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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Meeting Materials November 9, 2016
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 220 pages are the Open Session meeting materials presented at a meeting
duly called, noticed and held on the 9th day of November, 2016.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
Open Packet
Page 1 of 198
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, November 8, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, November 9, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I. CALL TO ORDER AND ROLL CALL
II. OPENING
A. Presentation of grant award to Pulaski School District for Oneida Language program
Sponsor:
B. Special Recognition for Years of Service
Sponsor:
pp. 8-9
Jennifer Webster, Councilwoman
pp. 10-12
Geraldine Danforth, Area Manager/Human Resources Department
III. ADOPT THE AGENDA
IV. MINUTES
A. Approve October 26, 2016, regular meeting minutes
Sponsor:
pp. 13-31
Lisa Summers, Tribal Secretary
V. RESOLUTIONS
A. Adopt resolution entitled Opposition to Back 40 Mine Project in Michigan
Sponsor:
B. Adopt resolution entitled Adoption of Definition and Guidance Regarding “Day-to-Day”
Sponsor:
pp. 32-33
Nathan King, Director/Intergovernmental Affairs & Communications
Lisa Summers, Tribal Secretary
Oneida Business Committee Regular Meeting Agenda of November 9, 2016
Page 1 of 7
pp. 34-39
Open Packet
Page 2 of 198
VI. STANDING COMMITTEES
A. Legislative Operating Committee
Chair: Brandon Stevens, Councilman
1. Accept October 20, 2016, Legislative Operating Committee meeting minutes
pp. 40-43
B. Finance Committee
Chair: Trish King, Tribal Treasurer
1. Approve October 31, 2016, Finance Committee meeting minutes
pp. 44-53
VII. APPOINTMENTS
A. Approve recommendation to appoint Vicki Cornelius, Floyd Silas Jr., and Yasiman
Metoxen to the Oneida Pow Wow Committee
Sponsor:
Tina Danforth, Tribal Chairwoman
pp. 54-56
VIII. UNFINISHED BUSINESS
A. Approve recommendations regarding vacancies on the Oneida Personnel Commission
Sponsor:
pp. 57-58
Tina Danforth, Tribal Chairwoman
EXCERPT FROM OCTOBER 26, 2016: Motion by Lisa Summers to accept the request to defer
the update regarding vacancies on the Oneida Personnel Commission to the November 9, 2016,
regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 12, 2016: Motion by Jennifer Webster to defer this item to the
October 26, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion
carried unanimously.
EXCERPT FROM SEPTEMBER 14, 2016: Motion by Lisa Summers to defer this item back to
Chair’s Office regarding the (2) two Oneida Personnel Commission vacancies not filled through
posting #3 which had the deadline of June 20, 2016, and the one (1) vacancy not filled through
posting #4 which had the deadline of July 15, 2016; and to request clarifications be brought back
to the October 12, 2016, regular Business Committee, seconded by Tehassi Hill. Motion carried
with two abstentions.
EXCERPT FROM AUGUST 24, 2016: (1) Motion by David Jordan to approve the recommendation
to appoint Leland Wigg-Ninham, Eric Krawczyk, and Jennifer L. Hill to Oneida Personnel
Commission, seconded by Melinda J. Danforth. Motion carried with one abstention. (2) Amendment
to the main motion by Lisa Summers to direct the Tribal Secretary to bring back a chronology of
events for these particular vacancies for information to the Business Committee, seconded by
Jennifer Webster. Motion carried unanimously.
B. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic
Voting
Sponsor:
Lisa Summers, Tribal Secretary
1. Approved letter of support for the Menominee Nation opposing the Back Forty Mine
Requestor: Nathan King, Director/Intergovernmental Affairs & Communications
EXCERPT FROM OCTOBER 26, 2016: Motion by Jennifer Webster to defer this item for two
(2) weeks with the understanding that Intergovernmental Affairs & Communications will submit
an E-Poll request with the letter of support for the Menominee Nation opposing the Back Forty
Oneida Business Committee Regular Meeting Agenda of November 9, 2016
Page 2 of 7
pp. 59-64
Open Packet
Page 3 of 198
Mine to Michigan Department of Environmental Quality, seconded by Fawn Billie. Motion
carried unanimously.
EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to forward this item to the
Intergovernmental Affairs & Communications Department to do further research; and for that
area to bring back a report and proposed correspondence for the Business Committee to
consider and support, to be conducted before the October 26, 2016, regular Business
Committee meeting so that any action that may be taken can be accepted at the October 26,
2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried
unanimously.
IX. NEW BUSINESS
A. Review request from Tribal Member for assistance and donations to Standing Rock Sioux
Tribe, Sacred Stone camp, and Oceti Sakowin Camps in their fight against Dakota Access
Pipeline
Sponsor:
Lisa Summers, Tribal Secretary
B. Approve draft letter to President Barack Obama regarding Dakota Access Pipeline
Sponsor:
pp. 67-68
Brandon Stevens, Councilman
C. Review, discuss, and make any recommendations regarding letter from Ray Halbritter
Sponsor:
pp. 65-66
pp. 69-72
Tina Danforth, Tribal Chairwoman
D. Approve request to repost one (1) vacancy on the Southeastern Oneida Tribal Services
Advisory Board, as there were no applications received
Sponsor:
Tina Danforth, Tribal Chairwoman
pp. 73-75
E. Approve request to post one (1) vacancy on the Southeastern Oneida Tribal Services
Advisory Board, due to resignation
Sponsor:
Lisa Summers, Tribal Secretary
pp. 76-77
X. TRAVEL
A. TRAVEL REQUESTS
1. Approve 100% grant funded travel request – Councilwoman Jennifer Webster – 2016
Head Start Program Performance Standards – Chandler, AZ – December 12-16, 2016
pp. 78-80
XI. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. OPERATIONAL REPORTS
1. Accept Tribal Ombudsman FY ’16 4th quarter report
pp. 81-85
(1:30 p.m.-1:50 p.m.)
Sponsor: Dianne McLester Heim, Tribal Ombudsman
2. Accept Human Resources Department FY ’16 4th quarter report
(1:50 p.m.-2:10 p.m.)
Sponsor: Geraldine Danforth, Area Manager/Human Resources Department
Oneida Business Committee Regular Meeting Agenda of November 9, 2016
Page 3 of 7
pp. 86-100
Open Packet
Page 4 of 198
3. Accept Internal Services Division FY ’16 4th quarter report
pp. 101-120
(2:10 p.m.-2:30 p.m.)
Sponsor: Joanie Buckley, Division Director/Internal Services
4. Accept Governmental Services Division FY ’16 4th quarter report
pp. 121-136
(2:30 p.m.-2:50 p.m.)
Sponsor: Liz Somers, Division Director/Governmental Services
B. BOARDS, COMMITTEES, AND COMMISSIONS
1. Accept Oneida Election Board FY ’16 4th quarter report
pp. 137-138
(2:50 p.m.-3:05 p.m.)
Chair:
Racquel Hill
Liaison:
Melinda J. Danforth, Tribal Vice-Chairwoman
2. Accept Oneida Nation Commission on Aging FY ’16 4th quarter report
pp. 139-147
(3:05 p.m.-3:20 p.m.)
Chair:
Patricia Lassila
Liaison:
Melinda J. Danforth, Tribal Vice-Chairwoman
3. Accept Oneida Gaming Commission FY ’16 4th quarter report
pp. 148-151
(3:20 p.m.-3:35 p.m.)
Chair:
Mark A. Powless
Liaison:
Brandon Stevens, Councilman
XII. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only Materials, please visit the BC
Support Office, located on the 2nd floor of the Norbert Hill Center and present Tribal I.D. card)
A. Petitioners Madelyn Genskow and Yvonne Metivier: Incentive stipends for Oneida Nation
elections starting 2017
1. Accept legal analysis
Sponsor:
2. Accept financial analysis
Sponsor:
pp. 152-165
Jo Anne House, Chief Counsel
Larry Barton, Chief Financial Officer
EXCERPT FROM OCTOBER 26, 2016: (1) Motion by Brandon Stevens to accept the updated
legislative analysis, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by
Jennifer Webster to accept the progress report regarding the legal analysis, seconded by Lisa
Summers. Motion carried unanimously. (3) Motion by Lisa Summers to accept the progress
report regarding the financial analysis, seconded by Jennifer Webster. Motion carried
unanimously.
EXCERPT FROM AUGUST 24, 2016: (1) Motion by Lisa Summers to accept the verified
petition submitted by Madelyn Genskow and Yvonne Metivier regarding incentive stipends for
Oneida Nation elections starting 2017, seconded by Jennifer Webster. Motion carried
unanimously. (2) Motion by Lisa Summers to send the verified petition to the Law, Finance,
and Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and
administrative analyses to be completed, seconded by Fawn Billie.
Motion carried
unanimously. (3) Motion by Lisa Summers to direct the Law, Finance, and Legislative
Reference Offices to submit their analyses to the Tribal Secretary’s Office within sixty (60)
days; and that a progress report be submitted in forty-five (45) days, seconded by Jennifer
Webster. Motion carried unanimously. (4) Motion by Lisa Summers to direct the Direct Report
Offices to submit appropriate administrative analyses regarding the petition to be submitted to
Oneida Business Committee Regular Meeting Agenda of November 9, 2016
Page 4 of 7
pp. 166-170
Open Packet
Page 5 of 198
the Tribal Secretary’s Office within thirty (30) days, seconded by Jennifer Webster. Motion
carried unanimously.
B. Accept status update on the Emergency Food Pantry Implementation
Sponsor:
pp. 171-172
Lisa Summers, Tribal Secretary
EXCERPT FROM OCTOBER 26, 2016: Motion by Lisa Summers to accept the Tribal Member’s
request; and to direct a written update be provided at the November 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
C. Approve the 2017 Annual General Tribal Council meeting agenda, noting the remaining
back-up materials must be submitted by Noon on Friday, November 18, 2016
Sponsor:
Lisa Summers, Tribal Secretary
pp. 173-176
D. Forward resolution entitled Designation of the Oneida Judiciary as the Judiciary
Authorized Pursuant to Article V – Judiciary of the Oneida Nation Constitution, to the
General Tribal Council for consideration
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
pp. 177-188
E. Accept petition submitted by Frank Vandehei regarding support for Oceti Sakowin Camp
and the Standing Rock Sioux Tribe in their battle against the Dakota Access Pipeline, as
information only, as it does not meet the number of required signatures in accordance
with the Oneida Nation Constitution and By-laws to call a special GTC meeting; and direct
the Tribal Secretary to notify the petitioner of the action taken
pp. 189-198
Sponsor:
Lisa Summers, Tribal Secretary
XIII. EXECUTIVE SESSION
A. UNFINISHED REPORTS
1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director
pp. 199-205
EXCERPT FROM OCTOBER 26, 2016: Motion by Jennifer Webster to defer the
Intergovernmental Affairs & Communications report to the November 9, 2016, seconded by
Lisa Summers. Motion carried unanimously.
B. REPORTS
1. Accept Chief Counsel report – Jo Anne House, Chief Counsel
p. 206
C. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
D. AUDIT COMMITTEE
Chair: Tehassi Hill, Councilman
1. Approve Table Games audit and lift confidentiality requirement to allow Tribal
Members to view the audit
Oneida Business Committee Regular Meeting Agenda of November 9, 2016
Page 5 of 7
pp. 207-227
Open Packet
Page 6 of 198
E. UNFINISHED BUSINESS
1. Accept close-out report and recommendations regarding complaint # 2016-DR07-01
Sponsor:
pp. 228-233
Lisa Summers, Tribal Secretary
EXCERPT FROM OCTOBER 26, 2016: Motion by Lisa Summers to accept the update; and to
acknowledge that a close-out report with the final recommendations will be made for the
November 9, 2016, regular Business Committee meeting agenda, seconded by Jennifer
Webster. Motion carried unanimously.
EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to accept the verbal update;
and to request an update be brought back in two (2) weeks, seconded by Jennifer Webster.
Motion carried unanimously.
F. NEW BUSINESS
1. Approve limited waiver of sovereign immunity Ignite Payments, LLC. – contract # 20160979 (This item is scheduled at 9:00 a.m.)
Sponsor: Joanie Buckley, Division Director/Internal Services
pp. 234-299
2. Accept Final Monitoring Report regarding on-site performance review of Indian
Housing Block Grant and Indian Community Development Block grant programs; and
defer concern # 2016IHBG-1, concern # 2016-IHBG-2, finding # 2016-IHBG-3, and
finding # 2016IHBG-4, to the appropriate parties for follow-up
pp. 300-373
(This item is scheduled at 1:30 p.m.)
Sponsor: Lisa Summers, Tribal Secretary
3. Review request regarding Right-of-Way and Signage Issue
Sponsor:
pp. 374-376
Melinda J. Danforth, Tribal Vice-Chairwoman
4. Review, discuss and make any recommendations regarding amendment agreement –
contract # 2014-1164
Sponsor: Tina Danforth, Tribal Chairwoman
pp. 377-383
5. Review, discuss and make any recommendations regarding amendment agreement –
contract # 2012-1280
Sponsor: Tina Danforth, Tribal Chairwoman
pp. 384-390
6. Review, discuss and make any recommendations regarding amendment agreement –
contract # 2012-1281
Sponsor: Tina Danforth, Tribal Chairwoman
7. Approve appointment termination of Oneida Library Board member
Sponsor:
pp. 398-399
Fawn Billie, Councilwoman; Liaison/Oneida Library Board
8. Approve Fletcher Law, PLCC. – contract # 2016-1209
Sponsor:
pp. 391-397
pp. 400-416
Larry Barton, Chief Financial Officer
9. Review, discuss, and make any recommendations regarding directive from October 30,
2016, General Tribal Council meeting regarding reappointments of Oneida Total
Integrated Enterprise Board
Sponsor: Tina Danforth, Tribal Chairwoman
pp. 417-418
10. Accept update regarding attendance of direct reports at mandatory active shooter
training as information
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
Oneida Business Committee Regular Meeting Agenda of November 9, 2016
Page 6 of 7
pp.419-421
Open Packet
Page 7 of 198
11. Review and determine next steps regarding request from Attorney Sam Wayne
Sponsor:
pp. 422-427
Tina Danforth, Tribal Chairwoman
12. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic
Voting
Sponsor:
Lisa Summers, Tribal Secretary
a. Approved draft correspondence regarding Ancillary Facilities for Tribal Chair’s
signature
Requestor:
Jo Anne House, Chief Counsel
pp. 428-441
13. Review request to reconsider denial of Oneida Personnel Commission – Attorney
Retainer Agreement – contract # 2016-1084
Sponsor: David Jordan, Councilman; Liaison Alternate/Oneida Personnel Commission
14. Accept concern # 2016-CC-19 as information
Sponsor:
pp. 494-508
Lisa Summers, Tribal Secretary
18. Review complaint # 2016-DR14-01
Sponsor:
pp. 482-493
Lisa Summers, Tribal Secretary
17. Review complaint # 2016-DR11-01
Sponsor:
pp. 459-481
Lisa Summers, Tribal Secretary
16. Review complaint # 2016-DR06-07
Sponsor:
pp. 457-458
Tina Danforth, Tribal Chairwoman
15. Review complaint # 2016-DR06-06
Sponsor:
pp. 442-456
pp. 509-523
Lisa Summers, Tribal Secretary
XIV. ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:30 p.m., Friday, November 4, 2016, pursuant
to the Open Records and Open Meetings Law, section 7.17-1.
The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official
website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214.
Oneida Business Committee Regular Meeting Agenda of November 9, 2016
Page 7 of 7
Open Packet
Page 8 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Announcement/Recognition
Accept as Information only
Action - please describe:
Presentation to Pulaski Community Schools Superintendent.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Brian A. Doxtator, Executive Assistant to Treasurer Trish King
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Open Packet
Page 9 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Background: On May 25, 2016, the Oneida Business Committee officially supported a language fund initiative for
$15,000 to the Pulaski School District Oneida Language program. Due to the timing of the O.B.C. motion and the
budgeting process, the $15,000 was not budgeted within the Governmental Services Division.
