BC Meeting Materials March 30, 2016
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BC Meeting Materials March 30, 2016
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 324 pages are the Open Session meeting materials presented at a
meeting duly called, noticed and held on the 30th day of MARCH, 2016.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
Page 1 of 317
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, March 29, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, March 30, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: http://oneida-nsn.gov/
I.
CALL TO ORDER AND ROLL CALL
II.
OPENING
A. Recognition of the 5th grade Oneida Future Thunderhawks girls’ basketball team
Sponsor:
Fawn Billie, Councilwoman
III.
ADOPT THE AGENDA
IV.
OATHS OF OFFICE
V.
A. Oneida Pow Wow Committee – William King
page 11
B. Oneida Personnel Commission – Tomas Escamea
page 13
MINUTES
A. Approve March 9, 2016, regular meeting minutes
Sponsor:
VI.
page 9
Lisa Summers, Tribal Secretary
page 15
RESOLUTIONS
A. Adopt resolution titled Older Americans Month 2016
page 37
B. Adopt resolution titled Oneida Representation on Midwest Tribal Energy Resources
page 40
Sponsor:
Don White, Division Director/Governmental Services Division
Association Board and Support of Association’s Department of Energy Grant Application
Sponsor:
Tehassi Hill, Councilman
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 1 of 8
Page 2 of 317
C. Adopt resolution titled Revising Standard Oath for Elected and Appointed Positions
Sponsor:
Lisa Summers, Tribal Secretary
VII.
APPOINTMENTS (No Requested Action)
VIII.
STANDING COMMITTEES
page 44
A. Legislative Operating Committee
Sponsor:
Councilman Brandon Stevens, Chair
1. Accept March 2, 2016, Legislative Operating Committee meeting minutes
page 48
B. Finance Committee
Sponsor:
Tribal Treasurer Trish King, Chair
1. Approve March 14, 2016, Finance Committee minutes
page 53
2. Accept Finance Committee FY ’16 1st quarter report
page 60
C. Community Development & Planning Committee
Sponsor:
Tribal Vice-Chairwoman Melinda J. Danforth, Chair
1. Defer Community Development & Planning Committee FY ’16 1st quarter report to the
April 13, 2016, regular Business Committee meeting
page 68
D. Quality of Life Committee
Sponsor:
IX.
Councilwoman Fawn Billie, Chair
1. Accept February 11, 2016, Quality of Life Committee meeting minutes
page 70
2. Accept Quality of Life Committee FY ’16 1st quarter report
page 74
GENERAL TRIBAL COUNCIL
A. Review letters and make recommendation regarding Petitioner Frank Cornelius: Special
GTC meeting to address four resolutions
1) Investigation into Oneida Seven Generations Corporation
2) Enforcing Salaries for Oneida Seven Generations Corporation
3) Freedom of Speech, Press, and Assembly
4) Imposing a Tax on the Business Committee
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM MARCH 9, 2016: (1) Motion by Jennifer Webster to accept the updated legal
opinion regarding F. Cornelius petition and move to open session, seconded by Brandon
Stevens. Motion carried unanimously. (2) Motion by David Jordan to accept the legal opinion and
to direct the Tribal Secretary to begin scheduling a General Tribal Council meeting, seconded by
Jennifer Webster. Motion carried unanimously.
EXCERPT FROM JANUARY 27, 2016: Motion by Lisa Summers to approve this item for the July
4, 2016, Semi-Annual General Tribal Council meeting, seconded by Jennifer Webster. Motion
carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the legal update
as information, seconded by Lisa Summers. Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 2 of 8
page 78
Page 3 of 317
EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to accept the fiscal
analyses of the four (4) resolutions, seconded by Brandon Stevens. Motion carried unanimously.
(2) Motion by Lisa Summers to defer the legal analyses of the four (4) resolutions to the
December 23, 2015, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried unanimously.
EXCERPT FROM NOVEMBER 25, 2015: Motion by Lisa Summers to defer the fiscal analyses to
the December 9, 2015, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried with one abstention.
EXCERPT FROM SEPTEMBER 9, 2015: (1) Motion by Jennifer Webster to accept the update
from Chief Counsel regarding legal analyses of resolutions 1-4, seconded by Brandon Stevens.
Motion carried unanimously. (2) Amendment to the main motion by Melinda J. Danforth to provide
a new due date of November 25, 2015, for the legal and financial analyses of resolutions 1-4,
seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM AUGUST 26, 2015: Motion by David Jordan to accept the legislative analyses
for resolution 1-4, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM AUGUST 17, 2015: (1) Motion by Lisa Summers to take this item from the
table, seconded by David Jordan. Motion carried unanimously. (2) Motion by Jennifer Webster to
forward the four resolutions to the Legislative, Law, Finance Offices for the appropriate analyses
and for those analyses to be due at the September 9, 2015, regular Business Committee
meeting, seconded by Lisa Summers. Motion carried unanimously. (3) Motion by Lisa Summers
to request the Law Office provide a legal opinion about what occurs when a petition is submitted
which does not have all the appropriate documentation that would go with the petition, seconded
by Tehassi Hill. Motion carried with one abstention.
EXCERPT FROM AUGUST 12, 2015: Motion by Lisa Summers to adjourn at 2:06 p.m. and to
direct the Tribal Secretary to coordinate Business Committee special meeting date for the
remainder of this agenda, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JULY 22, 2015: Motion by Brandon Stevens to table this item to next regular
Business Committee meeting, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM JULY 8, 2015: Motion by Tehassi Hill to accept the update as information and
defer this item to the July 22, 2015, regular Business Committee meeting as agreed upon by the
Business Committee members and the petitioner, seconded by David Jordan. Motion carried
unanimously.
EXCERPT FROM JUNE 24, 2015: Motion by Fawn Billie to defer this item to the next regular
Business Committee meeting and direct the Secretary to work with the petitioner to find a solution
to the concerns, seconded by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM MAY 27, 2015: Motion by David Jordan to direct the Secretary to reach out to
Petitioner Frank Cornelius to request the four (4) resolutions mentioned in the petition be
submitted in thirty (30) days, seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM MAY 13, 2015: (1) Motion by Trish King to acknowledge receipt of the petition
submitted by Frank Cornelius, seconded by Fawn Billie. Motion carried unanimously. (2) Motion
by Trish King to send the verified petition to the Law, Finance, Legislative Reference and Direct
Report Offices for legal, financial, legislative and administrative analyses to be completed; to
direct the Law, Finance and Legislative Offices to submit the analyses to the Secretary within
sixty (60) days and a that a progress report is submitted in forty-five (45) days, seconded by
David Jordan. Motion carried unanimously. (3) Motion by David Jordan to direct the Direct Report
Offices to submit the appropriate administrative analyses to the Secretary within thirty (30) days,
seconded by Trish King. Motion carried unanimously.
B. Enter E-poll results into the record for approval of accepting the legislative, legal, and
financial analyses regarding Petitioner Yvonne Metivier: FY ’17- FY ’21 Per Capita Payment
Proposal and adding the petition to the May 23, 2016, Special General Tribal Council
meeting agenda
Sponsor:
Lisa Summers, Tribal Secretary
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 3 of 8
page 86
Page 4 of 317
C. Determine and approve appropriate date for the 2016 Semi-Annual General Tribal Council
meeting
Sponsor:
Lisa Summers, Tribal Secretary
D. Forward Oneida Higher Education Scholarship (Law) and supporting documents to the
General Tribal Council for consideration
Sponsor:
Brandon Stevens, Councilman
X.
page 106
page 111
STANDING ITEMS
A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements
page 155
B. Accept Constitutional Amendment Team update
page 158
Sponsor:
Sponsor:
Troy Parr, Assistant Division Director/Development
Melinda J. Danforth, Tribal Vice-Chairwoman
XI.
UNFINISHED BUSINESS (No Requested Action)
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS
A. Approve six (6) requests regarding CIP # 14-012 Oneida Nation Farms Barn
page 167
B. Enter E-poll results into the record for the approved amendment to the 2016 Indian
page 194
C. Approve Election Board’s recommended date for 2016 Special Election
page 206
D. Accept Oneida Total Integrated Enterprises as it relates to the February 20, 2016, General
page 208
E. Approve Memorandum of Understanding with Brothertown Nation and authorize the Tribal
page 211
F. Approve Oneida Business Committee Standard Operating Procedure titled O.B.C. Special
page 215
Sponsor:
James Petitjean, Interim Assistant Division Director/Development
Housing Plan to include the Tribal HUD-VASH Program in the amount of $204,939 and to
authorize the Chair to sign off on the amendment
Sponsor:
Lisa Summers, Tribal Secretary
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
Tribal Council Directive
Sponsor:
Tina Danforth, Tribal Chairwoman
Chair and Tribal Historic Preservation Officer to sign off on agreement
Sponsor:
Tina Danforth, Tribal Chairwoman
Projects Budget
Sponsor:
Trish King, Tribal Treasurer
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 4 of 8
Page 5 of 317
XIV.
TRAVEL
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Enter E-poll results into the record for approved travel request – Treasurer Trish King
page 220
2. Enter E-poll results into the record for approved travel request – Secretary Lisa
page 224
3. Enter E-poll results into the record for approved travel request – Chairwoman Tina
page 234
4. Approve travel request – Chairwoman Tina Danforth – Midwest Alliance of Sovereign
page 246
5. Approve travel request – Secretary Lisa Summers – Midwest Alliance of Sovereign
page 251
– All Nippon Airways (ANA) Inspiration Pro-Am – Rancho Mirage, CA –
March 28-April 3, 2106
Summers and Councilwoman Fawn Billie – National Indian Child Welfare Association
(NICWA) 34th Annual Conference – St. Paul, MN – April 3-7, 2016
Danforth – Tribal Grantmaking Leadership Gathering – Brooks, CA – April 12-13, 2016
Tribes (MAST) Impact Week – Washington D.C. – April 26-29, 2016
Tribes (MAST) Impact Week – Washington D.C. – April 26-29, 2016
XV.
REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. OPERATIONAL REPORTS
1. Accept Oneida Retail Enterprise FY ’16 1st quarter report
Sponsor:
Michele Doxtator, Area Manager/Retail Profits
page 256
B. CORPORATE REPORTS
1. Accept Bay Bancorporation Inc. FY ’16 1st quarter report
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
page 285
EXCERPT FROM MARCH 9, 2016: Motion by Jennifer Webster to defer the Bay
Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business
Committee meeting, seconded by David Jordan. Motion carried unanimously.
C. BOARDS, COMMITTEES, AND COMMISSIONS
1. Accept Oneida Personnel Commission FY ’16 1st quarter report
page 290
2. Accept Land Commission FY ’16 1st quarter report
page 315
Chair:
Liaison:
Yvonne Jourdan
Lisa Summers, Tribal Secretary
Vice-Chair: Rae Skenandore
Liaison:
Tehassi Hill, Councilman
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 5 of 8
Page 6 of 317
XVI.
EXECUTIVE SESSION
A. REPORTS
1. Accept Bay Bancorporation Inc. FY ’16 1st quarter report
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
(9:00 a.m.-9:30 a.m.)
page 318
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the Bay Bancorporation
Inc. FY ’16 1st quarter report to the March 30, 2016, regular Business Committee meeting,
seconded by Jennifer Webster. Motion carried unanimously.
2. Accept Gaming General Manager report – Louise Cornelius, GGM (11:00 a.m.-12:00 p.m.)
page 331
a. Approve request to remove and rescind prior Business Committee action and to
allow for the Marketing Director position to remain a regular exempt employee
position
page 333
3. Accept Oneida Retail Enterprise FY ’16 1st quarter report
Sponsor:
Michele Doxtator, Area Manager/Retail Profits
(1:30 p.m.-2:00 p.m.)
page 344
4. Accept Chief Counsel report – Jo Anne House, Chief Counsel
page 375
5. Accept Intergovernmental Affairs and Communication report – Nathan King, Dir./IGAC
page 376
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association
Liaison:
Trish King, Tribal Treasurer
page 478
C. AUDIT COMMITTEE
Sponsor:
Councilman Tehassi Hill, Chair
1. Accept February 11, 2016, Audit Committee meeting minutes
page 484
2. Accept Audit Committee FY ’16 1st quarter report
page 487
D. UNFINISHED BUSINESS
1. Review Print Shop – Mail Center Operational plan
Sponsor:
Joanie Buckley, Division Director/Internal Services Division
EXCERPT FROM DECEMBER 9, 2015: (1) Motion by David Jordan to accept the report,
seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to require
the next update be brought back to the March 23, 2016, regular Business Committee
meeting, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM SEPTEMBER 23, 2015: Motion by Brandon Stevens to accept the update
as information, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM SEPTEMBER 9, 2015: (1) Motion by Jennifer Webster to accept this item
as information, seconded by Lisa Summers. Motion carried unanimously. (2) Amendment to
the main motion by Melinda J. Danforth to request the Internal Services Director bring back
the assessment to the Business Committee in three months, seconded by Lisa Summers.
Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 6 of 8
page 490
Page 7 of 317
2. Approve continuation of additional duties compensation for Division Director of Land
Management until June 31, 2016
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
page 496
EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to extend the
recommended additional duties compensation up to three (3) months, seconded by David
Jordan. Motion carried unanimously. (2) Motion by Lisa Summers to approve the
implementation of the approved Comprehensive Housing Concept and to defer item to the
next Business Committee work meeting for the coordination of a team to begin working on a
transition and implementation plan, seconded by Tehassi Hill. Motion carried unanimously.
(3) Motion by Lisa Summers to request the new transition team provide an update at the
March 23, 2016, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried unanimously.
3. Defer update regarding Complaint # 2015-DR11-01
Sponsor:
Tina Danforth, Tribal Chairwoman
page 499
EXCERPT FROM MARCH 9, 2016: David Jordan to defer the update regarding complaint #
2015-DR11-01 to the March 30, 2016, regular Business Committee meeting, seconded by
Jennifer Webster. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion
carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion
carried unanimously.
4. Defer update regarding Complaint # 2015-DR11-02
Sponsor:
Tina Danforth, Tribal Chairwoman
page 501
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding
complaint # 2015-DR11-02 to the March 30, 2016, regular Business Committee meeting,
seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried
unanimously.
5. Defer update regarding Complaint # 2015-DR14-01
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding
complaint # 2015-DR14-01 to the March 30, 2016, regular Business Committee meeting,
seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 7 of 8
page 503
Page 8 of 317
EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon
Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously.
