BC Meeting Materials March 9, 2016
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BC Meeting Materials March 9, 2016
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 406 pages are the Open Session meeting materials presented at a
meeting duly called, noticed and held on the 9th day of MARCH, 2016.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
Page 1 of 422
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, March 8, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, March 9, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: http://oneida-nsn.gov/
I.
CALL TO ORDER AND ROLL CALL
II.
OPENING
A. Recognition of Amelia Cornelius for years of service to the Oneida Nation
Sponsor:
Jennifer Webster, Councilwoman
III.
ADOPT THE AGENDA
IV.
OATHS OF OFFICE
V.
page 12
A. Southeastern Oneida Tribal Services Advisory Board – Casey Houtsinger
page 13
B. Oneida Pow Wow Committee – William King
page 15
C. Oneida Nation School Board – Neset Skenandore
page 17
MINUTES
A. Approve February 24, 2016, regular meeting minutes
Sponsor:
Lisa Summers, Tribal Secretary
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 1 of 11
page 19
Page 2 of 422
VI.
RESOLUTIONS
A. Adopt resolution titled Appointing Representative to the State of Wisconsin Special
Committee on State-Tribal Relations
Sponsor:
Lisa Summers, Tribal Secretary
page 33
EXCERPT FROM FEBRUARY 24, 2016: Motion by Trish King to defer the adoption of resolution
titled Amending Resolution 09-24-14-H Appointing Representative to the State of Wisconsin
Special Committee on State-Tribal Relations to the March 9, 2015, regular Business Committee
meeting, seconded by Fawn Billie. Motion carried with one abstention.
VII.
APPOINTMENTS
A. Accept recommendation and appoint Tomas Escamea to the Oneida Personnel
Commission
Sponsor:
VIII.
Tina Danforth, Tribal Chair
page 36
STANDING COMMITTEES
A. Legislative Operating Committee
Sponsor:
Councilman Brandon Stevens, Chair
1. Approve February 17, 2016, Legislative Operating Committee meeting minutes
page 38
2. Accept Legislative Operating Committee FY ’16 1st quarter report
page 42
B. Finance Committee
Sponsor:
Tribal Treasurer Trish King, Chair
1. Approve February 29, 2016, Finance Committee meeting minutes
C. Community Development & Planning Committee (No Requested Action)
D. Quality of Life Committee (No Requested Action)
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 2 of 11
page 47
Page 3 of 422
IX.
GENERAL TRIBAL COUNCIL
A. Accept legal analysis regarding Petitioner Nancy Barton: Emergency food pantry
Sponsor:
Lisa Summers, Tribal Secretary
page 54
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update
from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be
deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative
analysis, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress
report as information and to defer the legal and financial analyses to the February 24, 2016,
regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition
submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to
the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial,
legislative, and administrative analyses to be completed; to direct the Law, Finance, and
Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty
(60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct
Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office
within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously.
B. Accept petition submitted by Yvonne Metivier regarding per capita FY ‘17 through FY ’21
Sponsor:
Lisa Summers, Tribal Secretary
page 65
C. Accept petition submitted by Michael Debraska regarding establishing a Health Care
Board
Sponsor:
Lisa Summers, Tribal Secretary
page 76
D. Forward the Oneida Higher Education Scholarship (Law) to the General Tribal Council for
consideration
Sponsor:
Brandon Stevens, Councilman
E. Approve meeting materials for the April 11, 2016, special General Tribal Council meeting
Sponsor:
X.
Lisa Summers, Tribal Secretary
page 86
page 130
STANDING ITEMS
A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements
Sponsor:
Troy Parr, Assistant Division Director/Development
EXCERPT FROM FEBRUARY 24, 2016: Motion by Brandon Stevens to defer the update
regarding Work Plan for CIP # 14-002 Cemetery Improvements to the March 9, 2016, regular
Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 3 of 11
page 131
Page 4 of 422
XI.
UNFINISHED BUSINESS
A. Approve request to reschedule March 23, 2016, regular Business Committee meeting date
to March 30, 2016, with Executive Session discussion to be held on March 29, 2016
Sponsor:
Lisa Summers, Tribal Secretary
page 135
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the
agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
B. Approve request to reschedule April 26, 2016, Executive Session meeting date to April 25,
2016
Sponsor:
Kaylynn Gresham, Director/Emergency Management
page 138
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the
agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
C. Approve request to post three (3) vacancies on the Oneida Arts Board
Sponsor:
Lisa Summers, Tribal Secretary
page 142
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the
agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS
A. Approve activation of $63,000 from approved FY 2016 CIP Budget for CIP # 14-002
Cemetery Improvements
Sponsor:
Troy Parr, Assistant Division Director/Development Division
B. Accept presentation regarding Oneida Sacred Burial Grounds per GTC Directive
Sponsor:
Brandon Stevens, Councilman
page 144
page 149
C. Approve activation of $395,000 from approved FY 2016 CIP Budget for CIP # 13-002 One
Stop Replacement
Sponsor:
Troy Parr, Assistant Division Director/Development Division
page 153
D. Approve limited waiver of sovereign immunity – Brown County-Aging & Disability
Resource Center – contract # 2016-0031
Sponsor:
Don White, Division Director/Governmental Services Division
page 157
E. Accept Operation plan from Language Department for language implementation as
information
Sponsor:
Don White, Division Director/Governmental Services Division
page 174
F. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Mission Support Services’
Annual Report to the Small Business Administration
Liaison:
Tehassi Hill, Councilman
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 4 of 11
page 184
Page 5 of 422
G. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Sustainment & Restoration
Services’ Annual Report to the Small Business Administration
Liaison:
Tehassi Hill, Councilman
page 192
H. Approve Chair or Vice-Chair to sign SBA Form 1010 regarding Oneida Total Integrated
I.
Enterprises, LLC’s Annual Report to the Small Business Administration
Liaison:
Tehassi Hill, Councilman
page 200
Enter e-poll results into the record for message approval regarding the implementation of
the Constitutional Amendments for the February 20, 2016 General Tribal Council meeting
Sponsor:
Lisa Summers, Tribal Secretary
page 208
J. Enter e-poll results into the record for approval of request to reschedule March 23, 2016,
regular Business Committee meeting date to March 30, 2016, with Executive Session
discussion to be held on March 29, 2016
Sponsor:
Lisa Summers, Tribal Secretary
page 214
K. Enter e-poll results into the record for memo approval regarding Direct Reports allowing
staff to attend Employment Law Information meetings
Sponsor:
Lisa Summers, Tribal Secretary
XIV.
page 218
TRAVEL
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Approve travel request – Councilman Tehassi Hill – 2016 Tribal Environmental
Program Management Conference – Chicago, IL – April 6-7, 2016
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 5 of 11
page 223
Page 6 of 422
XV.
REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. OPERATIONAL REPORTS
1. Accept Emergency Management FY ’16 1st quarter report
Sponsor:
(1:30 p.m. – 1:40 p.m.)
Kaylynn Gresham, Director/Emergency Management Department
page 233
2. Accept Self-Governance FY ’16 1st quarter report
(1:40 p.m. – 1:50 p.m.)
page 238
3. Accept Ombudsman FY ’16 1st quarter report
(1:50 p.m. – 2:00 p.m.)
page 247
Sponsor:
Sponsor:
Chris Johns, Coordinator/Self-Governance Department
Dianne McLester Heim, Ombudsman
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Ombudsman
FY ’16 1st quarter report to the March 9, 2016, regular Business Committee meeting,
seconded by Fawn Billie. Motion carried unanimously.
B. CORPORATE REPORTS
1. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular
Business Committee meeting
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
page 254
2. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report
Agent:
Liaison:
Pete King III
Tina Danforth, Tribal Chairwoman
3. Accept Oneida Golf Enterprise FY ’16 1st quarter report
Agent:
Liaison:
Janice Skenandore Hirth
Trish King, Tribal Treasurer
page 260
(2:20 p.m. – 2:40 p.m.)
4. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report
President: Janice Skenandore Hirth
Liaison:
Trish King, Tribal Treasurer
Butch Rentmeester
Tehassi Hill, Councilman
Jacquelyn Zalim
Tehassi Hill, Councilman
page 272
(3:00 p.m. – 3:20 p.m.)
6. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report
Chair:
Liaison:
page 266
(2:40 p.m. – 3:00 p.m.)
5. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report
Chair:
Liaison:
page 256
(2:00 p.m. – 2:20 p.m.)
(3:20 p.m. –3:40 p.m.)
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 6 of 11
page 292
Page 7 of 422
C. BOARDS, COMMITTEES, AND COMMISSIONS
1. Accept Land Claims Commission FY ’16 1st quarter report
Vice-Chair: Loretta Metoxen
Liaison:
Brandon Stevens, Councilman
page 300
(3:40 p.m. – 3:50 p.m.)
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the Land Claims
Commission FY ’16 1st quarter report to the March 9, 2016, regular Business Committee
meeting and to request the Liaison to contact them and ask for a representative to be
present, seconded by Brandon Stevens. Motion carried unanimously.
2. Accept Oneida Library Board FY ’16 1st quarter report
Vice-Chair: Roxanne Anderson
Liaison:
Fawn Billie, Councilwoman
page 302
(3:50 p.m. – 4:00 p.m.)
EXCERPT FROM FEBRUARY 24, 2016: Motion by Fawn Billie to defer the Oneida Library
Board FY ’16 1st quarter report, seconded by Trish King. Motion carried unanimously. Motion
by Fawn Billie to halt the Oneida Library Board stipends until the FY ’16 1st quarter report is
received, seconded by Lisa Summers. Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 7 of 11
Page 8 of 422
XVI.
EXECUTIVE SESSION
A. REPORTS
1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director/
Intergovernmental Affairs & Communications
page 306
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
2. Accept Chief Counsel report – Jo Anne House, Chief Counsel
page 323
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer
page 325
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
4. Defer Bay Bancorporation Inc. FY ’16 1st quarter report to the March 30, 2016, regular
Business Committee meeting
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
page 332
5. Accept Oneida Seven Generations Corporation FY ’16 1st quarter report
Agent:
Liaison:
Pete King III
Tina Danforth, Tribal Chairwoman
6. Accept Oneida Golf Enterprise FY ’16 1st quarter report
Agent:
Liaison:
Janice Skenandore Hirth
Trish King, Tribal Treasurer
page 348
(10:00 a.m. – 10:30 a.m.)
7. Accept Oneida Airport Hotel Corporation FY ’16 1st quarter report
President: Janice Skenandore Hirth
Liaison:
Trish King, Tribal Treasurer
Butch Rentmeester
Tehassi Hill, Councilman
Jacquelyn Zalim
Tehassi Hill, Councilman
page 399
(11:00 a.m. – 11:30 a.m.)
9. Accept Oneida Engineering Science & Construction, LLC FY ’16 1st quarter report
Chair:
Liaison:
page 358
(10:30 a.m. – 11:00 a.m.)
8. Accept Oneida Total Integrated Enterprise FY ’16 1st quarter report
Chair:
Liaison:
page 334
(9:00 a.m. – 10:00 a.m.)
(11:30 a.m. – 12:00 p.m.)
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 8 of 11
page 407
Page 9 of 422
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association
Liaison:
Trish King, Tribal Treasurer
page 412
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
C. AUDIT COMMITTEE
Sponsor: Councilman Tehassi Hill, Chair
1. Accept January 14, 2016, Audit Committee meeting minutes
page 416
D. UNFINISHED BUSINESS
1. Accept update regarding Native Diversification Network–Procurement Technical
Assistance Center donation request and delete from agenda
Sponsor: Lisa Summers, Tribal Secretary
page 419
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to the
February 24, 2016, regular Business Committee meeting, seconded by Brandon Stevens.
Motion carried unanimously.
EXCERPT FROM NOVEMBER 25, 2015: (1) Motion by Lisa Summers to accept the request
for support and to defer item to the Finance Committee to review the request; to identify
funding source; and to bring back a final recommendation for the December 23, 2015, regular
Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. (2)
Motion by Lisa Summers to defer this item to a four (4) member Business Committee team to
work with the presenters on other opportunities NDN-PTAC may be able to provide for the
Tribe, seconded by Jennifer Webster. Motion carried unanimously.
2. Defer update regarding complaint # 2015-DR11-01
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion
carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion
carried unanimously.
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 9 of 11
page 422
Page 10 of 422
3. Defer update regarding complaint # 2015-DR11-02
Sponsor:
Tina Danforth, Tribal Chairwoman
page 424
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan,
and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried
unanimously.
4. Defer update regarding complaint # 2015-DR14-01
Sponsor:
Tina Danforth, Tribal Chairwoman
page 426
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon
Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously.
5. Approve next steps and timeline for filling Assistant Development Division Director
position
Sponsor:
Lisa Summers, Tribal Secretary
page 428
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
6. Authorize release of executive session documents to the Land Claims Commission
Sponsor:
Jennifer Webster, Councilwoman
page 433
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
7. Approve two (2) actions for the special project regarding economic development
Sponsor:
Lisa Summers, Tribal Secretary
page 439
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
8. Approve three (3) actions regarding Sovereign Finance – Economic Development
Training Proposal
Sponsor: Trish King, Tribal Treasurer
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of
the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn
Billie. Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 10 of 11
page 441
Page 11 of 422
E. NEW BUSINESS
1. Approve forty-two (42) new enrollments and two (2) relinquishments
page 458
2. Adopt resolution titled Regarding Pardon of Judith Saldana
page 465
3. Adopt resolution titled Regarding Pardon of Tammy VanDenBloomer
page 468
4. Approve attorney contract # 2016-0108
page 471
5. Review Oneida Investment Report
page 483
Sponsor:
Sponsor:
Sponsor:
Liaison:
Sponsor:
Brandon Stevens, Councilman
Lisa Summers, Tribal Secretary
Lisa Summers, Tribal Secretary
Lisa Summers, Tribal Secretary
Larry Barton, Chief Financial Officer
6. Accept updated legal opinion regarding F. Cornelius petition and move to open
session
Sponsor:
page 486
JoAnne House, Chief Counsel
7. Enter e-poll results into the record for regarding approval of next steps and timeline
for filling Assistant Development Division Director position
Sponsor: Lisa Summers, Tribal Secretary
8. Discussion regarding concern 2016-DR13-01
Sponsor:
Lisa Summers, Tribal Secretary
(scheduled for 1:30 p.m.)
page 501
page 511
9. Enter e-poll results into the record for regarding approval of two (2) actions for the
special project regarding economic development
Sponsor: Lisa Summers, Tribal Secretary
page 517
10. Accept community complaint # 2016-CC-01 as information and forward to the
appropriate area for follow up
Sponsor: Lisa Summers, Tribal Secretary
XVII.