On May 25, 2016, the Oneida Business Committee approved the Oneida Business Committee Special Projects
Budget. On September 30, 2016, the Oneida Business Committee adopted a Continuing Budget Resolution
09-30-16-A.
The $15,000 has been identified within the O.B.C. Special Projects and is in compliance with Fiscal Year 2016
spending levels as stated within 09-30-16-A. In addition, the granting of $15,000 which supports the
continuance of Oneida Language, to the Pulaski Community School District, aligns to the Four Strategic
Directions, Seven Practical Visions, our Mission and our Oneida Vision.
Action Requested: Provide Grant Check to Pulaski Community Schools Superintendent.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 10 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Annoucement/Recognition
Accept as Information only
Action - please describe:
Presentation of Years of Service Certificates to twelve (12) employees by their immediate supervisor along
with the Business Committee.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. List of employees to be recognized
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Geraldine R. Danforth, HRD Area Manager
Primary Requestor:
Maureen Metoxen, Exec Assist
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Open Packet
Page 11 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
HRD coordinates efforts on a quarterly basis, with all supervisors and the Business Committee to recognize
employees who have reached the 25+ years milestone. With the assistance from each supervisor, HRD will create
the certificate to be presented to the Years of Service recipient.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Name
4th Quarter November 9th
METOXEN,JEAN A
CORNELIUS,DEBRA J
GRISSMAN,GAIL K
CORNELIUS,JR,ORVILLE J
DANFORTH,REYNOLD T
LAITINEN‐WARREN,LAURA E
DANFORTH,MARSHA J
METOXEN,MICHAEL J
KOHLWEY,TRUDELL A
NUNIES,FRANCES M
PELTIER,VIRGINIA A
Page 12 of 198
Supervisor Name
DENNY,JACK E
LALUZERNE,KIM A
BRAATEN,BLAIR A
LALUZERNE,KIM A
POWLESS,SR,MARK A
NEVILLE,LUCY A
STEVENS,CHERYL R
DANFORTH‐ANDERSON,MICHELLE M
GRAVES,TODD P
WURTH,RONALD J
GRAVES,TODD P
ADOH
6/14/1981
7/19/1991
7/22/1991
8/7/1991
8/7/1991
8/7/1991
8/8/1991
8/25/1991
8/30/1991
8/30/1991
8/30/1991
Years
35 Rec'd Certificate
25 Rec'd Certificate
25 Rec'd Certificate
25 Rec'd Certificate
25 Final Reminder no response
25 Rec'd Certificate
25 Rec'd Certificate
25 Unable to Attend
25 Rec'd Certificate
25 Unable to Attend
25 Rec'd Certificate
Open Packet
Page 13 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve October 26, 2016, regular meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
10DUPCFS SFHVMBSNFFUJOHNJOVUFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:-JTB4VNNFST 5SJCBM4FDSFUBSZ
Primary Requestor/Submitter:4VCNJUUFECZ)FBUIFS)FVFS *OGP.HNU4QFDJBMJTU#$4VQQPSU0GGJDF
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Open Packet
Page 14 of 198
DRAFT
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, October 25, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, October 26, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council
members: Fawn Billie, Tehassi Hill, David Jordan, Jennifer Webster;
Not Present: Chairwoman Tina Danforth (personal);
Arrived at: Councilman Brandon Stevens at 11:00 a.m.;
Others present: Jo Anne House, Liz Somers, Chris Johns, Dale Wheelock, Larry Barton, Louise
Cornelius, Michelle Danforth, Joanie Buckley, Geraldine Danforth, Chris Johns, Bobbie Webster, Phil
Wisneski;
REGULAR MEETING
Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council
members: Fawn Billie, David Jordan, Jennifer Webster;
Not Present: Chairwoman Tina Danforth, Councilman Tehassi Hill;
Arrived at: Councilman Brandon Stevens at 9:02 a.m.;
Others present: LouAnn Green, Heather Heuer, Weldon “Ted” Hawk, Jo Anne House, Nancy Barton,
Jen Falck, Debbie Danforth, Clorissa Santiago, Ed Delgado, Chris Johnson, Krystal John, Taniquelle
Thurner, Gina Buenrostro, Brad Graham, Bill Graham, RaLinda Ninham-Lamberies, Madelyn Genskow,
Chris Johns, Carol Silva, Lisa Liggins, Mike Hill, Tonya Webster, Kristi Giltner, Felicia Bernhardt via
Polycom;
I. CALL TO ORDER AND ROLL CALL by Vice-Chairwoman Melinda J. Danforth at 9:01 a.m.
For the record:
Chairwoman Tina Danforth is out of the office on personal time.
Councilman Tehassi Hill is attending the Fox River Trustee meeting in
Green Bay, WI.
II. OPENING
III. ADOPT THE AGENDA (00:00:37)
Motion by David Jordan to adopt the agenda with the following change: [Add-on to Executive Session –
New Business item 13.E.04. “Review request regarding hiring of critical key management position”],
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill
Councilman Brandon Stevens arrives 9:02 a.m.
Oneida Business Committee Regular Meeting Minutes - DRAFT of October 26, 2016
Page 1 of 18
Open Packet
Page 15 of 198
DRAFT
IV. OATHS OF OFFICE (00:01:20) administered by Secretary Lisa Summers
A. Environmental Resources Board – Weldon “Ted” Hawk
B. Southeastern Oneida Tribal Services Advisory Board – Felicia Bernhardt (via Polycom)
V. MINUTES (00:04:35)
A. Approve October 12, 2016, regular meeting minutes
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Jennifer Webster to approve the October 12, 2016, regular meeting minutes, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill
VI. RESOLUTIONS
A. Adopt resolution entitled Back Pay Law Amendments (00:04:47)
Sponsor:
Councilman Brandon Stevens, Chair/Legislative Operating Committee
Motion by Brandon Stevens to adopt resolution # 10-26-16-A Back Pay Law Amendments with the
following changes: [Revise “average hours worked instead” of “earnings” in lines 203 and 208; revise
“average weekly wage” to “back pay” in line 207; and revise “Oneida Contract Health” to “Purchased
Referred Care” in lines 10 and 13], seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill
B. Adopt resolution entitled Election Law Permanent Amendments (00:09:03)
Sponsor:
Councilman Brandon Stevens, Chair/Legislative Operating Committee
Motion by Brandon Stevens to accept the Election Law Permanent Amendments; and to forward the
Election Law Permanent Amendments to the 2017 Annual General Tribal Council meeting agenda,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill
Oneida Business Committee Regular Meeting Minutes - DRAFT of October 26, 2016
Page 2 of 18
Open Packet
Page 16 of 198
DRAFT
C. Adopt resolution entitled Leasing Law Amendments (00:23:33)
Sponsor:
Councilman Brandon Stevens, Chair/Legislative Operating Committee
Motion by Brandon Stevens to adopt resolution # 10-26-16-C Leasing Law Amendments, seconded by
Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill
Amendment to the main motion by Lisa Summers to request a status report regarding the implementation
of the Leasing Law and how it is working be brought back to the Business Committee in six (6) months,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill
Secretary Lisa Summers departs at 9:50 a.m.
Secretary Lisa Summers returns at 9:56 a.m.
D. Adopt resolution entitled Drug & Alcohol Free Workplace Policy Emergency Amendments
(00:36:08)
Sponsor:
Councilman Brandon Stevens, Chair/Legislative Operating Committee
Motion by Brandon Stevens to adopt resolution # 10-26-16-D Drug & Alcohol Free Workplace Policy
Emergency Amendments, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill
Motion by Lisa Summers to request that a similar policy for appointed and elected officials also be
developed and provided by the Legislative Operating Committee, seconded by David Jordan. Motion
carried unanimously:
Ayes:
Fawn Billie, David Jordan, Trish King, Lisa Summers, Jennifer Webster,
Brandon Stevens
Not Present:
Tina Danforth, Tehassi Hill
Treasurer Trish King departs at 10:03 a.m.
VII. STANDING COMMITTEES
A. Legislative Operating Committee
Sponsor:
Councilman Brandon Stevens, Chair
1. Accept October 5, 2016, Legislative Operating Committee meeting minutes (1:04:17)
Motion by David Jordan to accept the October 5, 2016, Legislative Operating Committee meeting
minutes, seconded by Lisa Summers. Motion carried with one abstention:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers
Abstained:
Jennifer Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
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B. Finance Committee
Sponsor:
Tribal Treasurer Trish King, Chair
1. Approve October 17, 2016, Finance Committee meeting minutes (1:05:42)
Motion by David Jordan to approve the October 17, 2016, Finance Committee meeting minutes,
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
VIII. UNFINISHED BUSINESS
A. Review final report and accept recommendation regarding Medicare Part B Research
(1:14:44)
Sponsors:
Debra Danforth Division Director/Comprehensive Health Operations; Dr.
Ravinder Vir, Division Director/Medical Operations
EXCERPT FROM OCTOBER 12, 2016: Motion by Jennifer Webster to defer this item to the
October 26, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion
carried unanimously.
EXCERPT FROM APRIL 08, 2015: Motion by Melinda J. Danforth to defer the Medicare Part B
research back to the Comprehensive Health Division Directors and to comeback with a report in
90 days that researches the opportunities we would have to provide insurance to those
individuals of 65 and over that are Oneida Tribal members and have a work meeting with the
directors to clarify and develop the scope, seconded by Lisa Summers. Motion carried
unanimously
EXCERPT FROM FEBRUARY 11, 2015: Motion by Melinda Danforth to accept the Oneida
Nation Commission on Aging report and that the request from ONCOA regarding researching
whether or not the Tribe should pay for Medicare Part B benefits for Tribal members who use the
Oneida Health Center be assigned to the Comprehensive Health Division Directors to research
and bring back in 60 days, seconded by Lisa Summers. Motion carried unanimously.
Motion by Lisa Summers to accept the report; and to defer this discussion to a Business Committee work
meeting for further conversation, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Councilman David Jordan departs at 10:37 a.m.
Councilman David Jordan returns at 10:46 a.m.
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B. Accept close-out report regarding 340-B certification and determine next steps (1:23:27)
Sponsors:
Debra Danforth Division Director/Comprehensive Health Operations; Dr.
Ravinder Vir, Division Director/Medical Operations
EXCERPT FROM OCTOBER 12, 2016: Motion by Fawn Billie to accept the close-out report; to
include the sales comparison; and request the report to be released from executive session by
placing it into open session for the October 26, 2016, regular Business Committee meeting,
seconded by Jennifer Webster. Motion carried unanimously.
Motion by Lisa Summers to accept the close-out report regarding 340-B certification, seconded by David
Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Jennifer Webster to request this item go to the 2017 Annual General Tribal Council as part of
the Oneida Business Committee’s report, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
C. Defer update regarding vacancies on the Oneida Personnel Commission to the November
9, 2016, regular Business Committee meeting (1:49:11)
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM OCTOBER 12, 2016: Motion by Jennifer Webster to defer this item to the
October 26, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion
carried unanimously.
EXCERPT FROM SEPTEMBER 14, 2016: Motion by Lisa Summers to defer this item back to
Chair’s Office regarding the (2) two Oneida Personnel Commission vacancies not filled through
posting #3 which had the deadline of June 20, 2016, and the one (1) vacancy not filled through
posting #4 which had the deadline of July 15, 2016; and to request clarifications be brought back
to the October 12, 2016, regular Business Committee, seconded by Tehassi Hill. Motion carried
with two abstentions.
EXCERPT FROM AUGUST 24, 2016: (1) Motion by David Jordan to approve the
recommendation to appoint Leland Wigg-Ninham, Eric Krawczyk, and Jennifer L. Hill to Oneida
Personnel Commission, seconded by Melinda J. Danforth. Motion carried with one abstention. (2)
Amendment to the main motion by Lisa Summers to direct the Tribal Secretary to bring back a
chronology of events for these particular vacancies for information to the Business Committee,
seconded by Jennifer Webster. Motion carried unanimously.
Motion by Lisa Summers to accept the request to defer the update regarding vacancies on the Oneida
Personnel Commission to the November 9, 2016, regular Business Committee meeting, seconded by
Fawn Billie. Motion carried unanimously:
Secretary Lisa Summers departs at 11:07 a.m. before voting occurs.
Ayes:
Not Present:
Fawn Billie, David Jordan, Brandon Stevens, Jennifer Webster
Tina Danforth, Tehassi Hill, Trish King, Lisa Summers
Secretary Lisa Summers returns at 11:12 a.m.
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D. Accept report and proposed correspondence regarding request from Environmental
Resources Board to support Menominee Nation in opposing the Back Forty Mine
(Not Submitted) (2:09:25)
Sponsor:
Nathan King, Director/Intergovernmental Affairs & Communication
EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to forward this item to the
Intergovernmental Affairs & Communications Department to do further research; and for that area
to bring back a report and proposed correspondence for the Business Committee to consider and
support, to be conducted before the October 26, 2016, regular Business Committee meeting so
that any action that may be taken can be accepted at the October 26, 2016, regular Business
Committee meeting, seconded by Jennifer Webster. Motion carried unanimously.
Motion by Jennifer Webster to defer this item for two (2) weeks with the understanding that
Intergovernmental Affairs & Communications will submit an E-Poll request with the letter of support for the
Menominee Nation opposing the Back Forty Mine to Michigan Department of Environmental Quality,
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
E. Approve request to schedule a special executive session Business Committee meeting on
Friday, December 16, 2016, at 9:00 a.m. to review, approve, and forward Year End Financial
Statements and presentation to the 2017 Annual General Tribal Council meeting (2:13:42)
Sponsor:
Councilman Tehassi Hill, Chair/Audit Committee
Motion by David Jordan to schedule a special executive session Business Committee meeting on Friday,
December 16, 2016, at 9:00 a.m. to review, approve, and forward Year End Financial Statements and
presentation to the 2017 Annual General Tribal Council meeting, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
IX. NEW BUSINESS
A. Approve limited waiver of sovereign immunity for CIP project # 14-008 Uskah Village
infrastructure – Wisconsin Public Service – contract # 2016-1173 (2:14:32)
Sponsor:
James Petitjean, Assistant Division Director/Development
Motion by Lisa Summers to approve the limited waiver of sovereign immunity for CIP project # 14-008
Uskah Village infrastructure – Wisconsin Public Service – contract # 2016-1173, seconded by Jennifer
Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
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B. Approve revised Oneida Business Committee SOP entitled Conducting Electronic Voting
(2:14:56)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Jennifer Webster to approve the revised Oneida Business Committee SOP entitled Conducting
Electronic Voting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
X. TRAVEL
A. TRAVEL REQUESTS
1. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic
Voting:
Sponsor:
Lisa Summers, Tribal Secretary
a. Failed reconsidered travel request– Chairwoman Tina Danforth and up to three (3)
Business Committee members – National Congress of American Indians (NCAI)
conference – October 9-13, 2016 (2:15:27)
Motion by Lisa Summers to enter the E-Poll results into the record for the failed reconsidered travel
request– Chairwoman Tina Danforth and up to three (3) Business Committee members – National
Congress of American Indians (NCAI) conference – October 9-13, 2016, seconded by David Jordan.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Brandon Stevens to recess at 12:01 p.m. until 1:30 p.m., seconded by Lisa Summers. Motion
carried unanimously: (3:00:00)
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 1:32 p.m.
Chairwoman Tina Danforth, Treasurer Trish King, and Councilman Tehassi Hill not present.
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XI. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. UNFINISHED REPORTS
1. Accept Oneida Nation Arts Board FY ’16 4th quarter report
(1:30 p.m.-1:45 p.m.) (3:00:13)
Chair-Elect: Dawn Walschinski
Liaison:
Jennifer Webster, Councilwoman
EXCERPT FROM OCTOBER 12, 2016: Motion by Jennifer Webster to defer the Oneida
Nation Arts Board FY ’16 4th quarter report to the October 26, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
Motion by Fawn Billie to accept the Oneida Nation Arts Board FY ’16 4th quarter report, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
B. OPERATIONAL REPORTS
Councilman Brandon Stevens departs at 1:49 p.m.
