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Oneida Nation
Post Office Box 365
Oneida, WI 54155
Phone: (920)869-2214
BC Meeting Materials July 12, 2017
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 54 pages are the Open Session meeting materials presented at a
meeting duly called, noWiced and held on the 12th day of July, 2017.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
Open Packet
Page 1 of 414
Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, July 11, 2017
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, July 12, 2017
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I. CALL TO ORDER AND ROLL CALL
II. OPENING
III. ADOPT THE AGENDA
IV. OATHS OF OFFICE
A. Oneida Personnel Commission – Patricia Powless, Jason Martinez, Pearl Webster, Carol
Smith, Stacey Nieto, Gerald DeCoteau, and Yvonne Jourdan
V. MINUTES
A. Approve June 28, 2017, regular meeting minutes with reconvened session on July 3, 2017
Sponsor:
Lisa Summers, Tribal Secretary
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
Page 1 of 8
Open Packet
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VI. STANDING COMMITTEES
A. Legislative Operating Committee
Chair:
Brandon Stevens, Councilman
1. Determine next steps regarding memorandum entitled Oneida Health Board – GTC
Directive
Sponsor:
Brandon Stevens, Councilman; Legislative Operating Committee Chair
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
B. Finance Committee
Chair:
Trish King, Tribal Treasurer
1. Approve June 29, 2017, Finance Committee meeting minutes
2. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Tribal Secretary
a. Approved June 5, 2017, Finance Committee meeting minutes
Requestor:
Larry Barton, Chief Financial Officer
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa
Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously.
VII. APPOINTMENTS
A. Approve recommendation to appoint Robert Barton to the Oneida Airport Hotel Corp. Board
of Directors
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
B. Reconsider, review, and hear testimony from Kory Wesaw regarding appointment to
Oneida Police Commission
Sponsor:
Tina Danforth, Tribal Chairwoman
VIII. STANDING ITEMS
A. Accept quarterly report regarding Work Plan for Cemetery Improvements Project # 14-002
Sponsor:
James Petitjean, Interim Assistant Division Director/Development
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
Page 2 of 8
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IX. UNFINISHED BUSINESS
A. Accept presentation of Development Division re-organizational structure as information
(This item is scheduled to begin at 9:00 a.m.)
Sponsors:
Jacque Boyle, Assistant Division Director/Development-Operations; Troy Parr,
Assistant Division Director/Development-Development
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
B. Approve Amended and Restated Per Capita Trust agreement – file # 2017-0614
Requestor:
Sponsor:
Susan White, Director/Trust Enrollment
Brandon Stevens, Councilman
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
C. Post vacancy to Oneida Personnel Commission with term end date of 2/28/21
Requestor:
Sponsor:
Kathleen Metoxen, Records Technician II/BC Support Office
Lisa Summers, Tribal Secretary
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
D. Approve OBC SOP entitled Stipends for OBC - Elect during Transition
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
E. Accept memorandum regarding OBC Members and Political Appointments Ending Elected
Terms
Sponsor:
Geraldine Danforth, Area Manager/Human Resources Dept.
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
F. Approve authorization to proceed with construction contract award for CIP # 14-013 –
Early Head Start Facility with understanding additional funds are included in FY18 budget
Requestor:
Paul Witek, Senior Tribal Architect
Sponsor:
Troy Parr, Assistant Division Director/Development-Development
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
G. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor:
Lisa Summers, Tribal Secretary
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
Page 3 of 8
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1. Approved Memorandum of Understanding regarding Back Forty Mine – reference #
2017-0592
Requestor: Nathan King, Director/Intergovernmental Affairs & Communications
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
X. NEW BUSINESS
A. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor:
Lisa Summers, Tribal Secretary
1. Approved request to add the Governmental Services Division semi-annual report into
the 2016 semi-annual reports book; and update memo in book to reflect change
Requestor: Lisa Summers, Tribal Secretary
XI. TRAVEL
A. TRAVEL REPORTS
1. Accept travel report – Councilman David Jordan – WI Republican Night – Washington
D.C. – April 25-27, 2017
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
2. Accept travel report – Councilman Tehassi Hill – American Indian/Alaska Native Public
Witness Hearing –Washington D.C. – May 15-17, 2017
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
B. TRAVEL REQUESTS
1. Accept travel request regarding Secretary Lisa Summers & Councilwoman Fawn Billie
attending 2017 North American Indigenous Games in Toronto, Ontario, July 16-23,
2017, as information
2. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Tribal Secretary
a. Approved travel request – Treasurer Trish King and up two (2) additional OBC
members – Midwest Alliance of Sovereign Tribes (MAST) summer meeting –
Hinkley, MN – July 13-14, 2017
Sponsor:
Lisa Summers, Tribal Secretary
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
Page 4 of 8
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EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa
Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously.
b. Approved travel request – Vice-Chairwoman Melinda J. Danforth – Partners in Action
conference – July 18 and/or 20, 2017
Requestor:
Melinda J. Danforth, Tribal Vice-Chairwoman
XII. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support
Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to https://goo.gl/uLp2jE)
A. Accept Petitioner Edward Delgado’s request to withdraw kindergarten retention petition
Sponsor:
Fawn Billie, Councilwoman
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
B. Petitioner Sherrole Benton: Request to change pre-employment drug testing for marijuana
1. Accept status update as information
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM MAY 24, 2017: (1) Motion by Lisa Summers to accept the financial analysis,
seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Lisa Summers to
direct the Secretary to come back with a proposed General Tribal Council date for this item at
the next regular Business Committee meeting; and to direct the Secretary to follow-up with the
petitioner to see if there’s an alternative way for the issue to be resolved, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM MAY 10, 2017: Motion by Fawn Billie to defer the financial analysis to the
May 24, 2017 regular Business Committee meeting, seconded by David Jordan. Motion carried
unanimously.
EXCERPT FROM APRIL 26, 2017: Motion by Jennifer Webster to defer the financial analysis
to May 10, 2017, regular Business Committee meeting, seconded by Fawn Billie. Motion
carried unanimously.
EXCERPT FROM APRIL 12, 2017: (1) Motion by David Jordan to accept the legal analysis,
seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Lisa Summers to
defer the financial analysis to the April 26, 2017, regular Business Committee meeting,
seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM MARCH 22, 2017: (1) Motion by David Jordan to accept the legislative
analysis, seconded by Tehassi Hill. Motion carried unanimously. (2) Motion by Tehassi Hill to
defer the legal analysis to the April 12, 2017, regular Business Committee meeting, seconded
by Lisa Summers. Motion carried unanimously. (3) Motion by David Jordan to defer the
financial analysis to the April 12, 2017, regular Business Committee meeting, seconded by
Tehassi Hill. Motion carried unanimously.
EXCERPT FROM MARCH 8, 2017: (1) Motion by Brandon Stevens to accept the progress
report regarding legislative analysis, seconded by Tehassi Hill. Motion carried unanimously. (2)
Motion by Jennifer Webster to accept the progress report regarding the legal analysis,
seconded by Fawn Billie. Motion carried unanimously. (3) Motion by Jennifer Webster to accept
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
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the progress report regarding the financial analysis, seconded by Brandon Stevens. Motion
carried unanimously.
EXCERPT FROM JANUARY 11, 2017: (1) Motion by Lisa Summers to accept the verified
petition from Sherrole Benton regarding a request to change pre-employment drug testing for
marijuana use; to send the verified petition to the Law, Finance, Legislative Reference, and
Direct Report Offices for the legal, financial, legislative, and administrative analyses to be
completed; and to direct the Law, Finance, and Legislative Reference Offices to submit their
analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be
submitted in forty-five (45) days, seconded by Fawn Billie. Motion carried unanimously.
C. Approve four (4) actions regarding Petitioner Edward Delgado: Trust Land Distribution
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
1. Accept legislative analysis
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee
meeting, seconded by Tehassi Hill. Motion carried unanimously.
D. Accept correspondence to GTC dated June 19, 2017, as information
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers to
defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
E. Approve August 14, 2017, special GTC meeting materials
Sponsor:
Lisa Summers, Tribal Secretary
F. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor:
Lisa Summers, Tribal Secretary
1. Approved memorandum to cancel the June 20, 2017, special GTC meeting; and direct
the Tribal Secretary to combine agenda items to a later date with the Employment law
and Re-organization proposal
Requestor:
Brandon Stevens, Councilman
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee
meeting, seconded by Tehassi Hill. Motion carried unanimously.
2. Approved correspondence which directs the Oneida Law Office to file a request with
the Judiciary to provide Declaratory, Injunctive, or Other Relief regarding requirement
to properly notice special GTC meeting materials for the identified June 28, 2017, date
Requestor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
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3. Failed request to approve scheduling a special GTC meeting on October 22, 2017
Requestor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer the remaining agenda items to the July 12, 2017, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
4. Approved correspondence to be sent out organization-wide regarding request made
by Chairwoman Danforth which indicates her calling a special GTC meeting on June
28, 2017
Requestors:
Melinda J. Danforth, Tribal Vice-Chairwoman; Trish King, Tribal
Treasurer; Lisa Summers, Tribal Secretary; Fawn Billie, Councilwoman;
Tehassi Hill, Councilman; David Jordan, Councilman; Brandon Stevens,
Councilman; Jennifer Webster, Councilwoman
XIII. EXECUTIVE SESSION (Please Note: Scheduled times are approximate and subject to change)
A. REPORTS
1. Accept Chief Counsel report – Jo Anne House, Chief Counsel
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
C. AUDIT COMMITTEE (No Requested Action)
D. UNFINISHED BUSINESS
1. Defer report regarding contract # 2017-0088 to July 26, 2017, regular Business
Committee meeting
Sponsors: Lisa Summers, Tribal Secretary; Jennifer Webster, Councilwoman
EXCERPT FROM APRIL 26, 2017: Motion by Fawn Billie to defer the report regarding contract
# 2017-0088 for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM FEBRUARY 8, 2017: Motion by Lisa Summers to direct Liaisons
Councilwoman Jennifer Webster and Secretary Lisa Summers to work with the Law Office on
a contract item that was brought forward; and to bring back a report to the Business Committee
within sixty (60) days, seconded by Trish King. Motion carried unanimously.
2. Determine next steps regarding non-gaming employee incentive proposal for FY18
Sponsor:
Geraldine Danforth, Area Manager/Human Resources Dept.
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer this item to the July 12, 2017, regular Business Committee meeting, seconded by
Jennifer Webster. Motion carried unanimously.
EXCERPT FROM MAY 24, 2017: (1) Motion by Lisa Summers to accept the Gaming request
for the employment reinvestment strategy for Fiscal Year 2018 to include items 1, 2, and 3 with
the agreed upon modifications, noting a final adjustment may be needed as the budget process
for the 2018 proceeds, seconded by Tehassi Hill. Motion carried unanimously. (2) Motion by
Fawn Billie for the Human Resources Department to bring back an employee incentive
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
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proposal for the non-gaming entities for inclusion in the Fiscal Year 2018 budget, seconded by
Lisa Summers. Motion carried unanimously.
3. Review recommendation; and agree on final decision regarding complaints # 2017DR08-01, # 2017-DR08-02, and # 2017-DR08-03
Sponsors: David Jordan, Councilman; Brandon Stevens, Councilman; Jennifer Webster,
Councilwoman
EXCERPT FROM JULY 3, 2017: (Reconvened from June 28, 2017) Motion by Lisa Summers
to defer this item to the July 12, 2017, regular Business Committee meeting, seconded by
Jennifer Webster. Motion carried unanimously.
E. NEW BUSINESS
1. Discussion regarding complaint # 2017-CC-05
Sponsor:
David Jordan, Councilman (This item is scheduled to begin at 8:30 a.m.)
2. Review community concern # 2017-CC-10 and determine next steps
Sponsor:
Tina Danforth, Tribal Chairwoman
3. Review complaint # 2017-DR11-01
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
XIV. ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:10 p.m., Friday, July 7, 2017, pursuant to the
Open Records and Open Meetings Law, section 7.17-1.
The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official
website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214.
Oneida Business Committee Regular Meeting Agenda of July 12, 2017
Page 8 of 8
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
07 / 12 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Patricia Powless, Jason Martinez, Pearl Webster, Carol Smith, Stacey Nieto,
Gerald DeCoteau, and Yvonne Jourdan to the Oneida Personnel Commission.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The posting was in the Date issue of the Kalihwisaks for (#) of vacancy(s) on the Board Name for a (#) year term
with the deadline of Date. There was/were (#) applicant(s) for the (#) vacancy(s) on the Board Name. The
appointment was made on the Date BC Agenda.\
During the reconvened BC meeting on July 3, 2017, the following appointments were made for two separate
postings to the Oneida Personnel Commission:
Posting A:
There were 4 vacancies on the Oneida Personnel Commission for a 5 year term.
There were 6 applicants for the 4 vacancies.
The BC approved the Chair's recommendation to appoint Patricia Powless, Jason Martinez, and Pearl Webster.
They approved Carol Smith instead of the Chair's recommendation for John Orie.
Posting B:
There were 3 vacancies on the Oneida Personnel Commission for a 5 year term.
There were 3 applicants for the 3 vacancies.