E. NEW BUSINESS
1. Accept update from Midwest Area Tribal Health Board Director (10:00 a.m.-10:30 a.m.)
page 505
2. Accept Town of Oneida Service Agreement Team update as information
page 507
3. Enter E-poll results into the record regarding Emergency Location Closure Standard
page 548
4. Approve limited waiver of sovereign immunity – LexisNexis-Time Matters Annual
page 556
5. Approve 7th Amendment to Attorney Contract # 2016-0242
page 566
6. Accept update regarding Governmental & Organization Reform as FYI and forward to
page 570
7. Review Complaint # 2016-DR06-01
page 580
8. Approve limited waiver of sovereign immunity – BDO Consulting – Contract # 2016-
page 632
Sponsor:
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
Lisa Summers, Tribal Secretary
Operating Procedure
Sponsor: Lisa Summers, Tribal Secretary
Maintenance Agreement – Contract # 2016-0243
Sponsor: Jo Anne House, Chief Counsel
Sponsor:
Jo Anne House, Chief Counsel
next General Tribal Council meeting
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
Sponsor:
0279
Sponsor:
Lisa Summers, Tribal Secretary
Patrick Pelky, Division Director/Environmental Health & Safety Division
9. Review February 2016 Treasurer’s Report and determine appropriate next steps
Sponsor:
XVII.
Lisa Summers, Tribal Secretary
ADJOURN
Posted on the Tribe’s official website, www.oneida-nsn.gov, at 12:00 p.m., on Friday, March 25, 2016,
pursuant to the Open Records and Open Meetings Law, section 7.17-1. For additional information, please
call the Business Committee Support Office at (920) 869-4364.
The packet of the open session materials for this meeting is available to Tribal members by going on to
the Members-Only section of the Tribe’s official website at: www.oneida-nsn.gov/MembersOnly
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
Oneida Business Committee Regular Meeting Agenda of March 30, 2016
Page 8 of 8
page 645
Page 9 of 317
Page 10 of 317
Page 11 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of office to William King to the Oneida Pow Wow Committee
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 12 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The posting was in the December 17, 2015 issue of the Kalihwisaks for (1) vacancy on the Oneida Pow Wow
Committee for a (3) year term with the deadline of January 15, 2016. There were (3)applicants for the (2)
vacancies on the Oneida Pow Wow Committee. The appointment was made on the February 10, 2016 BC
Agenda. At the February 24, 2016 meeting William King wasn't present. At the March 9, 2016 meeting William
King wasn't present.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 13 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Tomas Escamea to the Oneida Personnel Commission.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 14 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The posting was in the January 7, 2016 issue of the Kalihwisaks for (1) vacancy on the Oneida Personnel
Commission for a (5) year term with the deadline of February 8, 2016. There were (3) applicants for the (1)
vacancy on the Oneida Personnel Commission. The appointment was made on the March 9, 2016 BC Agenda.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 15 of 317
/ /
Page 16 of 317
DRAFT
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, March 8, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, March 9, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes - DRAFT
EXECUTIVE SESSION
Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Council members: Tehassi Hill,
David Jordan, Brandon Stevens, Jennifer Webster;
Not Present: Chairwoman Tina Danforth, Secretary Lisa Summers, and Councilwoman Fawn Billie;
Arrived at: ;
Others present: Jo Anne House, Steve Ninham, Josh Doxtator, Mary Shaw, Kelly Losey, Butch
Rentmeester, Jackie Zalim, Leslie Wheelock, Jeff House, Francine Skenandore, Wayne Metoxen, Larry
Barton, Justin Fox, Cheryl Skolaski, Michele Doxtator;
REGULAR MEETING
Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Council members: Tehassi Hill,
David Jordan, Brandon Stevens, Jennifer Webster;
Not Present: Chairwoman Tina Danforth, Secretary Lisa Summers, and Councilwoman Fawn Billie;
Arrived at: ;
Others present: Jo Anne House, Heather Heuer, Brad Graham, Bill Graham, Loretta Metoxen, Don
White, Troy Parr, Paul Witek, Becky Webster, Nate King, Nancy Barton, Phil Wisneski, Kathy Metoxen,
Lou Green, Gina Buenrostro, Pat Pelky, Danelle Wilson, Debbie Danforth, Paula King Dessart, April
Skenandore, Leyne Orosco, Chris Johnson, Rae Skenandore, Cathy Metoxen, Neset Skenandore, Casey
Houtsinger, Mike Debraska, Larry Barton, Doug Skenandore, Krystal John, Taniquelle Thurner, Raquelle
Hill, Maureen Perkins, Dawn Moon-Kopetsky, Dennis Johnson, Rhiannon Metoxen, Susan White,
Madelyn Genskow, Susan House, Joyce Hoes, Pete King III, Dianne McLester-Heim, Chris Johns,
Kaylynn Gresham, Anita Barber, Butch Rentmeester, Janice Skenandore Hirth, Maxine Thomas, Bev
Skenandore, Marsha Danforth, Sheila Huntington, Jamie Betters, Cheryl Skolaski, Julie Denny, Bonnie
Pigman, Nicole Rommel, Lori Elm, Daniel Brooks, Dan Skenandore, Jay Rasmussen, Tehatkwa
Skenandore, Tracy Williams, Matt W Denny, Donald Webster, Roxanne Anderson;
I.
CALL TO ORDER AND ROLL CALL by Vice-Chairwoman Melinda J. Danforth at 9:00 a.m.
For the record:
II.
Chairwoman Tina Danforth is on vacation. Secretary Lisa Summers
and Councilwoman Fawn Billie are away on approved travel to attend
the Tribal Caucus/Intertribal Criminal Justice Council Meeting and
PL280 Training in Wisconsin Dells, WI.
OPENING by Councilman Tehassi Hill
A. Recognition of Amelia Cornelius for years of service to the Oneida Nation
Sponsor:
Jennifer Webster, Councilwoman
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
Page 1 of 21
Page 17 of 317
DRAFT
III.
ADOPT THE AGENDA (00:18:50)
Motion by Jennifer Webster to adopt the agenda with the following changes: [Delete item IX.D. Forward
the Oneida Higher Education Scholarship (Law) to the General Tribal Council for consideration; combine
item XI.A. Approve request to reschedule March 23, 2016, regular Business Committee meeting date to
March 30, 2016, with Executive Session discussion to be held on March 29, 2016 with item XIII.J. Enter
e-poll results into the record for the approval of request to reschedule March 23, 2016, regular Business
Committee meeting date to March 30, 2016, with Executive Session discussion to be held on March 29,
2016; combine item XVI.D.5. Approve next steps and timeline for filling Assistant Development Division
Director position with item XVI.E.07. Enter e-poll results into the record regarding approval of next steps
and timeline for filling Assistant Development Division Director position; combine item XVI.D.7. Approve
two (2) actions for the special project regarding economic development with item XVI.E.09. Enter e-poll
results into the record regarding approval of two (2) actions for the special project regarding economic
development; move items X.A. Accept update regarding Work Plan for CIP # 14-002 Cemetery
Improvements, XIII.A. Approve activation of $63,000 from approved FY 2016 CIP Budget for CIP # 14002 Cemetery Improvements, and XIII.B. Accept presentation regarding Oneida Sacred Burial Grounds
per GTC Directive to after the Oaths of Office; and approve add-on request for item XVI.E.11. Approve
limited waiver of sovereign immunity – Logicalis-IBM-Software Maintenance – contract # 2016-0202],
1
seconded by Tehassi Hill. Motion carried unanimously :
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
OATHS OF OFFICE (00:27:16) by Treasurer Trish King
IV.
A. Southeastern Oneida Tribal Services Advisory Board – Casey Houtsinger
B. Oneida Pow Wow Committee – William King (Not Present)
C. Oneida Nation School Board – Neset Skenandore
V.
MINUTES (2:02:18)
A. Approve February 24, 2016, regular meeting minutes
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Brandon Stevens to approve the February 24, 2016, regular meeting minutes, seconded by
Trish King. Motion carried with two abstentions:
Ayes:
Trish King, Brandon Stevens, Jennifer Webster
Abstained:
Tehassi Hill, David Jordan
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Tribal Member Madelyn Genskow’s verbal add-on agenda request regarding Oneida Police Department
wearing body cameras was denied by the Business Committee due to her not following the process as
there was not a written request nor any backup information provided. However, the Business Committee
recommended the requestor to submit an agenda request form with backup information for the next
regular Business Committee meeting.
1
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VI.
RESOLUTIONS (2:04:54)
A. Adopt resolution titled Appointing Representative to the State of Wisconsin Special
Committee on State-Tribal Relations
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM FEBRUARY 24, 2016: Motion by Trish King to defer the adoption of resolution
titled Amending Resolution 09-24-14-H Appointing Representative to the State of Wisconsin
Special Committee on State-Tribal Relations to the March 9, 2015, regular Business Committee
meeting, seconded by Fawn Billie. Motion carried with one abstention.
Motion by Trish King to adopt resolution 03-09-16-A Appointing Representative to the State of Wisconsin
Special Committee on State-Tribal Relations, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
VII.
APPOINTMENTS (2:06:08)
A. Accept recommendation and appoint Tomas Escamea to the Oneida Personnel
Commission
Sponsor:
Tina Danforth, Tribal Chair
Motion by Jennifer Webster to accept the recommendation and appoint Tomas Escamea to the Oneida
Personnel Commission, seconded by David Jordan. Motion carried with three abstentions:
Ayes:
David Jordan, Jennifer Webster
Abstained:
Tehassi Hill, Trish King, Brandon Stevens
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
VIII.
STANDING COMMITTEES (2:08:00)
A. Legislative Operating Committee
Sponsor:
Councilman Brandon Stevens, Chair
1. Approve February 17, 2016, Legislative Operating Committee meeting minutes
Motion by Brandon Stevens to accept the February 17, 2016, Legislative Operating Committee meeting
minutes, seconded by Jennifer Webster. Motion carried with one abstention:
Ayes:
Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Abstained:
David Jordan
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
2. Accept Legislative Operating Committee FY ’16 1st quarter report
Motion by David Jordan to accept the Legislative Operating Committee FY ’16 1st quarter report,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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B. Finance Committee
Sponsor:
Tribal Treasurer Trish King, Chair
1. Approve February 29, 2016, Finance Committee meeting minutes
Motion by Jennifer Webster to approve the February 29, 2016, Finance Committee meeting minutes,
seconded by Trish King. Motion carried with one abstention:
Ayes:
Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Abstained:
David Jordan
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
C. Community Development & Planning Committee (No Requested Action)
D. Quality of Life Committee (No Requested Action)
IX.
GENERAL TRIBAL COUNCIL (2:34:27)
A. Accept legal analysis regarding Petitioner Nancy Barton: Emergency food pantry
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update
from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be
deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative
analysis, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress
report as information and to defer the legal and financial analyses to the February 24, 2016,
regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition
submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to
the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial,
legislative, and administrative analyses to be completed; to direct the Law, Finance, and
Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty
(60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct
Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office
within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously.
Motion by David Jordan to accept the legal analysis noting the financial analysis is due at the May 11,
2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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B. Accept petition submitted by Yvonne Metivier regarding per capita FY ‘17 through FY ‘21
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to accept the verified petition from Yvonne Metivier regarding per capita FY ’17
through FY ’21; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report
Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law,
Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within
sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct
Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within
thirty (30) days, seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
C. Accept petition submitted by Michael Debraska regarding establishing a Health Care
Board
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to accept the verified petition submitted by Michael Debraska regarding
establishing a Health Care Board; to send the verified petition to the Law, Finance, Legislative Reference,
and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed;
to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal
Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days;
and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal
Secretary’s Office within thirty (30) days, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
D. Forward the Oneida Higher Education Scholarship (Law) to the General Tribal Council for
consideration
Sponsor:
Brandon Stevens, Councilman
Item deleted at the adoption of the agenda.
Councilwoman Jennifer Webster departs at 11:43 a.m.
Councilwoman Jennifer Webster returns at 11:46 a.m.
E. Approve meeting materials for the April 11, 2016, special General Tribal Council meeting
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Brandon Stevens to approve the meeting materials for the April 11, 2016, special General
Tribal Council meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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X.
STANDING ITEMS (00:33:20)
Councilman Tehassi Hill departs at 9:52 a.m.
Councilman Tehassi Hill returns at 9:54 a.m.
A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements
Sponsor:
Troy Parr, Assistant Division Director/Development
EXCERPT FROM FEBRUARY 24, 2016: Motion by Brandon Stevens to defer the update
regarding Work Plan for CIP # 14-002 Cemetery Improvements to the March 9, 2016, regular
Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously.
Motion by Jennifer Webster to accept the status updates regarding Work Plan for CIP # 14-002 Cemetery
Improvements, seconded by Brandon Stevens. Motion carried with one abstention:
Ayes:
Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Abstained:
David Jordan
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
For the record:
Councilman David Jordan abstained due to family conflict.
XI.
UNFINISHED BUSINESS (2:53:00)
A. Approve request to reschedule March 23, 2016, regular Business Committee meeting date
to March 30, 2016, with Executive Session discussion to be held on March 29, 2016
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the
agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
This item was combined with item XIII.J. Enter e-poll results into the record for approval of request to
reschedule March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive
Session discussion to be held on March 29, 2016, at the adoption of the agenda.
B. Approve request to reschedule April 26, 2016, Executive Session meeting date to April 25,
2016
Sponsor:
Kaylynn Gresham, Director/Emergency Management
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the
agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
Motion by Jennifer Webster to approve the request to reschedule the April 26, 2016, Executive Session
meeting date to April 25, 2016, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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C. Approve request to post three (3) vacancies on the Oneida Arts Board
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the
agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
Motion by Jennifer Webster to approve the request to post three (3) vacancies on the Oneida Arts Board,
seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS
Treasurer Trish King departs at 10:05 a.m.
Treasurer Trish King returns at 10:07 a.m.
A. Approve activation of $63,000 from approved FY 2016 CIP Budget for CIP # 14-002
Cemetery Improvements (1:08:20)
Sponsor:
Troy Parr, Assistant Division Director/Development Division
Motion by Tehassi Hill to approve the activation of $63,000 from the approved FY 2016 CIP Budget for
CIP # 14-002 Cemetery Improvements, seconded by Trish King. Motion carried with one abstention:
Ayes:
Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Abstained:
David Jordan
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
For the record:
Councilman David Jordan abstained due to family conflict.
