Phone: (920)869-2214 (2017)
Tribal code
Ask Donna
What actually matters in this document.
Text
Oneida Nation
Post Office Box 365
Oneida, WI 54155
Phone: (920)869-2214
BC Meeting Materials April 27, 2017
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 263 pages are the Open Session meeting materials presented at a meeting
duly called, noticed and held on the 27th day of April, 2017.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
FY '17 2nd Quarter Reports
Page 1 of 235
Oneida Business Committee
FY ’17 2nd Quarterly Reports
8:00 a.m. Thursday, April 27, 2017
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I. CALL TO ORDER AND ROLL CALL
II. OPENING
III. ADOPT THE AGENDA
pp. 1-4
IV. REPORTS (Please Note: Scheduled times are approximate and subject to change)
A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1. Accept Oneida Nation Arts Board FY ’17 2nd quarter report (8:00 a.m.)
Chair:
Liaison:
pp. 5-9
Tamara VanSchyndel
Jennifer Webster, Councilwoman
2. Accept Anna John Residential Centered Care Community Board FY ’17 2nd quarter
report (8:15 a.m.)
Chair:
Candace House
Liaison:
Melinda J. Danforth, Tribal Vice-Chairwoman
3. Accept Oneida Child Protective Board FY ’17 2nd quarter report (8:30 a.m.)
Chair:
Liaison:
pp. 24-27
Dylan Benton
Fawn Billie, Councilwoman
6. Accept Oneida Personnel Commission FY ’17 2nd quarter report (9:15 a.m.)
Chair:
Liaison:
pp. 19-23
Marlene Garvey
Tehassi Hill, Councilman
5. Accept Oneida Community Library Board FY ’17 2nd quarter report (9:00 a.m.)
Chair:
Liaison:
pp. 14-18
Dale Powless
Lisa Summers, Tribal Secretary
4. Accept Oneida Environmental Resources Board FY ’17 2nd quarter report (8:45 a.m.)
Chair:
Liaison:
pp. 10-13
Yvonne Jourdan
Lisa Summers, Tribal Secretary
Oneida Business Committee FY ’17 2nd Quarter Reports Agenda of April 27, 2017
Page 1 of 4
pp. 28-52
FY '17 2nd Quarter Reports
Page 2 of 235
a. Accept revised Oneida Personnel Commission FY ’17 1st quarter report
(Not Submitted)
EXCERPT FROM FEBRUARY 8, 2017: (1) Motion by Fawn Billie to accept the verbal
update from the Oneida Personnel Commission, seconded by Tehassi Hill. Motion carried
with one abstention. (2) Motion by Brandon Stevens to request the Tribal Secretary and
Councilman David Jordan to send a letter regarding Oneida Personnel Commission
processing separate reports, one for executive session and one for open session,
seconded by David Jordan. Motion carried with one abstention. (3) Motion by Fawn Billie
to request Councilman David Jordan to work with the Tribal Secretary to provide notice to
the Oneida Personnel Commission that the Parks and Recreation complaint has been
closed-out, seconded by David Jordan. Motion carried with one abstention.
EXCERPT FROM JANUARY 26, 2017: Motion by Trish King to defer this item back to the
Oneida Personnel Commission to separate out the issues as discussed so we can address
the Personnel Commission issues in executive session on February 7, 2017; and to defer
the FY ’17 1st quarter report to the next quarterly reports Business Committee meeting on
April 27, 2017, seconded by Lisa Summers. Motion carried unanimously.
7. Accept Oneida Police Commission FY ’17 2nd quarter report (9:30 a.m.)
pp. 53-61
Vice-Chair: Sandra Reveles
Liaison:
Lisa Summers, Tribal Secretary
8. Accept Oneida Pow-wow Committee FY ’17 2nd quarter report (9:45 a.m.)
Chair:
Liaison:
pp. 62-72
Tonya Webster
Fawn Billie, Councilwoman
(Break scheduled from 10:00 a.m. – 10:15 a.m.)
9. Accept Southeastern Oneida Tribal Services Advisory Board FY ’17 2nd quarter
pp. 73-76
report (10:15 a.m.)
Interim Chair: Peter Stevens
Liaison:
Tina Danforth, Tribal Chairwoman
a. Accept Southeastern Oneida Tribal Services Advisory Board FY ’17 1st quarter report pp. 77-80
EXCERPT FROM JANUARY 26, 2017: Motion by Jennifer Webster to defer the
Southeastern Oneida Tribal Services Advisory Board FY ’17 1st quarter report to the next
quarterly reports Business Committee meeting on April 27, 2017; and to request Tribal
Secretary Lisa Summers to follow-up with the Chair of the Southeastern Oneida Tribal
Services Advisory Board, seconded by Lisa Summers. Motion carried unanimously.
10. Accept Oneida Nation Veterans Affairs Committee FY ’17 2nd quarter report (10:30 a.m.)
Chair:
Liaison:
pp. 81-87
Mike Hill
Jennifer Webster, Councilwoman
B. ELECTED BOARDS, COMMITTEES, COMMISSIONS
1. Accept Oneida Nation Commission on Aging FY ’17 2nd quarter report (10:45 a.m.)
Chair:
Liaison:
2. Accept Oneida Gaming Commission FY ’17 2nd quarter report (11:00 a.m.)
Chair:
Liaison:
pp. 88-97
Wes Martin Jr.
Melinda J. Danforth, Tribal Vice-Chairwoman
Mark A. Powless
Brandon Stevens, Councilman
Oneida Business Committee FY ’17 2nd Quarter Reports Agenda of April 27, 2017
Page 2 of 4
pp. 98-101
FY '17 2nd Quarter Reports
Page 3 of 235
3. Accept Oneida Election Board FY ’17 2nd quarter report (11:15 a.m.)
Chair:
Liaison:
4. Accept Oneida Land Claims Commission FY ’17 2nd quarter report (11:30 a.m.)
Chair:
Liaison:
pp. 102-104
Racquel Hill
Melinda J. Danforth, Tribal Vice-Chairwoman
pp. 105-109
Loretta Metoxen
Brandon Stevens, Councilman
(Break scheduled from 11:45 p.m.-1:15 p.m.)
5. Defer Oneida Land Commission FY ’17 2nd quarter report (1:15 p.m.)
Chair:
Liaison:
pp. 110-111
Rae Skenandore
Tehassi Hill, Councilman
a. Accept Oneida Land Commission FY ’17 1st quarter report
pp. 112-115
EXCERPT FROM JANUARY 26, 2017: Motion by David Jordan to defer the Oneida Land
Commission FY ’17 1st quarter report to the next quarterly reports Business Committee
meeting on April 27, 2017, seconded by Trish King. Motion carried unanimously.
6. Accept Oneida Nation School Board FY ’17 2nd quarter report (1:30 p.m.)
Chair:
Liaison:
pp. 116-145
Debra Danforth
Fawn Billie, Councilwoman
C. CORPORATE BOARDS
1. Accept Oneida Airport Hotel Corporation FY ’17 2nd quarter report (1:45 p.m.)
Agent:
Liaison:
2. Accept Oneida Golf Enterprise FY ’17 2nd quarter report (2:00 p.m.)
Agent:
Liaison:
pp. 146-151
Janice Hirth-Skenandore
Trish King, Tribal Treasurer
pp. 152-156
Janice Hirth-Skenandore
Trish King, Tribal Treasurer
3. Accept Bay Bancorporation, Inc. FY ’17 2nd quarter report (2:15 p.m.)
pp. 157-161
President: Jeff Bowman
Liaison:
Tina Danforth, Tribal Chairwoman
4. Accept Oneida ESC Group, LLC. FY ’17 2nd quarter report (2:30 p.m.)
Chair:
Liaison:
pp. 162-171
Jackie Zalim
Tehassi Hill, Councilman
5. Accept Oneida Total Integrated Enterprises, LLC. FY ’17 2nd quarter report (2:45 p.m.)
pp. 172-192
Managing Principal: Jeff House
Liaison:
Tehassi Hill, Councilman
6. Accept Oneida Seven Generations Corporation FY ’17 2nd quarter report (3:00 p.m.)
Agent:
Liaison:
Pete King III
Tina Danforth, Tribal Chairwoman
(Break scheduled from 3:15 p.m.- 3:30 p.m.)
Oneida Business Committee FY ’17 2nd Quarter Reports Agenda of April 27, 2017
Page 3 of 4
pp. 193-196
FY '17 2nd Quarter Reports
Page 4 of 235
D. STANDING COMMITTEES
1. Accept Community Development Planning Committee FY ’17 2nd quarter report
pp. 197-205
(3:30 p.m.)
Chair:
Melinda J. Danforth, Tribal Vice-Chairwoman
a. Accept Community Development Planning Committee FY ’17 1st quarter report
pp. 206-220
EXCERPT FROM JANUARY 26, 2017: Motion by Lisa Summers to defer the Community
Development Planning Committee FY ’17 1st quarter report to the next quarterly reports
Business Committee meeting on April 27, 2017, seconded by David Jordan. Motion carried
unanimously.
2. Accept Legislative Operating Committee FY ’17 2nd quarter report (3:45 p.m.)
Chair:
3. Accept Quality of Life Committee FY ’17 2nd quarter report (4:00 p.m.)
Chair:
pp. 227-229
Fawn Billie, Councilwoman
4. Accept Finance Committee FY ’17 2nd quarter report (4:15 p.m.)
Chair:
pp. 221-226
Brandon Stevens, Councilman
pp. 230-235
Trish King, Tribal Treasurer
V. ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 1:45 p.m., Friday, April 21, 2017, pursuant to
the Open Records and Open Meetings Law, section 7.17-1.
The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official
website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214.
Oneida Business Committee FY ’17 2nd Quarter Reports Agenda of April 27, 2017
Page 4 of 4
FY '17 2nd Quarter Reports
Page 5 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 / 27 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept Oneida Nation Arts Board FY '17 2nd quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Tamara VanSchyndel, Chair/Oneida Nation Arts Board
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
FY '17 2nd Quarter Reports
Page 6 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Accept Oneida Nation Arts Board FY '17 2nd quarter report
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 7 of 235
Oneida Nation Arts Board
Quarterly Report – 2 n d Quarter (January - March, 2017)
April 27, 2017
Oneida Nation Arts Board (ONAB)
Tamara VanSchyndel (Exp. 2017)
Sylvia Cornelius (Exp. 2018)
Dakota Webster (Exp. 2018)
Jackie Zalim (Exp. 2018)
Pat Moore, Secretary (Exp. 2018)
Marena Bridges (Exp. 2019)
Dawn Walchinski (Exp. 2019)
Desirae Louise Hill (Exp. 2020)
Report submitted by:
Tamara VanSchyndel, Chair (Exp. 2017)
Beth Bashara, ONAP/CEC Director
Board Purpose Statement:
To provide guidance to the Oneida Nation Arts Program (ONAP) and to perform the responsibilities
granted to the Board under the Dollars for Arts Program policy. Specific responsibilities include, but are
not limited to the following: (a) work with ONAP Director and staff in an advisory capacity on issues
related to the arts in Oneida, (b) strive to provide guidance and recommendations in the development
of the ONAP and arts programs throughout the community, (c) receive reports of the ONAP activities
ONAP staff, (d) evaluate ONAP, and (e) approve policies and programs for the overall coordination and
administration of the ONAP.
Update from the Chair
In February, ONAB validated the current mission and brainstormed potential objectives for the year.
Additionally, the Music of Our Culture Board (MOC) was officially recognized as an ad hoc board of the
ONAB. A memorandum of agreement is being developed to document agreed upon expectations and
how the boards will work together.
In April, the ONAB and MOC Boards, joined by the Woodland Indian Arts Board (WIAB), participated in a
discussion facilitated by Anne Katz, the Executive Director of the Wisconsin Arts organization. The
discussion focused on possibilities and expectations for board relationships.
The ONAB is aware of potential reorganization of the ONAP, as well as the CEC, which the ONAP Director
currently oversees. It is the ONAB’s expectation they be notified and included in the dialogue and
approval of any reorganization that affects the areas of responsibility of the ONAP/CEC Director.
Meetings Held
February 7, 2017
April 4, 2017
ONAB quorum joined by MOC Board Chairwoman
ONAB, MOC Board and WIAB facilitated discussion (no quorum)
1|P a g e
FY '17 2nd Quarter Reports
Page 8 of 235
Oneida Nation Arts Program Update
Administrative Reports: Beth Bashara, Director; Christine Klimmek, Program Coordinator;
Sherrole Benton, Program Coordinator
Programming Reports
Grants: Bashara was awarded a $10,000 grant from the NEA for a 2017 Native song writing workshop.
The proposal brings prominent Native song writers to Oneida to compose and record for 5 days, with
the agreement that the songs may be arranged for choirs.
HRD: Bashara has worked with HRD to brainstorm better ways of hiring students (interns), classifying
them as “sub relief” rather than “emergency temp.” The change would allow for greater flexibility in the
length of time someone could work (ET – 3 months only) and maintaining a pool (SR is a pool position so
you can bring more people on if you need more people).
WAB Grant for the Fringe: Sherrole finished the program booklet from the Bead Conference in
September. It was very well received.
Classes: The basket making class is filled. Christine offered a second series of water color classes
because of the interest.
SEEDS: Artists are meeting with Kim Wurst from the CEC who is now managing the program. Kim is
working with artists to streamline and unify the marketing materials. We are excited to see the
additional changes.
Future Focus
Arts Made Public:
MONDAY-FRIDAY June 26-June 30, 1 pm-5 pm
9-13 Yrs.
Location: Arts Cottage
Fee: $30, $10 Scholarship Fee
Unity Singers Camp
MONDAY-THUR July 24-July 27, 1 pm-5 pm
13-17 Yrs.
Location: Arts Cottage
Fee: $30, $10 Scholarship Fee
MOC Camp
MONDAY-THUR July 31-Aug 10, 1 pm-5 pm
7-12 Yrs.
Location: Arts Cottage
Fee: $30, $10 Scholarship Fee
2|P a g e
FY '17 2nd Quarter Reports
Page 9 of 235
10 Reasons to Invest in Wisconsin’s Creative Sector
From Arts Wisconsin at http://www.artswisconsin.org/actioncenter/facts-and-figures/10-reasons/
1. Arts promote true prosperity. The arts help us express our values, build bridges between cultures, and
bring us together regardless of ethnicity, religion, or age. When times are tough, art is salve for the ache.
2. Arts mean business. The Creative Industries are arts businesses that range from nonprofit museums,
symphonies, and theaters to for-profit film, architecture, and design companies. A 2015 analysis of Dun &
Bradstreet data counts 9,985 businesses in Wisconsin involved in the creation or distribution of the arts that
employ 42,183 people—representing 3.2 percent of the state’s businesses and 1.4 percent of its employees.
3. Arts strengthen the economy. The U.S. Bureau of Economic Analysis reports that the arts and culture
sector is a $730 billion industry, representing 4.2% of the GDP ((Gross Domestic Project). The sector packs a
larger punch for the economy than tourism, transportation and agriculture.
4. Arts are good for local merchants. Attendees at Wisconsin’s nonprofit arts events spend $19.06 per
person, per event, beyond the cost of admission on items such as meals, parking, and babysitters. Nine percent
of the 9.4 million nonprofit arts attendees come from outside of Wisconsin. Those 806,000 attendees spend
nearly twice as much as residents ($33.02 vs. $17.73).
5. Arts drive tourism. Arts travelers are ideal tourists, staying longer and spending more to seek out authentic
cultural experiences. The U.S. Department of Commerce reports that the percentage of international travelers
including museum visits on their trip has grown steadily since 2003 (18 to 28 percent). The share attending
concerts and theater performances has grown from 14 to 18 percent since 2003.
6. Arts are an export industry. U.S. exports of arts goods (e.g., movies, paintings, jewelry) grew to $75
billion in 2012, while imports were just $27 billion—a $47 billion arts trade surplus.
7. Arts spark creativity and innovation. The Conference Board reports that creativity is among the top 5
applied skills sought by business leaders—with 72 percent saying creativity is of high importance when hiring.
The biggest creativity indicator? A college arts degree. Their Ready to Innovate report concludes, “The arts—
music, creative writing, drawing, dance—provide skills sought by employers of the 3rd millennium.” Nobel
laureates in the sciences are 17 times more likely to be actively engaged in the arts than average scientists.
8. Arts have social impact. University of Pennsylvania researchers have demonstrated that a high
concentration of the arts in a city leads to higher civic engagement, more social cohesion, higher child welfare,
and lower crime and poverty rates. The arts are used by the U.S. Military to promote troop force and family
readiness, resilience, retention and for the successful reintegration of veterans into family and community life.
9. Arts improve academic performance. Students with an education rich in the arts have higher GPAs and
standardized test scores, and lower drop-out rates—benefits reaped by students regardless of socio-economic
status. Students with 4 years of arts or music in high school average 100 points higher on the verbal and math
portions of their SATs than students with just one-half year of arts or music.
10. Arts improve healthcare. Nearly one-half of the nation’s healthcare institutions provide arts
programming for patients, families, and even staff. 78 percent deliver these programs because of their healing
benefits to patients—shorter hospital stays, better pain management, and less medication.
3|P a g e
FY '17 2nd Quarter Reports
Page 10 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 I 27 I 17
2. General Information:
Session: [gJ Open D Executive - See instructions for the applicable laws, then choose one:
Agenda Header:
I_N_ew_B_u_si_n_
es_s_ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ __ _ __ _ _ _
____J
D Accept as Information only
18] Action - please describe:
PLEASE ACCEPT THE AJRCCC SECOND QUARTERLY REPORT FOR 2017 . THIS REPORT COVERS THE PERIOD
OF JANUARY, FEBRUARY AND MARCH 2017.
3. Supporting Materials
0 Report
0 Resolution
D Contract
0 Other:
1t~2-N_
D_Q_U_A_RT
_E_R_R_EP
_O_R_
T--AP
-RI L_2_
0_17--------~
2
3.
4.
O Business Committee signature requited
4. Budget Information
fZl Budgeted - Tribal Contribution
0 Budgeted- Grant Funded
0 Unbudgeted
S. Submission
Authorized Sponsor I Liaison:
!Melinda J. Danforth, Council Member
Primary Requestor/Submitter:
CANDACE HOUSE, CHAIRPERSON CAROL ELM, VICE CHAIRPERSON
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
PAT MOORE, YVONNE CORNELIUS, JANICE MCLESTER, MARY ADAMS, SANDRA
NCJme, Title I Dept.
Additional Requestor:
SKENADORE- BOARD MEMBERS
Name, Title I Dept.
Pag e 1 of2
FY '17 2nd Quarter Reports
Page 11 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and actio n requested:
PER THE TRIBAL SECRETARY'S OFFICE SCHEDULE·· ALL BOARDS, COMMITIEES, AND COMMISSIONS ARE TO
PROVIDE QUARTERLY REPORTS TO THEONEIDA BUSINESS COMMITIEE. 2ND QUARTER REPORT OF THE AJRCCC
DUE ON APRIL 18,2017 FOR THE APRIL 27,2017 MEETING DATE.
