Oneida Business Committee (2019)
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Public Packet
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Oneida Business Committee
Regular Meeting1
8:30 AM Wednesday, October 23, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and
present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.
I.
CALL TO ORDER
A.
Special recognition for years of service
Sponsor: Geraldine Danforth, Area Manager/Human Resources
II.
OPENING
III.
ADOPT THE AGENDA
IV.
OATH OF OFFICE
V.
A.
Oneida Election Board - Racquel Hill, Patricia Moore, and Lisa Huff
Sponsor: lis
B.
Oneida Personnel Commission (Pro Tem Members) - Renee Zakhar, Matthew W.
Denny, and Gerald DeCoteau
Sponsor: Lisa Summers, Secretary
MINUTES
A.
Approve the October 3, 2019, emergency Business Committee meeting minutes
Sponsor: Lisa Summers, Secretary
B.
Approve the October 9, 2019, regular Business Committee meeting minutes
Sponsor: Lisa Summers, Secretary
1 On October 9, 2019, the Oneida Business Committee approved an exception to resolution # BC-12-27-16-A to hold
both the regular and executive discussion meetings on Wednesday, October 23, 2019, at 8:30 a.m.
Oneida Business Committee
Regular Meeting Agenda
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October 23, 2019
Public Packet
VI.
VII.
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RESOLUTIONS
A.
Consider resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for Project ED19-022, Central
Oneida Site Clean-up
Sponsor: Debbie Thundercloud, General Manager
B.
Adopt resolution entitled Authorizing Discretion Regarding Implementation of
Children’s Code, Chapter 708
Sponsor: Debbie Thundercloud, General Manager
APPOINTMENTS
A.
VIII.
Determine next steps regarding one (1) vacancy - Oneida Police Commission - term
ending July 31, 2023
Sponsor: Lisa Summers, Secretary
STANDING COMMITTEES
A.
B.
FINANCE COMMITTEE
1.
Accept the October 1, 2019, regular Finance Committee meeting minutes
Sponsor: Trish King, Treasurer
2.
Accept the October 14, 2019, regular Finance Committee meeting minutes
Sponsor: Trish King, Treasurer
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the October 2, 2019, regular Legislative Operating Committee meeting
minutes
Sponsor: David P. Jordan, Councilman
2.
Accept the Children's Code Implementation October 2019 quarterly update
Sponsor: David P. Jordan, Councilman
3.
Approve the Oneida Environmental Resource Board bylaws amendments
Sponsor: David P. Jordan, Councilman
4.
Approve the Oneida Land Claims Commission bylaws amendments
Sponsor: David P. Jordan, Councilman
5.
Approve the Oneida Personnel Commission bylaws amendments
Sponsor: David P. Jordan, Councilman
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Regular Meeting Agenda
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October 23, 2019
Public Packet
IX.
X.
XI.
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TRAVEL REPORTS
A.
Approve the travel report - Councilman Kirby Metoxen - Treaty Days - Bayfield, WI September 29-30, 2019
Sponsor: Kirby Metoxen, Councilman
B.
Approve the travel report - Councilman Kirby Metoxen - Repatriation of Oneida
Children from Carlisle Boarding School - Hudson, WI - October 5-6, 2019
Sponsor: Kirby Metoxen, Councilman
C.
Approve the travel report and one (1) additional action - Treasurer Trish King - 2019
Fall Finance & Tribal Economies Conference - Prior Lake, MN - October 6-9, 2019
Sponsor: Trish King, Treasurer
D.
Approve the travel report - Councilman Daniel Guzman King - AISES National
Conference - Milwaukee, WI - October 9-12 2019
Sponsor: Daniel Guzman King, Councilman
TRAVEL REQUESTS
A.
Approve the travel request in accordance with § 216.16-1 - Five (5) Oneida Gaming
Commission members/staff - Tours and Wisconsin Gaming Regulators Association Madison, WI - November 13-14, 2019
Sponsor: Mark A. Powless, Chair/Oneida Gaming Commission
B.
Approve the travel request - Councilwoman Jennifer Webster - Administration of
Children & Families Tribal Advisory Committee meeting - Washington DC November 17-22, 2019
Sponsor: Jennifer Webster, Councilwoman
C.
Enter the e-poll results into the record regarding the approved BC SOP exception
and the approved travel request in accordance with § 216.16-1 for four (4) Oneida
Gaming Commission members/staff
Sponsor: Lisa Summers, Secretary
NEW BUSINESS
A.
Schedule a special Business Committee meeting on December 13, 2019, at 9:00 a.m.
Sponsor: David P. Jordan, Councilman
B.
CIP # 15-002 Oneida Community Wells - Approve three (3) actions
Sponsor: Debbie Thundercloud, General Manager
C.
CIP #16-008 O.F.F. Facility Improvements - Activate FY-2020 funds
Sponsor: Debbie Thundercloud, General Manager
D.
CIP # 18-010 Food Distribution Store Concept - Activate FY-2020 funds
Sponsor: Debbie Thundercloud, General Manager
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Regular Meeting Agenda
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E.
Approve two (2) actions regarding the 2020 Business Committee Standing Meeting
Schedule
Sponsor: Lisa Summers, Secretary
F.
Approve the 2020 Reporting Schedules
Sponsor: Lisa Summers, Secretary
G.
Approve two (2) actions regarding the annual inspection report
Sponsor: Debbie Thundercloud, General Manager
EXECUTIVE SESSION
A.
B.
REPORTS
1.
Accept the Community & Economic Development FY-2019 4th quarter
executive report (2:30 p.m.)
Sponsor: Debbie Thundercloud, General Manager
2.
Accept the Governmental Services FY-2019 3rd quarter executive report (3:00
p.m.)
Sponsor: Debbie Thundercloud, General Manager
3.
Accept the Internal Services FY-2019 3rd quarter executive report (3:30 p.m.)
Sponsor: Debbie Thundercloud, General Manager
4.
Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel
5.
Accept the Chief Financial Officer October 2019 report
Sponsor: Larry Barton, Chief Financial Officer
6.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
October 2019 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
STANDING ITEMS
1.
ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF
ASSOCIATION
a.
Oneida Business Committee
Defer the Thornberry Creek LPGA Classic September/October 2019
report to the November 13, 2019, regular Business Committee meeting
Sponsor: Eric McLester, Business Compliance Analyst
Regular Meeting Agenda
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C.
D.
AUDIT COMMITTEE
1.
Accept the September 19, 2019, regular Audit Committee meeting minutes
Sponsor: David P. Jordan, Councilman
2.
Accept the Slots compliance audit and lift the confidentiality requirement
Sponsor: David P. Jordan, Councilman
3.
Accept the Central Accounting performance assurance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
4.
Accept the Emergency Management performance assurance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
5.
Accept the Gaming Valet performance assurance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
6.
Accept the Oneida Experiential Adventures performance assurance audit and
lift the confidentiality requirement
Sponsor: David P. Jordan, Councilman
UNFINISHED BUSINESS
1.
Consider resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for ED19-020 Retail –
Business & Marketing Plan (1:30 p.m.)
Sponsor: Michele Doxtator, Area Manager/Retail Profits
EXCERPT FROM OCTOBER 9, 2019: Motion by Lisa Summers to defer this item
to the October 23, 2019, regular Business Committee meeting and direct the Retail
Profits Area Manager to provide a follow-up presentation on future projects from
Retail, seconded by Daniel Guzman King. Motion carried.
2.
Determine next steps regarding long-term recommendations for Oneida Golf
Enterprise financial needs and loans
Sponsor: Oneida Business Committee
EXCERPT FROM FEBRUARY 8, 2019: Motion by Lisa Summers to direct the
Oneida Golf Enterprise Agent to meet with the Oneida Nation's Chief Financial
Officer and report on the long-term recommendations regarding the financial needs,
loans at the second Executive Session meeting in October 2019, seconded by Trish
King. Motion carried.
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Regular Meeting Agenda
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E.
XIII.
NEW BUSINESS
1.
Determine next steps regarding Per Capita Plan proposal and sub-team
Sponsor: Trish King, Treasurer
2.
File # 2015-1037 - Determine next steps
Sponsor: Larry Barton, Chief Financial Officer
3.
Deliberations regarding pardon application - Crystal M. Flores
Sponsor: Lisa Summers, Secretary
4.
Review applications for one (1) vacancy - Oneida Police Commission
Sponsor: Lisa Summers, Secretary
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214
Oneida Business Committee
Regular Meeting Agenda
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October 23, 2019
Public Packet
Special recognition for years of service
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Oneida Business Committee Agenda Request
Oneida Election Board - Racquel Hill, Patricia Moore, and Lisa Huff
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Racquel Hill, Patricia Moore, and Lisa Huff for the Oneida Election Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On October 9, 2019 the Oneida Business Committee appointed Racquel Hill, Patricia Moore, and Lisa Huff to the
Oneida Election Board.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
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Oneida Business Committee Agenda Request
Oneida Personnel Commission (Pro Tem Members) - Renee Zakhar, Matthew W. Denny, and Gerald...
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Renee Zakhar, Matthew W. Denny and Gerald DeCoteau for the Oneida
Personnel Commission.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
13 of 543
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On October 9, 2019 the Oneida Business Committee appointed Renee Zakhar to the Oneida Personnel
Commission. They also appointed Matthew W. Denny and Gerald DeCoteau to the Commission as Pro Tem
members.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
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Approve the October 3, 2019, emergency Business Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
10/18/19
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Contract Document(s) ☐ Legal Review
☐ Correspondence
☒ Minutes
☐ Fiscal Impact Statement ☐ Report
☐ Other: Describe
☐ Resolution
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Summers, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
LLIGGINS
☐ Unbudgeted
Public Packet
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DRAFT
Oneida Business Committee
Emergency Meeting
12:00 PM Thursday, October 03, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EMERGENCY MEETING
Present: Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman
King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: Chairman Tehassi Hill, Secretary Lisa Summers;
Arrived at: n/a
Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Pat Cornelius, Don
McLester, Michael Mousseau, Rae Skenandore, Rebecca Webster;
I.
CALL TO ORDER
Meeting called to order by Vice-Chairman Brandon Stevens at 12:00 p.m.
For the record: Chaiman Tehassi Hill is out on an approved vacation day. Secretary Lisa Summers is
out on a approved personal day.
II.
OPENING
III.
ADOPT THE AGENDA
Motion by David P. Jordan to adopt the agenda as presented, seconded by Jennifer Webster. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Tehassi Hill, Lisa Summers
IV.
EXECUTIVE SESSION
Motion by Kirby Metoxen to go into executive session at 12:01 p.m., seconded by Jennifer Webster.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Tehassi Hill, Lisa Summers
Councilman Ernie Stevens III left at 12:35 p.m.
Councilman Ernie Stevens III returned at 12:45 p.m.
Councilman Kirby Metoxen left at 1:15 p.m.
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Emergency Meeting Minutes
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October 03, 2019
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DRAFT
Motion by Daniel Guzman King to come out of executive session at 1:35 p.m., seconded by Ernie
Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III,
Jennifer Webster
Not Present:
Tehassi Hill, Kirby Metoxen, Lisa Summers
Roll call for the record:
Present: Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King;
Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Councilwoman Jennifer Webster;
Not Present: Chairman Tehassi Hill; Councilman Kirby Metoxen; Secretary Lisa Summers;
A.
NEW BUSINESS
1.
Determine next steps regarding 07201901V
Sponsor: Trish King, Treasurer
Motion by David P. Jordan to approve the actions set forth in the October 3, 2019 memo from Chief
Counsel to the Oneida Business Committee - file # 07201901V, seconded by Daniel Guzman King.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III,
Jennifer Webster
Not Present:
Tehassi Hill, Kirby Metoxen, Lisa Summers
V.
ADJOURN
Motion by David P. Jordan to adjourn at 1:36 p.m., seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III,
Jennifer Webster
Not Present:
Tehassi Hill, Kirby Metoxen, Lisa Summers
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on
.
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Emergency Meeting Minutes
Page 2 of 2
October 03, 2019
Public Packet
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Approve the October 9, 2019, regular Business Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
10/23/19
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Contract Document(s) ☐ Legal Review
☐ Correspondence
☒ Minutes
☐ Fiscal Impact Statement ☐ Report
☐ Other: Describe
☐ Resolution
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Summers, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
LLIGGINS
☐ Unbudgeted
Public Packet
18 of 543
DRAFT
Oneida Business Committee
Executive Session
8:30 AM Tuesday, October 09, 2019
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, October 09, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers,
Councilmembers: Daniel Guzman King, David P. Jordan, Jennifer Webster;
Not Present: Treasurer Trish King, Councilmembers: Kirby Metoxen, Ernie Stevens III;
Arrived at: n/a
Others present: Jo Anne House, Debbie Thundercloud, Eric McLester, Geraldine Danforth;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Council
members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: Treasurer Trish King;
Arrived at: n/a
Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Art Cornelius, Tom
Danforth, Faye Ninham, Sharon Mousseau, Becky Webster, Lisa Slaby, Sandy Sielott, Kelly Kinjerski,
Bonnie Pigman, Cindy Thomas, Michele Doxtator, Chris Johnson, Lois Strong, Debbie Danforth, Cathy L.
Metoxen, Jerry L. Hill, John Danforth
I.
CALL TO ORDER (00:00:03); (00:07:34)
At 8:30 a.m., Chairman Tehassi Hill called on Gerald L. Hill to provide the opening.
Item II. is addressed next.
Meeting called to order by Chairman Tehassi Hill at 8:38 a.m.
Item II.A. is addressed next.
II.
OPENING (00:00:12)
Opening provided by Gerald L. Hill, Chief Judge of the Appellate Court.
Item I. is re-addressed next.
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Regular Meeting Minutes
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DRAFT
A.
Special Recognition for Years of Service (00:07:41)
Sponsor: Geraldine Danforth, Area Manager/Human Resources
Special recognition by James Wildenberg of Terry Vanwychen 40 years of service; Special recognition
by Tehassi Hill of Michele Doxtator for 35 years of service; Special recognition by Geraldine Danforth
of Theresa Skenandore for 35 years of service; Special recognition by April Hill of Theresa Torrez for
35 years of service; Special recognition by Tamara VanSchyndel of C S. Hill for 35 years of service;
Special recognition by Lisa Summers of Cheryl Skolaski for 35 years of service; Special recognition by
Kathleen King of Victoria Jourdan for 30 years of service; Special recognition by Sharon Mousseau of
Maxine Thomas for 30 years of service; Special recognition by Lucy Neville of Faye Ninham for 30
years of service; Special recognition by Yvette Peguero of Antoinette Osterberg for 30 years of service;
Special recognition by Artley Skenandore of Cynthia Thomas for 30 years of service; Special
recognition by Yvette Peguero of Sarah Williamson for 30 years of service; Special recognition by Lucy
Neville of Barbara Kolitsch for 30 years of service; Special recognition by Lisa Slaby of Sandy Sieloff
for 30 years of service; Special recognition by Jeffrey Prevost of Linda Duquaine for 25 years of
service; Special recognition by David P. Jordan of Leyne Orosco for 25 years of service; Special
recognition by Artley Skenandore of Roy Redhail (not present) for 25 years of service;
Special recognition of the following individuals who could not be present: Shirley Schuyler for 40 years
of service; Henrietta Cornelius for 40 years of service; Calvin Cornelius for 30 years of service; Mary
Metoxen for 30 years of service; Tina Jourdan for 30 years of service; Michael Metoxen for 30 years of
service; Carol Silva for 25 years of service;
B.
Special Recognition of Lee Gordon "Gordy" McLester (00:50:17)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
Special recognition by Bobbi Webster of Lee Gordon "Gordy" McLester for his service and dedication
to the Oneida Nation. Additional recognitons by Eric McLester and Bishop Matt Gunter of the Diocese
of Fond du lac. Speech by Mr. McLester. Honor song from Brian Doxtator. Additional recongition by
Louise Cornelius, Gaming General Manager. Eagle feather and Code Talker memorial coin
presentation by the Oneida Veterans Affairs Committee and VFW Post 7784, introduced by John
Breuninger.
Chairman Tehassi Hill called for a five (5) minute recess at 10:11 a.m.
Meeting called to order by Chairman Tehassi Hill at 10:21 a.m.
Roll call for the record:
Present: Chairman Tehassi Hill; Councilman David P. Jordan; Councilman Kirby Metoxen; ViceChairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers;
Not Present: Councilman Daniel Guzman King; Treasurer Trish King; Councilwoman Jennifer
Webster;
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Regular Meeting Minutes
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DRAFT
III.
ADOPT THE AGENDA (00:41:58)
Motion by David P. Jordan to adopt the agenda with one (1) noted change [under item VIII.A.1., correct
date from "October 2" to "September 18"], seconded by Lisa Summers. Motion carried:
Ayes:
David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III,
Lisa Summers
Not Present:
Daniel Guzman King, Trish King, Jennifer Webster
IV.
