Oneida Business Committee (2018)
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Oneida Business Committee
Regular Meeting and Executive Session
8:30 a.m. Wednesday, January 24, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I. CALL TO ORDER AND ROLL CALL
II. OPENING
III. ADOPT THE AGENDA
IV. OATHS OF OFFICE
A. Anna John Resident Centered Care Community Board – Kristin Jorgenson
B. Anna John Resident Centered Care Community Board – Shirley Barber
C. Oneida Gaming Commission – Michelle Braaten
V. MINUTES
A. Approve January 5, 2018, emergency meeting minutes
Sponsor: Lisa Summers, Secretary
B. Approve January 10, 2018, regular meeting minutes
Sponsor: Lisa Summers, Secretary
C. Approve January 15, 2018, emergency meeting minutes
Sponsor: Lisa Summers, Secretary
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VI. RESOLUTIONS
A. Adopt resolution entitled Amending resolution # BC 08-30-17-A Appointment of Liaison
Responsibilities for Organization Entities
Sponsor: Lisa Summers, Secretary
B. Adopt resolution entitled Modifying the GTC Legal Resource Center Transition Plan
Sponsor: Wesley Martin, Jr., Advocate/GTC Legal Resource Center and Tsyoslake House,
Advocate/GTC Legal Resource Center
C. Adopt resolution entitled Temporary Amendment to BC Resolution 08-28-13-B;
Authorization to Sign-Off on Patient Referred Care – Health Care Payments
Sponsor: Dr. Ravinder Vir, Division Director/Comprehensive Health Medical
VII. STANDING COMMITTEES
A. Legislative Operating Committee
Chair: David P. Jordan, Councilman
1. Adopt rules regarding Community Support Fund law
B. Finance Committee
Chair: Trish King, Treasurer
1. Approve January 15, 2018, Finance Committee meeting minutes
C. Community Development Planning Committee
Chair: Ernie Stevens III, Councilman
1. Accept November 2, 2017, Community Development Planning Committee meeting
minutes
VIII. APPOINTMENTS (No Requested Action)
IX. TABLED BUSINESS (No Requested Action)
X. UNFINISHED BUSINESS
A. Delete 2018 amended Oneida Trust Enrollment Committee/Oneida Business Committee
Memorandum of Agreement from the agenda
Sponsor: Lisa Summers, Secretary
EXCERPT FROM JANUARY 10, 2018: Motion by Lisa Summers to defer the 2018 amended
Oneida Trust Enrollment Committee/Oneida Business Committee Memorandum of Agreement to
the January 24, 2018, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried unanimously.
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XI. NEW BUSINESS
A. Approve request to post one (1) vacancy, for remainder of term ending July 31, 2019 –
Oneida Election Board
Sponsor: Lisa Summers, Secretary
B. Accept the Tribal Action Plan communication overview and strategy as information
Sponsor: Ernie Stevens III, Councilman
C. Accept the recommendation and set the 2018 Special Election date of July 7, 2018
Liaison: Tehassi Hill, Chairman
Submitted by: Racquel Hill, Chair/Oneida Election Board
XII. TRAVEL
A. Approve travel request – Vice-Chairman Brandon Stevens – Alliance for Boys and Men of
Color Equity Summit – Chicago, IL – April 11-13, 2018
XIII. OPERATIONAL REPORTS (Scheduled times: 5 minutes to present and 10 minutes for
Question and Answer)
A. Accept Comprehensive Health Division FY-2018 1st quarter report (1:30 p.m.)
Sponsor: Dr. Ravinder Vir, Division Director/Comprehensive Health Medical and Debra Danforth,
Division Director/Comprehensive Health Operations
B. Accept Governmental Services Division FY-2018 1st quarter report (1:45 p.m.)
Sponsor: George Skenandore, Division Director/Governmental Services
C. Accept Internal Services Division FY-2018 1st quarter report (2:00 p.m.)
Sponsor: Joanie Buckley, Division Director/Internal Services
D. Accept Community and Economic Development Division FY-2018 1st quarter report (2:15 p.m.)
Sponsor: Troy Parr, Division Director/Community and Economic Development
E. Accept Public Works Division FY-2018 1st quarter report (2:30 p.m.)
Sponsor: Jacque Boyle, Interim Asst. Division Director/Public Works
XIV. GENERAL TRIBAL COUNCIL
A. Petitioner Frank Vandehei – E-polls
1. Accept legal analysis
Sponsor: Jo Anne House, Chief Counsel
2. Accept financial analysis status update
Sponsor: Larry Barton, Chief Financial Officer
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XV. EXECUTIVE SESSION (Scheduled times are subject to change)
A. REPORTS
1. Accept Chief Counsel report – Jo Anne House, Chief Counsel
2. Accept Intergovernmental Affairs and Communications report – Nathan King, Director
3. Accept Gaming General Manager report – Louise Cornelius, General Manager/Gaming
B. STANDING ITEMS
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise Corporation – Ladies Professional Golf Association
a) Accept LPGA January 2018 update
Liaison: Trish King, Treasurer
Submitted by: Josh Doxtator, Chief Operational Officer/Oneida Golf Enterprise
Corporation
b) Review of the options regarding capital sourcing for LPGA Tournament year two
Sponsor: Larry Barton, Chief Financial Officer
C. AUDIT COMMITTEE
Chair: David P. Jordan, Councilman
1. Accept November 16, 2017, Audit Committee meeting minutes
2. Accept December 14, 2017, Audit Committee meeting minutes
3. Accept Bingo compliance audit and lift confidentiality requirement allowing Oneida
Nation members to view
4. Accept Cage/Vault compliance audit and lift confidentiality requirement allowing
Oneida Nation members to view
5. Accept final Employee Advocacy Department performance assurance audit and lift
confidentiality requirement allowing Oneida Nation members to view
6. Accept final Environmental Health and Safety Division performance assurance audit
and lift confidentiality requirement allowing Oneida Nation members to view
7. Accept final Grants performance assurance audit and lift confidentiality requirement
allowing Oneida Nation members to view
8. Accept final Kalihwisaks performance assurance audit and lift confidentiality
requirement allowing Oneida Nation members to view
9. Accept final Oneida Community Integrated Food Services performance assurance
audit and lift confidentiality requirement allowing Oneida Nation members to view
10. Accept final Tourism performance assurance audit and lift confidentiality requirement
allowing Oneida Nation members to view
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11. Accept final Utilities performance assurance audit and lift confidentiality requirement
allowing Oneida Nation members to view
12. Accept final Veterans Services performance assurance audit and lift confidentiality
requirement allowing Oneida Nation members to view
13. Accept Gaming Contracts audit and lift confidentiality requirement allowing Oneida
Nation members to view
14. Accept Information Technology audit and lift confidentiality requirement allowing
Oneida Nation members to view
15. Accept Let it Ride rules of play audit and lift confidentiality requirement allowing
Oneida Nation members to view
16. Accept Parimutuel Wagering audit and lift confidentiality requirement allowing Oneida
Nation members to view
17. Accept Player Tracking compliance audit and lift confidentiality requirement allowing
Oneida Nation members to view
18. Accept Slot Year End compliance audit and lift confidentiality requirement allowing
Oneida Nation members to view
19. Accept Surveillance compliance audit and lift confidentiality requirement allowing
Oneida Nation members to view
20. Accept Table Games compliance audit and lift confidentiality requirement allowing
Oneida Nation members to view
21. Accept Title 31 compliance audit and lift confidentiality requirement allowing Oneida
Nation members to view
D. TABLED BUSINESS (No Requested Action)
E. UNFINISHED BUSINESS (No Requested Action)
F. NEW BUSINESS
1. Review draft OBC SOP entitled Oneida Golf Enterprise (ODE) Equity Transfer
Sponsor: Larry Barton, Chief Financial Officer
2. Review applications for two (2) vacancies – Oneida Library Board
Sponsor: Tehassi Hill, Chairman
3. Review applications for five (5) vacancies – Southeastern Oneida Tribal Services
Advisory Board
Sponsor: Tehassi Hill, Chairman
4. Review applications for one (1) vacancy – Oneida Nation Veteran Affairs Committee
Sponsor: Tehassi Hill, Chairman
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5. Review applications for two (2) vacancies – Oneida Pow-wow Committee
Sponsor: Tehassi Hill, Chairman
6. Review applications for two (2) vacancies – Pardon and Forgiveness Screening
Committee
Sponsor: Tehassi Hill, Chairman
7. Review recommendations for two (2) vacancies and four (4) alternates – Pardon and
Forgiveness Screening Committee
Sponsor: Lisa Summers, Secretary
8. Accept the community budget input meeting packet and forward to special Work
Session on February
Sponsor: Trish King, Treasurer
XVI. ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:00 p.m., Friday, January 19,
2018, pursuant to the Open Records and Open Meetings Law, section 107.14.
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214.
Oneida Business Committee Regular Meeting Agenda of January 24, 2018
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Kristin Jorgenson for the Anna John Resident Centered Care Community Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
There were three (3) applicant(s) for two (2) vacancies on the Anna John Resident Centered Care Community
Board.
On December 27, 2017 the Business Committee appointed Kristen Jorgenson and Shirley Barber to the Anna
John Resident Centered Care Community Board.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Shirley Barber for the Anna John Resident Centered Care Community Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
There were three (3) applicant(s) for two (2) vacancies on the Anna John Resident Centered Care Community
Board.
On December 27, 2017 the Business Committee appointed Kristen Jorgenson and Shirley Barber to the Anna
John Resident Centered Care Community Board.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
11 of 276
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Michelle Braaten for the Oneida Gaming Commission.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
12 of 276
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
There was six (6) applicant(s) for one (1) vacancy on the Oneida Gaming Commission.
On January 10, 2018 the Business Committee appointed Michelle Braaten to the Oneida Gaming Commission.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve January 5, 2018, emergency meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 1/5/18 emergency BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Lisa Liggins, Information Management Specialist
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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DRAFT
Oneida Business Committee
Emergency Meeting
3:00 p.m. Friday, January 5, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members:
Daniel Guzman King David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: ;
Arrived at: Vice-Chairman Brandon Stevens at 3:32 p.m.;
Others present: Jo Anne House, Lisa Liggins, James Martin, Janice Skenandore-Hirth;
I.
CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 3:03 p.m.
II.
OPENING by Councilman Daniel Guzman King
III.
ADOPT THE AGENDA (00:01:09)
Motion by Lisa Summers to adopt the agenda as presented, seconded by Ernie Stevens III. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
IV.
EXECUTIVE SESSION (00:01:25)
Motion by Lisa Summers to go into executive session at 3:05 p.m., seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Daniel Guzman King, Trish King, David P. Jordan, Kirby Metoxen, Ernie
Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Brandon Stevens
Vice-Chairman Brandon Stevens arrives at 3:32 p.m.
Motion by Brandon Stevens to come out of executive session at 6:13 p.m., seconded by David Jordan.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Roll call conducted at the request of Councilman David Jordan:
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers,
Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie
Stevens III, Jennifer Webster;
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DRAFT
A. New Business
1. Oneida Golf Enterprise Corporation (00:02:18)
Sponsor: Tehassi Hill, Chairman
Motion by Lisa Summers to enact Article 7, Section 3 of the Oneida Golf Enterprise Corporate Charter as
identified in the memo dated January 5, 2018, noting the Chairman will send the correspondence to
Oneida Golf Enterprise management and Agent, seconded by Ernie Stevens III. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Motion by Kirby Metoxen to enact section 6(C) of the Agent contract as identified in the memo dated
January 5, 2018, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Motion by Jennifer Webster to enact Article VII, Section C of the Oneida Airport Hotel Corporation Charter
as identified in the memo dated January 5, 2018, noting the Chairman will send the correspondence to
the affected Board Member and the Board of Directors, seconded by David Jordan. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Motion by Lisa Summers to accept the memorandum dated January 5, 2018, including the identified
actions, seconded by David Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
V.
ADJOURN (00:03:55)
Motion by David Jordan to adjourn at 6:16 p.m., seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on ______________.
____________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Emergency Meeting Minutes DRAFT of January 5, 2018
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve January 10, 2018, regular meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 1/5/18 regular BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Lisa Liggins, Information Management Specialist
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
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DRAFT
Oneida Business Committee
Executive Session
8:30 a.m. Tuesday, January 9, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 a.m. Wednesday, January 10, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council
members: Daniel Guzman King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: Councilman David P. Jordan;
Arrived at: Chairman Tehassi Hill at 2:30 p.m.;
Others present: Jo Anne House, Lisa Liggins, Larry Barton, Laura Laitinen-Warren, Barb Erickson, Nate
King, Barbara Webster, Bob Barton, Josh Doxtator, Justin Fox, Michelle Braaten, Jonas Hill, Geraldine
Danforth, Marianne Close;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer
Trish King, Council members: Daniel Guzman King David P. Jordan, Ernie Stevens III, Jennifer Webster;
Not Present: Councilman Kirby Metoxen;
Arrived at: ;
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Rosa Laster, Rhiannon Metoxen, Chris
Johnson, Clorissa Santiago, Jen Falck, Bonnie Pigman, Debbie Danforth, Sherry Mousseau, Tracy
Williams, Jolene Hensberger, Nancy Barton, Edward Delgado, Cathy Metoxen,;
I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:31 a.m.
For the record:
Councilman Kirby Metoxen at a Native American Tourism of Wisconsin
meeting as part of his liaison appointment.