Councilman Brandon Stevens returns at 1:51 p.m.
Secretary Lisa Summers departs at 2:29 p.m.
Secretary Lisa Summers returns at 2:33 p.m.
1. Accept Oneida Housing Authority FY ’16 4th quarter report
(1:45 p.m.-2:05 p.m.) (3:13:20)
Sponsor: Dale Wheelock, Executive Director/Oneida Housing Authority
Motion by David Jordan to accept the Oneida Housing Authority FY ’16 4th quarter report, seconded by
Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Amendment to the main motion by Lisa Summers that the first Indian Housing Plan discussion for 2017
be held at the December 2016 Business Committee work meeting with Oneida Housing Authority and that
it specifically includes emergency housing and sustainable development, seconded by Fawn Billie. Motion
carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Amendment to the main motion by Lisa Summers to request the Oneida Housing Authority Director to
include pictures of units that are being rehabbed; and to include in future reports the cost analysis of the
difference between what the normal wear-and-tear is and what happens when a full rehab has to take
place, seconded by Jennifer Webster. Motion carried unanimously.
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
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C. BOARDS, COMMITTEES, AND COMMISSIONS
1. Accept Oneida Nation Veterans Affairs Committee FY ’16 4th quarter report
(2:05 p.m.-2:20 p.m.) (3:01:00)
Chair:
Mike Hill
Liaison:
Jennifer Webster, Councilwoman
Motion by Lisa Summers to accept the Oneida Nation Veterans Affairs Committee FY ’16 4th quarter
report, seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
2. Accept Oneida Pow Wow Committee FY ’16 4th quarter report
(2:20 p.m.-2:35 p.m.) (4:03:00)
Chair:
Tonya Webster
Liaison:
Fawn Billie, Councilwoman
Motion by David Jordan to accept the Oneida Pow Wow Committee FY ’16 4th quarter report, seconded
by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
3. Accept Oneida Police Commission FY ’16 4th quarter report
(2:35 p.m.-2:50 p.m.) (3:05:16)
Chair:
Bernie Johns-Stevens
Liaison:
Lisa Summers, Tribal Secretary
Motion by David Jordan to accept the Oneida Police Commission FY ’16 4th quarter report, seconded by
Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to send the recommendations provided in the report to create a tribal criminal
code, tribal traffic code, tribal public peace laws to exercise the Nation’s sovereignty and jurisdiction, and
curfew to the Legislative Operating Committee for consideration, seconded by Fawn Billie. Motion carried
unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
4. Accept Southeastern Oneida Tribal Services Advisory Board FY ’16 4 th quarter report
(2:50 p.m.-3:05 p.m. via Polycom) (3:12:35)
Chair:
Daniel Schiller
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by David Jordan to accept the Southeastern Oneida Tribal Services Advisory Board FY ’16 4 th
quarter report, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
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XII. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only Materials, please visit the BC
Support Office, located on the 2nd floor of the Norbert Hill Center and present Tribal I.D. card)
A. Petitioners Madelyn Genskow and Yvonne Metivier: Incentive stipends for Oneida Nation
elections starting 2017
1. Accept legislative analysis (2:36:25)
Sponsor:
Brandon Stevens, Councilman
Motion by Brandon Stevens to accept the updated legislative analysis, seconded by Lisa Summers.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
2. Accept progress report regarding legal analysis (2:41:59)
Sponsor:
Jo Anne House, Chief Counsel
Motion by Jennifer Webster to accept the progress report regarding the legal analysis, seconded by Lisa
Summers. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
3. Accept progress report regarding financial analysis (2:42:52)
Sponsor:
Larry Barton, Chief Financial Officer
Motion by Lisa Summers to accept the progress report regarding the financial analysis, seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
EXCERPT FROM AUGUST 24, 2016: (1) Motion by Lisa Summers to accept the verified
petition submitted by Madelyn Genskow and Yvonne Metivier regarding incentive stipends for
Oneida Nation elections starting 2017, seconded by Jennifer Webster. Motion carried
unanimously. (2) Motion by Lisa Summers to send the verified petition to the Law, Finance,
and Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and
administrative analyses to be completed, seconded by Fawn Billie.
Motion carried
unanimously. (3) Motion by Lisa Summers to direct the Law, Finance, and Legislative
Reference Offices to submit their analyses to the Tribal Secretary’s Office within sixty (60)
days; and that a progress report be submitted in forty-five (45) days, seconded by Jennifer
Webster. Motion carried unanimously. (4) Motion by Lisa Summers to direct the Direct
Report Offices to submit appropriate administrative analyses regarding the petition to be
submitted to the Tribal Secretary’s Office within thirty (30) days, seconded by Jennifer
Webster. Motion carried unanimously.
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B. Accept verified petition submitted by Edward Delgado regarding Oneida panel of
educators and retention of kindergarten students; and request appropriate analyses
(2:43:26)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to accept the verified petition submitted by Edward Delgado regarding Oneida
panel of educators and retention of kindergarten students; and to request appropriate analyses, seconded
by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to send the verified petition to the Law, Finance, Legislative Reference, and
Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed,
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to direct the Law, Finance, and Legislative Reference Offices to submit their
analyses within sixty (60) days; and that a progress report be submitted within forty-five (45) days,
seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to direct the Direct Reports Offices to submit the appropriate administrative
analysis to the Tribal Secretary’s Office within thirty (30) days, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
C. Approve Tribal Member’s request to provide an update on status, report, and timelines for
opening emergency food pantry per General Tribal Council directive from the October 2,
2016, reconvened special GTC meeting (2:45:54)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to accept the Tribal Member’s request; and to direct a written update be
provided at the November 9, 2016, regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
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XIII. EXECUTIVE SESSION (The Business Committee is scheduled to recess at 11:15 a.m. and to
reconvene at 1:30 p.m. to attend the Voices for Oneida Conduit event)
A. REPORTS
1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director
(2:16:07)
Motion by Jennifer Webster to defer the Intergovernmental Affairs & Communications report to the
November 9, 2016, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
2. Accept Chief Counsel report – Jo Anne House, Chief Counsel (2:16:33)
Motion by Lisa Summers to accept the Chief Counsel report dated October 25, 2016, seconded by David
Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer (2:16:56)
Motion by Jennifer Webster to accept the Chief Financial Officer report, seconded by Brandon Stevens.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association (2:17:29)
(This item is scheduled to begin on 10:30 a.m.)
Sponsor: Trish King, Tribal Treasurer
Motion by Lisa Summers to accept the update from the Oneida Golf Enterprise regarding the Ladies
Professional Golf Association, seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
C. AUDIT COMMITTEE
Sponsor:
Councilman Tehassi Hill, Chair
1. Accept September 29, 2016, Audit Committee meeting minutes (2:18:05)
Motion by David Jordan to accept the September 29, 2016, Audit Committee meeting minutes, seconded
by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
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2. Approve Department of Public Works – Cemetery Maintenance audit and lift
confidentiality requirement to allow Tribal Members to view the audit (2:18:21)
Motion by Lisa Summers to approve the Department of Public Works – Cemetery Maintenance audit and
lift confidentiality requirement to allow Tribal Members to view the audit, seconded by David Jordan.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
3. Approve Card Games and Poker Rules of Play audit and lift confidentiality requirement
to allow Tribal Members to view the audit (2:18:39)
Motion by Jennifer Webster to approve the Card Games and Poker Rules of Play audit and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by David Jordan. Motion
carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
4. Approve Craps Rules of Play audit and lift confidentiality requirement to allow Tribal
Members to view the audit (2:18:58)
Motion by David Jordan to approve the Craps Rules of Play audit and lift confidentiality requirement to
allow Tribal Members to view the audit, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
D. UNFINISHED BUSINESS
1. Accept final close-out report regarding Print Shop – Mail Center Operation plan
(This item is scheduled to begin at 9:00 a.m.) (2:19:17)
Sponsor: Joanie Buckley, Division Director/Internal Services
EXCERPT FROM JULY 13, 2016: (1) Motion by Lisa Summers to accept the Oneida Printing
October-May 2016 report; and to request a final close-out report be brought back in ninety
(90) days which includes any final transition items and timelines, seconded by Brandon
Stevens. Motion carried unanimously. (2) Motion by Lisa Summers to request the Internal
Services Division Director to start including transitioning this item into their quarterly report,
seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM APRIL 13, 2016: Motion by Fawn Billie to accept the Print Shop – Mail
Center Operational plan as information and to request an update for the July 13, 2016,
regular Business Committee meeting, seconded by Melinda J. Danforth. Motion carried
unanimously. EXCERPT FROM MARCH 30, 2016: No formal action was taken on this item.
EXCERPT FROM DECEMBER 9, 2015: (1) Motion by David Jordan to accept the report,
seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to require
the next update be brought back to the March 23, 2016, regular Business Committee
meeting, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM SEPTEMBER 23, 2015: Motion by Brandon Stevens to accept the update
as information, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM SEPTEMBER 9, 2015: (1) Motion by Jennifer Webster to accept this item
as information, seconded by Lisa Summers. Motion carried unanimously. (2) Amendment to
the main motion by Melinda J. Danforth to request the Internal Services Director bring back
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the assessment to the Business Committee in three (3) months, seconded by Lisa Summers.
Motion carried unanimously.
Motion by Lisa Summers to accept the final close-out report regarding the Print Shop – Mail Center
Operation plan; and for future updates to be included in the Internal Services Division quarterly report,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
2. Review report regarding request from Tribal Member’s concern over depletion of
Bureau of Indian Affairs – General Assistant Grant funds (Not Submitted) (2:19:59)
Sponsors: Chris Johns, Coordinator/Self-Governance; Liz Somers, Division
Director/Governmental Services
EXCERPT FROM OCTOBER 12, 2016: Motion by David Jordan to defer this item to the
October 26, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion
carried unanimously.
EXCERPT FROM AUGUST 24 & 29, 2016: (1) Motion by Jennifer Webster to accept the
request as information; and to request the Governmental Services Division and SelfGovernance Director to provide a report, seconded by Lisa Summers. Motion carried
unanimously. (2) Amendment to the main motion by Lisa Summers to defer this item to a
Business Committee Officer’s for continued monitoring and follow-up; and to request the
initial report be brought back within thirty (30) days, seconded by Tehassi Hill. Motion carried
unanimously.
EXCERPT FROM AUGUST 10, 2016: Motion by Trish King to defer the remaining agenda
items to the August 24, 2016, regular Business Committee meeting…, seconded by Lisa
Summers. Motion carried unanimously.
Motion by Lisa Summers to accept the update; to request a follow-up report to be completed by the
Governmental Services Division Director and Self-Governance Coordinator; and to direct the issue to the
Intergovernmental Affairs & Communications Director for the coordination of legislative follow-up at the
federal level, seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
3. Review complaint # 2016-DR06-05 and determine appropriate next steps
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
EXCERPT FROM OCTOBER 12, 2016: Motion by David Jordan to accept the draft
memorandum; and to direct the memorandum be forwarded to the appropriate parties,
seconded by Brandon Stevens. Motion carried with one with one abstention.
Motion by Lisa Summers to defer this item to the end of the agenda to go back into executive session,
seconded by David Jordan. Motion carried unanimously: (2:24:06)
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Fawn Billie to go into executive session at 2:39 p.m., seconded by David Jordan. Motion
carried unanimously: (4:06:22)
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Oneida Business Committee Regular Meeting Minutes - DRAFT of October 26, 2016
Page 14 of 18
Open Packet
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DRAFT
Motion by David Jordan to come out of executive session at 3:42 p.m., seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Jennifer Webster that in accordance with the Standard Operating Procedure, the Business
Committee deems this complaint as having no merit; the motion made at the October 12, 2016, regular
Business Committee meeting to send a memorandum to the appropriate parties continues to stand; and
to direct the Vice-Chair to follow-up and close-out this complaint, seconded by Brandon Stevens. Motion
carried with two abstentions: (4:06:56)
Ayes:
David Jordan, Brandon Stevens, Jennifer Webster
Abstained:
Lisa Summers, Fawn Billie
Not Present:
Tina Danforth, Tehassi Hill, Trish King
For the record:
Vice-Chairwoman Melinda J. Danforth stated Secretary Summers and
Councilwoman Fawn Billie have recused themselves from this matter.
4. Accept update regarding complaint # 2016-DR07-01 (2:25:56)
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to accept the verbal update;
and to request an update be brought back in two (2) weeks, seconded by Jennifer Webster.
Motion carried unanimously.
Motion by Lisa Summers to accept the update; and to acknowledge that a close-out report with the final
recommendations will be made for the November 9, 2016, regular Business Committee meeting agenda,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
5. Discuss request for job title change of Medical Director to Comprehensive Health
Division Director-Medical (This item is scheduled to begin at 10:00 a.m.) (2:26:33)
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
EXCERPT FROM OCTOBER 12, 2016: Motion by Jennifer Webster to defer this item to the
October 26, 2016, regular Business Committee in order to allow for additional information to
be followed up on, seconded by Tehassi Hill. Motion carried with one unanimously.
Motion by Jennifer Webster to approve the request for job title change of Medical Director to
Comprehensive Health Division Director-Medical, noting there is no salary change associated with this
request, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Oneida Business Committee Regular Meeting Minutes - DRAFT of October 26, 2016
Page 15 of 18
Open Packet
Page 29 of 198
DRAFT
6. Review financial update regarding release of confidential employee information
Sponsor:
Larry Barton, Chief Financial Officer
EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to request the Finance
Department to identify cost and funds to potentially provide identity theft insurance to the
thirty-eight (38) employees; and to direct that report to come back in two (2) weeks, seconded
by Jennifer Webster. Motion carried with one unanimously.
Motion by Lisa Summers to defer this item to the end of the agenda, seconded by Fawn Billie. Motion
carried unanimously: (2:27:01)
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to accept the written recommendations with a change to provide the cost up
front to the employees affected; and that the approved plan be the standard plan, seconded by Jennifer
Webster. Motion carried unanimously: (4:07:52)
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to request the Law Office to complete the Norbert Hill Building Access Standard
Operating Procedure as soon as possible; and to bring it back to Business Committee for approval and
implementation, seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
a. Accept verbal update regarding concern # 2016-CC-15
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM SEPTEMBER 28, 2016: (1) Motion by Tehassi Hill to request the
Human Resources Department to expedite their investigation regarding concern # 2016CC-15, seconded by Jennifer Webster. Motion carried with one abstention. (2) Motion by
Tehassi Hill to request the Law Office to complete a legal opinion on the potential liability
to the Oneida Nation for the disclosure of confidential information, seconded by Jennifer
Webster. Motion carried with one abstention.
No action taken on item 13.D.06.a. during the October 26, 2016, regular Business Committee meeting.
Oneida Business Committee Regular Meeting Minutes - DRAFT of October 26, 2016
Page 16 of 18
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DRAFT
E. NEW BUSINESS
1. Review personnel related request and determine next steps (2:27:42)
(This item is scheduled to begin at 9:30 a.m.)