OATH OF OFFICE (01:42:39)
Oaths of office adminstered by Secretary Lisa Summers. Waehiahoweh Maracle (via telephone),
Stacy Prevost, Brandon Davis, and Dustin Muenster were present.
Councilman Daniel Guzman King returned at 10:23 a.m.
Councilwoman Jennifer Webster returned at 10:23 a.m.
V.
A.
Oneida Community Library Board - Waehiahoweh Maracle
Sponsor: Lisa Summers, Secretary
B.
Public Safety Pension Board - Stacy Prevost
Sponsor: Sandra Reveles, Chair/Oneida Police Commission
C.
Oneida Police Department - Brandon Davis and Dustin Muenster
Sponsor: Sandra Reveles, Chair/Oneida Police Commission
MINUTES
A.
Approve the September 25, 2019, regular Business Committee meeting minutes
(01:49:18)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to approve the September 25, 2019, regular Business Committee meeting
minutes, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
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DRAFT
VI.
RESOLUTIONS
A.
Consider resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for ED19-017 Food Innovation
Center - Business Plan (01:49:45)
Sponsor: Debbie Thundercloud, General Manager
Motion by Jennifer Webster to accept the recommendation in the memorandum dated Septebmer 11,
2019, and to adopt resolution 10-09-19-A Approval of Use of Economic Development, Diversification
and Community Development Fund for ED19-017 Food Innovation Center - Business Plan, seconded
by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B.
Consider resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for ED19-019 SRS Strategic
Acquisition – Loan Request (01:51:00)
Sponsor: Debbie Thundercloud, General Manager
Motion by Lisa Summers to accept the recommendation in the memorandum dated September 13,
2019, and to adopt resolution 10-09-19-B Approval of Use of Economic Development, Diversification
and Community Development Fund for ED19-019 SRS Strategic Acquisition – Loan Request,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C.
Consider resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for ED19-021 OESCG – Seven
Generations Corporation Loan Request (01:51:56)
Sponsor: Debbie Thundercloud, General Manager
Motion by Jennifer Webster to accept the recommendation in the memorandum dated September 25,
2019, and to adopt resolution 10-09-19-C Approval of Use of Economic Development, Diversification
and Community Development Fund for ED19-021 OESCG – Seven Generations Corporation Loan
Request, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
D.
Adopt resolution entitled Appointment of Councilwoman Jennifer Webster to the
Center for Medicare & Medicaid Services Tribal Technical Advisory Group
(01:52:59)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
Motion by David P. Jordan to adopt resolution 10-09-19-D Appointment of Councilwoman Jennifer
Webster to the Center for Medicare & Medicaid Services Tribal Technical Advisory Group, seconded
by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
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DRAFT
E.
Adopt resolution entitled Appointing Delegates to the National Congress of
American Indians (01:53:56)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
Motion by Lisa Summers to adopt resolution 10-09-19-E Appointing Delegates to the National
Congress of American Indians, seconded by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
VII.
APPOINTMENTS
A.
Determine next steps regarding three (3) vacancies - Oneida Election Board
(01:54:22)
Sponsor: Lisa Summers, Secretary
Motion by Brandon Stevens to appoint Racquel Hill, Patricia Moore, Lisa Huff to the Oneida Election
Board, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B.
Determine next steps regarding two (2) vacancies - Oneida Pow-wow Committee
(01:54:55)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to defer this item to the December 11, 2019, regular Business Committee
meeting, noting the General Manager will have a transition plan submitted to the Business Committee
by this date, as previously directed, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C.
Determine next steps regarding one (1) vacancy - Oneida Personnel Commission
(01:55:45)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to appoint Renee Zakhar to the Oneida Personnel Commission, seconded
by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
D.
Determine next steps regarding five (5) Pro Tem vacancies - Oneida Personnel
Commission (01:56:12)
Sponsor: Lisa Summers, Secretary
Motion by Brandon Stevens to appoint Matthew W. Denny and Gerald DeCoteau to the Oneida
Personnel Commission [as Pro Tem members] and to re-post the remaining vacancies, seconded by
David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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VIII.
STANDING COMMITTEES
A.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the September 18, 2019 regular Legislative Operating Committee
meeting minutes (01:56:48)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the September 18, 2019 regular Legislative Operating
Committee meeting minutes, seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2.
Adopt resolution entitled Curfew Law (01:57:10)
Sponsor: David P. Jordan, Councilman
Motion by Brandon Stevens to adopt resolution 10-09-19-F Curfew Law - Tʌyethinʌtshawʌ́·lateɁ
Kayanlʌ́slaɁ, with one (1) change [in line 1, include the Oneida name of the law, Tʌyethinʌtshawʌ́·lateɁ
Kayanlʌ́slaɁ], seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
3.
Adopt resolution entitled Curfew Law Penalty and Fine Schedule (02:03:05)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to adopt resolution 10-09-19-G Curfew Law Penalty and Fine Schedule,
with one (1) change [in line 12, include the appropriate resolution number], seconded by Brandon
Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
4.
Approve the Oneida Gaming Commission bylaws amendments (02:03:54)
Sponsor: David P. Jordan, Councilman
Motion by Brandon Stevens to approve the Oneida Gaming Commission bylaws amendments,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
5.
Approve the Oneida Nation Arts Board bylaws amendments (02:14:51)
Sponsor: David P. Jordan, Councilman
Motion by Brandon Stevens to approve the Oneida Nation Arts Board bylaws amendments, seconded
by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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6.
Approve the Oneida Nation Commission on Aging bylaws amendments
(02:16:42)
Sponsor: David P. Jordan, Councilman
Councilman Ernie Stevens III left at 10:57 a.m.
Councilman Ernie Stevens III returned at 11:04 a.m.
Motion by David P. Jordan to approve the Oneida Nation Commission on Aging bylaws amendments,
with two (2) changes [1) replace lines 130-137 with the suggested language provided by Chief Counsel
regarding mandatory trainings; and 2) delete lines 179-185], seconded by Lisa Summers. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
7.
Approve the Pardon and Forgiveness
amendments (02:53:39)
Sponsor: David P. Jordan, Councilman
Screening
Committee
bylaws
Motion by Lisa Summers to approve the Pardon and Forgiveness Screening Committee bylaws
amendments, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
8.
Approve the Southeastern Oneida Tribal Services Advisory Board bylaws
amendments (02:54:54)
Sponsor: David P. Jordan, Councilman
Motion by Brandon Stevens to approve the Southeastern Oneida Tribal Services Advisory Board
bylaws amendments, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
9.
Approve the Oneida Nation School Board bylaws (02:55:18)
Sponsor: David P. Jordan, Councilman
Motion by Brandon Stevens to approve the Oneida Nation School Board bylaws, seconded by Ernie
Stevens III. Motion withdrawn.
Motion by Jennifer Webster to defer the Oneida Nation School Board bylaws to the November 26,
2019, regular Business Committee meeting agenda, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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10.
Approve the Oneida Land Commission bylaws amendments (03:09:51)
Sponsor: David P. Jordan, Councilman
Motion by Lisa Summers to approve the Oneida Land Commission bylaws amendments, with three (3)
changes [1) in line 57, insert "approved the Commission" after "recomendations"; 2) in the sub-section
starting on line 65, include additional language to include employees of departments associated with
section 1-3. of the bylaws; and 3) in the sub-section starting on line 65, include additional language to
include independent contractors for departments associated with section 1-3. of the bylaws], seconded
by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Ernie Stevens III that the qualifications in the amended Oneida Land Commission bylaws be
applied perspectively, in order to allow current members to complete their terms, seconded by Lisa
Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Motion by Lisa Summers to recess at 12:05 p.m. until 1:30 p.m., seconded by Ernie Stevens III. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Meeting called to order by Chairman Tehassi Hill at 1:32 p.m.
Roll call for the record:
Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan;
Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III;
Secretary Lisa Summers; Councilwoman Jennifer Webster;
Not Present: Treasurer Trish King;
IX.
TRAVEL REPORTS
A.
Approve the travel report - Councilwoman Jennifer Webster - Tribal Self
Governance Advisory Committee meeting - Washington DC - January 22-25, 2019
(03:26:20)
Sponsor: Jennifer Webster, Councilwoman
Motion by Brandon Stevens to approve the travel report from Councilwoman Jennifer Webster for the
Tribal Self Governance Advisory Committee meeting in Washington DC - January 22-25, 2019,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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B.
Approve the travel report - Councilwoman Jennifer Webster - Tribal Self
Governance Advisory Committee meeting - Washington DC - April 23-25, 2019
(03:27:13)
Sponsor: Jennifer Webster, Councilwoman
Motion by Lisa Summers to approve the travel report from Councilwoman Jennifer Webster for the
Tribal Self Governance Advisory Committee meeting in Washington DC - April 23-25, 2019, seconded
by Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C.
Approve the travel report - Councilman Kirby Metoxen - American Indian Tourism
Conference - Tulsa, OK - September 15-19, 2019 (03:27:42)
Sponsor: Kirby Metoxen, Councilman
Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen for the
American Indian Tourism Conference in Tulsa, OK - September 15-19, 2019, seconded by Jennifer
Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Brandon Stevens, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Trish King
D.
Approve the travel report - Treasurer Trish King - Treasury Tribal Advisory
Committee meeting & Souteastern Oneida Tribal Services meeting - Washington
DC - September 17-18, 2019 (03:28:52)
Sponsor: Trish King, Treasurer
Motion by Jennifer Webster to approve the travel report from Treasurer Trish King for the Treasury
Tribal Advisory Committee meeting & Souteastern Oneida Tribal Services meeting in Washington DC September 17-18, 2019, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
X.
TRAVEL REQUESTS
A.
Approve the travel request - Secretary Lisa Summers - 8th Annual Partners in
Action Conference - St. Paul, MN - November 4-7, 2019 (03:29:53)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the travel request for Secretary Lisa Summers and up to two (2)
additional Business Committee members to attend the 8th Annual Partners in Action Conference in St.
Paul, MN - November 4-7, 2019, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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B.
Approve the travel request - Secretary Lisa Summers - 2019 Midwest Alliance of
Sovereign Tribes Fall Meeting - Carlton, MN - November 7-8, 2019 (03:32:14)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to approve the travel request for Secretary Lisa Summers and up to two
(2) additional Business Committee members to attend the 2019 Midwest Alliance of Sovereign Tribes
Fall Meeting in Carlton, MN - November 7-8, 2019, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C.
Enter the e-poll results into the record regarding the approve travel request Chairman Tehassi Hill and Vice-Chairman Brandon Stevens - Democratic
Presidential Primary Debate - Westerville, OH - October 15-16, 2019 (03:33:05)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the approve travel
request for Chairman Tehassi Hill and Vice-Chairman Brandon Stevens to attend the Democratic
Presidential Primary Debate in Westerville, OH - October 15-16, 2019, seconded by Kirby Metoxen.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens
III, Lisa Summers, Jennifer Webster
Abstained:
Brandon Stevens
Not Present:
Trish King
D.
Enter the e-poll results into the record regarding the approved travel request Secretary Lisa Summers - TribalNet Conference and Tradeshow - Nashville, TN November 10-15, 2019 (03:33:39)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the approved travel
request for Secretary Lisa Summers to attend the TribalNet Conference and Tradeshow in Nashville,
TN - November 10-15, 2019, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
XI.
NEW BUSINESS
A.
Approve the attorney contract - Oneida Gaming Commission legal counsel - file #
2019-1082 (03:34:49)
Sponsor: Mark A. Powless, Chair/Oneida Gaming Commission
Motion by Brandon Stevens to approve the attorney contract for the Oneida Gaming Commission legal
counsel - file # 2019-1082, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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DRAFT
B.
Approve an exception to resolution # BC-12-27-16-A and hold both the regular and
executive discussion meetings on Wednesday, October 23, 2019, at 8:30 a.m.
(03:36:05)
Sponsor: Tehassi Hill, Chairman
Motion by David P. Jordan to approve an exception to resolution # BC-12-27-16-A and hold both the
regular and executive discussion meetings on Wednesday, October 23, 2019, at 8:30 a.m., seconded
by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C.
Re-post one (1) vacancy - Oneida Environmental Resource Board (03:37:26)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to re-post one (1) vacancy for the Oneida Environmental Resource Board,
seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
XII.
GENERAL TRIBAL COUNCIL
A.
Select the tentative date and time for the special General Tribal Council meeting
regarding Sustain Oneida (03:37:53)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to set the March 16, 2020, tentative special General Tribal Council meeting
for Sustain Oneida and to also reserve March 30, 2020, as the back-up date, seconded by Kirby
Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B.
Approve notice and materials for the December 2, 2019, tentatively scheduled
reconvened semi-annual GTC meeting (03:49:07)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to approve notice and materials for the December 2, 2019, tentatively
scheduled reconvened semi-annual GTC meeting, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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XIII.
EXECUTIVE SESSION
A.
REPORTS
1.
Accept the Chief Counsel report (03:51:51)
Sponsor: Jo Anne House, Chief Counsel
Motion by Lisa Summers to accept the Chief Counsel report dated October 8, 2019, seconded by
Brandon Stevens. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2.
Accept the Intergovernmental Affairs Director special report (03:52:12)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
Motion by Kirby Metoxen to accept the Intergovernmental Affairs Director special report dated October
8, 2019, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
B.
AUDIT COMMITTEE
1.
Accept the August 22, 2019, regular Audit Committee meeting minutes
(03:52:34)
Sponsor: David P. Jordan, Councilman
Motion by Lisa Summers to accept the August 22, 2019, regular Audit Committee meeting minutes,
seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2.
Accept the Craps Rules of Play compliance audit and lift the confidentiality
requirement (03:52:53)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the Craps Rules of Play compliance audit and lift the
confidentiality requirement, seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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3.
Accept the Table Games compliance audit and lift the confidentiality
requirement (03:53:13)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to accept the Table Games compliance audit and lift the confidentiality
requirement, seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
4.
Accept the Intergovernmental Affairs/Communications performance assurance
audit and lift the confidentiality requirement (03:53:29)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to accept the Intergovernmental Affairs/Communications performance
assurance audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
5.
Accept the Internal Services Division-Administration performance assurance
audit and lift the confidentiality requirement (03:53:52)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to accept the Internal Services Division-Administration performance
assurance audit and lift the confidentality requirement, seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
6.
Accept the Oneida Community Library perfomance assurance audit and lift the
confidentiality requirement (03:54:12)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to accept the Oneida Community Library perfomance assurance audit and
lift the condfidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
7.
Accept the Oneida Engineering Science & Construction Group LLC
performance assurance audit and lift the confidentiality requirement (03:54:32)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to accept the Oneida Engineering Science & Construction Group LLC
performance assurance audit and lift the confidentiality requirement, seconded by Lisa Summers.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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8.
Accept the Oneida Family Fitness performance assurance audit and lift the
confidentiality requirement (03:54:54)
Sponsor: David P. Jordan, Councilman
Motion by Lisa Summers to accept the Oneida Family Fitness performance assurance audit and lift the
confidentiality requirement, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
9.
Accept the Transit Department performance assurance audit and lift the
confidentiality requirement (03:55:13)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to accept the Transit Department performance assurance audit and lift the
confidentiality requirement, seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
C.
NEW BUSINESS
1.
Approve the attorney contract - Oneida Law Office staff attorney - file # 20191119 (03:55:29)
Sponsor: Jo Anne House, Chief Counsel
Motion by Brandon Stevens to approve the attorney contract for the Oneida Law Office staff attorney file # 2019-1119, seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2.
Consider resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for ED19-018 Wingate
Renovation – Loan Request (03:55:55)
Sponsor: Debbie Thundercloud, General Manager
Motion by Ernie Stevens III to accept the recommendation in the memorandum dated September 13,
2019, and deny the of use of Economic Development, Diversification and Community Development
Fund for ED19-018 Wingate Renovation – Loan Request, seconded by Brandon Stevens. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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3.
Consider resolution entitled Approval of Use of Economic Development,
Diversification and Community Development Fund for ED19-020 Retail –
Business & Marketing Plan (03:56:31)
Sponsor: Debbie Thundercloud, General Manager
Motion by Lisa Summers to defer this item to the October 23, 2019, regular Business Committee
meeting and direct the Retail Profits Area Manager to provide a follow-up presentation on future
projects from Retail, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
4.
Review applications for three (3) vacancies - Oneida Election Board (03:57:00)
Sponsor: Lisa Summers, Secretary
Motion by Kirby Metoxen to accept the discussion regarding the Oneida Election Board vacancies as
information, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Lisa Summers, Jennifer Webster
Abstained:
Ernie Stevens III
Not Present:
Trish King
5.
