BC Meeting Materials June 22, 2016
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Oneida Nation
BC Meeting Materials June 22, 2016
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 362 pages are the Open Session meeting materials presented at a
meeting duly called, noticed and held on the 22nd day of June, 2016.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
Page 1 of 353
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, June 21, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, June 22, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: http://oneida-nsn.gov/
I.
CALL TO ORDER AND ROLL CALL
II.
OPENING
III.
ADOPT THE AGENDA
IV.
OATHS OF OFFICE
V.
VI.
A. Audit Committee – James Skenandore Jr.
Sponsor:
Lisa Summers, Tribal Secretary
page 7
B. Seven (7) Oneida Election Board alternates – Susan House, Tina Skenandore, Gina
Buenrostro, Rosa Laster, Adrian Matson, Sabrina King, and Colleen Cornelius
Liaison:
Melinda J. Danforth, Tribal Vice-Chairwoman
page 9
MINUTES
A. Approve June 2 , 2016, special meeting minutes
Sponsor:
Lisa Summers, Tribal Secretary
page 11
B. Approve June 8, 2016, regular meeting minutes
Sponsor:
Lisa Summers, Tribal Secretary
page 14
RESOLUTIONS
A. Adopt resolution titled Native American Business Development Institute Feasibility Study
Program
Sponsor:
Joanie Buckley, Division Director/Internal Services
B. Adopt resolution titled The KeepsEagle Settlement Fund Grant Application
Sponsor:
Joanie Buckley, Division Director/Internal Services
Oneida Business Committee Regular Meeting Agenda of June 22, 2016
Page 1 of 6
page 28
page 31
Page 2 of 353
C. Adopt resolution titled Climate Change Grant from Bureau of Indian Affairs – Midwest
Region
Sponsor:
Joanie Buckley, Division Director/Internal Services
VII.
APPOINTMENTS
A. Approve request to appoint Susan House, Tina Skenandore, Gina Buenrostro, Rosa
Laster, Adrian Matson, Sabrina King, and Colleen Cornelius as alternates to the Oneida
Election Board
Liaison:
Melinda J. Danforth, Tribal Vice-Chairwoman
VIII.
page 35
page 38
STANDING COMMITTEES
A. Legislative Operating Committee1
Sponsor:
Councilman Brandon Stevens, Chair
1. Accept June 1, 2016, Legislative Operating Committee meeting minutes
page 40
B. Finance Committee
Sponsor:
Treasurer Trish King, Chair
1. Accept Finance Committee FY ’16 2nd quarter report
page 44
C. Community Development & Planning Committee
Sponsor:
Vice-Chairwoman Melinda J. Danforth, Chair
1. Accept Community Development & Planning Committee FY ’16 2nd quarter report
page 51
D. Quality of Life Committee
Sponsor:
Councilwoman Fawn Billie, Chair
IX.
1. Accept May 12, 2016, Quality of Life Committee meeting minutes
page 54
2. Accept Quality of Life Committee FY ’16 2nd quarter report
page 58
GENERAL TRIBAL COUNCIL
A. Approve request from Petitioner Frank Cornelius to be first on the August 10, 2016, special
General Tribal Council meeting agenda
Sponsor:
Lisa Summers, Tribal Secretary
B. Approve meeting materials for the August 10, 2016, special General Tribal Council meeting
Sponsor:
Lisa Summers, Tribal Secretary
C. Accept petition submitted by Leland Ninham regarding free child care for employees as
information only, as it does not meet number of required signatures; and direct Tribal
Secretary to notify Petitioner of the action taken
Sponsor:
Lisa Summers, Tribal Secretary
1
The Legislative Operating Committee FY ’16 2nd quarter report was accepted early at the May 25, 2016,
regular Business Committee meeting.
Oneida Business Committee Regular Meeting Agenda of June 22, 2016
Page 2 of 6
page 61
page 67
page 256
Page 3 of 353
X.
STANDING ITEMS
A. Defer update regarding Work Plan for CIP # 14-002 Cemetery Improvements to the July 27, 2016,
regular Business Committee meeting
page 262
Sponsor:
James Petitjean, Interim Assistant Division Director/Development
XI.
UNFINISHED BUSINESS (No Requested Action)
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS
A. Approve Tribal/State Title IV-E Financial Agreement with Wisconsin Dept. of Children and
Families
Sponsor:
Don White, Division Director/Governmental Services
XIV.
page 264
TRAVEL
A. TRAVEL REPORTS
1. Accept travel report – Councilwoman Fawn Billie – 34th Annual Protecting Our
Children-National American Indian Conference on Child Abuse and Neglect – St. Paul,
MN – April 3-6, 2016
page 280
2. Accept travel report – Secretary Lisa Summers and Councilwoman Fawn Billie –
Midwest Alliance of Sovereign Tribes (MAST) Impact Week 2016 – Washington DC –
April 26-29, 2016
page 282
3. Accept travel report – Secretary Lisa Summers – Crimes Against Children in Indian
Country Conference – Wisconsin Dells, WI – March 21-25, 2016; and direct Legislative
Operating Committee to complete a review of our current laws to ensure there is the
ability for the Judiciary to do emergency orders
page 285
4. Accept travel report – Secretary Lisa Summers – Tribal Consultations meeting –
Wisconsin Dells, WI – May 9-10, 2016
page 288
B. TRAVEL REQUESTS
1. Approve travel request in accordance with the Travel & Expense Policy – Up to six (6)
Election Board members; one (1) Enrollment Dept. employee; and one (1) Oneida
Police Dept. officer – 2016 Special Election – Milwaukee, WI – July 9, 2016
Liaison:
Melinda J. Danforth, Tribal Vice-Chairwoman
2. Approve travel request – Secretary Lisa Summers – Community Analysis Process for
Planning Strategies – Prior Lake, MN – August 1-4, 2016
Oneida Business Committee Regular Meeting Agenda of June 22, 2016
Page 3 of 6
page 290
page 292
Page 4 of 353
XV.
REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. OPERATIONAL REPORTS
1. Accept Oneida Retail Enterprise FY ’16 2nd quarter report
(1:30 p.m.-1:50 p.m.)
Sponsor: Michele Doxtator, Area Manager/Retail Profits
page 296
B. CORPORATE REPORTS (No Requested Action)
C. BOARDS, COMMITTEES, AND COMMISSIONS
XVI.
1. Accept Oneida Personnel Commission FY ’16 2nd quarter report
(1:50 p.m.-2:05 p.m.)
Chair:
Yvonne Jourdan
Liaison:
Lisa Summers, Tribal Secretary
page 322
2. Accept Land Commission FY ’16 2nd quarter report
(2:05 p.m.-2:20 p.m.)
Chair:
Rae Skenandore
Liaison:
Tehassi Hill, Councilman
page 351
EXECUTIVE SESSION
A. REPORTS
1. Accept Oneida Retail Enterprise FY ’16 2nd quarter report
page 354
(9:00 a.m.-9:30 a.m.)
Sponsor: Michele Doxtator, Area Manager/Retail Profits
2. Accept Chief Financial Officer’s report – Larry Barton, Chief Financial Officer
page 387
3. Accept Intergovernmental Affairs & Communications report – Nathan King, Director
page 394
a. Approve Special Counsel agreement – Arlinda Locklear – contract # 2016-0643
page 411
4. Accept Chief Counsel report – Jo Anne House, Chief Counsel
page 414
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association
(9:30 a.m.-10:00 a.m.)
Sponsor: Trish King, Tribal Treasurer
b. Accept bi-monthly update
page 415
c. Approve Oneida Golf Enterprise Agent Agreement – contract # 2016-0651
page 424
Oneida Business Committee Regular Meeting Agenda of June 22, 2016
Page 4 of 6
Page 5 of 353
C. AUDIT COMMITTEE
Sponsor:
Tehassi Hill, Councilman
1. Accept Audit Committee FY’ 16 2nd quarter report
page 434
D. UNFINISHED BUSINESS
1. Approve continuation of additional duties compensation for Division Director of Land
Management until September 30, 2016
Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman
page 437
EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to approve the continuation of
additional duties compensation for Division Director of Land Management until June 31,
2016, seconded by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to extend the
recommended additional duties compensation up to three (3) months, seconded by David
Jordan. Motion carried unanimously.
2. Accept update regarding audit # 336
Sponsor: Tehassi Hill, Councilman
page 441
EXCERPT FROM MAY 25, 2016: (1) Motion by David Jordan to accept the update and
presentation regarding audit # 336, seconded by Jennifer Webster. Motion carried
unanimously. (2) Motion by Jennifer Webster to request the summary of the actionable
employment items be forwarded to the supervisor for the appropriate follow-up to be
completed in the next (2) two weeks, noting this follow-up be reported back to the Business
Committee in that time frame, seconded by David Jordan. Motion carried unanimously.
3. Adopt resolution titled Regarding Pardon of Thomas Lee
Sponsor: Lisa Summers, Tribal Secretary
page 442
EXCERPT FROM JUNE 8, 2016: Motion by Brandon Stevens to defer this resolution back to
the Pardon Screening Committee for an explanation on how the cited civil suit is related to
the action for which the pardon is being sought, and this clarification be provided in time for
the June 22, 2016, regular Business Committee meeting, seconded by Lisa Summers.
Motion carried unanimously.
4. Defer update regarding complaint # 2016-DR06-01
Sponsor: Tehassi Hill, Councilman
EXCERPT FROM MAY 25, 2016: Motion by Lisa Summers to accept the update regarding
complaint # 2016-DR06-01; and to defer item to the June 22, 2016, regular Business
Committee meeting, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM MARCH 30, 2016: Motion by Tehassi Hill to accept complaint # 2016DR06-01, to acknowledge merit, and to assign Councilman Brandon Stevens, Councilman
Tehassi Hill, and Councilwoman Jennifer Webster, seconded by Fawn Billie. Motion carried
with one abstention.
EXCERPT FROM MARCH 30, 2016: Motion by Tehassi Hill to accept complaint # 2016DR06-01, to acknowledge merit, and to assign Councilman Brandon Stevens, Councilman
Tehassi Hill, and Councilwoman Jennifer Webster, seconded by Fawn Billie. Motion carried
with one abstention.
B. TABLED BUSINESS (No Requested Action)
Oneida Business Committee Regular Meeting Agenda of June 22, 2016
Page 5 of 6
page 449
Page 6 of 353
C. NEW BUSINESS
XVII.
1. Approve fifty-two (52) new enrollments and two (2) relinquishments
Sponsor: Brandon Stevens, Councilman
page 452
2. Accept concern # 2016-CC-09 and discussion
Sponsors: Melinda J. Danforth, Tribal Vice-Chairwoman; David Jordan, Councilman
page 459
3. Accept update regarding Comprehensive Health Division 2nd quarter report
(1:30 p.m.-2:00 p.m.)
Sponsors: Debra Danforth, Division Director/Operations; Dr. Ravinder Vir, Division
Director/Medical
page 480
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 12:00 p.m., Friday, June 17, 2016, pursuant to
the Open Records and Open Meetings Law, section 7.17-1.
The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official
website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214.
Oneida Business Committee Regular Meeting Agenda of June 22, 2016
Page 6 of 6
Page 7 of 353
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
06 / 22 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to James Skenandore Jr to the Oneida Audit Committee.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Kathleen M. Metoxen, Executive Tribal Clerk
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 8 of 353
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The posting was in the March 17, 2016 issue of the Kalihwisaks for (1) vacancy on the Oneida Audit Committee
for a 3 year term with the deadline of April 18, 2016. There were (2)applicants for the (1) vacancy on the
Oneida Audit Committee. The appointment was made on the May 25, 2016 BC Agenda. James called and said he
need to reschedule his Oath of Office for the June 8, 2016 BC meeting.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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DRAFT
Oneida Business Committee
Special Meeting
9:30 a.m. Thursday, June 2, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
SPECIAL MEETING
Present: Chairwoman Tina Danforth, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi
Hill, David Jordan, Jennifer Webster;
Not Present: Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King;
Arrived at: ;
Others present: Jo Anne House, Larry Barton, Heather Heuer, Lisa Liggins;
I.
CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:35 a.m.
For the record:
Treasurer Trish King is out of the office on approved vacation time.
II.
OPENING by Councilman Tehassi Hill
III.
ADOPT THE AGENDA (00:03:40)
Motion by Tehassi Hill to adopt the agenda as presented, seconded by Brandon Stevens. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth, Trish King
IV.
UNFINISHED BUSINESS (00:04:40)
A. Approve 2016 Semi-Annual General Tribal Council meeting materials
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM MAY 25, 2016: Motion by David Jordan to defer this item to a special Business
Committee meeting to be scheduled next week, seconded by Jennifer Webster. Motion carried
unanimously.
Motion by Tehassi Hill to approve the 2016 Semi-Annual General Tribal Council meeting materials with
the following changes:
Include the two (2) missing Semi-Annual reports from the Oneida Nation
School Board and Southeastern Oneida Tribal Services Advisory Board;
and
Revise the Tribal Secretary’s memorandum to note the Oneida Nation
School Board and Southeastern Oneida Tribal Services Advisory Board
Semi-Annual reports were received late,
seconded by David Jordan. Motion carried unanimously:
Oneida Business Committee Special Meeting Minutes - DRAFT of June 2, 2016
Page 1 of 2
Page 13 of 353
DRAFT
Ayes:
Not Present:
Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa
Summers, Jennifer Webster
Melinda J. Danforth, Trish King
Motion by Lisa Summers to send the Governmental Services Division and Self-Governance reporting to
the Officers to address appropriately, including the notation on their performance evaluations for 2016;
and that the Anna John Residential Centered Care Community Board and Oneida Arts Board be sent to
the next Business Committee work meeting to determine how to address those, seconded by Tehassi
Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth, Trish King
V.