1) Save a copy of this form for your records.
2) Print this for m as a *.pdf OR print and scan t his form In as oj( .pdf.
3) E-mail this f orm and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requ ests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 12 of 235
Anna John Resident Centered Care Community (AJRCCC)
Second Quarter Report to Business Committee
Period: January, February, March 2017
Submitted by: Candace House - Chairwoman
The purpose of t he Anna John Resident Centered Care Com m unity (AJRCCC) Board is to serve in an
advisory ca pacity ensuring operations of AJRCCC are w it hin the guidelines and policies ofthe Oneida
Nation and w ithin all regulations, ru les, policies governi ng the operation of a nursing home.
The Board ensures t he AJRCCC maint ains a safe and sanitary environment while providing qualit y care
and services to residents of the f acility and as ord ered by each resident' s attend ing physician.
Name
Carol Elm
Yvonne Cornelius
Janice Mclester
Sandra Skenadore
AJRCCC BOARD MEMBERS
Term Expires Name
1/28/18
Pat Moore
11/12/17
Candace House
Mary Adams
7/8/18
11/12/17
2017 MEETINGS
february
February 8, 2017-Reg
January
NONE
January - 45
Maximum is 48 Beds
Term Expires
5/27/18
1/28/18
7/25/17
2017 RESIDENT CENSUS
I
February - 45
[
L-----------~---------
AJRCCC QUARTERLY REPORT- 2nd Quarter
PAGE 1 OF 2
PERIOD: Jan, Feb, March 2017
March
March 15, 2017-Reg
March 29, 2017-Spc
March- 43
FY '17 2nd Quarter Reports
Page 13 of 235
HIGHLIGHTS
D Dave Larson is currently the Interim Administrator for the AJRCCC .
U The Finance Coordinators have been doing an excellent job in submission and
recoupment of third party revenues for the facility and have made tremendous
progress in collections.
MONTHLY ACTIVITIES - January 2017
AJRCCC is nearing its capacity as far as census. On most days, AJRCCC has only 2-3
beds open and there continues to be a waiting list for long term care. With a limited
number of beds open, the revenue stream should remain constant but will not see any
major increase in the near future. Most of the patient charts have been converted to
electronic format, and electronic scanning of medications have been instituted in late
January.
MONTHLY ACTIVITIES - February 2017
The Improving Medicare Post-Acute Care Transformation (IMPACT) Act of 2014 went
into effect October 1, 2016 . It established a 2% withhold to SNF Part A payments that
can be partially earned back based on a SNF's re-hospitalization rate and level of
improvement. This includes hospital readmissions from the facility prior to discharge
and from home after discharge. This means that our Medicare PART A payments are
automatically reduced by 2%. If our readmission rates are not too high we get the 2%
back.
MONTHLY ACTIVITIES- March 2017
The State has received phase 1 of a grant from CMS for the Money Follows the Person
-Tribal Initiative. The WI Department of Health Services will be administering the grant
and each Tribe will receive $75,000. This funding is to help the Tribes build the
infrastructure to enable them to provide community based long term care services and
supports. We intend to use the grant for setting up the integrated case management
system and a personal care agency. Some of the funding will be available for training.
We are finalizing plans to have the Health Center Pharmacy provide the resident
medications for AJRCCC. This will result in significant cost savings compared to
contracting with an outside pharmacy for these services as we currently do.
The End.
AIR CCC QUARTERLV REPORI· 2nd Quarter
PAGE 2 OF 2
PERIOD: Jao, Feb, March 2017
FY '17 2nd Quarter Reports
Page 14 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
4
I 27 I 17
2. General Information:
Session:
[8] Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
!Reports
~~------------------------------------------------------------~
D Accept as Information only
[8] Action -please describe:
Approval needed
3. Supporting Materials
[8] Report
D Resolution
D Contract
D Other:
.----------------------------------.
1.
3.
2.
4.
D Business Committee signature required
4. Budget Information
[8] Budgeted- Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor/ Liaison:
~~L~is~a~S~u~m~m~e~r~s~,T~r~ib~a~l~Se~c~r~et~a~ry__________________________________~
Primary Requestor/Submitter:
Dale Powless, Chair Child Protective Board
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
FY '17 2nd Quarter Reports
Page 15 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Requesting approval for 2nd quarter report for the Oneida Child Protective Board.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
FY '17 2nd Quarter Reports
Page 16 of 235
Oneida Child Protective Board Quarterly Report
For Oneida Business Committee
Period: January, February, & March 2017
Second Quarter report due: April18 1h, 2017
ONEIDA CHILD PROTECTIVE BOARD
Dale Powless, Chairman
Lois Strong, Vice Chair
Jeanette Ninham, Secretary
Beverly Anderson, Member
Wesley Martin, Member
Carol Silva, Member
Melinda K. Danforth, Member
Lisa Summers, OBC Liaison
MISSION: To secure a stable environment that includes the physical, mental, cultural and
financial well-being of Oneida children.
PURPOSE: In accordance with the Indian Child Welfare Act, 25 U.S.C. 1901, etseq., the
purpose of the Board is to protect the best interest of Oneida children and to promote the stability
and security of Oneida families. When placements of such children in foster or adoptive homes
or facilities are necessary, these homes must reflect the unique values oflndian culture. For this
purpose, the Board may intervene in federal, state, and county courts concerning the following
proceedings: foster care placement, termination of parental rights, pre-adoptive placement,
adoptions and out of home placements.
MEETING REQUIREMENTS
Oneida Child Protective Board meets weekly and by special requests from family members,
counties departments, or community members.
MINUTES
Due to confidentiality nature of minors, all minutes are kept in locked fireproof file cabinet, in a
locked room within the building.
FINANCIALS
The Oneida Child Protective Board is on schedule with meeting our financial goals.
EDUCATION/TRAINING
•
Adoption Tax Credit
January 31st, 2017
•
Self-Regulation in Children
March gth, 2017
•
I CW Directors Meeting
March 22nd & 23rd, 2017
Page 1 of 3
FY '17 2nd Quarter Reports
•
Page 17 of 235
Oneida Child Protective Board Qumierly Repmi
For Oneida Business Committee
Period: January, February, & March 2017
Second Quarter report due: April 18th, 2017
The Power ofNon-Verbal Cues & Body Language
March 31st, 20 17
GOALS AND OBJECTIVES
•
•
•
Facilitate appropriate training opportunities for Oneida Child Protective Board members for
ce1iificate/rep01i of completion per Oneida Child Protective Board Bylaws.
Develop working relationship and improve judicial relationships through meetings with
tribal, state, and county personnel.
Work in accordance with the Oneida Law Office and Tribal Social services to enforce the
provisions of the Indian Child Welfare Act.
COMMENTS
•
•
•
•
Met with family members to hear concerns of county workers/ICW/attorneys.
Request for assistance for family Adoption. Direction on where to start and get information
from.
Contacted ICWA Director on foster home concerns, when the workers could not be contacted
Heard, discussed and recommended the best solution for cases that came before us. The
following chart demonstrates the approximate number of cases for the quarter:
Page 2 of 3
FY '17 2nd Quarter Reports
Page 18 of 235
Oneida Child Protective Board Quarterly Report
For Oneida Business Committee
Period: January, February, & March 2017
Second Quatier report due: April18 1h, 2017
January
On-Going Cases
New Cases
Relative Placement
Future Adoptive Placement
Treatment Facility Placement
Shelter Care Placement
Foster Care Placement
Parent Placement
Fictive Kin
25
6
23
1
6
-
-
Guardianship
Kinship
February
On-Going Cases
New Cases
Relative Placement
Future Adoptive Placement
Treatment Facility Placement
Shelter Care Placement
Foster Care Placement
Parent Placement
Fictive Kin
Guardianship
Kinship
38
4
36
2
3
2
2
-
March
On-Going Cases
New Cases
Relative Placement
Future Adoptive Placement
Treatment Facility Placement
Shelter Care Placement
Foster Care Placement
Parent Placement
Fictive Kin
41
Guardianship
Kinship
2
2
30
1
7
2
1
Page 3 of 3
FY '17 2nd Quarter Reports
Page 19 of 235
/ /
FY '17 2nd Quarter Reports
Page 20 of 235
FY '17 2nd Quarter Reports
Page 21 of 235
ENVIRONMENTAL RESOURCE BOARD
FY ’17 2nd Quarter Report: January, February, March
ERB MEMBERSHIP
Al Manders, Vice-Chair
Ted Hawk
Richard Baird
Marlene Garvey, Chair
Shawn Skenandore
Tom Oudenhoven
Megan White, Secretary
Gerald Jordan
Nicole Steeber
Oneida Business Committee Liaison: Councilman Tehassi Hill
MINUTES
Action Taken January 5:
No motions made.
Hearing on January 19:
Citation hearings regarding violations of Domestic Animals Ordinance & Hunting,
Fishing, and Trapping Law.
Action Taken February 2:
Motion to accept updated changes to the Hunting, Fishing and Trapping
regulations & sanctions and approve to move them to public hearing after review
by attorneys Krystal John and Kelly McAndrews.
Motion to accept the draft of the Onyota'a:ka Lake Internal Security Agreement
and approve moving the agreement forward with Conservation to the Law Office.
Motion to retro approve the ERB FY ’17 1st Quarter Report.
Motion to approve a letter of support for the Twahwatshi’lay Project for at-risk
youth.
Action Taken March 2
Motion to compile/develop a presentation regarding the ERB Director position
and bring back to ERB.
Motion to support Conservation to take steps as needed regarding geese
populations at Thornberry Creek in anticipation for LPGA event.
Hearing on March 16
Citation hearings regarding violation of Domestic Animals Ordinance.
FINANCIALS
Tribal Contribution
Period 04 January
Period 05 February
Period 06 March
$ 258,910.00
$ 23,057.10
$ 16,727.38
$ 16,397.09
FY '17 2nd Quarter Reports
Page 22 of 235
SUMMARY OF ACTIVITIES
▀ Environmental Resource Board holds citation hearings to ensure the
enforcement of health and safety measures for the Oneida community and by
approving by decision any negotiated stipulations and agreements.
▀ Continue development of citation database for improved tracking and
collection of citations and associated fines related to Oneida Hunting, Fishing,
and Trapping Law; Domestic Animals Ordinance, and Public Use of Tribal Lands
Law.
▀ Finalize work on Hunting, Fishing, and Trapping Regulations to streamline
law and separate regulations from the law; and attendance at public hearing for
the law. Also work on revamping the Fine and Penalty Schedule for violations
of regulations and law.
▀ Assist in creating Standard Operation Procedures, Workflows, and
Resolutions for Constitutional Amendments Implementation Team.
▀ Communication on Public Use of Tribal Lands law and promotion of natural
areas for community use.
▀ Onyota'a:ka Lake management activities, planning for Phase II, annual report
draft, and review additional recreation amenities.
▀ Review of Cemetery Law Amendments for promulgating rules concerning
prohibited uses of Oneida Nation cemetery grounds.
▀ Review of 2017 Harvest Totals for deer including trends for licenses, harvest
ratio, elder permits, season totals, and non-member harvest.
▀ Develop alternatives for funding ERB Training which is mandatory according
to ERB by-laws for Environmental Law; Grievance, Hearing, and Appeals;
Professional Ethics, and Robert’s Rules of Order.
▀ Silver Creek Project Team coordination meetings for implementation of nonpoint strategies to reduce phosphorous inputs to watershed and streams from
agricultural fields.
▀ Planning for Oneida Earth Day, Oneida Youth & Elder Fishing Day, and
Just Move it Oneida walks at Onyota'a:ka Lake.
▀ Review of Transportation Alternative Program funding (Surface
Transportation Program) for FY2018 grants for continued community trails
expansion.
▀ Other interdepartmental team activities or coordination efforts that arise on a shortterm basis to meet the vision of the Oneida Nation.
FY '17 2nd Quarter Reports
Page 23 of 235
GOALS
#
1
2
3
GOAL STATEMENT
Drafting of the Hunting, Fishing, and Trapping Regulations and Fine and Penalty
Schedule along with accompanying Summary Report, Financial Analysis, and
Public Meeting notice.
Monitor environmental and other projects for compliance with community goals,
support Sustainable Community development projects and energy efficiency
program development, and appropriately manage grant commitments.
Provide the Oneida community with environmental education through community
events and educational outreach with emphasis on access to Oneida public lands,
natural resource management, and water protection.
OBJECTIVES
#
OBJECTIVE STATEMENT
1
Drafting of regulations and creation of Approval of the
regulations and fine
fine and penalty schedule to
schedule.
accompany the Hunting, Fishing, and
Trapping law.
Citations Database to better manage Interdepartmental
March, 2017
coordination (OPD,
and track violations and fine
Law, & Conservation)
payments.
2
3
MEASUREMENT
COMPLETION GOAL
DATE
#
(above)
1
May, 2017
Hearing body for citations issued for Providing a reliable 4 citations held/
Hunting, Fishing, and Trapping Law and dependable
agreements
and Domestic Animals ordinance.
hearing structure
signed.
2
3
MEETING REQUIREMENTS
The ERB currently holds meetings once a month. Meetings are normally held on the
1st Thursday of each month. Hearings are held as required. ERB also attends
Business Committee meetings, other public meetings, and performs volunteer service in
the community as required or deemed appropriate by the ERB. Yaw^ko!
FY '17 2nd Quarter Reports
Page 24 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 / 27 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Motion to accept Oneida Library Quarterly Report for Jan. Feb. March 2017
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Liaison: Fawn Billie
Primary Requestor:
Dr. Carol A. Cornelius, secretary Oneida Library Board
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
FY '17 2nd Quarter Reports
Page 25 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Library Quarterly Report for Jan. Feb. March 2017
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 26 of 235
ONEIDA COMMUNITY LIBRARY BOARD
QUARTERLY REPORT January-March 2017
MISSION STATEMENT: Provide for the informational needs of the Oneida Community while building a
collection that reflects our unique Oneida heritage. All persons will have access to current, balanced materials,
services and programs that will enrich their information, cultural and recreational needs.
NAME OF BOARD:
Oneida Community Library Board
CONTACT:
Dylan Benton, Chair
MEMBERS:
Bridget John ,Vice Chair
Dr. Carol Cornelius, Secretary
Roxanne Anderson, Member
Jennifer Hill, Member
BC LIAISION:
Fawn Billie
MINUTES:
The following meeting minutes have been approved by the Oneida Community Library Board and sent to Kathy
Metoxen and Fawn Billie:
January 18, 2017,
Feb. 8, 2017
March 8, 2017
ACTION TAKEN:
The Board meets at the Library, the second Wednesday of the month at 4:30 p.m.
HIGHLIGHTS OF THE LIBRARY
January 2017
*Several libraries in the OWLSNET system are trying to connect libraries and Elder services. Oneida
Elderly and Oneida Library are researching a partnership to make a mobile library connection. There is a
quarterly meeting in Appleton that is attended. This project a program that will enable Elders to order their
selections on-line.
* Green Earth continues to introduce Code.org for the young people who did an hour of coding at the library.
*Patron count: 2,982
February 2017
*Nicolet Library Federation offers a series of Web conference topics which the staff can view live or later
the taped version. The topic included: Planning & Evaluating Programs and Services for Youth, Staying Well,
Library safety and dealing with challenging patrons.
*Green Earth is having a "Library After Hour Events" to focus on families using the library.
*Events: Mid-Winter Story Telling and Puppet Show included a presentation by Corina Williams from
Cultural Heritage on Archival/Preservation work with 38 people attending. Cookies and Canvas, Library
Lovers/ Luau, Dragons Love Tacos Event with stories, science technology, engineering and math hands on
activities, Elder Day Bingo, Beading Circle, Monthly Maker Space, STEM activities and Hooray for Pre K.
*Bridget John motion to approve, Jennifer Hill seconded. Carried
*Patron Count 3,304
March 2017
*Library Lover’s Luau event was a success with 30 participants. Available activities at the eventBookmark contest, card making, coloring for stress relief and self-guided stations for all ages. Blind
Date with a movie was introduced where a new release is wrapped I paper so patron didn’t know what
FY '17 2nd Quarter Reports
Page 27 of 235
movie they were getting. Patrons enjoyed free popcorn with checkout. Materials provided by grants
from the Institute of Museum and Library Services.
* Dragons Love Tacos Event @ Green Earth had story time, walking taco’s, STEM tables and Dragon
Crafts
*Patron count – 3438
FINANCIAL:
All library budgets have a positive variance.
The Library will continue to apply for grants and will follow purchasing guidelines to stay within the budget.
The Library is taking great care to abide by cost containment guidelines.
SPECIAL EVENTS AND TRAVEL:
Reference Highlights of the Library above.
UPCOMING EVENTS
Planning a series of workshops on: 1) climate change with the Environmental department; 2) Longhouse,
Tradition, History and Protocol, and, 3) Elder interview tapes.
Discussion on the need for more space at the Library.
PERSONAL COMMENTS:
The Library Board would like to acknowledge the dedicated staff at the Library who continue to increase their
knowledge and skills by taking classes and attending workshops and conferences.
The Board would like to commend the Library Staff for the valuable services they provide to the community.
The Oneida Library provides a safe, welcoming, and positive place for our young people and the community.
The Oneida Library provides a hub of activities for families and the community.
The Oneida Library is in dire need of more space. DPW safety report cited the need for space. The Library has
now had to utilize an off site storage space at the Norbert Hill building. Several areas of need are space where
rare books can be kept and accessed, and space for researchers.
FY '17 2nd Quarter Reports
Page 28 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04
I 27 I 17
2. General Information:
Session:
1ZJ Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
Reports
~--------------------------------------------------------------~
D Accept as Information only
D Action - please describe:
Oneida Personnel Commission 2017-2nd Quarter Report
3. Supporting Materials
IZ] Report
D Resolution
D Contract
IZ] Other:
1.jminutes
3.
2.jR & E's
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Author~edSponsor/Liaison:
~jo_a_v_id_J_o_r_da_n_,_C_o_u_n_c_ii_M_e_m_b_e_r________________________________~
Primary Requestor/Submitter:
Yvonne Jourdan, Chairperson, Oneida Personnel Commission
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
FY '17 2nd Quarter Reports
Page 29 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Oneida Personnel Commission, 2017-2nd Quarter Report
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
FY '17 2nd Quarter Reports
Page 30 of 235
ONEIDA PERSONNEL COMMISSION
FY 2017- Quarterly Report Second Quarter
Janumy, Februmy and March 2017
Submitted by: Yvonne Jourdan
NAMES
Officers:
Members:
Yvonne Jourdan, Chairperson
Gary Smith, Vice-Chairperson
Sharon Alvarez, Treasurer
Tomas Escamea, Secretary
Bradley Graham
Richard Elm-Hill
Jennifer Hill
Leland Wigg-Ninham
Eric Krawczyk
Pearl Webster
Carol Smith
MINUTES
All approved minutes have been submitted to the Office of the Tribal Secretmy.