Review applications for two (2) vacancies - Oneida Pow-wow Committee
(03:57:20)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to accept the discussion regarding the Oneida Pow-wow Committee
vacancies as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Lisa Summers, Jennifer Webster
Abstained:
Ernie Stevens III
Not Present:
Trish King
6.
Review applications for one (1) vacancy - Oneida Personnel Commission
(03:57:45)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to accept the discussion regarding the Oneida Personnel Commission
vacancies as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Lisa Summers, Jennifer Webster
Abstained:
Ernie Stevens III
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
Page 15 of 17
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7.
Review applications for five (5) Pro Tem vacancies - Oneida Personnel
Commission (03:58:09)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to accept the discussion regarding the Oneida Personnel Commission Pro
Tem vacancies as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Lisa Summers, Jennifer Webster
Abstained:
Ernie Stevens III
Not Present:
Trish King
8.
Review charges related to Business Committee Corporate Credit Card SOP §
3.5 (03:58:33)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to accept the discussion as information and forward a review of the Business
Committee Corporate Credit Card SOP to the October 15, 2019, Business Committee work session,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Lisa Summers, Jennifer Webster
Abstained:
Ernie Stevens III
Not Present:
Trish King
Motion by Jennifer Webster that due to the credit card issues Business Committee members are
unable to travel until their past travel has been reconciled, seconded by Lisa Summers. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
9.
Discuss Employee Health Plan Rollout (03:59:41)
Sponsor: Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion regarding the Employee Health Plan Rollout as
information, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Lisa Summers, Jennifer Webster
Abstained:
Ernie Stevens III
Not Present:
Trish King
10.
Discussion with BC-DR09 (04:00:01)
Sponsor: OBC Officers
Motion by Lisa Summers to accept the discussion as information and direct the Human Resource Area
Manager to work with the General Manager and bring back a plan for moving forward to the November
13, 2019, regular Business Committee meeting agenda, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Lisa Summers, Jennifer Webster
Abstained:
Ernie Stevens III
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
Page 16 of 17
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XIV.
ADJOURN (04:00:32)
Motion by David P. Jordan to adjourn at 2:06 p.m., seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon
Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on
.
____________________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Regular Meeting Minutes
Page 17 of 17
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Public Packet
35 of 543
Oneida Business Committee Agenda Request
Consider resolution entitled Approval of Use of Economic Development, Diversification and Community...
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Executive - See instructions for the applicable laws, then choose one:
Other - ED19-022
Agenda Header:
Resolutions
Accept as Information only
Action - please describe:
Motion to approve resolution titled "Central Oneida Site Cleanup" - Community Development Fund
Set Aside.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Request for Funding
3. SOE
2. Memo
4. Resolution
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Deborah Thundercloud, General Manager
Primary Requestor/Submitter:
Troy D. Parr, Division Director/Community & Economic Development Division
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Submitted by: Grace Koehler, Executive Assistant, C&EDD
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Public Packet
36 of 543
Administration
Memo
Community&EconomicDevelopmentDivision
dŽ͗
KŶĞŝĚĂƵƐŝŶĞƐƐŽŵŵŝƚƚĞĞ
&ƌŽŵ͗ dƌŽLJ͘WĂƌƌ͕/͕ŽŵŵƵŶŝƚLJΘ ĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚŝǀŝƐŝŽŶŝƌĞĐƚŽƌ
͗
^ƵƐĂŶ<͘ŽdžƚĂƚŽƌ͕WůĂŶŶŝŶŐŝƌĞĐƚŽƌ͖
:ĂŵĞƐWĞƚŝƚũĞĂŶ͕ƌĞĂDĂŶĂŐĞƌʹŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚ
WĂƚWĞůŬLJ͕ŝǀŝƐŝŽŶŝƌĞĐƚŽƌʹ ŶǀŝƌŽŶŵĞŶƚĂů,ĞĂůƚŚ͕^ĂĨĞƚLJĂŶĚ>ĂŶĚŝǀŝƐŝŽŶ
ĂƚĞ͗ KĐƚŽďĞƌϮ͕ϮϬϭϵ
ZĞ͗
ZĞĐŽŵŵĞŶĚĂƚŝŽŶĨŽƌƵƐĞŽĨƚŚĞ ĐŽŶŽŵŝĐŝǀĞƌƐŝĨŝĐĂƚŝŽŶĂŶĚŽŵŵƵŶŝƚLJ
ĞǀĞůŽƉŵĞŶƚ^ĞƚͲĂƐŝĚĞ&ƵŶĚʹ ηϭϵͲϬϮϮĞŶƚƌĂůKŶĞŝĚĂ^ŝƚĞůĞĂŶͲƵƉ
ĂĐŬŐƌŽƵŶĚ
dŚĞKŶĞŝĚĂEĂƚŝŽŶƉƵƌĐŚĂƐĞĚƐĞǀĞƌĂůŬĞLJƉĂƌĐĞůƐŽĨƉƌŽƉĞƌƚLJŽǀĞƌƚŚĞƉĂƐƚϱLJĞĂƌƐŝŶĞŶƚƌĂů
KŶĞŝĚĂ͕ĂƚƚŚĞƚŽƉŽĨƚŚĞŚŝůůʹĐŽŵŵŽŶůLJŬŶŽǁŶĂƐ͞hƉƉĞƌKŶĞŝĚĂ͘͟dŚĞƐĞŝŶĐůƵĚĞĂŶƵŵďĞƌ
ŽĨƉĂƌĐĞůƐŽĨƉƌŽƉĞƌƚLJŝŶĞŶƚƌĂůKŶĞŝĚĂƐƵƌƌŽƵŶĚĞĚďLJĂŶĚͬŽƌŽŶ^ĞƌǀŝĐĞZŽĂĚ͕ŽƵŶƚLJ:͕^ƚĂƚĞ
,ŝŐŚǁĂLJϱϰ͘dŚĞƉĂƌĐĞůƐƉƵƌĐŚĂƐĞĚŝŶĐůƵĚĞ͗ƚŚĞĨŽƌŵĞƌWƐŝƚĞ;ŽŶϳͬϮͬϮϬϭϰͿ͖ƚŚĞĨŽƌŵĞƌ
,ĂƌůĞLJŽď͛Ɛ;ŽŶϭϭͬϯͬϮϬϭϲͿ͖ĂĞdžĐĞƐƐƉŝĞĐĞŽĨt/^ͲKdZŝŐŚƚͲŽĨͲtĂLJŽŶƚŚĞĐŽƌŶĞƌ;ŽŶ
ϭϮͬϮϬͬϮϬϭϵͿ͖ƚŚĞĨŽƌŵĞƌ^ĐŚƌŽĞĚĞƌ͛Ɛ'ƌŽĐĞƌLJ^ƚŽƌĞ;ŽŶϭͬϮϮͬϮϬϭϴͿ͖ƚŚĞĨŽƌŵĞƌĞĂǀĞƌƐĂƌ;ŽŶ
ϭͬϮϮͬϮϬϭϴͿ͖ĂŶĚtϭϯϮ^ĞƌǀŝĐĞZŽĂĚʹƚŚĞŚŝƐƚŽƌŝĐKŶĞŝĚĂWŽƐƚKĨĨŝĐĞ;ŽŶϭϭͬϭϯͬϮϬϭϴͿ͘/ƚŝƐƚŚĞ
ŝŶƚĞŶƚŽĨƚŚĞKŶĞŝĚĂEĂƚŝŽŶƚŽƌĞĚĞǀĞůŽƉƚŚĞƐĞƉƌŽƉĞƌƚŝĞƐŝŶƚŽĂĐŽŵŵƵŶŝƚLJƐƉĂĐĞƚŽďĞĂ
ĐĂƚĂůLJƐƚĨŽƌůŽĐĂůĐŽŵŵƵŶŝƚLJĐŽŵŵĞƌĐĞ͕ƐŽĐŝĂůŝnjĂƚŝŽŶ͕ŐĂƚŚĞƌŝŶŐĂŶĚĞĐŽŶŽŵŝĐĚĞǀĞůŽƉŵĞŶƚ͘
dŚĞƐĞ ƐŝƚĞƐ ŚĂǀĞ ďĞĞŶ ƐŝƚƚŝŶŐ ƵŶĚĞƌƵƚŝůŝnjĞĚ ƐŝŶĐĞ ƚŚĞ ďƵŝůĚŝŶŐƐ ǁĞƌĞ ƌĂnjĞĚ ĂŶĚ ƚŚĞ ůĂƌŐĞƌ
ĐŽŶƚŝŐƵŽƵƐƐŝƚĞŚĂƐďĞĞŶƐƵƌƌŽƵŶĚĞĚďLJĂƐĐƌĞĞŶĞĚĨĞŶĐĞƚŽƉƌŽƚĞĐƚƚŚĞƉƵďůŝĐĨƌŽŵƉŽƚĞŶƚŝĂů
ƚƌŝƉͲĨĂůůŚĂnjĂƌĚƐ͕ǁŚŝĐŚŝŶŝƚƐĐƵƌƌĞŶƚƐƚĂƚĞ͕ĚŽĞƐŶŽƚĂůůŽǁƚŚĞKŶĞŝĚĂDĞŵďĞƌƐŚŝƉƚŽƵƚŝůŝnjĞƚŚŝƐ
ƐŝƚĞĨŽƌƉƵďůŝĐĞŶũŽLJŵĞŶƚ͘dŚĞŽƌŝŐŝŶĂůůĂŶĚĂĐƋƵŝƐŝƚŝŽŶĨƵŶĚƐĚŝĚŶŽƚŝŶĐůƵĚĞĨƵŶĚƐƚŽƌĂnjĞƚŚĞ
ĞdžŝƐƚŝŶŐďƵŝůĚŝŶŐƐ͕ƚŚƵƐĂƐĞƉĂƌĂƚĞ/WĨƵŶĚǁĂƐĞƐƚĂďůŝƐŚĞĚĨŽƌĚĞŵŽůŝƚŝŽŶŽĨƚŚĞ&ŽƌŵĞƌWĂŶĚ
&ŽƌŵĞƌ,ĂƌůĞLJŽď͛ƐďƵŝůĚŝŶŐƐ͘,ŽǁĞǀĞƌ͕ƚŚĞƌĞǁĂƐŶŽƚƐƵĨĨŝĐŝĞŶƚĨƵŶĚŝŶŐĨŽƌƚŚĞƐŝƚĞƉĞƚƌŽůĞƵŵ
ƐŽŝůĐůĞĂŶͲƵƉƉƌŝŽƌƚŽŽƉĞŶŝŶŐƚŚĞƐƉĂĐĞĨŽƌƚĞŵƉŽƌĂƌLJͲƵƐĞƵŶƚŝůĨƵƚƵƌĞƉůĂŶƐŽĨƌĞĚĞǀĞůŽƉŵĞŶƚ
ĂƌĞĐŽŵƉůĞƚĞĚĂŶĚĂĨƵŶĚŝŶŐƐŽƵƌĐĞŝƐŝĚĞŶƚŝĨŝĞĚ͘
ĚĚŝƚŝŽŶĂůůLJ͕ ƚŚĞƌĞ ǁĂƐ ĂŶ ŝŶŝƚŝĂů ĂůůŽĐĂƚŝŽŶ ŽĨ ĨƵŶĚŝŶŐ ĨƌŽŵ ƚŚŝƐ ƐĞƚͲĂƐŝĚĞ ƚŽ ĨƵŶĚ ͲϭϵͲϬϭϰ͕
ǁŚŝĐŚƐƵƉƉŽƌƚĞĚƚŚĞĨŝƌƐƚƉŚĂƐĞŽĨƐŝƚĞĐůĞĂŶͲƵƉǁŚŝĐŚŝŶĐůƵĚĞĚďƵŝůĚŝŶŐĨŽƵŶĚĂƚŝŽŶĚĞŵŽůŝƚŝŽŶ͕
ƐŝƚĞŐƌĂĚŝŶŐ͕ŐƌĂƐƐƉůĂŶƚŝŶŐĂŶĚƉƌŽƚĞĐƚŝǀĞĨĞŶĐĞƌĞŵŽǀĂů͘dŚŝƐŝƐƚŚĞƐĞĐŽŶĚƉŚĂƐĞŽĨƚŚĂƚĞĨĨŽƌƚ͘
;ĐŽŶƚŝŶƵĞĚŽŶƉĂŐĞϮͿ
N7332WaterCirclePlace•P.O.Box365•Oneida,WI54155
oneidaǦnsn.gov
Public Packet
37 of 543
ƵƌƌĞŶƚZĞƋƵĞƐƚ
dŚĞKŶĞŝĚĂWůĂŶŶŝŶŐĞƉĂƌƚŵĞŶƚŚĂƐďĞĞŶƌĞƋƵĞƐƚĞĚďLJƚŚĞŽŵŵƵŶŝƚLJΘ ĐŽŶŽŵŝĐ
ĞǀĞůŽƉŵĞŶƚŝƌĞĐƚŽƌƚŽůĞĂĚĂŶĞĨĨŽƌƚƚŽŵĂŬĞƚŚĞƐŝƚĞĂǀĂŝůĂďůĞƚŽƚŚĞKŶĞŝĚĂŵĞŵďĞƌƐŚŝƉĂƐ
ĂƚĞŵƉŽƌĂƌLJͲƵƐĞƉƌŝŽƌƚŽĂŶLJĂĐƚƵĂůƌĞĚĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚƐĂŶĚďĞĐŽŵƉůĞƚĞĚďLJƚŚĞ^ƉƌŝŶŐŽĨ
ϮϬϮϬ͘dŚŝƐƐŝƚĞƌĞƐƚŽƌĂƚŝŽŶĞĨĨŽƌƚǁŝůůƌĞŵĞĚŝĂƚĞĂŶĚƌĞŵŽǀĞĂŶLJƉĞƚƌŽůĞƵŵĐŽŶƚĂŵŝŶĂƚĞĚƐŽŝů
ƚŚĂƚĞdžŝƐƚǁŝƚŚŝŶƚŚĞƐŝƚĞ͘
dŚĞWůĂŶŶŝŶŐĞƉĂƌƚŵĞŶƚ͕ǁŽƌŬŝŶŐǁŝƚŚƚŚĞKŶĞŝĚĂ ŶǀŝƌŽŶŵĞŶƚĂů,ĞĂůƚŚ͕^ĂĨĞƚLJĂŶĚ>ĂŶĚ
ŝǀŝƐŝŽŶʹƌŽǁŶĨŝĞůĚƐWƌŽŐƌĂŵ͕ŚĂƐĚĞǀĞůŽƉĞĚƚŚĞƉůĂŶƚŽŵĂŬĞƚŚĞƐŝƚĞƐĂĨĞĨŽƌŵĞŵďĞƌƐŚŝƉ
ƚĞŵƉŽƌĂƌLJͲƵƐĞ͘dŚĞLJŚĂǀĞĞƐƚĂďůŝƐŚĞĚĂŶĞƐƚŝŵĂƚĞĚĐŽƐƚŽĨΨϭϯϬ͕ϬϬϬ͘ϬϬĂŶĚĂĐŽŵƉůĞƚŝŽŶ
ƚŝŵĞůŝŶĞŽĨ^ƉƌŝŶŐŽĨϮϬϮϬ;ƐĞĞĂƚƚĂĐŚĞĚŵĞŵŽĨƌŽŵKŶĞŝĚĂWůĂŶŶŝŶŐĞƉĂƌƚŵĞŶƚʹ:ĞĨĨtŝƚƚĞͿ͘
&ŝŶĚŝŶŐƐĂĨƚĞƌZĞǀŝĞǁ
ƚƚŚĞŝŶĐĞƉƚŝŽŶŽĨƚŚŝƐƐĞƚͲĂƐŝĚĞĨƵŶĚ͕ŝƚǁĂƐƚŚĞĚĞƐŝƌĞŽĨƚŚĞKŶĞŝĚĂƵƐŝŶĞƐƐŽŵŵŝƚƚĞĞƚŽ
ĞƐƚĂďůŝƐŚƚŚŝƐĨƵŶĚĨŽƌ ĐŽŶŽŵŝĐ͕ŝǀĞƌƐŝĨŝĐĂƚŝŽŶĂŶĚŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚƐ͘dŚŝƐ
ƐĞĐŽŶĚƚƌƵĞƌĞƋƵĞƐƚĨŽƌƵƐĞŽĨƚŚŝƐĨƵŶĚƚŚĂƚŝƐĚĞĚŝĐĂƚĞĚƚŽŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚ͕Ă
ƉŽƌƚŝŽŶŽĨǁŚŝĐŚǁĂƐŽŶĞŽĨƚŚĞŝŶƚĞŶƚƐŽĨƚŚĞƐĞĨƵŶĚƐ͘dŚŝƐŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚĨƵŶĚƵƐĞ
ǁŝůůŚŽƉĞĨƵůůLJůĞĂĚƚŽĂĚĚŝƚŝŽŶĂůůŽĐĂůĞĐŽŶŽŵŝĐĂŶĚĐŽŵŵĞƌĐĞĂĐƚŝǀŝƚŝĞƐĂƐǁĞůůĂƐďĞĂƐƚŝŵƵůƵƐ
ĨŽƌĨƵƚƵƌĞƉĞƌŵĂŶĞŶƚƐŝƚĞƌĞĚĞǀĞůŽƉŵĞŶƚ͘
/ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞůĂƚĞƐƚKZĞƐŽůƵƚŝŽŶηϬϭͲϮϯͲϭϵͲ͕ŝŶŵLJŽƉŝŶŝŽŶ͕ƚŚŝƐƌĞƋƵĞƐƚĂƉƉĞĂƌƐ
ƚŽďĞĂŶĂƉƉƌŽƉƌŝĂƚĞƵƐĞŽĨƚŚĞ ĐŽŶŽŵŝĐ͕ŝǀĞƌƐŝĨŝĐĂƚŝŽŶĂŶĚŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚ^ĞƚͲ
ƐŝĚĞĨƵŶĚĂŶĚ/ĐĂŶŽĨĨĞƌŵLJƌĞĐŽŵŵĞŶĚĂƚŝŽŶƚŽƐƵƉƉŽƌƚƚŚŝƐĨƵŶĚŝŶŐƌĞƋƵĞƐƚ͘dŚŝƐ
ĐŽŵŵƵŶŝƚLJĚĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚŝƐƚŚĞƐĞĐŽŶĚƐƚĞƉƉŚĂƐĞƌĞĚĞǀĞůŽƉŵĞŶƚŽĨƚŚŝƐŚŝƐƚŽƌŝĐĂůůLJ
ƐŝŐŶŝĨŝĐĂŶƚƐŝƚĞŝŶĞŶƚƌĂůKŶĞŝĚĂ͘
/ŶůŽƐŝŶŐ
ŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚĂŶĚĐƌĞĂƚŝŽŶŽĨŶĞǁůŽĐĂůĞĐŽŶŽŵŝĐĂĐƚŝǀŝƚLJĞƐƐĞŶƚŝĂůƚŽƚŚĞĨƵƚƵƌĞŽĨ
ƚŚĞKŶĞŝĚĂEĂƚŝŽŶ͛ƐůŽĐĂůĞĐŽŶŽŵŝĐǀŝƚĂůŝƚLJĂŶĚƐƵƐƚĂŝŶĂďŝůŝƚLJ͘dƌĂĚĞĂŶĚĐŽŵŵĞƌĐĞĂƌĞ
ŝŶŚĞƌĞŶƚƚŽƚŚĞKŶĞŝĚĂEĂƚŝŽŶǁĂLJŽĨůŝĨĞ͕ĂŶĚƚŚĞƐĞŽŵŵƵŶŝƚLJZĞĚĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚƐƚŚĂƚ
ĂƌĞŝĚĞŶƚŝĨŝĞĚŝŶƚŚĞϮϬϭϴ ĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚ^ƚƌĂƚĞŐŝĐWůĂŶ͘dŚŝƐĨƵŶĚŝŶŐĂůůŽĐĂƚŝŽŶǁŝůů
ƐƵƉƉŽƌƚƚŚĞKŶĞŝĚĂEĂƚŝŽŶ͛ƐůŽĐĂůĞĐŽŶŽŵŝĐĚĞǀĞůŽƉŵĞŶƚƉůĂŶƐŽŶƚŚĞKŶĞŝĚĂZĞƐĞƌǀĂƚŝŽŶ͘
ƚƚĂĐŚŵĞŶƚƐ͗ZĞƐŽůƵƚŝŽŶηϬϭͲϮϯͲϭϵͲ͖DĞŵŽƌĞƋƵĞƐƚŝŶŐĨƵŶĚƵƐĞĨƌŽŵ:ĞĨĨtŝƚƚĞ͕ĚĂƚĞĚ^ĞƉƚĞŵďĞƌϯϬ͕ϮϬϭϵ͘
ϮŽĨϮ
,͗Ͱ͊ĞǀͲĂƚĂͰ ĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚͰ͊&ƵŶĚŝŶŐ^ĞƚĂƐŝĚĞ/ŶĨŽƌŵĂƚŝŽŶͰ ϭϵͲϬϮϮĞŶƚƌĂůKŶĞŝĚĂ^ŝƚĞůĞĂŶƵƉͰDĞŵŽƚŽKƌĞŐĂƌĚŝŶŐϭϵͲϬϮϮ
ĞŶƚƌĂůKŶĞŝĚĂ^ŝƚĞůĞĂŶͲƵƉ&ƵŶĚŝŶŐZĞƋƵĞƐƚͺϮϬϭϵͲϬϵϯϬ͘ĚŽĐdž
Public Packet
38 of 543
Oneida Nation
Post Office Box 365
Phone: (920) 869-2214
Oneida, WI 54155
BC Resolution # 01-23-19-C
Updating and Clarifying Access to the Economic Development, Diversification and Community
Development Fund As Amended
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee adopted resolution # BC-09-28-16-B, Assignment of
Return on Investment from OTIE to Economic Development and Diversification, which
created a set-aside until an endowment could be created and directed development and
adoption of standard operating procedures for the use of the restricted funds; and
WHEREAS,
the Treasurer has proposed the development of an economic development corporation,
‘Oneida Development Holdings, Inc.,’ and identifying the development of the endowment
creation resolution, to fulfill the directives of resolution # BC-09-28-16-B; and
WHEREAS,
the Oneida Business Committee approved the creation of the Community & Economic
Development Division and authorized the transition into finalizing this action; and
WHEREAS,
the Oneida Business Committee approved the following Vision and Mission statements for
the new division:
Vision: To elevate the Oneida Nation by providing community & economic
development practices that nurture and sustain Oneida families to prosperity.
Mission: To strategically implement systems that foster sustainable development
and commerce growth that reflect Tsiʔ niyukwalihotʌ (our ways) with innovative
approaches that enrich the natural, built and business environments; and
WHEREAS,
the original resolution adopted in 2016 regarding the OTIE disbursements do not accurately
reflect the direction given to the Community & Economic Development Division; and
WHEREAS,
OTIE has been reorganized as a subsidiary under the OESC Group, LLC; and
WHEREAS,
the Oneida Business Committee desires to update the 2016 resolution to correctly reflect
the goals of community development and economic development; and
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BC Resolution # 01-23-19-C
Updating and Clarifying Access to the Economic Development, Diversification and Community
Development Fund As Amended
Page 2 of 3
WHEREAS,
the Oneida Business Committee has reviewed the Economic Development, Diversification
and Community Development Fund uses and processes in the prior two years and has
determined that it is an appropriate time to update the processes and to allow for greater
tracking of the amount of the fund and use of the funds.
Allocation of Dividends and Revenues
NOW THEREFORE BE IT RESOLVED, that resolutions # BC-09-28-16-B, and # BC-07-12-17-A, and #
BC-12-12-18-B are reaffirmed as to the creation of the Economic Development, Diversification and
Community Development Fund and superseded regarding processes for access, tracking amount of the
fund and use of the funds as identified in this resolution.
BE IT FURTHER RESOLVED, that the dividends and revenues from OESC Group, LLC and its subsidiaries
shall be allocated to the Economic Development, Diversification and Community Development Fund and
any interest income generated by the fund shall accrue to the fund. The interest income generated by any
balance shall not accrue to the Economic Development, Diversification and Community Development Fund.
Review and Recommend for Use of Funds
BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall
review every request for use of the fund, determine if the proposed use is consistent with the fund, and
provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds
to be allocated from the Economic Development, Diversification and Community Development Fund to a
specific project identified by a contract number, CIP number, economic development opportunity number