ADJOURN
Posted on the Tribe’s official website, www.oneida-nsn.gov, at 1:30 p.m., on Saturday, March 5, 2016,
pursuant to the Open Records and Open Meetings Law, section 7.17-1. For additional information, please
call the Business Committee Support Office at (920) 869-4364.
The packet of the open session materials for this meeting is available to Tribal members by going on to
the Members-Only section of the Tribe’s official website at: www.oneida-nsn.gov/MembersOnly
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
Oneida Business Committee Regular Meeting Agenda of March 9, 2016
Page 11 of 11
page 521
Page 12 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Announcement/Recognition - Amelia Cornelius
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 13 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Casey Houtsinger to the SEOTS Board
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 14 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The posting was in the December 17, 2015 issue of the Kalihwisaks for (1) vacancy on the SEOTS Board for a ( 2)
year term with the deadline of January 15, 2016. There were (2) applicants for the (1) vacancy on the SEOTS
Board. The appointment was made on the February 10, 2016 BC Agenda. At the February 24, 2016 meeting
Casey Houtsinger wasn't present.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 15 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to William King to the Oneida Pow Wow Committee
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 16 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The posting was in the December 17, 2015 issue of the Kalihwisaks for (1) vacancy on the Oneida Pow Wow
Committee for a (3) year term with the deadline of January 15, 2016. There were (3)applicants for the (2)
vacancies on the Oneida Pow Wow Committee. The appointment was made on the February 10, 2016 BC
Agenda. At the February 24, 2016 meeting William King wasn't present.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 17 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
3
/ 9
/ 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Neset Skenandore to the Oneida School Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 18 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Is being filled from the elections. Neset Skenandore wasn't present at the February 24, 2016 meeting.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 19 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve February 24, 2016, regular meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. February 24, 2016, regular meeting minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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DRAFT
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, February 23, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, February 24, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,
Secretary Lisa Summers, Council members: Fawn Billie, Brandon Stevens;
Not Present: Council members: Tehassi Hill, David Jordan, Jennifer Webster;
Arrived at: ;
Others present: Jo Anne House, Larry Barton, Janice Hirth Skenandore, Josh Doxtator;
REGULAR MEETING
Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members:
Fawn Billie, Brandon Stevens;
Not Present: Vice-Chairwoman Melinda J. Danforth, Councilman Tehassi Hill, Councilman David Jordan,
and Councilwoman Jennifer Webster;
Arrived at: ;
Others present: Jo Anne House, Heather Heuer, Brad Graham, Bill Graham, Nancy Barton, Steve
Webster, Don White, Geraldine Danforth, Bruce Danforth, Lora Skenandore, Mitch Metoxen, Susan
White, Rhiannon Metoxen, Danelle Wilson, Kathy Metoxen, Debbie Danforth, Kaylynn Gresham,
Rebecca Webster, Linda Dallas, Nic Reynolds, Susan House, Susan White, Chris Johnson, Madelyn
Genskow, Apache Danforth, Paula King Dessart, Margaret Danforth, Bobbi Webster, Pat Pelky, Nathan
King, Debbie Melchert, Norbert Hill Jr., Cathy Metoxen, Leyne Orosco, Larry Barton, Doug McIntyre,
Krystal John, Mike Debraska, Michelle Mays, Gina Buenostro, Paul Witek, Dawn Moon-Kopetsky, Cheryl
Stevens, Jeff Metoxen, Laura Manthe, Janice Hirth Skenandore, Sharon Mousseau, Lisa Liggins, Sandra
Reveles, Bill Vervoort, Rena Metoxen, Linda Jenkins, Ken House, Wanita Decorah, Rose Melchert,
Taylor Peters, Neal Cornelius, Judi Skenandore, Floyd Hill, Amanda Thayer, Susan Torres, Marsha
Danforth, Simon White, Sherrole Benton, Maureen Perkins, Jerry Cornelius, Alicia Tisch, Diana
Hernandez, Emerson Reed Jr., Nathan Smith, Dylan Benton, Shanna Torres;
I.
CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:01 a.m.
For the record:
Vice-Chairwoman Melinda J. Danforth is providing the welcome at the
Wisconsin Wetlands Association Science Conference this morning at
the Radisson. Councilman Tehassi Hill and Councilwoman Jennifer
Webster are away on approved travel to the National Congress of
American Indians Executive Winter Session in Washington D.C.
Councilman David Jordan is on vacation.
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II.
III.
OPENING by Tribal Member Leander Danforth
A.
Recognition of Sr. Staff Attorney Rebecca Webster on publication of article titled “This
Land Can Sustain Us: Cooperative Land Use Planning on the Oneida Reservation” in
peer-reviewed journal Planning Theory & Practice
Sponsor: Jo Anne House, Chief Counsel
B.
Recognition of Assistant Development Division Director Bruce Danforth’s retirement
Sponsor: Trish King, Tribal Treasurer
ADOPT THE AGENDA (00:25:25)
Motion by Lisa Summers to adopt the agenda as presented, seconded by Trish King. Motion carried
unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
IV.
V.
OATHS OF OFFICE administered by Secretary Lisa Summers (00:19:50)
A.
Oneida Nation Veterans Affairs Committee – James Martin, Floyd Hill, Kenneth House Sr.
B.
Southeastern Oneida Tribal Services Advisory Board – Casey Houtsinger (Not Present)
C.
Oneida Library Board – Dylan Benton
D.
Oneida Pow Wow Committee – Heather Heuer, William King (Not Present)
E.
Oneida Personnel Commission – Bradley Graham
F.
Oneida Nation School Board – Neset Skenandore (Not Present), Shanna Torres
MINUTES (00:43:00)
A.
Approve February 10, 2016, regular meeting minutes
Sponsor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to approve the February 10, 2016, regular meeting minutes, seconded by Trish
King. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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VI.
RESOLUTIONS (00:43:29)
A.
Adopt resolution titled Authorizing and Submitting a Grant Application to the State of
Wisconsin/Department of Natural Resources for the 2016 Summer Tribal Youth
Program Grant
Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety Division
Motion by Lisa Summers to adopt resolution 02-24-16-A Authorizing and Submitting a Grant Application
to the State of Wisconsin/Department of Natural Resources for the 2016 Summer Tribal Youth Program
Grant, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
B.
Adopt resolution titled Administrative Procedures Act Adoption
Sponsor: Brandon Stevens, Councilman
Motion by Lisa Summers to adopt resolution 02-24-16-B Administrative Procedures Act Adoption,
seconded by Trish King. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
C.
Adopt resolution titled Administrative Rulemaking Law Adoption
Sponsor: Brandon Stevens, Councilman
Motion by Lisa Summers to adopt resolution 02-24-16-C Administrative Rulemaking Law Adoption,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
D.
Adopt resolution titled Amending Resolution 09-24-14-H Appointing Representative to
the State of Wisconsin Special Committee on State-Tribal Relations
Sponsor: Lisa Summers, Tribal Secretary
Motion by Trish King to defer the adoption of resolution titled Amending Resolution 09-24-14-H
Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations to the
March 9, 2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried with one
abstention:
Ayes:
Fawn Billie, Trish King, Lisa Summers
Abstained:
Brandon Stevens
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
VII.
APPOINTMENTS (No Requested Action)
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VIII.
STANDING COMMITTEES (1:43:00)
A.
Legislative Operating Committee
Sponsor: Councilman Brandon Stevens, Chair
1. Accept February 3, 2016, Legislative Operating Committee meeting minutes
Motion by Lisa Summers to accept the February 3, 2016, Legislative Operating Committee meeting
minutes, seconded by Trish King. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Motion by Lisa Summers to recess at 11:09 a.m. until 11:19 a.m., seconded by Fawn Billie. Motion
carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Meeting called to order by Chairwoman Tina Danforth at 11:17 a.m.
B.
Finance Committee
Sponsor: Tribal Treasurer Trish King, Chair
1. Approve February 15, 2016, Finance Committee meeting minutes
Motion by Fawn Billie to approve the February 15, 2016, Finance Committee meeting minutes, seconded
by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
C.
Community Development & Planning Committee (No Requested Action)
D.
Quality of Life Committee
Sponsor: Councilwoman Fawn Billie, Chair
1. Accept December 10, 2015, Quality of Life Committee meeting minutes
Motion by Trish King to accept the December 10, 2015, Quality of Life Committee meeting minutes,
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
IX.
GENERAL TRIBAL COUNCIL (2:29:05)
A.
Determine available General Tribal Council meeting date to address Petitioner Madelyn
Genskow: three resolutions
1) Oneida Business Committee Accountability
2) Repeal Judiciary Law
3) Open Records and Open Meetings Law
Sponsor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to schedule Petitioner Madelyn Genskow: three resolutions to a Special
General Tribal Council meeting on Monday, June 13, 2016, at 6:00 p.m., seconded by Fawn Billie.
Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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B.
Accept financial analysis and determine available General Tribal Council meeting date
to address Petitioner John E. Powless Jr.: Per capita payments
Sponsor: Lisa Summers, Tribal Secretary
EXCEPRT FROM JANUARY 27, 2016: Motion by Jennifer Webster to defer the financial
analysis for two (2) weeks, seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM JANUARY 13, 2016: Motion by David Jordan to accept the legal analysis
and to note the financial analysis is due by the January 27, 2016, regular Business Committee
meeting, seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer the legal and
financial analyses to the January 27, 2016, regular Business Committee meeting, seconded
by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM SEPTEMBER 9, 2015: Motion by Jennifer Webster to provide an additional
sixty (60) days for the legal analysis of Petitioner John E. Powless: Per capita payments,
seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM AUGUST 17, 2015: Motion by David Jordan to accept the legislative
analysis for the regarding per capita payments submitted by petitioner John E. Powless Jr.,
seconded by Trish King. Motion carried unanimously.
EXCERPT FROM AUGUST 12, 2015: Motion by Lisa Summers to adjourn at 2:06 p.m. and to
direct the Tribal Secretary to coordinate Business Committee special meeting date for the
remainder of this agenda, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JUNE 24, 2015: Motion by David Jordan to acknowledge receipt of the
verified petition submitted by John E. Powless, Jr.; to send the verified petition to the Law,
Finance, Legislative Reference and Direct Report Offices for the legal, financial, legislative
and administrative analyses to be completed; to direct the Law, Finance and Legislative
Reference Offices to submit the analyses to the Tribal Secretary's office within sixty (60) days,
and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report
Offices to submit the appropriate administrative analyses to the Tribal Secretary's office within
thirty (30) days, seconded by Tehassi Hill. Motion carried unanimously.
Motion by Lisa Summers to accept the financial analysis and to schedule Petitioner John E. Powless Jr.:
Per capita payments to a Special General Tribal Council meeting on Monday, June 13, 2016, at 6:00
p.m., seconded by Fawn Billie. Motion withdrawn.
Motion by Brandon Stevens to schedule Petitioner John E. Powless Jr.: Per capita payments to a
Special General Tribal Council meeting on Monday, May 23, 2016, at 6:00 p.m., seconded by Fawn
Billie. Motion carried with one opposed:
Ayes:
Fawn Billie, Trish King, Brandon Stevens
Opposed:
Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
For the record:
Secretary Lisa Summers stated the reasons for my opposition are as
stated earlier. It’s more of the logistics and coordination.
For the record:
Councilman Brandon Stevens stated this is why the General Tribal
Council Meetings Law is important and how we really process the
petitions in a manner that’s reflective of what the General Tribal Council
wants, in the order and fashion that they want it as well. Right now, we
have some outstanding ones that might jump in front of the other.
There’s not a finite process right now and General Tribal Council
Meetings Law would help that.
Motion by Lisa Summers to accept the financial analysis, seconded by Trish King. Motion carried
unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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Motion by Lisa Summers to recess at 12:05 p.m. until 1:30 p.m., seconded by Fawn Billie. Motion
carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Meeting called to order by Chairwoman Tina Danforth at 1:34 p.m.
Vice-Chairwoman Melinda J. Danforth, Councilman Tehassi Hill, Councilman David Jordan, and
Councilwoman Jennifer Webster not present.
C.
Request update on anticipated completion date regarding Petitioner Nancy Barton:
Emergency food pantry (5:21:25)
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative
analysis, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress
report as information and to defer the legal and financial analyses to the February 24, 2016,
regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition
submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition
to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial,
legislative, and administrative analyses to be completed; to direct the Law, Finance, and
Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within
sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct
the Direct Report Offices to submit the appropriate administrative analyses to the Tribal
Secretary’s Office within thirty (30) days, seconded by Fawn Billie. Motion carried
unanimously.
Motion by Lisa Summers to accept the verbal update from Chief Counsel and Chief Finance Officer on
the status of the analyses and the item be deferred for sixty (60) days, seconded by Brandon Stevens.
Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Motion by Lisa Summers to recess at 3:55 p.m. until 4:00 p.m., seconded by Brandon Stevens. Motion
carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Meeting called to order by Chairwoman Tina Danforth at 4:04 p.m.
X.
STANDING ITEMS (5:46:00)
A.
Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements
Sponsor: Troy Parr, Assistant Division Director/Development
Motion by Brandon Stevens to defer the update regarding Work Plan for CIP # 14-002 Cemetery
Improvements to the March 9, 2016, regular Business Committee meeting, seconded by Lisa Summers.
Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
XI.
UNFINISHED BUSINESS (No Requested Action)
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS
A.
Approve request to reschedule March 23, 2016, regular Business Committee meeting
date to March 30, 2016, with Executive Session discussion to be held on March 29, 2016
Sponsor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
B.
Approve request to reschedule April 26, 2016, Executive Session meeting date to April
25, 2016
Sponsor: Kaylynn Gresham, Director/Emergency Management
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
C.
Approve request to post three (3) vacancies on the Oneida Arts Board
Sponsor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
D.
Acknowledge receipt of decision from the Interior Board of Indian Appeals regarding
Docket No. IBIA 15-097 Madelyn Genskow v. Midwest Regional Director, Bureau of
Indian Affairs (5:41:40)
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
Motion by Lisa Summers to acknowledge the receipt of decision from the Interior Board of Indian
Appeals regarding Docket No. IBIA 15-097 Madelyn Genskow v. Midwest Regional Director, Bureau of
Indian Affairs, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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Motion by Lisa Summers to defer this item to the constitutional amendment team in order to start
implementation and that this item become a standing item on the Business Committee agenda for
reports beginning with the second regular Business Committee meeting in March, seconded by Brandon
Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
XIV.
TRAVEL
A.
TRAVEL REPORTS (No Requested Action)
B.