January 26, 2017
Regular Meeting
(Approved)
Regular Meeting
(Approved)
February 21, 2017
March 2, 2017
Special Meeting
(Approved)
March 9, 2017
Special Meeting
(Approved)
March 21, 2017
Regular Meeting
(Approved)
FINANCIAL
See attached R&E statements for the months of Janumy, February and March 2017.
SPECIAL EVENTS AND TRAVEL
No out-of-state travel/training occurred during this quarter.
LOCAL TRAINING
Training for the first quarter of this fiscal year included standm·d initial reviews, grievance
hem·ings, and grievance decisions training which took place in January, Februmy and March
2017.
ACTIVITY REPORT-Oneida Personnel Commission
Pre-Screens
21
13
17
51
Interviews
5
14
7
26
Reassignments
6
5
8
19
Initial Reviews
2
2
4
8
Grievances
1
1
2
4
l!Page
FY '17 2nd Quarter Reports
Page 31 of 235
Deliberations
1
0
1
2
Decision Writing
1
1
0
2
Motion Decisions
0
1
1
2
Regular Meetings
1
1
1
3
Special Meetings
1
1
2
4
Training*
2
2
1
5
Non-Gaming
0
0
0
0
Employees with an
advocate
Non-Gaming
0
1
2
1
Employees without an
advocate
Gaming Employees
0
1
1
0
with an advocate
Gaming Employees
0
0
0
0
without an advocate
Non-Gaming
0
0
0
0
Management with an
advocate
Non-Gaming
0
1
0
1
Management without
an advocate
Gaming Management
0
1
0
1
with an advocate
Gaming Management
0
0
0
0
without an advocate
• The numbers within the Reassignment boxes, are the numbers of employees that
were reassigned into different positions for that specific month.
Training could mean attending out-of-state, local training, or in-house training. New
commissioners are mentored by existing commissioners during Initial Reviews, Grievance
Hearings, Decision Writing, Hearing Officer Responsibilities, and Motion Decisions. This type
of involvement is also considered training.
GOALS AND OBJECTIVES- FY2017
1.
2.
3.
3.
4.
Personnel Commission By-Laws
Training Manual
Updating Qualifications for Commissioners
Interdepartmental Relationships
Updating Personnel Commission SOP's
REVISIONS
IN PROGRESS
REVISIONS PENDING AT LOC
NEEDS IMPROVEMENT
IN PROGRESS
OBJECTIVE STATEMENT-FY2017
1. Optimize organizational efficiency and effectiveness
2jPage
FY '17 2nd Quarter Reports
Page 32 of 235
2. Learning and growth perspective
3. Owner/customer/stakeholder perspective
MEETING REQUIREMENTS
Oneida Personnel Commission By-Laws, Article III. Meetings.
3-1 Regular Meetings. The OPC officers shall establish a schedule of regular meetings for the
upcoming year beginning in November. Notice of meeting location, agenda and materials shall
be forwarded by the Chairperson with the assistance of the Administrator. Robert's Rules of
Order shall be used as a guideline for conducting meetings.
3-2 Special Meetings. Special meetings shall be called not less than three (3) days prior to the
date of the special meeting.
3-3. Emergency meetings. Emergency meetings shall be scheduled as needed and provide details
of the emergency.
3-4 Legislative Sessions. When considering revisions or suggestions to the OPC regarding the
labor laws of the Tribe, a Legislative Session may be scheduled to devote a focused exclusive
convened working meeting of the OPC to specifically address amendment or revision of existing
or proposed labor laws of the Tribe. An internal OPC SOP may be drafted governing the
procedures to be followed in implementing such Legislative Session.
3-5 Quorum. A quorum shall consist of a majority of the OPC members. In the absence of the
Chairperson and the Vice-Chairperson, the members present at the meeting shall elect a
Chairperson Pro Tem to preside over the meeting.
FOLLOW-UP
•
Meeting with the Personnel Commission's alternate Liaison, David Jordan, Tribal
Councilman, regarding issues and concerns of the Commission.
3jPage
FY '17 2nd Quarter Reports
Page 33 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
January 26, 2017- NOON
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will
benefit the individual worker and strengthen Tribal Programs and Tribal Government.
Secretary:
A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Yvonne Jordan, Chairwoman,
called the meeting to order at 12:02p.m.
Yvonne Jourdan
Gary Smith
Sharon Alvarez
Carol Smith
Tomas Escamea
Bradley Graham
Pearl Webster
Jennifer Hill
Eric Krawczyk
Chahwoman
Vice-Chair
Treasurer
Member
Member
Member
Member
Member
Member
Also Present:
Bridget Comelius
Ro be1t Sweeney
David Jordan
William Graham
Executive Assistant
OPCAttomey
OBC Councilman
Community Member
EXCUSED:
Eric Krawczyk
Member
UNEXCUSED:
Leland Wigg-Ninham
Member
MOTION:
Gary Smith motioned to approve the attendance excusing Eric Krawczyk
SECOND:
Sharon Alvarez seconded the motion.
MOTION CARRIED UNANIMOUSLY
B. Approval of Agenda (5 minutes)
MOTION:
Pearl Webster motioned to approve the agenda with changes:
SECOND:
Bradley Graham seconded the motion.
MOTION CARRIED UNANIMOUSLY
Oneida Personnel Commission Meeting Minutes of January 26, 2017
Page 1
FY '17 2nd Quarter Reports
Page 34 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
Janumy 26, 2017- NOON
East Wing Conference Room
C. Review\Approval of Minutes:
December 20, 2016~ OPC Regular Meeting
MOTION:
Carol Smith motioned to approve the December 20, 2016, OPC Regular
Meeting Minutes.
SECOND:
Pearl Webster seconded the motion.
MOTION CARRIED UNANIMOUSLY
D. Tabled Business (none)
E. Old Business (4)
1. Draft article for the Kahliwisaks
Article will be in Kahliwisaks January 26, 2017
2. Internal Audit Request~ UPDATE
No Update
3. Employment Law Draft 21~UPDATE
Update from Bob Sweeney more meetings schedule
4. Status of Complaint regarding the Area Manager of Fitness, Parks and
Recreation~ Update
MOTION: Bradley Graham to accept update
SECOND: Shm·on Alvarez
MOTION CARRIED UNANIMOUSLY
F. New Business(3)
1. Scheduling Initial Reviews, Grievances, Reassignments and
Housekeeping-(GinaBuenrostro 10 minutes)
MOTION:
Tomas Escamea moved to go into executive session
SECOND:
Sharon Alvarez
TIME:
12:25PM
MOTION CARRIED UNANIMOUSLY
MOTION:
SECOND:
TIME:
Bradley Graham moved to come out of executive session
Pearl Webster
12:30PM
a. 2017~ 1st quarterly Report-Approval
MOTION: Gary Smith moved to approve quarterly report.
SECOND: pearl Webster
MOTION CARRIED UNANIMOUSLY
b. Request to have training waived~Leland Wigg~Ninham
MOTION: Bradley Graham move to deny
SECOND: Gary Smith
Upsets: carol Smith
c. Vacation request-Gary Smith
Oneida Personnel Commission Meeting Minutes of January 26, 2017
Page 2
FY '17 2nd Quarter Reports
Page 35 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
January 26,2017 -NOON
East Wing Conference Room
MOTION Sharon Alvarez to accept vacation request
SECOND: Bradley Graham
MOTION CARRIED UNANIMOUSLY
d. Officer Election:
Elections are in March
e. Space issues:
FYI
f. Prescreen and Interviews-OPC
Discussion regarding adhering to the policy and procedure in the blue
book
g. Commission vacancies
Vacancies were put in the Kahliwisaks
h. Commission update 74 report
Bradley wanted to send report to Kahliwisaks
2. Financial Rep01i January 2016 (entire commission 10 minutes)
MOTION:
Gary Smith approved the report
SECOND:
Bradley G-raham
MOTION CARRIED 1 upstencion
3. Activity Report January 2017
MOTION:
Carol Smith approved the report
SECOND:
Gary Smith
MOTION CARRIED UNANIMOUSLY
Bradley Graham moved to adjourn.
MOTION:
SECOND:
SharonAlveraz
MOTION CARRIED UNANIMOUSLY
TIME: 1:55pm
Oneida Personnel Commission Meeting Minutes ofJanuary 26, 2017
Page 3
FY '17 2nd Quarter Reports
Page 36 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
FEBRUARY 21, 2017- NOON
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will
benefit the individual worker and strengthen Tribal Programs and Tribal Govemment.
Secretary:
A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Yvonne Jordan, Chailwoman,
called the meeting to order at 12:01p.m.
Yvonne Jourdan
Carol Smith
Bradley Graham
Pearl Webster
Jennifer Hill
Eric Krawczyk
Sharon Alvarez
Tomas Escamea
Chahwoman
Member
Member
Member
Member
Member
Treasurer
Member
Also Present:
Bridget Comelius
Robe1t Sweeney
Gina Buenrostro
Executive Assistant
OPCAttomey
Administrator
EXCUSED:
Richard Hill
Gary Smith
Member
Vice Chah
UNEXCUSED:
Leland Wigg-Ninham
Member
MOTION:
Pearl Webster motioned to approve the attendance un-excusing Leland
Wigg-Ninham and excusing Richard Hill.
SECOND:
Bradley Graham
OPPOSED: Eric Krawczyk
ABSTAINED: Carol Smith
MOTION CARRIED
B. Approval of Agenda (5 minutes)
MOTION:
Bradley Graham motioned to approve the agenda with changes.
SECOND:
Pearl Webster seconded the motion.
MOTION CARRIED UNANIMOUSLY
Oneida Personnel Commission Meeting Minutes of February 21, 2017
1
Page
FY '17 2nd Quarter Reports
Page 37 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
.
FEBRUARY 21,2017 -NOON
East Wing Conference Room
C. Review\Approval of Minutes:
January 26, 2017~Regular
MOTION: Eric Krawczyk approved minutes with corrections.
Pearl Webster
SECOND:
MOTION CARRIED UNANIMOUSLY
MOTION: Pearl Webster moved to go into executive session.
SECOND:
Carol Smith
OPPOSED: Bradley Graham
MOTION CARRIED
Time:12:14pm
MOTION:
Bradley Graham moved to come out of executive
session.
Eric Krawczyk
SECOND:
MOTION CARRIED UNANIMOUSLY Time: 1:01pm
D. Tabled Business:
NONE
E. Old Business:
(4)
1. Draft Article for the KahliwisalLS
FYI~Special Meeting scheduled for March 2, 2017
2. Internal Audit Request Update
No update
3. Employment Law~Draft 22
Special Meeting scheduled for March 2, 2017
4. Status of Complaint regarding Area Manager
MOTION:
Pearl Webster moved to go into executive session.
SECOND:
Bradley Graham
MOTION CARRIED UNANIMOUSLY
Time: 1:14pm
MOTION:
Sharon Alvarez to come out of executive session.
SECOND:
Pearl Webster
MOTION CARRIED UNANIMOUSLY
Time: 1:47pm
F. New Business:
(3)
1. Scheduling Initial Reviews, Grievances, Reassignments and Housekeeping
a. Participation of OPC Members (Chair will send a letter to
Conm1ission Wigg-Ninham)
b. OPC officer elections (Will be placed on hold until
outcome of Employment Law)
Oneida Personnel Commission Meeting Minutes of February 21, 2017
2
Page
FY '17 2nd Quarter Reports
Page 38 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
FEBRUARY 21,2017 -NOON
East Wing Conference Room
c. Status ofvacancies (updated)
d. Conespondence to the OBC (updated Commission will
report again in next meeting)
e. OPC concems regarding criminal background checks on
OPC members (this was addressed in the beginning of
meeting and will be moved to the March 2, 2017 -Special
meeting)
f. Sharon Alvarez requesting medical leave (Approved March
6-2017 to April 3-2017)
Bradley Graham moved to approve.
MOTION:
SECOND:
Jemufer Hill
MOTION CARRIED UNANIMOUSLY
g. Revision of First Quarterly Report (this item will be moved
to the March regular meeting)
h. Schedule Special Meeting
MOTION:
Eric Krawczyk to move Special Meeting to
March 2, 2017.
SECOND:
Bradley Graham
MOTION CARRIED UNANIMOUSLY
2. Financial Report December 2016 (entire comnlission
MOTION:
Eric Krawczyk moved to approve.
SECOND:
Bradley Graham
MOTION CARRIED UNANIMOUSLY
3. Activity Report January 2017
MOTION:
Carol Smith moved to approve.
SECOND:
SharonAlvarez
MOTION CARRIED UNANIMOUSLY
MOTION:
'Bradley Graham moved to adjoum.
SECOND:
Pearl Webster
MOTION CARRIED UNANIMOUSLY
TIME: 2:08pm
Minutes taken for the secretary by Gina Buenrostro
~Jr:::=:
Oneida Personnel Commission Meeting Minutes of February 21, 2017
3
Page
FY '17 2nd Quarter Reports
Page 39 of 235
ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING
March 2, 2017 ~ NOQN
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will
benefit the individual worker and strengthen Tribal Programs and Tribal Government.
Secretary:
A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Yvmme Jordan, Chairwoman,
called the meeting to order at I 2:00p.m.
Yvonne Jourdan
Sharon Alvarez
Carol Smith
Leland Wigg-Ninham
Bradley Graham
Pearl Webster
Jennifer Hill
Eric Krawczyk
Chairwoman
Treasurer
Member
Member
Member
Member
Member
Member
Also Present:
Bridget Comelius
Robert Sweeney
Gina Buemostro
Executive Assistant
OPCAttomey
Administrator
EXCUSED:
Gary Smith
Richard Hill
Member
Member
UNEXCUSED:
Tomas Escamea
Member
MOTION:
Pearl Webster motioned to approve the attendance excusing Gary Smith
and Richard Hill.
SECOND:
Sharon Alvarez seconded the motion.
MOTION CARRIED UNANIMOUSLY
B. Approval of Agenda (5 minutes)
MOTION:
Bradley Graham motioned to approve the agenda with changes:
SECOND: . Eric Krawczyk seconded the motion.
MOTION CARRIED UNANIMOUSLY
Oneida Personnel Commission Meeting Minutes of March 2, 2017
Page 1
FY '17 2nd Quarter Reports
Page 40 of 235
ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING
March 2, 2017- NOON
East Wing Conference Room
C. Review\Approval of Minutes:
D. Tabled Business:
NONE
E. Old Business:
NONE
F. New Business:
(3)
NONE
1. Employment Law
MOTION:
Bradley Graham motioned to get approved article to the
Kahliwisaks submitted by deadline, sent out postcard tribal
wide regarding the perspective ofthe Personnel
Commission pertaining to the Employment Law, and set up
event to notify community of perspective of Personnel
Commission.
SECOND:
Sharon Alvarez
MOTION CARRIED UNANIMOUSLY
2. Commissioner Background Issue
MOTION:
Leland Wigg-Ninham to go into executive session at 12:54
PM
SECOND:
Bradley Graham
MOTION CARRIED UNANIMOUSLY
Pearl Webster to come out or executive session at 1:17PM
MOTION:
MOTION CARRIED UNANIMOUSLY
MOTION:
Pearl Webster moved to table this item to the next meeting.
SECOND:
Sharon Alvarez
OPPOSED: Carol Smith and Leland Wigg-Ninham
MOTION CARRIED
3. Participation of Commissioner Wigg-Ninham
MOTION:
Pearl Webster moved to t;1ble this item to the next meeting.
SECOND:
Sharon Alvarez
OPPOSED: Carol Smith and Leland Wigg-Ninham
MOTION CARRIED
Bradley Graham moved to adjomn.
MOTION:
SECOND:
Leland Wigg-Ninham
MOTION CARRIED UNANIMOUSLY
Oneida Personnel Commission Meeting Minutes of March 2, 2017
Page 2
FY '17 2nd Quarter Reports
Page 41 of 235
ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING
March 2, 2017- NOON
East Wing Conference Room
TIME: 1:20pm
Minutes aken for the secretary by Gina Buenrostro
Oneida Personnel Commission J'1eeting Minutes of March 2, 2017
Page 3
FY '17 2nd Quarter Reports
Page 42 of 235
ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING
March 9, 2017- NOON
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will
benefit the indh:idual worker and strengthen Tribal Programs and Tribal Gove1nment.
Secretary:
A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Yvonne Jordan, Chairwoman,
called the meeting to order at I 2:00p.m.
Yvonne Jourdan
Ga1ySmith
Carol Smith
Leland Wigg-Ninham
Bradley Graham
Pearl Webster
Jennifer Hill
Eric Krawczyk
Chairwoman
Vice-Chair
Member
Member
Member
Member
Member
Member
Also Present:
Bridget Comelius
Robe1t Sweeney
Gina Buemostro
Executive Assistant
OPC Attomey
Administrator
EXCUSED:
Richard Hill
Member
UNEXCUSED:
Eric Krawczyk
Member
MOTION:
Bradley Graham motioned to approve the attendance excusing Richard
Hill and un-excusing Eric Krawczyk
SECOND:
Jennifer Hill seconded the motion.
MOTION CARRIED UNANIMOUSLY
B. Approval of Agenda (5 minutes)
MOTION:
Pearl Webster motioned to approve the agenda with changes:
SECOND:
Bradley Graham seconded the motion.
MOTION CARRIED UNANIMOUSLY
Oneida Personnel Commission Meeting Minutes ofMarch 9, 2017
Page 1
FY '17 2nd Quarter Reports
Page 43 of 235
ONEIDA PERSONNNEL COMMISSION SPECIAL MEETING
March9, 2017 ~NOON
East Wing Conference Room
C. Review\Approval of Minutes:
D. Tabled Business:
NONE
E. Old Business:
NONE
F. New Business:
(3)
NONE
1. Employment Law
MOTION:
Bradley Graham motioned to approve revised article and
submit imniediately to the Kahliwisaks
SECOND:
Tomas Escamea
OPPOSED: Leland Wigg-Ninham
MOTION CARRIED UNANIMOUSLY
2. Commissioner Background Issue
3. Participation of Commissioner Wigg-Ninham
MOTION:
Pearl Webster moved to table this item to the next meeting.
SECOND:
Sharon Alvarez
OPPOSED: Carol Smith and Leland Wigg-Ninham
MOTION CARRIED
Bradley Graham moved to adjoum.
MOTION:
SECOND:
Leland Wigg-Ninham
MOTION CARRIED UNANIMOUSLY
TIME: 1:20pm
M~o::;ecretary by Gina Buenrostro
Oneida Personnel Commission Meeting Minutes of March 9, 2017
Page 2
FY '17 2nd Quarter Reports
Page 44 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
MARCH 21, 2017- NOON
East Wing Conference Room
Mission Statement: To develop an employment system that is orderly and fair and one that will
benefit the individual worker and strengthen Tribal Programs and Tribal Government.
Secretary:
A. Call to Order: Attendance (12:00p.m.) Gate Keeper: Yvonne Jordan, Chairwoman,
called the meeting to order at 12:01p.m.
