Oneida Business Committee (2019)
Tribal code
Ask Donna
What actually matters in this document.
Text
Public Packet
1 of 126
Oneida Business Committee
Executive Session
8:30 AM Tuesday, May 21, 2019
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, May 22, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and
present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.
I.
CALL TO ORDER
II.
OPENING
III.
ADOPT THE AGENDA
IV.
OATH OF OFFICE
A.
V.
VI.
Oneida Nation Arts Board - Burdeena Endhunter and Mercy Metoxen
Sponsor: Lisa Summers, Secretary
MINUTES
A.
Approve the February 22, 2019, emergency Business Committee meeting minutes
Sponsor: Lisa Summers, Secretary
B.
Approve the May 8, 2019, regular Business Committee meeting minutes
Sponsor: Lisa Summers, Secretary
RESOLUTIONS
A.
Adopt resolution entitled Approval of Use of Economic Development, Diversification
and Community Development Fund for Project ED18-007, Industrial Hemp Pilot
Project on May 22, 2019
Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land
Oneida Business Committee
Regular Meeting Agenda
Page 1 of 5
May 22, 2019
Public Packet
VII.
2 of 126
B.
Adopt resolution entitled Oneida Nation Support of Sports Betting Core Principles
Sponsor: Jo Anne House, Chief Counsel
C.
Adopt resolution entitled Interpretation of Resolution # BC-02-27-19-B, Regarding
the Education Endowment
Sponsor: Lisa Liggins, Chair/Oneida Nation School Board
STANDING COMMITTEES
A.
FINANCE COMMITTEE
1.
B.
C.
VIII.
Approve the May 13, 2019, regular Finance Committee meeting minutes
Sponsor: Trish King, Treasurer
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the May 1, 2019, regular Legislative Operating Committee meeting
minutes
Sponsor: David P. Jordan, Councilman
2.
Accept the Oneida Personnel Commission May 2019 update
Sponsor: David P. Jordan, Councilman
QUALITY OF LIFE COMMITTEE
1.
Accept the March 14, 2019, regular Quality of Life Committee meeting minutes
Sponsor: Brandon Stevens, Vice-Chairman
2.
Accept the April 11, 2019, regular Quality of Life Committee meeting minutes
Sponsor: Brandon Stevens, Vice-Chairman
UNFINISHED BUSINESS
A.
Approve the Oneida Head Start/Early Head Start By-Laws - File # 2011-1378
Sponsor: Jennifer Webster, Councilwoman
EXCERPT FROM MARCH 27, 2019: Motion by Lisa Summers to send the Oneida Head
Start/Early Head Start bylaws to Legislative Reference Office and Legislative Operating
Committee for review, seconded by David P. Jordan. Motion carried.
IX.
TRAVEL REPORTS
A.
Approve the travel report - Councilman Kirby Metoxen - Native American Tourism of
Wisconsin (NATOW) 2020-2021 Strategic and 2019 Conference Planning - Danbury,
WI - February 19-21, 2019
Sponsor: Kirby Metoxen, Councilman
Oneida Business Committee
Regular Meeting Agenda
Page 2 of 5
May 22, 2019
Public Packet
X.
XI.
XII.
3 of 126
TRAVEL REQUESTS
A.
Approve the travel request - Councilman Kirby Metoxen - 29th National Indian Head
Start Directors Association Management Training Conference - Scottsdale, AZ June 24-27, 2019
Sponsor: Kirby Metoxen, Councilman
B.
Approve the travel request - Treasurer Trish King - Tribal Treasury Advisory
Committee meeting and public meeting - Washington DC - June 18-21, 2019
Sponsor: Trish King, Treasurer
NEW BUSINESS
A.
Determine next steps regarding Emergency Closing Compensation options
Sponsor: Geraldine Danforth, Area Manager/Human Resources
B.
Review the Bingo (Chapter 2) Oneida Gaming Minimum Internal Controls and
determine appropriate next steps
Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission
C.
Accept the closeout report and recommendation regarding an Employee Giving
Program
Sponsor: Jennifer Webster, Councilwoman
D.
Approve exception to resolution # BC-12-27-16-A for June 25-26, 2019
Sponsor: Lisa Summers, Secretary
REPORTS
A.
OPERATIONAL
1.
Education & Literacy Service Group FY-2019 2nd quarter report not submitted
EXCERPT FROM MAY 8, 2019: Motion by David P. Jordan to defer the Education
and Literacy Service Group FY-2019 2nd quarter report to the May 22, 2019,
regular Business Committee meeting, seconded by Trish King. Motion carried.
EXCERPT FROM APRIL 24, 2019: Motion by Kirby Metoxen to defer the
Education and Literacy Service Group FY-2019 2nd quarter report to the May 8,
2019, regular Business Committee meeting, seconded by Trish King. Motion
carried.
XIII.
GENERAL TRIBAL COUNCIL
A.
Approve the 2019 semi-annual report book contents and audit packet
Sponsor: Lisa Summers, Secretary
Oneida Business Committee
Regular Meeting Agenda
Page 3 of 5
May 22, 2019
Public Packet
XIV.
4 of 126
EXECUTIVE SESSION
A.
B.
REPORTS
1.
Accept the Bay Bancorporation, Inc. FY-2019 2nd quarter executive report
8:30 a.m.
Sponsor: Jeff Bowman, President/Bay Bank
2.
Accept the Oneida ESC Group, LLC. FY-2019 2nd quarter executive report
9:00 a.m.
Sponsor: Jacquelyn Zalim, Chair/OESC Board of Managers
3.
Accept the Oneida Seven Generations Corporation FY-2019 2nd quarter
executive report 10:00 a.m.
Sponsor: Pete King III, Agent/OSGC
4.
Accept the Oneida Airport Hotel Corporation FY-2019 2nd quarter executive
report 10:30 a.m.
Sponsor: Robert Barton, President/OAHC
5.
Accept the Oneida Golf Enterprise FY-2019 2nd quarter executive report 11:00
a.m.
Sponsor: Chad Fuss, Agent/OGE
6.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
May 2019 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
7.
Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel
STANDING ITEMS
1.
ONEIDA GOLF ENTERPRISE - LADIES PROFESSIONAL GOLF ASSOCIATION
a.
C.
AUDIT COMMITTEE
1.
D.
Accept the Thornberry Creek LPGA Classic May 2019 report 11:30 a.m.
Sponsor: Chad Fuss, Agent/Oneida Golf Enterprise
Accept the Audit Committee FY-2019 2nd quarter executive report
Sponsor: David P. Jordan, Councilman
UNFINISHED BUSINESS
1.
Accept the verbal update on the requested recommendation on next steps contract # 2017-0244
Sponsor: Larry Barton, Chief Financial Officer
EXCERPT FROM APRIL 10, 2019: Motion by Jennifer Webster to defer this topic
to Finance to bring back a recommendation on next steps at the May 22, 2019,
regular Business Committee meeting, seconded by Lisa Summers. Motion carried.
Oneida Business Committee
Regular Meeting Agenda
Page 4 of 5
May 22, 2019
Public Packet
5 of 126
E.
XV.
NEW BUSINESS
1.
Approve two (2) relinquishment requests
Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee
2.
Accept the draft FY-2020 budget roll-up #1 and review Chief Financial Officer
recommendations
Sponsor: Trish King, Treasurer
3.
File # 2019-GMDR03-01 - Review complaint
Sponsor: OBC Officers
4.
Review the Chapter 19 Minimum Internal Control Standards and determine
next steps
Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission
5.
Adopt resolution entitled Finalizing the Dissolution of Oneida Seven
Generations Corporation
Sponsor: Jo Anne House, Chief Counsel
6.
Review case # NG-019-14 and # NG-019-016
Sponsor: David P. Jordan, Councilman
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214
Oneida Business Committee
Regular Meeting Agenda
Page 5 of 5
May 22, 2019
Public Packet
6 of 126
Oneida Business Committee Agenda Request
Oneida Nation Arts Board - Burdeena Endhunter and Mercy Metoxen
1. Meeting Date Requested:
05 / 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Burdeena Endhunter and Mercy Metoxen for the Oneida Nation Arts Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
7 of 126
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On May 8, 2019 the Oneida Business Committee appointed Burdeena Endhunter and Mercy Metoxen to the
Oneida Nation Arts Board.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
8 of 126
Approve the February 22, 2019, emergency Business Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
05/22/19
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Report
☐ Memo/Letter
☐ Legal Review
☐ Other: Describe
☐ Resolution
☒ Minutes
☐ Bylaws
☐ Contract
☐ Fiscal Impact Statement ☐ Statement of Effect
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Summers, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
LLIGGINS
☐ Unbudgeted
Public Packet
9 of 126
DRAFT
Oneida Business Committee
Emergency Meeting
1:00 PM Friday, February 22, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EMERGENCY MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa
Summers, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen;
Not Present: Council members: Ernest Stevens III, Jennifer Webster;
Arrived at: n/a
Others present: Jo Anne House, Lisa Liggins, Danelle Wilson;
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill.
For the record: Councilman Ernie Stevens III is out on personal time. Councilwoman Jennifer
Webster is out on a pre-planned vacation.
II.
OPENING
Opening provided by Councilman Daniel Guzman King.
III.
ADOPT THE AGENDA (00:01:32)
Motion by Brandon Stevens to adopt the agenda as presented, seconded by Lisa Summers. Motion
carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Lisa Summers
Not Present:
Ernie Stevens III, Jennifer Webster
Oneida Business Committee
Emergency Meeting Minutes
Page 1 of 2
February 22, 2019
Public Packet
10 of 126
DRAFT
IV.
GENERAL TRIBAL COUNCIL
A.
Approve two (2) actions regarding the rescheduled special GTC meeting (00:01:48)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve March 17, 2019, at 10:00 a.m. as the date and time for the
rescheduled special GTC meeting, seconded by Lisa Summers. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Lisa Summers
Not Present:
Ernie Stevens III, Jennifer Webster
Motion by Lisa Summers to approve the notice for the rescheduled special GTC meeting, seconded by
Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Lisa Summers
Not Present:
Ernie Stevens III, Jennifer Webster
V.
ADJOURN (00:03:48)
Motion by Daniel Guzman King to adjourn at 1:26 p.m., seconded by Brandon Stevens. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Lisa Summers
Not Present:
Ernie Stevens III, Jennifer Webster
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on
.
____________________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Emergency Meeting Minutes
Page 2 of 2
February 22, 2019
Public Packet
11 of 126
Approve the May 8, 2019, regular Business Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
05/22/19
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Report
☐ Memo/Letter
☐ Legal Review
☐ Other: Describe
☐ Resolution
☒ Minutes
☐ Bylaws
☐ Contract
☐ Fiscal Impact Statement ☐ Statement of Effect
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Summers, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
LLIGGINS
☐ Unbudgeted
Public Packet
12 of 126
DRAFT
Oneida Business Committee
Executive Session
8:30 AM Tuesday, May 07, 2019
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, May 08, 2019
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Council members: David P. Jordan,
Kirby Metoxen, Ernie Stevens III;
Not Present: Secretary Lisa Summers, Council members: Daniel Guzman King, Jennifer Webster;
Arrived at: Treasurer Trish King at 8:46 a.m.;
Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Louise Cornelius,
Pat Pelky, Scott Denny, Michele Doxtator, Kaylynn Gresham, Jen Falck, Clorissa Santiago, Jessica
Wallenfang;
REGULAR MEETING
Present: Chairman Tehassi Hill, Treasurer Trish King, Council members: Daniel Guzman King, David P.
Jordan, Kirby Metoxen, Ernie Stevens III;
Not Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Councilwoman Jennifer
Webster;
Arrived at: n/a
Others present: Jo Anne House, Terry Cornelius, Debbie Thundercloud, Lisa Liggins, Clorissa
Santiago, Brandon Wisneski, Chad Wilson, Eugene Schubert, Mike Troge, Chris J. Cornelius, Chris
Johnson, Rhiannon Metoxen, Brooke Doxtator, Eric Krawczyk, Trina Schuyler, Jen Falck, Tanya Krueger,
Karen Smith, Dennis Johnson, Jacque Boyle, Brian Doxtator, Joanie Buckley, Racquel Hill, Scott Denny,
Kaylynn Gresham;
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill at 8:30 a.m.
For the record: Vice-Chairman Brandon Stevens is on approved travel attending the Haskell Board of
Regents meeting in Lawrence, KS. Secretary Lisa Summers will be late. Councilwoman Jennifer
Webster is on approved travel attending Various State-Tribal Consultations in Bayfield, WI.
II.
OPENING (00:00:40)
Opening provided by Councilman Daniel Guzman King.
Oneida Business Committee
Regular Meeting Minutes
Page 1 of 18
May 08, 2019
Public Packet
13 of 126
DRAFT
III.
ADOPT THE AGENDA (00:01:45)
Motion by David P. Jordan to adopt the agenda as presented, seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
IV.
MINUTES
A.
Approve the April 24, 2019, regular Business Committee meeting minutes
(00:02:05)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the April 24, 2019, regular Business Committee meeting
minutes, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
B.
Approve the May 3, 2019, emergency Business Committee meeting minutes
(00:02:30)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the May 3, 2019, emergency Business Committee meeting
minutes, seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
V.
RESOLUTIONS
A.
Adopt resolution entitled Research Requests: Review and Approval to Conduct
(00:02:51)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to adopt resolution 05-08-19-A Research Requests: Review and Approval
to Conduct, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
B.
Adopt resolution entitled Amending Resolution BC-09-26-18-D Boards,
Committees, and Commissions Law Stipends (00:04:48)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to adopt resolution 05-08-19-B Amending Resolution BC-09-26-18-D Boards,
Committees, and Commissions Law Stipends, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 2 of 18
May 08, 2019
Public Packet
14 of 126
DRAFT
C.
DOMESTIC ANIMAL LAW
1.
Adopt resolution entitled Amendments to the Domestic Animal Law (00:08:45)
Sponsor: David P. Jordan, Councilman
Motion by Ernie Stevens III to adopt resolution 05-08-19-C Amendments to the Domestic Animal Law
with one (1) noted change to the law [delete "Cash shall not be accepted for payment of fines." from
lines 514-515 of Draft 3], seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
2.
Adopt resolution entitled Domestic Animals Law Fine, Penalty, and Licensing
Fee Schedule (00:15:10)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to adopt resolution 05-08-19-D Domestic Animals Law Fine, Penalty, and
Licensing Fee Schedule with one (1) noted change [add resolution number from item V.C.1. to line 13],
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
3.
Adopt resolution entitled Prohibited Animals under the Domestic Animals Law
(00:16:38)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to adopt resolution 05-08-19-E Prohibited Animals under the Domestic
Animals Law with one (1) noted change [add resolution number from item V.C.1. to line 13], seconded
by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
VI.
APPOINTMENTS
A.
Determine next steps regarding seven (7) vacancies - Oneida Nation Arts Board
(00:21:35)
Sponsor: Lisa Summers, Secretary
Motion by Ernie Stevens III to appoint Burdeena Endhunter and Mercy Metoxen to the Oneida Nation
Arts Board, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III
Abstained:
Kirby Metoxen
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by David P. Jordan to repost the remaining vacancies on the Oneida Nation Arts Board,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 3 of 18
May 08, 2019
Public Packet
15 of 126
DRAFT
VII.