or other easily trackable number or designation.
Authorization to Use Funds
BE IT FURTHER RESOLVED, that the Oneida Business Committee shall be responsible for authorizing
use of the Economic Development, Diversification and Community Development Fund by a resolution
clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a
contract number, CIP number, economic development opportunity number or other easily trackable number
or designation, and the employee responsible for authorizing expenditures of the authorized amount.
Tracking Balance and Use of Funds
BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall be
responsible for maintaining a list of authorized uses and amounts annually forwarding that list to the Chief
Financial Officer who shall be notify the Committee and Economic Development Division Director of the
beginning balance in each fiscal year and authorize access to reports which identify the withdrawals from
the fund.
Allocation of Funds Once Authorized
BE IT FURTHER RESOLVED, that the Chief Financial Officer shall create the necessary accounts to
identify the Economic Development, Diversification and Community Development Fund, allocations and
withdrawals, including transfer of funds to a contract, CIP project, economic development opportunity or
other authorized activity within the appropriate business unit.
BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall, on
an annual basis, obtain a reconciliation from any party authorized to utilize the funds, which may be
conducted in conjunction of an internal audit or assistance from the Accounting Department.
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BC Resolution # 01-23-19-C
Updating and Clarifying Access to the Economic Development, Diversification and Community
Development Fund As Amended
Page 3 of 3
Standard Operating Procedures
BE IT FINALLY RESOLVED, that the Community and Economic Development Division Director and the
Chief Financial Officer shall create necessary standard operating procedures consistent with this
resolution.
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida
Business Committee is composed of 9 members of whom 5 members constitute a quorum; 9 members
were present at a meeting duly called, noticed and held on the 23rd day of January, 2019; that the forgoing
resolution was duly adopted at such meeting by a vote of 8 members for, 0 members against, and 0
members not voting*; and that said resolution has not been rescinded or amended in any way.
____________________________
Lisa Summers, Secretary
Oneida Business Committee
*According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie."
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Planning/GIS Department
Community & Economic Development Division
To:
Oneida Business Committee
Community Development Planning Committee
Troy Parr, C&EDD Director
From: Planning Department (Jeff Witte)
Date: 9/30/2019
Re:
Central Oneida Community Space – Cleanup of Petroleum Contamination
Community Development Fund Set-Aside
It is being requested, in preparation of implementing Phase 2 of the Central Oneida community
space, that petroleum contamination at W141 Service Road also known as the former Mike and
Diane’s be removed to take advantage of site mobilization from work being completed in Phase
1.
Cost Estimate
$ 130,000 (Estimated)
Remove petroleum contaminated soil while heavy
equipment is mobilized for a substantial cost savings.
Timeline
Spring 2020
Outagamie County will be contracted to
complete the work.
Request
Approval of $130,000 from the Economic Development Diversification and Community
Development set aside funds to clean up existing petroleum contamination at W141
Service Road also known as the former Mike and Diane’s.
N7332 Water Circle Place • P.O. Box 365 • Oneida, WI 54155
oneida-nsn.gov
Public Packet
Oneida Nation
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Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution #
Approval of Use of Economic Development, Diversification and Community Development Fund for
Project ED19-022, Central Oneida Site Clean-up
-DRAFT-10/2/19WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Economic Development, Diversification and Community Development Fund was
created by resolutions # BC-09-28-16-B; BC-12-12-18-B; and the procedures for use of the
fund set forth in resolution # BC-01-23-19-C, Updating and Clarifying Access to the
Economic Development, Diversification and Community Development Fund; and
WHEREAS,
the Oneida Nation purchased a number of contiguous parcels of property in the Central
Oneida surrounded by Service Road, County J, State Highway 54 which include the
Former BP site (on 7/2/2014) , the Former Harley Bob’s (on 11/3/2016) and the Former
Schroeder’s Grocery Store (on 1/22/2018) with the intent to redevelop the properties into
a community space to be a catalyst for local community commerce, socialization, gathering
and economic development; and
WHEREAS,
the site has been sitting underutilized since the buildings were razed and has been
surrounded by a screened fence to protect the public from potential trip-fall hazards, which
in its current state, does not allow the Oneida Membership to fully utilize this site for public
enjoyment; and
WHEREAS,
the land acquisition did not include funds to raze the existing buildings thus a separate CIP
fund was established for demolition of the Former BP and Former Harley Bob’s buildings,
however there was not sufficient funding for the additional petroleum contaminated soil to
be removed from the site for open space temporary use; and
WHEREAS,
in accordance with Resolution # BC-01-23-19-C, the Community and Economic
Development Division Director has submitted an agenda request approving the request as
consistent with the purposes of the fund;
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of
$150,000.00 from the Economic Development, Diversification and Community Development Fund for the
purposes of supporting Project ED19-022, to further support site clean-up and advance efforts to activate
this site location in Central Oneida making the site walkable and free of hazards to allow the community to
fully utilize this site and has designated Pat Pelky, Executive Sponsor of the Brownfield Program, as being
the party responsible for overseeing the expenditure of these funds.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Approval of Use of Economic Development, Diversification and Community Development Fund
for ED19-022, Central Oneida Site Clean-up
Summary
This resolution approves the allocation of $ 150,000 from the Economic Development,
Diversification and Community Development Fund for the purpose of supporting Project ED19022, Central Oneida Site Clean-up.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: October 3, 2019
Analysis by the Legislative Reference Office
The Economic Development, Diversification and Community Development Fund (“the Fund”)
was created and reaffirmed by resolutions BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, and
BC-01-23-19-C.
This resolution requests an allocation of $ 150,000 from the Fund for the purpose of supporting
Project ED19-022, Central Oneida Site Clean-up to further support site clean-up and advance
efforts to activate this site location in Central Oneida making the site walkable and free of hazards
to the community.
Resolution BC-01-23-19-C requires the Community and Economic Development Division
Director to review every request for use of the Fund, determine if the proposed use is consistent
with the Fund, and provide a written recommendation to the Oneida Business Committee regarding
whether to authorize funds to be allocated from the Fund to a specific project.
This resolution states that this requirement was met by the action of the Community and Economic
Development Division Director submitting an agenda request recommending the approval of the
request as consistent with the purposes of the Fund.
Resolution BC-01-23-19-C also requires that the Oneida Business Committee be responsible for
authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and
purpose of the funds, which may be identified by a contract number, CIP number, economic
development opportunity number or other easily trackable number or designation, and the
employee responsible for authorizing expenditures of the authorized amount.
This resolution states that the Oneida Business Committee does approve the allocation of $150, 000
from the Fund for the purpose of supporting Project ED19-022, Central Oneida Site Clean-up, and
has designated Pat Pelky, Executive Sponsor of the Brownfield Program, as being the party
responsible for overseeing the expenditure of these funds.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
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Oneida Business Committee Agenda Request
Adopt resolution entitled Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 70
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt resolution entitled Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Statement of Effect (SOE)
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Debbie Thundercloud, General Manager
Primary Requestor/Submitter:
Jennifer Berg-Hargrove, Family Services Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Tsyoshaaht C. Delgado, Social Services Area Manager
Name, Title / Dept.
Additional Requestor:
Susan House, Interim GSD Director
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
An update regarding this topic was provided to the Oneida Business Committee at the October 15, 2019, BC
Work Session. Attached is the Agenda Request to amend resolution # BC-07-26-17-J, Adoption of the Children’s
Code; regarding case transfer delay and the concern with unsigned 161 agreements. The current resolution
requires, that upon the law becoming effective, all new cases in Brown and Outagamie shall begin or transfer to
our Family Court.
Concerns with proceeding with case transfers without having signed 161 agreements presented prior to Code
Implementation on 10/01/19. The process of updating Governmental Services leadership and gaining support
regarding the concerns of proceedings without the agreements began on 9/24/19.
We have only had one case that has potential to transfer as of 10/1/2019. Aside, from this specific case if we
were to begin transferring cases without agreements could have two potential implications; which is what
prompted this conversation and request after further discussion.
1. We could lose the momentum and urgency to get these agreements approved
2. If we begin to transfer without the agreement in place and no financial support, there could be long-term
financial impact on the Nation.
a. Foster Care rates range between $404-$2000 per month depending on the assessed needs of the child.
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Page 2 of 2
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution # __________
Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee adopted resolution # BC-07-26-17-J, as amended by
resolution # BC-10-24-18-A which adopted the Children’s Code, Chapter 708 and set the
implementation process; and
WHEREAS,
the Children’s Code relies, in part, upon “Act 161 Agreements" regarding out-of-home
placements of Indian children by Tribal Courts; and
WHEREAS,
the Nation has entered into negotiations with Brown and Outagamie Counties regarding
development of 161 Agreements; and
WHEREAS,
the agreement with Outagamie County is anticipated for approval in November and the
negotiations with Brown County are moving forward; and
WHEREAS,
the Indian Child Welfare Department has requested the implementation resolution to be
amended to provide for an implementation delay regarding the transfer of Children In Need
of Protection and Services cases pending entering into the 161 Agreements to assure that
funding for out our-of-home placement is accessible; and
WHEREAS,
the Oneida Business Committee has identified that protecting our children requires our
greatest efforts and the Indian Child Welfare Department is carrying out this responsibility;
and
NOW THEREFORE BE IT RESOLVED, that Resolve #3 of resolution # BC-07-26-17-J, Adoption of the
Children’s Code and the Nation’s Indian Child Welfare Act Policy, as amended by resolution # BC-10-2418-A, Amending Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code, is amended
as follows.