Yvonne Jourdan
Carol Smith
Bradley Graham
Pearl Webster
Eric Krawczyk
Sharon Alvarez
Gary Smith
Thomas Escamea
Leland Wigg-Ninham
Chairwoman
Member
Member
Member
Member
Treasurer
Vice Chair
Secretary
Member
Also Present:
Bridget Cornelius
Robert Sweeney
Executive Assistant
OPCAttorney
UNEXCUSED: .
Richard Elm-Hill
Jennifer Hill
Member
Member
MOTION:
Gary Smith moved to approve the attendance.
SECOND:
Bradley Graham
MOTION CARRIED UNANIMOUSLY
B. Approval of Agenda (5 minutes)
Sharon Alvarez motioned to approve the agenda.
MOTION:
SECOND:
Carol Smith
MOTION CARRIED UNANIMOUSLY
C. Review\Approval of Minutes:
February 21, 2017-Regular, March 2, 2017Special, March 9, 2017-Special
MOTION: Bradley Graham moved to approve all the minutes.
SECOND:
Pearl Webster
MOTION CARRIED UNANIMOUSLY
D. Tabled Business:
NONE
Oneida Personnel Commission Meeting Minutes of. March 21, 2017
Page 1
FY '17 2nd Quarter Reports
Page 45 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
MARCH 21, 2017- NOON
East Wing Conference Room
E. Old Business:
(4)
1. Draft Article for the Kahliwisaks (Entire Commission)
No Update
2. Intemal Audit Reequest Update (Entire Commission)
No Update
3. Employment Law, Draft 22 (Entire Commission)
No Update
4. Status of :filing at the Judiciary: A1·ea Manager, Fitness, Parks and
Recreation-Update-(Entire Commission 10 minutes)
F. New Business:
(3)
1. Scheduling Initial Reviews, Grievances, Reassignments and
Housekeeping-(Gina Buemostro 30 minutes)
MOTION:
Bradley Graham moved to go into executive session.
SECOND:
Gary Smith
MOTION CARRIED UNANIMOUSLY
Time: 1:OOpm
a.
b.
c.
d.
e.
f.
Cell Phone use dming OPC activities
Update and status of OPC terms
Update in pmchase refe1Ted supervisor position
Follow up of GTC meeting regarding the Employment Law
Update and Revise 1st Quarterly Report for 2017
Update-Thomas Escamea
MOTION:
Bradley Graham moved to come out of executive session.
SECOND:
Gary Smith
MOTION CARRIED UNANIMOUSLY
Time: 1:50pm
2. Financial Report January 2017 (Entire Commission)
MOTION:
Eric Krawczyk move to have accept Financial Report.
SECOND:
Carol Smith
;
MOTION CARRIED UNANIMOUSLY
3. Activity Report- February 2017 (Entire Commission)
MOTION:
Carol Smith moves to approve.
SECOND:
Pearl Webster
MOTION CARRIED UNANIMOUSLY
MOTION:
Eric K.rawczykmoves to adjoum.
Oneida Personnel Commission Meeting Minutes of March 21, 2017
Page 2
FY '17 2nd Quarter Reports
Page 46 of 235
ONEIDA PERSONNNEL COMMISSION REGULAR MEETING
MARCH 21, 2017- NOON
East Wing Conference Room
SECOND:
Sharon Alvarez
Time:
1:58pm
Minutes taken for~ctary by Gina Buenrostro
~
Oneida Personnel Commission Meeting Minutes of March 21,2017
Page 3
FY '17 2nd Quarter Reports
Page 47 of 235
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/RUNTIME: 2/14/2017
08:09:16
4273007 - PERSONNEL BOARD
REPORT FOR COMPLETE FISCAL YEAR
REPORT NAME: BD_T_FISCL
AND Y-T-D INFORMATION
REF:C
Year To Date figures
as of JAN 2017
Processing Instruction: Submit for last closed month.
ACCOUNT NAME
ACCOUNT NUMBER
CBRUNE01
04JAN/2017
FISCAL 2015
ACTUAL
FISCAL 2016
ACTUAL
Y-T-D 2017
ACTUAL
Y-T-D 2017
BUDGET
ANNUAL 2017
BUDGET
ANNUAL 2017
PROJECTED
ANNUAL 2018
PROPOSED BUDGET
90
40
52
52
90
40
52
52
30
248,510
30
276,555
96' 192
110,711
332,135
317,616
342,615
248,570
276,555
96,192
110,711
332' 135
317,616
342,615
74,757
334
36
78,004
771
30,427
91,275
13,007
37,753
313
12,569
37,697
87,616
(1, 032)
28
31
6,243
38,798
(405)
91,275
12,067
35,738
160
26,768
(1, 032)
28
31
6,243
13,670
(405)
123,092
129,848
45' 303
42,996
128,972
131,279
128,972
1,324
1,027
1,006
951
649
277
527
14,903
208
50' 558
16,291
1,561
3,721
91
432
1,543
3,291
88
455
514
1,131
35
119
120
138
664
256
14,000
664
382
1,500
20
142
64
360
410
2,000
760
42,000
2,000
1,150
4,500
60
430
200
889
549
1,336
16,795
28,000
1,336
1,282
4,131
75
407
136
840
410
2,000
760
42,000
2,000
1,150
4,500
60
430
200
Revenue - External
SERVICE FEE REVENUE
000-400001-000
Sub-Total
Revenue/Contribution- Internal
I/T SERVICE FEE REVENUE
000-450001-000
TRIBAL CONTRIBUTION
000-458100-000
INTRA/SAME SERVICE FEE REVENUE 000-480001-000
Sub-Total
Labor/Payroll Expense
PERSONNEL
WAGE ACCRUAL EXPENSE
SALARIES - TRAINING
OVERTIME
PAID TIME OFF
FRINGE BENEFIT
FRINGE ACCRUAL EXPENSE
000-502100-000
000-502100-999
000-502110-000
000-503100-000
000-504000-000
000-505000-000
000-505000-999
Sub-Total
37,697
Cost of Sales
Sub-Total
External Expenses
SUPPLIES & MATERIALS
COPY CHARGES
TRANSP. & PER DIEM
OUTSIDE SERVICES
LEGAL SERVICES
TRAINING & EDUCATION
RENTAL USAGE
HEAT & LIGHTS
WATER & SEWER
TELEPHONE
BUSINESS EXPENSE
STIPENDS
000-700001-000
000-700010-000
000-701000-000
000-702010-000
000-702400-000
000-705010-000
000-705202-000
000-705211-000
000-705212-000
000-705213-000
000-705300-000
000-705305-000
FY '17 2nd Quarter Reports
Page 48 of 235
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/RUNTIME:
2/14/2017
08:09:16
4273007 - PERSONNEL BOARD
REPORT FOR COMPLETE FISCAL YEAR
REPORT NAME: BD_T_FISCL
AND Y-T-D INFORMATION
REF:C
Year To Date figures
as of JAN 2017
Processing Instruction: Submit for last closed month.
ACCOUNT NAME
INSURANCE
STIPENDS
STIPENDS
STIPENDS
STIPENDS
STIPENDS
ACCOUNT NUMBER
CBRUNE01
04JAN/2017
FISCAL 2015
ACTUAL
FISCAL 2016
ACTUAL
Y-T-D 2017
ACTUAL
Y-T-D 2017
BUDGET
ANNUAL 2017
BUDGET
--------------- -------------
-------------
619
37,000
189
10,375
350
1,700
11,650
1,250
220
26,918
660
80,750
6,300
32,250
7,575
569
24,500
1,200
5,850
33,300
5,200
2,764
11,596
2,200
107,330
128,719
44,530
000-705500-000
100-705305-000
200-705305-000
400-705305-000
500-705305-000
600-705305-000
Sub-Total
ANNUAL 2017
PROJECTED
ANNUAL 2018
PROPOSED BUDGET
--------------..-
8,300
34,780
6,600
629
64,207
350
7' 236
34,834
5,650
6611
85,750
5,000
8,30()
34,780
6,600
61,648
184,960
167,842
195,440
36
36
1,164
100
100
3,500
64
64
2,336
3,soci
Internal Expenses
I/T SUPPLIES & MATERIALS
I/T - PRINTING
I/T RENT EXPENSE
I/T UTILITIES EXPENSE
I/T DEPRECIATION ALLOCATION
INDIRECT COSTS
INDIRECT COST ACCRUAL EXPENSE
Sub-Total
NET PROFIT OR (LOSS)
000-750001-000
000-750009-000
000-755201-000
000-755210-000
000-755216-000
000-758300-000
000-758300-999
75
3,442
1
100
10(}
14,662
56
1
3,442
14,462
122
1,147
5,423
(160)
4,831
14,503
1,147
15,095
(160)
14,503
18,236
18,027
6,410
6,067
18,203
18,546
18,203
2
1
1
1
FY '17 2nd Quarter Reports
Page 49 of 235
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/RUNTIME: 3/13/2017
16:23:34
4273007 - PERSONNEL BOARD
REPORT NAME: BD_T_FISCL
REPORT FOR COMPLETE FISCAL YEAR
AND
Y-T-D
INFORMATION
REF:C
Year To Date figures
as of FEB 2017
Processing Instruction: Submit for last closed month.
ACCOUNT NAME
ACCOUNT NUMBER
CBRUNE01
05FEB/2017
FISCAL 2015
ACTUAL
FISCAL 2016
ACTUAL
Y-T-D 2017
ACTUAL
Y-T-D 2017
BUDGET
ANNUAL 2017
BUDGET
ANNUAL 2017
PROJECTED
ANNUAL 2018
PROPOSED BUDGET
90
40
52
52
90
40
52
52
30
248,510
30
276,555
125,720
10
138,389
332,135
319,466
10
342,615
248,570
276,555
125,730
138,389
332,135
319,476
342,615
74,757
334
36
78,004
771
3 8' 033
91,275
13' 007
37,753
313
15,710
37,697
87,747
(854)
28
44
7,507
39,142
(383)
91,275
12,067
35,738
160
34,505
(854)
28
44
7,507
17,155
(383)
123,092
129,848
58,002
53,743
128,972
133,231
128,972
1,324
1,027
1,006
951
649
277
527
14,903
208
50,558
25,691
1,561
3,721
91
432
1,543
3,291
88
455
643
1,538
46
119
150
172
831
319
17,500
831
478
1,875
25
178
81
360
410
2,000
760
42,000
2,000
1,150
4,500
60
430
200
859
515
1,169
26,132
24,500
1,169
1' 315
4,163
81
371
119
840
410
2,000
760
42,000
2,000
1,150
4,500
60
430
200
Revenue - External
SERVICE FEE REVENUE
000-400001-000
Sub-Total
Revenue/Contribution- Internal
I/T SERVICE FEE REVENUE
000-450001-000
TRIBAL CONTRIBUTION
000-458100-000
INTRA/SAME SERVICE FEE REVENUE 000-480001-000
Sub-Total
Labor/Payroll Expense
PERSONNEL
WAGE ACCRUAL EXPENSE
SALARIES - TRAINING
OVERTIME
PAID TIME OFF
FRINGE BENEFIT
FRINGE ACCRUAL EXPENSE
000-502100-000
000-502100-999
000-502110-000
000-503100-000
000-504000-000
000-505000-000
000-505000-999
Sub-Total
37,697
Cost of Sales
Sub-Total
External Expenses
SUPPLIES & MATERIALS
COPY CHARGES
TRANSP. & PER DIEM
OUTSIDE SERVICES
LEGAL SERVICES
TRAINING & EDUCATION
RENTAL USAGE
HEAT & LIGHTS
WATER & SEWER
TELEPHONE
BUSINESS EXPENSE
STIPENDS
000-700001-000
000-700010-000
000-701000-000
000-702010-000
000-702400-000
000-705010-000
000-705202-000
000-705211-000
000-705212-000
000-705213-000
000-705300-000
000-705305-000
FY '17 2nd Quarter Reports
Page 50 of 235
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/RUNTIME: 3/13/2017
16:23:34
4273007 - PERSONNEL BOARD
REPORT FOR COMPLETE FISCAL YEAR
REPORT NAME: BD_T_FISCL
AND Y-T-D INFORMATION
REF:C
Year To Date figures
as of FEB 2017
Processing Instruction: Submit for last closed month.
ACCOUNT NAME
INSURANCE
STIPENDS
STIPENDS
STIPENDS
STIPENDS
STIPENDS
ACCOUNT NUMBER
FISCAL 2016
ACTUAL
FISCAL 2015
ACTUAL
--------------- ------------000-705500-000
100-705305-000
200-705305-000
400-705305-000
500-705305-000
600-705305-000
Sub-Total
CBRUNE01
05FEB/2017
-------------
Y-T-D 2017
ACTUAL
Y-T-D 2017
BUDGET
ANNUAL 2017
BUDGET
237
12,125
350
2,050
14,500
1,350
275
33,647
660
80,750
6,300
32,250
7,575
569
24,500
1,200
5,850
33,300
5,200
3,456
14,494
2,750
107,330
128,719
59,575
619
37,000
ANNUAL 2017
PROJECTED
ANNUAL 2018
PROPOSED BUDGET
8,300
34,780
6,600
622
59,228
350
6,894
34,786
5,200
660
85,750
5,000
8,300
34,780
6,600
77,062
184,960
167,473
195,440
44
44
1,456
100
100
3,500
56
56
2,044
100
100
3,500
Internal Expenses
I/T SUPPLIES & MATERIALS
I/T - PRINTING
I/T RENT EXPENSE
I/T UTILITIES EXPENSE
I/T DEPRECIATION ALLOCATION
INDIRECT COSTS
INDIRECT COST ACCRUAL EXPENSE
Sub-Total
NET PROFIT OR (LOSS)
000-750001-000
000-750009-000
000-755201-000
000-755210-000
000-755216-000
000-758300-000
000-758300-999
75
3,442
1
1
14,662
56
3,442
14,462
122
1,434
6,902
(131)
6,040
14,503
1,434
15,365
(131)
14,503
18,236
18,027
8,205
7,584
18,203
18,824
18,203
2
1
FY '17 2nd Quarter Reports
Page 51 of 235
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/RUNTIME: 4/13/2017
15:49:58
4273007 - PERSONNEL BOARD
REPORT NAME: ED T FISCL
REPORT FOR COMPLETE FISCAL YEAR
AND Y-T-D INFORMATION
REF:C
Year To Date figures
as of MAR 2017
Processing Instruction: Submit for last closed month.
ACCOUNT NAME
ACCOUNT NUMBER
CBRUNE01
06MAR/2017
FISCAL 2015
ACTUAL
FISCAL 2016
ACTUAL
Y-T-D 2017
ACTUAL
90
40
52
52
90
40
52
52
30
248,510
30
276,555
156,958
10
166,067
332' 135
323,026
10
342' 615
248,570
276,555
156,968
166,067
332' 135
323,036
342,615
74,757
334
36
78,004
771
45,639
91,275
13,007
37,753
313
18,851
37,697
90,637
940
28
55
7,684
39,683
192
91,275
12,067
35,738
160
45,001
940
28
55
7,684
20,837
192
123,092
129,848
74,737
64,490
128,972
139,219
128,972
1,324
1,027
1,006
951
729
496
527
14,903
208
50,558
30,723
1,561
3,721
91
432
1,543
3,291
88
455
772
1,883
54
130
180
206
998
382
21,000
998
574
2,250
30
214
98
360
410
2,000
760
42,000
2,000
1,150
4,500
60
430
200
909
700
1,002
31,101
21,000
1,002
1,348
4,133
84
346
102
840
410
2,000
760
42,000
2,000
1,150
4,500
60
430
200
Y-T-D 2017
BUDGET
ANNUAL 2017
BUDGET
ANNUAL 2017
PROJECTED
ANNUAL 2018
PROPOSED BUDGET
Revenue - External
SERVICE FEE REVENUE
000-400001-000
Sub-Total
Revenue/Contribution- Internal
I/T SERVICE FEE REVENUE
000-450001-000
TRIBAL CONTRIBUTION
000-458100-000
INTRA/SAME SERVICE FEE REVENUE 000-480001-000
Sub-Total
Labor/Payroll Expense
PERSONNEL
WAGE ACCRUAL EXPENSE
SALARIES - TRAINING
OVERTIME
PAID TIME OFF
FRINGE BENEFIT
FRINGE ACCRUAL EXPENSE
000-502100-000
000-502100-999
000-502110-000
000-503100-000
000-504000-000
000-505000-000
000-505000-999
Sub-Total
37,697
Cost of Sales
Sub-Total
External Expenses
SUPPLIES & MATERIALS
COPY CHARGES
TRANSP. & PER DIEM
OUTSIDE SERVICES
LEGAL SERVICES
TRAINING & EDUCATION
RENTAL USAGE
HEAT & LIGHTS
WATER & SEWER
TELEPHONE
BUSINESS EXPENSE
STIPENDS
000-700001-000
000-700010-000
000-701000-000
000-702010-000
000-702400-000
000-705010-000
000-705202-000
000-705211-000
000-705212-000
000-705 213-0 00
000-705300-000
000-705305-000
FY '17 2nd Quarter Reports
Page 52 of 235
4273007 - PERSONNEL BOARD
STATEMENTS PRODUCED PRIOR TO PERIOD CLOSING DATES ARE SUBJECT TO CHANGE
REPORT RUNDATE/RUNTIME: 4/13/2017
15:49:58
4273007 - PERSONNEL BOARD
REPORT FOR COMPLETE FISCAL YEAR
REPORT NAME: BD_T_FISCL
AND Y-T-D INFORMATION
REF:C
Year To Date figures
as of MAR 2017
Processing Instruction: Submit for last closed month.
ACCOUNT NAME
INSURANCE
STIPENDS
STIPENDS
STIPENDS
STIPENDS
STIPENDS
ACCOUNT NUMBER
000-705500-000
100-705305-000
200-705305-000
400-705305-000
500-705305-000
600-705305-000
Sub-Total
CBRUNE01
06MAR/2017
FISCAL 2016
ACTUAL
FISCAL 2015
ACTUAL
Y-T-D 2017
ACTUAL
Y-T-D 2017
BUDGET
ANNUAL 2017
BUDGET
284
14,250
1,150
2,600
16,650
1,500
330
40,376
660
80,750
6,300
32,250
7,575
569
24,500
1,200
5,850
33,300
5,200
4,148
17,392
3,300
107,330
128,719
71,221
ANNUAL 2017
PROJECTED
ANNUAL 2018
PROPOSED BUDGET
8,300
34,780
6,600
614
54,624
1,150
6,752
34,038
4,800
660
85,750
5,000
8,300
34,780
6,600
92,476
184,960
163,705
195,440
523
52
52
1,748
100
100
3,500
48
571
1,752
100
100
3,500
14,662
56
1
3,442
14' 462
122
1, 721
8,654
163
7,249
14,503
1,721
15,908
163
14,503
18,236
18,027
11,061
9,101
18,203
20,163
18,203
2
1
1
619
37,000
Internal Expenses
I/T SUPPLIES & MATERIALS
I/T - PRINTING
I/T RENT EXPENSE
I/T UTILITIES EXPENSE
I/T DEPRECIATION ALLOCATION
INDIRECT COSTS
INDIRECT COST ACCRUAL EXPENSE
Sub-Total
NET PROFIT OR (LOSS)
000-750001-000
000-750009-000
000-755201-000
000-755210-000
000-755216-000
000-758300-000
000-758300-999
75
3,442
1
1
FY '17 2nd Quarter Reports
Page 53 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
4
I 27 I 17
2. General Information:
Session:
[8] Open D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
!Reports
~------------------------------------------------------------~
D Accept as Information only
[8] Action - please describe:
Requesting approval of Police Commissions 2nd Quarterly Report- January, February, March 2017
3. Supporting Materials
[8] Report
D Resolution
D Contract
D Other:
1.
