Oneida Business Committee (2020)

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Public Packet

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Oneida Business Committee

Regular Meeting

8:30 AM Tuesday, November 24, 2020

BC Conference Room, 2nd floor, Norbert Hill Center

Agenda

Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.

Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members

of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and

present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.

NOTICE

All regular, special, and emergency Business Committee meetings are closed to the public for the

duration of the Public Health State of Emergency. This is preventative measure as a result of the

COVID-19 pandemic. Audio recordings are made of all meetings of the Business Committee.

Video recordings are made of regular meetings of the Business Committee. All recordings are

available

the

Nation's

website

at:

https://oneida-nsn.gov/government/businesscommittee/recordings/

If you have comments regarding open session items, please submit them to

TribalSecretary@oneidanation.org no later than close of business the day prior to a Business

Committee meeting. Comments will be noticed to the Business Committee.

CALL TO ORDER

II.

OPENING

III.

ADOPT THE AGENDA

IV.

MINUTES

Approve the November 10, 2020, regular Business Committee meeting minutes

Sponsor: Lisa Liggins, Secretary

Oneida Business Committee

Regular Meeting Agenda

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November 24, 2020

Public Packet

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RESOLUTIONS

Adopt resolution entitled CY 2021 County Tribal Enforcement Grant-Brown County

Sponsor: Lisa Liggins, Secretary

Adopt resolution entitled CY 2021 County Tribal Law Enforcement Grant-Outagamie

County

Sponsor: Lisa Liggins, Secretary

Adopt resolution entitled Continuation of Temporary Closure of Listed Boards,

Committees and Commissions for Fiscal Year 2021

Sponsor: Lisa Liggins, Secretary

APPOINTMENTS

VII.

Determine next steps regarding one (1) vacancy - Oneida Trust Enrollment

Committee

Sponsor: Lisa Liggins, Secretary

STANDING COMMITTEES

FINANCE COMMITTEE

Accept the November 2, 2020, regular Finance Committee meeting minutes

Sponsor: David P. Jordan, Councilman

Accept the November 16 2020, regular Finance Committee meeting minutes

Sponsor: Tina Danforth, Treasurer

QUALITY OF LIFE COMMITTEE

VIII.

Accept the March 12, 2020, regular Quality of Life Committee meeting minutes

Sponsor: Marie Summers, Councilwoman

UNFINISHED BUSINESS

Review the CRF Government Relief Funds request for the Supplemental Pandemic

Relief Assistance Program and determine next steps

Sponsor: Debbie Thundercloud, General Manager

Oneida Business Committee

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NEW BUSINESS

Approve two (2) actions regarding the Business Compliance Analyst vacancy

Sponsor: Tehassi Hill, Chairman

Rescind the Suspension of Premium Pay and All Temporary Pay Increases

declaration

Sponsor: Lisa Liggins, Secretary

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled

Restricting Access to an Employee on Leave or Separation of Employment

Sponsor: Tehassi Hill, Chairman

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled

Complaint Process for Direct Reports to the Oneida Business Committee

Sponsor: Tehassi Hill, Chairman

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled

OBC Virtual Meetings

Sponsor: Lisa Liggins, Secretary

Approve the revised Quality of Life Committee charter

Sponsor: Marie Summers, Councilwoman

Review request for formal Business Committee action for the release of enrollment

names and numbers of members over the age of 18 for audit verification for the food

card distribution and determine next steps

Sponsor: Tina Danforth, Treasurer

Enter the e-poll results into the record regarding the approved two (2) actions

regarding paid voting time on November 3, 2020

Sponsor: Lisa Liggins, Secretary

REPORTS

APPOINTED BOARDS, COMMITTEES, COMMISSIONS

Accept the Anna John Resident Centered Care Community Board FY-2020 4th

quarter report

Sponsor: Joshua Hicks, Chairman/Anna John Resident Centered Care Community

Board

Accept the Oneida Police Commission FY-2020 4th quarter report

Sponsor: Sandra Reveles, Chair/Oneida Police Commission

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ELECTED BOARDS, COMMITTEES, COMMISSIONS

Accept the Oneida Election Board FY-2020 4th quarter report

Sponsor: Vicki Cornelius, Chair/Election Board

Accept the Oneida Gaming Commission FY-2020 4th quarter report

Sponsor: Mark A. Powles Sr., Chair/Oneida Gaming Commission

Accept the Oneida Land Commission FY-2020 4th quarter report

Sponsor: Becky Webster, Chair/Oneida Land Commission

Accept the Oneida Nation School Board FY-2020 4th quarter report

Sponsor: Aaron Manders, Chair/Oneida Nation School Board

Accept the Oneida Trust Enrollment Committee FY-2020 4th quarter report

Sponsor: Debra J. Danforth, Chair/Oneida Trust Enrollment Committee

CORPORATE BOARDS

Accept the Bay Bancorporation Inc. FY-2020 4th quarter report

Sponsor: Jeff Bowman, President/Bay Bancorporation Inc.

Accept the Oneida ESC Group LLC FY-2020 4th quarter report

Sponsor: John L. Breuninger, Chair/Oneida Esc Group

Accept Oneida Airport Hotel Corporation FY-2020 4th quarter report

Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation

Accept the Oneida Golf Enterprise FY-2020 4th quarter report

Sponsor: Eric McLester, Agent/Oneida Golf Enterprise

STANDING COMMITTEES

Accept the Finance Committee FY-2020 4th quarter report

Sponsor: Tina Danforth, Treasurer

Accept the Legislative Operating Committee FY-2020 4th quarter report

Sponsor: David P. Jordan, Councilman

OTHER

XI.

Accept the Oneida Youth Leadership Institute FY-2020 4th quarter report (not

submitted)

GENERAL TRIBAL COUNCIL

Review the FY-2021 budget packet and determine next steps

Sponsor: Tina Danforth, Treasurer

Oneida Business Committee

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EXECUTIVE SESSION

REPORTS

Accept the Bay Bancorporation Inc. FY-2020 4th quarter executive report

(1:30 p.m.)

Sponsor: Jeff Bowman, President/Bay Bancorporation Inc.

Accept the Oneida ESC Group LLC FY-2020 4th quarter executive report (2:00

p.m.)

Sponsor: John L. Breuninger, Chair/Oneida ESC Group LLC

Accept the Oneida Airport Hotel Corporation FY-2020 4th quarter executive

report (2:30 p.m.)

Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation

Accept the Oneida Golf Enterprise FY-2020 4th quarter executive report (3:00

p.m.)

Sponsor: Eric McLester, Agent/Oneida Golf Enterprise

Accept the Intergovernmental Affairs, Communications, and Self-Governance

November 2020 report

Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs

Accept the Chief Counsel report

Sponsor: Jo Anne House, Chief Counsel

Defer the November 2020 Treasurer's report

Sponsor: Tina Danforth, Treasurer

AUDIT COMMITTEE

TABLED BUSINESS

Accept the Audit Committee FY-2020 4th quarter report

Sponsor: David P. Jordan, Councilman

Joint Marketing Standard Operating Procedures regarding Tickets &

Merchandise Distribution (tabled 4/8/20) (11:00 a.m.)

Sponsor: Debbie Thundercloud, General Manager

NEW BUSINESS

Accept the October 2, 2020 and November 5, 2020 regular OBC Officers

meeting notes

Sponsor: Tehassi Hill, Chairman

Review application(s) for one (1) vacancy - Oneida Trust Enrollment

Committee

Sponsor: Lisa Liggins, Secretary

Oneida Business Committee

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Review the posting request and determine next steps - Trust Enrollment

Committee (11:30 a.m.)

Sponsor: Debra J. Danforth, Chair/Oneida Trust Enrollment Committee

Approve a limited waiver of sovereign immunity - Axon Enterprises Inc. file #

2020-0674

Sponsor: Sandra Reveles, Chair/Oneida Police Commission

Review the employment request and determine next steps - Head Start/Early

Head Start

Sponsor: Debbie Thundercloud, General Manager

Approve a limited waiver of sovereign immunity - BMO Harris Bank file #

2020-0738

Sponsor: Tina Danforth, Treasurer

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and

Open Meetings law (§ 107.14.)

The meeting packet of the open session materials for this meeting is available by going to the Oneida

Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/

For information about this meeting, please call the Business Committee Support Office at (920) 869-4364

or (800) 236-2214

Oneida Business Committee

Regular Meeting Agenda

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November 24, 2020

Public Packet

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Approve the November 10, 2020, regular Business Committee meeting minutes

Business Committee Agenda Request

1. Meeting Date Requested:

11-24-20

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☒ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

CWILSON1

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Oneida Business Committee

Regular Meeting

8:30 AM Tuesday, November 10, 2020

BC Conference Room, 2nd floor, Norbert Hill Center

Minutes

REGULAR MEETING

Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Tina Danforth, Secretary

Lisa Liggins, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Marie Summers,

Jennifer Webster;

Not Present: n/a

Arrived at: n/a

Others present: Jo Anne House, Larry Barton, Ralinda Ninham-Lamberies, Danelle Wilson, Clorissa

Santiago, Chad Wilson, Debbie Thundercloud (via Microsoft Teams 1), Vicki Cornelius (via Microsoft

Teams), Jackie Smith (via Microsoft Teams), Brooke Doxtator (via Microsoft Teams), Susan House (via

Microsoft Teams), Renita Hernandez (via Microsoft Teams), Leslie Doxtater (via Microsoft Teams), Eric

McLester (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Chad Fuss (via Microsoft

Teams), Kaylynn Gresham (via Microsoft Teams);

CALL TO ORDER

Meeting was called to order by Chairman Tehassi Hill at 8:30 a.m.

For the record: Chairman Tehassi Hill will be leaving early for an appointment with the BIA regarding

the Hearth Act. Treasurer Tina Danforth and Councilwoman Jennifer Webster will be leaving early for

personal appointments.

II.

OPENING (00:00:21)

III.

ADOPT THE AGENDA (00:00:47)

Motion by David P. Jordan to adopt the agenda with the three (3) changes [1) add item IX.B. Review

the CRF Government Relief Funds Requests and determine next steps; 2) add item IX.C. Approve the

letter to the BIA Office of Justice Services and authorize the Chairman to sign; and 3) move the

discussion for item X.A. Review the FY-2021 budget packet and determine next steps as the first item

in Executive Session], seconded by Kirby Metoxen. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file

sharing, and video meetings

Oneida Business Committee

Regular Meeting Minutes

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IV.

OATH OF OFFICE (00:03:30); (00:06:00)

Item V.A. was addressed next

Oneida Nation School Board - Vicki Cornelius

Sponsor: Lisa Liggins, Secretary

Oath of office administered by Secretary Lisa Liggins. Vicki Cornelius present via Microsoft Teams.

Item VI.A. was addressed next

MINUTES

Approve the August 27, 2020, special Business Committee meeting minutes

(00:05:09)

Sponsor: Lisa Liggins, Secretary

Motion by Jennifer Webster to approve the August 27, 2020, special Business Committee meeting

minutes, seconded by Kirby Metoxen. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Approve the October 28, 2020, regular Business Committee meeting minutes

(00:05:34)

Sponsor: Lisa Liggins, Secretary

Motion by Jennifer Webster to approve the October 28, 2020, regular Business Committee meeting

minutes, seconded by David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Item IV. was addressed next.

VI.

RESOLUTIONS

Adopt resolution entitled Extension of Declaration of Public Health State of

Emergency Until December 13, 2020 (00:08:17)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to adopt resolution 11-10-20-A Extension of Declaration of Public Health State

of Emergency Until December 13, 2020, seconded by Daniel Guzman King. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

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VII.

STANDING COMMITTEES

LEGISLATIVE OPERATING COMMITTEE

Accept the October 21, 2020 regular Legislative Operating Committee meeting

minutes (00:12:35)

Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the October 21, 2020 regular Legislative Operating Committee

meeting minutes, seconded by Kirby Metoxen. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

VIII.

UNFINISHED BUSINESS

Accept the Headstart and Early Headstart update (00:13:10)

Sponsor: Debbie Thundercloud, General Manager

Motion by Jennifer Webster to accept the Headstart and Early Headstart update, seconded by Brandon

Stevens. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Accept the update regarding the resolution entitled Continued Support of Patricia

King on the Treasury Tribal Advisory Committee (00:23:15)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to accept the update regarding the resolution entitled Continued Support of

Patricia King on the Treasury Tribal Advisory Committee and remove from agenda, seconded by

Jennifer Webster. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

IX.

NEW BUSINESS

Accept the Tribal Action Plan update (00:25:05)

Sponsor: Debbie Thundercloud, General Manager

Motion by Daniel Guzman King to accept the Tribal Action Plan update, seconded by Lisa Liggins.

Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Treasurer Tina Danforth left 9:00 a.m.

Treasurer Tina Danforth returned 9:03 a.m.

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Review the CRF Government Relief Funds Requests and determine next steps

(00:45:21)

Sponsor: Debbie Thundercloud, General Manager

Motion by Lisa Liggins to approve the 18 CRF requests, seconded by Jennifer Webster. Motion

carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Motion by Lisa Liggins to approve the supplemental pandemic relief assistant payment plan and for the

details, final changes, and documents to brought back to the November 24, 2020 regular Business

Committee meeting, seconded by Jennifer Webster. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Approve the letter to the BIA Office of Justice Services and authorize the

Chairman to sign (01:04:35)

Sponsor: Tehassi Hill, Chairman

Motion by Jennifer Webster to approve the letter to the BIA Office of Justice Services and authorize the

Chairman to sign, seconded by Tina Danforth. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Item XI. was addressed next.

GENERAL TRIBAL COUNCIL

Review the FY-2021 budget packet and determine next steps (01:14:07)

Sponsor: Tina Danforth, Treasurer

Motion by Daniel Guzman King to defer the FY-2021 budget packet to the November 24, 2020 regular

Business Committee meeting, seconded by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Item XII. was addressed next.

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XI.

EXECUTIVE SESSION (01:06:06)

Motion by Daniel Guzman King to go into executive session at 9:36 a.m., seconded by Marie

Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

The Oneida Business Committee, by consensus, recessed from 12:10 p.m. to 1:30 p.m.

Councilwoman Jennifer Webster left at 12:10 p.m.

Chairman Tehassi Hill left at 12:10 p.m. Vice-Chairman Brandon Stevens assumes the role of the

Chair.

Vice-Chairman Brandon Stevens called the meeting to order at 1:30 p.m.

Roll call for the record:

Present: Treasurer Tina Danforth; Councilman Daniel Guzman King; Councilman David P.

Jordan; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilwoman Marie

Summers;

Not Present: Chairman Tehassi Hill; Secretary Lisa Liggins; Councilwoman Jennifer Webster;

Secretary Lisa Liggins returned at 1:34 p.m.

Treasurer Tina Danforth left at 3:50 p.m.

Motion by Daniel Guzman King to come out of executive session at 4:18 p.m., seconded by Marie

Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

REPORTS

Accept the Gaming General Manager report (01:06:50)

Sponsor: Louise Cornelius, Gaming General Manager

Motion by Lisa Liggins to accept the Gaming General Manager report, seconded by Marie Summers.

Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Accept the Emergency Management FY-2020 4th quarter report (01:07:10)

Sponsor: Kaylynn Gresham, Director/Emergency Management

Motion by Lisa Liggins to accept the Emergency Management FY-2020 4th quarter report, seconded

by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

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Accept the Retail General Manager FY-2020 4th quarter report (01:07:25)

Sponsor: Eric McLester, Retail General Manager

Motion by David P. Jordan to approve the Retail General Manager FY-2020 4th quarter report,

seconded by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Accept the FY-2020 September Treasurer's report (01:07:40)

Sponsor: Tina Danforth, Treasurer

Motion by Lisa Liggins to accept the FY-2020 September Treasurer's report, seconded by David P.

