Oneida Business Committee (2021)

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Public Packet

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Oneida Business Committee

Regular Meeting

8:30 AM Wednesday, September 22, 2021

BC Conference Room, 2nd floor, Norbert Hill Center

Agenda

Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.

Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members

of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and

present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.

NOTICE

Effective August 20, 2021, the Norbert Hill Center Administrative Offices are closed to the public;

this include OBC meetings. Any person who has comments or questions regarding open session

items may submit them via e-mail to the OBC at Secretary@oneidanation.org no later than the

close of business the day before the OBC meeting. Any comments or questions received shall be

noticed to the OBC and entered into the record as a handout by the Business Committee Support

Office. The meeting will also be conducted using Microsoft Teams, please contact the BC Support

Office at 920-869-4364 for instructions on how to join virtually.

The decision to close Norbert Hill Center Administrative Offices to the public is due to both the

rise in COVID-19 cases throughout both Brown and Outagamie Counites, as well as to ensure

compliance with protocols relating to public access to the Oneida Nation High School.

CALL TO ORDER

II.

OPENING

III.

ADOPT THE AGENDA

IV.

MINUTES

Approve the September 8, 2021, regular Business Committee meeting minutes

Sponsor: Lisa Liggins, Secretary

Oneida Business Committee

Regular Meeting Agenda

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September 22, 2021

Public Packet

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RESOLUTIONS

Adopt resolution entitled Extension of Declaration of Public Health State of

Emergency Until November 25, 2021

Sponsor: Jameson Wilson, Project Coordinator

Adopt resolution entitled Extension of the Oneida Nation Vaccination Incentive

Program for Oneida Nation Members

Sponsor: Marie Summers, Councilwoman and Lisa Liggins, Secretary

Adopt resolution entitled Extension of the Oneida Nation Employee Vaccination

Incentive Plan for Employees Who Are Not Oneida Nation Members

Sponsor: Marie Summers, Councilwoman and Lisa Liggins, Secretary

Adopt resolution entitled Continue to Operate Fiscal Year 2022

Sponsor: Tina Danforth, Treasurer

Adopt resolution entitled Temporary Amendment to BC Resolution 08-28-13-B;

Authorization to Sign-Off on Purchased/Referred Care – Health Care Payments

Sponsor: Mark W. Powless, General Manager

APPOINTMENTS

Determine next steps regarding three (3) vacancies - Anna John Resident Centered

Care Community Board

Sponsor: Lisa Liggins, Secretary

Determine next steps regarding three (3) vacancies - Oneida Community Library

Board

Sponsor: Lisa Liggins, Secretary

Determine next steps regarding one (1) vacancy - Pardon and Forgiveness

Screening Committee

Sponsor: Lisa Liggins, Secretary

Determine next steps regarding four (4) vacancies - Southeastern Wisconsin Oneida

Tribal Services Advisory Board

Sponsor: Lisa Liggins, Secretary

Oneida Business Committee

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STANDING COMMITTEES

COMMUNITY DEVELOPMENT PLANNING COMMITTEE

Accept the July 8, 2021, regular Community Development Planning

Committee meeting minutes

Sponsor: Brandon Stevens, Vice-Chairman

Accept the August 5, 2021, regular Community Development Planning

Committee meeting minutes

Sponsor: Brandon Stevens, Vice-Chairman

FINANCE COMMITTEE

Accept the August 30, 2021, regular Finance Committee meeting minutes

Sponsor: Tina Danforth, Treasurer

Accept the September 13, 2021, regular Finance Committee meeting minutes

Sponsor: Tina Danforth, Treasurer

LEGISLATIVE OPERATING COMMITTEE

VIII.

QUALITY OF LIFE COMMITTEE

Accept the July 15, 2021, regular Quality of Life Committee meeting minutes

Sponsor: Marie Summers, Councilwoman

Accept the August 19, 2021, regular Quality of Life Committee meeting

minutes

Sponsor: Marie Summers, Councilwoman

STANDING ITEMS

IX.

Accept the September 1, 2021, regular Legislative Operating Committee

meeting minutes

Sponsor: David P. Jordan, Councilman

ARPA FRF Updates and Requests/Proposals (No submissions to consider)

NEW BUSINESS

Assess OBC Direct Report attendance for executive session

Sponsor: Jessica Vandekamp, Employee Relations Representative

Consider next steps regarding BC resolution #04-08-20-K Appointing Oneida ESC

Group LLC as Nation’s General Contractor for Construction Projects

Sponsor: David P. Jordan, Councilman

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GENERAL TRIBAL COUNCIL

Determine next steps regarding the tentatively scheduled October 3, 2021, special

General Tribal Council meeting in accordance with resolution # BC-08-03-21-A (FY2022 budget)

Sponsor: Lisa Liggins, Secretary

Reschedule the December 6, 2021, tentatively scheduled special General Tribal

Council meeting (Michael Debraska petition, Lori Elm petition, and Oneida Casino

Master Plan)

Sponsor: Lisa Liggins, Secretary

EXECUTIVE SESSION

REPORTS

Accept the August 2021 Treasurer's report (11:30 a.m.)

Sponsor: Tina Danforth, Treasurer

Accept the Intergovernmental Affairs, Communications, and Self-Governance

September 2021 report

Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs

Accept the General Manager report

Sponsor: Mark W. Powless, General Manager

Accept the Chief Counsel report

Sponsor: Jo Anne House, Chief Counsel

UNFINISHED BUSINESS

Review request to address compensation issues within the MIS Department

and determine next steps

Sponsor: Mark W. Powless, General Manager

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XII.

NEW BUSINESS

Consider request for the Security Department to utilize the Gaming wage

charts (1:30 p.m.)

Sponsor: Katsitsiyo Danforth, Security Director

Approve amendment #1 to the employment contract - Project Coordinator file # 2021-0241

Sponsor: Jessica Vandekamp, Employee Relations Representative

Accept the HR Area Manager exit interview as information

Sponsor: Jessica Vandekamp, Employee Relations Representative

Review application(s) for three (3) vacancies - Anna John Resident Centered

Care Community Board

Sponsor: Lisa Liggins, Secretary

Review application(s) for three (3) vacancies - Oneida Community Library

Board

Sponsor: Lisa Liggins, Secretary

Review application(s) for one (1) vacancy - Pardon and Forgiveness

Screening Committee

Sponsor: Lisa Liggins, Secretary

Review application(s) for four (4) vacancies - Southeastern Wisconsin Oneida

Tribal Services Advisory Board

Sponsor: Lisa Liggins, Secretary

ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and

Open Meetings law (§ 107.14.)

The meeting packet of the open session materials for this meeting is available by going to the Oneida

Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/

For information about this meeting, please call the Business Committee Support Office at (920) 869-4364

or (800) 236-2214

Oneida Business Committee

Regular Meeting Agenda

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Approve the September 8, 2021, regular Business Committee meeting minutes

Business Committee Agenda Request

1. Meeting Date Requested:

09/08/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☒ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

LLIGGINS

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Oneida Business Committee

Executive Session

9:30 AM Tuesday, September 07, 2021

Microsoft Teams1

Regular Meeting

8:30 AM Wednesday, September 08, 2021

BC Conference Room, 2nd floor, Norbert Hill Center

Minutes

EXECUTIVE SESSION

Present: Chairman Tehassi Hill (via Microsoft Teams), Treasurer Tina Danforth (via Microsoft Teams),

Secretary Lisa Liggins (via Microsoft Teams), Council members: Daniel Guzman King (via Microsoft

Teams), David P. Jordan (via Microsoft Teams), Kirby Metoxen (via Microsoft Teams), Marie Summers

(via Microsoft Teams), Jennifer Webster (via Microsoft Teams);

Not Present: Vice-Chairman Brandon Stevens;

Arrived at: n/a

Others present: Kelly McAndrews (via Microsoft Teams), Larry Barton (via Microsoft Teams), Mark W.

Powless (via Microsoft Teams), Melinda J. Danforth (via Microsoft Teams), Danelle Wilson (via Microsoft

Teams), Jeff Bowman (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), John Breuninger

(via Microsoft Teams), Jeff House (via Microsoft Teams), Jeanne Calhoun (via Microsoft Teams), Kathy

Hughes (via Microsoft Teams), Holly Williams (via Microsoft Teams), James Petitjean (via Microsoft

Teams), Ralinda Ninham-Lamberies (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Chad

Fuss (via Microsoft Teams), Jessalyn Harvath (via Microsoft Teams), Fawne Rasmussen (via Microsoft

Teams), Joseph Sikora (via Microsoft Teams), Josh Cottrell (via Microsoft Teams);

REGULAR MEETING

Present: Chairman Tehassi Hill, Treasurer Tina Danforth, Secretary Lisa Liggins, Council members:

Daniel Guzman King, David P. Jordan, Kirby Metoxen, Marie Summers, Jennifer Webster;

Not Present: Vice-Chairman Brandon Stevens;

Arrived at: n/a

Others present: Kelly McAndrews, Larry Barton, Mark W. Powless, Clorissa Santiago, Kristen Hooker,

Carmen Vanlanen, Patricia Garvey, Michele Doxtator, Brooke Doxtator, Patricia Moore (via Microsoft

Teams), Arthur Cornelius (via Microsoft Teams), Benjamin Skenandore (via Microsoft Teams), Jennifer

Hill-Kelley (via Microsoft Teams), Frederick Muscavitch (via Microsoft Teams), Nancy Barton (via

Microsoft Teams), Mike Debraska (via Microsoft Teams), Shannon Davis (via Microsoft Teams), Jessica

Vandekamp (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Lori Hill (via Microsoft

Teams), Todd Vanden Heuvel (via Microsoft Teams), Rae Skenandore (via Microsoft Teams), Debbie

Melchert (via Microsoft Teams), Carol Silva (via Microsoft Teams), Kristal Hill (via Microsoft Teams),

Rhiannon Metoxen (via Microsoft Teams), Rebecca Webster (via Microsoft Teams), Amy Spears (via

Microsoft Teams), Eric Boulanger (via Microsoft Teams), Julie Clark (via Microsoft Teams), Thomas Reed

(via Microsoft Teams), Byran Halona (via Microsoft Teams);

CALL TO ORDER

Meeting called to order by Chairman Tehassi Hill at 8:42 a.m.

For the record: Vice-Chairman Brandon Stevens is on vacation.

1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file

sharing, and video meetings

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II.

OPENING (00:00:13)

Opening provided by Councilman Kirby Metoxen.

III.

ADOPT THE AGENDA (00:00:36)

Motion by Lisa Liggins to adopt the agenda with one (1) change [Under the Executive Session/New

Business section, add item entitled "Complaint # 2021-DR16-03 - Review written report and determine

next steps"], seconded by Jennifer Webster. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

IV.

OATH OF OFFICE (00:01:21)

Oaths of office for Elected and Appointed Officials - various Boards, Committee, and Committees

administered by Secretary Lisa Liggins. Patricia Moore, Arthur Cornelius, Benjamin Skenandore,

Jennifer Hill-Kelley, and Fredrick Muscavitch were present (via Microsoft Teams).

Anna John Resident Centered Care Community Board - Patricia Moore

Sponsor: Lisa Liggins, Secretary

Oneida Nation Veterans Affairs Committee - Arthur Cornelius, Benjamin

Skenandore

Sponsor: Lisa Liggins, Secretary

Oneida Trust Enrollment Committee - Jennifer Hill-Kelley

Sponsor: Lisa Liggins, Secretary

Oneida Land Commission - Frederick Muscavitch

Sponsor: Lisa Liggins, Secretary

Oaths of office for Officers - Oneida Police Department administered by Chairman Tehassi Hill.

