by adoption of the Audit Law Resolution BC-07-15-98-C which has been updated to
Internal Audit BC 08 09 17 B. Through Internal Audit BC 08 09 17 B, the Committee has
been delegated the authority to ensure the integrity of the Oneida Nation’s financial
reporting and audit systems. Definitions for the words used throughout these bylaws shall
be taken from Internal Audit BC 08 09 17 B. All words not defined in Internal Audit BC
08 09 17 B shall be used in their ordinary and everyday sense.
1-3. Office. The office of the Committee shall be located within the exterior boundaries of the
Oneida Reservation and its mailing address shall be P.O. Box 365, Oneida, WI 54155.
l-4. Membership.
a. Number of members. The Committee shall consist of five (5) members.
b. How elected or appointed.
1. Four (4) Committee members shall be Oneida Business Committee members,
excluding the Treasurer, selected by a majority of the Oneida Business Committee.
A. Any member of the Oneida Business Committee, with the exception of the
Treasurer, may serve as Ad Hoc when needed.
2. One (1) Committee member shall be a member of the community who meets the
qualifications of 1-4(d).
A. The Committee member from the Community shall be selected through the
application and appointment process set forth in those sections of the Boards,
Committees and Commissions law that govern the appointment of persons to
entities of the Nation that are subject to the law.
c. How vacancies are filled. Vacancies on the Committee shall be filled in accordance
with section 1-4(b) for the remainder of the outstanding term.
d. Qualifications of members.
1. The appointed Committee member shall be at least twenty-one (21) years of age and
be an enrolled member of the Oneida Nation.
2. Committee members shall be both independent and financially literate or have
access to financial expertise, whether in the form of the Chief Financial Officer, a
single individual serving on the Committee, or collectively among Committee
members. Components of financial expertise include:
A. The ability to assess the general application of the principles and standards
in connection with the accounting for estimates, accruals, and reserves.
B. An understanding of internal controls.
C. An understanding of the procedures for financial reporting.
D. An understanding of Audit Committee functions and responsibilities.
e. Term of office.
1. The terms of the Audit Committee members shall coincide with the term of the
Oneida Business Committee.
2. The term of the appointed community member shall expire midway through the
term of the Oneida Business Committee.
3. Defining independence of each Committee member is important for the Nation and
no Committee member may:
A. Be employed by any entity of the Nation.
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B. Provide contract services to the Nation.
C. Be a member of any other of the Nation’s boards, committees or
commissions, other than the Oneida Business Committee.
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D. Represent any interests other than the Oneida Nation’s while acting as a
member of the Committee.
4. Committee members shall strictly adhere to the Oneida Nation’s laws and policies,
establishing ethical standards and/or conflicts of interest, and any code of conduct. All
work shall be performed in accordance with the International Professional Practices
Framework. Failure to do so may result in the removal from the Committee or
termination of an appointment.
Article II. Officers
2-1. The Committee shall have two (2) officers: Chairperson and Vice-Chairperson. The terms
of office for the officers shall coincide with the terms of the Oneida Business Committee
members.
a. If selected to serve on the Committee, the Oneida Business Committee Treasurer shall not
serve as Chairperson or Vice-Chairperson of the Committee.
2-2. Chairperson Duties. The Chairperson shall preside over all meetings and may not vote
except in the case of a tie. The Chairperson shall be responsible for calling meetings and
notifying members with the assistance of the Internal Audit Department.
2-3. Vice-Chairperson Duties. The Vice-Chairperson shall assist the Chairperson with his or her
duties, at the request of the Chairperson, and shall preside over all meetings in the
Chairperson's absence.
2-4. How Officers are Chosen. The Chairperson and Vice-Chairperson shall be chosen from the
Oneida Business Committee representatives by all Committee members present at the first
meeting held after the Committee is appointed.
2-5. Personnel. The Committee shall recruit and hire a qualified Internal Audit Manager to lead
the internal audit function and to assure unbiased audit and investigative processes and
reporting.
Article III. Meetings
3-1. All meetings of the Audit Committee are to be closed session as required by the
International Professional Practices Framework with the exceptions below. Notice of
Committee meetings shall be provided to members and to the public in accordance with
these bylaws and the applicable provisions of the Nation’s Open Records and Open
Meetings law.