Jordan. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Accept the Chief Counsel report (01:07:57)

Sponsor: Jo Anne House, Chief Counsel

Motion by David P. Jordan to accept the Chief Counsel report, seconded by Marie Summers. Motion

carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Motion by Lisa Liggins to request Legislative Operating Committee to replace the Law Enforcement

ordinance and/or ONGO [Oneida Nation Gaming Ordinance] on the active files list as a priority to

address the placement of Internal Security, seconded by Daniel Guzman King. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Accept the General Manager report (01:08:42)

Sponsor: Debbie Thundercloud, General Manager

Motion by Kirby Metoxen to accept the General Manager report, seconded by Marie Summers. Motion

carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

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AUDIT COMMITTEE

Accept the February 20, 2020, regular Audit Committee meeting minutes

(01:09:20)

Sponsor: David P. Jordan, Councilman

Motion by Lisa Liggins to accept the February 20, 2020, regular Audit Committee meeting minutes,

seconded by Kirby Metoxen. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Schedule a special Business Committee meeting on December 18, 2020 at 9:00

am for RSM US LLP to present the Year-End Financial Statements (01:09:37)

Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to schedule a special Business Committee meeting on December 18, 2020 at

9:00 am for RSM US LLP to present the Year-End Financial Statements, seconded by Marie

Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

For the record: Secretary Lisa Liggins stated this special Business Committee meeting will be a virtual

meeting pending the adoption of an SOP by the Business Committee

Accept the Environmental Quality Department performance assurance audit

and lift the confidentiality requirement (01:10:35)

Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Environmental Quality Department performance assurance

audit and lift the confidentiality requirement, seconded by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Accept the Health and Industrial Services performance assurance audit and lift

the confidentiality requirement (01:10:54)

Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Health and Industrial Services performance assurance audit

and lift the confidentiality requirement, seconded by Daniel Guzman King. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

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Accept the Legal Office performance assurance audit and lift the confidentiality

requirement (01:11:12)

Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Legal Office performance assurance audit and lift the

confidentiality requirement, seconded by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Accept the Oneida Apple Orchard Administration performance assurance audit

and lift the confidentiality requirement (01:11:27)

Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Oneida Apple Orchard Administration performance assurance

audit and lift the confidentiality requirement, seconded by Lisa Liggins. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Accept the Risk Management performance assurance audit and lift the

confidentiality requirement (01:11:44)

Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to accept the Risk Management performance assurance audit and lift the

confidentiality requirement, seconded by Lisa Liggins. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

NEW BUSINESS

Accept the BC Transition follow-up report from Gaming (01:12:12)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to accept the BC Transition follow-up report from Gaming, . Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Review the posting request and determine next steps - Trust Enrollment

Committee (01:12:15)

Sponsor: Debra J. Danforth, Chair/Trust Enrollment Committee

Motion by David P. Jordan to approve the posting request from Trust Enrollment Committee for one (1)

Financial Analyst, seconded by Lisa Liggins. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

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Review the posting request and determine next steps - Oneida Retail Enterprise

(01:12:40)

Sponsor: Eric McLester, Retail General Manager

Motion by David P. Jordan to approve the posting request from Oneida Retail Enterprise to hire two (2)

emergency temps for six (6) months of one (1) Executive Assistant and one (1) Information Specialist,

seconded by Marie Summers. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Adopt resolution entitled Approving a Limited Waiver of Sovereignty for the

Lazard International Strategic Equity (ACW ex-U.S.) Trust, Investment

Management Subscription and Adoption Agreement with the Oneida Trust

Enrollment Committee (01:13:05)

Sponsor: Debra J. Danforth, Chair/Oneida Trust Enrollment Committee

Motion by Lisa Liggins to adopt resolution 11-10-20-B Approving a Limited Waiver of Sovereignty for

the Lazard International Strategic Equity (ACW ex-U.S.) Trust, Investment Management Subscription

and Adoption Agreement with the Oneida Trust Enrollment Committee and move the resolution to

open session, seconded by Daniel Guzman King. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Enter the e-poll results into the record regarding the approved recall request

from the General Manager for one (1) Press Operator (01:13:40)

Sponsor: Lisa Liggins, Secretary

Motion by David P. Jordan to enter the e-poll results into the record regarding the approved recall

request from the General Manager for one (1) Press Operator, seconded by Daniel Guzman King.

Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Item X.A. was addressed next

Oneida Business Committee

Regular Meeting Minutes

Page 9 of 10

November 10, 2020

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DRAFT

XII.

ADJOURN (01:14:55)

Motion by David P. Jordan to adjourn at 4:26 p.m., seconded by Daniel Guzman King. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers

Not Present:

Tehassi Hill, Tina Danforth, Jennifer Webster

Minutes prepared by Chad Wilson, Senior Information Management Specialist.

Minutes approved as presented on

Lisa Liggins, Secretary

ONEIDA BUSINESS COMMITTEE

Oneida Business Committee

Regular Meeting Minutes

Page 10 of 10

November 10, 2020

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Adopt resolution entitled CY 2021 County Tribal Enforcement Grant-Brown County

CY 2021 County Tribal Law Enforcement Grant-Brown County

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # Leave this line blank

CY 2021 County Tribal Law Enforcement Grant – Brown County

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation has determined that the overall goal is to protect, maintain and improve

the standard of living and the environment in which the Oneida people live; and

WHEREAS,

the Oneida Police Department was established and whose mission is to…”Serve the

community, within the Oneida Reservation boundaries, by helping build a stronger, safer

community through police protection and services while instilling a sense of unity and

treating all with respect, dignity and compassion”; and

WHEREAS,

the purpose of the Oneida Police Department is to improve the safety and quality of life in

our community, develop partnerships and relationships, enforcing the law and continuing

to carry out and succeed with our community service programs. To ensure the most

efficient, safest, and effective delivery of public safety services to meet our community’s

needs and to improve our policing skills, our goal is to address our most current law

enforcement necessities; and

WHEREAS,

the Oneida Nation encourages the collaborative effort between the Oneida Police

Department and other local law enforcement agencies, such as the Brown County Sheriff’s

Department to continue to provide joint community policing efforts for our community and

members; and

NOW THEREFORE BE IT RESOLVED that the Oneida Nation authorizes and supports the submission of

a grant application to the State of Wisconsin / Department of Justice for the CY 2021 County Tribal Law

Enforcement Grant in the amount of $17,095.

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Adopt resolution entitled CY 2021 County Tribal Law Enforcement Grant-Outagamie County

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # Leave this line blank

CY 2021 County Tribal Law Enforcement Grant – Outagamie County

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation has determined that the overall goal is to protect, maintain and improve

the standard of living and the environment in which the Oneida people live; and

WHEREAS,

the Oneida Police Department was established and whose mission is to…”Serve the

community, within the Oneida Reservation boundaries, by helping build a stronger, safer

community through police protection and services while instilling a sense of unity and

treating all with respect, dignity and compassion”; and

WHEREAS,

the purpose of the Oneida Police Department is to improve the safety and quality of life in

our community, develop partnerships and relationships, enforcing the law and continuing

to carry out and succeed with our community service programs. To ensure the most

efficient, safest, and effective delivery of public safety services to meet our community’s

needs and to improve our policing skills, our goal is to address our most current law

enforcement necessities; and

WHEREAS,

the Oneida Nation encourages the collaborative effort between the Oneida Police

Department and other local law enforcement agencies, such as the Outagamie County

Sheriff’s Department to continue to provide joint community policing efforts for our

community and members; and

NOW THEREFORE BE IT RESOLVED that the Oneida Nation authorizes and supports the submission of

a grant application to the State of Wisconsin / Department of Justice for the CY 2021 County Tribal Law

Enforcement Grant in the amount of $15,568.50.

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Oneida Business Committee Agenda Request

Adopt resolution entitled Continuation of Temporary Closure of Listed Boards, Committees and...

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Resolutions

Accept as Information only

Action - please describe:

Requested Action: Adopt resolution Continuation of Temporary Closure of Listed Boards, Committees and

Commissions for Fiscal Year 2021.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Memo from Chief Counsel

3. Draft Resolution

2. SOE

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Danelle Wilson, Executive Assistant

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

In a Chief Counsel memo from 11/04/2020 it stated: This declaration was intended to reduce expenses as well as

reduce gathering people together.

This declaration was formalized by resolution # BC-04-08-20-B, Placing Listed Boards, Committees and

Commissions in Temporary Closure Status. The resolution concludes at the

adoption of the FY2021 budget.

Requested Action: Adopt resolution Continuation of Temporary Closure of Listed Boards, Committees and

commissions for Fiscal Year 2021.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Jo Anne House, PhD | Chief Counsel

James R. Bittorf | Deputy Chief Counsel

Kelly M. McAndrews | Senior Staff Attorney

Law Office

Carl J. Artman

Krystal L. John

Peggy A. Schneider

MEMORANDUM

TO:

Oneida Business Committee

FROM:

Jo Anne House, Chief Counsel

DATE:

November 4, 2020

SUBJECT: Suspension of all Non-emergent Expenses & Stipends and Activity by Certain

Boards, Committees and Commissions, Adopted March 19, 2020

Excerpt from COVID-19 Core Decision Making Team Declarations – Review, October 26,

2020

Policy: This declaration was intended to reduce expenses as well as reduce gathering people together.

This declaration was formalized by resolution # BC-04-08-20-B, Placing Listed Boards, Committees and

Commissions in Temporary Closure Status (p. 75 of bound materials). The resolution concludes at the

adoption of the FY2021 budget.

Options:

1. No action needed, allow resolution to lapse.

2. Forward a request to the Oneida Business Committee to extend resolution # BC-04-08-20-B for

the remainder of Fiscal Year 2021 or until otherwise directed.

Resolution # BC-04-08-20-B, Placing Listed Boards, Committees and Commissions in

Temporary Closure Status

NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee directs that the

following boards, committees and commissions are placed on temporary closure for the

remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021.

1. Oneida Community Library Board;

2. Oneida Environmental Resources Board;

3. Oneida Nation Arts Board;

4. Oneida Nation Veterans Affairs Committee;

5. Oneida Personnel Commission;

6. Oneida Pow Wow Committee;

7. Pardon and Forgiveness Screening Committee;

8. Southeast Wisconsin Oneida Tribal Social Services Advisory Board;

9. Oneida Land Claims Commission; and

10. Oneida Nation Commission on Aging.

NOW THEREFORE BE IT FURTHER RESOLVED, that posting of vacancies shall be

discontinued for the remainder of Fiscal Year 2020 and during any continuing resolution for

Fiscal Year 2021.

N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327

oneida-nsn.gov

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Page 2

NOW THEREFORE BE IT FINALLY RESOLVED, that all Oaths of Office for the remainder of

Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021

Discussion

Discussion identified the ongoing pandemic impact likely to continue after the Fiscal Year 2021

budget has been presented, approved by the Oneida Business Committee, and forwarded for

approval to the General Tribal Council for adoption. 1 In addition, it was identified that no

funding for stipends for those boards, committees and commissions in temporary closure in the

FY2021 budget. The consensus identified that the temporary closure status should be continued

for FY2021 to reduce potential exposure and/or spread of COVID-19 and reduced expenses of

the Nation.

Recommended Action: Motion to adopt resolution.

The Oneida Business Committee determined that the budget would be forwarded to the General Tribal Council

for adoption by Special Election after presentation at Community Meetings by the Treasurer that are conducted

within the Stay Safer at Home Declaration, June 10, 2020. The Community Meetings would be limited to

attendance one time only to allow the greatest number of opportunities for members to attend as a result of the

audience limitations. See October 20, 2020 Work Session Notes and October 21, 2020 mem to Oneida Business

Committee, Work Session Consensus – Budget Approval – Special Election.

Budget Management and Control Law, s. 121.5-7. Final Draft Budget. The Oneida Business Committee

shall work with fund unit managers and the CFO to compile a final draft budget to be presented to the

General Tribal Council. The Oneida Business Committee shall approve, by resolution, the final draft

budget to be presented to the General Tribal Council by the end of July each year.

A good mind. A good heart. A strong fire.

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # Leave this line blank

Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal

Year 2021

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

an ongoing Public Health State of Emergency continues to be in place as a result of the

COVID-19 pandemic increases on the Reservation, within the State of Wisconsin and

throughout the United States; and

WHEREAS,

the restricted finances of the Oneida Nation, the need to maintain reduced expenditures,

and the desire to avoid group meetings which could result in the spread of the COVID-19

virus; and

WHEREAS,

the Oneida Business Committee adopted resolution # BC-04-08-20-B, Placing Listed

Boards, Committees and Commissions in Temporary Closure Status, which is effective

until a budget is adopted for Fiscal Year 2021; and

WHEREAS,

the Oneida Business Committee believes that the ongoing policies set by the boards,

committees, and commissions during this pandemic period are affected by the

restrictions of the pandemic and the finances of the Nation and adjustments are being

made by programming and service providers within those restrictions; and

WHEREAS,

the Oneida Business Committee has identified that the temporary closure should

continue for the duration of Fiscal Year 2021; and

NOW THEREFORE BE IT RESOLVED, that resolution # BC-04-08-20-B, Placing Listed Boards,

Committees and Commissions in Temporary Closure Status, shall remain in effect for the duration of

Fiscal Year 2021.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal

Year 2021

Summary

This resolution provides that resolution BC-04-08-20-B titled, “Placing Listed Boards,

Committees and Commissions in Temporary Closure Status” shall remain in effect for the duration

of Fiscal Year 2021.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: November 9, 2020

Analysis by the Legislative Reference Office

In early 2020 the world began experiencing the effects of the COVID-19 pandemic. As a result of

the COVID-19 pandemic, in accordance with the authority granted to the Oneida Business

Committee through the Emergency Management and Homeland Security law, on March 12, 2020,

Chairman Tehassi Hill signed a “Declaration of Public Health State of Emergency” which sets

into place the necessary authority should action need to be taken, and allows the Oneida Nation to

seek reimbursement of emergency management actions that may result in unexpected expenses.

[3 O.C. 302.8-1]. The Oneida Business Committee has extended this Public Health State of

Emergency until November 13, 2020, through the adoption of the following resolutions: BC-0328-20-A, BC-05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A,

and BC-10-08-20-A. [3 O.C. 302.8-5].

On March 17, 2020, the Oneida Business Committee adopted emergency amendments to the

Emergency Management and Homeland Security law to create and delegate authority to a COVID19 Core Decision Making Team. [3 O.C. 302.10]. When a public health emergency has been

declared, the COVID-19 Core Decision Making Team has the authority to declare exceptions to

the Nation’s laws, policies, procedures, regulations, or standard operating procedures during the

emergency period which will be of immediate impact for the purposes of protecting the health,

safety, and general welfare of the Nation’s community, members, and employees. [3 O.C. 302.102]. These declarations remain in effect for the duration of the Public Health State of Emergency,

unless identified to be effective for a shorter time period. [3 O.C. 302.10-3].

On March 19, 2020, the COVID-19 Core Decision Making Team issued a “Suspension of all NonEmergent Expenses & Stipends and Activity by Certain Boards, Committees and Commissions”

declaration which in an effort to preserve cash flow to provide funds for regular wages to

employees throughout the emergency declaration period, budget expenditures, stipends, and

meetings were suspended for identified boards, committees, and commissions of the Nation.

On April 8, 2020, the Oneida Business Committee then adopted resolution BC-04-08-20-B, titled

“Placing Listed Boards, Committees and Commissions in Temporary Closure Status.” This

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resolution provided that the following boards, committees and commissions of the Nation would

be placed on temporary closure for the remainder of Fiscal Year 2020 and during any continuing

resolution for Fiscal Year 2021.



Oneida Community Library Board;

Oneida Environmental Resource Board;

Oneida Nation Arts Board;

Oneida Nation Veterans Affairs Committee;

Oneida Personnel Commission;

Oneida Pow Wow Committee;

Pardon and Forgiveness Screening Committee;

Southeastern Wisconsin Oneida Tribal Social Services Advisory Board;

Oneida Land Claims Commission; and

Oneida Nation Commission on Aging.

Resolution BC-04-08-20-B also directed that posting of vacancies and oaths of office shall be

discontinued for the remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal

Year 2021.

Then the Oneida Business Committee adopted resolution BC-04-08-20-C titled, “Tier V Budget

Contingency Declared for Remainder of Fiscal Year 2020.” This resolution adopted Tier V budget

reductions from the Budget Contingency Plan in accordance with the Budget Management and

Control law, which included five percent (5%) mandatory budget cuts across the Nation, reduction

of all funding to essential services only, and layoffs and furloughs. [1 O.C. 121.4-3].