The BC approved the Chair's recommendation to appoint Stacey Nieto, Gerald DeCoteau, and Yvonne Jourdan.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
05 / 10 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve June 28, 2017, regular meeting minutes with reconvened session on July 3, 2017
3. Supporting Materials
Report
Resolution
Contract
Other:
1. June 28, 2017/July 3, 2017 mtg minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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DRAFT
Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, June 27, 2017
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, June 28, 2017
BC Conference Room, 2nd floor, Norbert Hill Center
Reconvened Meeting
10:00 a.m. Monday, July 3, 2017
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,
Council members: Fawn Billie, Tehassi Hill, David Jordan, Jennifer Webster;
Not Present: Secretary Lisa Summers;
Arrived at: Councilman Brandon Stevens at 11:24 a.m.;
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Janice Hirth-Skenandore, Kelly McAnally,
Josh Doxtator, Dena Skenandore, Nate King, Tana Aguirre, Brad Graham, Pete King III (via conference
call);
REGULAR MEETING
Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,
Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens,
Jennifer Webster;
Not Present: ;
Arrived at: ;
Others present: Jo Anne House, Candice Skenandore, Clorissa Santiago, Bonnie Pigman, Wes Martin
Jr., Frank Vandehei, Gina Buenrostro, Liz Somers, Latsiklanunha Hill, Chris Johnson, Dakota House,
Corben House, Debra Danforth, Cathy Metoxen, Nancy Barton, Brad Graham, Bill Graham, LouAnn
Green, Dakota Oskey, Jamel Ness, Jack Mehojah, Isaiah Skenandore, Benjamin Skenandore, Nate
Wisneski, RaeAnn Skenandore, Rhiannon Metoxen, Cheryl Skolaski, Debbie Melchert, Krystal John, Mike
Hill, Mike Debraska, Larry Barton, Taniquelle Thurner, Edward Delgado, Sherrole Benton, Geraldine
Danforth, Dan Hawk, Dylan Benton, Cheryl Stevens, Troy Parr, Jessica Wallenfang, Linda Dallas, Frank
Cornelius, Pearl McLester, Winnifred Thomas, Thomas Espinosa, Ben Cannon, Lois Powless, MaryAnn
Kruckeberg, Karen Smith, Joey Powless, Mark Powless, Cliff Webster, Amy Cooper, Regina Funmaker,
Kendra Mejoah, Dan Hawk, Judy Cornelius, Susan White, Milton Dallas, Nadine Dallas, Paul Danforth,
Arlene Benson, Becky Webster, Tina Summers, Tsyoshaaht Delgado, Margaret Ellis, Sabrina Fikes-King,
Tina Lopez-Webster, Margaret Fermanich, Danielle White, Janice McLester, Pearl Webster, Lora
Danforth, Kyle Wisneski, Gerry Cornelius, Mike Troge, Gabriella Balbuena, Jennifer Jordan, Kaylynn
Gresham, Michelle Hill, Scott Denny, Connie Doxtator, Pamela Medina, Dorothy Cornette;
RECONVENED MEETING
Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council
members: Tehassi Hill, Brandon Stevens, Jennifer Webster;
Not Present: Chairwoman Tina Danforth, Councilwoman Fawn Billie;
Oneida Business Committee Regular Meeting Minutes – DRAFT of June 28, 2017; Reconvened July 3, 2017
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DRAFT
Arrived at: Councilman David Jordan at 10:03 a.m.;
Others present: Jo Anne House, Mike Troge, Heather Heuer, Candice Skenandore, Pat Pelky, Leyne
Orosco, Kaylynn Gresham, Nancy Barton, Tsyoshaaht Delgado, Brad Graham, Bill Graham, Cathy L.
Metoxen;
I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 8:36 a.m. on June 28, 2017
II. OPENING by Councilman Tehassi Hill on June 28, 2017
III. ADOPT THE AGENDA (00:03:30)
Motion by Melinda J. Danforth to adopt the agenda with the following change: [Schedule the General
Tribal Council agenda item XI.E. “Select date regarding the Tribal Chair’s call for a special GTC meeting”
at 9:00 a.m.], seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers, Jennifer Webster
IV. OATHS OF OFFICE (00:06:13) administered by Secretary Lisa Summers on June 28, 2017
A. Oneida Nation Veterans Affairs Committee – Benjamin Skenandore
B. Environmental Resources Board – Isaiah Skenandore
C. Oneida Public Safety Pension Board – Jack Mehojah
V. MINUTES
A. Approve May 24, 2017, regular meeting minutes (00:09:12)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by David Jordan to approve the May 24, 2017, regular meeting minutes with the following change:
[Revise complaint # 2017-DR08-05 to # 2017-DR03-01], seconded by Melinda J. Danforth. Motion
carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers, Jennifer Webster
B. Approve June 9, 2017, special meeting minutes (00:10:27)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to approve the June 9, 2017, special meeting minutes, seconded by David
Jordan. Motion carried with one abstention:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers
Abstained:
Jennifer Webster
Oneida Business Committee Regular Meeting Minutes – DRAFT of June 28, 2017; Reconvened July 3, 2017
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DRAFT
VI. RESOLUTIONS
A. Adopt resolution entitled One-Time Funding – Office of Tribal Justice Support – U.S. Dept.
of the Interior/Bureau of Indian Affairs (00:11:28)
Sponsor:
Trish King, Tribal Treasurer
Motion by Trish King to adopt resolution # 06-28-17-A One-Time Funding – Office of Tribal Justice
Support – U.S. Dept. of the Interior/Bureau of Indian Affairs, seconded by Lisa Summers. Motion carried
unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers, Jennifer Webster
B. Adopt resolution entitled Domestic Animal Ordinance Amendments (00:12:30)
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Brandon Stevens to adopt resolution # 06-28-17-B Domestic Animal Ordinance Amendments;
with the inclusion of the following resolve: [“Now therefore be it further resolved, that in accordance with
section 304.6-5(a)(1) a grandfather provision shall apply to persons who, on the date these amendments
become effective, are in compliance with the Oneida Tribal Regulation of Domestic Animals Ordinance
adopted by resolution BC-06-22-11-G and who own, harbor or possessed more than three (2) dogs
and/or three (3) cats and/or any combination of more than five (5) dogs and cats, provided that all of such
animals are properly licensed. This exclusion shall continue as long as the owner keeps such animals but
does not permit the licensing of additional dogs or cats which exceed the limits identified herein.”],
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by Lisa Summers to recess at 12:40 p.m. until 1:45 p.m. on June 28, 2017, seconded by Fawn
Billie. Motion carried unanimously: (4:08:12)
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers, Jennifer Webster
Meeting called to order by Chairwoman Tina Danforth at 1:59 p.m. on June 28, 2017
Councilman Tehassi Hill, Treasurer Trish King, Councilman Brandon Stevens, and Secretary Lisa
Summers not present.
Councilman Tehassi Hill arrives at 2:00 p.m. on June 28, 2017
Councilman Brandon Stevens arrives at 2:00 p.m. on June 28, 2017
Secretary Lisa Summers arrives at 2:01 p.m. on June 28, 2017
Treasurer Trish King arrives at 2:02 p.m. on June 28, 2017
Councilman David Jordan departs at 2:24 p.m. on June 28, 2017
Councilman David Jordan returns at 2:26 p.m. on June 28, 2017
Councilman Tehassi Hill departs at 2:33 p.m. on June 28, 2017
Councilman Tehassi Hill returns at 2:36 p.m. on June 28, 2017
C. Adopt resolution entitled Adoption of Vehicle Driver Certification and Fleet Management
Law (4:09:35)
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Brandon Stevens to adopt resolution # 06-28-17-C Adoption of Vehicle Driver Certification and
Fleet Management Law with the following changes: [Add “Now therefore be it resolved, that the Vehicle
Drive Certification and Fleet Management Law is adopted for implementation and shall become effective
within ninety (90) days after the date of adoption of this resolution; and add “Now therefore be it finally
resolved, that the Human Resources Department shall provide an implementation guideline within thirty
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(30) days of adoption of this resolution to the organization.”], seconded by Lisa Summers. Motion carried
unanimously:
Secretary Lisa Summers departs at 2:40 p.m. on June 28, 2017, before voting occurs.
Ayes:
Not Present:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Jennifer Webster
Lisa Summers
Treasurer Trish King departs at 3:03 p.m. on June 28, 2017
Secretary Lisa Summers returns at 3:06 p.m. on June 28, 2017
Treasurer Trish King returns at 3:16 p.m. on June 28, 2017
D. Adopt resolution entitled Landlord-Tenant (Law) Amendments (5:10:36)
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Brandon Stevens to adopt resolution Landlord-Tenant (Law) Amendments, seconded by Fawn
Billie. Motion withdrawn.
Chairwoman Tina Danforth departs at 3:40 p.m. on June 28, 2017, Vice-Chairwoman Melinda J. Danforth
assumes responsibility of the Chair.
Motion by Lisa Summers to defer the resolution entitled Landlord-Tenant (Law) Amendments to the next
Business Committee work meeting, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Tina Danforth
E. Adopt resolution entitled Conflict of Interest (Law) Amendments (5:59:05)
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Tehassi Hill to adopt resolution # 06-28-17-D Conflict of Interest (Law) Amendments, seconded
by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Tina Danforth
F. Adopt resolution entitled Workplace Violence Law (6:00:39)
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Lisa Summers to adopt resolution # 06-28-17-E Workplace Violence Law, seconded by Fawn
Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Tina Danforth
Chairwoman Tina Danforth returns at 3:57 p.m. on June 28, 2017, and resumes responsibility of the
Chair.
G. Adopt resolution entitled Second Extension of the Effective Date of the Community
Support Fund Law (6:01:25)
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Tehassi Hill to adopt resolution # 06-28-17-F Second Extension of the Effective Date of the
Community Support Fund Law, seconded by Jennifer Webster. Motion carried unanimously:
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Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers, Jennifer Webster
Vice-Chairwoman Melinda J. Danforth departs at 4:08 p.m. on June 28, 2017
H. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor:
Lisa Summers, Tribal Secretary
1. Adoption of resolution # 06-14-17-A Real Property Law Probate Rules Extension (6:17:34)
Requestor: Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Tehassi Hill to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the adoption of resolution # 06-14-17-A Real Property Law Probate
Rules Extension, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
2. Adoption of resolution # 06-14-17- B Oneida Nation Seal and Flag Rules Second
Extension (6:22:39)
Requestor: Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Lisa Summers to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the adoption of resolution # 06-14-17- B Oneida Nation Seal and Flag
Rules Second Extension, seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
VII. STANDING COMMITTEES
A. Legislative Operating Committee
Chair:
Brandon Stevens, Councilman
1. Accept May 17, 2017, Legislative Operating Committee meeting minutes (6:25:15)
Motion by David Jordan to accept the May 17, 2017, Legislative Operating Committee meeting minutes,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
2. Accept June 7, 2017, Legislative Operating Committee meeting minutes (6:25:57)
Motion by Fawn Billie to accept the June 7, 2017, Legislative Operating Committee meeting minutes,
seconded by David Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
Councilman David Jordan departs at 4:29 p.m. on June 28, 2017
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3. Review Landlord-Tenant Rule #4 entitled Income Based Rent to Own Program,
Eligibility, Selection, and Other Requirements (6:26:30)
Motion by Lisa Summers to adopt Landlord-Tenant Rule #4 entitled Income Based Rent to Own Program,
Eligibility, Selection, and Other Requirements, noting that the provisions starting on line 124 need to be
adjusted to comply with the Landlord-Tenant Law language, seconded by Fawn Billie. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan
Meeting called to order by Tribal Vice-Chairwoman Melinda J. Danforth at 10:02 a.m. on July 3, 2017
Chairwoman Tina Danforth, Councilwoman Fawn Billie, and Councilman David Jordan not present.
Councilman David Jordan arrives at 10:03 a.m. on July 3, 2017
4. Determine next steps regarding memorandum entitled Oneida Health Board – GTC
Directive
Sponsor:
Brandon Stevens, Councilman; Legislative Operating Committee Chair
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
B. Finance Committee
Chair:
Trish King, Tribal Treasurer
1. Approve June 19, 2017, Finance Committee meeting minutes (6:46:34)
Motion by Jennifer Webster to approve the June 19, 2017, Finance Committee meeting minutes,
seconded by Trish King. Motion carried with one abstention:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Abstained:
Lisa Summers
Not Present:
Tina Danforth, Fawn Billie
2. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Tribal Secretary
a. Approved June 5, 2017, Finance Committee meeting minutes
Requestor:
Larry Barton, Chief Financial Officer
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
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VIII. APPOINTMENTS
A. Approve recommendation to appoint Patricia Powless, Jason Martinez, Pearl Webster, and
John Orie to the Oneida Personnel Commission (6:48:24)
Sponsor:
Tina Danforth, Tribal Chairwoman
Motion by Jennifer Webster to approve the recommendation to appoint Patricia Powless, Jason Martinez,
Pearl Webster, and John Orie to the Oneida Personnel Commission. Motion fails for lack of support.
Motion by Lisa Summers to deny the recommendation to appoint Patricia Powless, Jason Martinez, Pearl
Webster, and John Orie to the Oneida Personnel Commission; and to request the Chair to make other
recommendations, seconded by Jennifer Webster. Motion withdrawn.
Motion by David Jordan to appoint Patricia Powless, Jason Martinez, Pearl Webster, and Carol Smith to
the Oneida Personnel Commission, noting Pearl Webster and Carol Smith already have the five (5) week
training, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
B. Approve recommendation to appoint Stacey Nieto, Gerald DeCoteau, and Yvonne Jourdan
to the Oneida Personnel Commission (7:01:13)
Sponsor:
Tina Danforth, Tribal Chairwoman
Motion by Lisa Summers to approve the recommendation to appoint Stacey Nieto, Gerald DeCoteau, and
Yvonne Jourdan to the Oneida Personnel Commission, seconded by David Jordan. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
C. Approve recommendation to appoint Robert Barton to the Oneida Airport Hotel Corp.
Board of Directors
Sponsor:
Tina Danforth, Tribal Chairwoman
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
IX. NEW BUSINESS
A. Accept presentation of Development Division re-organizational structure as information
Sponsors:
Jacque Boyle, Assistant Division Director/Development-Operations; Troy Parr,
Assistant Division Director/Development-Development
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
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B. Approve Amended and Restated Per Capita Trust agreement – file # 2017-0614
Requestor:
Sponsor:
Susan White, Director/Trust Enrollment
Brandon Stevens, Councilman
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
C. Approve limited waiver of sovereign immunity – Public Service Commission of Wisconsin
agreement – file # 2017-0618 (7:22:47)
Requestor:
Michael Troge, Environmental Project Manager/Eco-Services Dept.