STANDING COMMITTEES
A.
FINANCE COMMITTEE
1.
Approve the May 6, 2019, special Finance Committee meeting minutes
(00:23:15)
Sponsor: Trish King, Treasurer
Motion by David P. Jordan to approve the May 6, 2019, special Finance Committee meeting minutes,
seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
B.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the April 17, 2019, regular Legislative Operating Committee meeting
minutes (00:23:50)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to accept the April 17, 2019, regular Legislative Operating Committee
meeting minutes, seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
2.
Approve an amendment to the one-year review of the Children's Code to a sixmonth review (00:24:20)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to approve an amendment to the July 26, 2017, directive to complete a one
(1) year review of the Children's Code to instead require that a review of the implementation of the
Children's Code is conducted six (6) months after the Children's Code takes effect, seconded by Trish
King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 4 of 18
May 08, 2019
Public Packet
16 of 126
DRAFT
VIII.
TRAVEL REPORTS
A.
Approve the travel report - Councilman Kirby Metoxen - Wisconsin Governor's
Conference on Tourism - Wisconsin Dells, WI - March 17-20, 2019 (00:28:45)
Sponsor: Kirby Metoxen, Councilman
Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen for the
Wisconsin Governor's Conference on Tourism in Wisconsin Dells, WI - March 17-20, 2019, seconded
by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III
Abstained:
Kirby Metoxen
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
B.
Approve the travel report - Councilman Ernie Stevens III - Wisconsin Governor's
Conference on Tourism - Wisconsin Dells, WI - March 18-19, 2019 (00:29:20)
Sponsor: Ernie Stevens III, Councilman
Motion by David P. Jordan to approve the travel report from Councilman Ernie Stevens III for the
Wisconsin Governor's Conference on Tourism in Wisconsin Dells, WI - March 18-19, 2019, seconded
by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen
Abstained:
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
C.
Approve the travel report - Councilman Ernie Stevens III - 2019 Great Lakes
Intertribal Food Summit - Dowagiac, MI - April 24-29, 2019 (00:30:27)
Sponsor: Ernie Stevens III, Councilman
Motion by David P. Jordan to approve the travel report from Councilman Ernie Stevens III for the 2019
Great Lakes Intertribal Food Summit in Dowagiac, MI - April 24-29, 2019, seconded by Kirby Metoxen.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen
Abstained:
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
D.
Approve the travel report - Councilwoman Jennifer Webster - Tribal Self
Governance Advisory Committee (TSGAC) - Washington DC - October 1-4, 2018
(00:31:02)
Sponsor: Jennifer Webster, Councilwoman
Motion by Trish King to approve the travel report from Councilwoman Jennifer Webster for the Tribal
Self Governance Advisory Committee (TSGAC) in Washington DC - October 1-4, 2018, noting that this
was fully reimbursed by TSGAC, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 5 of 18
May 08, 2019
Public Packet
17 of 126
DRAFT
IX.
TRAVEL REQUESTS
A.
Approve the travel request in accordance with § 216.16-1 - Five (5) Child Support
staff - National Tribal Child Support Association conference - Temecula, CA - June
23-27, 2019 (00:31:50); (02:27:30)
Sponsor: George Skenandore, Division Director/Governmental Services
Motion by Trish King to defer the travel request in accordance with § 216.16-1 for Five (5) Child
Support staff to attend the National Tribal Child Support Association conference in Temecula, CA June 23-27, 2019, seconded by Kirby Metoxen. Motion withdrawn.
Motion by Trish King to table the travel request in accordance with § 216.16-1 for Five (5) Child
Support staff to attend the National Tribal Child Support Association conference in Temecula, CA June 23-27, 2019, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item IX.B. is addressed next.
Motion by David P. Jordan to take this item from the table , seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by David P. Jordan to delete this item from the agenda, seconded by Trish King. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XIV. is addressed next.
B.
Approve the travel request - Councilman Kirby Metoxen - 2019 Native American
Tourism of Wisconsin conference - Odanah, WI - June 9-11, 2019 (00:35:54)
Sponsor: Kirby Metoxen, Councilman
Motion by Ernie Stevens III to approve the travel request for Councilman Kirby Metoxen to attend the
2019 Native American Tourism of Wisconsin (NATOW) conference in Odanah, WI - June 9-11, 2019,
noting NATOW is funding this travel, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III
Abstained:
Kirby Metoxen
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 6 of 18
May 08, 2019
Public Packet
18 of 126
DRAFT
C.
Approve the travel request - Councilman Kirby Metoxen and one (1) staff member Disinterment from Carlisle Boarding School - Carlisle, PA - June 17-21, 2019
(00:36:38)
Sponsor: Kirby Metoxen, Councilman
Motion by David P. Jordan to approve the travel request for Councilman Kirby Metoxen and one (1)
staff member to attend the Disinterment from Carlisle Boarding School in Carlisle, PA - June 17-21,
2019, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III
Abstained:
Kirby Metoxen
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
D.
Approve the travel request - Councilwoman Jennifer Webster - Administration of
Children & Families Tribal Advisory Committee meeting - Washington DC - May 2831, 2019 (00:39:47)
Sponsor: Jennifer Webster, Councilwoman
Motion by David P. Jordan to approve the travel request for Councilwoman Jennifer Webster to attend
the Administration of Children & Families Tribal Advisory Committee meeting in Washington DC - May
28-31, 2019, noting this is grant-funded/will be reimbursed, seconded by Kirby Metoxen. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
E.
Enter e-poll results into the record regarding approved the travel request for ViceChairman Brandon Stevens to attend the Spring Haskell BOR meeting in
Lawrence, KS - May 7-10, 2019 (00:40:26)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the approved travel
request for Vice-Chairman Brandon Stevens to attend the Spring Haskell Board of Regents meeting in
Lawrence, KS - May 7-10, 2019, seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen
Abstained:
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
X.
NEW BUSINESS
A.
Approve the reallocation of $3,000 from the OBC Special Projects line to cover
travel expenses to the Addressing Homelessness in Tribal Areas trainings
(00:41:38)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to approve the reallocation of $3,000 from the OBC Special Projects line to
cover travel expenses to the Addressing Homelessness in Tribal Areas trainings, seconded by Ernie
Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 7 of 18
May 08, 2019
Public Packet
19 of 126
DRAFT
B.
Re-post one (1) vacancy - Oneida Community Library Board (00:42:15)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to repost one (1) vacancy for the Oneida Community Library Board,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
C.
Repost one (1) vacancy - Oneida Police Commission (00:42:40)
Sponsor: Lisa Summers, Secretary
Motion by Kirby Metoxen to repost one (1) vacancy for the Oneida Police Commission, seconded by
Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
D.
Repost two (2) vacancies - Oneida Nation School Board (00:43:05)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to repost two (2) vacancies for the Oneida Nation School Board, noting
these are parent positions, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
E.
Approve a limited waiver of sovereign immunity - Schiavi Seeds LLC HEMP Seed
Stewardship Agreement - file # 2019-0363 (00:44:25)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by Trish King to approve a limited waiver of sovereign immunity for the Schiavi Seeds LLC
HEMP Seed Stewardship Agreement - file # 2019-0363, seconded by Daniel Guzman King. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
F.
Approve a limited waiver of sovereign immunity - Cultivas Bio LLC Purchase and
Sales Agreement - file # 2019-0477 (00:46:43)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by David P. Jordan to move item X.F. Approve a limited waiver of sovereign immunity - Cultivas
Bio LLC Purchase and Sales Agreement - file # 2019-0477 to executive session and delete from the
public record, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 8 of 18
May 08, 2019
Public Packet
20 of 126
DRAFT
G.
Approve a limited waiver of sovereign immunity - Konopie LLC Master Purchasing
Agreement - file # 2019-0479 (00:47:20)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by Daniel Guzman King to approve a limited waiver of sovereign immunity for the Konopie LLC
Master Purchasing Agreement - file # 2019-0479, seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
H.
Approve amendment # 2 to the Memorandum of Agreement for U.S. Indian Health
Service-Bemidji Area project # BE-18-K34 (00:48:33)
Sponsor: Jacque Boyle, Division Director/Public Works
Motion by David P. Jordan to approve amendment # 2 to the Memorandum of Agreement for U.S.
Indian Health Service-Bemidji Area project # BE-18-K34, seconded by Daniel Guzman King. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
I.
Enter e-poll results into the record regarding approved the MOU between the
WisDOT and Oneida Nation - file # 2019-0298 and authorization for the Chairman to
sign (00:49:13)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the approved
Memorandum of Agreement between the Wisconsin Department of Transportation and Oneida Nation
- file # 2019-0298 and authorization for the Chairman to sign, seconded by Kirby Metoxen. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XII.A. is addressed next.
XI.
REPORTS (01:08:07)
Meeting called to order by Chairman Tehassi Hill at 1:31 p.m.
Roll call for the record:
Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan;
Treasurer Trish King; Councilman Kirby Metoxen; Councilman Ernie Stevens III;
Not Present: Vice-Chairman Brandon Stevens; Secretary Lisa Summers; Councilwoman Jennifer
Webster;
Oneida Business Committee
Regular Meeting Minutes
Page 9 of 18
May 08, 2019
Public Packet
21 of 126
DRAFT
A.
OPERATIONAL
1.
Accept the Human Services Service Group FY-2019 2nd quarter report
(01:08:30)
Motion by David P. Jordan to accept the Human Services Service Group FY-2019 2nd quarter report,
seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
2.
Accept the Housing Service Group FY-2019 2nd quarter report (01:18:15)
Motion by Trish King to accept the Housing Service Group FY-2019 2nd quarter report, seconded by
Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XI.A.5. is addressed next.
3.
Accept the Planning, Zoning and Development Service Group FY-2019 2nd
quarter report (02:23:20)
Motion by David P. Jordan to accept the Planning, Zoning and Development Service Group FY-2019
2nd quarter report, seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item IX.A. is re-addressed next.
4.
Accept the Government Administration Service Group FY-2019 2nd quarter
report (01:39:20)
Motion by David P. Jordan to accept the Government Administration Service Group FY-2019 2nd
quarter report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XI.A.7. is addressed next.
5.
Accept the Public Safety Service Group 2nd quarter report (01:31:45)
Motion by Trish King to accept the Public Safety Service Group 2nd quarter report, seconded by Ernie
Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XI.A.4. is addressed next.
Oneida Business Committee
Regular Meeting Minutes
Page 10 of 18
May 08, 2019
Public Packet
22 of 126
DRAFT
6.
Accept the Utilities, Wells, Wastewater and Septic Service Group FY-2019 2nd
quarter report (01:50:55)
Motion by Trish King to accept the Utilities, Wells, Wastewater and Septic Service Group FY-2019 2nd
quarter report, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XI.A.8. is addressed next.
7.
Defer the Education and Literacy Service Group FY-2019 2nd quarter report
(01:49:40)
Motion by David P. Jordan to defer the Education and Literacy Service Group FY-2019 2nd quarter
report to the May 22, 2019, regular Business Committee meeting, seconded by Trish King. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XI.A.6. is addressed next.
8.
Accept the Building and Property Maintenance Service Group FY-2019 2nd
quarter report (02:00:35)
Motion by David P. Jordan to accept the Building and Property Maintenance Service Group FY-2019
2nd quarter report, seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XI.A.3. is addressed next.
XII.
GENERAL TRIBAL COUNCIL
A.
Approve the meeting minutes portion of the July 2019 semi-annual GTC meeting
packet (00:49:55)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the meeting minutes portion of the July 2019 semi-annual GTC
meeting packet, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 11 of 18
May 08, 2019
Public Packet
23 of 126
DRAFT
B.
Schedule a special Business Committee meeting on June 3, 2019, at 1:30 p.m. to
approve the 2019 semi-annual GTC meeting materials (00:52:40)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to schedule a special Business Committee meeting on June 3, 2019, at
1:30 p.m. to approve the 2019 semi-annual GTC meeting materials, seconded by Trish King. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
XIII.
EXECUTIVE SESSION (00:53:30)
Motion by Trish King to go into executive session at 9:24 a.m., seconded by David P. Jordan. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by David P. Jordan to come out of executive session at 9:28 a.m., seconded by Trish King.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
A.
REPORTS
1.
Accept the Gaming General Manager FY-2019 2nd quarter executive report
(00:54:35)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by Ernie Stevens III to accept the Gaming General Manager FY-2019 2nd quarter executive
report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
2.
Accept the Environmental, Health, Safety & Land Division FY-2019 2nd quarter
executive report (00:55:15)
Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land
Motion by Trish King to accept the Environmental, Health, Safety & Land Division FY-2019 2nd quarter
executive report, seconded by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 12 of 18
May 08, 2019
Public Packet
24 of 126
DRAFT
3.
Accept the Comprehensive Housing Division FY-2019 2nd quarter executive
report (00:55:35)
Sponsor: Dana McLester, Division Director/Comprehensive Housing
Motion by Kirby Metoxen to accept the Comprehensive Housing Division FY-2019 2nd quarter
executive report, seconded by Trish King. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
4.
Accept the Human Resources FY-2019 2nd quarter executive report (00:55:55)
Sponsor: Geraldine Danforth, Area Manager/Human Resources
Motion by Trish King to accept the Human Resources FY-2019 2nd quarter executive report as
information only, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
David P. Jordan
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
5.
Accept the Retail Enterprise FY-2019 2nd quarter executive report (00:57:55)
Sponsor: Michele Doxtator, Area Manager/Retail Profits
Motion by David P. Jordan to accept the Retail Enterprise FY-2019 2nd quarter executive report,
seconded by Ernie Stevens III. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by David P. Jordan to send the discussion regarding budget projections to the June 18, 2019,
BC Work Session, seconded by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
6.
Accept the Emergency Management FY-2019 2nd quarter executive report
(00:58:45)
Sponsor: Kaylynn Gresham, Director/Emergency Management
Motion by Trish King to accept the Emergency Management FY-2019 2nd quarter executive report,
seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by Trish King to direct that all operations, divisional and non-divisional, ensure compliance with
the BC resolution # 03-14-07-A Nation Incident Management System within six (6) months, seconded
by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 13 of 18
May 08, 2019
Public Packet
25 of 126
DRAFT
7.
Accept the Chief Counsel report (00:59:32)
Sponsor: Jo Anne House, Chief Counsel
Motion by Kirby Metoxen to accept the Chief Counsel report dated May 7, 2019, seconded by David P.
Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by Trish King to approve the legal services contract with Hobbs Straus Dean and Walker LLP
file # 2019-0522, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
B.
UNFINISHED BUSINESS
1.
Complete the Retail Variance report follow up (01:00:15)
Sponsor: Tehassi Hill, Chairman
Motion by Trish King to accept the discussion regarding the Retail Variance report follow up as
information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
C.
NEW BUSINESS
1.