On August 12, 2020, the Oneida Business Committee adopted resolution BC-08-12-20-J titled,

“Continuing Resolution for Fiscal Year 2021” which adopted a continuing budget resolution for

FY21, directing that FY21 expenditures derive from each fund unit’s approved contingency plan

(FY20 budget) as impacted by resolution BC-04-08-20-C, and that all expenditures shall be

restricted to the greatest extent possible to allow the Nation to provide critical-essential services.

This resolution identifies that the Oneida Business Committee believes that the ongoing policies

set by the boards, committees, and commissions during the pandemic period are affected by the

restrictions of the pandemic and the finances of the Nation, and adjustments are being made by

programming and service providers within those restrictions. The Oneida Business Committee had

identified that the temporary closure should continue for the duration of Fiscal Year 2021.

This resolution provides that resolution BC-04-08-20-B titled, “Placing Listed Boards,

Committees and Commissions in Temporary Closure Status” shall remain in effect for the duration

of Fiscal Year 2021.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

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Oneida Business Committee Agenda Request

Determine next steps regarding one (1) vacancy - Oneida Trust Enrollment Committee

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Appointments

Accept as Information only

Action - please describe:

Determine next steps regarding one (1) Vacancy - Oneida Trust Enrollment Committee

3. Supporting Materials

Report

Resolution

Contract

Other:

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Brooke Doxtator, Boards, Committees, and Commissions Supervisor

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

One (1) vacancy was posted for the Oneida Trust Enrollment Committee.

The application deadline was October 23, 2020 and two (2) application(s) were received for the following

applicant(s):

Carol Silva

Jennifer Hill-Kelly

Select action(s) provided below:

(1) accept the selected the applicant(s) and appoint to term(s) ending July 31, 2021; OR

(2) reject the selected applicant(s) and oppose the vote**; OR

(3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible,

unqualified, or under qualified applicants

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Accept the November 2, 2020, regular Finance Committee meeting minutes

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INTERNAL MEMO

TO:

Finance Committee

FR:

Denise J. Vigue, Executive Assistant to the CFO &

Finance Committee Support /Contact

DT:

November 2, 2020

RE:

E-Poll Results - FC Meeting Minutes of November 2, 2020

An E-Poll vote of the Finance Committee was conducted to approve the Finance

Committee meeting minutes of Nov. 2, 2020. The E-Poll and minutes were sent out

and concluded today. The results of the completed E-Poll are as follows:

E-POLL RESULTS:

T her e was a Ma jor i ty o f 4 FC m em bers vo tin g to a ppr ove th e Nov . 2 , 2 020

F i nanc e C om m i ttee Me e ti ng M inu tes . FC Me mb ers v o ti ng inc lu ded : Larry Bar to n ,

Je nn i fer We bs ter , Kirby Me toxen an d Ch ad Fuss . Cr is tina Dan fo rth a bs ta in ed as

sh e cha ir ed the m ee tin g bu t no ted her approv al.

These Finance Committee Minutes of Nov. 2, 2020 will be placed on the next Finance

Committee agenda to ratify this E-Poll action. Per the FC By-Laws all Minutes of the FC

will be submitted to the Secretary’s Office once a month for Council acceptance.

E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC

SOP’s on Electronic Voting.

Finance Administration Office

Phone: 920- 869-4325

FAO@oneidanation.org

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FINANCE COMMITTEE

REGULAR MEETIN G

November 2, 2020 ▪ Time: 9:00 A.M

Via Microsoft Teams

REGULAR M EETING MINUTES

FC MEMBERS PRESENT (Via Teams):

Cristina Danforth, Treasurer/FC Chair

Jennifer Webster, BC Council Member

Chad Fuss, Gaming AGM; GGM Alt.

Larry Barton, CFO/FC Vice-Chair

Kirby Metoxen, BC Council Member

FC MEMBERS EXCUSED: Patrick Stensloff, Purchasing Director

OTHERS PRESENT (Via Teams): Sam Van den Heuvel, Mike Debraska, Vanessa Miller, Mary Graves,

Mary Wasurick, Wanda Diemel, David Emerson, Paul Witek and Denise J. Vigue, taking notes

CALL TO ORDER: The FC Regular Meeting was called to order by the FC Chair at 9:02 A.M.

II.

APPROVAL OF AGENDA: NOVEMBER 2, 2020

Motion by Jennifer Webster to approve the Nov. 2, 2020 FC Meeting Agenda. Seconded by

Larry Barton. Motion carried unanimously.

III.

APPROVAL OF MINUTES: OCTOBER 19, 2020 (Approved via E-Poll on 10/19/20):

Motion by Jennifer Webster to ratify the FC E-Poll action approving the Oct. 19, 2020

Finance Committee Meeting Minutes. Seconded by Larry Barton. Motion carried

unanimously.

IV.

APPROVAL OF FC SPECIAL E-POLL: UC Check Request – State of WI:

Motion by Jennifer Webster to ratify the Special FC E-Poll action on 10/23/20 approving

the check request for payment to the State of Wisconsin for unemployment

compensation. Seconded by Kirby Metoxen. Motion carried unanimously.

TABLED BUSINESS: None

VI.

CAPITAL EXPENDITURES: None

VII.

NEW BUSINESS:

Mission Support Services-LBDC Upgrades

Sam Van Den Heuvel, Engineering

Amount: $77,609.32

Motion by Jennifer Webster to approve the Mission Support Services contract for the Little

Bear Development Center upgrades expended from CARES (COVID-19) funds, not tribal

contribution, in the amount of $77,609.32. Seconded by Kirby Metoxen. Motion carried

unanimously.

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Finance Committee Meeting Minutes of November 2, 2020

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Midwest Restoration

Tim Skenandore, Gaming-Facilities

Amount: $133,570.

The request is for cleaning overhead equipment; there were questions on the disparity with the

costs of the bids submitted; all of the bids received were not complete, some did not include all

buildings; with the pandemic do not have enough employees to do the cleaning so a vendor was

sought.

For the Record: Requester is to submit a narrative of what happened with the bids. Chad Fuss

will follow up.

Motion by Jennifer Webster to approve the Midwest Restoration contract payment in the

amount of $133,570.00. Seconded by Kirby Metoxen. Motion carried unanimously.

Motion by Jennifer Webster to submit this request for these funds to come out the CARES

(COVID-19) funds for reimbursement as soon as possible. Seconded by Kirby Metoxen.

Motion carried unanimously.

FY21 Blkt PO – 1822 Land & Dev.

Mark A. Powless, Sr., OGC

Amount: $98,040.

There was no one present to discuss this request; there was an extensive discussion of the

recommendations and directives in previous years for this department to move to another

location with little follow up or suggestions rejected. This needs to occur soon.

Motion by Jennifer Webster to defer this lease payment request and send a directive to Troy

Parr to bring back a moving transition plan within thirty days. Seconded by Larry Barton.

Motion carried unanimously.

FY21 Blkt PO –Oneida Generations LLC

David Emerson, Gaming – Slots

Amount: $166,827.

This is building lease payments for the travel center; this is a reduced rate by almost half; it is

the year two payment of a three year lease; there was a question if this vendor and the previous

vendor are the same; that is correct so requester is asked to review to see if name needs to be

updated.

Motion by Larry Barton to approve the FY21 Blanket Purchase Order with Oneida

Generations LLC for the Travel Center lease payments in the amount of $166,827.00.

Seconded by Jennifer Webster. Motion carried unanimously.

DeGroot, Inc. contract

Paul Witek & Jacque Boyle, Engineering

Amount: $283,630.82

Paul Witek explained this is for community sewer repairs, maintenance and possible parts

replacement of the sewer system; it is IHS funded; timeframe to complete is one year, weather

permitting.

Motion by Jennifer Webster to approve the DeGroot, Inc. contract for Community Sewer

Improvements, project ENG #21-101 in the amount of $283,630.82. Seconded by Larry

Barton. Motion carried unanimously.

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Finance Committee Meeting Minutes of November 2, 2020

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FY21 Blkt PO – Davis Marketing

Mary Wasurick, Gaming – Marketing

Amount: $608,400.

Mary Wasurick was present and explained this is year two of this previously approved contract

and noted that there is an order breakdown included that shows all expenditures; with the

pandemic she noted that the whole Purchase Order may not be utilized.

Motion by Larry Barton to approve the FY21 Blanket Purchase Order with Davis Marketing in

the amount of $608,400.00. Seconded by Jennifer Webster. Motion carried unanimously.

VIII.

COMMUNITY FUND:

Report: Monthly CF Update for November

Denise J. Vigue, Executive Assistant to the CFO

Motion by Jennifer Webster to approve/accept the Community Fund Update Report for

November 2020. Seconded by Chad Fuss. Motion carried unanimously.

Request: WorkSomeMore Basketball Training Fees

Vanessa Miller for Javon

Amount: $500.

Motion by Larry Barton to approve from the Community Fund the WorkSomeMore

Basketball Training Fees for the son of the requester in the amount of $500.00. Seconded

by Jennifer Webster. Motion carried unanimously.

Request: Pure Barre Membership/Class Fees

Mary Graves

Amount: $500.

Motion by Jennifer Webster to approve from the Community Fund the Pure Barre

Membership/Class Fees for the requester the amount of $500.00. Seconded by Chad Fuss.

Motion carried unanimously.

Request: Youth Flag Football Registration

Sam & Margaret Van Den Heuvel for Colt

Amount: $52.20

Motion by Jennifer Webster to approve from the Community Fund the Youth Flag Football

Registration fees for this and the following two requests for the three sons of the requesters

in the amount of $52.20 each. Seconded Larry Barton. Motion carried unanimously.

Request: Youth Flag Football Registration

Sam & Margaret Van Den Heuvel for Gage

Amount: $52.20

- SEE Motion in CF Request #4.

Request: Youth Flag Football Registration

Sam & Margaret Van Den Heuvel for Gavin

Amount: $52.20

- SEE Motion in CF Request #4.

Request: Cub Scout Camp Fees

Jason Widi for Ronald

Amount: $500.

Motion by Larry Barton to approve from the Community Fund the Cub Scout Camp Fees for

the son of the requester and the following Synergy Soccer Club Registration Fees for the

daughter of the requester in the amount of $500.00 for each request. Seconded by Jennifer

Webster. Motion carried unanimously.

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Finance Committee Meeting Minutes of November 2, 2020

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Request: Synergy Soccer Club Registration

Jason Widi for Kendall

Amount: $500.

- SEE Motion in CF Request #7.

Request: Personal Weights to assist w/Health

Michael Debraska

Amount: $315.

Motion by Larry Barton to approve from the Community Fund the purchase of Personal

Weights for the requester to assist with his health/exercising in the amount of $315.00.

Seconded by Jennifer Webster. Motion carried unanimously.

10.

Request: Impact Sports Softball Club Fees

Cindy John for Naleyah

Amount: $ 500.

Motion by Jennifer Webster to approve from the Community Fund the Impact Sports

Softball Club Fees for the daughter of the requester in the amount of $500.00. Seconded by

Larry Barton. Motion carried unanimously.

11.

Request: F.I.R.E. Fitness Registration/Class Fees

Chad Metoxen

Amount: $497.

Motion by Jennifer Webster to approve from the Community Fund the F.I.R.E. Fitness

Registration/Class Fees for the requester in the amount of $497.00. Seconded by Chad Fuss.

Motion carried unanimously.

12.

Request: Green Bay Area Youth Hockey Player Fees

Shakira Rasmussen for Zander

Amount: $500.

Motion by Larry Barton to approve from the Community Fund the Green Bay Area Youth

Hockey Player Fees for the son of the requester in the amount of $500.00. Seconded by

Chad Fuss. Motion carried unanimously.

13.

Request: New Fusion Dance Fees

Andrew Doxtater for Scarlett

Amount: $ 500.

Motion by Larry Barton to approve from the Community Fund the New Fusion Dance Class

Fees for the daughter of the requester in the amount of $500.00. Seconded by Jennifer

Webster. Motion carried unanimously.

IX.

EXECUTIVE SESSION:

Motion to move into Executive Session by Larry Barton. Seconded by Chad Fuss. Motion carried

unanimously. Time: 9:42 A.M.

Motion to come out of Executive Session by Larry Barton. Seconded by Jennifer Webster.

Motion carried unanimously. Time: 9:49 A.M.

FY21 Blkt PO – Independent Contract for Legal Services (#2019-1082)

Mark A. Powless, Sr., OGC

Motion by Chad Fuss to approve the FY21 Blanket Purchase Order for the Independent

Contract for Legal Services (#2019-1082) in the amount of $80,000.00. Seconded by Larry

Barton. Motion carried unanimously.

Page 4 of 5

Finance Committee Meeting Minutes of November 2, 2020

Public Packet

NOTE: Motion made with a contingency that if requester wanted an increase they can

resubmit a request for the difference with justification/clarification.

ADMINISTRATIVE /INTERNAL: None

XI.

FOLLOW UP: None

XII.

FOR INFORMATION ONLY:

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IGT – 4 Lease Games

David Emerson, Gaming Slots

Motion by Jennifer Webster to accept the IGT - 4 Leases Games as FYI. Seconded by Larry Barton.

Motion carried unanimously.

XIII.

ADJOURN: Motion by Larry Barton to adjourn. Seconded by Kirby Metoxen. Motion carried

unanimously. Time: 9:51 A.M.

Minutes submitted by:

Denise J. Vigue, Executive Assistant to the CFO

& Finance Committee Contact/Recording Secretary

Finance Committee Approval Date of Minutes via E-Poll:

November 2, 2020

Page 5 of 5

Finance Committee Meeting Minutes of November 2, 2020

Public Packet

Accept the November 16 2020, regular Finance Committee meeting minutes

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INTERNAL MEMO

TO:

Finance Committee

FR:

Denise J. Vigue, Executive Assistant to the CFO &

Finance Committee Support /Contact

DT:

November 16, 2020

RE:

E-Poll Results - FC Meeting Minutes of November 16, 2020

An E-Poll vote of the Finance Committee was conducted to approve the Finance

Committee meeting minutes of Nov. 16, 2020. The E-Poll and minutes were sent out

and concluded today. The results of the completed E-Poll are as follows:

E-POLL RESULTS:

T here was a Maj orit y of 3 F C members v o t ing t o ap prove t he N ov. 16, 20 20

F inance

C ommit t ee

Meet i ng

Minut es.

Members

vot ing

i nclu ded:

Kir by

Met oxen, Pat rick St ensl of f and Cha d F uss. Vice-Ch air L arry Bart on abst a ine d as

he chai red t he me et ing.

These Finance Committee Minutes of Nov. 16, 2020 will be placed on the next Finance

Committee agenda to ratify this E-Poll action. Per the FC By-Laws all Minutes of the FC

will be submitted to the Secretary’s Office once a month for Council acceptance.

E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC

SOP’s on Electronic Voting.

Finance Administration Office

Phone: 920- 869-4325

FAO@oneidanation.org

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FINANCE COMMITTEE

FC REGU LAR M EETI NG

November 16, 2020 ▪ Time: 9:00 A.M

Via Microsoft Teams

REGULAR MEETING MINUTES

FC MEMBERS PRESENT (Via Teams):

Larry Barton, CFO/FC Vice-Chair

Chad Fuss, Asst. Gaming CFO

Kirby Metoxen, BC Council Member

Patrick Stensloff, Purchasing Director

FC MEMBERS EXCUSED: Cristina Danforth, Treasurer/FC Chair & Jennifer Webster, BC Council

Member

OTHERS PRESENT (Via Teams): Andrew Doxtater; David Emerson, RaLinda Ninham-Lamberies and

Denise J. Vigue, taking notes

CALL TO ORDER: The FC Regular Meeting was called to order by the FC Vice-Chair at 9:03 A.M.

II.

APPROVAL OF AGENDA: NOVEMBER 16, 2020

Motion by Patrick Stensloff to approve the Nov. 16, 2020 FC Meeting Agenda. Seconded

by Chad Fuss. Motion carried unanimously.

