Oneida Business Committee (2018)

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Oneida Business Committee

Quarterly Reports Meeting

8:00 a.m. Thursday, March 1, 2018

BC Conference Room, 2nd floor, Norbert Hill Center

Agenda

To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/

I. CALL TO ORDER AND ROLL CALL

II. OPENING

III. ADOPT THE AGENDA

IV. REPORTS (Scheduled times are approximate and subject to change)

A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS

Accept Anna John Residential Centered Care Community Board FY-2018 1st quarter report

(8:00 a.m.)

Accept Oneida Nation Arts Board FY-2018 1st quarter report (8:15 a.m.)

Accept Oneida Environmental Resources Board FY-2018 1st quarter report (8:30 a.m.)

Accept Oneida Community Library Board FY-2018 1st quarter report (8:45 a.m.)

Accept Oneida Personnel Commission FY-2018 1st quarter report (9:00 a.m.)

Accept Oneida Police Commission FY-2018 1st quarter report (9:15 a.m.)

Accept Oneida Pow-wow Committee FY-2018 1st quarter report (9:30 a.m.)

Accept Oneida Nation Veterans Affairs Committee FY-2018 1st quarter report (9:45 a.m.)

Oneida Business Committee

Quarterly Reports Meeting Agenda

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March 1, 2018

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Accept Southeastern Oneida Tribal Services Advisory Board FY-2018 1st quarter report

(10:00 a.m.)

(Break scheduled from 10:15 – 10:30 a.m.)

B. ELECTED BOARDS, COMMITTEES, COMMISSIONS

Accept Oneida Nation Commission on Aging FY-2018 1st quarter report (10:30 a.m.)

Accept Oneida Gaming Commission FY-2018 1st quarter report (10:45 a.m.)

Accept Oneida Land Claims Commission FY-2018 1st quarter report (11:00 a.m.)

Accept Oneida Nation School Board FY-2018 1st quarter report (11:15 a.m.)

Accept Oneida Election Board FY-2018 1st quarter report (11:30 p.m.)

Defer Oneida Land Commission FY-2018 1st quarter report (11:45 p.m.)

(Break scheduled from 12:00 p.m. – 1:30 p.m.)

C. CORPORATE BOARDS

Accept Bay Bancorporation, Inc. FY-2018 1st quarter report (1:30 p.m.)

Accept Oneida ESC Group, LLC. FY-2018 1st quarter report (1:45 p.m.)

Accept Oneida Seven Generations Corporation FY-2018 1st quarter report (2:00 p.m.)

Accept Oneida Airport Hotel Corporation FY-2018 1st quarter report (2:15 p.m.)

Accept Oneida Golf Enterprise Corporation FY-2018 1st quarter report (2:30 p.m.)

(Break scheduled from 2:45 p.m. – 3:00 p.m.)

D. STANDING COMMITTEES

Accept Community Development Planning Committee FY-2018 1st quarter report

(3:00 p.m.)

Accept Legislative Operating Committee FY-2018 1st quarter report (3:15 p.m.)

Oneida Business Committee

Quarterly Reports Meeting Agenda

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March 1, 2018

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Accept Quality of Life Committee FY-2018 1st quarter report (3:30 p.m.)

Accept Finance Committee FY-2018 1st quarter report (3:45 p.m.)

E. OTHER

Accept Oneida Youth Leadership Institute Board FY-2018 1st quarter report (4:00 p.m.)

V. ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 10:30 p.m., Friday, February 23,

2018, pursuant to the Open Records and Open Meetings Law, section 107.14.

The meeting packet of the open session materials for this meeting is available by going to the Oneida

Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/

For information about this meeting, please call the Business Committee Support Office at (920) 869-4364

or (800) 236-2214.

Oneida Business Committee

Quarterly Reports Meeting Agenda

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March 1, 2018

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 01

1 18

2. General Information:

Session:

[8:1 Open 0 Executive- See instructions for the applicable laws, then choose one:

AgendaHeader:

LR~e~po~r~ts~

_______________________________________________________j

[8] Accept as Information only

D Action- please describe:

3. Supporting Materials

[8l Report

D Resolution

D Contract

0 Other:

,------------------,

l.L---------------------~

3 . L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~

2 . L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~

4. L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor I Liaison:

!Jennifer Webster, Council Member

Primary Requestor/Submitter:

Candace House I Anna John Resident Centered Care Community Board

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, l1tle I Dept.

Additional Requestor:

Name, Title I Dept.

Pagel of2

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Anna John Resident Centered Care Community (AJRCCC)

Quarter Report to Business Committee

Period: October, November & December 2017

Submitted by: Candace House .. Chairwoman

The purpose of the Anna John Resident Centered Care Community (AJRCCC) Board is to serve in an

advisory capacity ensuring operations of AJRCCC are within the guidelines and policies of the Oneida

Nation and within all regulations, rules, policies governing the operation of a nursing home.

The Board ensures the AJRCCC maintains a safe and sanitary environment while providing quality care

and services to residents of the facility and as ordered by each resident's attending physician.

.Nam·e'-Carol Elm

Kristin Joraenson

Janice McLester

Vacant

October 2017

Oct 11- Reg

82%

AJRCCC BOARD MEMBERS

TE!_rn·(EXpires ,, Narne. • .· ··

1/28/18

Pat Moore

7/31/20

Candace House

7/8/18

Shirley Barber

MEETINGS

November 2017

Nov 8- Reg

Nov 15-Spc

Nov 29-Spc

_y_erni---EXJ)if_e-s :_-.·

5/27/18

1/28/18

7/31/20

December 2017

Dec 20 ·Reg

RESIDENT CENSUS· Maximum is 48 Beds

so%

80%

HIGHLIGHTS

Dave Larson is currently the Administrator for the AJRCCC.

AJRCCC QUARTERLY REPORT-l't Quarter

PERIOD: Oct, Nov & Dec 2017

PAGE10F2

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The Finance Coordinators have been doing an excellent job in

submission and recoupment of third party revenues for the facility and

have made tremendous progress in collections.

MONTHLY.ACTIVITIES- OctQ.be>r 2017. ·.

Joshua Hicks was appointed to the board; Chairwoman House went

over her travel report from the NIHB Conference in Washington; also

requested members to contact their congress regarding the SDPI

(Special Diabetes Program for Indians) as she did at the conference.

The> B!>ard mcot with the> BC liais!>n Jenny Wcobster; OCHC Division

Director Dcobbico Danforth; and the> AJRCCC Administrator Dave> Larson

to review the expectations of the AJRCCC Board as well as addressing

any resident/community concerns more efficiently.

The Harvest Dinner was held on November 15, available Board

Members joined the residents for this annual event, and everyone

enjoyed their meal. Reviewed and updated bylaws.

MONTHL·Y ACTIVITIES~ December 2017

Board Members attended the Christmas Party for the Residents at the

AJRCCC Congregate Mcoal Site. Entertainment was provided along with

Santa distributing gifts to the residents during their meal.

The AJRCCC Nursing Staff enjoyed New Years Eve Cookies (donated

by the Radisson); they were distributed to all 3 shifts as a thank you

from the Board.

STAFFING:

Between the months of Oct- Dec 2017; HRD reported that as of Dec 31, 2017

the Anna John Resident Centered Care Community had a total of 36 tribal

employees working the 7/24 shifts to care for our Residents.

AJRCCC QUARTERLY REPORT~ l" Quarter

PERIOD: Oct, Nov & Dec 2017

PAGE 2 OF 2

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

03 / 01 / 18

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Reports

Accept as Information only

Action - please describe:

3. Supporting Materials

Report

Resolution

Contract

Other:

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Kirby Metoxen, Councilmember

Primary Requestor/Submitter:

Desirae Hill, Oneida Nation Arts Board

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Nation Arts Board

Quarterly Report – 1st Quarter (Oct - Dec, 2017)

January 30, 2018

Oneida Nation Arts Board

Desirae Hill, Chair (Exp. 2021)

Marena Bridges, Vice Chair (Exp. 2018)

Dawn Walschinski, Secretary (Exp. 2018)

Sylvia Cornelius (Exp. 2018)

Christine Klimmek (Exp. 2019)

Dakota Webster (Exp. 2018)

Jackie Zalim (Exp. 2018)

Patricia Moore (Exp. 2018)

Beth Bashara, ONAP Director

Kirby Metoxen, BC Liaison

Board Purpose Statement:

To provide guidance to the ONAP and to perform the responsibilities granted to the Board under the

Dollars for Arts Program policy. Specific responsibilities include, but are not limited to the following: (a)

work with ONAP Director and staff in an advisory capacity on issues related to the arts in Oneida, and (b)

strive to provide guidance and recommendations in the development of the ONAP and arts programs

throughout the community, and (c) receive reports of the ONAP activities and ONAP staff, and (d)

evaluate ONAP, (e) approve policies and programs for the overall coordination and administration of the

ONAP.

Update from the Chair

The Fall was an inspired learning time for the Oneida Nation Arts Board as we shook some of the dust

that had settled and new and standing members asked lots of questions. The Board spent our time

discussing and determining priorities as we set goals for consideration so that we can hone in on what

needs to be done in the upcoming year.

ONAB held a special meeting the same evening of the DAP Panel Review and allocated funds for DAP.

After much inspired discussion, ONAB decided to make DAP a focus in 2018. Board members have also

determined they would like to spend more time volunteering and have set intentions to participate in

more community arts events in the upcoming year.

We continue to struggle with attendance and have implemented an automated reminder service to

support in sharing info and meeting reminders with our members. We will be actively recruiting

members this year as a few members have either resigned or terms have or will soon be expiring.

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Meetings Held

October 10, 2017

October 17, 2017

November 20, 2017

December 12, 2017

Vision, Board 2018 Commitments

DAP Awards

Goals (Rescheduled from 11/14)

2018 Strategic Planning

Oneida Nation Arts Program Update

Administrative Reports

Staff includes: Beth Bashara, Director

Sherrole Benton, Program Coordinator

Programming Reports

Dollars for Arts Program: A panel review of this year’s projects took place October, 17, 2017. Five people

applied for funding and all applicants presented: Betty Willems, Artists for Humanity, Green Bay Civic

Symphony, Wanda Anton, Louis Clark, III. A panel of three community members including Jean VanDyke,

Laura Laitinen, and Bill Vervoort, reviewed the applications. The panel scored the applications high. This

was the first year that requests were less than our total amount to award. Per ONAB approval of

allocations, each applicant will be funded the full amount requested.

Basket Guild: The basket guild has outgrown our space. They moved their materials to the Parish Hall.

We will continue to be a resource to the guild. We received a grant to help them with programming for

FY18. Sherrole is also planning on writing another grant for a final event that highlights Native basketry

in Wisconsin.

MOC – The summer camp was scheduled to be featured on Wisconsin Life airing on Wisconsin Public

Television. The MOC program was inserted between their other features that also included Oneida

artist, Mark Fisher.

SEEDS: FY18 had $22,910 to distribute. To date $15,712.50 has been allocated. There is $7,197.92

remaining. Program shuts down in April. We have funded 14 schools. There are 5 workshops that have

happened, reaching 2,101 children with a 100% satisfaction.

Future Focus

Art Classes

February 3

February 5-7

February 10

February 21

February 24

March 1

March 12

Pow Wow Drum for Father and Son

Quilled Earrings SOLD OUT

Iroquois Music for Families

Pine Needle Basket Workshop

Beadwork: Pattern Making and Loom Work

Stories and Soup: Writing Course

Quillows

Baby Moccasins

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March 20

April 3

April 13

Raised Beadwork Picture Frame

Sock Dolls

Strap Dress

Upcoming

Songwriting Retreat: With funding from the National Endowment for the Arts (NEA), we will bring a core

group of Wisconsin artists together (Sadie Buck, Wade Fernandez, Annie Humphrey, Elizabeth Hill, Pura

Fe), February 4-9 to create and perform original songs.

Inspiration

“When we use our bodies and voices to the best of our abilities, we are sovereign. No one can take this

from us just as no one can give it to us. Sovereignty is of our minds. When we understand and have the

freedom of expression, we are sovereign. When we are sovereign we are well.” – Sadie Buck

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Oneida Business Committee Agenda Request

Deadlines

1. Meeting Date Requested:

Instructions

03 / 01 / 18

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Reports

Accept as Information only

Action - please describe:

Request by OBC a Motion to accept the ERB FY '18 1st quarter report.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. ERB FY '18 1st quarter report

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Daniel Guzman King, Councilmember & Ernie L. Stevens III, Councilmember

Primary Requestor/Submitter:

Albert "Al" Manders, Chairman/Environmental Resource Board

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Chad Wilson, Project Manager/Environmental Resource board

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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ENVIRONMENTAL RESOURCE BOARD

FY ’18 1st Quarter Report: October, November, December

ERB MEMBERSHIP

Al Manders, Chair

Isaiah Skenandore, Vice-Chair Marlene Garvey, Secretary

Ted Hawk

Gerald Jordan

Tom Oudenhoven

Richard Baird

Nicole Steeber

Oneida Business Committee Liaison: Councilman Ernie Stevens III and Daniel Guzman

MINUTES

Action Taken October 5:

 Motion to approve non-tribal access to Coyote run for RAS program event and

bergamot harvest.

 Motion recommending that access road and gate to Where the Waterbirds Nest

be reopened.

 Motion to retro-approve 3rd quarter report and approve 4th quarter draft report.

 Motion to approve feast permit request

 Motion to approve EH&SD request to designate recently acquired Former Gerzek

quarry as a no hunting area.

Hearing on October 19:

 Citation hearings regarding violation of Domestic Animals Ordinance.

Action Taken November 2:

 Motion that the chains be removed and road access open to Where the

Waterbirds Nest via access road adjacent to Oneida Cemetery.

 Motion to approve Grandparent’s Feast request.

Action Taken December 14:

 Motion to approve emergency rules and schedule for the Domestic Animals

Ordinance

 Motion to approve the citation schedule for the Public Use of Tribal Lands law.

 Motion to approve the ERB Annual Report for the 1/28 GTC meeting.

Hearing on December 21:

 Citation hearings regarding violation of Domestic Animals Ordinance.

FINANCIALS

Tribal Contribution

October

November

December

$ 301,209

$ 26,098.77

$ 20,923.77

$ 23,101.00

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SUMMARY OF ACTIVITIES

▀ Environmental Resource Board holds citation hearings to ensure the

enforcement of health and safety measures for the Oneida community and by

approving by decision any negotiated stipulations and agreements.

▀ Coordinate work schedule for transfer of hearing authority with LOC,

Judiciary, Oneida Police Department and Conservation Department for duties

and responsibilities of transferring hearing responsibilities to the Judiciary. This

will include seven laws and ordinances, but with primary emphasis on the

Hunting, Fishing, and Trapping Law and the Domestic Animals Ordinance.

▀ Coordinate work team to create an all-inclusive citation for the Oneida

Nation with Conservation Department, Oneida Judiciary, Oneida Police

Department, and Oneida Law Office. Citation to accommodate all civil laws and

any new laws down the road such as the future traffic code.

▀ Review of Comprehensive Policy for Board, Committees, and

Commissions and participate in work meetings.

▀ Distribution of the Hunting, Fishing, and Trapping Regulations and Fine

Schedule as well as the accompanying update of the Hunting, Fishing, and

Trapping Law.

▀ New ruling making and fine schedule for the updated Domestic Animal

Ordinance which goes into law on January 1, 2018.

▀ New fine schedule for updated Public Use of Tribal Lands law which goes

into law on January 1, 2018.

▀ Participation on Budget Development Teams for implementing the objectives for

the FY’18 budgets.

▀ Onyota'a:ka Lake management planning for Phase II expansion of lake,

walking trail, and recreational amenities.

▀ Non-Tribal Sportmans License Harvest: 2 bucks during gun deer season in

Outagamie County and 2 bucks during bow season in Brown County.

▀ Silver Creek Watershed Team update meetings for implementation of nonpoint strategies to reduce phosphorous inputs to watershed and streams from

agricultural fields.

▀ Work with Trust Enrollments on Tribal Identification / Land Use cards for

identification of Oneida Tribal member spouses, descendants, and dependents.

▀ Review and development of RFP for Food Enterprise Center grant funding in

coordination with Planning and Internal Services

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▀ Participation on Legal Resource Center Team for helping create an initial

needs plan for the office. Provide onsite Kronos service and temporary technical

support for the office.

▀ Assist on project team planning for contract design and permitting for

upcoming Silver Creek Trail project.

▀ Other interdepartmental teams activities or coordination efforts that arise on a

short-term basis to meet the vision of the Oneida Nation.

GOALS

GOAL STATEMENT

Maintenance of laws and regulations related hunting, wildlife, domestic animals,

land access and other responsibilities, along with the associated public meeting

and hearing responsibilities.

Monitor environmental and other projects for compliance with community goals,

support Sustainable Community development projects and energy efficiency

program development, and appropriate participation on intergovernmental teams.

Provide the Oneida community with environmental education through community

events and educational outreach with emphasis on access to Oneida public lands,

natural resource management and restoration, and surface water protection.

OBJECTIVES

OBJECTIVE STATEMENT

Approval of updated citation template Approval the citation

template.

in coordination with OPD,

Conservation, and Law Office.

Interdepartmental

Coordinate transfer of hearing

coordination (OPD,

authority to the Oneida Judiciary.

MEASUREMENT

COMPLETION GOAL

DATE

(above)

December,

2017

Spring, 2018

January, 2018

Judiciary, Law, &

Conservation)

Monitoring hunting, fishing, & trapping Review of deer

levels for natural resource

hunting season

management goals and adjust rule

harvest numbers

making accordingly.

MEETING REQUIREMENTS

The ERB currently holds meetings once a month. Meetings are normally held on the

1st Thursday of each month. Hearings are held as required. ERB also attends

Business Committee meetings, other public meetings, and performs volunteer service in

the community as required or deemed appropriate by the ERB. Yaw^ko!

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 01

1 18

2. General Information:

Session:

18] Open D Executive- See instructions for the applicable laws, then choose one:

AgendaHeader;

LR=e~p~o~rt~s_____________________________________________________________j

[8.J Accept as Information only

D Action- please describe:

3. Supporting Materials

[8.1 Report

D Resolution

D Contract

D Other:

.---------------------------,

1.L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

3.L________________________j

2L_________________________~ 4L________________________j

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

Budgeted- Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor I liaison:

clrc:e::.hc::ac:ssc.i:..H:::il:ci,_:T:.:ri=b=ai:_:C::h:ca:cir-'m"'a::n:..____________________________________,

Primary Requestor/Submitter:

Dylan Benton I Oneida Community Library Board Chair

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of2

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ONEIDA COMMUNITY LIBRARY BOARD

QUARTERLY REPORT October 2017-December 2017

MISSION STATEMENT: Provide for the informational needs of the Oneida Community while building a

collection that reflects our unique Oneida heritage. All persons will have access to current, balanced

materials, services and programs that will enrich their information, cultural and recreational needs.