Sponsor:
Patrick Pelky, Division Director/Environmental Health & Safety
Motion by David Jordan to approve the limited waiver of sovereign immunity – Public Service Commission
of Wisconsin agreement – file # 2017-0618, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
D. Approve Oneida Nation Solar LL.C. Operating agreement – file # 2017-0655 (7:01:44)
Requestor:
Sponsor:
Michael Troge, Environmental Project Manager/Eco-Services Dept.
Patrick Pelky, Division Director/Environmental Health & Safety
Motion by Lisa Summers to accept the Oneida Nation Solar LL.C. Operating agreement – file # 20170655, as information only at this point, noting the requestors will come back and either request a special
Business Committee meeting or add this item to an upcoming regular Business Committee for
completion, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by Lisa Summers to request the Finance Department complete the remainder of their review by
Friday, July 7, 2017, so we can proceed, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
E. Post vacancy to Oneida Personnel Commission with term end date of 2/28/21
Requestor:
Sponsor:
Kathleen Metoxen, Records Technician II/BC Support Office
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
F. Approve OBC SOP entitled Stipends for OBC - Elect during Transition
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
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Ayes:
Not Present:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Tina Danforth, Fawn Billie
G. Accept memorandum regarding OBC Members and Political Appointments Ending Elected
Terms
Sponsor:
Geraldine Danforth, Area Manager/Human Resources Dept.
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Secretary Lisa Summers departs at 10:43 a.m. on July 3, 2017
Secretary Lisa Summers returns at 10:46 a.m. on July 3, 2017
H. Approve authorization to proceed with construction contract award for CIP # 14-013 –
Early Head Start Facility with understanding additional funds are included in FY18 budget
Requestor:
Paul Witek, Senior Tribal Architect (7:25:04)
Sponsor:
Troy Parr, Assistant Division Director/Development-Development
Motion by David Jordan to defer this item to the July 12, 2017, regular Business Committee meeting; and
to request all individuals associated with the project be present for discussion, seconded by Lisa
Summers. Motion carried with one opposed:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Opposed:
Lisa Summers
Not Present:
Tina Danforth, Fawn Billie
I.
Approve Oneida Nation Fiscal Year 2018 Indian Housing Plan (7:50:54)
Sponsor:
Dale Wheelock, Executive Director/Oneida Housing Authority
Motion by Jennifer Webster to approve the Oneida Nation Fiscal Year 2018 Indian Housing Plan,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
J. Accept two (2) SOPs regarding Emergency Closures as information (8:09:24)
Sponsor:
Kaylynn Gresham, Director/Emergency Management
Motion by Lisa Summers to accept the two (2) SOPs regarding Emergency Closures as information,
seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
K. Approve two (2) actions regarding August 23, 2017, regular Business Committee meeting
Sponsor:
Lisa Summers, Tribal Secretary (7:54:04)
Motion by Jennifer Webster to cancel the August 23, 2017, regular Business Committee meeting,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
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Not Present:
Tina Danforth, Fawn Billie
Motion by David Jordan to direct the Secretary to send the correspondence to Direct Reports and Boards,
Committees, and Commissions notifying them of the cancellation, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
L. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor:
Lisa Summers, Tribal Secretary
1. Approved Memorandum of Understanding regarding Back Forty Mine – reference #
2017-0592
Requestor: Nathan King, Director/Intergovernmental Affairs & Communications
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
X. TRAVEL
A. TRAVEL REPORTS
1. Accept travel report – Councilman David Jordan – WI Republican Night – Washington
D.C. – April 25-27, 2017
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
2. Accept travel report – Councilman Tehassi Hill – American Indian/Alaska Native Public
Witness Hearing –Washington D.C. – May 15-17, 2017
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
B. TRAVEL REQUESTS
1. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Tribal Secretary
a. Approve travel request – Treasurer Trish King and up two (2) additional OBC
members – Midwest Alliance of Sovereign Tribes (MAST) summer meeting –
Hinkley, MN – July 13-14, 2017
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Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
XI. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC
Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to
https://goo.gl/uLp2jE)
A. Accept Petitioner Edward Delgado’s request to withdraw kindergarten retention petition
Sponsor:
Fawn Billie, Councilwoman
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
B. Petitioner Sherrole Benton: Request to change pre-employment drug testing for marijuana
1. Accept status update as information
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
EXCERPT FROM MAY 24, 2017: (1) Motion by Lisa Summers to accept the financial
analysis, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Lisa
Summers to direct the Secretary to come back with a proposed General Tribal Council date
for this item at the next regular Business Committee meeting; and to direct the Secretary to
follow-up with the petitioner to see if there’s an alternative way for the issue to be resolved,
seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM MAY 10, 2017: Motion by Fawn Billie to defer the financial analysis to the
May 24, 2017 regular Business Committee meeting, seconded by David Jordan. Motion
carried unanimously.
EXCERPT FROM APRIL 26, 2017: Motion by Jennifer Webster to defer the financial analysis
to May 10, 2017, regular Business Committee meeting, seconded by Fawn Billie. Motion
carried unanimously.
EXCERPT FROM APRIL 12, 2017: (1) Motion by David Jordan to accept the legal analysis,
seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Lisa Summers to
defer the financial analysis to the April 26, 2017, regular Business Committee meeting,
seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM MARCH 22, 2017: (1) Motion by David Jordan to accept the legislative
analysis, seconded by Tehassi Hill. Motion carried unanimously. (2) Motion by Tehassi Hill to
defer the legal analysis to the April 12, 2017, regular Business Committee meeting, seconded
by Lisa Summers. Motion carried unanimously. (3) Motion by David Jordan to defer the
financial analysis to the April 12, 2017, regular Business Committee meeting, seconded by
Tehassi Hill. Motion carried unanimously.
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EXCERPT FROM MARCH 8, 2017: (1) Motion by Brandon Stevens to accept the progress
report regarding legislative analysis, seconded by Tehassi Hill. Motion carried unanimously.
(2) Motion by Jennifer Webster to accept the progress report regarding the legal analysis,
seconded by Fawn Billie. Motion carried unanimously. (3) Motion by Jennifer Webster to
accept the progress report regarding the financial analysis, seconded by Brandon Stevens.
Motion carried unanimously.
EXCERPT FROM JANUARY 11, 2017: (1) Motion by Lisa Summers to accept the verified
petition from Sherrole Benton regarding a request to change pre-employment drug testing for
marijuana use; to send the verified petition to the Law, Finance, Legislative Reference, and
Direct Report Offices for the legal, financial, legislative, and administrative analyses to be
completed; and to direct the Law, Finance, and Legislative Reference Offices to submit their
analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be
submitted in forty-five (45) days, seconded by Fawn Billie. Motion carried unanimously.
C. Approve four (4) actions regarding Petitioner Edward Delgado: Trust Land Distribution
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
1. Accept legislative analysis
Sponsor:
Brandon Stevens, Councilman/Legislative Operating Committee Chair
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
D. Determine next steps regarding GTC directive for advising attorney (7:55:24)
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
Motion by Jennifer Webster to approve Option 2: Revise the Job Description and place the attorney
position on a Special Election – Remove supervising duties for the advocates, seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
E. Select date regarding the Tribal Chair’s call for a special GTC meeting (00:32:27)
Sponsor:
Lisa Summers, Tribal Secretary
This item was approved to begin at 9:00 a.m. on June 28, 2017, during the adoption of the agenda.
Secretary Lisa Summers departs at 10:51 a.m. on June 28, 2017
Secretary Lisa Summers returns at 10:54 a.m. on June 28, 2017
Councilwoman Jennifer Webster departs at 10:55 a.m. on June 28, 2017
Councilwoman Jennifer Webster returns at 10:58 a.m. on June 28, 2017
Vice-Chairwoman Melinda J. Danforth departs at 10:58 a.m. on June 28, 2017
Councilman David Jordan departs at 11:01 a.m. on June 28, 2017
Councilman David Jordan returns at 11:09 a.m. on June 28, 2017
Vice-Chairwoman Melinda J. Danforth returns at 11:23 a.m. on June 28, 2017
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Motion by Trish King to reschedule the June 20, 2017, special General Tribal Council meeting to August
14, 2017; and to include the Chairwoman’s two (2) items regarding the E-Poll SOP and the 120-day
directive, seconded by Lisa Summers. Motion carried unanimously:
Secretary Lisa Summers departs at 12:34 p.m. on June 28, 2017, before voting occurs.
Ayes:
Not Present:
For the record:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Jennifer Webster
Lisa Summers
Chairwoman Tina Danforth stated that rescheduling the meeting from
June 20th to a later date in August is a violation of General Tribal Council
directive, but given that, the date has passed it’s still within the 60 days
that GTC members had voiced their opinion and voted on. Fortunately, it
will be done within that 60-day time frame. So this motion to change it to
August 14th still doesn’t adhere to the General Tribal Council’s directive.
So part of it is a serious concern and the other part is something practical
we just have to move forward in that context.
Secretary Lisa Summers returns at 12:37 p.m. on June 28, 2017
F. Accept correspondence to GTC dated June 19, 2017, as information
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
G. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor:
Lisa Summers, Tribal Secretary
1. Approved memorandum to cancel the June 20, 2017, special GTC meeting; and direct
the Tribal Secretary to combine agenda items to a later date with the Employment law
and Re-organization proposal
Requestor: Brandon Stevens, Councilman
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
2. Approved correspondence which directs the Oneida Law Office to file a request with
the Judiciary to provide Declaratory, Injunctive, or Other Relief regarding requirement
to properly notice special GTC meeting materials for the identified June 28, 2017, date
Requestor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
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3. Failed request to approve scheduling a special GTC meeting on October 22, 2017
Requestor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
XII. EXECUTIVE SESSION
A. REPORTS
1. Accept Chief Counsel report dated June 12, 2017 – Jo Anne House, Chief Counsel (8:21:09)
Motion by Trish King to accept the Chief Counsel report dated June 12, 2017, seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by Lisa Summers to request the Secretary to set up a meeting to discuss structure of
Governmental Services Division with the Division Director and Organizational Development Specialist,
seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by Lisa Summers to accept the update; and to support the filing of the notice of appeal, seconded
by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
2. Accept Chief Counsel report dated June 27, 2017 – Jo Anne House, Chief Counsel (8:24:01)
Motion by Trish King to accept the Chief Counsel report dated June 27, 2017, seconded by David Jordan.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by David Jordan to approve draft # 3 of the addendum of the original contract with King Solutions
LLC., seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
3. Accept Intergovernmental Affairs & Communications report – Nathan King, Director (8:25:14)
Motion by Jennifer Webster to accept the Intergovernmental Affairs & Communications report, seconded
by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
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Not Present:
Tina Danforth, Fawn Billie
Motion by Jennifer Webster to approve Councilman David Jordan to attend the Department of
Transportation State-Tribal Consultation meeting hosted by Stockbridge on July 11, 2017, in Mole Lake,
WI, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by David Jordan to approve the action plan regarding the Native American hiring provision’s
concerns, seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
4. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer (8:26:54)
Motion by David Jordan to accept the Chief Financial Officer report, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association (8:27:21)
Sponsor:
Trish King, Tribal Treasurer
Motion by Jennifer Webster to accept the update regarding the Oneida Golf Enterprise – Ladies
Professional Golf Assocation, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
a. Approve Oneida Golf Enterprise agent addendum (8:27:46)
Motion by Trish King to approve the Oneida Golf Enterprise agent addendum with a specific start and end
date added to item 1; and to ensure the correct approval date is used throughout, seconded by Jennifer
Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by David Jordan to direct the Tribal Secretary to schedule a special meeting between the
Business Committee and the Oneida Airport Hotel Corp. Bard to discuss the agent liability issue,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
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C. AUDIT COMMITTEE (8:28:38)
Chair: Tehassi Hill, Councilman
1. Accept March 28, 2017, Audit Committee meeting minutes
Motion by Lisa Summers to accept the March 28, 2017, Audit Committee meeting minutes, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
2. Accept May 22, 2017, Audit Committee meeting minutes
Motion by Lisa Summers to accept the May 22, 2017, Audit Committee meeting minutes, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
3. Approve audit entitled Employee Advocacy Dept. Performance Assurance; and lift
confidentiality requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Employee Advocacy Dept. Performance Assurance;
and lift confidentiality requirement to allow Tribal Members to view the audit, seconded by David Jordan.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
4. Approve audit entitled Environmental Health & Safety Performance Assurance; and lift
confidentiality requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Environmental Health & Safety Performance
Assurance; and lift confidentiality requirement to allow Tribal Members to view the audit, seconded by
Lisa Summers. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
5. Approve audit entitled Four Card Poker Rules of Play; and lift confidentiality
requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Four Card Poker Rules of Play; and lift confidentiality
requirement to allow Tribal Members to view the audit, seconded by Jennifer Webster. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
6. Approve audit entitled Grants Performance Assurance; and lift confidentiality
requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Grants Performance Assurance; and lift confidentiality
requirement to allow Tribal Members to view the audit, seconded by Brandon Stevens. Motion carried
unanimously:
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Ayes:
Not Present:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Tina Danforth, Fawn Billie
7. Approve audit entitled Higher Education Performance Assurance; and lift
confidentiality requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Higher Education Performance Assurance; and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by Lisa Summers. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
8. Approve audit entitled Integrated Food Systems Performance Assurance; and lift
confidentiality requirement to allow Tribal Members to view the audit
Motion by Lisa Summers to approve the audit entitled Integrated Food Systems Performance Assurance;
and lift confidentiality requirement to allow Tribal Members to view the audit, seconded by Brandon
Stevens. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
9. Approve audit entitled Kalihwisaks Performance Assurance; and lift confidentiality
requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Kalihwisaks Performance Assurance; and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by Lisa Summers. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
10. Approve audit entitled Mini Baccarat Rules of Play; and lift confidentiality requirement
to allow Tribal Members to view the audit
Motion by Lisa Summers to approve the audit entitled Mini Baccarat Rules of Play; and lift confidentiality
requirement to allow Tribal Members to view the audit, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
11. Approve audit entitled Pardon & Forgiveness Screening Committee Performance
Assurance; and lift confidentiality requirement to allow Tribal Members to view the
audit
Motion by Lisa Summers to approve the audit entitled Pardon & Forgiveness Screening Committee
Performance Assurance; and lift confidentiality requirement to allow Tribal Members to view the audit,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
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12. Approve audit entitled Three Card Poker Rules of Play; and lift confidentiality
requirement to allow Tribal Members to view the audit
Motion by Jennifer Webster to approve the audit entitled Three Card Poker Rules of Play; and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by Tehassi Hill. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
13. Approve audit entitled reissued Ticket and Merchandise Distribution; and lift
confidentiality requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled reissued Ticket and Merchandise Distribution; and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
14. Approve audit entitled Utilities Performance Assurance; and lift confidentiality
requirement to allow Tribal Members to view the audit
Motion by Jennifer Webster to approve the audit entitled Utilities Performance Assurance; and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by Tehassi Hill. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
15. Approve audit entitled Veterans Service Administration Performance Assurance; and
lift confidentiality requirement to allow Tribal Members to view the audit
Motion by Jennifer Webster to approve the audit entitled Veterans Service Administration Performance
Assurance; and lift confidentiality requirement to allow Tribal Members to view the audit, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
16. Approve audit entitled Tsyunhehkwa Performance Assurance audit; and lift
confidentiality requirement to allow Tribal Members to view the audit
Motion by David Jordan to approve the audit entitled Tsyunhehkwa Performance Assurance audit; and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by Lisa Summers that the one (1) identified finding be submitted to the Business Committee
Officer’s for follow-up, seconded by David Jordan. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
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17. Approve audit entitled Tourism Performance Assurance audit; and lift confidentiality
requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Tourism Performance Assurance audit; and lift
confidentiality requirement to allow Tribal Members to view the audit, seconded by Lisa Summers. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
18. Approve audit entitled Oneida Election Board Performance Assurance audit; and lift
confidentiality requirement to allow Tribal Members to view the audit
Motion by Tehassi Hill to approve the audit entitled Oneida Election Board Performance Assurance audit;
and lift confidentiality requirement to allow Tribal Members to view the audit, seconded by Lisa Summers.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
19. Approve audit entitled Roulette Rules of Play; and lift confidentiality requirement to
allow Tribal Members to view the audit
Motion by Jennifer Webster to approve the audit entitled Roulette Rules of Play; and lift confidentiality
requirement to allow Tribal Members to view the audit, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
20. Approve audit entitled Oneida Nation School Board Performance Assurance audit; and
lift confidentiality requirement to allow Tribal Members to view the audit
Motion by Lisa Summers to approve the audit entitled Oneida Nation School Board Performance
Assurance audit; and lift confidentiality requirement to allow Tribal Members to view the audit, seconded
by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
D. UNFINISHED BUSINESS
Secretary Lisa Summers departs at 11:55 a.m. on July 3, 2017
Secretary Lisa Summers returns at 11:58 a.m. on July 3, 2017
1. Defer update regarding complaint # 2017-DR16-01 to the July 26, 2017, regular
Business Committee meeting (8:35:56)
Sponsors: Jennifer Webster, Councilwoman; Brandon Stevens, Councilman; Fawn Billie,
Councilwoman
Motion by Jennifer Webster to defer the update regarding complaint # 2017-DR16-01 to the July 26,
2017, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
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Not Present:
Tina Danforth, Fawn Billie
EXCERPT FROM APRIL 12, 2017: Motion by Lisa Summers to accept complaint # 2017
DR16-01 as having merit; and to assign Councilmembers Jennifer Webster, Brandon
Stevens, and Fawn Billie to complete the process and any follow-up, seconded by Tehassi
Hill. Motion carried unanimously.