ADJOURN
Motion by David Jordan to adjourn at 9:47 a.m., seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth, Trish King
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented/corrected on ___________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Special Meeting Minutes - DRAFT of June 2, 2016
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DRAFT
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, June 7, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, June 8, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members:
Fawn Billie, David Jordan;
Not Present: Councilwoman Jennifer Webster;
Arrived at: Vice-Chairwoman Melinda J. Danforth at 1:41 p.m.; Councilman Tehassi Hill at 9:26 a.m.;
Councilman Brandon Stevens at 1:37 p.m.;
Others present: Florence Petri, Tina Pospychala, Don White, Debra Danforth, Corrine RobeliaZhuckkahos, Jo Anne House, Larry Barton, Debra Powless, Arlinda Locklear, Jim Bittorf, Kelly
McAndrews, Becky Webster, Nathan King, Janice Hirth-Skenandore, Josh Doxtator, Steve Ninham, Mary
Shaw, Kelly Losey, Becky Demmith, Pete King III, Jacquelyn Zalim, Butch Rentmeester, Jeff House;
REGULAR MEETING
Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,
Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan;
Not Present: Councilwoman Jennifer Webster;
Arrived at: Councilman Brandon Stevens at 9:08 a.m.;
Others present: Jo Anne House, Heather Heuer, Don White, Brad Graham, Nancy Barton, Danelle
Wilson, Chris Johnson, Susan House, Nancy Dallas, Kathy Metoxen, Mason Thomas, Tyler Fabricius,
Shannon Columb, Candace House, Patricia Moore, Leyne Orosco, Cathy Metoxen, Dawn MoonKopetsky, Debra Danforth, Ed Delgado, Larry Barton, Gina Buenrostro, Rhiannon Metoxen, Chris Johns,
Kaylynn Gresham, Dianne McLester-Heim, Josh Doxtator, Pete King III, Butch Rentmeester, Jacquelyn
Zalim, Mandy Schneider, Jennifer Berg-Hargrove, Bonnie Pigman, Dakota Webster, Lisa Liggins;
I.
CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:00 a.m.
For the record:
II.
Councilwoman Jennifer Webster is on approved travel to attend the 26th
Annual National Indian Head Start Conference & Tribal Consultation in
Washington D.C.
OPENING by Councilman Tehassi Hill
Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016
Page 1 of 13
Page 16 of 353
DRAFT
III.
ADOPT THE AGENDA (00:03:58)
Motion by Lisa Summers to adopt the agenda with the following changes: [Schedule item XV.A.01.
Accept Land Claims Commission FY ’16 2nd quarter report at 3:10 p.m.; and delete item XIV.B.01.
Approve travel request in accordance with section 16-1 of the Travel & Expense Policy – Four (4) Division
of Land Management employees and up to two (2) Land Commissioners – 5th Annual Partners in Action
Conference – Sault Ste. Marie, MI – July 19-21, 2016], seconded by Fawn Billie. Motion carried
unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Lisa Summers
Not Present:
Brandon Stevens, Jennifer Webster
IV.
OATHS OF OFFICE (00:04:53) administered by Secretary Lisa Summers
A. Oneida Election Board – Patricia Moore and Candace House
Sponsor:
Lisa Summers, Tribal Secretary
B. Audit Committee – James Skenandore Jr. (Not Present)
Sponsor:
Lisa Summers, Tribal Secretary
V.
MINUTES (00:07:24)
A. Approve May 25, 2016, regular meeting minutes
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to approve the May 25, 2016, regular meeting minutes, seconded by David
Jordan. Motion carried with two abstentions:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers
Abstained:
Melinda J. Danforth, Brandon Stevens
Not Present:
Jennifer Webster
VI.
RESOLUTIONS (00:08:04)
A. Adopt resolution titled DOJ/OJJDP FY16 Reducing Reliance on Confinement and
Improving Community-Based Responses for Girls At Risk of Entering the Juvenile Justice
System Grant Program
Sponsor:
Don White, Division Director/Governmental Services
Motion by Melinda J. Danforth to adopt resolution # 06-08-16-A DOJ/OJJDP FY16 Reducing Reliance on
Confinement and Improving Community-Based Responses for Girls At Risk of Entering the Juvenile
Justice System Grant Program, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers
Not Present:
Jennifer Webster
Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016
Page 2 of 13
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DRAFT
VII.
APPOINTMENTS (00:21:05)
A. Approve request to re-post two (2) vacancies on the Oneida Personnel Commission
Sponsor:
Tina Danforth, Tribal Chairwoman
Motion by Tehassi Hill to approve the request to re-post two (2) vacancies on the Oneida Personnel
Commission, seconded by David Jordan. Motion carried with one opposed and two abstentions:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King
Opposed:
Lisa Summers
Abstained:
Melinda J. Danforth, Brandon Stevens
Not Present:
Jennifer Webster
For the record:
Secretary Lisa Summers stated I believe there are two separate
vacancies occurring here that were handled differently, are two separate
requests to post and I believe that it is very unclear at this point which
ones are being requested to be re-posted because it appears that they
are being put together when actually they are two separate things that
are happening. I am just noting that in there. Thank you.
VIII.
STANDING COMMITTEES (00:24:54)
A. Legislative Operating Committee
Sponsor:
Councilman Brandon Stevens, Chair
1. Accept May 18, 2016, Legislative Operating Committee meeting minutes
Motion by David Jordan to accept the Legislative Operating Committee meeting minutes, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers
Not Present:
Jennifer Webster
Councilman Tehassi Hill departs at 9:53 a.m.
B. Finance Committee
Sponsor:
Treasurer Trish King, Chair
1. Approve May 31, 2016, Finance Committee meeting minutes
Motion by David Jordan to approve the May 31, 2016, Finance Committee meeting minutes, seconded by
Trish King. Motion carried with two abstentions:
Ayes:
Fawn Billie, David Jordan, Trish King, Brandon Stevens
Abstained:
Melinda J. Danforth, Lisa Summers
Not Present:
Tehassi Hill, Jennifer Webster
C. Community Development & Planning Committee (No Requested Action)
D. Quality of Life Committee (No Requested Action)
Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016
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DRAFT
IX.
GENERAL TRIBAL COUNCIL (1:04:06)
Councilman Tehassi Hill returns at 10:05 a.m.
Chairwoman Tina Danforth departs at 10:17 a.m. and Vice-Chairwoman Melinda J. Danforth assumes
responsibility of the Chair.
A. Approve request to add Petitioner Nancy Barton: To open an emergency food pantry to the
August 10, 2016, special General Tribal Council meeting agenda
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM MAY 11, 2016: (1) Motion by Lisa Summers to table this item until later on the
agenda so that we have time to read the statement over the lunch hour and we will take it up this
afternoon, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Tehassi Hill
to take this item from the table, seconded by Trish King. Motion carried unanimously. (3) Motion
by David Jordan to accept the financial analysis regarding Petitioner Nancy Barton: To open an
Emergency Food Pantry, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to accept the legal analysis noting
the financial analysis is due at the May 11, 2016, regular Business Committee meeting, seconded
by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update
from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be
deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative
analysis, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress
report as information and to defer the legal and financial analyses to the February 24, 2016,
regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition
submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to
the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial,
legislative, and administrative analyses to be completed; to direct the Law, Finance, and
Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty
(60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct
Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office
within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously.
Motion by Lisa Summers to approve scheduling Petitioner Nancy Barton: To open an emergency food
pantry to the August 10, 2016, special General Tribal Council meeting agenda, seconded by David
Jordan. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens,
Lisa Summers
Not Present:
Tina Danforth, Jennifer Webster
X.
STANDING ITEMS (No Requested Action)
Oneida Business Committee Regular Meeting Minutes - DRAFT of June 8, 2016
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DRAFT
XI.
UNFINISHED BUSINESS (1:19:00)
Councilman David Jordan departs at 10:21 a.m.
Secretary Lisa Summers departs at 10:22 a.m.
Secretary Lisa Summers returns at 10:23 a.m.
Chairwoman Tina Danforth returns at 10:30 a.m. and resumes responsibility of the Chair.
Vice-Chairwoman Melinda J. Danforth departs at 10:34 a.m.
A. Accept update regarding Oneida Sacred Burial Grounds per GTC Directive
Sponsor:
Brandon Stevens, Councilman
EXCERPT FROM MARCH 9, 2016: (1) Motion by Tehassi Hill to accept the presentation
regarding the Oneida Sacred Burial Grounds per GTC Directive, seconded by Trish King. Motion
carried unanimously. (2) Amendment to the main motion by Tehassi Hill to request an update at
the first regular Business Committee meeting in June regarding potential locations of the
cemetery, seconded by Trish King. Motion carried unanimously.
Motion by Lisa Summers to accept the information in the memorandum from the Trust Department dated
May 31, 2016, as information, noting there have been two (2) identified alternative sites for a cemetery
should the need arise and to send this item to the next available Officers’ meeting for continued follow-up
with the overall cemetery work plan, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS (1:39:25)
A. Approve Oneida Business Committee Standard Operating Procedure titled Grantee
Notification of Award Close-Out
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to approve the Oneida Business Committee Standard Operating Procedure
titled Grantee Notification of Award Close-Out, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
XIV.
TRAVEL (1:45:42)
A. TRAVEL REPORTS (No Requested Action)
B. TRAVEL REQUESTS
1. Approve travel request in accordance with section 16-1 of the Travel & Expense Policy
– Four (4) Division of Land Management employees and up to two (2) Land
Commissioners – 5th Annual Partners in Action Conference – Sault Ste. Marie, MI –
July 19-21, 2016
Sponsor: Patrick Pelky, Interim Division Director/Land Management
Item deleted at the adoption of the agenda.
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2. Approve travel request – Councilman David Jordan – Indigenous Gathering Space
Dedication – Hamilton, Ontario, Canada – June 20-22, 2016
Motion by Lisa Summers to approve the travel request – Councilman David Jordan – Indigenous
Gathering Space Dedication – Hamilton, Ontario, Canada – June 20-22, 2016, seconded by Brandon
Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
Motion by Lisa Summers to recess at 11:01 a.m. and to reconvene at 1:30 p.m., seconded by Fawn Billie.
Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
Meeting called to order by Chairwoman Tina Danforth at 1:30 p.m.
Councilman Brandon Stevens and Councilwoman Jennifer Webster not present.
XV.
REPORTS (2:01:14) (This section of the agenda is scheduled to begin at 1:30 p.m.)
A. UNFINISHED REPORTS
1. Accept Land Claims Commission FY ’16 2nd quarter report
(This item is scheduled at 3:10 p.m.)
Chair:
Loretta Metoxen
Liaison: Brandon Stevens, Councilman
EXCERPT FROM MAY 25, 2016: Motion by Lisa Summers to defer the Land Claims
Commission FY ’16 2nd quarter report to the June 8, 2016, regular Business Committee
meeting, seconded by Jennifer Webster. Motion carried unanimously.
Motion by David Jordan to accept the Land Claims Commission FY ’16 2nd quarter report, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
B. OPERATIONAL REPORTS
Councilman Brandon Stevens arrives at 1:41 p.m.
Councilman Brandon Stevens departs at 1:51 p.m.
Councilman Brandon Stevens returns at 1:54 p.m.
1. Accept Self-Governance FY ’16 2nd quarter report
(1:30 p.m.-1:50 p.m.)
Sponsor: Chris Johns, Coordinator/Self-Governance
Motion by Tehassi Hill to accept the Self-Governance FY ’16 2nd quarter report and to accept the
additional information for the record, seconded by Trish King Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King,
Brandon Stevens, Lisa Summers
Not Present:
Jennifer Webster
Secretary Lisa Summers departs at 2:01 p.m.
Treasurer Trish King departs at 2:15 p.m.
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2. Accept Emergency Management FY ’16 2nd quarter report
(1:50 p.m.-2:10 p.m.)
Sponsor: Kaylynn Gresham, Director/Emergency Management Department
Motion by Tehassi Hill to accept the Emergency Management FY ’16 2nd quarter report, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
C. CORPORATE REPORTS
1. Accept Oneida Golf Enterprise FY ’16 2nd quarter report
(2:10 p.m.-2:20 p.m.)
Agent:
Janice Skenandore-Hirth
Liaison:
Trish King, Tribal Treasurer
Motion by David Jordan to accept the Oneida Golf Enterprise FY ’16 2nd quarter report, seconded by
Fawn Billie. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
2. Accept Oneida Airport Hotel Corporation FY ’16 2nd quarter report
(2:20 p.m.-2:30 p.m.)
President: Janice Skenandore-Hirth
Liaison:
Trish King, Tribal Treasurer
Motion by David Jordan to accept the Oneida Airport Hotel Corporation FY ’16 2nd quarter report,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
3. Accept Bay Bancorporation Inc. FY ’16 2nd quarter report
(2:30 p.m.-2:40 p.m.)
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by Tehassi Hill to accept the Bay Bancorporation Inc. FY ’16 2nd quarter report, seconded by
David Jordan. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
4. Accept Oneida Seven Generations Corporation FY ’16 2nd quarter report
(2:40 p.m.-2:50 p.m.)
Agent:
Pete King III
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by Tehassi Hill to accept the Oneida Seven Generations Corporation FY ’16 2nd quarter report,
seconded by David Jordan. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
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Councilman David Jordan departs at 3:33 p.m.
5. Accept Oneida Total Integrated Enterprise FY ’16 2nd quarter report
(2:50 p.m.-3:00 p.m.)
Chair:
Butch Rentmeester
Liaison:
Tehassi Hill, Councilman
Motion by Tehassi Hill to accept the Oneida Total Integrated Enterprise FY ’16 2nd quarter report,
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, Brandon Stevens
Not Present:
David Jordan, Trish King, Lisa Summers, Jennifer Webster
Councilman David Jordan returns at 3:44 p.m.
6. Accept Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report
(3:00 p.m.-3:10 p.m.)