B. Accept presentation regarding Oneida Sacred Burial Grounds per GTC Directive (1:13:18)
Sponsor:
Brandon Stevens, Councilman
Motion by Tehassi Hill to accept the presentation regarding the Oneida Sacred Burial Grounds per GTC
Directive, seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Amendment to the main motion by Tehassi Hill to request an update at the first regular Business
Committee meeting in June regarding potential locations of the cemetery, seconded by Trish King. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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C. Approve activation of $395,000 from approved FY 2016 CIP Budget for CIP # 13-002 One
Stop Replacement (2:56:25)
Sponsor:
Troy Parr, Assistant Division Director/Development Division
Motion by Trish King to approve the activation of $395,000 from the approved FY 2016 CIP Budget for
CIP # 13-002 One Stop Replacement, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
D. Approve limited waiver of sovereign immunity – Brown County-Aging & Disability
Resource Center – contract # 2016-0031 (2:56:49)
Sponsor:
Don White, Division Director/Governmental Services Division
Motion by Trish King to approve the limited waiver of sovereign immunity – Brown County-Aging &
Disability Resource Center – contract # 2016-0031, seconded by David Jordan. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Motion by David Jordan to recess at 12:00 p.m. and to reconvene at 1:30 p.m., seconded by Trish King.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 1:34 p.m.
Chairwoman Tina Danforth, Secretary Lisa Summers, and Councilwoman Fawn Billie not present.
Councilman Brandon Stevens departs at 3:43 p.m.
Councilman Brandon Stevens returns at 3:44 p.m.
E. Accept Operation plan from Language Department for language implementation as
information (4:56:56)
Sponsor:
Don White, Division Director/Governmental Services Division
Motion by Jennifer Webster to accept the Operation plan from the Language Department for language
implementation as information, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
F. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Mission Support Services’
Annual Report to the Small Business Administration (5:35:30)
Liaison:
Tehassi Hill, Councilman
Motion by Jennifer Webster to approve the Chair or Vice-Chair to sign SBA Form 1010 regarding Mission
Support Services’ Annual Report to the Small Business Administration, seconded by Tehassi Hill. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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G. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Sustainment & Restoration
Services’ Annual Report to the Small Business Administration (5:35:53)
Liaison:
Tehassi Hill, Councilman
Motion by Jennifer Webster to approve the Chair or Vice-Chair to sign SBA Form 1010 regarding
Sustainment & Restoration Services’ Annual Report to the Small Business Administration, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
H. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Oneida Total Integrated
Enterprises, LLC’s Annual Report to the Small Business Administration (5:36:12)
Liaison:
Tehassi Hill, Councilman
Motion by Jennifer Webster to approve the Chair or Vice-Chair to sign SBA Form 1010 regarding Oneida
Total Integrated Enterprises, LLC’s Annual Report to the Small Business Administration, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
I.
Enter e-poll results into the record for message approval regarding the implementation of
the Constitutional Amendments for the February 20, 2016 General Tribal Council meeting
Sponsor:
Lisa Summers, Tribal Secretary (5:36:31)
Motion by David Jordan to retro-approve the entering of the e-poll results into the record for message
approval regarding the implementation of the Constitutional Amendments for the February 20, 2016
General Tribal Council meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
J. Enter e-poll results into the record for approval of request to reschedule March 23, 2016,
regular Business Committee meeting date to March 30, 2016, with Executive Session
discussion to be held on March 29, 2016 (5:36:53)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to enter the e-poll results into the record for approval of request to reschedule
March 23, 2016, regular Business Committee meeting date to March 30, 2016, with Executive Session
discussion to be held on March 29, 2016, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
For the record:
Councilman Brandon Stevens stated I just wanted to note that I have two
previously scheduled employment meetings on those two days that I
didn’t enter into the e-poll that I wanted the community and Business
Committee to know. I won’t be at the afternoon portion of the meeting.
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K. Enter e-poll results into the record for memo approval regarding Direct Reports allowing
staff to attend Employment Law Information meetings (5:39:42)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Jennifer Webster to enter the e-poll results into the record for the memo approval regarding
Direct Reports allowing staff to attend Employment Law Information meetings, seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
XIV.
TRAVEL (5:40:00)
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Approve travel request – Councilman Tehassi Hill – 2016 Tribal Environmental
Program Management Conference – Chicago, IL – April 6-7, 2016
Motion by David Jordan to approve the travel request – Councilman Tehassi Hill – 2016 Tribal
Environmental Program Management Conference – Chicago, IL – April 6-7, 2016, seconded by Trish
King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
XV.
REPORTS (3:02:30) (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. OPERATIONAL REPORTS
1. Accept Emergency Management FY ’16 1st quarter report
Sponsor:
(1:30 p.m. – 1:40 p.m.)
Kaylynn Gresham, Director/Emergency Management Department
Motion by David Jordan to accept the Emergency Management FY ’16 1st quarter report, seconded by
Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
2. Accept Self-Governance FY ’16 1st quarter report
Sponsor:
Chris Johns, Coordinator/Self-Governance Department
(1:40 p.m. – 1:50 p.m.)
Motion by Trish King to accept the Self-Governance FY ’16 1st quarter report, seconded by Jennifer
Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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3. Accept Ombudsman FY ’16 1st quarter report
Sponsor:
Dianne McLester-Heim, Ombudsman
(1:50 p.m. – 2:00 p.m.)
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Ombudsman
FY ’16 1st quarter report to the March 9, 2016, regular Business Committee meeting,
seconded by Fawn Billie. Motion carried unanimously.
Motion by Trish King to accept the Ombudsman FY ’16 1st quarter report, seconded by Brandon Stevens.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
B. CORPORATE REPORTS
1. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular
Business Committee meeting
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by Jennifer Webster to defer the Bay Bancorporation Inc. FY ’16 1st quarter report to the March
30, 2016, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
2. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report
Agent:
Liaison:
Pete King III
Tina Danforth, Tribal Chairwoman
(2:00 p.m. – 2:20 p.m.)
Motion by David Jordan to accept the Oneida Seven Generations Corporation FY ’16 1st quarter report,
seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
3. Accept Oneida Golf Enterprise FY ’16 1st quarter report
Agent:
Liaison:
Janice Skenandore Hirth
Trish King, Tribal Treasurer
(2:20 p.m. – 2:40 p.m.)
Motion by David Jordan to accept the Oneida Airport Hotel Corporation FY ’16 1st quarter report,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
4. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report
President: Janice Skenandore Hirth
Liaison:
Trish King, Tribal Treasurer
(2:40 p.m. – 3:00 p.m.)
Motion by Trish King to accept the Oneida Airport Hotel Corporation FY ’16 1st quarter report, seconded
by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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Councilman Brandon Stevens departs at 3:06 p.m.
5. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report
Chair:
Liaison:
Butch Rentmeester
Tehassi Hill, Councilman
(3:00 p.m. – 3:20 p.m.)
Motion by Trish King to accept the Oneida Total Integrated Enterprise FY ’16 1st quarter report, seconded
by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, Brandon Stevens, Lisa Summers
Councilman Brandon Stevens returns at 3:09 p.m.
6. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report
Chair:
Liaison:
Jacquelyn Zalim
Tehassi Hill, Councilman
(3:20 p.m. –3:40 p.m.)
Motion by Trish King to accept the Oneida Engineering Science & Construction, LLC FY ’16 1st quarter
report, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
C. BOARDS, COMMITTEES, AND COMMISSIONS
Councilman Tehassi Hill departs at 3:12 p.m.
Councilman Tehassi Hill returns at 3:15 p.m.
Councilman David Jordan departs at 3:17 p.m.
1. Accept Land Claims Commission FY ’16 1st quarter report
Vice-Chair: Loretta Metoxen
Liaison:
Brandon Stevens, Councilman
(3:40 p.m. – 3:50 p.m.)
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Land Claims
Commission FY ’16 1st quarter report to the March 9, 2016, regular Business Committee
meeting and to request the Liaison to contact them and ask for a representative to be
present, seconded by Brandon Stevens. Motion carried unanimously.
Motion by Jennifer Webster to accept the Land Claims Commission FY ’16 1st quarter report, seconded
by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie, David Jordan, Lisa Summers
Councilman David Jordan returns at 3:22 p.m.
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2. Accept Oneida Library Board FY ’16 1st quarter report
Vice-Chair: Roxanne Anderson
Liaison:
Fawn Billie, Councilwoman
(3:50 p.m. – 4:00 p.m.)
EXCERPT FROM FEBRUARY 24, 2016: Motion by Fawn Billie to defer the Oneida Library
Board FY ’16 1st quarter report, seconded by Trish King. Motion carried unanimously. Motion
by Fawn Billie to halt the Oneida Library Board stipends until the FY ’16 1st quarter report is
received, seconded by Lisa Summers. Motion carried unanimously.
Motion by Jennifer Webster to accept the Oneida Library Board FY ’16 1st quarter report, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
XVI.
EXECUTIVE SESSION (5:40:38)
A. REPORTS
1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director/
Intergovernmental Affairs & Communications
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Motion by Trish King to accept the Intergovernmental Affairs & Communications report, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
2. Accept Chief Counsel report – Jo Anne House, Chief Counsel
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Motion by Trish King to accept the Chief Counsel report, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Motion by Trish King to approve request to not support the amicus for cert petition and await the decision
to determine whether to participate in a full brief if the cert is accepted regarding Shinnecock appeal to
the U.S. Supreme Court, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
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Motion by Jennifer Webster to approve the requested budget modifications regarding moving litigation
funds to the personnel line and to authorize an increased work force level of one attorney, seconded by
Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Motion by Tehassi Hill to accept the Chief Financial Officer report, seconded by David Jordan. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
4. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular
Business Committee meeting
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by David Jordan to defer the Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30,
2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
5. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report
Agent:
Liaison:
Pete King III
Tina Danforth, Tribal Chairwoman
(9:00 a.m. – 10:00 a.m.)
Motion by Trish King to accept the Oneida Seven Generations Corporation FY ’16 1st quarter report,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Motion by Tehassi Hill to direct the Business Committee Liaison to work with the Oneida Seven
Generations Corporation, Finance Department, Intergovernmental Affairs and Communication
Department, and the Law Office to begin scheduling work meetings to dialogue around the transition of
Oneida Seven Generations Corporation, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
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6. Accept Oneida Golf Enterprise FY ’16 1st quarter report
Agent:
Liaison:
Janice Skenandore Hirth
Trish King, Tribal Treasurer
(10:00 a.m. – 10:30 a.m.)
Motion by David Jordan to accept the Oneida Golf Enterprise FY ’16 1st quarter report, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
7. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report
President: Janice Skenandore Hirth
Liaison:
Trish King, Tribal Treasurer
(10:30 a.m. – 11:00 a.m.)
Motion by Trish King to accept the Oneida Airport Hotel Corporation FY ’16 1st quarter report, seconded
by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
8. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report
Chair:
Liaison:
Butch Rentmeester
Tehassi Hill, Councilman
(11:00 a.m. – 11:30 a.m.)
Motion by Tehassi Hill to accept the Oneida Total Integrated Enterprise FY ’16 1st quarter report,
seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
9. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report
Chair:
Liaison:
Jacquelyn Zalim
Tehassi Hill, Councilman
(11:30 a.m. – 12:00 p.m.)
Motion by Tehassi Hill to accept the Oneida Engineering Science & Construction, LLC FY ’16 1st quarter
report, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association
Liaison:
Trish King, Tribal Treasurer
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Motion by Trish King to accept the report regarding Oneida Golf Enterprise – Ladies Professional Golf
Association, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
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C. AUDIT COMMITTEE
Sponsor: Councilman Tehassi Hill, Chair
1. Accept January 14, 2016, Audit Committee meeting minutes
Motion by Trish King to accept the January 14, 2016, Audit Committee meeting minutes, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
D. UNFINISHED BUSINESS
1. Accept update regarding Native Diversification Network–Procurement Technical
Assistance Center donation request and delete from agenda
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to the
February 24, 2016, regular Business Committee meeting, seconded by Brandon Stevens.
Motion carried unanimously.
EXCERPT FROM NOVEMBER 25, 2015: (1) Motion by Lisa Summers to accept the request
for support and to defer item to the Finance Committee to review the request; to identify
funding source; and to bring back a final recommendation for the December 23, 2015, regular
Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. (2)
Motion by Lisa Summers to defer this item to a four (4) member Business Committee team to
work with the presenters on other opportunities NDN-PTAC may be able to provide for the
Tribe, seconded by Jennifer Webster. Motion carried unanimously.
Motion by Trish King to accept the update regarding the Native Diversification Network–Procurement
Technical Assistance Center donation request and delete from agenda, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
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2. Defer update regarding complaint # 2015-DR11-01
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion
carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion
carried unanimously.
Motion by David Jordan to defer the update regarding complaint # 2015-DR11-01 to the March 30, 2016,
regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
3. Defer update regarding complaint # 2015-DR11-02
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried
unanimously.
Motion by David Jordan to defer the update regarding complaint # 2015-DR11-02 to the March 30, 2016,
regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
4. Review update regarding complaint # 2015-DR14-01
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon
Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously.
Motion by David Jordan to defer the update regarding complaint # 2015-DR14-01 to the March 30, 2016,
regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
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5. Approve next steps and timeline for filling Assistant Development Division Director
position
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Item was combined with item XVI.E.07. Enter e-poll results into the record regarding approval of two (2)
actions for the special project regarding economic development, at the adoption of the agenda.
Motion by Tehassi Hill to delete this item from the agenda, seconded by David Jordan. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
6. Authorize release of executive session documents to the Land Claims Commission
Sponsor:
Jennifer Webster, Councilwoman
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Motion by Jennifer Webster to defer this item to a joint meeting between the Business Committee and
Land Claims Commission and to direct the Tribal Secretary to follow up on a meeting date with the Land
Claims Commission, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
7. Approve two (2) actions for the special project regarding economic development
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Item was combined with item XVI.E.09. Enter e-poll results into the record regarding approval of two (2)
actions for the special project regarding economic development, at the adoption of the agenda.