Sponsor: Dale Wheelock, Executive Director/Oneida Housing Authority
Motion by Lisa Summers to decline the title reassignment request, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to include the wage assessment request to the FY18 budget or wage
compensation plan, whichever comes first, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to direct the Vice-Chair and one other Officer to conduct the requested
expectations follow-up with the Oneida Housing Authority Director, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
2. Approve limited waiver of sovereign immunity – Wells Fargo Merchant Services –
contract # 2016-1136 (2:28:58)
Sponsor: Larry Barton, Chief Financial Officer
Motion by Jennifer Webster to approve the limited waiver of sovereign immunity – Wells Fargo Merchant
Services – contract # 2016-1136, seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
3. Approve Attorney Retainer Agreement – contract # 2016-1084 (2:30:44)
Sponsor:
Councilman David Jordan, Liaison Alternate/Oneida Personnel Commission
Motion by Lisa Summers to deny the request to approve the Attorney Retainer Agreement – contract #
2016-1084, noting the request is inconsistent with the Continuing Budget Resolution, seconded by David
Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Motion by Lisa Summers to request the Law Office to administer an RFP for an attorney to work with the
Oneida Personnel Commission, noting the contract quadrupled in a one (1) year period, seconded by
Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Oneida Business Committee Regular Meeting Minutes - DRAFT of October 26, 2016
Page 17 of 18
Open Packet
Page 31 of 198
DRAFT
4. Review request regarding hiring of critical key management position (2:35:47)
Sponsor:
Louise Cornelius, Gaming General Manager
Motion by Lisa Summers to not approve the request for reconsideration; and to forward the identified
concerns to the next Business Committee work meeting for follow-up, seconded by David Jordan. Motion
carried unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
XIV. ADJOURN
Motion by David Jordan to adjourn at 4:02 p.m., seconded by Lisa Summers. Motion carried
unanimously:
Ayes:
Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Not Present:
Tina Danforth, Tehassi Hill, Trish King
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented/corrected on ___________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Regular Meeting Minutes - DRAFT of October 26, 2016
Page 18 of 18
Open Packet
Page 32 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Approve resolution supporting Menominee's opposition to Back 40 Mine Project.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Nathan King, Director of Intergovernmental Affairs & Communications
Primary Requestor:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Open Packet
Page 33 of 198
Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution # __-__-__-_
Opposition to Back 40 Mine Project in Michigan
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation stands with the Menominee Nation and the residents in opposition to
the proposed Back Forty Mine. The location on the Menominee River is historically and
culturally significant to the Menominee people due to the existence of cultural properties
by way of raised agricultural fields, funerary objects, multiple mounds, burial sites, and
villages and is the place of origin for the Menominee people; and
WHEREAS,
Oneida opposes any proposed mine that has any adverse impacts on the environment,
health and well-being of the people of Wisconsin; and
WHEREAS,
the Aquila Resource, Inc. will utilize open-pit mining for extraction and a removal process
which has historically caused detrimental impacts to the water, environment, wildlife,
animals, and cultural properties as demonstrated with other similar mines; and
WHEREAS,
the Oneida Nation is determined to uphold and respect our original instructions to care for
and protect Mother Earth. We are instilled with the responsibility to leave this place better
than we found it, to uphold the next seven generation philosophy, and to promote
sustainability in our daily decisions; and
WHEREAS,
it is well known that the impacts of mining activities are widespread and long lasting and it
also well known that corrective measures must be put in place to protect the long-term
interests of the people and the environment in which we live; and
WHEREAS,
the harm this proposal will inflict on residents of both the State of Michigan and State of
Wisconsin, the environment, and the tourism industry cannot be justified by the mining
industry and should not be permitted; and
NOW THEREFORE BE IT RESOLVED, the Oneida Nation urges the State of Michigan to include the
Menominee Nation and other tribes in full and early participation in “purpose and need” infrastructure
permitting decisions.
NOW THEREFORE BE IT FINALLY RESOLVED, the State of Michigan should establish a consultation
process with the Menominee Nation to make certain open communication and engagement occurs and to
ensure Tribal sacred places and vital cultural resources are protected.
Open Packet
Page 34 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt resolution entitled Adoption of Definition and Guidance Regarding "Day-to-Day"
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Statement of Effect
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Open Packet
Page 35 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
**Background**
The Business Committee directed Chief Counsel, Jo Anne House, to develop the attached resolution regarding
the definition and guidance regarding "day-to-day" on Wednesday, October 19, 2016, following the Business
Committee's two-day retreat.
A draft was completed on October 19, 2016. The draft was reviewed by the Business Committee on November 1,
2016.
Revisions were made and the final resolution is being presented to the Business Committee for adoption at the
November 9, 2016, regular Business Committee meeting. The resolution has been submitted to the Legislative
Reference Office for a Statement of Effect.
**Request Action**
Adopt resolution entitled Adoption of Definition and Guidance Regarding "Day-to-Day"
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 36 of 198
Oneida Nation
Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution # _______________
Adoption of Definition and Guidance Regarding “Day-to-Day”
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
over the years the General Tribal Council has taken direct action or ratified actions of the
Oneida Business Committee which provide guidance regarding authorities,
responsibilities and limitations of the Oneida Business Committee regarding its actions on
behalf of the Oneida Nation, for example, the Oneida Administrative Procedures Act
adopted by Oneida Business Committee resolution # BC-05-02-90-A which was ratified
by the General Tribal Council by resolution # GTC-08-19-91-A and Addendum and which
was replaced by the Legislative Procedures Act by adoption of resolution # GTC-01-0713-A, which provided the same delegations and guidance regarding legislative authority
and responsibilities; and
WHEREAS,
the Oneida Business Committee adopted the Tribal Management System by motion at
the May 5, 1975, meeting and that action was ratified by the General Tribal Council by
motion at the February 8, 1977, meeting, and which have been in place consistently
since that time and are now known as the Personnel Policies and Procedures; and
WHEREAS,
the General Tribal Council, at the February 14, 1976, adopted resolution # GTC-02-14-76
which directed that members of the Oneida Business Committee could not hold
employment positions in the Tribe, and in Whereas #2 and #7 identified that the Oneida
Business Committee is “the policy making body of the Tribe” and that “there is a need to
"maintain a separation of the legislative and administrative responsibilities of the Tribe”;
and
WHEREAS,
the General Tribal Council in 1982 adopted resolution # GTC-2-25-82 which recognized
in Whereas #2 the growth and complexity of the Tribe which required “technical skills of
trained administrators” and in Whereas #3 that “the elected officials need to maintain a
separation of the legislative and administrative responsibilities of the Tribe”; and
WHEREAS,
the 1982 resolution of the General Tribal Council in Resolve #2 directed the Oneida
Business Committee to be “actively involved in the legislative areas” and in Resolve #1
directed that a General Manager be hired to be “directly responsible for the programs and
enterprises of the Tribe;” and
WHEREAS,
at the July 30, 1990, meeting the General Tribal Council, after several meetings, adopted
“job descriptions” for the Oneida Business Committee members outlining their
responsibilities and focusing on governing versus administration activities; and
Open Packet
Page 37 of 198
BC Resolution # _______________
Adoption of Definition and Guidance Regarding “Day-to-Day”
Page 2 of 2
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WHEREAS,
at the January 17, 1998, meeting the General Tribal Council adopted a motion to “make
further clarification that the Oneida Business Committee’s involvement and/or activity is
hereby restricted to legislative policy development and not in day-to-day personnel/HRD
matters including restriction of their involvement on various committees related to HRD
and personnel matters or activity;” and
WHEREAS,
in 2011 the Oneida Business Committee adopted a series of resolutions which
implemented at July 2000 General Tribal Council motion adopting “Plan B” which resulted
in the removal of the General Manager and Chief of Staff positions from the
organizational structure and identified that until such time as “Plan B” could be updated
the Division Directors would be reporting directly to the Oneida Business Committee; and
WHEREAS,
the Oneida Business Committee reported out the challenges of updating the
organizational structure and need for additional time to finalize which is now being
finalized by the current Oneida Business Committee; and
WHEREAS,
the Oneida Business Committee has taken action to further clarify terms to provide
additional guidance when needed, for example, resolution # BC-01-14-09-D, Definition of
Oversight and resolution # BC09-24-14-C, Adopting Standards for the Roles and
Responsibilities for Oneida Business Committee Liaison Assignments; and
WHEREAS,
the Oneida Business Committee has recognized the long history of the demand to refrain
from day-to-day activities and the lack of clear definition or direction regarding the term
day-to-day activities and has determined that defining this term is in the best interests of
the Nation and its legislative and administrative activities; and
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee hereby defines “day-to-day” in
regards to the directions of the General Tribal Council in 1976, 1982, 1994 and 1998, as follows.
Day-to-day refers to the action of addressing an individual issue rather than a policy direction;
day-to day concerns the use of one’s office to influence or change the outcome of a decision or
action of a program, service, business unit of the organization rather than a change in the
legislative directions set forth in laws, rules, and policies of the Nation; and, day-to-day refers to
the restraints placed on the Oneida Business Committee to address the policy direction of the
Nation by the General Tribal Council.
NOW THEREFORE BE IT FINALLY RESOLVED, the Oneida Business Committee directs that it is not a
violation of the day-to-day restrictions set by the General Tribal Council to listen to individual questions or
concerns and guide those individuals to the proper office or forum that can provide direction or resolution
to their questions or concerns and that such responsibility is an inherent responsibility of an elected
official to their constituents.
Open Packet
Page 38 of 198
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida‐nsn.gov
Statement of Effect
Resolution: Adoption of Definition and Guidance Regarding “Day-to-Day”
Summary
Over the years, General Tribal Council (GTC) has taken actions which established the role of the
Oneida Business Committee (OBC). One requirement has been reiterated by GTC - that the OBC
is responsible for policymaking and is not to be involved in “day to day” personnel matters. The
GTC has not provided a specific definition for “day-to-day.”
This resolution is adopting a definition for “day-to-day” in regards to the directions of GTC;
refers to addressing an individual issue rather than a policy direction;
concerns the use of one’s office to influence or change the outcome of a decision or
action of a program, service, business unit of the organization rather than a change in the
legislative directions set forth in laws, rules, and policies of the Nation; and,
refers to the restraints placed on the OBC to address the policy direction of the Nation by
GTC.
The resolution also “directs” that it is not a violation of GTC’s day-to-day restrictions for the
OBC to listen to individual questions or concerns, and to guide those individuals to the proper
office or forum to provide direction or resolution. Instead the resolution states that doing so is in
fact the OBC’s inherent responsibility as elected official to their constituents.
Submitted by: Tani Thurner, Staff Attorney, Legislative Reference Office
Analysis by the Legislative Reference Office
The resolution finds that over the years, GTC has provided guidance as to the authorities,
responsibilities and limitations of the OBC both through taking direct actions and by ratifying
actions taken by OBC.
One example of direction provided by GTC stems from a motion adopted at the January 17, 1998
GTC meeting, which stated, in part, “the Oneida Business Committee’s involvement and/or
activity is hereby restricted to legislative policy development and not in day-to-day
personnel/HRD matters[.]”
This resolution finds that the OBC has:
recognized the long history of “the demand” to refrain from day-to-day activities, and
determined that there is a lack of clear definition or direction regarding the term “day-today activities”
determined that defining this term is in the best interests of the Nation and its legislative
and administrative activities.
Page 1 of 2
Open Packet
Page 39 of 198
Oneida Law
The Constitution creates and establishes the role of the OBC. Art. III, Section 3 states that the
OBC shall “perform such duties as may be authorized by the General Tribal Council.”
The Constitution identifies responsibilities for each of the officer positions on the OBC – i.e. the
Chairman presides over GTC meetings, performs the “usual duties” of a chairman, and exercises
any authority delegated by GTC; the Vice-Chairman assists the chairman when called upon do
so, and presides in the absence of the Chairman; the Secretary is responsible for conducting all
tribal correspondence and creating/maintaining records of GTC matters, and the Treasurer has
various responsibilities related to keeping and reporting on funds in the custody of GTC.
These requirements do not specifically identify the duties or responsibilities of the OBC as a
body – instead, GTC is responsible for defining the exact parameters of OBC’s role.
Conclusion
This resolution does not conflict with any of the Nation’s laws.
Page 2 of 2
Open Packet
Page 40 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 9
/ 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Approve the October 20, 2016 LOC Minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 10/20/16 LOC Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, LOC Chair
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Open Packet
Page 41 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 42 of 198
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
October 20, 2016 9:00 a.m.
Present: Brandon Stevens, Tehassi Hill, Jennifer Webster, David P. Jordan, Fawn Billie
Others Present: Jennifer Falck, Tani Thurner, Clorissa Santiago, Maureen Perkins, Rhiannon
Metoxen, Cathy Bachhuber, Krystal John, Terry Cornelius
I.
Call to Order and Approval of the Agenda
Brandon Stevens called the October 20, 2016 Legislative Operating Committee meeting
to order at 9:00 a.m.
Motion by Jennifer Webster to adopt the agenda; seconded by Tehassi Hill. Motion
carried unanimously.
II.
Minutes to be approved
1. October 5, 2016 LOC Meeting Minutes
Motion by David P. Jordan to approve the October 5, 2016 LOC meeting minutes;
seconded by Fawn Billie. Motion carried, with Jennifer Webster abstaining.
III.
Current Business
1. Back Pay Amendments
Motion by David P. Jordan to approve the Back Pay law adoption packet, including
the financial impact statement, and to forward to the Oneida Business Committee for
consideration; seconded by Tehassi Hill. Motion carried unanimously.
2. Election Law Amendments
Motion by Tehassi Hill to approve the Election Law Amendments adoption packet
and to forward to the Oneida Business Committee for consideration; seconded by
David P. Jordan. Motion carried unanimously.
3. Leasing Law Amendments
Motion by Tehassi Hill to approve the Leasing Law Amendments adoption packet,
with the addition of an Oneida translation to the title and forward to the Oneida
Business Committee for consideration; and direct the Legislative Reference Office to
prepare a submittal packet for BIA review upon adoption; seconded by Fawn Billie.
Motion carried unanimously.
4. Budget Management and Control Law
Motion by Jennifer Webster to accept the Budget Management and Control Law draft
and forward to the LRO for a legislative analysis; seconded by Tehassi Hill. Motion
carried unanimously.
Legislative Operating Committee Meeting Minutes of October 20, 2016
Page 1 of 2
Open Packet
Page 43 of 198
5. Employment Law
Motion by David P. Jordan to approve the Employment Law packet and forward to
the Oneida Business Committee to be placed on the Annual General Tribal Council
meeting agenda for January 2017; seconded by Fawn Billie. Motion carried
unanimously.
IV.
New Submissions
1. Drug and Alcohol Free Workplace Policy Emergency Amendments
Motion by Fawn Billie to add Drug and Alcohol Free Workplace Policy Amendments
to the active files list with Fawn Billie and Jennifer Webster as co-sponsors;
Seconded by David P. Jordan. Motion Carried unanimously.
Motion by Fawn Billie to approve the emergency adoption packet and forward to the
Oneida Business Committee for consideration; seconded by David P. Jordan. Motion
carried unanimously.
2. Petition: Genskow/Metivier
Motion by David P. Jordan to add Genskow/Metivier petition to the active files list
with Brandon Stevens as the sponsor; seconded by Jennifer Webster. Motion carried
unanimously.
Motion by Fawn Billie to approve the statement of effect and forward to the Oneida
Business Committee for consideration; seconded by Jennifer Webster. Motion carried
unanimously.
V.
Additions
VI.
Administrative Updates
1. Election Law – Campaign Finance Memo
Motion by Jennifer Webster to accept the Election Law-Campaign Finance memo as
information; seconded by Fawn Billie. Motion carried unanimously.
VII.
Executive Session
VIII. Recess/Adjourn
Motion by David P. Jordan to adjourn the October 20, 2016 Legislative Operating
Committee meeting at 9:16 a.m.; seconded by Jennifer Webster. Motion carried
unanimously.
Legislative Operating Committee Meeting Minutes of October 20, 2016
Page 2 of 2
Open Packet
Page 44 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11
I 09
I 16
2. General Information:
Session:
[8] Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
!standing Committees
D Accept as Information only
[8] Action- please describe:
BC approval of Finance Committee Meeting Minutes of October 31,2016
3. Supporting Materials
D Report
D Resolution
D Contract
[8] Other:
1.j'F_C_M_t_g_M--in-u-te_s_o_f_1_0/_3_1_/1_6_______________,
3.
4.
