Oneida Business Committee (2022)
Tribal code
Ask Donna
What actually matters in this document.
Text
Public Packet
1 of 138
Oneida Business Committee
Executive Session
8:30 AM Tuesday, May 24, 2022
BC Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
1:00 PM Wednesday, May 25, 2022
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the Government Administrative Office, 2nd floor, Norbert Hill
Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to
change.
I.
CALL TO ORDER
II.
OPENING
III.
ADOPT THE AGENDA
IV.
MINUTES
A.
V.
Approve the May 11, 2022, regular Business Committee meeting minutes
Sponsor: Lisa Liggins, Secretary
STANDING COMMITTEES
A.
B.
FINANCE COMMITTEE
1.
Accept the May 2, 2022, regular Finance Committee meeting minutes
Sponsor: Tina Danforth, Treasurer
2.
Accept the May 16, 2022, regular Finance Committee meeting minutes
Sponsor: Tina Danforth, Treasurer
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the May 4, 2022, regular Legislative Operating Committee meeting
minutes
Sponsor: David P. Jordan, Councilman
Oneida Business Committee
Regular Meeting Agenda
Page 1 of 4
May 25, 2022
Public Packet
VI.
2 of 138
STANDING ITEMS
A.
ARPA FRF and Tribal Contribution Savings Submissions
1.
VII.
VIII.
TRAVEL REPORTS
A.
Approve the travel report - Secretary Lisa Liggins - 2021 TribalNet Conference and
Tradeshow - Grapevine, TX - November 7-11, 2021
Sponsor: Lisa Liggins, Secretary
B.
Approve the travel report - Councilman Kirby Metoxen - 2022 AIANTA Board Retreat
- Albuquerque, NM - May 2-5, 2022
Sponsor: Kirby Metoxen, Councilman
C.
Approve the travel report - Councilwoman Jennifer Webster - 2022 Annual
Department of Children and Families Tribal Consultation meeting - Baraboo, WI May 9-10, 2022
Sponsor: Jennifer Webster, Councilwoman
TRAVEL REQUESTS
A.
IX.
Consider request regarding funding for the Food Card Distribution for 2022
and 2023 utilizing unexpended Tribal Contribution Savings (1:30 p.m.)
Sponsor: Nancy Barton, Tribal Member
Enter the e-poll results into the record regarding the approved travel request for
Vice-Chairman Brandon Stevens to attend the Board of Regents Meeting in
Lawrence, KS - May 11-13, 2022
Sponsor: Lisa Liggins, Secretary
NEW BUSINESS
A.
Review the Accounting and Audit (Chapter 14) Oneida Gaming Minimum Internal
Control Standards and determine next steps
Sponsor: Mark A. Powless, Sr., Chair/Oneida Gaming Commission
B.
Post ten (10) vacancies for alternates for 2022 Special Election - Oneida Election
Board
Sponsor: Lisa Liggins, Secretary
C.
Rescind the Joint Marketing Team charter and dissolve the Joint Marketing Team
Sponsor: Lisa Liggins, Secretary
Oneida Business Committee
Regular Meeting Agenda
Page 2 of 4
May 25, 2022
Public Packet
X.
3 of 138
REPORTS
A.
XI.
1.
Accept the Bay Bancorporation Inc. FY-2022 2nd quarter report (2:30 p.m.)
Sponsor: Jeff Bowman, President/Bay Bank
2.
Accept the Oneida Airport Hotel Corporation FY-2022 2nd quarter report
(2:40 p.m.)
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation
3.
Accept the Oneida ESC Group, LLC FY-2022 2nd quarter report (2:50 p.m.)
Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers
4.
Accept the Oneida Golf Enterprise FY-2022 2nd quarter report (3:00 p.m.)
Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise
GENERAL TRIBAL COUNCIL
A.
XII.
CORPORATE BOARDS
Approve the 2022 semi-annual report
Sponsor: Lisa Liggins, Secretary
EXECUTIVE SESSION
A.
REPORTS
1.
Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel
2.
Accept the General Manager report (10:00 a.m.)
Sponsor: Mark W. Powless, General Manager
3.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
May 2022 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
4.
Accept the Treasurer's April 2022 report (11:00 a.m.)
Sponsor: Tina Danforth, Treasurer
5.
Accept the Bay Bancorporation Inc. FY-2022 2nd quarter executive report
(1:30 p.m.)
Sponsor: Jeff Bowman, President/Bay Bank
6.
Accept the Oneida Airport Hotel Corporation FY-2022 2nd quarter executive
report (2:00 p.m.)
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation
7.
Accept the Oneida ESC Group, LLC FY-2022 2nd quarter executive report
(3:00 p.m.)
Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers
Oneida Business Committee
Regular Meeting Agenda
Page 3 of 4
May 25, 2022
Public Packet
4 of 138
8.
B.
XIII.
Accept the Oneida Golf Enterprise FY-2022 2nd quarter executive report
(3:30 p.m.)
Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise
NEW BUSINESS
1.
Review Oneida Airport Hotel Corporation funding request and determine next
steps (2:30 p.m.)
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation
2.
Discuss DR07 contract amendments - file # 2018-1226 (11:30 a.m.)
Sponsor: Todd VanDen Heuvel, Executive HR Director
3.
Approve attorney contract - Legislative Reference Office - file # 2022-0375
Sponsor: David P. Jordan, Councilman
4.
Approve attorney contract - Legislative Reference Office - file # 2022-0376
Sponsor: David P. Jordan, Councilman
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Government Administrative Office at (920) 869-4364 or
(800) 236-2214
Oneida Business Committee
Regular Meeting Agenda
Page 4 of 4
May 25, 2022
Public Packet
5 of 138
Approve the May 11, 2022, regular Business Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
CELLIS1
Public Packet
6 of 138
DRAFT
Oneida Business Committee
Executive Session
8:30 AM Tuesday, May 10, 2022
BC Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
1:00 PM Wednesday, May 11, 2022
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Treasurer Tina Danforth, Council members: Daniel Guzman King,
David P. Jordan, Kirby Metoxen, Marie Summers;
Arrived at: Secretary Lisa Liggins at 8:38 a.m.;
Not Present: Vice-Chairman Brandon Stevens, Councilwoman Jennifer Webster;
Others present: Jo Anne House, Larry Barton, Louise Cornelius, Melinda J. Danforth, Mark W.
Powless, Todd VanDen Heuvel, Debra Powless, Danelle Wilson, Chad Fuss, James Petitjean, Josh
Cottrell;
REGULAR MEETING
Present: Chairman Tehassi Hill, Secretary Lisa Liggins, Council members: David P. Jordan, Kirby
Metoxen, Jennifer Webster;
Not Present: Vice-Chairman Brandon Stevens, Council members: Daniel Guzman King, Marie
Summers;
Arrived at: Treasurer Tina Danforth at 1:03 p.m.;
Others present: Jo Anne House, Larry Barton, Mark W. Powless (via Microsoft Teams1), Todd VanDen
Heuvel (via Microsoft Teams), Katsitsiyo Danforth (via Microsoft Teams), Kaylynn Gresham (via Microsoft
Teams), Rhiannon Metoxen (via Microsoft Teams), Kristal Hill (via Microsoft Teams), Amy Spears (via
Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Loucinda Conway (via Microsoft Teams),
Clorissa Santiago, Candice Skenandore, Lisa Summers (via Microsoft Teams), Melanie Burkhart (via
Microsoft Teams), Lori Hill (via Microsoft Teams), Jacqueline Smith (via Microsoft Teams), Victoria
Flowers (via Microsoft Teams), Patricia King (via Microsoft Teams), Debbie Melchert (via Microsoft
Teams), Brooke Doxtator (via Microsoft Teams), Shannon Davis (via Microsoft Teams), Carol Silva (via
Microsoft Teams), Tonya Webster (via Microsoft Teams), Mark A. Powless Sr., Jonas Hill, Michelle
Braaten (via Microsoft Teams), Reynold Danforth (via Microsoft Teams), Bill Cornelius, Chris Cornelius,
Don McLester, Kerry Kennedy, Fredrick Muscavitch (via Microsoft Teams), Carole Liggins, Artley
Skenandore, Sacheen Lawrence, Kristin Jorgenson-Dann (via Microsoft Teams), Cody Cottrell (via
Microsoft Teams), Gerald Cornelius, John Breuninger, Rosa Laster (via Microsoft Teams), Diane Hill (via
Microsoft Teams), Michael Coleman (via Microsoft Teams), Stacie Cutbank (via Microsoft Teams), Mike
Debraska (via Microsoft Teams), Lori Elm (via Microsoft Teams), Aliskwet Ellis;
1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file
sharing, and video meetings.
Oneida Business Committee
Regular Meeting Minutes
Page 1 of 16
May 11, 2022
Public Packet
7 of 138
DRAFT
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill at 1:02 p.m.
For the record: Vice-Chairman Brandon Stevens is out on approved travel attending the Haskell Board
of Regents Meeting in Lawrence, KS. Councilman Daniel Guzman King is excused for the 2022
Department of Corrections Consultation Meeting. Councilwoman Marie Summers is out on approved
travel attending the Inter-Tribal Task Force (ITTF) meeting in Lac Du Flambeau, WI.
II.
OPENING (00:03:38)
Opening provided by Councilman Kirby Metoxen.
III.
ADOPT THE AGENDA (00:04:03)
Treasurer Tina Danforth arrived at 1:03 p.m.
Motion by Lisa Liggins to adopt the agenda with one (1) addition [1) under the New Business section,
add item entitled Approve exceptions to resolution # BC-01-12-22-A for two (2) actions related to the
June 8, 2022, regular BC meeting], seconded by Jennifer Webster. Motion carried:
Ayes:
David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster
Abstained:
Tina Danforth
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
IV.
OATH OF OFFICE
A.
Oneida Nation Arts Board - Stacie Cutbank (00:05:22)
Sponsor: Lisa Liggins, Secretary
Oath of office administered by Secretary Lisa Liggins. Stacie Cutbank was present via Microsoft
Teams.
V.
MINUTES
A.
Approve the April 27, 2022, regular Business Committee meeting minutes
(00:08:27)
Sponsor: Lisa Liggins, Secretary
Motion by Kirby Metoxen to approve the April 27, 2022, regular Business Committee meeting minutes,
seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 2 of 16
May 11, 2022
Public Packet
8 of 138
DRAFT
VI.
RESOLUTIONS
A.
Adopt the resolution entitled Additional Emergency Amendments to the Oneida
Personnel Policies and Procedures - Selection Policy (00:08:52)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to adopt resolution entitled 05-11-22-A Additional Emergency
Amendments to the Oneida Personnel Policies and Procedures - Selection Policy, seconded by Lisa
Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
B.
Adopt the resolution entitled Amendments to the Budget Management and Control
Law (00:14:20)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to adopt resolution entitled 05-11-22-B Amendments to the Budget
Management and Control Law, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
For the record: Treasurer Tina Danforth stated I’m in support of the resolution, but I think the some of
the dates are very aggressive such as June first.
For the record: Secretary Lisa Liggins stated I would thank the LOC and Finance and the Treasurer for
bringing forth these amendments. They were underway for a number of months.
C.
Adopt the resolution entitled Amendments to the Oneida Nation Gaming
Ordinance (00:28:00)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to adopt resolution entitled 05-11-22-C Amendments to the Oneida Nation
Gaming Ordinance, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
D.
Adopt the resolution entitled BIA Solid Waste Disposal FY22 (00:33:43)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to adopt resolution entitled 05-11-22-D BIA Solid Waste Disposal FY22,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 3 of 16
May 11, 2022
Public Packet
9 of 138
DRAFT
E.
Adopt the resolution entitled Extension of Declaration of Public Health State of
Emergency Until July 22, 2022 (00:35:26)
Sponsor: Tehassi Hill, Chairman
Councilman Kirby Metoxen left at 1:51 p.m.
Motion by Jennifer Webster to adopt resolution entitled 05-11-22-E Extension of Declaration of Public
Health State of Emergency Until July 22, 2022, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Lisa Liggins, Jennifer Webster
Abstained:
Tina Danforth
Not Present:
Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Marie
Summers
Councilman Kirby Metoxen returned 1:53 p.m.
Motion by Lisa Liggins to direct the Public Health Officer to be responsible for bringing back any
extensions to the Public Health State of Emergency, seconded by Tina Danforth. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
F.
Adopt the resolution entitled Nomination of Tehassi Hill to the U.S. Government
Accountability Office Tribal Advisory Council (00:55:36)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
Motion by Jennifer Webster to adopt resolution entitled 05-11-22-F Nomination of Tehassi Hill to the
U.S. Government Accountability Office Tribal Advisory Council, seconded by Lisa Liggins. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
VII.
STANDING COMMITTEES
A.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the April 20, 2022, regular Legislative Operating Committee meeting
minutes (00:58:42)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the April 20, 2022, regular Legislative Operating Committee
meeting minutes, seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 4 of 16
May 11, 2022
Public Packet
10 of 138
DRAFT
VIII.
STANDING ITEMS
A.
ARPA FRF and Tribal Contribution Savings Submissions
1.
Accept the Oneida Nation Student Relief Fund (SRF) Program follow-up report
(00:59:09)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to accept the Oneida Nation Student Relief Fund (SRF) Program follow-up
report, seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
IX.
TRAVEL REPORTS
A.
Approve the travel report - Councilwoman Marie Summers - Testimony before the
Senate Committee on Economic Disparity - Washington, D.C. - April 6-7, 2022
(01:18:05)
Sponsor: Marie Summers, Councilwoman
Motion by Jennifer Webster to approve the travel report from Councilwoman Marie Summers for the
Testimony before the Senate Committee on Economic Disparity in Washington, D.C. - April 6-7, 2022,
seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
X.
TRAVEL REQUESTS
A.
Approve the travel request - Chairman Tehassi Hill and Secretary Lisa Liggins National Congress of American Indians (NCAI) Mid Year Conference & Marketplace
- Anchorage, AL - June 12-16, 2022 (01:18:35)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to approve the travel request for Chairman Tehassi Hill, Secretary Lisa
Liggins, and one (1) additional council member to attend the National Congress of American Indians
(NCAI) Mid Year Conference & Marketplace in Anchorage, AL - June 12-16, 2022, seconded by David
P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 5 of 16
May 11, 2022
Public Packet
11 of 138
DRAFT
B.
Approve the travel request - Councilman Daniel Guzman King - FY 2023 Bemidji
Area Pre-Negotiation meeting – Bloomington, MN – June 8 – 10, 2022 (01:19:44)
Sponsor: Daniel Guzman King, Councilman
Motion by Jennifer Webster to approve the travel request for Councilman Daniel Guzman King to
attend the FY 2023 Bemidji Area Pre-Negotiation meeting in Bloomington, MN - June 8-10, 2022,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
C.
Approve the travel request - Councilman Daniel Guzman King - Local Government
Advisory Committee (LGAC) and Small Community Advisory Subcommittee
(SCAS) public meeting – Washington, D.C. – June 22-24, 2022 (01:20:10)
Sponsor: Daniel Guzman King, Councilman
Motion by David P. Jordan to approve the travel request for Councilman Daniel Guzman King to attend
the Local Government Advisory Committee (LGAC) and Small Community Advisory Subcommittee
(SCAS) public meeting in Washington, D.C. - June 22-24, 2022, seconded by Kirby Metoxen. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
D.
Approve the travel request - Councilman Kirby Metoxen - Native American
Tourism of Wisconsin (NATOW) 2022 Annual Conference - Wabeno, WI - June 2022, 2022 (01:20:41)
Sponsor: Kirby Metoxen, Councilman
Motion by Jennifer Webster to approve the travel request for the Councilman Kirby Metoxen to attend
the Native American Tourism of Wisconsin (NATOW) 2022 Annual Conference in Wabeno, WI - June
20-22, 2022, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
For the record: Secretary Lisa Liggins stated this travel conflicts with the June twenty-first GTC
meeting, so Councilman Kirby Metoxen will not be in attendance.