Motion by David Jordan to delete this item from the agenda, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
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8. Approve three (3) actions regarding Sovereign Finance – Economic Development
Training Proposal
Sponsor: Trish King, Tribal Treasurer
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Motion by Trish King to approve the proposal with Sovereign Finance not to exceed $13,000; that the
funding would come under the Special Project budget of the Business Committee Subcontracted Services
expense line; and that the Chief Financial Officer be responsible for overseeing the contract, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
E. NEW BUSINESS
1. Approve forty-two (42) new enrollments and two (2) relinquishments
Sponsor:
Brandon Stevens, Councilman
Motion by David Jordan to approve the forty-two (42) new enrollments and two (2) relinquishments,
seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
2. Adopt resolution titled Regarding Pardon of Judith Saldana
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to adopt resolution 03-09-16-B Regarding Pardon of Judith Saldana, seconded
by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
3. Adopt resolution titled Regarding Pardon of Tammy VanDenBloomer
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Tehassi Hill to adopt resolution 03-09-16-C Regarding Pardon of Tammy VanDenBloomer,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
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4. Approve attorney contract # 2016-0108
Liaison:
Lisa Summers, Tribal Secretary
Motion by David Jordan to approve attorney contract # 2016-0108, motion fails for lack of support.
Motion by Jennifer Webster to table this item, motion fails for lack of support.
Motion by Jennifer Webster to table this item, seconded by Trish King. Motion carried with one opposed
and one abstention:
Ayes:
Tehassi Hill, Trish King, Jennifer Webster
Opposed:
David Jordan
Abstained:
Brandon Stevens
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
5. Review Oneida Investment Report
Sponsor:
Larry Barton, Chief Financial Officer
Motion by David Jordan to accept the Oneida Investment Report, seconded by Brandon Stevens. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
6. Accept updated legal opinion regarding F. Cornelius petition and move to open
session
Sponsor:
JoAnne House, Chief Counsel
Motion by Jennifer Webster to accept the updated legal opinion regarding F. Cornelius petition and move
to open session, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Motion by David Jordan to accept the legal opinion and to direct the Tribal Secretary to begin scheduling
a General Tribal Council meeting, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
7. Enter e-poll results into the record regarding approval of next steps and timeline for
filling Assistant Development Division Director position
Sponsor: Lisa Summers, Tribal Secretary
Motion by Tehassi Hill to enter the e-poll results into the record regarding approval of next steps and
timeline for filling the Assistant Development Division Director position, seconded by Brandon Stevens.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
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DRAFT
8. Discussion regarding concern 2016-DR13-01
Sponsor:
Lisa Summers, Tribal Secretary
(scheduled for 1:30 p.m.)
Motion by Tehassi Hill to accept the discussion regarding concern # 2016-DR13-1 as FYI, seconded by
Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
9. Enter e-poll results into the record regarding approval of two (2) actions for the special
project regarding economic development
Sponsor: Lisa Summers, Tribal Secretary
Motion by Tehassi Hill to enter the e-poll results into the record regarding approval of two (2) actions for
the special project regarding economic development, seconded by Jennifer Webster. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
10. Accept community complaint # 2016-CC-01 as information and forward to the
appropriate area for follow up
Sponsor: Lisa Summers, Tribal Secretary
Motion by Tehassi Hill to accept the community complaint # 2016-CC-01 as information and forward to
the appropriate area for follow up, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
11. Approve limited waiver of sovereign immunity – Logicalis-IBM-Software Maintenance –
contract # 2016-0202
Sponsor: Joanie Buckley, Division Director/Internal Services Division
Motion by David Jordan to approve the limited waiver of sovereign immunity – Logicalis-IBM-Software
Maintenance – contract # 2016-0202, seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
XVII.
ADJOURN
Motion by David Jordan to adjourn at 4:34 p.m., seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Tina Danforth, Fawn Billie, Lisa Summers
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented/corrected on ____________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Regular Meeting Minutes DRAFT of March 9, 2016
Page 21 of 21
Page 37 of 317
Page 38 of 317
Page 39 of 317
BC Resolution # __-__-__-_
Older Americans Month 2016
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation includes a community of older Americans who deserve recognition for
their contributions to our nation; and
WHEREAS,
the Oneida Nation recognizes that older adults are trailblazers—advocating for
themselves, their peers, and their communities—paving the way for future generations;
and
WHEREAS,
the Oneida Nation is committed to raising awareness about issues facing older
Americans and helping all individuals to thrive in communities of their choice for as long
as possible; and
WHEREAS,
we appreciate the value of inclusion and support in helping older adults successfully
contribute to and benefit from their communities; and
WHEREAS,
our community can provide opportunities to enrich the lives of individuals of all ages by:
• Promoting and engaging in activity, wellness, and social involvement.
• Emphasizing home- and community-based services that support independent living.
• Ensuring community members can benefit from the contributions and experience of older
adults.
NOW THEREFORE BE IT RESOLVED, we of the Oneida Nation do hereby proclaim May 2016 to be
Older Americans Month. We urge every resident to take time this month to acknowledge older adults and
the people who serve them as powerful and vital individuals who greatly contribute to our community.
Page 40 of 317
Page 41 of 317
Page 42 of 317
BC Resolution # __-__-__-_
Oneida Representation on Midwest Tribal Energy Resources Association Board and Support of
Association’s Department of Energy Grant Application
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee has supported past energy initiatives that support
energy sovereignty and clean energy development; and
WHEREAS,
the Oneida Nation has been an Energy Star Partner since 2008; and
WHEREAS,
the Oneida Business Committee passed resolution 06-25-14-A, recognizing the Midwest
Tribal Energy Resources Association (MTERA) as an inter-Tribal organization; and
WHEREAS,
MTERA’s mission is “To bring energy opportunities to Midwest Tribes that advance
energy policy and development by leveraging resources, sharing information, gaining
experience, identifying opportunities, and benefiting from real world projects.”; and
WHEREAS,
MTERA has approved its by-laws to further establish itself with its member Tribes; and
WHEREAS,
the Department of Energy funding opportunity DE-FOA-0001453, Establishment of an
Inter-Tribal Technical Assistance Energy Providers Network, will allow MTERA to pursue
its mission; and
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee approves that an Oneida staff
person or other Tribal representative will be duly assigned to participate with the MTERA organization.
BE IT FURTHER RESOLVED, that the representative is allowed to hold office on the MTERA board.
BE IT FURTHER RESOLVED, the Oneida Business Committee approves the pursuit of the Department
of Energy grant for up to $1 million during a grant period of up to 5 (five) years to further its organizational
endeavors.
BE IT FINALLY RESOLVED, the Oneida Nation commits up to 260 hours per year of in-kind support
during the grant period.
Page 43 of 317
VI. RESOLUTIONS
C. Adopt resolution titled Revising Standard Oath for Elected and Appointed Positions
Sponsor:
Lisa Summers, Tribal Secretary
Item deleted at the adoption of the agenda.
Page 48 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
3
/ 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the March 2, 2016 LOC Meeting Minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Submitted by: Doug McIntyre, Staff Attorney/Legislative Reference Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Page 49 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The purpose of this request is to ask the OBC to accept the attached March 2, 2016 LOC meeting minutes. In
accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar
days after approval by the LOC [See LOC Bylaws, 4-2(a)].
Action Requested:
Accept the LOC meeting minutes of March 2, 2016.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 50 of 317
Legislative Reference Office
P.O. Box 365
Oneida, WI 54155
(920) 869-4376
(800) 236-2214
http://oneida-nsn.gov/LOC
Committee Members
Brandon Stevens, Chairperson
Tehassi Hill, Vice Chairperson
Fawn Billie, Councilmember
David P. Jordan, Councilmember
Jennifer Webster, Councilmember
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
March 2, 2016 9:00 a.m.
Present: Brandon Stevens, Tehassi Hill and Jennifer Webster.
Excused: David P. Jordan and Fawn Billie.
Others Present: Taniquelle Thurner, Krystal John, Douglass McIntyre, Maureen Perkins, Michelle
Mays, Rae Skenandore, Leyne Orosco, Nancy Barton, Cathy L. Metoxen, Mike Debraska, Bonnie
Pigman, Danelle Wilson, Rhiannon Metoxen, and Jo Anne House.
I.
Call to Order and Approval of the Agenda
Brandon Stevens called the March 2, 2016 Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Tehassi Hill to approve the agenda; seconded by Jennifer Webster. Motion
carried unanimously.
II.
Minutes to be approved
1. February 17, 2016 LOC Meeting Minutes
Motion by Tehassi Hill to approve the February 17, 2016 LOC meeting minutes; seconded
by Jennifer Webster. Motion carried unanimously.
III.
Current Business
1. Administrative Hearing Court (02:54-33:11)
Motion by Jennifer Webster to defer discussion of the Administrative Hearing Court to a
work meeting; seconded by Tehassi Hill. Motion carried unanimously.
2. Workplace Violence Policy (33:45-48:17)
Motion by Jennifer Webster to accept the draft of the Workplace Violence Policy and
forward to the Legislative Reference Office for a legislative analysis; seconded by Tehassi
Hill. Motion carried unanimously.
3. Trust/Enrollment Committee By-Laws (48:24-01:07:51)
Motion by Jennifer Webster to accept the memorandum regarding the status of the
Trust/Enrollment Committee By-Laws as FYI and defer item back to sponsor for further
development; seconded by Tehassi Hill. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of March 2, 2016
Page 1 of 3
Page 51 of 317
4. Comprehensive Policy Governing Boards, Committees and Commissions Amendments
(01:07:55-01:11:04)
Motion by Jennifer Webster to accept the updated draft of the Comprehensive Policy
Governing Boards, Committees and Commissions Amendments and to forward the draft to
the Legislative Reference Office for an updated legislative analysis; seconded by Tehassi
Hill. Motion carried unanimously.
For the record: The changes to the Comprehensive Policy Governing Boards, Committees
and Commissions Amendments are technical rather than substantive and do not require a
second public meeting.
5. Employment Law (01:11:37-01:32:56)
Motion by Jennifer Webster to accept the legislative analysis for the Employment Law,
approve the public meeting packet and set a public meeting date for March 31, 2016;
seconded by Tehassi Hill. Motion carried unanimously.
6. Eviction Law (01:33:11-01:33:49)
Motion by Jennifer Webster to accept the Eviction Law status update memorandum and defer
to the sponsor to bring this item back when ready; seconded by Tehassi Hill. Motion carried
unanimously.
7. Garnishment Law Amendments (01:33:52-01:45:13)
Motion by Tehassi Hill to accept the Garnishment Law Amendments public meeting
comments; seconded by Jennifer Webster. Motion carried unanimously.
Motion by Jennifer Webster to defer the Garnishment Law Amendments public meeting
comments to the sponsor to schedule a work meeting; seconded by Tehassi Hill. Motion
carried unanimously.
8. Per Capita Law Amendments (01:45:20-02:00:28)
Motion by Jennifer Webster to accept the Per Capita Law Amendments status update
memorandum and defer to the sponsor to bring back an updated draft with an updated
legislative analysis; seconded by Tehassi Hill. Motion carried unanimously.
IV.
New Submissions
V.
Additions
VI.
Administrative Updates (02:00:30-02:15:18)
1. Quarterly Report
Motion by Tehassi Hill to accept the quarterly report and forward to the Oneida Business
Committee; seconded by Jennifer Webster. Motion carried unanimously.
2. Memorandum regarding Legislative Procedures Act
Motion by Jennifer Webster to defer this issue to a staff meeting with the Legislative
Reference Office; seconded by Tehassi Hill. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of March 2, 2016
Page 2 of 3
Page 52 of 317
VII.
Executive Session
VIII. Recess/Adjourn
Motion by Tehassi Hill to adjourn the March 2, 2016 Legislative Operating Committee meeting
at 11:16 a.m.; seconded by Jennifer Webster. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of March 2, 2016
Page 3 of 3
Page 53 of 317
Page 54 of 317
Page 55 of 317
MEMORANDUM
TO:
Finance Committee
CC:
Business Committee
FR:
Denise Vigue, Execut ive Assistant
DT:
March 22, 2016
RE:
E- Po l l R es u lt s o f : F C M eet in g M in u t es o f M ar ch 1 4, 2 0 16
An E-Poll vot e of the Finance Committee was conduct ed to approve the
March 14, 2016 Finance Comm ittee meet ing minutes. The results of
the completed E- Poll are as f ollows:
E-POLL RESULTS:
There w as a Majority 5 YES votes from David Jordan, Jennifer Webster,
Larry Barton, Patrick Stensl off, and Wesley Martin, Jr. to approve the
Mar. 14, 2016 Finance Committee Meeti ng Minutes.
The minutes will be placed on the next BC agenda of Mar ch 30, 2016 f or
approval and the next Finance Committee agenda of April 4, 2016 to rat if y this
E-Poll action.
Yaw⩑ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Page 56 of 317
ONEI D A FI N ANCE COMMITTEE
March 14, 2016 – 10:00 A.M.
Business Committee Executive Conference Room
REG UL AR M EETI NG M I NUTES
Members Present:
Patricia King, Treasurer/FC Chair
David Jordan, BC Council Member
Patrick Stensloff, Purchasing Director
Larry Barton, CFO/FC Vice-Chair
Jennifer Webster, BC Council Member
Wesley Martin, Jr., Community Elder Member
Members Excused: Chad Fuss, AGM/GGM Alternate
O t her s P r esent: Carl Gamand, Ken House, Andrew John, Cletus Ninham, Nate Villarreal,
Karen Doyen, Janice Jourdan, Rob Collins, Tami Walls, RaLinda Ninham-Lamberies, Rae
Skenandore, and Brian A. Doxtator, note taker
I.
C al l t o O r d e r : The meeting was called to order by the FC Chair at 10:00 A.M.
II.
A p proval of Ag en da: March 14, 2016
Motion by Wesley Martin, Jr. to approve the Finance Committee agenda for March
14, 2016, with a modification to the agenda where item VII.1 be moved to the top of
the agenda. Seconded by Councilman David Jordan. Motion carried unanimously.
III.
A p pr o v al of M i nut e s: FEBRUARY 15, 2016 (approved via FC E-Poll on 2/16/16)
Motion by Councilwoman Jennifer Webster to ratify the FC E-Poll action of February
16, 2016, approving the Finance Committee meeting minutes of February 15, 2016.
Seconded by Patrick Stensloff. Councilman David Jordan abstained. Motion carried.
IV. Donation Request:
1.
Oneida Robert Cornelius VFW–Honor Event
Requestor: Chris J. Cornelius, VFW Historian
Amount: $2,500.00
Verbal presentation by Cletus Ninham. Honoring WWII Veterans on May 21, 2016,
starting at 11:00 a.m. Preparations are being made to honor Korean Veterans in
2017.