NAME OF BOARD:

Oneida Community Library Board

CONTACT:

Dylan Benton, Chair

MEMBERS:

Bridget John ,Vice Chair

Jennifer Hill, Secretary

Melinda K Danforth, Member

Roxanne Anderson, Member

BC UAISION: David Jourdan

MINUTES:

The following meeting minutes have been approved by the Oneida Community Library Board:

October 2017 Regular Meeting

November 2017 Regular Meeting

December 2017 Regular Meeting

BOARD MEMBER ATIENDANCE:

October 2017; 3 of 4 attended, 1 excused

November 2017; 4 of 4 attended

December 2017; 4 of 5 attended, 1 excused

ACTION TAKEN:

The Board meets at the Library, the second Wednesday ofthe month at 4:30p.m.

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HIGHLIGHTS OFTHE LIBRARY

October 20l7

OcTECHber Event: board games, and websites introduced that teach and promote coding.

Wanda and Kim attended Boo Bash on behalf of the Library. Green Earth Branch helped celebrate 301h

anniversary of Green Earth Trailer Court Officer Ed Metoxen helped register bicycles, Barnes and Noble

donated gifts for the event and Jaqueline Ninham at Flying Leaf donated helmets .. Lending/borrowing

peaked at 1380 for the quarter as the holidays approached. Green Earth received a monetary donation

for DVDs, thanks to Pat and Ray Heckner.

*Patron count; 2,204

November 2017

Library had to close on Saturdays for a time as a result of staff medical leave. Both branches

celebrated Native American Heritage Month spotlighting native american authors such as Joseph Buchac

and Sherman Alexie. Green Earth had a reading of Jingle Dancer Jaqueline Ninham displayed her regalia,

talked about the dress and taught a bounce step. Green Earth was invited to the NHC for story time

twice. 8 classrooms either visited the Library or received outreach.

*Patron Count; 3,102

December 2017

YAB, Youth Appreciation Bash took place at the main library the week of the 261h to promote

tech and coding games. Hoyan Game Night took place at Green Earth throughout the month.

Participants earned raffle tickets for every 20 minutes of reading which earned them a chance to win

board games for their family to enjoy. A new stand-alone book shelf was installed in the Health Center

for the community to enjoy thanks to the craftsmanship Mike Boivin, husband of Asst. Director Wanda

Boivin. Brooke and Evander from the B/C/C team attended the Library Board meeting to update the

members on their new role, They have been of great assistance streamlining administrative tasks with

the board and offered to help in any way possible. The board and B/C/C staff continue work together

effectively.

*Patron count; 2,391

R&E

5225840 Library Collection Enhancement Grant

Budget: $7,000.00- Spent: $628.00- Positive Variance: $6,372.00

(Grant funds recently posted)

52255860 Library Federated Awards Grant

Budget: $29,022.00- Spent: $11 148.00- Positive Variance: $27,874.00

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($3000 in pending book orders. $500 for upcoming staff training)

4225033 Tribal Contribution

Budget:$ 376,681.00- Spent: $50,926.00- Positive Variance: $325,755.00

(Staff member on medical leave, no ET replacement. Leaves personnel line with excess.)

SPECIAL EVENTS AND TRAVELo

Reference Highlights of the library above.

UPCOMING EVENTS

Library Lover's Beach Party 2-24-18, Teen Tech Week March 3'd-10th, Pancakes! 3/17/18,

National Library Week; Open House/Staff Chili Cook-Off 4/14/18

PERSONAL COMMENTSo

The Library staff has put together a stellar outline of this years events, with more to come, and

continues to work diligently to make both branches of the library a hub for community and family

activity. The B/C/C staff is working with the board to standardize B/C/C operations. I recently sent them

digital copies of minutes and agendas dating back to 2014 in regards to future website updates for

Boards. I have also spoken recently with Stephen Webster in Records Management about paper records

and filings the Board holds that date back to at least 2002. We may work together to digitize any

necessary historical records.

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i J<lnlJars: & Midwinter Mu..lllC & Tale~telling: A PupK {

pet Pa.looza, 1/27/18

Febru.dr.!J: Youth Media Aw<lrds, #ALAYMA, 2/12

,II.

Librars Lover.s' Beach !='arts , 2124/18

March: Pa.nc<2ke.s, Pcmcakeal S/17/18

Teen Tech Week, 3/5-10, NC!t'l Craft Month

April: Nat'l Poelr.:J Month, Smc:~rt Mone_y

Week,4/23-28, Ncrtional Librdr!f Week {Open

House/Staff Cl'lili Cook-Off!) 4/14/18, DEAR Oo_y,

4/12, DCl!J of the Child/Dog of the Book, 4/30 1

MCI!f: Get Caught Reading Month, Children'.s Bool<: ~

Week: Slopp!f Joe Singaon.g Scrturd.Q,I,t, S/S/18, 1

Nat'l Music, Safe Kids', & Dance Weeks

June.-Auguat: Summer Re<lding Program, 6/118/17, ending with Tgohlitu Kllol'\ (Hero Conven-

tio[\-Q comic con, 8/17/18)

september: N<lt'l Librqr!l C<lrd Sign-1.1p & N<ltiof'lq!

Liter<lC!j Month, Big Apple Fest Kid,s' Zone,

q/15/18, Fiction Fie.\tCI~ V2q/18

October: Abilit_y Month, Teen Ree~d Week, 10/8-12 I

Oc-Tech-Ber 10/20/18,

November: N<ltive Americ<ln Yoo..rt.h Litere~ture &

L<lngue~ge ShoWC<lse (NA YLLS), PHOTOS~

ll/17/18, N<lt'l Picture Book Month

December: Yo1.1th Appreciation B<lsh, 12/26-28 •

ProgrClmming m<lteri<lls, books, and

technolog_y e~re often provid- . ..,..~~~~....!

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ONEIDA COMM/.IN/TY LIBRARY

PO BOX :JG!S, 201 ELM ST

ONEIDA, WI !Sl/I!S!S

qzo-asq-2210

HTTP'//ONE/ DA-NSN .GOV/LIBRARY

HTTPJ/WWW.FACEBOOK.COM/

ONEIDA .COMM/.INITY.LIBRARY

HTTPJ/WWW.TW/TTER.COM/

ONEIDALIBRARYWI

HTTP,//WWW.PINTEREST.COM/

ONE!DALIBRARY

Our monthly calendars post to Facebook, Check

Facebook and our Twitter accounts Par last

minute programming changes! Programs & times

subject to change due to staf'f'lng, weather, etc.

Like us on Plnterest to share Ideas about reading,

readlng based activities, craPts and activities

related to our programs, goals,

and the Oneida culture!

Homework help and databases available In

the llbrartJ or online at

http://www. infosoup. info/resources

Artb8

Adrianna

PeU\81

Yaw'kol

Libr<1.rv

Oneida Community Library

PROGRAMMING: Z018

20 of 149

Early Literacy

Home School & Virtual Schoolins

SHH! (School@ Home Happeninss):

Prosrammin~

Toddler Twosday:

The GOAL (Growins Oneida's Awesome Learners)

Story Time, Tuesdays@ 2:00 pm.

Parllclpale in research based prosrammlnS lnvolvins

1000 Books· before Kindergarten, Growing Wisconsin

Readers, Very Reody Reading Program, Moiherreod/

Fatherread, & Every Child Ready to Reod.

All preschoolers, o:Jes 0-6, 11re welcome· to parlicipale. Our programs vory with milestones and s\<l!ls so

'.-,,

Age Focus:

No protframsJanuary, FebruarY, or Marl

GOAL's Special NeSTS$:

Speclal NEeds Story Time & Sensory Stuff

Fridays@ Noon, Only offered durin5

April, October,$< Decemb(!r

-.. --;.,- ;-~;~~~~.-q-u-,;;reT~i~~y -~;;;-; f~r ;(1-lilii;- p;;-;;;pT~~, ~-;;y~y~ ·

fb,com/OneidaWIGOAL

Drop-:-lit D_o_mall'!: Pro}eds.-sames, & adMIIes o'uhll d~y

for f~mllles & youlh l.o:enjoy) Mo'rilhly·th<i.m'_es~Jan: HlbernafloO, F,eb; Family,, Ma'r:. Ct;afllns, ·Apr: Poetry & Heal_lh,

May: Muslc,-June: Gardenln9, July: Rocks/Geolo:;lr •. Aus:- Carloons, Sept: Careers, b_cl: Monsle,r-Haklns, Nov;_.Graillude,

_De,C::.Puzztes·& G~me:s ·

-·- _,·-

SocialgalhBrlnS on lhe first Thursday of !he month,

Oci---M•y,@ I pm for home & virlual s~hool hmlltes lo

lnleracl wilh others who do the same! Sh.re websiles,

lime manasemenlllps, bool; hlks, curriculum &/or supplemenhliearnlng ideas, & more!

Games & adlvllles for sludenls!

hllp://www.facebook.com/OneldaHomeEducalion

•

Adult Pro~rammins: Wed.@ I PM

See. our monlhly calendars on Face book!

Monday Movie Mash @ 3 PM

Thursday: CRAFT (Creallve Readln:J ~nd Fun

Time)@ 3PM & I hen FAN (Fitness •nd Nutrition)

Club lsi Thur5day of the month. @ 4PM

Free Friday; no read1n9 to Use PCs, passes If you

have a bl!l- "free" computer time

STEAM MY (Science, Technolo~y, Enstneerlns, Arf,

Math, & Music for Youth) Saturdays (!lAM- I PM)

fb .com/ 0 ne!da. comm unify .I ib ra ry

www .f~cebook.com/ oneldtcommun\lyllbrarybookdUb

Summer library Pro~ramminS

6111-Sfl7

Summer Story lime; Mon. - Thu. 10:30 - I I AM

Summer Library Program: Tue. & Thu. 1-2 PM

Tuesday TECH (Technolosy &. EnslneerlnS Can

Happen!); II AM,.. noon

PEN (Prosram for Enhancln5 Narrative,) Thursdays @ 2 PN

YA CAN! (Youns·Adull Ci-afi/Adlvify Ni:Jhf)

lsi and 3rd TUesdliy

Teen ReS!me: social awareness: 2nd Tues ..

Book Club: 4th Tuesday

*C.O.L.O.R.R. (Crea'tlve Oul_Jet of the llbr.,ry for an

Occasion for Relaxation & Recreation.) Year 'round al]:u!l

colorln:J & socialization prosram. EVERY Wednesday In the back of the library,

*Cybar Silvers: Jan- May, Oct- Dec lsi

Wed. of the month! 21st Century _Skillin'!

*Cookies & Canvas: Jan- May, Ocf- Dec

2nd Wed. of the month! Social paintlns & fun.

*LOL@ Eleven: (Lovers Of the Library.)

3rd Wed. of the month@ [ [AM, not [PM:

Library friends showlns sUpporl for youth & tech

prosramsl

*Book Club: 4th Wed of the month.

After School (3pm) &

Weekend (II am) ProsrammihS

that all needs are met for our beslnnlnS sprouts.

Week l:ases 0-1 {crawlers/~eeding)

Week.Z: ases J-2: {new walkers/sprouHns)

Week 3; ages 2-3 (movers & shakers/leafing)

Week 4: ages 3-4 (speech/budding)

Week 5: ages 5-6 (pre-readers/STEM)

Teen Prosrammins: Tue.@ 4 PM

*Writer's Wretreats: for teens & adults. Every

5th Wednesday of the month, when there is a 5th

Wednesday. https://www.face.book.com/

yokwahyatuhe'> For 2018: Jan 31. May 30, Aug 29.

Oct31.

~~~--

Come Write In! We're a CWI site

'\J~~0f,,

for NaNoWriMo!

.-,~--~~--

21 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 01

I 18

2. General Information:

Session:

~ Open

Agenda Header:

D Executive- See instructions for the applicable laws, then choose one:

Reports

~--------------------------------------------------------------~

D Accept as Information only

D Action -please describe:

Accept First Quarter Report 2018

3. Supporting Materials

~ Report

D Resolution

D Contract

D Other:

1.jMinutes

2.,R&E's

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted -Grant Funded

D Unbudgeted

5. Submission

Author~edSponsor/Liaison:

LjK_ir_b~y_M_e_t_o_xe_n_,_C_o_u_n_ci_lm__e_m_b_e_r________________________________~

Primary Requestor/Submitter:

Bradley Graham, Chairperson, Oneida Personnel Commission

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of2

22 of 149

ONEIDA PERSONNEL COMMISSION

FY 2018- Quarterly Report First Quarter

October, November and December 2017

Submitted by: Bradley Graham

NAMES

Officers:

Members:

Bradley Graham, Chairperson/Treasurer

Pearl Webster, Vice-Chairperson

Sharon Alvarez, Secretary

Richard Elm-Hill

Jennifer Hill

Eric Krawczyk

Carol Smith

Gerald DeCoteau

Jason Martinez

Stacey Nieto

Patricia Powless

Yvonne Jourdan

Gary Smith

Tina Moore

MINUTES

All approved minutes have been submitted to the Office of tile Tribal Secretary.

October 10, 2017

Regular Meeting

(Approved)

November 14,2017

Reg{l}ar Meeting

(Approved}

November21, 2017

Speci_al Meeting

(Approved)

December 12, 2017

RegularMeeting

(Approv(ld)

December 4, 2017 Special Meeting

(Not-Approved)

December 11, 2017

Special Meeting

(Not -Approved)

FINANCIAL

See attached R&E statements for. the months of October, November and December 2017.

SPECIAL EVENTS AND TRAVEL

No out-of-state travel/trainingoccurredduring this quarter.

LOCAL TRAINING

Training for the first quarter of this fiscal year included standard initial reviews, grievance

hearings, and grievance decisions training which took place in July, August and September.

ACTIVITY REPORT-Oneida Personnel Commission

>: .·

Activity

Pre-Screens

)

. ·0clober

••

1\:T,

"?; :~"'f~

Deceih~~r

•• I·

.••••

...

l'o.ta:rf!

... · . . . ·.•

; • >

Interviews

Reassignments

Initial Reviews

Grievances

11Page

23 of 149

Deliberations

Decision Writing

Motion Decisions

Regular Meetings

Special Meetings

Training*

Non-Gaming

Employees with an

advocate

Non-Gaming

Employees without an

advocate

Gaming Employees

with an advocate

Gaming Employees

without an advocate

Non-Gaming

Management with an

advocate

Non-Gaming

~~c

1~~~ ·-~

~~~

Management~thout

an advocate

Gaming Management

with an advocate

Gfuning Management

without an advocate-~--~.• The numbers witbin_the Reassignment boxes, are the numbers of employees that

vJerereassigned into different positions for that specific month.

~ ~

Training couTO:mean attending oUt-of-state, local training, or in-house training. New

commissioners are mentored by existing commissioners during Initial Reviews, Grievance

Hearings, Decision Writing,Hearing Officer Responsibilities, and Motion Decisions. This type

of involvement is also considered training.

PERSONAL COMMENTS - Bradley Graham, Chairman - OPC

This Commission has continued to review the proposed Employment Law (draft #21 ),

that is cunently at the Legislative Operating Committee (LOC). We have taken the

position that this new Law is not favorable to the employment base. This Commission

will continue to communicate our perspectives with G.T.C. With that being said, this

Commission requests that the Oneida Business Committee include the Oneida Personnel

Commission in the General Tribal Council meeting set aside to discuss the proposed

Employment Law. Although there have been numerous changes to each draft, one of the

issues that this Commission has is that the main area that contributed to the drafts of this

proposed law has been the Human Resource Depmiment.(HRD) The proposed law allows

21Page

24 of 149

HRD to make changes that ultimately affect HRD and provides enormous latitude in the

hiring process with checks and balances to be the responsibility ofHRD. Starting in FY

2017, this Commission has experienced problems with the process of working with the

Employee Protection Policy. Cooperation from departments in terms of investigations

and audits of employee protection disclosures has not been supported by the Internal

Audit Committee, which is comprised of various members of the Oneida Business

Committee and a community member. On December 11, 2017, this Commission met with

the Oneida Business Committee pertaining to issues and concerns regarding the

application of the Employee Protection Policy and the fact that the Audit Department will

not conduct audits/investigations. We were unable to resolvethose issues with the OBC.

This Commission had to engage services with API, an agency that specializes in

investigations. Due to API's high cost of investigations and the time they took to

complete the investigation, we plan to utilize otherresources regarding the disclosures

that are filed with the Oneida Personnel Commission. In the future quarterly repmis this

Commission will report inconsistencies in the application of policies and procedures

regarding hiring practices and grievance procedures this will include th~application of

the employee protection policy as it relates to HRD, this will include grievance matters

that have come before this Commission.

GOALS AND OBJECTIVES- FY2018 ··

1. Personnel Commission By-Laws

REVISIONS

·.·IN

PROGRESS

2. Training Manual .

CREVISIONS PENDING AT LOC

3. Updating Qualigcajions for Commissioners

3. Interdepartmental Relationships

NEEDS :IMPROVEMENT

4. Updating Personnel Commission SOP's

IN PROGRESS

5. Continuous Open ~ommunication with GT<:::

OBJECTivE STATEMENT- FY 2018

1. Optimize organizational efficiency and effectiveness

2. ·Learning and gi:owth perspeCtive

3. Owner/customer/stakeholder perspective

MEETING REQUIREMENTS

Oneida Personnel Commission By-Laws, Article III. Meetings.

3-1 Regular Meetings. The OPC officers shall establish a schedule of regular meetings for the

upcoming year beginning in November. Notice of meeting location, agenda and materials shall

be forwarded by the Chairperson with the assistance of the Administrator. Robert's Rules of

Order shall be used as a guideline for conducting meetings.

3-2 Special Meetings. Special meetings shall be called not less than three (3) days prior to the

date of the special meeting.

3-3. Emergency meetings. Emergency meetings shall be scheduled as needed and provide details

of the emergency.

3-4 Legislative Sessions. When considering revisions or suggestions to the OPC regarding the

labor laws of the Tribe, a Legislative Session may be scheduled to devote a focused exclusive

convened working meeting of the OPC to specifically address amendment or revision of existing

or proposed labor laws of the Tribe. An internal OPC SOP may be drafted governing the

procedures to be followed in implementing such Legislative Session.

3-5 Quorum. A quorum shall consist of a majority of the OPC members. In the absence of the

Chairperson and the Vice-Chairperson, the members present at the meeting shall elect a

3JPage

25 of 149

Chairperson Pro Tem to preside over the meeting.

FOLLOW-UP :None

41Page

26 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

October 10,2017 -NOON

East Wing Conference Room

Mission Statement: To develop an employment system that is orderly and fair and one that will

benefit the individual worker and strengthen Tribal Programs and Tribal Government.

Secretary:

A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Yvonne Jordan, Chairwoman,

called the meeting to order at 12:01p.m.

Yvonne Jourdan

Pearl Webster

Jennifer Hill

Sharon Alvarez

Eric Krawczyk

Richard Elm-Hill

Carol Smith

Patricia Powless

Gerald DeCoteau

Stacey Nieto

Jason Martinez

Chairwoman

Member

Treasurer

Member

Also Present:

Gina Buenrostro

Administrator

Bridget Mendolla-Cornelius Assistant

EXCUSED:

Bradley Graham

Gary Smith

Member

Vice-Chair

MOTION:

Sharon Alvarez moved to approve the attendance.

SECOND:

Pearl Webster

MOTION CARRIED UNANIMOUSLY

B. Approval of Agenda (5 minutes)

Pearl Webster motioned to approve the agenda with changes:

New Business: F .1.e.

cell phone concerns

excusing those that have to leave early

Moving Geraldine to the top of the agenda

SECOND:

Richard Elm-Hill.