II. OPENING by Chairman Tehassi Hill
III. ADOPT THE AGENDA (00:03:30)
Motion by Jennifer Webster to adopt the agenda with three additions [XII.A.3. Approve travel request –
Councilman Kirby Metoxen – Native American Tourism of Wisconsin regular meeting and reporting at
Great Lakes Inter-tribal Council, Inc. – Lac du Flambeau, WI – January 10-11, 2018; XV.F.3. Determine
appropriate next steps regarding the HR Area Manager's recommendation regarding changes to BC
resolution 09-27-17-I; and XV.F.4. Accept Oneida Golf Enterprise Corporation and Oneida Airport Hotel
Corporation update], seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
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DRAFT
OATHS OF OFFICE (No Requested Action)
IV. MINUTES (00:05:30)
A. Approve December 15, 2017, special meeting minutes
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to approve the December 15, 2017, special meeting minutes, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
B. Approve December 18, 2017, special meeting minutes
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to approve the December 18, 2017, special meeting minutes, seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
C. Approve December 20, 2017, special meeting minutes
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to approve the December 20, 2017, special meeting minutes, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
D. Approve December 27, 2017, regular meeting minutes
Sponsor: Lisa Summers, Secretary
Motion by Ernie Stevens III to approve the December 27, 2017, regular meeting minutes, seconded by
Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
V. RESOLUTIONS (00:07:00)
A. Enter e-poll results into the record in accordance with OBC SOP entitled Conducting
Electronic Voting:
Sponsor: Lisa Summers, Secretary
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1. Adoption of resolution # 12-21-17-A Oneida Retail Enterprise Oneida Four Paths
Selling Alcohol Beverages in Accordance with Oneida Alcohol Beverage Licensing
Law
Requestor: Michele Doxtator, Area Manager/Retail Profits
Motion by David Jordan to enter e-poll results into the record for the approved adoption of resolution # 1221-17-A Oneida Retail Enterprise Oneida Four Paths Selling Alcohol Beverages in Accordance with
Oneida Alcohol Beverage Licensing Law, seconded by Ernie Stevens III. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
VI. STANDING COMMITTEES (00:08:24)
A. Legislative Operating Committee
Chair: David P. Jordan, Councilman
1. Adopt Membership Ordinance rule #1 – Enrollment (00:08:24)
Motion by David Jordan to adopt Membership Ordinance rule #1 – Enrollment, seconded by
Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
B. Finance Committee
Chair: Trish King, Treasurer
1. Approve January 2, 2018, Finance Committee meeting minutes (00:18:00)
Motion by David Jordan to approve January 2, 2018, Finance Committee meeting minutes,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
VII. APPOINTMENTS
A. Appoint one (1) applicant to Oneida Gaming Commission to complete vacant term ending
August 31, 2022 (00:22:03)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to appoint Michelle Braaten to Oneida Gaming Commission to complete
vacant term ending August 31, 2022, seconded by Daniel Guzman King. Motion carried with three
abstentions:
Ayes:
Daniel Guzman King, Trish King, Ernie Stevens III, Jennifer Webster
Abstained:
David P. Jordan, Brandon Stevens, Lisa Summers
Not Present:
Kirby Metoxen
For the record:
David P. Jordan stated Mr. Chairman, the reason I’m abstaining is
because my sister is actually one of the applicants.
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B. Appoint one (1) applicant to the Oneida Airport Hotel Corporation - Board of Directors to
complete vacant term ending January 31, 2021 (00:23:12)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to appoint Patricia Lassila to the Oneida Airport Hotel Corporation - Board of
Directors to complete vacant term ending January 31, 2021, seconded by Daniel Guzman King. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
C. Appoint one (1) applicant to the Oneida Airport Hotel Corporation - Board of Directors
Sponsor: Lisa Summers, Secretary (00:24:39)
Motion by David Jordan to appoint Frank Cornelius to the Oneida Airport Hotel Corporation - Board of
Directors, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
Motion by Lisa Summers for the Secretary the contact both new Board members to arrange for their
oaths of office to be taken as soon as possible, seconded by David Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
VIII. TABLED BUSINESS (No Requested Action)
IX. UNFINISHED BUSINESS
A. Accept close-out report as required by BC resolution 08-09-17-D submitted by the Oneida
Nation School Board (00:26:20); (00:42:35)
Sponsor: Debra Danforth, Oneida Nation School Board Chair
Liaison: Brandon Stevens, Vice-Chairman
Motion by Lisa Summers to defer this item to be addressed later of this agenda after item XIV., seconded
by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
Motion by David Jordan to accept close-out report as required by BC resolution 08-09-17-D submitted by
the Oneida Nation School Board with the noted corrections [under C. Travel of the Revised Budget
Justification Narrative Year Two correct “64 nights” to “6 nights”; under X. Adjourn of the draft Oneida
Nation School Board minutes of January 8, 2018, correct “RC Danforth” to “RC Metoxen] and to request
the Oneida Nation School Board notify the Oneida Business Committee when the transfer required by
resolve number five of BC resolution 08-09-17-D is complete, seconded by Lisa Summers. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
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EXCERPT FROM DECEMBER 27, 2017: (1) Motion by Lisa Summers to accept the update as
information, seconded by Ernie Stevens III. Motion carried unanimously. (2) Motion by Lisa
Summers for the Oneida Nation School Board Liaison to work with the Oneida Nation School
Board on the identified Human Resources issues, seconded by Jennifer Webster. Motion carried
unanimously.
EXCERPT FROM DECEMBER 13, 2017: (1) Motion by David P. Jordan to acknowledge receipt
of the status update, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by Lisa
Summers to direct the Oneida Nation School Board comply with Resolve number five with
resolution 08-09-17-D and provide a final report by January 10, 2018; and for the OBC Liaison to
notify the Oneida Nation School Board of this directive in writing, seconded by Jennifer Webster.
Motion carried unanimously. (3) Motion by Lisa Summers to direct the Oneida Nation School
Board to attend executive session on December 27, 2017, to discuss the implementation of OBC
resolution # 08-09-17-D, and for the OBC Liaison to notify the Oneida Nation School Board of
this directive in writing, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM NOVEMBER 22, 2017: Meeting canceled.
EXCERPT FROM NOVEMBER 8, 2017: Motion by Jennifer Webster for the Liaison to follow-up
with the Oneida Nation School Board to get the final report to be submitted for the November 22,
2017, regular Business Committee meeting, seconded by Trish King. Motion carried
unanimously.
EXCERPT FROM OCTOBER 25, 2017: Motion by David P. Jordan to defer this item to the
November 8, 2017, regular Business Committee meeting. Motion carried unanimously.
EXCERPT FROM AUGUST 9, 2017: Motion by Lisa Summers to adopt resolution #08-09-17-D
Transfer of Language Department to Oneida Nation School System, seconded by Tehassi Hill.
Motion carried unanimously.
X. NEW BUSINESS
A. Approve the 2018 amended Oneida Trust Enrollment Committee/Oneida Business
Committee Memorandum of Agreement (00:29:24)
Sponsor: Barbara Webster, Trust Enrollment Committee Chair
Liaison: Councilman Kirby Metoxen, Trust Enrollment Committee Member
Motion by Lisa Summers to defer the 2018 amended Oneida Trust Enrollment Committee/Oneida
Business Committee Memorandum of Agreement to the January 24, 2018, regular Business Committee
meeting, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
For the record:
Lisa Summers stated I have a question regarding the change to the
twelfth Whereas. “Section VIII” regarding the review and approval of
the Tribal Revenue Allocation Plan (TRAP) has been struck from the
amended draft. I’m asking for a clarification on the reason for this
change. Also I’m asking for clarification on the responsibilities and
authorities of the Oneida Trust Enrollment Committee and the Oneida
Business Committee regarding the review and approval of the TRAP.
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XI. TRAVEL
A. Travel Requests
1. Approve travel request – Councilman Daniel Guzman King – 1st Annual Hemp Expo –
Milwaukee, WI – March 9-10, 2018 (00:40:20)
Motion by Lisa Summers to approve the travel request for up to two (2) Oneida Business Committee
members to attend the 1st Annual Hemp Expo – Milwaukee, WI – March 9-10, 2018, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
2. Approve travel request – Secretary Lisa Summers – U.S. Department of the Interior –
Office of the Secretary Consultation – Prior Lake, MN – January 17-18, 2018 (00:41:02)
Motion by David Jordan to approve the travel request for Secretary Lisa Summers to attend the U.S.
Department of the Interior – Office of the Secretary Consultation – Prior Lake, MN – January 17-18, 2018,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
3. Approve travel request – Councilman Kirby Metoxen – Native American Tourism of
Wisconsin regular meeting and reporting at Great Lakes Inter-tribal Council, Inc. – Lac
du Flambeau, WI – January 10-11, 2018 (00:41:30)
Motion by David Jordan to approve the travel request for Councilman Kirby Metoxen to attend the Native
American Tourism of Wisconsin regular meeting and reporting at Great Lakes Inter-tribal Council, Inc. –
Lac du Flambeau, WI – January 10-11, 2018, seconded by Jennifer Webster. Motion carried with one
abstention:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Jennifer Webster
Abstained:
Lisa Summers
Not Present:
Kirby Metoxen
XII. OPERATIONAL REPORTS (No Requested Action)
XIII. GENERAL TRIBAL COUNCIL (No Requested Action)
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XIV. EXECUTIVE SESSION (01:19:35)
Motion by Lisa Summers to go into executive session at 9:50 a.m., seconded by David Jordan. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
Motion by David Jordan to come out of executive session at 11:07 a.m., seconded by Jennifer Webster.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
A. Reports
1. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:20:18)
Motion by Jennifer Webster to accept the Chief Counsel report dated January 9, 2017, seconded by Trish
King. Motion carried with one abstention:
Ayes:
Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III,
Lisa Summers, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Kirby Metoxen
2. Accept Intergovernmental Affairs and Communications report – Nathan King, Director
(01:20:44)
Motion by Jennifer Webster to accept the Intergovernmental Affairs and Communication report, seconded
by Lisa Summers. Motion carried with one abstention:
Ayes:
Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III,
Lisa Summers, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Kirby Metoxen
B. Standing Items
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association (01:21:06)
Motion by Lisa Summers to approve the requested operational capital contribution, seconded by Brandon
Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
EXCERPT FROM DECEMBER 27, 2017: (1) Motion by Jennifer Webster to accept the
update as information, seconded by Lisa Summers. Motion carried unanimously. (2) Motion
by Lisa Summers to defer the requested Ladies Professional Golf Association contribution
discussion to the Business Committee regular meeting on January 10, 2018, seconded by
Jennifer Webster. Motion carried unanimously.
EXCERPT FROM DECEMBER 13, 2017: Motion by Lisa Summers to defer the requested
Ladies Professional Golf Association contribution discussion to the Business Committee
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regular meeting on December 27, 2017, seconded by Trish King. Motion carried
unanimously.
C. Audit Committee (No Requested Action)
D. Tabled Business (No Requested Action)
E. Unfinished Business
1. Accept the written report regarding complaint # 2017-DR01-01 (01:21:29)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to accept the written report regarding complaint # 2017-DR01-01, noting 1) the
OBC approves the OBC Officer's actions and 2) the complaint is closed, seconded by Jennifer Webster.
Motion carried with one abstention:
Ayes:
Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III,
Lisa Summers, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Kirby Metoxen
EXCERPT FROM NOVEMBER 8, 2017: Motion by Lisa Summers to accept complaint #
2017-DR01-01 as having merit; and to assign the complaint to OBC Officers for follow-up,
seconded by Jennifer Webster. Motion carried unanimously.
2. Approve OBC SOP entitled Employee Incentives (01:22:01)
Sponsor: Trish King, Treasurer
Motion by Lisa Summers to approve OBC SOP entitled Employee Incentives, seconded by Brandon
Stevens. Motion carried with one abstention:
Ayes:
Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III,
Lisa Summers, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Kirby Metoxen
EXCERPT FROM DECEMBER 27, 2017: Motion by Jennifer Webster to defer this item to the
January 10, 2018, regular Business Committee meeting, seconded by David P. Jordan.
Motion carried unanimously.
EXCERPT FROM DECEMBER 13, 2017: Motion by Lisa Summers to defer this item to the
December 27, 2017, regular Business Committee meeting, seconded by Ernie Stevens III.
Motion carried unanimously.
3. Determine next steps regarding OBC resolution # 01-27-16-B Agreement with
Wisconsin Dept. of Transportation for Corridor Study on Mason St./54 (01:22:58)
Sponsor: Troy Parr, Assistant Division Director/Community Economic & Development
Motion by Lisa Summers to forward this item to the Chairman’s Office for appropriate follow up, seconded
by David Jordan. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
EXCERPT FROM DECEMBER 27, 2017: Motion by David P. Jordan to defer this item to the
January 10, 2018, regular Business Committee meeting, seconded by Jennifer Webster.
Motion carried unanimously.
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4. Review recommendation regarding concern # 2017-CC-15 and determine next steps
(01:23:29)
Sponsor: Tehassi Hill, Chairman
Motion by Lisa Summers to accept the recommendation of the Chairman and terminate the appointment
under the authority of section 105.6-5, based on the documentation submitted by the Oneida Election
Board, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
EXCERPT FROM DECEMBER 27, 2017: Motion by Jennifer Webster to defer this item to
Chairman Tehassi Hill’s Office to bring back a recommendation to the January 10, 2018,
regular Business Committee meeting, seconded by Lisa Summers. Motion carried
unanimously.
5. Review applicants to Oneida Gaming Commission for vacant term ending in August
31, 2022 (01:24:31)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to closeout this item noting it has been completed in open session under item
XIII.A., seconded by Jennifer Webster. Motion carried with one abstention:
Ayes:
Daniel Guzman King, Trish King, Brandon Stevens, Ernie Stevens III,
Lisa Summers, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Kirby Metoxen
EXCERPT FROM DECEMBER 27, 2017: (1) Motion by Lisa Summers to defer the review of
the applicants to Oneida Gaming Commission for the vacant term ending in August 31, 2022,
to the January 10, 2018, regular Business Committee meeting, seconded by Ernie Stevens
III. Motion carried with one abstention. (2) Motion by Lisa Summers to direct the Tribal
Secretary to contact the identified applicants to attend that meeting, seconded by Ernie
Stevens III. Motion carried with one abstention.