Discuss concern regarding areas under GM DR07 and BC DR04 (01:00:40)
Sponsor: David P. Jordan, Councilman
Motion by Trish King to direct the General Manger and Chief Counsel to follow up on the identified
concerns and bring back a report in 30 days, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
2.
Review application(s) for seven (7) vacancies - Oneida Nation Arts Board
(01:01:06)
Sponsor: Lisa Summers, Secretary
Motion by Ernie Stevens III to accept the discussion regarding the applications(s) for seven (7)
vacancies on the Oneida Nation Arts Board as information, seconded by David P. Jordan. Motion
carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 14 of 18
May 08, 2019
Public Packet
26 of 126
DRAFT
3.
Review and approve the Annual Project Targets report for BC DR04 (01:01:27)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for BC DR04
as information, seconded by Ernie Stevens III. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
4.
Review and approve the Annual Project Targets report for BC DR05 (01:01:54)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for BC DR05
as information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
5.
Review and approve the Annual Project Targets report for BC DR06 (01:02:16)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by Ernie Stevens III to accept the discussion and the Annual Project Targets report for BC
DR06 as information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
6.
Review and approve the Annual Project Targets report for BC DR07 (01:02:37)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by David P. Jordan to accept the discussion and the Annual Project Targets report for BC
DR07 as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
7.
Review and approve the Annual Project Targets report for BC DR09 (01:02:58)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for BC DR09
as information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 15 of 18
May 08, 2019
Public Packet
27 of 126
DRAFT
8.
Review and approve the Annual Project Targets report for BC DR10 (01:03.:23)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by David P. Jordan to accept the discussion and the Annual Project Targets report for BC
DR10 as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
9.
Review and approve the Annual Project Targets report for BC DR12 (01:03:50)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for BC DR12
as information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
10.
Review and approve the Annual Project Targets report for GM DR01 (01:04:10)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by David P. Jordan to accept the discussion and the Annual Project Targets report for GM
DR01 as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen
Abstained:
Daniel Guzman King, Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
11.
Review and approve the Annual Project Targets report for GM DR02 and GM
DR03 (01:04:35)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by David P. Jordan to accept the discussion and the Annual Project Targets report for GM
DR02 and GM DR03 as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
12.
Review and approve the Annual Project Targets report for GM DR04 (01:05:02)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for GM DR04
as information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 16 of 18
May 08, 2019
Public Packet
28 of 126
DRAFT
13.
Review and approve the Annual Project Targets report for GM DR05 (01:05:27)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for GM DR05
as information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
14.
Review and approve the Annual Project Targets report for GM DR06 (01:05:48)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for GM DR06
as information, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
15.
Review and approve the Annual Project Targets report for GM DR07 (01:06:12)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by David P. Jordan to accept the discussion and the Annual Project Targets report for GM
DR07 as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III
Abstained:
Daniel Guzman King
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
16.
Review and approve the Annual Project Targets report for GM DR08 (01:06:32)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to accept the discussion and the Annual Project Targets report for GM DR08
as information, seconded by Trish King. Motion carried:
Ayes:
David P. Jordan, Trish King, Kirby Metoxen
Abstained:
Daniel Guzman King, Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Oneida Business Committee
Regular Meeting Minutes
Page 17 of 18
May 08, 2019
Public Packet
29 of 126
DRAFT
17.
Approve a limited waiver of sovereign immunity - Cultivas Bio LLC Purchase
and Sales Agreement - file # 2019-0477 (01:07:10)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by Trish King to approve a limited waiver of sovereign immunity for the Cultivas Bio LLC
Purchase and Sales Agreement - file # 2019-0477, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Motion by Trish King to recess at 9:42 a.m. until 1:30 p.m., seconded by David P. Jordan. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Item XI. is addressed next.
XIV.
ADJOURN (02:28:50)
Motion by David P. Jordan to adjourn at 2:52 p.m., seconded by Ernie Stevens III. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III
Not Present:
Brandon Stevens, Lisa Summers, Jennifer Webster
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on
.
____________________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Regular Meeting Minutes
Page 18 of 18
May 08, 2019
Public Packet
30 of 126
Oneida Business Committee Agenda Request
Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community...
1. Meeting Date Requested:
5
/ 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Request to approve resolution to support the use of Economic Development, Diversification, and
Community Development Fund for Project ED 18-007, Industrial Hemp Pilot Project
3. Supporting Materials
Report
Resolution
Contract
Other:
1. SOE
3.
2. Back Up Information
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Patrick Pelky, Division Director/EHSLD
Primary Requestor/Submitter:
Michael Troge, Project Manager, Eco-Services
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
31 of 126
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Hemp Team has compiled a Hemp Pilot Project plan to support the growing, marketing, risk, and legal
aspects of a hemp crop. This is a pilot project, therefore we are exploring many paths that are guiding the hemp
industry including grain, fiber, and CBD. This resolution and request for a budget increase will allow the Hemp
Team to pursue the next phase that include harvest and drying of hemp product.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
Oneida Nation
32 of 126
Post Office Box 365
Phone: (920)869-2214
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Oneida, WI 54155
BC Resolution #
Approval of Use of Economic Development, Diversification and Community Development Fund for
Project ED18-007, Industrial Hemp Pilot Project on May 22, 2019
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Economic Development, Diversification and Community Development Fund was
created by resolutions # BC-09-28-16-B, BC-09-28-16-B and the procedures for use of the
fund set forth in resolution # BC-12-12-18-B, Updating and Clarifying Access to the
Economic Development, Diversification and Community Development Fund; and
WHEREAS,
the ED18-007 Industrial Hemp Project Team has requested an additional allocation of
$60,000 from the Fund to support the 2019 Industrial Hemp Pilot Project, for the necessary
supplies and equipment to carry out the work planed for the 2019 growing season; and
WHEREAS,
in accordance with resolution # BC-12-12-18-B, Resolve #3, the Community and Economic
Development Division Director has submitted an agenda request approving the request as
consistent with the purposes of the fund;
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of
$90,000 from the Economic Development, Diversification and Community Development Fund for the
purposes of supporting Project ED18-007, to fulfill the requirements of the Industrial Hemp Pilot Project and
has designated Pat Pelky as being the party responsible for overseeing the expenditure of these funds.
Public Packet
33 of 126
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Approval of Use of Economic Development, Diversification and Community Development Fund
for Project ED18-007, Industrial Hemp Pilot Project on May 22, 2019
Summary
The resolution approves the allocation of $60,000 from the Economic Development,
Diversification and Community Development Fund for the purpose of supporting Project ED18007.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: May 14, 2019
Analysis by the Legislative Reference Office
The Economic Development, Diversification and Community Development Fund (“the Fund”)
was created and reaffirmed by resolutions BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, and
BC-01-23-19-C.
The Industrial Hemp Project Team has requested an additional allocation of $60,000 from the Fund
to support the 2019 Industrial Hemp Pilot Project, for the necessary supplies and equipment to
carry out the work planed for the 2019 growing season.
Resolution BC-01-23-19-C requires the Community and Economic Development Division
Director to review every request for use of the Fund, determine if the proposed use is consistent
with the Fund, and provide a written recommendation to the Oneida Business Committee regarding
whether to authorize funds to be allocated from the Fund to a specific project.
This resolution states that this requirement was met by the action of the Community and Economic
Development Division Director submitting an agenda request approving the request as consistent
with the purposes of the fund.
Resolution BC-01-23-19-C also requires that the Oneida Business Committee be responsible for
authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and
purpose of the funds, which may be identified by a contract number, CIP number, economic
development opportunity number or other easily trackable number or designation, and the
employee responsible for authorizing expenditures of the authorized amount.
This resolution states that the Oneida Business Committee does approve the allocation of $60,000
from the Fund for the purposes of supporting Project ED18-007, to fulfill the requirements of the
Industrial Hemp Pilot Project and has designated Pat Pelky as being the party responsible for
overseeing the expenditure of these funds.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
Page 1 of 1
Public Packet
From:
Sent:
To:
Cc:
Subject:
Attachments:
34 of 126
Troy D. Parr
Tuesday, May 14, 2019 1:53 PM
Jennifer A. Falck; Michael F. Troge
Patrick J. Pelky; Grace K. Koehler; Lisa A. Liggins
Updated Submittal Packet - 18-007 Request
Econ Dev Set Aside request for hemp 05-13-19.pdf; Memo to OBC regarding 18-007
Industrial Hemp Pilot Project Fundign Request_2019-0514.pdf; Resolution economic and Community Development Fund Project ED18-007.docx; 12-12-18-B
Updating & Clarifying EDDCD Fund.pdf; BC Resolution #04-25-18-J.pdf
Attached please find the update packet for the 18‐007 Resolution request. There were a couple of
references and typos that needed to be correct. Please delete previous, and use this for the submittal.
Again, Mike Troge will be providing the agenda request.
yaw^?kó∙ (Thank you!)
TROY D. PARR, AIA, LEED®AP[BD+C]
Oneida Architect / Division Director
Community & Economic Development Division
office 920.869.4529
cell 920.562.7535
fax 920.869.1610
PO Box 365
Oneida, WI 54155-0365
www.oneida-nsn.gov
1
Public Packet
35 of 126
Administration
Memo
To:
Community & Economic Development Division
Oneida Business Committee
From: Troy D. Parr, AIA, Community & Economic Development Division Director
CC:
Pat Pelky, Environmental Health, Safety and Land Director
Date: May 13, 2019
Re:
Recommendation for for use of the Economic Diversification and Community
Development Set‐aside Fund – ED#18‐007 Industrial Hemp Pilot Project
Background
The Oneida Nation has engaged in a concerted project to develop new emerging markets and
revenue streams through its agribusiness market expansion efforts. As part of this effort, the
Oneida Nation launched an Economic Development Project entitled ED18‐007 Industrial Hemp
Pilot Project. This project was initially funded through the Economic Diversification and
Community Development Set‐aside Fund at a funding level of $60,000 prior, by CDPC on April
18, 2019 (see attached). Additionally, the Industrial Hemp Pilot Project was supported by the
Oneida Business Committee in BC Resolution #04‐28‐18‐J.
Findings after Review
In accordance with the latest OBC Resolution #12‐12‐18‐B in my opinion, this appears to be an
appropriate use of the Economic, Diversification and Community Development fund and I can
offer my recommendation to support this Funding request. This agribusiness pilot project will
support future economic growth and development of new emerging market revenue streams
on the Oneida Reservation. The current request, plus the previously requested funds approved
by CDPC, bring this total funding request to $90,000 for the ED18‐007 Industrial Hemp Pilot
Project.
In Closing
Economic Development and creation of new revenue streams is essential to the future of the
Oneida Nation’s sustainability and survival. Agriculture is inherent to the Oneida Nation way of
life, and this agribusiness opportunity aligns with the agribusiness efforts that are identified in
the 2018 Economic Development Strategic Plan. This funding allocation will support the Oneida
Nation’s economic development plans on the Oneida Reservation.
Attachments: BC Resolution #12‐12‐18‐B; BC Resolution #04‐28‐18‐J; III.a.2019 04 18 CDPC Minutes; Memo
requesting fund use from Michael Troge, dated May 13, 2019.
N7332 Water Circle Place • P.O. Box 365 • Oneida, WI 54155
oneida‐nsn.gov
Public Packet
36 of 126
Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution # 04-25-18-J
Support for Industrial Hemp Pilot Program 2018-2019
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
industrial hemp is a plant that is “estimated for use in more than 25,000 products
spanning nine markets,” www.NCSL.org, State Industrial Hemp Statutes; and
WHEREAS,
industrial hemp is a federally regulated product under the 21 U.S.C. 812, et seq., as a
Schedule I Drug, as updated in the federal regulations; and
WHEREAS,
the Agricultural Act of 2014, the 2014 Farm Bill, included a section 7606 which “legalized
the growing and cultivating of industrial hemp for research purposes in States where such
growth and cultivation is legal under Federal statutes that would otherwise criminalize
such conduct,” U.S. Dept. of Agriculture, Department of Justice, and Department of
Health and Human Services, Federal Register 81(156), p. 53395; and
WHEREAS,
the State of Wisconsin adopted 2017 Act 100 which authorized growing and processing
of industrial hemp if the grower or processor obtains the appropriate state licenses which
are being issued between March 1 and May 1, 2018, www.dactcp.wi.gov; and
WHEREAS,
the WI Department of Agriculture, Trade and Consumer Protection has identified
processes regarding licensing and has cautioned growers that there are currently no
registered seed importers recognized through the state by the U.S. Drug Enforcement
Agency to sell or transport seeds across state lines, www.dactcp.wi.gov; and
WHEREAS,
the Oneida Business Committee requested research into growing industrial hemp and
any legal issues associated with that business activity through the Community
Development and Planning Committee (CDPC); and
WHEREAS,
the CDPC requested the Community and Economic Development Division to provide an
initial review and study of the opportunity to enter the industrial hemp growing and
processing industry; and
Public Packet
37 of 126
BC Resolution # 04-25-18-J
Support for Industrial Hemp Pilot Program 2018-2019
Page 2 of 2
WHEREAS,
the Community and Economic Development Division Director has returned a report to the
CDPC and the CDPC has recommended that a study be conducted on a pilot project by
participating in the state industrial hemp licensing program; and
WHEREAS,
the Oneida Business Committee desires to support such recommendation by the CDPC
and the Community and Economic Development Division Director;
NOW THEREFORE BE IT RESOLVED, the Community and Economic Development Division Director
and the Environmental, Health, Safety and Land Division Director is directed the implement the industrial
hemp grower pilot project for 2018-2019.
BE IT FURTHER RESOLVED, the Community and Economic Development Division Direct and the
Environmental, Health, Safety and Land Division Director shall:
1. comply with the requirements of federal law and the requirements of the State of Wisconsin
industrial hemp pilot program;
2. coordinate as necessary with federal and state regulators to insure compliance with federal and
state laws;
3. identify a project manager responsible for this business opportunity; and
4. develop and present a regular reporting schedule to the Oneida Business Committee on the
status of the project and proposed next steps, which may include the development of a business
plan for approval.
BE IT FINALLY RESOLVED, the Oneida Business Committee believes that growing industrial hemp is a
viable profitable business opportunity which the Nation should pursue, recognizing that federal law
creates an exception which requires growers to comply with the requirements of state pilot programs, and
there is some uncertainty regarding the extent to which compliance with state pilot program requirements
satisfies all of the requirements of federal laws and regulations, or whether growers must take additional
steps to comply with federal laws and regulations and that employees act in accordance with federal and
state laws and regulations to avoid any potential liability arising out of growing this regulated plant.
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida
Business Committee is composed of 9 members of whom 5 members constitute a quorum; 6 members
were present at a meeting duly called, noticed and held on the 25th day of April, 2018; that the forgoing
resolution was duly adopted at such meeting by a vote of 5 members for, 0 members against, and 0
members not voting; and that said resolution has not been rescinded or amended in any way.
____________________________
Lisa Summers, Secretary
Oneida Business Committee
*According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie."