XI.
NEW BUSINESS
A.
Review the March Sportsbook Rules of Play and determine next steps (01:21:45)
Sponsor: Mark A. Powless, Sr., Chair/Oneida Gaming Commission
Motion by Lisa Liggins to delete item XI.A. Review the March Sportsbook Rules of Play and determine
next steps from the agenda, seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 6 of 16
May 11, 2022
Public Packet
12 of 138
DRAFT
B.
Review the April Sportsbook Rules of Play and determine next steps (01:22:49)
Sponsor: Mark A. Powless, Sr., Chair/Oneida Gaming Commission
Motion by Lisa Liggins to accept the notice of Sportsbook Rules of Play approved by the Oneida
Gaming Commission on April 12, 2022, and direct notice to the Oneida Gaming Commission that there
are no requested revisions under section § 501.6-14.(d) as amended by the Oneida Gaming
Commission to replace "voided" with "refunded" under section XIII.B.1., seconded by Jennifer
Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
C.
Approve exceptions to resolution # BC-01-12-22-A for two (2) actions related to the
June 8, 2022, regular BC meeting (01:29:59)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to approve exceptions to resolution # BC-01-12-22-A and to schedule
executive session on June 7, 2022, beginning at 10:30 a.m. and to start the regular Business
Committee meeting on June 8, 2022, at 1:00 p.m., seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
XII.
REPORTS
A.
OPERATIONAL
1.
Accept the Emergency Management Department FY-2022 2nd quarter report
(01:31:50)
Sponsor: Kaylynn Gresham, Director/Emergency Management
Councilwoman Jennifer Webster left at 2:31 p.m.
Motion by Lisa Liggins to accept the Emergency Management Department FY-2022 2nd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer
Webster
B.
APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Anna John Resident Centered Care Community Board FY-2022 2nd
quarter report (01:34:10)
Sponsor: Kristin Jorgenson Dann, Chair/Anna John Resident Centered Care
Community Board
Motion by David P. Jordan to accept the Anna John Resident Centered Care Community Board FY2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer
Webster
Oneida Business Committee
Regular Meeting Minutes
Page 7 of 16
May 11, 2022
Public Packet
13 of 138
DRAFT
2.
Accept the Oneida Community Library Board FY-2022 2nd quarter report
memorandum (01:35:22)
Sponsor: Brooke Doxtator, BCC Supervisor
Motion by Lisa Liggins to accept the Oneida Community Library Board FY-2022 2nd quarter report
memorandum, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer
Webster
3.
Accept the Oneida Environmental Resources Board FY-2022 quarterly report
memorandum (01:36:07)
Sponsor: Brooke Doxtator, BCC Supervisor
Motion by Lisa Liggins to accept the Oneida Environmental Resources Board FY-2022 quarterly report
memorandum, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer
Webster
4.
Accept the Oneida Nation Arts Board FY-2022 2nd quarter report (01:38:39)
Sponsor: Kelli Strickland, Chair/Oneida Nation Arts Board
Motion by David P. Jordan to accept the Oneida Nation Arts Board FY-2022 2nd quarter report,
seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers, Jennifer
Webster
5.
Accept the Oneida Nation Veteran Affairs Committee FY-2022 2nd quarter report
(01:39:09)
Sponsor: Gerald Cornelius, Chair/Oneida Nation Veteran Affairs Committee
Councilwoman Jennifer Webster returned 2:38 p.m.
Motion by Lisa Liggins to accept the Oneida Nation Veteran Affairs Committee FY-2022 2nd quarter
report, seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
6.
Accept the Oneida Personnel Commission FY-2022 2nd quarter report
memorandum (01:51:40)
Sponsor: Twylite Moore, Chair/Oneida Personnel Commission
Motion by Jennifer Webster to accept the Oneida Personnel Commission FY-2022 2nd quarter report
memorandum, seconded by Tina Danforth. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 8 of 16
May 11, 2022
Public Packet
14 of 138
DRAFT
7.
Accept the Oneida Police Commission FY-2022 2nd quarter report (01:53:39)
Sponsor: Richard Van Boxtel, Chair/Oneida Police Commission
Motion by David P. Jordan to accept the Oneida Police Commission FY-2022 2nd quarter report,
seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
8.
Accept the Pardon and Forgiveness Screening Committee FY-2022 2nd quarter
report (01:54:16)
Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee
Motion by David P. Jordan to accept the Pardon and Forgiveness Screening Committee FY-2022 2nd
quarter report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
9.
Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2022 2nd quarter report (01:54:40)
Sponsor: Diane Hill, Chair/Southeastern Wisconsin Oneida Tribal Services Advisory
Board
Motion by David P. Jordan to accept the Southeastern Wisconsin Oneida Tribal Services Advisory
Board FY-2022 2nd quarter report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
C.
ELECTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Oneida Election Board FY-2022 2nd quarter report (01:58:46)
Sponsor: Pamela Nohr, Chair/Oneida Election Board
Motion by Jennifer Webster to accept the Oneida Election Board FY-2022 2nd quarter report,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
2.
Accept the Oneida Gaming Commission FY-2022 2nd quarter report (01:59:32)
Sponsor: Mark A. Powless, Chair/Oneida Gaming Commission
Motion by David P. Jordan to accept the Oneida Gaming Commission FY-2022 2nd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 9 of 16
May 11, 2022
Public Packet
15 of 138
DRAFT
3.
Accept the Oneida Land Claims Commission FY-2022 2nd quarter report
(02:00:02)
Sponsor: Chris Cornelius, Chair/Oneida Land Claims Commission
Treasurer Tina Danforth left at 3:25 p.m.
Treasurer Tina Danforth returned at 3:31 p.m.
Motion by David P. Jordan to accept the Oneida Land Claims Commission FY-2022 2nd quarter report,
seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
4.
Accept the Oneida Land Commission FY-2022 2nd quarter report (02:42:18)
Sponsor: Rebecca Webster, Chair/Oneida Land Commission
Motion by David P. Jordan to accept the Oneida Land Commission FY-2022 2nd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
5.
Accept the Oneida Nation Commission on Aging FY-2022 2nd quarter report
(02:43:00)
Sponsor: Carole Liggins, Chair/Oneida Nation Commission on Aging
Motion by David P. Jordan to accept the Oneida Nation Commission on Aging FY-2022 2nd quarter
report, seconded by Tina Danforth. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Kirby Metoxen, Jennifer Webster
Abstained:
Lisa Liggins
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
6.
Accept the Oneida Nation School Board FY-2022 2nd quarter report (02:47:27)
Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board
Motion by Lisa Liggins to accept the Oneida Nation School Board FY-2022 2nd quarter report,
seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
7.
Accept the Oneida Trust Enrollment Committee FY-2022 2nd quarter report
(03:06:16)
Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee
Motion by Jennifer Webster to accept the Oneida Trust Enrollment Committee FY-2022 2nd quarter
report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 10 of 16
May 11, 2022
Public Packet
16 of 138
DRAFT
D.
STANDING COMMITTEES
1.
Accept the Community Development Planning Committee FY-2022 2nd quarter
report (03:06:47)
Sponsor: Brandon Stevens, Vice-Chairman
Motion by Jennifer Webster to accept the Community Development Planning Committee FY-2022 2nd
quarter report, seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
2.
Accept the Finance Committee FY-2022 2nd quarter report (03:07:10)
Sponsor: Tina Danforth, Treasurer
Motion by Kirby Metoxen to accept the Finance Committee FY-2022 2nd quarter report, seconded by
Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
3.
Accept the Legislative Operating Committee FY-2022 2nd quarter report
(03:07:28)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to accept the Legislative Operating Committee FY-2022 2nd quarter report,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
4.
Accept the Quality of Life Committee FY-2022 2nd quarter report (03:07:45)
Sponsor: Marie Summers, Councilwoman
Motion by Kirby Metoxen to accept the Quality of Life Committee FY-2022 2nd quarter report,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
E.
OTHER
1.
Accept the Oneida Youth Leadership Institute FY-2022 2nd quarter report
(03:08:04)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to accept the Oneida Youth Leadership Institute FY-2022 2nd quarter
report, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 11 of 16
May 11, 2022
Public Packet
17 of 138
DRAFT
XIII.
GENERAL TRIBAL COUNCIL
A.
Approve the notice and packet for the June 21, 2022, tentatively scheduled special
General Tribal Council meeting (03:09:11)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to approve the notice and packet for the June 21, 2022, tentatively scheduled
special General Tribal Council meeting with the noted change to the agenda to include a spot for the
Comprehensive Housing Division presentation and to potentially remove the Mike Debraska petition to
a future special General Tribal Council meeting date, contingent upon receiving agreement in writing
from the petitioner by 12:00 p.m. on Thursday, May 12, 2022, seconded by Jennifer Webster. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
A handout was provided.
Oneida Business Committee
Regular Meeting Minutes
Page 12 of 16
May 11, 2022
Public Packet
18 of 138
DRAFT
XIV.
EXECUTIVE SESSION
A.
REPORTS
1.
Accept the Chief Counsel report (03:35:15)
Sponsor: Jo Anne House, Chief Counsel
Motion by Jennifer Webster to accept the Chief Counsel report, seconded by David P. Jordan. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Motion by Jennifer Webster to approve the attorney contract with Husch Blackwell, LLP, contract #
2022-0352, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer Webster
Abstained:
Tina Danforth
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Motion by David P. Jordan to approve the attorney contract with Attorney Thomas, contract # 20220349, seconded by Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Motion by Lisa Liggins to approve the publication by Professor Oberly regarding United States v. Cook,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Motion by Lisa Liggins to approve the Grant Agreement between the State of Wisconsin, Department
of Administration, Division of Intergovernmental Relations and the Oneida Nation, contract # 20220284, and authorize a limited waiver of sovereign immunity, seconded by David P. Jordan. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
2.
Accept the General Manager report (03:37:57)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to accept the General Manager report, seconded by David P. Jordan.
Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 13 of 16
May 11, 2022
Public Packet
19 of 138
DRAFT
3.
Accept the Gaming General Manager FY-2022 2nd quarter report (03:38:12)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by David P. Jordan to accept the Gaming General Manager FY-2022 2nd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
4.
Accept the Retail Enterprise FY-2022 2nd quarter report (03:38:28)
Sponsor: Debra Powless, Retail General Manager
Motion by David P. Jordan to accept the Retail Enterprise FY-2022 2nd quarter report, seconded by
Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
5.
Accept the Human Resources FY-2022 2nd quarter report (03:38:43)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Motion by Kirby Metoxen to accept the Human Resources FY-2022 2nd quarter report, seconded by
David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
B.
AUDIT COMMITTEE
1.
Accept the March 17, 2022, regular Audit Committee meeting minutes (03:38:57)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the March 17, 2022, regular Audit Committee meeting minutes,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
2.
Accept the Audit Committee FY-2022 2nd quarter report (03:39:13)
Sponsor: David P. Jordan, Councilman
Motion by Lisa Liggins to accept the Audit Committee FY-2022 2nd quarter report, seconded by
Jennifer Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 14 of 16
May 11, 2022
Public Packet
20 of 138
DRAFT
3.
Accept the Four Card Poker Rules of Play compliance audit and lift the
confidentiality requirement (03:39:26)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the Four Card Poker Rules of Play compliance audit and lift the
confidentiality requirement, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
C.
NEW BUSINESS
1.
Approve the BC DR05 contract amendments - file #2016-0862 (03:39:44)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Motion by David P. Jordan to approve the BC DR05 contract amendments - file #2016-0862, seconded
by Tina Danforth. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
A handout was provided.
2.
Approve the BC DR08 contract amendments - file # 2021-0256 (03:40:07)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Motion by David P. Jordan to accept the discussion as information, seconded by Kirby Metoxen.
Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
3.
Approve the BC DR09 contract amendments - file # 2021-0563 (03:40:22)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Motion by David P. Jordan to approve the BC DR09 contract amendments - file # 2021-0563,
seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
For the record: Secretary Lisa Liggins stated an updated amendment was provided as a handout.
4.
Accept the April 4, 2022, BC Officer meeting notes (03:40:54)
Sponsor: Danelle Wilson, Executive Assistant
Motion by David P. Jordan to accept the April 4, 2022, BC Officer meeting notes, seconded by Jennifer
Webster. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Oneida Business Committee
Regular Meeting Minutes
Page 15 of 16
May 11, 2022
Public Packet
21 of 138
DRAFT
5.
Accept the May 2, 2022, BC Officer meeting notes (03:41:07)
Sponsor: Danelle Wilson, Executive Assistant
Motion by Jennifer Webster to accept the May 2, 2022, BC Officer meeting notes, seconded by Kirby
Metoxen. Motion carried:
Ayes:
Tina Danforth, Lisa Liggins, Kirby Metoxen, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
XV.
ADJOURN (03:41:25)
Motion by David P. Jordan to adjourn at 4:40 p.m., seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Jennifer
Webster
Not Present:
Daniel Guzman King, Brandon Stevens, Marie Summers
Minutes prepared by Aliskwet Ellis, Information Management Specialist.
Minutes approved as presented on
.
Lisa Liggins, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Regular Meeting Minutes
Page 16 of 16
May 11, 2022
Public Packet
22 of 138
Accept the May 2, 2022, regular Finance Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open ☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Accept the FC Minutes of 5/02/22 & E-Poll
4. Areas potentially impacted or affected by this request:
☒ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: All areas that require FC
☐ Programs/Services
☐ MIS
☒ Boards, Committees, or Commissions
approval
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
23 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☒ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
Tina Danforth, Treasurer
Primary Requestor:
Denise J. Vigue, Exec. Asst. to the CFO
Revised: 11/15/2021
Page 2 of 2
Public Packet
24 of 138
INTERNAL MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
DENISE J. VIGUE, EXEC. ASST. TO THE CFO
SUBJECT: E-POLL RESULTS – FC MINUTES OF MAY 2, 2022
DATE:
5/3/22
___________________________________________________________________________________________________________
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of May 2, 2022. The E-Poll and minutes were sent out
yesterday and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
T he re wa s a M ajor ity of 4 FC mem be rs vot ing to a pp ro ve th e M ay 2 , 2 022
F ina nce Comm itt ee M eet ing Min ute s . FC Mem be rs v ot in g inc lu de d: La rry
Ba rt on , J en n ife r Web ste r , Ch ad Fu ss a nd Patr ick Ste ns loff .
These Finance Committee Minutes of May 2, 2022 will be placed on the next Finance
Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of
the FC will be submitted to the Secretary’s Office once a month for BC acceptance.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Public Packet
25 of 138
FINANCE COMMITTEE
REGULAR MEETING
MAY 2, 2022 ඵdŝŵĞ͗ϵ͗ϬϬ͘D
Business Committee Executive Conference Room - NHC
REGULAR MEETING MINUTES
FC MEMBERS PRESENT ͗
Cristina Danforth, Treasurer/FC Chair
Jennifer Webster, BC Council Member
Patrick Stensloff, Purchasing Director
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, Asst. Gaming CFO
FC MEMBERS yh^ ͗ Kirby Metoxen, BC Council Member
OTHERS PRESENT ͗ David Larson, Wanda Diemel, Debra Santiago, Andrea Kolitsch Zahringer,
Clyde Skenandore, Jacqueline Schuman, Barbara Cornelius, Craig Clausen, Andrew Doxtater,
Melissa Alvarado and Denise J. Vigue, taking notes
/͘
CALL TO ORDER ͗ The FC Regular Meeting was called to order by the FC Vice Chair at
9:00 A.M. noting the Chair will be in shortly.
//͘
APPROVAL OF AGENDA ͗ MAY 2, 2022
Motion by Jennifer Webster to approve the May 2, 2022 Finance Committee
Meeting Agenda. Seconded by Chad Fuss. Motion carried unanimously.
