Oneida Business Committee (2018)
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Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, August 7, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, August 8, 2018 and
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I.
CALL TO ORDER AND ROLL CALL
II.
OPENING
A. Special Recognition for years of service – Oneida Nation employees
Sponsor: Geraldine Danforth, Area Manager/Human Resources Department
III.
ADOPT THE AGENDA
IV.
OATHS OF OFFICE
A. Oneida ESC Group, LLC - Board of Managers – John Breuninger
V.
MINUTES
A. Approve July 25-26, 2018, regular meeting minutes
Sponsor: Lisa Summers, Secretary
VI.
RESOLUTIONS
A. Adopt resolution entitled Continuing Budget Resolution - Fiscal Year 2019
Sponsor: Trish King, Treasurer
VII.
STANDING COMMITTEES
A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE (No Requested Action)
B. FINANCE COMMITTEE
Chair: Trish King, Treasurer
1. Approve August 1, 2018, Finance Committee meeting minutes
Oneida Business Committee
Regular Meeting Agenda
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August 8, 2018
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C. LEGISLATIVE OPERATING COMMITTEE
Chair: David Jordan, Councilman
1. Accept July 18, 2018, Legislative Operating Committee meeting minutes
D. QUALITY OF LIFE COMMITTEE (No Requested Action)
VIII.
APPOINTMENTS
A. Review Chairman’s recommendation and determine next steps regarding one (1) Oneida
Police Commission vacancy
Sponsor: Tehassi Hill, Chairman
EXCERPT FROM JULY 25-26, 2018: 1) Motion by Lisa Summers to defer this item to later on the
agenda, after executive session, seconded by Jennifer Webster. Motion carried unanimously. 2)
Motion by David P. Jordan to defer to the review of the Chairman’s recommendation regarding
one (1) Oneida Police Commission vacancy to the August 8, 2018, regular Business Committee
meeting, seconded by Kirby Metoxen. Motion carried unanimously.
B. Review Chairman’s recommendation and determine next steps regarding one (1) Oneida
Pow-wow Committee vacancy – term ending February 29, 2020
Sponsor: Tehassi Hill, Chairman
IX.
TABLED BUSINESS
A. Accept Oneida Nation School Board SOP entitled ONSS Contracted Employee Indirect
Compensation: Unused Personal Leave and Vacation Time (formerly entitled ONSS
Employee Indirect Compensation: Trade Back for Cash)
Sponsor: Todd Hill, Chair/Oneida Nation School Board
EXCERPT FROM JULY 25-26, 2018: 1) Motion by David P. Jordan to take this item from the
table, seconded by Brandon Stevens. Motion carried with one abstention. 2) Motion by Lisa
Summers to table this item until a red-line version and a summary of the changes can be brought
back, seconded by Kirby Metoxen. Motion carried with one opposed.
EXCERPT FROM JUNE 27, 2018: Motion by Lisa Summers to table this item until the Oneida
Nation School Board comes back with proposed resolutions to the concerns that were addressed
here today, seconded by Kirby Metoxen. Motion carried unanimously.
X.
TRAVEL REPORTS
A. Approve travel report – Councilman Kirby Metoxen – 2018 Native American Tourism of
Wisconsin (NATOW) Conference – Hayward, WI – June 10-13, 2018
XI.
TRAVEL REQUESTS
A. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Secretary
1. Approved travel request in accordance with § 219.16-1 – Four (4) Language House
Department staff – Great Law Recital – Niagara, NY – August 12-20, 2018
Oneida Business Committee
Regular Meeting Agenda
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August 8, 2018
Public Packet
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NEW BUSINESS
A. Determine distribution – fifty (50) 2018 Indian Horse Relay tickets
Sponsor: Lisa Summers, Secretary
XIII.
REPORTS (Scheduled times are subject to change)
A. OPERATIONAL
1. Accept Environmental, Health, Safety & Land Division FY-2018 3rd quarter report (1:30
p.m.)
Sponsor: Pat Pelky, Division Director/Environmental, Health, Safety & Land
2. Accept Comprehensive Housing Division FY-2018 3rd quarter report (1:50 p.m.)
Sponsor: Dana McLester, Division Director/Comprehensive Housing
3. Accept Human Resources Department FY-2018 3rd quarter report (2:10 p.m.)
Sponsor: Geraldine Danforth, Area Manager/Human Resources Department
4. Accept Retail Enterprise FY-2018 3rd quarter report (2:30 p.m.)
Sponsor: Michele Doxtator, Area Manager/Retail Profits
B. CORPORATE BOARDS
1. Accept Oneida Golf Enterprise Corporation FY-2018 3rd quarter report (2:50 p.m.)
Sponsor: Josh Doxtator, COO/Oneida Golf Enterprise Corporation
XIV.
EXECUTIVE SESSION (Scheduled times are subject to change)
A. REPORTS
1. Accept Environmental, Health, Safety & Land Division FY-2018 3rd quarter executive
report – Pat Pelky, Division Director/Environmental, Health, Safety & Land (8:30 a.m.)
2. Accept Comprehensive Housing Division FY-2018 3rd quarter executive report – Dana
McLester, Division Director/Comprehensive Housing Not submitted (9:00 a.m.)
3. Accept Human Resources Department FY-2018 3rd quarter executive report – Geraldine
Danforth, Area Manager/Human Resources Department (9:30 a.m.)
4. Accept Retail Enterprise FY-2018 3rd quarter executive report – Michele Doxtator, Area
Manager/Retail Profits (10:00 a.m.)
5. Accept Oneida Golf Enterprise Corporation FY-2018 3rd quarter executive report –
Josh Doxtator, COO/Oneida Golf Enterprise Corporation (3:15 p.m.)
6. Accept Chief Counsel report – Jo Anne House, Chief Counsel
Oneida Business Committee
Regular Meeting Agenda
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August 8, 2018
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B. STANDING ITEMS
1. LAND CLAIMS STRATEGY (No Requested Action)
2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF
ASSOCIATION
a) Accept Thornberry Creek LPGA Classic August 2018 report (3:30 p.m.)
Sponsor: Josh Doxtator, COO/Oneida Golf Enterprise Corporation
3. LAND MORTGAGE FUNDS (No Requested Action)
4. SERVICE ELIGIBILITY SUB-COMMITTEE (No Requested Action)
C. AUDIT COMMITTEE
Chair: David Jordan, Councilman
1. Accept June 14, 2018, Audit Committee meeting minutes
EXCERPT FROM JULY 25-26, 2018: Motion by Kirby Metoxen to defer the June 14, 2018,
Audit Committee meeting minutes to the August 8, 2018, regular Business Committee
meeting, seconded by Trish King. Motion carried unanimously.
2. Accept Business Committee Credit Card Activity operational audit and lift
confidentiality requirement
EXCERPT FROM JULY 25-26, 2018: Motion by David P. Jordan to defer the Business
Committee Credit Card Activity operational audit to the August 8, 2018, regular Business
Committee meeting, seconded by Kirby Metoxen. Motion carried unanimously.
3. Accept Judiciary – Appellate and Trial Court performance assurance audit and lift
confidentiality requirement
EXCERPT FROM JULY 25-26, 2018: Motion by Kirby Metoxen to defer the Judiciary –
Appellate and Trial Court performance assurance audit to the August 8, 2018, regular
Business Committee meeting, seconded by Ernie Stevens III. Motion carried unanimously.
4. Accept Judiciary – Family Court performance assurance audit and lift confidentiality
requirement
EXCERPT FROM JULY 25-26, 2018: Motion by Kirby Metoxen to defer the Judiciary –
Family Court performance assurance audit to the August 8, 2018, regular Business
Committee meeting, seconded by Trish King. Motion carried unanimously.
D. TABLED BUSINESS (No Requested Action)
Oneida Business Committee
Regular Meeting Agenda
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August 8, 2018
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E. UNFINISHED BUSINESS
1. Complaint # 2018-DR11-02
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary
EXCERPT FROM JULY 25-26, 2018: Motion by Kirby Metoxen to defer the 45-day update
regarding complaint # 2018-DR11-02 to the August 8, 2018, regular Business Committee
meeting, seconded by David P. Jordan. Motion carried unanimously.
EXCERPT MAY 23, 2018: Motion by David P. Jordan to accept complaint # 2018‐DR11‐02
as having merit and assign Chairman Tehassi Hill, Vice‐Chairman Brandon Stevens, and
Secretary Lisa Summers to complete the investigation process in accordance with the OBC
Standard Operating Procedure, seconded by Daniel Guzman King. Motion carried
unanimously.
a) Accept 45-day update
b) Accept written report and determine next steps
2. Complaint # 2018-DR04-01 – Accept written report and determine next steps
Sponsor: Brandon Stevens, Vice-Chairman; Kirby Metoxen, Councilman; Ernie Stevens III,
Councilman
EXCERPT FROM JULY 25-26, 2018: Motion by Kirby Metoxen to defer the written report
regarding complaint # 2018-DR04-01 to the August 8, 2018, regular Business Committee
meeting, seconded by David P. Jordan. Motion carried unanimously.
EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to accept the 45-day update
regarding complaint # 2018-DR04-01, seconded by Ernie Stevens III. Motion carried
unanimously.
EXCERPT FROM MARCH 28, 2018: Motion by Jennifer Webster to assign Councilman Kirby
Metoxen to the OBC Sub-committee to investigate complaint # 2018-DR04-01 and to remove
Councilman David P. Jordan from the Sub-committee, seconded by David P. Jordan. Motion
carried with one abstention.
EXCERPT FROM MARCH 14, 2018: Motion by David P. Jordan to assign Vice-Chairman
Brandon Stevens, Councilmen David Jordan, and Ernie Stevens III to investigate complaint #
2018-DR04-01, seconded by Kirby Metoxen. Motion carried unanimously.
3. Review application(s) for one (1) vacancy – Oneida Police Commission – remainder of
term ending July 31, 2021
Sponsor: Tehassi Hill, Chairman
EXCERPT FROM JULY 25-26, 2018: Motion by David Jordan to defer the review of the
application(s) for one (1) vacancy – Oneida Police Commission – remainder of term ending
July 31, 2021, to the August 8, 2018, regular Business Committee meeting, seconded by
Kirby Metoxen. Motion carried unanimously.
4. Adopt resolution entitled Regarding Pardon of Joslin Skenandore
Sponsor: Lisa Summers, Secretary
EXCERPT FROM JULY 25-26, 2018: Motion by David P. Jordan to defer the resolution
entitled Regarding Pardon of Joslin Skenandore to the August 8, 2018, regular Business
Committee meeting, seconded by Kirby Metoxen. Motion carried unanimously.
Oneida Business Committee
Regular Meeting Agenda
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August 8, 2018
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F. NEW BUSINESS
1. Approve limited waiver of sovereign immunity – Apptricity Corporation SaaS
Subscription license agreement – file # 2018-0562
Sponsor: Louise Cornelius, Gaming General Manager
2. File # ED18-002 – Approve three (3) actions (10:30 a.m.)
Sponsor: Troy Parr, Division Director/Community & Economic Development
3. Approve attorney contract and limited waiver of sovereign immunity – Andrus
Intellectual Property Law, LLP – file # 2018-0942
Sponsor: Jo Anne House, Chief Counsel
4. Approve employment contract for DR10 – file # 2018-____
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
5. Review application(s) for one (1) vacancy – Oneida Pow-wow Committee – term ending
February 29, 2020
Sponsor: Tehassi Hill, Chairman
6. Community Complaint/Concern # 2018-CC-02 – Review and determine next steps
Sponsor: Lisa Summers, Secretary
7. Review draft Oneida Business Committee FY-2019 budgets and make appropriate
adjustments
Sponsor: Trish King, Treasurer
8. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Secretary
a) Approved Legislative Reference Office staff attorney contract – file # 2018-0869 –
David P. Jordan, Councilman
XV.
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 6:30 p.m., Friday, August 3,
2018, pursuant to the Open Records and Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
Oneida Business Committee
Regular Meeting Agenda
Page 6 of 6
August 8, 2018
Public Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
I 18 I 18
08
2. General Information:
Session:
~
Open
Agenda Header:
0
0
Executive- See instructions for the applicable laws, then choose one:
!Announcement/Recognition
Accept as Information only
[g) Action - please describe:
Presentation of Years of Service Certificates to approximately sixteen (16) employees by their immediate
supervisor along with the Oneida Business Committee.
3. Supporting Materials
0 Report
0 Other:
0 Resolution
0
Contract
3.
4.
2.
0 Business Committee signature required
4. Budget Information
0
Budgeted -Tribal Contribution
0
Budgeted- Grant Funded
5. Submission
Authorized Sponsor I Liaison:
Primary Requestor/Submitter:
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
0
Unbudgeted
Public Packet
8 of 633
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
HRD coordinates efforts on a quarterly basis, with all supervisors and the Business Committee to recognize
employees who have reach the 25+ years milestone. With the assistance from each supervisor, HRD will create
the certificate to be presented to the Years of Service recipient.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Public Packet
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Fiscal Year: FY2018 Group #2
FY'18
Supgrvisor Name
8/8/2018
Status
'
~
~
Public Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08
I 08 I 18
2. General Information:
Session:
[g) Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
Llo_a_th_s_o_f_O_ffi_t_c_e_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
___J
D Accept as Information only
[g) Action - please describe:
Administer Oath of Office to John Breuninger for the Oneida ESC Group, LLC- Board of Managers.
3. Supporting Materials
D Report
D Other:
D Resolution
D Contract
3.
4.
2
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Autho~zed Sponsor / Liaison:
~~L_is_a_s_u_m_m_er_s_,s_e_c_re_t_a~~-------------------~
Prima~~que~o~ubmMe~
~
B~ro~o~k~
e~D~o~x~
~~t~
o~~~B~
C~
C~S~u~p~e~
N~i~
m
~r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/ history, and action requested:
On June 27, 2018 the Oneida Business Committee appointed John Breuninger to the Oneida ESC Group, LLCBoard of Managers.
The action requested is to administer Oath of Office to John Breuninger for the Oneida ESC Group, LLC - Board of
Managers.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as * .pdf.
3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Public Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08 / 08 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve July 25-26, 2018, regular Business Committee meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 7/25-26/18 regular BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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DRAFT
Oneida Business Committee
Executive Session
9:30 a.m. Tuesday, July 24, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, July 25, 2018 and
1:00 p.m. Thursday, July 26, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council
members: David P. Jordan, Kirby Metoxen, Jennifer Webster;
Not Present: Secretary Lisa Summers, Council members: Daniel Guzman King;
Arrived at: Councilman Ernie Stevens III at 2:29 p.m.;
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Louise Cornelius,
Chad Fuss, Debbie Danforth, George Skenandore, Jacque Boyle, Troy Parr, Gerald L. Hill, Tana Aguirre,
Forbes D. McIntosh, Ralinda Ninham-Lamberies;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Council
members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: n/a
Arrived at: Treasurer Trish King at 9:09 a.m.;
Others present: Jo A. House, Larry Barton, Lisa Liggins, Mike Debraska (via Polycom), Nancy Barton,
Cathy L. Metoxen, Brad Graham, Will Graham, Lexus King, Dennis King, Sharon King, Peril Huff, Patricia
Moore, Barbara Cornelius, Mary Vvalther, Chad Wilson, Wes Martin, Tsyoslake House, Jolene
Hensberger, Todd Hill, Fred Muscavitch, Geraldine Danforth, Gerald L. Hill, Dr. Ravinder Vir, Debra
Danforth, Susan House, Joanie Buckley, Richard Cluckey, Richard Elm-Hill, Michelle Danforth-Anderson,
Jacque Boyle, Karen Smith, Troy Parr, James Petitjean;
I.
CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:31 a.m.
II.
OPENING administered by Councilman Daniel Guzman King
A. Recognition of Oneida Nation tribal member Lexus King
Special recognition of Lexus King being crowned Miss Rodeo Wisconsin Lady In Waiting (will be crowned
Miss Rodeo Wisconsin 2019 in January) by Councilman Daniel Guzman King
III.