MOTION CARRIED UNANIMOUSLY

MOTION:

C. Review\Approval of Minutes:

MOTION:

SECOND:

September 19, 2017-Regular

Eric Krawczyk moved to approve the September 19, 2017, minutes.

Sharon Alvarez

Oneida Personnel Commission Regular Meeting Minutes of October 10, 2017

Page 1

27 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

October 10, 2017- NOON

East Wing Conference Room

MOTION CARRIED UNANIMOUSLY

D. Tabled Business:

NONE

(3)

Old Business:

1. Draft Article for the Kahliwisaks

No Action

2. Internal Audit Request dated November 2015 re: (HRD)

Information supplied to Commission

MOTION:

Jason Martinez moved to meet with Internal Audit

on November 8, 2017, from 9:00am to 11 :OOam at the Norbert Hill

Center to review audit.

SECOND:

Sharon Alvarez

MOTION CARRIED UNANIMOUSLY

3. Employment Law

No Action

F. New Business:

(3)

1. Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping-( Gina

Buenrostro-30 minutes)

a. Geraldine Danfmih-Call Logs, and Hiring Summary Report

MOTION:

Sharon Alvarez moved to create subcommittee, consisting of Gary

Smith, Pearl Webster and Richard Elm-Hill to work with HRD pertaining to the

call logs and hiring summary repmi along with the issues concerning

reassignments.

SECOND:

Patricia Powless

DISCUSSION:

1999-2000's case between OPC and HRD, settled the

reassignment issues and how changes can occur, Geraldine wants a team to meet

with her to address the issues and reassignment issues, the subcommittee will

consist of Gary, Ricard and Pearl. They will meet with HRD on October 27, 2017,

at HRD at 9:00am.

MOTION CARRIES UNANIMOUSLY

b. Quarterly Report (4th quarter-2017)

MOTION:

Carol Smith moved to approve report with changes.

SECOND:

Patricia Powless

MOTION CARRIES UNANIMOUSLY

c. Officer Elections

MOTION:

Sharon Alvarez moved to defer this item.

SECOND:

Pearl Webster

MOTION CARRIES UNANIMOUSLY

Oneida Personnel Commission Regular Meeting Minutes of October 10, 2017

Page 2

28 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

October 10, 2017- NOON

East Wing Conference Room

d. Bradley Graham requesting time off from October 16, 2017-November 30, 2017

MOTION:

Pearl Webster moved to approve request.

SECOND:

Richard Elm-Hill

MOTION CARRIES UNANIMOUSLY

e. Cell Phone Usage

FYI, for all commissioners to refrain from using their cell phones, during

interviews, prescreens, hearing, meetings, ect.

Commissioners who left early from the meeting

MOTION:

Sharon Alvarez moved to approve stipends for those that had to

leave early from the meeting.

SECOND:

Stacey Nieto

MOTION CARRIES UNANIMOUSLY

2. Financial Report August 2017

MOTION:

Pearl Webster moved to approve.

SECOND:

Patricia Powless

MOTION CARRIED UNANIMOUSLY

3. Activity Report September 2017

MOTION:

Sharon Alvarez moved to accept the activity repmi.

SECOND:

Carol Smith

MOTION CARRIED UNANIMOUSLY

MOTION:

Pearl Webster moved to adjourn.

SECOND:

Richard Elm-Hill

MOTION CARRIED UNANIMOUSLY

Time:

1:29pm

Minutes taken foD

Oneida Personnel Commission Regular Meeting Minutes of October 10, 2017

Page 3

29 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

November 14, 2017- NOON

East Wing Conference Room

Mission Statement: To develop an employment system that is orderly and fair and one that will

benefit the individual worker and strengthen Tribal Programs and Tribal Government.

Secretary:

A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Gary Smith, Vice-Chair, called the

meeting to order at 12:02p.m.

Gary Smith

Pearl Webster

Jennifer Hill

Sharon Alvarez

Richard Elm-Hill

Carol Smith

Patricia Powless

Gerald DeCoteau

Stacey Nieto

Jason Martinez

Tina Moore

Bradley Graham

Vice-Chair

Member

Treasurer

Member

Also Present:

Administrator

Gina Buemostro

Bridget Mendolla-Comelius Assistant

EXCUSED:

Yvonne Jourdan

Eric Krawczyk

Chairwoman

Member

MOTION:

Pearl Webster moved to approve the attendance.

SECOND:

Richard Elm-Hill

MOTION CARRIED UNANIMOUSLY

B. Approval of Agenda (5 minutes)

Richard Elm-Hill motioned to approve the agenda with changes:

New Business: F.l.i.

office

memo

SECOND:

Jennifer Hill

MOTION CARRIED UNANIMOUSLY

MOTION:

C. Review\Approval of Minutes:

October 10, 2017-Regular

Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017

Page

30 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

November 14,2017 -NOON

East Wing Conference Room

MOTION:

Carol Smith moved to approve the October 10, 2017, minutes.

SECOND:

Patricia Powless

ABSTAIN: Bradley Graham, Tina Moore

MOTION CARRIED UNANIMOUSLY

D. Tabled Business:

NONE

E. Old Business:

(3)

1. Draft Article for the Kahliwisaks

No Action

MOTION: Pearl Webster moved to go into executive session

SECOND: Sharon Alvarez

MOTION CARRIED UNANIMOUSLY

Time: 12:28pm

MOTION: Sharon Alvarez moved to come out of executive

sessiOn

SECOND: Bradley Graham

MOTION CARRIED UNANIMOUSLY

Time: 12:46pm

2. Internal Audit Request dated November 2015 re: (HRD)

Update: Audit is still not ready for review, Internal Audit has to

present it to the BC for approval.

Meeting with the Oneida Business Committee on December 11,

2017, regarding the Employee Protection Policy. Meeting place,

NRC, 2nd floor BC conference room, 1:30pm to 3:30pm

3. Employment Law

No Action

F. New Business:

(4)

1. Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping-(Gina

Buenrostro-30 minutes)

a. Update-Geraldine Danforth-Call Logs, and Hiring Summary Report

b. Dates to meet with the Oneida Business Committee regarding Employee

Protection-December 11, 2017@ the NRC, 1:30pm to 3:30pm

c. API, cost of investigation Update

d. Officer Elections

MOTION:

Carol Smith moved to defer to December 2017

SECOND:

Stacey Nieto

MOTION CARRIES UNANIMOUSLY

Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017

Page

31 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

November 14, 2017- NOON

East Wing Conference Room

e. Yvonne Jourdan-Time off

MOTION: Sharon Alvarez moved to approve Yvonne Jourdan's time request off

SECOND: Jason Martinez

MOTION CARRIED UNANIMOUSLY

f. Comments regarding the Employment Law

g. Prescreen issues with the Commissions not following through and doing the

interviews

h. Issues with Commissions dressing sloppy for HRD activities

1. Office Manual

MOTION: Bradley Graham moved to approve the changes to the Office Manual

& SOP pertaining to filing an appeal

SECOND: Stacey Nieto

MOTION CARRIED UNANIMOUSLY

2. Financial Report August 2017

MOTION:

Bradley Graham moved to defer to next month

SECOND:

Jason Martinez

MOTION CARRIED UNANIMOUSLY

3. Activity Report October 2017

MOTION:

Jennifer Hill moved to accept the activity report.

SECOND:

Bradley Graham

MOTION CARRIED UNANIMOUSLY

4. 2017 Annual Report

MOTION:

Sharon Alvarez moved to approve

SECOND:

Richard Elm-Hill

MOTION CARRIED UNANIMOUSLY

MOTION: Bradley Graham moved to adjourn

SECOND: Richard Elm-Hill

MOTION CARRIED UNANIMOUSLY

Time:

2:01pm

Minutes taken for the

Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017

Page

32 of 149

ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING

November 21,2017 -11:30am

Green Conference Room

Mission Statement: To develop an employment system that is orderly and fair and one that will

benefit the individual worker and strengthen Tribal Programs and Tribal Government.

Secretary:

A. Call to Order: Attendance (11 :35am) Gate Keeper: Gary Smith, Acting Chairperson,

called the meeting to order at 11 :35am

Gary Smith

Bradley Graham

Eric Krawczyk

Jason Martinez

Patricia Powless

Gerald DeCoteau

Pearl Webster

Tina Moore

Richard Elm-Hill

Acting Chairperson

Member

Also Present:

Bridget A. Mendolla-Cornelius

Executive Assistant

EXCUSED:

Jennifer Hill

Stacey Nieto

Yvonne Jourdan

Member

Chairperson

UNEXCUSED:

Sharon Alvarez

Carol Smith

Treasurer

Member

MOTION:

Eric Krawczyk moved to approve the attendance.

SECOND:

Jason Martinez

MOTION CARRIED UNANIMOUSLY

B. Approval of Agenda (5 minutes)

MOTION: Pearl Webster motioned to approve the agenda.

SECOND:

Eric Krawczyk seconded the motion.

MOTION CARRIED UNANIMOUSLY

C. Review\Approval of Minutes:

D. Tabled Business:

NONE

E. Old Business:

NONE

Oneida Personnel Commission Special Meeting Minutes of November 21, 2017

Page 1

33 of 149

ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING

November 21, 2017- 11 :30am

Green Conference Room

F. New Business: (2)

I. Scheduled Reassignments

(Bridget A. Mendolla-Cornelius- 5 minutes)

2. Reassignment updates fmm meeting with HRD

(Richard Elm-Hill, Gary Smith and Pearl Webster -lhour 25minutes)

Bridget A. Mendolla-Cornelius will research/review the history of the

reassignment concerns up to item number 25 and report back to the Oneida

Personnel Commission to schedule a follow up meeting.

MOTION:

Eric Krawczyk to adjourn.

SECOND:

Bradley Graham

MOTION CARRIED UNANIMOUSLY

Time: 12:50pm

Minutes taken for the secretary by Bridget A. Mendolla-Cornelius

C:,-n\be<

Oneida Personnel Commission Special Meeting Minutes of November 21,2017

Page 2

34 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

December 12, 2017- NOON

East Wing Conference Room

Mission Statement: To develop an employment system that is orderly and fair and one that will

benefit the individual worker and strengthen Tribal Programs and Tribal Government.

Secretary:

A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Gary Smith, Vice-Chair, called the

meeting to order at 12:02p.m.

Yvonne Jourdan

Chairwoman came in at 12:20pm, out at 1:30pm

Gary Smith

Vice-Chair

Pearl Webster

Member

Jennifer Hill

Member

left at 1:30pm

Sharon Alvarez

Treasurer

Richard Elm-Hill

Member

Carol Smith

Member

Patricia Powless

Member

Gerald DeCoteau

Stacey Nieto

Member

Jason Martinez

Tina Moore

Member

left at 1:15pm

Bradley Graham

Member

Eric Krawczyk

Member

Also Present:

Administrator

Gina Buenrostro

Bridget Mendolla-Comelius Assistant

MOTION:

Sharon Alvarez moved to approve the attendance. ·

SECOND:

Jason Martinez

MOTION CARRIED UNANIMOUSLY

B. Approval of Agenda (5 minutes)

Eric Krawczyk motioned to approve the agenda with changes:

New Business: F.l. b.

memo

EPP meeting from Dec 11, 2017

Requests to leave early

SECOND:

Jason Martinez

MOTION CARRIED UNANIMOUSLY

MOTION:

C. Review\Approval of Minutes:

MOTION:

November 14, 2017-Regular

November 21, 2017-Special

Richard Elm-Hill moved to approve the November 14, 2017-Regular

Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017

Page

35 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

December 12, 2017- NOON

East Wing Conference Room

November 21, 2017-Special minutes.

SECOND:

Carol Smith

MOTION CARRIED UNANIMOUSLY

D. Tabled Business:

NONE

E. Old Business:

1. Draft Article for the Kahliwisaks

No Action

2. Internal Audit Request dated November 2015 re: (HRD)

Update: Audit is still not ready for review, Internal Audit has to

present it to the BC for approval.

3. Employment Law

No Action

F. New Business:

(4)

1. Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping-(Gina

Buenrostro-3 0 minutes)

b. Dates to meet with the Oneida Business Committee regarding Employee

Protection-December 11, 2017@ the NHC, 1:30pm to 3:30pm

c. API, cost of investigation Update

d. Officer Elections

MOTION:

Carol Smith moved to defer to December 2017

SECOND:

Stacey Nieto

MOTION CARRIES UNANIMOUSLY

e. Yvonne Jourdan-Time off

MOTION: Sharon Alvarez moved to approve Yvonne Jourdan's time request off

SECOND: Jason Martinez

MOTION CARRIED UNANIMOUSLY

f. Comments regarding the Employment Law

g. Prescreen issues with the Commissions not following through and doing the

interviews

h. Issues with Commissions dressing sloppy for HRD activities

Office Manual

MOTION: Bradley Graham moved to approve the changes to the Office Manual

& SOP pe1iaining to filing an appeal

Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017

Page

36 of 149

ONEIDA PERSONNNEL COMMISSION REGULAR MEETING

December 12,2017- NOON

East Wing Conference Room

SECOND: Stacey Nieto

MOTION CARRIED UNANIMOUSLY

2. Financial Report August 2017

MOTION:

Bradley Graham moved to defer to next month

SECOND:

Jason Martinez

MOTION CARRIED UNANIMOUSLY

3. Activity Report October 2017

MOTION:

Jennifer Hill moved to accept the activity report.

SECOND:

Bradley Graham

MOTION CARRIED UNANIMOUSLY

4. 2017 Annual Report

MOTION:

Sharon Alvarez moved to approve

SECOND:

Richard Elm-Hill

MOTION CARRIED UNANIMOUSLY

MOTION: Bradley Graham moved to adjourn

SECOND: Richard Elm-Hill

MOTION CARRIED UNANIMOUSLY

Time:

2:01pm

Minutes taken for the seerct~ina B~nrostro

Oneida Personnel Commission Regular Meeting Minutes of November 14, 2017

Page

37 of 149

273007 - PERSONNEL BOARD

TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE

EPORT RUNDATE/TIME: 11/14/2017 14:37:39

ONEIDA NATION

EPORT NAME: PRG REVEXP

CBRUNE01

OlOCT/2018

4273007 - PERSONNEL BOARD

REVENUE AND EXPENSE SUMMARY

FOR THE PERIOD ENDING: 10/31/2017

CURRENT MONTH

CLASS DESCRIPTION

PRT-ACCNT#-SUB

ACTUAL

BUDGET

YEAR TO DATE

VARIANCE

ACTUAL

BUDGET

VARIANCE

REVENUE

TRIBAL CONTRIBUTION

000-458100-000

TOTAL REVENUE

EXPENSES (LABOR/PAYROLL)

PERSONNEL

WAGE ACCRUAL EXPENSE

SALARIES - TRAINING

OVERTIME

PAID TIME OFF

FRINGE BENEFIT

FRINGE ACCRUAL EXPENSE

000-502100-000

000-502100-999

000-502110-000

000-503100-000

000-504000-000

000-505000-000

000-505000-999

TOTAL LABOR/PAYROLL EXP.

30,974.30

32,772.00

1,798

30,974

32' 772

1,798

6,735.30

1,620.18

47.14

51.48

862.92

3,337.13

702.47

8,484.00

1,749

(1,620)

(47)

(51)

(863)

566

(702)

6,735

1,620

863

3,337

702

8,484

1,749

(1, 620)

(47)

(51)

(863)

566

(702)

------------------------------------------------------------------------------------------(1, 798)

30,974.30

32,772.00

30,974

(1,798)

32,772

---------------- ---------------- ---------------- ---------------- ---------------- ----------------

3,903.00

3,903

---------------- ---------------- ---------------- ---------------- ---------------- ---------------13,356.62

12,387.00

(968)

13,355

12,387

(968)

---------------- ---------------- ---------------- ---------------- ---------------- ----------------

EXPENSES (PURCHASES)

---------------- ---------------- ---------------- ---------------- ---------------- ------------------------------- ---------------- ---------------- ---------------- ---------------- ----------------

TOTAL PURCHASES

EXPENSES (EXTERNAL & INTERNAL)

SUPPLIES & MATERIALS

COPY CHARGES

TRANSP. & PER DIEM

OUTSIDE SERVICES

LEGAL SERVICES

EMPLOYEE INCENTIVE

TRAINING & EDUCATION

RENTAL USAGE

HEAT & LIGHTS

WATER & SEWER

TELEPHONE

BUSINESS EXPENSE

MEETING EXPENSE

INSURANCE

I/T SUPPLIES & MATERIALS

I/T - PRINTING

I/T RENT EXPENSE

I/T UTILITIES EXPENSE

000-700001-000

000-700010-000

000-701000-000

000-702010-000

000-702400-000

000-705000-000

000-705010-000

000-705202-000

000-705211-000

000-705212-000

000-705213-000

000-705300-000

000-705301-000

000-705500-000

000-750001-000

000-750009-000

000-755201-000

000-755210-000

10' 261.99

128.59

64.61

(3 .52)

37.63

76.76

.09

163.00

56.00

163.00

212.00

5,000.00

109.00

837.00

94.00

375.00

12.00

34.00

13.00

38.00

55.00

12.00

288.00

163

(10, 050)

5,000

109

837

(35)

310

(4)

(22)

288

10,262

129

(4)

163

212

5,000

109

837

375

288

163

(10,050)

5,000

109

837

(35)

310

(4)

(22)

288

38 of 149

273007 - PERSONNEL BOARD

TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE

EPORT RUNDATE/TIME: 11/14/2017 14:37:39

ONEIDA NATION

CBRUNE01

010CT/2018

4273007 - PERSONNEL BOARD

REVENUE AND EXPENSE SUMMARY

FOR THE PERIOD ENDING: 10/31/2017

EPORT NAME: PRG_REVEXP

CURRENT MONTH

CLASS DESCRIPTION

PRT-ACCNT#-SUB

I/T DEPRECIATION ALLOCATION

INDIRECT COSTS

INDIRECT COST ACCRUAL EXPENSE

STIPENDS

000-755216-000

000-758300-000

000-758300-999

100-705305-000

200-705305-000

400-705305-000

500-705305-000

600-705305-000

TOTAL EXT./INT. EXPENSES

TOTAL EXPENSES

NET TOTALS

ACTUAL

231.93

1,255.35

264.25

2,500.00

550.00

2,250.00

YEAR TO DATE

VARIANCE

BUDGET

ACTUAL

BUDGET

7,144.00

413.00

688.00

2,902.00

550.00

(232)

(51)

(264)

4,644

413

138

652

550

232

1, 255

264

2,500

32' 761.00

1,788

11.00

(11)

1,204.00

VARIANCE

7,144

413

688

2,902

550

(232)

(51)

(264)

4,644

413

138

652

550

30,973

32,761

1,788

(10)

550

2,250

1,204

---------------- ---------------- ---------------- ---------------- ---------------- ---------------2,756

17,617.68

20,374.00

17,618

20,374

2,756

---------------- ---------------- ---------------- ---------------- ---------------- ---------------30,974.30

39 of 149

273007 - PERSONNEL BOARD

TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE

EPORT RUNDATE/TIME: 12/13/2017 14:59:46

ONEIDA NATION

EPORT NAME: PRG REVEXP

CBRUNE01

02NOV/2018

4273007 - PERSONNEL BOARD

REVENUE AND EXPENSE SUMMARY

FOR THE PERIOD ENDING: 11/30/2017

CURRENT MONTH

CLASS DESCRIPTION

PRT-ACCNT#-SUB

ACTUAL

YEAR TO DATE

VARIANCE

BUDGET

ACTUAL

BUDGET

VARIANCE

REVENUE

TRIBAL CONTRIBUTION

000-458100-000

TOTAL REVENUE

EXPENSES (LABOR/PAYROLL)

PERSONNEL

WAGE ACCRUAL EXPENSE

SALARIES - TRAINING

OVERTIME

PAID TIME OFF

FRINGE BENEFIT

FRINGE ACCRUAL EXPENSE

000-502100-000

000-502100-999

000-502110-000

000-503100-000

000-504000-000

000-505000-000

000-505000-999

TOTAL LABOR/PAYROLL EXP.