TRAVEL REQUESTS
th
1. Approve travel request – Four (4) Oneida Color Guard Veterans – 26 Annual
Washington University Pow Wow – St. Louis, MO – April 8-10, 2016 (5:38:25)
Sponsor:
Jennifer Webster, Councilwoman
Motion by Lisa Summers to approve the travel request– Four (4) Oneida Color Guard Veterans – 26th
Annual Washington University Pow Wow – St. Louis, MO – April 8-10, 2016, seconded by Fawn Billie.
Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
2. Approve travel request – Five (5) Oneida Color Guard Veterans – National Indian
Gaming Association (NIGA) Annual Tradeshow and Convention – Phoenix, AZ –
March 13-17, 2016
Sponsor:
Jennifer Webster, Councilwoman
Motion by Lisa Summers to approve the travel request – Five (5) Oneida Color Guard Veterans –
National Indian Gaming Association (NIGA) Annual Tradeshow and Convention – Phoenix, AZ – March
13-17, 2016, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
3. Approve travel request – Secretary Lisa Summers, Councilwoman Fawn Billie, and
three (3) Business Committee Staff: Jessica Wallenfang, Lisa Liggins, and Nicolas
Reynolds – Public Law 280 Training – Baraboo, WI – March 8-10, 2016 (5:30:30)
Motion by Brandon Stevens to approve the procedural exception to the Travel & Expense Policy –
Secretary Lisa Summers, Councilwoman Fawn Billie, and three (3) Business Committee Staff: Jessica
Wallenfang, Lisa Liggins, and Nicolas Reynolds – Public Law 280 Training – Baraboo, WI – March 8-10,
2016, seconded by Trish King. Motion carried with two abstentions:
Ayes:
Trish King, Brandon Stevens
Abstained:
Fawn Billie, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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XV.
REPORTS (3:06:00) (This section of the agenda is scheduled to begin at 1:30 p.m.)
A.
OPERATIONAL REPORTS
st
1. Accept Internal Services Division FY ’16 1 quarter report
Sponsor:
Joanie Buckley, Division Director/Internal Services Division
st
Motion by Lisa Summers to accept the Internal Services Division ’16 1 quarter report, seconded by
Trish King. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
st
2. Accept Ombudsman FY ’16 1 quarter report
Sponsor:
Dianne McLester Heim, Ombudsman
st
Motion by Lisa Summers to defer the Ombudsman FY ’16 1 quarter report to the March 9, 2016, regular
Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
B.
CORPORATE REPORTS (No Requested Action)
C.
BOARDS, COMMITTEES, AND COMMISSIONS
st
1. Accept Oneida Police Commission FY ’16 1 quarter report
Chair:
Bernie John Stevens
Liaison:
Lisa Summers, Tribal Secretary
EXCERT FROM FEBRUARY 10, 2016: (1) Motion by David Jordan to defer the Oneida
st
Police Commission FY ’16 1 quarter report to the February 24, 2016, regular Business
Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. (2)
Motion by David Jordan to suspend Oneida Police Commission stipends until the FY ’16
st
1 quarter report is submitted, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM JANUARY 27, 2016: Motion by Jennifer Webster to defer the Oneida
st
Police Commission FY ’16 1 quarter report to the February 10, 2016, regular Business
Committee meeting, seconded by Lisa Summers. Motion carried unanimously.
st
Motion by Fawn Billie to accept the Oneida Police Commission FY ’16 1 quarter report, seconded by
Trish King. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Motion by Fawn Billie to request the Liaison to follow-up with the Police Commission with the inquiries
for the next report, seconded by Trish King. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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st
2. Accept Land Claims Commission FY ’16 1 quarter report
Vice-Chair:
Loretta Metoxen
Liaison:
Brandon Stevens, Councilman
st
Motion by Lisa Summers to defer the Land Claims Commission FY ’16 1 quarter report to the March 9,
2016, regular Business Committee meeting and to request the Liaison to contact them and ask for a
representative to be present, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
st
3. Accept Environmental Resources Board FY ’16 1 quarter report
Chair:
Marlene Garvey
Liaison:
Tehassi Hill, Councilman
st
Motion by Lisa Summers to accept the Environmental Resources Board FY ’16 1 quarter report,
seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
st
4. Accept Oneida Nation School Board FY ’16 1 quarter report
Chair:
Debra Danforth
Liaison:
Fawn Billie, Councilwoman
st
Motion by Fawn Billie to accept the Oneida Nation School Board FY ’16 1 quarter report, seconded by
Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
st
5. Accept Oneida Library Board FY ’16 1 quarter report (No Report Submitted)
Vice-Chair:
Roxanne Anderson
Liaison:
Fawn Billie, Councilwoman
st
Motion by Fawn Billie to defer the Oneida Library Board FY ’16 1 quarter report, seconded by Trish
King. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
st
Motion by Fawn Billie to halt the Oneida Library Board stipends until the FY ’16 1 quarter report is
received, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
XVI.
EXECUTIVE SESSION
A.
REPORTS
1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director/
Intergovernmental Affairs & Communications
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
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2. Accept Chief Counsel report – Jo Anne House, Chief Counsel
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
3. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
B.
STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association
Liaison:
Trish King, Tribal Treasurer
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
C.
AUDIT COMMITTEE (No Requested Action)
D.
UNFINISHED BUSINESS
1. Accept update regarding Native Diversification Network–Procurement Technical
Assistance Center donation request and delete from agenda
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to
the February 24, 2016, regular Business Committee meeting, seconded by Brandon
Stevens. Motion carried unanimously.
EXCERPT FROM NOVEMBER 25, 2015: (1) Motion by Lisa Summers to accept the
request for support and to defer item to the Finance Committee to review the request; to
identify funding source; and to bring back a final recommendation for the December 23,
2015, regular Business Committee meeting, seconded by Fawn Billie. Motion carried
unanimously. (2) Motion by Lisa Summers to defer this item to a four (4) member
Business Committee team to work with the presenters on other opportunities NDN-PTAC
may be able to provide for the Tribe, seconded by Jennifer Webster. Motion carried
unanimously.
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
Page 11 of 13
Page 31 of 422
DRAFT
2. Defer update regarding complaint # 2015-DR11-01
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David
Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster.
Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David
Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster.
Motion carried unanimously.
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
3. Defer update regarding complaint # 2015-DR11-02
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint #
2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David
Jordan, and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion
carried unanimously.
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
4. Review update regarding complaint # 2015-DR14-01
Sponsor:
Tina Danforth, Tribal Chairwoman
EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint #
2015-DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman
Brandon Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously.
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
E.
NEW BUSINESS
1. Approve next steps and timeline for filling Assistant Development Division Director
position
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
Page 12 of 13
Page 32 of 422
DRAFT
2. Authorize release of executive session documents to the Land Claims Commission
Sponsor:
Jennifer Webster, Councilwoman
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
3. Approve two (2) actions for the special project regarding economic development
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
4. Approve three (3) actions regarding Sovereign Finance – Economic Development
Training Proposal
Sponsor:
Trish King, Tribal Treasurer
Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
XVII.
ADJOURN
Motion by Brandon Stevens to adjourn at 4:28 p.m., seconded by Fawn Billie. Motion carried
unanimously:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, Tehassi Hill, David Jordan, Jennifer Webster
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented/corrected on ____________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Regular Meeting Minutes DRAFT of February 24, 2016
Page 13 of 13
Page 33 of 422
Oneida Business Committee Agenda Request
EXCERPT FROM FEBRUARY 24, 2016: Motion by Trish King to defer the
1. Meeting Date Requested:
03 / 09 / 16
adoption of resolution titled Amending Resolution 09-24-14-H
2 / 24 / 16
=============
Appointing Representative to the State of Wisconsin Special Committee
on State-Tribal Relations to the March 9, 2015, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried with one
abstention.
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt resolution entitled Appointing Representative to the State of WI Special Committee on State-Tribal
Relations
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Executive Assistant to Tribal Secretary
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Page 34 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Legislature of the State of Wisconsin has created the Special Committee on State-Tribal Relations in
accordance with Wis. Stat. 13.83(3) and the committee is made up of Tribal leaders and members of the
Wisconsin Legislature.
BC Resolution 09-24-14-H appointed Melinda J. Danforth, Vice Chairwoman, to sit on the Special Committee on
State-Tribal Relations and she'd like to transfer her seat on this special committee to Lisa Summers, Tribal
Secretary.
Lisa Summers is agreeable with this change and Intergovernmental Affairs and Communications has also been
made aware.
**NEW FOR 3/9/16 BC MEETING**
Per the BC's discussion at the last meeting and after consultation with Chief Counsel, the title of the resolution
has been changed and an additonal resolve has been added indicating this resolution supersedes resolution
# BC-09-24-14-H.
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3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 35 of 422
BC Resolution # ______________
Appointing Representative to the State of Wisconsin Special Committee on State-Tribal Relations
WHEREAS,
the Oneida General Tribal Council is the duly recognized governing body of the Oneida
Tribe of Indians of Wisconsin; and
WHEREAS,
the General Tribal Council has been delegated the authority of Article IV, Section I of the
Oneida Tribal Constitution; and
WHEREAS,
the Oneida Business Committee may be delegated duties and responsibilities by the
Oneida General Tribal Council and is at all times subject to the review powers of the
Oneida General Tribal Council; and
WHEREAS,
the Legislature of the State of Wisconsin has created the Special Committee on StateTribal Relations in accordance with Wis. Stat. 13.83(3); and
WHEREAS,
the committee is made up of Tribal leaders and members of the Wisconsin Legislature;
and
WHEREAS,
the Special Committee on State-Tribal Relations studies issues related to American
Indians and the American Indian tribes and bands in this state and develop specific
recommendations and legislative proposals relating to these issues, Wis. Stat.
13.83(3)(a); and
WHEREAS,
Resolution # BC-09-24-14-H appointed Melinda J. Danforth, Vice Chairwoman, to sit on
this special committee;
WHEREAS,
the Vice Chairwoman wishes to transfer her seat on this special committee to Lisa
Summers, Secretary;
NOW THEREFORE BE IT RESOLVED that Resolution # BC-09-24-14-H is superseded by this
resolution.
BE IT FURTHER RESOLVED that the Oneida Business Committee ratifies the appointment of Lisa
Summers, Secretary, to sit on the Special Committee on State-Tribal Relations.
Page 36 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
2. General Information:
Session:
~
Open
Agenda Header:
03
I 09 I 16
D Executive- See instructions for the applicable laws, then choose one:
!General Tribal Council
D Accept as Information only
~
Action - please describe:
BC to approve Personnel Commission recommendation.
**note: posting closed on 2/8/2016.
.
[8] Other:
1..-IM_e_m_o------------------,
2.
3.
4.
3. Supporting Materials
D Business
Committee signature
required
D Contract
D Report
D Resolution
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Cristina Danforth, Tribal Chairwoman
Primary Requestor/Submitter:
Submitted by Lora Skenandore, Assistant to Chairwoman
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Page 37 of 422
Oneida Tribe of Indians of Wisconsin
BUSINESS COMMITTEE
Oneidas btinging several
hundred bags of corn to
Washington's starving army
at Valley Forge, after the
colonists had consistently
refused to aid them.
P.O. Box 365 • Oneida, Wl54155
Telephone: 920·869-4364 • Fax: 920·869-4040
TO:
Oneida Business Committee
FROM:
Chairwoman Tina Danforth
DATE:
February 25, 2016
RE:
Oneida Personnel Commission
UGWA DEMOLUM YATEHE
Because of the help of
this Oneida Chief in
cementing a friendship
between the aix nations
and the colony of
Pennsylvania, a new
nation, the United States
was made possible.
C,9z1')
*************************************************************************************
There were 3 applicants for 1 vacancy on the Personnel Commission. The applicants were Sylvia
Cornelius, Marjorie E. Stevens and Tomas G. Escamea.
The candidates are qualified to serve. In accordance with Article VI, Section 6-2 (c) of the Commission
Policy Governing Boards, Committees and Commissions, I recommend Tomas Escamea to be appointed
to serve on the Personnel Commission.
Thank You.
Page 38 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
3
/ 9
/ 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the February 17, 2016 LOC Meeting Minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 39 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The purpose of this request is to ask the OBC to accept the attached February 17, 2016 LOC meeting minutes. In
accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar
days after approval by the LOC [See LOC Bylaws, 4-2(a)].
Action Requested:
Accept the LOC meeting minutes of February 17, 2016.
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3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 40 of 422
Legislative Reference Office
P.O. Box 365
Oneida, WI 54155
(920) 869-4376
(800) 236-2214
http://oneida-nsn.gov/LOC
Committee Members
Brandon Stevens, Chairperson
Tehassi Hill, Vice Chairperson
Fawn Billie, Councilmember
David P. Jordan, Councilmember
Jennifer Webster, Councilmember
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
February 17, 2016 9:00 a.m.
Present: Brandon Stevens, Fawn Billie, Tehassi Hill and Jennifer Webster.
Excused: David P. Jordan.
Others Present: Taniquelle Thurner, Krystal John, Douglass McIntyre, Maureen Perkins, Rae
Skenandore, Michelle Mays, Nancy Barton, Cathy Metoxen, Mike Debraska, Bonnie Pigman, Danelle
Wilson, and Mary Cornelissen.
I.
Call to Order and Approval of the Agenda
Brandon Stevens called the February 17, 2016 Legislative Operating Committee meeting to
order at 9:01 a.m.
Motion by Tehassi Hill to approve the agenda; seconded by Fawn Billie. Motion carried
unanimously.
II.
Minutes to be approved
1. February 3, 2016 LOC Meeting Minutes
Motion by Tehassi Hill to approve the February 3, 2016 LOC meeting minutes; seconded by
Fawn Billie. Motion carried unanimously.
III.
Current Business
1. Administrative Procedures Act Amendments (01:02-04:24)
Motion by Tehassi Hill to forward the Administrative Procedures Act Amendments to the
Oneida Business Committee for consideration; seconded by Jennifer Webster. Motion
carried unanimously.
2. Cemetery Law Amendments (04:34-38:48)
Motion by Jennifer Webster to accept the legislative analysis for the Cemetery Law
Amendments and defer to the sponsor pending the results of the hydrogeology study;
seconded by Fawn Billie. Motion carried unanimously.
3. Fitness For Duty Policy (38:50-54:35)
Motion by Jennifer Webster to forward the Fitness for Duty Policy to the Legislative
Reference Office for a legislative analysis and to the Finance Department for a fiscal impact
statement; seconded by Tehassi Hill. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of February 17, 2016
Page 1 of 2
Page 41 of 422
4. Marriage Law Amendments (54:41-55:14)
Motion by Fawn Billie to approve the public meeting packet for the Marriage Law
Amendments and to forward to a public meeting date of March 17, 2016; seconded by
Jennifer Webster. Motion carried unanimously.
5. Removal Law Amendments (55:37-56:06)
Motion by Tehassi Hill to accept the Removal Law Amendments draft and forward to the
Legislative Reference Office for an updated legislative analysis and to the Finance
Department for a fiscal impact statement; seconded by Fawn Billie. Motion carried
unanimously.