ADOPT THE AGENDA (00:08:00)
Motion by Lisa Summers to adopt the agenda, as presented, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
Page 1 of 15
July 25-26, 2018
Public Packet
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DRAFT
IV.
OATHS OF OFFICE administered by Secretary Lisa Summers (00:08:24)
A. Oneida Election Board – Peril Huff
B. Anna John Resident Centered Care Community Board – Patricia Moore
C. Personnel Selection Committee – Barbara Cornelius
D. Oneida Nation Arts Board – Mary Vvalther
V.
MINUTES
A. Approve July 11, 2018, regular meeting minutes (00:11:25)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the July 11, 2018, regular meeting minutes, seconded by Kirby
Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
VI.
RESOLUTIONS
A. Adopt resolution entitled OJJDP FY2018 Opioid Affected Youth Initiative (00:11:47)
Sponsor: Joanie Buckley, Division Director/Internal Services
Motion by Jennifer Webster to adopt resolution 07-25-18-A Office of Juvenile Justice and Delinquency
Prevention FY2018 Opioid Affected Youth Initiative with the noted changes [spell out OJJDP in the title of
the resolution], seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
VII.
STANDING COMMITTEES
A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE (No Requested Action)
B. FINANCE COMMITTEE
Chair: Trish King, Treasurer
1. Approve July 16, 2018, Finance Committee meeting minutes (00:16:15)
Motion by David P. Jordan to approve the July 16, 2018, Finance Committee meeting minutes, seconded
by Ernie Stevens III. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Oneida Business Committee
Regular Meeting Minutes
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July 25-26, 2018
Public Packet
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DRAFT
C. LEGISLATIVE OPERATING COMMITTEE
Chair: David Jordan, Councilman
1. Accept June 20, 2018, Legislative Operating Committee meeting minutes (00:20:07)
Motion by Lisa Summers to accept the June 20, 2018, Legislative Operating Committee meeting minutes,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
2. Adopt Legal Resource Center law rule #1 – Application for Services (00:20:58)
Motion by David P. Jordan to adopt the Legal Resource Center law rule #1 – Application for Services,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Trish King
Treasurer Trish King arrives at 9:09 a.m.
D. QUALITY OF LIFE COMMITTEE
Chair: Brandon Stevens, Vice-Chairman
1. Accept May 10, 2018, Quality of Life Committee meeting minutes (00:39:21)
Motion by Brandon Stevens to accept the May 10, 2018, Quality of Life Committee meeting minutes,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
VIII.
APPOINTMENTS
A. Review Chairman’s recommendation and determine next steps regarding one (1) Oneida
Police Commission vacancy (00:51:47); (04:56:57)
Sponsor: Tehassi Hill, Chairman
Motion by Lisa Summers to defer this item to later on the agenda, after executive session, seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Motion by David P. Jordan to defer to the review of the Chairman’s recommendation regarding one (1)
Oneida Police Commission vacancy to the August 8, 2018, regular Business Committee meeting,
seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
Oneida Business Committee
Regular Meeting Minutes
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July 25-26, 2018
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DRAFT
IX.
TABLED BUSINESS
A. Accept Oneida Nation School Board SOP entitled ONSS Contracted Employee Indirect
Compensation: Unused Personal Leave and Vacation Time (formerly entitled ONSS
Employee Indirect Compensation: Trade Back for Cash) as information (00:52:28)
Sponsor: Todd Hill, Chair/Oneida Nation School Board
EXCERPT FROM JUNE 27, 2018: Motion by Lisa Summers to table this item until the Oneida
Nation School Board comes back with proposed resolutions to the concerns that were addressed
here today, seconded by Kirby Metoxen. Motion carried unanimously.
Motion by David P. Jordan to take this item from the table, seconded by Brandon Stevens. Motion carried
with one abstention:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Abstained:
Lisa Summers
Motion by Lisa Summers to table this item until a red-line version and a summary of the changes can be
brought back, seconded by Kirby Metoxen. Motion carried with one opposed:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Opposed:
Brandon Stevens
X.
UNFINISHED BUSINESS (No Requested Action)
XI.
NEW BUSINESS
A. Post one (1) vacancy – Oneida Nation Arts Board term ending February 28, 2022
(01:04:03)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to post one (1) vacancy on the Oneida Nation Arts Board for a term ending
February 28, 2022, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
B. Approve Capital Improvement Process (CIP) concept paper – Food Distribution Store
Concept – CIP # 18-010 (01:04:30)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by Brandon Stevens to extend the comment period for Nancy Barton for an additional three (3)
minutes, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Motion by Lisa Summers to approve the Capital Improvement Process (CIP) concept paper for the Food
Distribution Store Concept – CIP # 18-010, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
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July 25-26, 2018
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DRAFT
C. Change appointed Oneida Tribal Representative – 2020 North American Indigenous Games
(01:27:39)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to appoint Secretary Lisa Summers as the North American Indigenous
Games (NAIG) Tribal Representative for the Oneida Nation and to clarify that the appointment made on
March 28, 2018 is superseded by this motion, noting that Secretary Summers and Vice-Chairman
Brandon Stevens will remain co-liaisons to NAIG, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
XII.
TRAVEL
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Approve travel request in accordance with § 219.16-1 – Eight (8) Oneida Nation Veteran
Affairs Committee members – Indian Summer Festival 2018 – Milwaukee, WI –
September 7-9, 2018 (01:31:40)
Motion by Brandon Stevens to approve the travel request in accordance with § 219.16-1 for Eight (8)
Oneida Nation Veteran Affairs Committee members to attend the Indian Summer Festival 2018 in
Milwaukee, WI – September 7-9, 2018, noting the correct estimated cost per traveler is $4,603, seconded
by Ernie Stevens III. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Treasurer Trish King departs at 10:11 a.m.
Treasurer Trish King returns at 10:13 a.m.
2. Approve travel request in accordance with § 219.16-1 – Five (5) Oneida Gaming
Commission members/staff – National Tribal Gaming Commissioners/Regulators
Conference – Prior Lake, MN – September 17-20, 2018 (01:39:03)
Motion by Kirby Metoxen to approve the travel request in accordance with § 219.16-1 for Five (5) Oneida
Gaming Commission members/staff to attend the National Tribal Gaming Commissioners/Regulators
Conference in Prior Lake, MN – September 17-20, 2018, seconded by Lisa Summers. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
3. Approve travel request – Councilman Kirby Metoxen – Annual American Indian
Tourism Conference – Albuquerque, NM – September 16-21, 2018 (01:44:16)
Motion by Lisa Summers to approve the travel request for Councilman Kirby Metoxen to attend the
Annual American Indian Tourism Conference in Albuquerque, NM – September 16-21, 2018, seconded
by Daniel Guzman King. Motion carried with two abstentions:
Ayes:
Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III,
Lisa Summers, Jennifer Webster
Abstained:
David P. Jordan, Kirby Metoxen,
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XIII.
OPERATIONAL REPORTS
Chairman Tehassi Hill departs at 1:42 p.m.; Vice-Chairman Brandon Stevens assumes the
responsibilities of the Chair.
A. Accept Comprehensive Health Division FY-2018 3rd quarter report (02:51:46)
Sponsor: Dr. Ravinder Vir, Division Director/Comprehensive Health Medical and Debra Danforth,
Division Director/Comprehensive Health Operations
Motion by David P. Jordan to accept the Comprehensive Health Division FY-2018 3rd quarter report,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Tehassi Hill
B. Accept Governmental Services Division FY-2018 3rd quarter report (03:28:39)
Sponsor: George Skenandore, Division Director/Governmental Services
Motion by David P. Jordan to accept the Governmental Services Division FY-2018 3rd quarter report,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Tehassi Hill
Secretary Lisa Summers departs at 2:20 p.m.
Chairman Tehassi Hill returns at 2:28 p.m. and assumes the responsibilities of the Chair
Vice-Chairman Brandon Stevens departs at 2:29 p.m.
Vice-Chairman Brandon Stevens returns at 2:40 p.m.
Councilman Kirby Metoxen departs at 2:43 p.m.
Councilman Kirby Metoxen returns at 2:46 p.m.
Treasurer Trish King departs at 3:03 p.m.
Treasurer Trish King returns at 3:06 p.m.
rd
C. Accept Internal Services Division FY-2018 3 quarter report (03:39:18)
Sponsor: Joanie Buckley, Division Director/Internal Services
Motion by Brandon Stevens to accept the Internal Services Division FY-2018 3rd quarter report, seconded
by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
D. Accept Public Works Division FY-2018 3rd quarter report (04:29:51)
Sponsor: Jacque Boyle, Division Director/Public Works
Motion by David P. Jordan to accept the Public Works Division FY-2018 3rd quarter report, seconded by
Kirby Metoxen. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Councilwoman Jennifer Webster departs at 3:29 p.m.
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E. Accept Community & Economic Development Division FY-2018 3rd quarter report (04:48:02)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by David P. Jordan to accept the Community & Economic Development Division FY-2018 3rd
quarter report, seconded by Jennifer Webster1. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers
Not Present:
Jennifer Webster
XIV.
GENERAL TRIBAL COUNCIL
A. Approve four (4) actions regarding Petitioner Linda Dallas – Medicare Part B premium
payment (01:46:03)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to acknowledge receipt of the petition from Linda Dallas regarding Medicare
Part B premium payment, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Councilman Kirby Metoxen departs at 10:29 a.m.
Councilman Kirby Metoxen returns at 10:33 a.m.
Chairman Tehassi Hill departs at 10:36 a.m.; Vice-Chairman Brandon Stevens assumes the
responsibilities of the Chair.
Motion by David P. Jordan to assign the petition to a General Tribal Council meeting agenda to be
tentatively held on October 28, 2018, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Tehassi Hill
Amendment to the main motion by Ernie Stevens to defer this item to the next Business
Committee Work Session to find an available agenda that fits the required timeline, seconded by
2
Lisa Summers.
For the record:
Secretary Lisa Summers stated that there has been attempts to have this
conversation before: at a BC Work Session and at BC Agenda Review.
Motion by Lisa Summers to direct the OBC Direct Report Offices to complete and submit their
administrative impact statements of the petition to the Secretary by Wednesday, August 15, 2018,
seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Tehassi Hill
Motion by Jennifer Webster to direct the Law, Finance, and Legislative Reference Offices to complete
and submit the legal review, fiscal impact statement, and statement of effect, respectively, for the
September 12, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Tehassi Hill
1
The motion supported by Councilwoman Jennifer Webster was voted while she was not present.
Amendment not voted on. The item will be added to the next Business Committee Work Session as requested; the
Business Committee can make a determination on next steps at that time.
2
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Chairman Tehassi Hill returns at 10:43 a.m. and assumes the responsibilities of the Chair
Councilwoman Jennifer Webster departs at 10:44 a.m.
B. Approve four (4) actions regarding Petitioner Gladys Dallas – $5,000 payment (02:12:20)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to acknowledge receipt of the petition from Gladys Dallas regarding a $5,000
payment, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers
Not Present:
Jennifer Webster
Motion by Lisa Summers to assign the petition to a General Tribal Council meeting agenda to be
tentatively held on October 28, 2018, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers
Not Present:
Jennifer Webster
Councilwoman Jennifer Webster returns at 10:47 a.m.
Motion by Lisa Summers to direct the OBC Direct Report Offices to complete and submit their
administrative impact statements of the petition to the Secretary by Wednesday, August 15, 2018,
seconded by David P. Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Motion by Lisa Summers to direct the Law, Finance, and Legislative Reference Offices to complete and
submit the legal review, fiscal impact statement, and statement of effect, respectively, for the September
12, 2018, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Councilman Ernie Stevens departs at 10:49 a.m.
Councilman Ernie Stevens returns at 10:51 a.m.
Secretary Lisa Summers departs at 10:59 a.m.
Secretary Lisa Summers returns at 11:04 a.m.
Councilman Daniel Guzman King departs at 11:08 a.m.
C. Approve two (2) actions regarding OBC Triennial Strategic Plan documents (02:17:36)
Sponsor: Trish King, Treasurer
Motion by Lisa Summers to approve the Oneida Business Committee and OBC Special Project Triennial
Strategic Plan documents, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Daniel Guzman King
Councilman Daniel Guzman King returns at 11:15 a.m.
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D. Approve notice and materials for August 27, 2018, tentatively scheduled GTC meeting
(02:38:52)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to approve the notice and materials for the August 27, 2018, tentatively
scheduled GTC meeting, noting the BC Recommendation will be included once it’s completed, seconded
by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
XV.
EXECUTIVE SESSION (02:50:57)
Motion by David P. Jordan to go into executive session at 11:22 a.m., seconded by Kirby Metoxen.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
The Oneida Business Committee, by consensus, took a one and a half (1.5) hour recess at 12:00 p.m.
Called to order by Chairman Tehassi Hill at 1:31 p.m.
Roll call for the record:
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council
members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
(02:51:29)
Motion by Jennifer Webster to come out of executive session at 1:31 p.m., seconded by Ernie Stevens III.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Vice-Chairman Brandon Stevens and Councilman Kirby Metoxen arrive at 1:32 p.m.
Agenda continues as scheduled with XIII. Operational Reports.
(04:56:21)
Councilman Kirby Metoxen departs at 3:36 p.m.
Councilwoman Jennifer Webster returns at 3:36 p.m.
Motion by Ernie Stevens III to go into executive session at 3:36 p.m., seconded by Daniel Guzman King.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Kirby Metoxen, Lisa Summers
The Oneida Business Committee, by consensus, agreed to recess at 5:10 p.m. until 1:00 p.m. on
Thursday, July 26, 2018.
Called to order by Chairman Tehassi Hill at 1:01 p.m. on Thursday, July 26, 2018.
Roll call for the record:
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council
members: David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
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Motion by David Jordan to come out of executive session at 2:52 p.m., seconded by Ernie Stevens III.
Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
A. REPORTS
1. Accept Gaming General Manager July 2018 report – Louise Cornelius, Gaming General
Manager (04:57:32)
Motion by David P. Jordan to accept the Gaming General Manager July 2018 report, seconded by Ernie
Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
2. Accept Comprehensive Health Division FY-2018 3rd quarter executive report – Dr.
Ravinder Vir, Division Director/Comprehensive Health Medical and Debra Danforth, Division
Director/Comprehensive Health Operations (04:57:53)
Motion by Kirby Metoxen to accept the Comprehensive Health Division FY-2018 3rd quarter executive
report, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
3. Accept Governmental Services Division FY-2018 3rd quarter executive report – George
Skenandore, Division Director/Governmental Services (04:58:12)
Motion by Kirby Metoxen to accept the Governmental Services Division FY-2018 3rd quarter executive
report, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
4. Accept Internal Services Division FY-2018 3rd quarter executive report – Joanie Buckley,
Division Director/Internal Services (04:58:25)
Motion by Ernie Stevens III to accept the Internal Services Division FY-2018 3rd quarter executive report,
seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
Motion by Kirby Metoxen to send the Print Shop sustainability discussion to an upcoming BC Work
Session for discussion, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
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5. Accept Public Works Division FY-2018 3rd quarter executive report – Jacque Boyle,
Division Director/Public Works (04:58:58)
Motion by David P. Jordan to accept the Public Works Division FY-2018 3rd quarter executive report,
seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
6. Accept Community & Economic Development Division FY-2018 3rd quarter executive
report – Troy Parr, Division Director/Community & Economic Development (04:59:15)
Motion by Kirby Metoxen to accept the Community & Economic Development Division FY-2018 3rd
quarter executive report, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
7. Accept Chief Counsel report – Jo Anne House, Chief Counsel (04:59:32)
Motion by David P. Jordan to accept the Chief Counsel report dated July 20, 2018 and associated
handouts, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
8. Accept Intergovernmental Affairs and Communications July 2018 report – Tehassi Hill,
Chairman (04:59:49)
Motion by Kirby Metoxen to accept the Intergovernmental Affairs and Communications July 2018 report,
seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
Motion by Kirby Metoxen to approve the concepts presented in the recommendations provided in the
memorandum dated July 26, 2018, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
B. STANDING ITEMS
1. LAND CLAIMS STRATEGY (No Requested Action)
2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF
ASSOCIATION
a) Accept Thornberry Creek LPGA Classic July 2018 report (05:00:26)
Sponsor: Josh Doxtator, COO/Oneida Golf Enterprise Corporation
Motion by Trish King to accept Thornberry Creek LPGA Classic July 2018 report, seconded by Ernie
Stevens IIII. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
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3. LAND MORTGAGE FUNDS (No Requested Action)
C. AUDIT COMMITTEE
Chair: David Jordan, Councilman
1. Accept June 14, 2018, Audit Committee meeting minutes (05:00:42)
Motion by Kirby Metoxen to defer the June 14, 2018, Audit Committee meeting minutes to the August 8,
2018, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
2. Accept Business Committee Credit Card Activity operational audit and lift
confidentiality requirement (05:01:04)
Motion by David P. Jordan to defer the Business Committee Credit Card Activity operational audit to the
August 8, 2018, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
3. Accept Judiciary – Appellate and Trial Court performance assurance audit and lift
confidentiality requirement (05:01:24)
Motion by Kirby Metoxen to defer the Judiciary – Appellate and Trial Court performance assurance audit
to the August 8, 2018, regular Business Committee meeting, seconded by Ernie Stevens III. Motion
carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
4. Accept Judiciary – Family Court performance assurance audit and lift confidentiality
requirement (05:01:45)
Motion by Kirby Metoxen to defer the Judiciary – Family Court performance assurance audit to the August
8, 2018, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
D. TABLED BUSINESS (No Requested Action)
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E. UNFINISHED BUSINESS
1. Accept 45-day update regarding complaint # 2018-DR11-02 (05:02:07)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary
EXCERPT MAY 23, 2018: Motion by David P. Jordan to accept complaint # 2018‐DR11‐02
as having merit and assign Chairman Tehassi Hill, Vice‐Chairman Brandon Stevens, and
Secretary Lisa Summers to complete the investigation process in accordance with the OBC
Standard Operating Procedure, seconded by Daniel Guzman King. Motion carried
unanimously.
Motion by Kirby Metoxen to defer the 45-day update regarding complaint # 2018-DR11-02 to the August
8, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
2. Accept written report regarding complaint # 2018-DR04-01 and determine next steps
(05:02:31)
Sponsor: Brandon Stevens, Vice-Chairman; Kirby Metoxen, Councilman; Ernie Stevens III,
Councilman
EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to accept the 45-day update
regarding complaint # 2018-DR04-01, seconded by Ernie Stevens III. Motion carried
unanimously.
EXCERPT FROM MARCH 28, 2018: Motion by Jennifer Webster to assign Councilman Kirby
Metoxen to the OBC Sub-committee to investigate complaint # 2018-DR04-01 and to remove
Councilman David P. Jordan from the Sub-committee, seconded by David P. Jordan. Motion
carried with one abstention.
EXCERPT FROM MARCH 14, 2018: Motion by David P. Jordan to assign Vice-Chairman
Brandon Stevens, Councilmen David Jordan, and Ernie Stevens III to investigate complaint #
2018-DR04-01, seconded by Kirby Metoxen. Motion carried unanimously.
Motion by Kirby Metoxen to defer the written report regarding complaint # 2018-DR04-01 to the August 8,
2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
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3. Review Going Long additional due diligence and determine next steps (05:03:04)
Sponsor: Troy Parr, Division Director/Community & Economic Development
EXCERPT FROM MAY 9, 2018: Motion by Jennifer Webster to direct the Community and
Economic Development Division Director to complete additional due diligence and bring a
recommendation to the May 23, 2018, regular Business Committee meeting, seconded by
David P. Jordan. Motion carried unanimously.
EXCERPT FROM MAY 23, 2018: Motion by Ernie Stevens III to accept the update and
review, as information, and to direct the Community and Economic Development Division
Director to move forward with Tier 1 review, seconded by Daniel Guzman King. Motion
carried with one abstention.
Motion by David P. Jordan to accept the additional due diligence and recommendation in the
memorandum dated July 17, 2018, seconded by Trish King. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
F. NEW BUSINESS
1. Review response – request for recommendation for service eligibility (05:03:31)
Sponsor: George Skenandore, Division Director/Governmental Services
Motion by David P. Jordan to accept the response provided to the request for recommendation for service
eligibility dated July 19, 2018, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
Motion by David P. Jordan to assign Vice-Chairman Brandon Stevens, Secretary Lisa Summers, and
Councilman Kirby Metoxen to sub-committee to work with the Governmental Services Division on a
review of service eligibility, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
Motion by David P. Jordan to create a Standing Item in Executive Session entitled Service Eligibility SubCommittee and for updates to be provided every other month, beginning in August 2018 at the second
regular Business Committee meeting of the month, seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
2. Review Chief Financial Officer recommendations regarding FY-2019 draft budget
(05:04:55)
Sponsor: Trish King, Treasurer
Motion by David P. Jordan to approve the Chief Financial Officer recommendations regarding FY-2019
draft budget and request the Treasurer to move forward with the required meetings, seconded by Kirby
Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
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3. Review application(s) for one (1) vacancy – Oneida Police Commission – remainder of
term ending July 31, 2021 (05:05:28)
Sponsor: Tehassi Hill, Chairman
Motion by David Jordan to defer the review of the application(s) for one (1) vacancy – Oneida Police
Commission – remainder of term ending July 31, 2021, to the August 8, 2018, regular Business
Committee meeting, seconded by Kirby Metoxen. Motion carried unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
4. Adopt resolution entitled Regarding Pardon of Joslin Skenandore (05:05:54)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to defer the resolution entitled Regarding Pardon of Joslin Skenandore to the
August 8, 2018, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
XVI.
ADJOURN (05:06:13)
Motion by David P. Jordan to adjourn at 3:01 p.m., seconded by Kirby Metoxen. Motion carried
unanimously:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Not Present:
Daniel Guzman King, Brandon Stevens, Lisa Summers, Jennifer
Webster
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08 / 08 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt fiscal year 2019 Continuing Resolution
3. Supporting Materials
Report
Resolution
Contract
Other:
1. S.O.E.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Trish King, Treasurer
Primary Requestor/Submitter:
Brian A. Doxtator, Executive Assistant to Tribal Treasurer
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
History
The Treasurer, with support of the Oneida Business Committee, has requested that the implementation of a
"budget strategy" be brought to the General Tribal Council for understanding and support. Therefore, as part of
a transition from a "line item" budgeting process to a "value-based" budget process, a special General Tribal
Council meeting is scheduled for September 24, 2018, to present the strategic policy resolution titled, "Adoption
of Transparent and Participatory Budget Strategy for the Oneida Nation." Therefore, the special General Tribal
Council meeting to review and adopt the fiscal year 2019 budget is scheduled for December 10, 2018. In
accordance with Chapter 121 - Twahwistatye?nitha? (Budget Management and Control), section 121.5-9. Budget
Adoption states, "The Oneida Business Committee shall present the budget to the General Tribal Council with a
request for adoption by resolution no later than September 30th of each year. In the event that the General Tribal
Council does not adopt a budget by September 30th, the Oneida Business Committee may adopt a continuing
budget resolution(s) until such time as a budget is adopted."
Requested motion:
Adopt "Continuing Budget Resolution - Fiscal Year 2019."
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution #____________
Continuing Budget Resolution - Fiscal Year 2019
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section
1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the General Tribal Council adopted further direction regarding the duties and
responsibilities of the Oneida Business Committee in resolution #GTC-02-25-82 and
specifically directed the Oneida Business Committee to become “actively involved in the
legislative areas such as…Fiscal Plan[ning]” Resolve # 2; and
WHEREAS,
the General Tribal Council adopted further direction regarding the duties and
responsibilities of the Oneida Business Committee, and more specifically the Treasurer,
through the adoption of ‘job descriptions’ on July 30, 1990, directing the Treasurer to
“review [the] annual budget and make recommendations to the Oneida Business
Committee, who will submit an annual budget to the General Tribal Council”,
Representative Duties (9); and
WHEREAS,
the Oneida Business Committee approved the Treasurer’s recommendation regarding
the fiscal and financial goals of the Oneida Nation for the following three years by
resolution #BC-02-11-15-A, “which supports and enhances efficient and sustainable
public financial management which is key to promoting economic sustainability, good
governance, social progress and a rising standard of living for all enrolled Oneida[.]”
Resolve #1; and
WHEREAS,
the Oneida Business Committee, in resolution #BC-02-11-15-A approved the following
financial initiative set forth in Resolve #1:
“The end in mind is Sustainability. Assessment guidelines will be the path for the
Tribal organization to develop a Fiscal Year 2016 budget so that we may begin
to implement strategies for growth in Fiscal Year 2017 and Fiscal Year 2018 to
support the Oneida Tribe overall;” and
WHEREAS,
the Treasurer has worked with the operations of the Oneida Nation to develop a budget
which clearly identifies revenue projections, external funding opportunities, and
programming needs in a manner that meets the goals set forth in resolution #BC-02-1115-A; and
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BC Resolution # _________
Continuing Budget Resolution – Fiscal Year 2019
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WHEREAS,
The General Tribal Council further motioned for the Treasurer to continue improving the
budget process to include General Tribal Council input with developing the annual
budget:
“Motion…to direct the Treasurer and Oneida Business Committee to continue
improving our budgeting actions and making those processes more open to input
from the membership.” GTC Meeting Minutes, April 11, 2016; and
WHEREAS,
the Oneida Business Committee adopted resolution #BC-02-08-17-C, Adoption of the
Budget Management and Control Law, to establish a standardized process for putting an
annual proposed budget together; and
WHEREAS,
the Budget Management and Control Law requires the Oneida Business Committee and
the Oneida Nation’s fund units to prepare triennial strategic plans, and
WHEREAS,
The Oneida Business Committee adopted resolution #BC-9-27-17-B, Setting the
Strategic Plan for the 2017-2020 Term of the Oneida Business Committee, expressing
the foundation for the strategic plans are to be built on the foundations of: Trust, ValueBased Budgeting, Sovereignty Protection, Change Management, and Communication,
and
WHEREAS,
The foundations support the following six unique broad goals: Advancing Onᴧyoteʔa·ká
principles, Exercising Sovereignty, Improving Organizational Changes, Promoting
Positive Community Relations, Inspiring Yukwatsístayᴧ and Encouraging
Tsiʔniyukwalihotᴧ; and that the Oneida Business Committee support these goals by
requesting all direct reports, and all parts of the organization, utilize the concepts as a
guide for all organizational needs, actions, planning, and reporting for effective
development and measure, and
WHEREAS,
the Oneida Business Committee adopted resolution #BC-09-27-17-I, Strategic Workforce
Planning – Budget – Implementation for Oneida Nation, which required “additional focus
on right-sizing the organization to meet programming and service demands as well as to
work within the financial limits of the Oneida Nation, and identified, as a plan to support
strategic budget planning, and
WHEREAS,
the Oneida Business Committee adopted resolution #BC-10-25-17-E, Fiscal Years 2019
to 2022 Triennial Strategic Fiscal Planning, which expands the initiative set forth in
resolution #BC-02-11-15-A, Budget Initiative for Fiscal Years 2016, 2017, and 2018, to
support and enhance efficient and sustainable public financial management which is key
to promoting economic sustainability, good governance, social programs and a rising
standard of living for all Oneidas:
“The goal of sustainability is identified though measures of all activities in
enterprises, programs and services to ensure that the revenues and expenses of
the Oneida Nation are being utilized in a manner that creates the most effective
and efficient use of those revenues or expenditures.” Resolve #1; and
WHEREAS,
the Budget Management and Control Law requires the Oneida Business Committee to
establish a priority list based upon input derived from community budget meeting(s) and
responses/recommendations from the Chief Financial Officer and fund unit managers,
and to approve the priority list by resolution no later than the last meeting in February
each year, section 121.5-3; and
WHEREAS,
The Treasurer and Oneida Business Committee have scheduled community meetings,
community budget meetings, and presented information at General Tribal Council and
Oneida Business Committee meetings, and has not received adequate input from the
meetings to provide guidance regarding budget development as required in section
121.5-2 of the Budget Management and Control Law; and
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BC Resolution # _________
Continuing Budget Resolution – Fiscal Year 2019
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WHEREAS,
The Chief Financial Officer and fund unit managers, in accordance with section 121.52(c) have not had sufficient input from the community to which to provide responses
which would better direct the formation of the Oneida Nation’s budget; and
WHEREAS,
The Oneida Business Committee has scheduled a Special General Tribal Council
Meeting for September 24, 2018, for the purposes of:
1) informing the General Tribal Council of Triennial Strategic Plans;
2) seeking approval of the Transparent and Participatory Budget strategy;
3) garnering input from Oneida membership to help set priorities for the Oneida Nation
in accordance with section 121.5-3 of the Budget Management and Control Law; and
WHEREAS,
The Oneida Business Committee will utilize the Quality of Life Survey results, and input
received from the General Tribal Council on September 24, 2018, to determine the
priorities as required by the Budget Management and Control Law, section 121.5-3, and
WHEREAS,
The Oneida Business Committee will host an informational meeting in November 2018 to
share the results of the input, and present a review of the proposed FY2019 annual
budget in November 2018, and
WHEREAS,
the Treasurer has engaged the operations to present the technical needs of programs,
services and enterprises in requests for budget allocations consistent with the 2015
Oneida Business Committee resolution; and
WHEREAS,
the Oneida Business Committee has been invited to participate in, and been informed of,
the budget development processes; and has taken up opportunities to actively
participate as well as monitor budget development progress through reporting and
meetings, whether formal or informal; and
WHEREAS,
the Treasurer, in accordance with the responsibilities set forth in the 1982 resolution, the
1990 motion of the General Tribal Council adopting job descriptions, and the Budget
Management and Control Law, identified budget development timelines for the
presentation to the General Tribal Council in September 2018; and
WHEREAS,
the Treasurer, Chief Financial Officer and Assistant Chief Financial Officer met during
the progression of the budget development and discussed options to maintain the
timelines for development of the FY2019 budget and could identify no process by which
the budget could be developed, analyzed, corrected, and input into the technical
programs in time to meet the deadlines to present the FY2019 budget to the General
Tribal Council in September 2018; and
WHEREAS,
the Oneida Business Committee, acting in accordance with its delegated responsibilities,
has identified that shutting down government operations (programming and enterprise) is
not in the best interests of the Oneida Nation or its members, and has determined that a
Continuing Budget Resolution is necessary to enable the government to operate to
continue to meet the needs of membership; and
WHEREAS,
the Oneida Business Committee is committed to ensuring that operations of the Oneida
Nation continue to protect the health, safety, welfare, and regulatory compliance of the
Oneida Nation; and
WHEREAS,
the Oneida Nation can only operate under an approved budget, whether by a Continuing
Budget Resolution or adoption of a budget by the General Tribal Council, and operations
of the Oneida Nation need to continue until a budget can be adopted; and
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BC Resolution # _________
Continuing Budget Resolution – Fiscal Year 2019
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WHEREAS,
the Treasurer has recommended to the Oneida Business Committee, and the Oneida
Business Committee, in accordance with the responsibilities set forth in the 1982
resolution and the 1990 motion of the General Tribal Council adopting job descriptions,
desires to adopt a Continuing Budget Resolution that aligns to the Oneida Business
Committee’s Strategic plan’s foundations directing operations of the Oneida Nation to
continue, and that protects the ability of the General Tribal Council to make budgetary
decisions; and
WHEREAS,
the Treasurer and the Oneida Business encourage all levels of the operations to utilize
this resolution, resolution #BC-09-13-17-A, Adoption of Budget Contingency Plan in
Conformance with the Budget [Management and Control] Law, resolution # BC-03-1418-D, Amending Resolution # BC-09-27-17-I, Strategic Workforce Planning – Budget –
Implementation for Oneida Nation, and resolution # BC-09-27-17-B, Setting the Strategic
Plan for the 2017-2020 Term of the Oneida Business Committee, in the decision-making
process; and
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee adopts this Continuing Budget
Resolution for FY2019 and directs that the Oneida Nation shall operate at the FY2018 levels, with a
wage increase of $0.85 per hour per eligible employee effective September 30, 2018. Operations are
directed to use their discretion in approving all expenditures, express attention to grant funds until the
budget has been formally adopted.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Continuing Budget Resolution - Fiscal Year 2019
Summary
The resolution directs that the Oneida Nation operate at the Fiscal Year 2018 levels, with a wage increase
of eighty-five cents ($0.85) per hour per eligible employee effective September 30, 2018, until the budget
has been formally adopted by the General Tribal Council.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: August 2, 2018
Analysis by the Legislative Reference Office
The Oneida Business Committee adopted the Budget Management and Control law (“the Law”) though
resolution BC-02-08-17-C for the purpose of setting forth the requirements to be followed by the Oneida
Business Committee and Oneida fund units when preparing the budget to be presented to the General
Tribal Council for approval, and to establish a triennial strategy planning process for the Nation’s budget.