26,945.11

32,771.00

5,826

57,919

65,543

7,624

5,308.68

(277 .57)

8,481.00

3,172

278

12,044

1,343

3,217

6,680

587

16,965

4,921

(1,343)

(47)

(51)

(3' 217)

1,127

(587)

126

330

110

330

420

10,000

218

1,670

190

750

110

------------------------------------------------------------------------------------------26,945.11

32,771.00

57,919

65,543

(5' 826)

(7' 624)

---------------- ---------------- ---------------- ---------------- ---------------- ----------------

2,353.84

3,343.08

(115.73)

3,904.00

(2,354)

561

116

7,807

------------------------------------------------------------------------------------------1,773

23,969

10,612.30

12,385.00

24,772

803

---------------- ---------------- ---------------- ---------------- ---------------- ----------------

EXPENSES (PURCHASES)

TOTAL PURCHASES

EXPENSES (EXTERNAL & INTERNAL)

SUPPLIES & MATERIALS

000-700001-000

000-700010-000

COPY CHARGES

000-701000-000

TRANSP. & PER DIEM

000-702010-000

OUTSIDE SERVICES

LEGAL SERVICES

000-702400-000

000-705000-000

EMPLOYEE INCENTIVE

000-705010-000

TRAINING & EDUCATION

RENTAL USAGE

000-705202-000

HEAT & LIGHTS

000-705211-000

000-705212-000

WATER & SEWER

000-705213-000

TELEPHONE

BUSINESS EXPENSE

000-705300-000

000-705301-000

MEETING EXPENSE

000-705500-000

INSURANCE

I/T SUPPLIES & MATERIALS

000-750001-000

000-750009-000

I/T - PRINTING

SECURITY CHARGES - INTRATRIBAL 000-752040-000

I/T RENT EXPENSE

000-755201-000

125.72

16.99

2,743.50

128.59

203.47

15.22

37.00

76.76

167.00

54.00

167.00

208.00

5,000.00

109.00

833.00

96.00

375.00

8.00

36.00

17.00

42.00

55.00

8.00

174.07

292.00

167

191

2,257

109

833

(33)

172

(7)

(1)

(22)

(174)

292

10,279

2,744

257

268

154

174

580

204

110

330

(9' 859)

7,256

218

1,670

(67)

482

(5)

(44)

(174)

580

40 of 149

273007 - PERSONNEL BOARD

TATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE

EPORT RUNDATE/TIME: 12/13/2017 14:59:46

ONEIDA NATION

EPORT NAME: PRG REVEXP

CBRUNE01

02NOV/2018

4273007 - PERSONNEL BOARD

REVENUE AND EXPENSE SUMMARY

FOR THE PERIOD ENDING: 11/30/2017

CURRENT MONTH

CLASS DESCRIPTION

PRT-ACCNT#-SUB

I/T UTILITIES EXPENSE

I/T DEPRECIATION ALLOCATION

INDIRECT COSTS

INDIRECT COST ACCRUAL EXPENSE

STIPENDS

000-755210-000

000-755216-000

000-758300-000

000-758300-999

100-705305-000

200-705305-000

400-705305-000

500-705305-000

600-705305-000

TOTAL EXT./INT. EXPENSES

TOTAL EXPENSES

NET TOTALS

ACTUAL

.08

231.93

1,249.75

(45. 27)

5,875.00

400.00

600.00

4,350.00

150.00

YEAR TO DATE

BUDGET

VARIANCE

ACTUAL

BUDGET

VARIANCE

(464).

(92)

(219)

5,915

430

230

7,146.00

417.00

692.00

2,898.00

550.00

(232)

(41)

1,271

(1,452)

400

464

2,505

219

8,375

400

1,150

6,600

150

14,290

830

1,380

5,800

1,100

32,772.00

5,827

57,921

65,533

7,612

(1. 00)

(2)

(12)

1,209.00

2' 413

(BOO)

950

------------------------------------------------------------------------------------------16,332.81

20,387.00

4,054

33,952

40,761

6,809

---------------- ---------------- ---------------- ---------------- ---------------- ---------------26,945.11

41 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 01

I 18

2. General Information:

Session:

~ Open

AgendaHeader:

D Executive- See instructions for the applicable laws, then choose one:

LIR_e~p_o_rt_s__________________________________________________________~

D Accept as Information only

~ Action - please describe:

Requesting approval of Police Commissions 1st Quarterly Report - October, November, December 2017

3. Supporting Materials

~ Report

D Resolution

D Contract

D Other:

1.'11-st- Q

- t-r-ly_R

_e_p_o-rt_O

_c_t_, N

-o

-v_,_D_e_c_2_0_1_7________---,

D Business Committee signature required

4. Budget Information

Budgeted- Tribal Contribution

D Budgeted -Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor I Liaison:

Primary Requestor/Submitter:

!Jennifer Webster, Council Member

Sandra Reveles, President

~~~~~~~~~--------------------------------------

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Lois Strong, Vice President

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of2

42 of 149

r-'\

=DODDOCJ:

One id a Nation

Oneida Po lice Commission

3759 W Mason St

Ridge view Plaza Suite 4

Oneida WI 54155

Sandra Reveles, President

Lois Strong, Vice President

Beverly Anderson, Secretary

Ko ry Wesaw, Member

Vacant Member

ONEIDA

Lisa Summers, Primary Liaison

Ernest Stevens, Primary Liai son

Daniel Guzman, Alternate

Oneida Police Commission

1st Quarterly Report - October, November December 2017

Due Feb 2 0'" for March I, 2 0 18

CONTACT FOR REPORT

Sandra Reveles/Carol Silva

MINUTES

All approved meeting minutes are submitted to the Tribal Secretary's office qumierly from

January 2017 to December 2017. Meetings are held the 4th (fomih) Wednesday of the month at

5:OOPM at Ridge View Plaza, Suite 4. Meetings are open to the public except for Executive

Session.

SPECIAL EVENTS/MEETINGS

•

The Bylaws were approved on March 2002. The Police Commission has completed the

revised Bylaw and will submit when the Comprehensive Policy Governing Boards,

Committees and Commission is approved.

On 10-30-17 a board member resigned and the position is reposted. Deadline for

applications is February 9, 2018.

Budget: AsofDecember2017amountspentwas $16,659.

On 10-2-17 the Police Commission was represented at the Mandatory benefits meeting at

the Radisson. Attended the 10-5-17 Budget meeting at Elderly Services.

Attended the Mandatory Exercise at Work Policy Meeting at Radisson.

FY20 19 Budget - Per Treasurers request, the Police Commission was represented at the

Community Informational meetings on September 28th at NHC, Business Committee

Conference Room, October 5th meeting at the Elderly Meal Site and the and October 6th

at the Radisson.

•

Nov 301h the Police Commission and Police Dept attended the "Community Budget Input

Session" FY 2019 at Radisson Hotel & Conference.

•

Board members participated in the Police Depattment Blanket making in December.

43 of 149

Staffing

The following is a list of positions that the Police Depatiment is authorized and the amount that

are staffed as of June.

Position

Authorized

Chief

Assistant Chief

Lieutenant

Sergeant

Detective/Sergeant

Patrol Officer

DARE Officer

PSLO

Community Resource Officer

Office Manager

Admin Assistant

Dispatch Supervisor

Dispatcher

Gang Task Force Coordinator

Total

Staffed

Action

Patrol (Sergeants and Police Officers) and Dispatch (Dispatch Supervisor and Dispatcher) work a

rotation of 5 days on, 3 days off. Shifts are 6a-2p, 2p-1 Op, and 1Op to 6a. There are 2-3 officers

per shift and 1-2 Dispatchers per shift.

Chief, Assistant Chief, Lieutenant, Detective Sergeant, DARE, PSLO, Office Manager, and

Admin Assistant work nmmal business hours. Community Resource Officer and Gang Task

Force Coordinator work normal business hours, but is available at different times due to

programming in the community that may need to be attended.

BUDGET/GRANTS

FY 18 Budget- $3,959,621 (97% tribal contribution, 2.5% BIA funding, 0.5% grants)

YTD UNDERSPENT: $ (39,383.00)

Tribal Contribution and overall expenses YTD underspent $39,383.00

Payroll/Fringe benefits YTD underspent $22,639.00

A good mind. A good hea rt. A strong ~re.

000000=

ONEIDA

44 of 149

Grants

Cunently writing for the 2018 Coordinated Tribal Assistance Solicitation (CTAS).

Received County Tribal assistance grants for both Brown and Outagamie counties.

Qtr 1 OctDec 2016

Qtr 1 Oct Dec 2017

%Change

CRIME PREVENTION

1213

1279

Incident Type

TRAFFIC STOP

340

269

-21%

ASSIST

186

164

-13%

MOTORIST ASSIST

114

113

-1%

WELFARE CHECK

-10%

MEDICAL

-31%

ANIMAL

105

35%

ACCIDENT

BUILDING SECURITY

138

54%

SUSPICIOUS VEHICLE

TRAFFIC SAFETY INCIDENTS

317

86%

SUSPICIOUS SITUATION

17%

WARRANT

-10%

DRUGS

DISTURBANCE

-8%

911 HANG UP

-61%

ALARM

29%

CIVIL PROCESS

32%

THEFT

-6%

CIVIL MATTER

-3%

RECKLESS DRIVING

12%

MISCELLANEOUS

-25%

TRAFFIC HAZARD

44%

SUSPICIOUS PERSON

-28%

HARASSMENT

JUVENILE COMPLAINTS

27%

TRESPASSING

TRANSPORT

-69%

DOMESTIC DISTURBANCE

ABANDONED VEHICLE

000000=

A good mind. A good heart. A strong fire.

ONEIDA

45 of 149

DAMAG ETOPROP ERTY

44%

RUNAWAY

-10%

LOST / FOUND

18%

ALCOHOL

-38%

BURGLARY

-71%

ORDINANC E

30%

W EAPON

-71%

BATTERY

-17%

911 ASSIST

-50%

FRAUD

-67%

FIRE ALARM

-20%

AU TO THEFT

38%

OPEN DOOR

-40%

RETAIL TH EFT

-50%

SEX OFFENS E

-25%

TRUANCY

-100%

DISORD ERLY CONDUCT

25%

FIRE CALL

-33%

CARBON MONOXIDE

-67%

VIOLATION OF COURT ORDER

ACCIDENT WITH INJURY

33%

FIREWORKS

-100%

DEATH

-100%

NOISE COMPLAINT

MISSING PERSON

FORGERY

-100%

BOMB THREAT

-100%

PARKING COMPLAINT

100%

2966

3287

11%

Drug Related

Gang Related

TOTALS

5. CUSTODIAL ARRESTS

Total

Alcohol

BROWN COUNTY THIS 1/4

LAST 1/4

158

OUTAGAMIE COUNTY THIS

1/4

LAST 1/4

108

OOOOCJ()

A good mind. A good heart. A strong fi re.

ONEIDA

46 of 149

Note: Some may be drug, alcohol and gang related anests and theses only show the

number of arrests, but may be counted more than once.

6. TRAFFIC CITATIONS

This 1/4

Last 1/4

BROWN

OUTAGAMI E

TRIBAL CITATIONS

7. RES PONSE TIM ES

This 1/4

Last 1/4

EMERGENCY

NON EMERGENCY

8:51

8:28

3:58

8:03

8. MUTUAL AID

This 1/4

164

Last 1/4

203

9. DRUG OVERDOSES

This 1/4

Last 1/4

9a.

This 114

(1) Cocaine

9b.

Last 114

(2) Methamphetamine

(1) Heroin/Fentanyl (Narcan was not deployed)

(2) Unknown Drugs

Remaining (5) Overdoses were intentional suicide

attempts.

10.

Mutual Aid

All the sworn staff is deputized in Brown County- if a request is made for our Officers to

respond off the Reservation, we are able to do so within Brown County. We are able to request

Mutual Aid from other jurisdictions outside the reservation in time of need .

r'\

OODDOO

A good min d. A good hear t. A strong fire.

ONEIDA

47 of 149

In Outagamie County, the Officers are deputized within the reservation boundaries - the Officers

are not able to respond outside of the boundaries of the reservation. We are only able to request

assistance from Outagamie County and if additional assistance is required, the Outagamie

County Sheriffs Depmiment would have to make the request.

11.

Activity /Training

Dispatcher has a new employee currently in training. We have one officer in field training and

two officers attending the Police Academy at Northeast Wisconsin Technical College.

All staff completed CPR/First Aid training. All field training officers attended updated training.

Community Resource Officer Latsi Hill has been involved with the Tribal Action Plan (TAP) as

it moves forward toward implementation.

12.

Oneida Gang Task Force Coordinator

Work daily with the youth involved in the Yethiyatanunha Program, cunently with 12 students

getting their high school diplomas, we have 6 seniors of whom we are working on future goals

and benchmarks and are cunently going through College of Menominee Nation Readiness

course. We have a father to be going through parenting courses. Youth pmiicipate in cunent

events, and group activities that revolve around self-esteem, defining their triggers, and learning

better strategies to deal with day to day life.

Worked on the TAP to create subcommittee, I am cunently working on goalS, Youth

development in an effort to create more programming after school, on weekends and during the

summer to provide intervention and prevention for the Nation's youth.

13.

Conservation

Calls For Service: 16

Calls For Service included animal calls, hunting, fishing and trapping violations

Contacts: 162

Contacts made during calls for service and patrol

Citations: 0

Warnings: 28

Warnings issued for minor hunting and fishing violations

Attended Native American Fish and Wildlife training.

14.

Internal Security

There were 93 8 Incident Reports during the qumier of October 17 -December 17. The

following is in part, a breakdown:

=000000

A good mind. A good hea rt. A strong fire.

ONEIDA

48 of 149

Customer/Employee Dispute

Keywatcher

Medical

Propetty Damage

Suspicious Activity

Unsecure Door

Vehicle Assists

269

118

Emergency Drop

Lost/Missing Item

Procedure Infraction

Customer Removal

Suspicious Cunency

Variance

147

131

'"'

(X](JQQ()

A good mind. A good heart. A strong fire.

ONEIDA

49 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 18

2. General Information:

Session:

Open

D Executive- See instructions for the applicable laws, then choose one:

Jother - type reason

Agenda Header:

Reports

L-~------------------------------------------------------------~

Accept as Information only

D Action - please describe:

3. Supporting Materials

D Contract

D Resolution

Report

Other:

1.'1F-ly-e-rs--------------------------------,

D Business Committee signature required

4. Budget Information

Budgeted- Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor I Liaison:

IErnest L. Stevens Ill, Council member

Primary Requestor/Submitter:

Tanya Webster- Oneida Pow-wow Committee

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of 2

50 of 149

Oneida Pow-wow Committee 1st Quarter Report

Chair- Tanya Webster

Vice Chair- Wayne Silas Jr.

Treasurer - Rosa Laster

Secretary-Yaziman Metoxen

Vicki Cornelius - Committee Member

Jeremy King - Committee Member

William King - Committee Member

Teresa Schuman- Committee Member

Wordon "Shane" - Committee Member Webster

OBC Liaison: Ernest Stevens III & Jenny Webster

MEETING REQUIREMENTS

The Powwow Committee shall be appointed by the OBC. The regular meeting time, place, and

agenda shall be determined at a regular meeting. If no designation is made by the Powwow

Committee, the regular meeting shall be the first Tuesday of the month. Our meetings are always

held at the Skenandoah Complex in Conference Room Cat 4:45PM. Stipends are currently $50

per month. During Powwows there is a stipend of $200 per day for members in charge of or

working at services. (Security, carts, parking, tabulations, registration, admissions, concessions,

etc.)

MINUTES

Our monthly minutes and meeting announcements shall be sent to Brooke Doxtator BBC

Supervisor, The general Boards Mailbox, OBC Liaison and alternate.

POW-WOWS

Three Sister's Pow-wow

We had our annual Three Sister's Pow-wow at the Radisson in the three clan's ballroom on

November 11,2017. The pow-wow was bit slower than normal. There was another pow-wow

in State of Wisconsin on the same day. We offered a drum split and had 7 drums show up which

is not a lot but is average for this pow wow. We had 119 registered dancers. We had 19 craft

vendors and 1 education vendor which is always good for our customers and our revenue line

item. The Three Sister's Pow-wow in 2016 had almost the same number of drums, dancers, and

vendors. Overall the pow-wow went well.

Flyer attached for Three Sister's.

51 of 149

Upcoming Honor the Youth Pow-wow- February 17, 2018

Contract with the Radisson is all set

Our supply Advance has been approved and submitted

Our Sound Systems is contracted.

We had a youth Poster contest for our Flyer this year. (Flyer attached)

Jossalyn Metoxen (an 8111 grader from O.N.E.S won the contest)

All of our Head-staff, Head-dancers, & Specials are confirmed- Flyer attached

Both of our Head Dancers and one arena director are youth.

Preparation will continue until the pow-wow is here.

Our 22 vendor spots filled up in Mid-January.

Owista Taxes will be sponsoring our Tiny Tot payouts this year.

The Flyer is attached for this pow-wow.

UPCOMING

Our flyer design has been finalized. (Attached)

Flyer- We have the information and price money finished also but need

confirmation on some of the information before it can go to printing.

We have all of our head-staff selected and confirmed.

We have our prize money finalized.

We have hotel rooms reserved for all of our head-staff.

Our letters inviting vendors were mailed out.

This year we will be doing something new - We are putting up a fundraising booth for

the weekend with time slots being reserved for local fundraisers.

Preparation will continue until the pow-wow is here.

ACTIONS TAKEN

Fundraising will become a priority throughout the fiscal year. We had a chili stand at Big Apple

Fest and have done some raffles already this year. We will be scheduling bingo raffle dates at

our next regular meeting.

GOALS AND OBJECTIVE

Our main goal is to coordinate three annual powwows with our approved tribal budget and

fundraising efforts.

A second goal is to generate revenues thru raffles, concessions, admissions, (July only),

donations, and vendor booth sales.

52 of 149

November 11th, 2017

Radisson Hotel & Conference Center

(Three Clans Ballroom)

Grand Entry at 1 pm & 7 pm

Registration closes at 4:30 pm Sharp

Head Dancers: TBA

Smoke Dance Singer: Bradley Grandquist

Area Director: Sapatis Webster

MC: Dylan Prescott

All Drums Welcome - Drum Split

Dancing, Singing, Vendors and Raffle Items

Public is Welcome

Minors to be accompanied by an Adult

Specials:

LucR.of the Draw

- Mens. - · ·

<'::, - - '

.. -_-

' • 1±··;;

Sponsored by Roman Rasmussen and Family

Vendors Welcome

All vendors will be assigned a spot after payment is received.

First come first assigned for payments please call (920) 496-5311.

Please call (920) 494-7300 to reserve a room at the Radisson.

Please ask for Oneida Vendor rate.

For more information please contact: Tonya Webster at (920) 362-5425

or Rosa Laster at (920) 548-0122

Artwork by

J ossalyn Metoxen

8th Grade, O .N .E.S .

55 of 149

56 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 18

2. General Information:

Session:

1ZJ Open 0

AgendaHeader:

Executive- See instructions for the applicable laws, then choose one:

~IR_e_p_or_t_s________________________________________________________~

0 Accept as Information only

1ZJ Action - please describe:

Requesting approval of ONVAC 1st Quarterly Report- October, November, December 2017

3. Supporting Materials

IZI Report

0 Resolution

Contract

0 Other:

1~Report Oct, Nov, Dec 2017 due 2-20-18

0 Business Committee signature required

4. Budget Information

IZI Budgeted -Tribal Contribution

Budgeted- Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor I Liaison:

Primary Requestor/Submitter:

Additional Requestor:

!Jennifer Webster, Council Member

Jim Martin, Chairman

Your Name, Title I Dept. or Tribal Member

----~~----------------------------------------------

John Breuninger, Secretary

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of2

57 of 149

James Martin, Chairman

Gerald Cornelius, Vice Chairman

John L. Breuninger, Secretary

Arthur Cornelius

Floyd J. Hill II

Kenneth House

Benjamin Skenandore

Nathan Smith

Carol Silva

MEETINGS: Oct

Nov

Dec

A good mind. A good heart. A strong fire.

Kerry Metoxen - Veterans Service Officer

Jennifer Webster- Primary Liaison

Lisa Summers -- Alternate

Daniel Guzman - Alternate

ONEIDA

10,2017

14,2017

12,2017

The purpose ofthe Oneida Veterans Advisory Committee (ONVAC) is to serve as

an advisory body to the Oneida Veterans Service Office in all matters related to the Oneida Tribe

Veteran's rights and benefits and veterans affairs issues, and to protect the honor and integrity of

the Oneida Tribe and all veterans who served honorably in the United States Armed Forces. It

shall be the purpose of the ONVAC to provide advice and constructive input to the veterans

Service Office Director on all veterans' affairs and/or issues in order that the Office can

formulate veteran services and programs for the Oneida Veterans. ONVAC coordinates veteran

events with the assistance of the Veterans Service Office and other organized groups that are

representatives of Oneida Veterans and the Oneida Tribe.

Summary Points: 1st Quarterly Report: Oct 2017 thru December 2017

ONVAC is requesting to participate in the National Native American Memorial Dedication in

Washington DC in 2020. Per Business Committee member request, this item will be brought up

at every quarterly meeting for the purpose of notification that we (ONVAC) will be requesting

additional resources in our FY 2020 Budget request. We will obtain cost estimates for trip for

our nine member Committee and include them in our next Quarterly Report.

BUDGET: As of December 2017, ONVAC has spent approximately $1,293.00 which is in

compliance with our approved budget. Majority of our spending is in the 3rd and 4th quarter.

ONVAC member attended the requested budget meetings.

• ONVAC was represented at the 10-5-17 Budget meeting at Elderly Services.

• FY20 19 Budget- Per Treasurers request, ONVAC was represented at the Community

Informational meetings on September 28th at NHC, Business Committee Conference

Room, October 5th meeting at the Elderly Meal Site and the and October 6th at the

Radisson.

• Nov 30th ONVAC was represented at the "Community Budget Input Session" FY 2019 at

Radisson Hotel & Conference. It is the intent of our Committee to work with the Budget

Office and remain current with all of the budget formulation requirements.

PO Box 365 • Oneida, WI 54155-0365

oneida-nm.gov

58 of 149

JOSIAH POWLESS MEMORIAL: The ONVAC has included the grandchildren of Dr. Powless

(Roy Huff and Betty Bins) in several meetings within which the proposed memorial has been

discussed.

John Breuninger is following up with 2-3 monument companies to get bids for a comparable

marker. Once the costs, location and proposed implementation are completed, the family will be

notified and invited back to our next ONVAC meeting for their input on the inscription. We are

also considering a very large "arrowhead shaped stone" which may be available at a reasonable

price and we wish to have this stone mounted within a designed Memorial Wall site with future

inscriptions/recognitions affixed upon the stone. ONVAC discussed this option very thoroughly

and decided to have the Veterans Service Officer (VSO) follow-up on the actual cost as well as

the associated movement and placement costs. In addition, we will have to decide on the type of

plaque(s) to be placed on the stone as well as those associated costs.

Finally, still working on the previous medal to upgrade to Medal of Honor for Dr. Josiah

Powless, this is a very timely process which may take approximately 5 years to complete. Kerry

Metoxen, VSO reported that the Application Process for the "upgrade" of the Dr. Powless Award

was submitted and the application was returned because it did not fall within the original

timeline. Therefore, Mr. Metoxen resent the application to start the process over. The request

went to the Records Retrieval storage area in St. Louis. Regarding the proposed "monument"

Mr. Breuninger will get a final bid from Mark Pasowicv and then we can start raising the

necessary funding for the monument. The family members will be invited to the next meeting to

discuss the location and the wording and picture to be placed on the memorial stone. The

ONVAC voted to locate the monument adjacent to the Memorial Wall and will finalize this

discussion with the family.

VETERAN SERVICE OFFICE: ONVAC continues to work with the VSO on the following

items:

1. The development and implementation of an Oneida Veteran Data Base. Our intent is to

get an accurate as possible listing of all of our Oneida Veterans. The Trust/Enrollment

Committee denied our request to add a box on the Per Capita forms. Therefore, ONVAC

& the Veterans department will be working on a mail out to all 18 years and older Tribal

members requesting their response of they individually and/or any household members

who may have served in any of the United States Armed Services and can prove so by

providing a DD-214 (discharge paper).

2. Assisting our Communities' Veterans and Veteran Organizations.

3. Continuous upgrading and maintenance on the Veteran's Memorial Site along HWY 54.

The ONVAC wishes to thank the Department ofPublic Works (DPW) and the Tourism

Department for their continued support with our efforts. We would also like to recognize

Mick Davister a non-Native Veteran who assists with maintaining the park site on a

voluntary basis.

4. Selling and acquiring and installation of"pavers" for Veterans at the Memorial Site. As

of 10-10-17 we have a total of279 pavers.

5. ONVAC continues to work with the VSO to have all Civil War headstones replaced at all

local cemeteries. This is a continuing process.

A good mind. A good heart. A strong fire.

ONEIDA

:000000=

59 of 149

6. The ONVAC and VSO continue to collaborate with all ofthe Oneida Veterans

Organizations in serving as Honor and Color Guards for GTC and other Organizational

Meetings, external Veterans Activities, meetings, funerals, etc.

7. ONVAC and the VSO are also communicating and coordinating Veteran Events with the

SEOTS Veterans organization.

8. ONVAC is working on updating the bylaws due to the new Comprehensive Policy

Governing Boards, Committees and Commission.

SPECIAL EVENTS

ONVAC remains engaged in extracurricular activities within our Oneida Community and have

assisted the Veterans Service Officer with Veterans Meetings, celebration meals, etc. Attendance

at these events have been very good and it is great to have our Community Veterans participating

in these events, along with their respective families.

•

A Wild Game Feast was held on November 21, 17 and it was a well received community

event.

Participated in Meet and Greet with Congressman Mark Gallagher on Nov i 11 at the

Radisson

Color Guard Requests: November i 11 for the Indigenous Nations Food Summit and the

second on November 15 for the National Native Nurses Meeting. Both at the Radisson

and ONVAC will cover both requests.

Honor Flights: Badger Honor Flights from Green Bay and Milwaukee will continue later

in the year and the Organization is requesting someone from Oneida to sit on the Honor

Flights Board. ONVAC felt that Kerry Metoxen should be the Oneida Representative.

ONVAC participated in decorating a tree on the bridge on Hwy 54.

A Tree Lighting Ceremony the VSO and ONV AC provided hot dogs and chili as well as

hot coffee, chocolate and apple cider. Opening Night was spectacular and all of our food

and drink was "sold-out." Hot dogs and chili bowl will be $1 each and the drinks are

free. Raised $300 and money given to Recreation for Breakfast with Santa. ONVAC

members assisted in with this community event.

A Color Guard request was sent from the Oneida Nation High School for the opening

basketball game, however, this request was CANCELLED.

GOALS AND OBJECTIVES

It is the Mission of ONVAC to ensure the Oneida Veterans are provided with quality service and

assistance in the delivery of entitlement and benefits due the Oneida Veteran and their families.

ONVAC accepts the responsibility to advocate for Oneida Veterans and their families, while

protecting the integrity of the Veteran Community of the Oneida Nation

A good mind. A good heart. A strong fire.

ONEIDA

60 of 149

MEETING REQUIREMENTS

ONVAC meetings are held the second Tuesday of each month at 5:00 pm at the Oneida Veterans

Office at 134 Riverdale Drive, Oneida.

ONVAC also holds "special meetings" as appropriate, to conduct business on issues of

immediate concern and/or is directed by the Oneida Business Committee.

All meetings are open to the public.

A good mind. A good heart. A strong fire.

ONEIDA

61 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 01

I 18

2. General Information:

Session:

[8] Open D Executive- See instructions for the applicable laws, then choose one:

Agenda Header;

Reports