Motion by Wesley Martin, Jr. to approve from the Finance Committee Donation Line
$2,500.00. Seconded by Councilman David Jordan. Motion carried unanimously.
V.
T abl ed B usi nes s: No Tabled Business
VI.
C api t al E xpenditures:
1.
Graybar (40) HG Readers
Janice Jourdan, Gaming Surveillance
Janice Jourdan and Karen Doyen were present to discuss purchasing 40 additional hand
(access) readers; which is budgeted within the Fiscal Year 2016 budget.
Page 1 of 4
Finance Committee Meeting Minutes of March 14, 2016
Page 57 of 317
Motion by C.F.O. Larry Barton to approve the Hand Geometry readers with the
stipulation that Purchasing ensure G.S.A. pricing. Seconded by Councilman David
Jordan. Motion carried unanimously.
2.
Access, Inc.
Janice Jourdan, Gaming Surveillance
Nate Villarreal, System Administrator – M.I.S., was present to provide information on the
scope of work.
Motion by Councilman David Jordan to approve the Access, Inc. Capital Expenditure of
$302,169.00. Seconded by Councilwoman Jennifer Webster. Motion carried
unanimously.
3.
Faith Technologies, Inc.
Don DeChamps, Gaming M.I.S.
Nate Villarreal, System Administrator – M.I.S., was present to provide information on the
scope of work.
Motion by Councilman David Jordan to approve the Capital Expenditure of $197,800.00,
for Faith Technologies. Seconded by Councilwoman Jennifer Webster. Motion carried
unanimously.
4.
Mike Maass – Tilling
RaLinda Ninham Lamberies, Assistant C.F.O.
RaLinda Ninham Lamberies was present to provide information for tilling services (Sole
Source) for 52 acres. R.F.P. was provided to three (3) vendors. Mike Maass was able
to meet the deadlines provided within the R.F.P.
Motion by David Jordan to approve $100,000. for tilling services from Mike Maass.
Seconded by Wesley Martin, Jr. C.F.O. Larry Barton abstained. Motion carried.
VI.
New Business:
1.
Gitchi Gaming, Inc. - Slot Stool Parts
David Emerson, Gaming Slots
Amount: $64,025.00
David Emerson was present to provide verbal information for the Gaming Slots Parts for
Slot Stools
Motion by Wesley Martin, Jr. to approve the Gitchi Gaming, Inc. in the amount of
$64,025.00. Seconded by Councilwoman Jennifer Webster. Motion carried
unanimously.
2.
Miron Construction – Main Casino Renovation
Tim Skenandore, Gaming Facilities
Amount: $114,809.00
No one present to provide information
Motion by Councilman David Jordan to approve the Miron Construction contract of
$114,809. Seconded by Wesley Martin, Jr. Motion carried unanimously.
Page 2 of 4
Finance Committee Meeting Minutes of March 14, 2016
Page 58 of 317
3.
Miron Construction – WMSC Renovation
Tim Skenandore, Gaming Facilities
Amount: $67,037.00
No one present to provide information
Motion by Councilman David Jordan to approve the WMSC Renovation contract of
$67,037. Seconded by Wesley Martin, Jr. Motion carried unanimously.
4.
Implementation of the Constitutional Amendments
Melinda Danforth, OBC Vice-Chairwoman
No one present to provide information.
Motion by Councilwoman Jennifer Webster to defer to the Finance Office to research
fiscal impacts and provide a recommendation for additional funding, if necessary; and to
be brought back to the April 18, 2016, Finance Committee meeting; Seconded by
Wesley Martin, Jr. Larry Barton abstained. Motion carried.
5.
Establish Floyd Acheson Endowment Fund
Susan White, Trust Director
C.F.O. Larry Barton provided an over-all summary of the current status of Floyd
Acheson Endowment Fund. C.F.O. recommends the fund be exclusive for scholarship;
Motion by Councilwoman Jennifer Webster to direct the C.F.O. to provide a draft memo
to the Business Committee Joint Trust/Enrollment Committee meeting, recommending
terms of the Acheson fund to be specifically used towards scholarships. Seconded by
Councilman David Jordan. C.F.O. Larry Barton abstained. Motion carried.
VII.
Donation Requests:
2.
Spirit of the Hoops
Requestor: David Powless, Owner
Amount: $2,500.00
Motion by C.F.O. Larry Barton to approve from the Finance Committee Donation Line
$2,500.00, for “Spirit of the Hoops.” Seconded by Councilwoman Jennifer Webster.
Motion carried unanimously.
3.
Woodland Indian Art Show & Market
Requestor: Rae Skenandore
Amount: $2,500.00
Rae Skenandore was present to provide information. 2016 Woodland Indian Art Show
to be held July 1 – 3, 2016 - Powwow weekend.
Motion by Councilwoman Jennifer Webster to approve from the Finance Committee
Donation Line $2,500.00 for the Woodland Indian Art Show & Market. Seconded by
Councilman David Jordan. C.F.O. Larry Barton abstained. Motion carried.
4.
Family Access Solutions Program
Requestor: Tami Polster Walls
Judge Robert Collins and Tami Walls were present to provide information on this request
to donate to Family Access Solutions.
Motion by Councilwoman Jennifer Webster to approve $2,500 from the Finance
Committee Donation Line; Seconded by Wesley Martin, Jr. Motion carried unanimously.
Page 3 of 4
Finance Committee Meeting Minutes of March 14, 2016
Page 59 of 317
VIII.
Executive Session: N one
IX.
Fol l o w U p:
1.
FY16 – Q1 FC Report to the OBC
Denise Vigue, Finance
Motion by Councilwoman Jennifer Webster to approve the FY16 – Quarterly 1 FC
Report to the O.B.C. Seconded by Councilman David Jordan.
X.
FY I and / or Thank Y ou:
1.
Thank You: National Indian Child Welfare Association
Sarah Kastelic, Executive Director
Motion by Wesley Martin, Jr. to accept the National Indian Child Welfare Association
thank you as FYI. Seconded by C.F.O. Larry Barton. Motion carried unanimously.
2.
FYI: Green Bay Service Agreement Payment
Paula King-Dessart, BC Office
Motion by Wesley Martin, Jr. to accept the Green Bay Service Agreement Payment as
FYI. Seconded by C.F.O. Larry Barton. Motion carried unanimously.
3.
FYI: Bally (2) Game Conversions
David Emerson, Gaming Slots
Motion by Wesley Martin, Jr. to accept the Bally Conversions as FYI. Seconded by
C.F.O. Larry Barton. Motion carried unanimously.
4.
FYI: Bally (1) Game Conversion
David Emerson, Gaming Slots
Motion by Wesley Martin, Jr. to accept the Bally Conversion as FYI. Seconded by C.F.O.
Larry Barton. Motion carried unanimously.
XI.
A d j our n: Motion by Councilman David Jordan to adjourn. Seconded by C.F.O.
Larry Barton. Motion carried unanimously. The meeting ended at 11:10 A.M. The next
Finance Committee meeting is scheduled for Monday, April 4, 2016 at 10:00 A.M. in
the BC Executive Conference Room. Wesley Martin, Jr. is excused due to prior
commitments.
Minutes taken and transcribed by:
Brian Doxtator, Assistant to the Treasurer
Finance Committee- E-Poll Minutes Approval Date:
March 22, 2016
Oneida Business Committee- FC Minutes- Approval Date: _____________________
Page 4 of 4
Finance Committee Meeting Minutes of March 14, 2016
Page 60 of 317
66 16
Page 61 of 317
Page 62 of 317
Oneida Tribe of Indians of Wisconsin
FINANCE ADMINISTRATION
N7210 Seminary Road
P.O. Box 365
Oneida, WI 54155
Phone: 920- 869-4325
FAO@oneidanation.org
FINANCE COMMITTEE
1st Quarter Report
(Oct to Dec 2015)
PURPOSE
The Finance Committee is responsible for recommending financial policies, and budgets that
support the mission values, and strategic goals of the organization. The FC’s role is to review the
organization’s financial performance against its goals and recommends policies, long-range financial
plans, and sustainability strategies to ensure the continued financial health of the Oneida Tribe.
WHO WE SERVE
The Finance Committee (FC) works with all departments within the organization to ensure all
expenditures of any substantial amounts are procured in the most cost effective manner through
the established Purchasing Process Manual. The FC also serves Oneida Community groups, Oneida
charitable organizations, and Oneida tribal members through the Finance Committee Donation
Policy and the Community Fund.
FC MEMBERS
The Finance Committee members include 3 BC members including the Treasurer who chairs the
Finance Committee meetings; the Chief Financial Officer who acts as the Vice Chair; one member
from Executive Management; one member from Program Management; and one Community Elder
Member. Current members include:
Patricia King, Treasurer/FC Chair
David Jordan, BC Council Member
Patrick Stensloff, Purchasing Director
Wesley Martin, Jr., Community Elder member
Larry Barton, CFO/FC Vice-Chair
Jennifer Webster, BC Council Member
Louise Cornelius, Gaming GM
FC Alternate members: Fawn Billie, BC Council Member, Chad Fuss, Gam AGM & Terry Cornelius, CFA
MEETINGS
In the 1st Quarter the FC met six times on: Oct. 5, 2015; Oct. 19, 2015; Nov. 2, 2015; Nov 16, 2015;
Nov 30, 2015; and Dec. 14, 2015. Meeting run times averaged 1 hour and 6 minutes. The FC
Community Elder member attended six meetings and was paid a stipend for five meetings (one mtg.
was less than an hour) for a total of $250 paid in stipends in the 1st Quarter.
*ACTIVITIES SUMMARY
Organizational Requests:
In the 1st Quarter the FC reviewed/approved and/or accepted as FYI: thirty-one (31) Departmental
requests for supplies, capital expenditures, Purchase Order increases and/or contracted services for
an amount total of $8,296,905.20 The FC also reviewed fifteen (15) Gaming requests for gaming slot
machines, gaming marketing services, and food & beverage services for a total amount of
$3,439,146.24.
Page 1 of 2
Finance Committee FY16 – 1st Quarter Report
Page 63 of 317
Investment Updates:
In the 1st Quarter there were two investment updates provided by the Chief Financial Advisor. For each
quarter a synopsis of the tribes’ investment portfolio is provided by Callan Associates, Inc. In order to
provide cost savings to the Finance Department it was decided not to renew this service for FY16 and to
rely on the update reports from the investment managers from Northern Trust and to summarized by
Finance. Although the services from Callan were quite detailed, they were not timely, which is another
reason not to renew their contract.
From the Callan Quarterly Review for period ending 6/30/15 the main information from this quarter was
globally all money managers had a .57% total portfolio gain and as a group outperformed their indexes.
As an FYI the portfolio is made up of a diversification of stocks and bonds representing large cap, small
cap core, international, and bond markets; each with different objectives such as growth, value and long
term duration. From the Callan Quarterly review for period ending 9/30/15 a review of all the managers
as compared to their indices was discussed. The main concern in this period was oil prices and how it
affected the market as a whole. It is noted that our managers are very defensive in their investments so
although returns were down slightly they did outperform overall from the benchmarks. An RFP for a
new manager was done this quarter and will be represented in the next update.
FC Donations:
Due to the FY16 budget not being approved by GTC until December only two Donation Requests
were reviewed; both were approved for a total of $5,000.00. Another request deferred from the BC
was reviewed and determined not to fit any of the Donation Policy categories. It was denied and
referred back to the next BC work meeting. The 1st Quarter Donation activity sheet the FC receives
is attached.
Community Fund:
The FC reviewed fifteen (15) Community Fund requests. All were approved for a total of $4,380.00 in
funding assistance. One request was to assist an elder artist with art show fees, one was for a youth
educational trip (fees), and the remaining requests were for youth development in the form of
extracurricular sports activities. There was also one Community Fund Product request that was
approved for 13 cases for an Elder/Community Event. The 1st Quarter CF balance sheet the FC
receives is attached.
* Details of all requests/activities by the Finance Committee can be found in the minutes that are
submitted to the OBC at each of their regularly scheduled meeting.
Page 2 of 2
Finance Committee FY16 – 1st Quarter Report
Page 64 of 317
Finance Committee Donation Line for FY2016
The Finance Committee has established a Donation Policy and process that has been
updated for the new fiscal year. Specific changes include the maximum amount a group can
request in the fiscal year, which is $2,500. As noted in the FC meeting of 9/11/15, “…this is
to accommodate the increased number of requests being received.”
The other change for FY16 is the specific donation provisions in Article V., 5.3., of the
Donation Policy that clarifies allocation amounts. The FC Donation line for FY16 is $44,000
and the breakdown within each category is:
1. $17,600 - for Oneida Community Causes (40%)
2. $17,600 - for local groups in surrounding areas/counties (40%)
3. $8,800 - for National Groups (20%)
All Requestors from the Oneida community, local churches/charitable organization, and
National Indian affiliated groups who are seeking donations and or sponsorships are asked
to complete a Three-Part Form specifying nature of request. The specific focus of
groups/requestors from the policy includes:
Not-for-Profit Charitable Groups;
Oneida Affiliated Veteran’s Groups;
Socially /Environmentally Conscious Groups; or
Special Funded Groups
With a limited amount of Donation Funds, the Finance Committee’s priority is focused on
the Oneida Community here in Wisconsin, all Oneida enrolled members, and organizations
that provide services that benefit Oneida members. The Finance Committee will normally
review donation requests at their second meeting of each month. The Finance Committee
will review requests on a first come first served basis. All requests for donations are sent a
donation packet. Following on the next page is the 1st Quarter Donation activities:
Page 65 of 317
Oneida Finance Committee - FY 2016
DONATIONS (Beginning Balance $44,000)
Meeting
Date
Name of
Requester
19-Oct-15
FIRST QUARTER
Amount
Requested
Representing
Category/
Type
FC Action
NO REQUESTS FOR OCTOBER
1 16-Nov-15 Rev Ann Bullis
Oneida United Methodist Church
$
2,500.00 2/Church
Approved- pay
when FY16
budget is
passed
2 14-Dec-15 Janet Saiz
WI Indian Education Association
$
2,500.00 2/N-f-P
Approved
Council Member-defer from OBC
Not
Determined
3 14-Dec-15 David Jordan
Not Eligible
FC Donation Totals After First Quarter
Percentages/Designations
1. Oneida Community Causes-40%
2. Local Groups (Chairitable)-40%
3. Nat'l Grps (Indian Affiliated)-20%
Allocation per
Category
$ 17,600.00 $
$ 17,600.00 $
$ 8,800.00 $
Remainling
Balance
17,600.00
12,600.00
8,800.00
Requests reviewed from Not-for-Profits, Oneida Affiliated Vets Grps, Grps
Socially/Enviro Conscious Grps, Spl Funded
Donations limited to $2,500 per req/yr
Denied and
defer to BC wk
mtg
Page 66 of 317
Prepared for the
FINANCE COMMITTEE
Meeting on: January 4, 2016
COMMUNITY FUND
- FUNDING Allocation Update –
FY16 Allocated Funding Amount – $50,000.00
1ST Quarter (Oct-Dec 2015)
OCT - Fund Requests – 7
$2,100.00
NOV - Fund Requests – 5
$1,500.00
* DEC - Fund Requests – 3
$780.00
$4380.00 Total
Remaining Fund Balance Amount: $45,620. 00
* December Monthly Review- Actual Date: 11/30/15
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
COMMUNITY FUND
- PRODUCT Allocation Update -
Contract Year (CY) 2015-16 (July 2015 through June 2016)
CY Allocated Product Amount: $5,000 (Approx. 534.75 Cases)
1st Quarter (July-Sept 2015)
2nd Quarter (Oct-Dec 2015)
Spend Amount = 2558.08
Spend Amount = 109.07
Approved Product Requests = 12
Approved Product Requests = 1
Total Cases Approved = 304
Total Cases Approved = 13
Remaining Product =2332.85 or Approx 249.50 Cs.