2. Review draft policy regarding wage adjustment procedures (8:45:01)
Sponsors: Geraldine Danforth, Area Manager/Human Resources Dept.; Melinda J.
Danforth, Tribal Vice-Chairwoman; Trish King, Tribal Treasurer; Lisa Summers,
Tribal Secretary
Motion by Lisa Summers to accept the update regarding the FY18 wage adjustment procedures
memorandum dated June 23, 2017, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by Tehassi Hill to approve the two (2) recommendations listed in the FY18 wage adjustments
procedures memorandum dated June 23, 2017, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
EXCERPT FROM MAY 24, 2017: Motion by Jennifer Webster to accept the status update
regarding wage adjustment procedures; and to direct the sub-team to bring draft policy to
June 28, 2017, regular Business Committee meeting, seconded by David Jordan. Motion
carried unanimously.
EXCERPT FROM APRIL 12, 2017: (1) Motion by Lisa Summers to assign the Human
Resources Area Manager and a Oneida Business Committee sub-team consisting of the
Offices of Secretary Lisa Summers, Vice-Chairwoman Melinda J. Danforth, and Treasurer
Trish King to work together to bring forward a revised policy which achieves preservation of
managerial decision-making and checks-and-balances relating to budget requirements for
any type of wage adjustment, raises, bonuses, etc., seconded by Jennifer Webster. Motion
carried unanimously. (2) Motion by Lisa Summers for the Oneida Business Committee subteam and Human Resources to bring back a status update to the May 24, 2017, regular
Business Committee meeting agenda in executive session, seconded by Jennifer Webster.
Motion carried unanimously.
3. Determine next steps regarding non-gaming employee incentive proposal for FY18
Sponsor:
Geraldine Danforth, Area Manager/Human Resources Dept. (8:46:42)
Motion by Lisa Summers to defer this item to the July 12, 2017, regular Business Committee meeting,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
EXCERPT FROM MAY 24, 2017: (1) Motion by Lisa Summers to accept the Gaming request
for the employment reinvestment strategy for Fiscal Year 2018 to include items 1, 2, and 3
with the agreed upon modifications, noting a final adjustment may be needed as the budget
process for the 2018 proceeds, seconded by Tehassi Hill. Motion carried unanimously. (2)
Motion by Fawn Billie for the Human Resources Department to bring back an employee
incentive proposal for the non-gaming entities for inclusion in the Fiscal Year 2018 budget,
seconded by Lisa Summers. Motion carried unanimously.
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E. NEW BUSINESS
1. JUNE 14, 2017, AGENDA REQUESTS1
a. Review complaint # 2017-DR06-09 (8:47:16)
Sponsor:
Lisa Summers Tribal Secretary
Motion by Lisa Summers to correct the tracking number to “2017-CC-09”, seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by Lisa Summers that the complaint be interpreted by the Business Committee as a complaint
against a subordinate employee and cannot be filed with the Business Committee, seconded by Jennifer
Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
b. Approve Husch Blackwell LLP. attorney contract – file # 2017-0683 (8:48:51)
Chair:
Liaison Alt:
Yvonne Jourdan, Oneida Personnel Commission
David Jordan, Councilman
Motion by David Jordan to approve the Husch Blackwell LLP. attorney contract – file # 2017-0683,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by David Jordan to direct the Oneida Personnel Commission to come back with a budget
modification to meet the terms of the contract for the remainder of FY17 prior to expending dollars,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
c. Adopt resolution entitled Regarding Pardon of Jennifer Wilson (8:50:10)
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Jennifer Webster to adopt resolution # 07-03-17-A Regarding Pardon of Jennifer Wilson,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
2. JUNE 28, 2017, AGENDA REQUESTS
a. Approve limited waiver of sovereign immunity – Election Systems & Software LLC.
– contract # 2017-0698 (8:07:38)
Chair:
Racquel Hill, Oneida Election Board
Sponsor:
Melinda J. Danforth, Tribal Vice-Chairwoman
1
The June 14, 2017, regular Business Committee meeting was cancelled due to unforeseen
circumstances.
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Motion by Tehassi Hill to approve the limited waiver of sovereign immunity – Election Systems & Software
LLC. – contract # 2017-0698, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
b. Review recommendation; and agree on final decision regarding complaints # 2017DR08-01, # 2017-DR08-02, and # 2017-DR08-03 (8:51:48)
Sponsors:
David Jordan, Councilman; Brandon Stevens, Councilman; Jennifer
Webster, Councilwoman
Motion by Jennifer Webster to defer this item to the July 12, 2017, regular Business Committee meeting,
seconded by Brandon Stevens. Motion carried with one abstention:
Ayes:
Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer
Webster
Abstained:
Trish King
Not Present:
Tina Danforth, Fawn Billie
c. Enter E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting: (8:53:05)
Sponsor:
Lisa Summers, Tribal Secretary
1. Approval of Chairwoman Cristina Danforth, Councilman Tehassi Hill, and
Councilman Brandon Stevens as the Oneida Nation team for the government to
government meeting with Oneida Nation of New York regarding trademark
issue
Requestor: Jo Anne House, Chief Counsel
Motion by Tehassi Hill to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the approval of Chairwoman Cristina Danforth, Councilman Tehassi Hill,
and Councilman Brandon Stevens as the Oneida Nation team for the government to government meeting
with Oneida Nation of New York regarding trademark issue, seconded by Jennifer Webster. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
2. Approval of Secretary Lisa Summers, Councilman Tehassi Hill, and
Councilwoman Jennifer Webster as the Oneida Nation team for the government
to government meeting with the Oneida Indian Nation; and to approve the
team's travel
Requestor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the approval of Secretary Lisa Summers, Councilman Tehassi Hill, and
Councilwoman Jennifer Webster as the Oneida Nation team for the government to government meeting
with the Oneida Indian Nation; and to approve the team's travel, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
3. Approved correspondence regarding complaint # 2017-CC-05; and to direct the
Tribal Secretary to send the correspondence
Requestor: Jo Anne House, Chief Counsel
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Motion by Jennifer Webster to enter the E-Poll results into the record in accordance with OBC SOP
entitled Conducting Electronic Voting for the approved correspondence regarding complaint # 2017-CC05; and to direct the Tribal Secretary to send the correspondence, seconded by Tehassi Hill. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
4. Approved Development Division re-organizational structure; and to assign
Secretary Lisa Summers, Councilman Tehassi Hill, and Councilwoman Jennifer
Webster to a sub-team authorized to complete the necessary Human Resource
functions to implement the approved structure
Requestors: Jacque Boyle, Assistant Division Director/Development-Operations;
Troy Parr, Assistant Division Director/Development-Development
Motion by Tehassi Hill to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the approved Development Division re-organizational structure; and to
assign Secretary Lisa Summers, Councilman Tehassi Hill, and Councilwoman Jennifer Webster to a subteam authorized to complete the necessary Human Resource functions to implement the approved
structure, seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
5. Approval of forwarding concern regarding Native American Hiring Provision
(NAHP) and Tribal Equal Rights Office (TERO)/Indian Preference (IP) in totality
to the Intergovernmental Affairs and Communications Department for the
development of a strategy on how to address the issue to be brought back as
part of the next Intergovernmental Affairs and Communications report
Requestor: Travis Wallenfang, Coordinator/Indian Preference Office
Motion by Tehassi Hill to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the approval of forwarding concern regarding Native American Hiring
Provision (NAHP) and Tribal Equal Rights Office (TERO)/Indian Preference (IP) in totality to the
Intergovernmental Affairs and Communications Department for the development of a strategy on how to
address the issue to be brought back as part of the next Intergovernmental Affairs and Communications
report, seconded by Trish King. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
6. Approval of one (1) enrollment relinquishment
Requestor: Cheryl Skolaski, Director/Enrollments Dept.
Motion by David Jordan to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the approval of one (1) enrollment relinquishment, seconded by Tehassi
Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
7. Approved Cooperative Governance Agreement between Oneida Nation and
Town of Oneida, as amended – file # 2017-0679
Requestor: Lisa Summers, Tribal Secretary
Oneida Business Committee Regular Meeting Minutes – DRAFT of June 28, 2017; Reconvened July 3, 2017
Page 23 of 24
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DRAFT
Motion by Lisa Summers to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the approved Cooperative Governance Agreement between Oneida
Nation and Town of Oneida, as amended – file # 2017-0679, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
8.
Adoption of resolution # 06-14-17-C Regarding Pardon of Tabitha Hill
Requestor: Kathleen Metoxen, Records Technician II/BC Support Office
Motion by David Jordan to enter the E-Poll results into the record in accordance with OBC SOP entitled
Conducting Electronic Voting for the adoption of resolution # 06-14-17-C Regarding Pardon of Tabitha
Hill, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Motion by Lisa Summers to defer the remaining agenda items to the July 12, 2017, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously: (8:58:41)
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
XIII. ADJOURN
Motion by Tehassi Hill to adjourn at 12:14 p.m. on July 3, 2017, seconded by David Jordan. Motion
carried unanimously:
Ayes:
Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers,
Jennifer Webster
Not Present:
Tina Danforth, Fawn Billie
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented on ___________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Regular Meeting Minutes – DRAFT of June 28, 2017; Reconvened July 3, 2017
Page 24 of 24
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Oneida Business Committee Agenda Request
1. Meeting Date Requested: ============
06 / 28 / 17
Item deferred to 7/12/17 OBC Meeting
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept memorandum titled Oneida Health Board -- GTC Directive
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Memorandum
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Jennifer Falck, Director, Legislative Reference Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Candice E. Skenandore, Legislative Analyst, Legislative Reference Office
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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~
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, Wl54:155-o365
Oneida·nsn.gov
TO:
FROM:
DATE:
RE:
ONEIDA
Oneida Business Committee
_ ~
Brandon Stevens, LOC Chairmano/_____.-'
June 28,2017
Oneida Health Board- GTC Directive
BACKGROUND
At the February 20, 2017 the General Tribal Council (GTC) considered Mr. Debraska's petition
regarding an Oneida Health Care Board. A motion which directed that a new Health Care Board
be created to oversee the Oneida Health Care Center, Oneida Behavioral Health, Oneida
Community Health Center, Anna John Resident Centered Care Community; and Employee
Health Nursing. This new board is to report directly to GTC.