Public Packet
38 of 126
Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution # 12-12-18-B
Updating and Clarifying Access to the Economic Development, Diversification and Community
Development Fund
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee adopted resolution # BC-09-28-16-B, Assignment of
Return on Investment from OTIE to Economic Development and Diversification, which
created a set-aside until an endowment could be created and directed development and
adoption of standard operating procedures for the use of the restricted funds; and
WHEREAS,
the Treasurer has proposed the development of an economic development corporation,
‘Oneida Development Holdings, Inc.,’ and identifying the development of the endowment
creation resolution, to fulfill the directives of resolution # BC-09-28-16-B; and
WHEREAS,
the Oneida Business Committee approved the creation of the Community & Economic
Development Division and authorized the transition into finalizing this action; and
WHEREAS,
the Oneida Business Committee approved the following Vision and Mission statements for
the new division:
Vision: To elevate the Oneida Nation by providing community & economic
development practices that nurture and sustain Oneida families to prosperity.
Mission: To strategically implement systems that foster sustainable development
and commerce growth that reflect Tsiʔniyukwalihotʌ (our ways) with innovative
approaches that enrich the natural, built and business environments; and
WHEREAS,
the original resolution adopted in 2016 regarding the OTIE disbursements do not accurately
reflect the direction given to the Community & Economic Development Division; and
WHEREAS,
OTIE has been reorganized as a subsidiary under the OESC Group, LLC; and
WHEREAS,
the Oneida Business Committee desires to update the 2016 resolution to correctly reflect
the goals of community development and economic development; and
Public Packet
39 of 126
BC Resolution # 12-12-18-B
Updating and Clarifying Access to the Economic Development, Diversification and Community
Development Fund
Page 2 of 3
WHEREAS,
the Oneida Business Committee has reviewed the Economic Development, Diversification
and Community Development Fund uses and processes in the prior two years and has
determined that it is an appropriate time to update the processes and to allow for greater
tracking of the amount of the fund and use of the funds.
Allocation of Dividends and Revenues
NOW THEREFORE BE IT RESOLVED, that resolutions # BC-09-28-16-B and # BC-07-12-17-A are
reaffirmed as to the creation of the Economic Development, Diversification and Community Development
Fund and superseded regarding processes for access, tracking amount of the fund and use of the funds.
BE IT FURTHER RESOLVED, that the dividends and revenues from OESC Group, LLC and its subsidiaries
shall be allocated to the Economic Development, Diversification and Community Development Fund. The
interest income generated by any balance shall not accrue to the Economic Development, Diversification
and Community Development Fund.
Review and Recommend for Use of Funds
BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall
review every request for use of the fund, determine if the proposed use is consistent with the fund, and
provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds
to be allocated from the Economic Development, Diversification and Community Development Fund to a
specific project identified by a contract number, CIP number, economic development opportunity number
or other easily trackable number or designation.
Authorization to Use Funds
BE IT FURTHER RESOLVED, that the Oneida Business Committee shall be responsible for authorizing
use of the Economic Development, Diversification and Community Development Fund by a resolution
clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a
contract number, CIP number, economic development opportunity number or other easily trackable number
or designation, and the employee responsible for authorizing expenditures of the authorized amount.
Tracking Balance and Use of Funds
BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall be
responsible for maintaining a list of authorized uses and amounts annually forwarding that list to the Chief
Financial Officer who shall notify the Committee and Economic Development Division Director of the
beginning balance in each fiscal year and authorize access to reports which identify the withdrawals from
the fund.
Allocation of Funds Once Authorized
BE IT FURTHER RESOLVED, that the Chief Financial Officer shall create the necessary accounts to
identify the Economic Development, Diversification and Community Development Fund, allocations and
withdrawals, including transfer of funds to a contract, CIP project, economic development opportunity or
other authorized activity within the appropriate business unit.
BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall, on
an annual basis, obtain a reconciliation from any party authorized to utilize the funds, which may be
conducted in conjunction of an internal audit or assistance from the Accounting Department.
Public Packet
40 of 126
BC Resolution # 12-12-18-B
Updating and Clarifying Access to the Economic Development, Diversification and Community
Development Fund
Page 3 of 3
Standard Operating Procedures
BE IT FINALLY RESOLVED, that the Community and Economic Development Division Director and the
Chief Financial Officer shall create necessary standard operating procedures consistent with this resolution.
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida
Business Committee is composed of 9 members of whom 5 members constitute a quorum; 8 members
were present at a meeting duly called, noticed and held on the 12th day of December, 2018; that the forgoing
resolution was duly adopted at such meeting by a vote of 7 members for, 0 members against, and 0
members not voting*; and that said resolution has not been rescinded or amended in any way.
____________________________
Lisa Summers, Secretary
Oneida Business Committee
*According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie."
Public Packet
Community Development Planning Committee
CDPC Regular Meeting
8:30am –9:00amThursday, April 18, 2019
Business Committee Conference Room
Minutes - DRAFT
Present: Ernest Stevens III, Daniel Guzman King, Kirby Metoxen
Others Present: Susan Doxtator, Eugene Schubert, Joannie Buckley, Mike Troge, Rae
Skenandore, Stacie Cutbank, Jacque Boyle, Troy Parr, Patrick Pelky, Paul Witek
I.
Call to Order and Roll Call
Meeting called to order at 9:10 a.m. by Ernest Stevens III with Daniel Guzman King Kirby
Metoxen.
II.
Adopt the Agenda
Motion by Daniel Guzman King to approve the agenda; seconded by Kirby Metoxen. Motion
carried unanimously.
Motion by Daniel Guzman King to add Oneida Nation Hemp Project update to the agenda and
add Oneida Nation Hemp Project as a standing update; seconded by Kirby Metoxen. Motion
carried unanimously.
III.
Meeting Minutes
a. Meeting Minutes from March 7, 2019
Motion by Kirby Metoxen to approve the agenda; seconded by Daniel Guzman King. Motion
carried unanimously.
IV.
Unfinished Business
V.
Standing Updates
a. Energy Team Monthly Update – Ernest Stevens III, Michael Troge
Motion by Daniel Guzman King to accept the update; seconded by Kirby Metoxen. Motion
carried unanimously.
b. Housing Updates
Strategic housing team would like to have their own standing update on the CDPC.
41 of 126
Public Packet
42 of 126
Motion by Daniel Guzman King to accept the report and to move Housing updates and all
subsections to under Strategic Housing Team Update; seconded by Kirby Metoxen. Motion
carried unanimously.
1. Small Homes Monthly Update – Daniel Guzman–King, Planning
2. Low Income Housing Tax Credits Monthly Update – Dana McLester
c. Upper Oneida Monthly Update – Oneida Planning Department
Motion by Daniel Guzman King to come back with a draft CIP package for next months CDPC
Meeting; seconded by Kirby Metoxen. Motion carried unanimously.
d. Food Innovation Center Monthly Update – Joanie Buckley
Motion by Daniel Guzman King to accept the Food Innovation Center Monthly update; seconded
by Kirby Metoxen. Motion carried unanimously.
e. 200 Year Celebration Monthly Update – Susan Doxtator, Planning
Motion by Kirby Metoxen to approve the verbal update; seconded by Daniel Guzman King.
Motion carried unanimously.
f.
Oneida Nation Hemp Project
Motion by Kirby Metoxen to approve the verbal update; seconded by Daniel Guzman King.
Motion carried unanimously.
Motion by Daniel Guzman King accept the discussion accept the update and except the Oneida
Nation Hemp Project plan; seconded by Kirby Metoxen. Motion carried unanimously.
Motion by Daniel Guzman King to direct Community Development Director and the Hemp team
to draft a resolution to activate $60,000.00 from the Community Economic Development Fund
for equipment to execute the Oneida Nation Hemp Project plan; seconded by Kirby Metoxen.
Motion carried unanimously.
VI.
New Business
VII.
Adjourn
Motion by Daniel Guzman King to adjourn at 12:30p.m.; seconded by Kirby Metoxen. Motion
carried unanimously.
2
Public Packet
Oneida Nation
Michael Troge
Project Manager
P.O. Box 365
Oneida, WI 54155
43 of 126
Environmental, Health, Safety & Land
Division
May 13, 2019
To:
Oneida Business Committee, Troy Parr
From: Michael Troge, Hemp Pilot Project Manager
Cc:
Patrick Pelky, William Vervoort, Gene Schubert
Re:
Economic Development Set-Aside Funds
The Hemp Pilot Project Team has made a lot of progress to develop a plan and procure hemp
seed to grow industrial hemp on Oneida Nation land. This pilot project is intending to plant four
varieties of hemp that span the different industry products – fiber, grain, and CBD. Our seed
vendors have facilities in place, are well established in the industry, meet federal & state
requirements, and market seed varieties that have some level of certification across the country.
Two of the vendors have facilities in the local area. The Hemp team is addressing and meeting
the technical, financial, and legal issues as well as managing for risk associated with this new
industry. The Community Development Planning Committee and the Hemp Team have been
working together to accomplish the actions that will support a successful pilot study. Thirty-one
acres are reserved for this hemp crop. Planting is scheduled to commence in early June.
The initial budget of $30,000 has been used for state licensing, agronomic support, travel, seed
purchase, sowing, sampling, and testing of hemp crops. Harvest and Drying of the hemp crop
will be the next phase. The Hemp Team requests that the Business Committee consider
approving $60,000 from the Economic Development Set-Aside Funds to support activities and
equipment that are listed below.
Tiller
$10,000
Tsyunhehka multi-purpose equipment
Grain bin upgrades
$5,000
Existing Nation-owned equipment
Fuel
$3,000
Fertilizer
$9,000
Organic fertilizer products and support
Equipment lease
$3,000
Specialized equipment needs
Custom services
$5,000
Contract services primarily for harvest
Drying facility
$3,000
CBD drying to promote labor efficiency
Drying equipment
$9,000
Promotes active drying
Agronomic support
$9,000
Consulting and personnel support
Little Bear Development Center
N7332 Water Circle Place
P.O. Box 365
Oneida, WI 54155
Land Management Office
470 Airport Drive
P.O. Box 365
Oneida, WI 54155
Conservation Field Office
N8047 Cty Road U
P.O. Box 365
Oneida, WI 54155
Public Packet
44 of 126
Oneida Business Committee Agenda Request
Adopt resolution entitled Oneida Nation Support of Sports Betting Core Principles
1. Meeting Date Requested:
5
/ 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt the Sports Wagering Core Principles Resolution.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Jo Anne House, Chief Counsel
Primary Requestor/Submitter:
Krystal John, Staff Attorney/Law Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45 of 126
BC Resolution ______________
Oneida Nation Support of Sports Betting Core Principles
WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty
tribe recognized by the laws of the United States of America; and
WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida
Nation; and
WHEREAS, the Oneida Business Committee has been delegated the authority of Article
IV, Section 1, of the Oneida Tribal Constitution by the Oneida General
Tribal Council; and
WHEREAS, in May of 2018, in Murphy v. National Collegiate Athletic Association, the United
States Supreme Court invalidated the Professional and Amateur Sports Protection
Act (PASPA), which made it illegal for most states to authorize or license sports
betting; and
WHEREAS, the invalidation of PASPA allowed for the expansion of sports betting on a stateby-state basis; and
WHEREAS, in accordance with Dairyland Greyhound Park, Inc., v. Doyle, Wisconsin Tribal
Nations are able to amend their Gaming Compacts to add additional Class III casino
games, such as sports betting; and
WHEREAS, the Oneida Nation has reviewed the Sports Book Betting Core Principles discussed
by Wisconsin Tribal Nations at the All Nations meeting held on March 4, 2019;
and
WHEREAS, the Sports Book Betting Core Principles establish tribal consensus for the minimum
framework for Gaming Compact Amendments with the Governor to include sports
betting as an available Class III game; and
WHEREAS, consensus is desired from all Wisconsin Tribal Nations, even those not interested
in pursuing compact amendments at this time, to ensure that each Wisconsin Tribal
Nations’ opportunities are protected to pursue sports wagering if and when the
Nation deems appropriate; and
WHEREAS, the Sports Betting Core Principles are as follows:
1. Maintain tribal gaming exclusivity in the gaming compacts.
2. Stress the importance of illegal gaming enforcement and clear reporting
channels for suspected illegal activity to push players from the illegal market to
the legal market, provide safety and maintain integrity of sporting events.
Public Packet
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
46 of 126
3. Negotiate to avoid any increased percentage of payment under the gaming
compacts – the profit margins on sports book are low and cannot justify an
increased percentage of payment.
4. Avoid payment of any fees paid directly to the league in any form, including
the following:
a. Integrity Fees;
b. Official League Data Fees; and/or
c. Intellectual Property Licensing Fees.
5. Advocate to allow use of mobile application within tribal lands and not limited
to bricks and mortar to assist in fluidity of the game and converting players
from the illegal market.
6. Advocate to allow the full spectrum of sports betting offerings, including in
play wagers.
7. Agree the available sports betting market will be limited to collegiate and
professional sports and will not include wagering on youth sporting activities.
NOW THEREFORE BE IT RESOLVED, that the Oneida Nation is in support of the Core
Principles as identified in this Resolution.
Public Packet
47 of 126
Oneida Business Committee Agenda Request
Adopt resolution entitled Interpretation of Resolution # BC-02-27-19-B, Regarding the Education Endowm
1. Meeting Date Requested:
05 / 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt resolution entitled Interpretation of Resolution # BC-02-27-19-B, Regarding the Education Endowment
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Statement of Effect (handout)
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Liggins, Chair/Oneida Nation School Board
Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
48 of 126
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
+++BACKGROUND+++
The Tribal Treasurer and the Oneida Nation School Board (Board) met and discussed the future protections
regarding settlement funds received from the Ramah Navajo Chapter litigation. The Board determined that part
of the funds would be used immediately to provide technology and other support to the school system and the
remainder, $900,000.00, would be allocated to the Education Endowment. Resolution # BC-02-27-19-B was
adopted and created the Education Endowment.
The Board Chair was notified via email there were concerns from the school regarding the amount that had been
transferred to the Education Endowment. Per the info provided, the entire amount of the school's portion of the
settlement funds, not $900,000.00 as agreed upon, had been transferred to the endowment. The Board
discussed the issue at the rescheduled, regular May 16, 2019, meeting where the Board Chair notified the Board
that she would work with the OBC Liaison, Vice-Chairman Brandon Stevens, to find a solution, which may be a
clarifying resolution.
The Board Chair discussed the issue with the OBC Liaison and requested to work with Chief Counsel to determine
a solution to this issue; this request was approved. The Board Chair consulted with Chief Counsel and agreed
that the resolution BC-02-27-19-B did not clearly identify that $900,000.00 represented the “all remaining funds
from the Oneida Nation School Settlement”. Chief Counsel drafted the attached interpreting resolution to
provide that clarification. The Assistant Chief Finance Officer has reviewed the attached resolution and indicated
the adoption of this resolution should clear up any questions.