6. Violence Against Women Act (56:12-01:13:23)
Motion by Jennifer Webster to accept the memorandum on the Violence Against Women
Act; to leave the Violence Against Women Act on the Active Files List and to direct the
Legislative Reference Office to research alternative options that could be implemented;
seconded by Tehassi Hill. Motion carried unanimously.
7. Administrative Rulemaking Law (01:13:25-01:35:11)
Motion by Jennifer Webster to forward the Administrative Rulemaking Law to the Oneida
Business Committee for consideration noting that any substantial changes in the Fiscal
Impact Statement would be sent to an e-poll; seconded by Fawn Billie. Motion carried
unanimously.
IV.
New Submissions
V.
Additions
VI.
Administrative Updates
VII.
Executive Session
VIII. Recess/Adjourn
Motion by Fawn Billie to adjourn the February 17, 2016 Legislative Operating Committee
meeting at 10:36 a.m.; seconded by Jennifer Webster. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of February 17, 2016
Page 2 of 2
Page 42 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
/ 9
3
/ 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the LOC quarterly report.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 43 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Per the quarterly reporting schedule developed by the Tribal Secretary's Office, the LOC is submitting to the OBC
a quarterly report for the period of October 2015 to December 2015.
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Page 2 of 2
Page 44 of 422
Committee Members
Brandon Stevens, Chairperson
Tehassi Hill, Vice Chairperson
Fawn Billie, Councilmember
David P. Jordan, Councilmember
Jennifer Webster, Councilmember
Legislative Reference Office
P.O. Box 365
Oneida, WI 54155
(920) 869-4376
(800) 236-2214
http://oneida-nsn.gov/LOC
Quarterly Report
Legislative Operating Committee
October - December 2015
1. Purpose and Mission
The purpose and mission of the Legislative Operating Committee (LOC) is to enhance the
policymaking capability of the Oneida Business Committee (OBC) and the General Tribal Council
(GTC) by drafting laws and policies and reviewing past and current laws, policies and regulations of
the Oneida Tribe.
A legislative analysis is completed for proposed laws, policies, regulations, bylaws and amendments.
Public meetings are facilitated by the LOC in accordance with the Legislative Procedures Act (LPA). A
Resolution and Statement of Effect are prepared for all legislation that is presented for final adoption
which is submitted to the OBC and/or GTC for approval.
2. Members
The LOC is comprised of the five council members of the OBC: Brandon Stevens (Chair), Tehassi Hill
(Vice-Chair), Jennifer Webster, Fawn Billie, and David P. Jordan.
3. Contact Information
The LOC office is located on the second floor in the Norbert Hill Center. For more information, please
contact the Legislative Reference Office (LRO) at (920) 869-4376 or e-mail LOC@ oneidanation.org.
4. Meetings
The LOC holds regular meetings on the first and third Wednesday of every month. The meetings begin
at 9:00 a.m., and are held in the Norbert Hill Center - Second Floor, Business Committee Conference
Room.
5. Prioritization
The LOC continuously reviews the proposals on our Active Files List (AFL). Priorities are identified
based on GTC Directive, OBC Directive and by LOC agreement/consensus.
6. Summary
During this reporting period (October, November, and December 2015), the LOC:
Added 9 legislative items to the Active Files List (AFL) and completed processing one
legislative item; bringing the total number of legislative items on the AFL to 56, as of January
1, 2016.
Page 1 of 3
Page 45 of 422
Added one administrative item (a GTC petition) to the Active Files List and forwarded a
statement of effect for this item to the OBC; bringing the total number of legislative
analyses/statements of effect prepared for GTC petitions this term to 15.
Held five Public Meetings.
Legislative Items Added to the Active Files List
Of the 9 legislative items added to the AFL during the reporting period, five are proposals that would
create new Tribal laws; three would amend existing Tribal laws, and one would amend the bylaws for a
Tribal entity:
1. New Law: Probate Law. This proposed law would set out a process for administering the
estate of a deceased person, including resolving all claims and distributing the deceased
person’s property. Currently, the Real Property Law contains various provisions related to
probate, but this Law would comprehensively address the topic. Added to the Active Files List
on 10/7/15.
2. New Law: Mortgage and Foreclosure Law. This proposed law set out a process for how the
Tribe administers mortgages and foreclosures. This law is being developed because the Land
Commission’s hearing responsibilities are being transferred to the Judiciary. Added to the Active
Files List on 10/7/15.
3. New Law: Landlord-Tenant Law. This is a proposal for a new law to establish the roles and
responsibilities of the Landlord and Tenant. This law is being developed because the Land
Commission’s hearing authority is being transferred to the Judiciary. Added to the Active Files
List on 10/7/15.
4. New Law: Research Protection Act. This is a proposal for a new law that is intended to assist
Oneida with consultation and research from Tribal members. The goal is to use intellectual
brain power of Oneida college graduates who are willing to serve as a Tribal resource, ensuring
future Tribal growth and prosperity. Added to the Active Files List on 10/21/15.
5. New Law: Severance Law. This proposal provides a process for the Tribe’s offering of
severance agreements to employees when it is determined that the financial conditions of the
Tribe warrant a need to reduce the workforce. Added to the Active Files List on 10/21/15.
6. Amendments: Marriage Law. Proposed amendments were requested to provide for a way to
waive the standard waiting period between applying for a license and solemnizing the marriage,
provide for an administrative fee for amendments to an application after it has been submitted
and to provide for a process to adopt a fee schedule. Added to the Active Files List on 11/4/15.
7. Amendments: Vendor Licensing Law. Amendments were requested because the SEOTS staff
ran into issues when trying to obtain a new vendor. Additional changes are also being processed
to update and streamline the law. Added to the Active Files List on 11/18/15.
8. Amendments: Real Property Law. The proposed amendments would, among other things,
transfer all Land Commission hearing responsibilities to the Judiciary. Various sections of the
Law would also be removed and separate laws would be created to address those topics. Added
to the Active Files List on 10/7/15.
9. Amendments: Land Commission Bylaws. These amendments would remove the hearing
authority from the Land Commission and transfer it to the Judiciary. Added to the Active Files
List on 10/7/15.
Legislative Items Completed
One legislative item was completed during this reporting period and removed from the Active Files
List – A new Furlough Policy was adopted by the OBC on November 10, 2015.
Page 2 of 3
Page 46 of 422
Emergency Actions
There are currently no laws or policies in effect on an emergency basis.
Added/Processed Administrative Items
GTC Petitions. During this quarter, one new GTC petition was deferred to the LOC for legislative
analysis - on November 4, 2015, the LOC added Petition: Food Pantry to the Active Files List, and on
January 6, 2016, the LOC forwarded the prepared statement of effect for this item to the OBC.
Public Meetings
The LOC held five Public Meetings during the reporting period:
10/29/15 – Higher Education Scholarship Policy
10/29/15 – Community Support Fund Policy Amendments
10/29/15 – Removal Law Amendments
10/29/15 – Public Use of Tribal Land Law Amendments
10/1/15 – Oneida Flag Policy
Person responsible for this report and contact information:
Operating Committee Chair. Phone: (920) 869-4378.
Page 3 of 3
Brandon Stevens, Legislative
Page 47 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03
/. 09
I 16
2. General Information:
Session:
[gJ Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
!standing Committees
D Accept as Information only
[gJ Action - please describe:
BC approval of Finance Committee Meeting Minutes of February 29, 2016
3. Supporting Materials
D Report
D Resolution
D Contract
[gJ Other:
1.1'F_C_M_t_g_M_i-nu_t_e_so-f-2-/2_9_/_16----------,
3.
4.
2.1Fc E-Poll approving 2/29/16 Minutes
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Author~edSponsor/Uaison:
ILT_ri_sh_~_n=~~T_r_ib_a_IT_r_e_as_u_re_r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~
Primary Requestor:
Denise Vigue, Executive Assistant /Finance Administration
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
Page 48 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is
a standing committee of the OBC.
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3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Page 49 of 422
ONEI D A FI N ANCE COM M I TTEE
February 29, 2016 – 10:00 A.M.
Business Committee Executive Conference Room
REGULAR MEETING MINUTES
Members Present:
Patricia King, Treasurer/FC Chair
Jenny Webster, BC Council Member
Chad Fuss, Gaming AGM/FC Alternate
Larry Barton, CFO/FC Vice-Chair
Patrick Stensloff, Purchasing Director
Wesley Martin, Jr., Community Elder Member
Excused: David Jordan, BC Council Member
Others Present: Nicole Rommel, Dawn Moon-Kopetsky, Barb Ernst, Maria Danforth,
Char Kizior, and Denise Vigue, FC recording secretary
I.
Call to Order: The meeting was called to order by the FC Chair at 10:10 A.M.
II.
Appr oval of Agenda: FEBRUARY 29, 2016
Motion by Wesley Martin, Jr. to approve the Finance Committee agenda for Feb. 29,
2016 with the addition of the FC meeting stipend to be discussed at the end of the
meeting. Seconded by Larry Barton. Motion carried unanimously.
III.
Appr oval of Minutes: FEBRUARY 15, 2016 (approved via FC E-Poll on 2/16/16)
Motion by Jennifer Webster to ratify the FC E-Poll action of Feb. 16, 2015 approving the
Finance Committee meeting minutes of Feb. 15, 2015. Seconded by Patrick Stensloff.
Motion carried unanimously.
IV.
Tabled Busi ness: No Tabled Business
V.
Capital Expenditures:
1.
MiCamp Solutions, LLC
Chad Fuss, Gaming Admin (for Gaming MIS)
Chad Fuss explained the request is for or Hardware and Professional Services in updating the
Point of Sales System at the food/beverage venues at Gaming and the Radisson; the
hardware is the new reader machines for new credit cards that contain chips, the hardware
also includes mobile devices servers can take to tables for payment. There was extensive
discussion over requirements such as certification, declination letters and other associated
backup that needs to be included in future requests; other questions related to the charge back
and transaction fees, other gaming capital expenditure items, and biometrics in future
technology were discussed.
Motion by Wesley Martin, Jr. to approve the Capital Expenditure request up to $92,508.87
with MiCamp Solutions, LLC for Hardware and Professional Services regarding the Point
of Sales System upgrade to the food/beverage venues at Gaming and the Radisson.
Seconded by Jennifer Webster. Patrick Stensloff abstained. Motion carried.
VI.
1.
New Business:
Home DePot – PO Increase
Nicole Rommel, DOLM
Page 1 of 4
Finance Committee Meeting Minutes of February 29, 2016
Page 50 of 422
Nicole Rommel was present to discuss this Purchase Order increase and provided
handouts to the FC as backup documentation; the increase is for the costs associated with
construction materials such as roofing, appliances, and carbon monoxide detectors for the
rental and Dream Homes identified on the handouts; funds are from the current repairs
and maintenance line and are within the FY16 budget. There were questions regarding
tracking of cost for each unit, ROI, and date to rent or purchase; there was also discussion
about communicating vacancies out to the public, and persons responsible for requisition
creation, pick up of items, and receiving of items.
Motion by Wesley Martin, Jr. to approve the Purchase Order increase of $80,000.00 for
Home De Pot for home materials related costs of improvements for the rental and Dream
Homes. Seconded by Chad Fuss. Motion carried unanimously.
VII.
Executi ve Session: No items submitted
VIII.
Communit y Fund:
1.
YMCA Camp U-Nah-Li-Yah fees for son
Motion by Wesley Martin, Jr. to approve this and the following request from the
Community Fund for the YMCA Camp U-Nah-Li-Yah registration fees for the son and
daughter of the requestor in the amount of $300.00 per child. Seconded by Larry Barton.
Motion carried unanimously.
2.
YMCA Camp U-Nah-Li-Yah fees for daughter
- See action in CF #1.
3.
Rosemary Hill Beading Classes (BW)
Motion by Larry Barton to approved this and the following request from the Community
Fund for the Rosemary Hill Beading classes registrations fees in the amount of $300.00
each and for request #5 in the amount of $225.00 for one beading class registration fee.
Seconded by Chad Fuss. Motion carried unanimously.
4.
Rosemary Hill Beading Classes (SG)
- See action in CF #3.
5.
Rosemary Hill Beading Class (DH)
- See action in CF #3.
6.
Green Bay Metro Hoops fees for daughter
Motion by Larry Barton to approve from the Community Fund the Green Bay Metro
Hoops fees for the daughter of the requestor in the amount of $300.00. Seconded by
Patrick Stensloff.
7.
American Cancer Society-Relay-for-Life
Motion by Wesley Martin, Jr. to approve from the Community Fund Twenty (20) Cases of
Coca-Cola product to be used at the Oneida Relay-for-Life Fundraising Event. Seconded
by Chad Fuss. Jennifer Webster abstained. Motion carried.
Page 2 of 4
Finance Committee Meeting Minutes of February 29, 2016
Page 51 of 422
8.
March of Dimes- Pancake Fundraiser
Motion by Wesley Martin, Jr. to approve from the Community Fund Five Cases of CocaCola product to be used at the Oneida Pancake Fundraising Event. Seconded by
Jennifer Webster. Motion carried unanimously.
9.
WI Blizzard Basketball fees for son
Motion by Larry Barton to approve from the Community Fund the Wisconsin Blizzard
Basketball registration fees for the son of the requestor in the amount of $300.00.
Seconded by Jennifer Webster. Motion carried unanimously.
10. D-1 Boot Camp Class fees
Motion by Wesley Martin, Jr. to approve from the Community Fund the D-1 Boot Camp
Class fees for the requestor in the amount of $300.00. Seconded by Jennifer Webster.
Chad Fuss abstained. Motion carried.
11. Synergy Sports Performance class fees for son
Motion by Larry Barton to approve from the Community Fund $269.00 for Synergy Sports
Performance class fees for son of requestor. Seconded by Patrick Stensloff. Motion
carried unanimously.
12. Green Bay Elite Cheer fees for daughter
Motion by Larry Barton to approve this and the following request from the Community
Fund the Green Bay Elite Cheer fees for the two daughters of the requestor in the amount
of $300.00 each. Seconded by Chad Fuss. Motion carried unanimously.
13. Green Bay Elite Cheer fees for daughter
- See action in CF #12.
14. D-1 Boot Camp Class fees
Motion by Wesley Martin, Jr. to approve from the Community Fund the D-1 Boot Camp
Class fees for the requestor in the amount of $300.00. Seconded by Jennifer Webster.
Motion carried unanimously.
15. Oneida Teen Health Career Fair
Motion by Larry Barton to approve from the Community Fund Six Cases of Coca-Cola
product to be used at the Oneida Teen Health Career Fair. Seconded by Jennifer
Webster. Motion carried unanimously.