3-2. The Committee shall meet on a monthly basis within the Reservation boundaries.
a. All Committee members are expected to attend each meeting.
b. The Committee may invite entity representatives, auditors or others to attend meetings
and provide pertinent information.
c. The Committee may hold meetings in executive session with auditors, legal counsel,
and entity representatives as invited.
3-3. Emergency and Special Meetings. Emergency or special meetings of the Committee may
be called by the Chairperson or upon written request of any two (2) members. The
Chairperson shall designate a time and place for holding an emergency or special meeting.
3-4. Virtual Meetings. Virtual meetings are allowed in accordance with Audit Committee
Virtual meetings SOP.
3-5. Notice of Emergency or Special Meeting. Notice of an emergency or special meeting shall
be:
a. Members. The Committee shall provide notice to members at least forty-eight (48)
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hours prior to the date set for any such meeting, unless, for good cause, such notice is
impossible or impractical. Notice may be communicated in person, or through
electronic communication.
3-6. Quorum. A quorum shall consist of a majority of current members of the Committee and
shall include the Chairperson or Vice-Chairperson.
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3-7. Order of Business. The regular meetings of the Committee shall follow the order of
business as set out herein:
I.
Call to Order.
II.
Approval of Agenda
III.
Approval of Minutes
IV.
Old Business
V.
New Business
VI.
Tabled Business
VII.
Executive Session
VIII.
Adjourn
3-8. Voting. Decisions of the Committee shall be based on a majority of a quorum of members
present at a meeting. The officer presiding at a meeting shall vote only in case of a tie.
a. Electronic e-polls are allowed as long as they are conducted in accordance with
Conducting Electronic Voting (E-Polls) SOP.
3-9. Stipends.
a. Audit Committee Meetings. The appointed Committee member shall be paid a meeting
stipend of seventy-five dollars ($75.00) per any meeting provided that the meeting has
established a quorum.
b. Oneida Business Committee Meetings – Presentation of Annual Audit. The appointed
Committee member shall be paid a stipend of seventy-five dollars ($75.00) for attending
the Oneida Business Committee meeting when the annual audit is presented by the external
auditors.
Article IV. Reporting
4-1. Agenda items shall be in an identified format.
4-2. Minutes shall be typed and in a consistent format designed to generate the most informative
record of the meetings of the Committee.
4-3. Handouts, reports, memoranda and the like may be attached to the minutes and agenda, or
may be kept separately, provided that all materials can be identified to the meeting in which
they were presented.
4-4. The Committee shall report to the Oneida Business Committee and to the General Tribal
Council, when appropriate, relative to audits, financial reports, management reports and
recommended corrective measures.
4-5. The Committee shall report to the Oneida Business Committee, as often as deemed
appropriate, the approved Committee minutes, audit reports and appropriate supporting
information.
a. Minutes and audit reports require Oneida Business Committee acceptance in order to
finalize the audit records.
Article V. Amendments
5-1. The Bylaws of the Committee shall be amended with the approval of a quorum of the
Committee and upon subsequent approval by the Oneida Business Committee.
Article VI. Responsibilities
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6-1. The Committee shall have oversight of the activities of the internal audit function in
independent assignments related to auditing, evaluating, and special investigations related
to detecting fraudulent financial reporting and conducting investigations into fraud and
theft in the Oneida Nation’s entities. The Committee shall perform all work in accordance
with the International Professional Practices Framework.
6-2. Enforcement. The Committee shall have the ability to utilize all existing enforcement
authorities to carry out their responsibilities to achieve their purpose, including:
a. Request the Business Committee to compel entity representatives to attend meetings
in order to represent issues.
b. Request the Business Committee to compel entity representatives to comply with audit
requests and reply to audit reports.
c. Instruct the external auditor and the internal auditor that the Committee expects to be
advised if there are any areas that require its special attention.
d. Request the Business Committee to issue notices of noncompliance to entity employees
in accordance with the disciplinary provisions relating to work performance and
personal actions, as provided for in the Oneida Nation’s Personnel Policies and
Procedures.
e. Request the Business Committee to issue notices of violation of Oath of Office, as
appropriate, to entity members.
f. Seek improvements to assure the Oneida Nation’s laws and policies establishing ethical
standards and/or conflicts of interest, as well as any code of conduct implemented are
current and adequate to ensure fairness for all and equity by protecting the resources.