An amendment was added to the motion and adopted;
"to direct the OBC to dissolve the current Business Committee appointed health
board."
The legal opinion provided the February 22, 2017 GTC meeting materials includes detail about
the history of the existing Health Care board. A brief summary of that history includes;
•
•
•
Originally, the Health Care Board was responsible for policymaking, and had hiring and
supervisory responsibilities; but over time the Board had shifted to more of an
oversight/guidance body.
On October 29, 2008, the Oneida Business Committee (OBC) deferred appointments to
the Health Board (i.e. they stopped filling the vacant seats on the board) and the Board
has been vacant since that time.
On May 25, 2011, the OBC, by motion, rescinded the last known version of the Board's
bylaws.
OPTIONS TO DISSOLVE THE HEALTH BOARD
At a May Oneida Business Committee (OBC) work meeting, the OBC asked that the Legislative
Operating Committee (LOC) look into options to dissolve the cmTent Health Board.
This memorandum identifies how the existing Health Care Board can be dissolved.
The act of dissolving a board is set out in the Comprehensive Policy Governing Boards,
Committees and Commissions (hereinafter: "Comprehensive Policy"). The requirements for
dissolving an entity are:
• [The entity] must be dissolved by OBC or GTC motion
Page 1 of 2
A good mind. A good heart. A strong fire.
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•
•
Page 38 of 414
Within two weeks after the entity is dissolved, the chairperson and secretmy of the entity
must forward any materials (i.e. records) of the former entity to the Tribal Secretary for
proper disposal.
The entity's chairperson and secretary are also responsible for closing out any open
business ofthe entity. [See the Comprehensive Policy, Sections 105.10-3 and 105.10-4.]
The Health Care Board has not had any members in almost nine years, and has not had bylaws in
six years. It is unlikely that there is any open business remaining to be closed out, or that any
records remain that must be forwarded to the Tribal Secretary for proper disposal.
The Comprehensive Policy Governing Boards, Committees, and Commisssions requires that the
Health Care Board be dissolved by OBC or GTC motion. Historically, the OBC has opted to
dissolve a board by resolution. Examples include; OBC Resolution #5-17-00-A- dissolving the
Oneida Small Business Development Center and the OBC Resolution #8-29-07-B- dissolving
the Child Care Parent Advisory Committee.
NEXT STEPS
The OBC can formally dissolve the Health Board by motion, but may also do so by adopting a
resolution. Regardless of which method is chosen, the only requirement is that the
motion/resolution identify that the existing Board is being dissolved, and identify when the
dissolution is effective.
In addition to making a formal statement to dissolve, the OBC may want to address whether or
not the Health Care Board has open business or that it has records that could be forwarded to the
Tribal Secretary.
Because the entity does not have a chairperson or secretary, the OBC may want to identify an
individual or entity who would be responsible for performing those duties should it be necessary.
Page 2 of 2
A good mind. A good heart. A slrong fire.
~
ONEIDA
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ONEIDA NATION
P.O. Box 365
Oneida, WI 54115
MEMORANDUM
TO:
CC:
FR:
DT:
RE:
Finance Committee
Business Committee
Denise Vigue, Executive Assistant
July 5, 2017
E-Poll Results of: FC Meeting Minutes of JUNE 29, 2017
An E-Poll vote of the Finance Committee was conducted to approve the
June 29, 2017 Finance Committee meeting minutes. The results of the
completed E-Poll are as follows:
E-POLL RESULTS:
There was a Majority 4 YES votes from Patrick Stensloff, Jennifer
Webster, Wesley Martin, Jr. and Chad Fuss to approve the June 29, 2017
Finance Committee Meeting Minutes.
The minutes will be placed on the next BC agenda of July 12, 2017 for
approval and the next Finance Committee agenda of July 17, 2017 to
ratify this E-Poll action.
Yaw^ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Open Packet
Page 42 of 414
ONEI D A FI N ANCE COM M I TTEE
REGULAR MEETING
June 29, 2017 – 9:00 A.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC Regular Meeting:
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, Gaming AGM/FC Alternate
Wesley Martin, Jr., Community Elder Member
Jennifer Webster, BC Council Member
Patrick Stensloff, Purchasing Director
FC Members Excused: Patricia King, Treasurer/FC Chair & David Jordan, BC Council Member
Others Present: Carla Witkowski, Ray Olson, Rose Navarro Red Hail, Connie Danforth, Michelle
Danforth, Paul Witek and Denise Vigue, taking minutes
I. Ca ll t o O r d e r: The FC regular meeting was called to order by the FC Vice Chair at 9:00 A.M.
II. Ap p ro v a l o f Ag e n d a: JUNE 29, 2017:
Motion by Chad Fuss to approve the Finance Committee agenda for June 29, 2017 with three Add
On’s under: VI. Community Fund; IX. Follow Up; and X. FYI and or Thank You. Seconded by Wesley
Martin, Jr. Motion carried unanimously.
III. Ap p ro v a l o f M in u t es: JUNE 19, 2017 (approved via FC E-Poll on 6/19/17):
Motion by Patrick Stensloff to ratify the FC E-Poll action of June 19, 2017 approving the Finance
Committee meeting minutes of June 19, 2017. Seconded by Jennifer Webster. Motion carried
unanimously.
IV. T able d Bu sin e ss:
1. Research: Green Bay Packer Merchandise
Denise Vigue, Finance
Item not due until the 7/17/17 FC meeting
V. Cap it al Ex p en d it u r e s : No requests
VI. Com mu n it y F u n d :
1. CF Update/Balance Sheet
Denise Vigue, Finance
FC agreed to review CF SOP’s in a scheduled work meeting after the BC transition.
Motion by Chad Fuss to accept the Community Fund Update/Balance Sheet as FYI. Seconded by
Patrick Stensloff. Motion carried unanimously.
2. CF-Final Product Report for Contract Yr. 16/17
Denise Vigue, Finance
Motion by Jennifer Webster to accept the Community Fund Final Product Report for CY16-17 as FYI.
Seconded by Wesley Martin, Jr. Motion carried unanimously.
3. National America Miss Registration
Pamela Skenandore for granddaughter, Angelina
Motion by Wesley Martin, Jr. to approve from the Community Fund the National America Miss
registration for the granddaughter of the requestor in the amount of $200.00. Seconded by Patrick
Stensloff. Motion carried unanimously.
Page 1 of 4
Finance Committee Meeting Minutes of June 29, 2017
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4. Add On: Southwest Legion Baseball fees
Lisa Rauschenbach for son Marcus
Motion by Jennifer Webster to approve from the Community Fund the Southwest Legion Baseball
registration fees for the son of the requestor in the amount of $200. Seconded by Wesley Martin, Jr.
Motion carried unanimously.
VII. New B u s in es s:
1. CESA 7 Special Education Services
Rose Navarro-Red Hail, BIA Early Intervention
Carla Witkowski and Rose Navarro-Red Hail were present to provide information on this and the
following request. This request is for a special education teacher; this is the third year of a three year
contract; federally funded no tribal contribution or match needed; the initial agreement did receive a
legal review.
Motion by Wesley Martin, Jr. to approve the CESA 7 Special Education contract for teacher services
in the amount of $53,000. Seconded by Patrick Stensloff. Motion carried unanimously.
2. Direct Care Therapy Services
Rose Navarro-Red Hail, BIA Early Intervention
This is another federal grant funded contract; services for speech therapists; they have contracted
with current vendor for about ten years.
Motion by Wesley Martin, Jr. to approve the Direct Care Therapy contract for speech therapy services
in the amount of $182,000. Seconded by Jennifer Webster. Motion carried unanimously.
3. Kain Energy Corp.
Jacque Boyle/Ray Olson, DPW-Facilities
Ray Olson was present to explain this project; it is a budgeted capital expenditure to update in the
north wing of the NHC the HVAC system so it can be linked to the automated system; the pricing/cost
from this vendor is better than GSA pricing for same services.
Motion by Jennifer Webster to approve the Kain Energy Corp contract for HVAC services/work in the
amount of $62,815. Seconded by Wesley Martin, Jr. Motion carried unanimously.
4. Oneida Post Office – P.O. Increase
Lisa Metoxen, Oneida Printing/Big Bear Media
Michelle Danforth was present to discuss the request for Purchase Order increases to the Oneida
Post office and UPS; original PO was based on anticipated number of mail outs Printing was
expecting from GTC meetings; as the meetings increased they find they need to increase funds to
these vendors to cover mailings. There was a general discussion about alternatives to receive GTC
packet information including uses of latest technology; clarified amount for this request is an increase
of $300,000. In the future Michelle and Enrollments would like to meet with the OBC to discuss some
of these alternatives and other cost savings measures.
Motion by Wesley Martin, Jr. to approve the Oneida Post Office Purchase Order increase in the
corrected amount of $300,000 and approve the UPS Purchase Order increase in the amount of
$100,000. Seconded by Jennifer Webster. Motion carried unanimously.
5. UPS – P.O. Increase
Lisa Metoxen, Oneida Printing/Big Bear Media
- See Motion in New Business #4
Page 2 of 4
Finance Committee Meeting Minutes of June 29, 2017
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6. Combining Multiple Xerox PO’s
Lisa Metoxen, Oneida Printing/Big Bear Media
Michelle explained that the current staff is dealing with the past actions to create multiple PO’s for
different services with the same vendor; she would like to combine the PO’s for ease of tracking
through the system; this includes increasing the FY17 combined PO by $75,000 and having one PO
for FY18 with this vendor in the amount of $300,000.
Motion by Wesley Martin, Jr. to approve the multiple Purchase Order’s for Xerox be combined and
approve the FY17 PO increase by $75,000. and the FY18 Blanket PO for $300,000. contingent upon
the approval of the FY18 budget. Seconded by Chad Fuss. Motion carried unanimously.
7. One Stop-Mason Renovations-Activation of CIP Funds
Paul Witek, Engineering
Paul was present to request activation of CIP funds for this project; the project has been approved in
the FY17 budget, just need funds activated; previous owner did take out the tanks; these funds will be
for design and construction as needed; the closing of this property was completed last week; target
date for the opening according to Retail is toward the end of September.
Motion by Wesley Martin, Jr to approve the activation of CIP funds for project #17-008 Oneida OneStop Mason Street Renovations in the amount of $3,500,000. Seconded by Chad Fuss. Motion
carried unanimously.
8. Guardian – P.O. Increase
Connie Danforth, AJRCCC
Connie was present to discuss the Guardian PO increase; they used to be TotalMed and were bought out
by the Guardian; she explained the AJRCC has gone from a two star rating to a four star rating which is
good, but also means they take in more patients at acute levels that often require more attention; some
with dementia require 24 hour staff presence with them in their rooms; operational expenses as a whole
are down, but need to keep enough staff to match needs of the patients; they are increasing all staff hours
to help but the increasing needs at the AJRCCC with patient care requires more staff from these agencies.
Tried working with HRD and workplace development for nursing graduates, but they cannot compete with
other nursing homes in town that offer better wages, they do have a number of Oneidas working as RN’s
LPN’s & assistants
Motion by Wesley Martin, Jr.to approve the Guardian Purchase Order increase in the amount of
$25,000; the STAT Purchase Order increase in the amount of $225,000; and the PRN Purchase
Order increase in the amount of $25,000. Seconded by Jennifer Webster. Motion carried
unanimously.
9. STAT – P.O. Increase
Connie Danforth, AJRCCC
- See Motion in New Business #8
10. PRN – P.O. Increase
Connie Danforth, AJRCCC
- See Motion in New Business #8
VIII. E xe cu t iv e Se s sio n: No requests
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Finance Committee Meeting Minutes of June 29, 2017
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IX. Foll ow Up :
1. Add On: Memo regarding Donation approved on 6/19/17
Denise Vigue, Finance
Memo outlines the need of the project sponsor to ask another one of the projects’ group to step up to
receive funds approved by the Finance Committee on 6/19/17; sponsor has a conviction but has not
received a pardon from the Nation and as Donation funds are tribal contributions the Pardon Law
requires those who receive certain benefits from the Nation and who have a conviction seek a formal
Pardon. There was further discussion of the request itself and questions on how this differs from
services already provided to the community by Tsyunhehkwa. Another concern was the project is not
established as a non-profit with an employer identification number, which is typically what is funded
through the Donation line. It was felt by the FC members present to rescind prior approval until such
time the parties can be brought together in a FC work meeting to discuss how this project may differ
from services already provided by the Nation. Denise will set up a work meeting for 7/17/17 & inform
all the parties.
Motion by Chad Fuss to rescind the approval of $2,500 made to the Donation ADD-ON: Oneida
Community Farm Projects that was approved on 6/19/17 until such time there is further clarification
about the project. Seconded by Wesley Martin, Jr. Motion carried unanimously.
Motion by Chad Fuss to table the request to transfer Frank Vandehei’s rescinded request of $2,500 to
Ms. Shanna Lynn Torres until we can have a working meeting with Mr. Vandehei, Ms. Torres and
Tsyunhehkwa to discuss how their programs differ. Seconded by Wesley Martin, Jr. Motion carried
unanimously.
X. FY I an d / o r T h an k Y o u :
1. FYI: IGT (1) WOF BBL DIA GOLD SPIN
David Emerson, Gaming Slots Department
Motion by Jennifer Webster to accept the IGT (1) WOF BBL DIA GOLD SPIN information as FYI.
Seconded by Patrick Stensloff. Motion carried unanimously.
2. Add On: FYI: Aruze (6) 90 day Trial Games
David Emerson, Gaming Slots Department
Chad Fuss noted that this is a newly licensed vendor in the state of Wisconsin; these trial games will
be located at the Main Casino.