Jessica Trimberger and Jose Deras were present (via Microsoft Teams).

Oneida Police Department - Officer Jessica Trimberger and Officer Jose Deras

Sponsor: Richard Van Boxtel, Chair/Oneida Police Commission

Oath of office for the Appellate Court Judge - Judiciary administered by Chief Judge of the Appellate

Court Patricia Garvey. Michele Doxtator was present.

Judiciary - Court of Appeals - Michele Doxtator

Sponsor: Lisa Liggins, Secretary

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MINUTES

Approve the August 25, 2021, regular Business Committee meeting minutes

(00:10:14)

Sponsor: Lisa Liggins, Secretary

Motion by Jennifer Webster to approve the August 25, 2021, regular Business Committee meeting

minutes, seconded by Lisa Liggins. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

VI.

RESOLUTIONS

Adopt resolution entitled Adoption of the Public Peace Law (00:10:44)

Sponsor: David P. Jordan, Councilman

Motion by Jennifer Webster to adopt resolution 09-08-21-A Adoption of the Public Peace Law,

seconded by Daniel Guzman King. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Adopt resolution entitled Public Peace Law Citation Schedule (00:17:32)

Sponsor: David P. Jordan, Councilman

Motion by David P. Jordan to adopt resolution 09-08-21-B Public Peace Law Citation Schedule with

one (1) change [insert the appropriate resolution number in line 12], seconded by Kirby Metoxen.

Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

VII.

STANDING COMMITTEES

LEGISLATIVE OPERATING COMMITTEE

Accept the August 18, 2021, regular Legislative Operating Committee meeting

minutes (00:19:57)

Sponsor: David P. Jordan, Councilman

Motion by Kirby Metoxen to accept the August 18, 2021, regular Legislative Operating Committee

meeting minutes, seconded by Jennifer Webster. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

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Adopt Leasing law rule # 5 - Tribal Housing Reacquisition of Individual Fee and

Trust Title (THRIFTT) (00:20:23)

Sponsor: David P. Jordan, Councilman

Motion by Marie Summers to adopt Leasing law rule # 5 - Tribal Housing Reacquisition of Individual

Fee and Trust Title (THRIFTT), seconded by David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Adopt amendments to Leasing law rule # 6 - Homeownership by Independent

Purchase (HIP) Program (00:23:42)

Sponsor: David P. Jordan, Councilman

Motion by Marie Summers to adopt amendments to Leasing law rule # 6 - Homeownership by

Independent Purchase (HIP) Program with the noted changes [1) Update and replace the verbiage in

the proposed amendments to the HIP Program Rule #6 with: “1.1. Purpose and Policy -- 1.1-1.

Purpose. The purpose of the Homeownership by Independent Purchase (HIP) Program is to expand

the services being offered to Tribal member’s by providing a program in which the Tribal member

buyer initiates a purchase in which the buyer purchases the improvements and the Tribe purchases

the land. These rules are developed pursuant to Real Property law, which requires all transactions

adding property to the Tribal land base be administered through the Oneida Comprehensive Housing

Division. -- 1.1-2. Policy. The policy behind the HIP Program is to increase Tribal member

homeownership and the land base available for the fee-to-trust process while simultaneously affording

Tribal members greater independence in the purchase process by requiring the buyer to negotiate the

purchase offer independent of the Tribe.”; 2) Remove section: 1.4-5. Increased Lease Fee for NonTribal Members in its entirely and any other verbiage throughout the rule which implies this program

includes non-tribal individuals such as 1.7-4.(10) The requirement that the Oneida Land Commission

approve any residential lease which does not include a Tribal member party, 1.7-5. Nations Approval,

(c), (2) Obtain any Oneida Land Commission approvals required in order to enter a residential lease

with the buyer (i.e. if there is not a Tribal member included as a party to the residential lease); and 3)

Insert: “Be an enrolled member of the Oneida Nation” as the first eligibility requirement in section 1.5-1.

and any other verbiage which makes it clear this program is for enrolled Oneida citizens only.],

seconded by Tina Danforth. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

VIII.

STANDING ITEMS

ARPA FRF Updates and Requests/Proposals

No submissions to consider.

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IX.

TRAVEL REPORTS

Approve the travel report - Chairman Tehassi Hill and Vice-Chairman Brandon

Stevens - National Indian Gaming Tradeshow & Convention - Las Vegas, NV - July

19-23, 2021 (00:31:57)

Sponsor: Tehassi Hill, Chairman

Motion by Jennifer Webster to approve the travel report from Chairman Tehassi Hill and ViceChairman Brandon Stevens for the National Indian Gaming Tradeshow & Convention in Las Vegas,

NV - July 19-23, 2021, seconded by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Approve the travel report - Councilman Kirby Metoxen - National Indian Gaming

Tradeshow & Convention - Las Vegas, NV - July 19-22, 2021 (00:40:47)

Sponsor: Kirby Metoxen, Councilman

Motion by Lisa Liggins to approve the travel report from Councilman Kirby Metoxen for the National

Indian Gaming Tradeshow & Convention in Las Vegas, NV - July 19-22, 2021, seconded by Marie

Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Abstained:

Kirby Metoxen

Not Present:

Brandon Stevens

TRAVEL REQUESTS

Approve the travel request - Treasurer Tina Danforth - NAFOA 2021 Fall Finance &

Economies Conference - San Antonio, TX - September 25-29, 2021 (00:42:28)

Sponsor: Tina Danforth, Treasurer

Motion by David P. Jordan to approve the travel request for Treasurer Tina Danforth to attend the

NAFOA 2021 Fall Finance & Economies Conference in San Antonio, TX - September 25-29, 2021,

seconded by Lisa Liggins. Motion carried:

Ayes:

Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,

Marie Summers, Jennifer Webster

Abstained:

Tina Danforth

Not Present:

Brandon Stevens

Approve the travel request - Chairman Tehassi Hill - Meeting with U.S. Interior

Secretary Haaland - Washington DC - September 28, 2021 (00:44:07)

Sponsor: Tehassi Hill, Chairman

Motion by David P. Jordan to approve the travel request for the Chairman Tehassi Hill to attend the

meeting with U.S. Interior Secretary Haaland in Washington DC - September 28, 2021, seconded by

Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Item XI.B. was addressed next.

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XI.

NEW BUSINESS

Consider requests made in the dissertation entitled Oneida college lacrosse

perspectives of the sacred game of lacrosse (01:10:40)

Sponsor: Dr. Thomas Reed, PhD/Tribal Member

Motion by Lisa Liggins to accept the requests made in the dissertation entitled Oneida college lacrosse

perspectives of the sacred game of lacrosse and defer the requests to the Community Development

Planning Committee for follow up, seconded by David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Item XIV. was addressed next.

Consider request for an APRA food card distribution in November and December

2021 (00:46:14)

Sponsor: Nancy Barton, Tribal Member

Councilman Kirby Metoxen left at 9:45 a.m.

Motion by Marie Summers to accept the request for an APRA food card distribution for November and

December from 2021 through 2023 and direct the General Manager to bring back a report at the

October 13, 2021, regular Business Committee meeting on program funded by FRF funds to be

implemented by November 2021 through 2023, seconded by Lisa Liggins. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Not Present:

Kirby Metoxen, Brandon Stevens

Approve Debra Miller to participate as a panelist for a Dementia in Indian Country

caregiver support Extension for Community Health Care Outcomes (ECHO)

(01:02:54)

Sponsor: Mark W. Powless, General Manager

Motion by Marie Summers to approve Debra Miller to participate as a panelist for a Dementia in Indian

Country caregiver support Extension for Community Health Care Outcomes (ECHO), seconded by

Lisa Liggins. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Not Present:

Kirby Metoxen, Brandon Stevens

Enter the e-poll results into the record regarding the Chairman’s recommendation

for the Nation's Authorized Representatives for ARPA FRF reporting (01:03:35)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to enter the e-poll results into the record regarding the Chairman’s

recommendation for the Nation's Authorized Representatives for ARPA FRF reporting, seconded by

David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Not Present:

Kirby Metoxen, Brandon Stevens

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XII.

REPORTS

CORPORATE BOARDS

Accept the Bay Bancorporation Inc. FY-2021 3rd quarter report (01:04:16)

Sponsor: Jeff Bowman, President/Bay Bank

Motion by Lisa Liggins to accept the Bay Bancorporation Inc. FY-2021 3rd quarter report, seconded by

David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Not Present:

Kirby Metoxen, Brandon Stevens

Accept the Oneida ESC Group, LLC FY-2021 3rd quarter report (01:04:38)

Sponsor: John Breuninger, Chair/Oneida ESC Group, LLC

Motion by Lisa Liggins to accept the Oneida ESC Group, LLC FY-2021 3rd quarter report, seconded

by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Not Present:

Kirby Metoxen, Brandon Stevens

Accept the Oneida Airport Hotel Corporation FY-2021 3rd quarter report

(01:04:58)

Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation

Motion by Marie Summers to accept the Oneida Airport Hotel Corporation FY-2021 3rd quarter report,

seconded by Lisa Liggins. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Not Present:

Kirby Metoxen, Brandon Stevens

Accept the Oneida Golf Enterprise FY-2021 3rd quarter report (01:05:31)

Sponsor: James Petitjean, Agent/Oneida Golf Enterprise

Motion by Marie Summers to accept the Oneida Golf Enterprise FY-2021 3rd quarter report, seconded

by David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Not Present:

Kirby Metoxen, Brandon Stevens

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XIII.

GENERAL TRIBAL COUNCIL

Reschedule the December 13, 2021 tentatively schedule General Tribal Council

meeting (01:06:03)

Sponsor: Lisa Liggins, Secretary

Councilman Kirby Metoxen returned at 9:50 a.m.

Motion by David P. Jordan to reschedule the December 13, 2021 tentatively schedule General Tribal

Council meeting to Monday, December 6, 2021, seconded by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Marie Summers, Jennifer Webster

Abstained:

Kirby Metoxen

Not Present:

Brandon Stevens

Accept General Tribal Council safety assessment Update #1 and determine next

steps (01:07:34)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to accept the General Tribal Council safety assessment Update #1, seconded

by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Item XI.A. was addressed next.

XIV.

EXECUTIVE SESSION (01:25:40)

Motion by Marie Summers to go into executive session at 10:08 a.m., seconded by David P. Jordan.

Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Motion by David P. Jordan to come out of executive session at 10:43 a.m., seconded by Marie

Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

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REPORTS

Accept the Chief Counsel report (01:26:28)

Sponsor: Jo Anne House, Chief Counsel

Motion by Lisa Liggins to accept the Chief Counsel report, seconded by Jennifer Webster. Motion

carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Accept the General Manager report (01:26:40)

Sponsor: Mark W. Powless, General Manager

Motion by Lisa Liggins to accept the General Manager report, seconded by Marie Summers. Motion

carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Accept the Gaming General Manager's September 2021 update regarding the

implementation of Sports Wagering (01:26:49)

Sponsor: Louise Cornelius, Gaming General Manager

Motion by Lisa Liggins to accept the Gaming General Manager's September 2021 update regarding

the implementation of Sports Wagering, seconded by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Accept the Bay Bancorporation Inc. FY-2021 3rd quarter executive report

(01:27:05)

Sponsor: Jeff Bowman, President/Bay Bank

Motion by Lisa Liggins to accept the Bay Bancorporation Inc. FY-2021 3rd quarter executive report,

seconded by Jennifer Webster. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Accept the Oneida ESC Group, LLC FY-2021 3rd quarter executive report

(01:27:19)

Sponsor: John Breuninger, Chair/Oneida ESC Group, LLC

Motion by Lisa Liggins to accept the Oneida ESC Group, LLC FY-2021 3rd quarter executive report,

seconded by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Oneida Business Committee

Regular Meeting Minutes

Page 9 of 12

September 08, 2021

Public Packet

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DRAFT

Accept the Oneida Airport Hotel Corporation FY-2021 3rd quarter executive

report (01:27:34)

Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation

Motion by Lisa Liggins to accept the Oneida Airport Hotel Corporation FY-2021 3rd quarter executive

report, seconded by Kirby Metoxen. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Accept the Oneida Golf Enterprise FY-2021 3rd quarter executive report

(01:27:46)

Sponsor: James Petitjean, Agent/Oneida Golf Enterprise

Motion by Lisa Liggins to accept the Oneida Golf Enterprise FY-2021 3rd quarter executive report,

seconded by David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

NEW BUSINESS

Determine next steps regarding the Gaming wage chart (01:28:01)

Sponsor: Louise Cornelius, Gaming General Manager

Motion by Lisa Liggins to approve the exempt and non-exempt wage charts, support the SOPs

presented, and direct Gaming to assess and create a plan to address dealer wages with updates on

future quarterly Gaming General Manager reports, seconded by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Review request to address compensation issues within the MIS Department and

determine next steps (01:28:21)

Sponsor: Mark W. Powless, General Manager

Motion by Lisa Liggins to defer the request to address compensation issues within the MIS Department

to the September 22, 2021, regular Business Committee meeting agenda, seconded by David P.

Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Oneida Business Committee

Regular Meeting Minutes

Page 10 of 12

September 08, 2021

Public Packet

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DRAFT

Approve 89 new enrollments and 2 relinquishments (01:28:39)

Sponsor: Debbie Danforth, Chair/Oneida Trust Enrollment Committee

Motion by Lisa Liggins to approve 89 new enrollments and 2 relinquishments, seconded by David P.

Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Adopt resolution entitled Regarding Pardon of Sheila M. Shawanokasic

(01:28:50)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to accept the Pardon and Forgiveness Screening Committee's

recommendation, adopt resolution 09-08-21-C Regarding Pardon of Sheila M. Shawanokasic, and

move the resolution to open session, seconded by David P. Jordan. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Accept the August 30, 2021, BC Officer meeting notes (01:29:10)

Sponsor: Jessica Vandekamp, Employee Relations Representative

Motion by Lisa Liggins to accept the August 30, 2021, BC Officer meeting notes, seconded by Jennifer

Webster. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Enter the e-poll results into the record regarding the authorization for the

Oneida Law Office to vote on the Mallinckrodt Bankruptcy Plan (01:29:25)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to enter the e-poll results into the record regarding the authorization for the

Oneida Law Office to vote on the Mallinckrodt Bankruptcy Plan, seconded by Jennifer Webster. Motion

carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Enter the e-poll results into the record regarding the authorization for the

Chairman to sign the letter to the Town of Oneida (01:29:43)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to enter the e-poll results into the record regarding the authorization for the

Chairman to sign the letter to the Town of Oneida, seconded by Kirby Metoxen. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Oneida Business Committee

Regular Meeting Minutes

Page 11 of 12

September 08, 2021

Public Packet

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DRAFT

Compliant # 2021-DR16-03 - Review written report and determine next steps

(01:29:57)

Sponsor: Lisa Liggins, Secretary

Motion by Lisa Liggins to accept the sub-team's written report, approve the recommendations as

discussed today, closeout compliant # 2021-DR16-03, and assign Secretary Lisa Liggins to complete

the follow-up, seconded by Jennifer Webster. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, Lisa Liggins, Kirby Metoxen,

Marie Summers, Jennifer Webster

Abstained:

David P. Jordan

Not Present:

Brandon Stevens

XV.

ADJOURN (01:30:25)

Motion by David P. Jordan to adjourn at 10:47 a.m., seconded by Marie Summers. Motion carried:

Ayes:

Tina Danforth, Daniel Guzman King, David P. Jordan, Lisa Liggins,

Kirby Metoxen, Marie Summers, Jennifer Webster

Not Present:

Brandon Stevens

Minutes prepared by Lisa Liggins, Secretary.

Minutes approved as presented on

Lisa Liggins, Secretary

ONEIDA BUSINESS COMMITTEE

Oneida Business Committee

Regular Meeting Minutes

Page 12 of 12

September 08, 2021

Public Packet

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Adopt resolution entitled Extension of Declaration of Public Health State of Emergency Until November 25

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☒ Report

☒ Resolution

☐ Rule (adoption packet)

☒ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Jameson Wilson, Project Coordinator

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

LLIGGINS

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Oneida Nation

Post Office Box 365

Phone: (920)869--2214

Oneida, WI 54155

BC Resolution # ___________

Extension of Declaration of Public Health State of Emergency Until November 25, 2021

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the federal government has proclaimed a public health emergency related to the spread of

the COVID-19 virus and has identified that the spread of the virus has resulted in large

numbers of individuals becoming ill and high mortality rates, impacts to the stock markets,

and businesses; and

WHEREAS,

state governors, including the State of Wisconsin, have declared public health emergencies

and state public health officers have issued orders, for example, closing public schools,

limiting public gatherings, and closing restaurants and bars except for take-out orders; and

WHEREAS,

on March 12, 2020 the Chairman declared a Public Health State of Emergency, the Oneida

Business Committee took actions to take steps to protect the health and welfare of the

members, employees and the community, including instituting expenditure restrictions to

preserve resources for the provision of governmental services to members most at risk,

closure of the Nation’s gaming operations, and insuring that employees will continue to be

paid during the Public Health State of Emergency as long as the Nation’s resources will

allow; and

WHEREAS,

the Public Health State of Emergency was extended by resolutions # BC-03-26-20-A, #

BC-05-06-20-A, # BC-06-10-20-A, # BC-07-08-20-A, # BC-08-06-20-A, # BC-09-09-20-A,

# BC-10-08-20-A, # BC-11-10-20-A, # BC-12-09-20-D, # BC-1-07-21-A, # BC-2-10-21-A,

# BC-3-10-21-D, # BC 05-12-21-A, # 06-23-21-B and # 07-28-21-N; and

WHEREAS,

the status of the COVID-19 pandemic continues to change daily with identification of

hotspots occurring within certain industries and areas which are more clearly identified in

the Public Health Officer Report which supports this resolution; and

WHEREAS,

a positive test does not identify the total number of individuals who have the virus, including

those who are not showing symptoms or who have isolated themselves at home because

not every person is tested; and

WHEREAS,

the COVID-19 Core Decision Making Team issued several declarations intended to protect

the public health within the Oneida Reservation and updated those declarations from time

Public Packet

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BC Resolution _______

Extension of Declaration of Public Health State of Emergency Until November 25, 2021

Page 2 of 2

to time as the U.S. Center of Disease Control, the Medical community and the Scientific

community were able to update and identify the impacts and transmission of the COVID19 virus; and

WHEREAS,

the Emergency Management Director and the Public Health Officer have advised extension

of the Public Health State of Emergency declaration supported by information from the

Centers for Disease Control and the level of spread of COVID-19 throughout the State of

Wisconsin, surrounding states, and the United States; and

WHEREAS,

the Oneida Business Committee has determined that continuing the Public Health State of

Emergency continues to be necessary and that its declaration should be longer given the

ongoing pandemic impact and the inability to identify mechanisms to control for infection

or protect the public;

Extension of Public Health State of Emergency Declaration

NOW THEREFORE BE IT RESOLVED, that in accordance with section 302.8-2 of the Emergency

Management Law, the Oneida Business Committee extends the Public Health State of Emergency

declaration ending at 11:59 p.m. on November 25, 2021.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Extension of Declaration of Public Health State of Emergency Until November 25, 2021

Summary

This resolution extends the Nation’s declaration of the Public Health State of Emergency until

November 25, 2021.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: September 9, 2021

Analysis by the Legislative Reference Office

The Oneida Business Committee adopted the Emergency Management law to provide for the

development and execution of plans for the protection of residents, property and the environment

in an emergency or disaster; provide for the direction of emergency management, response and

recovery on the Reservation, as well as coordinating with other agencies, victims, businesses and

organizations; establish the use of the National Incident Management System (NIMS); an d

designate authority and responsibilities for public health preparedness. [3 O.C. 302.1-1].

Under the Emergency Management law, the Oneida Business Committee is delegated the

responsibility to proclaim or ratify the existence of a public health emergency. [3 O.C. 302.8-1].

A public health emergency means the occurrence or imminent threat of an illness or health

condition which is a quarantinable disease and poses a high probability of a large number of deaths

or serious or long-term disability among humans. [3 O.C. 302.3-1(p)]. No proclamation of an

emergency by the Oneida Business Committee may last for longer than sixty (60) days, unless

renewed by the Oneida Business Committee. [3 O.C. 302.8-2].

As a result of the COVID-19 pandemic, in accordance with the authority granted to the Oneida

Business Committee through the Emergency Management law, on March 12, 2020, Chairman

Tehassi Hill signed a “Declaration of Public Health State of Emergency” which set into place the

necessary authority, should action need to be taken, and allows the Oneida Nation to seek

reimbursement of emergency management actions that may result in unexpected expenses. [3 O.C.

302.8-1]. The Oneida Business Committee has extended this Public Health State of Emergency

until September 26, 2021, through the adoption of the following resolutions: BC-03-26-20-A, BC05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A, BC-10-08-20A, BC-11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, BC-02-10-21-A, BC-03-10-21-D, and BC05-12-21-A, BC-06-23-21-B, and BC-07-28-21-N. [3 O.C. 302.8-2].

The Emergency Management Director and Community/Public Health Officer have advised

extension of the Public Health State of Emergency declaration supported by information from the

Centers for Disease Control and the level of spread of COVID-19 throughout the State of

Wisconsin, surrounding states, and the United States. This resolution provides that the Oneida

Page 1 of 2

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Business Committee has determined that continuing the Public Health State of Emergency

continues to be necessary.

Through the adoption of this resolution, in accordance with section 302.8-2 of the Emergency

Management law, the Oneida Business Committee extends the Public Health State of Emergency

declaration until 11:59 p.m. on November 25, 2021.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

Page 2 of 2

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Oneida Comprehensive Health Division

Oneida Community Health Center

Behavioral Health Services

Anna John Resident Centered Care Community

Employee Health Nursing

To:

Oneida Business Committee

From:

Debra Danforth, Oneida Comprehensive Health Division Operations Director

Dr Vir, Oneida Comprehensive Health Division Medical Director

Michelle Myers, Community/ Public Health Officer

Date:

September 3, 2021

RE:

Recommendations to extend public health emergency

Throughout the pandemic, we have chosen to follow the science in our mitigation strategies

aimed to slow the spread of COVID-19 in the Oneida Community. Because infectious

disease does not follow jurisdictional boundaries, it is critical to consider data from areas

surrounding the Reservation. Resources considered in providing recommendations:

x COVID-19 cases; Oneida Nation Reservation, Brown and Outagamie Counties.

x COVID-19 testing percent positivity; Brown and Outagamie Counties.

x COVID-19 Hospitalization and deaths; Brown and Outagamie Counties.

x COVID-19 vaccination; Brown and Outagamie Counties.