The Oneida Business Committee, executive managers and managers are required to follow the processes
provided in the Law when creating the budget to present to the General Tribal Council for consideration.
[1 O.C. 121.5-1]. The Law contains processes and timelines for triennial strategic planning [1 O.C.
121.4], community input meetings [1 O.C. 121.5-2], the establishment of a priority list by the Oneida
Business Committee [1 O.C. 121.5-3], deadlines for the finalization of the final draft budget [1 O.C.
121.5-7], presentation of the final draft budget in community meetings [1 O.C. 121.5-8], and
consideration of the final draft budget by the General Tribal Council [1 O.C. 121.5-9]. The Oneida
Business Committee is required to present the budget to the General Tribal Council with a request for
adoption by resolution no later than September 30th of each year. [1 O.C. 121.5-9].
The Law permits the Oneida Business Committee to alter the deadlines for the various processes and
procedures provided in this law only upon a showing of good cause, provided that, the Oneida Business
Committee shall approve any such alterations by resolution. [1 O.C. 121.5-1]. Due to the fact that the
Oneida Business Committee did not receive adequate input from the community budget meetings and
recommendations from the Chief Financial Officer and fund unit managers, the Oneida Business
Committee required more time to solicit input for the establishment of the priority list required by section
121.5-3 of the Law. The Oneida Business Committee found good cause to grant an extension of time for
implementation of the Budget Management and Control Act through resolution BC-02-28-18-C. This
resolution identified that due to the extension of the deadline for the establishment and approval of the
priority list required by section 121.5-3, all further deadlines would be extended and the Oneida Business
Committee would develop a continuing budget resolution to be effective until all requirements of the
Budget Management and Control law have been met for fiscal year 2019.
In the event that the General Tribal Council does not adopt a budget by September 30th, the Law allows
for a continuing budget resolution to be adopted by the Oneida Business Committee until such time as a
budget is adopted by the General Tribal Council. [1 O.C. 121.5-9].
This resolution adopts a continuing budget resolution for the Fiscal Year 2019 and directs that the Oneida
Nation shall operate at the Fiscal Year 2018 levels, with a wage increase of eighty-five cents ($0.85) per
Page 1 of 2
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hour per eligible employee effective September 30, 2018. The operations of the Nation are also directed
by this resolution to use their discretion in approving all expenditures, express attention to grant funds
until the budget has been formally adopted by the General Tribal Council.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
Page 2 of 2
A good mind. A good heart. A strong fire.
~
ONEIDA
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
8
I
8
I 18
2. General Information:
Session:
~
Open
Agenda Header:
D Executive- See instructions for the applicable laws, then choose one:
!standing Committees
D Accept as Information only
~
Action - please describe:
BC approval of Finance Committee Meeting Minutes of August 1, 2018
3. Supporting Materials
D Report
~
D Resolution
D Contract
Other:
1.j FC E-Poll approving 8/1/18 Minutes
3.
2.jFc Mtg Minutes of8/1/18
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Author~edSponsor/Uaison:
~~T_ri_sh~~-n~g_,T_r_ib_a_IT_r_e_as_u_~_r~~~~~~~~~~~~~~~~~~
Primary Requestor:
Denise Vigue, Executive Assistant to the CFO /Finance Administration
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is
a standing committee of the OBC.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
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ONEIDA NATION
P.O. Box 365
Oneida, WI 54115
MEMORANDUM
TO:
CC:
FR:
DT:
RE:
Finance Committee
Business Committee
Denise Vigue, Executive Assistant
August 2, 2018
E-Poll Results of: FC Meeting Minutes of August 1, 2018
An E-Poll vote of the Finance Committee was conducted to approve the
8/1/18 Finance Committee meeting minutes. The results of the
completed E-Poll are as follows:
E-POLL RESULTS:
There was a Majority 5 YES votes from Chad Fuss, Larry Barton, Jennifer
Webster, Patrick Stensloff and Shirley Barber to approve the Aug. 1, 2018
Finance Committee Meeting Minutes.
The minutes will be placed on the next BC agenda of Aug. 8, 2018 for
approval and the next Finance Committee agenda of August 13, 2018 to
ratify this E-Poll action.
Yaw^ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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ONEIDA FINANCE COMMITTEE
FC REGULAR MEETING
August 1, 2018 – 1:30 P.M.
BC Executive Conference Room
FC WORK MEETING
August 1, 2018 – 2:50 P.M.
BC Executive Conference Room
REGUL AR MEETING MINUTES
FC REGULAR MEETING:
Patricia King, Treasurer/FC Chair
Jennifer Webster, BC Council Member
Patrick Stensloff, Purchasing Director
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, AGGM-Finance (Gam. Alt.)
Shirley Barber, FC Elder Member
EXCUSED: Daniel Guzman King, BC Council Member
OTHERS PRESENT: Ron Wurth, Luke Schuab, David Emerson, Lorna Smith, Wesley Smith, Robert Keck,
Timothy Skenandore, and Denise J. Vigue taking minutes
FC WORK MEETING:
Patricia King, Treasurer/FC Chair
Jennifer Webster, BC Council Member
Shirley Barber, FC Elder Member
Larry Barton, CFO/FC Vice-Chair
Patrick Stensloff, Purchasing Director
EXCUSED: Daniel Guzman King, BC Council Member & Chad Fuss, AGGM-Finance (Gam. Alt.)
OTHERS PRESENT: Denise J. Vigue, taking notes
I.
CALL TO ORDER: The Regular FC Meeting was called to order by the FC Chair at 1:30 P.M.
II.
APPROVAL OF AGENDA: AUGUST 1, 2018
Motion by Chad Fuss to approve the FC meeting agenda of Aug. 1, 2018 with items under IV.
Moved to the end of the agenda for discussion. Seconded by Jennifer Webster. Motion
carried unanimously.
III.
APPROVAL OF MINUTES: JULY 16, 2018 (Approved via E-Poll on 7/17/18):
Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 7/17/18 approving the July
16, 2018 Finance Committee Meeting Minutes. Seconded by Larry Barton. Motion carried
unanimously.
IV.
TABLED BUSINESS: None
V.
CAPITAL EXPENDITURES:
1. Great Lakes Roofing
Tim Skenandore, Gaming – Facilities
Amount: $58,600.00
Tim Skenandore was present to discuss this contract for the installation of anti-slip mats on the
walking pathways on the roofs of Gaming buildings; sole source as vendor holds the 20 year
warranty for the roofs; approved by Gaming Cap Ex from identified funds budgeted from their
Cap Ex and per their SOP’s.
Motion by Larry Barton to approve the Gaming Capital Expenditure to Great Lakes Roofing in
the amount of $58,600.00. Seconded by Patrick Stensloff. Motion carried unanimously.
Page 1 of 4
Finance Committee Meeting Minutes of August 1, 2018
Public Packet
VI.
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COMMUNITY FUND:
(Information was reviewed at the end of the agenda)
REPORT(S):
1. CF Product Update Report for July 2018
Denise J. Vigue, Finance
The vendor agreed to extend the contract year through September and starting October 1st the
product will be tracked per fiscal year of the Nation just as the funding is tracked/provided.
Motion by Chad Fuss to accept the July 2018 Community Fund Product Update Report.
Seconded by Shirley Barber. Motion carried unanimously.
2. CF (Funds) Year End Summary – FY18
Denise J. Vigue, Finance
Denise highlighted the CF funds summary as all funding has been expended for FY18 with the
majority used by families for their children to participate in various positive activities,
something to be reviewed when the SOP’s are updated.
Motion by Jennifer Webster to approve the Community Fund (Funds) FY18 Year End Summary.
Seconded by Patrick Stensloff. Motion carried unanimously.
REQUESTS:
1. Big Apple Fest
Jeff Scofield, Apple Orchard
Amount: 25 Cases
Motion by Jennifer Webster to approve from the Community Fund the Coca-Cola Product
request in the amount of 25 Cases for use at Big Apple Fest in September. Seconded by Chad
Fuss. Larry Barton abstained. Motion carried.
VII.
NEW BUSINESS:
1. Incredible Technologies - FY18 PO Increase
David Emerson, Gaming – Slots Dept.
Amount: $30,000.00
David Emerson was present to discuss this PO increase; it is an expansion of their lease games from
this vendor; no new funds; as this PO expands they decrease PO’s from other lease vendors.
Motion by Jennifer Webster to approve the FY18 Blanket Purchase Order increase with
Incredible Technologies in the amount of $30,000.00. Seconded by Patrick Stensloff. Motion
carried unanimously.
2. Alliant Insurance - Cyber Premium
Robert Keck, Risk Management
Amount: $121,836.00
Robert Keck was present and detailed all that is covered from cyber threats; his area is also working
on a training for employees on how to spot threats and reporting them to MIS.
Motion by Chad Fuss to approve the Alliant Insurance Premium for Cyber Security in the
amount of $121,836.00. Seconded by Jennifer Webster. Larry Barton abstained. Motion carried.
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Finance Committee Meeting Minutes of August 1, 2018
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3. Alliant Specialty Ins. Serv. – Liability Pkg. Premium
Robert Keck, Risk Management
Amount: $104,968.00
This is the first of 4 payments that covers every type of liability that Nation may incur.
Motion by Jennifer Webster to approve the Alliant Specialty Insurance Services Liability
Package Premium in the amount of $104,968.00. Seconded by Chad Fuss. Larry Barton
abstained. Motion carried.
4. Alliant Specialty Ins. Serv. – Property Premium
Robert Keck, Risk Management
Amount: $451,739.00
This insurance covers any loss of work such as a shutdown; discussion of Tribal First which Alliant is
part of and has more than 200 tribes that they cover.
Motion by Jennifer Webster to approve the Alliant Specialty Insurance Services Property
Premium in the amount of $451,739.00. Seconded by Chad Fuss. Larry Barton abstained.
Motion carried.
5. Meadowbrook Premium – Excess Worker’s Comp.
Robert Keck, Risk Management
Amount: $85,672.00
Claim activities has been cut down drastically over the last three years from about 8 years ago;
mainly due to more training and outreach to departments on safety; newer managers are the most
receptive to this information /training.
Motion by Chad Fuss to approve the Meadowbrook Excess Worker’s Compensation Premium in
the amount of $85,672.00. Seconded by Jennifer Webster. Larry Barton abstained. Motion
carried.
6. M3-EMPower, LLC – FY18 PO Increase
Robert Keck, Risk Management
Amount: $35,000.00
PO increase is to cover the last two months of FY18; seeing a high demand for chiropractic and
preventative services from employees; increase amount is budgeted.
Motion by Chad Fuss to approve the FY18 Blanket Purchase Order increase with M3-EMPower,
LLC in the amount of $35,000.00. Seconded by Jennifer Webster. Larry Barton abstained.
Motion carried.
7. Broadway Hyundai Inc. – FY18 PO Increase
Wesley Smith, DPW – Automotive
Amount: $25,000.00
This PO increase will cover the last two months of FY18 and is mainly for repairs to the fleet
vehicles that cannot be done in-house.
Motion by Larry Barton to approve the FY18 Blanket Purchase Order increase with Broadway
Hyundai Inc. in the amount of $25,000.00. Seconded by Patrick Stensloff. Jennifer Webster
abstained. Motion carried.
Page 3 of 4
Finance Committee Meeting Minutes of August 1, 2018
Public Packet
8.
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Graphic Composition Inc.
Ron Wurth, Gaming – Promotions
Amount: $625,000.00/yr.
There was a lengthy discussion about this contract, the bidding process and utilization of the tribe’s
own Print shop; the BC will be discussing the latter very soon to get more information and Gaming
should be included to offer suggestions to help the BC and the Nation to support all our programs.
Motion by Larry Barton to approve the Graphic Composition, Inc. multi-year contract in the amount
of $625,000.00 for this first year noting that the requestor will bring back renewal payment each
successive year as an FYI item. Seconded by Patrick Stensloff. Chad Fuss abstained. Motion carried.
VIII.
EXECUTIVE SESSION: No Requests
IX.
FOLLOW UP:
1.
FC Meeting Calendar for FY19
Denise J. Vigue, Finance
Motion by Jennifer Webster to approve the change of the FC Regular Meeting time to begin at
9:00 A.M. with the FC Work Meetings to immediately follow starting in FY19. Seconded by
Patrick Stensloff. Motion carried unanimously.
X.
1.
FYI and/or THANK YOU:
FYI: FY19 Blanket Purchase Orders
David Emerson, Gaming – Slots Dept.
Motion by Jennifer Webster to accept as FYI the FY19 Blanket Purchase Orders for Slot Lease
games and machine parts. Seconded by Larry Barton. Motion carried unanimously.
XI.
ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Jennifer Webster. Motion carried
unanimously. Time: 2:46 P.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee-E-Poll Minutes Approval Date:
August 2, 2018
Oneida Business Committee’s FC Minutes Approval Date:
Page 4 of 4
Finance Committee Meeting Minutes of August 1, 2018
Public Packet
43 of 633
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
8
/ 8
/ 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the July 18, 2018 LOC meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 7/18/18 LOC meeting minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
44 of 633
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
July 18, 2018
9:00 a.m.
Present: David P. Jordan, Kirby Metoxen, Ernest Stevens III, Daniel Guzman King
Excused: Jennifer Webster
Others Present: Brandon Wisneski, Maureen Perkins, Clorissa Santiago, Jennifer Falck, Lee
Cornelius, Bonnie Pigman, Leyne Orosco, Rae Skenandore, Wes Martin, Cathy Bachhuber
I.
Call to Order and Approval of the Agenda
David P. Jordan called the July 18, 2018 Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Ernest Stevens III to adopt the agenda and move item VI.2. to the top of the
agenda right after the minutes are approved; seconded by Daniel Guzman King. Motion
carried unanimously.
II.
Minutes to be Approved (:33 - :54)
1. June 20, 2018 LOC Minutes
Motion by Kirby Metoxen to approve the June 20, 2018 LOC minutes and forward to
the Oneida Business Committee for consideration; seconded by Daniel Guzman King.
Motion carried unanimously.
III.
Current Business
1. Comprehensive Policy Governing Boards, Committees, and Commissions
Amendments (4:55 – 6:34)
Motion by Kirby Metoxen to accept the public meeting comments and the public
meeting comment review memorandum and defer the item to a work meeting;
seconded by Ernest Stevens III. Motion carried unanimously.