3) Transfer of Cases. The following determination has been made for the transfer of cases from Brown and
Outagamie County jurisdiction to the jurisdiction of the Oneida Family Court:
a. When the Children’s Code becomes effective and the Act 161 Agreements with Brown and
Outagamie Counties are approved, the Indian Child Welfare Department shall either begin all new
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BC Resolution _____________
Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708
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cases in Brown and Outagamie County in the Oneida Family Court or shall seek to transfer all new
cases in Brown and Outagamie County to the Oneida Family Court.
b. Any case in Brown and Outagamie County that has started within the most recent three (3)
months may transfer to the Oneida Family Court.
c. All other current cases may remain in Brown and Outagamie County, unless the Nation’s Indian
Child Welfare Department determines the case would be better suited in the Oneida Family Court
or another party motions the Court to transfer jurisdiction.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708
Summary
The resolution amends resolution BC-07-26-17-J, Adoption of the Children’s Code and the
Nation’s Indian Child Welfare Act Policy, as amended by resolution BC-10-24-18-A, Amending
Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code, to address the
transfer of cases in regard to the Children’s Code.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: October 17, 2019
Analysis by the Legislative Reference Office
The Oneida Business Committee adopted the Children’s Code through resolution BC-07-26-17-J,
Adoption of the Children’s Code and the Nation’s Indian Child Welfare Act Policy, for the purpose
of providing for the welfare, care, and protection of Oneida children through the preservation of
the family unit, by assisting parents in fulfilling their responsibilities as well as facilitating the
return of Oneida children to the jurisdiction of the Nation, and acknowledging the customs and
traditions of the Nation when raising an Oneida child.
Resolution BC-07-26-17-J provided that the Children’s Code would become effective fifteen (15)
months after the adoption of the Fiscal Year 2018 budget. On October 8, 2017, the General Tribal
Council adopted the Fiscal Year 2018 budget through resolution GTC-10-08-17-A. The Children’s
Code was then set to become effective on January 8, 2019.
The Oneida Business Committee then took action through resolution BC-10-24-18-A, Amending
Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code, to amend
resolution BC-07-26-17-J to delay the implementation of the Children’s Code. Resolution BC-1024-18-A provided that the Children’s Code would become effective on October 1, 2019.
Additionally, resolution BC-07-26-17-J provided direction on how the transfer of cases from
Brown and Outagamie County jurisdiction to the jurisdiction of the Oneida Family Court shall
occur. Resolution BC-07-26-17-J provided that:
When the Children’s Code becomes effective all new cases in Brown and Outagamie
County shall begin in or transfer to the Oneida Family Court;
Any case in Brown and Outagamie County that has started within the most recent three (3)
months may transfer to the Oneida Family Court; and
All other current cases may remain in Brown and Outagamie County, unless the Nation’s
Indian Child Welfare Department determines the case would be better suited in the Oneida
Family Court or another party motions the Court to transfer jurisdiction.
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This resolution amends that third resolve section of resolution BC-07-26-17-J, as amended by
resolution BC-10-24-18-A, to provide that the following determination has been made for the
transfer of cases from Brown and Outagamie County jurisdiction to the jurisdiction of the Oneida
Family Court:
When the Children’s Code becomes effective and the Act 161 Agreements with Brown and
Outagamie Counties are approved, the Indian Child Welfare Department shall either begin
all new cases in Brown and Outagamie County in the Oneida Family Court or shall seek to
transfer all new cases in Brown and Outagamie County to the Oneida Family Court.
Any case in Brown and Outagamie County that has started within the most recent three (3)
months may transfer to the Oneida Family Court.
All other current cases may remain in Brown and Outagamie County, unless the Nation’s
Indian Child Welfare Department determines the case would be better suited in the Oneida
Family Court or another party motions the Court to transfer jurisdiction.
This resolution is amending when new cases will begin in the Oneida Family Court or be sought
to be transferred from Brown and Outagamie County to the Oneida Family Court to be contingent
on the acquisition of 161 Agreements with Brown and Outagamie County due to the fact that the
Nation is currently in negotiations with both Brown and Outagamie County regarding the
development of 161 Agreements and wants to assure that funding for our out-of-home placement
is accessible.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
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Oneida Business Committee Agenda Request
Determine next steps regarding one (1) vacancy - Oneida Police Commission - term ending July 31, 2023
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Appointments
Accept as Information only
Action - please describe:
Determine next steps regarding one (1) vacancy - Oneida Police Commission
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, Boards, Committees, and Commissions Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
One (1) vacancy was posted for the Oneida Police Commission to complete terms ending July 31, 2023.
The application deadline was September 20, 2019 and one (1) application was received for the following
applicant:
Lois Strong
Select action(s) provided below:
(1) accept the selected the applicant(s) and appoint Lois Strong to term ending July 31, 2023; OR
(a) reject the selected applicant(s) and oppose the vote**; OR
(2) repost the vacancy(ies) in accordance with § 105.5-5. due to an insufficient number of applicants; OR
(3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible,
unqualified, or under qualified applicants
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Page 2 of 2
Public Packet
Accept the October 1, 2019, regular Finance Committee meeting minutes
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INTERNAL MEMO
TO:
Finance Committee
FR:
Denise J. Vigue, Executive Assistant
DT:
October 3, 2019
RE:
E-Poll Results - FC Meeting Minutes of Oct. 1, 2019
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of October 1, 2019. The E-Poll and minutes were sent out
yesterday and was concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
T her e was a M aj or i t y of 4 F C m em ber s v ot i ng to ap pr o ve th e O c t . 1 , 2 01 9
Fi na nc e C om m itte e M ee t in g M in u tes . FC Mem b er s vo t in g i nc l u de d : R aL i n da
Ni n ham - L am ber ies , D an i e l G u zm an Ki n g, C ha d Fus s , a nd P atr ic k St e ns lof f .
These Finance Committee Minutes of Oct. 1, 2019 will be placed on the next Finance
Committee agenda of Oct. 14, 2019 to ratify this E-Poll action. Per the FC By-Laws all
Minutes of the FC will be submitted to the Secretary’s Office once a month for Council
acceptance.
E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC
SOP’s on Electronic Voting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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FINANCE COMMITTEE
FC REGULAR MEETING
OCT. 1, 2019 ▪ Time: 1:30 P.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC REGULAR MEETING:
Patricia King, Treasurer/FC Chair
Daniel Guzman King, BC Council Member
Patrick Stensloff, Purchasing Director
RaLinda Ninham-Lamberies, Asst. CFO/FC Vice-Chair Alt.
Chad Fuss, Gaming AGM; GGM Alt.
EXCUSED: Shirley Barber, FC Elder Member, Larry Barton, CFO/FC Vice-Chair & Jennifer Webster, BC
Council Member
OTHERS PRESENT: Jason W. Doxtator, Mercy Metoxen, Schuyler Metoxen, Paul Witek, Lisa A. Moore,
Robert Keck, Lindsey Blackowl, Tamara Van Schyndel, Mary Wasurick, Lori Elm, Michele Doxtator, Mari
Kriescher and Denise J. Vigue taking Minutes
I.
CALL TO ORDER: The FC Regular Meeting was called to order by the FC Chair at 1:30 P.M.
II.
APPROVAL OF AGENDA: OCTOBER 1, 2019
Motion by Chad Fuss to approve the Oct. 1, 2019 FC Meeting Agenda with the two Late ADD On
requests under Executive Session. Seconded by RaLinda Ninham-Lamberies. Motion carried
unanimously.
III.
APPROVAL OF MINUTES: SEPTEMBER 16, 2019 (Approved via E-Poll on 9/17/19):
Motion by Patrick Stensloff to ratify the FC E-Poll action taken on Sept. 17, 2019 approving the
Sept. 16, 2019 Finance Committee Meeting Minutes. Seconded by Chad Fuss. RaLinda NinhamLamberies abstained. Motion carried.
IV.
TABLED BUSINESS: NONE
V.
CAPITAL EXPENDITURES:
1.
Kain Energy Corporation
Paul Witek, Dev. Div. – Engineering
Amount: $60,645.
Paul explained this is for the elder apartment garage upgrades; CIP funds to be used; Project #05-013.
Motion by Chad Fuss to approve the request for Elder Services Apartment Improvements with
Kain Energy Corporation, project #05-013 in the amount of $60,645.00. Seconded by Patrick
Stensloff. Motion carried unanimously.
2.
Milbach Construction – Change Order #1
Paul Witek, Dev. Div. – Engineering
Amount: $27,945.68
This is for the adjustments made during the construction of the elder cottages ENG #16-018 needs to
submit the legal review.
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Finance Committee Meeting Minutes of Oct. 1, 2019
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Motion by RaLinda Ninham-Lamberies to approve the Change Order #1 for the contract with
Milbach Construction in the amount of $27,945.68. Seconded by Patrick Stensloff. Motion carried
unanimously.
3.
Wolf River Asphalt & Sealcoating
Lori Elm, Land Management Office
Amount: $92,292.
Lori was present and discussed this request including: project was bundled with other programs
needing same service, but some problems with using Transportation funds; work is for the driveway
by Land Management.
Motion by RaLinda Ninham-Lamberies to approve the Wolf River Asphalt & Sealcoating contract
for repairs at the Land Management Office in the amount of $92,292.00. Seconded by Daniel
Guzman King. Motion carried unanimously.
VI.
COMMUNITY FUND:
REPORTS:
1. Community Fund Monthly Report for October 2019
Denise J. Vigue, Finance
Motion by Patrick Stensloff to accept the Community Fund report for October 2019. Seconded by
Chad Fuss. Motion carried unanimously.
2.
Updated FY20 Community Fund – Product Request Packet
Denise J. Vigue, Finance Administration
Motion by Patrick Stensloff to accept as Information Only the Updated Community Fund Product
Request Packet for FY20. Seconded by Chad Fuss. Motion carried unanimously.
REQUESTS:
1.
1st Annual Iron 5 Basketball Tournament
Requester: Lindsey Blackowl
Amount: $750.
Requester was present and provided information about the tournament. Product will go to the
volunteers during the event; all funds raised will be given to various tribal programs that help the
community; funds will be used for t-shirts & referees; will supply vendor invoice for t-shirts; also
needs to submit Oneida enrollment verification.
Motion by Chad Fuss to approve from the Community Fund $500.00 and twenty-five (25) Cases of
Coca-Cola Product for use at the First Annual Iron 5 Basketball Tournament. Seconded by RaLinda
Ninham-Lamberies. Motion carried unanimously.
After further discussion with requester it was made known that she already received funds from
another Oneida Tribal entity. The CF SOP’s are clear in not providing funds to requesters who
already received funds from another tribal program/entity. The product can still be provided.
Motion by Chad Fuss to rescind the previous motion for funding. Seconded by RaLinda NinhamLamberies. Motion carried unanimously.
2.
1st Annual Iron 5 Basketball Tournament
Requester: Lindsey Blackowl
- See Motions in CF Request #1.
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Amount: 25 Cases
Public Packet
3.
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Green Bay Area Youth Hockey Association Fees
Requester: Shakira Rasmussen for son, Zander
Amount: $500.
Motion by Patrick Stensloff to approve from the Community Fund the Green Bay Area Youth
Hockey Association fees for the son of the requester in the amount of $500.00; contingent upon
the requester providing verification of 10% match and what level son is playing. Seconded by Chad
Fuss. Motion carried unanimously.
4.
New Fusion Dance Class Fees
Requester: Schuyler Metoxen for daughter, Nalia
Amount: $275.
Motion by Patrick Stensloff to approve from the Community Fund the New Fusion Dance class fees
for the daughter of the requester in the amount of $275.00. Seconded by Daniel Guzman King.
Motion carried unanimously.
5.
Purple Aces Basketball Team Fees
Requestor: Roberto Hill for daughter, Natalea
Amount: $500.
Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Purple Aces
Basketball Team fees for the daughter of the requester in the amount of $500.00; contingent
upon the requester submitting a FY20 CF Request form. Seconded by Patrick Stensloff. Motion
carried unanimously.
6.
Purple Aces Basketball Team Fees
Requester: Timothy Ninham for daughter, Imani
Amount: $500.
Motion by Chad Fuss to approve from the Community Fund the Purple Aces Basketball Team fees
for the daughter of the requester in the amount of $500.00. Seconded by Patrick Stensloff.
Motion carried unanimously.
7.
Green Bay Area Youth Hockey Association Fees
Requester: Francis C. Cornelius, Jr. for son, Garrett
Amount: $500.
Motion by Chad Fuss to approve from the Community Fund the Green Bay Area Youth Hockey
Association fees for the son of the requester in the amount of $500.00. Seconded by RaLinda
Ninham-Lamberies. Motion carried unanimously.
8.
Green Bay Elite Cheer Class Fees
Requester: Tina Moore for daughter, Ella
Amount: $500.
Motion by Patrick Stensloff to approve from the Community Fund the Green Bay Elite Cheer class
fees for the daughter of the requester in the amount of $500.00. Seconded by Daniel Guzman
King. Motion carried unanimously.
9.
Green Bay Elite Cheer Class Fees
Requester: Tana Aguirre for daughter, Riley
Amount: $500.
Motion by Daniel Guzman King to approve from the Community Fund the Green Bay Elite Cheer
class fees for the daughter of the requester in the amount of $500.00. Seconded by Chad Fuss.
Motion carried unanimously.
10. New Fusion Dance Class Competition Fees
Requester: Irene Danforth for daughter, Kaylonni
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Amount: $500.
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Motion by Patrick Stensloff to approve from the Community Fund the New Fusion Dance class
competition fees for the daughter of the requester in the amount of $500.00. Seconded by Daniel
Guzman King. Motion carried unanimously.
11. Work Some More Basketball Training Fees
Requester: Vanessa Miller for son, Javon
Amount: $450.
Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Work Some
More Basketball Training fees for the son of the requester in the amount of $450.00. Seconded
by Daniel Guzman King. Motion carried unanimously.
12. Y.M.C.A. Swim & Gym Class Fees
Requester: Jason Danforth for daughter, Farrah
Amount: $300.
Motion by Chad Fuss to approve from the Community Fund the Y.M.C.A. swim and gymnastics
fees for the daughter of the requester in the amount of $300.00. Seconded by Patrick Stensloff.
Motion carried unanimously.
13. Y.M.C.A. Swim & Gym Class Fees
Requester: Jason Danforth for daughter, Grayson
Amount: $300.
Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Y.M.C.A. swim
and gymnastics fees for the son of the requester in the amount of $300.00. Seconded by Chad
Fuss. Motion carried unanimously.
14. Wisconsin Lacrosse Club Team Fees
Requester: Ann Stingle for son, Gavin
Amount: $500.
Motion by RaLinda Ninham Lamberies to approve from the Community Fund the Wisconsin
Lacrosse Club team fees for the son of the requester in the amount of $500.00; contingent upon
receipt showing total payment and or costs. Seconded by Daniel Guzman King. Motion carried
unanimously.
15. 20th Annual Matt Skenadore Basketball Tournament
Requester: Jude Skenadore
Amount: $750.
No one present to answer questions, there was not budget submitted just the flyer; need more
information.
Motion by Patrick Stensloff to defer the funding request for this event until requester provides a
budget of all expenses associated with event. Seconded by Daniel Guzman King. Motion carried
unanimously.
16. 20th Annual Matt Skenadore Basketball Tournament
Requester: Jude Skenadore
Amount: 25 Cases
Motion by Daniel Guzman King to approve from the Community Fund twenty-five (25) Cases of
Coca-Cola Product for use at the Annual Matt Skenadore Basketball Tournament. Seconded by
Patrick Stensloff. Motion carried unanimously.
17. Warrior Jungle Registration Fee
Requester: Andrew Doxtator for son, Amos
Amount: $144.
There is no evidence of a 10% match; $130 is the most that can be provided minus the 10%.
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Motion by RaLinda Ninham Lamberies to approve from the Community Fund the Warrior Jungle
Registration fees for the two sons of the requester in the amount of $130.00 each. Seconded by
Motion carried unanimously.
18. Warrior Jungle Class Fees
Requestor: Andrew Doxtater for son, Tristan
Amount: $144.
- See Motion in CF Request #17.
19. Basketball Registration Fee
Requester: Cindy John for daughter, Jaydah
Amount: $50.
Motion by RaLinda Ninham Lamberies to approve from the Community Fund the Basketball
registration fee for the daughter of the requester in the amount of $50.00. Seconded by Patrick
Stensloff. Motion carried unanimously.
20. Impact Force Softball Registration Fee
Requester: Cindy John for daughter, Naleyah
Amount: $500.