///͘
MINUTES ͗ APRIL 18, 2022 (Approved via E-Poll on 04/19/22):
Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on Apr. 19,
2022 approving the April 18, 2022 Finance Committee Meeting Minutes. Seconded
by Chad Fuss. Motion carried unanimously.
/s͘
TABLED BUSINESS ͗ None
s͘
CAPITAL EXPENDITURES ͗
1.
Tweet Garot Mechanical, Inc. - Amendment
Timothy Skenandore, Gaming – Facilities
Amount: $5,439.
Wanda Diemel was present and explain this is for venting and CO2 tanks; they needed
to add another tank and that took them over $50,000. By amount being requested.
Page 1 of 9
Finance Committee Meeting Minutes of May 2, 2022
Public Packet
Motion by Patrick Stensloff to approve the Gaming Capital Expenditure contract
26 of 138
amendment with Tweet Garot Mechanical, Inc. in the amount of $5,439. Seconded
by Jennifer Webster. Motion carried unanimously.
2.
Northeast Asphalt – parking lot repair
Jacque Boyle, DPW-Facilities
Amount: $127,640.
DPW staff were present to discuss this request; it was sent out for bids only 2 received;
paving work across from seven generations location; there was extensive discussion on
combining all asphalt project under one blanket with one vendor to save on costs, has
been discussed for several years. DPW staff noted this would assist them in coordinating
their activities and communication.
Motion by Jennifer Webster to approve the Capital Expenditure contract with
Northeast Asphalt for parking lot repair work in the amount of $127,640. Seconded
by Chad Fuss. Motion carried unanimously.
Motion by Jennifer Webster to ask the General Manager to consolidate all asphalt
projects to ensure lowest costs and to complete within six months. Seconded by
Patrick Stensloff.
dŝŶĂĂŶĨŽƌƚŚĂƌƌŝǀĞĚĂƚϵ͗Ϭϳ͘D͘ĂŶĚƚŽŽŬŽǀĞƌŚĂŝƌŝŶŐƚŚĞŵĞĞƚŝŶŐ͘
3.
Environmental Services Plus, Inc.
Jacque Boyle, DPW-Facilities
Amount: $71,875.
This was for emergency tank replacement to mitigate any environmental damages to
the groundwater; work his completed and there was minimal damage.
Motion by Jennifer Webster to approve the Capital Expenditure with Tweet Garot
Environmental Services Plus, Inc. for emergency tank replacement in the amount of
$71,875. Seconded by Patrick Stensloff. Motion carried unanimously.
4.
Wolf River Asphalt & Sealcoating, Inc.
Jacque Boyle, DPW-Facilities
Amount: $398,250.
There was a discussion of this project and of the contract timelines; project was bid out
and has been on the Capital Improvements list since 2020.
Motion by Jennifer Webster to approve the Capital Expenditure with Wolf River
Asphalt & Sealcoating, Inc for parking lot repair work at DPW in the amount of
$398,250. Seconded by Chad Fuss. Motion carried unanimously.
s/͘
NEW BUSINESS ͗
1. Data Financial – Maintenance Agmt.
Andrew Doxtater, Gam. Cage/Vault
Page 2 of 9
Finance Committee Meeting Minutes of May 2, 2022
Amount: $496,820.16
Public Packet
Andrew was present and noted this is their annual maintenance agreement; it is a 2year contract, but he knows each year it must be submitted for payment; he noted
higher prices that could not be helped due to price adjustments in Europe.
27 of 138
Motion by Jennifer Webster to approve the Purchase Order for the maintenance
agreement with Data Financial in the amount of $496,820.16. Seconded by Patrick
Stensloff. Motion carried unanimously.
2. PRN Health Services – PO increase
David Larson, NHA long Term Care Anc. Dir.
Amount: $1,200,000.
David was present and explained this is a request to utilize current budgeted funding for
this increase to this vendor; other PO’s they will not be utilizing those vendors and
remaining funds would come from unused personnel line; there was a discussion of the
breakdown and the need to keep personnel line expenditure separate from contract funds;
they have been working with HRD; Tina ask for more specific numbers as to the staff line
not used and justification for this specific amount.
Motion by Jennifer Webster to approve the Purchase Order increase with PRN
Health Services in the amount of $1,200,000. Seconded by Chad Fuss. Motion carried
unanimously.
3. Amazon Capital Services – (50) Antigen Rapid Test Kits
Debra Santiago, Consolidated Health Services
Amount: $80,910.
Debra noted test kits will be used, if needed at the Oneida Pow Wow and Oneida
Farmer’s Market; they utilize I-Care Health who asked them to go through Amazon;
Patrick noted that it would be better to work with this vendor directly and will assist
them to set up a PO; this is grant funded.
Motion by Jennifer Webster to approve the Purchase Order with Amazon Capital
Services for the purchase of fifty Antigen Rapid Test Kits in the amount of $80,910.
utilizing Wisconsin grant funds. Seconded by Patrick Stensloff. Motion carried
unanimously
s//͘ ONEIDA FINANCE FUND ͗
ZĞƉŽƌƚ͗
1. Oneida Finance Fund Report – May 2, 2022
Denise J. Vigue, Executive Assistant to the CFO
Motion by Jennifer Webster to approve the Oneida Finance Fund Report for May 2022.
Seconded by Chad Fuss. Motion carried unanimously.
ZĞƋƵĞƐƚƐ͗
1.
Total Self Defense Registration /Classes
Requester: Katsi Danforth for Nova Rae
Page 3 of 9
Finance Committee Meeting Minutes of May 2, 2022
Amount: $500.
Public Packet
28 of 138
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
the Total Self Defense registration/classes for the daughter of the requester in the
amount of $500. Seconded by Patrick Stensloff. Motion carried unanimously.
2.
Steve Baker Basketball Fees
Requester: Emily Webster for David
Amount: $500.
Motion by Larry Barton to approve from the Oneida Finance Fund the request for Steve
Baker Basketball fees for the son of the requester in the amount of $500. Seconded by
Jennifer Webster. Motion carried unanimously.
3.
Y.M.C.A. Membership Fees
Requester: Kelly Metoxen
Amount: $197.40
There is no required 10 percent requester match.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Y.M.C.A. Membership fees minus the 10% required match in the amount of $177.66.
Seconded by Chad Fuss. Motion carried unanimously.
4.
STARZ Gymnastics Academy Class Fees
Requester: Twila Pamanet for Téa
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
STARZ Gymnastics Academy class fees for the daughter of the requester in the amount
of $500. Seconded by Larry Barton. Motion carried unanimously.
5.
Green Bay Metro Hoops Player Fees
Requester: Matthew Ninham for Vivian
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Green Bay Metro Hoops player fees for the daughter of the requester in the corrected
amount of $405. Seconded by Larry Barton. Motion carried unanimously.
6.
Green Bay Youth Lacrosse League Registration
Requester: Matthew Ninham for Maksim
Amount: $500.
Amount being requested includes equipment and clothing, which are excluded from
the fund, costs for registration & membership totals $238.50.
Motion by Larry Barton to approve from the Oneida Finance Fund the request for Green
Bay Youth Lacrosse League registration & membership fees for the son of the requester
in the amount of $238.50. Seconded by Chad Fuss. Motion carried unanimously.
Page 4 of 9
Finance Committee Meeting Minutes of May 2, 2022
Public Packet
7.
Blizzard Basketball Player Fees
Requester: Debra Danforth for Mariah
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Blizzard Basketball player fees for the daughter of the requester in the amount of $500.
Seconded by Patrick Stensloff. Motion carried unanimously.
8.
Y.M.C.A. Camp U-Nah-Li-Ya Fees
Requester: Tonia Skenandore for Alysa
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Y.M.C.A. Camp U-Nah-Li-Yah fees for the daughter of the requester in the amount of
$500. Seconded by Chad Fuss. Motion carried unanimously.
9.
Y.M.C.A. Camp U-Nah-Li-Ya Fees
Requester: Tonia Skenandore for Ava
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Y.M.C.A. Camp U-Nah-Li-Yah fees for the daughter of the requester in the amount of
$500. Seconded by Larry Barton. Motion carried unanimously.
10. Impact Sports Academy Class Fees
Requester: Kelly Skenandore-Holtz for Kai
Amount: $500.
Motion by Chad Fuss to approve from the Oneida Finance Fund the request for Impact
Sports Academy class fees for the son of the requester in the amount of $500. Seconded
by Patrick Stensloff. Motion carried unanimously.
11. Y.M.C.A. Camp U-Nah-Li-Ya Fees
Requester: Chenoa Webster for Anani
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Y.M.C.A. Camp U-Nah-Li-Yah fees for the two daughters of the requester in the amount
of $500. each. Seconded by Chad Fuss. Motion carried unanimously.
12. Y.M.C.A. Camp U-Nah-Li-Ya Fees
Requester: Chenoa Webster for Asha
- See Action in OFF Request #11.
Amount: $500.
13. Green Bay Soccer Club Fees
Requester: Kana Zacarias-Skenandore for Yalanotati
Amount: $178.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Green Bay Soccer Club fees for the two daughters of the requester in the amount of
$178. and $207. Seconded by Patrick Stensloff. Motion carried unanimously.
Page 5 of 9
Finance Committee Meeting Minutes of May 2, 2022
29 of 138
Public Packet
14. Green Bay Soccer Club Fees
Amount: $207.
Requester: Kana Zacarias-Skenandore for Yakolahkweni
- See Action in OFF Request #13.
15. Team 920 Elite Tournament Fees
Requester: Tanya Danforth
Amount: $750.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Team 920 Elite Tournament fees in the amount of $750. Contingent upon receiving paid
receipts for upcoming tournaments and team roster. Seconded by Patrick Stensloff.
Motion carried unanimously.
16. Sconnie Lacrosse Player Fees
Requester: Sarah Wunderlich for Haylen
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Sconnie Lacrosse player fees for the son of the requester in the amount of $500.
Seconded by Chad Fuss. Motion carried unanimously.
17. Sconnie Lacrosse Player Fees
Requester: Keta Quiver for Jamison
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Sconnie Lacrosse player fees for the son of the requester in the amount of $500.
Seconded by Larry Barton. Motion carried unanimously.
18. F.I.R.E. Fitness Registration /Class Fees
Requester: Jennifer L. Garcia
Amount: $500.
There was no backup in packet; Denise can send as it was not included as it was not a
PDF document as required.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
F.I.R.E. Fitness registration/class fees in the amount of $500. Pending receipt of the
backup. Seconded by Patrick Stensloff. Motion carried unanimously.
19. Sconnie Lacrosse Player Fees
Requester: Samantha Boucher for Nakota
Amount: $500.
Motion by Larry Barton to approve from the Oneida Finance Fund the request for
Sconnie Lacrosse player fees for the son of the requester in the amount of $500.
Seconded by Patrick Stensloff. Motion carried unanimously.
Page 6 of 9
Finance Committee Meeting Minutes of May 2, 2022
30 of 138
Public Packet
20. SOAR Fox Cites Camp
Requester: Wesley Bridges, Jr.
Amount: $500.
31 of 138
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
SOAR Fox Cities Camp fees in the amount of $500. Seconded by Patrick Stensloff.
Motion carried unanimously.
21. Harvard MEDscience @HMS Program Fees
Requester: Jacqueline Schuman for Secquoia
Amount: $500.
Jacqueline and her mom were present and explained the merits of this request and the
positive activities for Secquoia; the FC Chair noted that they are limited to granting $500,
but urged requesters to contact In-Med, and the St. Ignace’s Health Center as they offer
student grants and to also check with Keith regarding the Susan White scholarship; The FC
noted that youth 14-17 are in a vacuum where there are no funding sources for them and
the GM need to attend a meeting with the FC for further discussion and solutions.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Harvard MEDscience @HMS Program fees for the daughter of the requester in the
amount of $500. Seconded by Chad Fuss. Motion carried unanimously.
22. Sconnie Lacrosse Player Fees
Requester: Rita Madrid for Emmerson
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Sconnie Lacrosse player fees for the son of the requester in the amount of $500.
Seconded by Chad Fuss. Motion carried unanimously.
23. Y.M.C.A. Summer Camp Fees
Requester: Debra Santiago for Ladell
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Y.M.C.A. Summer Camp fees for the son of the requester in the amount of $500.
Seconded by Larry Barton. Motion carried unanimously.
24. Native America Midwest Tournament Fees
Requester: Rebecca Skenandore for Madden
Amount: $500.
The FC noted that there is not a clear breakdown of costs paid for son vs. the team,
need to see that in the form of receipts and registrations for the individual.
Motion by Larry Barton to defer this request for Native American Midwest Tournament
fees in the amount of $500. until specific cost information is obtained. Seconded by
Jennifer Webster. Motion carried unanimously.
Page ϳ of 9
Finance Committee Meeting Minutes of May 2, 2022
Public Packet
32 of 138
25. Yin Yoga Course Certificate
Requester: Cherie Elm
Amount: $329.
There was a discussion of the reason for this request as it is for the personal benefit for
the individual and her business which is excluded from OFF. Suggest to individual to
contact Bay Bank (small business loans) and the Student Relief Fund.
Motion by Jennifer Webster to deny this request for Yin Yoga Course Certificate fees in
the amount of $329. as the OFF does not fund small business requests. Seconded by
Larry Barton. Motion carried unanimously.
26. Gymnastics and Softball Fees
Requester: Sara Powless for Gwen
Amount: $379.88.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Gymnastic and Softball fees for the daughter of the requester in the amount of $379.88.
Seconded by Larry Barton. Motion carried unanimously.
27. Air Force Gymnastics Class Fees
Requester: Sara Powless for Josephine
Amount: $252.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Air Force Gymnastics class fees for the two children of the requester in the amount of
$252. each. Seconded by Larry Barton. Motion carried unanimously.
28. Air Force Gymnastics Class Fees
Requester: Sara Powless for Harrison
Amount: $252.
- See Action taken in OFF #27.
29. Sconnie Lacrosse Player Fees
Requester: Rosa Laster for Mason
Amount: $500.
Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for
Sconnie Lacrosse player fees for the son of the requester in the amount of $500.
Seconded by Larry Barton. Motion carried unanimously.
VIII͘
EXECUTIVE SESSION ͗ None
Iy͘
ADMINISTRATIVE /INTERNAL ͗
1. Finance Committee – FY22 Second Quarter Report to the BC
Denise J. Vigue, Executive Assistant to the CFO
Motion by Jennifer Webster to approve the FY22 Second Quarter Report of the Finance
Committee to the Business Committee. Seconded by Chad Fuss. Motion carried
unanimously.
Page 8 of 9
Finance Committee Meeting Minutes of May 2, 2022
Public Packet
33 of 138
y͘
FOLLOW UP ͗ None
y/͘
FOR INFORMATION ONLY ͗
NOTE: Although not on the agenda, Denise introduced Melissa Alvarado to the FC and
Let them know she is the newly hired Office Manager in Finance and will be working in
the future with the FC.
y//͘
ADJOURN ͗ Motion by Jennifer Webster to adjourn. Seconded by Patrick Stensloff.
Motion carried unanimously. Time: 10:50 A.M.
Minutes submitted by:
Denise J. Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll: May 03, 2022
Page 9 of 9
Finance Committee Meeting Minutes of May 2, 2022
Public Packet
34 of 138
Accept the May 16, 2022, regular Finance Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open ☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Accept the FC Minutes of 5/16/22 & E-Poll
4. Areas potentially impacted or affected by this
request:
☒ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: All areas that require FC
☐ Programs/Services
☐ MIS
☒ Boards, Committees, or Commissions
approval
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
35 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☒ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
Tina Danforth, Treasurer
Primary Requestor:
Melissa Alvarado, Office Manager
Revised: 11/15/2021
Page 2 of 2
Public Packet
36 of 138
INTERNAL MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
MELISSA ALVARADO, OFFICE MANAGER
SUBJECT: E-POLL RESULTS – FC MINUTES OF MAY 16, 2022
DATE:
5/17/22
___________________________________________________________________________________________________________
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of May 16, 2022. The E-Poll and minutes were sent out
yesterday and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
T he re w as a Ma jo r it y o f 4 FC memb er s vot in g to ap pro ve t he M ay 16 , 20 22
F ina nce Comm itt ee M eet ing M inut es . FC M emb er s vot in g inc lude d:
J en n ife r We bst er , K irb y M eto xen , C ha d Fu ss and Pa tr ic k Sten s lof f .