16. ADD ON: Chili Fundraiser for youth trip to Washington, D.C.
Motion by Wesley Martin Jr. to approve from the Community Fund Nine Cases of CocaCola product to be used at the fundraiser for the youth trip to Washington, D.C. Seconded
by Patrick Stensloff. Motion carried unanimously.
IX.
Follow Up: NONE
X.
FYI and /or Thank You:
1.
Thank You: Rawhide, Inc.-Donation
John Solberg, Executive Director
Page 3 of 4
Finance Committee Meeting Minutes of February 29, 2016
Page 52 of 422
Motion by Jennifer Webster to accept as FYI the thank you for the donation from Rawhide,
Inc. Seconded by Patrick Stensloff. Motion carried unanimously.
2. FYI: IGT (5) participation games
David Emerson, Gaming Slots Director
Motion by Wesley Martin, Jr. to accept as FYI the IGT (5) participation games information
from Gaming Slots Department. Seconded by Larry Barton. Motion carried unanimously.
3.
ADD ON: Meeting Stipend Discussion
There was a discussion of the Policy for Boards, Committees, and Commission relating to
the stipend for community members that are appointed by the Business Committee to sit
on these committees. Specifically discussed was the possibility of utilizing preparation time
at home by community members as part of the time associated with meetings; some
Finance Committee meetings were less than the stipulated one hour requirement, but premeeting preparation time is not addressed. At this time there is no specific language in the
Policy regarding preparation time outside of the meetings and the FC By-Laws also mirror
the language of the Policy; in order to make changes a process for policy development
that will affect all these entities needs to be established and is being worked on within the
overall development related to the Four Directions. Further discussion regarding the role of
the Finance Committee and possible changes was also discussed.
XI.
Adjour n: Motion by Jennifer Webster to adjourn. Seconded by Wesley Martin, Jr.
Motion carried unanimously. The meeting ended at 11:15 A.M. The next Finance
Committee meeting is scheduled for Monday, March 14, 2016 at 10:00 A.M. in the BC
Executive Conference Room.
Minutes taken and transcribed by:
Denise Vigue, Executive Assistant in Finance
& Finance Committee Recording Secretary
Finance Committee- E-Poll Minutes Approval Date:
February 29, 2016
Oneida Business Committee- FC Minutes- Approval Date:
Page 4 of 4
Finance Committee Meeting Minutes of February 29, 2016
Page 53 of 422
MEMORANDUM
TO:
Finance Committee
CC:
Business Committee
FR:
Denise Vigue, Execut ive Assistant
DT:
February 29, 2016
RE:
E- Po l l R es u lt s o f : F C M eet in g M in u t es o f F eb ru ar y 2 9, 2 0 16
An E-Poll vot e of the Finance Committee was conduct ed to approve the
Februar y 29, 2016 Finance Committee meeting minutes. The results of
the completed E- Poll are as f ollows:
E-POLL RESULTS:
There was a Major ity 5 YES votes f rom Larry Barton, Patrick Stenslof f , Chad
Fuss, W esley Martin, Jr. and Jennif er W ebster to approve the Feb. 29, 2016
Finance Committee Meet ing Minutes.
The minut es will be placed on the next BC agenda of March 9, 2016 f or
approval and the next Finance Comm ittee agenda of March 14, 2016 to ratif y
this E- Poll action.
Yaw⩑ko
__________________________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall
constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any
meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
IX. GENERAL TRIBAL COUNCIL
A. Accept legal analysis regarding Petitioner Nancy Barton: Emergency food pantry
Sponsor: Lisa Summers, Tribal Secretary
B. Accept petition submitted by Yvonne Metivier regarding per capita FY ‘17 through FY ’21
Sponsor: Lisa Summers, Tribal Secretary
C. Accept petition submitted by Michael Debraska regarding establishing a Health Care
Board
Sponsor: Lisa Summers, Tribal Secretary
D. Forward the Oneida Higher Education Scholarship (Law) to the General Tribal Council for
consideration
Sponsor: Brandon Stevens, Councilman
E. Approve meeting materials for the April 11, 2016, special General Tribal Council meeting
Sponsor: Lisa Summers, Tribal Secretary
These agenda items contain information for Tribal Members only. Please visit the Business Committee
Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials.
Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/
For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email
to TribalSecretary@oneidanation.org. Thank you.
Page 248 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16 EXCERPT FROM FEBRUARY 24, 2016: Motion by Brandon Stevens
to defer the update regarding Work Plan for CIP # 14-002 Cemetery
=============
2 / 24 / 16
Improvements to the March 9, 2016, regular Business Committee
meeting, seconded by Lisa Summers. Motion carried unanimously.
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Unfinished Business
Accept as Information only
Action - please describe:
Accept update of Work Plan for Cemetery Improvements project #14-002.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Work Plan
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor/Submitter:
Troy Parr, Asst. Division Director/Development
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Paul J. Witek, Senior Tribal Architect/ Engineering Dept.
Name, Title / Dept.
Additional Requestor:
Fawn Cottrell, Contract Processor/ Engineering Dept.
Name, Title / Dept.
Page 1 of 2
Page 249 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose:
Follow-up to item XII.A from December 9, 2015 OBC Meeting for a update to Work Plan.
Background:
On December 9, 2015 the Business Committee approved a motion to request the Cemetery Improvement
Project #14-002 Work Plan be a standing item on the second regular Business Committee meeting agenda of
each month starting in January of 2016 for updates.
Action Requesting:
1. Acceptance of Work Plan status update for Cemetery Improvements project #14-002.
1) Save a copy of this form for your records.
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3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 250 of 422
WORK PLAN
Cemetery Improvements Project
#14‐002
No.
1
2
3
Description
Continue data readings
from monitoring wells.
Install additional
monitoring wells.
Hydrogeology Study
(ground‐water study).
2/16/16
Notes
4
5
Additional drain tile
installation.
6
Raise grades between
existing plateaus.
Task
Coordinator
Estimated
Completion
Date
On‐going
On‐going
12/16/15
Complete, issued 12/9/15; proposals
received 12/16/15.
1/22/16
Complete.
Status
Monthly readings.
a.
Collect data.
CW&S Dept.
Install monitoring wells at existing raised
plateaus and on property to east.
a.
Draft and release Request For
Proposals (RFP).
b.
Draft and award contract.
Engineering
Dept.
Engineering
Dept.
c.
Install monitoring wells
Vendor
2/9/16
4 wells installed Feb. 8 & 9.
Remaining 2 will be coordinated with
Hydrogeology study.
a.
Identify budget source for study.
Troy Parr
12/14/15
Transfer of funds from #07‐009
Building Demolitions was approved
by Finance Committee 12/14/15.
b.
Draft and release Request For
Proposals (RFP).
c.
Draft and award contract.
Engineering
Dept.
Engineering
Dept.
d.
Conduct study.
Vendor
Summer
2016
Waiting on completion of item 3.c.
a.
Include budget request in annual
fiscal year CIP Budget request.
Engineering
Dept.
T.B.D.
Waiting on Hydrogeology Study
results. Will estimate cost and
include a request in FY2017.
a.
Define specific scope of work with
Technical Team.
Engineering
Dept.
T.B.D.
Waiting on Hydrogeology Study
results.
b.
Drain tile installation.
CW&S Dept.
T.B.D.
Waiting on completion of item 5.a.
a.
Prepare Construction Documents
to define scope of work and allow
bidding of work.
Vendor/
Engineering
Dept.
T.B.D.
Waiting on Hydrogeology Study
results.
b.
Request bids and award
construction contract.
Engineering
Dept.
T.B.D.
Waiting on completion of item 6.a.
c.
Construction
Vendor
T.B.D.
Waiting on completion of item 6.b.
The study will review previous reports,
existing data from monitoring wells, data
from new monitoring wells and provide
verification/recommendations of plan of
action to address groundwater concerns.
Study duration is anticipated to be 6 months.
Request funding for
implementation.
Tasks
Funding will be requested through the CIP
Budget and amounts will be based upon
estimates included in the Hydrogeology
Study.
Contingent upon results of Hydrogeology
Study. If study results confirm this is an
appropriate action, work will commence as
funding allows.
Contingent upon results of Hydrogeology
Study. If study results confirm this is an
appropriate action, work will commence as
funding allows.
G:\ENG\Projects\14‐002 Cemetery\Misc\14‐002 Work Plan.docx
1
1/28/16
Feb. 2016
Issued 1/9/16; 4 proposals received
and scored 1/28/16.
GEI Consultants, Inc. is high scoring
firm. Contract in approval process.
Page 251 of 422
MEMO
TO:
Oneida Business Committee
FROM:
Patrick Pelky, EH&S Division Director/DOLM Director
RE:
Clean-up Cost adjacent to the Oneida Scared Burial Grounds Site
DATE:
February 29, 20I6
The following information was submitted by Dennis Johnson, Community Wells & Septic, and
Steve Linskens, Environmental, Health & Safety, from the Material Handling Team, who led the
clean-up of the site adjacent to the Oneida Scared Burial Grounds:
Workers/Operators that were dedicated to the Adam Dr. clean up project were:
•
•
•
Four (4) DPW Staff
One (1) Community Wells & Septic
One (I) EH&SD
In-Kind Hours Spend cleaning up the site. Total internal Staff/equipment hours= 56 m·s.:
•
•
•
November 9, 20I5- 4 hours- I dump truck, pay loader, skidsteer. 4 hrs. x 3 operators=
I2 total
staff /equipment hours.
November IO, 20I5- 7 hours- 2 dump trucks, pay loader, dozer. 7 hrs. x 4 operators=
28 total staff/equipment hours.
November II, 2015- 8 hours- pay loader, dozer. 8 hrs. x 2 operators= I6 total
staff/equipment hours.
Outside Hours Spent cleaning up the site:
•
November II, 20I6- plus I dump truck from Carl's Trucking@ 4.5 hrs. x $73/hr. =
$ 328.50
~
Reviewed y:
~--
i
/~'/
/
/
/
L-/~
,' ,/·'
!/'
Steve Linskerl's, EH&SD
Page 252 of 422
Oneida Business Committee Agenda Request
03 / 09 / 16
1. Meeting Date Requested: =============
02 / 24 / 16
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to
defer the remainder of the agenda to the March 9, 2016, regular
Business Committee meeting, seconded by Fawn Billie. Motion
carried unanimously.
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Reschedule the March 23, 2016, regular Business Committee meeting to March 30, 2016, with executive
session discussion held on March 29, 2016.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. March/April 2016 schedule with travel/vacation
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 253 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
TO:
FROM:
DATE:
RE:
ONEIDA BUSINESS COMMITTEE
LISA SUMMERS, SECRETARY
FEBRUARY 17, 2016
RESCHEDULE 2/23/16 BC MEETING
***BACKGROUND***
The following Business Committee members will not be in attendance for the regular Business Committee
scheduled on March 23, 2016:
1) Chairwoman Tina Danforth - approved travel to RES Conference
2) Treasurer Trish King - approved travel to RES Conference
3) Councilwoman Jennifer Webster - approved travel to RES Conference
4) Secretary Lisa Summers - approved travel to CACIC Conference
At the February 10, 2016, regular BC meeting, Vice-Chairwoman Melinda J. Danforth was also approved to attend
the CACIC Conference with the exception of March 23, 2016. The Vice-Chairwoman indicated a desire to hold
both the regular meeting and executive session discussion together on one day.
The last week in March is a "free week" with no LOC or BC meeting scheduled. As of February 17, 2016, according
to OutLook calendars, the following Business Committee members are on vacation the last week in March:
1) Councilwoman Fawn Billie
The requested action below is being presented as an alternate consideration o the "one-day" meeting.
***REQUESTED ACTION***
Consider rescheduling the March 23, 2016, regular Business Committee meeting to March 30, 2016, with
executive session discussion held on March 29, 2016.
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Page 2 of 2
Page 254 of 422
March/April 2016
Sun
Mon
20
Tue
21
Wed
22
Executive Session
Discussion
27
Thu
23
Fri
24
Regular BC Meeting
Sat
25
26
Comp. Health Update
1/2 - Good Friday
MJD@CACIC------->
LS@CACIC--------->
TD, TK, JW@RES->
-------------------------|
------------------------->
------------------------->
------------------------->
------------------------->
MJD@CACIC-------|
-------------------------|
-------------------------|
28
29
30
31
1
FB-vacation---------->
------------------------->
------------------------->
------------------------->
-------------------------|
4
5
6
7
8
9
13
14
15
16
2
EASTER
3
LOC Meeting
10
11
12
Regular BC Meeting
Page 255 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16
02 / 24 / 16
============
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers
to defer the remainder of the agenda to the March 9, 2016,
regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
2. General Information:
Session:
~ Open
AgendaHeader:
D Executive- See instructions for the applicable laws, then choose one:
LjN_e_w_B_u_s_in_e_s_s____________________________________________________~
D Accept as Information only
~ Action - please describe:
Request approval of Executive Session meeting date from April 26th to April 25th, 2016.
3. Supporting Materials
D Report
D Contract
D Resolution
~ Other:
l.llnvitation
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted -Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Kaylynn Gresham, Director Emergency Management
Primary Requestor/Submitter:
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Page 256 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
WiTEMA (Wisconsin Tribal Emergency Management Alliance) is hosting a Tabletop Exercise on April 26th, 2016;
invitation attached. The exercise will be focusing on a Health related incident of significance originating in
Oneida. This request is to change the Executive Session Meeting date from April 26th to April 25th to allow the
Oneida Business Committee members the opportunity to participate in the Tabletop Exercise. To provide the
opportunity for BC involvement the request for rescheduling is being submitted for consideration.
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Page 2 of 2
Page 257 of 422
Wisconsin Tribal Emergency Management Alliance
(WiTEMA)
"ProtectJ'ng the past by preparing for the future. "
Mike Baker, Vice-Chairman
Wisconsin Tribal Emergency Management Alliance
cjo Oneida Tribe of Indians of WI Office of Emergency Management
2783 Freedom Road
Oneida, WI 54155
Dear Tribal Leaders, Emergency Managers and Public Health Professionals:
On Tuesday, April 26th, 2016 the Wisconsin Tribal Emergency Management Alliance (WiTEMA), in conjunction
with Wisconsin Emergency Management (WEM) will be holding a tabletop exercise at the Pine Hills Golf Course,
N9498 Big Lake Road, Gresham WI 54128; on the Stock Bridge Munsee Reservation. Registration will begin at
Sam, the exercise is scheduled to begin at 9:00am, and end with an after-action review from 1- 2 pm. Lunch
will be provided. A tentative timeline for the day is included with this invitation.
This exercise is the first of its kind in Wisconsin, drawing together invitees from the eleven federally-recognized
tribes and tribal nations to discuss pertinent issues of Health related concerns potentially facing our communities.