The COVID-19 delta variant is currently causing new COVID-19 cases to surge in many

parts of the world, including right here in Wisconsin. It is highly transmittable and has

demonstrated to cause more severe disease. This delta variant is infecting those

unvaccinated at a particularly high rate. In fact, the vast majority of hospitalization and

deaths connected to COVID-19 illness are among the unvaccinated.

On July 27, 2021, the Centers for Disease Control and Prevention (CDC) updated guidance

to recommend masking regardless of vaccination status in certain settings such as schools

and in areas with high transition of COVID-19 infections. The following week, Brown and

Outagamie Counites were identified as areas of high transmission. Therefore, a Public

Health Order to require facial coverings indoors and in enclosed spaces regardless of

vaccination status was issued August 6, 2021. Due to increasing levels of COVID-19

community transmission in Brown and Outagamie Counties to “high” and “very high”, this

Public Health Order was extended through October 7, 2021.

Current COVID-19 vaccination data among the American Indian population in WI and our

local communities fall below that of other races. More time is needed to vaccinate enough

individuals to build collective/ community immunity needed to stop the spread of COVID-19.

In collaboration with Oneida Emergency Management, the health response team

recommends the Oneida Business Committee extend the public health emergency

another 60 days.

Oneida Community Health Center

Behavioral Health Services

Anna John Resident Centered Care Community

Employee Health Nursing

Mailing Address: P.O. Box 365, Oneida, WI 54155

https://oneida-nsn.gov/resources/health/

525 Airport Rd., Oneida, WI 54155

Phone: (920) 869-2711 or 1-866-869-2711

2640 West Point Rd., Green Bay, WI 54304

Phone: (920) 490-3790 or 1-888-490-2457

2901 S. Overland Rd., Oneida, WI 54155

Phone: (920) 869-2797

701 Packerland Dr., Green Bay, WI 54303

Phone: (920) 405-4492

Fax: (920) 869-1780

Fax: (920) 490-3883

Fax: (920) 869-3238

Fax: (920) 405-4494

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Recommendations will continue to change based upon available data and updates on the

COVID-19 pandemic. Thank you for your continued collaboration and partnership as we

work together to stop the spread of COVID-19 in the Oneida community.

Sincerely,

Michelle Myers BSN, RN

Community/ Public Health Officer

CC:

Rich Figueroa, Emergency Management

Mark Powless, General Manager

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Oneida Comprehensive Health Division

Oneida Community Health Center

Behavioral Health Services

Anna John Resident Centered Care Community

Employee Health Nursing

September 3, 2021

Updated COVID19 data to consider during

discussions:

1. Extension of the Oneida Nation Public Health

Emergency declaration.

2. When to resume in-person General Tribal

Council (GTC) meetings

Submitted by:

Debbie Danforth, Dr Vir, Michelle Myers

Oneida Community Health Center

Behavioral Health Services

Anna John Resident Centered Care Community

Employee Health Nursing

Mailing Address: P.O. Box 365, Oneida, WI 54155

https://oneida-nsn.gov/resources/health/

525 Airport Rd., Oneida, WI 54155

Phone: (920) 869-2711 or 1-866-869-2711

2640 West Point Rd., Green Bay, WI 54304

Phone: (920) 490-3790 or 1-888-490-2457

2901 S. Overland Rd., Oneida, WI 54155

Phone: (920) 869-2797

701 Packerland Dr., Green Bay, WI 54303

Phone: (920) 405-4492

Fax: (920) 869-1780

Fax: (920) 490-3883

Fax: (920) 869-3238

Fax: (920) 405-4494

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Relevant COVID-19 Data:

WI Department of Health Services- Public Health

https://data.dhsgis.wi.gov/datasets/covid-19-historical-data-table/data

U.S. Centers for Disease Control and Prevention

https://covid.cdc.gov/covid-data-tracker/#cases_casesinlast7days

U.S. Census Bureau American Community Survey Population Estimates

https://data.census.gov/cedsci/advanced

Oneida Nation Health Department

https://oneida-nsn.gov/connect/news/oneida-nation-covid-19-resource-page/#Stats

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COVID-19 BREAKTHROUGH INFECTION:

Definition: Fully vaccinated people who test positive for COVID-19 more than 2 weeks after

their completed vaccine series are called breakthrough infections.

Vaccine breakthrough cases are expected. COVID-19 vaccines are effective and are a critical

tool to bring the pandemic under control. However, no vaccines are 100% effective at

preventing illness. Some fully vaccinated people will get sick, and some will even be

hospitalized or die from COVID-19. However, there is evidence that vaccination may make

illness less severe for those who are vaccinated and still get sick. The risk of infection,

hospitalization and death are all much lower in vaccinated compared to unvaccinated people.

WISCONSIN DATA

WI Department of Health Services- Public Health retrieved 09/02/21

https://www.dhs.wisconsin.gov/covid-19/vaccine-status.htm

ONEIDA NATION JURISDICION DATA:

Public Packet

Oneida Nation Health Department as of 08/27/2021

https://oneida-nsn.gov/connect/news/oneida-nation-covid-19-resource-page/#Stats

Oneida Nation Health Department as of 08/27/2021

https://oneida-nsn.gov/connect/news/oneida-nation-covid-19-resource-page/#Stats

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WI Department of Health Services- Public Health retrieved 08/30/2021

https://data.dhsgis.wi.gov/datasets/covid-19-historical-data-table/data

WI Department of Health Services- Public Health retrieved 08/30/2021

https://data.dhsgis.wi.gov/datasets/covid-19-historical-data-table/data

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WI Department of Health Services- Public Health retrieved 08/30/2021

https://data.dhsgis.wi.gov/datasets/covid-19-historical-data-table/data

WI Department of Health Services- Public Health retrieved 08/30/2021

https://data.dhsgis.wi.gov/datasets/covid-19-historical-data-table/data

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WI Department of Health Services- Public Health retrieved 08/30/2021

https://data.dhsgis.wi.gov/datasets/covid-19-historical-data-table/data

WI Department of Health Services- Public Health retrieved 08/30/2021

https://data.dhsgis.wi.gov/datasets/covid-19-historical-data-table/data

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WISCONSIN: COVID-19 HOSPITALIZATIONS AND HOSPITAL CAPACITY

WI Department of Health Services- Public Health retrieved 09/02/2021

https://www.dhs.wisconsin.gov/covid-19/hosp-data.htm

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WISCONSIN: COVID-19 DISEASE ACTIVITY

WI Department of Health Services- Public Health retrieved 09/02/2021

https://www.dhs.wisconsin.gov/covid-19/local.htm

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WISCONSIN- FULLY VACCINATED AGAINST COVID-19

WI Department of Health Services- Public Health retrieved 09/02/2021

https://www.dhs.wisconsin.gov/covid-19/vaccine-data.htm

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BROWN COUNTY- FULLY VACCINATED AGAINST COVID-19

WI Department of Health Services- Public Health retrieved 09/02/2021

https://www.dhs.wisconsin.gov/covid-19/vaccine-data.htm

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OUTAGAMIE COUNTY- FULLY VACCINATED AGAINST COVID-19

WI Department of Health Services- Public Health retrieved 09/02/2021

https://www.dhs.wisconsin.gov/covid-19/vaccine-data.htm

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Vaccination summary data to show the rate of those 18+ who are fully vaccinated.

As of 09/02/2021

% of Population Aged 18+ Who are Fully Vaccinated

Counties Combined

Brown County

Outagamie County

All

American

All

American

All

American

Residents

Indians

Residents

Indians

Residents

Indians

63.8%

50.1%

63.9%

53.7%

63.5%

41.9%

WI Department of Health Services- Public Health retrieved 09/02/2021

https://www.dhs.wisconsin.gov/covid-19/vaccine-data.htm

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Adopt resolution entitled Extension of the Oneida Nation Vaccination Incentive Program for Oneida Nation

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☒ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☒ Resolution

☐ Rule (adoption packet)

☒ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☒ Other: HIS and ARPA funded

5. Submission:

Authorized Sponsor:

Marie Summers, Councilwoman and Lisa Liggins,

Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

LLIGGINS

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Business Committee Agenda Request – Cover Memo

From:

Lisa Liggins, Secretary

Date:

9/18/2021

RE:

Extend vaccine incentive

PURPOSE

BC action is needed as the original projects were adopted by resolution.

BACKGROUND

Councilwoman Marie Summers initiated an effort to extend the current vaccine incentives on

August 30, 2021 and wanted to extend the eligibility through the end of the calendar year. She

requested the assistance of Chief Counsel, but Chief Counsel was on vacation at the time. I

offered to assist and drafted the required resolutions, gathered the feed back on the resolutions,

and obtained the statements of effect. Attached is a string of emails related to this

consideration.

REQUESTED ACTION

Adopt resolution entitled Extension of the Oneida Nation Vaccination Incentive Program for

Oneida Nation Members

Page 1 of 1

Public Packet

From:

Sent:

To:

Subject:

Attachments:

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Lisa A. Liggins

Friday, September 3, 2021 11:20 AM

Ethel M. Summers; Mark W. Powless; Candice E. Skenandore; Joshua C. Cottrell; Jo A. House; James R.

Bittorf; Ralinda R. Ninham-Lamberies; Lawrence E. Barton

Draft resolutions -- extend vaccine incentive program (tribal members) and plan (employees)

Extention of the Oneida Nation Vaccination Incentive Program for Oneida Nation Members.docx;

Extension of the Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are Not

Oneida Nation Members.docx

Attached are two draft resolutions to extend the Tribal Member Program and the Employee Plan for vaccination

incentive. I’ve included Josh since he is listed as the Project Owner for the employee plan and I don’t believe we’ve

heard from him on this. Also, I’ve included Deputy Chief Counsel.

1. Summarized the original resolutions in the whereas sections of the proposed resolution.

2. Employee resolution indicates the plan will end if the Nation’s public health state of emergency ends prior to

December 31 in order to comply with the 6th standard identified by the USDHHS for IHS ARPA funds.

3. I did not include direction on how the payment would be made (see email below from Ralinda for more

information).

a. I agree with Marie that we should continue with the November payment date for those who meet the

9/30 deadline and pay those who submit by extended deadline at a later date.

b. This detail should be worked out between the project owner and the affected departments and should

not to be included in the resolution.

Please review the attached and let me know if you have any changes by next week Friday, September 10, 2021. After

finalizing the drafts, I will send this over to the LRO for a statement of effect.

Thank you and have a great holiday weekend.

Lisa Liggins

Secretary

Oneida Business Committee

From: Ethel M. Summers <esummer1@oneidanation.org>

Sent: Friday, September 3, 2021 8:54 AM

To: Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>; Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Brandon L. Yellowbird‐Stevens <bstevens@oneidanation.org>;

Daniel P. Guzman <dguzman@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Kirby W. Metoxen

<KMETOX@oneidanation.org>; Jennifer A. Webster <JWEBSTE1@oneidanation.org>; Lisa A. Liggins

<lliggins@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>; Mark W. Powless

<MPOWLES1@oneidanation.org>

Subject: RE: Amendments for the vaccination incentive resolutions

Yaw^ko Ralinda, this helps me understand. Clarification, I definitely want to keep the current November date

for issuing the current vaccination incentive (I do not want to interrupt that process). Sorry for the confusion.

My goal was to understand if we have the funding to extend the program to Dec. 31, 2021 for those

(membership & employees) who still are not vaccinated and miss the current September deadline. Yes, my

intent was to issue a 2nd incentive check with a date tbd by your area (02/02/22 sounds good to me).

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Lisa and I plan on having this on the Sept 22 OBC agenda for review and consideration.