These Finance Committee Minutes of May 16, 2022 will be placed on the next Finance
Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of
the FC will be submitted to the Secretary’s Office once a month for BC acceptance.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Public Packet
37 of 138
FINANCE COMMITTEE
REGULAR MEETING
MAY 16, 2022 ▪ Time: 9:00 A.M
Business Committee Executive Conference Room - NHC
REGULAR MEETING MINUTES
FC MEMBERS PRESENT :
Cristina Danforth, Treasurer/FC Chair
Kirby Metoxen, BC Council Member
Patrick Stensloff, Purchasing Director
Jennifer Webster, BC Council Member
Chad Fuss, Asst. Gaming CFO
FC MEMBERS EXCUSED: Larry Barton, CFO/FC Vice-Chair
OTHERS PRESENT : Eric Boulanger, Nathan Maufort, Jason Doxtator, Melissa Webster, David
Emerson, Connie Danforth, Denise J. Vigue, and Melissa Alvarado, taking notes
I.
CALL TO ORDER : The FC Regular Meeting was called to order by the FC Chair at 9:00
A.M.
II.
APPROVAL OF AGENDA : MAY 16, 2022
Motion by Jennifer Webster to approve the May 16, 2022 Finance Committee
Meeting Agenda. Seconded by Chad Fuss. Motion carried unanimously.
III.
MINUTES : MAY 2, 2022 (Approved via E-Poll on 05/3/22):
Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on May 3,
2022 approving the May 2, 2022 Finance Committee Meeting Minutes. Seconded
by Kirby Metoxen. Motion carried unanimously.
IV.
TABLED BUSINESS : None
V.
CAPITAL EXPENDITURES :
1. Fox Valley Truck - 2023 Isuza NPR Box Truck
Nathan Maufort, Gaming-Facilities
Amount: $70,377.68
Nathan Maufort was present and explained this will be replacing the 2002 box truck they
currently have. It is a sole source, only vendor that would give a quote. Not many places
sell these types of vehicles.
Page 1 of 4
Finance Committee Meeting Minutes of May 16, 2022
Public Packet
Motion by Jennifer Webster to approve the Gaming Capital Expenditure contract
with Fox Valley Truck in the amount of $70,377.68. Seconded by Patrick Stensloff.
Motion carried unanimously.
2. Synercomm Inc – Information Security Assessments
Jason Doxtator, DTS
Amount: $158,475.00
Jason Doxtator was present and explained what Synercomm Inc. assessments will
be doing to secure the Nation’s information. What happens at the Casino, OHC, or
NHC effects all systems since they are all intertwined within the system. The
timeframe will be about three months. Chad Fuss discussed that there is an urgent
need due to what happened to Menominee last summer and they are still having
problems with their information security.
Motion by Jennifer Webster to approve the Capital Expenditure contract with
Synercomm Inc. in the amount of $158,475.00. Seconded by Patrick Stensloff.
Motion carried unanimously.
VI.
NEW BUSINESS :
1. All American Bingo – PO increase
Melissa Webster, Gaming-Bingo
Amount: $52,000.00
Melissa Webster was present and explained the increase for the All American
Bingo PO. Prices for the paper will be increasing. Bingo wants to purchase as much
paper as they can before this happens. Prices for Bingo paper hasn’t changed in
years.
Motion by Kirby Metoxen to approve the Purchase Order increase for All American
Bingo in the amount of $52,000.00. Seconded by Chad Fuss. Jennifer Webster
abstained. Motion carried.
2. Applied Concepts – DSR 2 Antenna Radar
Eric Boulanger, OPD
Amount: $53,388.00
Eric Boulanger was present and explained the antenna radars they have are old
and at their end of life in their squad cars. They are no longer be serviced. This is
grant funded.
Motion by Jennifer Webster to approve the Purchase Order with Applied Concepts
in the amount of $53,388.00 utilizing the Coordinated Tribal Assistance Solicitation
grant. Seconded by Kirby Metoxen. Motion carried unanimously.
Page 2 of 4
Finance Committee Meeting Minutes of May 16, 2022
38 of 138
Public Packet
39 of 138
VII. DONATIONS :
Report:
1. CF Donation Report – May 2022
Denise J. Vigue, Executive Assistant to the CFO
Motion by Jennifer Webster to approve the Oneida Finance Fund Report for May
2022. Seconded by Patrick Stensloff. Motion carried unanimously.
Requests:
1. Robert Cornelius Post #7784 – VFW Auxiliary
Requester: Connie Danforth, VFW Ladies Auxiliary
Amount: $749.
Connie Danforth was present and explained the donation is for purchasing VFW
Auxiliary gravesite flags.
Motion by Jennifer Webster to approve from Finance Committee Donations the
request from Robert Cornelius Post #7784 for VFW Auxiliary gravesite flags in the
amount of $749.00. Seconded by Chad Fuss. Motion carried unanimously.
VIII.
EXECUTIVE SESSION : None
IX.
ADMINISTRATIVE /INTERNAL : None
X.
FOLLOW UP : None
XI.
FOR INFORMATION ONLY :
1. Everi (6) CASHNADO Lease Games
David Emerson, Gaming – Slots
David Emerson was present and explained these are leased games and are being
switched out.
Motion by Jennifer Webster to accept the six CASHNADO Lease Games with Everi and
the four CASHNADO Lease Games with Everi as FYI. Seconded by Kirby Metoxen.
Motion carried unanimously.
2. Everi (4) CASHNADO Lease Games
David Emerson, Gaming – Slots
- See Action in For Information Only #1.
Page 3 of 4
Finance Committee Meeting Minutes of May 16, 2022
Public Packet
XII.
40 of 138
ADJOURN : Motion by Jennifer Webster to adjourn. Seconded by Kirby Metoxen.
Motion carried unanimously. Time: 9:18 A.M.
Minutes submitted by:
Melissa Alvarado, Office Manager
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll:
May 17, 2022
Page 4 of 4
Finance Committee Meeting Minutes of May 16, 2022
Public Packet
41 of 138
Accept the May 4, 2022, regular Legislative Operating Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Accept the May 4, 2022 Legislative Operating Committee meeting minutes.
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: Legislative Operating
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
Committee
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
42 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☒ Not Applicable
8. Submission:
Authorized Sponsor:
David P. Jordan, Councilman
Primary Requestor:
Clorissa N. Santiago, LRO Senior Staff Attorney
Revised: 11/15/2021
Page 2 of 2
Public Packet
43 of 138
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center
May 4, 2022
9:00 a.m.
Present: David P. Jordan, Jennifer Webster, Marie Summers, Daniel Guzman King
Excused: Kirby Metoxen
Others Present: Clorissa N. Santiago, Brooke Doxtator, Lawrence Barton, Eric Boulanger
(Microsoft Teams), Amy Spears (Microsoft Teams), Rhiannon Metoxen (Microsoft Teams), Kristal
Hill (Microsoft Teams), Nic Reynolds (Microsoft Teams), Todd Vandenheuvel (Microsoft Teams),
Matthew Denny (Microsoft Teams), Michelle Braaten (Microsoft Teams), Reynold Danforth
(Microsoft Teams)
I.
Call to Order and Approval of the Agenda
David P. Jordan called the May 4, 2022, Legislative Operating Committee meeting to order
at 9:00 a.m.
Motion by Marie Summers to adopt the agenda; seconded by Daniel Guzman King. Motion
carried unanimously.
II.
Minutes to be Approved
1. April 20, 2022 LOC Meeting Minutes
Motion by Marie Summers to approve the April 20, 2022, LOC meeting minutes and
forward to the Business Committee; seconded by Jennifer Webster. Motion carried
unanimously.
III.
Current Business
1. Budget Management and Control Law Amendments
Motion by Jennifer Webster to a approve the Budget Management and Control law
amendments adoption packet and forward to the Oneida Business Committee for
consideration; seconded by Daniel Guzman King. Motion carried unanimously.
2. Oneida Nation Gaming Ordinance Amendments
Motion by Jennifer Webster to approve the Oneida Nation Gaming Ordinance amendments
adoption packet and forward to the Oneida Business Committee for consideration;
seconded by Daniel Guzman King. Motion carried unanimously.
3. Oneida Personnel Policies and Procedures Emergency Amendments
Motion by Marie Summers to approve the Oneida Personnel Policies and Procedures
emergency amendments adoption packet and forward to the Oneida Business Committee
Legislative Operating Committee Meeting Minutes of May 4, 2022
Page 1 of 2
Public Packet
44 of 138
for consideration; seconded by Daniel Guzman King. Motion carried unanimously.
4. Children’s Code Amendments
Motion by Jennifer Webster to approve the updated draft and the legislative analysis for
Children’s Code amendments; seconded by Daniel Guzman King. Motion carried
unanimously.
IV.
New Submissions
V.
Additions
VI.
Administrative Items
1. E-Poll Results: Approval of the ONGO Amendments Updated Public Comment
Review Memo, Draft, Legislative Analysis and FIS Request
Motion by Marie Summers to enter into the record the results of the April 20, 2022, e-poll
titled, Approval of the ONGO Amendments Updated Public Comment Review Memo,
Draft, Legislative Analysis and FIS Request; seconded by Jennifer Webster. Motion carried
unanimously.
2. Legislative Operating Committee FY22 Second Quarter Report
Motion by Marie Summers to approve the Legislative Operating Committee FY22 Second
Quarter Report and forward to the Oneida Business Committee; seconded by Daniel
Guzman King. Motion carried unanimously.
3. Legislative Operating Committee 2022 Semi-Annual Report
Motion by Marie Summers to approve the Legislative Operating Committee 2022 SemiAnnual Report and forward to the Secretary; seconded by Jennifer Webster. Motion carried
unanimously.
4. Legislative Reference Office 2022 Semi-Annual Report
Motion by Jennifer Webster to approve the Legislative Reference Office 2022 SemiAnnual Report and forward to the Secretary; seconded by Marie Summers. Motion carried
unanimously.
VII.
Executive Session
VIII. Adjourn
Motion by Marie Summers to adjourn at 9:35 a.m.; seconded by Daniel Guzman King.
Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of May 4, 2022
Page 2 of 2
Public Packet
45 of 138
Consider request regarding funding for the Food Card Distribution for 2022 and 2023 utilizing unexpended
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☐ Accept as information; OR
Direct Project Owner, Mark W. Powless, to submit a reallocation of Tribal Contribution
Savings to the next BC work session to submit to the FRF Portal for the next quarterly
submission for the Food Card Distribution to address the issues of food insecurity
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Nancy Barton, Tribal Member
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
46 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☒ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
Nancy Barton, Tribal Member
Primary Requestor:
(Name, Title/Entity)
Revised: 11/15/2021
Page 2 of 2
Public Packet
47 of 138
Business Committee Agenda Request – Cover Memo
From:
Nancy Barton, Tribal Member
Date:
5/19/2022
RE:
Funding for the Food Card Distribution for 2022 and 2023 utilizing unexpended
Tribal Contribution Savings
PURPOSE
To identify funding for the Food Card Distribution for 2022 and 2023 utilizing unexpended Tribal
Contribution Savings for the issue for food insecurity.
BACKGROUND
On September 8, 2021, the Oneida Business Committee made the following motion on the item
entitled, “Consider request for an ARPA food card distribution in November and December
2021”:
Motion by Marie Summers to accept the request for an APRA food card distribution for
November and December from 2021 through 2023 and direct the General Manager to bring
back a report at the October 13, 2021, regular Business Committee meeting on program funded
by FRF funds to be implemented by November 2021 through 2023, seconded by Lisa Liggins.
Motion carried.
On October 13, 2021, the Oneida Business Committee adopted BC Resolution # 10-13-21-B
Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan
Actof 2021 Federal Relief Funds, only identifying funds for 2021.
This request is to direct the project manager to identify funds for food cards for 2022 and 2023.
REQUESTED ACTION
Direct Project Owner, Mark W. Powless, to submit a reallocation of Tribal Contribution Savings
to the next BC work session to submit to the FRF Portal for the next quarterly submission for the
Food Card Distribution to address the issues of food insecurity
Page 1 of 1
Public Packet
48 of 138
Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution # 10-13-21-B
Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan Act
of 2021 Federal Relief Funds
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has received federal funds through the American Rescue Plan Act of
2021 Federal Relief Funds (“ARPA-FRF-LR”) to address matters arising out of the COVID19 pandemic; and
WHEREAS,
the Oneida Business Committee has determined a portion of the funds should be used to
assist members through direct payment programs and other projects should result in
tangible results to meet the needs of its members; and
WHEREAS,
the Oneida Business Committee seeks to allocate funds from ARPA-FRF-LR toward a food
card distribution for the purposes of providing financial relief to members negatively
impacted by the COVID-19 pandemic through lost wages, health care expenses,
inflationary increases on the cost of food, and other unexpected costs or loss of revenue;
and
WHEREAS,
the Oneida Business Committee would allocate funds from ARPA-FRF-LR for the
acquisition and distribution of up to 9,000 food cards valued at $500 each for the 2021
Pandemic Relief Food Card Distribution; and
WHEREAS,
the 2021 Pandemic Relief Food Card Distribution would distribute 6,500 food cards through
its facilities on or near the Oneida Reservation, 1,500 cards through its SEOTS facility in
Milwaukee, WI, and budget for up to 1000 food cards that may be distributed those
members receiving rain checks because the demand exceeded supplies on the initial
distribution dates; and
WHEREAS,
the 2021 Pandemic Relief Food Card Distribution would be open to all enrolled members
of the Oneida Nation, ages 18 and above, who have attested to a need for such relief due
to the economic impact created by the COVID-19 public health emergency; and
WHEREAS,
the Nation would distribute only one food card to a qualifying member to be collected at
either the designated location on or near the Oneida Reservation or the SEOTS facility in
Milwaukee, WI; and
Public Packet
49 of 138
BC Resolution # 10-13-21-B
Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan Act
of 2021 Federal Relief Funds
Page 2 of 3
WHEREAS,
qualifying members may delegate a proxy to members of their immediate family
(grandparents, parents, siblings, and children) to procure the food card for them if they
supply the proxy with a copy of their Oneida Nation membership card and a signed
statement of consent from the delegating member stating the name of the proxy, the
relationship of the proxy to the delegating member, and a statement offering the delegating
member’s consent to allow the proxy to obtain the food card on the former’s behalf; and
WHEREAS,
this project fits within the Direct Membership Assistance allocation which is funded in the
current fiscal year with funds available for allocation; and
WHEREAS,
this project would be concluded by December 3, 2021, the date by which the initial
distribution and the acquisition and distribution of food cards to the holders of rain checks
would be completed; and
WHEREAS,
the Oneida Business Committee has reviewed the proposed project; and
NOW THEREFORE BE IT RESOLVED, the 2021 Pandemic Relief Food Card Distribution will distribute
6,500 food cards through its facilities on or near the Oneida Reservation, 1,500 cards through its SEOTS
facility in Milwaukee, WI, and budget for up to 1000 food cards that may be distributed later to those
members receiving rain checks because the demand exceeded supplies on the distribution dates; rain
checks will be issued only within the hours of operation at the designated distribution locations on the dates
of distribution.
BE IT FURTHER RESOLVED, the food cards will have a value of $500 and the number of food cards
distributed shall not exceed the 6,500 food cards allocated for distribution at the facility on or near the
Oneida Reservation, 1,500 food cards distributed at the SEOTS facility, and up to 1000 cards acquired after
the initial distribution date(s) to meet the unfulfilled need represented by the allocated rain checks; rain
checks shall be distributed on a first come/fist serve basis and shall not exceed 1000 rain checks between
all locations combined.