2. Military Service Employee Protection Act Amendments (6:35 – 8:48)
Motion by Kirby Metoxen to approve the public meeting packet and forward the
Military Service Employee Protection Act amendments to a public meeting to be held
on August 16, 2018 and forward the Military Service Employee Protection Act
amendments to the Finance Office for a fiscal analysis; seconded by Daniel Guzman
King. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of July 18, 2018
Page 1 of 2
Public Packet
45 of 633
3. Sanction and Penalties Law (8:49 – 9:43)
Motion by Kirby Metoxen to accept the legislative analysis for the Sanctions and
Penalties Law and defer to a work meeting; seconded by Daniel Guzman King.
Motion carried unanimously.
4. Oneida Personnel Policies and Procedures Amendments (9:44 – 10:30)
Motion by Ernest Stevens III to accept the legislative analysis for the Oneida
Personnel Policies and Procedures amendments and defer to a work meeting;
seconded by Daniel Guzman King. Motion carried unanimously.
IV.
New Submissions
1. Budget Management and Control Law Amendments (10:32 – 13:52)
Motion by Kirby Metoxen to have the Legislative Reference Office send a memo
discussing why this item will not be added to the active files list at this time;
seconded by Ernest Stevens III. Motion carried unanimously.
V.
Additions
VI.
Administrative Updates
1. Travel Report: National Association of Drug Court Professionals Annual Conference
(14:00 – 16:24)
Motion by Daniel Guzman King to accept the travel report as information; seconded
by Kirby Metoxen. Motion carried unanimously.
2. Legal Resource Center Rule #1- Application for Service (1:00 – 4:46)
Motion by Daniel Guzman King to certify the rule and forward to the Business
Committee for consideration; seconded by Ernest Stevens III. Motion carried
unanimously.
3. Petition: G. Powless-Oneida Personnel Commission Dissolution E-Poll (16:30 –
20:00 )
Motion by Ernest Stevens III to enter the e-poll results into the record; seconded by
Kirby Metoxen. Motion carried unanimously.
VII.
Executive Session
VIII. Adjourn
Motion by Ernest Stevens III to adjourn the July 18, 2018 Legislative Operating
Committee meeting at 9:20 a.m.; seconded by Daniel Guzman King. Motion carried
unanimously.
Legislative Operating Committee Meeting Minutes of July 18, 2018
Page 2 of 2
Public Packet
46 of 633
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08 / 08 / 18
============
07 I 25 I 18
Item deferred at 7/25/18 BC meeting to
the 8/8/18 BC meeting
2. General Information:
Session:
[g) Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
LIA--'-p--'-p_o_in_t_m_e_n_ts_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _____,
D Accept as Information only
[g) Action - please describe:
Review Chairman's recommendation and determine next steps regarding one (1) Oneida Police Commission
vacancy
3. Supporting Materials
D Report
D Other:
D Resolution
D Contract
3.
4.
2
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Autho~zedSponsor/ Liaison:
~~T_e_ha_s_s_i_
H iii_,C_h_a_i_r_m an_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~
Prima~~que~o~ubmMe~
~B~ro~o--'-k~e~D~o--'-x--'-~~t~o~~~B~C~C~S~u~p~e--'-N--'-i~m--'-r----------------Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Laura Laitinen-Warren, Senior Policy Advisor
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Public Packet
47 of 633
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/ history, and action requested:
One [1] vacancy was posted for the Oneida Police Commission to complete a term ending July 31, 2021.
The original application deadline was February 9, 2018 and one [1] application was received. At the BC Meeting
on March 28, 2018 a motion was made tore-notice the vacancy.
The vacancy was re-noticed wit h an application deadline of May 11, 2018. Two [2] applications were received for
the following applicants:
Joan Mcl ester
Michele Doxtator
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as * .pdf.
3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Public Packet
48 of 633
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08
I 08 I 18
2. General Information:
Session:
[g) Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
LIA--'-p--'-p_o_in_t_m_e_n_ts_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _____,
D Accept as Information only
[g) Action - please describe:
Review Chairman's recommendation and determine next steps regarding one (1) Oneida Pow Wow
Committee vacancy for term ending February 29, 2020.
3. Supporting Materials
D Report
D Other:
D Resolution
D Contract
3.
4.
2
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Autho~zedSponsor/ Liaison:
~~T_e_ha_s_s_i_
H iii_,C_h_a_i_r_m an_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~
Primary~que~o~ubmMe~
~B~ro~o--'-k~e~D~o--'-x--'-~~t~o~~~B~C~C~S~u~p~e--'-N--'-i~m--'-r----------------Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Laura Laitinen-Warren, Senior Policy Advisor
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Public Packet
49 of 633
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
One (1) vacancy was posted for the Oneida Pow Wow Committee for a term ending February 29, 2020.
The original application deadline was April 13, 2018 and one (1) application was received. On May 23, 2018 the
Business Committee made a motion to re-post the vacancy.
The new application deadline was July 13, 2018 and five (5) applications were received for the following
applicants:
Shannon Metoxen
Worden Shane Webster
Trista Cornelius-Henrickson
Terry Lee Blackowl
Tina Skenandore
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2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Public Packet
50 of 633
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08
I 08 I 18
2. General Information:
Session:
D Open [8] Executive- See instructions for the applicable laws, then choose one:
!other - type reason
AgendaHeader:
LIT_a_b_le_d_B_u_s_in_e_s_s__________________________________________________~
[8] Accept as Information only
D Action - please describe:
3. Supporting Materials
D Report
D Resolution
D Contract
[8] Other:
1.1..-M_e_m_o-------------------------------,
2.1c1ean and Redlined Version of SOP #8
3.1MOA
4.lschool Minutes
D Business Committee signature required
4. Budget Information
[8] Budgeted -Tribal Contribution
[8] Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor 1 Liaison:
Primary Requestor/Submitter:
lsrandon Stevens, Vice-Chairman
Todd Hill, School Board Chair
-----------------------------------------------------Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
Public Packet
51 of 633
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Oneida Nation School System's contracted employees do not have 2018-2019 contracts. There is one breach of contract.
The ONSS SOP #8 titled: ONSS Contracted Employee Indirect Compensation : Unused Personal Leave and Vacation Time, had
been tabled twice. The School Board worked with HRD on two separate occasions to revise and clarify the SOP, which went back
to the School Board Attorney for final review. Attached is a Memo with further clarification of the SOP and its intended process; th
red lined and clean versions of the SOP; and School Board Minutes to show that the SOP is School Board approved.
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2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page2 of2
Public Packet
52 of 633
Oneida Nation
School Board
PO Box 365 • Oneida, WI 54155-0365
(920) 86g-1676
/"""'\
:QDOODC)
ONEIDA
MEMO
To :
Oneida Business Committee
From:
Todd Hill, School Board Chair
RE:
ONSS SOP #8 Contracted Employees Unused Personal Leave and Vacation Time
Date:
August 1, 2018
-;/"/ #
After meeting with Ms. Geraldine Danfmih, Mr. Joshua Cottrell, and Ms. Sheri Mousseau, the
following points were discussed to clarify the ONSS SOP: Indirect Compensation - Contracted
Employees' Unused Personal Leave and Vacation Time.
1. Only the Principals and Superintendent are on 12-month contracts and earn both vacation
time and personal leave. They are eligible to request compensation for any unused
personal leave and vacation time at the end of their cunent contract year. Seven
grandfathered-in staff receive 12 personal leave days and all other contractual staff earn
10 days of personal leave each year on the 190-day contract, which begins each third
week of August and ends the first part of June.
2. A small number, 7 out of 80, or nearly 9% of the total cunent contractual staff are
grandfathered-in with 12 personal leave days instead of 10 due to their longevity with the
school system. This number is decreasing each year as staff retire. This began in
SY2006-07 when the School Board approved changes to the contracts by reducing the
amount of time individuals would receive for personal leave during the school year. The
Board agreed that employees with significant longevity with the Oneida Nation School
System should be allowed to continue to receive 12 personal days of leave per year.
3. The personal leave time is capped at 280 hours which can be credited at the beginning of
a new contract year, consistent with the overall Oneida Nation Employees policy. A
contracted employee' s unused personal leave over 200 hours and/or remaining vacation
time at the end of a cunent contract year may be compensated, consistent with the SOP
#8 and the employee's contract. Any unused vacation time does not carry over to the
next year.
A good mind. A good heart. A strong fire.
Public Packet
53 of 633
4. Employees may use their personal leave and vacation time during their cunent contract
year. However, if contracted employees request leave during the contractual school year,
it is disruptive to the student cuniculum and contact time; and employment of substitute
certified staff would cost additional tribal contribution. Most salaries for substitute
teachers are paid out of tribal contribution.
5. Cunently, one employee's contract is breached since compensation has not been issued
for the submitted request of unused vacation time from the SY2017-2018.
A good mind. A good heart. A strong fire.
~
ONEIDA
Public Packet
ONEIDA TRIBE OF
WISCONSIN
ONEIDA NATION
SCHOOL BOARD
54 of 633
TITLE: ONSS Contracted
Employee Indirect
Compensation: Unused Personal
Leave and Vacation Time ±Fade
Baek fur Cash
PAGE NO.1 of3
1.
06/03114
REVISION DATE:
July 19,2018
EFFECTIVE DATE: One
week after Board approval
STANDARD OPERATING
PROCEDURE
SOP NUMBER: #8
ORIGINATION DATE:
APPROVED BY: Oneida Nation
School Board
DATE: 6/3/14
REVISION DATE:
July 19,2018
REVIEWED BY: Business
Committee
DATE: 06/25/14;
Review DATE:
PURPOSE
1.1
The General Tribal Council provided for the autonomous administration of the
Oneida Nation School System (ONSS) (formerly known as the Oneida Tribal
School) through the administration of the Oneida Nation School Board (formerly
known as the Oneida Tribal School Board). By agreement with the Oneida
Business Committee in the Memorandum of Agreement ("MOA") dated March
21, 1988, the Oneida Nation School Board, in its responsibilities related to all
personnel matters, is to ensure that personnel decisions are based upon sound
educational practices and policies.
The MOA also directed that the Personnel Policies and Procedures
1.1.1
system (formerly known as the Oneida Tribal Management System) shall be
revised to accommodate the decisions made by the Oneida Nation School Board
related to personnel.
1.2
The MOA also provides that the Oneida Nation School Board (hereafter referred
to as "School Board") has the authority to enter into contracts, including contracts
with personnel, as necessary for the sound educational practices of ONSS.
1.2.1
The MOA fmther directs that all contracts related to the operation or
planning of the ONSS shall be first reviewed and endorsed by the School Board.
1.2.2
The School Board's initiation, review, and endorsement of contracts,
including personnel contracts, shall be presented in writing to the Business
1
Public Packet
55 of 633
Committee at times consistent with existing Oneida Nation Personnel Policies and
Procedures.
1.2.3
The MOA provides that the recommendations of the School Board
shall be followed by the Business Committee, unless good cause to the contrary is
shown.
1.3
This Standard Operating Procedure is enacted for the purpose of promulgating a
rule that provides for the School Board's ability to provide indirect compensation
in the form of a payment for unused personal leave and vacation time at the end of
a contract year exception to the Oneida Nation Policies and Procedures related to
the "trade back for cash" program when contracting with ONSS employees.
1.3 .1
The School Board's decisions for ONSS contracted employees'
indirect compensation that are related to the ability of employees to trade back for
sash to include their annual unused vacation and/or personal time shall be based
on sound educational practices that consider the professional and educational
needs of the ONSS and the School Board's ability to recruit and hire qualified
personnel.
1.3 .2
The School Board has determined that ONSS employees are
frequently unable to utilize their personal and/or vacation leave due to their
working conditions and that it is fiscally responsible to enable these employees to
receive compensation in place of time off, consistent with sound educational
practices.
2.
DEFINITIONS
2.1
Personnel Policies and Procedures- Oneida Nation Personnel Policies and
Procedures
2.2
Contracted Employee: An individual who is issued a contract of employment with
the ONSS from the School Board and who has accepted employment with the
ONSS.
2.3
MOA- March 21, 1988, Memorandum of Agreement between the Business
Committee and the Oneida Nation School Board approved by the General Tribal
Council
2.4
ONSS- Oneida Nation School System
2.5
School Board - Oneida Nation School Board
3.
WORKSTANDARDS
3.1
The School Board shall make an annual determination of the nature and type of
indirect compensation that will be offered to cutTent and new employees under a
new contract with the ONSS to be issued by the School Board.
3.2
The annual review and determination of the ONSS contracted employees' indirect
compensation shall be made in a timely manner and based on sound educational
practices and market forces related to the recruitment and employment of
qualified educational personnel.
2
Public Packet
3.3
3.4
3.5
3.6
56 of 633
The School Board shall revise the then-cmTent employee contracts based on its
annual review, at its sole discretion as it deems necessary, and prior to any
renewal notification that may be required under the then-cunent employee
contracts.
The School Board shall determine the tetms and conditions that will be
offered to contracted employees for indirect compensation under a "trade
back for cash" program that may create an exception to the then-cunent
Personnel Policies and Procedmes. The "trade back for cash" program
Indirect compensation may include cash compensation and be available
for both unused personal leave time and vacation time, consistent with the
employee's contract.
The School Board shall adopt the annual employee contract(s), including the
tetms and conditions for indirect compensation, by motion at a properly
convened meeting of the School Board.
Employees may be entitled to indirect compensation that includes paid
personal time and/or vacation time. The availability of trade back for
eashindirect compensation of accumulated, unused personal homs and/or
vacation time will be provided under the tetms of the employee's contract,
consistent with this Standard Operating Procedme and the policy of the
Oneida Nation, including the MOA. Any personal time homs over 200 homs
that the individual has accumulated, or over 184 accumulated homs for
individuals eaming 12 days of personal leave under the contract, at the end of
the tetm of the contract will not accrue to a new contract year, but can be paid
ffilt-as cash compensation after the end of a contract year and the employee's
final contract payroll period, upon request. The cash payout compensation is
calculated using the employee's eamed pay rate. Failme to request the homs
accumulated over 200 homs, or over 184 accumulated hours for individuals
eaming 12 days of personal leave under the contract, at the end of the cunent
contract year will result in a loss of those homs for the trade back for cash
compensation program.
If the employee has over 200 homs of personal leave and/or vacation time at
the beginning of the new contract year, or over 184 accumulated homs for
individuals earning 12 days of personal leave under the contract, the maximum
the employee may be credited at the beginning of the next ONSS contract year
will be 280 homs of personal leave and/or vacation time. The employee
receives personal days of leave as indirect compensation available for use
dming the full tetm of the contract, but which are attributed to the employee at
the beginning of the new contract year when they are "loaded" into the
personnel management system.
3 .6.1 Supervisors are responsible for monitoring employee vacation/personal
time accruals, scheduling employees' working hours and approving or denying
time off requests.
3.6.2 Employees are responsible for requesting time off utilizing personal,
vacation, and/or donated hours, and shall comply with the procedures established
3
Public Packet
57 of 633
by the ONSS Administration for documentation of the use of personal leave and
vacation time, including approval.
3 .6.3 Trade back for cash of Indirect cash compensation for unused personal
leave and/or vacation time shall not be provided to an ONSS contracted employee
if it is inconsistent with the then-cunent ONSS Employee Contract.
3.6.4 The employee is responsible annually for requesting the hours
accumulated over any maximum number of hours allowed to accrue under the
then-cunent Employee Contract.
3.6.4.1
The School Board's Chair, or in his/her absence, the ViceChair, shall approve or decline to approve a request by the Superintendent
or Administrators.
3.6.4.2
The immediate supervisor of all other employees shall approve
or decline to approve a request by the employee.
3.7
Consistent with the MOA, the Personnel Policies and Procedures shall be revised
to accommodate the decisions made by the Oneida Nation School Board related to
personnel, including personnel contracts and the trade back for cash
programregarding indirect compensation of unused personal leave and vacation
time.
3. 7.1
The Human Resource Depmiment shall process ONSS Contracted
Employees' requests for trade back for cashunused personal leave and vacation
time consistent with the then-cunent terms and conditions of the ONSS employee
contracts.
4.