Chair:
Jacquelyn Zalim
Liaison:
Tehassi Hill, Councilman
Motion by Tehassi Hill to accept the Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter
report, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
D. BOARDS, COMMITTEES, AND COMMISSIONS (No Requested Action)
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XVI.
EXECUTIVE SESSION (1:47:51)1
A. REPORTS
1. Accept Oneida Golf Enterprise FY ’16 2nd quarter report
(1:30 p.m.-2:00 p.m.)
Agent:
Janice Skenandore-Hirth
Liaison:
Trish King, Tribal Treasurer
Motion by Lisa Summers to accept the Oneida Golf Enterprise FY ’16 2nd quarter report, seconded by
Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
2. Accept Oneida Airport Hotel Corporation FY ’16 2nd quarter report
(2:00 p.m.-2:30 p.m.)
President: Janice Skenandore-Hirth
Liaison:
Trish King, Tribal Treasurer
Motion by Lisa Summers to accept the Oneida Airport Hotel Corporation FY ’16 2nd quarter report,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
3. Accept Bay Bancorporation Inc. FY ’16 2nd quarter report
(2:30 p.m.-3:00 p.m.)
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by Fawn Billie to accept the Bay Bancorporation Inc. FY ’16 2nd quarter report, seconded by
Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
4. Accept Oneida Seven Generations Corporation FY ’16 2nd quarter report
(3:00 p.m.-3:30 p.m.)
Agent:
Pete King III
Liaison:
Tina Danforth, Tribal Chairwoman
Motion by Lisa Summers to accept the Oneida Seven Generations Corporation FY ’16 2nd quarter report,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
1
This section of the agenda occurred during the morning session of the meeting and after the completion
of section XIV. TRAVEL.
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5. Accept Oneida Total Integrated Enterprise FY ’16 2nd quarter report
(3:30 p.m.-4:00 p.m.)
Chair:
Butch Rentmeester
Liaison:
Tehassi Hill, Councilman
Motion by Lisa Summers to accept the Oneida Total Integrated Enterprise FY ’16 2nd quarter report,
seconded by Tehassi Hill. Motion carried with one abstention:
Ayes:
Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Abstained:
Fawn Billie
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
6. Accept Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report
(4:00 p.m.-4:30 p.m.)
Chair:
Jacquelyn Zalim
Liaison:
Tehassi Hill, Councilman
Motion by Lisa Summers to accept the Oneida Engineering Science & Construction, LLC FY ’16 2nd
quarter report, seconded by Tehassi Hill. Motion carried with one abstention:
Ayes:
Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Abstained:
Fawn Billie
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
7. Accept Chief Counsel report – Jo Anne House, Chief Counsel
a. Accept litigation update from Attorney Locklear
(9:45 a.m.-11:00 a.m.)
Motion by Lisa Summers to accept the Chief Counsel report and to approve the Law Office
recommendation in the memorandum dated June 7, 2016, seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
8. Accept Intergovernmental Affairs & Communications report – Nathan King, Director
a. Accept branding and governmental seal update
Motion by Lisa Summers to accept the branding update and seal color #2597, and that the final
adjustments to the bear face shading be completed through Intergovernmental Affairs & Communications,
seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
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C. AUDIT COMMITTEE
Sponsor:
Tehassi Hill, Councilman
1. Accept Mini Baccarat audit and lift confidentiality requirement allowing tribal members
to view the audit
Motion by Lisa Summers to accept the Mini Baccarat audit and lift confidentiality requirement, which
allows tribal members to view the audit, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
2. Accept April 14, 2016, Audit Committee meeting minutes
Motion by Tehassi Hill to accept the April 14, 2016, Audit Committee meeting minutes, seconded by Fawn
Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
D. UNFINISHED BUSINESS
1. Accept follow-up to concern # 2016-CC-06 and discussion of case management
(9:00 a.m.-9:45 a.m.)
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM MAY 11, 2016: (1) Motion by Tehassi Hill to direct the Vice-Chairwoman to
follow-up with the Patient Referred Care issues referenced by the Tribal Member; and to
request from the Anna John Residential Centered Care Center a report on rate of denials,
reason for denials, and occupancy, seconded by Jennifer Webster. Motion carried with one
abstention. (2) Motion by Jennifer Webster to request the Tribal Secretary to follow-up with
Elderly Services on the access to the Benefit Specialist issues referenced by Tribal Member,
seconded by Tehassi Hill. Motion carried with one opposed and one abstention. (3) Motion by
Tehassi Hill to forward the discussion to the next regular Business Committee meeting; and
to direct the Comprehensive Health and Governmental Services Division Directors to attend
and bring the appropriate staff to discuss case management for Elder Housing, Elder
Services, Patient Referred Care, and the Anna John Residential Centered Care Center,
seconded by Jennifer Webster. Motion carried with two abstentions.
Motion by Lisa Summers to accept the follow-up discussion regarding concern # 2016-CC-06, seconded
by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
Motion by Lisa Summers to send this item to the Business Committee Officers’ meeting agenda for the
Officers to follow-up with the appropriate direct reports on an action plan, seconded by Fawn Billie.
Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
E. TABLED BUSINESS (No Requested Action)
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F. NEW BUSINESS
1. Approve limited waiver of sovereign immunity – Wisconsin State-Transportation –
contract # 2016-0519
Sponsor: Patrick Pelky, Interim Division Director/Land Management
Motion by Lisa Summers to approve the limited waiver of sovereign immunity – Wisconsin StateTransportation – contract # 2016-0519, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
2. Approve limited waiver of sovereign immunity – Micros Fidelio Worldwide, LLC –
contract # 2016-0538
Sponsor: Louise Cornelius, Gaming General Manager
Motion by Lisa Summers to approve the limited waiver of sovereign immunity – Micros Fidelio Worldwide,
LLC – contract # 2016-0538, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
3. Approve limited waiver of sovereign immunity – Baker Tilly Virchow Krause, LLP –
contract # 2016-0558
Sponsor: Larry Barton, Chief Financial Officer
Motion by Trish King to approve the limited waiver of sovereign immunity – Baker Tilly Virchow Krause,
LLP – contract # 2016-0558, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
4. Adopt resolution titled Regarding Pardon of Thomas Lee
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Brandon Stevens to defer this resolution back to the Pardon Screening Committee for an
explanation on how the cited civil suit is related to the action for which the pardon is being sought, and
this clarification be provided in time for the June 22, 2016, regular Business Committee meeting,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
5. Adopt resolution titled Regarding Pardon of Lindsey Danforth
Sponsor:
Lisa Summers, Tribal Secretary
Motion by Lisa Summers to adopt resolution # 06-08-16-B Regarding Pardon of Lindsey Danforth, which
approves the request for an Oneida pardon, seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers
Not Present:
Melinda J. Danforth, David Jordan, Jennifer Webster
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XVII.
ADJOURN
Motion by David Jordan to adjourn at 3:50 p.m., seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon
Stevens
Not Present:
Trish King, Lisa Summers, Jennifer Webster
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented/corrected on ___________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
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BC Resolution # __-__-__-_
Native American Business Development Institute Feasibility Study Program
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has been committed to the economic development of the Oneida Indian
reservation as means of improving the wellbeing of the Oneida community; and
WHEREAS,
the Oneida Nation has been committed to the economic development of the Oneida Indian
reservation as means of improving and strengthening Oneida National sovereignty; and
WHEREAS,
the Oneida Nation is a qualified applicant for the Business Development Institute (NABDI)
Feasibility Study Program grant; and
NOW THEREFORE BE IT RESOLVED, that the Oneida Nation will apply for an award of funds from the
Native American Business Development Institute Feasibility Study Program.
Page 31 of 353
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BC Resolution # __-__-__-_
The KeepsEagle Settlement Fund Grant Application
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has a long history of supporting agricultural education opportunity; and
WHEREAS,
the Oneida Nation has a 20 year history of providing business assistance, agricultural
education, technical support and advocacy services to American Indian and other socially
disadvantaged farmers and ranchers; and
WHEREAS,
the Oneida Nation is a qualified applicant for the KeepsEagle settlement grant program;
and
NOW THEREFORE BE IT RESOLVED, that the Oneida Nation will apply for an award of funds from the
KeepsEagle Settlement fund, the Native American Agriculture Fast Track Fund.
BE IT FUTHER RESOLVED, that should the applicant receive an award, it will be used solely for
purposes which meet the following three requirements: (a) the purpose provides assistance designed to
further Native American farming or ranching activities; (b) the purpose is what was set forth in the
application for funds; and (c) the purpose is encompassed by Section 170(c)(2)(B) of the Internal
Revenue Code. Should the award to the applicant be for an endowment, income generated from said
endowment will be used in perpetuity for purposes meeting the same three criteria.
BE IT FINALLY RESOLVED, that Should the applicant receive an award, the funds will be used as
additional funds for the purposes stated in the application; no existing funds will be diverted away from
that program if the applied for funds are received.
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BC Resolution # __-__-__-_
Climate Change Grant from Bureau of Indian Affairs – Midwest Region
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect,
maintain and improve the standard of living and the environment in which the Oneida
people live, and
WHEREAS,
the Oneida Environmental Health & Safety Division is the provider of services that
preserve, restore and enhance our environment, and protect and educate its people
consistent with the culture, vision and priorities of the Oneida Nation. Their mission is to
strengthen and protect our people, reclaim our land, and enhance the environment by
exercising our sovereignty; and
WHEREAS,
the Oneida Nation understands there is a need to continue protecting, preserving, restoring
and enhancing the environment in which the Oneida people live; and
WHEREAS,
the Oneida Nation supports the proposed Pre-disaster Debris Management Needs
Assessment and Plan that incorporates climate change scenarios; and
NOW THEREFORE BE IT RESOLVED, that the Oneida Nation authorizes and submits a grant
application to the Bureau of Indian Affairs – Midwest Region for a Climate Change Grant for in the
amount of $46,361.
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/ /
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
6
/ 22 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the June 1, 2016 LOC Meeting Minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Submitted by Doug McIntyre, Staff Attorney, LRO
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 41 of 353
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The purpose of this request is to ask the OBC to accept the attached LOC meeting minutes. In accordance with
the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar days after
approval by the LOC [See LOC Bylaws, 4-2(a)].
Action Requested:
Accept the LOC meeting minutes of June 1, 2016.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Nation
Legislative Reference Office
P.O. Box 365
Oneida, WI 54155
(920) 869-4376
(800) 236-2214
http://oneida-nsn.gov/LOC
Committee Members
Brandon Stevens, Chairperson
Tehassi Hill, Vice Chairperson
Fawn Billie, Councilmember
David P. Jordan, Councilmember
Jennifer Webster, Councilmember
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
June 1, 2016 9:00 a.m.
Present: Brandon Stevens, Tehassi Hill, Fawn Billie, Jennifer Webster, David P. Jordan
Others Present: Taniquelle Thurner, Krystal John, Maureen Perkins, Doug McIntyre, Rae
Skenandore, Rhiannon Metoxen, Dianne-Lynn L. McLester Heim.
I.
Call to Order and Approval of the Agenda
Brandon Stevens called the June 1, 2016 Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Tehassi Hill to adopt the agenda with the addition of the Semi-Annual
Report and attachment; seconded by Jennifer Webster. Motion carried unanimously.
II.
Minutes to be approved
1. May 18, 2016 LOC Meeting Minutes
Motion by David P. Jordan to approve the May 18, 2016 LOC meeting minutes;
seconded by Fawn Billie. Motion carried unanimously.
III.
Current Business
1. Employment Law (1:12-2:45)
Motion by Jennifer Webster to accept the updated legislative analysis for the
Employment Law and direct the sponsor and the drafting attorney to conduct an
informational meeting for the Oneida Business Committee to solicit input and,
provided there are no major changes, bring an adoption packet back once all input has
been collected; seconded by David P. Jordan. Motion carried unanimously.
Note: This meeting will occur on Friday June 3, 2016.
2. Mortgage and Foreclosure Law (2:51-3:18)
Legislative Operating Committee Meeting Minutes of June 1, 2016
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Motion by David P. Jordan to approve the public meeting packet for the Mortgage
and Foreclosure law and forward to a public meeting to be held on June 30, 2016;
seconded by Fawn Billie. Motion carried unanimously.
3. Per Capita Law Amendments (3:24-4:05)
Motion by David P. Jordan to accept the results of the e-poll conducted on May 19,
2016 which approved the public meeting packet for an additional public meeting to
be held for the Per Capita Law amendments on June 16, 2016 at 12:15 p.m.; seconded
by Jennifer Webster. Motion carried unanimously.
Note: This will be the second public meeting for Per Capita Law Amendments.
4. Research Protection Act (4:05-5:10)
Motion by David P. Jordan to accept the draft and defer the draft of the Research
Protection Act to the Legislative Reference Office for a legislative analysis; seconded
by Tehassi Hill. Motion carried unanimously.
IV.
New Submissions
1. Petition: Debraska Per Capita Distribution (5:11-5:58)
Motion by David P. Jordan to add Petition: Debraska Per Capita Distribution to the
Active Files List; seconded by Jennifer Webster. Motion carried unanimously.
Note: Brandon Stevens will be the sponsor.
2. Seal and Flag Law (6:05-9:28)
Motion by Jennifer Webster to incorporate provisions for the Tribal seal into the
current draft of the Flag Law and to bring back a draft to the June 15, 2016 LOC
meeting so that the LOC can determine whether to hold a second public meeting;
seconded by Fawn Billie. Motion carried unanimously.
V.
Additions
1. Semi-Annual Report (9:29-13:39)
Motion by David P. Jordan to accept the Semi-Annual Report and attachment with
the noted change of identifying the sponsors for the two petitions; seconded by
Jennifer Webster. Motion carried unanimously.
VI.
Administrative Updates
VII.