Motion by Patrick Stensloff to approve from the Community Fund the Impact Force Softball
registration fee for the daughter of the requester in the amount of $500.00. Seconded by RaLinda
Ninham-Lamberies. Motion carried unanimously.
21. 2019 Annual Harvest Fest
Requester: Sylvia Cornelius
Amount: 15 Cases
It was noted event is this coming Saturday, it will be a tight turn around with vendor; Denise not
sure if this can get processed in time but she will try if approved.
Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the request for
fifteen (15) Cases of Coca-Cola products for use at the 2019 Annual Harvest Fest. Seconded by
Patrick Stensloff. Motion carried unanimously.
22. New Fusion Dance Class Fees
Requester: Mercy Metoxen for daughter, Mina
Amount: $275.
Requester was present to discuss her request; cost to be corrected to $275.; need to submit FY20
form as requester submitted FY19 form.
Motion by Chad Fuss to approve from the Community Fund the New Fusion Dance class fees for
the daughter of the requester in the amount of $275.00; contingent upon the requester
submitting a FY20 CF Request form. Seconded by Daniel Guzman King.
Motion carried
unanimously.
23. Lacrosse America Registration Fee
Requester: Kelly Johnson for son, Jonas
Amount: $500.
Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Lacrosse
America registration fee for the son of the requester in the amount of $500.00. Seconded by
Patrick Stensloff. Motion carried unanimously.
24. Little Hoopsters Game
Requester: Brandon Blackowl
Amount: $750.
After the discussion the FC asked to check to see if requester has received any funds from any
other Oneida entity for this event; requester also has to submit verification of enrollment; his wife
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explained the funds will be used for the purchase of t-shirts; this is a free event for youth; the
request is again from an individual and the max that can be provided is $500; need invoice.
Motion by Daniel Guzman King to approve from the Community Fund $500.00 for the purchase of
T-Shirts for the Little Hoopsters Game contingent upon the requester submitted information as
discussed. Seconded by Chad Fuss. Motion carried unanimously.
25. Holy Apostles Annual Fall Harvest Dinner
Requester: Abby Webster, HOC
Amount: 15 Cases
This requester received a donation in FY19 but has not submitted the required follow up report.
Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the request for
fifteen (15) Cases of Coca-Cola Product contingent upon received the required Follow Up Donation
Report from FY19. Seconded by Chad Fuss. Motion carried unanimously.
VII.
NEW BUSINESS:
1.
Michels Power – Change Order #1
Paul Witek, Dev. Div. – Engineering
Amount: $20,750.
Paul explained this is an electrical upgrade at Social Services; project #07-002.
Motion by Patrick Stensloff to approve Change Order #1 with Michels Power in the amount of
$20,750.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously.
2.
Idea House DBA Dimension IV
Paul Witek, Dev. Div. – Engineering
Amount: $101,600
There were 34 RFP’s sent with 2 responses; this is a design service contract for the NHC remodel
phase VIII; costs discussed; this is a CIP project #15-003.
Motion by RaLinda Ninham-Lamberies to approve the design contract with Idea House DBA
Dimensions IV in the amount of $101,600.00; contingent on no change orders. Seconded by
Patrick Stensloff. Motion carried unanimously.
3.
Virgen, Inc. – Yr. 2 Payment
Mary Wasurick, Gaming – Marketing Dept.
Amount: $100,200.
Mary was present and explained this is payment for year two of a three-year contract previously
approved by the FC this past January; services include Email and SMS Messaging for various
promotional campaigns for gaming.
Motion by RaLinda Ninham-Lamberies to approve the year two payment to Virgen, Inc. for
Marketing Services in the amount of $100,200.00. Seconded by Daniel Guzman King. Motion
carried unanimously.
4.
FY20 Blanket PO – Oneida Seven Gens -Lease
Shannon Davis, Oneida Gaming Commission
Amount: $98,040.
Motion by Chad Fuss to approve FY20 Blanket Purchase Order with Oneida Seven Gens in the
amount of $98,040.00. Seconded by Daniel Guzman King. Motion carried unanimously.
5.
FWJ Inc. d/b/a Initiative One – Training
Deborah Thundercloud, General Manager
Amount: $60,500.
There was no one present to discuss this request. The FC Chair noted this was supported by the
OBC to the GM to provide organizational transformation and leadership training to all division
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directors. The FC questioned why there was not three bids, no justification for sole-source, and
the cost which seemed excessive per individual; we have a partnership with NWTC and could get
costs from them; how many trainings like this have been done in the past, what is the expectation
and responsibilities after training, how is compliance going to be assessed, and what actions will
be taken with non-compliance.
Motion by Chad Fuss to defer this request to the next FC meeting and ask the requester to be
present to provide more details as discussed. Seconded by Daniel Guzman King. Motion carried
unanimously.
6.
FY20 Blanket PO – EMPower, LLC
Robert Keck, Risk Management
Amount: $100,000.
Robert was present to discuss this and the following four requests; after discussion it was
determined these are all budgeted requests; this request is for wellness services for non-gaming
employees.
Motion by RaLinda Ninham-Lamberies to approve the FY20 Blanket Purchase Order with
EMPower, LLC in the amount of $100,000.00. Seconded by Patrick Stensloff. Motion carried
unanimously.
7.
FY20 Blanket PO – VDH Nursing
Robert Keck, Risk Management
Amount: $54,000.
This is an independent contract for the Registered Nurse Care Coordinator who provides
supportive assistance and help with employees in accessing all health care system resources
available; it was noted that contracts that come to be approved should be before they are signed
as there could be changes asked by the FC; Robert was asked to refrain from using actual names of
individual vendors as this is in open session.
Motion by RaLinda Ninham-Lamberies to approve the FY20 Blanket Purchase Order with VDH
Nursing in the amount of $54,000.00. Seconded by Patrick Stensloff. Motion carried unanimously.
8.
FY20 Blanket PO – NP Health Partners
Robert Keck, Risk Management
Amount: $50,000.
This is an independent contract for the Nurse Practitioner who assists non-gaming employees with
medical services and supportive assistance for accessing health providers for mental wellness;
these contracts are to enrolled health plan employees.
Motion by Patrick Stensloff to approve the FY20 Blanket Purchase Order with NP Health Partners
in the amount of $50,000.00. Seconded by RaLinda Ninham-Lamberies. Motion carried
unanimously.
9.
FY20 Blanket PO – SC Chiropractic Services
Robert Keck, Risk Management
Amount: $40,000.
This is an independent contract for chiropractic services for non-gaming employees enrolled in our
health plan; it was not clear if contract was with an individual or business he represents; will need
to amend this agreement using the business name; it was again stressed contract should be
presented unsigned, and for Robert to use his proper name in the signatures.
Motion by Chad Fuss to approve the FY20 Blanket Purchase Order with SC Chiropractic Services in
the amount of $40,000.00; contingent upon contract amendment per the discussion. Seconded
by Patrick Stensloff. Motion carried unanimously.
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10. FY19 Blanket PO Increase – EMPower LLC
Robert Keck, Risk Management
Amount: $1,343.75
There was some confusion over amount being requested; actual amount is $1,343.75 (last invoice)
to close out the FY19 Purchase Order; with the added service providers in FY20 this should not
occur again.
Motion by Chad Fuss to approve the FY19 Blanket Purchase Order Increase with EMPower LLC in
the corrected amount of $1,343.75. Seconded by Patrick Stensloff. Motion carried unanimously.
11. TGHS, LLC – for CIP #07-002
Paul Witek, Dev. Div. – Engineering
Amount: $68,500.
This is for the design services of Social Services Building remodel, mainly heating and ventilation
activities; RFP sent out to 37 firms with only 2 responses.
Motion by Chad Fuss to approve the contract with TGHS, LLC, CIP #10-002 for design services in
the amount of $68,500. Seconded by Patrick Stensloff. Motion carried unanimously.
12. FY20 Blanket PO – Access Inc.
Jason Doxtator, Internal Svs Div. – MIS
Amount: $64,343.
Jason explained this is for maintenance and support of various tribal buildings, equipment
protection; coming from MIS operations budget; also providing preventative maintenance; sole
source as this is an added value vendor who is familiar with our system.
Motion by Chad Fuss to approve the FY20 Blanket Purchase Order with Access, Inc. in the amount
of $64,343.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously.
VIII.
EXECUTIVE SESSION:
Motion by Patrick Stensloff to move into Executive Session. Seconded by Chad Fuss. Motion
carried unanimously. Time: 3:06 P.M.
Motion by Daniel Guzman King to come out of Executive Session. Seconded by Chad Fuss. Motion
carried unanimously. Time: 3:37 P.M.
1.
FY20 Blanket PO – Independent Contract for Legal Services
Tamara VanSchyndel, Oneida Gaming Commission
Motion by Chad Fuss to approve the Independent contract for legal services in the amount as
specified in the request contingent upon submittal of documentation as discussed. Seconded by
Patrick Stensloff. Motion carried unanimously.
2.
Late Add-On: US Ventures
Michele Doxtator, Retail Enterprise
Motion by Patrick Stensloff to approve contract with US Ventures in the amount as specified in the
request. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously.
3.
Late Add-On: FY19 Blanket PO Increase – Keystone #2016-2301
Dr. Ravi Vir & Debra Danforth, Comprehensive Health
Motion by Patrick Stensloff to approve the FY19 Blanket Purchase Order increase with Keystone
#2016-2301 in the amount as specified in the request. Seconded by RaLinda Ninham-Lamberies.
Motion carried unanimously.
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IX.
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ENDOWMENTS:
1.
Sovereign Sustainable Wellness and Healing Endowment
Brandon Yellowbird-Stevens, AOL Chairman
Daniel P. Guzman, Council Member
After discussion it was noted that there were several areas that needed to be corrected and
revised including: make sure “principal” is spelled correctly throughout both endowments; adding
language to amount allocated per year stipulating it will be contingent upon the budget; not sure
where the 9 million came from, will need to revisit. Will need to have the FC motion to move
forward sometime in December; following will be an announcement of a public hearing, and for
everything to be completed sometime in February so it can be submitted to the OBC.
Motion by Daniel Guzman King to defer this and the following request to the next FC meeting.
Seconded by Chad Fuss. Motion carried unanimously.
2.
Food Sovereignty Endowment
Brandon Yellowbird-Stevens, AOL Chairman
Daniel P. Guzman, Council Member
- See Motion in Endowment Request #1.
X.
FOLLOW UP:
1.
SOP for FC Electronic Voting
Denise J. Vigue, Finance Administration
Motion by Chad Fuss to accept the Standard Operating Procedure for Finance Committee Electronic
Voting. Seconded by Patrick Stensloff. Motion carried unanimously.
XI.
FOR INFORMATION ONLY:
1.
IGT – 4 Trial Conversion Kits
David Emerson, Gaming – Slots Dept.
Motion by Patrick Stensloff to accept as information only the purchase of the IGT (4) Trial
Conversion Kits. Seconded by Chad Fuss. Motion carried unanimously.
XII.
ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff. Motion carried
unanimously. Time: 4:47 P.M.
Minutes transcribed by:
Denise J. Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll:
October 3, 2019
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Accept the October 14, 2019, regular Finance Committee meeting minutes
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INTERNAL MEMO
TO:
Finance Committee
FR:
Denise J. Vigue, Executive Assistant
DT:
October 15, 2019
RE:
E-Poll Results - FC Meeting Minutes of October 14, 2019
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of October 14, 2019. The E-Poll and minutes were sent
out yesterday and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
T her e was a Maj or it y of 4 F C m em ber s v ot i ng t o ap pr o v e t h e O c t. 1 4, 2 0 19
Fi na nc e C om m itte e M ee t in g M in u tes . FC Mem b er s vo t in g i nc l u de d : R aL i n da
Ni n ham - L am ber ies , D an i e l G u zm an K in g, L o uis e C or ne l i us an d J e n nif er
W ebs ter .
These Finance Committee Minutes of Oct. 14, 2019 will be placed on the next Finance
Committee agenda of Nov. 4, 2019 to ratify this E-Poll action. Per the FC By-Laws, all
Minutes of the FC will be submitted to the Secretary’s Office once a month for Council
acceptance. Both the 10/1 and the 10/14 Minutes will be on the 10/23 BC agenda for
acceptance.
E-Polls of the Finance Committee meeting minutes are part of the FC By-Laws and conducted per the Finance
Committee’s SOP on FC Electronic Voting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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FINANCE COMMITTEE
FC REGULAR MEETING
OCT. 14, 2019 ▪ Time: 9:00 A.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC REGULAR MEETING:
Larry Barton, FC Vice-Chair/CFO
Daniel Guzman King, BC Council Member
Louise Cornelius, Gaming General Manager
Patrick Stensloff, Purchasing Director
RaLinda Ninham-Lamberies, Assist. CFO (FC Vice-Chair Alt.)
EXCUSED: Patricia King, FC Chair/Treasurer, Jennifer Webster, BC Council Member and
Shirley Barber, FC Elder Member
OTHERS PRESENT: April Skenandore, Lorna Skenandore and Denise J. Vigue taking Minutes
I.
CALL TO ORDER: The Regular FC Meeting was called to order by the FC Vice-Chair at 9:00 A.M.
II.
APPROVAL OF AGENDA: OCTOBER 14, 2019
Motion by RaLinda Ninham-Lamberies to approve the Finance Committee meeting agenda of
OCTOBER. 14, 2019. Seconded by Patrick Stensloff. Motion carried unanimously.
III.
APPROVE E-POLL OF MINUTES: OCTOBER 1, 2019 (Approved via E-Poll on 10/3/19):
Motion by RaLinda Ninham-Lamberies to ratify the FC E-Poll action taken on Oct. 3, 2019
approving the Oct. 1, 2019 Finance Committee Meeting Minutes. Seconded by Daniel Guzman
King. Motion carried unanimously.
IV.
APPROVE SPECIAL E-POLL: FWJ INC. d/b/a/ Initiative One – Training (Approve on 10/7/19):
For the Record the Vice-Chair noted that he did not find adequate justification no deliverables
for this training, nor any measurable expectation so he did not support, however this was
approved per special e-poll.
Motion by Louise Cornelius to ratify the FC Special E-Poll action taken on Oct. 7, 2019 approving
the FWJ INC. d/b/a/ Initiative One – Training request for $60,500.00. Seconded by Daniel
Guzman King. RaLinda Ninham-Lamberies opposed. Motion carried.
V.
TABLED BUSINESS: (Deferred from the 10/1/19 FC meeting)
1.
CF – 20th Annual Matt Skenadore Basketball Tournament
Requester: Jude Skenadore
Amount: $750.
Motion by Patrick Stensloff to remove from the table for discussion. Seconded by RaLinda
Ninham-Lamberies. Motion carried unanimously.
Denise reminded the FC this item was tabled as there was not a breakdown of expenses, it has
been received and has been added to the request; there were also questions related to group
request verses individual request, this is the latter.
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Motion by Louise Cornelius to approve from the Community Fund the individual’s request for
the 20th Annual Matt Skenadore Basketball Tournament in the amount of $500.00 with the
understanding it is to be used for referee costs. Seconded by Patrick Stensloff. Motion carried
unanimously.
VI.
CAPITAL EXPENDITURES: None
VII.
DONATIONS:
REPORT:
1.
DONATION Report for October 2019
Denise J. Vigue, Finance
Motion by Patrick Stensloff to accept the October 2019 Finance Committee Donation Report.
Seconded by Louise Cornelius. Motion carried unanimously.
REQUESTS:
1.
St. John’s Homeless Shelter Annual Fundraising Gala
Requester: Alexa Priddy, SJEHS
Amount: $2,500.
Alexa was present and described the shelters they are raising funds for; one is specifically for
women, there is a tremendous need and they have a 14% Native American clientele; she discussed
the partnership they have build with the Oneida Nation, not just in donations but in volunteers; the
event is again at the Radisson. The Vice-Chair noted the Executive Director also provided an update
on the activities and he thanked Alexa for their work for our community.
Motion by Louise Cornelius to approve from Finance Committee’s Donation line the St. John’s
Homeless Shelter Annual Fundraising Gala request in the amount of $2,500.00. Seconded by
Patrick Stensloff. Motion carried unanimously.
2.
Rawhide Ranch’s - The Main Event Gala
Requester: Amanda Moore, Dev. Mgr.
Amount: $10,000.
Amanda was present and discussed their history of support and partnership with the Oneida
Nation; this fundraising gala is the first of its kind and will be at the Lambeau field atrium; it will be
a circus theme along with a sit-down dinner and a silent auction. The FC discussed the donation
maximum of $2,500 and to go over that amount requires a procedural exception; a donation
would be given and in turn the tickets provided would go to the BC and Gold Club Players and a
casino host.