3.
2.
4.
D Business Committee signature required
4. Budget Information
[8] Budgeted -Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Primary Requestor/Submitter:
Iusa Summers, Tribal Secretary
~------------------~------------------------------~
Sandra Reveles, Vice President
--------~~------------------------------------------
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
FY '17 2nd Quarter Reports
Page 54 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Per the Comprehensive Policy on Boards, Committee, and Commissions needs to submit report.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdffile to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 55 of 235
Oneida Nation
Oneida Police Commission
3759 W Mason St
Ridge view Plaza Suite 4
Oneida WI 54155
ONEIDA
Lisa Summers, Liaison
Vacant, President
Sandra Reveles, Vice President
Beverly Anderson, Secretary
Twylite Moore, Member
Lois Strong, Member
Oneida Police Commission
2nd Quarterly Report -January, February, March 2017
Due April 18, 2017
CONTACT FOR REPORT
Sandra Reveles/Carol Silva
MINUTES
All approved meeting minutes are submitted to the Tribal Secretary's office quarterly from
January, 2017 to March, 2017. Meetings are held the 4th (fourth) Wednesday ofthe month at
5:00PM at Ridge View Plaza, Suite 4. Meetings are open to the public except for Executive
Session.
SPECIAL EVENTS/MEETINGS
•
•
•
•
•
The Bylaws were approved on March 2002. The Police Commission has been working
with HRD Mediator-Continuous Improvement employee on updating the Commissions
Bylaws.
Two New Commission members needs to be appointed by the Business Committee.
Council members recommended to reevaluate one recommendation on 2-22-2017.
Budget: As of February 2017 amount spent was $29,412.98 The Commission
remained in compliance with the budget constraints . At the time of submission of this
report we have not received the March's Revenue and Expense amounts, therefore, the
amount will be more.
A Tribal Member that has been diagnosed with Cancer and the first thing on his "Bucket
list" was to be a Police Officer. Chief Vanboxtel organized for Daniel Jourdan to be a
Police Officer for a day and have him do a Ride Along. Officer Daniel was sworn in on
March 21, 2017.
Bernard Stevens-President resigned in February 2017. Presented Bernard with a
Pendleton blanket and Eagle feather for his dedication and years of service on the Police
Commission.
FY '17 2nd Quarter Reports
1.
Page 56 of 235
Staffing
The following is a list of positions that the Police Department is authorized and the amount that
are staffed as of May.
Position
Authorized
Chief
1
1
Assistant Chief
1
Lieutenant
Sergeant
3
Detective/Sergeant
1
Patrol Officer
12
DARE Officer
1
PSLO
1
Community Resource Officer
1
1
Office Manager
Admin Assistant
1
Dispatch Supervisor
1
Dispatcher
5
Gang Task Force Coordinator
1
Total
31
Staffed
1
1
1
3
1
11
1
1
1
1
1
1
4
1
29
Action
Hiring Process
Patrol (Sergeants and Police Officers) and Dispatch (Dispatch Supervisor and Dispatcher) work a
rotation of 5 days on, 3 days off. Shifts are 6a-2p, 2p-1 Op, and 1Op to 6a. There are 2-3 officers
per shift and 1-2 Dispatchers per shift.
Chief, Assistant Chief, Lieutenant, Detective Sergeant, DARE, PSLO, Office Manager, and
Admin Assistant work normal business hours. Community Resource Officer and Gang Task
Force Coordinator work normal business hours, but is available at different times due to
programming in the commtmity that may need to be attended.
2.
BUDGET/GRANTS
FY 17 Budget- $3,700, 456 (97% tribal contribution, 2.5% BIA funding, 0.5% grants)
YTD UNDERSPENT: $ (40,768.00)
Tribal Contribution and overall expenses YTD underspent $40,768.00
Payroll/Fringe benefits YTD underspent $8,344.00
A good mind. A good heart. A strong fire.
~
ONEIDA
FY '17 2nd Quarter Reports
3.
Page 57 of 235
Grants-February
Submitted County Tribal Grant applications and are preparing the Coordinated Tribal
Assistance Solicitation (CTAS).
4.
Qtr 2 JanMar 2016
Qtr 2 JanMar 2017
%Change
CRIME PREVENTION
1623
1373
-15%
TRAFFIC STOP
782
626
-20%
Incident Type
BUILDING SECURITY
165
91
-45%
ASSIST
161
201
25%
MOTORIST ASSIST
153
142
-7%
ANIMAL
97
92
-5%
WELFARE CHECK
74
99
34%
MEDICAL
73
76
4%
TRAFFIC SAFETY
INCIDENTS
ACCIDENT
58
129
122%
57
60
5%
SUSPICIOUS VEHICLE
55
56
2%
SUSPICIOUS SITUATION
44
38
-14%
ALARM
39
40
3%
MISCELLANEOUS
35
29
-17%
TRAFFIC HAZARD
33
24
-27%
RECKLESS DRIVING
32
23
-28%
DRUGS
30
37
23%
911 HANG UP
28
29
4%
THEFT
28
37
32%
JUVENILE COMPLAINTS
25
13
-48%
CIVIL MATTER
23
34
48%
PARKING COMPLAINT
23
2
-91%
WARRANT
22
34
55%
CIVIL PROCESS
22
30
36%
DISTURBANCE
21
38
81%
DOMESTIC DISTURBANCE
20
14
-30%
TRANSPORT
18
7
-61%
"'
000000=
A good mind. A good heart. A strong fire.
ONEIDA
FY '17 2nd Quarter Reports
Page 58 of 235
SUSPICIOUS PERSON
12
16
33%
LOST/FOUND
12
10
-17%
ALCOHOL
11
12
9%
ORDINANCE
12
8
-33%
TRESPASSING
11
7
-36%
RUNAWAY
9
7
-22%
SEX OFFENSE
7
5
-29%
DAMAGE TO PROPERTY
7
13
86%
FRAUD
7
6
-14%
BATTERY
7
3
-57%
DISORDERLY CONDUCT
6
1
-83%
HARASSMENT
6
9
50%
OPEN DOOR
6
3
-50%
TRUANCY
6
3
-50%
ABANDONED VEHICLE
5
5
0%
ACCIDENT WITH INJURY
4
1
-75%
AUTO THEFT
4
4
NOISE COMPLAINT
4
WEAPON
4
2
-50%
EMERGENCY COMMITTAL
3
2
-33%
FIRE ALARM
3
3
0%
DEATH
3
2
-33%
911 ASSIST
3
6
100%
BURGLARY
2
FIRE CALL
2
7
250%
MISSING PERSON
2
1
-50%
CARBON MONOXIDE
1
5
400%
3
200%
VIOLATION OF COURT
ORDER
RETAIL THEFT
0%
-75%
-50%
0
4
400%
DISTURBANCE W/ A
WEAPON
COMPUTER CRIME
0
2
200%
0
1
100%
FIREWORKS
0
TOTAL
3901
100%
3528
-11%
f'..
A good mind. A good heart. A strong fire.
~
ONEIDA
FY '17 2nd Quarter Reports
Page 59 of 235
5. CUSTODIAL ARRESTS
Total
Alcohol
Related
BROWN COUNTY Jan March 17
Jan-March 16
121
OUTAGAMIE COUNTY JanMarch 17
Jan- March 16
Drug Related
Gang Related
38
51
0
164
61
34
0
52
12
13
0
66
19
15
0
Note: Some may be drug, alcohol and gang related arrests and theses only show the
number of arrests, but may be counted more than once.
6. TRAFFIC CITATIONS
This 1/4
Last 1/4
BROWN
123
111
OUTAGAMIE
21
27
TRIBAL CITATIONS
3
5
7. RESPONSE TIMES
This 1/4
Last 1/4
EMERGENCY
NON EMERGENCY
4:57
8:32
4:48
7:22
This 1/4
201
Last 1/4
161
8. MUTUAL AID
All the sworn staff is deputized in Brown County - if a request is made for our Officers to
respond off the Reservation, we are able to do so within Brown County. We are able to request
Mutual Aid from other jurisdictions outside the reservation in time of need.
In Outagamie County, the Officers are deputized within the reservation boundaries- the Officers
are not able to respond outside ofthe boundaries of the reservation. We are only able to request
assistance from Outagamie County and if additional assistance is required, the Outagamie
F'\
!QOOOOO=
A good mind. A good heart. A strong fire.
ONEIDA
FY '17 2nd Quarter Reports
Page 60 of 235
County Sheriffs Department would have to make the request.
Since about 1985, Outagamie County Sheriff's Department has processed our citations- both
Traffic and Ordinance Violations and sent them onto the courts. We have been notified that
effective April1, 2017, they will no longer be doing this for us, or for Freedom Police, as they
have in the past. Freedom Police is similar to Oneida Police in that all their citations are
adjudicated in County Circuit Court. We have someone trained to handle this part of the court
process. It will add some responsibilities to our staff to provide the courts with the information
needed, but we are unsure what that all entails as of now.
At the Business Committee meeting on December 14, 2016, Melinda Danforth made the
following motion "that the Business Committee respectfully request the Chief of Police to do a
follow-up letter to tribal members that live in Outagamie County regarding the jurisdiction of the
Oneida Police Department and Outagamie County Sheriff's Department." The Oneida Police
Department has worked with Oneida Emollments, Oneida GIS, Outagamie County Sheriff,
Outagamie County GIS, and the Outagamie County Communications Center to accomplish this.
A draft letter was sent to the Outagamie County Sheriff to review and is cunently in the process
of finalizing to have the letter sent out.
9.
Activity/Training
Dispatcher Resigned during field training, the hiring process has begun to fill that position. One
officer did not pass field training and was re-assigned to security. Officer Ralph Powless finished
the field training process and is on patrol.
10.
Oneida Gang Task Force Coordinator
Work daily with the youth involved in the Yethiyatanunha Program. Assisting with credit
recovery and day to day struggles with family and friends through discussion and
group. Attended Tribal Action Plan training in South Carolina with Council Women, Fawn
Billie, Behavioral Health counselor, Tina Baeten and Pricilla Belisle. Working with partners to
form a strategic plan to combat drug and alcohol issues within the Nation's youth and families.
On April 20th we will be bringing the Tribal Resolution for the formation of the Team to the
QOL , and then to the BC for approval. Once approval is made the initial team will invite vested
members of the community to join the coordinating committee and the full community readiness
assessment will begin with assistance from Sepriano Lacario from SAMSA. Wrote and
submitted the Coordinated Tribal Assistance Solicitation (CTAS) purpose area 9. This grant if
awarded will fund the continuation of the Yethiyatanunha Program for an additional 4 years. The
decision on that grant will come through the 1st week of September. Planning the
A good mind. A good heart. A strong fire.
"'
=000000
ONEIDA
FY '17 2nd Quarter Reports
Page 61 of 235
Y ethiyatanunha summer program with the addition of an outreach component for youth deemed
most at risk entering freshman year at the Oneida High School.
11.
Conservation
January 2017- March 2017
Service Calls: 7
Feral Cats:
Skunk
Raccoon
Geese
(4) Trapped turned over to the Humane Society
(1) Unable to locate
(1) Unable to locate (DOLM)
Daily riddance of Geese on Thornberry Property
CONTACTS: 17
Contacts were made during service calls and in the field
CITATIONS: 0
WARNINGS: 0
12.
Internal Security
There were 1024 Incident Reports during the quarter of January 17- March 17. The following is
in part, a breakdown:
Alarm
Keywatcher
Power Outage
Property Damage
Suspicious Activity
Unsecure Door
Vehicle Assists
03
256
01
30
69
27
97
Emergency Drop
Medicals
Procedure Infraction
Cust/Emp Removal
Suspicious Currency
Variance
Cust/Emp Dispute
23
106
213
137
07
52
02
A good mind. A good heart. A strong fire.
ONEIDA
FY '17 2nd Quarter Reports
Page 62 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
4
I 27
I 17
2. General Information:
Session:
[8] Open
D Executive- See instructions for the applicable laws, then choose one:
Iother- type reason
Agenda Header:
Reports
L-~------------------------------------------------------------~
D Accept as Information only
[8] Action- please describe:
Looking for approval for 3 extra meetings during the month of June for Pow-wow Preparation. This has
been approved for several years now.
3. Supporting Materials
[8] Report
D Resolution
D Contract
[8] Other:
l.IQuarterly Report
3.1Admission I Attendance Report
2.1Flyer/Prize Money
4.1Advanced Sales Proof
D Business Committee signature required
4. Budget Information
[8] Budgeted -Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor/Liaison:
~~F~aw__n~B~il~li~e,~C~o~u~n~c~ii~M~e~m~b~e~r----------------------------------~
Primary Requestor/Submitter:
Tonya Webster- Oneida Pow-wow Chairwomen
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
FY '17 2nd Quarter Reports
Page 63 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Pow-wow Commitee Quarterly Report.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 64 of 235
Oneida Pow-wow Committee Quarterly Report
April2017
Chair- Tonya Webster
Vice Chair- Wayne Silas Jr.
Treasurer- Rosa Laster
Secretary-Yaziman Metoxen
Vicki Comelius - Committee Member
Jeremy King- Committee Member
William King- Committee Member
Teresa Schuman- Committee Member
W ordon "Shane" Webster
MEETING REQUIREMENTS
The Powwow Committee shall be appointed by the OBC. The regular meeting time, place, and
agenda shall be dete1mined at a regular meeting. If no designation is made by the Powwow
Committee, the regular meeting shall be the first Tuesday of the month. Stipends are cunently
$50 per month. During Powwows there is a stipend of $200 per day for members in charge of or
working at services. (Security, carts, parking, tabulations, registration, admissions, concessions,
etc.)
MINUTES
Our monthly minutes and meeting announcements shall be sent to the Powwow Committee,
Tourism, OBC Liaison and altemate.
POW-WOWS
We had our Honor the Youth Pow-wow on February 18,2017 at the Radisson in the three clan's
ballroom. This was a very large and successful pow-wow. We had 2 invited youth drums and
17 uninvited drums set up. We normally give out meal tickets for our dancers only, but because
we had so many di·ums this year we gave each drum 5 meal tickets because their drum split
payout was so low. We had 226 registered dancers where we paid the Junior and teen dancers
more than the nmmal rate because it was a youth pow-wow. (In 2016 we had 6 drums and 95
registered dancers.) We had a youth arena director along with an adult to leam the roles. Our
specials were geared towards our Jr. and Teen categories. We also had one special for our
adults. We had 21 craft vendors and 3 education vendors set up which is always good for our
customers and revenue line item. Overall the pow-wow was a huge success.
REQUESTS FROM OUR LAST QUARTERLY REPORT
1. There were some concerns about our previous "Calcutta Special" was lasting too long.
FY '17 2nd Quarter Reports
2.
3.
4.
5.
Page 65 of 235
a. Solution- We won't be doing this particular special this year.
Opiate Drugs on pow-wow grounds.
a. Solution - This will be addressed with OPD when we start inviting departments to
our weeldy meetings starting in June.
Watch the parking more closely behind the vendors on the back hill.
a. Solution- We will monitor this more closely.
Remove slnubbery in front of the tennis comis to make way for an altemate route for
vendor deliveries.
a. Solution- we worked with Norbe1i Hill Maintenance and Oneida Conservation to
have the slu·ubbery removed when it gets closer to the pow-wow.
To include an Attendance and Revenue chmi for previous pow-wows.
a. Solution - A chm't is included.
ACTIONS TAKEN
Fundraising will become a priority tln·oughout the fiscal year. We curr-ently have two dates
(April291h & May 20th) reserved for a 50/50 raffle and bake sale at our bingo hall. At these
fundraisers we get donations for raffles and have bake sales. We also have 50/50 raffles at our
two pow-wows we do at the Radisson Hotel and Conference Center, and at other surr-ounding
pow-wows.
UPCOMING 4™ OF JULY POW-WOW PREPARATION
Our flyer is finished and being used for all of our adve1iising.- We work with Tourism
on our adve1'tising schedule. -Please see flyer attached.
Our prize money has also been finalized. -attached (We are doing two new categories
this year. Woodland & Southem for adults only)
We have all of our head-staff selected and will be doing contracts soon.
Contracts are done for our Golf Carts, Tents, Pmia Potties, and RV's
Our supply advance has been approved by our Finance Committee
We have our nurses lined up for our first aide stand- NPHS Nurse Practitioner Health
Services.
Our Water Donation has been approved from Coke.
We have a pow-wow room block set up at the Radisson ($92) & Wingate ($69) Hotels
Advanced ticket sales will stm't on June 1st at all One-Stops. They are also available from
the pow-wow committee. Advanced Weekend Tickets will be $12 which is $3 off
regular price. -See Approved Proof
10 of our 12 food vendors allowed are reserved.
15 of our 28 craft vendors are reserved.
Preparation will continue until the pow-wow is here.
FY '17 2nd Quarter Reports
Page 66 of 235
GOALS AND OBJECTIVE
Our main goal is to coordinate three annual powwows with from our approved tribal budget and
fundraising effmis.
A second goal is to generate revenues thru raffles, concessions, admissions, (July only),
donations, and vendor booth sales.
REQUEST
Every year we request 3 additional pow-wow meetings during the month of June to finish our
preparations and meet will all necessary business units to make the pow-wow a success. We
meet with DPW, Norbe1i Hill Maintenance, Electricians, Planning, Gaming Security, OPD,
Environmental, and nursing staff.