2.,FC E-Poll approving 10/31/16 Minutes
L-------------------------------~
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
AuthorizedSponsor/Uaison:~
L_ri_sh__K_in~g~,_Tr_ib_a_I_T_re_a_s_u_re_r____________________________________~
Primary Requestor:
Denise Vigue, Executive Assistant /Finance Administration
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
Open Packet
Page 45 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is
a standing committee of the OBC.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 46 of 198
ONEIDA NATION
P.O. Box 365
Oneida, WI 54115
MEMORANDUM
TO:
Finance Committee
CC:
Business Committee
FR:
Denise Vigue, Executive Assistant
DT:
November 1, 2016
RE:
E-Poll Results of: FC Meeting Minutes of Oct. 31, 2016
An E-Poll vote of the Finance Committee was conducted to approve the
October 31, 2016 Finance Committee meeting minutes. The results of the
completed E-Poll are as follows:
E-POLL RESULTS:
There was a Majority 4 YES votes from Larry Barton, Patrick Stensloff,
Jennifer Webster, and Wesley Martin, Jr. to approve the OCTOBER 31,
2016 Finance Committee Meeting Minutes.
The minutes will be placed on the next BC agenda of Nov 9, 2016 for
approval and the next Finance Committee agenda of Nov 14, 2016 to
ratify this E-Poll action.
Yaw⩑ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Open Packet
Page 47 of 198
ONEI D A FI N ANCE COM M I TTEE
STRATEGIC FINANCIAL PLANNING MEETING
October 31, 2016 – 9:00 A.M.
BC Executive Conference Room
REGULAR MEETING
October 31, 2016 – 10:00 A.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC SFP Meeting:
Patricia King, Treasurer/FC Chair
Jenny Webster, BC Council Member
Larry Barton, CFO/FC Vice-Chair
Wesley Martin, Jr., Community Elder Member
Excused: David Jordan, BC Council Member, Patrick Stensloff, Purchasing Director, Chad Fuss,
Gaming AGM/FC Alternate
Others Present: Krystal John and RaLinda Ninham-Lamberies
FC Regular Meeting:
Patricia King, Treasurer/FC Chair
Jenny Webster, BC Council Member
Wesley Martin, Jr., Community Elder Member
Larry Barton, CFO/FC Vice-Chair
Patrick Stensloff, Purchasing Director
Excused: David Jordan, BC Council Member and Chad Fuss, Gaming AGM/FC Alternate
Others Present: Lisa A. Moore, Megan White, Latsi Hill, Joanie Buckley, Lori Hill, Susan White,
Norbert Hill and Denise Vigue, taking minutes
I.
Ca ll t o O r d e r: The FC meeting was called to order by the FC Chair at 10:00 A.M.
II.
Ap p ro v a l o f Ag e n d a: OCTOBER 31, 2016:
Motion by Jennifer Webster to approve the Finance Committee agenda for October 31, 2016
with six (6) ADD ON Requests. Seconded by Wesley Martin, Jr. Motion carried unanimously.
III.
Ap p ro v a l o f M in u t es: OCTOBER 17, 2016 (approved via FC E-Poll on 10/18/16):
Motion by Patrick Stensloff to ratify the FC E-Poll action of Oct 18, 2016 approving the Finance
Committee meeting minutes of Oct 17, 2016. Seconded by Wesley Martin, Jr. Motion carried
unanimously.
IV.
T ab le d Bu sin e ss:
1.
FY17 Blanket PO-Oneida Post Office
Michelle Danforth, Oneida Printshop
Motion by Jennifer Webster to remove from the table for discussion. Seconded by Patrick Stensloff.
Motion carried unanimously.
Joanie Buckley was present to discuss this request explaining the need of Printshop to process tribal
mailers and Gaming mailers; understood gaming has own funds for budget but no intertribal for billing
has been processed; this request is the normal amount based on last years’ averages, minus costs for
gaming mailers; current costs/bills precipitated Purchasing Director to step in to set up a Purchase
Order to cover, but still need entire amount for the year. Patrick indicated it would be prudent to set up
one Intertribal PO between Gaming and Printshop, and one Purchase Order from the Printshop to the
Post Office.
Motion by Larry Barton to approve the $865,000 Intertribal Purchase Order for internal billing
between Gaming and the Oneida Printshop for Gaming postage for FY2017. Seconded by Wesley
Martin, Jr. Motion carried unanimously.
Page 1 of 4
Finance Committee Meeting Minutes of OCTOBER 31, 2016
Open Packet
Page 48 of 198
Motion by Jennifer Webster to approve the FY17 Blanket Purchase Order for the Post Office in the
amount of $900,000. Seconded by Larry Barton. Motion carried unanimously.
V.
Cap it al Ex p en d it u r e s :
1.
Interseeder Technologies PO Increase (shipping)
Michael Finney, Environmental
Motion by Jennifer Webster to approve the PO Increase with Interseeder Technologies for
shipping costs in the amount of $1,800. Seconded by Wesley Martin, Jr. Motion carried
unanimously.
VI.
New B u s in es s:
1.
M3 - Onsite Wellness Svs.-(SE)
Robert Keck, Risk Management
Amount: $75,000.
Lisa Moore was present to explain this and the following request for an on-site wellness pilot
initiative offered to all employees. Funds identified through tribal contribution, after one year will
assess value and if continued will then come from the insurance pool; there were questions as to
two requests, one is for chiropractic services and the other for nurse practitioner services,
communication will be rolled out to employees after final approval from the FC and the OBC; there
was discussion on the extent of input from Comprehensive Health.
Motion by Jennifer Webster to approve the FY17 Blanket Purchase Order’s for this and the
following request for the Wellness Pilot Program in the amounts indicated. Seconded by Wesley
Martin, Jr. Motion carried unanimously.
2.
M3 - Onsite Wellness Svs.-(TH)
Robert Keck, Risk Management
- See action taken in NB #1
VII.
Amount: $40,500.
O t he r Bu si n e s s:
1.
ADD ON: FC Recommendation RE: Acheson Education Endowment Package
Patricia King, Treasurer
Patricia King explained package contents including some of the background information, the original
bequest; the current directives, some of the identified needs, proposed priorities, and potential
disbursement. This final stage of processing this fund into an endowment under the law would Finance
Committee approval to move forward. There was discussion over other areas, internal and external,
that would cover some of the identified priorities as well as the need to give time to the OBC, Trust
Committee, Finance Committee and the new Governmental Services Director to review package and
offer their input for changes/edits/requests.
Motion by Larry Barton to forward the Acheson Education Endowment Package to the Business
Committee, the Trust Committee, the Finance Committee and the Governmental Services Director
for their input within 30 days and to bring information back to the Finance Committee. Seconded
by Wesley Martin, Jr. Motion carried unanimously.
2.
ADD ON: Oneida Budget Management and Control Act-Draft 11
Patricia King, Treasurer
Patricia King reviewed the: Title 1. Government and Finances – Chapter 121 Budget Management
and Control Law Draft 11 with the Finance Committee providing the final edits this morning. The
next step is for this to be supported by the Finance Committee to be forwarded to the LRO for
analysis.
Motion by Larry Barton to approve sending the Oneida Budget Management & Control Act - Draft
11 with the final few edits discussed this morning to the Legislative Reference Office (LRO) for
analysis. Seconded by Jennifer Webster. Motion carried unanimously.
VIII.
E xe cu t iv e Se s sio n: N o i tem s
Page 2 of 4
Finance Committee Meeting Minutes of OCTOBER 31, 2016
Open Packet
IX.
Page 49 of 198
Com mu n it y F u n d :
1.
GB Youth Hockey Participation fees
Shakira Rasmussen for son, Zander
Motion by Larry Barton to approve from the Community Fund the Green Bay Hockey participation
fees for the son of the requestor in the amount of $200. Seconded by Jennifer Webster. Motion
carried unanimously.
2.
Children Come First -Conference Registration
Camille GoodEagle
Motion by Jennifer Webster to approve from the Community Fund the conference registration fees
for the requestor in the amount of $200; and conference registration fees for her son in the amount
of $100. Seconded by Larry Barton. Motion carried unanimously.
3.
Children Come First -Conference Registration
Camille GoodEagle for son Xavier
- See Motion in CF #2.
4.
Starz Academy class fees
Constance Danforth for daughter, Lenna
Motion by Larry Barton to approve from the Community Fund the Starz Academy class fees for the
daughter of the requestor in the amount of $200. Seconded by Jennifer Webster. Motion carried
unanimously.
5.
Green Bay Elite Cheer class fees
Dan Doxtator for daughter, Ella
Motion by Jennifer Webster to approve from the Community Fund the Green Bay Elite Cheer class
fees for the daughter of the requestor in the amount of $200. Seconded by Patrick Stensloff. Larry
Barton abstained. Motion carried.
6.
GB Youth Hockey Participation fees
Megan White for son, Cullen
Motion by Wesley Martin, Jr. to approve from the Community Fund the Green Bay Youth Hockey
Participation fees for both sons of the requestor in the amount of $200 each. Seconded by Larry
Barton. Motion carried unanimously.
7.
GB Youth Hockey Participation fees
Megan White for son, Brayden
- See action taken in CF #6
8.
ADD ON: Blanket Sharing Program
Latsiklanunha Hill, OPD
Motion by Larry Barton to approve from the Community 10 cases of Coca-Cola products to be used at
the OPD Blanket Sharing Program. Seconded by Jennifer Webster. Motion carried unanimously.
9.
ADD ON: Southwest Youth Basketball fees
Sacheen Lawrence for daughter, M’Kenzey
Motion by Jennifer Webster to approve from the Community Fund the Southwest Youth Basketball fees
for requests #9, #10, & #11 in the amount of $125 each. Seconded by Patrick Stensloff. Motion carried
unanimously.
10. ADD ON: Southwest Youth Basketball fees
Sacheen Lawrence for daughter, Raeanne
- See action taken in CF #9
Page 3 of 4
Finance Committee Meeting Minutes of OCTOBER 31, 2016
Open Packet
Page 50 of 198
11. ADD ON: Southwest Youth Basketball fees
Debra Cloud for daughter, Mariah
- See action taken in CF #9
X.
Foll o w Up : N o i tem s
XI.
FY I an d / o r T h an k Y o u : N o i t em s
XII.
Ad jo u r n : Motion by Jennifer Webster to adjourn. Seconded by Wesley Martin, Jr. Motion
carried unanimously. The regular FC meeting ended at 11:08 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee- E-Poll Minutes Approval Date:
November 1, 2016
Oneida Business Committee- FC Minutes- Approval Date:
Page 4 of 4
Finance Committee Meeting Minutes of OCTOBER 31, 2016
______
Open Packet
Page 51 of 198
ONEIDA NATION
Finance A dministrati on
P.O. Box 365 ● Oneida, WI 54155
Phone: 920- 869-4325
FAO@oneidanat ion.org
MEMORANDUM
To:
Oneida Finance Committee
Fr:
Denise Vigue, Executive Assistant-Finance
Dt:
November 2, 2016
Re:
E-Poll Results – CF Request: Alex Solak Fundraiser
On November 1, 2016, with the Treasurer on leave for two weeks, the Chief
Financial Officer approved an E-poll of the Finance Committee regarding two (2)
Community Fund Requests for funds and product for the Alex Solak Fundraiser
on December 11, 2016.
E-POLL RESULTS:
There was a Majority - 5 YES votes from David Jordan, Chad Fuss,
Jennifer Webster, Wesley Martin, Jr. and Patrick Stensloff to approve
the above donation request in the amount of $200 and 10 cases of
Coca-Cola product.
This concludes the Finance Committee Special E-poll. The information will be
forwarded to the Business Committee Nov. 9, 2016 agenda along with the FC
meeting minutes of Oct 31, 2016. This item will also be place on the FC agenda
of Nov. 14, 2016 to ratify this E-Poll. Thank You.
Finance Committee By-Laws excerpt:
Article III. Meetings
3-6.
Voting
(c)
Telephone and e-mail polls may be allowed by authority of the (Finance Committee) Chairperson.
Polls must be sent to all Finance Committee members with a quorum responding.
Open Packet
Page 52 of 198
Denise J. Vigue
From:
Sent:
Subject:
Attachments:
Denise J. Vigue
Tuesday, November 01, 2016 2:51 PM
Chad M. Fuss; David P. Jordan; Jennifer A. Webster; Lawrence E. Barton; Louise C.
Cornelius; Patricia M. King; Patrick W. Stensloff; Wesley Martin
Spl E-Poll: 2 Community Fund Requests
CF Req_Funds for Fundraiser.pdf; CF Req_Product for Fundraiser.pdf; fundraiser flyer.pdf
Importance:
High
To:
Good Afternoon,
With the Treasurer out of the office for several weeks the CFO has approved an E-Poll of the Finance Committee for two
requests (funds $200 & product- 10 Cases} for a fund raising event for an Oneida Youth.
The Event is on Dec. 11th, but because the FC does not review CF requests again until Dec 5th and the BC does not
approve those minutes until Dec 14th it would be too late for this event.
Thank you all for your attention and prompt replies to this E-Poll request.
Denise Vigue,
Executive Assistant to the CFO
FINANCE ADMINISTRAIION OFFICE
& FINANCE COMMITIEE CONTACT
~
ONEIDA
A good mtl'\d. A good heart. A ~trong fire.
office 920.869.4325
fax 920.869.4393
P.O. Box 365
Oneida, WI 54155
FAO@oneidanation.org
1
Open Packet
Page 53 of 198
T:!Ui~:rN= .~""!, .
. . ~""'!e'A·:
r'~:
. , .. irl.il .. ··... '\# ·
TE.D SKIENAND·ORE!··.
;FOR IINFO CAILIL NADii!NE :SIKE:NAIDORE (928') 715=3328 .
Open Packet
Page 54 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11
I
09
I
16
2. General Information:
Session:
~ Open
AgendaHeader:
0
Executive- See instruCtions for the applicable laws, then choose one:
jLA~p~p_o_in_t_m_e_n_ts______________________________________________________~
0
Accept as Information only
~
Action- please describe:
BC approval of recommendations for the Oneida Pow Wow Committee.
3. Supporting Materials
0 Report
0 Resolution
0 Contract
~ Other:
l.I'M_e_m_o________________________,
3.
4.
2.
0 Business Committee signature required
4. Budget Information
0
Budgeted -Tribal Contribution
0
Budgeted- Grant Funded
0
Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Cristina Danforth, Tribal Chairwoman
Primary Requestor/Submitter:
Submitted by Lora Skenandore, Assistant to Chairwoman
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Open Packet
Page 55 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
BC to approve the recommendations for the Oneida Pow Wow appointment.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: B(_Agenda_Requests@oneidanation.org
Page 2 of2
Open Packet
Page 56 of 198
Oneida Nc:ltion
Oneida BusJncss Committee
PO 13<)."'( 3f:tS • Ont:Jd;\ \Vl5415S·O.i6~)
oneida~nsn.gov
TO:
FROM:
DATE:
RE:
~
ONEIDA
Oneida Business Committee
~
Chairwoman Tina Danforth
October 28, 2016
Oneida Pow Wow Committee
There were 5 applicants for 3 vacancies on the Oneida Pow Wow Committee. The
applicants are: Vicki Cornelius, Floyd Silas Jr., Pat Moore, Yasiman Metoxen and
Alan King.
The candidates are qualified to serve. In accordance with the Article VI., Section
6-2 (c) of the Comprehensive Policy Governing Boards, Committees and
Commissions, I recommend Vicki Cornelius, Floyd Silas Jr., and Yasiman Metoxen
to be appointed to serve on the Oneida Pow Wow Committee.
Thank You.
Open Packet
Page 57 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11
I 09 I 16
2. General Information:
Session:
[8] Open 0 Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
0
!unfinished Business
Accept as Information only
[8] Action- please describe:
1. BC approval tore-post Oneida Personnel Commission for posting #3 as there are two vacancies.
2. BC approval to appoint Richard Hill-Elm for posting #4 to serve on the Oneida Personnel Commission.
3. Supporting Materials
0
Report
0 Contract
0 Resolution
[8] Other:
1..-,M-e_m_o-----------------,
2.