Motion by Louise Cornelius to make a procedural exception to the Donation maximum and
approve from the Finance Committee’s Donation line the Rawhide Ranch’s “The Main Event” Gala
request in the amount of $5,000.00. Seconded by Patrick Stensloff. Motion carried unanimously.
VIII.
NEW BUSINESS:
1.
FY20 Blanket PO – BayCom, Inc – Maintenance
Dave Cluckey, MIS Administration
Amount: $89,610.16
The FC did have several questions in regard to this request as the backup was confusing, there was
no one from MIS present at the meeting and the FC did stress and it is also provided in
correspondence with all requester they need to have someone present to answer questions.
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Motion by RaLinda Ninham-Lamberies to defer the request for the FY20 Blanket Purchase Order
with BayCom, Inc. until the next FC meeting. Seconded by Patrick Stensloff. Motion carried
unanimously.
2.
FY20 Blanket PO - Seven Gens -Warehouse Lease
Marilyn King, Food Distribution
Amount: $51,000.
Motion by RaLinda Ninham-Lamberies to approve the FY20 Blanket Purchase Order with Seven
Gens for the Warehouse Lease in the amount of $51,000.00. Seconded by Patrick Stensloff.
Motion carried unanimously.
3.
FY20 Blanket PO Increase – Access Inc -54 One Stop
Jason Doxtator, MIS
Amount: $1,922.
Original FY20 Blanket PO was approved on 10/1/19 by the FC; this area was inadvertently omitted.
The FC did have additional questions; no one present to answer them.
Motion by RaLinda Ninham-Lamberies to defer the FY20 Blanket Purchase Order Increase for
Access Inc. until the next FC meeting. Seconded by Louise Cornelius. Motion carried unanimously.
4.
FY20 Blanket PO – GSA-vehicle lease
Eric Boulanger, Oneida Police Dept.
Amount: $149,000.
April explained this is for their annual lease for the OPD squad cars; the SAM’s report is included.
Motion by Patrick Stensloff to approve the FY20 Purchase Order with GSA for OPD’s vehicle lease
in the amount of $149,000.00. Seconded by Louise Cornelius. Motion carried unanimously.
5.
FY20 Blanket PO – TMR Associates
Chad Fuss & Brenda Mendolla Buckley, Gam-Admin
Amount: $150,000.
Lorna and Louise both discussed this contract; the intent is to improve their profit margin by working
with the consultant and with directors and supervisors on scheduling alternatives that are centered
around peak times verses a regular 8-hour shift; a goal of increasing profits by $300,000 is part of the
expectation. In the discussion there were several more questions on the metrics and intent that were
not clear in the contract submitted; Louise noted that Chad Fuss can supply a follow up memo that
explains more.
Motion by Daniel Guzman King to approve the FY20 Purchase Order with TMR Associates for work
performance improvements for profitability services in the amount of $150,000.00. Seconded by
Patrick Stensloff. RaLinda Ninham-Lamberies opposed. Motion carried.
IX.
EXECUTIVE SESSION: None
X.
ENDOWMENTS:
1.
Sovereign Sustainable Wellness and Healing Endowment
Brandon Yellowbird-Stevens, AOL Chairman
Daniel P. Guzman, Council Member
2.
Food Sovereignty Endowment
Brandon Yellowbird-Stevens, AOL Chairman
Daniel P. Guzman, Council Member
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After some discussion it was decided to move these to the next FC work meeting to get both the
support of the full FC and to determine if this should move forward at this time or wait until the work
on the per capita to general welfare resolution is completed to avoid complications with services and
possible tax consequences.
Motion by Louise Cornelius to defer both of these resolutions to the next Finance Committee work
meeting on Nov. 4, 2019 for more discussion and to obtain full FC support. Seconded by Patrick
Stensloff. Motion carried unanimously.
XI.
FOLLOW UP: None
XII.
FOR INFORMATION ONLY:
1.
IGT (4) WOF Cash Link Lease Games
David Emerson, Gaming – Slots
Motion by Patrick Stensloff to accept the IGT (4) WOF Cash Link Lease Games as Information Only.
Seconded by Louise Cornelius. Motion carried unanimously.
XIII. ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Louise Cornelius. Motion
carried unanimously. Time: 10:13 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee-Approval Date of Minutes via E-Poll: October 15, 2019
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Oneida Business Committee Agenda Request
Accept the October 2, 2019, regular Legislative Operating Committee meeting minutes
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the October 2, 2019 Legislative Operating Committee meeting minutes.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 10/2/19 LOC meeting minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center
October 2, 2019
9:00 a.m.
Present: David P. Jordan, Ernest Stevens III, Kirby Metoxen, Daniel Guzman King
Excused: Jennifer Webster
Others Present: Maureen Perkins, Brandon Wisneski, Clorissa Santiago, Jennifer Falck, Kristen
Hooker, Rae Skenandore, Rosa Laster, Bonnie Pigman, JoAnne House, Patricia Lassila, Lois
Strong, Jameson Wilson, Ralinda Ninham-Lamberies, Brooke Doxtator
I.
Call to Order and Approval of the Agenda
David P. Jordan called the October 02, 2019, Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Kirby Metoxen to adopt the agenda; seconded by Ernest Stevens III. Motion
carried unanimously.
II.
Minutes to be Approved
Motion by Ernest Stevens III to approve the September 18, 2019, Legislative Operating
Committee meeting minutes and forward to the Business Committee for consideration;
seconded by Daniel Guzman King. Motion carried unanimously.
III.
Current Business
1. Citations Law (1:28-16:12)
Motion by Daniel Guzman King to accept the draft Citations law and Legislative
Analysis and defer to a work meeting for further consideration; seconded by Kirby
Metoxen. Motion carried unanimously.
2. Curfew Law (16:15-32:50)
Motion by Ernest Stevens III to approve adoption packet for the Curfew law and
forward to the Oneida Business Committee for consideration with the inclusion of the
memo to the adoption packet, and forward the memo to the Finance Department;
seconded by Kirby Metoxen. Motion carried unanimously.
Motion by Kirby Metoxen to approve the resolution titled “Curfew Law Penalty and
Fine Schedule” and forward to the Oneida Business Committee for consideration;
seconded by Ernest Stevens III. Motion carried unanimously.
3. Pardon and Forgiveness Screening Committee Bylaws Amendments (32:52-42:35)
Motion by Kirby Metoxen to accept the Pardon and Forgiveness Screening Committee
Bylaws Amendments and forward to the Business Committee for consideration;
seconded by Ernest Stevens III. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of October 02, 2019
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4. Oneida Gaming Commission Bylaws Amendments (42:36-44:56 )
Motion by Ernest Stevens III to accept the Oneida Gaming Commission Bylaws
Amendments and forward to the Oneida Business Committee for consideration;
seconded by Daniel Guzman King. Motion carried unanimously.
5. Southeastern Oneida Tribal Services Advisory Board Bylaws Amendments
(45:00-47:04)
Motion by Kirby Metoxen to accept the Southeastern Oneida Tribal Services Advisory
Board Bylaws Amendments and forward to the Oneida Business Committee for
consideration; seconded by Daniel Guzman King. Motion carried unanimously.
6. Oneida Nation Arts Board Bylaws Amendments (47:06-49:24)
Motion by Daniel Guzman King to accept the Oneida Nation Arts Board Bylaws
Amendments and forward to the Oneida Business Committee for consideration;
seconded by Ernest Stevens III. Motion carried unanimously.
7. Oneida Nation School Board Bylaws Amendments (49:27-51:44)
Motion by Daniel Guzman King to accept the Oneida Nation School Board Bylaws
Amendments and forward to the Oneida Business Committee for consideration;
seconded by Kirby Metoxen. Motion carried unanimously.
8. Oneida Nation Commission on Aging Bylaws Amendments (51:45-56:19)
Motion by Kirby Metoxen to accept the Oneida Nation Commission on Aging Bylaws
Amendments and forward to the Oneida Business Committee for consideration;
seconded by Daniel Guzman King. Motion carried unanimously.
9. Oneida Land Commission Bylaws Amendment (56:21-58:14)
Motion by Daniel Guzman King to accept the Oneida Land Commission Bylaws
Amendments and forward to the Oneida Business Committee for consideration;
seconded by Kirby Metoxen. Motion carried unanimously.
IV.
New Submissions
1. Oneida Nation Arts Program – Dollars for Arts Project Policies Amendments
(58:15-1:05:40)
Motion by Kirby Metoxen to add to the active files list the Arts Program: Dollars for
Arts. Motion fails due to no support.
Motion by Ernest Stevens III to deny the request; seconded by Daniel Guzman King.
Motion carried.
Ayes: Ernest Stevens III, Daniel Guzman King
Opposed: Kirby Metoxen
V.
Additions
VI.
Administrative Items
VII.
Executive Session
Legislative Operating Committee Meeting Minutes of October 02, 2019
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VIII. Adjourn
Motion by Kirby Metoxen to adjourn the October 02, 2019, Legislative Operating
Committee meeting at 10:05 a.m.; seconded by Daniel Guzman King. Motion carried
unanimously.
Legislative Operating Committee Meeting Minutes of October 02, 2019
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Oneida Business Committee Agenda Request
Accept the Children's Code Implementation October 2019 quarterly update
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the Children's Code Implementation Quarterly Update.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Children's Code Quarterly Update
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Business Committee Agenda Request
Approve the Oneida Environmental Resource Board bylaws amendments
1. Meeting Date Requested:
10 / 23 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Consider approval of the Oneida Environmental Resources Board Bylaws Amendments.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. ERB Bylaws Amendments Adoption Packet
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Proposed Draft
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ONEIDA ENVIRONMENTAL RESOURCE BOARD BYLAWS
Article I. Authority
1-1. Name.
The Oneida Environmental Resource Board is the official name of this
entity. For the purpose of these bylaws, the Oneida Environmental Resource
Board may hereinafter be referred to as the ERB.
1-2.
Establishment. The Oneida Environmental Resource Board, formerly known as the Oneida
Conservation Board, was established through resolution BC-02-22-85-B
pursuant to the authority delegated to the Oneida Business Committee under
Article IV, Section 1(g) of the Constitution of the Oneida Nation and the
Oneida Nation’s inherent sovereign power to protect the political integrity,
economic security, health and welfare of its members, and its territory. The
purpose for the ERB’s establishment was later expanded upon by the
Oneida Business Committee in resolution BC-09-16-86-A.
1-3.
Authority.
(a)
(b)
(c)
Through its establishment, the ERB was delegated authority to supervise
and regulate the Nation’s conservation resources and the environment of the
Oneida Reservation.
The ERB shall be responsible for the oversight, compliance, and/or
development of conservation and environmental laws, practices and/or
policies for the Oneida Nation that relate to including, but not be limited to:
(1)
hunting and fishing;
(2)
conservation, reforestation, parks/wildlife, and recreation;
(3)
environmental protection and improvement;
(5)
community education; and
(6)
enforcement.
The ERB shall monitor environmental problems on the Oneida Reservation.
The ERB shall carry out all other powers and/or duties delegated through
the laws, policies, rules and resolutions of the Nation, including, but not
limited to, the Hunting, Fishing and Trapping law; the Water Resources
law; the All-Terrain Vehicle law; the Well Abandonment law; the Public
Use of Tribal Land law; and the Domestic Animals law.
1-4.
Office.
The official office of the ERB shall be located within the exterior
boundaries of the Oneida Reservation, and its mailing address shall be:
The Oneida Environmental Resource Board
P.O. Box 365
Oneida, Wisconsin 54155
1-5.
Membership.
(a)
Number of Members. The ERB shall consist of nine (9) members.
(b)
Appointment. The ERB members shall be appointed by the Oneida Business
Committee, in accordance with the Boards, Committees and Commissions
law, to three (3) year terms which shall be staggered.
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(1)
(c)
(d)
The ERB shall review application materials and, per a decision by
majority vote of the members in attendance at an ERB meeting of
an established quorum, the ERB Chairperson shall provide the
Oneida Business Committee with recommendations for
appointment from among the qualified applicants by the executive
session in which appointments are intended to be made.
Vacancies. The ERB shall fill vacancies through appointment by the Oneida
Business Committee in accordance with the Boards, Committees and
Commissions law.
(1)
A position on the ERB shall be considered vacant in any of the
following situations:
(A)
End of Term. A vacancy is effective as of 4:30 p.m. on the
last day of the month in which the term ends.
(i)
Although a member’s position is considered vacant
once his or her term ends, that member may remain
in office until a successor has been sworn in by the
Oneida Business Committee in an effort to prevent a
discontinuation of business or a loss of quorum for
the ERB.
(B)
Termination of Appointment. An ERB member may have his
or her appointment terminated by the Oneida Business
Committee in accordance with the Boards, Committees and
Commissions law.
(i)
The ERB may make recommendations to the Oneida
Business Committee for termination of a member’s
appointment by a majority vote of the members
present at an ERB meeting of an established quorum.
(C)
Resignation. A member may resign at any time verbally at a
meeting or by delivering written notice to the Oneida
Business Committee Support Office and the ERB Chairperson or Chairperson’s designee. The resignation is deemed
effective upon:
(i)
Deliverance of the written notices to the Oneida
Business Committee Support Office and to the ERB
Chairperson or Chairperson’s designee; or
(ii)
Acceptance by motion of the ERB of the member’s
verbal resignation.
Qualifications of Members. Members of the ERB shall meet the following
qualifications:
(1)
Be an enrolled member of the Nation;
(2)
Be a resident of Brown or Outagamie County;
(3)
Be 18 years of age or older;
(4)
Unless pardoned under the Nation’s Pardon and Forgiveness law,
not have a felony on his or her record;
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(5)
(6)
Applicants that possess a degree in either environmental sciences or
environmental law/policy; have sportsmen’s experience and/or have
a back-ground in Oneida culture shall be given preference; and
Not be employed by the Oneida Environmental, Health, Safety, and
Land Division.
1-6.
Termination. Upon a majority vote of the members in attendance at an ERB meeting of
an established quorum, the ERB may make a recommendation to the Oneida
Business Committee that it terminate the appointment of an ERB member
pursuant to the Boards, Committees and Commissions law for any of the
following reasons:
(a)
Unexcused absences from more than three (3) meetings or other mandatory
events of the ERB within one (1) year.
(1)
An ERB member will be deemed unexcused if he or she fails to
provide written notification of the pending absence to an Officer at
least thirty (30) minutes before the missed meeting/mandatory
event.
(b)
Violation of any laws of the Nation, these bylaws or any other policy
governing members of the ERB.
(c)
Failure to maintain qualifications to be an ERB member.
(d)
Failure to act within the scope of a member or Officer of the ERB.
(e)
Failure to complete all training mandated by section 1-7 of these bylaws
within the time allowed for completion or within any extension of time
granted thereunder.
1-7.
Trainings and Conferences.
(a)
All ERB members, within one (1) year after being appointed to the ERB,
shall participate in mandatory training as follows:
(1)
Environmental Law - Two (2) hours, which shall include the
Nation’s laws and procedures.
(2)
Legal Writing – Two (2) hours, which shall include environmental
and conservation law drafting.
(3)
Professional Ethics - Two (2) hours of training, including issues of
confidentiality.
(4)
Robert’s Rules of Order.
(b)
The ERB may, at its discretion, extend the time allowed for completion of
any and all required training of a member for good cause shown.
(c)
Regardless of the number of trainings/conferences that he or she is required
to attend, no member of the ERB shall be eligible to receive stipends for
attending more than five (5) full days of mandatory trainings/conferences
per year.
Article II. Officers
2-1. Officers.
The ERB shall have three (3) Officer positions consisting of a Chairperson,
a Vice-Chairperson and a Secretary.
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2-2.
Responsibilities of the Chairperson. The responsibilities, duties and limitations of the
Chairperson shall be as follows:
(a)
To preside over all meetings of the ERB.
(b)
To, either personally or through a designee, meet with the ERB liaison from
the Oneida Business Committee as the official spokesperson of the ERB.
(c)
To, with the help of the ERB Secretary, schedule or reschedule meetings of
the ERB as deemed necessary.
(d)
To submit, or through a designee have submitted, annual and semi-annual
reports to the Oneida General Tribal Council, as well as quarterly reports to
the Oneida Business Committee, in accordance with the Boards,
Committees and Commissions law.
(e)
To attend, or designate an ERB member to attend, the Oneida Business
Committee meeting in which the ERB’s quarterly report appears on the
agenda.
2-3.
Responsibilities of the Vice-Chairperson. The responsibilities, duties and limitations of the
Vice-Chairperson shall be as follows:
(a)
In the absence of the Chairperson, to preside over all meetings of the ERB
and carry out all other functions of the Chairperson as specified in section
2-2 of these bylaws.
2-4.