REFERENCES
4.1
Memorandum of Agreement between the Oneida Business Committee and the
Oneida Nation School Board, March 21, 1988
4.2
GTC Resolution 05-23-11-B, Amendments to the Personnel Policies and
Procedures on Trade Back for Cash of Personal and Vacation Time
Oneida Tribe of Wisconsin, Personnel Policies and Procedures
4.3
4.4
Oneida Tribe of Wisconsin, Standard Operating Procedure, Quarterly Trade Back
for Cash Tribal Work Standards (October 11, 2011)
ONSS Employee Contracts
4.4
4
Public Packet
ONEIDA TRIBE OF
WISCONSIN
ONEIDA NATION
SCHOOL BOARD
58 of 633
TITLE: ONSS Contracted
Employee Indirect
Compensation: Unused Personal
Leave and Vacation Time
PAGE NO. 1 of3
1.
REVISION DATE:
July 19, 2018
EFFECTIVE DATE: One
week after Board approval
STANDARD OPERATING
PROCEDURE
SOP NUMBER: #8
ORIGINATION DATE:
06/03/14
APPROVED BY: Oneida Nation
School Board
DATE: 6/3114
REVISION DATE:
Julx 19, 2018
REVIEWED BY: Business
Committee
DATE: 06/25114;
Review DATE:
PURPOSE
1.1
The General Tribal Council provided for the autonomous administration of the
Oneida Nation School System (ONSS) (fmmerly known as the Oneida Tribal
School) through the administration of the Oneida Nation School Board (formerly
known as the Oneida Tribal School Board). By agreement with the Oneida
Business Committee in the Memorandum of Agreement ("MOA") dated March
21, 1988, the Oneida Nation School Board, in its responsibilities related to all
personnel matters, is to ensure that personnel decisions are based upon sound
educational practices and policies.
The MOA also directed that the Personnel Policies and Procedures
system (fmmerly known as the Oneida Tribal Management System) shall be
revised to accommodate the decisions made by the Oneida Nation School Board
related to personnel.
1.1.1
1.2
The MOA also provides that the Oneida Nation School Board (hereafter referred
to as "School Board") has the authority to enter into contracts, including contracts
with personnel, as necessary for the sound educational practices of ONSS.
1.2.1
The MOA further directs that all contracts related to the operation or
planning of the ONSS shall be first reviewed and endorsed by the School Board.
1.2.2
The School Board's initiation, review, and endorsement of contracts,
including personnel contracts, shall be presented in writing to the Business
1
Public Packet
59 of 633
Committee at times consistent with existing Oneida Nation Personnel Policies and
Procedures.
1.2.3
The MOA provides that the recommendations of the School Board
shall be followed by the Business Committee, unless good cause to the contrary is
shown.
1.3
This Standard Operating Procedure is enacted for the purpose of promulgating a
rule that provides for the School Board's ability to provide indirect compensation
in the fmm of a payment for unused personal leave and vacation time at the end of
a contract year when contracting with ONSS employees.
1.3.1
The School Board's decisions for ONSS contracted employees'
indirect compensation to include their annual unused vacation and/or personal
time shall be based on sound educational practices that consider the professional
and educational needs of the ONSS and the School Board's ability to recruit and
hire qualified personnel.
1.3 .2
The School Board has determined that ONSS employees are
frequently unable to utilize their personal and/or vacation leave due to their
working conditions and that it is fiscally responsible to enable these employees to
receive compensation in place of time off, consistent with sound educational
practices.
2.
DEFINITIONS
2.1
2.2
2.3
2.4
2.5
3.
Personnel Policies and Procedures- Oneida Nation Personnel Policies and
Procedures
Contracted Employee: An individual who is issued a contract of employment with
the ONSS from the School Board and who has accepted employment with the
ONSS.
MOA- March 21, 1988, Memorandum of Agreement between the Business
Committee and the Oneida Nation School Board approved by the General Tribal
Council
ONSS- Oneida Nation School System
School Board- Oneida Nation School Board
WORKSTANDARDS
3.1
3.2
3 .3
The School Board shall make an annual determination of the nature and type of
indirect compensation that will be offered to current and new employees under a
new contract with the ONSS to be issued by the School Board.
The annual review and detetmination of the ONSS contracted employees' indirect
compensation shall be made in a timely manner and based on sound educational
practices and market forces related to the recruitment and employment of
qualified educational personnel.
The School Board shall revise the then-current employee contracts based on its
annual review, at its sole discretion as it deems necessary, and prior to any
2
Public Packet
3 .4
3.5
3.6
60 of 633
renewal notification that may be required under the then-cunent employee
contracts.
The School Board shall determine the terms and conditions that will be
offered to contracted employees for indirect compensation that may create
an exception to the then-cunent Personnel Policies and Procedures.
Indirect compensation may include cash compensation and be available
for both unused personal leave time and vacation time, consistent with the
employee's contract.
The School Board shall adopt the annual employee contract(s), including the
te1ms and conditions for indirect compensation, by motion at a properly
convened meeting of the School Board.
Employees may be entitled to indirect compensation that includes paid
personal time and/or vacation time. The availability of indirect compensation
of accumulated, unused personal hours and/or vacation time will be provided
under the terms of the employee's contract, consistent with this Standard
Operating Procedure and the policy of the Oneida Nation, including the MOA.
Any personal time hours over 200 hours that the individual has accumulated,
or over 184 accumulated hours for individuals eaming 12 days of personal
leave under the contract, at the end of the term of the contract will not accme
to a new contract year, but can be paid as cash compensation after the end of a
contract year and the employee's final contract payroll period, upon request.
The cash compensation is calculated using the employee's eruned pay rate.
Failure to request the hours accumulated over 200 hours, or over 184
accumulated hours for individuals eaming 12 days of personal leave under the
contract, at the end of the cunent contract year will result in a loss of those
hours for the cash compensation program.
\
If the employee has over 200 hours of personal leave and/or vacation time at
the beginning of the new contract year, or over 184 accumulated hours for
individuals earning 12 days of personal leave under the contract, the maximum
the employee may be credited at the beginning of the next ONSS contract year
will be 280 hours of personal leave and/or vacation time. The employee
receives personal days of leave as indirect compensation available for use
during the full term of the contract, but which are attributed to the employee at
the beginning of the new contract year when they are "loaded" into the
personnel management system.
3 .6.1 Supervisors are responsible for monitoring employee vacation/personal
time accruals, scheduling employees' working hours and approving or denying
time off requests.
3.6.2 Employees are responsible for requesting time off utilizing personal,
vacation, and/or donated hours, and shall comply with the procedures established
by the ONSS Administration for documentation of the use of personal leave and
vacation time, including approval.
3
Public Packet
61 of 633
3.6.3 Indirect cash compensation for unused personal leave and/or vacation time
shall not be provided to an ONSS contracted employee if it is inconsistent with
the then-current ONSS Employee Contract.
3.6.4 The employee is responsible annually for requesting the hours
accumulated over any maximum number ofhours allowed to accrue under the
then-cunent Employee Contract.
3.6.4.1
The School Board's Chair, or in his/her absence, the ViceChair, shall approve or decline to approve a request by the Superintendent
or Administrators.
3.6.4.2
The immediate supervisor of all other employees shall approve
or decline to approve a request by the employee.
3.7
Consistent with the MOA, the Personnel Policies and Procedures shall be revised
to accommodate the decisions made by the Oneida Nation School Board related to
personnel, including personnel contracts regarding indirect compensation of
unused personal leave and vacation time.
3. 7.1
The Human Resource Department shall process ONSS Contracted
Employees' requests for unused personal leave and vacation time consistent with
the then-current terms and conditions of the ONSS employee contracts.
4.
REFERENCES
4.1
Memorandum of Agreement between the Oneida Business Committee and the
Oneida Nation School Board, March 21, 1988
4.2
GTC Resolution 05-23-11-B, Amendments to the Personnel Policies and
Procedures on Trade Back for Cash of Personal and Vacation Time
Oneida Tribe of Wisconsin, Personnel Policies and Procedures
4.3
4.4
Oneida Tribe of Wisconsin, Standard Operating Procedure, Quarterly Trade Back
for Cash Tribal Work Standards (October 11, 2011)
4.4
ONSS Employee Contracts
4
Public Packet
Oneida Tribe of Indians of Wisconsin
62 of 633
Post Offfce Box 365
Phone: 869-2214
Oneida, WI 54155
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01:\"EIDA 'IRIBAL SQIOOL
N&ORANDm-1 OF AGREEHEt,,'T
vlHEREAS'
the Oneida General tribal Council; an January 8' 1983, by
Resolution, directed that an agreerrent be reac...'l.ed be ewe en the Oneida
Business Comnittee and the Oneida Tribal School Board regardiilg t..'1e
autoncm::ru.s adnrinistration of the Oneida Tribal School which would
provide for full involvement of the Oneida Tribal School Board in
all personnel matters related ·to all personnel employed in the
operation of the Oneida Tribal School, and
WHEREAS,
the ·Oneida General Tribal Council further directed that said
Memorandum of Agreenent be made consistent with existing policies
and procedures of the Oneida Tribe as set forth in the Oneida Tribal
Management System that ~ccounting, purchasing, budgeting and budget
planning of. the Cbeida Tribal Schoo.l be consistent with approved
policies and procedures of the Cbeida Tribal Accmmting Office, and
VREREAS,
the Oneida Tribal "School Board is an elected body of the Oneida
General Tribal Council, any cause against them individually or as a
body should be consistent vlith the Oneida Rerroval Ordinance, and
WHEREAS,
contracts with the federal or state governrrents on behalf of the
Cheida Tribal School require endorserrent and approval of .t he Oneida
· Business Corrmittee and therefore cooperation and close
corrm.mications should exist between the Oneida Tribal School
Administration, Oneida Business Corn:nittee and Tribal School Board.
. NJW 'IHEREFDRE BE" IT RESOLVED, that the following terms and conditions meet the
) criteria set forth by the Oneida General Tribal Cot.mcil for the MEMJRANDU11 OF
AGREEMEt\T above described;
,;" .
Public Packet
63 of 633
. ONEIDA TRIBAL SQlCOL
MEM)RANDUM OF AGREEMENT
Page 2
.
This MEMJRANDUM OF AGR.EEMEJ:IIT is entered iL!to this
U
·;
...
day of
(
J11~__. , 1988, between the Oneida Business Com:nittee, hereafter
feferred to as the CCMMITIEE,
and the Oneida Tribal School Board,
hereafter referred to as the BOARD, · agree to abide, respect and follow
t:he folla;ving provisions:
1.
That all hiring, evaluations~ prom:Jtions, suspensions/dismissals of
all persorm.el employed in the operation of the Oneicia Tribal School
is to be performed by the BOARD: that hiring, prarotions ,
suspensions/dismissals shall be conducted p~suant to the Oneida
Tribal :Manag~t System wherein three (3) merrber of the BOARD and
one (1) Tribal · School Administrator, shall sit with one (1) member
of the Oneida Tribal Personnel Selection Committee and the· EE0
Officer, that evaluations of instructional personnel shall be
p~forrred,
based upon sound educational administration. recognizing
the contractual and school year provisions for teaching persormel,
and that the CU1MI1TEE shall revise the Oneida Tribal Managerrent
.
System appropriately to acca:n::oc>date the above .
A.
Where the Oneida Tribal lvf..anagerrent System refers to Per sonnel
.(
Administrator it shall be revised by the COMMITTEE to provide
for Qmsultation with the Tribal School Administrator and
Chairman of the BOARD.
2.
Grievances of emriloyees of the Coeida Tribal School are. to be
processed by two (2) members of the Cbeida Personnel Selection
Committee, three (3) BOARD members and the EEO Officer as per
grievance procedures outlined in the Oneida Tribal ~mnagernent
System.
3.
All contracts, grants and proposals related to ~he operation or
planning of the Oneida Tribal School shall be first reviewed and
. endorsed by the BOARD.
Such review and endorserrent shall be
presented in writing to the CCM1I:TI'EE at times consistent with
existing Cbeida Tribal Policies and Procedures.
The recCJiii:rendations
of the BOARD shall be foll<N7ed by the CCM-U1TEE, unless good cause
:. : .
. to the contrary is sh<Nlil, provided that such proposed contracts,.
grants and proposals are consistent with Oneida Tribal School
funding cyc~es.
(
Public Packet
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Cl\lEIDA 1RIBAL SC11COL
MEMJRANDUM OF AGREE11ENI'
Page 3
.
A.
Disputes between the CCM1ITI'EE and the BOA..Jm under this
provision shall be negotiated by the parties.
B.
If the matter cannot be resolved, the rratter shall be reported
at the next m::eting of the Oneida General tribal Colmcil or
special meeting called therefore.
4.
The BOARD shall submit all minutes of all meetings in writing to the
CCM1ITIEE.
A.
long and short range planning . of the Oneida Tribal School shall
be coordinated with the CCMMITI'EE.
B.
The BOARD shall make two (2) annual reports in writing to the
Cheida General Tribal Council to be availab1e to the Oneida
General Tribal Council consistent with the an:rDJal reports .of
all other tribal departments and programs to the regular anrmal
meeting of the Oneida General Tribal Council.
5.
The MEMJRANDUM OF AGREEMENI' shall not be amended except by the
Oneida Generai Tribal Council or at the express direction of the
.. .
Cbeida General Tribal Cotmcil and shall be effective upon
ratification by the Oneida General Tribal Council.
CERTIFICATION
I, the undersigned, as Secretary of the Cbeida Business Comnittee, hereby,
certify that the Oneida General Tribal Council in session with a quorum of
'7 C:, members present, at a meeting duly called, noticed, and held on the
_:jJ_ day of
/11/~
, 19 "11/; that the foregoing resolution was duly
adapted at such meeting by a unanimous vote of those present and that said
resolution has not been rescinded or a.J:IJended in any way.
~~as
lia Cornelius, Tribal Secretary
Oneida Tribe of Indians of Wisconsin
Public Packet
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Oneida Nation School Board Minutes
Special Meeting
Date: Thursday, July 19, 2018
Time: 12:00 p.m.
Place: O.N.E.S. Conference Room
The Oneida Nation School Board is committed and accountable to students, parents, families, staff,
and community members to provide regulatory oversight for a safe, positive, culturally diverse,
holistic, learning atmosphere based on OnAyote a·ka values. We will provide the expectations,
resources, and educational opportunities to encourage students to be productive.
Present: Todd (Moon) Hill, Fred Muscavitch, Melinda J. Danforth, Melinda K. Danforth, Shanna Torres
Excused: Rhiannon (RC) Metoxen, Shannon Metoxen
Others: Sheri Mousseau [departed at 12:40 p.m.], Jolene Hensberger
Called to order by: Todd Hill
Time: 12:05 p.m.
Opening by: None
Approve Agenda
Motion by Melinda J. Danforth to approve agenda with add-on of two new items of business 1) Next Meetings and
2) Creation of Antibullying Subcommittee. Seconded by Shanna Torres. Motion carried.
1:
Follow up Items
1.
SOP: ONSS Indirect Compensation- Unused Personal Leave and Vacation
Motion by Fred Muscavitch to approve SOP with the added changes of 3.7 and 3.7.1. Seconded by Melinda K.
Danforth. Motion carried.
II:
Discussion
Melinda J. Danforth: Put in the title or somewhere that this SOP is only for contracted employees to avoid
confusion. Recommendation to invite an HRD Representative or to draft a Memo outlining changes and the
meeting with HRD to discuss necessary changes, along with the process followed of sending contracts to
Nation's attorney and School Board Attorney and that both legal representatives approved without any
issues.
Melinda K. Danforth: Suggestion to add the word Contracted Employees in the title.
Shanna Torres: In section 3.7 and 3.7.1 the verbiage of Trade Back for Cash needs to be restated for
consistency.
Melinda K. Danforth: There appears to be a breach of contract if the contracts are not being followed.
Motion by Melinda J. Danforth to go into Executive session at 12:42 p.m. Seconded by Melinda K. Danforth. Motion
carried. [Sheri Mousseau departed at 12:41 p.m.] [Jolene Hensberger departed at 12:57 p.m.]