FY '17 2nd Quarter Reports
Page 67 of 235
2012 Fourth of July Pow-wow Admission Totals June 29-July 1, 2012
Friday 6-29-12
Sat First Shift
Sat Second Shift
Saturday Totals
Sunday 7-1-12
Grand Total
Daily Passes
533
1197
1214
2411
568
Weekend Passes
905
145
58
203
0
Group Pass
171
50
0
50
0
3512 {$7)
1108 {$12)
221 {$4)
Grand Total =6876 = $38,764
Children/Elderly
578
694
416
1110
347
2035
2013 Fourth of July Pow-wow Admission Totals July 5-July 7, 2013
Friday 7-5-13
Sat First Shift
Sat Second Shift
Sat. Totals 7-6-13
Sunday 7-7-13
Grand Total
Daily Passes
884
Weekend Passes
779
Group Pass
0
Children/Elderly
849
2058
420
147
0
10
0
1326
313
3362 ($7)
10 ($4)
926 {$12)
Grand Total = 6786 = $34,686
2488
2014 Fourth of July Pow-wow Admission Totals July 4-6, 2014
Friday 7-5-13
Sat First Shift
Sat Second Shift
Sat. Totals 7-6-13
Sunday 7-7-13
Grand Total
Daily Passes
843
Weekend Passes
603
2882
602
166
0
Group Pass
29
84
22
106
13
4327 {$7}
769 {$12)
148 {$4)
Grand Total = 7299 = $40,10~
Children/Elderly
607
1060
388
2055
FY '17 2nd Quarter Reports
Page 68 of 235
2015 Fourth of July Pow-wow Admission Totals July 3 -July 5, 2015
Daily Passes
Weekend Passes
Group Pass
Children/Elderly
Friday
1185
823
25
911
Saturday
2203
95
43
1200
Sunday
581
0
0
483
Grand Total
3969 ($8)
918 ($15)
68 ($5)
Grand Total =7549 = $45,862
2594
2016 Fourth of July Pow-wow Admission Totals July 1-July 3, 2016
Friday 7-5-13
Sat First Shift
Sat Second Shift
Sat. Totals 7-6-13
Sunday 7-7-13
Grand Total
Daily Passes
Weekend Passes
Group Pass
Children/Elderly
918
812
10
802
2602
645
261
0
75
202
1385
186
4165 ($8)
1073 ($15)
287 ($5)
Grand Total= 7898 = $50,850
2373
FY '17 2nd Quarter Reports
Page 69 of 235
Prize Money- 45th Annual Pow-Wow June 30- July 2, 2017
Golden Age Women & Men 60+
Sr. Adult Women & Men 40-59
Traditional
Traditional I Jingle I Grass I Feather I Shawl
1st
2nd
3rd
4th
1st
2nd
3rd
4th
$1,100.00
$800.00
$600.00
$400.00
Jr. Adult Women & Men 18- 39
Traditional I Jingle I Grass I Feather I Shawl
1st $1,100.00
2nd $800.00
3rd $600.00
4th $400.00
Teen Girls & Boys 13-17
Traditional I Jingle I Grass I Feather I Shawl
1st $300.00
2nd $250.00
3rd $200.00
4th $150.00
Junior Girls & Boys 7-12
Traditional I Jingle I Grass I Feather I Shawl
1st
2nd
3rd
4th
$150.00
$125.00
$100.00
$75.00
Drum Contest
1st $10,000.00
2nd $7,000.00
3rd $4,000.00
4th $2000.00
$1,100.00
$800.00
$600.00
$400.00
Woodland Women & Men 18+
1st $1,100.00
2nd $800.00
3rd $600.00
4th $400.00
Southern Women & Men 18+
1st $1,100.00
2nd $800.00
3rd $600.00
4th $400.00
Smoke Dance Women & Men 18+
1st $1,100.00
2nd $800.00
3rd $600.00
4th $400.00
Smoke Dance Teen Girls & Boys 13-17
1st $300.00
2nd $250.00
3rd $200.00
4th $150.00
Smoke Dance Junior Girls & Boys 7-12
1st $150.00
2nd $125.00
3rd $100.00
4th $75.00
FY '17 2nd Quarter Reports
Page 70 of 235
FY '17 2nd Quarter Reports
Page 71 of 235
FY '17 2nd Quarter Reports
Page 72 of 235
FY '17 2nd Quarter Reports
Page 73 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 / 27 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept SEOTS Advisory Board FY '17 2nd quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Cristina Danforth, Tribal Chairwoman
Primary Requestor/Submitter:
Submitted by: Peter Stevens, Interim Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 2nd Quarter Reports
Page 74 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Accept SEOTS Advisory Board FY '17 2nd quarter report
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 75 of 235
Southeastern Oneida Tribal Services (SEOTS) Advisory Board
QUARTERLY REPORT
January 2017- April 2017
Submitted by Peter Stevens-Interim Chairperson
Members
Peter Stevens – Interim Chairman
Tina Cottrell – Board Member
Linda Langen - Board Member
Felicia Bernhardt-Board Member
Katie LaRoque-Board Member
Lloyd Ninham-Board Member
Business Committee Liaison Chairwoman Tina Danforth
Minute Updates
Minutes are on record.
Action Taken
Action was taken to fill two board position by Katie LaRoque and Lloyd Ninham with one
open advisory board position remaining.
Financial
Three (3) regular Board meetings were held this quarter. Stipend expenses were
submitted. The SEOTS Advisory Board budget is under budget.
Special Events and Travel
The Board will assist SEOTS with the Fry bread sale in April and the BC elections in
June and July.
Goals and Objectives
The main objective of the Advisory Board was to support SEOTS with the possible
creation of a pharmacy at its location.
Meeting Requirements
Twice a month (when approved by the LOC the second monthly meeting will be
optional)
Follow-up
The Board has one vacant position at the end of this quarter.
New Business
The children’s area at SEOTS has been completed via donations form the community.
FY '17 2nd Quarter Reports
Page 76 of 235
The decadency scholarship will be tabled until the board gains further information
regarding the proper set up of such funds.
The board will contact Kathy Metoxen regarding committee training to be a more
effective resource for SEOTS and the community.
FY '17 2nd Quarter Reports
Page 77 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 / 27 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept SEOTS Advisory Board FY '17 1st quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Cristina Danforth, Tribal Chairwoman
Primary Requestor/Submitter:
Submitted by: Peter Stevens, Interim Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 2nd Quarter Reports
Page 78 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
EXCERPT FROM JANUARY 26, 2017: Motion by Jennifer Webster to defer the Southeastern Oneida Tribal Services
Advisory Board FY ’17 1st quarter report to the next quarterly reports Business Committee meeting on April 27,
2017; and to request Tribal Secretary Lisa Summers to follow-up with the Chair of the Southeastern Oneida Tribal
Services Advisory Board, seconded by Lisa Summers. Motion carried unanimously.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 79 of 235
Southeastern Oneida Tribal Services (SEOTS) Advisory Board
QUARTERLY REPORT
October 2016- December 2016
Submitted by Peter Stevens-Interim Chairperson
Members
Dan Schiller – Chairman
Tina Cottrell – Board Member
Linda Langen - Board Member
Pete Stevens-Board Member
Business Committee Liaison Chairwoman Tina Danforth
Minute Updates
Minutes are on record.
Action Taken
Action was taken to fill one board position by Felicia Bernhardt with three open advisory
board positions still open.
Financial
Four (4) regular Board meetings were held this quarter. Stipend expenses were
submitted. The SEOTS Advisory Board budget is under budget.
Special Events and Travel
No special events were planned by the Board during the quarter.
Goals and Objectives
The main objective of the Advisory Board this quarter was trying to see where it stands
with membership and organizing our resources. This amount of turmoil has made long
term planning ineffective.
Meeting Requirements
Twice a month (when approved by the LOC the second monthly meeting will be
optional)
Follow-up
The Board has two vacant positions at the end of this quarter.
New Business
Linda Langen brought a concern from a community member regarding a children’s area
at the SEOTS office. Board members were thinking of a small table and chairs for
children. Mark stated that SEOTS office had children furniture in storage they could be
used. Mark also stated that SEOTS could purchase educational videos for children.
FY '17 2nd Quarter Reports
Page 80 of 235
Renee Zakhar is scheduled to give $300.00 towards the decadency scholarship. The
board needs to ask what the process is for adding another line-item to the budget for
the decadency scholarship. The board needs to discuss what the criteria will be for the
scholarship fund.
Fundraising – discussion was held on having corn soup as a fund-raiser. Pete will ask
St. Luke’s if they would want to donate the containers and utensils for fundraiser. The
advisory board will support SEOTS in their first fry bread fundraiser in January.
Felicia Bernhardt will be sworn in on October 26th as a SEOTS board member. There
are still two positions vacant on the board. Tina Cottrell emailed Casey Houtsinger
regarding her resignation with board.
Dan Schiller brought to the board’s attention the fact that board positions should be
voted on yearly. Dan Schiller is the current Chair. Tina Cottrell is filling as interim
Secretary and Pete Stevens is filling in as Vice-Chair till March.
Pete Stevens has agreed to be the other person for sign-off authorization along with
Dan Schiller, Chairperson.
Dan Schiller will continue with making the eagle staff. Dan will also do the annual report
that needs to be sent to the Business Committee.
FY '17 2nd Quarter Reports
Page 81 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
I 27 I 17
4
2. General Information:
Session:
~ Open
D Executive- See instructions for the applicable laws, then choose one:
Agenda Header:
!Quarterly Report
~----~------------------------------------------------------~
D Accept as Information only
~
Action - please describe:
Approval for report, a quarterly report is required of the Oneida Nation Veterans Advisory Committee to the
Oneida Business Committee.
3. Supporting Materials
D Report
D Resolution
D Contract
D Other:
1.j. .2_n_d_Q_u_a_r-te-rl_y_R_e_p-or-t-Ja_n_,-F-eb-,-M-a_r_2_0_17------,
.
3.
4.
2.
D Business Committee signature required
4. Budget Information
~
Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
Primary Requestor:
!Jennifer Webster, Council Member
Mike Hill- Chairman
~~~~~~~------------------------------------
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
John Breuninger- Secretary
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
FY '17 2nd Quarter Reports
Page 82 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Per Business Committee Mandate attached is the 2nd Quarterly Report for your approval.
1) Save a copy ofthis form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdffile to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Michael Hill, Chairman
James Martin, Vice Chairman
John L. Breuninger, Secretary
Members:
Arthur Cornelius
Gerald Cornelius
Floyd J. Hill
Page 83 of 235
Oneida Nation
Veterans Affairs Committee
Kenneth House
Nathan Smith
Carol Silva
ONEIDA
Apri110, 2017
Due Aprill8, 2017
Oneida Business Committee
ONVAC 2nd Quarter Report
MEETINGS:
JANUARY 17,2017, FEBRUARY 22,2017, MARCH 14,2017
PURPOSE:
The purpose of the ONVAC is to serve as an advisory body to the
Oneida Veterans Service Office in all matters related to the Oneida Tribe
Veteran's rights and benefits and veterans affairs issues, and to protect
the honor and integrity of the Oneida Tribe and all veterans who served
honorably in the United States Armed Forces. It shall be the purpose of
the ONVAC to provide advice and constructive input to the veterans
Service Office Director on all veterans' affairs and/or issues in order that
the Office can fo1mulate veteran services and programs for the Oneida
Veterans. ONVAC coordinates veteran events with the assistance ofthe
Veterans Service Office and other organized groups that are
representatives of Oneida Veterans and the Oneida Tribe.
SUMMARY POINTS:
BUDGET: As per the OBC's Fiscal Year 2017 directive, the ONVAC
has remained well within the budget guidelines. The March 2017 R & E
has not been received as of this writing and the Fiscal Year 2017 Budget
Jennifer Webster, OBC Liaison
Kerry Metoxen, VSO
Carolyn Miller, Benefits Coordinator
134 Riverdale Drive • Oneida, WI 54155
oneida-nsn.gov
FY '17 2nd Quarter Reports
Page 84 of 235
Page 2
was passed by the GTC in April, so our next Repo1i will provide an "upto-date" balance of our actual budget.
JOSIAH POWLESS MEMORIAL: The ONVAC has made the
determination to place a Memorial Marker at the Oneida Community
Health Center in Honor of Dr. Josiah Powless, located within a "garden
and walk" area currently under design. The ONVAC is further pursuing
cost estimates for the development of the monument. The Memorial
Marker will be somewhat comparable with the Monument currently at
the Oneida Community Health Center in Honor of Dr. Minoka Hill. The
ONVAC is including the immediate family members (two
grandchildren) in the actual placement and wording to be placed upon
the Monument. Fund raising efforts will begin soon so the Memorial
can be designed, inscribed and installed.
Fu1ihermore, the ONVAC has begun the official request process to the
United States Congress for an up-grade of Dr. Powless' Distinguished
Service Cross to the Congressional Medal of Honor. This process may
take up to 5 years to be officially approved by the Congress.
LAND MANAGEMENT: ONVAC & Veterans Service Officer, Mr.
I(erry Metoxen are still working with Land Management regarding
transferring or allocating the Veterans Memorial site to the Veterans
Department. The Oneida Land Commission has approved this transfer
of land and the necessary paperwork is cuiTently being completed by the
Land Management staff.
VETERAN SERVICE OFFICE: ONVAC continues to work with the
VSO on:
1. The development and implementation of an Oneida Veteran Data
Base. Our intent is to get an accurate as possible listing of all of
our Oneida Veterans.
2. Assisting our Communities' Veterans and Veteran Organizations.
3. Continuous upgrading and maintenance on the Veteran's Memorial
Site along HWY 54. The ONVAC wishes to thank the Department
A good mind. A good heart. A strong fire.
ONEIDA
FY '17 2nd Quarter Reports
Page 85 of 235
Page 3
of Public Works (DPW) and the Tourism Department for their
continued support with our efforts.
4. Selling and acquiring and installation of "pavers" for Veterans at
the Memorial Site. Currently, there are 247 pavers.
5. ONV AC continues to work with the VSO to have all Civil War
headstones replaced at all local cemeteries. This is a continuing
process.
6. The ONVAC and VSO continue to collaborate with all ofthe
Oneida Veterans Organizations in serving as Honor and Color
Guards for GTC and other Organizational Meetings, external
Veterans Activities, meetings, funerals, etc.
7. ONVAC and the VSO are also communicating and coordinating
Veteran Events with the SEOTS Veterans organization.
SPECIAL EVENTS
• With the positive action by the ONV AC, VSO, Oneida Business
Committee and the Legislative Operating Committee, the Oneida
Nation Flag Policy is now adopted into Oneida Law. Our "thanks"
go to all who have been involved in this most important legislation.
Implementation plans will begin ASAP and the Veteran's Flag
Protocol will also be developed ASAP.
• ONVAC remains engaged in extracurricular activities within our
Oneida Community and have assisted the Veterans Service Officer
with Veterans Meetings, celebration meals, etc. Attendance
• at these events have been very good and it is great to have our
Community Veterans participating in these events, along with their
respective families .
•
A good mind. A good heart. A strong fire.
ONEIDA
FY '17 2nd Quarter Reports
Page 86 of 235
Page4
• Seven Oneida Nation Veterans Affairs Committee members and
the Veterans Service Officer attended the 72nd Anniversary of Iwo
Jima Flag Raising Ceremony in Phoenix, Arizona from February
23-26, 2017. Our members also participated in the presentation of
an Eagle Feather and a Pendleton Blanket to the Gila River Indian
Communities' Governor, Steven Lewis. A brief, Traditional
Ceremony was conducted by a Gila River Traditional Leader and it
was an Honor to Represent the Oneida Nation at that ceremony.
• Met with representative from OTIE, who made a verbal and visual
presentation on the status of the OTIE and the Oneida Engineering,
Science and Construction (OESC) holding company as owned by
the Oneida Nation. Informed ONVAC that OESC has provided
sponsorship resources for a Military/Veteran's Pavilion at the
LPGA Event in July and would like our assistance in providing the
best possible venue for our Military /Veteran constituents .
•
• The Tribal Affairs Office has requested the ONVAC Members be
present at a Recognition Day for outgoing Congressman Reed
Ribble. The event will be hosted by the OBC in their Conference.
All available ONVAC Members attended to represent the Oneida
Nation Veterans .
•
• HUD/BASH: Requested by the OBC in our last qumierly meeting,
we would like to report that there are currently two (2) Oneida
homeless veterans active within the program with an additional ten
(10) being processed. Unfortunately, this is a "timely process" and
work continues to assist all of the eligible applicants.
GOALS AND OBJECTIVES
•
• It is the Mission of ONV AC to ensure the Oneida Veterans are
provided with quality service and assistance in the delivery of
entitlement and benefits due the Oneida Veteran and their families.
A good mind. A good heart. A strong fire.
ONEIDA
FY '17 2nd Quarter Reports
Page 87 of 235
Page 5
ONVAC accepts the responsibility to advocate for Oneida
Veterans and their families, while protecting the integrity of the
Veteran Community of the Oneida Nation
•
•
MEETING REQUIREMENTS
•
• ONVAC meetings are held the second Tuesday of each month at
5:00 pm at the Oneida Veterans Office at 134 Riverdale Drive,
Oneida.
•
• ONVAC also holds "special meetings" as appropriate, to conduct
business on issues of immediate concern and/or is directed by the
Oneida Business Committee .
•
• All meetings are open to the public .
•
A good mind. A good heart. A strong fire.
ONEIDA
FY '17 2nd Quarter Reports
Page 88 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 I 27 I 17
2. General Information:
Session:
181 Open D Executive- See instructions for the applicable laws, then choose one:
AgendaHeader:
~IR_e~po_r_ts__________________________________________________________~
D Accept as Information only
181 Action- please describe:
ONCOA Bylaws require a quarterly report to the OBC
3. Supporting Materials
181 Report
D Other:
1.
D Contract
D Resolution
r-------------------------------~
3.
4.
2.
D Business Committee signature required
4. Budget Information
181 Budgeted- Tribal Contribution
D Budgeted -Grant Funded
5. Submission
Authorized Sponsor I Liaison:
Melinda J. Danforth, Tribal Vice Chairwoman
Primary Requestor/Submitter:
Patricia Lassila, ONCOA Chairwoman
Your Name, Title/ Dept. or Tribal Member
Additional Requestor:
Lois Strong, ONCOA Coordinator
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
D Unbudgeted
FY '17 2nd Quarter Reports
Page 89 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
TO: OBC
FR: Patricia Lassila, ONCOA Chairwoman
RE: ONCOA Quarterly Report
ONCOA submits the quarterly report which is required in ONCOA Bylaws. Please reference attached report.
Thank you
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdffile to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
FY '17 2nd Quarter Reports
Page 90 of 235
ONCOA FY17 Q2 REPORT TO OBC
Apri12017
Period: January, February, March 2017
MISSION:
ONCOA ADVOCATES FOR ALL SERVICES THAT PLACE
PRIORITY ON THE WELL-BEING OF OUR ELDERS
ONEIDA NATION COMMISSION ON AGING
Carol Elm, Member
Patricia Lassila, Chairwoman
Arlie Doxtater, Vice Chairman
MaryAnn Kruckeberg, Member
Lois J. Powless, Member
Dale Webster, Secretary
Shirley Barber, Member
Dorothy J. Skenandore, Member
Member Vacant
Melinda Danforth, OBC Liaison; and Lisa Summers, Alternate OBC Liaison.