The exercise will focus on a Health Issue affecting multiple tribes and communities simultaneously with a
common source. Through the use of communication sharing and inter-tribal mutual aid we will dialogue how a
response would be coordinated.
In order to maximize the potential for tribal participation in this exercise we are sending you this SAVE THE
DATE notice for APRIL 26th, 2016. To ensure a productive focused collaborative discussion we are limiting
participation to three (3) individuals per Tribal Nation, we are asking Executive/Elected Officials, Emergency
Management and Public Health be given priority to attend as participants. Additional attendees, (please limit to 3
individuals) will be allowed to observe the Tabletop Exercise. Those interested in attending please send an email
to Kaylynn Gresham, Oneida Nation Emergency Management (kgresham@oneidanation.org).
Thank you, and if you have additional questions, you may contact Kaylynn Gresham, Oneida Nation Emergency
Management at (920) 366-0411. If you have any questions in regards to the location of the Tabletop Exercise,
please contact Roger Miller at (715) 793-5070.
We look forward to seeing you in April!
Kaylynn Gresham, Chairwoman
Oneida Tribe of Indians of WI
Mike Baker, Vice-Chairman
Forest County Potawatomi
Josh Pyatskowit
Menominee Nation
Page 258 of 422
WiTEMA Inter-tribal Exercise (Health Related Incident}
8:00 to 9:00am
Registration
9:00-9:15 am
Welcome and Introductions
9:15-9:30 am
Introduction of the scenario
8:30 - 10:15 am
Exercise commences
10:15 - 10:30 am
Scheduled break
10:30- 12:00 pm
Completion of exercise
12:00- 1:00pm
LUNCH PROVIDED
1:00pm-2:00pm
After-action/lessons learned debriefing
Page 259 of 422
Oneida Business Committee Agenda Request
03 / 09 / 16
1. Meeting Date Requested: =============
02 / 24 / 16
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers
to defer the remainder of the agenda to the March 9, 2016,
regular Business Committee meeting, seconded by Fawn Billie.
Motion carried unanimously.
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Request to post 3 vacancies on the Oneida Arts Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 260 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Board would like to add 3 more vacancies to the board. They currently have 7 and they can have up to 13
members.
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Page 2 of 2
Page 261 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Activation of $63,000 from the approved FY 2016 CIP budget for CIP #14-002 Cemetery improvements.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Project Budget Estimate #14-002
3.
2. FY 2016 CIP Budget Activation
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Troy Parr, Asst. Division Director/Development
Primary Requestor/Submitter:
Paul Witek, Senior Tribal Architect / Engineering
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Fawn Cottrell, Contract Processor / Engineering
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 262 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose:
The project team is seeking activation of the project’s funding for Phase III. Funding is necessary to cover a
portion of the costs for the continued improvements to the Sacred Burial Grounds.
Background:
The project continues improvements to the Sacred Burial Grounds to address ground water concerns that have
been identified.
Partial funding for the project was previously allocated and activated from the FY2014 and 2015 CIP Budgets.
Additional construction funding was allocated within the FY2016 CIP Budget approved by GTC. The FY 2016 CIP
Budget includes $63,000 for this project. The funds would be activated in the Project’s CIP Budget and managed
within that process.
The attached Project Budget Estimate identifies the scope items included in the budget amount and the
attached CIP Budget Activations 2016 identifies the GTC approved CIP budget allocations.
Action Requesting:
1. Activation of $63,000 from the approved FY 2016 CIP budget for CIP #14-002 Cemetery improvements.
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Page 2 of 2
Page 263 of 422
PROJECT BUDGET ESTIMATE
CLIENT NAME:
ONEIDA TRIBE of INDIANS of WISCONSIN
PROJECT NAME: Cemetery Improvements - Phase III
PROJECT No.:
14-002
DATE:
19-May-15
SOFT and MISCELLANEOUS COSTS
Engineering Dept. Fees
Architect / Engineer Fees & Reimbursables
Soil Borings, Testing and Surveys
Agency Review and Approval Fees
Insurance - Builders Risk
Archaeological Survey & Site Monitoring
5,000
0
0
0
covered by property insurance
0
Sub-total:
CONSTRUCTION
General Requirements
Site Work & Landscape
Oneida CW&S Estimate
5,000
0
0
49,545
Sub-total:
Oneida Preference Amount
Sustainable Design Premium
Inflation Factor:
0 years
0%
3% per year
49,500
0
0
0
Sub-total:
FIXTURES, FURNISHINGS AND EQUIPMENT
Division 10 - Specialties
Division 11 - Equipment
Division 12 - Furnishings
Division 27 - Communications
Division 28 - Electronic Safety & Security
TOTAL:
Contingency:
Finance Costs:
49,500
0
0
0
0
0
Sub-total:
0
15.0%
0.0%
54,500
8,200
0
ESTIMATED TOTAL PROJECT BUDGET:
G:\ENG\Projects\14-002\Budget Estimates\14-002 Project Budget Estimate
$ 63,000
Oneida Tribe of Indians of Wisconsin
ENGINEERING DEPARTMENT
Dan Skenandore, Project Manager
Truck in fill material from Oneida Lake Project to fill in proposed area shown on
site map. Truck in black dirt from one of our staging areas. Use a combination of
Tribal and Vendor trucking & equipment. Final grade elevation will be similar to
existing mounded areas
Tribe & Vendor
2
3
Attach: Attachment A site map
2 Regarding item 3: Monitoring well data will determine final grade elevation,
however final elevation will likely not be above existing grade of mounded
areas. Estimated fill is yet to be determined. The amount of work completed
primarily depends on internal resources such as fill material, trucking and heavy
equipment.
Improvement Project
Note: 1 This estimate is proposed for fiscal 2016 Phase III Oneida Cemetery
CW&S
Install approximately 1700' of French drain along the south side of the cemetery
road. Trench is 1' to 2' wide and average 6' deep. See site map for location.
Horizontal Drill under Cemetery road for future French drain. Excavating and
material provided by CW&S
1
Vendor
WORK BY
DESCRIPTION
Item
Continue installations of drain tile, fill, grade and landscape all within Oneida Cemetery
Description Of Work
From: Dennis Johnson, CW&S Manager
Re:
2016 Phase III Estimate for Oneida Cemetery Improvement Project
CIP No. 14-002
To:
Oneida Community Well & Septic Dept.
LS
LS
LF
UNIT
To be
determined
2
1700
Qty
$29,500.00
$49,545.00
TOTAL
$5,000.00
$15,045.00
TOTAL
2015-003
Estimate No.
$29,500.00
$2,500.00
$8.85
UNIT COST
Date
5/5/2015
Estimate
Page 264 of 422
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CIP BUDGET ACTIVATIONS 2016
Project No.
Project Title
Revised:
CIP $ App'd
FY 2016
Date
Activation
Approved
Activated
Amount
Unactivated
Balance
01/11/16
Notes
13-002
54 One Stop Replacement
395,000
395,000
A
14-002
Cemetery Improvements
63,000
63,000
A
14-014
Oneida Golf Enterprise
Remodel - Phase II
Cultural Heritage Site Restrooms
One Stop - New Location
265,000
265,000
A
191,000
191,000
A
100,000
100,000
A
16-001
TBD
TOTALS:
1,014,000
0
1,014,000
Adjustments
Notes:
A. Funding source: Tribal Contribution
G:\CIP\Budget Activations 2016
Oneida Tribe of Indians of Wisconsin
ENGINEERING DEPARTMENT
Page 266 of 422
Page 267 of 422
Page 268 of 422
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Page 270 of 422
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
03 / 09 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Activation of $395,000 from the approved FY 2016 CIP budget for CIP #13-002 54 One Stop Replacement
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Budget - GMP Analysis
3.
2. FY 2016 CIP Budget Activation
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Troy Parr, Asst. Division Director/Development
Primary Requestor/Submitter:
Paul Witek, Senior Tribal Architect / Engineering
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Fawn Cottrell, Contract Processor / Engineering
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 271 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose:
The project team is seeking activation of the project’s remaining funding for Construction. Funding is necessary
to cover the costs for the construction contract on the project, mainly contaminated soil remediation and soil
correction items.
Background:
Funding for the project design and partial construction was previously allocated and activated from the FY2013
and 2014 CIP Budgets.
Additional construction funding was allocated within the FY2016 CIP Budget approved by GTC. The FY 2016 CIP
Budget includes $395,000 for this project. The funds would be activated in the Project’s CIP Budget and
managed within that process.
The attached Budget - GMP Analysis identifies the scope items included in the budget amount and the attached
CIP Budget Activations 2016 identifies the GTC approved CIP budget allocations.
Action Requesting:
1. Activation of $395,000 from the approved FY2016 CIP Budget for CIP #13-002 54 One Stop Replacement.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 272 of 422
BUDGET - GMP ANALYSIS
PROJECT NAME: 54 One Stop Replacement
PROJECT No.:
13-002
DATE:
20-May-15
CONSTRUCTION
ALLOWANCES
Budget
Building, Site, Fuel System
2,316,700
D-B Pre-GMP Services Savings
71,674
Sub-Total:
2,388,374
Contaminated Soil Remediation
Existing Soils Removal & Structural Fill
Stub Drains & Under Drains
Winter Conditions
Rework Bio Swales
Permanent Utilities Install / Relocation
Sub-total:
ALTERNATES
Under (over)
Budget
2,493,449
(176,749)
2,493,449
(105,075)
20,000
110,000
40,000
50,000
65,000
10,000
295,000
Eliminate Applause TV from Fuel Dispensers
Electrical - Fixture P2 dimmers controlled by
daylight sensors
Electrical - Reduce number of L1 fixtures (in
front of coolers)
Electrical - Install main disconnect in lieu of
Sub-total:
Total:
GMP Estimate
5/19/15
(9,405)
2,090
(784)
3,135
(4,964)
2,388,374
G:\ENG\Projects\13-002 54 One Stop Replacement\Budget Estimates\13-002 Project Budget Estimate
2,783,485
(395,111)
Oneida Tribe of Indians of Wisconsin
ENGINEERING DEPARTMENT
Page 273 of 422
CIP BUDGET ACTIVATIONS 2016
Project No.
Project Title
Revised:
CIP $ App'd
FY 2016
Date
Activation
Approved
Activated
Amount
Unactivated
Balance
01/11/16
Notes
13-002
54 One Stop Replacement
395,000
395,000
A
14-002
Cemetery Improvements
63,000
63,000
A
14-014
Oneida Golf Enterprise
Remodel - Phase II
Cultural Heritage Site Restrooms
One Stop - New Location
265,000
265,000
A
191,000
191,000
A
100,000
100,000
A
16-001
TBD
TOTALS:
1,014,000
0
1,014,000
Adjustments
Notes:
A. Funding source: Tribal Contribution
G:\CIP\Budget Activations 2016
Oneida Tribe of Indians of Wisconsin
ENGINEERING DEPARTMENT
Page 274 of 422
as it relates to the S85.21 Specialized Transporation grant
Page 275 of 422
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___ Agency Copy
___ Provider Copy
2016 AGREEMENT BETWEEN
AGING & DISABILITY RESOURCE CENTER OF BROWN COUNTY, INC.
AND THE ONEIDA TRIBE
This Agreement (“Agreement”) is made and entered into this 1st day of January, 2016 by and
between the Aging & Disability Resource Center of Brown County, Inc., a private, non-profit corporation
organized and existing under the laws of the State of Wisconsin, having its office at 300 South Adams Street,
Green Bay, Wisconsin, (“ADRC”) and the Oneida Tribe having its office at 2907 S. Overland Rd, Oneida, WI
54155. Hereinafter, ADRC and Oneida Tribe may be referred to collectively as “Parties” and singularly as
“Party.”
RECITALS
WHEREAS, the ADRC administers the s.85.21 Wis. Stats. program for specialized transportation
services in Brown County, Wisconsin; and,
WHEREAS, the specialized transportation services program is to promote the general public health
and welfare by providing financial assistance to counties providing transportation services for elderly and
disabled persons; and,
WHEREAS, this program improves and promotes the maintenance of human dignity and selfsufficiency by affording the benefits of transportation services to those people who would not otherwise
have available or accessible methods of transportation; and,
WHEREAS, Oneida Tribe is located in Brown County, Wisconsin and agrees to provide
transportation services for Oneida elders, seeking reimbursement for said expenses under the s. 85.21 Wis.
Stats. Specialized Transportation services program.
NOW, THEREFORE, upon consideration of the mutual promises and covenants contained herein,
the parties hereto, intending to be legally bound, do hereby agree as follows:
1. RECITALS: The above recitals are true, correct and incorporated herein.
2. TERM OF AGREEMENT: It is agreed among the Parties that this Agreement shall become effective
January 1, 2016 and shall expire on December 31, 2020.
3. SERVICES TO BE PROVIDED: The Oneida Tribe agrees to provide transportation services for Oneida
elders with bus passes and regular routes for nutritional activities such as rides to nutrition sites and
shopping in accordance with the Project Description in Appendix B, which must be reviewed, updated
and approved on an annual basis.
4. PASSENGER REVENUE: Program donations or income earned from the transportation services must be
accounted for separately from income from non-transportation activities. Program income earned in a
calendar year must be used to offset any expenses incurred in that same calendar year for
transportation services.
5. COST STANDARDS: Expenditures shall be reimbursable if they meet all of the requirements set forth
below and meet the cost standards listed in Appendix C.
a.
b.
c.
d.
e.
Be made in conformance with the services to be provided;
Be necessary in order to accomplish the services to be provided;
Be reasonable in amounts of goods and services purchased;
Be actual costs;
Be made for work performed;
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f. Be in conformance with the cost standards set forth in the Attachment C to this Agreement;
g. Be satisfactorily documented and be treated uniformly and consistently.
6. UNSPENT AIDS: All grant dollars not spent on allowable costs must be returned to the ADRC.
7. AGREEMENT MAXIMUM: The Agreement for 2016 is not to exceed $6,000. Future years will be
determined with the completion and approval of the annual 85.21 Specialized Transportation
Application, Project Description and Budget.
8. METHOD OF PAYMENT: Reimbursements will be made quarterly in an amount not to exceed ¼ of the
annual Agreement amount.
9. REPORTING REQUIREMENTS: The Oneida Tribe shall submit monthly reports using the form provided
as Appendix D to the ADRC within fifteen (15) days following the end of each month.
10. RECORD KEEPING REQUIREMENTS: Accounts for specialized transportation services shall be
maintained in a manner that distinguishes the expenses and revenues from other accounts. Properly
executed payrolls, time records, invoices indicating the nature and propriety of the charges must
support costs charged to this Agreement. Records shall be maintained for a period of four (4) years and
shall be available upon request to the Department of Transportation, its officials, employees or
designees for inspection and audit purposes during general business hours.