Executive Session
VIII. Recess/Adjourn
Motion by Tehassi Hill to adjourn the June 1, 2016 Legislative Operating Committee
meeting at 9:14 a.m.; seconded by Fawn Billie. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of June 1, 2016
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ONEIDA NATION
FINANCE ADMINISTRATION
P.O. Box 365
Oneida, WI 54155
Phone: 920- 869-4325
FAO@oneidanation.org
PURPOSE
FIN AN C E C O M M IT T EE
2nd Quarter Report
(January to March 2016)
The Finance Committee is responsible for recommending financial policies, and budgets that support
the mission values, and strategic goals of the organization. The FC’s role is to review the
organization’s financial performance against its goals and recommends policies, long-range financial
plans, and sustainability strategies to ensure the continued financial health of the Oneida Tribe.
WHO WE SERVE
The Finance Committee (FC) works with all departments within the organization to ensure all
expenditures of any substantial amounts are procured in the most cost effective manner through the
established Purchasing Process Manual. The FC also serves Oneida Community groups, Oneida
charitable organizations, and Oneida tribal members through the Finance Committee Donation Policy
and the Community Fund.
FC MEMBERS
The Finance Committee members include 3 BC members including the Treasurer who chairs the
Finance Committee meetings; the Chief Financial Officer who acts as the Vice Chair; one member
from Executive Management; one member from Program Management; and one Community Elder
Member. Current members are as follows:
Patricia King, Treasurer/FC Chair
David Jordan, BC Council Member
Patrick Stensloff, Purchasing Director
Wesley Martin, Jr., Community Elder member
Larry Barton, CFO/FC Vice-Chair
Jennifer Webster, BC Council Member
Louise Cornelius, Gaming GM
FC Alternate members: Fawn Billie, BC Council Member, Chad Fuss, Gam AGM & Terry Cornelius, CFA
MEETINGS
th
th
st
The Finance Committee met six times in the 2nd Quarter on: January 4 & 18 , 2016; February 1 ,
th
th
15 & 29 , 2016 and March 14, 2016. Combined meeting run times averaged 47 minutes. The FC
Community Elder member attended five meetings and was paid a stipend for three meetings (2 mtgs.
were less than an hour) for a total of $150 paid in stipends in the 2nd Quarter.
ACTIVITIES SUMMARY
■ Organizational Requests:
In the 2nd Quarter the FC reviewed/approved and/or accepted as FYI: thirteen (13) Departmental
requests for supplies, Capital Expenditure items, CIP projects, Purchase Order increases and/or
other contracted services for an amount total of $1,992,033.72. The FC also reviewed three
government to government service agreements; one request to provide input regarding
implementation of the constitutional amendments; and one request from the Trust Department to
provide direction for the development of the Floyd Acheson Endowment Fund.
The FC also reviewed seventeen (17) Gaming requests for gaming slot machines/parts, gaming
marketing services, and food & beverage services for a total amount of $1,516,515.34.
Page 47 of 353
■ Investment Updates:
As of March 31, 2016 our managed investment funds gained $2,135,344 in value for the fiscal year to
date. This is a 3.61% rate of return for our managed portfolios as a whole. The composite benchmark
did gain 3.86% rate of return for the fiscal year to date, so our managers did slightly underperform during
this time frame. After ending our relationship with Callan Associates, we are now working with Northern
Trust to develop the framework for quarterly reporting to the Finance Committee. We anticipate to having
the format finalized for presentation to the Finance Committee in June.
■ FC Donations
nd
In the 2 Quarter ten Donation Requests were reviewed and approved for a total amount of $23,500.
The 2nd Quarter Donation activity summary and spreadsheet with more details is attached.
■ Community Fund
The FC reviewed twenty six (26) Community Fund requests for funds. All were approved for a total of
$7,472.40. One request was to assist a youth with educational trip (fees), three requests were for
adults taking beading classes and the remaining requests were for youth development in the form of
extracurricular sports activities. There were also four Community Fund Product requests that were
approved for 46 cases of Coca-Cola product. The 2nd Quarter CF balance sheet that is attached
provides more details.
* Specific actions of all requests/activities by the Finance Committee can be found in the minutes that are
submitted to the OBC at each of their regularly scheduled meetings.
Page 48 of 353
ONEIDA NATION
FINANCE ADMINISTRATION
N7210 Seminary Road
P.O. Box 365
Oneida, WI 54155
Phone: 920- 869-4325
MEMORANDUM
TO:
Oneida Finance Committee
FR:
Denise J. Vigue, Executive Assistant-Finance
DT:
May 20, 2016
RE:
Finance Committee Q2 Donations
This serves as an update report of the current status and balance in the Finance
Committee Donation Line for the Second Quarter. According to the Donation Policy, there
was a stipulation of percentage allocations divided and tracked as follows: 40% for Oneida
Community Causes; 40% for Local Groups; and 20% for National Groups
A spreadsheet is attached detailing the requests approved from January through March
2016 including: the amounts, reasons, and categories. Following is the updated amount
and total remaining in each category.
________________________________________________________________________
Finance Committee Donati on Line Totals – Q2
Designations/Percentages
Allocated Amt.
1. Oneida Community Causes / 40%
2. Local Groups / 40%
3. National Groups / 20%
$17,600
$17,600
$ 8,800
Spend Amt.
Remaining Balance
$12,500
$12,500
$ 3,500
$5,100
$5,100
$5,300
$44,000
$28,500
$15,500
_________________________________________________________________________
With a limited amount of Donation Funds, the FC’s priority is focused on the Oneida
Community here in Wisconsin, all Oneida enrolled members, and organizations that
provide services that benefit Oneida members. The FC reviews donation requests at their
second meeting of each month and requests are reviewed on a first come first served
basis.
Page 49 of 353
Oneida Finance Committee - FY 2016
DONATIONS (Beginning Balance $44,000)
Balance from Q1 - $39,000.
Q2
Meeting Date
Name of Requester
Amount
Requested
Representing
Category/
Type
Request Description /FC Activity
FC Action
18-Jan-16
Susan White
Church of the Holy Apostles
$
2,500.00 2/Church
CHA -upkeep & church maintenance
Approved
18-Jan-16
Dr. Sarah Kastelic
Nat'l Indian Child Welfare Assn
$
1,000.00 3/NG
NICWA Spring Conference sponsorship
Approved
18-Jan-16
Jane Jordan
Lutheran Soc Svs-WELLSPRING
$
2,500.00 2/Church
Funding for Women's Program
Approved
18-Jan-16
John Solberg
Rawhide, Inc.
$
2,500.00 2/N-f-P
Funding for Boys' Programs
Approved
18-Jan-16
Matthew Payne
Historical Society of the Episcopal
Church
$
2,500.00 2/Church
2016 Tri-History Conference
Approved
15-Feb-16
George Greendeer
Military Order of the Purple
Heart-Vets Group
$
2,000.00 2/local vets
MOPH Annual Convention @ Radisson
Approved $2500resubmit req
14-Mar-16 Chris J. Cornelius
Oneida Robert Cornelius VFW
$
2,500.00 1/Oneida Comm Honor Event @ Radisson
Approved
14-Mar-16 David Powless
Mountain Chief Institute
$
2,500.00 1/Oneida Comm Spirit of the Hoops-Oneida
Approved
14-Mar-16 Rae Skenandore
Woodland Indian Arts, Inc.
$
2,500.00 1/Oneida Comm Woodland Indian Art Show & Market
Approved
14-Mar-16 Tami Polster Walls
Family Access Solutions
$
2,500.00 1/Oneida Comm Family Access Solutions Program
Approved
Mid-Year End Balance - $15,500
Page 50 of 353
FY 2016 - COMMUNITY FUND
Second Quarter Requests (Jan 2016 - Mar 2016)
JANUARY 2016
Mtg
Date
Name of Requestor
4-Jan
4-Jan
4-Jan
4-Jan
M & S Van Den Heuvel
M & S Van Den Heuvel
M & S Van Den Heuvel
Margorie Mehojah
4-Jan Jodi Skenandore
4-Jan Crystal Meltz
Mtg
Date
1-Feb
1-Feb
1-Feb
1-Feb
1-Feb
Title /Description
YMCA Swin Classes-son
YMCA Swin Classes-2nd son
YMCA Swin Classes-3rd son
Green Bay Elite Cheer fees-daughter
ITA Silicon Valley Ambassadors
SD-Youth Program-trip fees-daughter
SD-Youth Volleyball Camp-daughter
Req Amt
$
$
$
$
62.00
47.70
47.70
300.00
Action
Approved
Approved
Approved
Approved
$
$
300.00
300.00
Approved
Approved
FEBRUARY 2016
Name of Requestor
Dan G. Skenandore
Christopher Kurth
Joshua Thomas
Constance Danforth
Shonna Danforth
Kana & Juan Zacarias
1-Feb Skenandore
Kana & Juan Zacarias
1-Feb Skenandore
Kana & Juan Zacarias
1-Feb Skenandore
Kana & Juan Zacarias
1-Feb Skenandore
Mtg
Date
Req Cat
SD-Youth
SD-Youth
SD-Youth
SD-Youth
Req Cat
Title /Description
Fundraiser Hillcrest Elem PTO-Family Fun Night
SD-Adult NX level athletics-class fees
SD-Youth WI Crusaders Footbal fees-son
SD-Youth STARZ Academy fees- daughter
SD-Youth 920 Elite Baseball team fees
YMCA Swim & Athletic ClassesSD-Youth daughter
YMCA Swim & Athletic Classes-2nd
SD-Youth daughter
YMCA Swim & Athletic Classes- 3rd
SD-Youth daughter
YMCA Swim & Athletic Classes- 4th
SD-Youth daughter
Req Amt
29-Feb Tana Aguirre
29-Feb Tana Aguirre
29-Feb Betty Willems
29-Feb Sandra Gauthier
29-Feb Andrea Cornelius
29-Feb Diane House
29-Feb Paula King Dessart
29-Feb Wendy Alverez
29-Feb Lisa Rauschenbach
29-Feb Brad Skenandore
29-Feb Katsi Danforth
Stephenie Muscavitch29-Feb VanEvery
Stephenie Muscavitch29-Feb VanEvery
29-Feb Redmon Danforth, Jr
29-Feb Nicole Rommel
29-Feb Dawn Moon-K
Req
Product
$ 1,000.00
Action
Approved
Approved
Approved
Approved
Approved
$
300.00
Approved
$
300.00
Approved
$
300.00
Approved
$
300.00
Approved
26 Cases
$
$
$
271.00
300.00
175.00
FEB/MARCH 2016
Name of Requestor
Req
Product
Req Cat
Req Amt
Req
Product
Title /Description
SD-Youth Camp U-Ni-Li-Ya fees-son
SD-Youth Camp U-Ni-Li-Ya fees-daughter
SD-Adult April 2016 Raised Beadwork classes
SD-Adult April 2016 Raised Beadwork classes
SD-Youth Green Bay Metro Hoops fees-daughter
SD-Adult April 2016 Raised Beadwork classes
FundrsEvt ACS-Oneida Relay-for-Life
FundrsEvt MoD-Team Oneida Pancake Event
SD-Youth WI Blizzard Basketball fess for son
SD-Adult D-1 Sports Training classes
SD-Youth Synergy Sports Performance fees-son
$
$
$
300.00
300.00
269.00
Action
Approved
Approved
Approved
Approved
Approved
Approved
Approved
Approved
Approved
Approved
Approved
SD-Youth GB Elite Cheer fees-daughter
$
300.00
Approved
SD-Youth
SD-Adult
CommEvt
FundrsEvt
$
$
300.00
300.00
Approved
Approved
Approved
Approved
GB Elite Cheer fees-2nd daughter
D-1 Sports Training classes
Oneida Teen Health Career Fair
Youth Trip-Bake Sale
$
$
$
$
$
$
300.00
300.00
300.00
300.00
275.00
225.00
20 Cases
5 Cases
6 Cases
9 Cases
Page 51 of 353
/ /
Accept Community Development Planning Committee FY '16 2nd quarter report
Page 52 of 353
Community Development Planning Committee
Quarterly Report
January – March 2016
CDPC Members
Melinda J. Danforth, CDPC Chair
Fawn Billie, CDPC Member
Tehassi Hill, CDPC Vice Chair
Jennifer Webster, Member
Lisa Summers, CDPC Member
Brandon Stevens, Alternate
David Jordan, CDPC Member
Purpose
To ensure that the Land Use Plan, Comprehensive Plan, Vision Oneida Plan, Housing Plan, all economic
development efforts and land use recommendations are working in coordination with each other to
improve the Oneida Tribal community and operations.
Meetings
The CDPC meets every 1st Thursday of the month at 9 a.m. in the Business Committee Conference Room
at the Norbert Hill Center. The meeting notice is provided on the Oneida Nation’s website.
Activities Summary
CDPC Meeting Dates
January 7, 2016
February 4, 2016
March 3, 2016
Page 53 of 353
Oneida Land Commission
The CDPC invited the Land Commission to begin participating in the meetings. Land Commission
assigned Lloyd Powless to attend the meetings on their behalf.
Recreation Complex CIP
The CDPC began working on reviving the Recreation Facility CIP project that was initially under
Governmental Services in 2006. During the first quarter of FY16, the CDPC focused on learning the
scope of the previous project in order to determine how to proceed with the project. CDPC determined
that CDPC will be the client for this project and will work with the impacted departments and the
community to bring forward a CIP package for the Business Committee’s consideration.
During the second quarter, the CDPC requested a kick off meeting to be held for this project that would
include the Finance Office, Planning, architect and engineering. The purpose of the meeting would be to
understand who was assigned to what tasks such as the conceptualization, drafting the project
schedule, obtaining community input, identify stakeholders and site selection.