+++REQUESTED ACTION+++
Adopt resolution entitled Interpretation of Resolution # BC-02-27-19-B, Regarding the Education Endowment
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
49 of 126
Oneida Nation
Post Office Box 365
Phone: (920) 869-2214
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
Oneida, WI 54155
BC Resolution # ____________
Interpretation of Resolution # BC-02-27-19-B, Regarding the Education Endowment
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Tribal Treasurer and the Oneida Nation School Board met and discussed the future
protections regarding settlement funds received from the Ramah Navajo Chapter litigation;
and
WHEREAS,
the Oneida Nation School Board determined that part of the funds would be used
immediately to provide technology and other support to the school system and the
remainder, $900,000.00, would be allocated to the Education Endowment; and
WHEREAS,
the Treasurer, Finance Committee and Oneida Business Committee were informed of this
intention; and
WHEREAS,
resolution # BC-02-27-19-B which created the Education Endowment accurately reflected
the transfer of $900,000.00 of school system settlement funds would be transferred, it was
not clearly identified that $900,000.00 represented the “all remaining funds from the Oneida
Nation School Settlement,” Resolve #1; and
WHEREAS,
the Oneida Business Committee and the Oneida Nation School Board desire to
memorialize an interpretation of the intent of the parties in resolution # BC-02-27-19-B; and
NOW THEREFORE BE IT RESOLVED, that Resolve #1 in resolution # BC-02-27-19-B is interpreted that
$900,000.00 from the Oneida Nation School System Ramah Navajo Chapter litigation settlement is
transferred to the Education Fund and, as identified by the Oneida Nation School Board, all remaining funds
shall be utilized for current needs as identified by the board.
NOW THEREFORE BE IT FINALLY RESOLVED, that the Chief Financial Officer is directed to finalize
any actions needed to correct the transfer, noting any interest that has been earned on the amount
erroneously in the endowment will remain in the endowment.
Public Packet
Approve the May 13, 2019, regular Finance Committee meeting minutes
50 of 126
Public Packet
51 of 126
MEMORANDUM
TO:
CC:
FR:
DT:
RE:
Finance Committee
Business Committee
Denise J. Vigue, Executive Assistant
May 14, 2019
E-Poll Results of: FC Meeting Minutes of May 13, 2019
An E-Poll vote of the Finance Committee was conducted to approve the 5/13/19
Finance Committee meeting minutes. The results of the completed E-Poll are as
follows:
E-POLL RESULTS:
There was a Majority 4 Y ES votes from Patrick Stensloff, Larry Barton,
Daniel Guzman King and Chad Fuss t o approve the May 13, 2019 Finance
Committee Meeting Minutes.
These Finance Committee Minutes of May 13, 2019 will be placed on the next
Business Committee agenda of May 22, 2019 for approval and placed on the next
Finance Committee agenda of June 3, 2019 to ratify this E-Poll action.
Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance
Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote
of the quorum present at any meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Public Packet
52 of 126
FINANCE COMMITTEE
FC REGULAR MEETING
MAY 13, 2019 ▪ Time: 9:00 A.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC REGULAR MEETING:
Patricia King, FC Chair/Treasurer
Daniel Guzman King, BC Council Member
Larry Barton, FC Vice-Chair/CFO
Patrick Stensloff, Purchasing Director
EXCUSED: Jennifer Webster, BC Council Member, Chad Fuss, AGGM-Finance (Gam. Alt.) and
Shirley Barber, FC Elder Member
OTHERS PRESENT: David Emerson, Ron Wurth, Ken Dennison and Denise J. Vigue taking Minutes
I.
CALL TO ORDER: The Regular FC Meeting was called to order by the FC Chair at 9:00 A.M.
II.
APPROVAL OF AGENDA: MAY 13, 2019
Motion by Larry Barton to approve the Finance Committee meeting agenda of May 13, 2019.
Seconded by Patrick Stensloff. Motion carried unanimously.
III.
APPROVAL OF MINUTES: MAY 6, 2019 (Approved via E-Poll on 5/7/19):
Motion by Patrick Stensloff to ratify the FC E-Poll action taken on May 7, 2019 approving the
May 6, 2019 Finance Committee Meeting Minutes. Seconded by Larry Barton. Motion carried
unanimously.
IV.
TABLED BUSINESS: None
V.
CAPITAL EXPENDITURES:
1.
Everi – Slot Games
David Emerson, Gaming Slots Dept.
Amount: $114,750.
David was present and explained this is a standard change over of machines on the floor for
maximum performance /profit; will use machines as a test bank and will be provided with free
conversions.
Motion by Patrick Stensloff to approve the Everi slot games Gaming Capital Expenditure in the
amount of $114,750.00. Seconded by Larry Barton. Motion carried unanimously.
VI.
DONATIONS:
REPORT:
1.
FC Donation Report for May 2019
Denise J. Vigue, Finance
Motion by Patrick Stensloff to accept the May 2019 Finance Committee Donation Report.
Seconded by Daniel Guzman King. Motion carried unanimously.
Page 1 of 3
Finance Committee Meeting Minutes of May 13, 2019
Public Packet
53 of 126
REQUESTS:
1. Transformation House, Inc. in Green Bay
Requestor: Manuelus Reacco, President /Director
Amount: $2,500.
There was no one present to provide additional information to the questions the Finance
Committee had; there was a suggestion to defer until requestor could be present; additional
information made public will also be shared with the FC for the next meeting or when requestor
can be present.
Motion by Larry Barton to defer this request to the next meeting or when the requestor could be
present to provide specific information on reason for this request. Seconded by Patrick Stensloff.
Motion carried unanimously.
2.
Discussion: Central WI Indigenous Peoples’ Day Powwow
OBC Referral: Lisa Summers & Patricia King
After review of the information from the city of Wausau the Finance Committee agreed to forward
this request on for further review to other areas; they also noted this is for FY2020 so there is time
for a proper review.
Motion by Larry Barton to defer this request to Joint Marketing for their consideration and to ask
Joint Marketing to make requestor know of raffle items that could be available. Seconded by
Patrick Stensloff. Motion carried unanimously.
Amendment to the Motion by Daniel Guzman King to also send this request on to Tourism and
Legislative Affairs for their consideration. Seconded by Larry Barton Motion carried unanimously.
VII.
NEW BUSINESS:
1. Hank Williams, Jr. Entertainment Contract
Ron Wurth, Gaming Marketing
Amount: $255,000.
Ron and Ken Dennison were present and discussed the Anniversary Celebration including these
entertainment requests; also a chance to target gold club players and public ticket sales.
Motion by Patrick Stensloff to approve the Hank Williams, Jr. contract in the amount of
$255,000.00 for entertainment at the 25th Anniversary celebration in July. Seconded by Daniel
Guzman King. Motion carried unanimously.
2. Sara Evans Entertainment Contract
Ron Wurth, Gaming Marketing
Amount: $50,000.
Motion by Patrick Stensloff to approve the Sara Evans contract in the amount of $50,000.00 for
entertainment at the 25th Anniversary celebration in July. Seconded by Daniel Guzman King.
Motion carried unanimously.
VIII.
EXECUTIVE SESSION: None
IX.
FOLLOW UP: None
Page 2 of 3
Finance Committee Meeting Minutes of May 13, 2019
Public Packet
X.
54 of 126
OTHER:
1. FC – FY19 Second Quarter Report to the BC
Denise J. Vigue, Finance
Motion by Patrick Stensloff to approve the FY19 Second Quarter Report of the Finance Committee
and forward to the Business Committee Reports agenda. Seconded by Daniel Guzman King.
Motion carried unanimously.
XI.
FOR INFORMATION ONLY:
1. Bally – 4 Slot Percentage Games (no purchase)
Motion by Patrick Stensloff to accept as information only the 4-Slot percentage games from Bally.
Seconded by Larry Barton. Motion carried unanimously.
XII. ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Larry Barton. Motion carried
unanimously. Time: 9:30 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee-E-Poll Minutes Approval Date:
May 14, 2019
Oneida Business Committee’s FC Minutes Approval Date:
Page 3 of 3
Finance Committee Meeting Minutes of May 13, 2019
Public Packet
55 of 126
Oneida Business Committee Agenda Request
Accept the May 1, 2019, regular Legislative Operating Committee meeting minutes
1. Meeting Date Requested:
/ 22 / 19
5
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the May 1, 2019 Legislative Operating Committee Meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 5/1/19 LOC Meeting Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairperson
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
56 of 126
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center
May 1, 2019
9:00 a.m.
Present: David P. Jordan, Kirby Metoxen, Jennifer Webster, Ernest Stevens III
Excused: Daniel Guzman King
Others Present: Maureen Perkins, Brandon Wisneski, Clorissa Santiago, Jennifer Falck, Kristen
Hooker, Leyne Orosco, Rae Skenandore, Lee Cornelius, Eugene Shubert
I.
Call to Order and Approval of the Agenda
David P. Jordan called the May 1, 2019 Legislative Operating Committee meeting to order
at 9:00 a.m.
Motion by Kirby Metoxen to approve the agenda; seconded by Ernest Stevens III. Motion
carried unanimously.
II.
Minutes to be Approved
Motion by Jennifer Webster to approve the April 17, 2019 Legislative Operating
Committee meeting minutes and forward to the Oneida Business Committee for
consideration; seconded by Ernest Stevens III. Motion carried unanimously.
III.
Current Business
1. Domestic Animals Law Amendments (1:04-13:14)
Motion by Jennifer Webster to accept the updated public meeting comment review
memorandum and updated draft; seconded by Kirby Metoxen. Motion carried
unanimously.
Motion by Jennifer Webster to approve the adoption packet for the proposed
amendments to the Domestic Animals law and forward to the Oneida Business
Committee for consideration; seconded by Ernest Stevens III. Motion carried
unanimously.
Motion by Kirby Metoxen to approve the resolution titled, “Domestic Animals Law
Fine, Penalty, and Licensing Fee Schedule” and forward to the Oneida Business
Committee for consideration; seconded by Ernest Stevens III. Motion carried
unanimously.
Motion by Jennifer Webster to approve the resolution titled, “Prohibited Animals under
the Domestic Animals Law” and forward to the Oneida Business Committee for
consideration; seconded by Kirby Metoxen. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of May 1, 2019
Page 1 of 2
Public Packet
57 of 126
IV.
New Submissions
1. Legislative Procedures Act Amendments (13:16-15:06)
Motion by Kirby Metoxen to deny adding the Legislative Procedures Act to the active
files list; seconded by Ernest Stevens III. Motion carried unanimously.
V.
Additions
VI.
Administrative Items
1. Children’s Code One Year Review Modification Memo (15:09-17:44)
Motion by Jennifer Webster to approve the memo requesting for a modification of the
Children’s Code One Year Review and forward to the Oneida Business Committee for
consideration; seconded by Kirby Metoxen. Motion carried unanimously.
2. Amending Resolution BC-09-26-18-D Boards, Committees, and Commissions
Law Stipends (17:46-25:24)
Motion by Jennifer Webster to approve the resolution titled, “Amending Resolution
BC-09-26-18-D Boards, Committees, and Commissions Laws Stipends” with the
addition of a redline copy and forward to the Oneida Business Committee for
consideration; seconded by Kirby Metoxen. Motion carried unanimously.
3. Research Requests: Review and Approval to Conduct (25:28-29:17)
Motion by Jennifer Webster to approve the resolution titled, “Research Requests:
Review and Approval to Conduct” resolution and forward to the Oneida Business
Committee for consideration; seconded by Ernest Stevens III. Motion carried
unanimously.
4. FY19 LOC Second Quarter Report (29:18-39:10)
Motion by Jennifer Webster to approve the FY19 LOC Second Quarter Report with
changes and forward to the Oneida Business Committee for consideration; seconded
by Kirby Metoxen. Motion carried unanimously.
VII.
Executive Session
VIII. Adjourn
Motion by Ernest Stevens III to adjourn the May 1, 2019 Legislative Operating Committee
meeting at 9:39 a.m.; seconded by Jennifer Webster. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of May 1, 2019
Page 2 of 2
Public Packet
58 of 126
Oneida Business Committee Agenda Request
Accept the Oneida Personnel Commission May 2019 update
1. Meeting Date Requested:
5
/ 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the Oneida Personnel Commission Bi-Monthly Update Memo
3. Supporting Materials
Report
Resolution
Contract
Other:
1. OPC Bi-Monthly Update Memo
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairperson
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
59 of 126
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155‐0365
Oneida‐nsn.gov
TO:
FROM:
DATE:
RE:
Oneida Business Committee
David P. Jordan, Legislative Operating Committee Chairman
May 22, 2019
Oneida Personnel Commission Progress Update
On September 26, 2018, the Oneida Business Committee adopted resolution BC-09-26-18-F titled,
“Rescission of the Dissolution of the Oneida Personnel Commission and Related Emergency
Amendments in accordance with General Tribal Council’s August 27, 2018 Directive.”
This resolution formally recognized General Tribal Council’s directive to rescind the actions of
the Oneida Business Committee related to the dissolution of the Oneida Personnel Commission,
and to rescind the related emergency amendments. As a result, resolution BC-04-11-18-A, which
dissolved the Oneida Personnel Commission, was formally repealed and the Oneida Personnel
Commission was formally reinstated.
Resolution BC-09-26-18-F provides details on how the Oneida Personnel Commission’s
responsibilities will be addressed until such time that the Oneida Personnel Commission is
prepared to once again exercise its authority.
Additionally, this resolution directs the Legislative Operating Committee to provide updates on
the progress of the Oneida Personnel Commission to the Oneida Business Committee on a
bimonthly basis, at the second Oneida Business Committee meeting of the month.
The Oneida Business Committee amended resolution BC-09-26-18-F on March 13, 2019, through
the adoption of resolution BC-03-13-19-C in an effort to provide clarification on which entity of
the Nation is providing administrative support to the Oneida Personnel Commission in regards to
the grievance hearing process.
This memorandum serves as the fourth update on the progress of the Oneida Personnel
Commission.
ONEIDA PERSONNEL COMMISSION BYLAWS
On January 9, 2019, the Oneida Business Committee adopted amendments to the Oneida Personnel
Commission Bylaws. Since then, further amendments have been prepared. These updated bylaws
are ready to be considered by the Oneida Business Committee. They will be presented to the
Oneida Business Committee when the larger bylaws amendments project is complete, and all of
the boards, committees, and commission’s bylaws come to the Oneida Business Committee for
approval.
Page 1 of 2
Public Packet
60 of 126
POSTING AND APPOINTMENTS
The Oneida Business Committee Support Office (BCSO) posted for the two (2) remaining
vacant positions. The Oneida Business Committee did not approve those applicants and the
positions have been posted again.
TRAINING
The BCSO met with the Training and Development Department from the Human Resources
Area on May 3, 2019 to discuss training options. Another meeting will be scheduled soon to
discuss training again and come to some decisions about the best strategy.
NEXT STEPS
1. Continue to work on filling the two remaining vacant positions.
2. Oneida Business Committee will consider the adoption of amended bylaws.
3. The Records Management Department will begin digital scanning of the existing Oneida
Personnel Commission files for the new Commissioners. Having easy access to past
Oneida Personnel Commission decisions will help the new Commissioners to review
precedent when making hearing decisions.
Requested Action
Accept this memorandum as an update on the progress of the Oneida Personnel Commission.