BE IT FURTHER RESOLVED, the 2021 Pandemic Relief Food Card Distribution is scheduled for
November 17 – 19, 2021 at the aforementioned locations; Project Owner shall ensure the food cards
acquired pursuant to rain checks are distributed no later than December 3, 2021.
BE IT FURTHER RESOLVED, the 2021 Pandemic Relief Food Card Distribution is open to all enrolled
members of the Oneida Nation, ages 18 (by December 31, 2021) and above, who attest to a need for this
category of relief due to the economic impact created by the COVID-19 public health emergency.
BE IT FURTHER RESOLVED, the Nation will distribute only one food card to a qualifying member to be
collected at either the designated location on or near the Oneida Reservation or the SEOTS facility in
Milwaukee, WI. Qualifying members may delegate a proxy only to adult members of their immediate family
(grandparents, parents, siblings, and children) to procure the food card for them if the delegating member
supplies the proxy with a copy of their Oneida Nation membership card and a signed consent from the
delegating member stating the name of the proxy, the relationship of the proxy to the delegating member,
and a statement offering the delegating member’s consent to authorize the proxy to obtain the food card
on the delegating member’s behalf. Incarcerated qualifying members are excluded from delegating or
authorizing a proxy to immediate family members.
BE IT FURTHER RESOLVED, the 2021 Pandemic Relief Food Card Distribution is provided under and in
accordance with the Oneida General Welfare Law, 10 O.C. 1001 et seq.
Public Packet
50 of 138
BC Resolution # 10-13-21-B
Adoption of the 2021 Pandemic Relief Food Card Distribution Utilizing American Rescue Plan Act
of 2021 Federal Relief Funds
Page 3 of 3
BE IT FINALLY RESOLVED, the Oneida Business Committee approves the 2021 Pandemic Relief Food
Card Distribution, in the amount of $4,500,000 from ARPA-FRF-LR Investments, Direct Membership
Assistance, with General Manager Mark Powless assigned as the Project Owner.
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida
Business Committee is composed of 9 members of whom 5 members constitute a quorum; 9 members
were present at a meeting duly called, noticed and held on the 13th day of October, 2021; that the forgoing
resolution was duly adopted at such meeting by a vote of 7 members for, 0 members against, and 1
members not voting*; and that said resolution has not been rescinded or amended in any way.
____________________________
Lisa Liggins, Secretary
Oneida Business Committee
*According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie."
Public Packet
51 of 138
Approve the travel report - Secretary Lisa Liggins - 2021 TribalNet Conference and Tradeshow -...
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☒ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☐ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
LLIGGINS
Public Packet
52 of 138
B USINESS C OMMITTEE
T RAVEL R EPORT
Travel Report for:
Travel Event:
Lisa Liggins
22nd Annual TribalNet 2021 Conference and Tradeshow
Travel Location:
Grapevine, TX
Departure Date:
11/07/2021
Return Date:
11/10/2021
Projected Cost:
$2,889.50
Actual Cost:
$2,745.36
Date Travel was Approved by OBC:
10/13/2021
Narrative/Background:
I requested to attend this conference to participate in the educational sessions and
networking opportunities with other tribal professionals from all across the country.
This was a four-day conference which included keynote speakers, a two-day
tradeshow, a meet and greet event designed for networking, and over thirty breakout
sessions to choose from within these focused tracks:
• Workforce Strategy
• Leadership & Management
• Tribal Gaming & Hospitality Technology
• Tribal Government Technology
• Tribal Health Information Management
• Information Security
I focused my attendance on the Leadership & Management, Tribal Government
Technology, and Information Security tracks which relate to the Secretarial duties for
record keeping and administrative tasks. I’ve highlighted a few of the sessions that I
found informative below.
• Session: Leadership in a Ransomware World – what EVERY leader needs to
know about security and their tribe or tribal enterprise
The speaker was Dave Bailey, President and General Manager of Arctic IT. Mr.
Bailey covered and discussed the impacts of Ransomware As A Service,
Movement to a Telecommuting Environment, AI as the only reasonable way to
digitize large amounts of data, the importance of frequent and realistic
simulation/exercises, and the necessity of having an Incident Response Plan as
Page 1 of 3
OBC Approved 03-25-2015
Public Packet
Page 2
53 of 138
Business Committee Travel Report
it relates to Security Attacks. The majority of the topics reviewed by Mr.
Bailey were things our DTS area is already doing and in the process of
upgrading (i.e. Multi-Factor Authentication, KnowBe4 Security Tips, easy
Phishing reporting).
Session: Supporting and Securing the Remote Workforce
The speaker was John Poling, Privacy Officer for the Choctaw Nation of
Oklahoma. Mr. Poling spoke about how tribes are responding and moving
toward a virtual environment and the issues/pitfalls that need to be addressed
and/or avoided. For example, organizations need to consider that each piece
of physical equipment linked to the network as and endpoint and the more
endpoints you have the more risk there is. Generally, networks are only as
secure as the people using them and it’s important to train, education, test,
and train again. Using collaborative tools such as Teams is great, but if you
aren’t using it properly you could leave sensitive files open to all employees.
Most importantly was the need to have IT support adequately funded so they
can do their best to prepare for the inevitable – it’s not a question of if an
organization is attacked, but when, how badly, and how quick is the response.
Session: Change Management – the tools of organized and effective change
The presenter for this session was Christine Pouliot, CEO/Owner of Evocent
Leadership Development. https://evokethepossible.com/ Some key points that
I took away from this session were 1) Change is messy, personal, and
emotional; 2) Change leadership requires authenticity, transparency,
engagement and heart; and 3) Successful change is incremental, adequately
resourced, frequently communicated, and built on trust, empathy, and
respect.
Keynote Presentation: Cybersecurity for your Business
I really enjoyed this presentation from John Iannarelli, FBI Special Agent (Ret).
https://fbijohn.com/ Mr. Innarelli covered street prices of stolen internet
items, deep web, dark web, vulnerability at work and at home [ex. A new,
unprotected device connected to the internet can be compromised in five (5)
minutes], cost/quantity of data breaches, identity theft, phishing,
ransomware, IOT (Internet of Things – car, tv, tablets, thermostats), BEC
(business email compromise), and corporate espionage as well as a review of
tactics that can be implemented to combat and defend against attacks.
Generally, his speech was to raise awareness and advocate for preparedness.
Unfortunately, on the last full day of the convention I was ill and couldn’t attend the
sessions I had planned; thankfully the BC Area Manager was also in attendance, and
we were able to debrief on the sessions she participated that day.
At one of the planned networking events, I had the opportunity to meet Edward
Rangel, Director of IT Operation/Pearl River. Mr. Rangel worked directly with our
Gaming Operations while we implement our sportsbook. He expressed he had a great
Page 2 of 3
Public Packet
Page 3
54 of 138
Business Committee Travel Report
experience teaming up with Gaming staff and looks forward to any future joint
efforts. I relayed this message to the Gaming General Manager.
The BC Area Manager and I also met with Naviant, the vendor we work with for our
OnBase systems including agenda management. We were able to convey the changes
our Records Management team has experienced since the onset of the pandemic and
the challenges we have identified and continue to address [i.e. roll out of tribal-wide
tools for agenda management has stalled]. Since the time of this meeting, the BC
Area Manager has begun the appropriate follow ups with the Chief Information
Officer, Dr. Archiquette.
Item(s) Requiring Attention:
Change management is an area that has been an ongoing concern; this has only been
exacerbated by the impacts of the COVID-19 pandemic on our operations.
Understanding we need to make measured decisions about our resources, I think the
Nation should consider contracting a change management expert or Chief Innovation
Officer. As noted by Ms. Pouliot in the session I attended, “the focus is shifting from
top-down initiatives, centralized change management functions, and
departmentalized efforts to a more holistic approach, with shared responsibility and
change capability at all levels” of an organization. The Nation’s overall lack of
effective change management is concerning. I know and recognize there are areas
that have and do management change effectively, but I think we need a full
organization-wide change in culture.
Requested Action:
1. Approve the travel report from Secretary Lisa Liggins for the 2021 TribalNet
Conference and Tradeshow in Grapevine, TX - November 7-11, 2021
2. Forward the topic of Change Management/Chief Innovation Officer to the July
19, 2022, BC work session for further discussion
Public Packet
55 of 138
Approve the travel report - Councilman Kirby Metoxen - 2022 AIANTA Board Retreat - Albuquerque, NM -
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open ☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☐ Accept as information; OR
Approve the travel report - Councilman Kirby Metoxen – 2022 AIANTA Board
Retreat- Albuquerque, NM- May 02-05, 2022.
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
56 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☒ Travel Documents
7. Budget Information:
☒ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
Kirby Metoxen, Councilman
Primary Requestor:
(Name, Title/Entity)
Revised: 11/15/2021
Page 2 of 2
Public Packet
57 of 138
B USINESS C OMMITTEE
T RAVEL R EPORT
Travel Report for:
Kirby Metoxen
Travel Event:
2022 AIANTA Board Retreat
Travel Location:
Albuquerque, NM
Departure Date:
05/02/2022
Return Date:
05/05/2022
Projected Cost:
1875.91
Actual Cost:
1841.95
Date Travel was Approved by OBC:
04/18/2022
Narrative/Background:
This Retreat is an in-person gathering May 3-4, 2022 to discuss important and complex
strategic ideas that can best be shared face-to-face in order to build strong
relationships and long-term business success. AIANTA is a non-profit and looks to the
Board to invest their time to help reach their mission to define, introduce, grow and
sustain American Indian, Alaska Native and Native Hawaiian tourism that honors
traditions and values.
Travel was Approved via e-poll 4/18/2022
Item(s) Requiring Attention:
Click here to enter text.
Requested Action:
Approve the travel report - Councilman Kirby Metoxen – 2022 AIANTA Board RetreatAlbuquerque, NM- May 02-05, 2022.
Page 1 of 1
OBC Approved 03-25-2015
Public Packet
58 of 138
Public Packet
59 of 138
Public Packet
60 of 138
Public Packet
61 of 138
Public Packet
62 of 138
Public Packet
63 of 138
Public Packet
64 of 138
Approve the travel report - Councilwoman Jennifer Webster - 2022 Annual Department of Children and...
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open ☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☐ Accept as information; OR
Approve the travel report - Councilwoman Jennifer Webster – 2022 Annual
DCF & DHS Tribal Consultation Meeting – Baraboo, WI – May 09-10, 2022
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
65 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☒ Travel Documents
7. Budget Information:
☒ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
Jennifer Webster, Councilwoman
Primary Requestor:
(Name, Title/Entity)
Revised: 11/15/2021
Page 2 of 2
Public Packet
66 of 138
B USINESS C OMMITTEE
T RAVEL R EPORT
Travel Report for:
Jennifer Webster
Travel Event:
2022 Annual DCF & DHS Tribal Consultation Meeting
Travel Location:
Baraboo, WI
Departure Date:
05/09/2022
Return Date:
05/10/2022
Projected Cost:
303.12
Actual Cost:
313.25
Date Travel was Approved by OBC:
04/13/2022
Narrative/Background:
The Wisconsin Department of Children and Families (DCF) and Wisconsin Department
of Health Services (DHS) met with all 11 tribes on May 10 for annual consultations and
to provide departmental updates that affect Wisconsin Tribes, this is also an
opportunity for tribes to express concern with the state on programs within our
communities. Priorities are reviewed and updated and the consultation meetings give
opportunity to discuss ideas and shared services, strengthen relationships and
collaborative efforts to enhance and maintain healthy environments for our tribal
communities.
Item(s) Requiring Attention:
Click here to enter text.
Requested Action:
Approve the travel report - Councilwoman Jennifer Webster – 2022 Annual DCF & DHS
Tribal Consultation Meeting – Baraboo, WI – May 09-10, 2022
Page 1 of 1
OBC Approved 03-25-2015
Public Packet
67 of 138
Public Packet
68 of 138
Public Packet
69 of 138
Public Packet
70 of 138
Public Packet
71 of 138
Public Packet
72 of 138
Public Packet
73 of 138
Public Packet
74 of 138
Public Packet
75 of 138
Public Packet
76 of 138
Public Packet
77 of 138
Public Packet
78 of 138
Public Packet
79 of 138
Public Packet
80 of 138
Enter the e-poll results into the record regarding the approved travel request for Vice-Chairman Brandon..
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☒ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
CELLIS1
Public Packet
From:
To:
Cc:
Subject:
Date:
Attachments:
81 of 138
Secretary
Secretary; Tehassi Tasi Hill; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Lisa A. Liggins; Daniel P.
Guzman; David P. Jordan; Kirby W. Metoxen; Ethel M. Summers; Jennifer A. Webster
Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; BC_Agenda_Requests
E-POLL RESULTS: Approve the Travel Request – Vice-Chairman Brandon Stevens – Board of Regents Meeting –
Lawrence, KS – May 11-13, 2022
Monday, May 9, 2022 1:12:42 PM
BCAR Approve the Travel Request – Vice-Chairman Stevens – Board of Regents Meeting – Lawrence KS – May
11-13 2022.pdf
E-POLL RESULTS
The e-poll to approve the travel request for Vice-Chairman Brandon Stevens to attend the
Board of Regents Meeting in Lawrence, KS – May 11-13, 2022, has carried. Below are the
results:
Support: Tina Danforth, Daniel Guzman King, David P. Jordan, Kirby Metoxen, Marie
Summers, Jennifer Webster
Aliskwet Ellis
Information Management Specialist
Government Administrative Office
O: 920.869.4408 • E: cellis1@oneidanation.org
P.O. Box 365 • Oneida, WI • 54155
A good mind. A good heart. A strong fire.
CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message
may contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or
use of such information is strictly prohibited and may be unlawful. If you have received this message in error, please inform
us promptly by reply e-mail, then delete the e-mail and destroy any printed copy.
From: Secretary <TribalSecretary@oneidanation.org>
Sent: Thursday, May 5, 2022 2:15 PM
To: Secretary <TribalSecretary@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>;
Brandon L. Yellowbird-Stevens <bstevens@oneidanation.org>; Cristina S. Danforth
<cdanfor4@oneidanation.org>; Lisa A. Liggins <lliggins@oneidanation.org>; Daniel P. Guzman
<dguzman@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Kirby W. Metoxen
<KMETOX@oneidanation.org>; Ethel M. Summers <esummer1@oneidanation.org>; Jennifer A.
Webster <JWEBSTE1@oneidanation.org>
Cc: Danelle A. Wilson <dwilson1@oneidanation.org>; Rhiannon R. Metoxen
<rmetoxe2@oneidanation.org>; Kristal E. Hill <khill@oneidanation.org>
Subject: E-POLL REQUEST: Approve the Travel Request – Vice-Chairman Brandon Stevens – Board of
Regents Meeting – Lawrence, KS – May 11-13, 2022
E-POLL REQUEST
Summary:
Public Packet
As the Midwest Regional Board President of the Haskell Indian Nations University National Board
of Regents, Vice-Chairman Stevens is requesting to attend the upcoming BOR meeting, where he
will also be meeting with Assistant Secretary of Indian Affairs, Bryan Newland and the BIE
Director, Tony Dearman. Travel will be covered by BIE.
Justification for E-Poll:
The next Business Committee meeting will not take place until May 11, 2022 and the
travel dates are May 11-13th. In order to begin immediately processing the travel, an epoll has been requested.
Requested Action:
Approve the Travel Request – Vice-Chairman Brandon Stevens – Board of Regents Meeting –
Lawrence, KS – May 11-13, 2022
Deadline for response:
Responses are due no later than 4:30 p.m., Friday, May 6, 2022.
Voting:
1. Use the voting button above, if available; OR
2. Reply with “Support” or “Oppose”.
Aliskwet Ellis
Information Management Specialist
Government Administrative Office
O: 920.869.4408 • E: cellis1@oneidanation.org
P.O. Box 365 • Oneida, WI • 54155
A good mind. A good heart. A strong fire.
CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message
may contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or
use of such information is strictly prohibited and may be unlawful. If you have received this message in error, please inform
us promptly by reply e-mail, then delete the e-mail and destroy any printed copy.
82 of 138
Public Packet
83 of 138
Business Committee Agenda Request
1. Meeting Date Requested:
05/11/22
2. Session:
☐ Open ☐ Executive – must qualify under §107.4-1.
Justification: Personnel Related
3. Requested Motion:
☐ Accept as information; OR
Approve the Travel Request – Vice Chairman Stevens to Board of Regents Meeting,
Lawrence, KS, May 11-13, 2022
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
84 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☒ Travel Documents
7. Budget Information:
☒ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Travel
☐ Budgeted – Grant Funded
☐ Not Applicable
will be covered
by BIE
8. Submission:
Authorized Sponsor:
Brandon Stevens, Vice-Chairman
Primary Requestor:
Danelle Wilson, Executive Assistant
Revised: 11/15/2021
Page 2 of 2
Public Packet
85 of 138
Oneida Business Committee Travel Request
1. OBC Meeting Date Requested:
05 / 11 / 22
e-poll requested
2. General Information:
Event Name:
Board of Regents Meeting
Event Location:
Lawrence, KS
Attendee(s): Brandon Stevens
Departure Date:
May 11, 2022
Attendee(s):
Return Date:
May 13, 2022
Attendee(s):
3. Budget Information:
Funds available in individual travel budget(s)
Unbudgeted
Cost Estimate:
Grant Funded or Reimbursed
4. Justification:
Describe the justification of this Travel Request:
As the Midwest Regional Board President of the Haskell Indian Nations University National Board of Regents, I am
requesting to attend the upcoming BOR meeting, where I will also be meeting with Assistant Secretary of Indian
Affairs, Bryan Newland and the BIE Director, Tony Dearman.
Requested Action: Approve the Travel Request – Vice Chairman Stevens to Board of Regents Meeting, Lawrence,
KS, May 11-13, 2022.
5. Submission
Sponsor: Brandon Stevens, Vice-Chairman
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Form approved by OBC on 03/25/2015
Public Packet
86 of 138
AGENDA
_________________________________________________________________________________
HASKELL BOARD OF REGENTS
Spring 2022 Meeting
General Session Schedule
May 11-12, 2022
Regents and Navarre Conference Room 114
Wednesday, May 11th, 2022
8:30 a.m.
Welcome and Overview
9:30 a.m.
Vice President University Services – Tonia Salvini
11:00 a.m.
Student Senate
12:00 p.m.
Lunch - BOR members eat-in at Curtis Hall with Students
1:30 p.m.
Regents Meet (closed session)
2:30 p.m.
Haskell Finance Presentation – Marie Thorne & Steve Byington
3:00 p.m.
MOU with Solicitor
4:00 p.m.
MOU with Solicitor
5:00 p.m.
Meeting Adjourn
Public Packet
87 of 138
AGENDA
_________________________________________________________________________________
HASKELL BOARD OF REGENTS
Spring 2022 Meeting
General Session Schedule
May 11-12, 2022
Regents and Navarre Hall Conference Room 114
Thursday, May 12th, 2022
8:30 a.m.
Welcome and Overview
9:00 a.m.
VPA & Deans
10:00 a.m.
Athletics
10:30 a.m.
Facilities Management
11:00 a.m.
Admissions & Registrar
12:00 p.m.
Lunch
1:30 p.m.
Foundation
2:30 p.m.
Dean of Students & Title IX
3:00 p.m.
MOU with Solicitor
4:00 p.m.
MOU with Solicitor
5:00 p.m.
Meeting Adjourn
Public Packet
88 of 138
Review the Accounting and Audit (Chapter 14) Oneida Gaming Minimum Internal Control Standards and..
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open ☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Enter the requested motion related to this item.
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☒ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
89 of 138
6. Supporting Documents:
☐ Bylaws
☐ Fiscal Impact Statement
☐ Contract Document(s) ☐ Law
☐ Correspondence
☐ Legal Review
☐ Draft GTC Notice
☐ Minutes
☐ Draft GTC Packet
☐ MOU/MOA
☐ E-poll results/back-up ☐ Petition
☒ Other: OGMICS Ch 14 - Accounting and Audit
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☒ Not Applicable
8. Submission:
Authorized Sponsor:
Mark Powless, OGC - Chairman
Primary Requestor:
Ivory Kelly, OGC - Regulatory Complaince Manager
Revised: 11/15/2021
Page 2 of 2
Public Packet
90 of 138
Oneida Business Committee Agenda Request
Cover Memo:
Describe the purpose, background/history, and action requested:
The OGMICS is being revised one section chapter at a time to minimally include:
1. National Indian Gaming Commission (NIGC) Class II Minimum Internal Control Standards (MICS)
2. NIGC Class III MICS Guidance
3. Oneida Tribe and State of Wisconsin Compact and its amendments
4. Industry control standards and best regulatory practices
OGMICS section chapters are (re)formatted, (re)finalized and (re)reviewed before they are submitted to
Gaming Management for comments. Management comments are reviewed and considered before the
section chapter is officially approved by the OGC.
The OGC has prepared this document to set forth the Nation's tribal minimum internal controls that will guide
gaming operations and assist internal audit to ensure and maintain the integrity and security of gaming
operations.
Action Requested: Accept the OGMICS Chapter 14 - Accounting and Audit with no requested revisions.
Please note (OBC Action Options) Per the Chief Counsel memo dated February 27, 2018, regarding
appropriate OBC action for OGMICS revisions, the motion for this request would be as follows: "Accept the
notice of the OGMICS Chapter 14 - Accounting and Audit approved by the Oneida Gaming Commission on
May 4, 2022 and
(a) Directs notice to the Gaming Commission there are no requested revisions under Section 501.6-14(d);
(b) Directs notice to the Gaming Commission that the Oneida Business Committee will be recommending
amendments to the OGMICS Chapter 14 - Accounting and Audit in accordance with sections 510.6-14(d)(3)(C);
or
(c) Directs notice to the Gaming Commission that the Oneida Business Committee repeals the OGMICS
Chapter 14 - Accounting and Audit in accordance with section 501.6-14(d)(3)(A) and subsections (i).
Public Packet
From:
To:
Cc:
Subject:
Date:
Attachments:
91 of 138
Ashley M. Blaker
Ivory S. Kelly; Shoshana P. King; Tracy J. Metoxen
Michelle M. Braaten; Jodi M. Skenandore; Ashley M. Blaker
Notification: OGMICS Ch 14 Accounting and Audit
Wednesday, May 4, 2022 8:27:42 AM
Ch 14 Accounting and Audit- Final.msg
image001.png
DATE: 05/04/22
FROM: Mark A. Powless Sr.
SUBJECT: OGMICS Ch 14 Accounting and Audit
Good Morning,
The Gaming Commission has reviewed the following item(s) and is approved. This will be
placed on the next Regular OGC Meeting agenda for retro approval.
1. OGMICS Ch 14 Accounting and Audit
If you have any further questions please feel free to contact the OGC Chair Mark Powless
Sr. via email mpowles5@oneidanation.org or at 497-5658.
Yaw^ko,
Ashley Blaker
Administrative Assistant
Oneida Gaming Commission
PO Box 79
Oneida WI 54155-0079
Phone: (920) 497-5850
OGC Fax: (920) 496-2009
Backgrounds Fax: (920) 490-8048
A good mind. A good heart. A strong Fire.
This email and any attachments may contain confidential information and is soley for the intended recipient(s). Any
unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please
contact the sender by reply email and destroy all copies of the original message.
Public Packet
92 of 138
OneidaGamingMinimumInternalControlStandards/RulesofPlay
OGMICSChapter14ǦAccountingandAuditGamingManagementReview
Recordregulatoryreference,concernandsuggestiontotheOGMICS/ROPdocument:
Ȁ
$XGLWUHSRUWVDUHPDLQWDLQHGDQG 5HTXHVWLQJWRUHSODFHWKLVYHUELDJHZLWK³,IUHTXHVWHG´
PDGHDYDLODEOHWRWKH
UDWKHUWKDQ³LIDSSOLFDEOH´
&RPPLVVLRQXSRQUHTXHVWDQG
PXVWLQFOXGHWKHIROORZLQJ
LQIRUPDWLRQ
L
$XGLWREMHFWLYHV
LL
$XGLWSURFHGXUHVDQG
VFRSH
LLL )LQGLQJVDQGFRQFOXVLRQV
LY 5HFRPPHQGDWLRQVLI
DSSOLFDEOH DQG
Y
0DQDJHU¶VUHVSRQVH
OGCResponse
(OGCtodocumentresponsetoManagement’sconcernandsuggestion)
; )ROORZXSREVHUYDWLRQVDQGH[DPLQDWLRQVLV &DQ*DPLQJ0DQDJHPHQWLPSRVHDWLPHOLQHRIFRUUHFWLYH
SHUIRUPHGWRYHULI\WKDWFRUUHFWLYHDFWLRQKDV
DFWLRQWRDQDXGLWILQGLQJ")RUH[DPSOH 9HULILFDWLRQLV
EHHQWDNHQUHJDUGLQJDOOLQVWDQFHVRIQRQ
SHUIRUPHGZLWKLQ PRQWKVEXWQRHDUOLHUWKDQGD\V
FRPSOLDQFH7KHYHULILFDWLRQLVSHUIRUPHG
IROORZLQJWKHGDWHRIILQDOQRWLILFDWLRQ )LQDO$XGLW RI
ZLWKLQVL[ PRQWKVIROORZLQJWKHGDWHRI
QRQFRPSOLDQFH*DPLQJ&RPSOLDQFHUHVHDUFKHGDQG
QRWLILFDWLRQRIQRQFRPSOLDQFH
IRXQGGD\VWREHWKHDYHUDJHWLPHIUDPHIRUFRUUHFWLYH
DFWLRQEHIRUHLWLVYHULILHGE\DXGLWRUV
OGCResponse
(Insertadditionalrows,asnecessary)
Public Packet
93 of 138
OneidaGamingMinimumInternalControlStandards/RulesofPlay
<DOCUMENTDESCRIPTION>GamingManagementReview
PerONGO21.6Ǧ14.(d),theOGCistodraftandapprovetheOGMICS,subjecttoreviewandadoptionbythe
OBC,providedthatGamingOperationshastheopportunitytoreviewandcommentpriortoOGCapproval.
GamingOperationscommentsaretobeincludedinsubmissionstotheOBC.
GAMINGOPERATIONSMANAGEMENT
ReviewedandInputProvidedBy:
NameandTitle
$VVLVWDQW*DPLQJ&KLHI)LQDQFLDO2IILFHU
Signature
'LUHFWRU0DQDJHU
*DPLQJ&RPSOLDQFH
Date
Digitally signed by Misty
Jordan
Date: 2022.04.20
15:34:41 -05'00'
4-20-2022
Public Packet
From:
To:
Cc:
Subject:
Date:
Attachments:
94 of 138
Ivory S. Kelly
Marina S. Martirosyan; GamingCommission_Compliance
Derrick R. King; Kateri N. Baker
RE: OGMICS Chapter 14 Management Review
Tuesday, May 3, 2022 1:50:00 PM
Review Response Signature Packet Ch 14 Accounting and Audit.pdf
image001.png
image002.png
Please allow this communication to serve as OGC response to the documented concern/question
presented by Gaming Management in their review of OGMICS Ch 14 Accounting and Audit. As this
document has already been signed by Gaming Management and therefore can not be edited for
OGC’s response.
Concern/Question
(h)(6) Audit reports are maintained and made available to the Commission upon request
and must include the following information
(i) Audit objectives;
(ii) Audit procedures and scope;
(iii) Findings and conclusions;
(iv) Recommendations, if applicable; and
(v) Manager’s response.
Requesting to replace this verbiage with “if requested” rather than if applicable.
OGC Response: The OGC does not believe a change to this language is needed. All audits that are
currently completed may come with any recommendations that may ensure a solution for
compliance such as recommending to update an SOP.
Concern/Question
(h)(9) Follow-up observations and examinations is performed to verify that corrective action
has been taken regarding all instances of non-compliance. The verification is performed within
six (6) months following the date of notification of non-compliance.
Can Gaming Management impose a timeline of corrective action to an audit finding? For
example: Verification is performed within (6) months but no earlier than 30 days following the
date of final notification (Final Audit) of non-compliance. Gaming Compliance researched and
found 30 days to be the average timeframe for corrective action before it is verified by the
auditors.
OGC Response: After further discussion with Gaming Compliance and clarification of the ask,
this verbiage will remain the same.
From: Marina S. Martirosyan <mmartiro@oneidanation.org>
Sent: Wednesday, April 20, 2022 4:32 PM
To: GamingCommission_Compliance <GamingCommission_Compliance@oneidanation.org>
Cc: Derrick R. King <DKING3@oneidanation.org>; Kateri N. Baker <ksmith1@oneidanation.org>
Subject: OGMICS Chapter 14 Management Review
Public Packet
95 of 138
Hello OGC Compliance Team,
Please see attached management review of OGMICS Chapter 14 with comments and sign off packet.
If you have any questions, please let me know.
Thank you very much!
Marina S Martirosyan
Compliance Specialist
Phone # 920-429-3010
mmartiro@oneidanation.org
P.O. Box 365 • Oneida, WI • 54155 •
Official Casino of the Green Bay Packers
Public Packet
96 of 138
Chapter: 14
Accounting and Audit
Table of Contents
(a) General Standards
(b) Conflict of Standards
(c) Accounting Standards
(d) Gross Gaming Revenue Computations
(e) Maintenance and Preservation of Books, Records and Documents
(f) State Licensed Accountant
(g) Data Reporting
(h) Internal Audit
(i) Annual Requirement
All employees and associates are required to adhere to the controls in
this section, all other sections, and regulatory documents.
Regulatory Credentials Legend:
NIGC MICS
NIGC 542
NIGC 543
COMPACT
Page 1 of 7
Public Packet
97 of 138
(a) General Standards.
(1)
All licensed gaming facilities shall be required to keep an approved gaming accounting
system that shall comply with, but not be limited to the standards in this section and the
regulations of the OGC. Said accounting system shall reflect all business and financial
transactions involved or concerned in any manner with the gaming operation and
conducting of gaming activities authorized by the Gaming Compact and the Oneida
Nation.
(b) Conflicts of Standards.
(1)
When establishing SICS, the gaming operation should review, and consider
incorporating, other external standards such as GAAP, GAAS, and standards
promulgated by GASB and FASB. In the event of a conflict between the MICS and the
incorporated external standards, the external standards prevail.
(c) Accounting Standards.
(1)
Controls must be established, and accounting procedures implemented to safeguard
assets and ensure each gaming operation:
(i)
Prepares accurate, complete, legible, and permanent records of all transactions
pertaining to gaming revenue and activities for operational accountability.
(ii)
Prepares general accounting on a double-entry system of accounting, maintaining
detailed, supporting, subsidiary records, and performs the following activities:
(A)
Record gaming activity transactions in an accounting system to identify
and track all revenues, expenses, assets, liabilities, and equity;
(B)
Record all markers, IOU's, returned checks, held checks, or other similar
credit instruments;
(C)
Record journal entries prepared by the gaming operation and by any
independent accountants used;
(D)
Prepare income statements and balance sheets;
(E)
Prepare appropriate subsidiary ledgers to support the balance sheet;
(F)
Prepare, review, and maintain accurate financial statements;
(G)
Prepare transactions in accordance with the appropriate authorization, as
provided by management;
(H)
Record transactions to facilitate proper recording of gaming revenue and
fees, and to maintain accountability of assets;
(I)
Compare recorded accountability for assets to actual assets at periodic
intervals, and take appropriate action with respect to any variances;
(J)
Segregate functions, duties, and responsibilities;
(K)
Prepare minimum bankroll calculations; and
(L)
Maintain and preserve all financial records and relevant supporting
documentation.