~~~~~~~~~~~~~~~~~~~~~~

[8] Accept as Information only

0 Action- please describe:

3. Supporting Materials

[8J Report

O Resolution

D Contract

D Other:

.-~~~~~~~~~~-,

3.L__ _ _ _ _ _ _ _ _ _ _ _---"

2. L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~

L-~~~~~------~~-"

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized 5ponsor I Liaison:

Primary Requestor/Submitter:

K::ir:::b.,y_.M::_e:::l:::Oc.:X:_enco,c:C::o::u::.n:.:c:cil:cM:::e::_m::_b:ce:::r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _---"

Mark W. Powless I Manager SEOTS

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Tide I Dept.

Page1 of2

62 of 149

It shall be the purpose of the Southeastern Oneida Tribal Services (SEOTS) Advisory Board to provide

advice and constructive input to the SEOTS Director in order that the SEOTS office can formulate

social services and programs for the Oneida people residing in Southeastern Wisconsin. Each

member of the Board shall act as an ambassador for the SEOTS program by promoting its mission

whenever possible; shall review the program's budget; shall guide and advise SEOTS administration

and shall adhere to the appropriate chain of command in any and all relative communications with

the Oneida Business Committee.

Vacant

Due to the terms of two Board members' terms ending in November of 2017 and three more

Board members' terms ending in January 2018, the SEOTS Board is currently at one member.

This is a unique situation not experienced by the Board in the past. New applicants have applied

and are awaiting a date to be sworn in. This report has been prepared and submitted by the

SEOTS Manager. Diane Hill is a new Board member who has not yet attended a meeting.

63 of 149

SEOTS' Mission is strengthening our cultural connection and providing services and programs to

enhance the well-being of QnAyote?a-ka living in southeastern Wisconsin.

Service Area Population: 2,143 (December 31,2017- Oneida

Enrollments Department)

Incoming Phone Calls: 2,585

Notable Events: Native American Craft Fair and Soup Sale

(November 2017-196 Attendees), SEOTS Community

Holiday Party (December 2017-133 Attendees

•

Seeking to establish Board training.

•

Board was in the process of revising their Board by-laws when the Board lost quorum due to

terms ending.

•

Young Women's Group, Third Saturday of each month, 1:00pm-4:00pm

•

Community Suicide Prevention Training, Saturday, January 27, 1:00pm-2:30pm

•

Empower You: Cancer Prevention, Saturday, March 24, 11:00am-3:00pm

64 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 01

I 18

2. General Information:

Session:

rgJ Open D Executive- See instructions for the applicable laws, then choose one:

Agenda Header:

D Accept as Information only

rgJ Action - please describe:

Requirement in ONCOA Bylaws to submit quarterly reports to the OBC.

3. Supporting Materials

rgj Report

D Resolution

D Contract

D Other:

r-------------------------------~

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted - Grant Funded

D Unbudgeted

5. Submission

AuthorizedSponsor/Uaison:

LIL_is_a_S_u_m_m_e_r~~-S_e_cr_e_~-~~----------------------------------~

Primary Requestor/Submitter:

Patricia Lassila, ONCOA Chairwoman

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Lois Strong, ONCOA Coordinator

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of2

65 of 149

ONCOA FY18 Q1 REPORT TO OBC

FEBRUARY 2018

Period: October November December 2017

MISSION:

ONCOA ADVOCATES FOR ALL SERVICES THAT PLACE

PRIORITY ON THE WELL-BEING OF OUR ELDERS

ONEIDA NATION COMMISSION ON AGING

Patricia Lassila, Chairwoman

Carol Elm, Member

Arlie Doxtator, Vice Chairman

Mary Ann Kruckeberg, Member

Dale Webster, Secretary

Lois Powless, Member

Eugene Danforth, Member

Cristina Danforth, Member (resigned 11/22/17)

Dellora Cornelius, Member

Florence Petri, Member (new, effective 12/13/17)

Primary Focus Areas for ONCOA

~ Long Term Care Services & Support- Alzheimer's & Other Dementia Diseases;

Affordable & Accessible Elder Housing; Adult Day Care Services; and Personal Care

Agency

~ Communication -- Tribal Elders, Elder Service Staff and Community

~ Training & Education -- ONCOA and staff

ONCOA Meetings October November December 2017

October 10

October 24

November4

November 14

November 18

December 13

December28

FINANCIALS*

Our financial report for period ending December 2017 shows that ONCOA has a positive

variance. The state-wide and national trainings ONCOA attends most often occur during

the last quarter of the year.

MINUTES

All approved minutes are submitted to the Tribal Secretary's office monthly.

COMMENTARY

OPERATIONS, EDUCATION & TRAINING

1. ONCOA Bylaws review (waiting on revised Comprehensive Bylaws for Boards,

Committees, & Commissions)

2. Tribal Budget Process FY18, FY19, FY20 (ongoing)

3. Tribal Aging Unit Three Year Plan 2015-2018 (assessment & review of current plans)

4. Tribal Aging Unit Three Year Plan 2019-2021 (developing new plan)

5. Oneida Long Term Care Group (Money Follows the Person Project)

66 of 149

ONCOA FY18 Q1 REPORT TO OBC

FEBRUARY 2018

Period: October November December 2017

Title V Staff (Senior Community Services Employment Program/Federal Funding;

application pending)

7. Oneida Nutrition Advisory Board (monthly; mandatory with Federal funding source)

8. Elder Service All Staff Meetings (monthly)

9. Wisconsin Tribal Long Term Care Study Group (Tribal Operated Waiver Plan)

10. Brown County Aging & Disability Resource Center (ADRC; ONCOA representative)

11.

Outagamie County Aging & Disability Resource Center (ADRC: ONCOA representative)

12. Wisconsin Tribal Aging Unit Association Meetings (Bimonthly meeting)

13. Webinars (in-house training)

14. Alzheimer's Conference (Nov 2017 & May 2018)

15. National Conference: National Indian Council on Aging- September 2018

16. State Conference: Alzheimer's & Other Dementias- May 2018

17. State Conference: Long Term Service & Supports (Sponsor: GWAAR)- Sept 2018

PROJECTS & INITIATIVES

• Alzheimer's Awareness &

Research collaboration with UWMadison Research Center

Dementia Diagnostic clinic

Memory Screening Event

Alzheimer's Advisory Board

• ONCOA Annual Orientation

• Annual Elder Expo

• Elder Village II (11-14 cottages)

• Elder Tree II

• Community Outreach Events with

•

Adult Day Care Services CIP (concept

plan)

• CIP#OS-013 Elder Apartment Garages

• Elder Service Apartment Security

Cameras with Elder Services

• Elders Memorial Garden CIP

• Solar Deployment in Oneida (support)

• Conferences/training (Long Term Care;

Alzheimer's & Other Dementias; Oneida

cultural events)

Long Term Care Study Group Wis

•

Oneida Elders

Tribes & State (Planning for Tribal

• Money Follows the Person Grant

(Monies to be used for developing

Operated Waiver)

• Hemp Production in Oneida (support)

Personal Care Agency)

67 of 149

ONCOA FY18 Q1 REPORT TO OBC

FEBRUARY 2018

Period: October November December 2017

COMMENTARY

Elder Services & ONCOA

• A professional working relationship continues to grow with Elijah Metoxen the current

Elder Service Program Manager. With the hiring of an assistance ES program Manager

and two administrative assistants, the administrative portion of Elder Service is taking

shape. More recently, we have met with Elijah Metoxen and a need to hire 6 employees

was discussed. We see a need to hire these individuals to meet the needs of the elder

community. Note: Oneida Enrollment Statistics show that the Oneida Elders in

Wisconsin have increased by 128% from 1999 to 2016.

• Elder Services management sent ONCOA a copy of the revised Elder Services

Organization Chart. We are still waiting for the Comprehensive Re-Organization Plan

for Elder Services from the Governmental Services Department Division Director (GSD

Director.) and the Elder Services Manager. This request dates back to October 2016.

There must be a plan which was generated from the revised Elder Services Organization

Chart. ONCOA requests the Oneida Business Committee to provide a copy of the

Comprehensive Re-Organization Plan for Elder Services to ONCO A.

Treasurer's Budget Planning- FY2019, FY2020, & FY2021

• Prior to the GTC meeting on the FY20 18 Budget, a community information session was

held. At October 8, 2017, GTC meeting the FY2018 budget was approved.

• On November 30, 2017, a Community Budget Information meeting occurred to gather input

on what the Oneida Citizens wanted to see in the FY2019 budget. An Executive Analysis

ofthe experience from the ONCOA group was submitted to the Treasurer and CFO. We

will begin work on a Triennial Budget in January 2018. It is expected that the ONCOA

budget will remain the same. The only variance will be the Treasurer's mandates such as

employment costs, indirect costs and fringe rate.

Elder Tree I

• ONCOA has been informed that the original Elder Tree I will not continue as the

proposed grant was not selected for funding. The !Pads which were returned to

ONCOA are now the property of ONCOA and we can return them to members of the

Elder Tree Project I. This will allow those elders to stay connected to various websites

they have been using.

Elder Tree II- January 2018

• This project is a new grant opportunity for elders. It is called Helping Older Patients

witlt Multiple Cltronic Conditions. It's a test of an updated Elder Tree system where

the focus is on older adults with poorer health and it has a "Clinician Report" which

connects Elder Tree II to their doctor's office. The doctor can be alerted to any

worsening health symptoms automatically by the Elder Tree II system.

• The plan is to see if elders with multiple chronic conditions will see improved quality of

life and health outcomes from using Elder Tree with the Clinician Report compared to

those who do not get Elder Tree with Clinician Report

68 of 149

ONCOA FY18 Q1 REPORT TO OBC

FEBRUARY 2018

Period: October November December 2017

•

Debra Danforth, OCHC Operations Director, is reviewing the proposal to determine if

the Oneida Health Center would like to participate.