P.S. your explanation was not boring to me but helped me understand a bit more (I really enjoy reading

detail). lol

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

From: Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>

Sent: Friday, September 3, 2021 8:36 AM

To: Ethel M. Summers <esummer1@oneidanation.org>; Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Brandon L. Yellowbird‐Stevens <bstevens@oneidanation.org>;

Daniel P. Guzman <dguzman@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Kirby W. Metoxen

<KMETOX@oneidanation.org>; Jennifer A. Webster <JWEBSTE1@oneidanation.org>; Lisa A. Liggins

<lliggins@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>; Mark W. Powless

<MPOWLES1@oneidanation.org>

Subject: RE: Amendments for the vaccination incentive resolutions

Good morning‐

The main concern on funding eligibility was for the Employee Vaccine Incentive as that was funded with I.H.S. funds. I

have confirmed with Jennifer Schabow, there is no issue with extending the deadline.

With the current deadline of 9/30/2021, all payments will be processed the week of November 15‐19th. Employee

incentive will be on the payroll check issued on 11/17 and Tribal member incentives will be deposited for direct deposit

or check mailed on 11/19/2021.

There are several reasons for the one payment date including only having to do one journal entry to reflect the alternate

payment source, cash management, time commitment to transfer batch to Central and Central to process batch for

payment, avoiding overwriting of bank/address information to prevent lost payments/checks, not have employees paid

before members, provide time for verification to occur, etc.

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With an extension of the deadline to 12/30/2021 how should the payment date be changed. From Central Accounting’s

perspective it would be efficient to also extend the payment date. I understand from the BC and employee/member

perspective to extend the wait time for payment would be an issue.

My suggestion would be to do two payment dates. We can keep the current dates of 11/17 and 11/19 for employee or

member respectively. As there won’t be any GWA payments to work around in January we could make that payment

date 02/02/2022 for employees and 02/04/2022 for members.

Payroll entries are made a week prior to payment date and January is a busy year for payroll with new tax tables, W2’s,

and calendar year end. To allow sufficient resources to process the payment the best week to add those entries is

01/24/2022 for payment on 02/02/2022.

So to summarize my long winded, boring message extension of the deadline to 12/30/2021 should be an issue. Please

provide direction on how you would like payment date to proceed. Options are

1. Extend date for all payments to 02/02/2022 and 02/04/2022 for employees/members respectively.

2. Keep current dates of 11/17/2021 and 11/19/2021 for employees/members respectively and add a second

payment date for incentives received after 09/30/2021 of 02/02/2022 and 02/04/2022 for employees/members

respectively.

Yaw^ko

RaLinda

From: Ethel M. Summers <esummer1@oneidanation.org>

Sent: Friday, September 3, 2021 8:08 AM

To: Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>;

Brandon L. Yellowbird‐Stevens <bstevens@oneidanation.org>; Daniel P. Guzman <dguzman@oneidanation.org>; David

P. Jordan <djordan1@oneidanation.org>; Kirby W. Metoxen <KMETOX@oneidanation.org>; Jennifer A. Webster

<JWEBSTE1@oneidanation.org>; Lisa A. Liggins <lliggins@oneidanation.org>; Tehassi Tasi Hill

<thill7@oneidanation.org>; Mark W. Powless <MPOWLES1@oneidanation.org>

Subject: RE: Amendments for the vaccination incentive resolutions

Importance: High

Larry,

Clarification, are you stating you can’t tell me if there’s funding available to extend the vaccination incentive

program? If you can’t disclose this information, who in your area can? Or is it confidential information? Please help

me understand because this is confusing.

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

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office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

From: Lawrence E. Barton <lbarton@oneidanation.org>

Sent: Friday, September 3, 2021 7:42 AM

To: Ethel M. Summers <esummer1@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>

Subject: Re: Amendments for the vaccination incentive resolutions

Marie, We will discuss the potential extension with the GM & Treasurer, thanks, Larry

From: Ethel M. Summers <esummer1@oneidanation.org>

Sent: Friday, September 3, 2021 6:49 AM

To: Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Lisa A. Liggins <lliggins@oneidanation.org>

Subject: FW: Amendments for the vaccination incentive resolutions

Larry,

Please see the below. Mark has no concerns extending the program, but I need to know if we have the funding to

extend it? I don’t know what’s left in the pot of money which was put aside for this incentive?

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

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From: Ethel M. Summers

Sent: Thursday, September 2, 2021 2:23 PM

To: Mark W. Powless <MPOWLES1@oneidanation.org>

Cc: Lisa A. Liggins <lliggins@oneidanation.org>

Subject: FW: Amendments for the vaccination incentive resolutions

Importance: High

Mark,

Please see below. Do you have any concerns on extending the vaccination timeline to the end of the year and issuing

another check in Jan 2022? And do we have enough funds for it?

Please let us know, we are “tentatively” putting this item on the Sept. 22, 2021 BC agenda.

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

From: Ethel M. Summers

Sent: Monday, August 30, 2021 9:58 AM

To: Jo A. House <JHOUSE1@oneidanation.org>

Subject: Amendments for the vaccination incentive resolutions

Importance: High

Shekoli Jo Anne,

I would like to propose amendments to the following resolutions:

BC Resolution 06/30/21‐C (Oneida member vaccination incentive) and 06/30/21‐A (Oneida employee vaccination

incentive plan)

Amendment (don’t know the exact verbiage):

Extend to the end of year December 31, 2021 for both resolutions.

BC Resolution 08‐31‐21‐A, section “Vaccination Rates”

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Further clarify the verbiage re: 75% of Oneida members & employees vaccinated; I would like propose to amend with

the following for clarity: “fully vaccinated reaches 75% of Oneida enrolled citizens residing in the Brown/Outagamie

county and the Oneida Nation employees.” Or something to that effect?

Should this go to the next BC work session? Or do you suggest the amendments go straight to the BC reg mtg?

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # _________

Extension of the Oneida Nation Vaccination Incentive Program for Oneida Nation Members

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation received funds through the American Rescue Program Act of 2021

(“ARPA”) Fiscal Recovery Funds (“FRF”), codified at 42 U.S.C. 803 et seq.; and

WHEREAS,

the U.S. Department of the Treasury appropriated ARPA FRF funding to the Oneida Nation

for COVID-19 related activities and to respond to the public health emergency; and

WHEREAS,

the Oneida Business Committee adopted resolution # BC-06-30-21-C, Adoption of the

Oneida Nation Vaccination Incentive Program for Oneida Nation Members, which provides

that:

1. The Oneida Nation Member Vaccination Incentive Program (Program) is

approved,

2. The Program provides enrolled member of the Oneida Nation, twelve (12) years

of age and above, a five hundred dollar ($500.00) incentive payment after

voluntarily providing proof of the completion of the full manufacturer-recommended

dose(s) of a COVID-19 vaccine or, in other words, who are fully vaccinated against

COVID-19,

3. The use of ARPA FRF monies to fund Program is approved,

4. The monies for the Program are allocated from the Direct Membership Assistance

line within the Oneida Business Committee approved allocation of ARPA FRF,

5. The General Manager, Mark W. Powless, is assigned as the project owner,

6. The incentive payment is intended to be considered a general welfare exclusion in

accordance with the Oneida Nation General Welfare Law, 10 O.C. 1001 et seq.,

and

7. The Program is considered an “approved program”, as defined at 10 O.C. 1001.31(a); the incentive payment is a “benefit” as defined at 10 O.C. 1001.3-1(c),

providing the eligible member “assistance,” as defined at 10 O.C. 1001.3-1(b), to

obtain the COVID-19 vaccination and protect the health and welfare of the Nation;

and

WHEREAS,

resolution BC-06-30-21-C identified the Program began July 1, 2021 and will conclude

September 30, 2021; and

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BC Resolution # __________

Extension of the Oneida Nation Vaccination Incentive Program for Oneida Nation Members

Page 2 of 2

WHEREAS,

in accordance with resolution 08-03-21-A, the Oneida Nation strives to vaccinate seventyfive percent (75%) or more of its membership to promote widespread immunization against

COVID-19 within the Reservation, amongst its membership overall, and within the

neighboring communities; and

WHEREAS,

a larger percentage of vaccinated tribal membership protects the health and welfare of the

Oneida Nation, its membership, and the Nation’s neighbors; and

WHEREAS,

when the Program was approved, less than fifty percent (50%) of the eligible Oneida Nation

members had received a COVID-19 vaccination; and

WHEREAS,

since the implementation of the Program, the percentage of the eligible Oneida Nation

members that have received a COVID-19 vaccination has increased to fifty percent (50%)

; and

WHEREAS,

the Oneida Business Committee believes extending the program is in the best interest for

the health and welfare of the Oneida Nation, its membership, and the Nation’s neighbors.

NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee approves the extension of the

Oneida Nation Member Vaccination Incentive Program.

BE IT FINALLY RESOLVED, the Oneida Nation Member Vaccination Incentive Program will conclude on

December 31, 2021.

Commented [LAL1]: Update Tribal Member Data Needed

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Extension of the Oneida Nation Vaccination Incentive Program for Oneida Nation Members

Summary

This resolution extends the Oneida Nation Member Vaccination Incentive Program from

September 30, 2021, until December 31, 2021.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: September 16, 2021

Analysis by the Legislative Reference Office

The Oneida Business Committee adopted resolution BC-06-30-21-C, Adoption of the Oneida

Nation Vaccination Incentive Program for Oneida Nation Members, which provided that:

 The Oneida Nation Member Vaccination Incentive Program (Program) was approved;

 Enrolled members of the Oneida Nation, twelve (12) years of age and older, are eligible

through the Program to receive a five hundred dollar ($500) incentive payment after

voluntarily providing proof of the completion of the full manufacturer-recommended

dose(s) of a COVID-19 vaccine or;

 The use of ARPA FRF monies to fund the Program was approved,

 The monies for the Program were allocated from the Direct Membership Assistance line

within the Oneida Business Committee approved allocation of ARPA FRF;

 The General Manager, Mark W. Powless, was assigned as the project owner;

 The incentive payment was considered a general welfare exclusion in accordance with the

Oneida Nation General Welfare Law, 10 O.C. 1001 et seq.; and

 The Program was considered an “approved program”, as defined at 10 O.C. 1001.3-1(a);

the incentive payment is a “benefit” as defined at 10 O.C. 1001.3-1(c), providing the

eligible member “assistance,” as defined at 10 O.C. 1001.3-1(b), to obtain the COVID-19

vaccination and protect the health and welfare of the Nation.

Resolution BC-06-30-21-C identified the Program began July 1, 2021 and will conclude

September 30, 2021.

The Oneida Business Committee then adopted resolution BC-08-03-21-A, Setting Public

Gathering Guidelines During Public Health State of Emergency - COVID-19, which provided that

when vaccination levels of Oneida’s members and Oneida Nation employees reaches seventy-five

percent (75%), the safety of public health will be considered to be effectively managed, and the

Oneida Business Committee shall review whether a need for a declaration of a state of public

health emergency continues to exist.

Page 1 of 2

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When the Program was approved, less than fifty percent (50%) of the eligible Oneida Nation

members had received a COVID-19 vaccination. Since the implementation of the Program, the

percentage of the eligible Oneida Nation members that have received a COVID-19 vaccination

has increased. The Oneida Business Committee has determined extending the Program is in the

best interest for the health and welfare of the Oneida Nation, its membership, and the Nation’s

neighbors.

Through the adoption of this resolution the Oneida Business Committee approves the extension of

the Oneida Nation Member Vaccination Incentive Program from September 30, 2021, until

December 31, 2021.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

Page 2 of 2

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Adopt resolution entitled Extension of the Oneida Nation Employee Vaccination Incentive Plan for...