Motion by Melinda K. Danforth to come out of executive session at 1:37 p.m. Seconded by Fred Muscavitch. Motion
carried.
2.
Superintendent Evaluation I lob Performance
No action taken. School Board will meet on August 2nd from 3p-5p to complete Expectations. Melinda J. Danforth
will send an email to HRD to request a two-week extension.
July 19, 2018 Oneida Nation School Board Special Meeting Minutes
Page 1 of2
Public Packet
66 of 633
III.
New Business
1.
Next meetings to schedule
Motion by Fred Muscavitch to schedule August 2nd from 3p-Sp to complete the Superintendent expectations and
School Board Policies and Procedures. Seconded by Shanna Torres. Motion carried.
2.
Creation of Anti-Bullying Subcommittee
Motion by Melinda K. Danforth to approve subcommittee of Fred Muscavitch and Melinda J. Danforth to develop a
draft SOP to include the Parent/Community Input meeting recommendations within the SOP and bring back to the
School Board. Seconded by Shanna Torres. Motion carried.
Requesting to have the SOP provided at the September School Board meeting.
IV:
Adjourn
Shanna motion to adjourn at 1:45 p.m. Seconded by Melinda K. Danforth. Motion carried.
July 19, 2018 Oneida Nation School Board Special Meeting Minutes
Page 2 of2
Public Packet
67 of 633
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
8
I
8
I 18
2. General Information:
Session:
[8] Open D Executive- See instructions for the applicable laws, then choose one:
AgendaHeader:
LIT_ra_v_e_IR_e~p_o_rt______________________________________________________~
D Accept as Information only
[8] Action - please describe:
To accept the travel report for the Native American Tourism of Wisconsin (NATOW) Conference
June 1Oth-13th, 2018.
3. Supporting Materials
[gJ Report
D Resolution
D Contract
D Other:
1.
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
jKirby Metoxen, Council member
L-~------------------------------------------------~
Primary Requestor/Submitter:
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
Public Packet
Travel Report for:
Travel Event:
68 of 633
Kirby Metoxen
2018 Native American Tourism of Wisconsin (NATOW)
Conference
Travel Location:
LCO, Wisconsin
Departure Date:
06/10/2018
Return Date:
06/13/2018
Projected Cost:
210.00
Actual Cost:
0.00
Date Travel was Approved by OBC:
05/09/2018
Narrative/Background:
Councilman Kirby Metoxen is the representative for the Oneida Nation and member of
NATOW (Native American Tourism of Wisconsin) Advisory Board. NATOW conference
was June 11-13, 2018. The NATOW organization covered the cost for hotel and
registration. Woodland Arts Board Covered mileage expenses.
At the NATOW Conference there were 3 Breakout Sessions each morning and
afternoon. The first session was Creative Tour Itineraries on any Budget. The
presenter brought new ideas for promoting Wisconsin as an ideal destination to the
group travel industry. The second breakout session was WI Department of Tourism
Programs&. Development Opportunities. The presenters were very familiar with the
challenges facing smaller communities and businesses in Wisconsin as they try to
attract visitors and become a tourism destination. They also work with local business
owners and community leaders to re-envision their brand image and create effective
marketing. The third session was hosted by the owners of PeroDigm Design Studio.
They help corporations, businesses, and non-profits leave their digital footprint on the
world. They do the research to establish the best course of action to properly
optimize your site with content, graphics, video, and targeted placement.
Bobbi Webster, Public Relations Director from the Intergovernmental Affairs and
Communications Department of Oneida Nation hosted three sessions of NATOW Gets
Real where she talks to Tribal Leaders to learn more about industry related topics.
The first session was with Mic Isham, Executive Director of Great Lakes Fish and
Wildlife Commission. Mic spoke about the importance of keeping natural resources
Page 1 of 2
OBC Approved 03-25-2015
Public Packet
Page 2
69 of 633
Business Committee·Travei·Report
protected, and ways to accomplish that. The second session of NATOW Gets Real was
with Emerson Vallo, AIANTA, Southwest Region Representative. He spoke about the
economic development of his pueblo tribe, the welfare of his native lands, the
promotion of cultural tourism in New Mexico and all Native Americans. The final
session of NATOW Gets Real featured Ernie Stevens, Jr., Chairman and national
spokesperson for the National Indian Gaming Association Ernie spoke about how
tourism affects the gaming industry and about new legislation on sports gaming.
There was a panel "Exploring Hemp", with Marc Grignon, Hempstead Project Heart,
and St. Croix Tribal General Council and Attorney, Jeff Cormell. Marc is Campaign
Manager at Hempstead Project Heart, a project of the Earth Island Institute. In 2017,
Hempstead Project Heart worked with a coalition of organizations and Wisconsin
residents to push hemp legalization in the state of Wisconsin.
Lastly, congratulations to very own Rich Figueroa from Oneida Tourism for receiving
the 2018 NATOW Pioneer of Tourism award.
ltem(s) Requiring Attention:
Travel and lodging.
Requested Action:
Motion to approve travel report for 2018 Native American Tourism of Wisconsin
(NATOW) Conference June 10th-13th, 2018.
Page 2 of 2
Public Packet
70 of 633
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08 / 08 / 18
2. General Information:
Session:
Open
Executive - See instructions for the applicable laws, then choose one:
Personnel Related
Agenda Header:
Travel Request
Accept as Information only
Action - please describe:
Enter the e-poll results into the record for the approved travel request in accordance with § 219.16-1 for four
(4) Language House Department staff to attend the Great Law Recital in Niagara Falls, NY – August 12-20,
2018
3. Supporting Materials
Report
Resolution
Contract
Other:
1. E-mails with request and results
3. BC Agenda Request and supporting materials
2. BC comments beyond a vote
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Requestor: Todd Hill, Chair/Oneida Nation School Board
Name, Title / Dept.
Additional Requestor:
Requestor: Tracy Williams, Director/Language
Name, Title / Dept.
Page 1 of 2
Public Packet
71 of 633
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
***BACKGROUND***
On Friday, July 27, 2018, at 2:44 p.m., the following e-poll was conducted:
"Summary:
Attached is a travel request for BC approval. Four (4) staff from the Language House Department is requesting to
attend the Great Law in New York on August 12-20, 2018. The next BC Agenda meeting date is August 8th which
will not leave time for processing the paperwork for their travel; therefore, an E-Poll is respectfully requested
from the Business Committee.
The reason why this item was not on this week’s Business Committee’s agenda was due to the authorizing
personnel were not aware of it until Tuesday, July 24, 2018. The submission due date for the this week’s Business
Committee Agenda had already closed. In addition, the proper process to conduct a School Board E-poll had to
be followed prior to obtaining request from the Business Committee.
The Language House Director [Tracy Williams] became aware of the Recital of the Great Law booking deadline
via a Facebook page on or about July 11, 2018. At that time, the Director needed to organize the department,
available staff who could attend, obtain lodging reservations, transportation, etc.
The requestors could not submit the request until the proper approval process had been obtained and followed.
Requested Action:
Approve travel request in accordance with § 219.16-1 for four (4) Language Department staff to attend the Great
Law Recital in Niagara Falls, NY – Aug 12-20, 2018
Deadline for response:
Responses are due no later than 4:30 p.m., Monday, July 30, 2018."
As of the deadline, below are the results of the e-poll:
Support: Daniel Guzman King, David P. Jordan, Brandon Stevens, Ernie Stevens III, Jennifer Webster
Oppose: Kirby Metoxen, Lisa Summers
Per § 5.2.c. of the OBC SOP “Conducting Electronic Voting (E-polls)”, also attached are copies
of any comment by an OBC member made beyond a vote.
***REQUESTED ACTION***
Enter the e-poll results into the record for the approved travel request in accordance with § 219.16-1 for four (4)
Language House Department staff to attend the Great Law Recital in Niagara Falls, NY – August 12-20, 2018
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
From:
To:
Cc:
Subject:
Date:
Attachments:
72 of 633
TribalSecretary
TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer
A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill
BC_Agenda_Requests; Jolene D. Hensberger; Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius;
Danelle A. Wilson; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Melinda J. Danforth;
Rhiannon R. Metoxen; Rosa J. Laster
E-POLL RESULTS: Approve travel request in accordance with § 219.16-1 – Four (4) Language Deparment staff
– Great Law Recital – Niagara Falls, NY – Aug 12-20, 2018
Tuesday, July 31, 2018 9:00:32 AM
BCAR Approve travel request per § 219.16-1 – 4 Language Dept staff – Gre....pdf
KM comment beyond vote.pdf
JW comment beyond vote.pdf
BS comment beyond vote.pdf
LS comment beyond vote.pdf
E-POLL RESULTS
The e-poll to approve the travel request in accordance with § 219.16-1 for four (4) Language
Department staff to attend the Great Law Recital in Niagara Falls, NY – Aug 12-20, 2018, has been
approved. As of the deadline, below are the results:
Support: Daniel Guzman King, David P. Jordan, Brandon Stevens, Ernie Stevens III, Jennifer
Webster
Oppose: Kirby Metoxen, Lisa Summers
Per § 5.2.c. of the OBC SOP “Conducting Electronic Voting (E-polls)”, also attached are copies
of any comment by an OBC member made beyond a vote.
Lisa Liggins
Information Management Specialist
Business Committee Support Office (BCSO)
PO Box 365
Oneida, WI 54155-0365
Oneida-nsn.gov
From: TribalSecretary
Sent: Friday, July 27, 2018 2:44 PM
To: Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A.
Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill
Cc: TribalSecretary; Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson;
Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Melinda J. Danforth; Rhiannon R.
Metoxen; Rosa J. Laster
Subject: E-POLL REQUEST: Approve travel request in accordance with § 219.16-1 – Four (4) Language
Public Packet
73 of 633
Deparment staff – Great Law Recital – Niagara Falls, NY – Aug 12-20, 2018
Importance: High
E-POLL REQUEST
Summary:
Attached is a travel request for BC approval. Four (4) staff from the Language House
Department is requesting to attend the Great Law in New York on August 12-20, 2018. The
next BC Agenda meeting date is August 8th which will not leave time for processing the
paperwork for their travel; therefore, an E-Poll is respectfully requested from the Business
Committee.
The reason why this item was not on this week’s Business Committee’s agenda was due to
the authorizing personnel were not aware of it until Tuesday, July 24, 2018. The submission
due date for the this week’s Business Committee Agenda had already closed. In addition,
the proper process to conduct a School Board E-poll had to be followed prior to obtaining
request from the Business Committee.
The Language House Director [Tracy Williams] became aware of the Recital of the Great Law
booking deadline via a Facebook page on or about July 11, 2018. At that time, the Director
needed to organize the department, available staff who could attend, obtain lodging
reservations, transportation, etc.
The requestors could not submit the request until the proper approval process had been
obtained and followed.
Requested Action:
Approve travel request in accordance with § 219.16-1 for four (4) Language Department
staff to attend the Great Law Recital in Niagara Falls, NY – Aug 12-20, 2018
Deadline for response:
Responses are due no later than 4:30 p.m., Monday, July 30, 2018.
Voting:
1.
2.
Use the voting button above, if available; OR
Reply with “Support” or “Oppose”.
Lisa Liggins
Information Management Specialist
Business Committee Support Office (BCSO)
Public Packet
From:
To:
Cc:
Subject:
Date:
74 of 633
Kirby W. Metoxen
TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer
A. Webster; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill
Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Jessica L. Wallenfang; Laura E.
Laitinen-Warren; Leyne C. Orosco; Melinda J. Danforth; Rhiannon R. Metoxen; Rosa J. Laster
RE: E-POLL REQUEST: Approve travel request in accordance with § 219.16-1 – Four (4) Language Deparment
staff – Great Law Recital – Niagara Falls, NY – Aug 12-20, 2018
Friday, July 27, 2018 3:04:14 PM
Oppose they haven’t had the time to move their office now they want to go out of town for a
10days. I say if they get moved then they can go. We been asking them to move their office for a
year now they want to give us a 2 week notice to go somewhere for 10 days
Yaw^ko,
Kirby Metoxen
Oneida Nation Councilman
Phone: 920-869-4441
Fax:920-869-4040
kmetox@oneidanation.org
Public Packet
From:
To:
Cc:
Subject:
Date:
75 of 633
Jennifer A. Webster
TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Kirby
W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill
Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Jessica L. Wallenfang; Laura E.
Laitinen-Warren; Leyne C. Orosco; Melinda J. Danforth; Rhiannon R. Metoxen; Rosa J. Laster
RE: E-POLL REQUEST: Approve travel request in accordance with § 219.16-1 – Four (4) Language Deparment
staff – Great Law Recital – Niagara Falls, NY – Aug 12-20, 2018
Friday, July 27, 2018 3:11:18 PM
Approve.
With suggestion: The recital is done every year, and every year we send staff. They could ideally
request approval in April, May, June for staff to attend. We don’t need names to approve, that can
be identified internally when ready. Understanding they now have another board to get approval
from. Just my 2 cents for next year, that approval can be done months in advance.
Public Packet
From:
To:
Cc:
Subject:
Date:
76 of 633
Brandon L. Yellowbird-Stevens
Jennifer A. Webster; TribalSecretary; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Kirby W. Metoxen;
Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill
Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Jessica L. Wallenfang; Laura E.
Laitinen-Warren; Leyne C. Orosco; Melinda J. Danforth; Rhiannon R. Metoxen; Rosa J. Laster
Re: E-POLL REQUEST: Approve travel request in accordance with § 219.16-1 – Four (4) Language Deparment
staff – Great Law Recital – Niagara Falls, NY – Aug 12-20, 2018
Friday, July 27, 2018 3:13:20 PM
Support and I agree with Jenny’s recommendation for next year.
Get Outlook for iOS
Public Packet
From:
To:
Cc:
Subject:
Date:
77 of 633
Lisa M. Summers
TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer
A. Webster; Kirby W. Metoxen; Patricia M. King; Tehassi Tasi Hill
Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Jessica L. Wallenfang; Laura E.
Laitinen-Warren; Leyne C. Orosco; Melinda J. Danforth; Rhiannon R. Metoxen; Rosa J. Laster
Re: E-POLL REQUEST: Approve travel request in accordance with § 219.16-1 – Four (4) Language Deparment
staff – Great Law Recital – Niagara Falls, NY – Aug 12-20, 2018
Friday, July 27, 2018 5:40:36 PM
At this time I must decline support. I checked the Facebook announcement
referenced, it took place on May 24. 2018. It appears the Language Director "liked"
the announcement on this date.
Given this, it strongly appears there was knowledge of the dates at the end of May,
giving the department plenty of time to organize a request for the OBC agenda.
Additionally, we have raised concerns about last minute requests from this area in the
past, asking it be corrected.
Given the scrutiny we are placed under for the use of electronic voting, I cannot in
good conscience approve a request where it appears the Director was aware of dates
in May as this would have given plenty of time to process this request. We are able
to use this process when necessary, it appears this last minute request could have
been avoided.
OBC approval is only needed when there is more than 3 from the same department,
or more than 14 from the whole organization is traveling. This means there is still
opportunity to participate under the normal process. Thank you all.
Sent from my Samsung Galaxy smartphone.
Public Packet
78 of 633
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08 I 08 1 18
2. General Information:
Session:
~
D Executive- See instructions for the applicable laws, then choose one:
Open
Iother- type reason
AgendaHeader:
LIT_ra_v_e_I_Re_q~u_e_s_t______________________________________________________~
D Accept as Information only
~
Action - please describe:
E-Poll Request
Number of travelers exceed number and needs Oneida Business Committee approval. Travel dates are
August 12-20, 2018. Respectfully requesting approval via an E-Poll from the Business Committee as the next
meeting date is August 8, 2018 and paperwork needs to be submitted and processed for travel, if the travel
request is approved.