Primary Focus Areas for ONCOA
)> Long Term Care Services & Support- Alzheimer's & Other Dementia Diseases;
Affordable & Accessible Elder Housing; Adult Day Services; Personal Care Agency
)> Communication -- Tribal Elders, Elder Service Staff and Community
)> Training & Education -- ONCOA and staff
ONCOA Meetings October, November, December 2016
January 24
February 14
February 28
March 14
March28
FINANCIALS
According to the financial report for period ending March 28, 2017, ONCOA is on schedule
for meeting our budget projections.
MINUTES
All approved minutes are submitted to the office of the Tribal Secretary monthly.
PROJECTSffRAINING/EDUCATION
Treasurer's Budget Planning- FY2017, FY2018, and FY2019
• Monthly meetings continue to be held to gain understanding of guiding strategies: Vision,
Mission, Core Values, Four Strategic Directions, Seven Practical Visions and Value
Based Budgeting.
• Presentation areas: Federal Election Review, Market Outlook & Economic Forecast for
FY2017, Develop contingency plans with potential budget impacts, Report success per
FY20 17 Operation Plans, Right-size employment initiative/Minimum staffing levels.
1
FY '17 2nd Quarter Reports
Page 91 of 235
ONCOA FY17 Q2 REPORT TO OBC
April2017
Period: January, February, March 2017
Solar Deployment On Tribal Facilities, Michael Troge, Environmental Project
Manager
Michael Troge provided information of electrical use per building and OCHC electrical
diagram. He went over the latest project details per building. The Project Installation will
cost $2 Million. 1 Million is covered by a grant. The other 1 Million will be covered by an
investor\Partner. Tribe's Solar Bill will be $80,000.00 per year for 6 years. Estimated
Maintenance per year is $15,000.00 per year. Tribal Solar costs are $65,000.00 per year.
Installation price is $2,556.00 per Kilowatt. Ownership Shares will flip on Year 7 =Buyout
estimated cost is $100,000.00 for the Oneida Tribe to be full owner. Strategy equals solar
bill= utility bill. Agreements are still under negotiation. Oneida Nation and SunVest form a
partnership which is called the Oneida Nation Solar, LLC and has direct oversight of the
two partners. The Oneida Nation Solar, LLC may be dissolved after the Operating
Agreement has conclude (year 7). The Operating Agreement defines the relationship
between the two entities.
Hempstead Project Heart, Marcus Grignon
Marcus Grignon was here to provide an Educational Aspect for Hemp Production and Hemp
Products for all kinds of uses. There were textile materials, medicinal opportunities for pain
reduction, candy, socks, t shirts, shoes, clothing, Hemp Crete Bricks and insulation for
homes (resists mold, fire resistant, animal resistant), and paper products, etc. that can be
made of Hemp. Seeds can be used in Yogurt, salads, and other foods. It is now in Dr.
Braunor's Soap sold at Target, PikN Save, Festival Foods, and Woodman's Stores. Hemp
Oil can be used for Arthritis.
The first step is to talk and educate the community about the uses of Hemp. Call your State
Representatives, State Legislators, to recommend support for Hemp Production. Google
State Legislature Council for names of legislators to make contact with. State Legislators
need to craft current policy for the State of Wisconsin in order to allow Hemp Production in
the State of Wisconsin.
ONCOA Orientation
• The annual ONCOA orientation was held in February with the assistance of Wendel Holt
from the Great Lake Intertribal Council. Usually Elder Service staff participates to inform
ONCOA about the services that are offered. We will ask for them to meet with ONCOA at
a later date when the department is more settled from changes in management.
ONCOA Bylaw Review
• ONCOA is undertaking a thorough review of the bylaws. Terry Hetzel, Continuous
Improvement/Mediation Specialist, is assisting us in completing the analysis.
Nutrition Advisory Board
• ONCOA participates on this board which meets once a month.
• The Mealsite Nutrition Assessment was completed for the 2016-2018 plan assessment
period in order to review all items surrounding the functions of the nutrition programs
under the Older American'sAct including the following areas: Administrative Functions,
2
FY '17 2nd Quarter Reports
•
•
Page 92 of 235
ONCOA FY17 Q2 REPORT TO OBC
April2017
Period: January, February, March 2017
Income Sources, Congregate Nutrition Programming, Home Delivered Meal Programming,
Food Safety and Sanitation and Other Nutrition Services.
The report states that no sections of the assessment were out of compliance. Further the
reporter stated that Oneida Elder Services employs experienced, well-trained staff, which
acts with the Elders' best interests at all times. The staff put a lot of effort into making the
Nutrition Program a success and they really work well as a team.
Loretta Mencheski is the Elder Services, Mealsite Supervisor. ONCOA thanked her for her
hard work in continuing to serve the Elders with opportunities for healthy meals, quality
education, numerous socialization opportunities, and improved health.
Elder Tree
• The Elder Tree Project is an effort to spread technology that will help older adults
remain independent, living in their home as long as possible. Participants will be
provided an Ipad and WiFi access along with training to use the Ipad and Wifi service.
This project was developed at the University of Wisconsin-Madison.
• Ten adult "Champions" from the Oneida community have been selected to be trained on
Elder Tree to help build a base of users in the community.
• ONCOA is collaborating with University of Wisconsin- Madison to develop a Baldwin
Grant which will provide access to computer/internet technology and the Elder Tree
Website for 25 elders who are members of the Oneida Nation in order to improve
communication; access to tribal information; establish a group of community Elder Tree
Coaches; and spread the Oneida Elder Tree experience to the other 10 tribes in
Wisconsin.
• Status April2017: The Pre-Proposal submitted was approved for the next selection
phase of the grant. There is a strong possibility that Oneida will be awarded the
grant as the Baldwin grant wants to focus on projects benefiting people living.in
Wisconsin. Oneida Enrollment statistics utilized in the grant showed that the
Oneida Elders in Wisconsin have increased by 128% from 1999 to 2016.
Elder Village - Redesign of Phase II of ten Cottages
• Affordable and accessible housing for our elders is a priority need in our community.
To address this need, ONCOA played a major role in identifying the Elder Village
Concept as a neighborhood that would enhance "Quality of Life" principles for elders.
The cottages are unique with materials, varied layout, and are in a park-like setting with
ample green space surrounding the homes. There is a trail connection to other Oneida
areas like Site I, Turtle School, and eventually Site II. The Elder Village Cottages meet
the minimum ADA standards.
• A project team has been formed to redesign Phase II of the next ten cottages.
Representatives include the following areas: ONCOA, Oneida Housing Authority,
Senior Architect, Planning and Solar Energy,
• The plan is to start over with the redesign instead of modifying the existing plan and to
take into account the best quality of life needs for the elder. There will be some minor
adjustments for the future cottages as well as considering smaller units to keep cost
down. Solar panels for future homes were discussed. The bedrooms and garages need
ADA clearance. We need to have a discussion about the total costs of the cottages. It's
3
FY '17 2nd Quarter Reports
•
Page 93 of 235
ONCOA FY17 Q2 REPORT TO OBC
April2017
Period: January, February, March 2017
not just about the design. For example, the bidding package could be broken down so
we get more potential contractors working at the same time.
Status April2017: An architect has been selected to provide designs for Phase II of
the cottage designs. ONCOA has been participating as part of the Design Selection
Team. The plan is to have final designs ready by May. Look for construction to
begin soon.
Adult Day Services
• ONCOA has identified the need for Adult Day Services and garages for the Tribal Elder
Apartments. The Adult Day Services was deleted from the original ORCCC project and
slated for a future development CIP. These projects are related to the development of
the Lee McLester II Complex. ONCOA will be working with Elder Services to support
moving these projects forward.
• ONCOA will start researching adult day care programs.
• Status Adult Day Services: No movement on this project during this past quarter
and need input from Elder Service Director on how they would like to proceed on
this project.
Tribal Elder Apartment Garages
• In February, 2005 Elder Services started the plans for a capital improvement project
request for garages for tenants occupying the Elder Service apartments. Project
justification continues to be for health and safety issues. Due to the existing building
being located on top of a hill it can be extremely windy with harsh weather conditions.
Elders are especially susceptible to health problems caused by these conditions and it
can be very difficult for elders to get to and from their vehicles in inclement weather.
• Status Apartment Garages: The GSD Division Director has approved and signed off
on the CIP package and the project now needs approval at the OBC level. Currently there
is approximately $48,000 available to continue planning for this project. There has been
no movement on this project during this quarter. Elder Service Director needs to
decide how they want to proceed on this project. In addition, the next phase of the
project needs to be included in the FY2018 budget. Elder Services Direct needs to
submit this CIP request.
Alzheimer's Awareness and Research Initiative
• In December 2014, ONCOA connected with the Wisconsin Alzheimer's Disease
Research Center after meeting representatives at the Annual Wisconsin Alzheimer's
conference. The UW-Madison's Alzheimer Disease Research Center is one of the
Nation's leading research centers providing scientific research, resources, and expertise
in Alzheimer's disease and related illnesses.ONCOA supports Oneida tribal members to
expand their awareness of Alzheimer's disease and other dementias and to participate in
the national effort to end Alzheimer's.
• In May, 2015, Dr. Dorothy Farrar-Edwards, Dr. Carey Gleason, Fabu Carter and Carol
Hutchinson from the University of Wisconsin School of Medicine and Public Health
Alzheimer's disease Research Center (ADRC) met with Oneida elders and others at the
mealsite to provide Alzheimer's disease information.
4
FY '17 2nd Quarter Reports
•
•
•
Page 94 of 235
ONCOA FY17 Q2 REPORT TO OBC
April 2017
Period: January, February, March 2017
ONCOA held a meeting with Dr. Dorothy Edwards and Dr. Carey Gleason to discuss
the potential collaboration between Oneida and UW-Madison's Alzheimer's disease
Research Center. Potential areas of collaboration are: Training Dementia Care
Specialist; Community Education; Promoting Timely Recognition of Memory
Disorders; Connecting to Oneida Health Center and Anna John RCCC. The Green Bay
area has a large Native population and would be ideal for a satellite center for a UWMadison Alzheimer's Resource Center.
Alzheimer's Clinical Trials-- ONCOA continues to work on encouraging tribal
members to become participants in Alzheimer's clinic trials. There is very little
information on Native Americans that would indicate how prevalent the disease is in
Indian country. We can fight this disease by becoming research volunteers who provide
critical data needed to move science forward. Several Oneida volunteers have already
signed up and are encouraging others to participate.
Status April: The UW-Madison Research team will meet in Oneida to
Long Term Care Group
• A Long Term Care (LTC) group consisting of representatives from Oneida Health Center,
Governmental Services, and ONCOA has been formed to develop a strategic LTC-Services and
Supports plan for Oneida. Out of this larger group a core team has been formed.
• Lately, the Core Team (Health Center, GSD, Elder Services, ONCOA, Law) have been meeting
to work on the Tribal Only Waiver. The Tribally operated Medicaid (low income) Home and
Community Based Services (HCBS) waiver is an option for Wisconsin American Indian Tribes
to provide long term supports for adults with long-term care needs in Wisconsin. This waiver is
important because it aligns administration with the unique authorities of Tribal Governments,
and assures that services will meet the unique needs of tribal members when meeting their long
term care needs.
• During the past months the Waiver Plan was changed to Tribally Operated Waiver. It is
expected that solutions will be developed to narrow the health care gap in critical risk areas
experienced disproportionately among American Indians.
• The Tribal Only Waiver will allow for 100% reimbursement at the federal level directly to
tribes. The State will then not have to pay a percentage of the eligible service. We have not
received any notification that the Tribal Only Waiver has been approved.
• Status: The Tribal Long Term Care Study Group, consisting of State and Tribal
representatives, continues to work with CMS to get the Tribal Waiver approved. These are
monthly meetings. No resolve has been reached with CMA regarding the Tribal Waiver
category approved for Wisconsin.
Money Follows the Person (MFP) Tribal Initiative
• The Centers for Medicare and Medicaid Services is offering states and tribes between $850,000
and $1.93 million in grant funding in order to build sustainable community-based Long Term
Services and supports specifically for Tribal Members. Wisconsin must have an active
partnership with the participating tribes or tribal organizations in order to be eligible for the
grant.
• The project Oneida has selected to develop is a Tribal Personal Care Agency along with
needed infrastructure to deliver Long Term Care services to Oneida Tribal Members. Having a
Personal Care Agency will allow Elder Services and Oneida Health Center to obtain Third
Party Billing Payments through Medicaid for In-Home Care and Home Chore Services.
Currently, Oneida provides In-Home Care and Home Chore Services that are paid through
5
FY '17 2nd Quarter Reports
Page 95 of 235
ONCOA FY17 Q2 REPORT TO OBC
Apri12017
Period: January, February, March 2017
•
•
Tribal Contribution. In the future, Elder Services could potentially increase these services
utilizing the third party reimbursement received by the Tribe.
ONCOA supports having a personal care agency to help defray Tribal Contribution costs to
the Elder Service budget. The reimbursement will come from those services provided to clients
who meet low income eligibility (Medicaid) and are eligible for the COP program. The COP
program will expire in December, 2017 and those services will then come through managed
care.
Status April: David Larson, OCHC Ancillary Services Director, is the main person in
charge ofthis grant for Oneida. ONCOA received notice from Ashley Hesse, DHS
representative, that in late March the DHS Tribal Affairs Office released the MFPTI
Phase ill solicitation to all tribes. This opportunity can provide up to $75000 to support
development or enhancement of Home and Community Based Services (HCBS) programs
provided by tribes. Ashley Hesse is available to meet with us to discuss the MFPTI grant
or provide technical assistance to aid in the development of our designated project---a
personal care agency. ONCOA sent a request to David Larson to set up a meeting to
review our progress on developing a personal care agency.
Great Lakes Native American Elders Association (GLNAEA)
• GLNAEA meetings are held quarterly and membership is comprised of elders from the eleven
tribes in Wisconsin. Each tribe takes a tum at sponsoring a meeting on their reservation. Tribal
news and current issues in Indian country are discussed at the meetings. Social interaction
between the tribes is an important aspect of the association that keeps members participating in
the meetings.
• These meetings are held quarterly with various host tribes. Each tribe handles their own
notifications of dates and locations. The Oneida Chairwoman has committed to holding the
September 2018 GLNAEA meeting.
Webinars
• No webinar training has been made available to ON COA in the months of January, February,
and March. These webinars are planned through Elder Services and an offer to participate is
extended to ONCOA.
• Status April: ONCOA scheduled two webinars in April and extended an invitation to
Elder Service Director for ES staffto attend. Webinars: !.Native American and Research
Communities Uniting to Fight Alzheimer's Disease 2. Strategic Planning- Seminole
Native Learning Center
Wisconsin Tribal Aging Directors Association
• ONCOA members did participate in these monthly meetings. All eleven tribes belong to this
association and meet to discuss Aging Issues in Indian Country and to formulate ways to best
meet the needs of our Native Elders. This is a very informative meeting.
• This was a collaborative relationship that ONCOA has maintained with Elders Services and the
other tribes since the inception of the organization.
• ONCOA has not participated in any of these meetings with Elder Services Director during
January, February, and March 2017.
Elder Service Staff Meetings
• Elder Service Staff Meetings are still held on the first Tuesday of each month but
ONCOA has been asked to not attend any further "All Staff'' meetings.
6
FY '17 2nd Quarter Reports
Page 96 of 235
ONCOA FY17 Q2 REPORT TO OBC
April2017
Period: January, February, March 2017
•
In the past, these meetings provided an opportunity to ONCOA to maintain a
relationship with all Elder Staff where monthly calendar of events, speakers, and staff
information comprised the agenda.
Title V- Senior Community Service Employment Program (SCSEP)
• SCSEP is Elder job training funded througha grant from the U.S. Dept. of Labor.
• ONCOA has employed Title V staff for the past 8 years and we have always had great
success working with the Title V program. Since our budget is limited we seek out
resources to assist us in meeting our administrative needs.
• Status: We have one applicant who is going through the approval process with the
Title V program through National Indian Council on Aging (NICOA).
Commentary
• ONCOA has been told that re-organization within Elder Services is going to happen.
This may be positive change but we don't know because we have not received any
information on the comprehensive re-organization plan or any rational to support the
changes. ONCOA plays a critical role in advising and supporting the Elder Service
programs therefore we need to be informed of the future of Elder Services. Change can
occur in a positive manner especially if staff know what is going to happen and rational
to support the change. ONCOA has invited George Skenandore, GSD Director, to attend
our next ONCOA meeting on April25 1h. We hope this will be an informative meeting.
Meeting Requirements
ONCOA meets on the second and fourth Tuesday of each month at 1:00 p.m. in the Elder
Services, Conference Room. Special Meetings are held during the month to address specific
topics related to the goals and objectives ofONCOA. Meetings are open and community
members are encouraged to attend. Dates and times of meetings are published in the
DRUMS.
GOALS
GOAL I
ONCOA will create policies and work together with Elder Services in an
effort to improve the quality of life of our Elders.
GOAL II
ONCOA will communicate with Elders on issues, policies and services in
order to increase their awareness and participation.
GOALID
ONCOA will advocate at all levels (tribal, local, state, national) for
resources to provide for elder services
7
FY '17 2nd Quarter Reports
Page 97 of 235
ONCOA FY17 Q2 REPORT TO OBC
April2017
Period: January, February, March 2017
COMMENTS
Each commissioner, along with the ONCOA staff, brings with him/her a varied background
of employment, life experiences, education, and community/state/national involvement to
work toward a common goal of advocating for services that place emphasis on our elders.
The following list demonstrates the extent of current community/state/national involvement
for the ONCOA commissioners and staff:
Anna John RCCC Board
Oneida Nutrition Board
Veterans ofForeign Wars (VFW)
National Indian Council on Aging (NICOA)
Oneida Child Protective Board
Auxiliary
Oneida Police Commission
National Indian Child Welfare Association
Great Lakes Native American Elders Association, members
G\ONCOA\Quarterly Reports FY2017\FY17 Q2 April Jan Feb Mar 2017
8
FY '17 2nd Quarter Reports
Page 98 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 / 27 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept OGC 2nd Qtr Report
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 2nd Qtr Report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Mark A. Powless Sr., OGC Chairman
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Tamara Van Schyndel, Executive Director
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 2nd Quarter Reports
Page 99 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Accept OGC 2nd Qtr Report
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 100 of 235
ONEIDA GAMING COMMISSION QUARTERLY REPORT
FY 2017 First Quarter: January, February, and March
Prepared on April 18, 2017
Article I. Purpose
The purpose of the Oneida Gaming Commission (OGC) is to protect the
assets and integrity of Oneida Gaming through regulatory oversight. The
OGC regulatory oversight leads to current and consistent regulatory
practices within the gaming operation.
Article II. Names
2-1. There are four (4) full time Commissioners which include:
Chairman- Mark A. Powless Sr., Vice Chair- Matthew W. Denny,
Secretary- R. Tom Danforth, and Commissioner Barbra Erickson. The
OGC also has an Executive Director who oversees eleven (11) staff
members and the OGC also oversees thirty-eight (38) Surveillance
personnel.
2-2. Report is submitted by the Oneida Gaming Commission Executive
Director, Tamara Van Schyndel. The Oneida Gaming Commission can be
reached by calling 920-497-5850.