Indian Community Development Block Grant
The CDPC is looking to provide the Business Committee with a recommendation on the use of the Indian
Community Block Grant. Housing is not the only entity that could qualify for this grant, thus CDPC is
looking to the CIP list and future projects in order to determine how to best use the grant in future
years.
OHA Acquisition Strategy
With the Business Committee’s passage of the Neighborhood Development plan, the CDPC is focusing
on issues related to taxation and Housing Authority’s acquisition strategy.
Page 54 of 353
Page 55 of 353
Quality of Life Committee
Meeting Minutes for May 12, 2016
Call to Order and Roll Call
Meeting called to order by Chairwoman Fawn Billie at 10:02 a.m. Present: Fawn
I.
Bill, Brandon Stevens, Tehassi Hill; Not present: Treasurer Trish King, Tribal Secretary
Lisa Summers; Others present: Tina Pospychala, Mallory Patton, Trina Schulyer, Lois
Strong, Pat Pelky, Eric Boulanger, Tina Jorgensen, Dr. Ravinder Vir, Susan House, Debra
Powless, Don White
II. Approval of the agenda
Motion by Brandon Stevens to approve the agenda, deleting new business item
V.A, seconded by Tehassi Hill. Motion carried unanimously.
III.
Approval of Meeting Minutes
A. Approve April 14, 2016 Quality of Life Meeting minutes
Motion by Tehassi Hill to approve the meeting minutes striking out the last sentence of
first paragraph of Item IV.A, seconded by Brandon Stevens. Motion carried
unanimously.
IV.
Unfinished Business
A. HHS-MAST Follow-Up Regarding Opioids – Fawn Billie
Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to defer HHSMAST follow-up to the next meeting, seconded by Brandon Stevens. Motion carried
unanimously.
Discussion: Looking to do another community meeting to discuss questions brought up at
MAST. Community meetings are being held regarding prescription drugs and over prescription
of Opioids and meetings will continue to occur. Awareness is key and the conversations are
happening and need to continue. Best defense against this is to improve and increase the
knowledge base of the community. Next community meetings are July 12 and Oct. 11, 2016 in
the Anna John Residential Care Center dining room.
Motion by Tehassi Hill to accept the verbal update, seconded by Brandon Stevens.
Motion carried unanimously:
B. Services for Disabled Population – Melinda J. Danforth
Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to accept the
Vice Chair’s recommendation and invite Mallory Patton to the next QOL meeting, seconded by
Brandon Stevens. Motion carried unanimously.
Discussion: Trying to figure out all of the different areas that have advocates and grouping them
together, so that they can work together. Trying to improve services rendered, so that they are
more full serviced for the disabled population. Services are provided but they have to remain
within the service area, which is on the reservation. ARDS, Social Services, Elder Services and
Oneida Police Department (Cop program) all assist and work together, where and when they can.
The BC could mandate a bed for emergency situations, so that if the nursing home is full, they
have a bed open for emergency referrals. There needs to be a better working relationship
between all the different areas. What is needed is a better case management system or an
Quality of Life Committee Meeting Minutes for May 12, 2016
Page 1 of 3
Page 56 of 353
Interdisciplinary team to enable sharing of information, to better serve our disabled population. A
universal consent form would give all needed areas access to their information. Contact Law
Office to find out of this is a viable solution to the problem. Mallory Patton would be the contact
person for the disabled population. Debra recommend that her and Trina could put together a
BC consent referral form for the BC to use when an individual contacts them for anything and
then it can be tracked and taken care of in a timely manner.
Motion by Tehassi Hill to have the QOL Chairwoman meet with the Law Office to draft a
universal request form to provide to Social Services for case management and to bring
back within 30 days, seconded by Brandon Stevens. Motion carried unanimously.
Motion by Tehassi Hill to request GSD to formulate a referral consent form for the BC and
send to the QOL Chairwoman to be placed on the next BC agenda for adoption,
seconded by Brandon Stevens. Motion carried unanimously.
New Business
A. Copyrights Policy – Fawn Billie/Steve Webster
Deleted from the agenda
V.
VI.
Standing Items
A. Drug Task Force Update - Fawn Billie
Excerpt from January 14, 2016 Quality of Life Meeting: Motion by Trish King to accept the
update; to have Fawn contact Housing for additional information, schedule a work meeting with
the Task Force and Oneida Tribal School Student Council, YES, and Sarah’s group
(yetiyatanunha?) to create a social marketing strategy on drug use in Oneida, second by Tehassi
Hill. Motion carried unanimously.
Excerpt from December 10, 2015 Quality of Life Meeting: Motion by Tehassi Hill to accept the
Drug Task Force update, and the Drug Task Force reach out to TinaJorgensen to facilitate them
through the social marketing plan, and the Drug Task Force coordinate a meeting schedule, and
a community meeting be held to create awareness of signs of drug abuse coordinated by Tina
Jorgensen on January 12, second by Brandon Stevens. Motion carried unanimously.
1. Technical Assistance Training Update – Eric Boulanger
Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi
Hill to accept the update and approve going forward with the July 6 and
7 training dates and develop the list of who will attend for employees for the next
meeting, seconded by Brandon Stevens. Motion carried unanimously.
Discussion: A draft flyer was presented and discussed. It was asked, is there a specific drug
that should be touched on at the community event held on the second day, after the general
overview given? Opiates, heroin and Meth. Target population for day one is public service
individuals. There will be a different flyer for the community event. Case manager people who
actually enter homes should attend this training. Division directors and Quality of Life team will
send recommendations on who should attend from different areas to Eric Boulanger. Final draft
of both flyers will be sent to QOL team and an e-poll will be conducted.
Motion by Tehassi Hill to rescind April 14, 2016 Quality of Life motion identifying July 6
and 7 for the training dates, due to the instructor not being available those dates,
seconded by Brandon Stevens. Motion carried unanimously.
Quality of Life Committee Meeting Minutes for May 12, 2016
Page 2 of 3
Page 57 of 353
Motion by Brandon Stevens to accept the Drug Task Force update and that the Drug
Identification and Recognition to Support Tribal Justice training be held September 7-8,
2016 at the Radisson, seconded by Tehassi Hill. Motion carried unanimously.
2. Social Marketing Plan Update – Fawn Billie
Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to
accept the updates and ask Fawn Billie to follow up with the School Board regarding
the Youth Risk Behavior Survey, seconded by Brandon Stevens. Motion carried
unanimously.
B. Wellness Facility
Excerpt from April 14, 2016 Quality of Life Meeting: Motion by Tehassi Hill to
accept the information packet presented by Tina Jorgensen regarding Shiprock Hills
plan and defer the discussion to the next QOL meeting, seconded by Brandon
Stevens. Motion carried unanimously.
Discussion: The Government just sent out an email in regards to disbursing Stadium compact
funds and the QOL Chair will have further discussion with the BC around this and upcoming
tribal meetings coming up where this can be discussed. Shiprock Hills was discussed in regards
to potential wellness facility here. Training for individuals here could be provided and they could
become a certifier for a wellness facility. QOL Chair will work with Brandon’s office and the
mentorship program he is currently working on. May 13, 2016 is the last day for the Exercise at
Work pilot and participants are being asked to turn in all information. The statistician is going on
a leave, so all information will not be compiled for the June BC meeting. Asking to be placed on
the second BC meeting of July.
Motion by Brandon Stevens to accept the verbal update regarding Shiprock Hills,
seconded by Tehassi Hill. Motion carried unanimously.
VII.
VIII.
IX.
Reports
Additions
Adjourn
Motion by Tehassi Hill to adjourn at 11:43 a.m., seconded by Brandon Stevens. Motion
carried unanimously.
Quality of Life Committee Meeting Minutes for May 12, 2016
Page 3 of 3
Page 58 of 353
Page 59 of 353
Page 60 of 353
IX. GENERAL TRIBAL COUNCIL
A. Approve request from Petitioner Frank Cornelius to be first on the August 10, 2016,
special GTC meeting agenda
Sponsor: Lisa Summers, Tribal Secretary
B. Approve meeting materials for the August 10, 2016, special General Tribal Council
meeting
Sponsor: Lisa Summers, Tribal Secretary
C. Accept petition submitted by Leland Ninham regarding free child care for employees
as information and direct Tribal Secretary to notify Petitioner of the action taken
Sponsor: Lisa Summers, Tribal Secretary
These agenda items contain information for Tribal Members only. Please visit the Business Committee
Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials.
Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/
For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email
to TribalSecretary@oneidanation.org. Thank you.
Page 262 of 353
/ /
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/ /
Page 265 of 353
Page 266 of 353
Tribal/State Title IV-E Financial Agreement
This financial agreement is made and entered into this by and between the Oneida Nation
(hereinafter “the Tribe”), a sovereign nation, at 2640 West Point Road, Green Bay, WI 54304, and
the Wisconsin Department of Children and Families (hereinafter “the Department”), the state Title
IV-E agency, 201 E. Washington Ave., Madison, WI 53708.
Purpose of Agreement
WHEREAS, 42 U.S.C. § 672(a)(2), also referred to as Part IV-E of the Social Security Act,
requires that an agreement exist between the State Title IV-E agency and a sovereign nation as a
mechanism for the sovereign nation to obtain Federal IV-E funds in accordance with Title IV, Part
E, section 472(a)(2).
WHEREAS, the Department is the state agency responsible for the compliance with Federal
requirements of the Title IV-E foster care program in Wisconsin and administration of the State
Title Plan for Title IV-E of the Social Security Act.
WHEREAS, this agreement is necessary to establish a mechanism to enable the Tribe to obtain
Federal Title IV-E reimbursement for the foster care administrative costs for Indian children when
such placements are ordered by the State or Tribal circuit courts.
WHEREAS, the Department recognizes its responsibility in giving full faith and credit to public
acts, records, and judicial proceedings of a tribal court applicable to Indian child custody
proceedings to the same extent given to any other entity as required by 25 U.S.C. § 1911(d).
WHEREAS, the Department recognizes that the Tribe, as a sovereign nation, has authority to make
decisions related to the care and protection of its children through the exercise of jurisdiction over
placement and care responsibilities for all appropriate child(ren), and will designate the services to
be provided by order of the State or Tribal court.
WHEREAS, 25 U.S.C. § 1919, also referred to as the Indian Child Welfare Act (ICWA),
authorizes states and Indian Tribes to “enter into agreements with each other respecting the care
and custody of Indian children”. Both parties agree that this document is consistent with the law,
intent and spirit of the Indian Child Welfare Act and the Wisconsin Indian Child Welfare Act.
WHEREAS, the parties to this agreement understand and agree that the State and its counties and
other agents, in its supervisory role shall comply with the mandates of the Federal Indian Child
Welfare Act.
Based on these principles, this agreement allows for the Department to provide IV-E foster care
and/or administrative reimbursement to the Tribe for the administrative costs of Tribal social
services activities for children who are in Title IV-E eligible placements, kinship care placements
where the Tribe is performing active licensing efforts, or are candidates for foster care.
Page 267 of 353
THEREFORE, it is further agreed:
A.
General Provisions:
I.
The Tribe may choose to claim Federal Title IV-E foster care maintenance,
administrative, enhanced training or all types of reimbursement under this agreement.
The Tribe may choose to claim specific types of costs for administrative
reimbursement. The agreement may be modified to change the types of costs included
for Title IV-E reimbursement.
II.
The Department has an agreement with the Inter-tribal Child Welfare (ICW) Training
Partnership to pass-through Title IV-E reimbursement at the enhanced training
reimbursement rate for training provided to tribal child welfare staff. The Tribe may
claim reimbursement for training provided by the Tribe, at the administrative or
enhanced training rate, whichever is applicable. The Department and Tribe will
collaborate to establish, review, and update an annual training plan to facilitate
claiming for training provided by the Tribe.
III.
The Department and Tribe shall cooperate in carrying out the intent and purpose of this
agreement.
IV. The Department Tribal Consultation Policy shall be used to resolve any conflicts that
may arise between the Department and the Tribe regarding implementation of this
agreement, except that any conflict pertaining to this agreement shall be resolved
between the Tribes and the Department and shall not be referred to the Department of
Administration. In the event that a conflict cannot be resolved through the dispute
resolution method referred to in Section D. II by the Tribe and the Department, the
parties may terminate the agreement.
V.
The Tribe must make maintenance payments and pay for Tribal child welfare
administrative costs from Tribal, State general purpose revenue (GPR), or Bureau of
Indian Affairs (BIA) funds. Other federal funds approved by a federal agency may be
used as reimbursement for Title IV-E reimbursement. The Tribe must ensure that funds
used as the basis for Title IV-E reimbursement are not used as match for other Federal
funding sources.
VI. Title IV-E revenue will be distributed to Tribe as part of the state/tribal contract using a
financial reporting system determined by the Department.
VII. Title IV-E revenue received by Tribe must be used for Tribal child welfare services,
including maintenance payments, funding of Tribal child welfare staff, and services to
children and families. IV-E revenue may also be used to fund and support Tribal
attorneys working with child welfare cases.
VIII. The Tribe must adhere to all Federal Title IV-E regulations and requirements, as
described in the Code of Federal Regulations (CFR), Title 45, Part 1355.30(p)(4) and
Part 1356(c)(7). This includes all current and future Title IV-E reporting and claiming
requirements.
Page 268 of 353
IX. The Tribe must comply with the portions of the Wisconsin Title IV-E State Plan
applicable to administrative cost claiming. This Tribal IV-E agreement does not limit
the authority of the Department to administer the Title IV-E State Plan. Future
modifications to the Title IV-E State Plan will apply to this agreement. The
Department shall provide written notice to the Tribe of pending modifications of the
Title IV-E State Plan affecting this agreement and provide the Tribe with an
opportunity for input.
X.
The Tribe must comply with the Wisconsin Title IV-E Eligibility and Reimbursability
Policy Manual. This Tribal IV-E Agreement does not limit the authority of the
Department to administer the Title IV-E Eligibility and Reimbursability Policy Manual.