F. New Business
1. Review applications for the vacant term ending January 31, 2021, on the Oneida
Airport Hotel Corporation - Board of Directors (01:25:05)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to closeout this item noting it has been completed in open session under item
XIII.B., seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
2. Review applications for the vacant term ending January 31, 2023, on the Oneida
Airport Hotel Corporation - Board of Directors (01:25:32)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to closeout this item noting it has been completed in open session under item
XIII.C., seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
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3. Determine appropriate next steps regarding the HR Area Manager's recommendation
regarding changes to BC resolution 09-27-17-I (01:26:46)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to forward this item to the BC Officers for the appropriate follow up, seconded by
Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
4. Accept Oneida Golf Enterprise Corporation and Oneida Airport Hotel Corporation
update (01:27:16)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to accept Oneida Golf Enterprise Corporation and Oneida Airport Hotel
Corporation update, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
II. ADJOURN (01:27:38)
Motion by David Jordan to adjourn at 11:14 a.m., seconded by Ernie Stevens III. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Lisa Summers, Jennifer Webster
Not Present:
Kirby Metoxen
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on _____________.
____________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Regular Meeting Minutes DRAFT of January 10, 2018
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve January 15, 2018, emergency meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 1/15/18 emergency BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Lisa Liggins, Information Management Specialist
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
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DRAFT
Oneida Business Committee
Emergency Meeting
8:30 a.m. Monday, January 15, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council
members: Daniel Guzman King David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
Not Present: Secretary Lisa Summers;
Arrived at: ;
Others present: Jo Anne House, Kelly McAndrews, Pat Pelky, Larry Barton, Laura Laitinen-Warren;
I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:34 p.m.
For the record:
Secretary Summers is out due to a family emergency.
II. OPENING by Chairman Tehassi Hill
III. ADOPT THE AGENDA (00:01:36)
Motion by Jennifer Webster to adopt the agenda as presented, seconded by Ernie Stevens III. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
IV. EXECUTIVE SESSION (00:02:03)
Motion by Brandon Stevens to go into executive session at 8:35 a.m., seconded by Trish King. Motion
carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by David P. Jordan to come out of executive session at 9:13 a.m., seconded by Brandon Stevens.
Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Roll call for the record:
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council
members: Daniel Guzman King David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster;
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A. New Business
1. Determine next steps regarding land acquisition # 01201801V (00:02:33)
Sponsor: Tehassi Hill, Chairman
Motion by Trish King to accept the update regarding land acquisition # 0120180V as information,
seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2. Approve limited waiver of sovereign immunity for DJW Investments, LLC file # 20180067 (00:03:03)
Sponsor: JoAnne House, Chief Counsel
Motion by Ernie Stevens III to approve the limited waiver of sovereign immunity for DJW Investments,
LLC file # 2018-0067, seconded by Jennifer Webster. Motion carried unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
II. ADJOURN (00:03:32)
Motion by David P. Jordan to adjourn at 9:14 p.m., seconded by Daniel Guzman King. Motion carried
unanimously:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Brandon Stevens, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on _____________.
____________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Emergency Meeting Minutes DRAFT of January 15, 2018
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt resolution entitled Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for
Organization Entities
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Redline to resolution # BC 08-30-17-A
3.
2. DRAFT amending resolution
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Info. Mgmt. Spec/BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
TO:
ONEIDA BUSINESS COMMITTEE
FROM: LISA SUMMERS, SECRETARY
RE:
Resolution for amending the 2017-2020 OBC Liaison Appointments for Organization Entities
______________________________________________________________________________________________
***BACKGROUND***
The OBC adopted resolution # BC 08-30-17-A entitled Appointment of Liaison Responsibilities for Organization
Entities. At the that time, it was indicated the resolution would be reviewed periodically to ensure it is accurate.
At the January 12, 2018, BC Work Session, the resolution # BC 08-30-17-A was reviewed and the following
changes were agreed upon by those present:
1. C1 - replace Patricia King with David P. Jordan
2. C4 - add Lisa Summers and Ernie Stevens III as alternates
3. C5 - add Lisa Summers as alternate
4. R1 - delete, the entity has been dissolved
5. M13 - remove Kirby Metoxen as alternate
In making the agreed upon changes, the following corrects were also noted:
1. Add headers to each page
2. W9 - removed OBC as alternate
Attached you will find a redline of the draft to the original as well as a clean copy of the draft.
This resolution does not require a statement of effect in accordance with the resolution BC 06-01-05-C.
***REQUESTED ACTION***
Adopt resolution entitled Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for
Organization Entities
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Oneida Nation
Post Office Box 365
Oneida, WI 54155
Phone: (920)869-2214
BC Resolution # ________________
Amending resolution # BC 08-30-17-A Appointment of Liaison
Responsibilities for Organization Entities
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee has determined that the appointment of liaisons to
various boards, committees, commissions, and organization units fosters communication
and understanding between the organization entities and the Oneida Business
Committee; and
WHEREAS,
the Oneida Business Committee has metadopted resolution # BC 08-30-17-A, which
appointed liaison representatives for organization entities;
WHEREAS,
the Oneida Business Committee has met, determined additional changes are needed,
and determined who should be appointed to serve as liaison to the organization entities;
NOW THEREFORE BE IT RESOLVED, that the following liaison appointments are adopted for the 20172020 term of the Oneida Business Committee:
Ref #
Entity
Primary
Alternate
Corporations
C1
Oneida Airport Hotel Corporation
C2
Bay Bancorporation, Inc.
C3
Oneida ESC Group, LLC
C4
Oneida Golf Enterprise Corporation
C5
Oneida Seven Generations Corporation
Kirby Metoxen and
Daniel Guzman
Patricia KingDavid P.
Jordan
Lisa Summers and
Ernest Stevens III
Patricia King
Brandon L.
Yellowbird-Stevens
Patricia King
Ernest Stevens III and
Daniel Guzman
Patricia King and
Daniel Guzman
Tehassiʔtasi Hill, Lisa
Summers and Ernest
Stevens III
Patricia King and Lisa
Summers
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BC Resolution # __________
Amending resolution # BC 08-30-17-A
Appointment of Liaison Responsibilities for Organization Entities
Page 2 of 4
Ref #
Entity
Primary
Alternate
R4R3
Boards, Committees, Commissions
Regulatory/Hearing Body
Oneida Child Protective Board
Lisa Summers
Oneida Election Board
Tehassiʔtasi Hill
Oneida Environmental Resource Board
Daniel Guzman and
Ernest Stevens III
Oneida Gaming Commission
Kirby Metoxen
R5R4
Oneida Land Commission
Patricia King
R6R5
R7R6
R8R7
Pardon and Forgiveness Screening
Committee
Oneida Personnel Commission
Oneida Police Commission
R9R8
Oneida Nation School Board
R10R9
Oneida Trust Enrollment Committee
Brandon L.
Yellowbird-Stevens
Tehassiʔtasi Hill
Lisa Summers and
Ernest Stevens III
Brandon L.
Yellowbird-Stevens
Kirby Metoxen
A1
Jennifer Webster
Daniel Guzman
A2
Anna John Resident Centered Care
Community Board
Oneida Nation Arts Board
Kirby Metoxen
A3
Oneida Nation Commission on Aging
A4
A5
Hall Of Fame Selection Committee
Oneida Land Claims Commission
Jennifer Webster
and Lisa Summers
Ernest Stevens III
Kirby Metoxen
Daniel Guzman and
Jennifer Webster
Daniel Guzman
A6
A7
A8
Oneida Library Board
Oneida Pow-wow Committee
Southeast Wisconsin Oneida Tribal Services
Advisory Board
Oneida Nation Veterans Affairs Committee
Tehassiʔtasi Hill
Ernest Stevens III
Kirby Metoxen and
Daniel Guzman
Jennifer Webster
R1
R2R1
R3R2
Jennifer Webster
Lisa Summers
Jennifer Webster
Brandon L.
Yellowbird-Stevens
Jennifer Webster and
Tehassiʔtasi Hill
Jennifer Webster
Kirby Metoxen
Daniel Guzman
Ernest Stevens III
and Daniel Guzman
Not Applicable
Advisory
A9
G1
S1
S2
S3
S4
S5
S6
Lisa Summers
Lisa Summers and
Jennifer Webster
David P. Jordan
Jennifer Webster
Ernest Stevens III
Lisa Summers and
Daniel Guzman
Governing Responsibility / Organizational Group
Head Start Policy Council
Jennifer Webster
Kirby Metoxen
Standing Committees
Audit Committee
David P. Jordan, Lisa Summers, Ernest
Stevens III, and Tehassiʔtasi Hill
Community Development & Planning
Patricia King, Jennifer Webster, Kirby
Committee
Metoxen, Ernest Stevens III, Daniel Guzman,
and Brandon L. Yellowbird -Stevens
Finance Committee
Patricia King, Jennifer Webster, and Daniel
Guzman
Judiciary Standing Committee
Tehassiʔtasi Hill, David P. Jordan, and Lisa
Summers
Legislative Operating Committee
David P. Jordan, Kirby Metoxen, Ernest
Stevens III, Jennifer Webster, and Daniel
Guzman
Quality of Life Committee
Daniel Guzman, Kirby Metoxen, Brandon L.
Yellowbird-Stevens, Tehassiʔtasi Hill, and
Ernest Stevens III
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BC Resolution # __________
Amending resolution # BC 08-30-17-A
Appointment of Liaison Responsibilities for Organization Entities
Page 3 of 4
Ref #
Entity
Primary
Alternate
Membership Representation - External Entity
M1
M2
M3
M4
M5
M6
M7
M8
M9
M10
M11
M12
M13
Great Lakes Inter-Tribal Council, Inc.
http://www.glitc.org/
Haskell Indian Nations University National
Board of Regents
Tehassiʔtasi Hill
Hobart, Ashwaubenon, Lawrence, Oneida
Midwest Alliance of Sovereign Tribes
http://www.m-a-s-t.org/
National Congress of American Indians
http://www.ncai.org/
National Indian Gaming Association
http://www.indiangaming.org/
Native American Finance Officers
Association
http://www.nafoa.org/
Native American Tourism of Wisconsin
http://natow.org/
Natural Resource Damage Assessment
https://darrp.noaa.gov/about-darrp/naturalresource-damage-assessment
Tehassiʔtasi Hill
Tehassiʔtasi Hill
Brandon L.
Yellowbird-Stevens
Ernest Stevens III
and Jennifer Hill
Kelley
OBC
OBC
Tehassiʔtasi Hill
OBC
Brandon L.
Yellowbird-Stevens
Trish King
OBC
Regional Tribal Operations Committee
https://www.epa.gov/tribal/region-5-tribalprogram
Religious Practices Advisory Committee
https://doc.wi.gov/
Tribal Treasury Advisory Committee
https://www.nafoa.org/resources/tribaltreasury-advisory-committee
Tribal Technical Advisory Group
https://www.cms.gov/Outreach-andEducation/American-Indian-AlaskaNative/AIAN/Tribal-Technical-AdvisoryGroup.html
Tehassiʔtasi Hill
Brandon L.
Yellowbird-Stevens
Kirby Metoxen
Tehassiʔtasi Hill
Melinda J. Danforth
Trish King
Jennifer Webster
Daniel Guzman,
Kirby Metoxen, and
Lawrence Barton
OBC
Patrick Pelky, Kirby
Metoxen, Daniel
Guzman, and Ernest
Stevens III
Ernest Stevens III,
Daniel Guzman, and
Jeff Mears
Jennifer Webster and
Daniel Guzman
Not Applicable
Daniel Guzman,
Kirby Metoxen,
Melinda J. Danforth,
and Debra J.
Danforth
Local Government Relations
L1
L2
L3
Greater Green Bay Chamber of Commerce
http://www.greatergbc.org/
Greater Green Bay Convention & Visitors
Bureau
https://www.greenbay.com/
Service and Cooperative Agreements:
Ashwaubenon, Village of
Brown, County of
Green Bay, City of
Hobart, Village of
Oneida, Town of
Outagamie, County of
Louise Cornelius/
Ernest Stevens III
Steve Ninham/Kirby
Metoxen
Daniel Guzman and
Jennifer Webster
Daniel Guzman
Tehassiʔtasi Hill, Patricia King, Lisa
Summers, and Brandon L. YellowbirdStevens
Public Packet
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BC Resolution # __________
Amending resolution # BC 08-30-17-A
Appointment of Liaison Responsibilities for Organization Entities
Page 4 of 4
Ref #
Entity
Primary
Alternate
State Government Relations
W1
Department of Administration
Tehassiʔtasi Hill and
Brandon L.
Yellowbird-Stevens
Daniel Guzman,
Ernest Stevens III,
and Jennifer Webster
Lisa Summers and
Brandon L.
Yellowbird-Stevens
Patricia King and
Ernest Stevens III
Jennifer Webster and
Daniel Guzman
Lisa Summers
W2
Department of Agriculture, Trade and
Consumer Protection
W3
Department of Corrections
W4
Department of Financial Institutions
W5
Department of Health Services
W6
Department of Justice
W7
Department of Natural Resources
W8
Department of Revenue
W9
Department of Tourism
Ernest Stevens III
and Daniel Guzman
Patricia King and
Daniel Guzman
Kirby Metoxen
W10
Department of Transportation
David Jordan
W11
Department of Workforce Development
W12
W13
W14
Inter-Tribal Criminal Justice Council
Special Committee on State Tribal Relations
Wisconsin Council on Problem Gambling
Brandon L.
Yellowbird-Stevens
Lisa Summers
Lisa Summers
Kirby Metoxen
W15
Wisconsin Minority Health Leadership Council
Jennifer Webster
W16
Wisconsin Tribal Conservation Advisory
Council
Ernest Stevens III
Lisa Summers and
Patricia King
OBC
OBC
OBC
OBC
Brandon L.
Yellowbird-Stevens
OBC
OBC
Ernest Stevens III,
and Jennifer Webster,
and OBC
Kirby Metoxen, James
Petitjean, and Travis
Wallenfang
OBC
OBC
Not Applicable
Brandon L.