Page 2 of 2
Public Packet
61 of 126
Oneida Business Committee Agenda Request
Accept the March 14, 2019, regular Quality of Life Committee meeting minutes
1. Meeting Date Requested:
5
/ 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Motion to accept the March 14, 2019 Quality of Life meeting minutes.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 3/14/2019 QOL Meeting Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Vice-Chairman
Primary Requestor/Submitter:
Aliskwet Ellis, Recording Clerk/ BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
62 of 126
Quality of Life Committee
March 14, 2019 8:30 a.m. BC-ECR
Minutes
Present: Ernest Stevens III, Trish King (ad hoc), Kirby Metoxen, Brandon Stevens
Others Present: Dr. Ravinder Vir, Tina Jorgenson, Fawn Billie, Pat Pelky, Melissa Nuthals,
Cathy Bachhuber
I.
Call to Order and Roll Call
Meeting called to order by Ernest Stevens III at 8:39 a.m. with Kirby Metoxen and Trish King
present. Brandon Stevens arrived at 9:00 a.m.
II.
Approval of the agenda
Motion by Trish King to approve the agenda with moving the Quality of Life Survey Results to
the top of the agenda, seconded by Kirby Metoxen. Motion carried unanimously.
III.
Approval of Meeting Minutes
A. January 10, 2019, Quality of Life meeting minutes
Motion by Ernest Stevens III to approve the January 10, 2019, QOL meeting minutes, seconded
by Kirby Metoxen. Motion carried unanimously.
IV.
Unfinished Business
A. Mental Health Checkups – Daniel Guzman-King
Motion by Kirby Metoxen for the QOL [Chair] to send the directors a letter indicating support for
participation in the Wellness Summit, seconded by Ernest Stevens III. Motion carried
unanimously.
B. Big Brother Big Sisters for Northeast Wisconsin Update – Ernest Stevens III
Motion by Kirby Metoxen to accept the update and remove the item from the QOL agenda,
seconded by Ernest Stevens III. Motion carried unanimously.
C. 7G Youth Initiative Update – Ernest Stevens III
Motion by Kirby Metoxen to forward the MOU for legal review, seconded by Ernest Stevens III.
Motion carried unanimously.
V.
New Business
A. Quality of Life 2018 Survey Results – Ernest Stevens III, Melissa Nuthals
Motion by Ernest Stevens III to accept the 2018 QOL Survey Results, seconded by Kirby
Metoxen. Motion carried unanimously.
Quality of Life Committee Minutes March 14, 2019
Page 1 of 2
Public Packet
VI.
63 of 126
Reports
A. Tribal Action Plan
Motion by Kirby Metoxen to accept the TAP initiative transition update, seconded by Ernest
Stevens III. Motion carried unanimously.
B. Environmental Issues – Daniel Guzman-King
Motion by Ernest Stevens III to accept the update and forward to a small sub-team consisting of
Daniel Guzman-King, Ernest Stevens III, Environmental, and the Law Office, to put together a
plan on what should be worked on by a larger work team, seconded by Kirby Metoxen. Motion
carried unanimously.
C. Zero Suicide – Dr. Ravinder Vir
Motion by Kirby Metoxen to accept the update on Zero Suicide, seconded by Ernest Stevens III.
Motion carried unanimously.
VII.
Additions
VIII.
Adjourn
Motion by Kirby Metoxen to adjourn at 10:48 a.m., seconded by Ernest Stevens III. Motion
carried unanimously.
Quality of Life Committee Minutes March 14, 2019
Page 2 of 2
Public Packet
64 of 126
Oneida Business Committee Agenda Request
Accept the April 11, 2019, regular Quality of Life Committee meeting minutes
1. Meeting Date Requested:
5
/ 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Motion to accept the April 11, 2019 Quality of Life meeting minutes.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 4/11/2019 QOL Meeting Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Vice-Chairman
Primary Requestor/Submitter:
Aliskwet Ellis, Recording Clerk/ BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
65 of 126
Quality of Life Committee
April 11, 2019 8:30 a.m. BC-ECR
Minutes
Present: Daniel Guzman-King, Tehassi Hill, Kirby Metoxen, Ernest Stevens III
Other Present: Dr. Vir, Cathy Bachhuber
I.
Call to Order and Roll Call
Meeting called to order by Daniel Guzman-King at 8:52 a.m. with Tehassi Hill and Kirby
Metoxen also present. Ernest Stevens III arrived at 9:30 a.m.
II.
Approval of the agenda
Motion by Tehassi Hill to approve the agenda, seconded by Kirby Metoxen. Motion carried
unanimously.
III.
Approval of Meeting Minutes
A. March 14, 2019, Quality of Life meeting minutes
Motion by Kirby Metoxen to accept, seconded by Tehassi Hill. Motion carried. Abstention:
Tehassi Hill
IV.
Unfinished Business
V.
New Business
VI.
Reports
A. Tribal Action Plan
Motion by Tehassi Hill to accept the verbal update on the Tribal Action Plan, seconded by Kirby
Metoxen. Motion carried unanimously.
B. Environmental Issues – Daniel Guzman-King
Motion by Tehassi Hill to accept the verbal update, seconded by Kirby Metoxen. Motion carried
unanimously.
C. Oneida Wellness Council Quarterly Report – Tina Jorgensen
Motion by Tehassi Hill to request the QOL Chair to send out the letter of support before the next
[QOL] meeting, seconded Kirby Metoxen. Motion carried unanimously.
VII.
Additions
VIII.
Adjourn
Quality of Life Committee Minutes April 11, 2019
Page 1 of 2
Public Packet
66 of 126
Motion by Kirby Metoxen to adjourn at 9:49 a.m., seconded by Tehassi Hill. Motion
carried unanimously.
Quality of Life Committee Minutes April 11, 2019
Page 2 of 2
Public Packet
67 of 126
Oneida Business Committee Agenda Request
Approve the Oneida Head Start/Early Head Start By-Laws - File # 2011-1378
1. Meeting Date Requested:
05 / 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Unfinished Business
Accept as Information only
Action - please describe:
To approve Head Start/Early Head Start Policy Council By-Laws and Selection Criteria.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. By-Laws
3.
2. Selection Criteria
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Jessica Wallenfang, Exec Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
68 of 126
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose: To review and approve the Early/Head Start By-Laws and Selection Criteria.
Background: On March 27, 2019, the By-laws and Selection Criteria were presented to the BC for approval in
accordance with the Federal Head Start Act. The OBC requested the Legislative Reference Office to review the
Boards, Committees, and Commissions Law to determine if Head Start By-laws must be in compliance with this
law. The LRO Director determined that the Policy Council By-laws are not required to abide by this law,
therefore, the By-laws may be approved by the OBC.
Requested Action: To approve the Early/Head Start Policy Council By-laws and Selection Criteria.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
69 of 126
Public Packet
70 of 126
Public Packet
71 of 126
Public Packet
72 of 126
Public Packet
73 of 126
Public Packet
74 of 126
Public Packet
75 of 126
Public Packet
76 of 126
Public Packet
77 of 126
Public Packet
78 of 126
Public Packet
79 of 126
Approve the travel report - Councilman Kirby Metoxen - Native American Tourism of Wisconsin (NATOW)
Public Packet
80 of 126
Public Packet
81 of 126
Public Packet
82 of 126
Public Packet
83 of 126
Approve the travel request - Councilman Kirby Metoxen - 29th National Indian Head Start Directors...
Public Packet
84 of 126
Public Packet
85 of 126
Public Packet
86 of 126
Oneida Business Committee Travel Request
Approve the travel request - Treasurer Trish King - Tribal Treasury Advisory Committee meeting and...
1. OBC Meeting Date Requested:
05 / 22 / 19
e-poll requested
2. General Information:
Tribal Treasury Advisory Committee
Event Name:
Event Location:
Washington DC
Attendee(s): Trish King
Departure Date:
Jun 18, 2019
Attendee(s):
Return Date:
Jun 21, 2019
Attendee(s):
3. Budget Information:
Funds available in individual travel budget(s)
Unbudgeted
Cost Estimate:
$3,000
Grant Funded or Reimbursed
4. Justification:
Describe the justification of this Travel Request:
TTAC was authorized in 2014 to advise Treasury on all tax matters related to Indian Tribes, and appointees have
been chosen by Congress and Treasury.
TTAC will be conducting a Public Meeting on June 20, 2019.
5. Submission
Sponsor: Trish King, Treasurer
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Form approved by OBC on 03/25/2015
Public Packet
87 of 126
From: Krishna.Vallabhaneni@treasury.gov <Krishna.Vallabhaneni@treasury.gov>
Sent: Thursday, April 11, 2019 8:17 PM
To: Patricia M. King <tking@oneidanation.org>
Cc: Nancy.Montoya@treasury.gov
Subject: Introduction and "Save the Date" for Treasury Tribal Advisory Committee Public Meeting
Dear Ms. King:
As you are a Member of the Treasury Tribal Advisory Committee (TTAC), I would like to
introduce myself to you as the Designated Federal Official (DFO) for the TTAC. I am also the
newly appointed Tax Legislative Counsel (TLC) for the U.S. Department of the Treasury. I hope
that the tax expertise gained from my private sector experience and service in Treasury’s Office
of Tax Policy and the IRS Office of Chief Counsel’s National Office will position me well to
serve as the TTAC’s DFO.
In my role as the DFO, I serve as the U.S. government’s agent for all matters related to the
Treasury Tribal Advisory Committee’s activities. By law, the DFO must approve or call the
meeting of the Board; approve agendas; attend all meetings; adjourn the meetings when such
adjournment is in the public interest; and Chair meetings of the Board, when so directed by the
Secretary of the Treasury.
We are requesting that you “Save the Date” of June 20, 2019, as the potential first Public
Meeting date of the TTAC to be held at Treasury’s Main Office, 1500 Pennsylvania Avenue,
NW, Cash Room, Washington, D.C. 20220. More information on the meeting, including how to
work with Treasury staff to make travel arrangements, will be forthcoming. Please note that the
meeting will be made public in a Federal Register notice that is forthcoming, but for now we
wanted to request that you set aside that time to join us in Washington.
I know that you may be attending the Native American Financial Officers’ Annual Conference
next week. My colleague, Nancy Montoya (copied on this email), will be there to learn more
about issues facing Indian Country. NAFOA has also arranged an informal gathering during
lunch on Monday, April 15, 2019, to discuss issues related to the operation of the TTAC. Nancy
will be joining in person, and I will participate in the meeting by phone. If you will be unable to
attend, we will make sure you are advised of the topics discussed, as we want your input as we
move forward.
Below are some of the questions I would like to put forth to you and other TTAC Members for
consideration on how the TTAC would prefer to conduct its public meetings:
1
Public Packet
88 of 126
Will the TTAC want to adopt by-laws?
What process would the TTAC prefer using to elect a Chair for the TTAC?
How often would the TTAC like to conduct public meetings? (The TTAC charter calls
for 2-3 meetings a year.) Would the TTAC prefer to determine public meeting dates in
advance? Are there particular days or times that work better than others for public
meetings? Is there a preferred length of time public meetings should be scheduled for?
Would the TTAC want to use a webcast so that more interested parties could view the
meeting online, whether live or in recorded form?
The Federal Advisory Committee Act (FACA), requires us to collect public comments
prior to the meeting. Allowing members of the public to address the TTAC is
optional. Is this a practice that the TTAC would like to adopt? If so, how will these
speakers be selected?
Would the TTAC want expert panelists to present on specific topics? If so, what would
the preferred format look like?
There are TTAC members that also serve on other Federal Advisory Committees. Are
there expectations for the TTAC, based on their experiences, which Treasury should
know about?
I am looking forward to facilitating meaningful, transparent, and accountable dialogue with the
TTAC that can help advise the Secretary on matters relating to the taxation of Indians, training
and education of Internal Revenue Agents, and training and technical assistance to tribal
financial officers.
If you have any questions, please reach out to me at krishna.vallabhaneni@treasury.gov or on my
direct line at 202.622.0835.
Sincerely,
Krishna P. Vallabhaneni
Krishna P. Vallabhaneni
Designated Federal Officer, Treasury Tribal Advisory Committee
Tax Legislative Counsel, Office of Tax Policy U.S. Department of the Treasury
1500 Pennsylvania Avenue, NW Washington, DC 20220
Direct: +1.202.622.0835
Email: krishna.vallabhaneni@treasury.gov
2
Public Packet
Determine next steps regarding Emergency Closing Compensation options
89 of 126
Public Packet
90 of 126
Public Packet
91 of 126
Public Packet
92 of 126
Public Packet
93 of 126
Oneida Business Committee Agenda Request
Review the Bingo (Chapter 2) Oneida Gaming Minimum Internal Controls and determine appropriate next
1. Meeting Date Requested:
05 / 22 / 19
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Request OBC to accept the OGMICs Bingo Chapter 2 Section with no requested revisions.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. OGC Approval & Cover Letter
3. Management Aknowledgement
2. OGMICs Bingo Chapter 2_Final
4. Responses to Concerns
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Matthew W. Denny, Chairman Oneida Gaming Commission
Primary Requestor/Submitter:
Tammy VanSchyndel, Executive Director Oneida Gaming Commission
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Public Packet
94 of 126
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The OGMICs Revision Project has had multiple phase iterations and numerous document
revisions due to staff shortages, other project priorities, review timing delays, and new nationally
published control standards. An aggressive timeline has since been developed to ensure relevant
minimum standards are incorporated into these tribal internal control standards.
The OGMICs is being revised one section chapter at a time to minimally include:
• National Indian Gaming Commission (NIGC) Class II Minimum Internal Control
Standards (MICS)
• NIGC Class III MICS Guidance
• Oneida Tribe and State of Wisconsin Compact and its amendments
• Industry control standards and best regulatory practices
OGMICs section chapters are (re)formatted, (re)finalized, and (re)reviewed before they are
submitted to Gaming Management for comments. Management comments are reviewed and
considered before the section chapter is officially approved by the OGC.
The OGC has prepared this document to set forth the Nation’s tribal minimum internal controls
that will guide gaming operations and assist internal audit to ensure and maintain the integrity
and security of gaming operations.
ACTION REQUESTED: ACCEPT THE OGMICS BINGO CHAPTER 2 WITH NO REQUESTED REVISIONS.
***PLEASE NOTE (OBC ACTION OPTIONS)***
Per the Chief Counsel memo dated February 27, 2018, regarding appropriate OBC action for OGMICR Revisions,
the motion for this request would be as follows:
"Accept the notice of the OGMICR Section for Bingo Chapter 2 approved by the Gaming Commission on April 30,
2019, and...
(a) Directs notice to the Gaming Commission there are no requested revisions under section 501.6-14(d);
(b) Directs notice to the Gaming Commission that the Oneida Business Committee will be recommending
amendments to the OGMICR Section for Bingo Chapter 2 in accordance with section 501.6-14(d)(3)(C); or
(c) Directs notice to the Gaming Commission that the Oneida Business Committee repeals the OGMICR Section
Bingo Chapter 2 in accordance with section 501.6-14(d)(3)(A) and subsection (i)."