Future modifications to the Title IV-E Eligibility and Reimbursability Policy Manual
will apply to this agreement. The Department shall provide written notice to the Tribe
of future modifications of the Title IV-E Eligibility and Reimbursability Policy Manual
affecting this agreement and provide the Tribe with an opportunity for input.
XI. The Department shall provide the Tribe with training, technical assistance and support
in order to ensure appropriate claiming and to adjust Title IV-E claims related to
ineligible claims or underpayments. Training and technical assistance will be provided
on-site at the Tribal office to the extent feasible.
XII. To the extent that confidential personal information must be shared for purposes of
claiming Title IV-E reimbursement, both parties to this agreement agree to protect
confidential information and adhere to federal, state and Tribal privacy protections to
the extent applicable.
XIII. The Tribe shall make records that support maintenance and administrative claims
available to the Department for quality assurance reviews. Records will be made
available at the Tribe’s office at reasonable times upon request of the Department.
Tribal staff may be present during the records review.
XIV. The Tribe shall provide, from an independent certified public accountant, an audit of
Federal funds in accordance with OMB A-133 and provide a copy of such audit to the
Department within 60 days of the receipt of the audit by the Tribe. Upon request, the
Department will assist the Tribe in providing Tribal auditors with instructions for
reviewing Title IV-E documentation.
XV. The Tribe acknowledges that the United States Department of Health and Human
Services (DHHS), Administration of Children and Families (ACF), the Wisconsin
Department of Children and Families (DCF) and the Wisconsin Legislative Audit
Bureau (LAB) conduct periodic reviews of the Title IV-E eligibility and claiming
processes. Upon advanced written notice the Tribe will make the following
information available for an onsite review:
Case files of children in foster care determined to be Title IV-E Reimbursable
and/or Eligible, if Title IV-E Maintenance reimbursement is applicable.
Case files of children determined to be Title IV-E Candidates for foster care, as
defined in Section C, Item XIII.
Page 269 of 353
Appropriate fiscal and staff time records used in the calculation of
administrative claiming.
Licensing files for Tribal foster care providers.
If the reviewing party is requesting a sample of cases that does not exceed the greater of
ten Tribal child welfare case records or 10 percent of the Tribe’s total current child
welfare caseload, the tribe shall make all reasonable efforts to provide the reviewing
agency with original records or copies of relevant portions of records as requested by
the agency. The records and case files shall at all times remain the property of the
Tribe. All reviews shall take place at either the Tribe’s ICW Department or Law Office.
No case files shall be removed offsite. Tribal staff may be present during the records
review.
XVI. This agreement may be modified and expanded to include the claiming of maintenance
and administrative costs associated with the adoption assistance and/or subsidized
guardianship programs if these programs are implemented by the Tribe.
B.
Maintenance Claims:
Not under current consideration – may be added via contract amendment.
C.
Administrative Claims:
I.
The Tribe may choose any or all of the following costs for IV-E administrative
reimbursement as specified in Appendix A:
A. Foster care case management activities.
B. Foster home recruitment and licensing.
C. Prevention of out-of-home placement activities.
D. Child Welfare Training
E. Child protective legal services as defined in Numbered Memo 2007-02.
http://dcf.wisconsin.gov/memos/num_memos/2007/2007-02.pdf
F. Foster parent training activities as defined in Numbered Memo DSP 2011-06.
http://dcf.wisconsin.gov/memos/num_memos/DSP/2011/2011-06.pdf
G. Local operating costs for the eWiSACWIS system as defined in Numbered Memo
2007-12.
http://dcf.wisconsin.gov/memos/num_memos/2007/2007-12.pdf
II.
The Tribe shall provide information to the Department regarding allowable costs and
activities of Tribal child welfare, legal and other staff to determine the amount of
allowable costs that can be claimed for Title IV-E administrative reimbursement.
III.
The allowable administrative activities for Title IV-E reimbursement do not infringe on
the sovereignty of the Tribe to establish Tribal policies and procedures, including Tribal
children’s code, Foster Care policy and Foster Home licensing procedures, including
the tribal licensing of off-reservation Foster Homes. However, payment shall be
provided for according to all applicable laws, regulations and policy guidance. Full
faith and credit will be given by the Department to Tribal policies and procedures as
provided under Wisconsin Statutes, WICWA and general tribal full faith and credit
actions, Wis. Stat. Sections 48.028(3)(f) and 806.245.
Page 270 of 353
IV.
Staff of the Tribal child welfare agency, that has placement and care responsibility for
children placed in out-of-home care, shall participate in a Social Services
Administrative Tribal Time Study (SSATTS), identified in Appendix C, to document
activities related to case management, foster home licensing, prevention of placement,
and foster parent training to determine the portion of staff time that is allowable for
Title IV-E reimbursement. Tribal staff participating in the SSATTS shall be part of a
time study that is conducted for a period of two week on a quarterly basis. All
completed time study results will be submitted to the Department on a timely basis.
V.
The Tribe may exercise the option to use a 100% time reporting process if all
information required to complete a Title IV-E claim is included in the Tribe’s time
study report. This time study report is due to the Department within 15 business days
following the end of the month in which time study information is requested by the
Department. The report must contain the activity codes and corresponding definitions
as prescribed in item V of this section.
VI.
The Tribe shall act as the administrator and fiscal reporting agent for purposes of
operating the SSATTS. The Tribe is responsible for:
A. Appointing and maintaining a SSATTS coordinator who will:
• Be responsible for the overall operation of the time study;
• Ensure appropriate staff understand SSATTS requirements and complete
training on activity codes used in the time study;
• Monitor staff participation in the time study and completeness of time study
results;
• Be the singular contact for the Department for responding to questions and
resolving problems or issues regarding time study results.
• Not be a participant in the SSATTS.
B. Appointing and maintaining a SSATTS fiscal representative who will:
• Be responsible for the accurate completion of the quarterly cost report to the
Department within the required timeframe.
• Be the singular contact for the Department for responding to questions and
resolving problems or issues regarding the quarterly cost report.
• Report direct and indirect expenditures to the Department using the Cental
Office Reporting (CORe) system.
Note: the SSATTS Coordinator and the SSATTS Fiscal Representative can be the same
person.
VII.
The Tribe shall ensure that staff participating in the time study, the SSATTS
coordinator and fiscal representative have completed all necessary training regarding
Title IV-E requirements. Training and technical assistance will be provided by the
Department on-site at the Tribal office to the extent feasible.
VIII.
The Tribe shall submit the following claiming reports for reimbursement of eligible
expenditures:
Page 271 of 353
Quarterly Cost Reporting (Appendix B) – The Tribe shall submit the certified
quarterly cost report via the CORe system within 30 days following the end date
of the first quarter. The tribe may use Appendix B or similar format to calculate
direct, allocated, and indirect costs. . Costs reported late shall be added to the
next quarterly claim.
Title IV-E Tribal Time Study The Tribe shall ensure that all required staff
complete the quarterly time study within 15 business days of the last day of the
quarterly study period.
The Tribal claiming reports received by the Department, in a timely manner, will be
processed for the federal IV-E claim in that quarter. Any reports received by the
Department more than 30 days after the end date of the quarter shall be delayed for
processing and included in the next Title IV-E claim. Claiming reports received by the
Department more than one year after the original due date will not be eligible for
reimbursement.
IX.
The Tribe shall maintain an accounting and financial management system and/or
procedures adequate to support the amount of administrative costs reported to the
Department for the Title IV-E administrative claim. These costs include personnel
costs for Tribal child welfare staff, other administrative costs for the Tribal child
welfare program, and indirect or overhead costs charged by the Tribe to the child
welfare program.
X.
Direct costs for staff that are allocated across several units (which may include Tribal
attorneys) shall be calculated using a consistent time reporting methodology proposed
by the tribe and approved by the Department. This methodology must be consistent
with cost allocation methods used for other funding sources, including federal grants. If
applicable, the methodology must also reduce total allocable expenses to account for
the portion of allocable staff expenses that are in the indirect cost pool, if any. Tribes
are responsible for ensuring that the legal staff time allocation method used meets
existing annual single audit and other applicable audit requirements.
XI.
The Tribe shall ensure that costs submitted for Title IV-E reimbursement shall be the
actual costs, to be determined in accordance with costs principles outlined in OMB
Circular A-87 and any subsequent applicable amendments to federal cost principles,
and are accorded consistent treatment through the application of generally accepted
accounting principles appropriate to the circumstances. The Tribe shall make its cost
allocation plan for federal funds available to the Department upon request.
XII.
The Department shall use a statewide Tribal claiming penetration rate for applicable
costs in all administrative claims. The Department will provide the estimated statewide
Tribal claiming penetration percentage rate to the Tribe on an annual basis. The actual
statewide penetration rate will be used for the quarterly claim.
XIII.
When claiming Title IV-E administrative reimbursement for prevention of placement
case management activities provided to children who are at risk of out-of-home
placement (candidates for foster care), the Tribe must comply with the following
requirements:
Page 272 of 353
•
•
•
•
Make a determination that the children are at imminent risk of out-of-home
placement in a written service plan, safety plan, or through evidence of court
proceeding describing the child’s imminent risk of placement, with a redetermination made every six months.
Have a State or Tribal court order or service plan in place during each sixmonth period services are being provided to prevent placement.
Risk of placement is limited to placement in a licensed, foster care-related
setting. Children at risk of a correctional or detention placement cannot be
identified and claimed as a candidate for foster care.
Other requirements for candidates for foster care as specified in the Title IV-E
Eligibility and Reimbursability Policy Manual.
XIV. The Tribe shall provide the Department with an explanation of the procedures used to
identify children as candidates for foster care and make determinations that the children
are at imminent risk of placement. This includes copies of formats used for all case
plans, safety plans or court orders that will be used to make candidate determinations.
XV.
If the Tribe allows the Inter-tribal Child Welfare (ICW) Training Partnership or other
state training partnerships to use Tribal staff and travel expenses as match to claim Title
IV-E training reimbursement, the Tribe shall not claim those expenses for Title IV-E
administrative reimbursement. Expenses used by the ICW Training Partnership or
other training partnerships as match must be subtracted from the Tribe’s Title IV-E
administrative claim, as specified in Numbered Memo 2001-10.
XVI. The ICW Training Partnership and other training partnerships are responsible for
notifying the Tribe of the amount of Tribal staff and travel expenses used as match.
These notices shall be used by the Tribe in making adjustments to the Title IV-E
administrative claim.
XVII. The Department shall provide Tribes with a quarterly statement showing the amount of
Tribal costs included in the Federal Title IV-E claim, the actual Tribal penetration rate,
net amount of Title IV-E reimbursement to the Tribe for that quarter, and any
adjustments to prior quarter claims.
XVIII. The Tribe acknowledges that repayment of ineligible Federal Title IV-E administrative
costs may occur for costs determined to be in error during an audit review. Errors
associated with the Tribe providing inaccurate information to the Department will be
corrected via an adjustment to the next quarterly claim. Errors associated with the
Department incorrectly calculating the Title IV-E claim after all appropriate cost
information was provided by the Tribe will be corrected by the Department via an
adjustment to the next quarterly claim.
Page 273 of 353
D.
Additional Terms:
I.
This agreement shall remain in effect from the date of signing, unless modified by
agreement of all parties.
II.
In the event a dispute arises that cannot be resolved by the Tribe and the Department,
both parties shall use the Department’s Policy Regarding Consultation with
Wisconsin’s Indian Tribes, or another mutually agreed upon dispute resolution method:
http://dcf.wisconsin.gov/tribal_relations/pdf/consultation_policy.pdf
Either party, without cause, may terminate this agreement by giving 60 day written
notice, delivered by mail or in person, to the other party to the agreement.
III.
Tribes may terminate this agreement and submit Title IV-E claims directly to the
federal government. The Department will submit Title IV-E claims on behalf of the
Tribe until a direct federal claim agreement takes effect and continue to submit all
necessary adjustments to prior claims.
IV. In the event of a breach of this agreement, either party may terminate the agreement by
written notice to the other party. Such notice shall specify the breach, and the party to
whom notice is given shall have 30 days from the date of receipt of the notice to cure
the breach. If the breach is not cured, termination shall become effective on the 31st
day following receipt of notice, or such later date as specified in the notice.
V.
Termination of this agreement does not absolve the Tribe of responsibility for
repayment of ineligible costs or the Department of responsibility for reimbursements
calculated incorrectly as described in item C.XVII. Should the agreement be
terminated, the Department may recover any unpaid costs from other State or Federal
funds provided by the Department to the Tribe, however, the Department shall provide
the Tribe with 30 days’ notice of intent to recover unpaid cost before garnishing any
funds, and unpaid costs may not be withheld on applicable State- or Federally-restricted
funds
VI. Each party shall be solely responsible for fiscal or other sanctions occasioned as a result
of its own violation of requirements applicable to the performance of this agreement.
Nothing in this agreement shall be construed, expressed or implied as a waiver of the
State’s or the Tribe’s sovereign immunity.
Page 274 of 353
Signatures:
Tribal Representatives:
Family Support Services Director
Date:
Social Services Area Manager
Date:
Governmental Services Director
Date:
Oneida Business Committee Chair/Vice Chairperson
Date:
Department Representatives:
(Secretary)
Date:
(Director)
Date:
(Fiscal)
Date:
Page 275 of 353
Appendix A:
Costs Included in Tribal Title IV-E Claim
Type of Title IV-E Costs Included in Tribal Claim
Out-of-Home Placement Maintenance Costs
Administrative Costs:
Foster care case management activities.
Foster home recruitment and licensing.
Prevention of out-of-home placement activities
(candidates for foster care).
Child Welfare Training (Enhanced Rate)
Child protective legal services as defined in
Numbered Memo 2007-02.
Foster parent training activities as defined in
Numbered Memo 2008-01.