(2)
Monthly financial statements are prepared by accounting and distributed to Oneida
Nation’s Gaming Management within thirty (30) days of month end.
Page 2 of 7
Public Packet
98 of 138
(d) Gross Gaming Revenue Computations.
(1)
For table games, gross revenue equals the closing table bankroll, plus credit slips for
cash, chips, tokens or personal/payroll checks returned to the cage, plus drop, less
opening table bankroll and fills to the table, and money transfers issued from the game
through the use of cashless wagering system.
(2)
For gaming machines, gross revenue equals drop, less fills, jackpot payouts and
personal property awarded to patrons as gambling winnings.
(3)
For each counter game gross revenue equals:
(i)
The money accepted by the gaming operation on events or games that occur
during the month or will occur in subsequent months, less money paid out during
the month to patrons on winning wagers (“cash basis”); or
(ii)
The money accepted by the gaming operation on events or games that occur
during the month, plus money, not previously included in gross revenue, that was
accepted by the gaming operations in previous months on events
or games occurring in the month, less money paid out during the month to
patrons as winning wagers (“modified accrual basis”).
(4)
For each card game and any other game in which the gaming operation is not a party to
a wager, gross revenue equals all money received by the operation as compensation for
conducting the game.
(i)
A gaming operation shall not include either shill win or loss in gross revenue
computations.
(ii)
In computing gross revenue for gaming machines, keno, and bingo, the actual
cost to the gaming operation of any personal property distributed as losses to
patrons may be deducted from winnings (other than costs of travel, lodging,
services, food, and beverages), if the gaming operation maintains detailed
documents supporting the deduction.
(5)
For payouts by wide-area progressive gaming machines systems, a gaming operation
may deduct from winnings only its pro rata share of a wide-area gaming machine
system payout.
(6)
Vouchers issued at a gaming machine or gamine device shall be deducted from gross
revenue as jackpot payouts in the month the vouchers are issued by the gaming
machine or gaming device. Vouchers deducted from gross revenue that are not
redeemed within a period, not to exceed 180 days of issuance, shall be included in gross
revenue. An unredeemed voucher previously included in gross revenue may be de
ducted from gross revenue in the month redeemed.
(e) Maintenance and Preservation of Books, Records and Documents.
(1)
All original books, records and documents pertaining to the conduct of wagering
activities shall be retained by the gaming operation in accordance with the following
schedule. A record that summarizes gaming transactions is sufficient, provided that all
documents containing an original signature(s) attesting to the accuracy of a gaming
related transaction are independently preserved. Original books, records or documents
Page 3 of 7
Public Packet
(2)
(3)
99 of 138
shall not include copies of originals, except for copies that contain original comments or
notations on parts of multi-part forms. The following original books, records and
documents shall be retained by a gaming operation for a minimum of seven (7) years:
(i)
Casino Cage/Vault documents;
(ii)
Documentation supporting the calculation of table game win;
(iii)
Documentation supporting the calculation of gaming machine win;
(iv)
Documentation supporting the calculation of revenue received from the games of
sports betting (wagering), bingo, card games, and all other gaming activities
offered by the gaming operation;
(v)
Table games statistical analysis reports;
(vi)
Gaming machine statistical analysis reports;
(vii) Bingo wagering statistical reports;
(viii) Internal audit documentation and reports;
(ix)
Documentation supporting the write-off approved credit instruments;
(x)
All other books, records and documents pertaining to the conduct of wagering
activities and contain original signature(s) attesting to the accuracy of the gaming
related transaction.
Unless otherwise specified in this part, all other books, records, and documents shall be
retained until such time as the accounting records have been audited by the Oneida
Nations gaming operation’s independent certified public accountants.
The above requirements shall apply without regards to the medium by which the book,
record or document is generated or maintained (paper, computer-generated, magnetic
media, etc.).
(f) State Licensed Accountant.
(1)
Oneida Nation of Wisconsin shall engage an independent accountant licensed within the
state of Wisconsin. The independent accountant shall examine the statements in
accordance with the generally accepted auditing standards.
(g) Data Reporting
(1)
The Nation shall submit information from its slots accounting systems to the Data
Collection System (“DCS”) maintained by the State, utilizing the hardware, software,
reporting requirements and formats for the specified information in use on the date of
the Second Amendment. That Nation and the State acknowledge that DCS is intended to
be a uniform state-wide system applicable to all Wisconsin Indian Tribes.
(2)
The Nation shall submit to the Department on a monthly basis, in an electronic format
determined in the reasonable discretion of the Nation, not later than fourteen (14) days
after the conclusion of each calendar month.
(i) Daily revenue information for table games: type of table game, table number,
shift, opening inventory, fills, credits, adjustment, closing inventory, drop, and
win/loss; and
(ii) Daily revenue information for event wagering: the total amount of all wagers
received less voided or canceled wagers and amounts paid out for winning wagers
Page 4 of 7
Public Packet
(3)
100 of 138
and the total amount of the write on events or games that occur during the month or
will occur in subsequent months, less gaming payouts.
All information submitted by the Nation pursuant to Section (A) and (B) above shall be
confidential and shall not be disclosed by the State. In order to protect and preserve the
confidentiality of this information, the State shall, with respect to all information
submitted by the Nation, maintain and enforce the minimum internal control standards
of the Department in effect on the date of the Second Amendment.
(h) Internal Audit.
(1)
Controls must be established, and procedures implemented to ensure that:
(2)
Internal auditor(s) perform audits of each department of a gaming operation, at least
annually, to review compliance with TICS, SICS, and these OGMICS, which include at
least the following areas:
(i)
Bingo, including supervision, bingo cards, bingo card sales, draw, prize payout;
cash and equivalent controls, technologic aids to the play of bingo, operations,
vouchers, and revenue audit procedures;
(ii)
Card games, including supervision, exchange or transfers, playing cards, shill
funds, reconciliation of card room bank, posted rules, and promotional
progressive pots and pools;
(iii)
Table games, including supervision, fill and credit procedures, table inventory
forms, standards for playing cards and dice, plastic cards, analysis of table game
performance, marker credit play, name credit instruments, call bets, rim credit,
and foreign currency;
(iv)
Gaming machines, including supervision, access listing, prize payout and fills,
cash and cash equivalent controls, gaming machine components, operations,
vouchers, standards for evaluating theoretical and actual hold percentages,
gaming machine drop and hopper percentages, gaming machine drop, in-house
progressive gaming machine standards, wide area progressive gaming machine
standards, and account access cards;
(v)
Gaming promotions and player tracking procedures, including supervision,
gaming promotion rules and player tracking systems;
(iv)
Complimentary services or items, including procedures for issuing, authorizing,
redeeming, and reporting complimentary service items;
(vi)
Patron deposit accounts and cashless systems procedures, including supervision,
patron deposit accounts and cashless systems, as well as patron deposits,
withdrawals.
(vii) Drop and count standards, including supervision, count room access, count team,
table game drop standards, gaming machine and financial instrument drop
standards, table game count standards, gaming machine financial instrument
count standards, collecting currency cassettes and financial instrument storage
components from kiosks, kiosk count standards, and controlled keys;
(viii) Cage, vault, cash and cash equivalent procedures, including supervision, cash and
cash equivalents, personal checks, cashier’s checks, traveler’s checks, payroll
Page 5 of 7
Public Packet
(3)
(4)
(5)
(6)
(7)
(8)
(9)
101 of 138
checks, and counter checks, cage and vault accountability, kiosks, patron
deposited funds, promotional payouts, drawings and giveaway programs, chip
and token standards, and cage and vault access;
(ix)
Information technology, including supervision, systems’ logical and physical
controls, independence, physical security and/or modifications, remote access,
incident monitoring and reporting data back-ups, software downloads, and
verifying downloads; and
(x)
Accounting standards, including accounting records, maintenance and
preservation of financial records and relevant supporting documentation.
(xi)
Any other internal audits as required by the Nation, OGC, audit committee or
other entity designated by the Nation.
Internal auditor(s) are independent of gaming operations with respect to the
departments subject to audit (auditors internal to the operation, officers of the OGC, or
outside CPA firm may perform this function).
Internal auditor(s) report directly to the Oneida Business Committee, OGC, audit
committee, or other entity designated by the Nation.
Documentation such as checklists, programs, reports, etc. is prepared to evidence all
internal audit work and follow-up performed as it relates to compliance with TICS, SICS,
and these MICS, including all instances of noncompliance.
Audit reports are maintained and made available to the Commission upon request and
must include the following information
(i)
Audit objectives;
(ii)
Audit procedures and scope;
(iii)
Findings and conclusions;
(iv)
Recommendations, if applicable; and
(v)
Manager’s response.
All material expectations identified by internal audit work are investigated and resolved
and the results are documented.
Internal audit findings are reported to management, responded to by management
stating corrective measures to be taken, and included in the report delivered to
management, the Nation, OGC, audit committee, or other entity designated by the Nation
for corrective action.
Follow-up observations and examinations is performed to verify that corrective action
has been taken regarding all instances of non-compliance. The verification is performed
within six (6) months following the date of notification of non-compliance.
(i) Annual Requirements.
(1)
Agreed upon procedures. A CPA independent of the gaming operation must be engaged
to perform an assessment to verify whether the gaming operation is in compliance with
these MICS, and/or the TICS or SICS if they provide at least the same level of controls as
the MICS. The assessment must be performed in accordance with agreed upon
procedures and the most recent versions of the Statements on Standards for Attestation
Page 6 of 7
Public Packet
(2)
(3)
(4)
102 of 138
Engagements and Agreed-Upon Procedures Engagements (collectively “SSAEs”), issued
by the American Institute of Certified Public Accountants.
The Nation must submit a copy of the agreed-upon procedures report to the OGC within
120 days of the gaming operation’s fiscal year end in conjunction with the submission of
the annual financial audit report required pursuant to 25 CFR 25 part 571.
Review of the internal audit:
(i)
The CPA must determine compliance by the gaming operation with the internal
audit requirements in this paragraph (d) by:
(A)
Completing the internal audit checklist;
(B)
Ensuring that the internal auditor completed checklists for each gaming
department of the operation;
(C)
Verifying that any areas of non-compliance have been identified;
(D)
Ensuring that audit reports are completed and include responses from
management; and
(E)
Verifying that appropriate follow-up on audit findings has been conducted
and necessary corrective measures have been taken to effectively mitigate
the noted risks.
(ii)
If the CPA determines that the internal audit procedures performed during the
fiscal year have been properly completed, the CPA may rely on the work of the
internal audit for the completion of the MICS checklists as they relate to the
standards covered by this part.
Report format. The SSAEs are applicable to agreed-upon procedures engagements
required in this part. All noted instances of noncompliance with the MICS and/or the
TICS or SICS, if they provide the same level of controls as the MICS, must be documented
in the report with a narrative description, the number of exceptions and sample size
tested.
Page 7 of 7
Public Packet
103 of 138
Post ten (10) vacancies for alternates for 2022 Special Election - Oneida Election Board
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Tonya Webster, Election Board Vice Chair
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
SDAVIS
Public Packet
104 of 138
Oneida Nation
Oneida Election Board
PO Box 365
Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Tonya Webster, Oneida Election Board Vice Chair
DATE:
May 17, 2022
RE:
Request to post for ten (10) alternates for 2022 Special Election
Purpose
Requires BC action per Boards, Committees and Commissions Law.
Background
Due to recusal and the increase of staff needed for the polls, the Election Board is requesting
to post for ten (10) alternates to help with the 2022 Special Election
Action requested:
Approve request to post ten (10) vacancies for alternates on the Oneida Election Board for
the 2022 Special Election.
A good mind. A good heart. A strong fire.
Public Packet
105 of 138
Rescind the Joint Marketing Team charter and dissolve the Joint Marketing Team
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☒ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☐ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
LLIGGINS
Public Packet
106 of 138
Memorandum
To:
Oneida Business Committee
From: Lisa Liggins, Secretary
Date: May 20, 2022
Re:
Dissolution of Joint Marketing Team
This memorandum is intended to provide information on Joint Marketing Team, a recap
of the recommendation from the sub-team, and proposed next steps.
Background
Over the last year, the Business Committee (BC) has had various discussions regarding
the Joint Marketing Team (JMT) and various questions/concerns have been raised such
as:
How and when JMT reports?
Who is the main point of contact?
Have they been meeting?
Most recently, during the JMT FY-2021 quarterly report in November 2021, there was a
suggestion that JMT should or could be dissolved. An informal sub-team of Secretary
Lisa Liggins, Councilman Kirby Metoxen, and Retail General Manager Debra Powless
was identified to investigate this suggestion.
The sub-team met on December 3rd and reviewed a preliminary report prepared by Rae
Skenandore, Budget Analyst, which provided a review of their charter, purpose, and
budget trending. The final report was updated with additional feedback from the subteam and is attached for your reference.
At the January 18, 2022, BC work session, the BC reviewed the report and the draft
Performance Assurance Audit for JMT which indicated conditions of either Medium or
High in all conditions1. Additionally, the group reviewed the sub-team’s
recommendation and spoke with Michelle Danforth-Anderson who indicated at most,
1
This audit was draft and confidential as it had not been finalized by Internal Audit nor presented to the Audit
Committee for action.
Page 1 of 2
Public Packet
107 of 138
the budget need to carry out any upcoming events would be $50,000, not the full
$95,000 in the JMT budget. The BC supported the sub-team’s recommendation to
dissolve the JMT.
Ralinda Ninham-Lamberies, Assistant CFO, has indicated that in the event of any spend
from the JMT budget by Tourism, the correct business unit will be paid from due to a reorg.
Sub-team’s recommendation
When reviewing the JMT Charter, the Summary section indicates:
1) “The JMT is a self-directed, cross-functional team who has been meeting
regularly since 1998 to collectively:
a) Create, select, and implement marketing initiatives to increase revenue
to the Oneida Nation entities,
b) Promote a positive image for Oneida, and
c) Establish Oneida as a tourism destination.”
The sub-team’s determination was:
a) Each of the enterprises involved should have custom, targeting
marketing to reach their customers (i.e. Retail and a hotel might not
have the same client base) and have individual budgets to implement
their respective marketing plans
b) Intergovernmental Affairs and Communications has historically taken
in “image” for Oneida (i.e. Branding initiative)
c) Tourism is important but separate function from marketing and image.
Based on the information available, the sub-team recommended the dissolution
of the Joint Marketing Team.
Proposed Next Steps
2
Motion to rescind the Joint Marketing Team charter2 and dissolve the Joint
Marketing Team.
Joint Marketing Team Charter was approved at the January 27, 2016, regular Business Committee meeting.
Page 2 of 2
Public Packet
108 of 138
r'\.
GDDDDO
MEMORANDUM
DATE:
December 17, 2021
FROM:
Rae Skenandore, Budget Analyst
TO:
Lisa Liggins, Secretary
CC:
Cristina Danforth, Treasurer
RE:
Joint Marketing Update
ONEIDA
The purpose of this correspondence is to provide requested budget and background
information on the Joint Marketing team. The initial report was submitted to the sub-team.
This reply combines the original response and addresses the additional questions posed by the
sub-team.
I.
Background
According to the Joint Marketing Charter approved in 2016, the team has been meeting since
1998. Among their deliverables listed in the charter were the development of an annual
marketing plan, an annual budget, annual goals & objectives, and key results from previous
year/performance measurers (See attached charter). Overall, the listed goals and objectives
all stress a positive ROI on all activities.
The Joint Marketing team was made up of the following members:
Bobbi Webster .......... Communications Mary Shaw................................ Radisson
Janice Hirth* ............. OAHC/OGEC
Michele Doxtator* .................... Retail
Joanie Buckley* ......... Internal Services Michelle Danforth-Anderson .... Tourism
Josh Doxtator* .......... Thornberry
Steven Ninham ......................... Radisson
Kelly Losey* ............... Wingate Hotel
Terry Hetzel* ............................ Facilitator/Recorder
Louise Cornelius ........ Gaming
* Individual is no longer in this role.