Elder Village - Redesign of Phase II of ten Cottages

• Affordable and accessible housing for our elders is a priority need in our community.

To address this need, ONCOA played a major role in identifying the Elder Village

Concept as a neighborhood that would enhance "Quality of Life Principles" for elders.

The cottages are unique with materials, varied layout, and are in a park-like settings with

ample green space surrounding the homes. There is a trail connecting to other Oneida

areas like Site I, Turtle School, and eventually Site II. The Elder Village homes meet

the minimum ADA standards.

• A Project Team has been formed to redesign Phase II of the next ten cottages.

Representatives include the following areas: ONCOA, Oneida Housing Authority,

Senior Architect, Planning, and Solar Energy,

• The plan is to start over with the redesign instead of modifying the existing plan and to

take into account the best quality of life needs for the elder. There will be some minor

adjustments for the future cottages as well as considering smaller units to keep cost

down. Solar panels for future homes were discussed. The bedrooms and garages need

ADA clearance. We need to have a discussion about the total costs of the cottages. It's

not just about the design. For example, the bidding package could be broken down so

we get more potential contractors working at the same time.

• Status of December: With the delays of completing the architectural designs, it is

expected that the bids for construction will go out in early FY2018 and actual

construction will begin in Spring 2018.

Adult Day Services

• ONCOA has identified the need for Adult Day Services and garages for the Tribal Elder

Apartments. The Adult Day Service was deleted from the original ORCCC project and

slated for a future development CIP. These projects are related to the development of

the Lee McLester II Complex. ONCOA will be working with Elder Services to support

moving these projects forward.

• Status Adult Day Services: No movement on this project occurred during this quarter.

ONCOA will initiate meetings with the Planning Department in January 2018.

Tribal Elder Apartment Garages

• In February 2005 Elder Services started the plans for a capital improvement project

request for garages for tenants occupying the Elder Service apartments. Project

justification continues to be for health and safety issues. Because the existing building

is located on top of a hill, it can be extremely windy with harsh weather conditions.

Elders are especially susceptible to health problems caused by these conditions and it

can be very difficult for elders to get to and from their vehicles in inclement weather.

69 of 149

ONCOA FY18 Q1 REPORT TO OBC

FEBRUARY 2018

Period: October November December 2017

•

Status Apartment Garages: There has been little movement on this project during

Fiscal 2017. With the newly formed Comprehensive Housing Department effective

October 1, 2017, the team to manage the plan will most likely be changed. The FY2018

Tribal budget approved the CIP cost to build the garages and equipment garage.

ONCOA will continue to play a role in the on-going development of the project.

Alzheimer's Awareness and Research Initiative

• In December 2014, ONCOA connected with the Wisconsin Alzheimer's Disease

Research Center after meeting representatives at the Annual Wisconsin Alzheimer's

Conference. The UW-Madison's Alzheimer Disease Research Center is one of the

Nation's leading research centers providing scientific research, resources, and expertise

in Alzheimer's Disease and related illnesses. ONCOA supports Oneida Tribal Members

to expand their awareness of Alzheimer's Disease and other Dementias and to

participate in the national effort to end Alzheimer's.

• In May 2015, Dr. Dorothy Farrar-Edwards, Dr. Carey Gleason, Fabu Carter and Carol

Hutchinson from the University of Wisconsin School ofMedicine and Public Health

Alzheimer's disease Research Center (ADRC) met with Oneida Elders and others at the

mealsite to provide Alzheimer's Disease information.

• ONCOA held a meeting with Dr. Dorothy Edwards and Dr. Carey Gleason to discuss

the potential collaboration between Oneida and UW-Madison's Alzheimer's Disease

Research Center. Potential areas of collaboration are Training Dementia Care Specialist;

Community Education; Promoting Timely Recognition of Memory Disorders;

Connecting to Oneida Health Center and Anna John Resident Centered Care

Community. The Green Bay Area has a large native population and would be ideal for a

satellite center for a UW-Madison Alzheimer's Resource Center.

• Alzheimer's Clinical Trials-- ONCOA continues to work on encouraging tribal

members to become participants in Alzheimer's Clinic Trials. There is very little

information on Native Americans that would indicate how prevalent the disease is in

Indian country. We can fight this disease by becoming research volunteers who provide

critical data needed to move science forward. Several Oneida volunteers have already

signed up and are encouraging others to participate.

Status: Staff from OW-Madison Research team met in Oneida to discuss future planning. The·

Oneida Health center continues to work with the Wisconsin Alzheimer's Institute, University of

Wisconsin to create an Alzheimer/Dementia Diagnostic Clinic within the Oneida Community

Health Center. ONCOA will work on developing an Alzheimer's Community Awareness

Education Plan with the representatives from the Wisconsin Alzheimer's Institute. ONCOA is

now part of the Wisconsin ADRC Alzheimer's Disease and Related Dementia's (ADRD)

Project. This group was formed in December 2017.

Long Term Care Group

• A Long Term Care (LTC) group consisting of representatives from Oneida Health Center,

Governmental Services, and ONCOA has been formed to develop a strategic LTC-Services and

Supports plan for Oneida. Out of this larger group a core team has been formed.

• Lately the core team (Health Center, GSD, Elder Services, ONCOA, Law) have been meeting to

work on the Tribal Only Waiver. The Tribally operated Medicaid (low income) Home and

Community Based Services (HCBS) waiver is an option for Wisconsin American Indian Tribes

70 of 149

ONCOA FY18 Q1 REPORT TO OBC

FEBRUARY 2018

Period: October November December 2017

•

to provide long term supports for adults with long-term care needs in Wisconsin. This waiver is

important because it aligns administration with the unique authorities of Tribal Governments,

and assures that services will meet the long term care needs of tribal members.

During the past months the waiver plan was changed to Tribally Operated Waiver. It is expected

that solutions will be developed to narrow the health care gap in critical risk areas experienced

disproportionately among American Indians.

Status: The Tribal Long Term Care Study Group, consisting of State and Tribal

Representatives, continues to work with CMS to get the Tribal Waiver approved. As of the date

of this report, no resolve has been reached with CMS regarding the Tribal Waiver Category

approved for Wisconsin.

Money Follows the Person (MFP) Tribal Initiative

• The Centers for Medicare and Medicaid Services is offering states and tribes between $850,000

and $1.93 million in grant funding in order to build sustainable community-based Long Term

Services and supp()rts specifically for Tribal Members. Wisconsin must have an active

partnership with the participating tribes or tribal organizations in order to be eligible for the

grant.

• The project Oneida has selected to develop is a Tribal Personal Care Agency along with

needed infrastructure to deliver Long Term Care services to Oneida Tribal Members. Having a

Personal Care Agency will allow Elder Services and Oneida Health Center to obtain Third

Party Billing Payments through Medicaid for In-Home Care and Home Chore Services.

Currently, Oneida provides In-Home Care and Home Chore Services that are paid through

Tribal Contribution.

• ONCOA supports having a personal care agency to help defray Tribal Contribution costs for

elder related services. The reimbursement will come from those services provided to clients who

meet low income eligibility (Medicaid).

• Status: David Larson, OCHC Ancillary Services Director, is the main person in charge of this

grant for Oneida. ONCOA received notice from Ashley Hesse, DHS representative, that in late

March the DHS Tribal Affairs Office released the MFPTI Phase lli solicitation to all tribes.

This opportunity can provide up to $75,000 to support development or enhancement of Home

and Community Based Services (HCBS) Programs provided by tribes. Ashley Hesse is

available to meet with us to discuss the MFPTI grant or provide technical assistance to aid in the

development of our designated project---a Personal Care Agency. Dave Larson met with

ONCOA and stated that we will continue work on the Personal Care Agency and will be able to

utilize the Phase III funding for needed education and training.

Great Lakes Native American Elders Association (GLNAEA)

• GLNAEA meetings are held quarterly and membership is comprised of elders from the eleven

tribes in Wisconsin. Each tribe takes a turn at sponsoring a meeting on their reservation. Tribal

news and current issues in Indian country are discussed at the meetings. Social interaction

Between the tribes is an important aspect of the association that keeps members participating in

the meetings.

Wisconsin Tribal Aging Directors Association

• ONCOA Members participate in bi-monthly meetings. All eleven tribes belong to this

association and meet to discuss Aging Issues in Indian Country and to formulate ways to best

meet the needs of our Native Elders. This is a very informative meeting.

• This is a collaborative relationship that ONCOA has maintained with Elders Services and the

other tribes since the inception of the organization.

71 of 149

ONCOA FY18 Q1 REPORT TO OBC

FEBRUARY 2018

Period: October November December 2017

Elder Service Staff Meetings

• Elder Service Staff Meetings are held on the first Tuesday of each month. ONCOA is

pleased to announce that we are invited to attend these meetings.

Title V- Senior Community Service Employment Program (SCSEP)

• SCSEP is Elder job training funded through a grant from the U.S. Dept. of Labor.

• ONCOA has employed Title V staff for the past 8 years and we have always had great

success working with the Title V program. Since our budget is limited we seek out

resources to assist us in meeting our administrative needs.

• Status: We have one applicant who is going through the approval process with the

·Title V Program through the National Indian Council on Aging (NICOA).

Meeting Requirements

ONCOA meets on the second and fourth Tuesday of each month at 1:00 p.m. in the Elder

Services, Conference Room. Special Meetings are held during the month to address specific

topics related to the goals and objectives of ON COA. Meetings are open and community

members are encouraged to attend. Dates and times of meetings are published in the

DRUMS and Kaliwisaks publications.

GOALS

GOAL I

ONCOA will create policies and work together with Elder Services in an

effort to i~prove the quality of life of our Elders.

GOAL II

ONCOA will communicate with Elders on issues, policies and services in

order to increase their awareness and participation.

GOAL ill

ONCOA will advocate at all levels (tribal, local, state, national) for

resources to provide for elder services

Each commissioner, along with the ONCOA staff, brings with him/her a varied background

of employment, life experiences, education, and community/state/national involvement to

work toward a common goal of advocating for services that place emphasis on our elders.

The following list demonstrates the extent of current community/state/national involvement

for the ONCOA commissioners and staff:

Oneida Nutrition Board

National Indian Council on Aging (NICOA)

Wisconsin Indian Veterans Association

Oneida Police Commission

National Indian Child Welfare Association

Oneida Election Board

Great Lakes Native American Elders Association (GLNAEA)

Anna John Resident Centered Care Community Board

G\ONCOA\Quarterly Reports FY2018\FY18 Q FEB Oct Nov Dec 2017

72 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

02 / 28 / 18

BC Mtg Date is

03/01/18

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Reports

Accept as Information only

Action - please describe:

Motion to accept the OGC 1st Quarter Report

3. Supporting Materials

Report

Resolution

Contract

Other:

1. 1st Qtr Report

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Kirby Metoxen, Councilmember

Primary Requestor/Submitter:

Matthew W. Denny, Chairman Oneida Gaming Commission

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

73 of 149

Quarterly Report to the Business Committee

FY18 1st Quarter Report

ONEIDA GAMING COMMISSION

Report Submitted By:

Matthew W. Denny, Chairman

OGC Elected Members:

Chairman,

Vice-Chair,

Secretary,

Commissioner,

Matthew W. Denny

Mark A. Powless Sr.

Reynold “Tom” Danforth

Michelle Braaten

OBC Liaison:

Kirby Metoxen

Staff:

The OGC is comprised of four departments that report to:

Executive Director, Tamara Van Schyndel

 Administration: Shannon Davis, Executive Assistant

(1 Administrative Assistant)

 Compliance: Connie Herlache, Compliance Manager

(2 Regulatory Compliance Specialists)

 Investigations & License: Steve Hill, Investigations & License

Manager (4 Investigators & 1 Investigator Trainee)

 Surveillance: Ronald Cornelius, Interim Surveillance Director

(1 Administrative Assistant, 5 Supervisors, 24 Surveillance

Officers, 1 Training Coordinator, 1 Tech Supervisor, 5 Techs)

47 of 50 full time

employees are Oneida

enrolled

OGC MINUTES/ACTIONS TAKEN

 Bingo Event Card Implementation Memo (09/20/17 Approval; 10/02/17 Ratification)

 FY18 State Handle Payment (09/21/17 Approval; 10/02/17 Ratification)

 NIGC 4th Quarter Payment (09/20/17; 10/02/17 Ratification)

 ASAP Vendor Systems Quote Approval Rescinded (09/22/17 Rescinded; 10/02/17

Ratification)

 OGC Resignation and Officer Update Memo (9/27/17 Approval; 10/02/17 Ratification)

 OGC Commissioner Applicant Recommendation (11/21/17 Approval; 12/18/17 Ratification)

 Response to Process & Control Questions for Marketing to Place Slot Machines at Austin

Straubel Airport 12/07 (12/07/17 Approval; 12/18/17 Ratification)

 OGC Letter of Support- Airport Marketing Opportunity (12/13/17 Approval; 12/18/17

Ratification)

 IGT Settlement/Contract was tabled pending investigation (12/18/17 Approval/Ratification)

SOP’s Promotions

Progressive

Employee

Vendor

Gaming

OGC

Malfunctions/

Licenses

Licenses Contracts

Approved

Transfers

October

November

December

Page 1 of 3

74 of 149

OTHER UPDATES

Communicated concerns to OBC (10/30/17) regarding:

 OGC Requested to be included on any IGaming developments

 Alleged Surveillance complaint, OBC would be looking into it

SPECIAL EVENTS/TRAVEL

October:

 Quarterly OBC/OGC Mtg (10/30/17)

 Finance Committee Mtg (10/30/17)

 NIGA/NACI Internet Gaming Subcommittee Mtg in Milwaukee, WI (10/17/17)

November:

 Sanctions and Penalties for Elected and Appointed Officials & Drug and Alcohol Free Law

for Elected and Appointed Officials (11/01/17)

 NTGCR Board Member Mtg in Las Vegas, NV (11/12/17 - 11/15/17)

 Sports Betting & Internet Gambling Mtg w/ OBC (11/29/17)

 Community Budget Input Session (11/30/17)

December:

 WGRA Training in Carter, WI (12/04/17 - 12/06/17)

 Tribal Alliance Roundtable in Milwaukee, WI (12/12/17)

 RSM Financial and Compliance Audits for FY17 (12/15/17)

GOALS & OBJECTIVES UPDATE

1) Oneida Gaming Minimum Internal Control Standards (OGMICS) Revision Project to be

completed.

 Project Plan revisited and revision process re-evaluated and adjusted

 Bingo section revised and under review

 Technical Standards for Class II Gaming Systems and Equipment section revised and

under review

2) Ensure processes, policies, standard operating procedures and applicable flow charts are

documented and/or updated for all Gaming Commission departments.

 Ongoing process of documentation, review, revision and approval of internal documents

3) Train all departments and levels of staff thoroughly on responsibilities, processes and

operational knowledge.

 WGRA training on Roles and Responsibilities attended by commissioners and staff

 Surveillance basic training for supervisors and officers being completed

MEETINGS

Regular meetings are scheduled October 2, 2017

for 9:00 AM on the first and

October 16, 2017

third Monday of every month

November 16, 2017 (Rescheduled from November 13, 2017)

November 27, 2017

December 18, 2017

HEARINGS

Two (2) Employee License Hearings were conducted (10/19/17, 11/16/17)

Page 2 of 3

75 of 149

The Oneida Gaming Commission and its departments collectively promote and ensure the

integrity, security, honesty and fairness of the regulation and administration of all Gaming

activities within the jurisdiction of the Oneida Nation.

Page 3 of 3

76 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

03 / 01 /

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Reports

Accept as Information only

Action - please describe:

3. Supporting Materials

Report

Resolution

Contract

Other:

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Kirby Metoxen, Council Member

Primary Requestor/Submitter:

Dakota Webster, LCC Member

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

77 of 149

ONEIDA LAND CLAIMS COMMISSION

1st QUARTER REPORT

October 1, 2017 to December 30, 2017

Submitted by Dakota Webster, LCC Secretary 920-228-0623

LAND CLAIMS COMMISSIONERS:

Officers:

Chairperson- Loretta Metoxen, Vice Chair-Chris Cornelius, Secretary/Treasurer-Dakota Webster

Commissioners:

Donald McLester, Tomas Escamea, Charles Wheelock, Sheila Shawanokasic

LCC Liaison:

Kirby Metoxen, Jennifer Webster

PURPOSE:

The Oneida Land Claims Commission will make informed thoughtful recommendations to the

General Tribal Council and Business Committee on issues pertaining to all Oneida land claim

issues. We also encourage active participation from the membership.

MISSION:

Actively pursuing education, recommendations, and resolutions to all land claim settlement

offers; honoring our ancestors, treaties, and the seven generations.

MINUTES:

October- Reviewed the changes to the MOU with Business Committee support staff. Worked on

roles and responsibilities of the Land Claims Commission. Worked on dates for community

outreach and started talks on educational curriculum. Attended the Boo Bash at the Civic center

and handed out candy on behalf of the Land Claims Commission. Reviewed ByLaw changes that

will be submitted to the LOC as soon as they are done with the amendments to the standard

operating procedures for boards committees and commissions.

78 of 149

November- The Land Claims Commission was invited to survey the land in New York with the

Business Committee. Shortly after being invited Loretta Metoxen and Charles Wheelock were

uninvited due to political reasons having to do with the New York Oneida government. Dakota

Webster, Tomas Escamea, Chris Cornelius, and Sheila Shawanokasic went to New York in the

beginning of November.

December- Tomas Escamea and Charles Wheelock are constructing a timeline for the

educational curriculum that will be presented to the community on land claims issues. Working

on our objectives.

FINANCIAL:

October meetings = $700 stipends 3 meetings 2 regular 1 working

November meetings = $0 stipends 0 meetings

December meetings = $550 stipends 3 meetings 2 regular 1 joint with BC

GOALS AND OBJECTIVES:

Goals:

Educate the community on importance of land claims past, present, and future in accordance

with ByLaws. To better understand the roles and responsibilities of the three entities Land

Commission, BC, and Land Claims Commission. Improve on communication between the three

entities.

Objectives



Finalize meeting time and date with Land Commission, BC, and Land Claims

Commission



Obtain approval for Land Claims ByLaw changes



Develop an SOP for reporting out information including specific duties of each office



Form sub committees for each claim state (New York, Wisconsin, Kansas)



Investigate possible claims in Wisconsin, New York and Kansas



Report out to GTC on a more consistent basis per ByLaws

79 of 149



Continue to work with OBC on New York Lands.

MEETING REQUIREMENTS:

The Land Claims Commission meets twice a month on a regular basis as scheduled; the first and

third Thursday of every month at 5:30 p.m. Meeting location Cottage 2.

The Oneida Land Claims Commission is an elected governing body to meet the needs of the

General Tribal Council.