Local operating costs for the eWiSACWIS system
as defined in Numbered Memo 2007-12.
Yes/No
Start Date
Page 276 of 353
Appendix B:
Tribal Title IV-E Funding - Quarterly Cost Report
Eligible Administrative Expenditures
Quarter Ending ________________________________
Foster Care Case Management, Foster Home Licensing, and Prevention of Placement
1a. Social Service Unit Supervisor/Manager salaries
1b. Social Service Unit Supervisor/Manager fringe
2a. Social Service Unit Workers, Aides and Specialists salaries
2b. Social Service Unit Workers, Aides and Specialists fringe
2c. Allocated Costs (attorneys, legal aides, and other staff directly charged to multiple units)
3. Travel costs associated with 1a. and 2a.
4. Supplies, space, telephone and equipment directly identified
to the Social Services Unit associated with 1a. and 2a.
5. Administrative Management and Support Overhead (indirect) costs
proportional to above identified staff costs
6. Subtotal Quarterly Costs
Foster Parent Training
Child Welfare Training
Child Welfare Legal Services
Local eWiSACWIS Operations
Certification: I certify that the quarterly costs above are actual costs, determined in accordance with
OMB Circular A-87 and are paid from public sources other than federal funds, or funds used to match
other federal funds, or from permissible federal funds.
_______________________________________, ___________________________, ______________
Signature
Title
Date
Eligible administrative expenditures are Tribal costs associated with providing non-purchased
Social Services. The total provided/administrative Social Service costs are defined as those costs
generally associated with staff identified under 'Social Service Unit'.
Page 277 of 353
Appendix C:
TRIBAL TITLE IV-E TIME STUDY
INTRODUCTION AND INSTRUCTIONS
A. Introduction
In order to claim Title IV-E funds for the cost of administering a child welfare foster care
program it is necessary to complete a time study to determine how much staff time is
specifically spent on working with children in Title IV-E reimbursable activities. Staff will
participate in a two week time study by completing daily activity sheets to identify
federally claimable activities.
B. Target Population
The population of children for whom Title IV-E administrative claiming may occur is:
1. Children who are in Tribal or county licensed foster care or kinship care setting and
are under the placement and care responsibility of the Tribe; or
2. Children who are placed in county licensed foster homes or approved kinship care
placements via county court orders or voluntary placement agreements; or
3. Children receiving in-home services and are considered to be candidates for out-ofhome care (see below) if those in-home services were not provided. Candidates for
out-of-home care require the following documentation:
A defined case plan which clearly indicates that, absent effective preventive
services, foster care is the planned arrangement for the child. The decision to
remove a child from home is a significant legal and practice issue that is not entered
into lightly. Therefore, a case plan that sets foster care as the goal for the child
absent effective preventive services is an indication that the child is at serious risk
of removal from his/her home because the State agency believes that a plan of
action is needed to prevent that removal.
The target population includes children who meet any of the above criteria and are:
1. Wisconsin residents; or
2. Wisconsin children placed in other states under ICWA or Tribal provisions; or
3. Out of state children placed in Wisconsin under ICWA or Tribal provisions and
case supervision is requested by the placing state.
C. Frequency
The Title IV-E Tribal time study will be conducted by Tribal staff for a period of two
weeks, determined by the Department each quarter, and submitted to the Department as
part of the quarterly cost reporting process.
D. Participants
Staff that are required to be included in the Tribal time study include:
1. Those who provide case management and service coordination directly to children
in out-of-home placement,
Page 278 of 353
2. Those who provide case management and service coordination directly to children
receiving in-home services who are considered candidates for foster care,
3. Those whose duties include recruiting, licensing, supporting, and training foster
care providers,
4. Those whose duties are split between case management and administrative or other
activities.
Prior to the start of each quarter, the time study coordinator must submit a roster of agency
employees who are required to be part of the time study using Appendix D or equivalent
electronic format.
Staff that shouldn’t be included in the time study are as follows:
1. Those whose activities fall under support staff activities,
2. Staff who primarily provide direct service to families (i.e. counseling, in-home
therapy, homemaking, etc.,
3. Supervisors,
4. Temporary and/or LTE employees,
5. Staff already included in an Income Maintenance time study roster,
6. Staff whose salary is paid by another federal funding source, with the exception of
funds from Bureau of Indian Affairs (BIA).
E. Quarterly Time Study
Each staff listed on the time study roster must complete an online survey for all days and
hours worked during the time study period. Each survey is broken down into 15 minute
intervals for the worker to fill in using the one activity code that best describes the activity
they were performing at that time:
01 – OUT-OF-HOME CARE (OHC) CASE MANAGEMENT
02 – OHC SERVICE COORDINATION AND SUPPORT
03 – IN-HOME PLACEMENT PREVENTION AND SERVICE COORDINATION
04 – OHC JUDICIAL HEARING PARTICIPATION
05 – IV-E ELIGIBILITY ASSISTANCE
06 – FOSTER HOME RECRUITMENT AND SUPPORT
07 – ATTENDING CHILD WELFARE TRAINING
08 – ADOPTION ASSISTANCE ACTIVITIES
09 – THERAPY AND COUNSELING SERVICES
10 – OTHER PROGRAM AND SOCIAL SERVICE ACTIVITIES
11 – GENERAL ADMINISTRATION ACTIVITIES
Page 279 of 353
Appendix D:
TRIBAL TITLE IV-E TIME STUDY
MASTER LIST OF EMPLOYEE ROSTER
Name of Tribe:
Time Study Period:
from mm/dd/yyyy to mm/dd/yyyy
Roster Contact Person:
Telephone Number:
Email Address:
Agency Name
Job Description
First Name
Middle
Initial
Tribal Title IV-E Time Study Master List of Employee Roster
10/31/12 dh
Last Name
Telephone
Number
Email Address
Page 280 of 353
Page 281 of 353
Page 282 of 353
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
06 / 22 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Travel Report
Accept as Information only
Action - please describe:
Accept travel report – Secretary Lisa Summers and Councilwoman Fawn Billie – MAST Impact Week 2016
– Washington DC – April 26-29, 2016
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Fawn Billie, Council Member
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 283 of 353
B USINESS C OMMITTEE
T RAVEL R EPORT
Travel Report for:
Fawn Billie
Travel Event:
MAST Impact Week 2016
Travel Location:
Departure Date:
Projected Cost:
Lisa Summers
Washington DC
04/26/2016
FB: $1400.00
LS: $1400.00
Return Date:
Actual Cost:
Date Travel was Approved by OBC:
04/29/2016
FB: $2432.54
LS: $2402.59
03/30/2016
Narrative/Background:
There were 18 out of the 35 Tribes in attendance along with one (1) other Tribal
organization. Some highlights included:
Tribal Leaders Round Table discussion started off the agenda each day to
discuss any issues the Tribes would like to bring to the attention of MAST.
Some topics included the mining/fracking issue and its impacts, the critical
issue in front of Supreme Court regarding the Labor Unions, preparing for the
future of Tribal communities with internships of our young people to gain
experience and help our people by being directly involved.
Agenda items included:
Oak Flat Sacred Site
Tribal Labor Sovereignty Act
Updates from NIGA, Health (National Indian Health Board, Indian Health
Service, Midwest Indian Health Board
Legal issues
Affordable Care Act – Costs to Tribes
Desecration of Tribal Sacred Areas by Other Tribes
Election of MAST President
Approval of Resolutions
Hill Visit Information and Schedule
Page 1 of 2
OBC Approved 03-25-2015
Page 284 of 353
Page 2
Business Committee Travel Report
Keynote speakers included:
1. NIGA Chair Ernie Stevens Jr.
2. BIA Acting Assistant Director Larry Roberts
3. Congresswomen Betty McCollum (MN–4) & Gwen Moore (WI–4)
4. Congressmen Dan Kildee (MI–5), Frank Pallone Jr. (NJ–6), Markwayne Mullin
(OK-2)
5. Todd Rokita (IN-4)
6. 2014 Presidential Medal of Freedom Winner Suzan Harjo
Meet and greet sessions held with Senator Franken and Congressman Pallone.
Resolutions passed:
001-16: Supporting Secretarial Waiver of Indian Land Consolidation Program
Liens
002-16: Support for Dental Therapist Model in Tribal Communities
003-16: Seeking Relief from 1983 Claims Listed Properties
004-16: Opposes Continued Operation of Enbridge Line 5 Across the Mackinac
Straits
005-16: Support for Name Change of the Bemidji Area Indian Health Service
Office
006-16: Authorizing the Great Lake Inter-Tribal Epidemiology Center (GLITEC)
Application for the Indian Health Service 2016-2021 Cooperative Agreement
007-16: Support for H.R. 2811 and S. 2242, the Save Oak Flat Act., to Repeal
Section 3003 of the FY15 National Defense Authorization Act, the Southeast
Arizona Land Exchange
008-016: Support for Equitable Funding for Tribal Court Assessments in PL280
States
Hill Visits: There were eight (8) groups made up of three (3) or more individuals to
attend 33 Hill visits on Thursday (04/28) afternoon.
Requested Action:
Accept the travel report for Councilwoman Fawn Billie and Secretary Summers for
MAST Impact Week 2016
Page 2 of 2
Page 285 of 353
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
06 / 22 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Travel Report
Accept as Information only
Action - please describe:
1. Accept travel report – Secretary Lisa Summers – Crimes Against Children in Indian Country Conference
– Wisconsin Dells, WI – March 21-25, 2016
2. Direct the Legislative Operating Committee to complete a review of our current laws to ensure there is the
ability for the Judiciary to do issue emergency orders (e.g. ward of state) during emergencies.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 286 of 353
B USINESS C OMMITTEE
T RAVEL R EPORT
Traveler Name:
Lisa Summers
Travel Event:
Crimes Against Children in Indian Country Conference
Travel Location:
Wisconsin Dells, WI
Departure Date:
03/21/2016
Return Date:
03/25/2016
Projected Cost:
$ 477.50
Actual Cost:
$ 994.04
Date Travel was Approved by OBC:
02/10/2016
Narrative/Background:
This conference provided the opportunity to gather resources, strengthen
relationships between agencies, and promote a multi-disciplinary, multi-jurisdictional
approach to serving Native young people.
Nine workshops were offered and participants were able to attend three workshops. I
attended “Children Separated by Disasters: Reunification Challenges & Resources”, “A
Multi-Disciplinary Approach to Interviewing, Investigating, and Building a Case”, and
“The Deadly Triad of Suicide: What You Need to Know to Reduce Risk in Your
Community or Juvenile Diversion Programs – Native Youth and Probation or Long-term
Missing Children Cases”
Other portions of the conference included:
Keeping Kids Safe: A Call to Action - a presentation from Hollie Strand,
Computer Forensic Analyst, Internet Crimes Against Children (ICAC),
Pennington County Sheriff’s Office
Child Abduction Response Teams (CART) - Josefina Sabori – Consultant,
National Criminal Justice Training Center, Fox Valley Technical College
Due to weather, my stay was extended and I remained in Wisconsin Dells an extra
day.
Page 1 of 2
OBC Approved 03-25-2015
Page 287 of 353
Page 2
Business Committee Travel Report
Item(s) Requiring Attention:
During the “Children Separated by Disasters: Reunification Challenges & Resources”
presentation, information was shared regarding lessons learned from Hurricane
Katrina about what occurred with children who were separated from their families.
Additionally, advice provided on what should happen and what agencies should have
in place to ensure children are safe during no notice events.
Requested Action:
1. Accept the travel report for Lisa Summers as information.
2. Direct the Legislative Operating Committee to complete a review of our
current laws to ensure there is the ability for the Judiciary to do issue
emergency orders (e.g. ward of state) during emergencies.
Page 2 of 2
Page 288 of 353
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
06 / 22 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Travel Report
Accept as Information only
Action - please describe:
1. Accept travel report – Secretary Lisa Summers – Tribal Consultations – Wisconsin Dells, WI – May 9-10,
2016
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Page 289 of 353
B USINESS C OMMITTEE
T RAVEL R EPORT
Traveler Name:
Lisa Summers
Travel Event:
State/Tribal Consultations
Travel Location:
Bayfield, WI
Departure Date:
05/09/2016
Return Date:
05/10/2016
Projected Cost:
$ 490.00
Actual Cost:
$ 179.85
Date Travel was Approved by OBC:
04/13/2016
Narrative/Background:
Originally, I was approved to attend the Tribal Consultations in Bayfield as well as
GLITC, but based on my schedule I was unable to stay and attend the GLITC meeting.
On May 9, 2016, I attended the Department of Corrections Tribal Consultation during
which updates were provided to the attending tribes on efforts which continue to be
made on reentry programming. There were approximately five (5) tribes that have
now inquired with the DOC on the available funding for reentry programming. This
amount is $50,000. To date there have been no joint initiative(s) by the tribes
identified, and it is unclear at this time how the dollars may be allocated at the start
of the next biennium budget. I will continue to monitor the situation and stay in
contact with appropriate DOC representatives on this item as needed.
Item(s) Requiring Attention:
None.
Requested Action:
1. Adopt a motion to accept the travel report for Lisa Summers for the
State/Tribal Consultation Session with the Department of Corrections.
Page 290 of 353
/ /
Page 291 of 353
Page 292 of 353
Oneida Business Committee Travel Request
1. OBC Meeting Date Requested:
e-poll requested
06 / 22 / 16
2. General Information:
Event Name:
Community Analysis Process for Planning Strategies
Event Location:
Prior Lake, MN
Attendee(s): Lisa Summers
Departure Date:
Aug 1, 2016
Attendee(s):
Return Date:
Aug 4, 2016
Attendee(s):
3. Budget Information:
Funds available in indivdual travel budget(s)
Unbudgeted
Cost Estimate:
772.50
Grant Funded or Reimbursed
4. Justification:
Liaison Appointment Responsibilities
To which Strategic Direction(s) does this travel relate?