Yellowbird-Stevens
Kirby Metoxen and
Daniel Guzman
Daniel Guzman, Lisa
Summers, and Patrick
Pelky
Public Packet
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Oneida Nation
Post Office Box 365
Oneida, WI 54155
Phone: (920)869-2214
BC Resolution # ________________
Amending resolution # BC 08-30-17-A Appointment of Liaison
Responsibilities for Organization Entities
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee has determined that the appointment of liaisons to
various boards, committees, commissions, and organization units fosters communication
and understanding between the organization entities and the Oneida Business
Committee; and
WHEREAS,
the Oneida Business Committee adopted resolution # BC 08-30-17-A, which appointed
liaison representatives for organization entities;
WHEREAS,
the Oneida Business Committee has met, determined additional changes are needed,
and determined who should be appointed to serve as liaison to the organization entities;
NOW THEREFORE BE IT RESOLVED, that the following liaison appointments are adopted for the 20172020 term of the Oneida Business Committee:
Ref #
Entity
Primary
Alternate
Corporations
24
25
C1
Oneida Airport Hotel Corporation
C2
Bay Bancorporation, Inc.
C3
Oneida ESC Group, LLC
C4
Oneida Golf Enterprise Corporation
C5
Oneida Seven Generations Corporation
Kirby Metoxen and
Daniel Guzman
David P. Jordan
Lisa Summers and
Ernest Stevens III
Patricia King
Brandon L.
Yellowbird-Stevens
Patricia King
Ernest Stevens III and
Daniel Guzman
Patricia King and
Daniel Guzman
Tehassiʔtasi Hill, Lisa
Summers and Ernest
Stevens III
Patricia King and Lisa
Summers
Public Packet
37 of 276
BC Resolution # __________
Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities
Page 2 of 4
Ref #
Entity
Primary
R3
Boards, Committees, Commissions
Regulatory/Hearing Body
Oneida Election Board
Tehassiʔtasi Hill
Oneida Environmental Resource Board
Daniel Guzman and
Ernest Stevens III
Oneida Gaming Commission
Kirby Metoxen
R4
Oneida Land Commission
R5
R6
R7
Pardon and Forgiveness Screening
Committee
Oneida Personnel Commission
Oneida Police Commission
R8
Oneida Nation School Board
R9
Oneida Trust Enrollment Committee
A1
A2
Anna John Resident Centered Care
Community Board
Oneida Nation Arts Board
A3
Oneida Nation Commission on Aging
A4
A5
Hall Of Fame Selection Committee
Oneida Land Claims Commission
Jennifer Webster and
Lisa Summers
Ernest Stevens III
Kirby Metoxen
A6
A7
A8
Oneida Library Board
Oneida Pow-wow Committee
Southeast Wisconsin Oneida Tribal Services
Advisory Board
Oneida Nation Veterans Affairs Committee
Tehassiʔtasi Hill
Ernest Stevens III
Kirby Metoxen and
Daniel Guzman
Jennifer Webster
R1
R2
A9
G1
S1
S2
S3
S4
S5
S6
Patricia King
Brandon L.
Yellowbird-Stevens
Tehassiʔtasi Hill
Lisa Summers and
Ernest Stevens III
Brandon L.
Yellowbird-Stevens
Kirby Metoxen
Advisory
Jennifer Webster
Kirby Metoxen
Alternate
Lisa Summers
Jennifer Webster
Brandon L.
Yellowbird-Stevens
Jennifer Webster and
Tehassiʔtasi Hill
Jennifer Webster
Kirby Metoxen
Daniel Guzman
Ernest Stevens III and
Daniel Guzman
Not Applicable
Daniel Guzman
Daniel Guzman and
Jennifer Webster
Daniel Guzman
Lisa Summers
Lisa Summers and
Jennifer Webster
David P. Jordan
Jennifer Webster
Ernest Stevens III
Lisa Summers and
Daniel Guzman
Governing Responsibility / Organizational Group
Head Start Policy Council
Jennifer Webster
Kirby Metoxen
Standing Committees
Audit Committee
David P. Jordan, Lisa Summers, Ernest
Stevens III, and Tehassiʔtasi Hill
Community Development & Planning
Patricia King, Jennifer Webster, Kirby
Committee
Metoxen, Ernest Stevens III, Daniel Guzman,
and Brandon L. Yellowbird -Stevens
Finance Committee
Patricia King, Jennifer Webster, and Daniel
Guzman
Judiciary Standing Committee
Tehassiʔtasi Hill, David P. Jordan, and Lisa
Summers
Legislative Operating Committee
David P. Jordan, Kirby Metoxen, Ernest
Stevens III, Jennifer Webster, and Daniel
Guzman
Quality of Life Committee
Daniel Guzman, Kirby Metoxen, Brandon L.
Yellowbird-Stevens, Tehassiʔtasi Hill, and
Ernest Stevens III
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BC Resolution # __________
Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities
Page 3 of 4
Ref #
Entity
Primary
Alternate
Membership Representation - External Entity
M1
M2
M3
M4
M5
M6
M7
M8
M9
M10
M11
M12
M13
Great Lakes Inter-Tribal Council, Inc.
http://www.glitc.org/
Haskell Indian Nations University National
Board of Regents
Hobart, Ashwaubenon, Lawrence, Oneida
Midwest Alliance of Sovereign Tribes
http://www.m-a-s-t.org/
National Congress of American Indians
http://www.ncai.org/
National Indian Gaming Association
http://www.indiangaming.org/
Native American Finance Officers Association
http://www.nafoa.org/
Tehassiʔtasi Hill
Brandon L.
Yellowbird-Stevens
Tehassiʔtasi Hill
Tehassiʔtasi Hill
Brandon L.
Yellowbird-Stevens
Ernest Stevens III and
Jennifer Hill Kelley
OBC
OBC
Tehassiʔtasi Hill
OBC
Brandon L.
Yellowbird-Stevens
Trish King
OBC
Native American Tourism of Wisconsin
http://natow.org/
Natural Resource Damage Assessment
https://darrp.noaa.gov/about-darrp/naturalresource-damage-assessment
Kirby Metoxen
Regional Tribal Operations Committee
https://www.epa.gov/tribal/region-5-tribalprogram
Religious Practices Advisory Committee
https://doc.wi.gov/
Tribal Treasury Advisory Committee
https://www.nafoa.org/resources/tribaltreasury-advisory-committee
Tribal Technical Advisory Group
https://www.cms.gov/Outreach-andEducation/American-Indian-AlaskaNative/AIAN/Tribal-Technical-AdvisoryGroup.html
Tehassiʔtasi Hill
Tehassiʔtasi Hill
Melinda J. Danforth
Trish King
Jennifer Webster
Daniel Guzman, Kirby
Metoxen, and
Lawrence Barton
OBC
Patrick Pelky, Kirby
Metoxen, Daniel
Guzman, and Ernest
Stevens III
Ernest Stevens III,
Daniel Guzman, and
Jeff Mears
Jennifer Webster and
Daniel Guzman
Not Applicable
Daniel Guzman,
Melinda J. Danforth,
and Debra J. Danforth
Local Government Relations
L1
L2
L3
26
27
Greater Green Bay Chamber of Commerce
http://www.greatergbc.org/
Greater Green Bay Convention & Visitors
Bureau
https://www.greenbay.com/
Service and Cooperative Agreements:
Ashwaubenon, Village of
Brown, County of
Green Bay, City of
Hobart, Village of
Oneida, Town of
Outagamie, County of
Louise Cornelius/
Ernest Stevens III
Steve Ninham/Kirby
Metoxen
Daniel Guzman and
Jennifer Webster
Daniel Guzman
Tehassiʔtasi Hill, Patricia King, Lisa Summers,
and Brandon L. Yellowbird-Stevens
Public Packet
39 of 276
BC Resolution # __________
Amending resolution # BC 08-30-17-A Appointment of Liaison Responsibilities for Organization Entities
Page 4 of 4
Ref #
Entity
Primary
Alternate
State Government Relations
W1
Department of Administration
Tehassiʔtasi Hill and
Brandon L.
Yellowbird-Stevens
Daniel Guzman,
Ernest Stevens III,
and Jennifer Webster
Lisa Summers and
Brandon L.
Yellowbird-Stevens
Patricia King and
Ernest Stevens III
Jennifer Webster and
Daniel Guzman
Lisa Summers
W2
Department of Agriculture, Trade and
Consumer Protection
W3
Department of Corrections
W4
Department of Financial Institutions
W5
Department of Health Services
W6
Department of Justice
W7
Department of Natural Resources
W8
Department of Revenue
W9
Department of Tourism
Ernest Stevens III
and Daniel Guzman
Patricia King and
Daniel Guzman
Kirby Metoxen
W10
Department of Transportation
David Jordan
W11
Department of Workforce Development
W12
W13
W14
Inter-Tribal Criminal Justice Council
Special Committee on State Tribal Relations
Wisconsin Council on Problem Gambling
Brandon L.
Yellowbird-Stevens
Lisa Summers
Lisa Summers
Kirby Metoxen
W15
Wisconsin Minority Health Leadership Council
Jennifer Webster
W16
Wisconsin Tribal Conservation Advisory
Council
Ernest Stevens III
Lisa Summers and
Patricia King
OBC
OBC
OBC
OBC
Brandon L.
Yellowbird-Stevens
OBC
OBC
Ernest Stevens III and
Jennifer Webster
Kirby Metoxen, James
Petitjean, and Travis
Wallenfang
OBC
OBC
Not Applicable
Brandon L.
Yellowbird-Stevens
Kirby Metoxen and
Daniel Guzman
Daniel Guzman, Lisa
Summers, and Patrick
Pelky
Public Packet
40 of 276
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt resolution entitled Amendment to Opening Date of the Legal Resource Center to August 1, 2018
3. Supporting Materials
Report
Resolution
Contract
Other:
1. memo from GTC Legal Resource
3. DRAFT resolution
2. Statement of effect
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Wesley Martin, Jr., Advocate/General Tribal Council Legal Resource Center
Primary Requestor/Submitter:
Tsyoslake House, Advocate/General Tribal Council Legal Resource Center
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Public Packet
41 of 276
Legal Resource Center
MEMORANDUM
TO:
Jo Anne House, Chief Counsel
FROM:
GTC Legal Resource Center
DATE:
January 18, 2018
SUBJECT:
GTC Legal Resource Center Extension of Opening Date
The GTC Legal Resource Center (LRC) is requesting an extension of the opening date. The
reasons for this are as follows:
1. The area of the GTC LRC law which states that the GTC LRC shall
“provide legal advice and representation to . . . employees in cases
before the judiciary. . ..”, needs clarification as to what the scope of
representation towards employees covers. i.e. what is the extent of
representation for non‐Oneida employees.
2. The GTC LRC needs to secure additional staff with legal background in
order to successfully open and operate the Legal Resource Center. i.e.
a paralegal/legal secretary.
If there are any questions, or need for additional information, please contact the Legal
Resource Center.
Wes Martin Jr. 920‐496‐5324
Tsyoslake House 920‐496‐5322
3759 • Oneida, WI 54155
oneida‐nsn.gov
Public Packet
42 of 276
Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution # _______________
Amendment to Opening Date of the Legal Resource Center to August 1, 2018
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
WHEREAS, the Oneida Nation is a federally recognized Indian government and a
treaty tribe recognized by the laws of the United States of America; and
WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida
Nation; and
WHEREAS, the Oneida Business Committee has been delegated the authority of
Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida
General Tribal Council; and
WHEREAS, on November 14, 2016, the Oneida General Tribal Council directed the
Oneida Business Committee to establish a legal office consisting of
elected advocates and an elected advising attorney to represent Tribal
members and employees in any type of litigation at the Oneida Judiciary
and to advise the Oneida General Tribal Council during duly called
General Tribal Council meetings; and
WHEREAS, the Oneida General Tribal Council required the advising attorney and
advocate positions to be placed on the ballot for the 2017 General
Election; and
WHEREAS, on May 24, 2017, the Oneida Business Committee enacted emergency
legislation pursuant to resolution # BC-05-24-17-A which established the
Legal Resource Center and set the following transition schedule
(1) Elections. The elections for the Legal Resource Center were held during the 2017
general election. The election process followed the Nation’s Election law and during
the first Legal Resource Center election, the Advocates’ terms shall be as follows:
a. The candidate for Advocate with the highest number of votes shall be elected to
a term of four (4) years.
b. The candidate for Advocate with the next highest number of votes shall be
elected to a term of three (3) years.
c. In the event of any tie vote, the provisions of the Nation’s Election law for
resolving a tie vote shall determine the outcome.
(2) Legal Resource Center Opening. The Legal Resource Center shall be open to Tribal
members and employees beginning on February 1, 2018; and
WHEREAS, there was no nominations or applications for the advising attorney position
on the ballot of the 2017 General Election held on July 8, 2017; and
Public Packet
43 of 276
BC Resolution _____________
Amendment to Opening Date of the Legal Resource Center to August 1, 2018
Page 2 of 2
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
WHEREAS, a public meeting was held on July 20, 2017, in accordance with the
Legislative Procedures Act for the permanent adoption of the Legal
Resource Center Law and no comments were received; and
WHEREAS, on September 09, 2017 the Oneida Business Committee adopted the
Legal Resource Center law pursuant to resolution # BC-09-13-17-L; and
WHEREAS, on October 14, 2017 a Tribal Caucus was held with no nominations for the
advising attorney position, there were no applications submitted by the
October 20, 2017, deadline and as a result there were no candidates for
the advising attorney position on the ballot for the December 02, 2017
Special Election; and
WHEREAS, the advocates elected during the July 2017 General Elections and have
been working to set up the Legal Resource Center offices, drafting
procedures for accepting clients, and identifying training for brief writing,
representation processes, and hearing processes, as well as on various
laws of the Nation; and
WHEREAS, the advocates have identified that additional training is needed to be fully
prepared to open the Legal Resource Center without having an advising
attorney available to provide mentoring and assistance; and
WHEREAS, the Oneida Business Committee agrees the lack of an attorney mentoring
and advising the advocates places a greater burden on the advocates to
obtain additional training to meet the needs of clients that may come to the
Legal Resource Center and to provide adequate representation;
NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee amends
resolutions # BC-05-24-17-A and BC-09-13-17-L to set the new opening date of the
Legal Resource Center as August 1, 2018.