Page 67 of 317
Product - List of Events
Contract Year (CY) 2015-16 (July 2015 through June 2016)
Q1 (Jul-Sept 2015)
Oneida Relay-for-Life Event - July 2015
Oneida Powwow - July 2015
Oneida 4-H Falling Leaves Club brat barn sales
ONHS Summer Athletic Camp
Community Picnic 7/7
Community Picnics 8/4
Oneida's Big Apple Fest
AO-4th Annual Oneida Baseball Tournament concession sales
Jeffrey Skenandore Jr Golf Fundraiser
On^yote?a.ka. Gathering-Community Evt
Unity of Nations -Art Show
Girls Volleyball Camp
Q2 (Oct-Dec 2015)
Elder Services-Community Open House
Page 68 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Defer Community Development & Planning Committee FY ’16 1st quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Melinda J. Danforth, Tribal Vice Chairwoman
Primary Requestor/Submitter:
Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 69 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Community Development Planning Committee respectfully requests a deferral to the April 13, 2016, regular
Business Committee meeting.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 70 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Please accept the Quality of Life Committee Meeting Minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. February 11, 2016 Quality of Life Meeting Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Fawn Billie, Council Member
Primary Requestor/Submitter:
Nicolas A. Reynolds/Executive Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 71 of 317
Quality of Life Committee
Chair:
Fawn Billie
Vice Chair: Tehassi Hill
Members: Trish King
Lisa Summers
Brandon Stevens
Date:
Time:
Location:
February 11th, 2016
8:30 am to 10:30 am
BC Executive Conference Room
Draft Meeting Minutes
I.
Call to Order and Roll Call (_8_:_38_ am)
_X_ Fawn Billie, QoL Chair
_X_ Tehassi Hill, QoL Vice Chair
_X_ Trish King, BC Treasurer
___ Lisa Summers, OBC Secretary
_X_ Brandon Stevens, OBC Councilman
(P- present, A- Absent)
Others in Attendance: Pat Pelky, Eric Boulanger, Mandy Schneider, Dr. Ravinder
Vir, Melissa Nuthals, Eric Krawczyk, Tina Jorgensen.
II.
Approve the Agenda
III.
Meeting Notes to be approved
A. January 14, 2016 Meeting Minutes
MOTION by Tehassi Hill to approve the agenda. Second by Brandon Stevens. Motion carried
unanimously.
MOTION by Trish King to approve the January 14, 2016 meeting minutes. Second by Tehassi Hill. Motion
carried unanimously.
IV.
Old Business
V.
New Business
A. Quality of Life FY 2017 Budget—Fawn Billie
Discussion Notes: We need to create a budget for FY2017. Want to bring in presenters and fund the
initiatives related to the Drug Initiative. Clarification from the Treasurer that standing committee’s don’t
usually have a budget. Wanted to suggest that the Quality of Life Standing Committee handle the sports
registration requests that are coming in larger numbers to the Finance Committee. Could Quality of Life
then budget for expenses related to the employee exercise program? No. If done, would need to be open
for community, not just employees. Might consider the Coke fund being under Quality of Life, and giving
specific charge to fund community type events. Finance Committee agreed to a tentative idea of moving it
to Quality of Life. Otherwise standing committee’s don’t have budgets. Currently give out up to $300 per
individual, and $1,500 per group. Funds usually run out before end of the year. Is there a criteria that
clarifies what is an individual and what is a group? Usually groups and organizations are registered
somehow. Can bring back more information next month. Suggestion would be to develop criteria for the
program to determine what is the best use of the funds (funding an individual to run the Cellcom
Marathon, vs. funding a youth group to participate in a camp, etc.). Suggestion to consider the health
ramifications of selling soda in the community and then using the percentage of return on sales to fund
health initiatives. Suggestion that there be a specific strategic intent of budget and to not keep lots of
small little pots of money all over. Need to stick to the intention of the quality of life committee. Suggestion
that maybe the community (Coke) fund should be administered through the same office as the
Catastrophic Fund. Clarification that the intent of moving the Coke fund under Quality of Life would be to
Quality of Life Committee
Meeting Minutes
February 11, 2016
Page 1 of 3
Page 72 of 317
use it to fund initiatives, camps, events that are set by the Quality of Life Committee. More information
needs to be gathered and bring in the people who are already doing these types of activities so we aren’t
overlapping.
MOTION by Trish King for herself to bring back the history of the fund, trends of what people request, and
the current policy for the fund. Second by Tehassi Hill. Motion carried unanimously.
B. Technical Assistance Grant—Fawn Billie
DISCUSSION: Suggestion to send the information to Rich Vanboxtel to be assigned to someone.
Suggestion that it not be held at AJRCCC because people think that it is for elders. Who is the audience?
The audience includes anyone who works with youth, police, etc. to help people recognize the signs and
symptoms of drug use and presence in the community. Class covers how to recognize signs of drug sales
through business fronts, signs of usage and risk factors, and how to do prevention, how to intervene
when it happens, etc. Question whether we are ready for helping people once the recognition begins to
happen. That is what is being done in the Social Marketing Plan? Questions at community meeting had to
do with what to do when they find/see the activity happening. Coping skills are needed now. Awareness is
a huge issue.
MOTION by Tehassi Hill to move forward with the grant and send the information to OPD. Second by
Trish King. Motion carried unanimously.
C. Spirit of Hoops Request—Fawn Billie
DISCUSSION: David Powless (Wisconsin Oneida) lives in New Mexico and is president of the company
doing these basketball camps. He is looking to do a 2-3 day camp here in Oneida. He would need about
8-10 volunteers. Recommendation to send this to finance, however there are limitations on what can be
paid for, such as travel. Alternative thought is that we have a lot of people in the area who can do
basketball camps. David Powless is really good, but we also need some leadership mentoring to help
kids understand and know how to be successful and build self-esteem in other ways to cause they aren’t
going to get it at home. Could have the local top known players come in and help or at least speak to the
participants. Interested in supporting this because it is an member owned business. Maybe it’s a wellness
camp, week long, could incorporate other things. Suggestion to consider early summer (off time for
players, etc.). Request to finance committee would be to sponsor as a host of the event. Finance could
sponsor up to $1,500. Maybe St. Norbert could sponsor as well, and consider rec, Oneida Schools, and
maybe other schools too. Suggestion to get Rec, Fitness, and Schools involved because they can help
promote, coordinate, etc. Fawn would be willing to meet with Ryan and see if they can take the lead. YES
might be able to help if funding can be used from local schools. Suggestion that Seymour Schools might
be very interested. Suggestion to meet with Don White because those are all his areas. Suggestion that it
could maybe be funded through Diabetes Prevention, but not this year. Need an updated flyer, and take
off the sponsorships (because it is draft), and update the proposal. Concern that you want to empower
people in the community to build relationships with these youth because people that live outside the
community leave. Skills camps are starting to focus on making great players instead of great teams, and
want to make sure that the camp tackles multiple perspectives. There are people locally who want to do
camps but lack the organization to make there offers legitimate. Then those are the people that you want
to bring in to learn from this experience on how to get organized. In the past, this effort came through
fitness through Scott. Could send this back to Ryan. Suggestion to ask for proposals from community with
outline of expectations that they would need to fulfil. Want people in the community to learn to develop
and organize like this, with 501(c)3 and having their own financial impacts of these things figured out, etc.
Could this proposal include some element of mentoring locals to do the same type of thing. Could direct
programs within the organization to do something similar. Could put through 7871. Should check with
Fitness to see if they have funding already allocated for this.
MOTION By TH to have Fawn Billie contact Don White and clarify Fitness has funding allocated to this
and if not to send it to Finance Committee or bring back here. Second by Trish King. Motion carried
unanimously.
Quality of Life Committee
Meeting Minutes
February 11, 2016
Page 2 of 3
Page 73 of 317
VI.
Standing Items
A. Drug Task Force Marking Plan Update—Tina Jorgensenr
Excerpt from January 14, 2016 Quality of Life Meeting: Motion by Trish King to accept the
update; to have Fawn contact Housing for additional information, schedule a work meeting
with the Task Force and Oneida Tribal School Student Council, YES, and Sarah’s group
(yetiyatanunha?) to create a social marketing strategy on drug use in Oneida. Second by
Tehassi. Motion carried unanimously.
Excerpt from December 10, 2015 Quality of Life Meeting: Motion by Tehassi Hill to: Accept
the Drug Task Force update, and; The Drug Task Force reach out to Tina Jorgensenr to
facilitate them through the social marketing plan, and; The Drug Task Force coordinate a
meeting schedule, and; A Community Meeting be held to create awareness of signs of drug
abuse coordinated by Tina Jorgensenr on January 12. Second by Brandon Stevens. Motion
carried unanimously.
DISCUSSION: The Social Marketing Plan is about halfway finished. The target audiences and high level
th
goals are identified. Next meeting is Feb. 25 .
MOTION by Tehassi Hill to accept the update. Second by Brandon Stevens. Motion carried unanimously.
B. Youth Treatment Facility (no update)
VII.
Reports
VIII.
Additions
IX.
Adjourn (_10_:_35_ am)
MOTION by Trish King to adjourn at 10:35. Second by Brandon Stevens. Motion carried unanimously.
Quality of Life Committee
Meeting Minutes
February 11, 2016
Page 3 of 3
Page 74 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Please accept the FY2016 1st Quarter Report for the Quality of Life Standing Committee
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Fawn Billie, Council Member
Primary Requestor/Submitter:
Nicolas A. Reynolds/Executive Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 75 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Quality of Life Committee is a standing committee of the Oneida Business Committee. In compliance with
reporting requirements, the FY2016 1st Quarter Report of the Quality of Life Committee is attached for
consideration and approval by the Oneida Business Committee.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 76 of 317
Quality of Life Committee
FY 2016 1st Quarter Report (October – December, 2015)
PURPOSE:
The Quality of Life Committee is a standing committee of the Oneida Business Committee
that will have oversight responsibility of the following areas of the Tribe: Language and
Culture, Health, Human Services and Public Safety. This oversight responsibility also extends
to any board, committee, or commission related to these specific areas.
COMMITTEE MEMBERS:
Councilwoman Fawn Billie, Quality of Life Committee Chair
Councilman Tehassi Hill, Quality of Life Committee Vice Chair
Treasurer Trish King, Quality of Life Committee Member
Secretary Lisa Summers, Quality of Life Committee Member
Councilman Brandon Stevens, Quality of Life Committee Member
In addition to OBC members, the Wellness Council, Division Directors, other senior leaders,
and their staff are directed to attend the Quality of Life Committee meetings dependent upon
relevant agenda topics.
MEETINGS:
Quality of Life Committee meetings are schedule on the 2nd Thursday of every month from
8:30 am to 10:30 am. In the 1st quarter of FY2016 three meetings were scheduled on October
8th, November 12th, and December 10th, 2015.
ACTIVITIES SUMMARY:
During the 1st quarter of FY 2016 the Quality of Life Committee has been revamped and
participation has increased. The October meeting was the last time a meeting was canceled
due to lack of quorum. Since that time, the Quality of Life Committee prioritized the drug
abuse problems in the Oneida Community and is focusing almost exclusively on that topic.
In November, 2015, Councilwoman Billie reported out on a Drug Identification and
Recognition training she attended and brought forward information on how to bring the same
training to Oneida. The committee decided to begin the work of founding a Drug Task Force.
Potential taskforce members were identified and recruitment began. The initial long-term and
short-term goals were brainstormed and first steps were outlined including:
Developing a work plan with dates and deadlines
Campaigning for awareness
Coordinating trainings
Identifying partners to be involved, and more.
In December, 2015, an initiative was brought forward to ask for an employee exercise pilot
program, which was referred to and approved by the Oneida Business Committee in January.
(NOTE: The pilot program began on February 29th and concludes on May 20th, 2016.)
The Quality of Life meeting in December also included a presentation was given on the types
Page 77 of 317
of services provided by Oneida Behavioral health related to drugs and alcohol abuse was
given by staff. Tina Jorgensen was identified as a facilitator to help the Task Force group
through a Strategic Marketing Plan and plans discussed community education.
SUGGESTED ACTION:
Requested action is for the Oneida Business Committee to accept the FY2016 1st Quarter
report.