80 of 149

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 01

I 18

2. General Information:

Session:

[g) Open D Executive- See instructions for the applicable laws, then choose one:

Agenda Header:

Reports

L_~------------------------------------------------------------~

[g] Accept as Information only

D Action- please describe:

3. Supporting Materials

[g] Report

D Resolution

D Contract

[g) Other:

1.,.--Q_u_a_rt_e_r -R-ep

_ o_r_t --------------------------,

2.jschool Board 2017 Minutes

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted- Grant Funded

5. Submission

Authorized Sponsor I Liaison:

jBrandon Stevens, Vice-Chairman

Primary Requestor/Submitter:

Debbie Danforth I School Board Chair

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of2

Unbudgeted

81 of 149

ONEIDA NATION SCHOOL SYSTEM

Oneida Nation High School

P.O. Box 365

N721 0 Seminary Road

Oneida, WI 54155

Phone (920) 869-4308

FAX (920) 869-4045

Oneida Nation Elementary School

P.O. Box 365

N7125 Seminary Road

Oneida, WI 54155

Phone (920) 869-1676

FAX (920) 869-1684

DATE:

February 19, 2018

REPORT:

School Board Qumier 1

BOARD:

Oneida Nation School Board

MEMBERS:

Debra Danfmih, Chair

Todd Hill, Vice Chair

Margaret Ellis, Secretary

Melinda K. Danfmih, At-Large Member

Fred Muscavitch, At-Large Member

Shanna Tones, Parent Member

Margaret R. Ellis, Parent Member

Melinda J. Danfmih, Parent Member

Rhiannon Metoxen, Pm·ent Member

Vacant, Parent Member

CONTACT PERSON:

OBC LIAISON:

Margaret Ellis

Brandon Yell ow Bird-Stevens

MINUTES:

October 2017

November 2017

December 2017

UPDATES

The Oneida Nation School System's first semester I second qumier ended on January 16, 2018. The K-5

student enrollment is 214, middle school is 85, and high school is 124 for a total of 423 students.

The School Board met throughout 2017 to review and update the Education Law (Code), which was

submitted to the LOC years ago. The Board continues to utilize the School Board Attomey to ensure

that the content of the document is in its legal form and cunent. Substantial changes have been made to

organize and separate the content into Laws and Policies. This Law will help give better direction and

unity to our community in regards to education from bilih to grave. Areas containing educational goals

will be able to better collaborate with each other to increase suppmi, guidance, and educational

oppmiunities for our members.

On August 31 and September 1, 2017, the School Board had a two-day school board training conducted

by a B.I.E. representative for our region. This training was well attended not only by members of the

Oneida Nation School Board, but also by the Menominee Tribe School Board. It was very informative

82 of 149

and gave beneficial insight to various topics needed to be a better and successful school board. The next

follow up meeting with the B.I.E. representative will hopefully occur in February 2018, depending upon

the representative' s schedule; frequent contact is being made to get a meeting date scheduled.

The annual School Board Policies and Procedures review and update is also near completion. As

various topics arose throughout 2017, the Anti-Bullying Policies, Code of Ethics, Pardon and

Forgiveness Law are also in the plan to be reviewed and discussed. Lastly, in addition to the above

mentioned topics, a succession plan will also be discussed to address future staffing as well as the

recently approved Organization Chart which includes the Language Department.

GOALS AND OBJECTIVES

With the transition of the Language Depmiment to the School System, our students will continue to

increase their knowledge of Oneida language and culture, as they attend language I culture and social

dance classes as pa1i of their daily education. The three year A.N.A. Grant awarded to the Language

Depmiment has been beneficial as six Language Apprentice positions were able to be filled, as well as

other resources and tools to help make this program successful. These staff will continue to be in

training to learn more about the language, how to speak, and how to teach others. This new transition

will be beneficial for students, their families, and the community.

The completion and submission of the Education Law continues to be a goal for 2018. This Law is

foreseen to include many areas of education, including the teaching and learning of the Oneida

Language and Culture. There is a dire need to have all areas of education collaborate with each other to

promote awareness and suppmi to increase community members' self-sufficiency within our Nation.

Lastly, maintaining the safety of our staff and students remain on the 2018 list of goals. Staff and

students will continue to practice the A.L.I.C.E. training. School Administration will continue their

effmis of ensuring that both the elementary school and high school are in safe operating conditions.

MEETING REQUIREMENTS

The Oneida Nation School Board holds open meetings the first Monday of every month at 5:00 p.m. in

the library at the Elementary School. Special meetings are held when deemed necessary and duly called

by the School Board Chair.

83 of 149

Oneida Nation School Board Meeting Minutes

Date: Monday, October 2, 2017

Time: 5:00p.m.

Place: O.N.E.S. Main Office Conference Room

The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and

community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning

atmosphere based on OnAyote a·ka values. We will provide the expectations, resources, and educational

opportunities to encourage students to be productive.

Present: Debbie J. Danforth, Rhiannon RC Metoxen, Fred Muscavitch, Melinda K. Danforth, Todd Hill, Margaret

Ellis, Melinda J. Danforth [arrived at 5:30p.m.]

Excused: Shanna Torres

Others: Art Skenandore, Sheri Mousseau, Linda Jenkins, Fay LeMense, Jackie Summers ....

Called to order by: Debbie J. Danforth

Time: 5:04p.m.

Opening by: Artley Skenandore

Approve Agenda

Motion by Fred Muscavitch to approve the agenda with an executive session to immediately follow the High School

Short Program; move UWGB Student's Survey after the executive session, and to add the following two requests under

New Business: Tribal Action Plan and ONSS Anti-Bullying Policy.

II.

Short Program Graduates

Recognitions of high school graduates: Brianna Black Owl, Marissa Cornelius, Maria Mange-Stevens, Taliah

Frederick.

Motion by Fred Muscavitch to approve the diplomas. Seconded by Melinda K Danforth. Motion carried.

III.

Minutes

A: Regular Meeting

September 11 , 2017 Minutes

Motion by Melinda K Danforth to approve minutes. Seconded by Melinda]. Danforth. Motion carried.

B: Special Meetings

School Board Training notes from August 31 and September 1, 2017

[excerpt from September 11,2017 Minutes]

Motion by Melinda K Danforth to defer to October meeting. Seconded by Shanna Torres. Motion

carried.

Motion by Fred Muscavitch to approve notes from training. Seconded by Todd Hill. Motion carried.

IV:

E-Polls- None

Tabled Business- None

Old Business I Follow-Up

A: Standing Agenda Items

CIP I High School - Planning Department

Leanne Doxtater not present. Artley Skenandore informed Board that the clan meeting dates are established.

Motion by Fred Muscavitch to accept the update. Seconded by Melinda K Danforth. Motion carried.

VI:

Athletics- Artley Skenandore

Motion by Margaret Ellis to accept update. Seconded by Todd Hill. Motion carried.

October 2, 2017 Oneida Nation School Board Meeting Minutes

Pagelof4

84 of 149

JOM Program -Sheri Mousseau

Next JOM meeting will be at 5:00p.m. on October 19, 2017. The spaghetti dinner went well. A raffle will be

established for parents to have another opportunity to win a $30.00 gift card.

Motion by Melinda]. Danforth to accept update. Seconded by RC Metoxen. Motion carried.

B: Follow-up

Youth Risk Behavior System (YRBS)

Subcommittee- Artley Skenandore

[excerpt from September 11, 2017 Minutes] School survey is delayed for approximately two weeks.

Preparing to send final piece to enrollments to send out. October 22, 2017 is the return due date of surveys.

Should have the data by December.

Motion by Melinda]. Danforth to accept the update and requested results to be brought back to the December

meeting. Seconded by Melinda K Danforth. Motion carried.

UW-Stout Student f ONSS Student Nutrition Survey by ONSS Alumni Noelle Metoxen

Results will be provided as an add-on.

Motion by Melinda K Danforth to accept results. Seconded by Melinda]. Danforth. Motion carried.

[excerpt from August 17, 2017 meeting]:

Motion by Melinda K Danforth to defer item until October 2017. Seconded by Todd Hill. Motion carried.

[excerpt from july 10, 2017]:

Motion by Melinda K Danforth to defer until August 2017 meeting. Seconded by RC Metoxen. Motion

carried.

[excerpt from May 23, 2017 meeting with B.C.]:

Motion by Melinda K Danforth te approve grades 6-8 student Nutritional Intake survey for research

project and to bring back results to the school board by july or August. Seconded by Todd Hill. Motion

carried.

VII:

Item deferred unti/2018: Educational Leave request to attend UW-Madison Capstone Program

[excerpt from August 17, 2017 meeting]:

Motion by Melinda K Danforth to defer until September 2018 meeting. Seconded by Fred Muscavitch.

Motion carried.

[excerpt from july 10,2017 meeting]:

Motion by Margaret Ellis to accept update and to note agenda that update should be expected after end of

program in September 2018. Seconded by RC Metoxen. Motion carried.

[excerpt from june 5, 2017 meeting]:

Motion by Melinda K Danforth to approve request. Seconded by Shanna Torres. Motion carried.

Discussion: Request update upon return.

New Business

A. Tribal Action Plan Melinda J. Danforth: Trying to bring all of the different resources together throughout the tribe. Have to stick to it

and move along. Learn how all of our services can work together. Behavioral Health is within the tribe and we

work together with them. We need to learn more about our services and bring them all together to learn how to

collaborate with each other. The actual plan was supposed to be submitted on Friday and the tribe is supposed to

hiring a person to oversee this plan. There is supposed to be teams to identify locations and run the program.

Motion by Fred Muscavitch to accept update. Seconded by RC Metoxen. Motion carried.

B. Request from Kahliwisaks on ONSS Anti-Bullying Policy

No action taken.

VIII:

Reports

A. Superintendent

Motion by Melinda K Danforth to accept report. Seconded by Margaret Ellis. Motion carried.

October 2, 2017 Oneida Nation School Board Meeting Minutes

Page 2 of4

85 of 149

B. Administrative Staff

K-8 Principal

Business Manager

a. Assistant Principal

b. Gifted and Talented

9-12 School Principal

Special Education

Technology

FACE

PBIS -Update provided by Artley Skenandore

One initiative is positive behaviors. Having staff recognize students who do good things. Five out of 60 were

chosen from the last 4 weeks. Winners get a $10 gift certificate. RC requested to receive an update when done.

Melinda K Danforth- Requested how clan system process is going?

Update by Artley Skenandore- At the elementary school level, the Bear, Turtle, and Wolf clans are the starting

points. Student council is done away with and there is now a Bear, Turtle and Wolf clan system. School system is

designed around the Bear, Turtle, and Wolf clans, including competitions instead of using freshman, sophomore,

junior, senior. There is an adoption process for those students and staff who do not know their clans; students take

them by their hand and bring them to a family.

School Website- Melinda J. Danforth is having issues contacting the staff I finding school supplies I and having

difficulties with school website. It's difficult to navigate on website. Sheri will talk to the Technology Coordinator

about the website.

Language House- Report submitted by Tracy Williams

[excerpt from June 5, 2017 Minutes]: Motion by Fred Muscavitch to approve Organization Chart.

Seconded by Margaret Ellis. Melinda K. Danforth opposed. Motion carried. Secondary motion by

Melinda K. Danforth to bring back Org Chart item to succession plan meeting, which should be within

six (6) months, to make sure the organizational hierarchy is functioning properly.

Seconded by Fred Muscavitch. Motion carried.

Language Apprentice Screenings are set for October 9 and 16; however a procedural exception may need to be

requested due to potential conflicts of interest between board members and candidates.

Motion by Rhiannon RC Metoxen to accept report. Fred Muscavitch seconded. Motion carried.

RC Metoxen recommended having future Language House reports on Letterhead.

D. Monthly School Calendar- None

Motion by RC Metoxen to accept the reports and updates. Seconded by Melinda K Danforth. Motion carried.

IX:

Executive Session -

Motion by Melinda K Danforth to go into executive session at 5:17p.m. Seconded by Todd Hill. Motion carried.

{Melinda]. Danforth arrived at 5:30p.m.]

Motion by Fred Muscavitch to come out of executive session at 6:04p.m. Seconded by RC Metoxen. Motion carried.

Melinda K Danforth and Debbie Danforth recused themselves at 5:39p.m.

Motion by Todd Hill to go into executive session at 6:57p.m. Seconded by Melinda]. Danforth. Motion carried.

Motion by RC Metoxen to come out of executive session at 7:01 p.m. Seconded by Melinda K Danforth. Motion carried.

HRD response to O.N.S.S. Staff Trade Back for Cash Procedures

Motion by Melinda] Danforth to request the Superintendent to work with HRD to revise the Standard Operating

Procedure #8 entitled "ONSS Employee Indirect Compensation: Trade Back for Cash, and obtain the necessary

approval from the Business Committee, and to amend the current year's contracts to bring them in to compliance with

October 2, 2017 Oneida Nation School Board Meeting Minutes

Page 3 of4

86 of 149

the new Standard Operating Procedure, and to have HRD involved in next year's contract development. Motion

carried. Melinda K Danforth abstained.

B. Written comments for Boards, Committees, and Commissions for Comprehensive Policy Amendments

1. Comprehensive Policy work meeting notes from September 21, 2017

2. School Board Attorney Memo and notes

. Motion by Fred Muscavitch to approve the memo. Seconded by Melinda]. Danforth. Motion carried.

C. School Board member's request/notification to School Board

Request/notification accepted as an FYI. No action taken.

ADJOURN

Motion by Todd Hill to adjourn at 7:12p.m. Seconded by RC Metoxen. Motion carried.

Respectfully submitted,

approved I corrected on

October 2, 2017 Oneida Nation School Board Meeting Minutes

Page 4 of4

87 of 149

Oneida Nation

School Board

PO Box 365 • Oneida, WI 54155-0365

OODODD=

ONEIDA

(920) 86g-1676

School Board Special Meeting

DATE: October 11, 2017

PLACE: ONES Conference Room

TIME: 4:30p.m.

The Oneida Nation School Board is committed and accountable to students, parents, families, staff,

and community members to provide regulatory oversight for a safe, positive, culturally diverse,

holistic, learning atmosphere based on 0Myote a·ka values. We will provide the expectations,

resources, and educational opportunities to encourage students to be productive.

PRESENT: Melinda K. Danforth, Melinda J. Danforth, Todd Hill, RC Metoxen, Margaret Ellis

EXCUSED: Debbie Danforth, Shanna Torres, Fred Muscavitch ·

OTHERS: School Board Attorney Joanne Harmon Curry via telephone, Jolene Hensberger

[recorder]

CALL TO ORDER: RC Metoxen, Secretary

TIME: 4:56 p.m.

Approval of Agenda

No action taken.

II.

Pre-hearing Conference Call with School Board Attorney

Attorney provided legal information to School Board regarding rules of order and duties of

Hearing Panel.

Ill.

Recess/Adjourn

Motion by Melinda K. Danforth to adjourn at 6:00p.m. Seconded by Margaret Ellis. Motion

carried .

Respectfully submitted,

ianrion Metoxen

Secretary

Oneida Nation School Board

corrected on

llf\l~

ate

A good mind. A good heart. A strong fire.

88 of 149

Oneida Nation School Board Meeting

Minutes

Date: Monday, November 6, 2017

Time: 5:00p.m.

Place: O.N.E.S. Library

The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and

community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning

atmosphere based on OnAyote a·ka values. We will provide the expectations, resources, and educational

opportunities to encourage students to be productive.

Present: Debbie J. Danforth, Fred Muscavitch, Melinda K. Danforth, Todd Hill, Margaret Ellis

Excused: Melinda D. Danforth, Shanna Torres, Rhiannon RC Metoxen

Others: Sheri Mousseau, Yvette Peguero, Fay LeMense, Jackie Summers, Jolene Hensberger [recorder arrived at

5:30p.m.]

Called to order by: Debbie Danforth

Time: 5:20p.m.

Opening by: Fred Muscavitch

Approve Agenda

Motion by Melinda K Danforth to approve the agenda with six (6) add-on's. Seconded by Todd Hill. Motion

carried.

II.

Short Program Graduates- None

III.

Minutes

A: Regular Meeting

October 2, 2017 Minutes

Motion by Todd Hill to approve minutes. Seconded by Melinda K Danforth. Motion carried.

B: Special Meetings

October 11, 2017 School Board Conference Call w I Attorney

Motion by Todd Hill to approve minutes. Seconded by Margaret Ellis. Motion carried.

IV:

E-Polls

A: October 10. 2017 Conference Call with School Board Attorney (approved)

Motion by Melinda K Danforth to ratify. Seconded by Todd Hill. Motion carried.

Tabled Business- None

Standing Agenda Items I Follow-Up

A: Standing Agenda Items

1. CIP I High School- Planning Department [Leanne Doxtater requested to be excused]

Sheri Mousseau informed Board that an update will be provided in next couple of weeks.

VI:

Motion by Melinda K Danforth to accept verbal update. Seconded by Todd Hill. Motion carried.

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2. Athletics- Artley Skenandore [requested to be excused]

Sheri Mousseau informed Board that the 6th-7th and 8th grade girls' basketball schedules have been distributed and

the high school schedules are at printing. 6th grade boys did not start, yet.

Motion by Todd Hill to accept update. Seconded by Melinda K Danforth. Motion carried.

3. JOM Program -Sheri Mousseau

a. September 28, 2017 Minutes

b. JOM budget [add-on]

Gift cards depreciate if not used over a period oftime so the inventory is being reduced. There was no meeting

held in October.

Discussion: Margaret Ellis requested a breakdown of the supplies and special events in future reports.

Motion by Fred Muscavitch to accept update. Seconded by Melinda K Danforth. Motion carried.

B: Follow-up

1. Reschedule canceled Policies and Procedures Retreat

Rescheduled dates: Friday, December 8, 2017 at 12:30 p.m. -4:30p.m. and Saturday, December 9, 2017 at

8:30a.m. - 12:30 p.m. with a Pot-Luck being on Saturday. Both meetings will take place the Oneida

Community Health Center. School Board Chair will submit requests to use building.

2. Youth Risk Behavior System (YRBS): Item deferred until December 2017 meeting

a. Subcommittee -Artley Skenandore

[excerpt from October 2, 2017 Minutes] Motion by Melinda J. Danforth to accept the

update and requested results to be brought back to the December meeting. Seconded by

Melinda K. Danforth. Motion carried.

[excerpt from September 11, 2017 Minutes] School survey is delayed for approximately

two weeks.

3. Educational Leave request to attend UW-Madison Capstone Program : Item deferred unti/2018

[excerpt from August 17, 2017 Minutes]: Motion by Melinda K. Danforth to defer until

September 2018 meeting. Seconded by Fred Muscavitch. Motion carried.

[excerpt from July 10, 2017 Minutes]: Motion by Margaret Ellis to accept update and to

note agenda that update should be expected after end of program in September 2018.

Seconded by RC Metoxen. Motion carried.

[excerpt from June 5, 2017 Minutes]: Motion by Melinda K. Danforth to approve request.

Seconded by Shanna Torres. Motion carried. Discussion: Request update upon return.

VII:

New Business

A. Quarter 4 Report to Business Committee (on the October 26, 2017 B.C. Agenda at 11:15 a.m.)

Motion by Melinda K Danforth to retro approve report. Seconded by Fred Muscavitch. Motion carried.

VIII:

Reports

A. Superintendent

Motion by Melinda K Danforth to approve report. Seconded by Todd Hill. Motion carried.

Discussion: Request recommended by Melinda K. Danforth that information of any Ramah/Navajo funds

utilized to be included in the monthly rep01i due to the funds mainly for ONSS enhancements.