BE IT FUTHER RESOLVED, that the Treasurer shall identify appropriate personnel to
assist the Legal Resource Center advocates in developing the FY2019 budget for that
office, including the addition of personnel to assist with receptionist and clerical duties.
BE IT FINALLY RESOLVED, the Business Committee Support Office shall assist the
Legal Resource Center offices with receptionist and clerical duties beginning July 1,
2018 and concluding upon adoption of the FY2019 budget and hiring the
receptionist/clerical staff.
Public Packet
44 of 276
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Amendment to Opening Date of the Legal Resource Center to August 1, 2018
Summary
The resolution amends the opening date of the Legal Resource Center from February 1, 2018, to August
1, 2018.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: January 18, 2018
Analysis by the Legislative Reference Office
Following direction from the General Tribal Council, on May 24, 2017, the Oneida Business Committee
adopted the Legal Resource Center law (“the Law”) on an emergency basis pursuant to resolution BC-0524-17-A which established the Legal Resource Center. Emergency legislation was necessary to meet the
General Tribal Council’s requirement that the Legal Resource Center advising attorney and advocate
positions be placed on the ballot for the 2017 General Election. The Oneida Business Committee then
adopted the Law on a permanent basis through resolution BC-09-13-17-L.
Both resolution BC-05-24-17-A and BC-09-13-17-L established a Transition Plan for the Legal Resource
Center which requires the Legal Resource Center to open to members of the Nation and employees on
February 1, 2018. The Transition Plan also allows the Oneida Business Committee to make modifications
and additions to the Transition Plan if necessary.
There were no nominations or applications for the advising attorney position on the ballot of the 2017
General Election held on July 8, 2017, or on the Special Election held on December 2, 2017.
This resolution states that although the elected advocates have been working towards creating and
implementing the various processes and procedures needed to open the Legal Resource Center, additional
training is needed to be fully prepared to open the Legal Resource Center without having an advising
attorney available to provide guidance and assistance. The Oneida Business Committee agrees the lack of
an attorney mentoring and advising the advocates places a greater burden on the advocates to obtain
additional training to meet the needs of clients that may come to the Legal Resource Center and to
provide adequate.
This resolution amends resolutions BC-05-24-17-A and BC-09-13-17-L to set the new opening date of the
Legal Resource Center as August 1, 2018. Additionally, it establishes that the Oneida Nation Treasurer
shall identify appropriate personnel to assist the Legal Resource Center advocates in developing the Fiscal
Year 2019 budget for that office, including the addition of personnel to assist with receptionist and
clerical duties. The Business Committee Support Office shall assist the Legal Resource Center offices
with receptionist and clerical duties beginning July 1, 2018 and concluding upon adoption of the FY2019
budget and hiring the receptionist/clerical staff.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
Page 1 of 1
Public Packet
45 of 276
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Approve Resolution
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Statement of Effect
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Ravinder Vir, Division Director/Medical
Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
46 of 276
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Approval of resolution is needed to provide the Medical Director the ability to sign-off on Purchase Referred Care
regarding health care payments subject to CHEF reimbursement during the period the Operations Director will
be out of the office on Medical Leave.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
47 of 276
Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Resolution # _____________________
Temporary Amendment to BC Resolution 08-28-13-B; Authorization to Sign-Off on Patient
Referred Care – Health Care Payments
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Comprehensive Health Division receives notices from vendors for health care
invoices (medical, dental, and Behavioral Health invoices), verifies the payment should
be made, and authorizes payment on the health care invoice; and
WHEREAS,
in regards to invoices in excess of $19,000 the Nation receives reimbursement from
Catastrophic Health Emergency Funds (CHEF) that is on a first come first served bases
such that a delay in submission of the reimbursement request could result in funding
being unavailable and the Nation utilizing Tribal contribution or direct billing receipts from
health division patients to offset these costs; and
WHEREAS,
the Oneida Comprehensive Health Division has identified all processes which could be
addressed to reduce the overall time of receipt, review, approval, and payment of health
care invoices; and
WHEREAS,
BC Resolution 08-28-13-B assigns sign-off authority for Patient Referred Care (formerly
Contract Health Services) regarding health care payments subject to CHEF
reimbursement; and
WHEREAS,
there is a need to temporarily reassign sign-off authority as the Comprehensive Health
Division Operations Director will be on medical leave for a period of 8 weeks; and
NOW THEREFORE BE IT RESOLVED, that the Comprehensive Health Division Medical Director shall
have sign-off authority for Patient Referred Care regarding health care payments subject to CHEF
reimbursement for amounts not exceeding $100,000 from the date this resolution is adopted until March
29, 2018.
BE IT FUTHER RESOLVED, that all other requirements of BC Resolution 08-28-13-B remain in full force
and effect.
Public Packet
48 of 276
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Temporary Amendment to BC Resolution 08-28-13-B; Authorization to Sign-Off on Patient
Referred Care – Health Care Payments
Summary
The resolution temporarily amends Oneida Business Committee resolution BC-08-28-13-B titled
“Authorization to Sign-Off on Contract Health Services – Health Care Payments” to temporarily
grant sign-off authority to the Comprehensive Health Division Medical Director.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: January 18, 2018
Analysis by the Legislative Reference Office
Oneida Business Committee resolution BC-08-28-13-B titled, “Authorization to Sign-Off on
Contract Health Services – Health Care Payments” assigns sign-off authority to the
Comprehensive Health Division Operations Director for Patient Referred Care (formerly known
as Contract Health Services) regarding health care payments subject to Catastrophic Health
Emergency Funds (CHEF) reimbursement.
The Comprehensive Health Division Operations Director will be on medical leave for a period of
eight weeks and will not be available to sign-off on time sensitive health care payments subject
to CHEF reimbursement., resulting in a need to temporarily reassign sign-off authority.
This resolution temporarily reassigns sign-off authority to the Comprehensive Health Division
Medical Director for Patient Referred Care regarding health care payments subject to CHEF
reimbursement for amounts not exceeding $100,000 from the date this resolution is adopted until
March 19, 2018.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Adopt the Community Support Fund law Rule Handbook.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Memo
3. Summary Report
2. Rule Handbook
4. Public Meeting Documents
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Clorissa N. Santiago, LRO Staff Attorney
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
See attached.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Oneida Nation
OODODO=
PO Box 365 • Oneida, WI 54155-0365
ONEIDA
Oneld•·nsn.gov
TO:
FROM:
DATE:
RE:
r'\
Oneida Business Committee
Legislative Operating Committee
Oneida Business Committee
David P. Jordan, Legislative Operating Committee Chairman
January 24,2018
Certi.fication of Community Support F und Law Rule Handbook
The Legislative Operating Committee (LOC) has reviewed and certified the Community Support
Fund law Rule Handbook. The Community Support Fund law delegates administrative
rulemak.ing authority to the operators of the Community Support Fund as authorized by the
Administrative Rulemaking law. The Social Services Area of the Governmental Services
Division has delegated the operation of the Community Support Fund to the Economic Support
Department.
The Community Support Fund law Rule Handbook provides guidance on how the Community
Support Fund is utilized so that the Nation can assist the greatest number of members of the
Nation who apply for assistance to the Community Supp01t Fund in times of a catastrophic
event, illness, injury or emergency event when no other resources for assistance exist.
Requested Action
Consider the adoption of the Community Supp01t Fund Law Rule Handbook.
Page 1 of 1
A good mind. A good heart. A strong fire.
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JoAnne House, PhD 1 Chief Counsel
James R. Bittorf I Deputy Chief Counsel
Patricia M. Stevens Garvey
Kelly M. McAndrews
Michelle L. Gordon
Krystal L. John
Robert J. Collins, II
Law Office
ONEIDA
MEMORANDUM
TO:
Legislative Operating Committee
FROM:
Michelle L. Gordon, Staff
DATE:
January 12,2018
Attomer~
SUBJECT: Community Support Fund Rule Handbook
The Oneida Business Committee Resolution BC-1 0-25-17 requires that the Community Support
Fund Rule Handbook become effective on January 25, 2018.
An initial Public Meeting was held on September 22, 2017. While there were no public
comments received, the Economic Support Department, who is responsible for drafting the rules,
saw important additional amendments that needed to be made. Therefore, a new effective date
of January 25, 2018 was granted.
On November, 27, 2017 an updated CSF Rule Handbook was provided to the Legislative
Reference Office and a Statement of Effect was requested.
On November 30, 2017 a Public Meeting Notice was sent to the Kalihwisaks for publication in
the December 7, 2017 publication.
On December 6, 2017 the required documents were sent to the LRO for publication in the
Oneida Register.
On December 7, 2017 the Public Meeting notice was published in the Kalihwisaks.
On December 21, 2017 a Public Meeting was held. Myself and Economic Support Director,
Delia Smith remained there for a half an hour in case anyone came to the meeting late.
No public comments were received by the deadline of January 2, 2018, therefore it was not
necessary to review any public comments.
No other agency will be financially affected so there was no request for a financial analysis
outside of Economic Support.
N7210SeminaryRoad • P.O. Box 109 • Oneida, WI 54155 • 920.869.4327
oneida-nsn.gov
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ONEIDA NATION
COMMUNITY SUPPORT FUND
RULEBOOK
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Title 1. Government and Finances – Chapter 125
Community Support Fund
Rule Nos. 1 through 18
I. Purpose, Delegation, Adoption, Amendment and Repeal
1-1. Purpose. The purpose of the Community Support Fund rules is to provide guidance on how
the Community Support Fund is utilized so that the Nation can assist the greatest number of
members of the Nation who apply for assistance to the Fund in times of a catastrophic event,
illness, injury or emergency event when no other resources for assistance exist.
1-2. Authority. The Community Support Fund Law, Chapter 125, delegates rulemaking authority
to the Social Services Area of the Government Services Division pursuant to the Administrative
Rulemaking law (Chapter 17 Oneida Code of Laws).
1-3. These rules were adopted by the Economic Support Department of the Social Services Area
of the Government Services Division in accordance with the procedures of the Administrative
Rulemaking law.
1-4. These rules may be amended or repealed by the Economic Support Department and/or the
Oneida Business Committee pursuant to the procedures set out in the Administrative Rulemaking
Law. For the purpose of future amendments to these rules, each article is a separate rule and
may be amended as such.
1-5. Should a provision of these rules or the application thereof to any person or circumstances
be held as invalid, such invalidity shall not affect other provisions of these rules which are
considered to have legal force without the invalid portions.
1-6. In the event of a conflict between a provision of these rules and a provision of another rule,
internal policy, procedure, or other regulation; the provisions of these rules shall control.
1-7. These rules supersede all prior rules, regulations, internal policies or other requirements
relating to the Community Support Fund.
1-8. This Article applies to each subsequent rule listed herein.
II. Definitions
2-1. This section shall govern the definitions of words and phrases used within this rule. All
words not defined herein shall be used in their ordinary and everyday sense.
(a) “Applicant” means the subject of the application for assistance.
(b) “Business day” means Monday through Friday 8:00 a.m. to 4:30 p.m., excluding
holidays of the Nation.
(c) “Caregiver” means the person who assists an ill or incapacitated immediate family
member that is in need of twenty-four (24) hour per day, seven (7) days a week care.
(d) “Case manager” means an employee responsible for administering Community
Support Fund benefits.
(e) “Catastrophic event” means a natural or man-made incident, which results in a
substantial damage or loss requiring major financial resources to repair or recover. This
includes, but is not limited to, a house fire, tornado, flood, or other disaster.
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(f) “Catastrophic illness/injury” means a serious debilitating illness, injury, impairment,
or mental or physical condition that involves:
(1) In-patient care;
(2) A period of continuing treatment due to a chronic serious health condition,
including, but not limited to, chemotherapy, radiation, dialysis, and daily/weekly
therapy resulting from trauma;
(3) A period of illness or injury that is long-term due to a condition for which
treatment may be ineffective including, but not limited to, stroke or terminal
disease;
(4) Multiple treatments either for restorative surgery after an accident or other
injury, or for a chronic condition, including, but not limited to, cancer or kidney
disease.
(g) “COBRA” means the Consolidated Omnibus Budget Reconciliation Act of 1985
also known as continued group health care coverage costs under an employer’s plan.
(h) “Cosmetic” means any medical service provided with the intent to enhance a
person’s appearance, including, but not limited to, braces, veneers, teeth whitening,
implants, or other plastic surgery.
(i) “Critical Medical” means professionally delivered care or treating a life threatening
illness which requires immediate or regularly scheduled monitored medical care, which
includes, but is not limited to dialysis, chemotherapy, radiation, daily/weekly therapy
resulting from trauma.
This does not include routine annual or semi-annual
appointments.
(j) “Emergency event” means a situation that poses an immediate risk to health, life,
safety, property or environment. Emergencies require urgent intervention to prevent
further illness, injury, death, or other worsening of the situation.
(k) “Emergency medical travel” means an unexpected serious health situation or
occurrence requiring the immediate presence of immediate family. This includes, but is
not limited to, end of life situations, and situations in which an immediate family member
is placed on life support.
(l) “Eviction” means the legal notice received from a landlord or mortgage holder that
orders the tenant(s) to vacate the property.
(m) “”FMLA” means the Family Medical Leave Act, a Federal law authorizing
temporary time off from an employment position to provide direct care to a family
member, without losing their employment status.
(n) “Fund” means the Community Support Fund.
(o) “Garnishment” means a legal action that directs that money owed be seized to satisfy
a debt.
(p) “Household” means all persons who reside together at the same residence.
(q) “Immediate family” means an individual’s husband, wife, mother, father, step
mother, step father, son, daughter, step son, step daughter, brother, sister, step brother,
step sister, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, sonin-law, brother-in-law or sister-in-law and any of the these relations attained through
legal adoption, and/or a person who is legally responsible or otherwise named the legal
guardian for the applicant.
(r) “Incapacitation” means a state in which a person is temporarily or permanently
impaired by mental and/or physical deficiency, disability, illness or injury.
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(s) “Income” means a measurement including, but not limited to, a combination of
salaries, wages, retirement pension, disability income, government benefits, and
unemployment of all people sharing a particular household/residence.