3. Supporting Materials
D Report
~
D Resolution
D Contract
Other:
1.'1s_c_h_o-oi_B_o_a_r_d_E___
P_o_II_A_p_p_ro-v-in_g_La_n_g_H_o_us_e_T---,r~
3.' - - - - - - - - - - - - - - - - - - - - - '
2.!Memo from Lang House Director requesting traj
4.,_________________________________
____J
D Business Committee signature required
4. Budget Information
~
Budgeted -Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Primary Requestor/Submitter:
LlB_ra_n_d_o_n_S_t_ev_e_n_s_,V_i_c_e-_C_h_a_ir_m_a_n__________________________________,
Todd Hill, School Board Chair
------------------------------------------------------Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Tracy Williams, Language House Director
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Requesting an E-Poll. The Oneida Language House Department submitted a travel request for August 12-20,
2018 for four (4) travelers, which needs School Board and BC approval.
1) Save a copy of this form for your records .
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
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Oneida Language
Department
To:
Fr:
Da:
Re:
Artley Skenandore, HS/MS Principal & Athletic Director
Sharon Mousseau, ONSS Superintendent
Tracy Williams, Oneida Language Department Director
July 20, 2018
Great Law Travel 2018
Shekolih,
This memo will help provide some details to the travel requests being submitted for Great Law
Travel, Aug 12-20, 2018. There are four (4) requests here; each one is for an individual in our
department: Tracy Williams, Director-Language Department; Jessica Powless, Language
Multimedia Specialist; Joe Powless, Language/Cultural Trainee; Rosa Francour, Language/Cultural
Trainee. We have reserved a tribal vehicle from Aug 9-Aug 20, 2018 with DPW. Jessica and Joe
will be using their own vehicles. We are using fuel costs only instead of mileage and per diem
for meals is set only for the travel days and one (1) day while at Great Law because meals will
be provided everyday onsite. Dinner on the final day will be on our own which is why only one
(1) day of per diem is requested while at the Great Law.
The lodging is reserved at Quality Inn and Suites in Niagara Falls which was on the hotel listing
for the Great Law and will be shared amongst the group. We have a total of 4 rooms reserved.
The rate for lodging was given at a discount for the block of rooms set aside for the Great Law
event per the Great Law Facebook page. The department will be staffed daily by the employees
staying behind to take care of the operations. They will be available to provide services and
continue classes. The funding for travel will be used from the budget line of the unclaimed per
capita funds allocated to Language Revitalization Program (Resolution 01-28-04-A).
Further justification for this travel: when the Faithkeepers met to make a date for strawberry
ceremony, Bob Brown informed us of the Great Law working committee's thought to have Great
Law come to our community sometime in the next 5 years. The main goal of having people from
our community attend Great Law is for language revitalization/acquisition. All of the reciting is
done in all 6 of our languages (then translated to English). Being present and in that learning
environment is ideal for staff development. The cultural knowledge gained will be used to help
prepare and re-educate community members during our classes about our language and our ways.
Our department continues to grow and we would ve~y much like the opportunity to learn and
bring back knowledge that we can share with our community.
YawAko for considering our request.
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Oneida Nation
School Board
PO BOX 365
Oneida, WI 54155
Phone{920)869-1676
~
:000000
ONEIDA
July 26, 2018
An E-poll was sent on July 26,2018 to approve the travel request for four (4) Language House
staffto travel and attend the Great Law in Tuscarora Territory; Niagara Falls, New York during
August 12-20, 2018. The Great Law will increase the cultural knowledge of the Language
House staff which will be used to prepare and re-educate our community members about our
' language and ways. The main goal of having people from our community attend Great Law is
for language revitalization/acquisition; all of the reciting is done in all six of our languages (then
translated to English). Travel will be paid for out of unclaimed per capita funds allocated to the
Language Revitalization Program.
Please see the attached document with further details of the travel to the Great Law. This travel
request will also need to be forwarded to the Oneida Business Committee for approval as the
request is for four (4) individuals.
Please reply to-all with Approve or Not Approve before 3:00p.m. today, Thursday, July 26,
2018.
The request has been approved and the voting results of theE-Poll are as follows:
Melinda K. Danforth
Approve
Shanna Tones
Approve
Todd Hill
Approve
Include how travel will be funded in E-Poll
RC Metoxen
Approve
Include names and titles of travelers
Fred Muscavitch
Approve
Requesting travelers to submit a letter or summary
of training at Sept. 2018 School Board meeting
This E-Poll will be in the next meeting for ratification.
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
08 / 08 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Determine how to distribute fifty (50) tickets for the 2018 Indian Horse Relay
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Ticket Distribution Form
3.
2. SOP
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Information Management Specialist/BC Support
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Background:
Fifty (50) tickets for the 2018 Indian Horse Relay were received on July 31, 2018.
Per the attached SOP, the OBC needs to determine how they will be distributed. The SOP allows for one of three
options: Random Drawing; First Come, First Serve; or Transfer to Joint Marketing.
Requested Action:
Determine how to distribute fifty (50) tickets for the 2018 Indian Horse Relay
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Business Committee
TICKET DISTRIBUTION FORM
2018 Indian Horse Relay
Description of tickets received:
August 1, 2018
Date tickets received by the Business Committee Support Office:
50
Total number of tickets received:
Verified by: Debbie Melchert
Printed Name
Lisa Li
Page 1 of_
'
A~&k
Signature
}5~ tf
Employee#
ins
Printed Name
Source of tickets (i.e. donation, contract sponsorship):
Received via mail addressed to Chairman directly from event.
Employee#
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Oneida Business Committee
TICKET DISTRIBUTION FORM
Description of Tickets Received:
Seating or
description, if
applicable
1.
2.
3.
4
5.
6.
7.
8.
9.
10.
# of
Date
tickets
Disbursed
disbursed
Page ___ of ___
2018 Indian Horse Relay
Recipient Name
Recipient
Initials
BCSO
Initials
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Public Packet
ONEIDA TRIBE OF
WISCONSIN
87 of 633
TITLE:
Ticket Distribution
ORIGINATION DATE:
01/27/2016
REVISION DATE:
N/A
EFFECTIVE DATE:
Upon OBC approval
DEPARTMENT:
Oneida Business Committee
APPROVED BY:
Oneida Business Committee
See Attached OBC meeting minutes
DATE: 01/27/2016
AUTHOR:
Lisa Summers, Secretary
AUTHORED BY:
DATE: 01/27/2016
1.0
PURPOSE
1.1
Standardize how tickets are distributed by the Oneida Business Committee
2.0
DEFINITIONS
2.1
Alternate means an individual who receives tickets in the event a winner refuses
or does not claim.
3.0
2.2
Packers Ticket Drawing Pool means those Tribal members who provided the
required information by June 30 and is the random drawing pool used for a
random drawing of Packers Tickets.
2.3
Random Drawing means an act of choosing the recipients of tickets.
2.4
Random Drawing Pool means those Tribal members who are at least eighteen
(18) years old on or before the date of the random drawing, for a random drawing
for anything other than Packers Tickets.
2.5
Secretary means the current elected Secretary of the Tribe or his or her designee.
WORK STANDARD
3.1
All tickets will be tracked on a Ticket Distribution Form.
3.2
OBC SOP
For a random drawing:
3.2.1
Notice of random drawing will be provided to the Enrollment
Department and the Intergovernmental Affairs and Communications
Department no less than five (5) business days prior to drawing.
3.2.2
A number of alternates equaling no less than two times the number of
winners are selected. Alternates are selected from the same random
drawing pool and at the same time as the winners.
Ticket Distribution
Page 1 of 5
Public Packet
3.3
4.0
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Where the dates fall on a Saturday, Sunday, or holiday the deadline shall be
construed to be the close of business on the following business day.
PACKERS TICKETS
4.1
In the event Packers Tickets are available for Tribal members, the following
timelines and procedure will be followed. This procedure applies only to Packers
Tickets for preseason games and regular season games.
June 1
4.2
BC Support Office sends a mailing to those Tribal members who are at least
eighteen (18) years old on or before July 1.
4.3
Mailing includes:
4.3.1
Notice that a code of conduct is required in order to accept Packers
tickets,
4.3.2
Space for Tribal member to provide the required information:
4.3.2.1
Name,
4.3.2.2
Date of birth,
4.3.2.3
Enrollment number, and
4.3.2.4
Telephone number.
4.3.3
Notice that required information must be returned to the BC Support
Office no later than June 30 in order to be included in the Packers
Ticket Drawing Pool.
July 1
4.4
Packers Ticket Drawing Pool is closed and includes only those Tribal members
who returned the required information to the BC Support Office by June 30.
4.5
5.0
Deadline for Joint Marketing to provide notification to the BC Support Office of
Packers Tickets available to Tribal members.
RECEIPTING AND PROCESSING TICKETS
5.1
Tickets are received by the Business Committee Support Office (BC Support
Office).
5.2
OBC SOP
BC Support Office:
5.2.1
Verifies the number of tickets received by double count.
5.2.2
Completes any applicable paperwork indicating receipt of tickets.
5.2.3
Completes applicable spaces on the Ticket Distribution Form. Ticket
Ticket Distribution
Page 2 of 5
Public Packet
5.2.4
5.3
6.0
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Distribution Form must include:
5.2.3.1
Description of tickets received
5.2.3.2
Date tickets received by the BC Support Office
5.2.3.3
Source of tickets (i.e. donation, contract, sponsorship)
5.2.3.4
Date tickets disbursed and to whom
Provides copy of Ticket Distribution Form to the Secretary within one
(1) business day.
Secretary adds Ticket Distribution Form to the next Business Committee meeting
agenda for the consideration of how tickets will be distributed.
5.3.1
Three options for consideration are:
5.3.1.1
Random drawing
5.3.1.1.1 A random drawing may be considered only if
adequate time is available for the notification
required in 3.2.
5.3.1.2
First come, first serve
5.3.1.2.1 Eligibility criteria for first come, first serve must
be determined by the Business Committee (i.e.
Tribal members, employees only, elders age 55
and over)
5.3.1.3
Transfer tickets to Joint Marketing
5.3.2
An E-poll may be used (See OBC SOP titled Conducting Electronic
Voting (E-polls)).
RANDOM DRAWING
Prepare for random drawing
6.1
BC Support Office provides notice to the Enrollment Department of random
drawing. Notice must include:
6.1.1
Date of random drawing.
6.1.2
Time of random drawing.
6.1.3
Number of winners needed.
6.1.4
Number of alternates needed.
6.1.5
Criteria for random drawing pool.
6.2
BC Support Office provides notice to the Intergovernmental Affairs and
Communications Department of random drawing. Notice must include:
6.2.1
Date of random drawing.
6.2.2
Time of random drawing.
6.2.3
Number of winners that will be drawn.
6.2.4
Date and Time winners may begin to claim their tickets.
6.2.5
Deadline by which winners must claim their tickets.
6.3
BC Support Office reserves meeting space to conduct the drawing.
Pre-Drawing Activities
OBC SOP
Ticket Distribution
Page 3 of 5
Public Packet
6.4
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BC Support Office ensures equipment is functional in order for the Enrollment
Department staff to complete the random drawing.
Post-Drawing Activities
6.5
After random drawing is complete, the Enrollment Department staff provides the
winner and alternate information to the BC Support Office. This information
includes:
6.5.1
Winner/Alternate Names
6.5.2
Winner/Alternate Enrollment Number
6.5.3
Winner/Alternate Address
6.5.4
Winner/Alternate Phone Number
6.6
7.0
BC Support Office notifies winner by phone.
6.6.1
Winner may accept or refuse/decline.
6.6.2
If winner accepts:
6.6.2.1
See 9.0.
6.6.3
If winner declines tickets or cannot be contacted within three (3)
business days from the date of the random drawing:
6.6.3.1
Alternate is notified.
6.6.3.2
If alternate accepts,
6.6.3.2.1 See 9.0.
6.6.3.3
If alternate declines tickets or cannot be contacted within
three (3) business days from the date of the random
drawing:
6.6.3.3.1 see 6.6.3.1.
FIRST COME, FIRST SERVE
7.1
BC Support Office provides notice to Intergovernmental Affairs and
Communications of ticket availability. Notice must include:
7.1.1
Total number of tickets available.
7.1.2
Limit of tickets available per person (i.e. four (4) tickets per person).
7.1.3
Eligibility Criteria determined by the Business Committee in 5.3.1.2.1.
7.1.4
Date and Time tickets may begin to be claimed.
7.1.5
Deadline by which tickets must be claimed.
7.2
OBC SOP
See 9.0.
Ticket Distribution
Page 4 of 5
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8.0
TRANSFER TICKETS TO JOINT MARKETING
8.1
BC Support Office:
8.1.1
Contacts Joint Marketing within one (1) business day to arrange
transfer of tickets.
8.1.2
Completes Ticket Distribution Form when transfer of tickets is
completed.
8.1.3
Files Ticket Distribution Form and forwards a copy to the appropriate
party/parties as needed or required by contract or policy.
9.0
DISBURSING TICKETS
9.1
Recipient signs Acceptance Receipt and code of conduct agreement, if applicable
9.2
BC Support Office
9.2.1
Receives acceptance receipt and code of conduct agreement, if
applicable.
9.2.2
Updates Ticket Distribution Form.
9.2.3
Disburses tickets.
9.2.3.1
Tickets may be mailed or picked up.
9.2.4
Files Ticket Distribution Form and forwards a copy to the appropriate
party/parties as needed or required by contract or policy.
10.0
UNCLAIMED TICKETS
10.1 Any tickets that are unclaimed 48 hours prior to the event will be transferred to
Joint Marketing.
10.2 See 8.0.
11.0
REFERENCES
11.1 Conducting Electronic Voting (E-polls) SOP
12.0
FORMS
12.1 Ticket Distribution Form
12.2 Acceptance Receipt
12.3 Code of Conduct
13.0
FLOW CHART
OBC SOP
Ticket Distribution
Page 5 of 5
Public Packet
XIII.
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NEW BUSINESS
A.
Accept request for Business Committee recognition and award of $500 Exxon/Mobile Alliance
Program grant to each six (6) area schools in cooperation with Oneida One Stops and Oneida
Travel Center (00:26:00)
Sponsor: Michele Doxtator, Area Manager/Retail Profits
Presentation of awards by Michele Doxtator and Angela Parks to Niki Disterhaft (Lannoye Elementary School),
Kris Wells (Hillcrest Elementary School), Jamie Kallies (Pioneer Elementary School), Diane Stelmach (Martin
Luther King Elementary School), Yvette Peguero (Oneida Nation Elementary School), Sharon Mousseau (Oneida
High School).
B.
Approve
pp
Ticket Distribution Standard Operating
p
Procedure (4:23:00)
Sponsor: Lisa Summers, Tribal Secretary
Motion by
y Tehassi Hill to approve
pp
the Ticket Distribution Standard Operating Procedure, seconded by Lisa
Summers. Motion carried unanimously:
y
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers, Jennifer
Ayes:
Webster
Not Present:
Melinda J. Danforth, David Jordan
C.
Approve request to co-host the 2016 Tri-History Conference on June 13-17, 2016 (00:29:22)
Sponsor: Jennifer Webster, Councilwoman
Motion by Lisa Summers to approve the request to co-host the 2016 Tri-History Conference on June 13-17,
2016, seconded by Fawn Billie. Motion carried with one abstention:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Abstained:
Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan
XIV.
TRAVEL (4:24:32)
A.
Travel Reports
1. Accept travel report – Councilwoman Jennifer Webster – 2015 National Indian Head Start
Directors Association (NIHSDA)/Office of Head Start (OHS) Tribal Leader Consultation –
Sacramento, CA – June 15-17, 2015
Motion by Lisa Summers to accept the travel report – Councilwoman Jennifer Webster – 2015 National Indian
Head Start Directors Association (NIHSDA)/Office of Head Start (OHS) Tribal Leader Consultation –
Sacramento, CA – June 15-17, 2015, seconded by Brandon Stevens. Motion carried with one abstention:
Ayes:
Fawn Billie, Tehassi Hill, Trish King,
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