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B. Administrative Staff

Business Manager- not included

K-8 Principal

a. Assistant Principal- [add-on: Incident Report]

b. Gifted and Talented

9-12 School Principal

Special Education

Technology

FACE

PBIS- [excerpt from October 2, 2017 Minutes] Update provided by Artley Skenandore

One initiative is positive behaviors. Having staff recognize students who do good things.

Five out of 60 were chosen from the last 4 weeks. Winners get a $10 gift certificate.

Request by RC Metoxen to receive an update when completed.

Motion by Melinda K Danforth to acc;ept reports. Seconded by Todd Hill. Motion carried.

C. Language House - Report submitted by Tracy Williams [requested to be excused]

[excerpt fro in June 5, 2017 Minutes]: Motion by Fred Muscavitch to approve

Organization Chart. Seconded by Margaret Ellis. Melinda K. Danforth opposed. Motion

carried. Secondary motion by Melinda K. Danforth to bring back Org Chart item to

succession plan meeting, which should be within six (6) months, to make sure the

organizational hierarchy is functioning properly. Seconded by Fred Muscavitch. Motion

carried.

Motion by Margaret Ellis to accept report. Seconded by Todd Hill. Motion carried.

D. Monthly School Calendar- November, FYI only

IX:

Executive Session -

Motion by Melinda K Danforth to enter into executive session at 5:59p.m. Seconded by Todd Hill. Motion

carried.

A. Yethiyatanunha (Y.E.T.) Program Reorganization to O.N.S.S. [add-on]

1. Reorganization Chart

Motion by Fred Muscavitch to approve the reorganization of the Y.E. T. Program to the O.N.S.S. Seconded by

Todd Hill. Motion carried.

2. Yethiyatanunha (Y.E.T.) Program Manager Job Description

Motion by Fred Muscavitch to approve the Y.E. T. Program Manager job description with changes of

correcting the direct supervisor title of Director to Principal under Position Summary. Seconded by Todd

Hill. Motion carried.

B. Parent of a Coach Complaint [add-on]

Motion by Fred Muscavitch to accept complaint as an FYI. Seconded by Margaret Ellis. Motion carried.

C. Memo on Pardon and Forgiveness Law from School Board Attorney

Motion by Melinda K Danforth to defer to Policy and Procedure retreat. Seconded by Fred Muscavitch.

Motion carried.

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D. Request to change Human Resource Representative

Motion by Fred Muscavitch to request School Board Chair to draft an official letter to H.R.D. requesting a

different H.R.D. Representative be assigned to the Oneida Nation School System, effective immediately.

Seconded by Margaret Ellis. Melinda K Danforth abstained. Motion carried.

E. Teacher request to fund credits for Master degree completion [add-on]

Motion by Fred Muscavitch to fund payment for credits to obtain a Master's degree using funds determined

by administration.

Secondary motion by Fred Muscavitch to direct administration to develop a contractual obligation for

teachers utilizing funds for credits towards a degree. Seconded by Todd Hill. Motion carried.

F. Seymour School District Invite Flyer on Public Law 81-874-Impact Aid and Title VI Programming

Motion by Fred Muscavitch to accept as an FYI. Seconded by Margaret Ellis. Motion carried.

[Debbie J. Danforth recused herself at 6:26p.m. from executive session]

G. Hearing Body [add-on]

Motion by Fred Muscavitch to accept information as an FYI. Seconded by Margaret Ellis. Motion carried.

Motion by Melinda K Danforth to come out of executive session at 6:38p.m. Seconded by Todd Hill. Motion

carried.

[Debbie J. Danforth returned to executive session at 6:38 p.m.]

ADJOURN

Motion by Melinda K Danforth to adjourn at 6:45p.m. Seconded by Todd Hill. Motion carried.

Respectfully submitted,

~Jl--.t ~

Metoxe~

Rhiannon

Secretary

Oneida Nation School Board

November 6, 2017 Oneida Nation School Board Meeting Minutes

L :,:::0)conected on .}d-ll± \ II

Date

Page 4 of4

92 of 149

Oneida Nation School Board Meeting

Minutes

Date: Monday, December 4, 2017

Time: 5:00p.m.

Place: O.N.E.S. Library

The Oneida Nation School Board is committed and accountable to students, parents, families, staff,

and community members to provide regUlatory oversight for a safe, positive, culturally diverse,

holistic, learning atmosphere based on OnAyote a·ka values. We will provide the expectations,

resources, and educational opportunities to encourage students to be productive.

Present: Debbie Danforth, Fred Muscavitch, Rhiannon Metoxen, Melinda K. Danforth, Todd Hill, Shanna Torres,

Melinda J. Danforth [arrived at 5:15p.m.]

Excused: Margaret Ellis

Others: Sheri Mousseau, Yvette Peguero, Artley Skenandore, Tracy Williams, Tony Romandine, Paul Metoxen

Called to order by: Debbie Danforth

Time: 5:02p.m.

Opening by: Artley Skenandore

Approve Agenda

Motion by Melinda K. Danforth to approve agenda with add-ons. Seconded by Rhiannon Metoxen. Motion carried.

II.

Short Program Graduates - None

III.

Minutes

A: Regular Meeting

1. November 6, 2017

Motion by Rhiannon Metoxen to approve minutes. Seconded by Fred Muscavitch. Motion carried.

B: Special Meetings- None

IV:

E-Polls- None

Tabled Business- None

VI:

Standing Agenda Items I Follow-Up

A: Standing Agenda Items

1. CIP I High School- Planning Department

Wednesday, December 06, 2017 at 9:30 until10:30, there will be a clan meeting.

Motion by Melinda K. Danforth to accept update. Seconded by Rhiannon Metoxen. Motion carried.

2. Athletics -Artley Skenandore

Winter sports have been in session for a few weeks. The ONHS Invitational has been approved and will be

in January. The H.S. will invite other schools. Next fall the H.S. is hoping to offer a middle school cross

country.

Motion by Todd Hill to accept update. Seconded by Rhiannon Metoxen. Motion carried.

December 4, 2017 Oneida Nation School Board Meeting Minutes

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Discussion: Request by Rhiannon Metoxen to have Art follow-up with Tracy Christensen to make sure students

have water when travelling.

3. JOM Program -Sheri Mousseau

a. Minutes: November- [no meeting]

b. JOM budget [submitted in November's material]

December meeting will be on 12/14/17 at 10 a.m. in parent room at elementary school.

Motion by Melinda K. Danforth to accept update. Seconded by Rhiannon Metoxen. Motion carried.

B: Follow-up

1. Youth Risk Behavior System (YRBS): Item deferred until December 2017 meeting

a. Subcommittee -Artley Skenandore

[excerpt from October 2, 2017 Minutes] Motion by Melinda J. Danforth to accept the

update and requested results to be brought back to the December meeting. Seconded by

Melinda K. Danforth. Motion carried.

[excerpt from September 11, 2017 Minutes] School survey is delayed for approximately

two weeks.

Art should have a summary by january meeting. Last survey was done approximately 7 years ago and collaborated

with Behavioral Health and Quality of Life and it was for all eligible high school students in Brown and Outagamie

County and it was a formal request by ex BC member, Fawn Billie.

Motion by Todd Hill to accept. Seconded by Rhiannon Metoxen. Motion carried.

2. PBIS - Request by RC Metoxen to receive an update when completed.

[excerpt from October 2, 2017 Minutes] Update provided by Artley Skenandore

One initiative is positive behaviors. Having staff recognize students who do good things.

Five out of 60 were chosen from the last 4 weeks. Winners get a $10 gift certificate.

On 3 rd rotation of recognitions. Last $10.00 recognition was done last Friday during Honors Assembly.

Motion by Melinda K. Danforth to accept update. Seconded by Rhiannon Metoxen. Motion carried.

3. Educational Leave request to attend UW-Madison Capstone Program: Item deferred unti/2018

[excerpt from August 17, 2017 Minutes]: Motion by Melinda K. Danforth to defer until

September 2018 meeting. Seconded by Fred Muscavitch. Motion carried.

[excerpt from July 10, 2017 Minutes]: Motion by Margaret Ellis to accept update and to

note agenda that update should be expected after end of program in September 2018.

Seconded by RC Metoxen. Motion carried.

[excerpt from June 5, 2017 Minutes]: Motion by Melinda K. Danforth to approve request.

Seconded by Shanna Torres. Motion carried. Discussion: Request update upon return.

VII:

New Business

School Board Annual GTC Report

Motion by Rhiannon Metoxen to retro approve annual report with recommendation to have all future reports be

submitted to the School Board prior to being submitted to B.C. and toe-poll report for approval and if no quorum

exists for an e-poll, to proceed and submit report to the B.C. agenda. Seconded by Melinda J. Danforth. Motion

carried.

Anti-Bullying Policy [add-on: handouts]

Motion by Melinda K. Danforth to request that school administration, which includes Roy Redhail, Heidi Mathey,

and any other staff, if they can, review the policy and make recommendations to bring back to school board by the

January 2018 meeting as an update, and to also bring back a recommendation of replacing the word Bullying.

Seconded by Rhiannon Metoxen. Motion carried.

December 4, 2017 Oneida Nation School Board Meeting Minutes

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Amendment to the motion by Melinda J. Danforth to also review this policy at the upcoming scheduled School

Board Policies and Procedures meeting to discuss what can be done right now. Seconded by Todd Hill. Motion .

carried.

VIII:

Reports

Superintendent

Jack Edmo responded and said he can come back to Oneida to work with SB processes after February 2018.

1. O.N.S.S. Annual GTC Report

Motion by Melinda K. Danforth to approve the report. Seconded by Shanna Torres. Motion carried.

Discussion: Recommendation by Rhiannon Metoxen to change the "School Board" heading to "Oneida Nation School

System" in the annual GTC report to the B.C.

2. Parent Survey [add-on]

Motion by Melinda K. Danforth to accept the survey. Seconded by Rhiannon Metoxen. Motion carried.

Administrative Staff

Business Manager

a. October

b. November

K-8 Principal

a. Assistant Principal

b. Gifted and Talented

9-12 School Principal

Special Education

Technology

FACE

Motion by Melinda K. Danforth to accept the reports. Seconded by Rhiannon Metoxen. Motion carried.

Discussion: Request by Rhiannon Metoxen and Todd Hill to receive email notifications of school events, including

the Perfect Attendance and Honors Assembly.

C. Oneida Language Department- Report submitted by Tracy Williams [requested to be excused]

[excerpt from June 5, 2017 Minutes]: Motion by Fred Muscavitch to approve

Organization Chart. Seconded by Margaret Ellis. Melinda K. Danforth opposed. Motion

carried. Secondary motion by Melinda K. Danforth to bring back Org Chart item to

succession plan meeting, which should be within six (6) months, to make sure the

organizational hierarchy is functioning properly. Seconded by Fred Muscavitch. Motion

carried.

Tracy- report submitted for November activities of Lang House and ANA Grant. September report was submitted

for closing out the language program under the Business Committee. Working with new hires to get them

established. Getting ready to start language in elementary school in the aftercare program. The fiscal part of the

transition is utilizing the business unit number, working together to find out where we can make the most

collaboration with classes included other classes in other school districts. Also going to work with NWTC to see if

language program can get accredited. Also going to work on inviting other language speakers, and going to work

on creating a program for any age group to make skits. Aftercare language program has not yet started due to

trying to get new hires established.

Motion by Rhiannon Metoxen to accept report and update. Seconded by Todd Hill. Motion carried.

December 4, 2017 Oneida Nation School Board Meeting Minutes

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D. Language House Program Close-Out Report to B.C. [add-on]

Motion by Melinda K. Danforth to request Tracy Williams to work with School Board Administrative Assistant to

complete close-out report and to submit to January 2018 School Board meeting. Seconded by Rhiannon Metoxen

Motion carried.

E. FYI: Monthly School Calendar- December

No action needed.

IX:

Executive Session Motion by Rhiannon Metoxen to go into executive session at 6:50p.m. Seconded by Shanna Torres. Motion

carried.

Motion by Rhiannon Metoxen to come out of executive session at 7:07p.m. Seconded by Melinda J. Danforth.

Motion carried.

School Nurse Resignation Letter - FYI

Motion by Rhiannon Metoxen to accept as FYI. Seconded by Melinda K. Danforth. Motion carried.

School Board Application

Motion by Melinda K. Danforth to have School Board Administrative Assistant provide the term date and

application inane-poll to decide whether to accept. Seconded by Rhiannon Metoxen. Motion carried.

Six Month Follow-Up Performance Assurance Audit

Motion by Melinda J. Danforth to accept. Seconded by Melinda K. Danforth. Motion carried.

Language Department staff resignation memo

a. Approved job description

b. Approve to post position

Motion by Melinda J. Danforth to approve job description and to post position. Seconded by Todd Hill. Motion

carried.

High School Math Teacher job description [add-on]

a. Approve to post position

Motion by Rhiannon Metoxen to approve with the revisions and to approve to post the position. Seconded by

Melinda K. Danforth. Motion carried.

High School Principal Job Description [add on]

[For the record: Debbie Danforth recused herself at 7:02 p.m.]

Motion by Rhiannon Metoxen to accept updated job description until it comes back for approval. Seconded by

Melinda K. Danforth. Motion carried.

ADJOURN

Motion by Melinda K. Danforth to adjourn at 7:15p.m. Seconded by Todd Hill. Motion carried.

NOTE: Hold elections during January school board meeting on Monday, January 8th.

NOTE: Due to first Monday of January being a holiday, school board meeting will be held on January 8, 2018.

Respect lly submitted,

iannonMet~

approved I conected on

I l 08 { I~

Date

cretary

Oneida Nation School Board

December 4, 2017 Oneida Nation School Board Meeting Minutes

Page4of4

96 of 149

Oneida Nation School Board Retreat

Minutes

Date: Friday, December 8, 2017

Time: 12:30 p.m.

Place: Oneida Community Health Center

The Oneida Nation School Board is committed and accountable to students, parents, families, staff,

and community members to provide regulatory oversight for a safe, positive, culturally diverse,

holistic, learning atmosphere based on 0!1Ayote a·ka values. We will provide the expectations,

resources, and educational opportunities to encourage students to be productive.

Present: Debbie Danforth, Fred Muscavitch, Todd Hill, Shanna Torres, Melinda K. Danforth, Melinda J. Danforth

[arrived at 1:10 p.m.], Margaret Ellis, Rhiannon Metoxen

Excused: None

Others: Sheri Mousseau, Yvette Peguero [arrived at 3:03p.m.], Jolene Hensberger [recorder]

Called to order by: Debbie Danforth

Time: 12:47 p.m.

Opening by: Fred Muscavitch

Approve Agenda

Motion by Rhiannon Metoxen to approve agenda with changes of moving the Policies and Procedures item to letter

A, moving the Anti-Bullying item to letter B, and moving Education Law to letter C. Seconded by Melinda K.

Danforth. Motion carried.

II:

New Business

A. Education Law-

Defer to Saturday, December 9, 2017

B. Policies and Procedures Ended on page 2-102, continue review Saturday, December 9, 2017

C. Anti-Bullying PolicyDefer to Saturday, December 9, 2017

III:

ADJOURN

Motion by Todd Hill to adjourn at 3:53 p.m. Seconded by Melinda K. Danforth. Motion carried.

Respectfully submitted,

13-'------

approved I conected on ____,-+-{_e;-+-l-'-1

Date

Secretary

Oneida Nation School Board

December 8, 2017 Oneida Nation School Board Policies and Procedures Retreat

Page 1 of1

97 of 149

Oneida Nation School Board Retreat

Minutes

Date: Saturday, December 9, 2017

Time: 8:30 a.m.

Place: Oneida Community Health Center

The Oneida Nation School Board is committed and accountable to students, parents, families, staff,

and community members to provide regulatory oversight for a safe, positive, culturally diverse,

holistic, learning atmosphere based on On.Ayote a·ka values. We will provide the expectations,

resources, and educational opportunities to encourage students to be productive.

Present: Debbie Danforth, Todd Hill, Shanna Torres, Melinda K Danforth, Melinda J. Danforth [departed at 10:05

a.m.], Margaret Ellis [arrived at 9:15a.m.]

Excused: Fred Muscavitch, Rhiannon Metoxen

Others: Sheri Mousseau, Yvette Peguero, Art Skenandore, Jolene Hensberger [recorder]

Called to order by: Debbie Danforth

Time: 8:40a.m.

Opening by: Art Skenandore

Approve Agenda (con'tfrom 12/08/2017)

Motion by Rhiannon Metoxen to approve agenda with changes of moving the Policies and Procedures item to letter

A, moving the Anti-Bullying item to letter B, and moving Education Law to letter C. Seconded by Melinda K.

Danforth. Motion carried.

II:

New Business

A. Policies and Procedures -

Ended on page 3-101; continue review on December 27, 2017.

[excerpt from December 8, 2017] Ended on page 2-102, continue review Saturday, December 9, 2017

B. Anti-Bullying Policy Defer until December 27, 2017

[excerpt from December 8, 2017] Defer to Saturday, December 9, 2017

C. Education LawDefer until December 27, 2017

[excerpt from December 8, 2017] Defer to Saturday, December 9, 2017

III:

ADJOURN

Motion by Margaret Ellis to adjourn at 10:15 a.m. Seconded by Shanna Torres. Motion carried.

NOTE: Next Policies and Procedures meeting will be Wednesday, December 27, 2017 at 9:00a.m.- Noon.

~ submitted,

~=~:~~

approved I corrected on

I { 03' jl z;

Date

Secretary

Oneida Nation School Board

December 9, 2017 Oneida Nation School Board Policies and Procedures Retreat

Page 1 of1

98 of 149

Oneida Nation School Board Retreat

Minutes

Date: Wednesday, December 27, 2017

Time: 9:00a.m.

Place: O.N.E.S. Library

The Oneida Nation School Board is committed and accountable to students, parents, families, staff,

and community members to provide regulatory oversight for a safe, positive, culturally diverse,

holistic, learning atmosphere based on OnAyote a·ka values. We will provide the expectations,

resources, and educational opportunities to encourage students to be productive.

Present: Debbie Danforth [arrived at 9:30a.m.], Fred Muscavitch, Todd Hill, Shanna Torres, Margaret Ellis,

Melinda K. Danforth [arrived at 9:30a.m.]

Excused: Rhiannon Metoxen, Melinda J. Danforth

Others: Sheri Mousseau, Yvette Peguero, Art Skenandore, Jolene Hensberger [recorder]

Called to order by: Debbie Danforth

Time: 9:30a.m.

Opening by: Art Skenandore

Approve Agenda (con'tfrom 12/09/2017)

Motion by Todd Hill to approve agenda. Seconded by Shanna Torres. Motion carried.

II:

New Business

A. Policies and Procedures

Next meeting will start at section 5-000 with section 5-101 being review by Administration. Request

School Board Administrative Assistant email draft of reviewed policies and procedures to Board members

prior to next meeting on January 5th, and to include School Board Orientation Handbook and Code of Ethics

review and update for the next meeting. Lastly, to request School Board Attorney to review questions

needing legal reviewJclarification.

[excerpt from December 9, 2017] Ended on page 3-101; continue review on December 27, 2017

[excerpt from December 8, 2017] Ended on page 2-102, continue review Saturday, December 9, 2017

B. Anti-Bullying Policy

[excerpt from December 27, 2017] Defer until January 5, 2018

[excerpt from December 9, 2017] Defer until December 27, 2017

[excerpt fro

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