11. RIGHT TO CONDUCT AUDIT: The Wisconsin Department of Transportation and the ADRC, its officials or
agents shall have the right to conduct an audit.
12. DISCRIMINATION: In connection with the performance of work under this Agreement, the Oneida
Tribe agrees not to discriminate against any employee or applicant for employment because of age,
race, religion, color, handicap, sex, physical condition, sexual orientation, developmental disability
as defined in s.51.01(5), Wisconsin Statutes, national origin, marital status, ancestry, arrest record,
conviction record, or membership in the National Guard, State Defense Force or any reserve
component of the military forces of the United States or this state. This provision shall include, but
not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and
section for training, including apprenticeship. The Oneida Tribe further agrees to take affirmative
action to ensure equal employment opportunities. The Oneida Tribe agrees to post, in a
conspicuous place available for employees and applicants for employment, notices setting forth the
provisions of the nondiscrimination clause.
13. AGENTS, EMPLOYEES AND REPRESENTATIVES OF ONE PARTY NOT AGENTS OR EMPLOYEES OF OTHER
PARTY: The parties to this Agreement specifically intend, agree and understand that no relation of
employer-employee is created by this Agreement. No agent, employee, representative or contractor of
the one party shall be or shall be deemed to be the agent, employee, representative or contractor of
another party hereto.
14. See Appendices A-1 and A-2 for Indemnity and Insurance Requirements.
15. AMENDMENT, ASSIGNMENT: This Agreement may be amended from time to time upon mutual
written agreement of the parties hereto and as may be required by applicable state and federal
agencies and regulations, signed by each Parties duly authorized representative.
No party hereto shall have the right to assign this Agreement or any part hereof to any person, firm or
corporation, without the written consent of the other Parties, which written consent may not be
arbitrarily withheld.
16. TERMINATION: This Agreement may be terminated during its Initial Term or during any Renewal Term
thereafter by the mutual consent of the Parties hereto. Alternatively, any Party may terminate and
cancel this Agreement during its Initial Term or during any Renewal Term thereafter by giving sixty (60)
2016 Agreement
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days written notice to the other Parties of such termination and cancellation, without any further
obligations to the other Party. In addition, any Party may terminate and cancel this Agreement, if the
other Party fails to comply with the terms and conditions of this Agreement, by giving fifteen (15) days
written notice to the other Parties of such default.
17. FORCE MAJEURE: If the performance of any part of this Agreement is delayed or rendered
impossible by reason of natural disaster, flood, fire, riot, explosion, war or actions or decrees of
governmental bodies, notice shall be given as soon as practicable to the other Party indicating the
nature of such conditions and the extent of delay and shall do everything possible to resume
performance. If the period of nonperformance exceeds twenty-one (21) days from the receipt of
said notice of the Force Majeure Event, this Agreement may be terminated by giving written notice.
18. NOTICE: Any and all notices and demands shall be in writing delivered in person or by first class
mail, registered or certified, postage paid, return receipt requested, or by recognized overnight
courier and addressed to the appropriate Party as follows:
ONEIDA TRIBE at:
Cristina Danforth
2907 S. Overland Road
Oneida, WI 54155
(920) 496-7000
ADRC at:
Christel Giesen
300 South Adams Street
Green Bay, WI 54305-3600
Giesen_cd@co.brown.wi.us
(920) 448-4297
All other correspondence shall be addressed as above, but may be sent by "Regular Mail" or email
and deemed delivered upon receipt by the addressee. Either Party may change the above contact
information by giving the other Party notice as stated above of the same at any time.
19. DISPUTE RESOLUTION:
(a) Negotiation. If either Party believes the other has failed to comply with the requirements of this
Agreement, or if a dispute arises over the proper interpretation of any provisions of this
Agreement, then either Party may initiate negotiation by serving a written notice on the other
identifying the specific provision or provisions of this Agreement in dispute and specifying in
detail the factual basis for any alleged non-compliance and/or the interpretation of the
provision of this Agreement. Within thirty (30) days of service of such notice, representatives
designated by each Party shall meet in an effort to resolve the dispute through negotiation.
(b) Mediation. If either Party believes the other has failed to comply with the requirements set
forth in this Agreement, or if there is a dispute over the proper interpretation of any provision of
this Agreement, the Parties may agree in writing to settle the dispute by non-binding mediation.
20. VENUE AND APPLICABLE LAW: Any lawsuits related to or arising out of disputes under this
Agreement shall be commenced and tried in the Circuit Court of Brown County, Wisconsin and the
ADRC and Oneida Tribe shall submit to the jurisdiction of the Circuit Court for such lawsuits. In all
respects, this Agreement and any disputes arising under it shall be governed by the laws of the State
of Wisconsin.
21. CONFLICT OF INTEREST:
A. Interest in Agreement - No officer, employee or agent of the ADRC who exercises any
functions or responsibilities in connection with the carrying out of any services or
requirements to which this Agreement pertains, shall have any personal interest, direct or
indirect in this Agreement.
B. Interest of Other Local Public Officials - No member of the governing body of the ADRC,
who exercises any functions or responsibilities in the review or approval of the carrying
2016 Agreement
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out of this Agreement, shall have any personal interest, direct or indirect, in this
Agreement.
C. Interest of Corporation and Employees - If the Oneida Tribe is aware or becomes aware that any
person described in Sections 10, A. or B. of this Agreement has any personal financial interest,
direct or indirect, in this Agreement, the Oneida Tribe shall immediately disclose such knowledge
to the ADRC. The Oneida Tribe further covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which would conflict in any manner or degree with the
performance of its services hereunder. The Oneida Tribe further covenants that in the
performance of this Agreement no person having any conflicting interest shall be employed or
subcontracted.
22. SEVERABILITY: The provisions of this Agreement are severable and if any provision is found to be
invalid, unenforceable, or void by a court of competent jurisdiction, the remainder of the Agreement
shall remain in full force and effect and shall not be affected, impaired or invalidated unless the effect of
holding the provision invalid, unenforceable or void defeats the entire purpose of the Agreement.
23. CONSTRUCTION: All parties have contributed to the drafting of this Agreement. In the event of a
controversy, dispute or contest over the meaning, interpretation, validity or enforcement of this
document or any of its terms or conditions, there shall be no inferences, presumption or conclusion
drawn whatsoever against any Party by virtue of that Party having drafted the document or any portion
thereof.
24. SIGNATURE AUTHORITY: The persons signing this Agreement warrant that they have been authorized to
enter into this Agreement by and on behalf of their respective Parties and that they have full and
complete authority to bind their respective Parties by executing this Agreement.
25. ENTIRE AGREEMENT: This Agreement and attached Appendices constitutes the entire agreement among
the ADRC and the Oneida Tribe with respect to the subject matter hereof and there is no other or further
written or oral understandings or agreements with respect hereto. No variation or modification of this
Agreement and no waiver of its provisions shall be valid unless in writing and signed by the duly authorized
representatives of the ADRC and Oneida Tribe.
IN WITNESS WHEREOF, the Parties hereby have caused this Agreement to be executed by their respective duly
authorized representatives on the date first above written.
ONEIDA TRIBE
______________________________________
Cristina Danforth, Tribal Chairwoman
____________
Date
AGING & DISABILITY RESOURCE CENTER
OF BROWN COUNTY, INC.
______________________________________
Marvin Rucker, Chairperson
____________
Date
______________________________________
Devon Christianson, Director
____________
Date
2016 Agreement
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ONEIDA TRIBE
LISTING OF APPENDICES
Appendix A-1 – Purchaser Indemnity and Insurance Requirements
Appendix A-2 – Provider Certificate of Insurance
Appendix B – Transportation Project Description and Budget
Appendix C – Cost Standards
Appendix D - Monthly Invoice and Report Form
2016 Agreement
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ONEIDA TRIBE
APPENDIX A-1
PURCHASER INDEMNITY AND INSURANCE REQUIREMENTS
Hold Harmless
The Oneida Tribe hereby agrees to release, indemnify, defend and hold harmless the Aging & Disability
Resource Center, their officials, officers, employees and agents from and against all judgments,
damages, penalties, losses, costs, claims, expenses, suits, demands, debts, actions and/or causes of
action of any type or nature whatsoever, including actual and reasonable attorney’s fees, which may be
sustained or to which they may be exposed, directly or indirectly, by reason of personal injury, death,
property damage, or other liability, alleged or proven, resulting from or arising out of the performance
under this agreement by the Oneida Tribe, its officers, officials, employees, agent or assigns. The ADRC
does not waive, and specifically reserves its right to assert any and all affirmative defenses and
limitations of liability as specifically set forth in Wisconsin Statutes, Chapter 893 and related statutes.
The ADRC hereby agrees to release, indemnify, defend and hold harmless the Oneida Tribe, their
officials, officers, employees and agents from and against all judgments, damages, penalties, losses,
costs, claims, expenses, suits, demands, debts, actions and/or causes of action of any type or nature
whatsoever, including actual and reasonable attorney’s fees, which may be sustained or to which they
may be exposed, directly or indirectly, by reason of person injury, death, property damage, or other
liability, alleged or proven, resulting from or arising out of the performance under this Agreement by the
ADRC, its officers, officials, employees, agents, or assigns. The Oneida Tribe does not waive its sovereign
immunity, and specifically reserves its right to assert any and all affirmative defense and limitations of
liability as available by applicable statutes or common law.
Insurance Requirements
The Oneida Tribe shall provide and maintain at its own expense during the term of their agreement, the
following insurance policies covering its operations hereunder. Such insurance shall be provided by
insurer(s) authorized to conduct business in the State of Wisconsin.
The Oneida Tribe shall not commence work under this Agreement until all insurance required under this
paragraph is obtained and such insurance has been approved by a representative of the ADRC, nor shall
the Oneida Tribe allow subcontractors to commence work on their subcontract until all similar insurance
requirements have been obtained and approved by a representative of the ADRC.
Explanation of Insurance Requirements
The Oneida Tribe shall maintain the following types of insurance in the amounts at least equal to those
specified.
Worker’s Compensation Insurance, in compliance with the laws of the State of Wisconsin and its
statutory limits with Employer’s Liability Insurance in an amount not less than $100,000 per claimant.
2016 Agreement
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General Liability Insurance, in an amount not less than $1,000,000 combined single limit for bodily
injury and property damage for each occurrence for general liability and a $2,000,000 annual aggregate.
Automobile Liability Insurance, in an amount not less than $1,000,000 combined single limit for bodily
injury and property damage for each occurrence which includes all autos (owned, hired and nonowned).
Additional Insured
The Oneida Tribe agrees that the General Liability and Automobile Liability insurance policies shall be
primary and shall be endorsed to name the ADRC as additional insured’s as respects: liability arising out
of activities performed by or on behalf of the Oneida Tribe: products and completed operations;
premises owned, occupied or used; or automobiles owned, leased, hired or borrowed by the Oneida
Tribe. The coverage shall contain no special limitations on the scope of protection to the ADRC.
Wavier of Subrogation
Insurers shall provide an endorsement waiving all subrogation rights against the ADRC on all policies
listed on the insurance certificate.
Cancellation Notice
Oneida Tribe shall provide an endorsement with the insurance policies whereby the ADRC will be given
thirty (30) days’ written notice in advance of cancellation, non-renewal, or material change in insurance
coverage.
Proof of Insurance
A valid Certificate of Insurance with endorsements shall be issued to “ADRC of Brown County” prior to
commencement of work and meeting the requirements listed to avoid any interruption of normal
business services and transactions. Certificates must bear the signature of the insurer’s authorized
representative.
The insurance certificate must be issued by companies licensed to do business in the State of Wisconsin
or signed by an agent of the State of Wisconsin.
The certificates of insurance shall include a provision prohibiting cancellation of said policies except
upon thirty (30) days prior written notice to the ADRC.
The certificate of insurance shall be delivered to the ADRC prior to the execution of the Agreement.
The certificate holder shall be noted as:
ADRC of Brown County
300 S. Adams Street
Green Bay, WI 54301
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ONEIDA TRIBE
APPENDIX A-2
PROVIDER CERTIFICATE OF INSURANCE
Provider – Please insert copy.
2016 Agreement
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ONEIDA TRIBE
APPENDIX B
PROJECT DESCRIPTION & BUDGET
Project Name
Oneida Tribe Elder Services
Type of Service
Place an "x" next to the type of service you will be providing for this project.
Volunteer Driver
Voucher Program
Vehicle Purchase
Planning/Management Study
Other (provide
description)
Provide monthly bus passes and other transportation
General Project Summary
Please provide a brief description of this project.
The purpose of this program is to provide monthly Oneida Transit bus passes to working Elders and
transportation to congregate meal site, program activities and weekly banking and shopping.
Geography of Service
Please list the cities that are serviced though this project.
Within Reservation Boundaries:
Green Bay
Oneida
De Pere
Seymour
Service Hours
Please indicate your general hours of service for this project.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Start time
5:00 AM
5:00 AM
5:00 AM
5:00 AM
5:00 AM
End Time
8:30 PM
8:30 PM
8:30 PM
8:30 PM
8:30 PM
Saturday
Service Requests
Briefly describe how your service is requested for this project.
2016 Agreement
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Elder's contact Elder Services Transportation Supervisor.
Passenger Eligibility
Briefly indicate passenger eligibility requirements for this project.
1. Must be age 55 years or older. 2. Show proof of residency 3. Provide proof of employment (Gainfully
employed, serve on a commission, committee or board with paid stipends)
Passenger Revenue
Briefly indicate passenger revenue requirements for this project
There is no cost incurred by elder.
PROJECT BUDGET - Project 3
Annual Expenditures
Total Expenditures for this project
Total
$41,089
A. s.85.21 Funds from Annual Allocation
Total
$5,000
B. s.85.21 Funds from Trust Fund
Total
C. County Match Funds
Total
D. Passenger Revenue
Total
E. Older American Act funding
Total
Annual Funding Sources
Breakout By Funding Source
$1,000
F. Other Funds (including Medicaid, other grants, or sources of funding) describe below
and record the total amount
1.
Tribal Contribution
6.
2016 Agreement
Total
$35,089
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APPENDIX C
COST STANDARDS
Allowable Expenses
LABOR: Wages paid to employees in exchange for labor. These are wages that are typically paid to drivers,
passenger aides or escorts (but not volunteers), dispatchers, service coordinators or brokers, mechanics, and
administrative, planning or other technical personnel.
FRINGE BENEFITS: Fringe benefits paid on behalf of the employees to other parties such as an insurance company
or a governmental tax authority. These payments are for FICA, pension plans, medical and dental insurance, and
other insurance plans. Fringe benefits may also include payments to employees for something other than work
such as paid sick leave, paid holidays, and paid vacation.