III.

APPROVAL OF MINUTES: NOVEMBER 2, 2020 (Approved via E-Poll on 11/02/20):

Motion by Patrick Stensloff to ratify the FC E-Poll action taken on Nov. 2, 2020 approving

the Nov. 2, 2020 Finance Committee Meeting Minutes. Seconded by Kirby Metoxen.

Motion carried unanimously.

IV.

TABLED BUSINESS: None

CAPITAL EXPENDITURES:

Data Financial -2 Dispensing Units-Main

Andrew Doxtater, Gaming Cage Vault

Amount: $86,940.

Andrew explained these kiosks are to replace old and outdated machines that need increased

maintenance; new kiosks will provide less contact between customers and cage cashiers and

vice versa which helps with distancing and safety. It was noted by Larry that as the FY21 budget

has not been passed by the BC all purchases approved will be conditional until there is budget

resolution passed.

Motion by Chad Fuss to approve the Gaming Capital Expenditure purchases from Data Financial

for this and the following request for two dispensing unit replacements (each) in the amount of

$86,940.00 (each); contingent upon the FY21 budget resolution being approved. Seconded by

Kirby Metoxen. Motion carried unanimously.

Page 1 of 3

Finance Committee Meeting Minutes of November 16, 2020

Public Packet

Data Financial -2 Dispensing Units-Mason & Main

Andrew Doxtater, Gaming Cage Vault

SEE Motion in Capital Expenditures request #2.

Data Financial -17 ticket redemption kiosks

Andrew Doxtater, Gaming Cage Vault

Amount: $86,940.

Amount: $726,740.

Andrew indicated that this purchase was approved and coming from the CARES funds.

Motion by Chad Fuss to approve the Gaming Capital Expenditure purchase from Data Financial

for seventeen (17) ticket redemption kiosks in the amount of $726,740.00 noting that the

purchase is coming from the CARES funds. Seconded by Patrick Stensloff. Motion carried

unanimously.

VI.

NEW BUSINESS:

A/P Check Request – DWD UID (Claims Month-Oct.) Amount: $371,249.09

RaLinda Ninham Lamberies, Asst. CFO – Finance Admin.

Motion by Patrick Stensloff to approve the A/P Check Request for payment of the DWD UID

claims for the month of October in the amount of $371,249.09. Seconded by Chad Fuss.

Motion carried unanimously.

Safe Place Homeless Shelter Assistance

Requester: Pearl Webster

The requester was not on the virtual meeting so the FC could not obtain clarification on the

request; there was no plan or budget submitted; also BC members have been working with Wise

Women Gathering Place on the renovation of the old Accounting building as a homeless shelter,

including CARES funding for the renovation; perhaps this needs to be forwarded to the General

Manager for her follow up and or assistance.

Motion by Kirby Metoxen defer this request to the General Manager to provide any assistance

and or direction for the requester on her request. Seconded by Chad Fuss. Motion carried

unanimously.

VII.

EXECUTIVE SESSION: None

VIII.

ADMINISTRATIVE /INTERNAL:

Finance Committee – FY20 Fourth Quarter Report to the BC

Denise J. Vigue, Executive Assistant to the CFO

Motion by Chad Fuss to approve the FY20 FC’s Fourth Quarter Report and to send it to the BC

for their next meeting agenda. Seconded by Patrick Stensloff. Motion carried unanimously.

IX.

FOLLOW UP: None

FOR INFORMATION ONLY:

KONAMI – 4 ALL ABOARD Games

David Emerson, Gaming Slots

Motion by Patrick Stensloff to accept the KONAMI – 4 All Aboard Games information as FYI.

Seconded by Kirby Metoxen. Motion carried unanimously.

Page 2 of 3

Finance Committee Meeting Minutes of November 16, 2020

43 of 191

Public Packet

XI.

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ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Kirby Metoxen. Motion

carried unanimously. Time: 9:27 A.M.

Minutes submitted by:

Denise J. Vigue, Executive Assistant to the CFO

& Finance Committee Contact/Recording Secretary

Finance Committee Approval Date of Minutes via E-Poll:

November 16, 2020

Page 3 of 3

Finance Committee Meeting Minutes of November 16, 2020

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Oneida Business Committee Agenda Request

Accept the March 12, 2020, regular Quality of Life Committee meeting minutes

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only

Action - please describe:

Motion to accept the March 12, 2020 Quality of Life meeting minutes.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. 03/12/20 QOL Meeting Minutes

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Marie Summers, Councilwoman

Primary Requestor/Submitter:

Aliskwet Ellis, Recording Clerk/BC Support Office

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Quality of Life Committee

Regular Meeting

8:30 a.m. Thursday, March 12th, 2020

BC-Executive Conference Room

Minutes

Present: Daniel Guzman-King, Tehassi Hill (arrived at 9:05 a.m.), Kirby Metoxen, Brandon Stevens;

Not Present: Ernest Stevens III,

Others Present: Melanie Burkhart, Leslie Doxtater, Aliskwet Ellis, Susan House, Patrick Pelky, Jameson

Wilson;

I. CALL TO ORDER AND ROLL CALL

Meeting called to order by Brandon Stevens at 8:41 a.m.

II. APPROVAL OF THE AGENDA

Motion by Kirby Metoxen to approve the agenda with the addition of V. B. COVID-19 Update and a

deletion of VI. B. Zero Suicide Report, seconded by Daniel Guzman-King. Motion carried unanimously:

Ayes:

Daniel Guzman-King, Kirby Metoxen

Not Present:

Tehassi Hill, Ernest Stevens III

III. APPROVAL OF MEETING MINUTES

A. January 23, 2020 Quality of Life Meeting Minutes

Motion by Daniel Guzman-King to approve the January 23, 2020 Quality of Life meeting minutes,

seconded by Kirby Metoxen. Motion carried unanimously:

Ayes:

Daniel Guzman-King, Kirby Metoxen

Not Present:

Tehassi Hill, Ernest Stevens III

IV. UNFINISHED BUSINESS - NONE

V. NEW BUSINESS

A. Enter the e-poll results into the record regarding the approval of QOL FY20 Q1 report

Motion by Daniel Guzman-King to enter the e-poll results regarding the approval of QOL FY20 Q1 report

into the record, seconded by Kirby Metoxen. Motion carried unanimously:

Ayes:

Daniel Guzman-King, Kirby Metoxen

Not Present:

Tehassi Hill, Ernest Stevens III

Item VI. A. addressed next.

B. COVID-19 Update

Quality of Life

Regular Meeting Minutes

Page 1 of 2

March 12, 2020

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Tehassi Hill leaves at 9:34 a.m.

Brandon Stevens leaves at 9:36 a.m.

No action taken.

Item VIII. addressed next.

VI. REPORTS

A. Environmental Issues – Ernie Stevens III

Motion by Daniel Guzman-King to accept the update and to have Environmental to bring back a draft

proclamation and draft resolution in two months, seconded by Kirby Metoxen. Motion carried

unanimously:

Ayes:

Daniel Guzman-King, Kirby Metoxen

Not Present:

Tehassi Hill, Ernest Stevens III

B. Zero Suicide Report – Dr. Vir

Item deleted with the adoption of the agenda.

C. Tribal Action Plan – Debbie Thundercloud

Tehassi Hill arrives at 9:05 a.m.

Motion by to Kirby Metoxen accept the Tribal Action Plan update, seconded by Daniel Guzman-King.

Motion carried unanimously:

Ayes:

Daniel Guzman-King, Tehassi Hill, Kirby Metoxen

Not Present:

Ernest Stevens III

Item V. B. addressed next.

VII. ADDITIONS – NONE

VIII. ADJOURN

Brandon Stevens arrives at 9:59 a.m.

Motion by Daniel Guzman-King to adjourn at 10:00 a.m., seconded by Kirby Metoxen. Motion carried

unanimously:

Ayes:

Daniel Guzman-King, Kirby Metoxen

Not Present:

Tehassi Hill, Ernest Stevens III

Quality of Life

Regular Meeting Minutes

Page 2 of 2

March 12, 2020

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Oneida Business Committee Agenda Request

Review the CRF Government Relief Funds request for the Supplemental Pandemic Relief Assistance...

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Unfinished Business

Accept as Information only

Action - please describe:

Request to approve the use of Treasury Covid Relief Funds for supplemental Pandemic Relief Payment

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Memos (1)

2. Proposed Law Packet will be a handout per LRO

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Debbie Thundercloud, GM

Primary Requestor/Submitter:

Susan M. House, CRF Funding Coordinator

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Request to use Treasury Covid Relief Funds for 1 item. Will need to define age category date.

This request is being brought forward in accordance with Resolution 06-10-20-B: Process for Authorization for

Use of CARES Act Covid Relief Funds.

Requested action: Approve use of Treasury Covid Relief Funds for supplemental Pandemic Relief Payment.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Public Packet

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Treasury Covid Relief Funds

Team

Memorandum

To:

Oneida Business Committee

From: Susan House

Susan M. House, Ph.D.

2020.11.18 10:23:09

-06'00'

Copy: Debbie Thundercloud, GM, Jo Anne House, Chief Counsel, Keith Doxtater, Director, Tina

Jorgensen, Division Director, Eric Bristol, Manager, Melinda Danforth, Director, Ralinda

Ninham-Lamberies, Assistant CFO, Jennifer Schabow, Manager, Heidi Janowski,

Manager, Carl Artman, Attorney, Delia Smith, Director, Kelly Danforth, Administrator,

Doreen Thorpe, Analyst, Bobbi Webster, Director, Jameson Wilson, Project Coordinator

Date: November 12, 2020

Re:

Follow up Report on Supplemental Pandemic Relief Assistance Program Payment0

We have been requested to prepare a plan for a supplemental Pandemic Relief Assistance

Program (“PRAP”) payment in December 2020. The goal is for a payment to go out by

December 10, 2020 with a backup plan by December 17. The motion from the November 10

Business Committee regular session meeting is as follows:

“Motion by Lisa Liggins to approve the supplemental pandemic relief assistant payment

plan and for the details, final changes, and documents to brought back to the November

24, 2020 regular Business Committee meeting, seconded by Jennifer Webster. Motion

carried.”

The tribal membership that turns 18 years of age from October 1 through December 30 will

need a decision to include or not in this supplemental payment. They would only be eligible for

this payment, not the first payment made in October. The breakdown for membership

inclusion based on age a8 and date from our Enrollment Department is:

If cut off is 12/7, the count is 54

If cut off is 12/14, the count is 60

If whole month of December, the count is 73

We recommend strongly the December 2020 PRAP payment be made only to those members

that submitted applications for the initial PRAP payment. These members had established a

need in the wake of the COVID-19 public health emergency and memorialized that need

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through an application. Their information has been recorded in our databases and checks may

be processed prior to the CARES Act December 31, 2020 deadline for use of CRF.

The initial and only other PRAP application and payment process was widely broadcasted to

membership through Facebook, letters, and print media. We could not, in this short time frame

imposed by the federal government, expand our already pervasive marketing efforts to find

members that were not aware of the first PRAP payment. The nearly 11,300 members

processed in the first round would likely make up most of the members that would apply for

the December PRAP, excluding the 50 members that passed since September.

Our Nation’s human resources and technical resources limit our ability to seek out the qualified

members that did not apply in the first round, process their information, and process their

payments in the limited time available to us pursuant to the CARES Act. We are left with the

choice to serve the 78% of our adult membership that applied for PRAP funds in the first round

or to find and incentivize those members that showed no interest or were unreachable. The

former option may be accomplished prior to December 30, 2020. The latter option would

extend deadlines too close to the December 30, 2020 CARES Act deadline and force an already

understaffed Economic Support to process potentially thousands of new recipients, a task that

may be impossible due to the limited amount of time remaining.

Our review process included stakeholders from all contributing departments. Collectively we

reviewed internal procedures, technical resources, and human resources. We concluded the

inclusion of members beyond the initial applicants will create an insurmountable task due to

the number of personnel hours for input combined with the limited amount of time prior to the

federal deadline and the limited human resources.

We concluded the most equitable and reasonable option to recommend to you is to move

forward with the payment of the December PRAP to the nearly 78% of the adult membership

that applied for the initial PRAP. This recommendation ensures the maximum number of

members are served, especially during this time of pervasive need.

Emergency Adoption of Pandemic Relief Assistance Law

The Legislative Operating Committee has developed an emergency Pandemic Relief Assistance Law

for consideration of adoption by the Oneida Business Committee. The purpose of the Pandemic Relief

Assistance Law is to specify the process by which a portion of the Coronavirus Relief Funds will

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be distributed to the adult members of the Oneida Nation, the needs upon which such

distributions will be based, and illustrate that the program and purpose of these funds fall

within the general welfare exclusion of Title 10 of the Oneida Code of Laws. The Oneida Business

Committee is delegated the authority to temporarily enact emergency legislation when legislation is

necessary for the immediate preservation of the public health, safety, or general welfare of the

Reservation population, and the amendment of the legislation is required sooner than would be possible

under the Legislative Procedures Act. 1 O.C. 109.9-5]. The emergency adoption of this Law is necessary

for the preservation of the general welfare of the Reservation population. The emergency adoption of

this Law will assist in addressing the economic needs of the Reservation population during the public

health crisis that is the COVID-19 pandemic. Additionally, observance of the requirements under the

Legislative Procedures Act for the adoption of the amendments to this Law would be contrary to public

interest since the Nation is currently experiencing the vast effects of the COVID-19 pandemic, and the

process and requirements of the Legislative Procedures Act cannot be completed in time to ensure that

the Law can be adopted to best assist members of the Nation during this COVID-19 pandemic. The

emergency amendments to this Law will become effective immediately upon adoption by the Oneida

Business Committee and will remain in effect for six (6) months. There will be one (1) opportunity to

extend the emergency amendments to this Law for an additional six (6) month period. [1 O.C. 109.95(b)].

Internal Payment Process

To facilitate this disbursement, a custom process will be developed to interface with Infinium

PL. The custom process is designed around the specific requirements of this PRAP

disbursement while meeting the short timelines of the project. Meaning, this custom process

should be considered a “one time” solution. If the need for additional disbursements arise in

the future, the new requirements must be considered, and it shouldn’t be assumed this custom

process will meet those future needs. The reason why a custom process is needed for this

disbursement is because our current Infinium Financial System doesn’t provide an out-of-thebox solution to meet this need. Since this process is being developed outside our Financial

system, we must keep in mind the potential auditing, documentation and larger impact to the

nation by quickly adding in payment batches without doing financial due diligence. The effort

to develop this custom process from MIS is estimated at 60-80 hours.

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Scope

MIS programming staff will be creating an automated process for the disbursement of the

Covid Relief Funds in December 2020 to Tribal Members. The scope of this automated process

is to create an interface batch to PL for Members who claimed the $1,000 Covid relief funds

and who has an Eligible membership status within the Enrollment’s database. Deceased or

relinquished Members who received the $1,000 payment will not be included in the interface.

The scope of this automated process does not include members who choose not to claim the

$1,000. The interface will create an invoice for the eligible member to receive the December

disbursement. Payment of this invoice will be via ACH or mailed to the address initially

requested on the $1,000 payment application.

Economic Support final update for the first Pandemic Relief Assistance payments is November

13, 2020. Any corrections from internal errors will be completed by AP check request so that

the membership file can be pushed through without errors.

The process of quickly processing checks required significant manual activities. This contrasts

with the almost automated process used for the per capita payments. On the other hand, the

per capita process is a lengthier process. In either case, both result in errors such as bank

routing and account number errors and address errors that are addressed as quickly as the

error is identified and confirmed. The supplemental payment will be automated to the greatest

extent possible, with some manual follow-up.

Communication

The communications team will create a FAQ document that will be available on the Nation’s

website. The payment will be made one time, all checks/ direct deposits will go out at one

time. We will inform the membership that a new form does not need to be submitted because

the need for the payment has been outlined in the form for the first payment. This will also be

announced to the membership closer to the distribution date on the Oneida Facebook Live

event. We will not be sending out a flyer for this payment to the membership. This payment is

non-taxable and should not affect the members on unemployment benefits at this time.