Responsibilities of the Secretary. The responsibilities, duties and limitations of the
Secretary shall be as follows:
(a)
Subject to the limitations set forth herein, in the absence of the Chairperson
and Vice-Chairperson, to carry out all functions of the Chairperson as
specified in section 2-2 of these bylaws.
(1)
The Secretary’s authority to call and/or preside over meetings of the
ERB shall be limited as follows:
(A)
In the event that both the Chairperson and Vice-Chairperson
positions become vacant before the end of their terms, the
Secretary shall be allowed to call meetings of the ERB to fill
the vacancies and preside over those meetings for the sole
purpose of appointing new Officers, at which point the
Chairperson, or Vice-Chairperson in the absence of the
Chairperson, shall preside.
(b)
To inform ERB members of the time and place of each meeting and the
trainings/conferences that they are required to attend in the manner required
by these bylaws.
(c)
To schedule ERB member trainings/conferences as specified in section 1-7
(a) of these bylaws.
(d)
To attend all meetings to record and create accurate minutes of the
proceedings.
(1)
If the Secretary is unable to attend a meeting, it is his or her
responsibility to find a replacement prior to the meeting and to notify
the Chairperson or Chairperson’s designee who the replacement is
that will accurately record the proceedings in place of the Secretary.
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(e)
(f)
(g)
(h)
(i)
To provide notice on the Nation’s calendar of when and where each regular
and emergency meeting will be held no less than two (2) business days prior
to the meeting and further provide notice of the meeting agenda, documents
and minutes in accordance with these bylaws and the Nation’s Open
Records and Open Meetings law.
To prepare, as well as make available in writing to all members, the agenda,
minutes and any documents to be reviewed by the ERB at an upcoming
meeting no less than two (2) business days prior to the meeting.
To type the minutes from all regularly scheduled and emergency meetings
and make them available to all ERB members.
To forward the ERB meeting minutes to the Oneida Business Committee
Support Office in accordance with these bylaws upon their approval by the
ERB.
Except for the limited ability to call and/or preside over meetings of the
ERB under subsection (a)(1)(A) of this section, the Secretary may select a
designee to complete his or her duties when necessary.
2-5.
Selection of Officers. Officers of the ERB shall be elected for one (1) year terms by majority
vote of the members present at the ERB meeting of an established quorum
held on the first Thursday in the month of August.
(a)
Any ERB member may nominate any other ERB member for an Officer
position.
(1)
A nominee shall be asked by the Chairperson whether he or she
accepts or declines the nomination.
(2)
The Chairperson shall close the nominations for each Officer
position by a majority vote of the ERB members in attendance at the
meeting of the established quorum.
(b)
The Chairperson shall be elected first, the Vice-Chairperson second, and the
Secretary shall be elected last.
(1)
The newly elected Officers shall take office at the next meeting of
the ERB.
(c)
ERB members may be dismissed from their Officer positions by majority
vote of the members in attendance at an ERB meeting of an established
quorum.
(d)
An ERB member may attempt to win election to any or all offices, but upon
accepting one (1) Officer position, may not be nominated to another Officer
position or serve in more than one (1) Officer position per Officer term.
2-6.
Budgetary Sign-Off Authority and Travel. The ERB shall follow the Nation’s policies and
procedures regarding purchasing and sign-off authority.
(a)
Levels of budgetary sign-off authority for the ERB shall be as set forth in
the manual titled, Oneida Tribe of Indians of Wisconsin Purchasing Policies
and Procedures, for Area Directors/Enterprise Directors.
(1)
ERB Officers shall have and be of an equal sign-off authority level.
(2)
Two (2) ERB Officers shall be required to sign-off on all budgetary
requests, except as follows:
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(A)
(b)
2-7.
Personnel.
The Oneida Business Committee Support Office shall have
sign-off authority over requests for stipends, travel per diem
and business expense reimbursement.
The ERB shall approve a member’s request to travel by majority vote of the
members in attendance at a regular or emergency meeting of an established
quorum.
Commencing the date these bylaws are adopted by the Oneida Business
Committee and from that point forward, the ERB shall not have authority
to hire staff for its benefit.
Article III. Meetings
3-1. Regular Meetings. The ERB shall hold regular meetings on the first and third Thursday of
each month at the Ridgeview Plaza located in Oneida, WI, commencing at
6:00 p.m.
(a)
The first Thursday of each month may be for the conducting of regular ERB
business, and the third Thursday of each month may include community
meetings and outreach.
(b)
The meeting date, time and/or location may change from time-to-time as
determined by the ERB upon notice to all members in writing and, along
with the public, in accordance with the Nation’s Open Records and Open
Meetings law prior to the implementation of a new date, time and/or
location.
(1)
The meeting location shall be within the Reservation boundaries
unless the entire ERB membership is notified in writing and, along
with the public, in accordance with the Nation’s Open Records and
Open Meetings law, of an off-Reservation meeting location prior to
designating the meeting location.
(c)
The Secretary and/or Secretary’s designee shall provide notice of meeting
agendas, documents and minutes to all ERB members in writing and, along
with the public, in accordance with the Nation’s Open Records and Open
Meetings law, as well as these bylaws.
(d)
Meetings shall follow Robert’s Rules of Order.
3-2.
Emergency Meetings. An emergency meeting may be called when there is an imminent
need to address conditions that threaten the conservation, environmental,
and/or public health or safety of the Oneida Nation which cannot wait until
the next scheduled meeting.
(a)
The Chairperson, or a majority of the ERB, may call an emergency meeting
so long as the Secretary provides notice in writing and by telephone call to
every ERB member of the emergency meeting no less than twenty-four (24)
hours prior to such meeting.
(1)
Notice of the emergency meeting shall further be provided to all
members and the public in accordance with the Nation’s Open
Records and Open Meetings law.
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(2)
(b)
(c)
Email notification must be sent to the official Oneida Nation email
address that was provided to each member to conduct business
electronically on behalf of the ERB.
The Secretary or Secretary’s designee shall provide notice of the emergency
meeting agendas, documents and minutes as specified in section 2-4 of these
bylaws.
Within seventy-two (72) hours after an emergency meeting, the ERB shall
provide the Nation’s Secretary with notice of the emergency meeting, the
reason for the emergency meeting, and an explanation as to why the matter
could not wait until the next regular meeting.
3-3.
Joint Meetings. Joint meetings between the ERB and the Oneida Business Committee shall
not be held.
3-4.
Quorum.
(a)
Five (5) members of the ERB must be present at any regular or emergency
ERB meeting in order to constitute a quorum.
The ERB shall take no official action without a quorum present.
3-5.
Order of Business. The ERB meeting agenda shall be set up as follows:
(a)
Call to Order
(b)
Adopt the Agenda
(c)
Approval of Minutes
(d)
Old Business
(e)
New Business
(f)
Reports
(g)
Other Business
(h)
Executive Session
(i)
Adjournment
3-6.
Voting.
(a)
(b)
Decisions of the ERB shall be by majority vote of the members present at a
regular or emergency ERB meeting of an established quorum.
The Chairperson, or Officer presiding over the meeting in lieu of the Chairperson, shall not vote on matters at the ERB meetings, except in the event
of a tie vote, in which case he or she shall cast the tie-breaking vote.
E-polls are permissible so long as completed in accordance with the Boards,
Committees and Commissions law.
(1)
The Secretary shall serve as the Chairperson’s designee for the
responsibility of conducting an e-poll when the Chairperson is
absent or unavailable.
Article IV. Expectations
4-1. Behavior of Members.
(a)
ERB members shall conduct themselves in accordance with the applicable
behavioral expectations and requirements set forth in the Nation’s Code of
Ethics law and these bylaws.
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(b)
Enforcement. Violations of this or any section of these bylaws shall be
enforced as follows:
(1)
Upon majority vote of the members in attendance at an ERB meeting
of an established quorum, the ERB may make a recommendation to
the Oneida Business Committee for the termination of a member’s
appointment in accordance with the Boards, Committees and
Commissions law or any other law of the Nation governing the
termination of appointed officials.
(2)
The ERB may take action to discipline a member in accordance with
any law of the Nation governing sanctions and penalties for
appointed officials.
4-2.
Prohibition of Violence. Members of the ERB are prohibited from committing any violent
intentional act that inflicts, attempts to inflict, or threatens to inflict
emotional or bodily harm on another person or damage to property.
4-3.
Drug and Alcohol Use. The use and/or consumption of any prohibited drugs or alcohol
when acting in their official capacity as ERB members is strictly forbidden.
(a)
Prohibited drugs are defined as marijuana, cocaine, opiates, amphetamines,
phencyclidine (PCP), hallucinogens, methaqualone, barbiturates, narcotics,
any other substances included in Schedules I through V under Section 812
of Title 21 of the United States Code, and prescription medication or overthe-counter medicine used in an unauthorized or unlawful manner.
4-4.
Social Media. Members of the ERB shall use social media in accordance with the Nation’s
Social Media Policy and their oath of office.
4-5.
Conflict of Interest. Members of the ERB shall follow all laws and policies of the Nation
governing conflicts of interest, including, but not limited to, the Conflict of
Interest law.
Article V. Stipends and Compensation
5-1. Stipends.
Members of the ERB shall receive the following stipends so long as in
accordance with these bylaws; the Boards, Committees and Commissions
law; and resolution BC-05-08-19-B titled, Amending Resolution BC-09-26
-18-D titled, Boards, Committees and Commissions Law Stipends, as may
be further amended from time-to-time hereafter:
(a)
One (1) meeting stipend per month, whether called as a regular or
emergency meeting; provided:
(1)
A quorum was established;
(2)
The meeting of the established quorum lasted for at least one (1)
hour; and
(3)
The ERB member requesting the stipend was physically present for
the entire meeting.
(b)
A stipend for each day of attendance at a conference or training; provided:
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(1)
(c)
5-2.
The ERB member attended a full day of training or was present at
the conference for a full day; and
(2)
The ERB member’s attendance at the training or conference was
mandated by law, bylaws or resolution.
A stipend for attending a Judiciary hearing if the ERB member’s attendance
at the Judiciary hearing was required by official subpoena.
Compensation. Besides the travel, per diem and business expense reimbursement
authorized by the Boards, Committees and Commission law, members of
the ERB shall not be eligible for any other form of compensation for duties/
activities they perform in relation to their membership on the ERB.
Article VI. Records and Reporting
6-1. Agenda Items. Agenda items shall consistently follow the format as specified in section
3-5 of these bylaws.
6-2.
Minutes.
(a)
(b)
Minutes of the ERB shall be typed in the format set forth in section 3-5 of
these bylaws and shall generate the most informative record of the ERB’s
meetings to include, but not be limited to:
(1)
A summary of the actions taken by the ERB during the meeting;
(2)
The ERB members who made motions and seconded motions; and
(2)
The ERB members who voted for, against or abstained from voting
on motions.
Within ten (10) business days of being approved, minutes shall be submitted
by the ERB to the Oneida Business Committee Support Office for filing.
6-3.
Attachments. All meeting handouts, reports, memorandum and the like shall be attached
to their corresponding meeting agenda and minutes for filing on the network
drive.
6-4.
Oneida Business Committee Liaison. The ERB, through its Chairperson or Chairperson’s
designee, shall regularly communicate with the member of the Oneida
Business Committee who is its designated liaison.
(a)
The frequency and method of communication shall be as agreed upon by
the ERB and the liaison, but not less than that required in any law or policy
on reporting developed by the Oneida Business Committee or the Oneida
General Tribal Council.
(b)
The purpose of the liaison relationship is to uphold the ability of the liaison
to act as support to the ERB.
6-5.
Audio Recordings. All meetings of the ERB shall be recorded with a standard portable
audio recorder.
(a)
Audio recordings shall be maintained on the network in accordance with the
Boards, Committees and Commissions law and the Open Records and Open
Meetings law.
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(b)
Exception. Audio recordings of executive session portions of an ERB
meeting shall not be required.
Article VII. Amendments
7-1. Amendments. Amendments to these bylaws shall be approved by a majority vote of the
members in attendance at an ERB meeting of an established quorum.
(a)
Amendments to these bylaws shall conform to the requirements of the
Boards, Committees and Commissions law and any other policy of the
Nation.
(b)
Amendments to these bylaws shall be approved by the Oneida Business
Committee before implementation.
(c)
The ERB shall conduct a review of these bylaws no less than on an annual
basis.
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Analysis to Proposed Draft
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Oneida Environmental Resource Board Bylaws Amendments
Legislative Analysis
SECTION 1. EXECUTIVE SUMMARY
REQUESTER:
Legislative
Reference Office
Complies with
Boards,
Committees and
Commissions Law
Intent of the
Bylaws
Purpose
Related Legislation
Enforcement/Due
Process
Public Meeting
Fiscal Impact
SPONSOR:
David P.Jordan
DRAFTER:
Kristen M. Hooker
ANALYST:
Maureen Perkins
These amendments comply with the Oneida Business Committee (OBC) directive
established by resolution BC-09-26-18-C that all boards, committees and
commissions of the Nation; excluding the OBC or standing committees of the OBC
and Tribal corporations, amend their bylaws to comply with the requirements
established by the Boards, Committees and Commissions law. Additional
information and requirements included in these bylaws beyond what is required in
the Boards, Committees and Commissions law is not prohibited [1 O.C. 105.10].
The bylaws provide a framework for the operation and management of the Oneida
Environmental Resource Board (ERB) to govern the standard procedures regarding
the way the ERB conducts its affairs, including: the appointment of persons to the
ERB, the membership qualifications, duties and responsibilities of both members
and officers, terms and filling vacancies of members, selection of officers,
establishment of expectations of members, maintenance of official records,
stipends, termination process, required training, and how the bylaws are amended.
The ERB was established and delegated the authority to supervise and regulate the
Nation’s conservation resources and environment of the Oneida Reservation. The
ERB is responsible for the oversight, compliance, and/or development of
conservation and environmental laws, practices and/or policies for the Nation. This
shall include, but not be limited to: hunting and fishing, conservation, reforestation,
parks and wildlife, recreation, environmental protection and improvement,
community education, and enforcement. The ERB shall monitor environmental
problems on the Oneida Reservation. The ERB shall carry out all other powers
and/or duties delegated through the laws, policies, rules and resolutions of the
Nation [Proposed Bylaws 1-3].
Oneida Nation Constitution, Administrative Rulemaking law, Hunting, Fishing and
Trapping law, All-Terrain Vehicle law, Public Use of Tribal Land law, Domestic
Animals law, Cemetery law, Tribal Environmental Response law, Onsite Waste
Disposal law, Water Resources law, Well Abandonment law, Boards, Committees
and Commissions law, Social Media Policy, Travel and Expense Policy, Code of
Ethics, Conflict of Interest law, Open Records and Open Meetings law, Vehicle
Driver Certification and Fleet Management law
Members of the ERB serve appointed positions at the discretion of the OBC. Upon
the recommendation of a member of the OBC or by majority vote of the ERB
[Proposed Bylaws 1-5(c)(1)(B)(i)], a member of the ERB may have his or her
appointment terminated by the OBC. A two-thirds majority vote of the OBC shall
be required to terminate the appointment of an individual. The OBC’s decision to
terminate an appointment is final and not subject to appeal [1 O.C. 105.7-4].
Public meetings are not required for bylaws.
A fiscal impact statement is not required for bylaws.
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Analysis to Proposed Draft
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SECTION 2. BACKGROUND
A. The ERB bylaws amendments were added to the Active Files List on October 3, 2018, with David P.
Jordan asthe sponsor.
B. The Oneida Conservation Board was established by the OBC through resolution BC-02-22-85-B. The
ERB was established through passage of the Oneida Hunting and Fishing law by resolution BC-08-3194-C which contains specific details related to the role and requirements of members of the ERB. The
ERB bylaws were approved by OBC motion on 10-02-96. The current bylaws were approved by the
OBC on 07-23-14.
SECTION 3. COMPLIANCE WITH THE BOARDS, COMMITTEES AND COMMISSIONS LAW
A. The proposed bylaws comply with the Boards, Committees and Commissions law.
B. The proposed bylaws comply with OBC Resolution BC-05-08-19-B titled “Amending Resolution BC09-26-18-D Boards, Committees and Commissions Law Stipends” which details the types, specific
dollar amounts and eligibility requirements of stipends.
C. The proposed bylaws comply with OBC Resolution BC-09-27-17-E titled “Extension of the Effective
Date of Amendments to Various Laws – Environmental Resource Board Hearing Body Authority
Transfer to Judiciary” which details that laws that previously delegated the ERB hearing body authority
which have now effectively been transferred to the Trial Court of the Oneida Judiciary.
SECTION 4. AMENDMENTS
This section details the changes to the bylaws from the previously adopted bylaws.
A. ARTICLE I. AUTHORITY
a. Hearing body authority was removed from the bylaws [Current Bylaws 1-4(b) and Article
VI] in accordance with Resolution BC-09-27-17-E which contains a detailed l
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