The executive team with sign off authority included Janice Hirth, Bobbi Webster, and Michele
Doxtator.
I was unable to locate any public reports specific to Joint Marketing and nothing containing
the specified deliverables or measurable returns. The only reports I was able to locate
referring to Joint Marketing (JM) were in conjunction with the Ticket and Merchandise
reports to General Tribal Council on the Packer Contract.
1
Public Packet
II.
109 of 138
Budget Information
Joint Marketing
FY2018 Actual
Revenue - External
Other charges for services
Donations $
74,097
Sub-total
$
74,097
Revenue /Contribution - Internal
Tribal Contribution $ 1,471,546
Loss Revenue
Subtotal
$ 1,471,546
External Expenses
Advertising $ 1,545,643
Sub-total
$ 1,545,643
Net profit (loss)
$
-
FY 2019 Actual FY 2020 Actual 8-20-21 YTD Actual Proposed 2022
$
$
(9,428) $
(9,428) $
8,012 $
8,012 $
5,013
5,013
$
1,612,292 $
$
1,612,292 $
215,569 $
$
215,569 $
8,617 $
(1,876)
6,741 $
95,000
$
$
$
1,602,863 $
1,602,863 $
1 $
223,581 $
223,581 $
$
11,755 $
11,755 $
(1)
95,000
95,000
0
95,000
Contract
$ 1,422,118 $ 1,450,560 $ 1,479,571 $
1,509,163
Total expenses - contract cost $
123,525 $
152,303 $ (1,255,990) $
(1,497,408)
Notes
The Packer Contract ended in 2021 and was renegotiated by Gaming in 2021.
The FY 2022 Proposed budget includes a request from Michelle Danforth Anderson. It includes an advertising
initiative, sponsorships/donations, and expanding a tourism event.
It is my understanding that the difference between the contract cost and expenses in the FY 2020 Actual Budget was
reconciled through an MOA to the Packer Contract.
The JM revenue reflects donations from the Coca-Cola funds and Tribal Contribution. The
sole expense listed is advertising. The advertising expense listed appear to be the cost
of the Packers contract. In the years where the expenses were greater than the contract costs
listed there were additional expenses such as play-off expenses and the Locker Room Live
show. According to the Ticket and Merchandise Report on July 10, 2018, JM reviews all
the requests for tickets and merchandise for consideration and Gaming accounting is
the asset manager. Those entities authorized for tickets include the following:
Tribal Government
Oneida Casino
Oneida Airport Hotel Corporation
Oneida Retail
Thornberry Creek at Oneida
Bay Bank
Except for approximately 14 community events, it is assumed that the remainder of the
merchandise also went to the 6 entities listed above.
2
Public Packet
110 of 138
The sub-team had the following comments and questions:
a. JM provided checks and balances.
In addition to the Packers Contract, the JM team approved a variety of marketing
initiatives, donations, and sponsorships. In speaking to members of the JM team, it
appeared that JM was an additional layer of approval for already budgeted and
approved items within each area’s budget. If each manager has a specific sign off
authority and an initiative was developed and budgeted for, it is unclear how
additional approvals were beneficial.
b. JM approved sponsorships and donations to outside entities. Where would these go
if JM is dissolved?
JM did approve donations/sponsorships to outside entities. However, the specific line
item for donations/sponsorships was housed within an areas budget, such as Tourism.
Again, it served as an additional layer of approval. If they are not already budgeted
within a specific area, such as tourism, outside entities would have access to the
Oneida Finance Fund (formerly the Community Fund) to request
donations/sponsorships up to $3,000 for FY ’22. This is an established program with
existing checks and balances (see attached OFF request form).
c. What is the best way to deal with the JM budget if dissolved?
Ralinda Ninham-Lamberies, Assistant Chief Financial Officer, stated that Accounting
can close out JM sign off completely. All the 2022 planned events can run through
Tourism. Tourism will be $95,000 over budget and JM will be $95,000 under budget.
Therefore, the net effect is zero.
III.
Summary
The previous Packers Contract expired in August of 2021 and is no longer a part of the JM
budget. It is my understanding that a new Packer contract was negotiated by Gaming and
they bear the sole cost and presumably the sole authority over tickets and merchandise.
For FY 2022, the $95,000 listed in the JM budget was a specific request from Tourism and
included at least one sponsorship. The Finance Committee currently oversees the Oneida
Finance Fund requests for donations for outside entities. Given those points and the
information provided above, there does not appear to be any hindrance, from a budgetary
point of view, if the Business Committee decided to dissolve the Joint Marketing team. The
overall benefits of that decision appear to put the authority & responsibility back on the
managers, streamlines the process, and funnels unbudgeted outside donation/sponsorship
requests to the Finance Committee.
3
A good mind. A good heart . A strong fire.
~
,CJOOOOO
ONEIDA
Public Packet
Accept the Bay Bancorporation Inc. FY-2022 2nd quarter report
111 of 138
Public Packet
112 of 138
Public Packet
113 of 138
Public Packet
114 of 138
Public Packet
115 of 138
Public Packet
Accept the Oneida Airport Hotel Corporation FY-2022 2nd quarter report
116 of 138
Public Packet
117 of 138
Public Packet
118 of 138
Public Packet
119 of 138
Public Packet
120 of 138
Public Packet
121 of 138
Public Packet
122 of 138
Accept the Oneida ESC Group, LLC FY-2022 2nd quarter report
Business Committee Agenda Request
1. Meeting Date Requested:
05/25/22
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☒ Accept as information; OR
Enter the requested motion related to this item.
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ MIS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 11/15/2021
Page 1 of 2
Public Packet
123 of 138
6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☒ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☐ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
John Breuninger, Chair/Oneida ESC Group Board of
Managers
Primary Requestor:
Jeff House, President/OESC
Revised: 11/15/2021
Page 2 of 2
Public Packet
124 of 138
Oneida ESC Group, LLC
2nd Quarter Report – FY22
May 17, 2022
OESC Board of Managers:
John L. Breuninger, Chairman
Jacquelyn Zalim
Leslie Wheelock
Public Packet
125 of 138
Oneida ESC Group, LLC 2022
Oneida ESC Group, LLC (OESC), was formed in 2012 as a holding company to house
subsidiaries to do business with the federal government. OESC has six subsidiaries, Oneida
Total Integrated Enterprises (OTIE), Mission Support Services (MS2) and General Mechanical
Corp (GMC), Sustainment and Restoration Services (SRS), Oneida Engineering Solutions (OES)
and 1822 Land and Development Company of Oneida (1822).
OESC’s subsidiaries are supported by OESC with general management and administrative
functions, including accounting and contracting management, human resource management, IT
support, overall management, and marketing, bid and proposal. Below is a summary of OESC
and its subsidiary’s activities.
Narrative Report
a. Explanation of the core of the Corporation’s business practices and market overview
OESC’s subsidiary limited liability companies focus on contracts issued by the government
agencies for engineering, science and construction work. OESC’s revenue is derived from
the subsidiaries that operate in the full and open market as well as the Small Business
Administration Business Development Markets primarily as 8(a) and Small Business
designated companies.
OESC and its subsidiaries are a highly technical organization providing research
/investigation, design, engineering and project management. Oneida ESC Group operates in
five core services:
• Environmental services – Assessment, investigation, design, testing and monitoring
• Remediation – Action Planning, project management, extraction of contaminated
materials.
• Construction and demolition – Repair, service, abatement, renovation and new.
• Engineering Services – Design and project managements for sites and site design,
structural, mechanical, plumbing, civil, structural, water / wastewater systems and
storm water management.
• Munitions response services – Investigation and remediation of munitions and
ordinances.
Oneida Total Integrated Enterprises (OTIE) – Competes in the full and open marketplace
as a small business (less than 750 employees). Core competencies include environmental
services, environmental remediation, engineering services and project management.
Mission Support Services (MS2) – 8a Graduation date is 3/15/2023. MS2 is focused on
construction management contracts. Core competencies include construction management
services, New and renovated structures, HVAC systems and controls Utility systems - water,
sewer, gas, electrical, Electrical power generators, transformers, and distribution,
Communication and security systems, Interior remodeling, upgrades focused on the federal
market with supplemental markets includes commercial and tribal construction projects.
OESC 2nd Quarter Report 2022
Page 1
Public Packet
126 of 138
Oneida ESC Group, LLC 2022
General Mechanical Corporation (GMC) - operates mainly as an HVAC Contractor but
has performed both General Contracting and Electrical Contracting in Eastern FL.
Sustainment & Restoration Services (SRS) – 8a Graduation date is 2/18/2024.
SRS core competencies include facility investigations, corrective measures
design/implementation, remedial designs/remedial actions, including characterization,
assessment, and cleanup, Wetlands assessment and wetlands restoration design, Brownfields
– Phase I & II ESAs, Technical Enforcement Support Facility and asset inventory,
evaluation, and assessment Engineering design for site development, utility systems,
facilities Engineering design for wastewater treatment and sewerage systems, and specialized
professional services manpower solutions.
LG2 Environmental Services (LG2) - is a full-service environmental services company that
provides a wide range of quality, responsive environmental services across the United States.
currently has 35 employees. LG2ES’ professional staff represents a wide range of experience
and capabilities including Archaeological and Cultural Resource Assessments; Natural Resource
Assessment and Management (Wetlands, Biological Assessments, aquatic and other biology)
Site Contamination Assessment and Remediation, Environmental Compliance, NEPA
Documentation, Federal, State, and Local government permitting projects.
Oneida Professional Services (OPS)- is a full spectrum professional services group
providing a wide array of manpower solutions to government and commercial clients.
Services include training and educational support services, a broad spectrum of specialized
technical support for complex training environments and advanced learning for the Naval
Postgraduate School, Masters and PhD-level engineers and research scientists. OPS also
manpower for software engineering services, including areas across the expanding IT
universe.
Oneida Engineering Solutions (OES) – OES focuses on performing transportation
engineering services for governmental agencies (Federal, State and Local). Work is federally
funded and abides by the Brooks Act; requiring selection based on competency,
qualifications and experience. OES has been certified as a Disadvantage Business Enterprise
in the State of Wisconsin.
1822 Land and Development Company of Oneida (1822) – 1822 is a real estate holding
company that owns, leases and sub-lease various real estate holdings in and around the
Oneida Nation Reservation. The overall goal is to grow the portfolio that meets the needs of
the Oneida Nation and the Northeastern WI.
b. Explanation of the Corporation’s current place within the market
OESC operates in a fiercely competitive and expanding market. An abundance of
Architecture / Engineering / Construction (AEC) firms provide similar services offered by
OESC. Competitive factors for our success include performance reputation, network, price,
geographic location, and availability of technically skilled personnel (flexibility).
Three of the top five federal spending agencies awarding non-competitive contracts are
OESC 2nd Quarter Report 2022
Page 2
Public Packet
OESC customers.
127 of 138
Oneida ESC Group, LLC 2022
c. Explanation of the outlines of strategies by the Corporation for improved value in the
market
OESC’s subsidiaries are positioned to take advantage of existing relationships, contracts, and
networks OTIE established since 2008.
We continuously evaluate solutions to broaden and capture a larger share of the Federal and
State markets. Each subsidiary operates based on primary NAICS codes with secondary
NAIC codes that overlap with the sister companies.
d. Explanation of the Corporation’s relative performance vs. competitors and
identification of key competitors within the market
Our competitors include Small Businesses, Alaskan Native Corporations (ANCs); Native
American Owned, tribally owned small businesses; and Native Hawaiian Organizations
(NHOs). Each of these businesses is in a category of small business that may be awarded
prime contracts without competition. Oneida ESC subsidiaries also compete against other
8(a) firms for set-aside acquisitions, including small businesses that are categorized as
Woman-Owned, HUB Zone, Service-Disabled Veteran Owned small business, and others.
Finally, Oneida ESC competes in the full and open markets without restrictions.
Typical competitors include Small Business firms with fewer than 750 employees in NAICS
562910. Another area of significant competition is the regional Transportation Engineering
firms in Wisconsin for WI DOT work (OES).
e. Explanation of any material changes or developments in the market or nature of
business the Corporation is primarily engaged in since the last reporting period.
The labor market continues to be a challenge of OESC operations and all industries.
Inflation is running at a 40-year high, and employees understand what that means in terms of
opportunities outside of OESC. Basically, companies are raiding each other’s staffs.
At the same time, particularly for construction projects, lead times for materials and
components are at an all time high. Basic items like doors and insulation are weeks out for
delivery. Unfortunately, the government is slow to respond, and a high number of
construction bids are busting, forcing the government to go back to ask for more funding.
Interest rates are beginning to rise to curb inflation. An increase in interest rates will cause a
the economy to slow down, the question will remain if this is going to be a gradual slow
down or perhaps lead to inflation?
We are evaluating the opportunities of the Infrastructure Investment and Jobs Act (IIJA) will
provide. There is significant opportunities in engineering and environmental projects.
f. Identification of the primary goals and targets of the Corporation and progress made
towards accomplishment of the same
Goals for Oneida ESC Group
OESC 2nd Quarter Report 2022
Page 3
Public Packet
128 of 138
Oneida ESC Group, LLC 2022
Growth at a sustainable rate is the primary business goal for OESC. Financial reward for
OESC is when we align our investment strategies according to our client’s mission priorities.
Targets for OESC Subsidiaries:
Opportunities continue to exist in geographies where all companies have successful past
performance; and where personnel involved in such projects have established strong
relationships with teaming partners and clients. Opportunities continue to emerge based on
combined efforts of OESC’s marketing and sales efforts. Target clients continue to include
Department of Defense agencies (various bases – Navy, Air Force, and Army),
Environmental Protection Agency, WI Department of Transportation, Milwaukee
Metropolitan Sewer District and the Oneida Nation.
New target clients include extended services on existing bases, geographical growth on
“new” bases where OESC has not performed work on in the past, municipalities
geographically related to OESC offices and other Tribal Nations.
g. Identification of key elements for success in strategies given, including risks,
resources, and relations available and needed in order to successfully fulfill outlined
strategies Key elements for success in the OESC model include:
• Meeting performance indicators, including safety, staff turnover, profitability, staff
utilization, backlog, and capacity.
• Adapting to a changing customer base, contract type, or key skill set. We recognize and
reconfigure based on identified needs to delivery strategic growth.
• Identification of contract capacity and access is under regular review.
• Increasing our geographic footprint and capabilities.
Risk in the marketplace
• We operate in highly competitive industries
• Contracting is often erratic and unpredictable; cancellations or delays in pending awards
by government agencies could adversely affect us
• International operations carry additional risk
• Loss of key personnel
• Adoption of new contract laws or regulations.
h. Identification of medium (two to five year) and long (greater than five year) prospects
and sustainability of the Corporation given the present status, strategies, and risks
Our medium and long-range prospects for sustainability are balanced by business
diversification and consistent project management delivery.
We have successfully groomed long-term business relationships with key US Agencies for
services delivered around the world. Contracting with the US government remains a reliable
strategy in terms of payment, stability, and growth opportunity.
Medium-term prospects
OESC 2nd Quarter Report 2022
Page 4
Public Packet
129 of 138
Oneida ESC Group, LLC 2022
OESC’s prospects in the two- to five-year term rely on our sturdy performance in
engineering, science, and construction to existing clients; adjacent clients/services and
geographic areas; and new service offerings to new clients. OESC continues to focus on
business development and talent acquisition to meet our growth metrics.
Long-term prospects
OESC envisions steady growth with our key customers over the long term. OESC is nimble
and agile, allowing us to focus on governments funding flows.
Continued reliance on low-price awards is a staple in our business model and we continue to
adjust the pricing structure to ensure that we remain competitive. We continue to concentrate
marketing efforts on maximizing our return on investment through expanding support for
existing customers, developing tasks under existing contracts, and collaborating with firms
that need either sm
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.