The draft Frequently Asked Question document is attached for your review.

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Recommendation:

The Team requests that a motion to support a supplemental payment and requests the

Business Committee to decide if the members that turned 18 after October 1 be included and

the date range for inclusion.

The Team requests the following motion:

Motion to approve supplemental Pandemic Relief Assistance Program payment to the

membership that have already turned in the Pandemic Relief Assistance Program form

between August and October, and that the payment will be made in December 2020.

PO Box 365 • Oneida, WI 54155

oneida-nsn.gov

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On Tuesday, November 10, 2020, the Oneida Business Committee approved another individual

Oneida Nation member COVID payment from the remainder of the CARES funds acquired. If

you received the 1st COVID payment for $1000.00, you will automatically receive this

supplemental payment. The same conditions apply, please keep your receipts.

The amount of this payment will be $800.

You will be contacted by us if you have had an address or deposit change, and that may delay

your payment a week to 10 days.

This is not taxable income.

If you relinquished your enrollment from the Oneida Nation since October 1, 2020 you will not

receive this supplement.

No additional payment forms will be administered. If you did not apply for the first payment,

you cannot apply for the supplemental payment.

If you have questions, please call the COVID-hotline between 8a.m. and 4 p.m. Monday through

Friday.

The Oneida Nation encourages everyone to exercise as much self-protection as possible, we urge

you to continue to mask, sanitize frequently and keep a distance of at least 6 feet from anyone

outside your household. This pandemic has proven to be deadly and has not diminished in the

numbers. We are all in this global pandemic together, we must unite to keep one another safe.

With a good mind, a good heart and a strong fire.

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Oneida Business Committee Agenda Request

Approve two (2) actions regarding the Business Compliance Analyst vacancy

1. Meeting Date Requested:

11 / 25 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

OBC to post the vacant position of the Business Compliance Analyst and delegate a hiring sub-team to

interview, negotiate and hire.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Request to Post

2. Job Description

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Tehassi Hill, Chairman

Primary Requestor/Submitter:

Jessica Vandekamp, Employee Relations Rep

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose: The Business Compliance Analyst position was recently vacated by Eric McLester. The request is to

review the need for the position, assign a sub-team of BC Councilmembers to be on the hiring team.

Background/History:

The Business Compliance Analyst was originally hired in May 2019 to act as the Agent on behalf of the Oneida

Nation for Thornberry Creek at Oneida and started at 20 hours per week. The hours per week increased to 40

hours per week in April 2020 to work with the Retail Enterprise to improve inefficiencies found in an analysis

conducted during the Retail re-organization and to improve profits.

The purpose of this position is to review the business activities for compliance with management contracts and

other contracts, review financial activities of the business, grant approvals or disapprovals regarding business

activities as set forth in business charters or operating agreements on behalf of the business. Make annual, semiannual, quarterly reports, and other reports as directed by the Oneida Nation.

Action Requested:

To approve the posting of the Business Compliance Analyst and delegate a sub-team of three OBC Members to

participate on the hiring team to screen, interview, negotiate and hire.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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�

=DODDOO

ONEIDA

REQUEST TO FILL A POSITION IN FY'19

Position Information and Required Attachments

Job Title: jBusiness Compliance Analyst

Department: jBusiness Committee

Name of Supervisor completing this form:

Job#: jo3029

Position Grade: jNEl 2

Division: jNon-Divisional

______

_______________,

Title of Supervisor completing this form: !Jessica Vandekamp, ERR for Chairman Phone#: 1869-4480

Main Function of this position:

Review the business activities for compliance with management contracts and review financial activities of the business , grant

approvals and other activities as set forth in business charters and operating agreements on behalf of the business. Specifically,

OneidaG olfEnterprise.

How many positions currently budgeted with similar or identical titles within your department? lo1

� __ �

Does this position c:leliver direct services to the Customer?

D Yes cgj No If yes, please explain:

This position is to ensure compliance with agreements on behalf of the business.

Please attach the following:

1) Department Organizational chart to include all Employee's names and titles and must include vacancies.

2) Copy of Approved, Budgeted Workforce Levels for the department this Position is within.

3) Any industry standards you may have to support the position requested.

4) A copy of the department's Operational Plans.

5) Funding Source.

Position Funding

% Grand Funded:

j o_ o

% Tribal Contribution: ,_,

___,

% From Sales:

Grants$ '-j

--''

�

��

Tribal Contribution$

�

If grant funded, what is the length of the grant? POsition will be reimbursed by OGE

NOTE: Please attach a copy of the grant

mam/05-15-18

Print Form

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Questions regarding the Position

Is this a Revenue Generating Position?

59 of 191

D Yes IZI No Please explain:

Is this a Regulatory/Compliance Position?

IZ! Yes D No

Please explain:

This position is to ensure compliance with agreements and finances on behalf of the business.

Is this a health or safety position? D Yes

IZ! No

Please explain:

Is this a position which provides services to youth and/or elders? D Yes

IZ! No

Please explain:

Additional Information

If this position is not filled, what is the impact to the department, division and community?

Impacts will be potential lost revenues and non-compliance with business agreements for OGE operations.

Approvals for Posting and/or Filling the Requested Position

Approval: Please Check Yes or No

If at any time a level denies this request, return it to the Requesting Supervisor.

Requesting Supervisor's Signature:

D Yes 13 No Area Manager's Signature:

l -- · I

Date:

D Yes D No Division Director's Signature:�-------------� Date:�' ---�

D Yes D No General Manager's Signature: �-------------� Date:�' ---�

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=CKJOODD=

APPLY IN PERSON AT:

Ruman Resource Department

909 Packer/and Drive

Green Bay, WI 54303

APPLY ONLINE AT:

http://oneida-nsn.gov

POSITION TITLE:

POSITION NUMBER:

DEPARTMENT:

LOCATION:

DIVISION:

RESPONSIBLE TO:

SALARY:

ONEIDA

A good mind. A good heart. A strong fire.

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OR MAIL TO:

Human Resource Department

P.O. Box 365

Oneida, WI 54155-0365

Phone: (920) 496-7900

Fax: (920) 496-7490

Business Compliance Analyst (Half-time 20 hours)

03029

Oneida Business Committee

N7210 Seminary Rd, Oneida WI

Non-Divisional

Oneida Business Committee

NE12 $27.29/hr (NEGOTIABLE DEPENDING ON EDUCATION & EXPERIENCE)

(Employees will receive 5% below the negotiated pay rate during their probationary status.)

CLASSIFICATION:

Non-Exempt

POSTING DATE:

CLOSING DATE:

Transfer Deadline:

Proposed Start Date:

As Soon As Possible

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in

employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law

in initial employment or re-employment.

POSITION SUMMARY

The purpose of this position will be review of the business activities for compliance with management contracts and other

contracts, review financial activities of the business, grant approvals or disapprovals regarding business activities as set

forth in business charters or operating agreements on behalf of the business. Make annual, semi-annual, quarterly reports,

and other reports as directed by the Oneida Nation. Continuation of this position is contingent upon funding allocations.

DUTIES AND RESPONSIBILITIES:

Strategy, Planning and Management:

1. Assess contract compliance.

2. Assess and evaluate financial performance of business regarding long-term operational goals, budgets

and forecasts.

3. Provide insight and recommendations to both �hort-term and long-term growth plan of business.

4. Communicate, engage and interact with the business and Oneida Business Committee.

5. Select and engage auditors for business and assist Oneida Nation's Internal Audit Department in

conducting audits authorized under the Internal Audit law.

6. Participate in pivotal decisions as they relate to strategic initiatives and operational models.

7. Interact with and bring the business into line with plans, initiatives and recommendations of the Oneida

Business Committee.

8. Review policies, procedures and processes of the business and review implementation plans as

appropriate.

Financial Analysis, Budgeting and Forecasting:

1. Review and report on monthly financial budgeting reports including monthly profit and loss by division,

forecast vs. budget by division and weekly cash flow by corporate business.

2. Review and analyze monthly financial results and provide recommendations to the business and report

to Oneida Business Committee.

3. Identify, develop and execute analysis of business initiatives, product launches and/or new service

offerings.

4. Review and monitor the monthly operating budget and annual operating budget of the business.

5. Set up and conduct financial planning and analysis regarding businesses.

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JOB DESCRIPTION

Business Compliance Analyst

Page 2

DUTIES AND RESPONSIBILITIES (Cont.):

Accounting, General Ledger, Administration and Operations:

1. Review and ensure application of appropriate internal controls and financial procedures.

2. Ensure timeliness and accuracy of financial and management reporting.

3. Oversee the preparation and communication of weekly, monthly and annual financial statements.

4. Review and presentation of monthly, quarterly and annual financial statements.

5. Review all month-end closing activities including general ledger accounts, balance sheet accounts and

overhead cost allocation.

6. Serve as a key point of contact for external auditors; Manage preparation and support of all external

audits.

Financial Management:

1. Review and direct corrections cash flow planning process and ensure funds availability as appropriate.

2. Maintain banking relationships and strategic alliances with vendors and business partners.

Financial Relations and Policies:

1. Review and approve as appropriate management contractor short term and long-term plans, projections

and budgets.

2. Represent company to banks, financial partners, institutions, investors, public auditors and officials.

3. Remain current on audit best practices as well as state, federal and local laws regarding company

operations.

The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and

responsibilities associated with this position. The duties and responsibilities will be subject to change based on

organizational needs and/or deemed necessary by the supervisor.

STANDARD QUALIFICATIONS:

1. Ability to review business plans and financial documents present or report to business owner on business

and financial status of the corporation.

2. Excellent analytical, reasoning, problem-solving and decision-making abilities.

3. Ability to inform and communicate verbally and in writing in diverse and challenging situations with the ability to

process information effectively, identify and define problems and make objective decisions.

4. Outstanding communication and presentation skills.

5. Experience working with external auditors, internal controls and compliance-related issues.

6. Must present a professional appearance and demeanor as a representative of the Oneida Nation in dealing with the

public.

7. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)

8. Must be willing and able to obtain additional education and training.

9. Must pass a pre-employment drug screening. Must adhere to the Nation's Drug and Alcohol-Free Workplace Policy during

employment.

10. Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program

Strategic Plans and Policies.

11. Maintain strict department security, confidentiality, and quality to meet professional standards of the department.

12. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements,

Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or

Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing

employment within the Oneida Nation's Gaming Division.

13. A valid, non-probationary driver's license or occupational driver's license, reliable transportation, and insurance are

required. Must obtain a Wisconsin non-probationary driver's license or occupational driver's license within thirty (30) days

of employment if applicant has an out-of-state driver's license. Must be authorized as eligible to operate a Personal and

Tribal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Policy prior to actual start

date. Must maintain driver's eligibility as a condition of employment.

---�- - �

PHYSICAl-REQUIREMENTS/WORK ENVIRONMENT:

1. A Tuberculosis (TB) Screening and/or TB Skin Test is required within thirty (30) days of employment and annually

thereafter.

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JOB DESCRIPTION

Business Compliance Analyst

Page 3

PREFERRED QUALIFICATIONS:

Applicants please clearly state on the application/resume if you meet these qualifications.

1. Master's Degree in Business, Management or Accounting.

2. Five (5) years of experience in business management, marketing, analysis, finance at top-level position.

MINIMUM QUALIFICATIONS:

Applicants please clearly state how you meet these qualifications on the application/resume.

1. Must be an enrolled member of the Oneida Nation.

2. Bachelor's Deg ree "in Accounting, Finance, Business or related degree.

3. Three (3) years accounting or finance experience and three (3) years business management experience.

ITEMS TO BE SUBMITTED:

1. Must provide a copy of diploma, license, degree or certification upon employment.

2. Three (3) current letters of reference

N0119LH04191h

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General Tribal

Council

Oneida Business

Committee

Executive

Chief Financial Officer

*reports to Treasurer

Larry Barton

Chief Counsel

Jo Anne House

General Manager

Debbie Thundercloud

General Manager Gaming

Louise Cornelius

General Manager –

Retail

Eric McLester

Business Compliance

Analyst

(Vacant)

Administrative

Strategic Planner

James Petitjean

Employee Relations

Representative

Jessica Vandekamp

Budget Analyst

*reports to Treasurer

Rae Skenandore

Project Coordinator

Jameson Wilson

Executive Assistant (4)

Danelle Wilson

Rhiannon Metoxen

Kristal Hill

Barb Dickson

BC Support Office

*reports to Secretary

Non-Divisional

Legislative

Human Resources

Area Manager

Geraldine Danforth

Emergency

Management Director

Kaylynn Gresham

Inter-Governmental

Affairs Director

Melinda Danforth

Legislative Reference

Office

*reports to LOC Chair

Clorissa Santiago, Atty

Kristen Hooker, Atty

Audit Department

*reports to Audit Chair

Loucinda Conway

All positions report to the

Oneida Business Committee,

except those noted*

Revised November 17, 2020 by JV

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Oneida Business Committee Agenda Request

Rescind the Suspension of Premium Pay and All Temporary Pay Increases declaration

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Requested Action: Rescind the Suspension of Premium Pay and All Temporary Pay Increases Declaration

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Memo from Chief Counsel

2. Premium Pay Declaration

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Danelle Wilson, Executive Assistant

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Business Committee Agenda Request – Cover Memo

From:

Lisa Liggins, Secretary

Date:

11/20/2020

RE:

Premium Pay declaration

PURPOSE

BACKGROUND

The Business Committee discussed the attached declaration on November 3rd and determined

it needed to be futher discussed at the November 17th BC Work Session. At that Work

Session, the BC came to a consensus agreement that the declaration should be rescinded.

REQUESTED ACTION

Rescind the attached declaration dated March 23. 2020

Page 1 of 1

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Jo Anne House, PhD | Chief Counsel

James R. Bittorf | Deputy Chief Counsel

Kelly M. McAndrews | Senior Staff Attorney

Law Office

Carl J. Artman

Krystal L. John

Peggy A. Schneider

MEMORANDUM

TO:

Oneida Business Committee

FROM:

Jo Anne House, Chief Counsel

DATE:

November 5, 2020

SUBJECT: Suspension of Premium Pay and All Temporary Pay Increases, Adopted

March 23, 2020 1

Excerpt from COVID-19 Core Decision Making Team Declarations – Review, October 26,

2020

Policy: The purpose of this declaration was to immediately reduce employment related expenditures

considering the impact of gaming closing. This included premium pay, paid time off (i.e. parental leave,

exercise, etc.), interim pay increases, and withdrawal of vacant positions from posting. The result was

discontinuing pay for ‘non-productive time’, maintaining then current employment levels, and reducing

costs related to current employment.

Options:

1. Allow declaration to lapse at the end of the emergency period which will re-implement premium

pay and ‘non-productive time’ benefits.

2. Forward a request to the Oneida Business Committee to consider all or part of the declaration to

be continued during Fiscal Year 2021.

SOP Premium Pay Tribal Work Standards

SOP Compensation for Additional Duties Work Standards and Procedures

SOP Exercise at Work

SOP Holiday Work Standard

SOP Interim Job Reassignment

SOP On-Call Pay

SOP Salary Wage Adjustment

SOP Reorganizing Positions

Resolution, # BC-03-02-1994, Parental Leave

Discussion

Discussion identified two additional options: 3. Directive to conclude restriction; and, 4. Send to

Oneida Business Committee Work Session and include the Chief Financial Officer, General

Managers, and Human Resource Department in the discussion. The consensus identified that

longer and more critical discussion regarding this declaration is needed.

See also, Chairman Memorandum issued to HRD: Suspension of Premium Pay and All Temporary Pay Increases,

issued March 31, 2020.

N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327

oneida-nsn.gov

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Page 2

Recommended Action: Motion to place this on the November 17, 2020 Oneida Business

Committee Work Session.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

000000

ONEIDA

COVID-19 Core Decision Making Team Declaration

Suspension of Premium Pay and All Temporary Pay Increases

March 23, 2020

The world is currently facing a pandemic of the coronavirus disease 2019 (COVID-19). The COVID-19

outbreak originated in Wuhan, China and has spread to many other countries throughout the world,

including the United States. The World Health Organization has identified that the spread of COVID-19 is

now a pandemic resulting in many countries experiencing the effects of illness and health issues related to

COVID-19 and economic impacts.