2-3. The Oneida Business Committee Liaison for the Oneida Gaming
Commission is Brandon Yellowbird-Stevens.
Article III. Meetings & Reports
OGC Meetings
January
01/16/17 Regular
01/30/17 Regular
February
02/13/17 Regular
02/27/17 Regular
March
03/13/17 Regular
Security Joint Meetings
Gaming Joint Meetings
January
01/23/17
February
02/27/17
March
CNX
Monthly meetings changed to
quarterly intervals
1st Qtr Mtg CNX
January
1
FY '17 2nd Quarter Reports
Page 101 of 235
Employee Investigations and Vendor Licensing
License
Investigations
January
February
March
28
25
28
Temporary Licenses
(Work Permits)
Approvals/Denials
151/14 Denials
74/14 Denials
169/13 Denials
New Employee
Orientation &
Spectra
28/0
25/0
28/0
Vendor Work
Permits
63/0 Denials
12/0 Denials
56/0 Denials
Employee Licensing and Hearings
Employees Licensed Hearings
January
151
2
February
74
3
March
169
0
Surveillance Reports
# of Reports
January
66
February
45
March
33
January
• 1st Quarterly Joint OBC/OGC Meeting 01/31/17
• WGRA Planning
• Surveillance System Replacement Project – presentations, evaluations,
vendor chosen
February
• TGPN Women in Tribal Gaming Symposium Palm Springs, CA
01/12/17-01/15/17
• World Game Protection Conference Las Vegas, NV 01/20/1701/24/17
• UNLV Compliance/Audit Training Las Vegas, NV 01/27/17-02/03/17
• WGRA Planning
• Surveillance System Replacement Project – assessment/discovery
• Cabling Project – site assessments, RFQ development
March
• GLI Round Table Las Vegas, NV 03/14/17-03/17/17
• NTGCR Conference Tulsa, OK 03/20/17-03/24/17
• 2nd Qtr NIGC Payment
• WGRA Planning
• Surveillance System Replacement Project – system design work
• Cabling Project – Vendor chosen
2
FY '17 2nd Quarter Reports
Page 102 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 / 27 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept Election Board FY 2017 2nd quarter report.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Melinda J. Danforth, Tribal Vice Chairwoman
Primary Requestor:
Racquel Hill, Election Board Chairperson
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 2nd Quarter Reports
Page 103 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Accept Election Board FY 2017 2nd quarter report.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 2nd Quarter Reports
Page 104 of 235
ONEIDA ELECTION BOARD QUARTERLY REPORT
January – March 2017
April 19, 2017
Report Submitted By:
Racquel Hill, Chairperson
Election_Board@oneidanation.org
Board Members:
Teresa Schuman, Vice Chairperson
Sunshine Wheelock, Secretary
Gina Buenrostro
Vicki L. Cornelius
Constance Danforth
Lori Elm
Candace House
Tonya Webster
BC Liaison:
Meetings:
Melinda J. Danforth, Vice Chairwoman
Alternate Lisa Summers, Tribal Secretary
Regular
Meeting
January
1
February
1
March
1
*Caucus of 3/25/17
Special
Meeting
0
0
*1
GTC
Meeting
0
1
2
Highlights for the quarter:
1. Proposed General Election date was submitted to Secretary’s Office for Annual GTC
meeting (per Election Law: 2.9-1. In accordance with Article III, Section 4 of the Tribal
Constitution, elections shall be held in the month of July on a date set by the General Tribal
Council. The General Tribal Council shall set the election date at the January annual
meeting, or at the first GTC meeting held during a given year. GTC approved the 2017
Caucus date of March 25th, 2017 primary date of May 6th, and 2017 general election date of
July 8th.
2. Election Board went into “election cycle mode” and Caucus was held March 25, 2017 at
1:00 pm at the Norbert Hill Center, Business Committee Conference Room which was very
well attended. The deadline to submit applications was March 31, 2017. Election Board has
been diligently reviewing applications for both the Business Committee primary ballot and all
other applications submitted for the 2017 general election ballot.
Goals and Objectives (Remain consistent):
Conduct Tribal Elections in compliance with Tribal law.
Develop, adopt, and review applicable standard operating procedures.
Strive to serve the Oneida membership fairly while being fiscally responsible.
Meeting requirements: The Oneida Election Board is required to meet once per month with
special meetings scheduled as needed. No special meetings were held for the 2nd quarter. FYI:
Election Board has more regular meetings when in “election cycle mode” to prepare for
elections.
FY '17 2nd Quarter Reports
Page 105 of 235
Oneida Busine:ss Committee Agenda Request
1. Meeting Date Requested:
04
I 27
I 17
2. General Information:
Session:
D Open D Executive - See instructions for the applicable laws, then choose one:
jother - type reason
AgendaHeader:
j~R_e~p_o_rt_s____________________________________________________________~
D Accept as Information only
~
Action - please describe:
Approve quarterly report
3. Supporting Materials
~
Report
D Resolution
D Contract
D Other:
~---------------------------------.
0
1
3.
2
4.
Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor I Liaison:
!Jennifer Webster, Council Member
Primary Requestor/Submitter:
Dakota Webster Land Claims Commission Secretary I Treasurer
Your Namt~. Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
FY '17 2nd Quarter Reports
Page 106 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
approval of 2nd quarter report for the Land Cl.aims Commission
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
FY '17 2nd Quarter Reports
Page 107 of 235
ONEIDA LAND CLAIMS COMMISSION
2nd\ QUARTER REPORT
January 1, 2017 to March 31,2017
Submitted by Dakota Webster, LCC Secretary 920-228-0623
LAND CLAIMS COMMISSIONERS:
Officers: Chairperson- Loretta Metoxe:n, Vice Chair-Chris Cornelius, Secretary/TreasurerDakota Webster
Commissioners: Donald McLester. Tomas Escamea, Charles Wheelock
LCC Liaison: Jennifer Webster
PURPOSE:
The Oneida Land Claims Commission will make infotmed thoughtful recommendations to the
General Tribal Council and Business Committee on issues pertaining to all Oneida land claim
issues. We also encourage active participation from the membership.
MISSION:
Actively pursuing education, recomm(mdations, and resolutions to all land claim settlement
offers; honoring our ancestors, treaties:, and the seven generations.
OBJECTIVES:
The Oneida Land Claims Commission. is an elected governing body to meet the needs of the
General Tribal Council. The Land Claims Commission is working to develop a better
understanding betwe~n themselves the: Business Committee and the Land Commission. The
Land Claims Commission is waiting approvals from the LOC on updates to the Land Claims
Commission By-Laws. The Land Claims Commission is in the process of completing a report of
feedback from the surveys that have b1een collected and will have that report available to the
Business Committee and the General Tribal Council. The Land Claims Commission website
FY '17 2nd Quarter Reports
Page 108 of 235
which will be available to members only will be up and running soon finishing touches will
include a time line, links to important court decisions involving land claims, and movements by
the Land Claims Commission. The Land Claims Commission is working to put out another
timeline for the Kalihwisaks to remind General Tribal Council of movements and people that
have been involved with the land claim in New York from its inception to the present. The
Commission is coordinating a viewing; of a movie involving relocation and is looking into
possibly putting out something on the relocation ofthe Oneida Nation to Wisconsin. The Land
Claims Commission has started work on the FY20 18 budget.
MEETINGS:
Regular scheduled meetings
January 5.. 2017, January 19,2017, February 2, 2017, February 16" 2017, March 23,2017
Special meetings
January 31, 2017
The Land Claims Commission meets twice a month on a regular basis as scheduled; the first and
third Thursday of every month at 5:30p.m. Meeting location Cottage 2.
FOLLOW UP:
The commission is happy to report that Loretta Metoxen has finally been appointed to the Land
Claims Commiss1on. Election for offieers is complete Loretta Metoxen Chairperson, Chris
Cornelius Vice-Chair, and Dakota Webster Secretary I Treasurer. A special meeting was held
with the Business Committee to discu!5S roles and concerns that the Land Claims Commission
have. The discussion involved storage concerns, direction of the Land Claims Commission, and
responsibilities to the General Tribal Council. Jay Rasmussen resigned from the Commission and
his position will be filled in the election in July. A submission was given to the Kalihwisaks
FY '17 2nd Quarter Reports
Page 109 of 235
about the anniversary of the March 4, 1985 Supreme Court victory. More investigation into
Oneida Land Claims has begtm and the Commission is exploring ideas of the best way to get that
information back to the General Tribal Council.
FY '17 2nd Quarter Reports
Page 110 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 / 27 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Defer Oneida Land Commission FY '17 2nd quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Memo
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Tehassi Hill, Council Member
Primary Requestor/Submitter:
Submitted by: Jay Rasmussen, Oneida Land Commission Secretary
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
FY '17 2nd Quarter Reports
TO:
ONEIDA BUSINESS COMMITTEE
FROM:
JAY T. RASMUSSEN, ONEIDA LAND COMMISSION SECRETARY
SUBJECT:
REQUEST FOR DEFERRAL
DATE:
APRIL 21, 2017
Page 111 of 235
This memorandum serves as a formal request for deferral of the Oneida Land Commission second (2)
quarter reporting requirements.
The report is in final draft form. The report needs final approval from the Oneida Land Commission at their
acquisition meeting to be held on April 24, 2017.
If you should have further questions/concerns please feel free to contact me via e-mail at
jrasmuss@oneidanation.org.
FY '17 2nd Quarter Reports
Page 112 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
04 I 27
I 17
2. General Information:
Session:
~- Open
Agenda Header:
D Executive- See instructions for the applicable laws, then choose one:
Reports
L_~----------------------------------------------------------~
18] Accept as Information only
D Action -please describe:
3. Supporting Materials
18] Report
D Resolution
D Contract
D Other:
1.
3.
2.
4.
D Business Committee signature required
4. Budget Information
~ Budgeted- Tribal Contribution
D Budgeted -Grant Funded
D Unbudgeted
5. Submission
AuthorizedSponsor/Liaison:
Primary Requestor/Submitter:
LIT_e_h_as_s_i_H_iii_,C_o_u_n_c_il_~__em__b_e_r__________________________________~
Jay Rasmussen Land Commission Secretary
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
FY '17 2nd Quarter Reports
Page 113 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The provide a quarterly update on activities surrounding the Oneida Land Commission.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
FY '17 2nd Quarter Reports
Page 114 of 235
LAND COMMISSION-(OCT.-DEC.
20 16)
1ST QUARTER REPORT
Committing to Build a Responsible Nation
Accountable & Effective Gover~nmental Design
To support Oneida Nation business and increase revenue, the
Land Commission will Identify and acquire strategic land
purchases for Oneida Nation corporations and business units.
Advancing Onvyote?a.ka Principles
Long Term Sustainability Plans
The Land Commission has developed a program for a land ONLY purchase process; this allows
membership more options in financin~, the ability to acquire a home that fits their individual reeds,
;
maximizes the use of acquisition funds, and reduces risk to the Oneida Nation.
Creating a Positive Organizational Culture
Accountable & Effective Governmental Design
Recommended edits and changes for the by-laws will be submitted to the Legislative Operating
Committee regarding Land Commissioner qualifications. The by-laws will outline specifications, to Real
,
1Property Law class and/or equivalent hours, specified subject matter training, or completes specified
training within one year of election .
Oneida Land Commission Members
Rae Skenandore, Chairperson
Racquel Hill, Vice-Chairperson
Jay Rasmussen, Secretary
Donald Mclester, Commissioner
Sherrole Benton, Commissioner
Lloyd Powless, Jr., Commissioner
Rebecca Webster, Commissioner
Regular meetings are the 2nd Monday monthly.
Acquisition Meetings are the 4th Monday
monthly.
Meeting and Hearing Stipends
Meetings
Eviction Hearings
Probate Hearings
Foreclosure Hearings
$ 50.00
$ 50.00
$ 50.00
$150.00
* Note a hearing body consists of 3 members
ACQUISITIONS-First Quarter
•
Eleven (11) acquisitions
+ 9.13 acres aquired
Oneida currently owns 26384.19 acres or
40.3% of the original reservation.
The Oneida Land Commission is not a real
estate developer. Future development
decisions occur in another area of the Tribe.
First Quarter Meetings
3 Regular meetings
3 Acquisition meetings
1 Special Meetings
1 Joint meeting
First Quarter Hearings
1 Eviction
1 Foreclosures
FY '17 2nd Quarter Reports
Page 115 of 235
LAND COMMISSION-(OCT.-DEC. 20 16)
Update on Strategic Goals
•
A strategic commercial property was acquired in June of 2016. As part of the purchase agreement
the former owner occupied the facility/building until December 2016. Gaming will be conducting a
feasibility study which will focus on producing revenue for the Oneida Nation. Details have not been
"ironed out."
•
The Homeownership for Independent Purchase (HIP) program saw eight (8) additional purchases
during the first (1) quarter of FY 2017.
•
The Land Commission, Department of Land Management, Legislative Operating Committee, Bay
Bank and Legal continue to develop administrative rules for a Phase II of the HIP program. Tribal
Housing Reacquisition of Individual Fee and Trust Title (THRIFTT) Program would allow Nation
homeowners to sell their land to the Nation. THRIFFT will be rolled out FY 2017.
•
The Land Commission By-laws are being amended as the new laws come forward for approval. The
By-laws will include a required training.
•
The Leasing Law revisions are awaiting final approvals from the Bureau of Indian Affairs {BIA.) A
public meeting was held on May 19, 2016.
•
The Mortgage Law revisions and approvals are coming to finalization. A public meeting was held on
June 30, 2016.
•
The Landlord Tenant Law revisions and approvals are coming to finalization. A public meeting was
held July 21, 2016
Other Highlights
•
The Land Commission is in the process of examining, developing and implementing plans for the FY
'17 budget.
•
The Oneida Nation acquired 6.5 acres of vacant trust land.
•
Land Commission has officially moved all meetings to Little Bear Development Center per audit
findings. This has been officially posted for Oneida Nation members.
•
Joint Land Commission/Business Committee meeting was held on October 20, 2016.
•
The Land Commission would like to welcome to our team Lloyd Powless and Rebecca "Becky"
Webster. Both individuals have worked extensively with the Land Commission in the past.
FY '17 2nd Quarter Reports
Page 116 of 235
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
4
I 27 I 17
2. General Information:
Session:
18] Open D Executive - See instructions for th e applicab~e laws, then choose one:
AgendaHeader:
I R_e~p_
~
ort__
s ________________________________________________________~
[RJ Accept as Information only
D Action - please describe:
Accept Oneida Nation School Board FY '17 2nd quarter report
3. Supporting Materials
[8] Report
D Resolution
0 Contract
[RJ Other:
1~Quarterly Report
3.
2.,School Board Minutes
4.
O Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
0 Budgeted - Grant Funded
0
Unbudgeted
5. Submission
AuthorizedSponsor / Liaison:
Primary Requestor/Submitter:
~IF_a_w_n_B_il_lie_,_c_o_u_n_d_I__
M e_m_b_e_r ________________________________~
Submitted by School Board Administrative Assistant, Jolene Hensberger
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of2
FY '17 2nd Quarter Reports
Page 117 of 235
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Oneida Nation School Board is requested t o provide quarterly updates to the Oneida Business Committee.
This update is from January until April2017.
1) Save a copy of this form for your records.
2) Print this form as a ·lf.pdf OR print and scan thi s form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of2
FY '17 2nd Quarter Reports
Page 118 of 235
ONEIDA NATION SCHOOL SYSTEM
Oneida Nation Elementary School
Oneida Nation Hig h School
P.O. Rox 365
N7 125 Seminary Road
Oneida, WI 54155
Phone (920) 869-1676
FAX (920) 869-1684
P.O. Box 365
N72 10 Seminary Road
Oneida, WI 54 155
Phone (920) 869-4308
FAX (920) 869-4045
April 18, 2017
BOARD:
Oneida Nation School Board
MEMBERS:
Debra Danforth, Chair
Fred Muscavitch, Vice Chair
Rhiannon Metoxen, Secretary
Melinda K. Danforth, member At-large
Todd Hill, Parent Member
Shanna Tom~s, Parent Member
Margaret R. Ellis, Parent Member
CONTACT PERSON:
OBC LIAiSON:
Rhiannon Metoxen
Fawn Billie
MINUTES:
January 2017
February 2017
March 2017
UPDATES
January- April student enrollment: K-5 = 334
9-12 = 125
Total = 459
The Oneida Nation School System had recently lost a dedicated High School staffmember, Becky Nutt,
who put forth great effort and devotion to our students. Ms. Nutt spent twenty years as a high school
science teacher. During that time she taught students much about environmental science and traveled to
many Science Fairs with students who would rctum as winners in the competitions. She was a Toyota
Tapestry Grant recipient and also was nominated several times for the Golden Apple Award. She was
on the committee responsible for writing State Science Standards and was one of few teachers who
continued to work towards the National Certification of Teacher Program, supported through the BIR.
She received a WaJmart Teacher of the Distinction Award and eamed her Master's degree to improve
her talents in her science classroom, while teaching at ONHS. Ms. Becky Nutt loved science, loved
teaching science and loved teaching at ONHS. She will be greatly missed.
The Oneida Nation School Board is excited to announce that it has gained a new member, Margaret R.
Ellis, to fill a Parent Position. The Board is grateful for her dedication and looks forward to working
with her. We have recently had one member, Neset Skenandore, resign. We thank her for her service
and wish her well in her future endeavors.
1
FY '17 2nd Quarter Reports
Page 119 of 235
We would also like to congratulate one of our Language and Culture Staff, Stephenie Muscavitch VanEvery for being selected as a 2017 Herb Kohl Teacher of the Year recipient! She will be receiving her
award at a banquet on Saturday, April 2211(1 at the Red Smith School in Green Bay, Wl.
The School Board has been reviewing and updating the Education Law (Code), which was previously
submitted to the LOC years ago. The next review session is scheduled on April 22, 2017 with the
presence of the School Board Attorney. This Law will help give better direction and unity to our
community in regards to education from birth to grave. Areas containing educational goals will be able
to better collaborate with each other to increase support, guidance, and educational opportunities for our
members.
The Oneida Language House recently met with the Oneida Nation School Board to discuss a transitional
opportunity for both the Oneida Nation School System, as well as the Language House. Before the
School Board could take any action, U1ey met with the Oneida Business Committee to obtain direction
and approval to transition the Oneida Language House under the Oneida Nation School Board; a
resolution is being worked on by the Business Committee. This transition will not only help the
Language House to work with long term candidates, but will also help our youth to further their
knowledge and understanding of the Oneida Language. Our youth receiving the Language House's
curriculum wil I be able to bring the teachings home to their families. The restoration of our culture and
language is critical to our Nation.
The Oneida Nation School System is seeking qualified teaching staff to fill soon-to-be vacant positions
for the 2017-2018 school year as some of our staff will be retiring. Substitute teachers arc cutTently
covering various positions to get us tlu·ough the end
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.