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
From:
To:
Cc:
Subject:
Date:
Attachments:
DATE:
FROM:
SUBJECT:
95 of 126
Melissa M. Alvarado
Shannon C. Davis
GamingCommission_Compliance; Reynold T. Danforth; Melissa M. Alvarado
NOTIFICATION: OGMICR Chapter 2 - Bingo
Tuesday, April 30, 2019 9:39:38 AM
OGMICR Chapter 2 - Bingo.pdf
image001.png
04/30/19
Matthew W. Denny
OGMICR Chapter 2 - Bingo
Good Morning,
The Gaming Commission has reviewed the following item(s) and is approved. This will be
placed on the next Regular OGC Meeting agenda for retro approval.
1. OGMICR Chapter 2 - Bingo
If you have any further questions please feel free to contact the Executive Director,
Tamara Van Schyndel or OGC Chair Matthew W. Denny via email
tvanschy@oneidanation.org or mdenny1@oneidanation.org or at 497-5850.
Thank you.
Melissa Alvarado
Administrative Assistant
Oneida Gaming Commission
920-497-5850
Toll Free: 1-800-497-5897
malvarad@oneidanation.org
Public Packet
96 of 126
Oneida Gaming Minimum Internal Control Standards Revision Project
Authority, Project and Process
Oneida Gaming Commission (OGC) Authority
As designated in the Oneida Nation Gaming Ordinance (ONGO) 501.6-14.(d), the OGC is to draft
and approve Oneida Gaming Minimum Internal Controls (OGMICs) that require review and
comment by Senior Gaming Management prior to approval by the Commission and are subject to
review by the Oneida Business Committee.
The OGMICs are effective upon adoption by the Commission. If the Oneida Business Committee has
any concerns and/or requested revisions upon review, the Commission shall work with the Oneida
Business Committee to address such concerns and/or requested revisions according to the process
described in ONGO 501.6-14.(d)(3).
OGMICs Revision Project
The OGMICs Revision Project has had multiple phase iterations and numerous document
revisions due to staff shortages, other project priorities, review timing delays, and new nationally
published control standards. An aggressive timeline has since been developed to ensure relevant
minimum standards are incorporated into these tribal internal control standards.
The OGC-Compliance department is designated as the facilitator of the OGMICs Revision Project
and is responsible for document coordination and progress. Research and recommendations
are provided by the Compliance Staff and project team. Upon Executive Director support, the
OGC is the decision-making body that ultimately approves the OGMICs through official action.
OGMICs Revision Process
The OGMICs is being revised one section chapter at a time to minimally include:
• National Indian Gaming Commission (NIGC) Class II Minimum Internal Control
Standards (MICS)
• NIGC Class III MICS Guidance
• Oneida Tribe and State of Wisconsin Compact and its amendments
• Industry control standards and best regulatory practices
OGMICs section chapters are (re)formatted, (re)finalized, and (re)reviewed before they are
submitted to Gaming Management for comments. Management comments are reviewed and
considered before the section chapter is officially approved by the OGC.
The OGC has prepared this document to set forth the Nation’s tribal minimum internal controls
that will guide gaming operations and assist internal audit to ensure and maintain the integrity
and security of gaming operations.
Please accept/adopt this document as the Oneida Gaming Minimum Internal
Controls for Bingo (Chapter 2).
Public Packet
97 of 126
By tvanschy at 12:29 pm, Apr 29, 2019
Introduction
ȋ Ȍ
ȋ Ȍ Ǥ
ǣ
¾ ȋ ȌȂ ǣ
ͷͶʹǡͷͶ͵ǡͷͶǡ Ǥ
¾ Ǥ
ǤǦ
Ǥ
ȋ Ȍ Ǥ
ǡ
ǡ ǡ
ǡǡǡ
ǡǤ
ǣ
NIGC MICS: Black Font
OGC Additions: Blue Font
By tvanschy at 12:29 pm, Apr 29, 2019
WĂŐĞϭŽĨϭϮ
Public Packet
98 of 126
Chapter: 2
Bingo
Table of Contents
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
(o)
Supervision
Bingo Cards
Bingo Cards Sales
Draw
Prize Payout
Cash and Cash Equivalent Controls
Technologic Aids to the Play of Bingo
Operations
Vouchers
Information and Technology
Revenue Audit
Variance
Bingo Equipment Standards
Promotional Payouts and Awards
Statistical Reports
All employees and associates are required to adhere to the controls in
this section, all other sections, and regulatory documents.
Page 2 of 12
Public Packet
99 of 126
(a) Supervision
(1)
Supervision shall be provided for bingo operations by an employee with authority equal
to or greater than those being supervised.
(b) Bingo Cards
(1)
Physical bingo card inventory controls shall be documented to address the placement of
orders, receipt, storage, issuance, and cancellation of bingo card inventory to ensure the
integrity of the cards being used and that:
(i)
The bingo card inventory can be accounted for at all times; and
(ii)
Bingo cards have not been marked, altered, or otherwise manipulated.
(2)
Receipt from supplier.
(i)
When bingo card inventory is initially received from the supplier, it shall be
inspected (without breaking the factory seals, if any), counted, inventoried and
secured by an authorized employee.
(ii)
Bingo card inventory records shall include the date received, quantities received,
and the name of the individual conducting the inspection.
(iii)
Purchased paper shall be inventoried and secured by an employee independent
of bingo sales personnel.
(3)
Storage.
(i)
Bingo cards shall be maintained in a secure location, accessible only to
authorized employees, and with surveillance coverage adequate to identify
persons accessing the storage area.
(4)
Issuance and returns of inventory.
(i)
Controls shall be established for the issuance and return of bingo card inventory.
Records signed by the issuer and recipient shall be created under the following
events:
(A) Issuance of inventory from storage to a staging area;
(B)
Issuance of inventory from a staging area to the cage or sellers;
(C)
Return of inventory from a staging area to storage; and
(D) Return of inventory from cage or seller to staging area or storage.
(5)
Cancellation and removal.
(i)
Bingo cards removed from inventory that are deemed out of sequence, flawed, or
misprinted and not returned to the supplier shall be cancelled to ensure that they
are not utilized in the play of a bingo game. Any other considerations shall be
reviewed and approved by the OGC.
(ii)
Bingo cards that are removed from inventory and returned to the supplier or
cancelled shall be logged as removed from inventory.
(iii)
Bingo cards associated with an investigation shall be retained intact outside of
the established removal and cancellation policy.
(6)
Logs.
(i)
The inventory of bingo cards shall be tracked and logged from receipt until use or
permanent removal from inventory.
(ii)
The bingo card inventory record(s) shall include:
(A)
Date;
Page 3 of 12
Public Packet
100 of 126
(B)
(C)
(D)
(E)
(F)
(G)
(H)
(I)
(J)
(iii)
Shift or session;
Time;
Location;
Inventory received, issued, removed, and returned;
Signature of employee performing transaction;
Signature of employee performing the reconciliation;
Any variance;
Beginning and ending inventory; and
Description of inventory transaction being performed.
A copy of the bingo paper control log shall be given to the bingo caller for
purposes of determining if the winner purchased the paper that was issued for
sale that day (electronic verification satisfies this standard):
(A)
Bingo paper control log shall include the series number of the bingo
paper.
(c) Bingo Cards Sales
(1)
Employees who sell bingo cards shall not be the sole verifier of bingo cards for prize
payouts.
(2)
Manual bingo card sales: In order to adequately record, track, and reconcile sales of
bingo cards, the following information shall be documented:
(i)
Date;
(ii)
Shift or session
(iii)
Number of bingo cards issued, sold and returned;
(iv)
Dollar amount of bingo card sales;
(v)
Signature of the authorized employee preparing the sales record; and
(vi)
Signature of the authorized employee independent of sales who verified the
bingo cards returned to inventory and dollar amount of bingo cards sales.
(3)
Bingo card sale voids shall be processed in accordance with the rules of the game and
established controls that shall include the following:
(i)
Patron refunds;
(ii)
Adjustments to bingo cards sales to reflect voids;
(iii)
Adjustment to bingo card inventory;
(iv)
Documentation of the reason for the void;
(v)
Authorization for all voids; and
(vi)
All voided bingo cards are accounted for.
(4)
Class II gaming system bingo card sales. In order to adequately record, track and
reconcile sales of bingo cards, the following information shall be documented from the
server (this is not required if the system does not track the information, but system
limitation(s) shall be noted):
(i)
Date;
(ii)
Time;
(iii)
Number of bingo cards sold;
(iv)
Dollar amount of bingo card sales; and
(v)
Amount in, amount out and other associated meter information.
Page 4 of 12
Public Packet
101 of 126
(d) Draw
(1)
Controls shall be established, and procedures implemented to ensure that all eligible
objects used in the conduct of the bingo game are available to be drawn and have not
been damaged or altered. Verification of physical objects shall be performed by two
employees before the start of the first bingo game/session. At least one of the verifying
employees shall be a supervisory employee or independent of the bingo games
department.
(2)
Where the selection is made through an electronic aid, certification in accordance with
Chapter 18 Technical Standards for Class II Gaming Systems and Equipment (n)
(Technical standards for electronic random number generation) is acceptable for
verifying the randomness of the draw and satisfies the requirements of paragraph
(d)(1) of this section.
(3)
Controls shall be established, and procedures implemented to provide a method of
recall of the draw, which includes the order and identity of the objects drawn, for
dispute resolution purposes.
(4)
Verification and display of draw. Controls shall be established, and procedures
implemented to ensure that:
(i)
The identity of each object drawn is accurately recorded and transmitted to the
participants. The procedures shall identify the method used to ensure the
identity of each object drawn.
(A) Each ball shall be shown to a camera immediately before it is called so that it
is individually displayed to all customers.
(ii)
For all games offering a prize payout of $1,200 or more, as the objects are drawn,
the identity of the objects are immediately recorded and maintained for a
minimum of 24 hours.
(5)
Controls shall be present to assure that the numbered balls are placed back into the
selection device prior to calling the next game.
(e) Prize Payout
(1)
Controls shall be established, and procedures implemented for cash or cash equivalents
that address the following:
(i)
Identification of the employee authorized (by position) to make a payout;
(ii)
Predetermined payout authorization levels (by position); and
(iii)
Documentation procedures ensuring separate control of the cash accountability
functions.
(2)
Verification of validity.
(i)
Controls shall be established, and procedures implemented to verify that the
following is valid for the game in play prior to payment of a winning prize:
(A)
Winning card(s);
(B)
Objects drawn; and
(C)
The previously designated arrangement of numbers or designations on
such cards, defined as a Class II game.
Page 5 of 12
Public Packet
102 of 126
(ii)
(3)
(4)
(5)
(6)
At least two employees shall verify that the card, objects drawn, and previously
designated arrangement were valid for the game in play.
(iii)
Where an automated verification method is available, verification by such
method is acceptable.
Validation.
(i)
For manual payouts, at least two employees shall determine the validity of the
claim prior to the payment of a prize. The system may serve as one of the
validators.
(ii)
For automated payouts, the system may serve as the sole validator of the claim.
Verification.
(i)
For manual payouts, at least two employees shall verify that the winning pattern
has been achieved on the winning card prior to the payment of a prize. The
system may serve as one of the verifiers.
(ii)
For automated payouts, the system may serve as the sole verifier that the pattern
has been achieved on the winning card.
Authorization and signatures.
(i)
At least two employees shall authorize, sign, and witness all manual prize
payouts of $1,200 or more, or a lower threshold as authorized by management
and approved by the OGC.
(A)
Payouts of $1,200 or more shall require written approval by an employee
independent of the transaction that the bingo card has been examined and
verified with the bingo card record to ensure that the ticket has not been
altered.
(ii)
Manual prize payouts above $20,000 (or a lower threshold, as authorized by
management and approved by OGC) shall require one of the two signatures and
verifications to be a supervisory or management employee independent of the
operation of Class II Gaming System bingo.
(iii)
The predetermined thresholds whether set at the MICS level or lower, shall be
authorized by management, approved by the OGC, documented, and maintained.
(iv)
A Class II gaming system may substitute for one authorization/signature
verifying, validating or authorizing a winning card, but may not substitute for a
supervisory or management authorization/signature.
Payout records, including manual payout records, shall include the following
information:
(i)
Date and time;
Amount of the payout (alpha & numeric for player interface payouts); and
(ii)
(iii)
Bingo card identifier or player interface identifier.
(iv)
Manual payout records shall also include the following:
(A)
Game name or number;
(B)
Description of pattern covered, such as cover-all or four corners;
(C)
Signature of all, but not less than two, employees involved in the
transaction;
Page 6 of 12
Public Packet
103 of 126
(D)
(E)
For override transactions, verification by a supervisory or management
employee independent of the transaction; and
Any other information necessary to substantiate the payout.
(f) Cash and Cash Equivalent Controls
(1)
Cash or cash equivalents exchanged between two persons shall be counted
independently by at least two employees and reconciled to the recorded amounts at the
end of each shift or session. Unexplained variances shall be documented and
maintained. Unverified transfers of cash or cash equivalents are prohibited.
(2)
Procedures shall be implemented to control cash or cash equivalents based on the
amount of the transaction. These procedures shall include documentation by shift,
session, or other relevant time period of the following:
(i)
Inventory, including any increases or decreases;
(ii)
Transfers;
(iii)
Exchanges, including acknowledging signatures or initials; and
(iv)
Resulting variances.
(3)
Any change to control of accountability, exchange, or transfer requires that the cash or
cash equivalents be counted and recorded independently by at least two employees and
reconciled to the recorded amount.
(4)
All funds used to operate the bingo gaming shall be recorded on an accountability form.
(5)
All funds used to operate the bingo gaming shall be counted independently by at least
two persons and reconciled to the recorded amounts at the end of each shift or session.
(6)
Unverified transfers of cash and/or cash equivalents are prohibited.
(g) Technologic Aids to the Play of Bingo. Controls shall be established, and procedures
implemented to safeguard the integrity of technologic aids to the play of bingo during
installations, operations, modifications, removal and retirements. Such procedures shall include
the following:
Page 7 of 12
Public Packet
(1)
(2)
(3)
(4)
104 of 126
Shipping and receiving.
(i)
A communication procedure shall be established between the supplier, the
gaming operation, and the OGC to properly control the shipping and receiving of
all software and hardware components. Such procedures shall include:
(A)
Notification of pending shipments shall be provided to the OGC by the
gaming operation;
(B)
Certification in accordance with Chapter 18, Technical Standards for Class
II Gaming Systems and Equipment;
(C)
Notification from the supplier to the OGC, or the gaming operation as
approved by the OGC, of the shipping date and expected date of delivery.
The shipping notification shall include:
1. Name and address of the supplier;
2. Description of shipment;
3. For player interfaces: a serial number;
4. For software: software version and description of software;
5. Method of shipment; and
6. Expected date of delivery.
(ii)
Procedures shall be implemented for the exchange of Class II gaming system
components for maintenance and replacement.
(iii)
Class II gaming system components shall be shipped in a secure manner to deter
unauthorized access.