IX. GENERAL TRIBAL COUNCIL
A. Review letters and make recommendation regarding Petitioner Frank Cornelius: Special
GTC meeting to address four resolutions
1) Investigation into Oneida Seven Generations Corporation
2) Enforcing Salaries for Oneida Seven Generations Corporation
3) Freedom of Speech, Press, and Assembly
4) Imposing a Tax on the Business Committee
Sponsor: Tina Danforth, Tribal Chairwoman
B. Enter E-poll results into the record for approval of accepting the legislative, legal, and
financial analyses regarding Petitioner Yvonne Metivier: FY ’17- FY ’21 Per Capita Payment
Proposal and adding the petition to the May 23, 2016, Special General Tribal Council
meeting agenda
Sponsor: Lisa Summers, Tribal Secretary
C. Determine and approve appropriate date for the 2016 Semi-Annual General Tribal Council
meeting
Sponsor: Lisa Summers, Tribal Secretary
D. Forward Oneida Higher Education Scholarship (Law) and supporting documents to the
General Tribal Council for consideration
Sponsor: Brandon Stevens, Councilman
These agenda items contain information for Tribal Members only. Please visit the Business Committee
Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials.
Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/
For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email
to TribalSecretary@oneidanation.org. Thank you.
Page 155 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
3
/ 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Unfinished Business
Accept as Information only
Action - please describe:
Accept update of Work Plan for Cemetery Improvements project #14-002.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Work Plan
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor/Submitter:
James Petitjean, Interim Asst. Division Director/Development
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Paul J. Witek, Senior Tribal Architect/ Engineering Dept.
Name, Title / Dept.
Additional Requestor:
Fawn Cottrell, Contract Processor/ Engineering Dept.
Name, Title / Dept.
Page 1 of 2
Page 156 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
STANDING ITEM:
Purpose:
Follow-up to item XII.A from December 9, 2015 OBC Meeting for a update to Work Plan.
Background:
On December 9, 2015 the Business Committee approved a motion to request the Cemetery Improvement
Project #14-002 Work Plan be a standing item on the second regular Business Committee meeting agenda of
each month starting in January of 2016 for updates.
Action Requesting:
1. Acceptance of Work Plan status update for Cemetery Improvements project #14-002.
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3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 157 of 317
WORK PLAN
Cemetery Improvements Project
#14‐002
No.
1
2
3
Description
Continue data readings
from monitoring wells.
Install additional
monitoring wells.
Hydrogeology Study
(ground‐water study).
3/22/16
Notes
4
5
Additional drain tile
installation.
6
Raise grades between
existing plateaus.
Task
Coordinator
Estimated
Completion
Date
On‐going
On‐going
12/16/15
Complete, issued 12/9/15; proposals
received 12/16/15.
1/22/16
Complete.
Status
Monthly readings.
a.
Collect data.
CW&S Dept.
Install monitoring wells at existing raised
plateaus and on property to east.
a.
Draft and release Request For
Proposals (RFP).
b.
Draft and award contract.
Engineering
Dept.
Engineering
Dept.
c.
Install monitoring wells
Vendor
2/9/16
4 wells installed Feb. 8 & 9.
Remaining 2 will be coordinated with
Hydrogeology study.
a.
Identify budget source for study.
Troy Parr
12/14/15
Transfer of funds from #07‐009
Building Demolitions was approved
by Finance Committee 12/14/15.
b.
Draft and release Request For
Proposals (RFP).
c.
Draft and award contract.
Engineering
Dept.
Engineering
Dept.
d.
Conduct study.
Vendor
Fall 2016
a.
Include budget request in annual
fiscal year CIP Budget request.
Engineering
Dept.
T.B.D.
Waiting on Hydrogeology Study
results. Will estimate cost and
include a request in FY2017.
a.
Define specific scope of work with
Technical Team.
Engineering
Dept.
T.B.D.
Waiting on Hydrogeology Study
results.
b.
Drain tile installation.
CW&S Dept.
T.B.D.
Waiting on completion of item 5.a.
a.
Prepare Construction Documents
to define scope of work and allow
bidding of work.
Vendor/
Engineering
Dept.
T.B.D.
Waiting on Hydrogeology Study
results.
b.
Request bids and award
construction contract.
Engineering
Dept.
T.B.D.
Waiting on completion of item 6.a.
c.
Construction
Vendor
T.B.D.
Waiting on completion of item 6.b.
The study will review previous reports,
existing data from monitoring wells, data
from new monitoring wells and provide
verification/recommendations of plan of
action to address groundwater concerns.
Study duration is anticipated to be 6 months.
Request funding for
implementation.
Tasks
Funding will be requested through the CIP
Budget and amounts will be based upon
estimates included in the Hydrogeology
Study.
Contingent upon results of Hydrogeology
Study. If study results confirm this is an
appropriate action, work will commence as
funding allows.
Contingent upon results of Hydrogeology
Study. If study results confirm this is an
appropriate action, work will commence as
funding allows.
G:\ENG\Projects\14‐002 Cemetery\Misc\14‐002 Work Plan.docx
1
1/28/16
3/14/16
Issued 1/9/16; 4 proposals received
and scored 1/28/16.
GEI Consultants, Inc. approved,
Notice to Proceed issued.
Kick‐off meeting with GEI to be held
on 3/24/16.
Page 158 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Implementation Plan - Const. Amendments
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Melinda J. Danforth, Tribal Vice Chairwoman
Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 159 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
At the February 24, 2016 Business Committee meeting, the Oneida Business Committee directed that the
Constitutional Amendments implementation team submit reports beginning with the March 30th Business
Committee meeting.
The attached report will be the very 1st report submitted by the team, and any feedback on how to improve the
report would be appreciated.
Requested Action: To accept the update
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Page 2 of 2
Page 160 of 317
Implementation of the Oneida Constitutional Amendments Report #1
Report for the Oneida Business Committee
By the Constitutional Amendments Implementation Team
March 30, 2016
1
Page 161 of 317
2
Page 162 of 317
Background
On August 21, 2010 the General Tribal Council (GTC) considered the following 6 constitutional
amendments to send to a Secretarial Election.
1. Lower voting age and age to participate in GTC from 21 years old to 18 years old
2. Change the Tribe’s official name from Oneida Tribe of Indians of Wisconsin
to Oneida Nation
3. Lift requirement to present yourself at the polls, thereby allowing for the
development of absentee balloting for Oneida Business Committee
elections which are held every three years
4. Remove the Secretary of Interior from an oversight and approval role with
the Tribe
5. Formally establish a judicial branch within the Constitution
6. Remove the mandatory “first Monday” meeting requirement to allow the
semi‐annual meetings to be held on different days
The GTC voted to send all the constitutional amendments to a Secretarial Election, except #3
“Lift requirement to present yourself at the polls, thereby allowing for the development of
absentee ballot for Oneida Business Committee elections.”
The Business Committee worked with the Department of Interior, Bureau of Indian Affair to
process Oneida’s request for a Secretarial Election and on May 2, 2015, the BIA held a
Secretarial Election where the Oneida Nation’s members voted and approved all five (5)
constitutional amendments. The 5 amendments are as follows;
a. Lower the voting age and age to participate in GTC from 21 years old to 18
years old
b. Change the Tribe’s official name from Oneida Tribe of Indians of Wisconsin
to Oneida Nation
c. Remove the Secretary of Interior from an oversight and approval role with
the Tribe
d. Formally establish a judicial branch within the Constitution
e. Remove the mandatory “first Monday” meeting requirement to allow the
semi‐annual meetings to be held on different days
The BIA noticed the Oneida Nation on June 24, 2015 that each of the amendments had been
certified. In July 2015, an appeal was filed to the Interior Board of Indian Appeals (IBIA) by a
tribal member that halted the certification and implementation of the amendments. On February
17, 2016, the Oneida Nation received the IBIA’s decision dated February 11, 2016 that rejected
the appeal and upheld the decision of the BIA to certify Oneida’s Secretarial Election. The Law
Office has advised that there are additional appeal processes available to the tribal member in
federal court. However, the amendments are deemed effective and certified which requires
implementation of the amendments.
3
Page 163 of 317
On February 24, 2016 the Business Committee formally acknowledged receipt of the IBIA’s
decision and directed the Constitutional Amendments Implementation Team begin reporting at
the 2nd Regular Business Committee meeting of the month on the implementation of the
constitutional amendments. This report serves as the first report to the Business Committee.
Constitutional Implementation Team Members
Melinda J. Danforth, Vice Chairwoman
Lisa Summers, Tribal Secretary
Lisa Liggins, Legislative Asst to the Tribal Secretary
Chad Wilson, Project Manager for ERB
Michelle Mays/Jo Ann House, Law Office
Bobbi Webster, Public Relations
Amendment #1: Lowering of the Voting Age
ISSUE
WHO
GTC Meeting Stipend Payment Policy may need to be amended to include
18 year olds. Possible emergency amendments until it can be adopted
permanently
Confirm the FY16 budget contains the potential increase in stipend
payments for GTC meetings
**18 year olds were allowed to participate at the February 20, 2016 GTC
meeting**
Attendance will be monitored and FY17 budget will reflect the change
•
Complete
A review of the policy by
the Law office concluded
that the language in the
policy did not need to
change.
• Complete
Treasurer confirmed that
the FY 16 GTC Stipend
budget has 11 meetings
budgeted and should cover
the cost for FY16
FY17 Budget will reflect this
change
Draft is complete and being
submitted to LOC for
emergency amendments
Secretary will continue to
Election Law will need to amended
**Target: July 2016 Special Elections**
Space for GTC meetings
4
Page 164 of 317
Information sessions for 18-20 year olds to prepare them to participate in
the GTC meetings.
monitor attendance
RC & Danelle – work with
summer student interns to
develop e-learning tools
and enhance curriculum
with the school
Amendment #2: Name Change to Oneida Nation
ISSUE
WHO
Branding Initiative will be a vehicle to assist in the logo development,
letterhead usage, signage, etc. along with the necessary budget
Intergovernmental Affairs
**Business Committee approved the branding initiative to move
forward**
Signage
Inventory of signage being compiled by Development Division
(Jeff Witte)
- Troy Parr providing a report on current signage being installed
Tribal Seal – change
Troy Parr & Jeff Witte
-
Business Committee resolution to allow for the name change to take
place in all of our laws
Lisa Liggins & Bobbi
Webster finalizing drafts
with Garth Webster
Michelle to provide a legal
opinion on required
approvals
Michelle drafting the
resolution for BC approval
Directive from the BC to Direct Reports to make name changes as it
BC
comes up. Also, continue using existing paper and letterhead until change
is implemented via the branding initiative
Comprehensive Policy Governing Boards, Committees and Commissions
Notification to Chief Counsel that we will need to prepare for any changes
that are required with the State, pending lawsuits, and with our
corporations (i.e. OTIE, 7 Generations Corp, etc.)
Send letters to other Oneida communities of the official name change
5
Chief Counsel preparing
notifications
Tribal Secretary’s office has
formally notified all tribally
chartered corporations
Letters are drafted and will
be considered for approval
Page 165 of 317
Follow up with federal agencies regarding the name change
Banking Information – signature cards, account information, etc.
at the 4/13/16 Business
Committee meeting
Letter is drafted and will be
considered for approval at
the 4/13/16 Business
Committee meeting
Finance/Accounting in
process
Amendment #3: Removal of the DOI
ISSUE
WHO
Develop policy for future amendments to the constitution
Michelle to draft
Develop SOP’s and flowchart consistent with Policy for changing future
amendments to constitution
Lisa Liggins, Chad Wilson &
Michelle – in progress
Election Law needs to be amended to reflect the constitutional
referendum as described in the new amendments process.
Draft complete and being
submitted to LOC for
emergency amendments
Lisa Summers
Create petition form for constitutional amendments
Amendment #4: Judiciary
ISSUE
WHO
GTC Resolution delegating judicial authority to the Judiciary adopted in
2013.
Michelle to draft resolution
• In progress
Amendment #5: Removal of the 1st Monday Meeting Requirement
Alternate GTC Meeting Dates will be considered after the July 2016 Semi-Annual GTC meeting.
ISSUE
WHO
Review the GTC meeting rules draft to insure there is no language that
6
•
Complete
Page 166 of 317
would need to change before it goes to the GTC for consideration
Other Issues Identified:
1. Overall Communications Plan – Bobbi assigned
• Special Edition of the Kali to address the implementation plans for all amendments that
pass.
• Marketing to the 18-20 year olds that they are able to attend the GTC meetings
2. Celebration –IGAC Assigned
• Business Committee directed a celebration to occur for the July 2016 GTC meeting. The
Office of Intergovernmental Affairs and Communications has been assigned this task.
3. Amended Constitution was posted on Oneida Nation’s website by the Legislative Reference
Office
7
Page 167 of 317
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 30 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Approval of CIP #14-012 Oneida Farms Barn and funding transfer.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. CIP Package #14-012
3.
2. Project Budget Status Summary #07-009
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
James Petitjean, Interim Asst. Division Director/Development
Primary Requestor/Submitter:
Paul Witek, Senior Tribal Architect / Engineering
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Fawn Cottrell, Contract Processor / Engineering
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Page 168 of 317
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose:
The project team is seeking formal approval of the project through the Capital Improvement Process (CIP) and
the transfer of the project’s funding. The project team has assembled a CIP Package for the project, see attached.
Background:
The Oneida Nation Farm is requesting a new barn structure due to the current limited capacity. At this time, it is
high stress for the cattle and potentially dangerous for the employees. The existing barn does not have adequate
space to efficiently care for brood cows and new calves. The proposed new structure will provide facilities to
optimize health, handle cattle in the most humane and stress free manor possible, allow employees to work in a
safe environment and to improve labor efficiency.
Approval of the proposed barn project will require the manure pit to be upgraded as a subsequent project that
will be needed next year. Measures can be taken this year to accommodate the new barn, but next year
upgrades to the manure pit will be required to not jeopardize grant funding provided.
Phase II of the CIP has various tribal entities review the project's CIP Package and provide comments on its
impacts to the Oneida Reservation. Because this project is located on the existing farm property and due to grant
funding deadlines, the project team feels it is appropriate to forgo Phase II of the CIP and proceed directly into
Phase III – Design.
Action Requesting:
1. Approval of procedural exception to forgo Phase II of the CIP process of routing the CIP Package to the various
review entities.
2. Approval of the CIP Package and CIP Project #14-012 Oneida Nation Farms Barn.
3. Transfer of $44,633 from the Building Demolitions Project, CIP #07-009 to the Oneida Nation Farms Barn, CIP
#14-012 project.
4. Transfer of $150,367 from the Oneida Farm's CapEx - Cement Feed Lot (Control # 2016-4134) to the Oneida
Nation Farms Barn, CIP #14-012 project budget.
5. Transfer of $72,000 from the Oneida Farm's CapEx - Tillage Equipment (Control # 2016-4136) to the Oneida
Nation Farms Barn, CIP #14-012 project budget.