6-3. Financial Statements. The Committee shall review and discuss annual statements and
Managements Discussion & Analysis (MD&A) with auditors.
6-4. Internal Control. The Committee shall ensure that entities have developed and follow an
adequate system of internal control, including:
a. Compliance with legal and regulatory requirements.
b. Risk assessment and risk management.
c. Adopt a code of ethics which includes monitoring and enforcement.
d. Establish procedures for the receipt, retention, and treatment of complaints; establish a
confidential anonymous submission by individuals for concerns regarding questionable
matters.
e. Ensure open communication and information flow with entities, internal auditors and
external auditors.
6-5. External Audit. The Committee shall be responsible for evaluating and recommending to the
Oneida Business Committee, an independent public accounting firm for the annual or any
special audit, unless there is a prior alternative written agreement in place delegating the
responsibility for a given special audit. When an external auditor is hired, the Committee
shall:
a. Verify the qualifications of the external auditor.
b. Oversee the performance of the external audit.
c. Assure all reports from the external auditor go directly to the Committee.
6-6. Compliance. The Committee shall review the effectiveness of the system for monitoring
compliance with laws and regulations and the results of an entity's investigation and followup of any instances of non-compliance. Special audits and/or investigations may be
recommended by the Audit Committee.
6-7. Other Responsibilities. The Committee shall complete a self-evaluation annually to identify
improvement opportunities. This includes comparing the Committee's performance to its
bylaws, any formal guidelines and rules, and against best practices. Such review is
confidential and may or may not include evaluations of particular members.
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AUDIT COMMITTEE BYLAWS
Article I. Authority
1-1. Name. The name of this committee shall be the Audit Committee, hereinafter referred to as
"Committee."
1-2. Authority. By the authority of the Oneida Business Committee, the Committee was created
by adoption of the Audit Law Resolution BC-07-15-98-C which has been updated to
Internal Audit BC 08 09 17 B. Through Internal Audit BC 08 09 17 B, the Committee has
been delegated the authority to ensure the integrity of the Oneida Nation’s financial
reporting and audit systems. Definitions for the words used throughout these bylaws shall
be taken from Internal Audit BC 08 09 17 B. All words not defined in Internal Audit BC
08 09 17 B shall be used in their ordinary and everyday sense.
1-3. Office. The office of the Committee shall be located within the exterior boundaries of the
Oneida Reservation and its mailing address shall be P.O. Box 365, Oneida, WI 54155.
l-4. Membership.
a. Number of members. The Committee shall consist of five (5) members.
b. How elected or appointed.
1. Four (4) Committee members shall be Oneida Business Committee members
selected by a majority of the Oneida Business Committee.
A. Any member of the Oneida Business Committee may serve as Ad Hoc when
needed.
2. One (1) Committee member shall be a member of the community who meets the
qualifications of 1-4(d).
A. The Committee member from the Community shall be selected through the
application and appointment process set forth in those sections of the Boards,
Committees and Commissions law that govern the appointment of persons to
entities of the Nation that are subject to the law.
c. How vacancies are filled. Vacancies on the Committee shall be filled in accordance
with section 1-4(b) for the remainder of the outstanding term.
d. Qualifications of members.
1. The appointed Committee member shall be at least twenty-one (21) years of age and
be an enrolled member of the Oneida Nation.
2. Committee members shall be both independent and financially literate or have
access to financial expertise, whether in the form of the Chief Financial Officer, a
single individual serving on the Committee, or collectively among Committee
members. Components of financial expertise include:
A. The ability to assess the general application of the principles and standards
in connection with the accounting for estimates, accruals, and reserves.
B. An understanding of internal controls.
C. An understanding of the procedures for financial reporting.
D. An understanding of Audit Committee functions and responsibilities.
e. Term of office.
1. The terms of the Audit Committee members shall coincide with the term of the
Oneida Business Committee.
2. The term of the appointed community member shall expire midway through the
term of the Oneida Business Committee.
3. Defining independence of each Committee member is important for the Nation and
no Committee member may:
A. Be employed by any entity of the Nation.
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B. Provide contract services to the Nation.
C. Be a member of any other of the Nation’s boards, committees or
commissions, other than the Oneida Business Committee.
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D. Represent any interests other than the Oneida Nation’s while acting as a
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