MATERIALS AND SUPPLIES: The cost of materials or supplies consumed from inventory or purchased for
immediate use. Materials and supplies include tangible products such as fuel and lubricants, tires, equipment
maintenance supplies and spare parts, and office supplies. Freight charges and sales tax (unless purchasing
agency is tax exempt) can be included.
UTILITIES: Payments to utility companies for their resources such as gas, water, sewer, electricity, radio repeater
service, telephone service, etc. Note that only the portions of utility expenses that can be allocated to operating
the s. 85.21 transportation service are allowable costs. Cable/satellite television is considered entertainment
(unallowable cost) rather than a necessary utility.
LIABILITY AND CASUALTY COSTS: Payments for insurance programs that protect a project from losses incurred or
caused by the project; payments to others for their losses caused by the project.
TAXES: Taxes levied on a project by federal, state, and local governments, but not including income taxes.
PURCHASED TRANSPORTATION SERVICE: Payments made to third parties for the provision of transportation
service. Such organizations would typically be a Section 5310 grantee or other private, non-profit corporation; a
public transit system; or private, such as a school bus operator, taxi service, or lift-equipped van service.
OTHER PURCHASED SERVICES: Payments made to third parties for services that support the provision of specialized
transportation service. These services could include maintenance of vehicles or related equipment; professional
and technical services such as training employees and volunteers; advertising or promotion; printing; custodial
services; temporary help; accounting and auditing.
LEASES AND RENT: Payments for the use of equipment or facilities owned by other organizations. Items typically
leased or rented include vehicles, two-way radio equipment, office space, or vehicle storage space.
PURCHASE OF EQUIPMENT: Purchase of equipment with which to provide specialized transportation service.
Specialized transportation typically includes passenger-carrying vehicles; vehicle-mounted wheelchair loading and
securement devices; two-way radio equipment; maintenance equipment; and other durable goods or equipment
used in the provision of specialized transportation service. If equipment is shared with non-specialized
transportation functions, then only that part of the equipment’s cost which is proportional to its use in specialized
transportation is an allowable expense.
TRAVEL: Eligible travel expenses include transportation, meals, out-of-town lodging, and related expenses such as
parking, which are incurred by employees, volunteers and other individuals as authorized by the county. Travel is
allowed for specialized transportation service provided by employees or volunteers to eligible passengers, official
2016 Agreement
Page 3
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project business, and travel by seniors and individuals with disabilities using personal or other available means of
transportation when authorized by a county (includes fare assistance programs.)
INTEREST: Interest on money borrowed over a short term (one year or less) for operating expenses or over a long
term (more than one year) for equipment purchases.
ADVERTISING: Cost of purchasing service advertisements in media such as newspapers, magazines, newsletters,
radio, television, direct mailing, posters, handouts, etc. Allowable advertising subjects may include the
recruitment of paid or volunteer personnel; solicitation of bids for goods and services; sale or disposal of property
or services; and announcements of service information such as routes, schedules, contact persons, etc. All
advertising expenses charged to s. 85.21 funds must pertain specifically to specialized transportation projects.
VOLUNTEER HONORARIUMS AND RECOGNITION EVENTS: Costs of gifts, mementos, dinners and ceremonies in
recognition of volunteered services. However, only one event or group of presentations per project year is an
eligible expense.
SUBSCRIPTIONS AND MEETINGS: Book purchases and periodical subscriptions are allowable expenses if they
directly pertain to the management, planning, and operation of transportation services. Such items must be
procured for agency, not individual, use. Meeting or conference fees are allowable expenses when the primary
purpose of the meeting is the dissemination of technical information. Fees for conferences or meetings designed
to influence legislation are not allowed.
2016 Agreement
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Unallowable Expenses
DEPRECIATION: Depreciation accrued by public transit system operators, depreciation on facilities or equipment
purchased with public (Federal, state or local) capital grants, depreciation on intangible assets, and depreciation in
excess of the rate used for income tax purposes.
ENTERTAINMENT: The costs of amusement, social activities, and related activities.
FINES AND PENALTIES: Costs resulting from violations or failures to comply with laws and regulations.
CHARITABLE CONTRIBUTIONS AND DONATIONS
BAD DEBT: Losses resulting from uncollectible accounts or other claims.
RESERVE FUNDS FOR FUTURE EXPENSES: State aid may not be saved from one year to another for contingencies
or general expenses.
LOBBYING: Program funds may not be used to cover the cost of any activity designed to influence law making.
ADVISORY COMMITTEES OR COUNCILS: The cost of advisory committees or councils is not allowed except when
such groups are deemed necessary for the preparation of a technical study. The life or term of any such group may
not exceed the term of the study.
GENERAL PUBLIC ADMINISTRATION: General county or local government operation costs as they incidentally
pertain to the activities covered under the s. 85.21 program are not allowable expenses. Such costs would include
those associated meetings of the county board and its subcommittees, and expenses of county officials
whose regular duties do not include specialized transportation.
CONSTRUCTION: The cost of building or modifying fixed facilities such as garages, shelters, and storage buildings
is not allowed.
LAND ACQUISITION
2016 Agreement
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APPENDIX D
85.21 SPECIALIZED TRANSPORTATION PROGRAM
MONTHLY INVOICE AND REPORT FORM
(Monthly invoice is due by the 15th of the month following the month of service)
Vendor Name:
Contact Name:
Street Address:
Contact Phone:
City, State & Zip Code:
Contact Email:
Month/Year of Service:
Invoice Date & Number:
Ambulatory Clients
Non Ambulatory Clients
Elderly:
Elderly:
Disabled:
Disabled:
Total:
Total:
NOTE: totals for ambulatory & non ambulatory must equal total trips
NUMBER OF
ONE WAY TRIP’S
Monthly Trips By Purpose
NOTE: totals for ambulatory & non ambulatory must equal total trips
Monthly Operating Expenses
$ Amount
Medical
Personnel - Drivers/Mechanics
Employment
Personnel - Admin
Nutrition
Volunteer Reimbursement
Education
Repairs
Social/Rec.
Fuel
Day Care
Office
Other:
Other:
Other:
Other:
Total Trips
0
Total Miles of those Trips
0
Total Monthly Expenses
Monthly Operating Revenue
Monthly Time In Service
Number
$0.00
$ Amount
Rider Fees
Hours
Donations
Days
Fund Raising
Community Support
Previous Month Invoice Payment
to vendor from ADRC
85.21 Specialized Transportation Program
$ Amount
Other:
$0.00
Other:
Total Monthly Revenue
SUBMIT VIA EMAIL BY THE 15TH OF THE MONTH TO:
DEBRA BOWERS
Bowers_dl@co.brown.wi.us
$0.00
Net Balance (Expenses – Revenue)
for Monthly Invoice Payment
$0.00
2016 Agreement
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
3
I 9
I 16
2. General Information:
Session:
[8] Open
D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
[8] Accept as Information only
D Action- please describe:
Operation plan from Language Department for language implementation
3. Supporting Materials
D Report
D Resolution
D Contract
[8] Other:
1.r1o_p_e_r_at-io_n_a_I_P_Ia-n----------------------~
3.
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
loon White, Division Director/GSD
~
Primary Requestor/Submitter:
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
Page 292 of 422
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The following documents are for your review and acceptance. This information is provided to you as follow up
from the BC Strategic Work Meeting:
MOTION by Jenny Webster for a Language Implementation Plan created by GSD with timeliness and end-inmind to be brought back to the March 9th Regular BC Meeting. Second by Brandon Stevens. Motion carried
unanimously.
Excerpt from February 16th, 2016 BC Strategic Work Meeting: Motion by Jenny
Webster for a Language Implementation Plan created by GSD with timelines and endin-mind to be brought back to the March 9th Regular BC meeting. Second by Brandon
Stevens. Motion carried unanimously.
Excerpt from January 19th, 2016 BC Strategic Work Meeting: Motion by Brandon
Stevens to accept the report and to bring back recommendations for potential sites
for the language house and cultural house staff. Second by Tehassi Hill. Motion
carried unanimously.
Excerpt from December 15th, 2015 BC Strategic Work Meeting: Motion by Lisa Summers
to direct Don White to create a plan for the Language Program and bring it back to
the January 19th Strategic Work Meeting. Second by Tehassi Hill. Motion carried
unanimously.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
Page 293 of 422
Memorandum
To:
Fawn Billie, Strategic Work Meeting
CC:
Nicolas Reynolds
From: Donald White, Director, Governmental Services Division
Date: 3/1/2016
Re:
Follow up Report on Language Learning
Attached please find the Operation Plan for Head Start and Language
implementation. We have also included the big picture map of Language
development, delivery and deployment. These categories all have, or will have
similar Operational Plans which will help to provide cost accounting of services and
providing correct allocations to directives, Resolutions and/ or mandates. These
Operational Plans will help provide direction and accountability to the Language
Department and language teaching and learning opportunities.
Attachments:
Headstart Language operational plan
Language development/ delivery map
1
Page 294 of 422
FY2017-FY2019
Oneida Tribe of Indians of Wisconsin
Program Operational Plan Summary
Division:
Governmental Services
Department(s):
Language
Area:
Cultural Heritage
Program:
Language
Fund/Business Unit Name:
Language Department
Fund/Business Unit Number: 4225012
2017 Budgeted Service Level:
2017 Proposed Total Budget:
2017 Tribal Contribution:
2017 Federal/State Grants:
2017 Internal/External Sales:
2017 Other Revenue:
Expand Services Provided
992,000
992,000
0
0
-
[]51V1slon Vision Statement: I Providing opportunities for human development
Department/Area/Pro gram
Mission Statement:
Brief Description of Major
Functions/Services:
.]
The Oneida Language Department will be recognized as a leader for quality comprehensive Oneida Language
instruction committed to providing the highest quality, superior personalized service that advances Oneida
Language education, research and the most efficient use of our resources.
Keep Oneida language alive and develop fluent, functional speakers by growing and maintaining second
language speakers through strategic language planning; conduct language classes available for community
members, families, children, schools, employees. Increase the number of speakers to conduct classes,
ceremonies, funerals, ten day feasts, and assist with obtaining an Oneida name. Language development enhances
the Oneida culture by increasing an understanding behind our stories, history and traditions to promote diginty
and respect for the Oneida people.
Oneida Language staff assisted others in conducting ceremonies; Represented our Nation in Confederacy
protocol along with other Cultural Heritage staff; Continues cultivating strong relationships with Oneida
speakers in the Thames located in Southwold, Ontario; Conducted presentations on our curriculum for Title IIV,
WIEA, OneidaThames, YES Advocates & Turtle School. Started implementing curriculum in area schools. Met
with others to strategize the most impact to develop Oneida Language speakers. Focus is Childcare, Headstart,
Oneida Nation School System, along with other youth and family programming
2015/2016 Major Activities
Completed:
Staffing:
Number ofFull-Time Employees Budgeted:
Number of Part-Time Employees Budgeted:
2016 Actual 2017 Proposed
18
8
0
0
3/1/2016 at 1:38:04 PM
FY2017-FY2019
Oneida Tribe of Indians of Wisconsin
Program Operational Plan Summary
Initiatives/Major
Activities:
Assess all language
speakers or learners
on the Oneida
Reservation
Priority:
Hire individuals to
be located and
teach at childcare,
headstart, ONSS
and other youth
service departments
Training and
development
Develop teaching
videos of
OnAyote'aka Tsi
nitwaw/\not/\
curriculum
Major changes in FY2017
revenues or expenditures:
Critical Success
Factor:
A base number of
speakers in the
community and
their level of
fluency
Each location will
have two
individuals
available to serve as
speakers
Short Term Outcomes:
Matrix on fluency to
include current
curriculum and 5 C's of
langauge development
Intermediate
Outcomes:
Identify fluent first
language speakers to
conduct assessments
Page 295 of 422
Long-Term Outcomes:
Teachers for childcare,
headstart, Oneida
Nation School System,
and other youth
Hire 10 individuals to
serve as educators
physically placed at
locations
Educators are trained in
teaching strategies
leading to total
.
.
1mmerswn
Educational systems
are stabilized and
moving forward with
language development
Teachers have
ability to hold
sessions long term
for immersion
Identify needed
training and trainers
All Oneida educational
systems are teaching
and speaking in Oneida
Upload videos for
language learners
onto several media
Choose which media
platforms to upload
video e.g. youtube,
facebook, vlog
Teacher materials and
techniques are shared
with all educators
involved with language
development inside and
outside of the current
Language Department
Long distance second
language learners will
find easy access to
curriculum
Online On/\yote'aka Tsi
nitwaw/\not/\ langauge
courses.
Additional cost for 10 educators, weekend and summer immersion (stipend for educators), training dollars,
promotional, printing, technology (iPads),
Must provide at least one measure in each of the 3 categories below.
3/1/2016 at 1:38:04 PM
Page 296 of 422
FY2017-FY2019
Oneida Tribe oflndians of Wisconsin
Program Operational Plan Summary
Performance Indicators:
FY2017
Budget
FY2018
Plan
FY2019
Forecast
Training and development for all
Oneida speakers
60,000
60000
60000
Hire 10 additional educators
380000
380000
380000
Educators have ability to hold
sessions long term for immersion
18
37
67
Measurement description:
FY2014
Actual
FY2015
Actual
FY2016
Projected
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311/2016 at 1:38:04 PM
Page 297 of 422
FY20 17-FY20 19
Oneida Tribe of Indians of Wisconsin
Program Operational Plan Summary
Definitions of Performance Indicators
INPUT MEASURE
Definition: Measures of what an agency or manager has available to carry out the program or activity. These can include: employees (FTE), funding,
equipment or facilities, supplies on hand, goods or services received, work processes or rules.
OUTPUT MEASURE
Definition: A tabulation, calculation, or recording of activity or effort that can be expressed in a quantitative or qualitative manner.
Efficiency/Effectiveness Measures
Efficiency Definition:
The relationship between inputs and outputs. It is calculated by dividing units of output to units of input.
Effectiveness Definition:
These measures are designed to report the results of both quantity and quality aspects of a service. How well a
program achieves its stated goals and objectives. Effectiveness refers to the degree to which services are responsive to the needs and desires of a
community.
3/1/2016 at 1:38:04 PM
Page 298 of 422
Operational Plan: Oneida language and Culture Acquisition
Oneida Head Start
2/23/16
Currently the Oneida Head Start program is providing Oneida language and culture to the children in the
program. In most of the classrooms the children are learning basic commands, traditional stories, and
word identification. In two classrooms a volunteer, Jasmine House, comes to the classroom to work
directly with the children on the language.
The Language Volunteer/Trainer is utilizing curriculum provided by the Language Department entitled
11
0n"yote?aka Tsi? Nitwaw"not"
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.