Motion by Wesley Martin, Jr. to accept the Aruze (6) 90 day Trial Games with option to purchase
information as FYI. Seconded by Jennifer Webster. Motion carried unanimously.
XI. Ad jo ur n : Motion by Jennifer Webster to adjourn. Seconded by Wesley Martin, Jr. Motion
carried unanimously. The Finance Committee meeting ended at 10:21 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact /Recording Secretary
Finance Committee- E-Poll Minutes Approval Date:
July 5, 2017
Oneida Business Committee’s FC Minutes Approval Date:
Page 4 of 4
Finance Committee Meeting Minutes of June 29, 2017
Open Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested: ============
06 / 28 / 17
Item deferred to 7/12/17 OBC Meeting
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Enter E-Poll results into the record for approved Finance Committee meeting minutes of June 5, 2017.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. E-mails with request and results
3.
2. Agenda request form for E-Poll with backup
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Requestor: Trish King, Tribal Treasurer/Finance Committee Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
***BACKGROUND***
On Wednesday, June 14, 2017, at 1:32 p.m., the following E-Poll was conducted:
Summary:
Request for an e-poll to be conducted to approve Finance Committee meeting minutes of June 5, 2017.
The attached BC agenda item was scheduled to be reviewed at the June 14, 2017, Oneida Business Committee
meeting. The June 14, 2017, Oneida Business Committee meeting was cancelled due to unforeseen
circumstances.
Requested Action:
Approve Finance Committee meeting minutes of June 5, 2017
Deadline for response:
The voting will be open for twelve (12) hours.
Responses are due no later than 1:30 a.m. on Thursday, June 15, 2017.
As of the deadline, below are the results:
Support: Melinda J. Danforth, Trish King, Lisa Summers, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens,
Jennifer Webster
***REQUESTED ACTION***
Enter E-Poll results into the record for approved Finance Committee meeting minutes of June 5, 2017.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Open Packet
From:
Sent:
To:
Page 48 of 414
Subject:
Attachments:
TribalSecretary
Thursday, June 15, 2017 11:10 AM
TribalSecretary; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; David P. Jordan;
Fawn J. Billie; Jennifer A. Webster; Lisa M. Summers; Melinda J. Danforth; Patricia M.
King; Ronald W. Hill
BC_Agenda_Requests; Denise J. Vigue; Brian A. Doxtator; Cathy L. Bachhuber; Danelle A.
Wilson; Jessica L. Wallenfang; Leyne C. Orosco; Lisa A. Liggins; Lora L. Skenandore;
Michael T. Debraska; Rhiannon R. Metoxen; Tammy M. Skenandore
E-POLL RESULTS: Approve Finance Committee meeting minutes of June 5, 2017
E-Poll Request - Approve Finance Committee meeting minutes of June 5, 2017.pdf
Importance:
High
Categories:
Next Meeting
Cc:
E‐POLL RESULTS
The E‐Poll request to approve Finance Committee meeting minutes of June 5, 2017, has been approved. As of the
deadline, below are the results:
Support: Melinda J. Danforth, Trish King, Lisa Summers, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens, Jennifer Webster
Lisa Liggins
Assistant to Secretary Summers
Oneida Business Committee
office 920.869.4434
cell 920.819.7344
fax 920.869.4040
PO Box 365
Oneida, WI 54155-0365
Oneida-nsn.gov
1
Open Packet
From:
Sent:
To:
Page 49 of 414
Subject:
Attachments:
TribalSecretary
Wednesday, June 14, 2017 1:32 PM
TribalSecretary; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; David P. Jordan;
Fawn J. Billie; Jennifer A. Webster; Lisa M. Summers; Melinda J. Danforth; Patricia M.
King; Ronald W. Hill
Brian A. Doxtator; Cathy L. Bachhuber; Danelle A. Wilson; Jessica L. Wallenfang; Leyne
C. Orosco; Lisa A. Liggins; Lora L. Skenandore; Michael T. Debraska; Rhiannon R.
Metoxen; Tammy M. Skenandore
E-Poll Request - Approve Finance Committee meeting minutes of June 5, 2017
E-Poll Request - Approve Finance Committee meeting minutes of June 5, 2017.pdf
Importance:
High
Cc:
E‐POLL REQUEST
Summary:
Request for an e‐poll to be conducted to approve Finance Committee meeting minutes of June 5, 2017.
The attached BC agenda item was scheduled to be reviewed at the June 14, 2017, Oneida Business Committee
meeting. The June 14, 2017, Oneida Business Committee meeting was cancelled due to unforeseen
circumstances.
Requested Action:
Approve Finance Committee meeting minutes of June 5, 2017
Deadline for response:
The voting will be open for twelve (12) hours.
Responses are due no later than 1:30 a.m. on Thursday, June 15, 2017.
Voting:
1.
Use the voting button above, if available; OR
2.
Reply with “support” or “oppose”.
Lisa Liggins
Assistant to Secretary Summers
Oneida Business Committee
office 920.869.4434
cell 920.819.7344
fax 920.869.4040
1
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E-POLL REQUEST
Open Packet
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Open Packet
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ONEIDA NATION
P.O. Box 365
Oneida, WI 54115
MEMORANDUM
TO:
CC:
FR:
DT:
RE:
Finance Committee
Business Committee
Denise Vigue, Executive Assistant
June 6, 2017
E-Poll Results of: FC Meeting Minutes of JUNE 5, 2017
An E-Poll vote of the Finance Committee was conducted to approve the
June 5, 2017 Finance Committee meeting minutes. The results of the
completed E-Poll are as follows:
E-POLL RESULTS:
The re w as a M aj o ri t y 6 YE S vo te s f r o m L a r r y B a r to n, D avi d Jo r da n , P at ri c k
St e ns l of f , We sl e y M a rt i n , J r . , Jen nif er W ebs te r an d Ch a d Fu s s to a p p ro ve
the Ju ne 5 , 2 0 1 7 Fi n an ce C o m mit te e Me e t i ng Mi n ut e s .
The minutes will be placed on the next BC agenda of June 14, 2017 for
approval and the next Finance Committee agenda of June 19, 2017 to
ratify this E-Poll action.
Yaw^ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Open Packet
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ONEI D A FI N ANCE COM M I TTEE
REGULAR MEETING
June 5, 2017 – 10:00 A.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC Regular Meeting:
Patricia King, Treasurer/FC Chair
David Jordan, BC Council Member
Chad Fuss, Gaming AGM/FC Alternate
Wesley Martin, Jr., Community Elder Member
Larry Barton, CFO/FC Vice-Chair
Jennifer Webster, BC Council Member
Patrick Stensloff, Purchasing Director
Others Present: Tiffany & Elaina Bowles, Fawne Rasmussen, Frank Cornelius, Delia Smith,
Dakota Oskej, Jamel Ness, Michele Doxtator and Denise Vigue, taking minutes
Introductions of Dakota and Jamel to the FC were made by the FC Chair, both are summer
interns, Dakota will be in the Treasurer’s Office and Jamel will be working in Councilwoman
Webster’s office.
I.
Ca ll t o O r d e r: The FC regular meeting was called to order by the FC Chair at 10:05 A.M.
II.
Ap p ro v a l o f Ag e n d a: JUNE 5, 2017:
Motion by Jennifer Webster to approve the Finance Committee agenda for June 5, 2017. Seconded
by David Jordan. Motion carried unanimously.
III.
Ap p ro v a l o f M in u t es: MAY16, 2017 (approved via FC E-Poll on 5/16/17):
Motion by David Jordan to ratify the FC E-Poll action of May 16, 2017 approving the Finance
Committee meeting minutes of May 16, 2017. Seconded by Wesley Martin, Jr. Motion carried
unanimously.
IV.
T ab le d Bu sin e ss:
1.
Green Bay Packer Merchandise – SOP’s
Michele Doxtator, Jt. Marketing
Motion by David Jordan to remove from the table for discussion. Seconded by Chad Fuss. Motion
carried unanimously.
Handout information of draft SOP’s and a flow chart was provided by Michele Doxtator and she
explained the Legislative Affairs/Communications office sends out periodically, notices via E-mail and
information is also provided in the Kali Wi Saks. There was a discussion on the draft SOP’s; what is
left in stock (outdated merchandise); & communication to the community. The CFO noted that
contract funding is through tribal contribution and proceeds should be more accessible to the
community; the FC recommended the criteria be added for clarification; add language to what
happens when event is canceled, and sign off on the SOP’s; Michele will update and send to the FC.
It was also suggested to add the request forms and a schedule of meeting dates of Jt. Marketing on
the Intranet under Frequently Used Forms and on the Oneida Nation website under Forms; right now
it is just on the members only section of the website. There was also a discussion on the Audit
presentation to GTC on the merchandise distribution, the action that was taken, and the actions of the
Audit Committee in regards to what body, Joint Marketing or the Finance Committee should be
overseeing the distribution: the FC asked Denise Vigue to research the minutes and motions and let
them know.
Motion by Wesley Martin, Jr. to accept the draft SOP’s for the Green Bay Packer Merchandise as FYI
and for Denise to follow up on the research of GTC actions of the Audit Report recommendations and
to bring back to the Finance Committee when completed. Seconded by David Jordan. Motion carried
unanimously.
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Cap it al Ex p en d it u r e s :
1.
Bally (8) Slot Games Purchase
David Emerson, Gaming Slots Department
Fawne Rasmussen from Gaming Management – Profits was present to explain this purchase; this is
a FY17 budgeted and approved capital expenditure; this is the second to the last request for the
year, one more will be coming up.
Motion by David Jordan to approve the Capital Expenditure purchase of 8 slot games from Bally in
the amount of $185,360.00. Seconded by Wesley Martin, Jr. Motion carried unanimously.
VI.
Com mu n it y F u n d :
1.
YMCA Camp Hot Shots registration
Elizabeth Webster for daughter, Raleiha
Motion by Chad Fuss to approve from the Community Fund the YMCA Camp Hot Shots registration
for the daughter of the requestor in the amount of $200.00. Seconded by Larry Barton. Jennifer
Webster abstained. Motion carried.
2.
UWGB Art Camp registration
Darnell Danforth for daughter, Mercedes
Motion by Larry Barton to approve from the Community Fund the UWGB Art camp registration for
the daughter of the requestor in the amount of $200.00. Seconded by Jennifer Webster. Motion
carried unanimously.
3.
Green Bay Packer-Youth Football Camp
Chelsea Gentile for son, Braylen
Motion by Jennifer Webster to approve from the Community Fund the Green Bay Packer Youth
camp registration for the son of the requestor in the amount of $200.00. Seconded by David Jordan.
Motion carried unanimously.
4.
th
6 Annual Oneida Baseball Tournament
Jason Martinez
Motion by David Jordan to approve from the Community Fund $750.00 and 25 Cases of Coca-Cola
th
Product for use at the 6 Annual Oneida Baseball Tournament. Seconded by Chad Fuss. Motion
carried unanimously.
5.
Southwest Lacrosse registration
Yako Webster for son, Daris
Motion by Jennifer Webster to approve from the Community Fund the Southwest Lacrosse
registration for the son of the requestor in the amount of $200.00. Seconded by Wesley Martin, Jr.
Motion carried unanimously.
6.
Hortonville Summer Volleyball registration
Ann Stingle for daughter, Abigail
Motion by Jennifer Webster to approve from the Community Fund the Hortonville Summer Volleyball
registration for the daughter of the requestor in the amount of $50.00. Seconded by David Jordan.
Motion carried unanimously.
7.
Oneida Farmer’s Market Bash – July
Bill VerVoort, OCIFS
Motion by David Jordan to approve from the Community Fund Twenty-Five (25) cases of Coca-Cola
Product for use at the Oneida Farmer’s Market Bash in July. Seconded by Wesley Martin, Jr. Motion
carried unanimously.
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Big Apple Fest – Sept.
Jeff Schofield, Apple Orchard
Motion by Wesley Martin, Jr. to approve from the Community Fund Twenty-Five (25) cases of CocaCola Product for use at the Big Apple Fest in September. Seconded by David Jordan. Motion carried
unanimously.
9.
Green Bay Packer-Youth Football Camp
Shane Skenandore for son, Grant
Motion by David Jordan to approve from the Community Fund the Green Bay Packer Youth camp
registration for the son of the requestor in the amount of $200.00. Seconded by Jennifer Webster.
Motion carried unanimously.
10.
Spirit of the Hoops camp – June
Lori Hill, Recreation
Motion by Wesley Martin, Jr. to approve from the Community Fund Ten (10) cases of Coca-Cola
Product for use at the Spirit of the Hoops camp in June. Seconded by David Jordan. Motion carried
unanimously.
11.
Amplify Lacrosse registration
Delia Smith for son, Fox Paul
Motion by Larry Barton to approve from the Community Fund the Amplify Lacrosse registration for
the son of the requestor in the amount of $200.00. Seconded by Wesley Martin, Jr. Motion carried
unanimously.
12.
Especially for Youth camp registration
Lee Cornelius for daughter, Tiana
Motion by Jennifer Webster to approve from the Community Fund the Especially For Youth camp
registration for the daughter of the requestor in the amount of $200.00. Seconded by David Jordan.
Motion carried unanimously.
13.
Green Bay Metro Rebels Lacrosse registration
Redmon Danforth, Jr. for son, Redmon III
Motion by David Jordan to approve from the Community Fund the Green Bay Metro Rebels
Lacrosse registration for the son of the requestor in the amount of $200.00. Seconded by Chad
Fuss. Motion carried unanimously.
14.
WI Independent Baptist Fellowship Bible camp registration
Rebecca Schommer for son, Joshua
Motion by David Jordan to approve from the Community Fund the Wisconsin Independent Baptist
Fellowship Bible camp registration for the son of the requestor in the amount of $157.50. Seconded
by Chad Fuss. Motion carried unanimously.
15.