(iv)
Shipping and Receiving shall receive all Class II gaming system components and
game play software packages and verify the contents against the shipping
notification.
Access credential control methods.
(i)
Controls shall be established to restrict access to the Class II gaming system
components, as set forth in Chapter 11, Information and Technology.
Recordkeeping and audit processes.
(i)
The gaming operation shall maintain the following records, as applicable, related
to installed game servers and player interfaces:
(A)
Date placed into service;
(B)
Date made available for play;
(C)
Supplier;
(D)
Software version;
(E)
Serial number;
(F)
Game title;
(G)
Asset and/or location number;
(H)
Seal number; and
(I)
Initial meter reading.
(ii)
Procedures shall be implemented for auditing such records in accordance with,
Chapter 14, Audit and Accounting.
System software signature verification.
Page 8 of 12
Public Packet
105 of 126
(i)
(5)
(6)
(7)
(8)
(9)
Procedures shall be implemented for system software verifications. These
procedures shall include comparing signatures generated by the verification
programs required by Chapter 18, Technical Standards for Class II Gaming
Systems and Equipment (g), to the signatures provided in the independent test
laboratory letter for that software version.
(ii)
An employee independent of the bingo operation shall perform system software
signature verification(s) to verify that only approved software is installed.
(iii)
Procedures shall be implemented for investigating and resolving any software
verification variances.
(iv)
Internal audits shall be conducted as set forth in Chapter 14, Audit and
Accounting. Such audits shall be documented.
Installation testing.
(i)
Testing shall be completed during the installation process to verify that the
player interface has been properly installed. This shall include testing of the
following, as applicable:
(A)
Communication with the Class II gaming system;
(B)
Communication with the accounting system;
(C)
Communication with the player tracking system;
(D)
Currency and vouchers to bill acceptor;
(E)
Voucher printing;
(F)
Meter incrementation;
(G)
Pay table, for verification;
(H)
Player interface denomination, for verification;
(I)
All buttons, to ensure that all are operational and programmed
appropriately;
(J)
System components, to ensure that they are safely installed at location;
and
(K)
Locks, to ensure that they are secure and functioning.
Display of rules and necessary disclaimers. The OGC or the operation shall verify that all
game rules and disclaimers are displayed at all times or made readily available to the
player upon request, as required by Chapter 18, Technical Standards for Class II Gaming
Systems and Equipment;
OGC approval of all technologic aids before they are offered for play.
All Class II gaming equipment shall comply with Chapter 18, Technical Standards for
Class II Gaming Systems and Equipment; and
Dispute resolution.
(h) Operations
(1)
Malfunctions. Procedures shall be implemented to investigate, document and resolve
malfunctions. Such procedures shall address the following:
(i)
Determination of the event causing the malfunction;
(ii)
Review of relevant records, game recall, reports, logs, surveillance records;
(iii)
Repair or replacement of the Class II gaming component;
Page 9 of 12
Public Packet
106 of 126
(iv)
(2)
Verification of the integrity of the Class II gaming component before restoring it
to operation; and
Removal, retirement and/or destruction. Procedures shall be implemented to retire or
remove any or all associated components of a Class II gaming system from operation.
Procedures shall include the following:
(i)
For player interfaces and components that accept cash or cash equivalents:
(A)
Coordinate with the drop team to perform a final drop;
(B)
Collect final accounting information such as meter readings, drop and
payouts;
(C)
Remove and/or secure any or all associated equipment such as locks, card
reader, or ticket printer from the retired or removed component; and
(D)
Document removal, retirement, and/or destruction.
(ii)
For removal of software components:
(A)
Purge and/or return the software to the license holder; and
(B)
Document the removal.
(iii)
For other related equipment such as blowers, cards, interface cards:
(A)
Remove and/or secure equipment; and
(B)
Document the removal or securing of equipment.
(iv)
For all components:
(A)
Verify that unique identifiers, and descriptions of removed/retired
components are recorded as part of the retirement documentation; and
(B)
Coordinate with the accounting department to properly retire the
component in the system records.
(v)
Where the OGC authorizes destruction of any Class II gaming system
components, procedures shall be developed to destroy such components. Such
procedures shall include the following:
(A)
Methods of destruction;
(B)
Witness or surveillance of destruction;
(C)
Documentation of all components destroyed; and
(D)
Signatures of employee(s) destroying components attesting to
destruction.
(i) Vouchers
(1)
Controls shall be established, and procedures implemented to:
(i)
Verify the authenticity of each voucher redeemed.
(ii)
If the voucher is valid, verify that the patron is paid the appropriate amount.
(iii)
Document the payment of a claim on a voucher that is not physically available or
a voucher that cannot be validated such as a mutilated, expired, lost, or stolen
voucher.
(iv)
Retain payment documentation for reconciliation purposes.
(v)
For manual payment of a voucher of $500 or more, require a supervisory
employee to verify the validity of the voucher prior to payment.
Page 10 of 12
Public Packet
(2)
(3)
(4)
(5)
107 of 126
Vouchers paid during a period while the voucher system is temporarily out of operation
shall be marked “paid” by the cashier.
Vouchers redeemed while the voucher system was temporarily out of operation shall be
validated as expeditiously as possible upon restored operation of the voucher system.
Paid vouchers shall be maintained in the cashier's accountability for reconciliation
purposes.
Unredeemed vouchers can only be voided in the voucher system by supervisory
employees. The accounting department will maintain the voided voucher, if available.
(j) Other Applicable Controls. All relevant controls from Chapter 11, Information and
Technology and Chapter 18, Technical Standards for Class II Gaming Systems and Equipment,
will apply.
(k) Revenue Audit. Standards for revenue audit of bingo are contained in Chapter 13, Revenue
Audit.
(l) Variance. The operation shall establish, as approved by the OGC, the threshold level at which a
variance, including deviations from the mathematical expectations required by Chapter 18,
Technical Standards for Class II Gaming Systems and Equipment (d), will be reviewed to
determine the cause. Any such review shall be documented.
(m) Bingo Equipment Standards
(1)
(2)
Access to controlled bingo equipment (e.g., blower, balls in play, and back-up balls) shall
be restricted to authorized persons.
Bingo equipment shall be maintained and tested for accuracy by appropriate parties on
a periodic basis, with the frequency established by the gaming operation and approved
by OGC.
(n) Promotional Payouts and Awards
(1)
If the Gaming Operation offers promotional payouts or awards for bingo, the payout
form/documentation shall include the following information:
(i)
Date and time;
(ii)
Dollar amount of payout or description of personal property (e.g., jacket, car,
etc.), including fair market value;
(iii)
Type of promotion; and
(iv)
Signature of at least one employee authorizing and completing the transaction.
(o) Statistical Reports
(1)
Records shall be maintained which include win, write (card sales) and a win-to-write
hold percentage for:
(i)
Each shift or each session;
(ii)
Each day;
(iii)
Month-to-date; and
(iv)
Year-to-date or fiscal year-to-date.
Page 11 of 12
Public Packet
(2)
(3)
108 of 126
A manager independent of the bingo department shall review bingo statistical
information on at least a monthly basis and investigate any large or unusual statistical
fluctuations. These investigations shall be documented, maintained for inspection, and
provided to authorized personnel upon request.
The total win and write shall be computed and recorded by shift (or session, if
applicable).
Page 12 of 12
Public Packet
109 of 126
�
000000
ONEIDA
Oneida Gaming Minimum Internal Control Standards
Chapter: 2 Bingo
Per ONGO 21.6-14.(d), the OGC is to draft and approve the OGMICS, subject to review and adoption by the OBC,
provided that Gaming Operations has the opportunity to review and comment prior to OGC approval. Gaming
Operations comments are to be included in submissions to the OBC.
OGC-C
Prepared By
Ivory Kelly
Compliance Manager
Oneida Gaming Commission
I Signature
I Date
04/25/19
Shoshana King
Compliance Specialist
Oneida Gaming Commission
Tracy Metoxen
Compliance Specialist
Oneida Gaming Commission
GAMING MANAGMENT
Fawne Rasmussen
AGM - Profit
Si nature
0
��a�
Dernck King
Gaming Compliance Manager
t) .
"
/12.Z �
Date
Public Packet
110 of 126
Public Packet
111 of 126
Oneida Gaming Minimum Internal Control Standards
Chapter 2 Bingo
Note any questions/concerns, including reference to specific point(s):
543.8(a)
Revised to
(a) 1
543.8(b)1
Revised to
(b) 1
Concern/Question
Supervision. Supervision must be provided
as needed for bingo operations by an agent
with the authority equal to or greater than
those being supervised.
Suggestion
Requesting to define
Supervisor in the definition
section. Use SOPB-10 for the
definition.
Bingo Supervisor – persons
authorized by Bingo
Management to make
decisions or to perform
tasks or actions on behalf of
the tribal gaming operation.
Response: Supervisor is requested to be defined in the regulation. However,
the Supervisor definition may not be consistent across all departments.
Supervisor should be defined within SOPs, as needed, and approved by the
OGC. The MICS verbiage will remain as written.
Physical bingo card inventory controls must
Delete the word “the”. If
be documented to the address the placement “the” it cannot be deleted
of orders, receipt, storage, issuance, and
then we suggest moving
cancellation of bingo card inventory to
“must be documented to” to
ensure that:
section 543.8(b)1(iii).
Response: The word ‘the’ can be deleted to make the sentence flow better.
The regulation will be revised to read: (b) Bingo cards. (1) Physical bingo card
inventory controls must be documented to address the placement of orders, receipt,
storage, issuance, removal, and cancellation of bingo card inventory to ensure that:
543.8(b)1(iii)
The bingo card inventory shall be controlled
Revised to
so as to assure the integrity of the cards being
(b)(1)(iii) used.
Requesting to remove this
entire subsection. This is
already stated above in
543.8(b)1.
Response: The added verbiage is intended to enhance the controls, making it
clear the inventory is to be controlled to assure the integrity of the cards
overall (not just to ensure the cards are accounted for and not just to ensure
that cards haven’t been marked, altered, or manipulated – which are
specifics listed in 543.8(b)1(i) and (ii). The MICS verbiage will remain as
written.
REVISED 01/10/19: Response: The language from (b) (1) (iii) will be
combined with 543.8 (b) 1 to read: Physical bingo card inventory controls
shall be documented to address the placement of orders, receipt, storage,
issuance and cancellation of bingo card inventory to ensure the integrity of
the cards being used that:
1 of 4| P a g e
Public Packet
112 of 126
Concern
Comment/Suggestion
543.8(b)1(iv) At the end of each month, an authorized
Requesting to remove
Revised to
employee independent of bingo sales and
“Variances of greater than
(b)(1)(iv)
inventory control shall verify the accuracy of
$10 shall be investigated.”
the ending balance in the bingo paper control
Variances are already
by reconciling the paper on-hand to the paper
addressed in the Accounting
sold from the bingo paper control log, to the
Section.
amount of revenue recognized. Variances of
greater than $10 shall be investigated.
Response: The added verbiage is to ensure it’s a known minimum regulatory
requirement for this section. There is no harm in listing the requirement here
and in the Accounting section. The MICS verbiage will remain as written.
543.8(c)1(i)
Employees who sell cards on the floor shall
Requesting to remove this
not verify payouts with cards in their
entire subsection. There is
possession.
already a multiple verification
process in place.
Response: The added verbiage is to ensure independence expectations are
clear. There may be a multiple verification process already in place, however, it
should be a MICS requirement in case SOPs change and unknowingly diminish
the integrity of the control. The MICS verbiage will remain as written.
543.8(c)2
Revised to
(c) (1)(i)
REVISED Response: 543.8(c)1(i) as stated above, was deleted from the final
document. Keeping the verbiage would hinder operations and customer service.
(see comment)
The functions of the seller and payout verifier Define “payout verifier” in the
shall be segregated.
definition section. Use SOPB10 for the definition.
Bingo Paymaster – Bingo
employee who is responsible
for bingo payouts during the
bingo session.
Response: Payout Verifier is requested to be defined in the regulation.
However, the definition may not be consistent across all departments. Payout
Verifier should be defined within SOPs, as needed, and approved by the OGC.
The MICS verbiage will remain as written.
543.8(f)1
Revised to
(f)(1)
REVISED 01/10/19Response: (c) (1) (i) as stated above, was deleted from the
final document. Keeping the verbiage would hinder operations and customer
service.
Cash or cash equivalents exchanged between
Requesting to remove the
two persons must be counted independently by word “investigated”. Controls
at least two agents and reconciled to the
are already in place. Please
recorded amounts at the end of each shift or
reference SOPB-30 &
session. Unexplained variances must be,
SOPA(B)-01.
documented and maintained. Unverified
transfers of cash or cash equivalents are
prohibited. Variances of greater than $10
shall be investigated.
2 of 4| P a g e
Public Packet
543.8(m)2
Revised to
(m)(2)
113 of 126
Response: The added verbiage is to ensure investigation expectations are clear.
There may be controls documented in SOPs, however, it should be a MICS
requirement in case SOPs change and unknowingly diminish the integrity of the
control. The MICS verbiage will remain as written.
REVISED Response: The word investigated was removed, after further
discussion between Gaming Management and OGC.
Bingo equipment shall be maintained and
checked for accuracy with the frequency
established by the gaming operation and
approved by the OGC.
Requesting to have this
subsection wrote as the
current OGMICR has it stated.
“Bingo equipment shall be
maintained and tested for
accuracy by appropriate
parties on a periodic basis.”
Response: The current OGMICR Access Controls 5-26.b. states, “Bingo
equipment shall be maintained and tested for accuracy by appropriate parties on a
periodic basis.” The requested change is agreeable - with the inclusion of “with
the frequency established by the gaming operation and approved by the
OGC.”
The revised 543.8(m)2 will read: “Bingo equipment shall be maintained and
tested for accuracy by appropriate parties on a periodic basis, with the frequency
established by the gaming operation and approved by the OGC.”
543.8(n)1(iv)
Name of employee
Requesting to add section
Revised to
completing the transaction. 543.8(n)1(iv) as written.
(n)(1)(iv)
Response: Per current OGMICR, the suggested verbiage is currently 5-27.d. The
change is agreeable with the inclusion of the authorizing signature (to deter
fraudulent transactions). This section will be reformatted to read:
543.8(n)2
(n) Promotional Payouts and Awards.
(1)
If the Gaming Operation offers promotional payouts or awards for
bingo, the payout form/documentation shall include the following
information:
(i)
Date and time;
(ii)
Dollar amount of payout or description of personal property
(e.g., jacket, car, etc.), including fair market value;
(iii)
Type of promotion; and
(iv)
Signature of at least one employee authorizing and
completing the transaction.
Signature of at least one employee
authorizing and completing the transaction.
Requesting to remove this
subsection. It is already
addressed in the purposed
section 543.8(n)1(iv)
Response: This is an agreeable formatting change. (see above):
3 of 4| P a g e
Public Packet
114 of 126
Per ONGO 21.6-14.(d), the OGC is to draft and approve the OGMICS, subject to review and adoption by the OBC,
provided that Gaming Operations has the opportunity to review and comments prior to OGC app
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.