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☒ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☒ Resolution

☐ Rule (adoption packet)

☒ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☐ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☒ Other: IHS and ARPA funds

5. Submission:

Authorized Sponsor:

Marie Summers, Councilwoman and Lisa Liggins,

Secretary

Primary Requestor:

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

LLIGGINS

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Business Committee Agenda Request – Cover Memo

From:

Lisa Liggins, Secretary

Date:

9/18/2021

RE:

Extend vaccine incentive

PURPOSE

BC action is needed as the original projects were adopted by resolution.

BACKGROUND

Councilwoman Marie Summers initiated an effort to extend the current vaccine incentives on

August 30, 2021 and wanted to extend the eligibility through the end of the calendar year. She

requested the assistance of Chief Counsel, but Chief Counsel was on vacation at the time. I

offered to assist and drafted the required resolutions, gathered the feed back on the resolutions,

and obtained the statements of effect. Attached is a string of emails related to this

consideration.

REQUESTED ACTION

Adopt resolution entitled Extension of the Oneida Nation Employee Vaccination Incentive Plan

for Employees Who Are Not Oneida Nation Members

Page 1 of 1

Public Packet

From:

Sent:

To:

Subject:

Attachments:

53 of 143

Lisa A. Liggins

Friday, September 3, 2021 11:20 AM

Ethel M. Summers; Mark W. Powless; Candice E. Skenandore; Joshua C. Cottrell; Jo A. House; James R.

Bittorf; Ralinda R. Ninham-Lamberies; Lawrence E. Barton

Draft resolutions -- extend vaccine incentive program (tribal members) and plan (employees)

Extention of the Oneida Nation Vaccination Incentive Program for Oneida Nation Members.docx;

Extension of the Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are Not

Oneida Nation Members.docx

Attached are two draft resolutions to extend the Tribal Member Program and the Employee Plan for vaccination

incentive. I’ve included Josh since he is listed as the Project Owner for the employee plan and I don’t believe we’ve

heard from him on this. Also, I’ve included Deputy Chief Counsel.

1. Summarized the original resolutions in the whereas sections of the proposed resolution.

2. Employee resolution indicates the plan will end if the Nation’s public health state of emergency ends prior to

December 31 in order to comply with the 6th standard identified by the USDHHS for IHS ARPA funds.

3. I did not include direction on how the payment would be made (see email below from Ralinda for more

information).

a. I agree with Marie that we should continue with the November payment date for those who meet the

9/30 deadline and pay those who submit by extended deadline at a later date.

b. This detail should be worked out between the project owner and the affected departments and should

not to be included in the resolution.

Please review the attached and let me know if you have any changes by next week Friday, September 10, 2021. After

finalizing the drafts, I will send this over to the LRO for a statement of effect.

Thank you and have a great holiday weekend.

Lisa Liggins

Secretary

Oneida Business Committee

From: Ethel M. Summers <esummer1@oneidanation.org>

Sent: Friday, September 3, 2021 8:54 AM

To: Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>; Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Brandon L. Yellowbird‐Stevens <bstevens@oneidanation.org>;

Daniel P. Guzman <dguzman@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Kirby W. Metoxen

<KMETOX@oneidanation.org>; Jennifer A. Webster <JWEBSTE1@oneidanation.org>; Lisa A. Liggins

<lliggins@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>; Mark W. Powless

<MPOWLES1@oneidanation.org>

Subject: RE: Amendments for the vaccination incentive resolutions

Yaw^ko Ralinda, this helps me understand. Clarification, I definitely want to keep the current November date

for issuing the current vaccination incentive (I do not want to interrupt that process). Sorry for the confusion.

My goal was to understand if we have the funding to extend the program to Dec. 31, 2021 for those

(membership & employees) who still are not vaccinated and miss the current September deadline. Yes, my

intent was to issue a 2nd incentive check with a date tbd by your area (02/02/22 sounds good to me).

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Lisa and I plan on having this on the Sept 22 OBC agenda for review and consideration.

P.S. your explanation was not boring to me but helped me understand a bit more (I really enjoy reading

detail). lol

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

From: Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>

Sent: Friday, September 3, 2021 8:36 AM

To: Ethel M. Summers <esummer1@oneidanation.org>; Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Brandon L. Yellowbird‐Stevens <bstevens@oneidanation.org>;

Daniel P. Guzman <dguzman@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Kirby W. Metoxen

<KMETOX@oneidanation.org>; Jennifer A. Webster <JWEBSTE1@oneidanation.org>; Lisa A. Liggins

<lliggins@oneidanation.org>; Tehassi Tasi Hill <thill7@oneidanation.org>; Mark W. Powless

<MPOWLES1@oneidanation.org>

Subject: RE: Amendments for the vaccination incentive resolutions

Good morning‐

The main concern on funding eligibility was for the Employee Vaccine Incentive as that was funded with I.H.S. funds. I

have confirmed with Jennifer Schabow, there is no issue with extending the deadline.

With the current deadline of 9/30/2021, all payments will be processed the week of November 15‐19th. Employee

incentive will be on the payroll check issued on 11/17 and Tribal member incentives will be deposited for direct deposit

or check mailed on 11/19/2021.

There are several reasons for the one payment date including only having to do one journal entry to reflect the alternate

payment source, cash management, time commitment to transfer batch to Central and Central to process batch for

payment, avoiding overwriting of bank/address information to prevent lost payments/checks, not have employees paid

before members, provide time for verification to occur, etc.

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55 of 143

With an extension of the deadline to 12/30/2021 how should the payment date be changed. From Central Accounting’s

perspective it would be efficient to also extend the payment date. I understand from the BC and employee/member

perspective to extend the wait time for payment would be an issue.

My suggestion would be to do two payment dates. We can keep the current dates of 11/17 and 11/19 for employee or

member respectively. As there won’t be any GWA payments to work around in January we could make that payment

date 02/02/2022 for employees and 02/04/2022 for members.

Payroll entries are made a week prior to payment date and January is a busy year for payroll with new tax tables, W2’s,

and calendar year end. To allow sufficient resources to process the payment the best week to add those entries is

01/24/2022 for payment on 02/02/2022.

So to summarize my long winded, boring message extension of the deadline to 12/30/2021 should be an issue. Please

provide direction on how you would like payment date to proceed. Options are

1. Extend date for all payments to 02/02/2022 and 02/04/2022 for employees/members respectively.

2. Keep current dates of 11/17/2021 and 11/19/2021 for employees/members respectively and add a second

payment date for incentives received after 09/30/2021 of 02/02/2022 and 02/04/2022 for employees/members

respectively.

Yaw^ko

RaLinda

From: Ethel M. Summers <esummer1@oneidanation.org>

Sent: Friday, September 3, 2021 8:08 AM

To: Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>;

Brandon L. Yellowbird‐Stevens <bstevens@oneidanation.org>; Daniel P. Guzman <dguzman@oneidanation.org>; David

P. Jordan <djordan1@oneidanation.org>; Kirby W. Metoxen <KMETOX@oneidanation.org>; Jennifer A. Webster

<JWEBSTE1@oneidanation.org>; Lisa A. Liggins <lliggins@oneidanation.org>; Tehassi Tasi Hill

<thill7@oneidanation.org>; Mark W. Powless <MPOWLES1@oneidanation.org>

Subject: RE: Amendments for the vaccination incentive resolutions

Importance: High

Larry,

Clarification, are you stating you can’t tell me if there’s funding available to extend the vaccination incentive

program? If you can’t disclose this information, who in your area can? Or is it confidential information? Please help

me understand because this is confusing.

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

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56 of 143

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

From: Lawrence E. Barton <lbarton@oneidanation.org>

Sent: Friday, September 3, 2021 7:42 AM

To: Ethel M. Summers <esummer1@oneidanation.org>

Cc: Cristina S. Danforth <cdanfor4@oneidanation.org>; Ralinda R. Ninham‐Lamberies <rlamberi@oneidanation.org>

Subject: Re: Amendments for the vaccination incentive resolutions

Marie, We will discuss the potential extension with the GM & Treasurer, thanks, Larry

From: Ethel M. Summers <esummer1@oneidanation.org>

Sent: Friday, September 3, 2021 6:49 AM

To: Lawrence E. Barton <lbarton@oneidanation.org>

Cc: Lisa A. Liggins <lliggins@oneidanation.org>

Subject: FW: Amendments for the vaccination incentive resolutions

Larry,

Please see the below. Mark has no concerns extending the program, but I need to know if we have the funding to

extend it? I don’t know what’s left in the pot of money which was put aside for this incentive?

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

Public Packet

57 of 143

From: Ethel M. Summers

Sent: Thursday, September 2, 2021 2:23 PM

To: Mark W. Powless <MPOWLES1@oneidanation.org>

Cc: Lisa A. Liggins <lliggins@oneidanation.org>

Subject: FW: Amendments for the vaccination incentive resolutions

Importance: High

Mark,

Please see below. Do you have any concerns on extending the vaccination timeline to the end of the year and issuing

another check in Jan 2022? And do we have enough funds for it?

Please let us know, we are “tentatively” putting this item on the Sept. 22, 2021 BC agenda.

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

From: Ethel M. Summers

Sent: Monday, August 30, 2021 9:58 AM

To: Jo A. House <JHOUSE1@oneidanation.org>

Subject: Amendments for the vaccination incentive resolutions

Importance: High

Shekoli Jo Anne,

I would like to propose amendments to the following resolutions:

BC Resolution 06/30/21‐C (Oneida member vaccination incentive) and 06/30/21‐A (Oneida employee vaccination

incentive plan)

Amendment (don’t know the exact verbiage):

Extend to the end of year December 31, 2021 for both resolutions.

BC Resolution 08‐31‐21‐A, section “Vaccination Rates”

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Further clarify the verbiage re: 75% of Oneida members & employees vaccinated; I would like propose to amend with

the following for clarity: “fully vaccinated reaches 75% of Oneida enrolled citizens residing in the Brown/Outagamie

county and the Oneida Nation employees.” Or something to that effect?

Should this go to the next BC work session? Or do you suggest the amendments go straight to the BC reg mtg?