On March 12, 2020, Chairman Tehassi Hill signed a "Declaration of Public Health State of Emergency"

regarding COVID-19 which set into place the necessary authority should action need to be taken and allows

the Nation to seek reimbursement of emergency management actions that may result in unexpected

expenses.

On March 17, 2020, the Oneida Business Committee adopted emergency amendments to the Emergency

Management and Homeland Security law to create and delegate authority to a COVID-19 Core Decision

Making Team (COVID-19 Team). [3 O.C. 302.10]. When a public health emergency has been declared,

the COVID-19 Team has the authority to declare exceptions to the Nation's laws, policies, procedures,

regulations, or standard operating procedures during the emergency period which will be of immediate

impact for the purposes of protecting the health safety, and general welfare of the Nation's community,

members, and employees. [3 O.C. 302.10-2].

The Oneida Business Committee has declared a public health emergency, closed gaming operations, and

instituted Tier IV budget contingency to conserve cash flow for essential governmental services and to meet

payroll needs. The Oneida Business Committee has also committed to maintain payroll during the initial

public health emergency to ensure that employees have funding to meet their family financial needs.

With no gaming revenue being generated, the Nation needs to reduce all expenses. The following Standard

Operating Procedures and Resolutions impact salary and employee time.

• Standard Operating Procedures:

o Premium Pay Tribal Work Standards: authorizes premium pay for certain holidays. In

addition, requests have been made to authorize premium pay for employees who are

coming in to work in offices and work sites.

o Compensation for Additional Duties Work Standards and Procedures: authorizes

compensation for performing additional duties for vacant position responsibilities or

special projects.

o Exercise at Work: authorizes 30 minutes of paid physical activity time.

o Holiday Work Standard: defines how Tribal holidays are recognized and paid.

o Interim Job Reassignment: identifies that interim assignment pay can be between the

minimum and maximum compensation for the grade.

o On-Call Pay: authorizes payment for being prepared to be called into work.

o Salary Wage Adjustment: identifies process for organization-wide salary or wage

adjustments.

Page 1 of 3

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•

Reorganizing Positions: authorizes compensation adjustments as positions are shifted

within the organizational structure and/or modified.

Parental Leave, Resolution # BC-03-02- 1994: authorizes paid time off to attend child related

activities.

The COVID- 19 Team recognizes that public contact within retail locations and between employees in

offices and work sites causes concern for employees. We have instituted measures regarding critical

employees maintaining social distancing as suggested by the CDC and implemented work from home as

well as self-isolation. The COVID-19 Team also recognizes the extra duties, time and actions that are being

taken by employees to continue to conduct their duties during this pandemic.

The COVID-19 Team also recognizes that hiring new employees during this time should be placed on hold.

This will allow for the re-assignment of existing employees who wish to come into work opportunities to

continue employment after the initial 30-day public health emergency period.

The COVID-19 Finance Team has identified that the Oneida Nation does not have sufficient funds to

authorize premium pay or other pay increases during this time. Any increase in wages results in negatively

impacting the ability to make payroll and provide essential governmental services.

During this public health emergency period, the Finance COVID-19 Team and the Human Resource

Department will continue to review these policies for permanent amendments at or before the conclusion

of the Emergency period should permanent amendments be needed.

The COVID-19 Team hereby declares:

That all premium pay, temporary pay increases, interim duties, holiday pay, parental leave, exercise

paid time, and similar actions shall not be authorized during the Public Health Emergency.

2. That the following Standard Operating Procedures are suspended during the Public Health

Emergency. Provided that, there are specific exceptions to the Standard Operating Procedures

identified below.

a. Premium Pay Tribal Work Standards

b. Compensation for Additional Duties Work Standards and Procedures will also apply to all

employees currently receiving additional duties compensation.

c. Exercise at Work

d. Holiday Work Standard

e. Interim Job Reassignment applies only to pay, interim job reassignments would be

authorized.

f. On-Call Pay, provided that, areas may forward on-call pay standard operating procedures

to the COVID-19 Team for approval.

g. Salary Wage Adjustment

h. Reorganizing Positions, applies only to pay, reorganizing positions would be authorized.

3. That Parental Leave, Resolution # BC-03-02-1994, is suspended during the Public Health

Emergency.

4. All vacant positions shall be withdrawn from posting, all offers shall be withdrawn, all new hires

who have not appeared for work shall be notified that the offer of employment is withdrawn. The

COVID-19 Team shall consider all requests to post or hire based on the information provided in

the request, critical need, and financial status of the Nation.

5. Employees receiving COVID emergency pay not be eligible for: lead pay, shift differential, and

similar pay adjustments.

Page 2 of 3

A good mind. A good heart. A strong fire.

ONEIDA

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6. Section III(D) of the Personnel Policies and Procedures regarding employees moving from

employment probation shall be awarded the increase at the conclusion of the probationary period.

This declaration shall be made effective immediately and shall remain in effect for the duration of the

Nation's public health emergency.

Oneida Nation ch%irman

Page 3 of 3

A good mind. A good heart. A strong fire.

ONEIDA

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Oneida Business Committee Agenda Request

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled Restricting Access to

1. Meeting Date Requested:

11 / 25 / 20

2. General Information:

Session:

Open

Executive - See instructions for the applicable laws, then choose one:

Personnel-Related

Agenda Header:

New Business

Accept as Information only

Action - please describe:

Approve BC SOP: Restricting Access to an Employee on Leave or Separation of Employment

3. Supporting Materials

Report

Resolution

Contract

Other:

1. SOP - HRD approved version

2. SOP - Highlighted version to see changes

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Tehassi Hill, Chairman

Primary Requestor/Submitter:

Jessica Vandekamp, Employee Relations Representative

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose: The SOP was updated to remove the Nation's Secretary from the process and replace with the

Employee Relations Representative position.

Background: This SOP was reviewed at the BC Officer's meeting on November 2, 2020. Recommended changes

were made to the SOP and it is now ready for final approval.

Action Requested: Approve BC SOP: Restricting Access to an Employee on Leave or Separating Employment.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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TITLE: Restricting Access for an

Employee on Leave or Separation of

Employment

ORIGINATION DATE:

May 17, 2018

REVISION DATE:

November 04, 2020

EFFECTIVE DATE:

After last signature

AUTHOR: Paula KingDessart and Jessica

Vandekamp

APPROVED BY: Oneida Business

Committee

DATE:

DEPARTMENT: OBC

APPROVED BY: OBC Officer

DATE

COMPLIANCE REVIEW BY: EEO

DATE:

ONEIDA NATION

STANDARD OPERATING

PROCEDURE

DIVISION: Non-divisional

EEO REFERENCE

NUMBER: 506

DATE:

PAGE NO: 1 of 2

DATE:

1.0

PURPOSE

1.1

To have standard procedures when any direct report to the Oneida Business

Committee separates from the organization or requests a leave of absence.

2.0

DEFINITIONS

2.1

Direct Reports: An Employee of the Oneida Nation who reports directly to the

OBC as defined in resolution BC-09-23-20-A Setting Supervision and

Management of Direct Reports to OBC; Legislative Reference Office Attorneys;

Chief Financial Officer; Budget Analyst; and Audit Manager.

2.2

ERR: Employee Relations Representative, a direct report to the OBC

2.3

HRD: Human Resources Department

2.4

MIS: Management Information Systems department

2.5

OBC: Oneida Business Committee

2.6

RFS: Request for Services, a MIS form

3.0

WORK STANDARDS

3.1

The ERR shall be immediately notified of an employee’s separation or leave of

absence.

PROCEDURES – SEPARATING AN EMPLOYEE

Employee Relations Representative

3.2

Create an OBC Agenda Request for the next Regular OBC meeting to accept

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3.3

3.4

3.5

3.6

3.7

3.8

3.9

3.10

employee’s resignation with a copy of the resignation letter.

3.2.1 Once approved, file a copy of the motion from the meeting minutes in

direct report’s personnel file.

Write and send an e-mail to the OBC, HRD Generalist, OBC Support Office and

Time & Attendance Department with the following information:

3.3.1 Employee’s name

3.3.2 Employee’s employment number

3.3.3 Copy of resignation letter and/or last day of work and reason for

separation.

3.3.4 Completed Employee Separation Checklist (HRD)

Send e-mail to OBC Records_Management@oneidanation.org to retrieve

employees electronic and hard files to storage.

Complete and send RFS to MIS to remove access to all systems and to cancel

electronic services, and telecommunications.

Complete and send RFS form to MIS to give access to another designated coworker or supervisor of e-files held by an employee.

Send e-mail to NHC Building Manager to remove access to the building and

request office to be cleaned by custodial.

Collect building access card and give to BC Support Office Executive Assistant.

Collect all electronics and passwords, to include:

3.9.1 Laptop, mouse, carrying case, cords, etc.

3.9.2 Cell phone, charging cord, etc.

In the event of a possible threatening employee, notify Security/OPD to be on

stand-by.

PROCEDURES –EMPLOYEE TAKING LEAVE OF ABSENCE

Direct Report

3.11 Direct Report must complete required Leave of Absence Request (HRD form)

and submit to the BC_Signoff_Request@Oneidanation.org for approval.

3.12 File for insurance benefits, such as short-term disability by contacting the HRD

Insurance department, when applicable.

3.13 Submit a completed Time Off Request form to use any vacation or personal time

while on leave to the BC_Signoff_Request@Oneidanation.org for approval.

3.14 Submit medical release from doctor prior to returning to work at

BC_Signoff_Request@Oneidanation.org AND HR_Insurance@oneidanation.org

3.15 May submit a request to work reduced hours while recovering to

BC_Signoff_Request@Oneidanation.org

3.16 Prior to 90 days, if an employee needs additional leave time, they must repeat the

process by going back to 3.11 to complete required Leave of Absence Request

(HRD form) and submit to the BC_Signoff_Request@Oneidanation.org for

approval.

BC Support Office Manager

3.17 Obtain BC Officer’s approval for Leave of Absence and/or time off request by e2

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3.18

3.19

3.20

3.21

mail.

Send approved/denied Leave of Absence notification to employee, employee’s

designee, and OBC Officers with a copy of the Leave Request Form with e-mail

approval responses only.

3.18.1 Do not send medical documentation.

Send approved Leave of Absence notification with copy of the Leave Request

Form with e-mail approval responses AND medical documentation to

HRD_Insurance@oneidanation.org and the ERR.

Enter any approved time off requests during leave into KRONOS.

Submit a copy of the BC Officer approved medical release from doctor to

employee, employee’s designee, OBC Officers, Time and Attendance,

HRD_Insurance@oneidanation.org and ERR.

Employee Relations Representative (ERR)

3.22 Request additional information, such as; personal e-mail or phone number to

contact employee on leave if needed.

3.23 File all Leave of Absence documentation in direct report’s personnel file.

3.24 Follow-up with HRD Insurance to ensure all paperwork has been submitted

correctly and track the expected return to work date.

3.25 If employee doesn’t call within 48 hours of the expected return to work date,

follow-up with employee to confirm their return to work or if they are taking

additional leave time.

4.0

REFERENCES

4.1

Tribe-wide Timekeeping Work Standards

4.2

BC Resolution #09-23-20-A Setting Supervision and Management of Direct

Reports to OBC

5.0

FORMS

5.1

Employee Separation Checklist (HRD – Employee Portal)

5.2

Leave Request Form (HRD – Employee Portal)

5.3

RFS Form (MIS – Employee Portal)

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TITLE: Restricting Access for an

Employee on Leave or Separation of

Employment

ORIGINATION DATE:

May 17, 2018

REVISION DATE:

November 04, 2020

EFFECTIVE DATE:

After last signature

AUTHOR: Paula KingDessart and Jessica

Vandekamp

APPROVED BY: Oneida Business

Committee

DATE:

DEPARTMENT: OBC

APPROVED BY: OBC Officer

DATE

DIVISION: Non-divisional

REVIEW BY: EEO Director

DATE: 11/5/2020

ONEIDA NATION

STANDARD OPERATING

PROCEDURE

EEO REFERENCE

NUMBER: 506

506

PAGE NO: 1 of 3

DATE:

1.0

PURPOSE

1.1

To have standard procedures when any direct report to the Oneida Business

Committee separates from the organization or requests a leave of absence.

2.0

DEFINITIONS

2.1

Direct Reports: An Employee of the Oneida Nation who reports directly to the

OBC as defined in resolution BC-09-23-20-A Setting Supervision and

Management of Direct Reports to OBC; Legislative Reference Office Attorneys;

Chief Financial Officer; Budget Analyst; and Audit Manager.

2.2

ERR: Employee Relations Representative, a direct report to the OBC

2.3

HRD: Human Resources Department

2.4

MIS: Management Information Systems department

2.5

OBC: Oneida Business Committee

2.6

RFS: Request for Services, a MIS form

3.0

WORK STANDARDS

3.1

The ERR shall be immediately notified of an employee’s separation or leave of

absence.

PROCEDURES – SEPARATING AN EMPLOYEE

Employee Relations Representative

3.2

Create an OBC Agenda Request for the next Regular OBC meeting to accept

employee’s resignation with a copy of the resignation letter.

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3.2.1

3.3

3.4

3.5

3.6

3.7

3.8

3.9

3.10

Once approved, file a copy of the motion from the meeting minutes in

direct report’s personnel file.

Write and send an e-mail to the OBC, HRD Generalist, OBC Support Office and

Time & Attendance Department with the following information:

3.3.1 Employee’s name

3.3.2 Employee’s employment number

3.3.3 Copy of resignation letter and/or last day of work and reason for

separation.

3.3.4 Completed Employee Separation Checklist (HRD)

Send e-mail to OBC Records_Management@oneidanation.org to retrieve

employees electronic and hard files to storage.

Complete and send RFS to MIS to remove access to all systems and to cancel

electronic services, and telecommunications.

Complete and send RFS form to MIS to give access to another designated coworker or supervisor of e-files held by an employee.

Send e-mail to NHC Building Manager to remove access to the building and

request office to be cleaned by custodial.

Collect building access card and give to BC Support Office Executive Assistant.

Collect all electronics and passwords, to include:

3.9.1 Laptop, mouse, carrying case, cords, etc.

3.9.2 Cell phone, charging cord, etc.

In the event of a possible threatening employee, notify Security/OPD to be on

stand-by.

PROCEDURES –EMPLOYEE TAKING LEAVE OF ABSENCE

Direct Report

3.11 Direct Report must complete required Leave of Absence Request (HRD form)

and submit to the BC_Signoff_Request@Oneidanation.org for approval.

3.12 File for insurance benefits, such as short-term disability by contacting the HRD

Insurance department, when applicable.

3.13 Submit a completed Time Off Request form to use any vacation or personal time

while on leave to the BC_Signoff_Request@Oneidanation.org for approval.

3.14 Submit medical release from doctor prior to returning to work at

BC_Signoff_Request@Oneidanation.org AND HR_Insurance@oneidanation.org

3.15 May submit a request to work reduced hours while recovering to

BC_Signoff_Request@Oneidanation.org

3.16 Prior to 90 days, if an employee needs additional leave time, they must repeat the

process by going back to 3.11 to complete required Leave of Absence Request

(HRD form) and submit to the BC_Signoff_Request@Oneidanation.org for

approval.

BC Support Office Manager

3.17 Obtain BC Officer’s approval for Leave of Absence and/or time off request by email.

3.18 Send approved/denied Leave of Absence notification to employee, employee’s

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3.19

3.20

3.21

designee, and OBC Officers with a copy of the Leave Request Form with e-mail

approval responses only.

3.18.1 Do not send medical documentation.

Send approved Leave of Absence notification with copy of the Leave Request

Form with e-mail approval responses AND medical documentation to

HRD_Insurance@oneidanation.org and the ERR.

Enter any approved time off requests during leave into KRONOS.

Submit a copy of the BC Officer approved medical release from doctor to

employee, employee’s designee, OBC Officers, Time and Attendance,

HRD_Insurance@oneidanation.org and ERR.