Team Sconnie’s U15 Lacrosse registration
Katsi Danforth for son, Dailin
Motion by David Jordan to approve from the Community Fund the Team Sconnie’s U15 Lacrosse
registration for the son of the requestor in the amount of $200.00. Seconded by Wesley Martin, Jr.
Motion carried unanimously.
16.
National American Miss Competition registration
Irene Danforth for daughter, Kaylonni
Motion by David Jordan to approve from the Community Fund the National American Miss
Competition registration for the daughter of the requestor in the amount of $200.00. Seconded by
Jennifer Webster. Motion carried unanimously.
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GB Tennis Center – Summer class registration
Tiffany Bowles for daughter, Arianna
Motion by David Jordan to approve from the Community Fund the Green Bay Tennis Center class
registration fees for the two daughters of the requestor in the amount of $200.00 each. Seconded by
Chad Fuss. Motion carried unanimously.
18.
GB Tennis Center – Summer class registration
Tiffany Bowles for daughter, Elaina
- See motion in CF Request #17
19.
UWGB Basketball Camp registration
Karen Hill for daughter, LaCyia
Motion by Chad Fuss to approve from the Community Fund the UWGB Basketball registration for
the daughter of the requestor in the amount of $165.00. Seconded by David Jordan. Motion carried
unanimously.
20.
St. Norbert College – Summer Soccer Camp
Constance Danforth for son, Avary
Motion by David Jordan to approve from the Community Fund the St. Norbert College Youth Soccer
camp registration for the son of the requestor in the amount of $200.00. Seconded by Wesley
Martin, Jr. Motion carried unanimously.
VII.
New B u s in es s:
1.
FY17 PO - Austin Straubel Lease
Chad Fuss, Gaming Administration
Chad Fuss relayed this is a multiyear agreement, the payment is for FY17 that has been budgeted;
the owner of the lease is 7 Generations, they are the pass through to paying the airport. There was a
discussion on why do they own the lease as well as actual cost of this and previous years’ payments
as it was not clear by the information provided.
Motion by Jennifer Webster to approve the Purchase Order for payment of the FY17 Austin
Straubel Lease subject to clarification on the exact dollar amount and to provide payments for all
previous years from start of lease in 2014. Seconded by David Jordan. Motion carried
unanimously.
2.
FY17 Contract – Bally Technologies
Franklin Cornelius, Gaming-Table Games
Frank was present to explain this request: this is an annual payment for table games for electronic
table system as well as proprietary Table Games and trademark shufflers. There was discussion on
this being a sole source and possible other vendors; Table Games is considering a free trial from
another vendor this year to compare and decide how to proceed for the next budget year; currently
Bally is the only vendor with a patent on class III games.
Motion by David Jordan to approve the FY17 contract with Bally Technologies in the amount of
$256,379.40. Seconded by Larry Barton. Motion carried unanimously.
3.
FY17 PO Increase – Fry Bread Heaven
Louise Cornelius, Gaming Administration
Chad Fuss explained in the past few months gaming has gotten this vendor on the Micros-Data
System for more accurate tracking of sales and to secure complete Accounting practices; this will
be helpful for Gaming to be able to track sales and employee discounts.
Motion by David Jordan to approve the FY17 PO Increase with Fry Bread Heaven in the amount of
$50,000.00. Seconded by Wesley Martin, Jr. Motion carried unanimously.
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VIII.
E xe cu t iv e Se s sio n: No requests
IX.
Foll o w Up : None
X.
FY I an d / o r T h an k Y o u :
1.
FYI: IGT (4) Harley lease games
David Emerson, Gaming Slots Department
Motion by Larry Barton to accept the IGT (4) Harley lease games as FYI. Seconded by Jennifer
Webster. Motion carried unanimously.
XI.
O t h e r:
NOTE: This item was reviewed just before the Community Fund requests were reviewed.
1.
Co mm u n it y F u n d Up d at e R ep o rt
Although not on the agenda the Community Fund Update Report is in the FC meeting packet for
information for the FC when making decisions on requests for funds and product. In reviewing
the amount spent so far in FY17 it is anticipated there will be approximately $23,000 remaining
at the end of the fiscal year; provided the fourth quarter spending equals that of the third quarter.
The FC discussed several items in relation to this report including: the need to review and
amend the CF SOP’s to possibly raise request amounts; to use end of year excess to fund other
projects namely the Disability Fund or the 78/71 as suggested by the Treasurer; or keep the
current policy of having any excess funds revert back into the account for continued growth at
the end of each fiscal year.
Motion by David Jordan to defer this discussion and review of the current Community Fund
SOP’s to a scheduled FC work meeting. Seconded by Larry Barton. Motion carried unanimously.
XII.
Ad jo u r n : Motion by David Jordan to adjourn. Seconded by Wesley Martin, Jr. Motion carried
unanimously. The Finance Committee meeting ended at 11:10 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact /Recording Secretary
Finance Committee- E-Poll Minutes Approval Date:
June 6, 2017
Oneida Business Committee’s FC Minutes Approval Date:
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Item deferred to 7/12/17 OBC Meeting
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
7
/ 12 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Unfinished Business
Accept as Information only
Action - please describe:
Acceptance of Quarterly Report for Cemetery Improvements project #14-002.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Cemetery Improvements - Quarterly Report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor/Submitter:
James Petitjean, Interim Asst. Division Director/Development
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Paul J. Witek, Senior Tribal Architect/ Engineering Dept.
Name, Title / Dept.
Additional Requestor:
Fawn Cottrell, Contract Processor/ Engineering Dept.
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
STANDING ITEM:
Purpose:
Follow-up to item VIII. A from September 28, 2016 OBC Meeting for a quarterly update on project.
Background:
On September 28, 2016 the Business Committee approved implementing the cemetery improvements project
and made a motion to have “this item to be a standing item on the Business Committee agenda on a quarterly
basis for updates, with the first report to be submitted for the January 11, 2017, Business Committee meeting".
Action Requesting:
1. Acceptance of Quarterly Report for Cemetery Improvements project #14-002.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Engineering Department
Development Division
To:
Oneida Business Committee
From: Paul J. Witek, AIA, LEED-AP – Senior Tribal Architect
CC:
Troy Parr – Assistant Development Division Director
James Petitjean – Interim Assistant Development Division Director
Cemetery Working Group
Date: 6/30/2017
Re:
Cemetery Improvements #14-002 – Quarterly Report
Background
On September 28, 2016 the Business Committee approved implementing the cemetery improvements
project and made a motion to have “this item to be a standing item on the Business Committee agenda
on a quarterly basis for updates, with the first report to be submitted for the January 11, 2017, Business
Committee meeting”.
Status
The status of the project is as follows:
Task
No.:
Task Title:
Status:
1.
Design - Expand Existing
Subsurface Drainage System
Complete.
2.
Construction Documents out for
Bidding
Complete, one bid received April 25, 2017.
3.
Construction Contract award and
Construction
Contract was awarded to Advance Construction Inc.
Advance Construction mobilized on June 19 and started
work on June 20.
4.
Notification to Families of
Construction start
Complete, sent by Enrollments Department on June 16.
Communications Department included in “Update Oneida”
e-mail on June 19.
5.
Substantial Completion
Scheduled for week of July 10 (weather dependent).
N7332 Water Circle Place • P.O. Box 365 • Oneida, WI 54155
oneida-nsn.gov
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Task
No.:
Task Title:
Status:
6.
Monitoring Well Data
On-going, report was not complete at time of this submittal,
will have available at meeting.
7.
Budget Status (project #14-002)
Contract Obligations to date:
Expenditures to date:
Action Requesting:
1. Accept report for information.
Attachments:
- Project Photos
2 of 3
G:\ENG\Projects\14-002 Cemetery\Correspondence Outgoing\Memo - Quarterly Report.docx
$ 362,346.85
$ 96,273.87
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Sections D & E complete (looking northeast)
French Drain along west entry road being installed
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x
Item deferred to 7/12/17 OBC Meeting
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REORGANIZATION PLAN
FOR THE
DEVELOPMENT DIVISION
June 6, 2017
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REORGANIZATION PLAN
DEVELOPMENT DIVISION
PURPOSE
The purpose for the reorganization of the Development Division is to allow each
branch of the Division to focus on their unique visions, missions, goals, and objectives.
The Development Division has been the center for strategic planning for the Oneida
Nation in areas such as Community Development, Business Development, Economic
Development, Environmental, Land Management, and the Department of Public Works.
In years past, the Development Division has had several departments move on to be
their own Divisions, such as Land Management and Environmental.
The Development Division has always provided the administrative resources
needed for areas to “develop” their goals and objectives and obtain the resources
necessary to achieve them. As these functional areas grow and develop, there is a
need to re-evaluate the current organizational structure and adjust to allow for even
more growth and development.
While the current organizational structure has worked, there are two distinct
focuses: one on Development and the other on Operations. About five (5) years ago
the Development Division Director created two branches of the Division by separating
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the two focuses with the creation of an Assistant Development Division DirectorDevelopment Branch and an Assistant Development Division Director-Operations.
For the past several years, the Development Branch and the Operations Branch
have been operating without a division director and independently from one another.
DPW staff work closely with the Development Branch on all CIP projects and other
initiatives that they have the resources to support. For example: all HVAC, electrical,
plumbing, custodial, maintenance, and grounds keeping are brought into the CIP
planning process early as they are the experts in their respective fields and are critical
to the success of the building design. This close relationship will continue with the
reorganization while also streamlining processes.
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RESOURCES
The resources included in the plan were to make sure that all areas that would need to
assist with changes would be included. These areas would be:
Accounting:
Assure that all changes to accounts, if any, are completed.
Human Resources:
Assure that all job descriptions are updated to reflect the
change (change Development Division to The Department of
Public Works Division).
Communications:
To assist with getting the information out the Oneida Nation
Organization and the Community.
TASKS
Task
#
1
2
3
4
5
6
7
8
9
10
Name
Process & Next Steps
Troy and
Jacque
Troy and
Jacque
Revise Vision, Mission, Goals and Objectives as
needed for each division
Troy and
Jacque
Troy and
Jacque
Troy and
Jacque
Accounting
Troy and
Jacque
Troy and
Jacque
HRD
Troy and
Jacque
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Completion
Date
Task
Update
Create a Communication Plan for the internal
customers (employees), will also have the
impacts on each division, department, and staff
Create a second Communication Plan for
external customers and implement both plans
Meet with HRD & Accounting to assure
reorganization meets the Nation’s processes
Assure line-of-authority is attained. Complete
new sign-off forms.
All related fund units will be identified and fund
units will be aligned under their respective
divisions; this includes all line items that support
each division
Submit reorganization form along with current
and updated organizational charts to HRD
Complete list of asset transfers to Asset
Management
Update job description to reflect proper division
Obtain Business Committee signatures as
required on reorganization forms after Business
Committee approval
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ORIGINAL DEVELOPMENT DIVISION ORGANIZATIONAL CHART
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DPW FUNCTIONAL ORGANIZATIONAL CHART
Approximately
165 employees
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DEPARTMENT OF PUBLIC WORKS
As with any city, county, or state government, a tribal government (or
Nation) is sovereign to the extent that it can govern itself, which includes the ability to
allocate resources to sustain the economy, provide safety and security to its citizens,
and develop/maintain its physical infrastructure. These critical infrastructures are
essential to the Nation’s security, safety, public health, economic security and way of
life.
The Oneida Department of Public Works is involved with all aspects of sustaining
the economy, providing safety and security to the membership, and maintaining the
Tribe’s physical infrastructure and assets. These assets must be properly maintained
according to all building codes, licensing requirements, and funding agency
specifications so that they continue to support the delivery of a wide range of
government services which fulfill the social, economic, and environmental needs of the
community.
It not only does this by its day to day management of facilities and sites, but also
through its vital role in all phases of Emergency Management. Participation by public
works is an integral part of any jurisdiction’s emergency planning efforts. As part of the
Oneida Nation’s overall Emergency Management Plan and operating under the National
Incident Management System (NIMS), Public Works is the primary agency responsible
for the Tribe’s infrastructure and Transportation in the event of disaster, whether natural
or man-made. DPW has resources such as skilled personnel and equipment that can be
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mobilized to provide immediate support services. It is the responsibility of local/tribal
government to manage an incident from beginning to end – through prevention,
preparedness, mitigation, response, and recovery. They are responsible for protecting
and ensuring the continuity and resilience of the critical infrastructure and key resources
of the Nation.
When a tribal jurisdiction does not have the resources it needs to respond to an
emergency or disaster, it turns to mutual aid from city, county, and the state government
for assistance. In this instance we are no longer self-governing but rather dependent on
other jurisdictions to provide scarce resources to us while they need them as well. It
contradicts our status as a sovereign. We need to be in a position to provide mutual aid
instead of being solely dependent on it for our own Nation’s safety and security.
Current Departments within the Department of Public Works
Administration
The Department of Public Works Administration provides services
and support for all of DPW Business Units, internal and external
customers. This includes administrative services, budget and
financial support services, community services, continuous
improvement, customer services, fleet vehicle services, human
resources services, safety awareness, and training services.
Automotive
The Automotive Department provides for safe operations of
vehicles used by various departments of the Nation. This is done
by scheduled maintenance and repairs of departmental vehicles.
Community
Wells & Septic
To upgrade the standard of living by providing complying Septic
Systems and potable water supply from Private Wells. To be the
first line Plumbing of defense again disease prevention.
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Custodial
The custodial department maintains all non-gaming Oneida Nation
occupied buildings in a clean, sanitized, and safe environment
through teamwork, communication, and quality customer service.
Facilities
The facilities department provides preventative and regular
maintenance utilizing carpenters, electricians, HVAC technicians,
and maintenance technicians, remodeling, fire and security
protection and monitoring, space management, event coordination,
and departmental moves.
Grounds
Keeping
The overall maintenance of all of the Oneida Nation’s grounds,
landscaping, and 24 hour snow removal along with Tribally owned
roads is the mission of the Grounds Keeping Department.