Yaw^ko,

Marie Summers

Councilwoman

Oneida Business Committee

A good mind. A good heart. A strong Fire.

office: (920) 869-4475

cell: (920) 615-9384

Office Hours: Monday – Friday 8:00- 4:30 pm

Email: esummer1@oneidanation.org

Mailing address:

Oneida Nation

PO Box 365

Oneida, WI 54115

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # __________

Extension of the Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are Not

Oneida Nation Members

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Nation has received funding from the US Department of Health and Human

Services - Indian Health Service (IHS) through the American Rescue Plan Act (ARPA); and

WHEREAS,

the IHS allocated ARPA funding to the Oneida Nation for COVID-19 Vaccine-related

activities to be used for necessary expenses to plan, prepare for, promote, distribute,

administer, and track COVID vaccines and other vaccine related activities; and

WHEREAS,

during both IHS Bemidji Area and National IHS meetings, tribal governments asked if IHS

ARPA funds allocated for vaccine-related activities can be used to incentivize people who

receive COVID-19 vaccinations; and

WHEREAS,

the IHS Bemidji Area provided a frequently asked questions guidance developed by the

US Department of Health and Human Services’ Office of Inspector General (dated May 24,

2021) which states that using ARPA funds in the limited context of the COVID-19 public

health emergency, a health care provider offering or providing a reward or incentive in

connection with the beneficiary receiving the COVID-19 vaccine (either one or both doses)

would be sufficiently low risk under the Federal anti-kickback statute and Beneficiary

Inducements CMP if the identified six (6) safeguards were met (see below); and

WHEREAS,

the Oneida Business Committee adopted resolution # BC-06-30-21-A, Adoption of the

Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are Not Oneida

Nation Members, which provides that:

1. The Oneida Nation Employee Vaccination Incentive Plan for Employees Who

Are Not Oneida Nation Members (Plan) is approved,

2. The Plan provides current Oneida Nation employees who are not enrolled

Oneida members that are age eighteen (18) and older, a five hundred dollar

($500.00) incentive payment after voluntarily providing proof of the completion

of the full manufacturer-recommended dose(s) of a COVID-19 vaccine or, in

other words, who are fully vaccinated against COVID-19,

3. The use of IHS ARPA funds to pay for the portion of eligible Oneida employees

who are not enrolled Oneida members is approved,

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BC Resolution # __________

Extension of the Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are Not

Oneida Nation Members

Page 2 of 2

4. The Oneida Human Resources Department – Compensation and Benefits

Director, Josh Cottrell, is assigned as the project owner,

5. The use of the IHS ARPA funds complies with the following six (6) standards

identified in the US Department of Health and Human Services’ Office of

Inspector General frequently asked questions document (last updated on May

24, 2021/retrieved on June 25, 2021); and

WHEREAS,

resolution BC-06-30-21-A identified the Plan began July 1, 2021 and will conclude

September 30, 2021;

WHEREAS,

having a vaccinated employment base better protects the Oneida Nation membership

when the membership comes in direct contact with the Nation’s employees; and

WHEREAS,

the Oneida Business Committee believes extending the program is in the best interest for

the health and welfare of the Oneida Nation, its membership, its employment base, and

the Nation’s neighbors.

NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee approves the extension of the

Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are Not Oneida Nation Members.

BE IT FINALLY RESOLVED, the Oneida Nation Employee Vaccination Incentive Plan for Employees Who

Are Not Oneida Nation Member will conclude on December 31, 2021 or when the Oneida Nation ends the

Public Health State of Emergency due to COVID-19, whichever comes first.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Extension of the Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are

Not Oneida Nation Members

Summary

This resolution extends the Oneida Nation Employee Vaccination Incentive Plan for Employees

Who Are Not Oneida Nation Members from September 30, 2021, until December 31, 2021, or

until the Oneida Nation ends the Public Health State of Emergency due to COVID-19, whichever

comes first.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: September 16, 2021

Analysis by the Legislative Reference Office

The Oneida Business Committee adopted resolution BC-06-30-21-A, Adoption of the Oneida

Nation Employee Vaccination Incentive Plan for Employees Who Are Not Oneida Nation

Members, which provided that:

 The Oneida Nation Employee Vaccination Incentive Plan for Employees Who Are Not

Oneida Nation Members (Plan) was approved;

 Oneida Nation employees who are not enrolled Oneida members that are age eighteen (18)

and older, were eligible for a five hundred dollar ($500) incentive payment after voluntarily

providing proof of the completion of the full manufacturer-recommended dose(s) of a

COVID-19 vaccine or;

 The use of IHS ARPA funds to pay for the portion of eligible Oneida employees who are

not enrolled Oneida members was approved;

 The Oneida Human Resources Department – Compensation and Benefits Director, Josh

Cottrell, was assigned as the project owner; and

 The use of the IHS ARPA funds complied with the six (6) standards identified in the US

Department of Health and Human Services’ Office of Inspector General frequently asked

questions document (last updated on May 24, 2021/retrieved on June 25, 2021).

Resolution BC-06-30-21-A identified that the Plan would begin on July 1, 2021, and would

conclude on September 30, 2021. The Oneida Business Committee now believes that extending

the Plan is in the best interest for the health and welfare of the Oneida Nation, its membership, its

employment base, and the Nation’s neighbors.

This resolution provides that the Oneida Business Committee approves the extension of the Plan,

which will now conclude on December 31, 2021, or when the Oneida Nation ends the Public

Health State of Emergency due to COVID-19, whichever comes first.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

Page 1 of 1

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Oneida Business Committee Agenda Request

Deadlines

Adopt resolution entitled Continue to Operate Fiscal Year 2022

1. Meeting Date Requested:

/ 22 / 21

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Approve the Continue to Operate Fiscal Year 2022 Resolution

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Approve the Continue to Operate Fiscal Year 2022 Resolution

2. Statement of Effect

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Cristina Danforth

Primary Requestor/Submitter:

Rae Skenandore, Budget Analyst

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Lawrence Barton, Chief Financial Officer

Name, Title / Dept.

Additional Requestor:

Ralinda Ninham-Lamberies, Assistant Chief Financial Officer

Name, Title / Dept.

Page 1 of 2

Instructions

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Oneida Business Committee Agenda Request

Instructions

6. Cover Memo:

Describe the purpose, background/history, and action requested:

The Fiscal Year 2022 budget is scheduled for a GTC Budget Metting on October 3, 2021 with an alternate date of

November 1, 2021. In order for the organization to continue to operate in the new fiscal year, the Treasurer's

Office is bringing forward a Continue to Operate for Fiscal Year 2022 Resolution.

1) Save a copy of this form for your records.

Save a Copy...

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # Leave this line blank

Continue to Operate Fiscal Year 2022

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Business Committee has completed a budgeting process of assessment,

development, measurement, and implementation for the 2022 budget, and

WHEREAS,

the Oneida Business Committee has the fiscal responsibility of preparing a budgetary plan

for review and approval by General Tribal Council; and

WHEREAS,

the Oneida Business Committee adopted BC Resolution # 08-03-21-A, Setting Public

Gathering Guidelines During Public Health State of Emergency - COVID-19; and

WHEREAS,

the Nation has been under a continual Public Health State of Emergency since March 12,

2020; and

WHEREAS,

the General Tribal Council Meeting to approve the Fiscal Year 2022 budget is scheduled

for October 3, 2021; and

WHEREAS,

the alternate date for the General Tribal Council Meeting to approve the Fiscal Year 2022

budget is scheduled for November 1, 2021; and

NOW THEREFORE BE IT RESOLVED that the Oneida Business Committee hereby authorizes the

continuation of the operations and the expenditure of funds in accordance with the following:



All personnel related items are approved to move forward under existing processes and

procedures.

New positions must meet essential criteria, be cost effective, not exceed their approved

budget, and not be a duplicated within their department. Must also meet the labor and

workforce levels determined by HRD and approved by the Business Committee.

The $1.00 (one) per hour increase for all employees per the Human Resource

Department’s Salary/Wage Adjustments – Organization Wide Work Standards.

Approved compensation adjustment plans.

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BC Resolution # _______

<<INSERT TITLE FROM PAGE 1>>

Page 2 of 2



All FY 2022 budgeted travel is approved to move forward in accordance with the Oneida Travel

and Expense Policy.

NOW THEREFORE BE IT FURTHER RESOLVED that the Oneida Business Committee is restricting

spending on all Capital Expenditures and Capital Improvement Projects to those expenditures necessary

to ensure the health and safety of our membership, to ensure regulatory compliance, or to protect or

expand revenues.

NOW THEREFORE BE IT FURTHER RESOLVED that all Capital Expenditures and Capital Improvement

Projects meeting the criteria listed above, shall follow existing Purchasing Policies and Procedures.

NOW THEREFORE BE IT FINALLY RESOLVED the conditions set forth in this resolution shall remain in

effect until the General Tribal Council approves the FY2022 Budget.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Continue to Operate Fiscal Year 2022

Summary

Through this resolution the Oneida Business Committee hereby authorizes the continuation of the

operations and the expenditure of funds in accordance with the following:

 All personnel related items are approved to move forward under existing processes and

procedures.

 New positions must meet essential criteria, be cost effective, not exceed their

approved budget, and not be a duplicated within their department. Must also meet

the labor and workforce levels determined by HRD and approved by the Oneida

Business Committee

 The one dollar ($1) per hour increase for all employees per the Human Resource

Department’s Salary/Wage Adjustments – Organization Wide Work Standards.

 Approved compensation adjustment plans.

 All Fiscal Year 2022 budgeted travel is approved to move forward in accordance with the

Oneida Travel and Expense Policy.

Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office

Date: August September 2, 2021

Analysis by the Legislative Reference Office

The Budget Management and Control law (“the Law”) was first adopted through resolution BC02-08-17-C, with subsequent amendments being adopted on an emergency basis through

resolutions BC-11-24-20-E and BC-05-12-21-C. The purpose of the Law is to set the requirements

that the Oneida Business Committee and Oneida fund units must follow when preparing the budget

to be presented to the General Tribal Council for approval, as well as to establish a triennial

strategy planning process for the Nation’s budget. [1 O.C. 121.1-1].

The most recent emergency amendments to the Law occurred on May 12, 2021, through resolution

BC-05-12-21-C, to address the Nation’s non-compliance with the budget development process and

deadlines contained in the Law. The emergency amendments removed much of the details of the

budget process, requirements and deadlines from the Law, instead providing that the Treasurer

shall develop the necessary guidelines and procedures, including specific deadlines, for the

Nation’s budget development process, to be reviewed and approved by the Oneida Business

Committee. [1 O.C. 121.5-3(a)].

In addition, resolution BC-05-12-21-C suspended the deadlines provided in the Fiscal Year 2022

Budget Calendar and directed the Treasurer to present a resolution to a special Oneida Business

Committee work session, scheduled no later than June 11, 2021, that provides a general framework

for the Fiscal Year 2022 budget development process, including, but not limited to, information

such as the budget calendar, opportunities for community input and discussion, line item guidance,

Page 1 of 3

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and new position definition, guidance and review process. The special Oneida Business Committee

work session was held on June 7, 2021. On June 9, 2021, the Oneida Business Committee adopted

resolution BC-06-09-21-D entitled, Fiscal Year 2022 Budget Considerations and Calendar, which

was presented by the Treasurer in compliance with resolution BC-05-12-21-C.

This resolution identifies that the Oneida Business Committee has completed a budgeting process

of assessment, development, measurement, and implementation for the Fiscal Year 2022 budget,

and that the Oneida Business Committee has scheduled a General Tribal Council meeting to

approve the Fiscal Year 2022 budget for October 3, 2021, with an alternate date for this meeting

to be held for November 1, 2021.

In accordance with the Emergency Management and Homeland Security law, on March 12, 2020,

Chairman Tehassi Hill signed a “Declaration of Public Health State of Emergency” regarding

COVID-19 which declared a Public Health State of Emergency for the Nation until April 12, 2020.

[3 O.C. 302.8-1]. The Public Health State of Emergency for the Nation has since been extended

until September 26, 2021, by the Oneida Business Committee through the adoption of resolutions

BC-03-28-20-A, BC-05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-0920-A, BC-10-08-20-A, BC-11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, BC-02-10-21-A, BC03-10-21-D, BC-05-12-21-A, BC-06-23-21-B, and BC-07-28-21-N. The Oneida Business

Committee has also adopted resolution BC-08-03-21-A entitled, Setting Public Gathering

Guidelines during Public Health State of Emergency—COVID-19, which provides that indoor and

outdoor events shall be canceled when the infection rates within Brown or Outagamie Counties

exceed “Low” as identified by the Wisconsin Department of Health Services. Both Brown and

Outagamie Counties are experiencing “Very High” COVID-19 infection rates, so it is unknown if

or when the General Tribal Council meeting to approve the Fiscal Year 2022 Budget will occur.