Employee Relations Representative (ERR)

3.22 Request additional information, such as; personal e-mail or phone number to

contact employee on leave if needed.

3.23 File all Leave of Absence documentation in direct report’s personnel file.

3.24 Follow-up with HRD Insurance to ensure all paperwork has been submitted

correctly and track the expected return to work date.

3.25 If employee doesn’t call within 48 hours of the expected return to work date,

follow-up with employee to confirm their return to work or if they are taking

additional leave time.

4.0

REFERENCES

4.1

Tribe-wide Timekeeping Work Standards

4.2

BC Resolution #09-23-20-A Setting Supervision and Management of Direct

Reports to OBC

5.0

FORMS

5.1

Employee Separation Checklist (HRD – Employee Portal)

5.2

Leave Request Form (HRD – Employee Portal)

5.3

RFS Form (MIS – Employee Portal)

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Oneida Business Committee Agenda Request

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled Complaint Process...

1. Meeting Date Requested:

11 / 25 / 20

2. General Information:

Session:

Open

Executive - See instructions for the applicable laws, then choose one:

Personnel-Related

Agenda Header:

New Business

Accept as Information only

Action - please describe:

Approve BC SOP: Complaint Process for Direct Reports

3. Supporting Materials

Report

Resolution

Contract

Other:

1. SOP - HRD approved version

3. Investigation Checklist

2. SOP - Highlighted version to see changes

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Tehassi Hill, Chairman

Primary Requestor/Submitter:

Jessica Vandekamp, Employee Relations Representative

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose: The SOP was updated to remove the Nation's Secretary from the process and replace with the

Employee Relations Representative position. Additional procedures were added to ensure the process was

consistent with the policy.

Background: This SOP was reviewed at the BC Officer's meeting on November 2, 2020. Recommended changes

were made to the SOP and it is now ready for final approval. The Investigation Checklist was revised to be more

thorough.

Action Requested: Approve BC SOP: Complaint Process for Direct Reports

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Complaint Process for Direct Reports to

the Business Committee

ORIGINATION DATE:

11/26/2012

REVISION DATE:

10/20/20

EFFECTIVE DATE:

Upon OBC approval

DIVISION:

Non-Divisional

APPROVED BY: Oneida Business Committee

DATE:

DEPARTMENT:

Oneida Business Committee

APPROVED BY: OBC Officer

DATE:

REVISED:

Jessica Vandekamp

REVIEWED BY: Compliance Review Team

DATE:

ONEIDA NATION

TITLE:

PAGE NO: 1 of 4

PRO # 1267

1.0

PURPOSE

To create a standardized process for handling complaints for employees who are direct

reports to the Oneida Business Committee (OBC)

This procedure is in alignment with the Oneida Personnel Policies and Procedures, OBC

Resolution # 11-26-14-C, and is a predecessor to the procedures “Disciplinary Process

for Direct Reports to the Business Committee”.

2.0

3.0

DEFINITIONS

2.1

Employee Relations Representative: A position that reports to the OBC and is the

liaison to the Human Resources Department.

2.2

Direct Reports: An Employee of the Oneida Nation who reports directly to the

OBC as defined in resolution BC-09-23-20-A Setting Supervision and

Management of Direct Reports to OBC.

2.3

LOC: Legislative Operating Committee: consists of five (5) Councilmembers.

2.4

OBC Officers: Shall mean the Chairperson, Vice Chairperson, Treasurer,

Secretary and LOC Chairperson.

PROCEDURES

Receiving a Complaint

3.1

All complaints must be in a written format, such as a letter or e-mail, and

addressed to the OBC.

3.2

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Any member of the OBC may accept complaints.

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3.3

All complaints must be delivered to the Employee Relations Representative for

processing.

3.4

Within two (2) business days, the Employee Relations Representative shall:

3.4.1 Use date stamper to acknowledge the receipt of the complaint:

3.4.1.1. Stamp “confidential” on each page, at the top of the document.

3.4.1.2. Stamp the month/day/year received on each page of the

document.

3.4.2 Submit a copy of the complaint to each member of the OBC.

3.4.3 Create a master complaint file.

3.4.4 Submit the complaint to the master complaint file.

3.5

The Employee Relations Representative shall add the complaint to the next OBC

meeting agenda in Executive Session for the OBC to review the complaint and to

determine if the complaint has merit.

3.5.1. The Employee Relations Representative shall contact the complainant and

provide them a date and time to meet with the OBC to discuss their

complaint during the Executive Session discussion.

3.6

If the complaint is determined to have no merit, the OBC shall make a motion to

reflect this decision.

3.6.1 Upon this decision, the complaint is considered closed.

3.6.2 The Employee Relations Representative shall submit a copy of the

meeting minutes with this motion to the master complaint file.

3.6.3 Within two (2) business days of the motion, the Employee Relations

Representative shall:

3.6.3.1 Provide the complainant with written response indicating the

complaint is closed.

3.6.3.2. Submit a copy of the written response to the master complaint

file.

3.7

If the complaint is determined to have merit, the OBC shall make a motion

assigning three (3) OBC members to investigate the complaint.

3.7.1 The OBC may authorize a designee, or multiple designees if needed due to

recusal of OBC members from the investigation.

3.7.1.1 If designee(s) are required, the OBC shall make a motion to

reflect this decision.

3.7.2 The Employee Relations Representative shall submit a copy of the

meeting minutes with this motion to the master complaint file.

3.7.3 Within two (2) business days of the motion, the Employee Relations

Representative shall:

3.7.3.1 Provide the complainant with written notice that the complaint is

under investigation.

3.7.3.2. Submit a copy of the written notice to the master complaint file.

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Investigating a Complaint

3.8

The Employee Relations Representative will facilitate the investigate process

using the Complaint Investigation Checklist.

3.9

The assigned OBC members, or designee(s), shall work together, in confidence,

to investigate the complaint.

3.9.1 Review the complaint to gain a background on the issue(s) presented.

3.9.2 Determine what relevant information is still needed relating to the

complaint.

3.9.3 Initiate the investigation based on additional information that is needed.

3.9.4 Develop and agree to a list of questions which must be answered.

3.9.5 Develop a list of people, including the complainant, to interview.

3.10

The assigned OBC members, or designee(s), shall make every attempt to

conclude the investigation, within forty-five (45) calendar days.

3.10.1 If the investigation is not concluded in forty-five (45) days, the assigned

OBC members will provide a status update to the OBC in Executive

Session.

3.11

Upon the conclusion of the investigation, the assigned OBC members, or

designee(s), shall submit a written report to the soonest OBC Meeting for

Executive Session. The written report shall include:

3.11.1 a summary of the complaint,

3.11.2 investigation methodology,

3.11.3 results of the investigation, and

3.11.4 recommended action.

3.12

The Employee Relations Representative shall submit the written report to the

master complaint file.

3.13

The Employee Relations Representative shall add the written report to the next

OBC meeting agenda in Executive Session after conclusion of the investigation.

3.14

The OBC shall review the written report.

3.14.1 The OBC shall accept the written report.

3.14.1.1 Upon acceptance of the written report, the complaint shall be

considered closed.

3.14.2 The OBC may:

3.14.2.1 approve the recommended action(s);

3.14.2.2 modify the recommended action(s); or,

3.14.2.3 reject the recommended action(s).

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3.14.3 When appropriate, OBC Officer(s) will be designated to follow through on

approved action(s) that are outlined in the OBC SOP entitled “Disciplinary

Process for Direct Reports to the Business Committee”.

3.15

Within two (2) business days of the motion to accept the written report, the

Employee Relations Representative shall:

3.15.1 Provide the complainant with written response indicating the complaint is

closed.

3.15.2 Submit a copy of the written response to the master complaint file.

Duties and Responsibilities for Investigation

3.16 OBC members assigned to an investigation, their designee(s), shall:

3.16.1 Conduct themselves in accordance with the approved complaint process

and may work with the Employee Relations Representative if additional

assistance is required.

3.16.2 Recuse themselves if a real or perceived conflict of interest exists in

accordance with the Conflict of Interest Policy and the Code of Ethics

Law.

4.0

RECORDS

4.1

Record Maintenance

4.1.1 Complaint records shall be maintained by the Employee Relations

Representative in a Group accessible drive.

4.1.2 Complaint records will be made available for OBC review within a

reasonable amount of time, upon request.

4.1.3 Records shall be held in accordance with the Open Records and Open

Meetings Law.

5.0

REFERENCES

5.1

Human Resources Memorandum dated 11-21-01

5.2

Human Resources Area Manager Interpretation dated 12-09-11

5.3

Personnel Policies & Procedures, Section V.D

5.4

Resolution BC-09-23-20-A

5.5

Complaint Investigation Checklist

5.6

OBC SOP - Disciplinary Process for Direct Reports of the Business Committee

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TITLE:

OBC Complaint Process

ONEIDA NATION

STANDARD OPERATING

PROCEDURE

ORIGINATION DATE:

11/26/2012

REVISION DATE:

11/04/20

EFFECTIVE DATE:

Upon OBC approval

DIVISION:

Non-Divisional

APPROVED BY: Oneida Business Committee

DATE:

DEPARTMENT:

Oneida Business Committee

APPROVED BY: OBC Officer

DATE:

REVISED:

Jessica Vandekamp

REVIEWED BY: EEO Director

DATE:

11/05/2020

PAGE NO: 1 of 4

PRO # 1267

1.0

PURPOSE

To create a standardized process for handling employee complaints against an Oneida

Business Committee (OBC) direct report.

This procedure is in alignment with the Oneida Personnel Policies and Procedures, OBC

Resolution # 11-26-14-C.

2.0

3.0

DEFINITIONS

2.1

Employee Relations Representative: A position that reports to the OBC and is the

liaison to the Human Resources Department.

2.2

Direct Reports: An Employee of the Oneida Nation who reports directly to the

OBC as defined in resolution BC-09-23-20-A Setting Supervision and

Management of Direct Reports to OBC; Legislative Reference Office Attorneys;

Chief Financial Officer; Budget Analyst; and Audit Manager.

2.3

LOC: Legislative Operating Committee: consists of five (5) Councilmembers.

2.4

OBC Officers: Shall mean the Chairperson, Vice Chairperson, Treasurer,

Secretary and LOC Chairperson.

PROCEDURES

Receiving a Complaint

3.1

All complaints must be in a written format, such as a letter or e-mail, and

addressed to the OBC.

3.1.1 OBC Professional Support staff may assist in putting a verbal complaint in

writing to the OBC.

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3.2

Any member of the OBC may accept complaints.

3.3

All complaints must be delivered to the Employee Relations Representative for

processing.

3.4

Within two (2) business days, the Employee Relations Representative shall:

3.4.1 Use date stamper to acknowledge the receipt of the complaint:

3.4.1.1. Stamp “confidential” on each page, at the top of the document.

3.4.1.2. Stamp the month/day/year received on each page of the

document.

3.4.2 Submit a copy of the complaint to each member of the OBC.

3.4.3 Create a master complaint file.

3.4.4 Submit the complaint to the master complaint file.

3.5

The Employee Relations Representative shall add the complaint to the next OBC

meeting agenda in Executive Session for the OBC to review the complaint and to

determine if the complaint has merit.

3.5.1. The Employee Relations Representative shall contact the complainant and

provide them a date and time to meet with the OBC to discuss their

complaint during an Executive Session discussion.

3.6

If the complaint is determined to have no merit, the OBC shall make a motion to

reflect this decision.

3.6.1 Upon this decision, the complaint is considered closed.

3.6.2 The Employee Relations Representative shall submit a copy of the

meeting minutes with this motion to the master complaint file.

3.6.3 Within two (2) business days of the motion, the Employee Relations

Representative shall:

3.6.3.1 Provide the complainant with written response indicating the

complaint is closed.

3.6.3.2. Submit a copy of the written response to the master complaint

file.

3.7

If the complaint is determined to have merit, the OBC shall make a motion

assigning three (3) OBC members to investigate the complaint.

3.7.1 The OBC may authorize a designee, or multiple designees if needed due to

recusal of OBC members from the investigation.

3.7.1.1 If designee(s) are required, the OBC shall make a motion to

reflect this decision.

3.7.2 The Employee Relations Representative shall submit a copy of the

meeting minutes with this motion to the master complaint file.

3.7.3 Within two (2) business days of the motion, the Employee Relations

Representative shall:

3.7.3.1 Provide the complainant with written notice that the complaint is

under investigation.

3.7.3.2. Submit a copy of the written notice to the master complaint file.

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Investigating a Complaint

3.8

The Employee Relations Representative will facilitate the investigation process

using the Complaint Investigation Checklist.

3.9

The assigned OBC members, or designee(s), shall work together, in confidence,

to investigate the complaint.

3.9.1 Review the complaint to gain a background on the issue(s) presented.

3.9.2 Determine what relevant information is still needed relating to the

complaint.

3.9.3 Initiate the investigation based on additional information that is needed.

3.9.4 Develop and agree to a list of questions which must be answered.

3.9.5 Develop a list of people, including the complainant, to interview.

3.10

The assigned OBC members, or designee(s), shall make every attempt to

conclude the investigation, within forty-five (45) calendar days.

3.10.1 If the investigation is not concluded in forty-five (45) days, the assigned

OBC members will provide a status update to the OBC in Executive

Session.

3.11

Upon the conclusion of the investigation, the assigned OBC members, or

designee(s), shall submit a written report to the soonest OBC Meeting for

Executive Session. The written report shall include:

3.11.1 a summary of the complaint,

3.11.2 investigation methodology,

3.11.3 results of the investigation, and

3.11.4 recommended action.

3.12

The Employee Relations Representative shall submit the written report to the

master complaint file.

3.13

The Employee Relations Representative shall add the written report to the next

OBC meeting agenda in Executive Session after conclusion of the investigation.

3.14

The OBC shall review the written report.

3.14.1 The OBC shall accept the written report.

3.14.1.1 Upon acceptance of the written report, the complaint shall be

considered closed.

3.14.2 The OBC may:

3.14.2.1 approve the recommended action(s);

3.14.2.2 modify the recommended action(s); or,

3.14.2.3 reject the recommended action(s).

3.14.3 When appropriate, OBC Officer(s) will be designated to follow through on

approved action(s) that are outlined in the OBC SOP entitled “Disciplinary

Process for Direct Reports to the Business Committee”.

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3.15

Within two (2) business days of the motion to accept the written report, the

Employee Relations Representative shall:

3.15.1 Provide the complainant with written response indicating the complaint is

closed.

3.15.2 Submit a copy of the written response to the master complaint file.

Duties and Responsibilities for Investigation

3.16 OBC members assigned to an investigation, their designee(s), shall:

3.16.1 Conduct themselves in accordance with the approved complaint process

and may work with the Employee Relations Representative if additional

assistance is required.

3.16.2 Recuse themselves if a real or perceived conflict of interest exists in

accordance with the Conflict of Interest Policy and the Code of Ethics

Law.

4.0

RECORDS

4.1

Record Maintenance

4.1.1 Complaint records shall be maintained by the Employee Relations

Representative in a Group accessible drive.

4.1.2 Complaint records will be made available for OBC review within a

reasonable amount of time, upon request.

4.1.3 Records shall be held in accordance with the Open Records and Open

Meetings Law.

5.0

REFERENCES

5.1

Human Resources Memorandum dated 11-21-01

5.2

Human Resources Area Manager Interpretation dated 12-09-11

5.3

Personnel Policies & Procedures, Section V.D

5.4

Resolution BC-09-23-20-A

5.5

Complaint Investigation Checklist

5.6

OBC SOP - Disciplinary Process for Direct Reports of the Business Committee

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Complaint Investigation Checklist

Rev. 10/20/20 by JV

Purpose: This checklist is to be used once a complaint is deemed to have merit by the

Business Committee and a sub-team of BC members is assigned.

Facilitator: Employee Relations Representative (ERR) to the OBC.