6. Approve of the financial commitment in the FY2017 CIP Budget, necessary to address the manure pit upgrade
project.
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Page 2 of 2
Page 169 of 317
Oneida Nation Farms Barn
CIP #14-012
CIP PACKAGE
March 22, 2016
Page 170 of 317
CIP #14-012
Project Client: Agricultural Department
Project Team:
Ralinda Ninham-Lamberies
Jeff Scofield
Thomas J. Swiecichowski
Assistant CFO – Finance Dept.
Agriculture Director
Farm Supervisor
Leanne Doxtator
Sam VanDen Heuvel
Paul J. Witek
Project Planner - Planning Dept.
Construction Manager - Engineering Dept.
Senior Tribal Architect - Engineering Dept.
G:\ENG\Projects\14-012 Oneida Nation Farms Barn\CIP\CIP Package 16_0322.docx
-2-
Page 171 of 317
CIP #14-012
Table of Contents
PROJECT EXECUTIVE SUMMARY ................................................................................................ 5
I. Needs Assessment and Project Justification ............................................................................. 7
II.
Business Plan ........................................................................................................................... 7
III. Management Plan .................................................................................................................... 7
IV. Facility Concept and Space Requirements ........................................................................... 9
V.
Site Selection Criteria ............................................................................................................. 9
VI. Environmental ......................................................................................................................... 9
VII. Budget Estimate....................................................................................................................... 9
VIII.
Financial Plan .................................................................................................................... 11
IX. Communication Plan............................................................................................................. 11
X.
Project Time Line .................................................................................................................. 12
XI. Appendix ................................................................................................................................ 13
A.
Management/Business Plan..................................................................................................... 13
G:\ENG\Projects\14-012 Oneida Nation Farms Barn\CIP\CIP Package 16_0322.docx
-3-
Page 172 of 317
CIP #14-012
G:\ENG\Projects\14-012 Oneida Nation Farms Barn\CIP\CIP Package 16_0322.docx
-4-
Page 173 of 317
CIP #14-012
PROJECT EXECUTIVE SUMMARY
Project Title: Oneida Nation Farms Barn
Project Description:
The Oneida Nation Farm is requesting a new barn structure due to the current limited capacity. At
this time, it is high stress for the cattle and potentially dangerous for the employees. The existing
barn is 4,620 sq. ft. of usable space. This is not adequate space to efficiently care for brood cows
and new calves. The proposed new open front barn structure of approximately 23,700 square feet,
will provide space for protecting the brood cows and calves. This structure would provide facilities
to optimize health, handle cattle in the most humane and stress free manor possible, allow
employees to work in a safe environment and to improve labor efficiency.
Approval of the proposed barn project will require the manure pit to be upgraded as a subsequent
project that will be needed next year. Measures can be taken this year to accommodate the new
barn, but next year upgrades to the manure pit will be required to not jeopardize grant funding
provided.
(see page 7 of CIP Package)
Management/Business Plan:
The Oneida Farm is owned by the Oneida Tribe of Indians of WI and therefore carries an overhead
expense to the Tribal government. The project is intended to increase sales which will allow the
enterprise to cover the indirect costs associated with the farm.
(see Appendix)
Site Selection:
N6010 County Road C
Seymour, WI 54165
Project Budget Estimate: (also see page 9 of CIP Package)
Soft & Misc. Costs:
Construction:
Furniture, Fixtures & Equipment (FFE):
Contingency:
Total (rounded):
$20,300
$449,000
$1,000
$47,000
$517,000
Financial Plan:
The Project Team has identified various grant opportunities to help fund the project.
(see page 11 of CIP Package)
Communication Plan:
The standard process will be used for communicating the project status to the community.
(see page 11 of CIP Package)
G:\ENG\Projects\14-012 Oneida Nation Farms Barn\CIP\CIP Package 16_0322.docx
-5-
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CIP #14-012
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CIP #14-012
I.
Needs Assessment and Project Justification
A. Introduction: The Oneida Nation Farm is a tribally owned and operated enterprise
which manages 5800+ acres of land on the reservation. The Oneida Nation Farm is
requesting a barn shelter due to the limited capacity. The objective is to increase beef
production from 200+ to 350 beef cows over a three year time period through the
improvement of a barn. This barn will be an addition to the existing barn for the purpose
of adding space for protecting the brood cows and calves. It will also increase the area for
feeding, watering and medical facilities. To meet the current demand for beef the facility
will need to be expanded to include pens for cows and calves. This will allow for year
round breeding and birthing.
1. Approval of the proposed barn project will require the manure pit to be upgraded
as a subsequent project that will be needed next year. Measures can be taken this
year to accommodate the new barn, but next year upgrades to the manure pit will
be required to not jeopardize grant funding provided.
B. Present Facilities: The existing barn is 4,620 sq. ft. of usable space. This is not adequate
space to efficiently care for brood cows and new calves. The current facility is not
designed to handle the large amount of calving’s in a short period of time due to the tight
calving window. The chute and area that cows are handled in is below the industry
standard and needs to be improved. At this time, it is high stress for the cattle and
potentially dangerous for the employees.
C. Problem: Current facility does not have enough individual pens to keep the calves from
being crushed in herd. Current fatalities of calves can run as high as 10% or 12 calves a
year simply because of the limited capacity of the current barn. The potential loss of
revenue over the lost calves exceeds $40,000 annually. The barn addition would provide
facilities to optimize health, handle cattle in the most humane and stress free manor
possible, allow employees to work in a safe environment and to improve labor efficiency.
1. The current manure pit at the site does not comply with current standards for
containment and worker safety. The additional manure generated by the new
barn will also impact the functionality of the current pit. Measures can be taken
this year to accommodate the new barn, but next year upgrades to the manure pit
will be required.
II.
Business Plan
A. The Business Plan is included in the Appendix of this document. (see attached)
III. Management Plan
A. Management
The current management structure of the Oneida Farm will not change as a result of this
project.
B. Organizational Chart follows:
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CIP #14-012
Assist CFO
RaLinda Ninham‐Lambries
AG DIRECTOR/01537
Jeff Scofield
ADMINISTRATIVE ASSISTANT
III/0559
AGRICULTURAL FARM
SUPERVISOR/01540
FARM EQUIPMENT
MECHANIC/01686
Marlene Westgor
Thomas J Swiecichowski TJ
Dennis Pederson
AG WORKER I‐Sub Relief
0216
open
AG WORKER I‐Sub Relief
0216
open
AG WORKER II
01948
Scott Schumacher
AG WORKER II
01948
Karla Habeck
Ag Worker II
01948
Josh Steeno
AG WORKER II
01948
Edward King Jr
AG WORKER II
01948
Robert Bloedorn
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CIP #14-012
C. Staffing, Requestor: Initially, current staffing will not change as a result of this project.
However, as the program offerings grow, new staff is expected to grow to manage those
programs. Those positions will be requested, as the need arises, through the normal HRD
processes.
D. Staffing, Service Departments: The tribal service departments that are impacted by this
project include the following. Their need for additional staffing due to this project is
noted:
1.
2.
3.
4.
IV.
DPW – Facilities (no additional position(s) needed)
DPW - Groundskeeping (no additional position(s) needed)
Custodial (no additional position(s) needed)
MIS (no additional position(s) needed)
Facility Concept and Space Requirements
A. The proposed building will be a one-story open front structure of approximately 23,700
square feet.
B. The spaces to be included are: bedded pack areas, feeding areas, watering areas, and the
building will act as an overall shelter for the brood cows and calves.
C. Consistent with the Oneida Design Standards, it is our intention to utilize sustainable
design principals on this project. Meaning, we will design, construct, and operate the
building to minimize negative impacts to the natural environment and health, while
optimizing long-term costs.
D. Approval of the proposed barn project will require the manure pit to be upgraded as a
subsequent project that will be needed next year. Measures can be taken this year to
accommodate the new barn, but next year upgrades to the manure pit will be required.
V.
Site Selection Criteria
A. The Oneida Nation Farm’s current facility is located at N6010 County Road C in
Seymour, WI. This property will be utilized for the proposed barn structure as there is
adequate space for the proposed design.
VI.
Environmental
A. An Environmental Assessment will be initiated once the project has been approved and
the design is at a stage where there is sufficient information to request the assessment.
VII. Budget Estimate
A. The Project Budget Estimate follows:
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VIII. Financial Plan
A. The Project Team has been researching possible grant opportunities for the project and
has identified the following potentials:
1. New Waters Incentive:
2. USDA NRCS Heavy Use Area Protection:
3. USDA NRCS Farmstead:
$ 100,000
$ 50,000
$ 100,000
B. The remaining funding required for the project would come from the following sources:
1. Farm CapEx - Cement Feed Lot (Control # 2016-4134):
(transfer to project CIP Budget)
2. Farm CapEx - Tillage Equipment (Control # 2016-4136):
(transfer to project CIP Budget)
3. CIP Budget
(transfer of unobligated balance from CIP #07-009):
$ 150,367
$ 72,000
$ 44,633
C. The subsequent Manure Pit Upgrade project will require funding in the FY2017 CIP
budget. There are USDA NRCS grants available to help with the costs of the upgrade, but
they will not fully fund the project. The estimated Total Project Budget for the Manure
Pit Upgrades is in the $300,000 to $400,000 range. Specific vales cannot be determined
until more evaluation is completed and the project scope better defined. USDA NRCS is
currently assisting the project team with this task.
IX.
Communication Plan
A. Information included in a communication plan for this project will include:
1. CIP project number
2. Project title
3. Project Manager (including: phone, fax numbers and e-mail address)
4. Project phase (identify process followed: CIP, etc.)
5. % of Phase completed
6. Brief description of the project scope
7. Project budget amount
8. Project schedule (identify if community meeting will be held)
B. The Project Information will be communicated to the community and staff as follows:
1. Weekly status reports - Monday 8:30 AM at LBDC conference room (Project
Manager)
2. Quarterly reports Tribal publications including: Kalihwisaks (Senior Tribal
Architect)
3. Quarterly reports on Oneida website and on Oneida Intranet (Senior Tribal
Architect)
4. Periodic articles in the Kalihwisaks based upon the specific needs of the project.
(Project Manager)
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X.
Project Time Line
A. Project time line follows:
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XI.
Appendix
A. Management/Business Plan
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Oneida Point of Origin Beef Herd Expansion Project
Sustainability and Business Plan
1. Executive Summary:
The Oneida Nation currently operates the Oneida Nation Farm on their reservation.
Production includes Angus beef production, bison, and crops. It is their desire to improve
the Angus beef operation to produce more beef for their membership, employees, and to
meet the local market demand for their tribally owned retail stores and restaurants on Tribal
land. In order to accomplish this, the Oneida Farm needs to improve the current barn to
increase the capacity to allow for year round birthing of calves.
1.1 Historical Background
In 1989 the Oneida Nation Farms began to maintain farm lands purchased by the tribe and
has grown to become one of the largest farms in Northeast Wisconsin. There are currently
76,000 farms in Wisconsin. The Oneida Farm manages over 7,000 acres of land for the
Oneida Tribe. Over 5,000 acres are under cultivation, 340 acres are used as pasture for the
beef & bison, and other lands are utilized for various conservation and wildlife restoration
projects. The tillable land is planted with corn, soybeans, wheat, & alfalfa. The crops are
sold as many different products. They include hay, high moisture & dry corn, silage, straw,
& crop on the field. Customers of the Oneida Nation farms are local family farms,
commercial farms, & cooperatives. The primary customers are large local dairy farms. A
portion of the crops produced are used internally for farm operations or by other areas of the
Tribe. Approximately 500 head of Black Angus and 150 head of Bison are raised. Sales of
1/4's & 1/2 finished beef are sold by the Farm to the open public and through employee 10
week payroll deduction to employees of the Oneida Nation. Individual cuts of beef & bison
products are sold to tribal members, employees, and the general public through the Oneida
Market.
Maintaining the Oneida Nation Farms contributes to goals established by the Oneida
Community Integrated Food System (OCIFS) and the Oneida Comprehensive plan. The
production of agricultural products is also in alignment with the food sovereignty initiative
passed by the Oneida Business Committee in 2008. The Farm participates in several
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government programs and receives grant funds that aid in the conservation, management
and preservation of lands within the Oneida reservation boundaries. With that said, without
the substantial returns associated with a gaming monopoly or the tax advantages related to
tobacco, the Oneida Nation Farm doesn’t have the potential to be a large producing
enterprise. Further assistance is needed to correct and implement organizational changes
that will support efficient and effective management and growth.
1.2 Oneida Agriculture
The Oneida Nation has farmed for as long as the Oneida people have existed, as a means of
survival. The Iroquois Confederacy fed the European immigrants and the new American
army during the wars with the British and the French. Army commanders reported that they
burned the Oneida Nation's 2 million bushels of stored corn in the
1700's. When the Oneida moved to northeastern Wisconsin, agriculture was the main
source of food for them on the 65,430 acre reservation.
United States federal policies, including the treaties and the Dawes Act, severely impacted
the Oneida land base as it was lost through individual sale, taxation and theft.
The Depression of the 1930's, the Second World War and the Relocation Act in the
1950's, forced many tribal members to support their families by seeking employment off the
reservation in larger cities, in other counties and in other states. By 1967, the Oneida land
ownership was reduced to 200 acres. The Oneidas' ability to survive on their reservation
with their own food production was nearly at a standstill.
1.3 Oneida Nation Farm
The Oneida Tribe's 1979 Comprehensive Plan proposed using agricultural land being
acquired to diversify the economy, provide food for the people and to provide
employment. In the development of the comprehensive plans in 1973, 1979 and
1987, the community and committees composed of Oneida Business Committee members,
administrative managers and staff, worked with community survey results and meeting
comments to frame goals and objectives. These goals and objectives led to the development
of policies, projects and tasks specifically identifying what the community wanted to be
carried out for the benefit of the Oneida Nation, its people, the environment, economy and
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for the future.
The 1979 Comprehensive Plan's Economic Development
Goals were:
1.
"To provide a level of industrial, commercial and agricultural development; that
promotes a minimum level of unemployment among the Oneida people and
produces goods and services required by area residents; and to develop a stable
revenue source for the Oneida Nation."
2.
"Develop a viable agricultural operation on the Oneida Reservation together with an
educational program relating agriculture to the Oneida culture and traditional land
ethic."
3.
"Vertically Integrate the Oneida Agricultural operation to include production and
processing
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.