(t) “Legal guardian” means a person who has the legal authority to care for the personal
and property interests of another person granted through a Court order.
(u) “Legal responsibility” means specific duties imposed upon a person to care or
provide for another including liability for personal obligations as granted through a
Power of Attorney or Court order.
(v) “Major medical surgery” means a surgical procedure that carries a degree of risk to
the patient’s life, or the potential for severe disability if something goes wrong during
surgery. It is a surgical procedure that usually requires a patient to be put under general
anesthesia and given respiratory assistance because he or she cannot breathe
independently.
(w) “Nation” means the Oneida Nation.
(x) “Non-medical” means necessary intervention to support a patient with an on-going
medical illness, injury or potential life threatening illness, and requires further testing or
consultation with a specialist.
(y) “Reimbursement” means to make repayment for expense(s) or a loss that incurred.
(z) “Routine Exam” means an annual or semi-annual health exam provided by a
physician, dentist, orthodontist, oral surgeon, or other similar health care specialist.
(aa) “Security Deposit” means the payment of money held by a landlord in trust to
protect him/herself from unpaid rent or damage to the living space.
(bb) “Wages” means taxable income reported to the Internal Revenue Service for
performing work.
III. SHELTER ASSISTANCE
3-1. Purpose. The purpose of shelter assistance is to assist enrolled members of the Nation with
financial support for shelter expenses due to experiencing a catastrophic event, illness, or
injury where no other resources exist.
3-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
3-3. Eligibility Criteria. In order to be eligible for shelter assistance a person must provide a
completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) Documentation verifying catastrophic event, illness, injury or other emergency
event within the last thirty (30) days, including but not limited to:
(1) Medical verification specifying dates effected by illness or injury;
(2) Verification of short and/or long term disability specifying the dates received
and the amount of the benefit;
(3) Other documentation listing damage or loss.
(c) Landlord Verification Form completed by the landlord of the applicant or a
statement from the applicant’s mortgage holder stating the applicant’s monthly mortgage
payment and current status;
(d) A current utility bill, such as a water, heat, or electricity bill;
(e) Verification of all household income for the last thirty (30) days;
(f) Verification of any mortgage disability insurance;
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3-5.
3-6.
3-7.
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(g) Verification of an applicant’s personal and/or vacation time from employment; and
(h) Any other documentation requested by the Community Support Fund case manager.
Receipt of Required Documentation. Upon receipt of the completed application for shelter
assistance, the case manager shall determine if all required documentation was received
from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant within 5 business days in writing of any
necessary documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for shelter assistance shall be valid for thirty (30) days. If the
applicant has a determination of award and/or coverage pending with another support or
assistance resource, the application will be valid for an additional fifteen (15) days upon
proof of that such determination is pending. If the applicant fails to provide all requested
documentation, the case manager shall send the applicant an expiration notice for their
application.
Rent or Mortgage Assistance. An applicant may request assistance for rent or mortgage
payments.
(a) The amount provided for rent or mortgage assistance shall not exceed $500.00 per
month. The amount of rent or mortgage assistance shall not exceed a total of twenty-four
(24) months per life-time of the applicant.
(b) Only the applicant’s portion of the rent or mortgage owed shall be considered when
determining the amount of rent or mortgage assistance if the applicant’s household
consists of other adults.
(c) Shelter assistance shall not be used to pay family members or caregivers of the
applicant. Only a valid landlord or mortgage holder shall be paid.
Utility Assistance. An applicant may request assistance for utilities, such as heat, water, and
electricity.
(a) The utility bill shall be in the applicant’s or current household’s member’s name.
(b) Applicants shall provide verification of application to all other available resources
and programs for utility assistance.
(1) The Wisconsin Home Energy Assistance Program (WHEAP) serves as an
example of an alternate program the applicant should apply for before applying
for shelter assistance.
(c) Only the applicant’s portion of the utility bill shall be considered when determining
the amount of utility assistance if the applicant’s household consists of other adults.
(d) The amount provided for utility assistance shall not exceed $300.00 and shall only
be allowed once every two (2) years. Assistance requested under this Rule and under
Rule 18 shall be counted towards the total number of requests for the two (2) year period
limit.
Reporting Changes in the Household. The applicant shall report any changes in the
household to the case manager within ten (10) business days from the change occurring.
(a) Changes in the household that shall be reported include, but are not limited to, the
following: relocation, addition or subtraction of a household member, income changes,
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medical changes, submission of a social security disability application, submission of
application or receipt of assistance from other agency or program.
(b) Failure of the applicant to report changes in the household may result in suspension
of benefits until verification of the change(s) is provided to the case manager, not to
exceed thirty (30) days.
3-8. Discontinuation of Assistance. The Community Support Fund Manager reserves the right to
discontinue shelter assistance based on the following:
(a) A lack of funding availability
(b) A discovery that fraud or illegal activity has been determined to have caused
homelessness.
(c) The case manager shall provide ten (10) day notification to an applicant whose
shelter assistance will be discontinued.
3-9. Changes in Household Information. An applicant shall be responsible to report to the Fund
Case Manager any change(s) in the household within ten (10) business days from the
change. Changes shall include, but are not limited to the following:
(a) Relocation;
(b) Household member changes;
(c) Income;
(d) Medical changes;
(e) Submission of Social Security Disability application; and
(f) Receipt of other agency assistance
(1) Failure of an applicant to report changes in the household may result in
suspension of assistance until verification of the change(s) is provided to the
Fund Case Manager.
(2) An applicant shall have thirty (30) days to provide the verification once
notification is received from the Fund Case Manager that verification is
required.
3-10. Hotel Assistance. Hotel Assistance may be provided in the event of extreme situations as
determined by the Fund Case Manager and the Director of Economic Support.
IV. EMERGENCY/NON-EMERGENCY MEDICAL TRAVEL
4-1. Purpose. The purpose is to assist enrolled members of the Nation with emergency and nonemergency medical travel expenses. This assistance is limited to immediate family
members to assist with travel expenses.
4-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
4-3. Eligibility Criteria. In order to be eligible for emergency/non-emergency medical travel
assistance, a person must provide a completed Community Support Fund application and the
following:
(a) Proof of enrollment in the Nation;
(b) Verifications of medical appointments which include the medical condition, date,
time and location of the appointment;
(b) Verification of the applicants relationship to the patient;
(c) Verification of a valid driver’s license for reimbursement of fuel purchases
(d) Original receipts for hotel, gas, and/or airfare which shall be dated within thirty (30)
days of travel and show total cost paid; and
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(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
Receipt of Required Documentation. Upon receipt of the completed application for
emergency/non-emergency medical travel assistance, the case manager shall determine if all
required documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for emergency/non-emergency medical travel assistance shall be
valid for thirty (30) days. If the applicant has a determination of award and/or coverage
pending with another support or assistance resource, the application will be valid for an
additional fifteen (15) days upon proof of that such determination is pending. If the
applicant fails to provide all requested documentation, the case manager shall send the
applicant an expiration notice for their application.
Non-Emergency Travel. Non-emergency travel is allowed when an immediate family
member has scheduled medical appointments as shown through medical documentation.
(a) Documentation of scheduled appointments must be submitted and have prior
approval.
(b) The medical appointment must be more than sixty (60) miles one way from the
residence of the applicant.
(c) Gas cards will be disbursed the day prior to the appointment and original receipts are
due within seven (7) business days. If receipts are not turned in, future requests for
assistance will be denied for six (6) consecutive months starting when the first new
request is made.
(1) Those who travel from sixty (60) miles up to one hundred fifty (150) miles
one-way shall receive a $30.00 gas card. Travel may also be eligible for
reimbursement for up to $30.00 with original receipts that coincide with an
appointment.
(2) Those who travel over one hundred fifty (150) miles one-way shall receive a
$40.00 gas card. Travel may also be eligible for reimbursement for up to $40.00
with original receipts that coincide with an appointment.
(d) Hotel reimbursement shall be a maximum of $75.00 per night for up to a maximum
of three (3) nights, and shall only be considered for approval by the Fund Case Manager
where the appointment is more than one hundred (100) miles one-way from the residence
of the applicant.
Emergency Travel. Emergency travel assistance is allowed when an immediate family
member has a sudden or worsening life-threatening illness or injury, and is provided only on
as a reimbursement of expenses.
(a) Airfare, bus, train, lodging, and vehicle fuel is limited to a combined maximum
reimbursement amount of $500.00.
(b) Multiple immediate family members are limited to a reimbursement amount of
$500.00 each.
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(c) Reimbursement for emergency travel assistance is limited to those persons who must
travel one hundred (100) miles or more one-way.
(d) Hotel reimbursement shall be a maximum of $75.00 per night.
(e) All receipts must coincide with the emergency event that required the applicant to
travel. Applicant is responsible for providing all proper documentation regarding the
illness or injury that required travel and the required receipts in order to be eligible for
reimbursement.
4-7. Auto Repairs. Auto repair assistance is allowed when the vehicle is necessary to
obtain/maintain ongoing critical medical care when no other resources exist.
(a) Auto repair assistance is limited to critical medical patients only and will be denied
when an alternate vehicle is owned and available for use;
(b) Auto repair assistance will only cover repairs that are necessary to keep the vehicle in
standard operating condition. No routine maintenance or auto body repairs shall be
eligible for assistance. Routine maintenance or repairs shall include, but is not limited to,
oil changes, brakes, tires, batteries/fuses, lights, tune-ups, exhaust systems, flushes, and
glass replacement;
(c) Auto repair assistance is limited to a maximum amount of $500.00 once every twelve
(12) months;
(d) Emergency repairs needed to obtain critical medical care which occurs outside of the
program’s business hours, may be considered on a case by case basis, in consultation
with an independent ASE certified auto technician, and for services that occurred within
the previous ten (10) days of the application;
(e) Towing assistance may be considered on a case by case basis for reimbursement up
to a maximum of $250.00 once every twelve (12) months when the vehicle is inoperable
and towed to an ASE certified mechanic.
4-8. Items not Covered. The Fund Case Manager is not responsible and will not make any
reservations for any form of travel. In addition, the following items, which are not all
inclusive, are not a benefit of this assistance program:
(a) Auto insurance and deductibles;
(b) Car Rentals;
(c) Personal expenses, including, but not limited to, meals or personal care items;
(d) Auto loans and vehicle registration.
4-9. This program encourages and requests that multiple family members traveling to the same
destination carpool and share hotel rooms whenever possible.
4-10. CSF reserves the right to discontinue assistance based on funding availability.
V. MEDICAL BILL ASSISTANCE
5-1. Purpose. The purpose of this program is to assist enrolled members of the Nation with
financial support for the cost of unpaid medical bills where no other resources exist.
5-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
5-3. Eligibility Criteria. In order to be eligible for Medical Bill assistance, a person must provide
a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation
(1) a non-enrolled parent of an enrolled minor child may apply for assistance that
directly affects the enrolled minor child;
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(b) Medical billing statements for the dates of service which are within the last twelve
(12) months;
(c) Verification that the applicant’s health insurance was utilized within his/her health
care network;
(d) Explanation of Benefit (EOB) statements received from the health insurance provider
showing what portion the health insurance covered;
(e) Verification that an Indian Health Service Clinic (IHS) was utilized if applicant is in
its service area;
(f) Verification that the applicant applied for all of the financial care or assistance
programs offered at the medical facility;
(g) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
(h) Statements of denial of assistance or caseworker verification of denial based on
eligibility criteria, from an Indian Health Service (IHS) facility or (EOB) from any third
party insurance carrier.
5-4. Receipt of Required Documentation. Upon receipt of the completed application for medical
bill assistance, the case manager shall determine if all required documentation was received
from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for medical bill assistance shall be valid for thirty (30) days. If the
applicant has a determination of award and/or coverage pending with another support or
assistance resource, the application will be valid for an additional fifteen (15) days upon
proof of that such determination is pending. If the applicant fails to provide all requested
documentation, the case manager shall send the applicant an expiration notice for their
application.
5-5. Financial assistance will only be available for services already rendered by a Health Care
Provider for up to a maximum of $5,000.00 within a twelve (12) month period. An
extension of this twelve (12) month period can be considered only for chronic medical
conditions, but may not exceed an additional $5,000.00.
5-6. Medical and/or hospital bills incurred from illegal activity (i.e. operating while intoxicated,
injuries due to alcohol or drug use, etc.), or medical conditions that are a direct result from
drug use, including the abuse of prescription drugs, are not eligible for assistance, except
for Rule 8 which covers Inpatient or Intensive Outpatient treatment.
5-7. Insurance denials resulting from an applicant’s failure to submit information pertinent to
processing an insurance claim are not eligible or assistance.
5-8. Medical bills that have aged beyond twelve (12) months, or which have been referred to a
collection agency are not eligible for assistance.
5-9. Chiropractic care, holistic treatment, pain clinic treatment/injections, methadone clinic,
Saboxin injection and/or nursing home and/or any assisted living facility are not eligible for
assistance.
5-10. CSF reserves the right to discontinue assistance based on funding availability.
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VI. DENTAL RELATED EXPENSES
6-1. Purpose. The purpose of dental related expenses assistance is to assist enrolled members of
the Nation with financial support with the cost of dental-related services where no other
resources exist.
6-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
6-3. Approval is from the Community Support Fund case manager is required prior to receiving
treatment from a dental health care provider.
6-4. Eligibility Criteria. In order to be eligible for dental related expenses assistance, a person
must provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(1) a non-enrolled parent of an enrolled minor child may apply for assistance that
directly affects the enrolled minor child;
(b) Verification by a dentist, orthodontist, or oral surgeon of the dental procedures to be
completed, and that they are a medical need, not cosmetic, and the cost or estimated cost
of the dental services, which shall include the name, address, and Federal tax ID number
of the dental health care provider;
(c) Verification of dental insurance and that the dental health care provider is an innetwork provider;
(d) Verification that the applicant is utilizing the Indian Health Service Clinic in his/her
service area if available;
(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
6-5. Receipt of Required Documentation. Upon receipt of the completed application for dental
related expenses assistance, the case manager shall determine if all required documentation
was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for dental related expenses assistance shall be valid for thirty (30)
days. If the applicant has a determination of award and/or coverage pending with another
support or assistance resource, the application will be valid for an additional fifteen (15)
days upon proof of that such determination is pending. If the applicant fails to provide all
requested documentation, the case manager shall send the applicant an expiration notice
for their application.