Documents for this process are located: G:\Business Committee\Direct Reports to BC\

SOP- Policies – Resolutions for Direct Reports\Complaint Procedures and Templates

Complaint Received Date:

Complaint #:

BC Meeting for Merit:

Complainant’s Name

Interview Date

Prep Meeting w/Sub‐team:

Direct Report Name

Interview Date

BC Meeting‐ 45‐day update:

Witness #1

Interview date

BC Sub‐team #1

Witness #2

Interview date

BC Sub‐team #2

Witness #3

Interview date

BC Sub‐team #3

 Send complainant a letter to notify of acceptance of complaint & investigation process.

 Schedule prep meeting between BC Sub-team and ERR to review the complaint and

determine who needs to be interviewed, to include;

a. Complainant: the person(s) who wrote the complaint

b. Direct Report: employee supervised by the OBC that the complaint is about.

c. Witnesses: other people identified in the complaint (individuals, employees in

the department, witnesses, etc.)

 Schedule investigation interviews with OBC Sub-team with:

a. Complainant

b. Witnesses

c. Direct Report, explaining:

 The BC received a complaint that was deemed to have merit by the full

committee.

 Our (BC) responsibility is to investigate the complaints and bring back

our findings and recommendations to the full BC at the Executive

Session.

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 Assist in drafting interview questions for:

a. Complainant

b. Direct report

c. Witnesses

 Attend interviews to take notes for:

a. Complainant

b. Direct report

c. Witnesses

 WRAP UP – OBC Sub-team meets to create/review final report, which must include:

a. Summary of complaint,

b. Investigation methodology, (interviews, sources used, etc.)

c. Results of the investigation,

d. Recommended action

e. Complete BC Agenda Request form and submit with report for next BC

Executive Session.

 FOLLOW-UP

a. Once the OBC accepts the closeout report, the complaint shall be considered

closed.

b. If there are Recommended Actions in the report, the OBC may:

i. Approve the recommendation

ii. Modify the recommendation, or

iii. Reject the recommendation

c. When appropriate, the Sub-team or designee(s) will follow through on a

disciplinary action. REFER TO: OBC SOP, “Disciplinary Process for Direct

Reports to the Business Committee.”

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Oneida Business Committee Agenda Request

Approve Oneida Business Committee Standard Operating Procedure (SOP) entitled OBC Virtual Meeting

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Requested Action: Approve OBC Virtual Meetings SOP

3. Supporting Materials

Report

Resolution

Contract

Other:

1. SOP

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Liggins, Secretary

Primary Requestor/Submitter:

Danelle Wilson, Executive Assistant

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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TITLE: OBC Virtual Meeting

ONEIDA NATION STANDARD

OPERATING PROCEDURE

ORIGINATION DATE:

11-06-2020

REVISION DATE:

EFFECTIVE DATE:

After last signature

DEPARTMENT:

Oneida Business Committee

APPROVED BY:

Oneida Business Committee

See attached OBC meeting minutes

DATE:

AUTHOR:

AUTHORED BY:

DATE:

1.0

PURPOSE

1.1

The purpose of this standard operating procedure is to formalize the process for

holding an OBC meeting virtually through Microsoft Teams.

2.0

DEFINITIONS

2.1

“Chairperson” means the OBC Chair or OBC Vice-Chair in the absence of the OBC

Chairperson.

2.2

“Emergency event” means a situation that poses an immediate risk to health, life,

safety, property, or environment.

2.3

“OBC” means the Oneida Business Committee.

2.4

“BCSO” means the Business Committee Support Office.

2.5

“Public Health Emergency” means the occurrence or imminent threat of an illness

or health condition which:

2.5.1 is a quarantinable disease, or is believed to be caused by

bioterrorism or a biological agent; and

2.5.2 poses a high probability of any of the following:

2.5.2.1 a large number of deaths or serious or long-term

disability among humans; or

2.5.2.2 widespread exposure to a biological, chemical, or

radiological agent that creates a significant risk of

substantial future harm to a large number of people.

3.0

WHEN A VIRTUAL MEETING MAY BE HELD

3.1

The OBC may hold a virtual meeting:

3.1.1 when the Nation has proclaimed a Public Health Emergency; and

3.1.2 as a result of an emergency event.

4.0

NOTICE OF A VIRTUAL MEETING

4.1

The OBC shall provide notice that the meeting shall be held virtually through

Microsoft Teams when the agenda for the meeting is posted.

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4.1.1 The BCSO shall post the agenda for the upcoming OBC meeting on

the Nation’s website no fewer than:

4.1.1.1 three (3) business days prior to a regularly scheduled

meeting;

4.1.1.2 twenty-four (24) hours before a special meeting; or

4.1.1.3 as soon as possible for an emergency meeting.

4.2

5.0

6.0

The notice shall provide the following information:

4.2.1 That due to the Public Health Emergency or emergency event the

OBC meeting will be held virtually through Microsoft Teams and

therefore be closed to the public.

4.2.2 Any person who has comments or questions regarding open session

items may submit them to TribalSecretary@oneidanation.org no

later than the close of business the day before the OBC meeting. Any

comments or questions received shall be noticed to the OBC and

entered in to the record as a handout by the BCSO.

4.2.3 That a recording of the virtual meeting shall be made available on

the Nation’s website.

REQUIREMENTS OF A VIRTUAL MEETING

5.1

The Chairperson shall open the meeting with an explanation for the record as to

why the meeting is being held virtually.

5.2

The Chairperson shall take rollcall at both the beginning and end of the virtual

meeting to demonstrate presence of the OBC members and that a quorum for the

meeting has been established.

5.2.1 All OBC members shall verbally respond that they are present

during rollcall.

5.2.2 A quorum for a virtual meeting shall consist of five (5) OBC

members, including the Chairperson.

5.3

All OBC members shall keep his or her video camera on during the entire virtual

meeting.

5.3.1 Any other individual in attendance during the meeting shall keep his

or her video camera off unless speaking.

5.4

All individuals in attendance during the meeting shall keep his or her microphone

on mute unless he or she is speaking.

5.5

If a person wishes to speak during the meeting, the person shall raise his or her

hand. The Chairperson shall call on people to speak during a meeting.

5.6

The OBC may determine when it is necessary and appropriate to invite other

individuals to the virtual meeting.

VOTING

6.1

Voting during a virtual meeting shall be in accordance with simple majority vote

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of the OBC members present at the duly called virtual meeting.

6.2

7.0

The Chairperson shall poll each individual member of the OBC to vocalize his or

her support, opposition, or abstention to the motion.

RECORD OF VIRTUAL MEETING

7.1

The BCSO shall be responsible for ensuring the recording of the virtual OBC

meeting is posted on the Nation’s website.

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Oneida Business Committee Agenda Request

Approve the revised Quality of Life Committee charter

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only

Action - please describe:

Approve revised Quality of Life Charter

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Quality of Life Charter

2. Quality of Life Minutes

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Marie Summers, Councilmember

Primary Requestor/Submitter:

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

The Quality of Life Committee was established by the adoption of BC Resolution 06-08-11-E. The charter was

reviewed and adopted by BC Resolution 06-10-15-A.

The new Quality of Life Committee has reviewed and revised the charter further and is requesting Business

Committee approval.

Attached is the revised charter.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

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Oneida Business Committee

Quality of Life Charter

Business need: The Quality of Life Committee is standing committee of the Oneida Business

Committee that will have oversight of health, wellness and social issues of the following areas of the

Nation: Language, Culture, Health, Environmental Issues, Housing and Food Security and Sovereignty.

Objectives:

Business Objectives: The Quality of Life Committee will provide oversight developed in the

Charter and provide recommendations of improvement.

Task Objectives: The Quality of Life Committee will meet on a monthly basis and review the

items stated in the deliverables. Responsibilities outlined in the charter will provide a baseline in

guiding team decision.

Deliverables: The following areas will deliver results related to quality of life

A) Quality of Life Survey – Annually

B) Readiness Survey from TAP – Monthly

C) Police Commission – Quarterly

D) Oneida Native American Drug and Gang Initiative – Quarterly

E) COVID-19 Report from Health Dept – Monthly

F) Housing Needs of the Nation – Monthly

G) HR Unemployment Rate – Monthly

H) Environmental Issues – Monthly

I) Wellness Council – Quarterly

J) Live, Sustain, Grow – Quarterly

K) Food Security Update – Bi Monthly

L) Recreation Integration - Quarterly

Team Structure:

A) The Quality of Life committee shall be comprised of four (4) Oneida Business Committee

members appointed by the BC. The remaining five (5) business committee members shall be ad

hoc.

B) Three (3) members shall make a quorum. A quorum is required at all meetings in order to be

considered a formal meeting of the Quality of Life Committee.

C) If necessary, an ad hoc member can fill in for a regular member in order to meet the quorum.

D) All decisions made by majority vote.

E) Direct reports along with appropriate staff shall be directed to attend the Quality of Life Committee

meetings with relevant agenda topics.

F) Chair of the committee will review agenda items prior to the meeting. Chair will also break any tie

in voting. The Vice Chair will stand in for the Chair in the event the chair is unavailable.

Responsibilities and Rules

A) The Quality of Life Committee is responsible for making policy recommendations to the Business

Committee concerning areas outlined in the deliverables. The Business Committee will

determine whether to accept the Quality of Life Committee’s recommendations.

B) Committee meetings will be held monthly with a prescribed agenda that will align with

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one or all four of the current OBC strategic directions.

*Advancing On^yote?aka principles

*Committing to building a responsible nation

*Creating a positive organizational culture

*Implementing Good Governance process

C) Coordinate all policy matters relating to the Quality of Life Committee in cooperation with any

Department.

D) Monitor activity and strategies with regards to areas of policy oversight assigned to this committee

and align with strategic direction of the Business Committee

E) Make recommendations to the Business Committee.

F) Meeting may be held virtually with a quorum.

Process:

A) Meetings shall be held on the 2nd Thursday of each month

B) The Quality of Life Chairperson staff will prepare the meeting packets, minutes and track all

issues.

C) A list of business unit representatives and boards/committee/commissions will be provided by

direct reports.

D) The Quality of Life Committee shall provide the OBC with the following per month: Meeting

minutes, specific action items that may require OBC approval, quarterly reports.

Charter Approved:

November 12, 2020

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Quality of Life Committee

Regular Meeting

9:00 a.m. Thursday, November 12, 2020

Teleconference

Minutes

Present: QOL Chair Marie Summers, QOL Vice-Chair Daniel Guzman-King, QOL Members: Tehassi Hill,

Brandon Stevens;

Others Present: Aliskwet Ellis, Shannon Hill, RC Metoxen, James Petitjean, Danelle Wilson

I. CALL TO ORDER AND ROLL CALL

Meeting called to order by QOL Vice-Chair Daniel Guzman-King at 9:00 a.m.

II. APPROVAL OF THE AGENDA

III. APPROVAL OF MEETING MINUTES

A. March 12, 2020 Quality of Life Meeting Minutes – Aliskwet Ellis

Motion by Brandon Stevens to approve the March 12, 2020 Quality of Life meeting minutes, seconded by

Marie Summers. Motion carried unanimously:

Ayes:

Tehassi Hill, Brandon Stevens, Marie Summers

IV. UNFINISHED BUSINESS – NONE

V. NEW BUSINESS

A. Approve Revised Quality of Life Charter – James Petitjean

Motion by Marie Summers to approve the Quality of Life Charter and to forward onto the Business

Committee for approval, seconded by Tehassi Hill. Motion carried unanimously:

Ayes:

Tehassi Hill, Brandon Stevens, Marie Summers

B. Approve Reporting Schedule – Aliskwet Ellis

Motion by Marie Summers to approve the Quality of Life reporting schedule, seconded by Brandon

Stevens. Motion carried unanimously:

Ayes:

Tehassi Hill, Brandon Stevens, Marie Summers

C. Review tribal member request to build a drug detox center and determine next steps –

Shannon Hill

Motion by Marie Summers to request a statistic report from the General Manger on all drug related activity

on the reservation – overdoses, treatment, deaths – to come specifically from the Oneida Comprehensive

Health Department, seconded by Tehassi Hill. Motion carried unanimously:

Quality of Life

Regular Meeting Agenda

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November 12, 2020

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Oneida Business Committee Agenda Request

Review request for formal Business Committee action for the release of enrollment names and numbers o

1. Meeting Date Requested:

11 / 24 / 20

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Formal Business Committee action to request the release of the enrollment names and numbers for

members over the age of 18 for audit verification for the food card distribution.

3. Supporting Materials

Report

Resolution

Contract

Other:

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Cristina Danforth, Treasurer

Primary Requestor/Submitter:

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Enter the e-poll results into the record regarding the approved two (2) actions regarding paid voting time...

Business Committee Agenda Request

1. Meeting Date Requested:

11-24-20

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☒ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

CWILSON1

Public Packet

From:

To:

Cc:

Subject:

Date:

Attachments:

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TribalSecretary

Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Daniel P. Guzman; David P. Jordan; Ethel M. Summers;

Jennifer A. Webster; Kirby W. Metoxen; Lisa A. Liggins; Tehassi Tasi Hill; TribalSecretary

Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; BC_Agenda_Requests; Geraldine R. Danforth; Louise C.

Cornelius; Georgianna J. Mielke; Rae M. Skenandore

E-POLL RESULTS: Approve two (2) actions regarding paid voting time on November 3, 2020

Friday, November 6, 2020 7:02:02 AM

BCAR Approve two (2) actions regarding paid voting time on November 3, 2020.pdf

E-POLL RESULTS

The e-poll to: 1) Approve the interpretation by the Oneida Business Committee that

implementation of resolution # BC-10-13-10-B, Encouraging Tribal Employees to

Participate in Political Process is not impacted by the March 23, 2020 declaration

Suspension of Premium Pay and All Temporary Pay Increases, section 1; and 2) Direct the

Budget Analyst to submit a request for application of CARES Act funding to this

expense, has carried. As of the deadline, below are the results:

Support: Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby

Metoxen, Brandon Stevens, Marie Summers, Jennifer Webster

Lisa Liggins

Secretary

Business Committee

P.O. Box 365

Oneida, WI 54155-0365

oneida-nsn.gov

From: TribalSecretary <TribalSecretary@oneidanation.org>

Sent: Wednesday, November 4, 2020 10:21 PM

To: Brandon L. Yellowbird-Stevens <bstevens@oneidanation.org>; Cristina S. Danforth

<cdanfor4@oneidanation.org>; Daniel P. Guzman <dguzman@oneidanation.org>; David P. Jordan

<djordan1@oneidanation.org>; Ethel M. Summers <esummer1@oneidanation.org>; Jennifer A.

Webster <JWEBSTE1@oneidanation.org>; Kirby W. Metoxen <KMETOX@oneidanation.org>; Lisa A.

Liggins <lliggins@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>

Cc: Danelle A. Wilson <dwilson1@oneidanation.org>; Rhiannon R. Metoxen

<rmetoxe2@oneidanation.org>; Kristal E. Hill <khill@oneidanation.org>; TribalSecretary

<TribalSecretary@oneidanation.org>

Subject: E-POLL REQUEST: Approve two (2) actions regarding paid voting time on November 3, 2020

E-POLL REQUEST

Summary:

The Suspension of Premium Pay and All Temporary Pay Increases declaration dated March

23, 2020, declares “that all premium pay, temporary pay increases, interim duties,

holiday pay, parental leave, exercise paid time, and similar actions shall not be

Public Packet

authorized during the Public Health Emergency.” This would include the paid voting

time authorized by BC resolution # 10-13-10-B.

Chief Counsel has provided guidance on how the Business Committee can allow for the

paid voting time for November 3, 2020, which has been communicated to the employees

as part of the Nation’s Get Out The Vote efforts. Please see memo included with the

attached. Additionally, I’ve requested Time and Attendance to provide a report on how

many hours were paid under BC resolution # 10-13-10-B for the 2016 (the last

presidential election year) for your information.

Justification for E-Poll: An e-poll is necessary as the next Oneida Business Committee

meeting is not until after the deadline to submit timekeeping reports for this payroll

period.

Requested Action:

1) Approve the interpretation by the Oneida Business Committee that implementation of

resolution # BC-10-13-10-B, Encouraging

Tribal Employees to Participate in Political Process is not impacted by the March 23, 2020

declaration Suspension of Premium Pay and All Temporary Pay Increases, section 1; and

2) Direct the Budget Analyst to submit a re

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