3.
4.
O Business Committee signature required
4. Budget Information
0
Budgeted -Tribal Contribution
0
Budgeted- Grant Funded
0
Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Cristina Danforth, Tribal Chairwoman
Primary Requestor/Submitter:
Submitted by Lora Skenandore, Assistant to Chairwoman
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Open Packet
Page 58 of 198
/
Oneida N21tion
Oneida Business Committee
PO B<>X 3f,5 • 01Wklit WI 5•11')5 o·.l6S
oneh:fit·n.s-n.gov
TO:
ONEIDA BUSINESS COMMITTEE
FROM:
CHAIRWOMAN TINA DANFORTH
DATE:
NOVEMBER 1, 2016
RE:
PERSONNEL COMMISSION APPOINTMENT
"\
ODmlOO=
ONEIDA
As per the motion requesting clarification for posting #3 with deadline of June 20, 2016 not
being filled. This posting has two vacancies left open of which there are no applications to
appoint anyone. I recommend re-posting for the two vacancies.
In regards to posting #4 with a deadline of July 15, 2016 there is one full term vacancy and I am
recommending Richard Hill-Elm. The candidate is qualified to serve. In accordance with the
Article VI., Section 6-2 (c) of the Comprehensive Policy Governing Boards, Committees and
Commissions.
Thank You.
hcnrL /\ .'.i rong
Open Packet
Page 59 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Unfinished Business
Accept as Information only
Action - please describe:
Enter E-Poll results into the record for approved letter of opposition of Back Forty Mine Project
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Emails with request and results
3.
2. Agenda Request form for E-poll and draft letter
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Requestor: Nathan King, Director/Intergovernmental Affairs & Communications
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Submitted by: Heather Heuer, Info. Mgmt. Specialist/BC Support Office
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Open Packet
Page 60 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
***BACKGROUND***
On Tuesday, November 1, 2016, at 8:27 a.m., the following E-Poll was conducted:
Summary:
Business Committee meeting excerpts regarding agenda item “Request from Environmental Resources
Board to support Menominee Nation in opposing the Back Forty Mine”:
EXCERPT FROM OCTOBER 26, 2016: Motion by Jennifer Webster to defer this item for two (2) weeks
with the understanding that Intergovernmental Affairs & Communications will submit an E-Poll request
with the letter of support for the Menominee Nation opposing the Back Forty Mine to Michigan
Department of Environmental Quality, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to forward this item to the Intergovernmental
Affairs & Communications Department to do further research; and for that area to bring back a report and
proposed correspondence for the Business Committee to consider and support, to be conducted before the
October 26, 2016, regular Business Committee meeting so that any action that may be taken can be
accepted at the October 26, 2016, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried unanimously.
Requested Action:
Approve letter of opposition of Back Forty Mine Project.
Deadline for response:
Responses are due no later than 4:00 p.m. on Tuesday, November 1, 2016.
As of the deadline, below are the results:
Support: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers, Jennifer Webster
***REQUESTED BC ACTION***
Enter E-Poll results into the record for approved letter of opposition of the Back Forty Mine Project.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 61 of 198
Heather M. Heuer
From:
Sent:
To:
TribalSecretary
Tuesday, November 01, 2016 4:14 PM
TribalSecretary; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; David P. Jordan;
Fawn J. Billie; Jennifer A. Webster; Lisa M. Summers; Melinda J. Danforth; Patricia M.
King; Ronald W. Hill
Brian A. Doxtator; Cathy L. Bachhuber; Danelle A. Wilson; Jessica L. Wallenfang; Leyne
C. Orosco; Lisa A. Liggins; Lora L. Skenandore; Rhiannon R. Metoxen;
BC_Agenda_Requests
E-POLL RESULTS: Approve letter of opposition of Back Forty Mine Project
Epoll request Back 40 Mine Project.pdf
Cc:
Subject:
Attachments:
E‐POLL RESULTS
The request to approve the letter of opposition of the Back Forty Mine Project, is approved. Below are the results:
Support: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers, Jennifer Webster
Heather Heuer
Information Management Specialist
Business Committee Support Office (BCSO)
From: TribalSecretary
Sent: Tuesday, November 01, 2016 9:36 AM
To: Brandon L. Yellowbird‐Stevens <BSTEVENS@oneidanation.org>; Cristina S. Danforth
<tdanfort@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Fawn J. Billie
<fbillie@oneidanation.org>; Jennifer A. Webster <JWEBSTE1@oneidanation.org>; Lisa M. Summers
<LSUMMER2@oneidanation.org>; Melinda J. Danforth <MDANFORJ@ONEIDANATION.org>; Patricia M. King
<TKING@ONEIDANATION.org>; Ronald W. Hill <RHILL7@oneidanation.org>
Cc: Brian A. Doxtator <BDOXTAT2@oneidanation.org>; Cathy L. Bachhuber <CBACHHUB@oneidanation.org>;
Danelle A. Wilson <DWILSON1@ONEIDANATION.org>; Jessica L. Wallenfang <JWALLENF@oneidanation.org>;
Leyne C. Orosco <lorosco@oneidanation.org>; Lisa A. Liggins <lliggins@oneidanation.org>; Lora L. Skenandore
<LSKENAN3@oneidanation.org>; Rhiannon R. Metoxen <rmetoxe2@oneidanation.org>
Subject: RE: E‐POLL REQUEST: Approve letter of opposition of Back Forty Mine Project
Importance: High
Business Committee members,
Please note the revised deadline to respond:
Deadline for response:
Responses are due no later than 4:30 p.m. on Wednesday, November 2, 2016 4:00 p.m., Today, November 1,
2016.
From: TribalSecretary
Sent: Tuesday, November 01, 2016 8:27 AM
To: Brandon L. Yellowbird‐Stevens <BSTEVENS@oneidanation.org>; Cristina S. Danforth
<tdanfort@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Fawn J. Billie
1
Open Packet
Page 62 of 198
<fbillie@oneidanation.org>; Jennifer A. Webster <JWEBSTE1@oneidanation.org>; Lisa M. Summers
<LSUMMER2@oneidanation.org>; Melinda J. Danforth <MDANFORJ@ONEIDANATION.org>; Patricia M.
King <TKING@ONEIDANATION.org>; Ronald W. Hill <RHILL7@oneidanation.org>
Cc: Brian A. Doxtator <BDOXTAT2@oneidanation.org>; Cathy L. Bachhuber
<CBACHHUB@oneidanation.org>; Danelle A. Wilson <DWILSON1@ONEIDANATION.org>; Jessica L.
Wallenfang <JWALLENF@oneidanation.org>; Leyne C. Orosco <lorosco@oneidanation.org>; Lisa A.
Liggins <lliggins@oneidanation.org>; Lora L. Skenandore <LSKENAN3@oneidanation.org>; Rhiannon R.
Metoxen <rmetoxe2@oneidanation.org>
Subject: E‐POLL REQUEST: Approve letter of opposition of Back Forty Mine Project
Importance: High
E‐POLL REQUEST
Summary:
Business Committee meeting excerpts regarding agenda item “Request from Environmental Resources
Board to support Menominee Nation in opposing the Back Forty Mine”:
EXCERPT FROM OCTOBER 26, 2016: Motion by Jennifer Webster to defer this item for two (2) weeks
with the understanding that Intergovernmental Affairs & Communications will submit an E-Poll request
with the letter of support for the Menominee Nation opposing the Back Forty Mine to Michigan
Department of Environmental Quality, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to forward this item to the Intergovernmental
Affairs & Communications Department to do further research; and for that area to bring back a report and
proposed correspondence for the Business Committee to consider and support, to be conducted before the
October 26, 2016, regular Business Committee meeting so that any action that may be taken can be
accepted at the October 26, 2016, regular Business Committee meeting, seconded by Jennifer
Webster. Motion carried unanimously.
Requested Action:
Approve letter of opposition of Back Forty Mine Project.
Deadline for response:
Responses are due no later than 4:30 p.m. on Wednesday, November 2, 2016.
Voting:
1. Use the voting button above, if available; OR
2. Reply with “support” or “oppose”
Heather Heuer
Information Management Specialist
Business Committee Support Office (BCSO)
office 920.869.4421
cell 920.471.5002
fax 920.869.4040
CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message may
contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or use of such
information is strictly prohibited and may be unlawful. If you have received this message in error, please inform us promptly by reply
e-mail, then delete the e-mail and destroy any printed copy.
2
Open Packet
Page 63 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Unfinished Business
Accept as Information only
Action - please describe:
Approve e-poll results to send letter of opposition of Back 40 Mine Project.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Letter
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Nathan King, Director of Intergovernmental Affairs and C
Primary Requestor:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Open Packet
Page 64 of 198
October 31, 2016
Office of Oil, Gas and Minerals
1504 West Washington Street
Marquette, MI 49855
Re: Public Comments on Proposed Back Forty Mine, submitted via email DEQ-MiningComments@michigan.gov
To Whom It May Concern:
The Oneida Nation stands with the Menominee Nation and the residents in opposition to the proposed
Back Forty Mine. Oneida opposes any proposed mine that has any adverse impacts on the
environment, health and well-being of the people of Wisconsin. The location on the Menominee River
is historically and culturally significant to the Menominee people due to the existence of cultural
properties by way of raised agricultural fields, funerary objects, multiple mounds, burial sites, and
villages and is the place of origin for the Menominee people.
The Aquila Resource, Inc. will utilize open-pit mining for extraction and removal processes, a process
which has historically caused detrimental impacts to the water, environment, wildlife, animals, and
cultural properties as demonstrated with other similar mines.
It is well known that the impacts of mining activities are widespread and long lasting. Permitting
decisions must ensure that the public health and welfare of the environment and the people are
protected. Though there is a mechanism for an environmental assessment, and it may have good
intentions; however, those assessments do not fully take into consideration the protection of significant
cultural resources of the Menominee people. Thus, the Oneida Nation urges the State of Michigan to
include the Menominee Nation and other tribes in full and early participation in “purpose and need”
infrastructure permitting decisions. In addition, the State of Michigan should establish a consultation
process with the Menominee Nation to make certain open communication and engagement occurs and
to ensure Tribal sacred places and vital cultural resources are protected.
The Oneida Nation is determined to uphold and respect our original instructions to care for and protect
Mother Earth. We are instilled with the responsibility to leave this place better than we found it, to
uphold the next seven generation philosophy, and to promote sustainability in our daily decisions. The
harm this proposal will inflict on residents of the State, the environment, tribal scared places and the
tourism industry cannot be justified by the mining industry.
Respectfully,
Cristina Danforth, Chairperson
Oneida Nation
Open Packet
Page 65 of 198
RECEIVED BY THE OFFICE
OF TRIBAL SECRETARY
Oneida Business Committee Agenda R ~~ BUSINEss COMMITTEE
1. Meeting Date Requested:
I I I cr I -ao I b
[.____ _ _ _!
ONEIDA NATION
INITIALS ___.Jiw.~..LH~..-__
2. General Information:
Session:
~ Open
j
~--------------·
D Executive- See instructions for the applicable laws, then choose one:
.,,.
D Accept as Information only
D Action - please describe:
.::r:~ r--et,_ves+iV\~ do,~<'-\-<'ov~S ~~o~"" v-:-;iovs d~f"<r+--""'-e"'+s o.G- 0\-\··6d.;- lr:be_ f..c,
s+one Cc..'w\f. o.l'\j
c\,.!. -\-'he. p·eo!.>pl-e of;- s+:o.."'dt"'..:) \Ze>c-~ Stov.K' +~,~De) SC\c..f~d
Oc-e-L Sc-..~vviv-.- Co..W\ps ;"' C<h\-\V\o~,'ot\.\\ N.D. IV\
r-
1
+t--e1
~;tk\- ''-~<\.\1sr +~e
D01\-oto-.. Ac<:ess Pip.-e.\iv,e_ C\1-\~ f"'-er~y -r.;.o..VtS~-e' Pqr-f·l'\-e..\5.
3. Supporting Materials
D Report
D Other:
D Resolution
D Contract
~------------------------------~
1.
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
s. Submission
Authorized Sponsor I Liaison:
Lisa Summers, Tribal Secretary
PrimaryRequesto~Subm~te~
~F~~~'~"'~~~~-~~~~!~~~~~~~i~~~o_K_e_;J~~~-~-r~;~b=o..~I~~~~~~~M~k~~~r~~~~~~~
Your Name/ Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
Open Packet
Page 66 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
'Th-e pv r pose. Is t-o t'\. $'5 s4- +-ke peof I.e o~
5 "'\.ko w ',"'
CA.Vv\.p'
5o..c.{'e_ J_ Sh:.>n€. Co.."""f C\.V\.d t{,._e_ st:-o..V\.d:V\.0 Roc:l S,'ovK tt-<be..
'"" ·H·\_£_ ~ z~~ +- {-(Q f ro+ec::.-+ +-k~ vv~+-e, Su Pf 17 0,. d -!-he ,M \'ssov (' ,'
t'
0 cef-e
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by +-f-.. -e_
D"\b+-A..
AccesS
f~p·dl''-'e..
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Open Packet
Page 67 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Approve Draft letter to President Obama regarding Dakota Access Pipeline.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Memorandum (Handout)
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor/Submitter:
Brian A. Doxtator, Executive Assistant to Tribal Treasurer
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Open Packet
Page 68 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Approve memo and Direct Chairwoman Danforth to finalize memo.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 69 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11
I 09 I 16
2. General Information:
Session:
jgJ Open D Executive- See instructions for the applicable laws, then choose one:
AgendaHeader:l~N_e_w_B_u_s_in_e_s_s______________________________________________________~
D Accept as Information only
jgJ Action -please describe:
BC to review, discuss and make any recommendations with regards to the Halbritter letter.
3. Supporting Materials
D Report
D Resolution
D Contract
jgJ Other:
l.jLetters (2)
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Cristina Danforth, Tribal Chairwoman
Primary Requestor/Submitter:
Submitted by Lora Skenandore, Assistant to Chairwoman
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
Open Packet
Page 70 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Letter from Mr. Ray Halbritter needs review and discussion if any recommendations are needed regarding his
request.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdffile to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Open Packet
Page 71 of 198
ONEIDA INDIAN NATION
ONEIDA NATION HOMELANDS
September 22, 2016
Ms. Cristina Danforth
Chairwoman
Oneida Tribe of Indians of Wisconsin
N7210 Seminary Road
Oneida, WI 54155
Dear Chairwoman Danforth:
Shek6li. We are writing to you regarding a very important issue to all of us, preserving
the language of the Oneida people. Although we have had a history of issues that have risen
between us, we are writing to see if we can work together on an initiative to preserve our
language regardless of any issues that have or will arise between our communities.
Are you interested in working on a language program to fully preserve our Oneida
language? We are prepared to begin a discussion. Please let me know if you are interested, and
hopefully we can move forward on this critically important initiative.
~~~
RayH~er
Nation Representative
~-1
RECEIVED BY
BUSINESS COMMITTEE
SUPPORT OFFICE
L-------------'
5218 Patrick Road • Verona, New York 13478
Open Packet
Page 72 of 198
Oneida Nation
Oneida Business Committee
PO Box 365 • Oneida, WI 54155·0365
onelda-nm.gov
~
ONEIDA
October 14, 2016
Mr. Ray Halbritter
Oneida Indian Nation
Oneida Nation Homelands
Via Oneida, New York 13421
Dear Mr. Halbritter,
Thank you for the letter of interest in regards to preserving the language of the Oneida people.
The Oneida Nation has dedicated resources to preserving the Oneida language. This is an
opportunity that could potentially be beneficial to all Oneida people in our respective
communities.
I will bring this to the attention of the Oneida Business Committee for follow up to see what their
level of interest is and will keep you apprised of the outcome.
Thank you for your consideration in this matter.
Sincerely,
:ir- ~ ~tf;;!/J~
Cristina Danforth
Oneida Nation Chairwoman
A good mind. A good heart. A strong fire.