6-6. Upper and lower dentures are limited to a maximum of $250.00 each per lifetime.
6-7. Financial assistance for dental related services other than dentures is limited to a maximum
of $500.00 within a twelve (12) month period.
6-8. Dental services requiring surgery or hospital care will be referred to the Medical Bill
Assistance Program (Rule 3).
6-9. Braces, implants, veneers, teeth whitening, or any other services considered strictly cosmetic
are not eligible for assistance.
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6-10. CSF reserves the right to discontinue assistance based on funding availability.
VII. OPTICAL RELATED ASSISTANCE
7-1. Purpose. The purpose of the Optical related assistance program is to provide enrolled
members of the Nation with financial support with the costs associated with optical related
services where no other resources exist.
7-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
7-3. Approval from CSF is required prior to treatment or purchase.
7-4. Eligibility Criteria. In order to be eligible for Optical Related Equipment assistance, a
person must provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(1) a non-enrolled parent of an enrolled minor child may apply for assistance that
directly affects the enrolled minor child.
(b) Cost estimate of optical services this includes the name, address and Federal Tax ID
of the provider;
(c) Verification of the severe optical illness/injury from an ophthalmologist, optician, or
optometrist;
(d) Verification of optical insurance and that the ophthalmologist, optician, or
optometrist is an in-network provider.
(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
7-5. Applicant must utilize an Indian Health Service Clinic if available, or provided verification
that such a clinic is not available.
7-6. Receipt of Required Documentation. Upon receipt of the completed application for Optical
Related assistance, the case manager shall determine if all required documentation was
received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for Optical Related assistance shall be valid for thirty (30) days. If the
applicant has a determination of award and/or coverage pending with another support or
assistance resource, the application will be valid for an additional fifteen (15) days upon
proof of that such determination is pending. If the applicant fails to provide all requested
documentation, the case manager shall send the applicant an expiration notice for their
application.
7-7. Eye glass frames and lenses are limited to a maximum of $250.00 once per twelve (12)
month period, and only the actual frame and lenses are eligible for assistance.
Enhancements, including, but not limited to transitional lenses, tinting, or anti-reflective
coatings, are not eligible for assistance.
7-8. Optical services requiring surgery or hospital care will be referred to the CSF Critical
Medical Bill program.
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7-9.
Transportation costs associated with reporting to a treatment/medical facility will be referred
to the CSF Critical Medical Travel Assistance program.
7-10. The following are not eligible for assistance: contact lenses, routine eye exams, vision
correction surgery (eye laser surgery), or any other services that are considered cosmetic.
This list is not exhaustive.
7-11. CSF reserves the right to discontinue assistance based on funding availability.
VIII. INPATIENT OR INTENSIVE OUTPATIENT TREATMENT ASSISTANCE
8-1. Purpose. The purpose of the Inpatient or Intensive Outpatient Treatment assistance is to
provide enrolled members of the Nation with financial support for inpatient or Intensive
Outpatient treatment who have been referred by a licensed or certified counseling agency or
program, or who have voluntarily entered into an inpatient or Intensive Outpatient treatment
program where no other resources exist.
8-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
8-3. Approval from CSF is required prior to the inpatient stay or intensive outpatient treatment in
order to receive assistance.
8-4. Eligibility Criteria. In order to be eligible for Inpatient or Intensive Outpatient Treatment
assistance, a person must provide a completed Community Support Fund application and the
following:
(a) Proof of enrollment in the Nation;
(b) Cost estimate of the Treatment Center including the name, address and Federal Tax
ID number;
(c) A referral from a licensed or certified counseling agency or program verifying the
catastrophic illness;
(d) Verification of health insurance and that the treatment facility is in network. If not
in network, verification is to be provided that attempts were made to find a facility in
network;
(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
8-5. Receipt of Required Documentation. Upon receipt of the completed application for Inpatient
Treatment assistance, the case manager shall determine if all required documentation was
received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for Inpatient Treatment assistance shall be valid for thirty (30) days. If
the applicant has a determination of award and/or coverage pending with another support
or assistance resource, the application will be valid for an additional fifteen (15) days
upon proof of that such determination is pending. If the applicant fails to provide all
requested documentation, the case manager shall send the applicant an expiration notice
for their application.
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8-6.
Inpatient or intensive outpatient treatment assistance is available up to a maximum of
$5,000.00 per lifetime.
8-7. Inpatient or intensive outpatient treatment assistance will be paid directly to the treatment
facility and the treatment facility must be located within the continental United States.
8-8. Transportation costs associated with reporting to a treatment facility will be referred to the
CSF Emergency/Non-emergency Medical Travel program (Rule 2).
8-9. Inpatient or intensive outpatient treatment stay requests that are court ordered due to a
criminal conviction, or as an alternative to a criminal conviction, are not a benefit of this
program.
8-10. Follow up care expenses in a residential facility, half-way house, or transitional shelter shall
be limited to one (1) month, and shall not exceed $500.00. Follow up care expenses do not
apply to intensive outpatient treatment stays.
8-11. Shelter Assistance may be considered for intensive outpatient treatment when immediate
prior working hours are during the hours of treatment. These hours must be verified through
the employer and treatment facility, and shall not exceed $500.00.
8-12. Costs for incidentals such as food, personal care items, clothing, etc. are not eligible for
assistance.
8-13. CSF reserves the right to discontinue assistance based on funding availability.
IX. MEDICAL RELATED EQUIPMENT, SUPPLIES, OR FURNITURE
9-1. Purpose. The purpose of the Medical Related Equipment, Supplies, or Furniture assistance
program is to provide enrolled members of the Nation with financial assistance with
furniture, equipment, or supplies verified by a licensed doctor as being necessary to improve
or maintain the quality of life for those applicants who are diagnosed with a life-threatening
or chronic medical condition where no other resources exist.
9-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
9-3. Prior approval must be received from the CSF before any purchases are made in order to be
eligible for assistance.
9-4. Medically related equipment, supplies, or furniture must be rented whenever available.
9-5. Eligibility Criteria. In order to be eligible for Medical Related Equipment assistance, a
person must provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(1) a non-enrolled parent of an enrolled minor child may apply for assistance that
directly affects the enrolled minor child.
(b) The cost estimate of supplies or equipment prior to purchasing, which shall include
the vendor name, address, and Federal Tax ID number;
(c) The prescription from a licensed medical physician which must specify the
following:
(1)
If the need is on a short-term basis (less than six (6) months);
(2)
The specific life-threatening or chronic medical condition; and
(3) That the equipment, supplies or furniture are need to improve or maintain
the applicant’s quality of life;
(d) Statement of denial of assistance from an Indian Health Service (HIS) facility or
EOB from any third party insurance carrier;
(e) Proof of home ownership or rental lease agreement; and
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(f) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
9-6. Receipt of Required Documentation. Upon receipt of the completed application for Medical
Related Equipment, Supplies, or Furniture assistance, the case manager shall determine if all
required documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for Medial Related Equipment, Supplies, or Furniture assistance shall
be valid for thirty (30) days. If the applicant has a determination of award and/or
coverage pending with another support or assistance resource, the application will be
valid for an additional fifteen (15) days upon proof of that such determination is pending.
If the applicant fails to provide all requested documentation, the case manager shall send
the applicant an expiration notice for their application.
9-7. Financial assistance for this program is limited to a maximum of $1,000.00 within a twelve
(12) month period.
9-8. An additional $500.00 may be considered based on medical documentation.
9-9. Permanent ramps require the applicant to be the homeowner. Temporary ramps must have
the written consent of the property owner.
9-10. Home renovations necessary for handicap accessibility are limited to a maximum of $1,000
once per twelve (12) month period.
(a) Renters are not eligible for home renovations.
(b) Home renovations may include, but is not limited to, accommodations to
bathrooms, doorways, hallways for wheelchairs, or a walk-in or roll in shower.
9-11. The types of equipment, furniture or supplies to be considered for assistance may include, but
is not limited to the following: hospital bed, lift chair, wheelchair, scooter, portable or
permanent ramps, air conditioners, room air purification systems, hearing aids, artificial
limbs, vision aids, wigs, and specialty made undergarments.
9-12. CSF reserves the right to discontinue assistance based on funding availability.
X. PRESCRIPTION REIMBURSEMENT ASSISTANCE.
10-1. Purpose. The purpose of Prescription Reimbursement assistance is to assist enrolled
members of the Nation with reimbursement of emergency prescribed medications that are
needed after regular business hours or not available at Indian Health Service Clinic.
10-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
10-3. Eligibility Criteria. In order to be eligible for Prescription Reimbursement assistance, a
person must provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) Verification of current group health insurance policy that covers prescriptions;
(c) Verification of coverage under a spouse/parent if available;
(d) Original receipts of prescription medication;
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(e) Verification that the emergency medical prescription was needed after hours, which
shall include the emergency room report or discharge summary;
(f) Verification that there is no Indian Health Service Clinic within ninety (90) miles of
the applicant;
(g) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
10-4. Receipt of Required Documentation. Upon receipt of the completed application for
Prescription Reimbursement assistance, the case manager shall determine if all required
documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for Prescription Reimbursement assistance shall be valid for thirty
(30) days. If the applicant has a determination of award and/or coverage pending with
another support or assistance resource, the application will be valid for an additional
fifteen (15) days upon proof of that such determination is pending. If the applicant fails
to provide all requested documentation, the case manager shall send the applicant an
expiration notice for their application.
10-5. Reimbursement for emergency prescriptions is limited to $300.00 within a twelve (12) month
period.
10-6. Prescription reimbursement must be submitted within thirty (30) days of the original receipt
date.
10-7. Prescribed medications for chemical dependency (i.e. methadone, soapboxing, etc.) are not a
covered benefit.
10-8. Denials from the IHS clinic resulting from not following preferred purchasing/care team
(contract health) will not be covered (i.e. proof of residency not provided, application not
updated, no 72 hours notice, etc.)
10-9. CSF reserves the right to discontinue assistance based on funding availability.
XI. COBRA INSURANCE PAYMENTS
11-1. Purpose. The purpose of COBRA insurance payments assistance is to assist enrolled
members of the Nation with payment of COBRA insurance premiums when they experience
an interruption of employment.
11-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
11-3. Eligibility Criteria. In order to be eligible for COBRA insurance assistance, a person must
provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) Verification of current group health insurance policy;
(c) Verification of coverage under a spouse/parent if available;
(d) Verification of all state and public benefits applied for if eligible;
(e) Written estimate of employer’s group health care coverage plan premium for
COBRA coverage;
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(f) Verification of medical diagnosis, prognosis, and approximate length of employment
interruption;
(g) Verification of the approved medical leave from employer;
(h) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
11-4. Receipt of Required Documentation. Upon receipt of the completed application for COBRA
insurance payments, the case manager shall determine if all required documentation was
received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for COBRA insurance payments shall be valid for thirty (30) days. If
the applicant has a determination of award and/or coverage pending with another support
or assistance resource, the application will be valid for an additional fifteen (15) days
upon proof of that such determination is pending. If the applicant fails to provide all
requested documentation, the case manager shall send the applicant an expiration notice
for their application.
11-5. COBRA insurance premium payments are limited to a maximum of $500.00 per month for a
total period of three (3) months. An additional three months of COBRA Insurance premiums
may be requested with additional supporting documentation from a medical professional
which indicates the applicant’s return to employment is established and with documentation
from the employer approving the extended leave time.
11-6. Upon notification of employment termination, a referral to state or public assistance will be
made.
11-7. CSF reserves the right to discontinue assistance based on funding availability.
XII. FAMILY MEDICAL LEAVE ACT WAGE REPLACEMENT
12-1. Purpose. The purpose of the Family Medical Leave Act (FMLA) Wage Replacement
assistance program is to assist enrolled members of the Nation with wage replacement when
wages are interrupted due to the need to care for an immediate family member as approved
under the Family Medical Leave Act.
12-2. FMLA wage replacement assistance is available only to employed immediate family
members utilizing the FMLA or approved medical leave by the caregiver’s employer.
12-3. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
12-4. Eligibility Criteria. In order to be eligible for FMLA Wage Replacement assistance, a person
must provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) Verification that the caregiver has been employed with their company for at least
twelve (12) months, and must have worked for at least 1250 hours in the last twelve (12)
months;
(c) Verification of approved FMLA or equivalent leave from the caregiver’s employer;
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(d) Verification of the medical need requiring full-time care of the immediate family
member, which indicates that continuous care is needed twenty four (24) hours per day,
for seven (7) days a week. Said verification must also specify the approximate length of
time this direct care is needed.
(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
12-5. Receipt of Required Documentation. Upon receipt of the completed application for FMLA
Wage Replacement assistance, the case manager shall determine if all required
documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for FMLA Wage Replacement assistance shall be valid for thirty (30)
days. If the applicant has a determination of award and/or coverage pending with another
support or assistance resource, the application will be valid for an additional fifteen (15)
days upon proof of that such determination is pending. If the applicant fails to provide all
requested documentation, the case manager shall send the applicant an expiration notice
for their application.
12-6. FMLA wage replacement shall be for a maximum of $350.00 per week for up to twelve (12)
weeks. However, wages that are less than $350 per week will be paid at the actual wage rate
appearing on the caregiver’s pay stubs.
12-7. An extension of an additional twelve (12) weeks of wage replacement may be considered on
a case by case basis, and updated verification must be provided showing additional approved
FMLA leave from the caregiver’s employer.
12-8. FMLA wage replacement will not be available to caregivers who are unemployed, receiving
social security benefits, retirement benefits, or any other source of income.
12-9. A W-2 tax statement will be issued to the caregiver from the Oneida Nation Central
Accounting Department. This will be a separate W-2 tax statement from regular earnings if
the caregiver is an employee of the Oneida Nation.