Utilities
Provide safe drinking water and environmentally safe wastewater
treatment and septage removal. Provide billing for sewer and water,
septic removal and refuse/recycling services.
DPW maintains and cleans over eighty (80) buildings comprising over a million
square feet and valued at approximately $225 million. In addition, these sites include
138 acres of parking lots and sidewalks to plow and 198 acres to mow. DPW maintains
additional infrastructure such as roads, water, and sewer lines.
In order to gain an understanding of structures, functions, and services that are
typically provided by such governmental Public Works organizations, research on the
topic was completed. The research findings were then compared to the Oneida
Nation’s Department of Public Works departments and its organizational structure.
What has become apparent is that most of the Department of Public Work’s current
services are in alignment with what a typical Public Works organization would include to
carry out its mission to “effectively maintain public infrastructure.” It was also realized
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that DPW provides services in addition to the maintenance of Oneida Nation’s assets
and infrastructure. Other services include: demolition of structures for Land
Management, assistance to tribal members through Elder Services, space management
and remodeling of current buildings, design input to Engineering on CIP projects, Fleet
Management, and installation of wells and septic systems for home sites. The
uniqueness of DPW means there is the flexibility and ability to do more than a traditional
Public Works.
The DPW vision and mission will be created with the input from managers,
supervisors, and the people that do the work, our frontline employees. This will then be
brought forth to the Business Committee. One of the underlying purposes of the vision
and mission is in the discussions that take place in creating it. Through these
discussions, a common understanding and stewardship of the vision and mission is
created and thereby making it sustainable.
Once the vision and mission have been established DPW can then work on the
collective goals and objectives that will be put forth each budget cycle to fall into
alignment with what the Oneida Nation budget team presents as the four strategic
directions, seven practical visions, and four focus areas that drive a three year strategy
in the Nation’s budgeting process.
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New Organization Chart – Community and Economic Development Division
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CEDD Vision
To elevate the Oneida Nation by providing community & economic development
practices that nurture and sustain Oneida families to prosperity.
CEDD Mission
To strategically implement systems that foster sustainable development and commerce
growth that reflect Tsiˀ niyukwalihotʌ (our ways) with innovative approaches that
enrich the natural, built and business environments.
CEDD – Updated Goals:
Short Term:
Support and encourage entrepreneurial aspirations for the Oneida Nation
and Oneida members
Embrace Innovation – research and incorporate new means/methods and
educate employees
Establish Partnerships – Become a regional partner in economic activity
generation
Be a leader in Sustainable Design – strive for net-zero
Support Improving Healthcare Outcomes – creating recreational opportunities
for a healthy lifestyle throughout the Oneida Reservation.
Design for Evolving Housing Needs – provide adequate housing supply to
meet community needs.
Support Sustainable Development – while always striving to establish a sense
of place that is “Uniquely Oneida”
Embrace Technology – leverage technology when considering new
infrastructure
Seek Acquisition Opportunities – identifying potential high-growth small
companies ripe for acquisition
Engage in Agricultural Opportunity – building sustainable food systems for
community food security and as a business development opportunity.
Support the Arts - Identify creative new opportunities and venues to support
Arts Programming – a constant driving economic force
Long-Term:
Further refine and update our Zoning Law and Building Code - to
accommodate desired community development outcomes
Diversify the Oneida Economy to be significantly less reliant upon gaming
Explore and engage in emerging Manufacturing Technology – Oneida’s role
and opportunities in the Northeast Wisconsin (NEW) and global economies
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Design for the next future primary mode of transportation, air transport design the next iteration of community design to accommodate advancing
aeronautic innovation.
Understand the emergence of Artificial Intelligence (AI) – prepare for the
tremendous affect it will have on jobs in the very near future.
Support Positioning the Oneida Nation in Cloud Storage and Cloud
Computing – the next iteration of processing data to compete globally in the
evolution of the role
Understand and Support the Evolution of Innovative Education Systems plan future workforce development focus – prepare Oneida to engage
CEDD – Updated Objectives:
Establish a renewed Oneida Nation Economic Development Growth Strategy by
the end January 2018. Key components of the Strategy will address:
o Agricultural Strategy and Agenda
o Entrepreneurial Growth Strategy and Agenda
o Oneida Nation Business Development Strategies and Agendas
Central Oneida
On-Reservation
Regional
New York
Global
Establish Oneida Development Holdings, LLC by the end of January 2018.
CEDD to develop and propose new emerging market business ventures for the
Oneida Nation that report to the proposed Oneida Development Holdings, LLC
(in an effort to diversify revenue stream) by the end of 2020.
Establish an updated Oneida Comprehensive plan including six (6) area
development plans – three (3) of which have an economic development focus by January 2020.
Encourage and support Oneida entrepreneurs to accelerate Central Oneida
Redevelopment through private small business growth by establishing a Central
Oneida Small Business Revolving Loan Fund by the end of 2018.
Planning and Zoning Departments establish a new updated Zoning Map, Zoning
Law and Building Code by January 2020 to shape future development of the
Oneida Reservation.
Research and make a strategic business decision with a definitive land use
decision for the land holdings in the State of New York before January 2020.
June 6, 2017
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HANDOUT
Presented at the Oneida Business Committee Meeting
June 14, 2017
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Former Development Division
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Task List – Pending final approval
COMMUNITY & ECONOMIC DEVELOPMENT DIVISON
(C.E.D.D.)
2017
DPW
Who
Task
Department
Task
Who
Troy D. Parr,
Accountant
&
Asset Management
Meet with accountant to assure all
fund units are under DPW.
Meet with Asset Management to
assure all assets are with proper fund
units.
Accounting
Meet with accountant to assure all fund
units are under DPW.
Meet with Asset Management to assure all
assets are with proper fund units.
Jacque Boyle,
Accountant,
&
Asset Management
Troy D. Parr,
&
Human Resources
Meet with Human Resources to
change the “Division” on all job
descriptions to DPW.
Assure that all positions are under the
correct fund unit.
Human
Resources
Meet with Human Resources to change the
“Division” on all job descriptions to DPW.
Assure that all positions are under the
correct fund unit.
Jacque Boyle
&
Human Resources
Troy D. Parr,
&
C.E.D.D. Managers
Meet with Managers to discuss change
and what it means.
Meet with individual departments to
communicate the change.
Communication
Meet with Managers to discuss change and
what it means.
Meet with individual departments to
communicate the change.
Jacque Boyle
&
Managers
Troy D. Parr,
&
C.E.D.D. Managers
Develop new
Vision, Mission
for C.E.D.D.
DONE – 6/6/17
Vision and
Mission
Create a calendar of events to create an up‐
to‐date, relevant Vision and Mission for
DPW.
Jacque Boyle,
Managers.
&
Staff
Troy D. Parr,
&
C.E.D.D. Managers
Develop new
Goals & Objectives
for C.E.D.D.
DONE – 6/6/17
Goals and
Objectives
Create a schedule for each department to
create overall goals and objectives that are
in alignment with the Vision and Mission of
DPW
Jacque Boyle,
Manager,
&
Staff
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DPW Reorganization Highlights:
FOCUS ON THE OPERATIONS
(care of the assets) OF THE NATION
Creating Vision, Mission, Goals, and Objectives
Emergency Management
Roads (Highways and Storm Water)
Utilities and Wells & Septic, Plumbing
Landscaping
Maintaining and Improving the Nation’s Assets
New Technology in all Areas/Departments
Training and Development of Employees
Building Assessments
Assisting Other Services within the Nation
Retaining Grant Dollars
Asserting the Nation’s Sovereignty (through doing it ourselves)
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New Division of Public Works Org. Chart
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New C.E.D.D. Highlights:
HANDOUT
CEDD Vision
To elevate the Oneida Nation by providing community
& economic development practices that nurture and
sustain Oneida families to prosperity.
CEDD Mission
To strategically implement systems that foster
sustainable development and commerce growth that
reflect Tsiˀ niyukwalihotʌ (our ways) with innovative
approaches that enrich the natural, built and business
environments.
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New Community & Economic Development Division
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Thank You
Yaw^ko
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============
Item deferred to 7/12/17 OBC Meeting
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cc: Bonnie Pigman
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Oneida Business Committee Agenda Request
1. Meeting Date Requested: ============
06 / 14 / 17
Item deferred to 7/12/17 OBC Meeting
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Request to post for (1) vacancy on the Oneida Personnel Commission due to a resignation and finish the
term until February 28, 2021.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Kathleen M. Metoxen, Records Tech. II/BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On May 3, 2017 the Oneida Personnel Commission accepted the resignation of Tomas Escamea.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Oneida Business Committee Agenda Request
1. Meeting Date Requested: ============
06 / 14 / 17
Item deferred to 7/12/17 OBC Meeting
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Approve Oneida Business Committee Standard Operating Procedure entitled Stipends for OBC - Elect during
Transition
3. Supporting Materials
Report
Resolution
Contract
Other:
1. SOP Stipends for OBC - Elect during Transition
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
TO:
ONEIDA BUSINESS COMMITTEE
FROM: LISA SUMMERS, SECRETARY
RE:
SOP entitled Stipends for OBC - Elect during Transition
**BACKGROUND**
At the May 16, 2017, Oneida Business Committee (OBC) work meeting, my office presented a plan to provide
stipends for the OBC - Elect during Transition. The OBC supported this plan and my office was to work with HR.
My office has worked with the HR Area Manager and is providing the OBC with a proposed Standard Operating
Procedure for approval. The SOP covers the following areas:
- Stipend Eligibility
- Stipend Rate
- Receiving and Processing a Stipend.
**REQUESTED ACTION**
Approve Oneida Business Committee Standard Operating Procedure entitled Stipends for OBC - Elect during
Transition.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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ONEIDA NATION
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TITLE:
Stipends for OBC - Elect during Transition
ORIGINATION DATE:
06/14/2017
REVISION DATE:
N/A
EFFECTIVE DATE:
Upon OBC approval
DIVISION:
Non-Divisional
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DEPARTMENT:
Oneida Business Committee
APPROVED BY: Oneida Business Committee
DATE:
See Attached OBC Meeting Minutes
6/14/2017
AUTHORED BY:
Lisa Summers, Secretary
REVISED BY:
DATE:
PAGE NO: 1 of 4
PRD # xxx: Assigned by PRO
REVIEWED BY: Compliance Review Team
6/14/2017
DATE:
1.0
PURPOSE
To create a standardized process to issue stipends to Oneida Business Committee (OBC)
- Elect individuals during a transition period which occurs prior to taking the Oath of
Office.
2.0
DEFINITIONS
2.1
Business Committee Support Office (BCSO): means the office whose staff is
responsible for carrying out administrative duties in support of the Oneida
Business Committee.
3.0
2.2.
Business Day: means Monday through Friday from 8:00 a.m. to 4:30 p.m.,
excluding holidays, weekends, ½ days.
2.3
Oneida Business Committee (OBC) - Elect: means the individuals who have been
elected to the Oneida Business Committee, who have not yet taken their Oath of
Office, and who are not an incumbent to an OBC position.
2.4
Transition: means the two (2) to four (4) week period there is an outgoing OBC
(ending their term) and incoming OBC (beginning their term).
2.5
Transition Team: means the staff members of the OBC and BCSO who organize
and administer the Transition.
PROCEDURES
Stipend Eligibility
3.1
The following individuals are eligible for stipends during Transition:
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3.2
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OBC - Elect
The following individuals are eligible for stipends during Transition:
3.2.1 Political Appointees of the OBC – Elect
3.2.2 Members of the outgoing OBC who have been re-elected to a new term on
the OBC, regardless of the position.
Stipend Rate
3.3
Stipend Rate will be calculated hourly and will correspond to the position of the
OBC - Elect as follows:
3.3.1 Chair:
$ 29.06/hour
3.3.2. Vice-Chair:
$ 28.50/hour
3.3.3 Secretary:
$ 27.94/hour
3.3.4 Treasurer:
$ 27.94/hour
3.3.5 Councilmember:
$ 26.26/hour
3.4
The hourly rate shall be adjusted when there is an approved adjustment in
accordance with applicable Nation law or policy.
3.5
Income Tax Withholding is the responsibility of the OBC - Elect. Contact the
Accounting Department for additional information.
Notifying HRD of the OBC Elect
3.6
The BCSO will review the tentative results1 of the General Election to determine
the OBC - Elect within two business days of the posting.
3.7
The BCSO will forward the names of the OBC - Elect to HRD within two
business days.
Receiving a Stipend
3.8
Stipends are only available for Transition Activities as approved by the Transition
Team.
3.8.1 A schedule of Transition Activities will be provided to the OBC - Elect
not less than two weeks prior to the first activity.
3.9
BCSO will collect stipend payment information from the OBC Elect.
3.9.1 This information may include payment preference (check or direct
deposit), direct deposit information, mailing address, etc.
3.10
OBC - Elect must sign in at the beginning of each Transition Activity.
3.10.1 Attendance will be monitored on an hourly basis by the Transition Team.
3.11
OBC - Elect must sign out at the end of each Transition Activity.
1
§ 102.11-1 Election Law - The tentative results of an election shall be announced and posted by the Election Board
within twenty-four (24) hours after the closing of the polls.
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Stipend Processing
3.12 At the end of each week, the BCSO will calculate the stipend amount of the OBC
- Elect.
3.13
The BCSO will follow the A/P Check Request procedure to request a stipend for
the OBC - Elect.
4.0
RECORDS
4.1
Transition Activity Sign In/Out
4.2
A/P Check Request Form
5.0
REFERENCES
6.1
Election Law
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TRANSITION ACTIVITY SIGN IN/OUT
Activity:
Date:
Time:
Location:
Name
Transition Activity Sign In/Out
Time In
Time Out
Stipends for OBC - Elect during Transition
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Oneida Business Committee Agenda Request
1. Meeting
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