Advancing
Principles
Creating a Positive Organizational Culture
Committing to Building a Responsible Nation
Implementing Good Governance Processes
Describe the purpose of Travel and how it relates to the Strategic Direction(s) and/or your liaison area:
As indicated in the meeting materials, I will be attending "to learn a systematic strategic planning process that
addresses serious issues and identifies their root causes through a multi-disciplinary and interactive team
approach. Using this proven methodology, you will develop a comprehensive plan that promotes community
strengths, culture, and sustainability."
This relates to my liaison areas as well as all of our Strategic Directions.
5. Submission
Sponsor: Lisa Summers, Tribal Secretary
1) Save a copy of this form for your records.
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Form approved by OBC on 03/25/2015
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National Criminal Justice Training Center
of Fox Valley Technical College
Community Analysis Process for Planning Strategies (CAPPS)
August 2–4, 2016 | Prior Lake, MN
About the Training
Serious issues including alcohol and substance abuse and
related crime, domestic violence, suicide, gang activity, and
mental health impact the health, safety, and wellness of our
tribal communities. Community-based service providers
are responsible for creating ways to address these issues.
Join us for CAPPS training to learn a systematic strategic
planning process that addresses serious issues and identifies their root causes through a multi-disciplinary and
interactive team approach. Using this proven methodology,
you will develop a comprehensive plan that promotes
community strengths, culture, and sustainability.
What will you gain?
Upon completion of the training, you will be able to:
• Identify roles and responsibilities of team members
• Recognize community strengths and challenges
• Create problem, mission, and vision statements
• Develop a needs assessment and data collection plan
• Outline a detailed tribal action plan
• Formulate a sustainability plan and evaluation process
Bureau of Justice Assistance
U.S. Department of Justice
This project was supported by Grant No. 2013-AC-BX-K001 awarded by the Bureau
of Justice Assistance. The Bureau of Justice Assistance is a component of the U.S.
Department of Justice's Office of Justice Programs, which also includes the Bureau of
Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and
Delinquency Prevention, the Office for Victims of Crime, and the SMART Office.
Points of view or opinions in this document are those of the author and do not
necessarily represent the official position or policies of the U.S. Department of
Justice.
Is this training right for you?
CAPPS training strategies are intended for use by:
• Alcohol and substance
abuse providers
• Behavioral health
• Victim services
• Youth programs
• Human services
• Elder programs
• Law enforcement
• Judicial
• Probation and parole
• Reentry
• Multi-disciplinary teams
• Tribal leaders
• Department of Justice CTAS
grantees
• Other programs that contribute
to the health, safety and
wellness of their community.
Registration Fee
There is NO FEE to attend this training; however, pre-registration
is preferred.
Training Location and Lodging
Mystic Lake Casino and Resort
2400 Mystic Lake Blvd, Prior Lake, MN
(800) 262-7799
The lodging rate is $89 inclusive of taxes and resort fee. Lodging
cut-off date is July 1, 2016. Participants are responsible for own
lodging and travel costs.
How To Register
To register, visit www.ncjtc.org/iasap and follow the links to
registration.
Contact Us
If you experience technical difficulties during the registration
process or have questions, contact us at (855) 866-2582 or email
info@ncjtc.org. For more information, visit www.ncjtc.org/iasap.
National Criminal Justice Training Center
(855) 866-2582 | info@ncjtc.org | ncjtc.org | facebook.com/ncjtc
Page 294 of 353
Community Analysis Process for Planning Strategies
August 2 – 4, 2016 | Prior Lake, MN
Agenda
Day One
8:00 am– 12:00 pm
Program Opening, Welcome & Course Overview, Introductions, and Expectations
Strategic Planning Process
Develop an understanding of strategic planning. Define and implement project goals into strategic
planning and identify a planning process.
Team Roles and Responsibilities
Develop an understanding of the strategic planning team roles and responsibilities. Identify team
dynamics, effective methods of communication, and leadership roles.
12:00 pm – 1:15 pm
Lunch (On Your Own)
1:15 pm – 4:45 pm
Community Analysis
Identify community strengths, challenges, and community assessment topics that can realistically be
addressed.
Develop a Common Direction
Review the quality of life for your community, develop a problem statement, and a vision and
mission statement to address the problem.
Needs Assessment
Identify project data to develop a data collection plan. At least one data analysis method will be
learned.
4:45 pm – 5:00 pm
Review Day One, Preview Day Two, Evening on Your Own
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Day Two
8:00 am – 12:00 pm
Review and Introduction to the day
Needs Assessment Action Plan
Develop a project plan and identify key stakeholders to assist with the plan. Incorporate a project
timeline, as well as corresponding project tasks for the timeline.
Goals, Objectives and Activities
Learn how to create appropriate, corresponding project goals, objectives, and activities that
address the problem to fulfill the mission.
12:00 pm – 1:15 pm
Lunch (On Your Own)
1:15 pm – 4:45 pm
Goals, Objectives and Activities, Continued
Stakeholders
Identify stakeholders and project partners, as well as their corresponding roles and responsibilities.
4:45 pm – 5:00 pm
Review Day One, Preview Day Three, Evening on Your Own
Day Three
8:00 am – 11:30 am
Introduction to the day
Sustainability Plan
Understand project sustainability and identify a sustainability plan.
Evaluate the Process
Develop an understanding of the evaluation process and identify the types of evaluation and
measurements of success.
11:30 am – 12:00 pm
Review, Evaluations, and Closing
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Submitted by Gina Buenrostro, Administrator/OPC
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2016 Goals
Direc on
Vision
Commi ng to Build a Responsible Na on
Accountable & Effec ve Governmental Design
To support Oneida Na on business and increase revenue, the
Land Commission will Iden fy and acquire strategic land
purchases for Oneida Na on corpora ons and business units.
Direc on
Vision
Advancing Onvyote?a.ka Principles
Long Term Sustainability Plans
MISSION
“The Land Commission is an elected
body of policy makers for Land issues.
The Commission oversees land
acquisi ons, leases, mortgage loans,
land use, probates and all other tribal
land issues.”
The Land Commission is developing a program for a land ONLY purchase process; this allows
membership more op ons in financing, the ability to acquire a home that fits their individual needs,
maximizes the use of acquisi on funds, and reduces Oneida Na on risk.
Direc on
Vision
Crea ng a Posi ve Organiza onal Culture
Accountable & Effec ve Governmental Design
Recommended edits and changes for the by-laws will be submi ed to the Legisla ve Opera ng
Commi ee regarding Land Commissioner qualifica ons. The by-laws will outline specifica ons to Real
Property Law class and/or equivalent hours, specified subject ma er training , or completes specified
training within one year of elec on .
Oneida Land Commission Members
Rae Skenandore, Chairperson
Racquel Hill, Vice-Chairperson
Jay Rasmussen, Secretary
Donald McLester, Commissioner
Sherrole Benton, Commissioner
Lloyd Powless, Jr., Commissioner*
Vacant*
*2 Posi ons open—July Special Elec on
Mee ngs
Regular mee ngs are the 2nd Monday monthly.
Acquisi on Mee ngs are the 4th Monday
monthly.
Mee ng and Hearing S pends
Mee ngs
$ 50.00
Evic on Hearings
$ 50.00
Probate Hearings
$ 50.00
Foreclosure Hearings
$150.00
* Note a hearing body consists of 3 members
ACQUISITIONS—Second Quarter
1/8/2016—County Road E 66.32 Ag acres
3/21/2016 County Line Road 33.8 Ag acres
3/12/2016 Residen al 1.85 acres
Second Quarter Mee ngs
6 Regular Mee ngs
2 Special Mee ngs*
Oneida currently own 25,757 acres or 39.6%
of the original reserva on.
*One Joint Mee ng with the Oneida Business
Commi ee
The Oneida Land Commission is not a real
estate developer. Future development
decisions occur in another area of the Tribe.
Second Quarter Hearings
1 Hearings
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Land Commission/Business Committee meeting
M a r c h 31, 2 016 a t 2 : 0 0 p m
Division of Land Management Conference Room
FIRST QUARTER SUMMARY
Update on Strategic Goals
At the request of one of the business units, the Land Commission (LC) is planning to acquire a
Commercial property. While the business unit's plans are in development, the Land Commission will
lease the facility to an outside en ty to reimburse the acquisi on funds, cover the taxes, and generate
revenue.
The Homeownership for Independent Purchase (HIP) program is set to roll out in April. This program
has created a great deal of interest in its development and the Land Commission has set aside a
por on of the acquisi on funds to apply it toward this new program. This program reduces risk,
allows members to choose their own home, nego ate their own purchase price and Division of Land
Management (DOLM) purchases the land. This land only purchase program is a direct benefit to the
membership. LC will be working with DOLM on the development of rules for a Phase II of the
program. This would allow exis ng homeowners to sell their land to the Na on.
The LC by-laws are being amended as the new laws come forward for approval. They will include a
required training component. LC is also working with Community Educa on Center (CEC) to schedule
a facilitated mee ng to update their Vision, Mission, and Values.
To incorporate the comments of the BIA, a new dra of the Leasing law was completed by LRO. This
dra will be sent to Public comment next quarter
The Mortgage Law is complete and will also be going for public comment next quarter. The Landlord
Tenant Law is being dra ed.
Other Highlights
On March 30, 2016: “Mo on by Melinda J. Danforth to table the Land Commission FY ’16 1st quarter
report un l a Land Commissioner can be present, seconded by Lisa Summers. Mo on carried
unanimously.” The Land Commission has chosen not to a end the BC mee ngs because of the following;
The Commission has met their repor ng requirement to the Business Commi ee and the GTC by
providing quarterly, annual, and semi-annual reports.
The Commission would prefer that the en re Commission and not one individual of the Commission
address any ques ons or comments on the reports.
With the mul ple methods and exis ng avenues of communica ons, the Land Commission does not
feel that addi onal methods of communica on are necessary.
The Land Commission is in the process of examining and developing plans for the FY '17 budget.
BC Action Needed: Request Business Committee to accept the Land
Commission 2nd Quarter report for fiscal year 2016
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HANDOUT FOR ITEM - VI.A.
Native American Business Development
Feasibility Study
Oneida Foreign Trade Zone project
We believe that the capacity and location of the Oneida foreign trade zone is sufficient to
allow several individual production facilities and/or warehouses. Or, as an alternative, there
is a potential for the Oneida Nation to enter into agreements with various other entities to
establish joint ventures, or for the Oneida Nation to go its own way as an economic
developer. We believe that the presence of the zone on Oneida Nation reservation property,
in addition to the financial benefits derived from its status as a foreign trade zone, also
provides additional financial incentives that would/will incentivize non-Oneida investors or
business partners. The ability to take advantage of these economic stimuli will result in the
introduction of a new source of high paying jobs on the Oneida reservation, the local
communities and the region. We propose a feasibility study to determine the value of the
Oneida Nations foreign trade zone as an attractor of new business, the potential of this
opportunity to create jobs, the status and quality of the local workforce, and
Chicken processing facility
We propose a feasibility study to determine the potential for an Oneida Nation commercial
chicken and fresh egg processing facility. We believe, based on our individual discussions
with local processors that there would be a demand for such a facility. Currently the only
meat packers in the immediate area limit their production to beef processing. It appears to us,
after some investigation, that the nearest facility equipped to handle chickens in any but the
most limited quantities is several hundred miles away. The Oneida Nation currently operates
a small egg and chick production facility and so has some experience with those areas. In
addition the Oneida Nation also operates a two beef production programs and a small buffalo
herd, so there would be a potential opportunity to expand a processing facility. We propose a
project that would assess the current demand for a local chicken processing plant, as well as
the competition, costs and necessary price points for a project of this type. The 3rd party
contractor would also be expected to compare processes used by other Wisconsin chicken
processors to ascertain if the Oneida Nation has, or could be expected to reasonably gain, the
expertise necessary to operate a chicken and egg processing facility in Green Bay. The will
assess the infrastructure of the Oneida Nations industrial park, agricultural areas and our
Foreign Trade Zone to determine the potential of those locations serving as a location for
such a facility. Also they would be asked to determine the potential for production expansion
in the area of beef and buffalo and the demand for those services. Finally, the 3rd party
contractor would be asked to project a 5 year forecast of the likelihood of success for the
venture that we propose.
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HANDOUT FOR ITEM - VI.B.
Integrated Agricultural Learning
KeepsEagle
Our goal is to establish/refine an ongoing system of training, technical assistance and
support, utilizing a combination of professional and peer to peer providers, culturally
appropriate materials and methods, and provide assistance on an ongoing basis through
the use of multiple sources and access points, including the internet, future scheduled
trainings and a peer to peer support system. The Oneida Nation will address this project in
two ways.
Firstly, we will expand and increase the capacity of our current training processes by establishing
a permanent system of indoor/outdoor classrooms. It is our intention to continue to use our
current facilities including our organic production farm, value added production facility,
commercial farming locations, environmental area and aquaponics production facility.
We will increase capacity by expanding those teaching platforms already in place to include
more accessible spaces, expanded classroom and/or meeting rooms, media capability, and where
needed update those facilities otherwise to enhance learning accessibility. We will hire staff to
update or produce new curricular and collateral pieces, and we will seek to develop a permanent
educational capability within our departmental staff. We will further develop our current 5 track
process which focuses on aquaponics, organics, value-added development, commercial farming
and environmental or green land and water use, to include marketing, sales, granting and brand
development.
Secondly, we will provide logistical support for the next Oneida Nation Food summit. Grant
funds will be used to hire instructors, including: fees and expenses, curricular materials,
handouts, advertising, booklets and pamphlets, and facility related costs. Support services will
be provided for low income socially disadvantaged participants who cannot afford to attend on
their own and who cannot get funding from another source.
HANDOUT FOR ITEM - VI.B.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.