Open Packet
Page 73 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11
I 09 I 16
2. General Information:
Session:
!RI Open D Executive- See instructions for the applicable laws, then choose one:
AgendaHeader:
~~A~p~p_o_in_t_m_e_n_ts______________________________________________________~
D Accept as Information only
!RI Action -please describe:
BC to approve to repost for the SEOTS Board as there were no applications.
3. Supporting Materials
D Report
!RI Other:
D Resolution
D Contract
l.riM_e_m__
o ____________________,
3.
4.
2.
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Cristina Danforth, Tribal Chairwoman
Primary Requestor/Submitter:
Submitted by Lora Skenandore, Assistant to Chairwoman
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Open Packet
Page 74 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
BC to approve to repost for SEOTS Board.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 75 of 198
~Ao/~
Oneida Nation
Oneida Business Committee
PO Box 365 • 01 l<.'i(l<,, WI 541S~i 0365
oneida,n.sn.gov
TO:
ONEIDA BUSINESS COMMITTEE
FROM:
CHAIRWOMAN TINA DANFORTH
DATE:
NOVEMBER 1, 2016
RE:
SEOTS ADVISORY BOARD
/
'\
~
ONEIDA
There were no applicants for 1 vacancy on the SEOTS Advisory Board, I recommend this
appointment be reposted.
Thank You.
'/\
Open Packet
Page 76 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Request to post for (1) vacancy on the SEOTS Board due to a resignation and finish the term until 2/28/19.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Open Packet
Page 77 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On September 27, 2016 the SEOTS Board accepted the resignation of Casey Houtsinger.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
Page 78 of 198
Oneida Business Committee Travel Request
1. OBC Meeting Date Requested:
11
I
9
I 16
D e-poll requested
2. General Information:
EventName: ----------------~2~0~16~H~ea~d~S~t=a~rt~P~ro~g~r~am~P~e~rf~o~rm~an~c~e~S~t=an~d~a~rd=s~----------------
Event Location:
Attendee(s): !Jennifer Webster
Chandler, AZ
I______
Departure Date: ......
D_e_c_1_2,_2_0_1_6______--'
Attendee(s):
Return Date:
Dec 16,2016
Attendee(s):
~------------------------~
~------------------------~
3. Budget Information:
D Funds available in individual travel budget(s)
D Unbudgeted
IX! Grant Funded or Reimbursed
Cost Estimate:
$1537.50
4. Justification:
IX! Liaison Appointment Responsibilities
To which Strategic Direction(s) does this travel relate?
D Advancing 0nAyote7a·ka Principles
IX! Committing to Building a Responsible Nation
D Creating a Positive Organizational Culture
D Implementing Good Governance Processes
Describe the purpose ofTravel and how it relates to the Strategic Direction(s) and/or your liaison area:
The US Dept of Health & Human Services (HHS) announced new Head Start Program Performances Standards
(HSPPS) that will further improve and strengthen the Head Start Program.
Sessions include: Fiscal & Administrative Requirements, Early Childhood Systems, Early Childhood Education,
ERSES, Governance, Health, Program Management.
This training relates to "Committing to Building a Responsible Nation" as we continue to improve and strengthen
our Head Start programs.
*****Please Note this is Grant Funded*****
5. Submission
Sponsor:~~J-en_n_i_re_r_W_e_b-st_e_~_C_o_u_n-ci_I_M_e_m_b_e_r
____________________________________________~
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdffile to: BC_Agenda_Requests@oneidanation.org
Form approved by OBC on 03/25/20 15
Open Packet
Page 79 of 198
ONEIDA TRIBE OF INDIANS OF WISCONSIN
TRAVEL AUTHORIZATION REQUEST
General Travel Information
Name of Traveler
Jennifer Webster
466
Date of Birth
Destination
De arture date
Dec. 16,2016
Pur ose of travel
Per Diem rate
$ 118.00
Total
44.25
177.00
44.25
472.00
700.00
50.00
50.00
200.00
1,537.50
I understanci this adva.nce will be·deducted from my claim for reitl,'lbursement of actual travel expenses. I
also unclerstand that If this advance in not c.leared within 10 calemdar day~;~ ~ft~r my travel return date, 1·. · .
shall o~ h~ld resp.onsibie for the full amount advanced and. that I may be reprlmSlnded In accordan,c~ with.
'the.Person.ai."Polloles an·d Procedl(res for ll'JY failure to ch~ar this· matter within the',tlme so ailott~d. FurthElr,
·in tti~ eve~t'fh~t'the adva~ce·-pay!'lienps. not cleared within 10 calendar-days of my return, and I have not
flied a formal written· dispute as to the amount due, by signing below, I am hereby· making a knowing and
volunta.ry w~ge. ded~ctlon for the entfre amount outstanding.
· ·
·
Not need~d
Open Packet
Page 80 of 198
An Orientation:
The 2016 Head Start Program Performance Standards
On September 1, 2016, the U.S. Department of Health and Human Services (HHS) announced new Head Start Program
Performance Standards (HSPPS) that will further improve and strengthen the Head Start program. The xegulation is the
first comprehensive revision of the Head Start Program Performance Standards since they were originally published in
1975. Join us for a 3 day orientation that will highlight key elements of the new HSPPS as well as AlAN exceptions.
Sessions will include:
- 0 Family and Community Engagement
0
Fiscal and A~minish•ative Requirements
0
Governance
0
Early Childhood Sys,tems
0
Health
0
Early·Chfldhood Education
0
Human Resources and Professional Development
0
ERSEA
0
Program Management
Who should Attend?
0
0
This event is intended for the executive leadership o£ Region XI Head Start grantee organizations including Head
Start/Early Head Start Directors and T;J.!>al Council me~rs.
Registration will be limited to two (2) participants per grantee organization.
Training provided by the OHS Region XI Program Specialists and the OHS Region XI TITA Networl<: ICF.
Event Date, Schedule, & Registration
Location and Hotel Information
December 13-15,2016
Sheraton Grand at Wild Horse Pass
. 5594 W. Wild Horse Pass Blvd, Chandler, AZ 85226
Daily Schedule
Room Rates:
Tuesday December 13
9:00 am-5:00pm
Wednesday December 14
9:00am-5:00pm
Thuxsday December 15
9:00am-5:00pm
$113.00 per night double occupancy plus 13% sales tax
Reservations:
Room Block under OHS Region XI
Register £or this FREE 2016 HSPPS Orientation by
clicking on the link below.
https:Uwww.stM·woodmeeting.com/Bool</OHSRegionXI
Register Online
***Programs ate :responsible £o.r travel and lod in costs
Call866·837·4156
Open Packet
Page 81 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
11
I 09 f 16
2. General Information:
Session:
181 Open 0 Executive- See Instructions for the applicable laws, then choose one:
AgendaHeader:
~IR_e~p_or_~----------------------------------------------------------~
0 Accept as Information only
181 Action - please describe:
Accept 4th Quarter Report from the Office of the Ombudsman
3. Supporting Materials
IRJ Report
0 Other:
0 Contract
0 Resolut1on
3
4
2
O Business Committee s1gnature requ1red
4. Budget Information
0 Budgeted - Tribal Contribution
0
Budgeted - Grant Funded
S. Submission
Authorized Sponsor I liaison:
Melinda J. Danforth, Tribal Vice Chairwoman
Primary Requestor/Submitter:
Dianne Mclester-Heim, Tribal Ombudsman
Your Name, licle I Dept or Trtbal Member
Additional Requestor·
Name, Tide I Dept.
Additional Requestor·
Name, Title I DepL
Page 1 of 2
0
Unbudgeted
Open Packet
Page 82 of 198
Oneida Tribe of Indians of Wisconsin
Oneida N arion Ombudsman
P.O. Box 365
Office of the Ombudsman
Oneida vVI 54155
Quarter 4 Report/Update FY16
Phone: (920)-490-3717
July, August, September; 2016
Toll Free: 1-888-490-2457
Dianne McLester-Heim; CO-OP Ombudsman
Cell: (920)-609-1290
General Overview:
The Oneida Tribe of Indians of Wisconsin created the Office of the Ombudsman (OoO) via a directive of
General Tribal Council (GTC) on July 11, 2005. The directive specifically stated that an Ombudsman was
to be created to "listen to the concerns of the employees of the health center and tribal community
members." The OoO seeks to promote fairness and equity by functioning as a designated neutral
advocating for "fair process" and positive resolution at the lowest level possible. In this capacity the OoO
does not represent any party or entity, the OoO is a designated neutral working in the pursuit of just, fair,
and equitable administration of process and delivery of services for all.
As an informal and confidential party, the OoO does not participate in formal actions and holds the
highest level of confidentiality possible for those with whom it has contact. The OoO also does not
demand actions but rather assists in the identification of concerns, potential resolutions, and offers
services and recommendations to reach resolution and positive improvement.
Vision:
To ensure the consistent application of utilizing equality, fairness, respect, value, and objectivity
for all in the development of systematic processes and the provision of services across the
Oneida Nation.
Mission:
To provide a confidential, neutral, and informal route for individuals or groups to bring forward
questions, concerns, complaints, or suggestions for the purpose of preventing or resolving
problems in a fair and equitable manner. The Oneida Ombudsman addresses issues in an
impartial and objective manner to assist with the development of options and suggestions to
resolve problems, develop processes, and ensure services are provided in a fair and equitable
manner.
Actions and activities:
The OoO works on initiatives and activities which fall within the four strategic directions of the Oneida
Nation as identified by the Oneida Business Committee. Overall, the initiatives and activities of the OoO
are based upon the concept of continuous growth and positive development of the Oneida Nation.
Open Packet
Page 83 of 198
1. Case Activity
General Summary:
Area of Contact
Health Division
% of case contacts for
quarter
30%
Governmental Service
Division
Internal Services
26%
Stand-alone areas
5%
External to the Oneida
Nation
Resource and Referral
Provision
10%
10%
19%
% of case closure
for quarter
92%
12 closed, 1 open
82%
9 closed, 2 open
75%
3 closed, 1 open
100%
2 closed, 0 open
100%
4 closed, 0 open
100%
8 closed, 0 open
Average length of
case open time
7 business days
7-9 business days
unless on-going
3-5 business days
5-7 business days
5-7 business days
3 business days
Specific Breakdown of Case Activity:
• Comprehensive Health Division: 13 case contacts- 12 closed, 1 open/ongoing
o 6 contacts re: Purchased Referred Care: 6 closed
• 3 contacts regarding requirements, expectations, and regulations of PRC
• Information provided regarding PRC and how to write a letter of
appeal
• 3 contact regarding review of a letter of appeal/concern
• Provided proof reading and format suggestion
o 2 contacts re: Medical services: 2 closed
• Clarification on process of referral of services. Including the difference
of referral for service and responsibility of PRC for financial coverage
• Contact regarding interaction with specific staff of the Medical Clinic
and options for individual to address matter
o 1 contact re: Dental services: 1 closed
o 4 contacts re: General matters of the Health Center: 3closed, 1 open
• Contacts received regarding general policy and process of the Health
Division including formal complaint, appointment compliance, and
options to address specific questions of various service areas within the
division.
• Contact received regarding the inclusion of the Ombudsman in an
internal SOP without any contact with the Ombudsman.
• Governmental Services: 11 case contacts- 9 closed, 2 on-going
o 4 contacts re: Elderly Services:3 closed, 1 on-going
• 3 contacts regarding general services provision and current SOP
language regarding elder patticipation of events
• Provided direct contact referral, clarification of service,
additional area resource information and contact to department
regarding potential SOP updates for positive improvement
• 1 contact is an on-going matter that has been involved in interactive
informal interaction as an attempt to resolve the identified matter
o 3 contacts re: Economic Support: 3closed
Open Packet
Page 84 of 198
•
•
•
•
•
Contacts received about services provided, clarification on internal
organizational policy, and seeking resource infmmation for service and
assistance that Oneida does not provide (additional are resources)
o 3 contacts re: Transit Services:3 closed
• Contact received regarding formal complaint of specific staff resulting
in discussion of formal and informal options for individual to use. Also
contact regarding gaps in service coverage provided by transit and
seeking resource information of other available services to meet ones
needs
o 1 contacts re: Policy/Procedure review: 1on-going
• Contact received from an area with in the division requesting
infmmation about the Ombudsman and requesting future assistance with
reviewing and updating policies and procedures for positive
improvement
Internal Services: 4 case contacts- 3 closed, 1 on-going
o 3 contacts from employees: 2 closed, 1 on-going
• Contact received to explore options employees have for addressing
different matters that came up in their work area. Review of options
both formal and informal for employee to make an informed choice of
action
o 1 contact re: HRD: 1 closed
• Contact closed after receiving clarification about hiring policies specific
to Oneida Nation
Independent areas of the Oneida Organization: 2 case contacts- 2 closed
o 1 contact re: Judicial system
• Process clarification provided and referral to direct contact if action
desired
o 1 contact re: Land Claims Commission
• Referral information provided to contact the commission directly once it
was clarified of the commissions role in the identified matter
External Service Related: 4 case contacts- 4 closed
o 4 contacts re: services not under the authority of Oneida: 4 closed
• Contacts received with respect to concerns of community members that
have received service from entities outside of Oneida's authority. Work
has been done to do issue clarification, option identification, and referral
to the responsible entity for further resolve.
• Contact made and collaborative meetings held to identify area resources
and services as they relate to the specific matters brought to the attention
of the Ombudsman. Appropriate contact people identified for specific
service needs from individual external providers
Contacts that result in resource and referral services only: 8 case contacts- 8 closed
o Contacts resulting in provision of resource and referral information: 8 closed
• Contact received by various individuals seeking specific information
regarding community resources and seeking assistance in the
identification of resource information and contact assistance
Totals: 42 case contacts: 38 closed, 4 open .... 90% overall closure rate for quarter
Open Packet
2.
Page 85 of 198
Collaborative Interaction within the Organization
• Work with areas and departments within the organization to assist in collaborative
initiatives for organizational growth, development and positive improvement.
o Member of the Community Service Team via Oneida Behavioral Health
o Working with Governmental Service Division in the ongoing identification of
potential gaps of service and service improvement for the Oneida Community
• This has had a focus on working with the area of Elderly Services
3. Promote improvement in organizational administrative processes
• Increasing attendance and participation with LOC open meetings to provide prospective
input on the development of legislative process and action
• Continuing work with specific service providers within the Oneida Organization to
rev.iew and assess cuiTent process, policy and procedure for potential improvement and
maximization of the fair and equitable administration of service to all its consumers.
This has included Elder Services and the Health Division.
Identified actions going forward:
•
Continuing to work on an overall complaint management process to be utilized by 09eida as an
Organization that works to bring about a philosophy of welcoming concerns, complaints, and
feedback as a means of enabling the organization to make continuous improvements. This is
looking to be a complaint management process that can be adopted and implemented at the level
of leadership on down to aid in bringing about consistency in how concerns on the service side of
Oneida as an organization are handled and addressed. This is a recommendation for a streamlined
process that could be used by the organization to assist in increasing concerns being addressed
and resolved at the lowest level possible.
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Page 86 of 198
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10
I 09 I 16
2. General Information:
Session :
18] Open D Executive - See instructions for th e applicable laws, then choose one:
AgendaHeader:
IR_e~po_r_ts________________________________________________________~
~
[8] Accept as Information only
0
Action - p lease describe:
3. Supporting Materials
[8] Report
D Resolution
D Contract
0 Other:
~------------------------------~
1.
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budget ed - Grant Funded
s. Submission
Authorized Sponsor I Liaison:
Primary Requestor:
Your Name, Title I Dept. or Tribal Member
Additional Request or:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 ofl
0 Unbudgeted
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Page 87 of 198
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe th e purpose, background/history, and action requested:
Submission of HRD 4th Quarter Report for FY'1 6
1) Save a copy of this form for your record s.