12-10.The applicant must notify the case manager ten (10) business days prior to the end of the
approved FMLA.
12-11.The wage replacement will end seven (7) days after the immediate family member being
cared for is institutionalized or passes away.
12-12.Failure of the applicant to report changes in the household will result in the termination of
benefits.
12-13.Applicants are not eligible for shelter, utilities, or any other supportive service during the
time of receiving wage replacement.
12-14.The applicant must be directly caring for an immediate family member, and not oneself.
12-15.CSF reserves the right to discontinue assistance based on funding availability.
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XIII. FIRE/NATURAL DISASTER ASSISTANCE
13-1. Purpose. The purpose of the Fire/Natural Disaster Assistance program is to assist enrolled
members of the Nation with financial support for fire or natural disaster shelter expenses
where no other resources exist.
13-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
13-3. Eligibility Criteria. In order to be eligible for Fire/Natural Disaster assistance, a person must
provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) A police and/or fire department report specifying the fire/natural disaster and
confirming that the home is uninhabitable;
(c) Verification of claim submitted to homeowner’s or renter’s insurance;
(d) Verification of assistance provided or applied for from disaster relief organizations
such as Red Cross, FEMA, etc.;
(e) Verification of all household members at the time of the fire/natural disaster;
(f) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
13-4. Receipt of Required Documentation. Upon receipt of the completed application for
Fire/Natural Disaster assistance, the case manager shall determine if all required
documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for Fire/Natural Disaster assistance shall be valid for thirty (30)
days. If the applicant has a determination of award and/or coverage pending with another
support or assistance resource, the application will be valid for an additional fifteen (15)
days upon proof of that such determination is pending. If the applicant fails to provide all
requested documentation, the case manager shall send the applicant an expiration notice
for their application.
13-5. Temporary shelter assistance will be given for up to a maximum of fifteen (15) days with the
limit of $60.00 per day for a grand total of $900.00.
13-6. Temporary shelter may be extended for up to an additional five (5) days upon verification
from a licensed contractor that repairs are not able to be completed within the original fifteen
(15) day time period, and alternate shelter is verified as not being available.
13-7. Immediate shelter arrangements may be made by the case manager for a hotel/motel, making
an effort to obtain a room with appliances for storing and preparing meals.
13-8. Security deposit and first month’s rent shall not exceed $1,000.00 if the current home is
uninhabitable and is in need of major repair beyond thirty (30) days. The following
additional information must be provided:
(a) Landlord verification form which shall include the amount of security deposit and
monthly rent;
(b) Copy of the rental lease agreement;
(c) Verification that the household income can support the monthly rent expense.
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13-9. The security deposit paid pursuant to 9.8 above, shall be repaid at 100% of the funds paid to
the Landlord and returned to the Oneida Nation Economic Support Department and shall be
in the form of a cashier’s check or money order upon vacating the premises and/or eviction
from the premises.
13-10.Applicant is responsible to report to the Case Manager any changes in the current
catastrophic situation, such as assistance from other agencies, or long-term housing
arrangements.
13-11.Retail gift cards may be given up to $100.00 per family member for clothing and basic
household item needs.
13-12. Any claim of items stored in a household by persons other than residents of the household
will not be considered for assistance (i.e. stored items in basement, garage, etc.)
13-13.Some services are not eligible for assistance, including, but not limited to auto replacement,
transportation, food, storage fees, furnishings, smoke or water damage cleaning fees, and
rebuilding costs.
13-14.The CSF will not pay family members or caregivers, rather payment will be made to a valid
landlord or mortgage holder.
13-15.The CSF reserves the right to discontinue assistance in cases where fraud or illegal activity
has been determined to have caused the catastrophic event, illness, injury or emergency event
resulting in the need for shelter.
13-16. The CSF reserves the right to discontinue assistance based on funding availability.
XIV. FUNERAL TRAVEL REIMBURSEMENT (OUTSIDE OF STATE ONLY)
14-1. Purpose. The purpose of the Funeral travel reimbursement program is to provide a
consistent process of reimbursing enrolled members of the Nation with expenses associated
with funeral travel outside of the state where the applicant resides and when there are no
other resources that exist.
14-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
14-3. Eligibility Criteria. In order to be eligible for Funeral travel reimbursement, a person must
provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) A copy of the obituary that lists and immediate family member;
(c) A copy of the applicant’s valid driver’s license if requesting fuel reimbursement;
(d) Original receipts that show payment for hotel, gas, and/or airfare turned in for
reimbursement within thirty (30) days of the date of the funeral;
(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
14-4. Receipt of Required Documentation. Upon receipt of the completed application for Funeral
Travel Reimbursement assistance, the case manager shall determine if all required
documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
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(d) An application for Funeral Travel Reimbursement assistance shall be valid for thirty
(30) days. If the applicant has a determination of award and/or coverage pending with
another support or assistance resource, the application will be valid for an additional
fifteen (15) days upon proof of that such determination is pending. If the applicant fails
to provide all requested documentation, the case manager shall send the applicant an
expiration notice for their application.
14-5. Airfare, train, bus, lodging and vehicle fuel is limited to a combined maximum
reimbursement amount of $500.00.
(a) Multiple immediate family members are limited to reimbursement of $500.00 each.
(b)
Hotel lodging is limited to a maximum of $75.00 per night and up to two (2)
nights of stay and is only for those who reside in excess of sixty (60) miles one-way from
the location of the funeral.
(c)
All receipts must coincide with the initial funeral date.
14-6. Purchases not eligible for reimbursement include, but are not limited to, rental car, car repair,
food, clothing, flowers, and actual funeral costs.
14-7. Vehicle fuel reimbursement is limited to those persons who must travel sixty (60) or more
miles one-way to attend a funeral service.
14-8. Reimbursement of travel expenses will not be considered when travel was completed more
than thirty (30) days after the verified date of the funeral.
14-9. CSF will not make any reservations for any form of travel. This assistance is by
reimbursement only.
14-10. This program encourages multiple family members traveling to the same destination to
carpool, and/or share hotel rooms whenever possible.
14-11.CSF reserves the right to discontinue assistance based on funding availability.
XV. APPLIANCE REPAIR AND REPLACEMENT: FURNACE AND WATER HEATER
15-1. Purpose. The purpose of Appliance Repair and Replacement assistance is to assist enrolled
members of the Nation with an emergency repair or replacement of a furnace or water heater
where no other resources exist.
15-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
15-3. This assistance is limited to furnaces and water heaters, and shall not include any other kind
of appliances.
15-4. Eligibility Criteria. In order to be eligible for Appliance Repair and Replacement assistance,
a person must provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) Two (2) cost estimates for repair of a water heater or furnace from a
licensed/certified repair professional, to include the name, address, phone number, and
Federal Tax Identification number of the professional;
(c) Verification that the applicant applied for Energy Assistance with the county agency
in which the applicant resides, along with proof assistance was denied;
(d) Verification that the applicant is the owner of the home;
(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
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15-5. Receipt of Required Documentation. Upon receipt of the completed application for appliance
repair and/or replacement assistance, the case manager shall determine if all required
documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for appliance repair and/or replacement assistance shall be valid for
thirty (30) days. If the applicant has a determination of award and/or coverage pending
with another support or assistance resource, the application will be valid for an additional
fifteen (15) days upon proof of that such determination is pending. If the applicant fails
to provide all requested documentation, the case manager shall send the applicant an
expiration notice for their application.
15-6. When a cost estimate indicates that the repair costs will exceed the value of the appliance,
replacement will be considered and approved on a case by case basis.
15-7. The repair and/or replacement of a water heater shall not exceed $350.00 once every ten (10)
years.
15-8. The repair and/or replacement of a furnace shall not exceed $2,500.00 once per lifetime.
15-9. The CSF reserves the right to discontinue assistance based on funding availability.
XVI. SECURITY DEPOSIT ASSISTANCE
16-1. Purpose. The purpose of the Security Deposit assistance program is to provide enrolled
members of the Nation residing in the State of Wisconsin with financial support to ensure
quality of life when shelter expenses are threatened with eviction.
16-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
16-3. Eligibility Criteria. In order to be eligible for Security Deposit assistance, a person must
provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) Proof of residency in the State of Wisconsin, which shall include a landlord
verification form completed by the potential landlord or a current rental/lease agreement
showing the amount of the security deposit;
(c) Verification of a current emergency situation, which shall include, but is not limited
to, a pending eviction;
(d) Must have repaid any prior security deposit assistance received to the CSF;
(e) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
(f) Household members must demonstrate the ability to fulfill the terms of the rental
agreement.
16-4. Receipt of Required Documentation. Upon receipt of the completed application for Security
Deposit assistance, the case manager shall determine if all required documentation was
received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
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(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for Security Deposit assistance shall be valid for thirty (30) days. If
the applicant has a determination of award and/or coverage pending with another support
or assistance resource, the application will be valid for an additional fifteen (15) days
upon proof of that such determination is pending. If the applicant fails to provide all
requested documentation, the case manager shall send the applicant an expiration notice
for their application.
16-5. Security Deposit assistance shall not exceed the amount of $500.00
16-6. Applicants who receive assistance in paying their security deposit shall repay those funds at
100 percent (100%) of the funds received.
(a) All repayments must be made payable to the Oneida Nation in the form of a
cashier’s check, or money order.
(b) Payments must be brought to the Economic Support Department.
(c) Requests for security deposit assistance with no repayment of funds for prior
assistance received will result in the application being denied.
16-7. Security Deposit assistance is limited to one (1) person per household.
16-8. CSF will not pay family members or caregivers a security deposit; it must be a valid
landlord.
16-9. CSF reserves the right to discontinue assistance based on funding availability.
XVII. SOCIAL SECURITY DISABILITY DETERMINATION SHELTER ASSISTANCE
17-1. Purpose. The purpose of the Social Security Disability Determination Shelter assistance
program is to assist enrolled members of the Nation with financial support for shelter
expenses for those waiting an eligibility determination for the Social Security Administration
for a disability finding.
17-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
17-3. Eligibility Criteria. In order to be eligible for Social Security Disability Determination
Shelter assistance, a person must provide a completed Community Support Fund application
and the following:
(a) Proof of enrollment in the Nation;
(b) Verification of a pending Social Security Disability Application;
(c) A Landlord verification form completed by a landlord or other statement from the
mortgage holder that show the monthly rent and the applicant’s current status;
(d) Verification of the applicant’s current utility bills for water, heat, and electricity,
however energy assistance must be applied for before any utility bills will be considered
for payment;
(e) Verification of mortgage disability insurance, if applicable;
(f) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
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17-4. Receipt of Required Documentation. Upon receipt of the completed application for Social
Security Disability Determination Shelter assistance, the case manager shall determine if all
required documentation was received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An application for Social Security Disability Determination Shelter assistance shall
be valid for thirty (30) days. If the applicant has a determination of award and/or
coverage pending with another support or assistance resource, the application will be
valid for an additional fifteen (15) days upon proof of that such determination is pending.
If the applicant fails to provide all requested documentation, the case manager shall send
the applicant an expiration notice for their application.
17-5. Rent/mortgage assistance shall not exceed the amount of $500.00 per month, not to exceed
twenty-four (24) months.
(a) Only the applicant’s portion will be considered when the household consists of other
adults.
(b) Rent/mortgage assistance will be terminated if the household fails to meet their
timely portion of the scheduled payments.
(c) Retro-payment for back rent/mortgage assistance is not eligible for assistance.
17-6. Upon receipt of the verification that all other resources have been applied for, utility
assistance will be considered for water, heat, and electricity.
(a) Only the applicant’s portion of the utility bill will be considered when the household
consists of other adults.
(b) The utility bill must be in the applicant or current household member’s name.
(c) Payment for past due amounts owed for utilities are not eligible for assistance.
17-7. The applicant is responsible to report to the Case Manager any change(s) in the household
within ten (10) business day from the change occurring.
(a) Examples of household change shall include, but is not limited to the following:
relocation, household members, income, medical changes, submitted social security
disability application, or application for or receipt of other agency assistance such as
housing allowance, etc.
(b) Failure of the applicant to report changes in the household may result in suspension
of benefits until verification of the change(s) is provided to the Case Manager, but
shall not exceed thirty (30) days.
17-8. CSF will not pay family members or caregivers; the assistance is paid only to a valid landlord
or mortgage holder.
17-9. CSF reserves the right to discontinue this assistance based on funding availability.
17-10.CSF reserves the right to discontinue this assistance in cases where fraud or illegal activity
has been determined to have caused the eviction.
17-11.The Case Manager will provide ten (10) day written notification to an applicant whose
assistance under this program is being discontinued.
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XVIII. UTILITY DISCONNECTION ASSISTANCE
18-1. Purpose. The purpose of the Utility Disconnection assistance program is to assist enrolled
members of the Nation with emergency financial support to ensure quality of life when home
heating and electric services are threatened with disconnection.
18-2. Requests for assistance from the Fund shall be tied to or be a result of a catastrophic event,
illness, injury or emergency event.
18-3. Eligibility Criteria. In order to be eligible for Utility Disconnection assistance, a person must
provide a completed Community Support Fund application and the following:
(a) Proof of enrollment in the Nation;
(b) A copy of the current disconnection notice received from the utility company for the
household in which the applicant is residing;
(c) Verification of address;
(d) Verification of application for Energy Assistance and crisis assistance with the
county agency in which the applicant resides;
(e) Verification of payments made in each of the three (3) previous months of at least
$25.00 per month;
(f) Verification of all household income within the last thirty (30) days of submission of
the application for assistance.
18-4. Receipt of Required Documentation. Upon receipt of the completed application for Utility
Disconnection assistance, the case manager shall determine if all required documentation was
received from the applicant.
(a) The applicant shall provide all documentation requested by the case manager.
(b) The case manager shall notify the applicant in writing of any necessary
documentation that was not received and is still needed.
(c) Upon receipt of a completed application along with all the required documentation,
the case manager shall have up to 10 business days to provide the initial decision in
writing to the applicant.
(d) An applicati
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