2) Print this form as a '*.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanat ion.org
Page 2 of 2
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Page 88 of 198
~
Geraldine R. Danforth,
HRD Area Manager
=000000
ONEIDA
HRD 4TH QUARTER REPORT
JULY - SEPTEMBER, 2016
•
•
DONATION OF HOURS. HR has communicated to the employment base regarding the changes, along
with the new standard operation procedure and the required form. HR has received and approved twenty
(29) requests. Currently we have forty-nine (49) employees- Total hours are at 843.52 hours - N ine (9)
Exempt and forty (40) Non-exempt Employees with donated hours.
EXEMPT STATUS CHANGES. The Department of Labor has revamped the federal overtime laws. One
of our main goals is to not wrongly classify a job/position to avoid paying overtime.
o Weekly earnings threshold increases fi·om $455 to $913.
o Exempt status is not detennined by the title or recommended title of the position, but rather by the
scope of work the position or the employee performs.
o Deadline to complete changes is D ecember 1, 2016 and HR anticipates meeting this deadline.
Budget: HRD submitted the foUowing budget for FY 16:
Human Resources
E mployee Assistance
_Workforce Development
Student Intern Program
E mployee Incentive &_Testing_
$2,099,123
$ 184,892
$ 326,775
$ 112,551
$ 12,707
Indirect Cost
Tribal Contribution
Grant 79% & TC
--Tribal Contribution
Tribal Contribution
$2,100,943
$191,988
$251,531
- $107,727
$13,643
-$ 1,820
-$7,096
$75,244
$4,824
-$926
The Employee Incentive and Testing budget is used to recognize employees who have 25, 30, 35, and 40 years
of service, or more, witl1 a Years of Service gift. The Human Resources D epartment decreased the budget by
$276,392 from FY 15.
EMPLOYEES: Human Resources Dept. has 33 employees, Workforce Development has 3 employees and
EAP has 2 employees. Three positions were eliminated in the budget process.
Applications Received
July - Sept. 2016
A tim inislm live
Staffat
S/cel/(mrfoall
Comple.'l: Left
to Rig ht:
Yasimau
M eto.'I:C/1 a//(/
Megan White
July
C Oneida
Aug
Sept
Othe r
Non-Indian
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Page 89 of 198
Human Resources' signage. HR has worked with Oneida
Printing to develop a "Now Hiring" sign. The sign is
intended to attract more people to apply for employment
with the Oneida Nation. The sign is placed on the front lawn
of the Skcnandoah Complex and another at Employee
Services on Airport Drive. We will be working on similar
signage to place in various locations throughout the Nation.
Stay tuned, we arc working on a new look for the "job
openings" bullentin board in the lobby of the Skenandoah
Complex. We will also be looking at other avenues for
posting jobs such as Craig's list, Casino Careers, a recuiting
firm.
All Supervisors by Age Group
4th Quarter 2016
200
180
177
160
"' 140
t
~ 120
Age 20-29
E 100
• Age 30-39
80
a Age 40-49
60
Age 50-59
40
• Age 60 plus
-a
w
0
0
z
20
0
Feb- 1 3 Aug- 14 Oct- 14 Feb-1 5 Jun- 15 Oct-1 5 Dec-1 5 Feb-16 Apr- 16 Jun-1 6 Sep-16
Month and Year
Currently, there are 461 supervisors; in 2013 there were 491, decrease of30. Of the 461 supervisors, 35.21%
fall into the age group 50-59. Supervisors in the 60 plus age.group arc at 16.70% of the total supervisors, which
is an increase of 3 employees.
2
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Page 90 of 198
All Employees by Age Group
September 2016
BOO
700
Ill
600
t
~ 500
a.
Under 20
E 400
• Age 20-29
0 300
Age 30-39
w
ci
z 200
Age 40-49
100
• Age 50-59
• Age 60 plus
0
..._"'J
«e:.o'
..._l>
..._1>-
¢)
t-~
0
(f
..._":>
:.o'
C(,0
..._":>
....~~
..._":>
0 C'/
..._~
c:
<::l
..._b
«e:.<:>'
..._b
•.:
t-q
..._b
....~~
..._b
~e<l
Month and Year
This chrut represents all 2708 employees of the Nation. The trend is steady for most age groups. The age group
20 and under has increased by 56 employees. The age group of60 and over have gone from 380 in 2013 to 460
in 2016.
•
SUCCESSION PLANNING. PURPOSE: A succession planning process helps prevent the loss of vital
organizational history or knowledge due to retirements, vacancies, and/or resignations. The succession
planning process will assess all employees. Human Resources is working on a Succession Plan to present to
the OBC in the ncar future to address fill ing any critical positions that may become vacant as a result of an
employee retirement. See age charts.
It's important to follow a succession planning process to ensure employees are recruited and properly
developed so they have the competencies, skills, education, certifications/licenses, and experience
necessary to fill vital positions. The HR management team will look at the following:
o Identifying critical positions which arc instrumental to achieving strategic and operational goals.
o Anticipating gaps in those positions duo to retirement and other factors.
o Defining the qualifications and competencies required to perform successfully in the position.
o Implementing focused strategies to attract and develop pools of qualified candidates who will be
ready for emerging opportunities.
o Ensuring that support for the strategies and processes are in place to retain and fu lly engage
employees.
o Align with the Tribe's Branding initiative.
3
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Page 91 of 198
Compensation, Hb·ing and Workforce Development
4 th Quarter Report July- September 2016
Ethnicity Report 2006 through 2016
70%
60%
50%
40%
..... - -
5§%
:>.5%
52%
52%
5 1% 50%53%
~~
Jf7%
48%
48%
49%
----
57%
58%
50%47%
"'1.::>/o
43%
42%
58%
-
42%
58%
-8- 0neida Enrolled
...... Non-Oneida
42%
30%
20%
10%
0%
2006 2007 2008 2009 20 10 2011
2012 20 13 2014 2015 2016
Since removing th e Summer St udent
Interns and Youth Workers, th e
Ethnicity Report w ent from 5 9%to
58% Enrolled Oneidas.
In r
in Number of Em piQyees in
.c.QlJlparis_on to the pre.Y.io_us_y_e_a_r.
There w ere 2719 employees in
September of 201 5 and 2,720
employees in September 201 6 .
This is an incr ease of one ( 1)
employee in comparison to the
previous year.
Ethnicity Report- Sept 2016
• Enrolled O neida -
1,568
• Nat ive American -
58%
180
O ther- 972
Ethnicity Report- Sept 201 S
• Enrolled Oneidas
of W I - 1,574
• Other Native
Americans - 178
58%
O thers - 967
4
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Page 92 of 198
Hires Report
For July - September 2016
• 59% of all hires were filled with enrolled Oneida Tribal members.
• 88% of al l job reassignments were filled with enrolled Oneida Tribal members.
• 67% of all transfers were filled with enrolled Oneida Tribal members.
--
Hires Report
July - Sept 2016
98
Hires
Enrolled Oneida
14
Job Reassignments
Native American
18
Transfers
O ther
50%
0%
100%
For July - September 2015
• 68% of all hires were filled with enrolled Oneida Tribal members.
• 69% of all job reassignments were filled with enrolled Oneida Tribal members.
• 70% of all transfers were filled with enrolled Oneida Tribal members.
Hires Report
July - Sept 2015
• Oneida Enrolled
tran sfers
21
0
10
Job Rea ssignments
22
0
10
Hires
102
• Other Native American
Other
15
5
29
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Page 93 of 198
Job Postings by Division for July, August and September 2016
July
August
Sept
TOTAL
27
7
Development
0
12
1
0
10
Comprehensive Healt h
5
5
13
0
0
Gaming
-
0
Land M anagem ent
0
- 0
Environmental, Hea lth &
Safety
0
0
0
0
Enterprise
4
0
2
0
Finance
1
1
No n- Divisional
7
7
0
0
0
4
Governmental Ser vices
11
2
3
Tot al
33
25
24
6
0
2
18
16
82
Intern al Servi ces
~
0
~
-
Job Postings
Job Postings by Division for July, August and September 2015
July
Au gust
September
TOTAL
Ga ming
2
6
4
Comprehensive Hea lth
3
4
Development
0
0
1
5
0
12
12
1
0
0
0
0
0
0
0
1
l and M anagem ent
Enviro nmental Health &
Safet y
Interna l Services
0
Enterpr ise
1
Finance
0
No n-Div isio nal
1
0
0
6
0
7
5
Governmental Services
7
9
3
Total
19
28
18
0
1
2
0
18
19
65
There were a total of 82 positions posted from July through September 2016. A total of 65 positions were posted from
July through September of2015. There were 17 more positions posted this year during this timcframe when comparing
these quarters.
Comparison of Job Postings
for 3rd Quarter (July- Sept} of 2015 and 2016
33
25
-----
20
19
35
30
15
~
-----
28
25
24
~:;
2015
18
10
5
0
July
August
September
2016
-
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Page 94 of 198
Employee Separations Reports
Reasons for Employee Separations
-----July- Sept 2016
====- - - - - - -
./1
lay Off 0
2
Temp Emp Ended
Enrolled Oneida
Retired
Other Native American
Quit
• Other
Dismissal
Death
_____ o
Contract Ended
/
/
Reasons for Employee Separations
July - Sept 2015
Death
I
1
Temp Emp. Ended
67
Retired
_
0
40
Quit
Dismissal
2
-
I
0
l
14
[
25
Other Native American
4
~
5
I
19 ,__
-
2
I
• Enrolled Oneida
Other
4~
There were a total of 188 employee separations for the period July through September 2016 in comparison to
183 employee separations for July through September 2015.
7
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Page 95 of 198
Workforce Development Report for July, August, September 2016
July
August
September
TOTAL
Outstanding Applicant
0
8
0
NWTC
13
2
Support ive Services
Collaboration with partners
4
9
3
83
10
0
0
3
15
0
5
1
0
14
3
42
Youth Employment Solution Success
0
6
0
14
0
Total
133
TrANS
Work Certif ied
Mock Interviews
Presentations
Client Outreach
11
16
6
66
10
129
2
23
20
26
12
196
43
97
373
3
47
During the 3rd Quarter, Workforce Development did outreach to a total of clients. Our Vision is to Build a
Strong Oneida Workforce.
Our project has two (2) objectives:
Objective I: By October 2018, we will build an Oneida workforce by providing classes and training that will
increase the knowledge, skill set, employability and earning potential for 180 Oneida community members
Objective 2: By October 2018, build both intemal and external partnerships with employers and colleges to help
120 program participants obtain full-time employment within the community.
For this past quarter no classes held because ofunforesccn circumstances, however, past participants were
contacted for employers looking for workers. This program has given these participants confidence and some
building tools to start a career in the trades. Some of the instruction/certifications received were OSHA- I 0,
Flag Certification, CPR/AED & First Aid Certification, Blue print reading certification and Fork Lifting
Certj fication.
We recruited 10 people for Work Certified however 8 were chosen and 6 completed the program.
WFD has partnered with NWTC and provided forklift training, and assistance for assorted classes to get in good
standing with Higher Education. We are also co11aborating on new ideas to reach out to om clientele.
WFD has sponsored three (3) Forklifting classes that forty-five (45) people signed up and forty (40) people
completed and received their certification.
WFD held three (3) job readiness classes that focused on being an Outstanding Applicant, Customer Service
and Social Media (which focused on the Elders). We have reached out to all our clients to assess where they are
now and what are their current needs.
WFD partnered with Workforce Development Green Bay on monthly job fairs which had approximately 150
participants in each job fair, and there were 13 to 16 employers represented.
We advertise on our Facebook page for up-coming events, job postings, as well as what employers want in an
employee.
8
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Page 96 of 198
HRD Training &Develo~ment
3rd Quarter Report July- September 2016
-
800
700
,.....---,
600
500
Employee
400
• Supervisor
....--~
• E-leorning
_ .--- ~
300
-
-
100 -
-
200
.------
...---
-=
-
•
__..,
0
July - Sept '16
April - June '16
Ll~~
Jon- March '1 6
Oct- Dec '15
*E-learning increase in this quarter due to required annual Child Abuse Training for school staff
*Training above does not include 188 employees who attended the Active Shooter make-up training
on 9/27116
Active Shooter - did not attend June or Sept
Sessions
60
53
50
50
40
30
30 I -
-
,.....___
l_ ,_
r--
r---
L
:.l4
20 I -
-
10 1-
'---
:.l4
.,)
I
0
X:--9
oc
~.s
Q
<(]:-'?
q,.0~
1 - -6
I
I
0
~
~~
0
.t'?
~9
(j'?'
18
Employees
-
4
1
6
l?-c
«.~\
0~
c
~
(j
e'-.,
0>$'
c.,\
0<1:)
*All new employees are given a brief training in orientation on Active Shooter Preparedness - 92 new
employees have received this training.
*Employees on leave of absence are not included in the above totals.
9
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Page 97 of 198
EAP Services
180
160
~============--------
140
120
100
Clients
Direct Service hours
80
Training#
60
40
20
0
July- Sept '1 5
Jan - March '16
April - June ' 16
July • Sept ' 16
EAP Train ing includes: Book Clubs, Brown Bag lunch topics, Stress Management and Supervisor h·aining.
* DAFWP Return to Work Agreements First violation - 5, Second violations - 0.
Employee Insurances
4th
Quarter Report July - September FY2016
During lhc fourth quarter ofFY16, the Employee Insurance Department prepared for the annual Health Care
Open Enrollment period that is conducted in October and the mandatory health plan participant meetings that
also occurred in October.
The Employee Insurance Department provides benefit administration and employee assistance for: medical,
dental, vision, disability, retirement plans, voluntary benefits, flex spending, orientation, and workers
compensation.
Insurance Requests Processed - Fourth Quarter FY16
Type of Requests
# of Requests Processed
Fourth
FY16
Quarter
Leaves/Return to Work
178
722
Applications, Insurance Changes, Beneficia_ry, etc.
167
566
212
Disability
47
RAS Completions
83
350
Wellness Incentives
149
617
Note: This is not a complete listing of requests and does not take into account phone
calls, walk-ins, emails, and other miscellaneous requests.
10
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Page 98 of 198
MONTHLY INSURANCE COUNT- September 2016
Breakdown
Employee
Count
1,684
2,534
401K
LlF52
Short Term Disability
Long Term D isability
Delta Dental - Si11gle
Delta Dental- Limited Family
2,11 5
2,089
655
476
Delta Dental - Family
Dental Associates - Single
Dental Associates Limited Family
Dental Associates - Family
627
137
75
COBRA
count
Breakdown
Employee
Medical - Single
Medical - Limited
Family
Medical - Family
8
Count
839
486
Vision - Single
Vision -Limited
family
V ision -Family
1
COBRA count
2
-
609
785
549
3
1
717
99
The Employee Insurance Department consists of: Christina Blue Bird, Kimberly Schultz, Kristin
Jorgenson and Josh Cottrell.
Equal Employment Opportunity
4 th Quarter Report July - September 2016
Equal Employment Opportunity (EEO)
Comparison Report
250
200
11 2015
! 50
0 2016
100
50
0
1]
Open Packet
Page 99 of 198
Continuous Improvement Mediation (CIMS)
Comparison Report
60
so
40
30
20
• 2015
70
0 2016
0
· ~0)
~'
~
~,o
Background Investigations
Comparison Report
300
2SO
200
ISO
100
8 2015
so
0 2016
0
~0-i-
12
Open Packet
Page 100 of 198
Human Resources Information Systems Q-IRIS)/Records
4tb
Quarter Report July-Sept 2016
The team consists of Melinda K. Danforth-HRIS Manager, Terry Skenandore-HRIS Specialist and
Vicki Cornelius-Records Technician.
We ensure the HRIS Systems and applications, such as Supervisor Inquiry, Self-Service, Internal
Reference Directory and Workforce Detail support the needs of the Human Resources Department.
Enter all personnel data into the HR/Payroll System (lnfinium), provide personnel data reports
(Cognos) to management, complete verification of employment and unemployment requests and
oversee the Human Resour
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