The Law requires that the Oneida Business Committee present the budget to the General Tribal

Council with a request for adoption by resolution no later than September 30th of each year. [1

O.C. 121.5-3(b)]. In the event that the General Tribal Council does not adopt a budget by

September 30th, the Law allows the Oneida Business Committee to adopt a continuing budget

resolution(s) until such time as a budget is adopted. Id.

This resolution adopts a continuing budget resolution for the Fiscal Year 2022 budget and

authorizes the continuation of the operations and the expenditure of funds in accordance with the

following:

 All personnel related items are approved to move forward under existing processes and

procedures.

 New positions must meet essential criteria, be cost effective, not exceed their

approved budget, and not be a duplicated within their department. Must also meet

the labor and workforce levels determined by HRD and approved by the Business

Committee

 The one dollar ($1) per hour increase for all employees per the Human Resource

Department’s Salary/Wage Adjustments – Organization Wide Work Standards.

 Approved compensation adjustment plans.

 All Fiscal Year 2022 budgeted travel is approved to move forward in accordance with the

Oneida Travel and Expense Policy.

Page 2 of 3

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This resolution also provides that the Oneida Business Committee is restricting spending on all

Capital Expenditures and Capital Improvement Projects to those expenditures necessary to ensure

the health and safety of our membership, to ensure regulatory compliance, or to protect or expand

revenues, and that all Capital Expenditures and Capital Improvement Projects meeting the criteria

listed above, shall follow existing Purchasing Policies and Procedures. The conditions set forth in

this resolution shall remain in effect until the General Tribal Council approves the Fiscal Year

2022 Budget.

Conclusion

Adoption of this resolution would not conflict with any of the Nation’s laws.

Page 3 of 3

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Adopt resolution entitled Temporary Amendment to BC Resolution 08-28-13-B; Authorization to Sign-Off..

Statement of Effect not submitted with request; requested LRO to review if one is required. (LAL)

Mark W. Powless, General Manager

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution # ___________

Temporary Amendment to BC Resolution 08-28-13-B;

Authorization to Sign-Off on Purchased/Referred Care – Health Care Payments

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

the Oneida Comprehensive Health Division receives notices from vendors for health care

invoices (medical, dental, and Behavioral Health invoices), verifies the payment should

be made, and authorizes payment on the health care invoice; and

WHEREAS,

in regards to invoices in excess of $19,000 the Nation receives reimbursement from

Catastrophic Health Emergency Funds (CHEF) that is on a first come first served bases

such that a delay in submission of the reimbursement request could result in funding

being unavailable and the Nation utilizing Tribal contribution or direct billing receipts from

health division patients to offset these costs; and

WHEREAS,

the Oneida Comprehensive Health Division has identified all processes which could be

addressed to reduce the overall time of receipt, review, approval, and payment of health

care invoices; and

WHEREAS,

resolution # BC-08-28-13-B assigns sign-off authority for Purchased/Referred Care

(formerly Contract Health Services) regarding health care payments subject to CHEF

reimbursement; and

WHEREAS,

there is a need to temporarily reassign sign-off authority as the Comprehensive Health

Division Operations Director will be on medical leave for a period of up to 8 weeks; and

NOW THEREFORE BE IT RESOLVED, that the Comprehensive Health Division Medical Director shall

have sign-off authority for Purchased/Referred Care regarding health care payments subject to CHEF

reimbursement for amounts not exceeding $100,000 from the date this resolution is adopted until

November 22, 2021.

BE IT FINALLY RESOLVED, that all other requirements of resolution # BC-08-28-13-B remain in full

force and effect.

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Determine next steps regarding three (3) vacancies - Anna John Resident Centered Care Community Boa

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☒ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

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Oneida Nation

Business Committee Support Office

PO Box 365  Oneida, WI 54155-0365

oneida-nsn.gov

Memorandum

TO:

Oneida Business Committee

FROM:

Brooke Doxtator, BCC Supervisor

DATE:

September 15, 2021

RE:

Appointment(s) – Anna John Resident Centered Care Community Board

Background

Three (3) vacancies were posted for the Anna John Resident Centered Care Community

Board. The vacancies are to complete terms ending July 31, 2022, July 31, 2023, and July 31,

2024.

The vacancies have been posted Since May 7, 2021. The latest application deadline was

September 3, 2021 and one (1) application(s) was received for the following applicant(s):



Jeanette Ninham

Select action(s) provided below:

1) accept the selected the applicant(s) and appoint to a term ending July 31, 2022, July 31,

2023 or July 31, 2024 OR

2) reject the selected applicant(s) and oppose the vote**; OR

3) request the Secretary to re-notice the vacancy(ies)

A good mind. A good heart. A strong fire.

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Determine next steps regarding three (3) vacancies - Oneida Community Library Board

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☒ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

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Oneida Nation

Business Committee Support Office

PO Box 365  Oneida, WI 54155-0365

oneida-nsn.gov

Memorandum

TO:

Oneida Business Committee

FROM:

Brooke Doxtator, BCC Supervisor

DATE:

September 15, 2021

RE:

Appointment(s) – Oneida Community Library Board

Background

Three (3) vacancies were posted for the Oneida Community Library Board. One (1) vacancy

is to complete term ending March 31, 2023 and two (2) vacancies are to complete terms

ending March 31, 2024.

The vacancies have been posted Since May 7, 2021. The latest application deadline was

September 3, 2021 and one (1) application(s) was received for the following applicant(s):



Michelle Sawyer

Select action(s) provided below:

1) accept the selected the applicant(s) and appoint to a term ending March 31, 2023 or

March 31, 2024 OR

2) reject the selected applicant(s) and oppose the vote**; OR

3) request the Secretary to re-notice the vacancy(ies)

A good mind. A good heart. A strong fire.

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Determine next steps regarding one (1) vacancy - Pardon and Forgiveness Screening Committee

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☒ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

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Oneida Nation

Business Committee Support Office

PO Box 365  Oneida, WI 54155-0365

oneida-nsn.gov

Memorandum

TO:

Oneida Business Committee

FROM:

Brooke Doxtator, BCC Supervisor

DATE:

September 15, 2021

RE:

Appointment(s) – Pardon and Forgiveness Screening Committee

Background

One (1) vacancy was posted for the 25+ community member position on the Pardon and

Forgiveness Screening Committee. The vacancy is to complete term ending August 31,

2023.

The vacancies have been posted since December 31, 2020. The latest application deadline

was August 6, 2021 and one (1) application(s) was received for the following applicant(s):



Rosa Laster

Select action(s) provided below:

1) accept the selected the applicant(s) and appoint to a term ending August 31, 2023 OR

2) reject the selected applicant(s) and oppose the vote**; OR

3) request the Secretary to re-notice the vacancy(ies)

A good mind. A good heart. A strong fire.

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Determine next steps regarding four (4) vacancies - Southeastern Wisconsin Oneida Tribal Services...

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☒ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Lisa Liggins, Secretary

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

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Oneida Nation

Business Committee Support Office

PO Box 365  Oneida, WI 54155-0365

oneida-nsn.gov

Memorandum

TO:

Oneida Business Committee

FROM:

Brooke Doxtator, BCC Supervisor

DATE:

September 15, 2021

RE:

Appointment(s) – Southeastern Wisconsin Oneida Tribal Services Advisory

Board

Background

Four (4) vacancies were posted for the Southeastern Wisconsin Oneida Tribal Services

Advisory Board. Two (2) vacancies are to complete terms ending March 31, 2023, and two

(2) vacancies are to complete terms ending March 31, 2024.

The vacancies have been posted Since May 7, 2021. The latest application deadline was

September 3, 2021 and two (2) application(s) were received for the following applicant(s):



Diane Hill

Kathleen “Kitty” Hill

Select action(s) provided below:

1) accept the selected the applicant(s) and appoint to terms ending March 31, 2023 or

March 31, 2024 OR

2) reject the selected applicant(s) and oppose the vote**; OR

3) request the Secretary to re-notice the vacancy(ies)

A good mind. A good heart. A strong fire.

Public Packet

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Accept the July 8, 2021, regular Community Development Planning Committee meeting minutes

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☒ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Brandon Stevens, Vice-Chairman

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

Public Packet

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Community Development Planning Committee

Regular Meeting

9:00 a.m. Thursday, July 8, 2021

Teleconference

Minutes

Regular Meeting

Present: Chairman Brandon Stevens, Members: Kirby Metoxen, Marie Summers

Others Present: Larry Barton, Nancy Barton, Jacque Boyle, Brooke Doxtator, Kristal Hill, Jeffrey House,

Rhiannon Metoxen, Justin Nishimoto, Troy Parr, Mark W. Powless, Nicole Rommel, Rae Skenandore,

Amy Spears, Jessica Vandekamp, Danelle Wilson

I. CALL TO ORDER AND ROLL CALL

Meeting called to order by Chairman Brandon Stevens at 9:02 a.m.

II. ADOPT THE AGENDA

Motion by Kirby Metoxen to adopt the agenda, seconded by Marie Summers. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

Item VI.A. addressed next

III. MEETING MINUTES

A. Approve the June 3, 2021, regular CDPC meeting minutes

Sponsor: Brandon Stevens

Motion by Kirby Metoxen to approve the June 3, 2021, regular CDPC meeting minutes, seconded by

Marie Summers. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

IV. UNFINISHED BUSINESS

V. NEW BUSINESS

A. Determine next steps regarding Bicentennial project

Sponsor: Daniel Guzman King

Motion by Kirby Metoxen to accept the update on the Bicentennial project, seconded by Marie Summers.

Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

Motion by Kirby Metoxen to assign Amy Spears as the temporary lead and provide quarterly updates,

seconded by Marie Summers. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

Community Development Planning Committee

Meeting Minutes

Page 1 of 2

July 8, 2021

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VI. STANDING UPDATES

A. CEMETERY (9:00 AM)

1. Accept Oneida Nation Burial Ground Maintenance and Utilization Report

Sponsor: Mark W. Powless

Motion by Marie Summers to accept the Oneida Nation Burial Ground maintenance and utilization report,

seconded by Kirby Metoxen. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

Motion by Kirby Metoxen to create a chronological history of the cemetery be put together in a report and

held at the Land Office, seconded by Marie Summers. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

2. Accept #14-002 Cemetery Improvement Project Status Report

Sponsor: Mark W. Powless

Motion by Marie Summers to accept the #14-002 cemetery Improvement project status report, seconded

by Kirby Metoxen. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

Motion by Marie Metoxen for Troy Parr to bring a LUTU report to the August 5, 2021 CDPC meeting,

seconded by Kirby Metoxen. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

VII. ADJOURNMENT

Motion by Marie Summers to adjourn at 10:49 a.m., seconded by Kirby Metoxen. Motion carries.

Ayes:

Kirby Metoxen, Marie Summers

Minutes prepared by Brooke Doxtator, Boards, Committees, and Commissions Supervisor

Minutes approved as presented/corrected on August 5, 2021.

Community Development Planning Committee

Meeting Minutes

Page 2 of 2

July 8, 2021

Public Packet

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Accept the August 5, 2021, regular Community Development Planning Committee meeting minutes

Business Committee Agenda Request

1. Meeting Date Requested:

09/22/21

2. General Information:

Session:

☒ Open

☐ Executive – must qualify under §107.4-1.

Justification: Choose reason for Executive.

3. Supporting Documents:

☐ Bylaws

☐ Contract Document(s)

☐ Correspondence

☐ Draft GTC Notice

☐ Draft GTC Packet

☐ E-poll results/back-up

☐ Other: Describe

☐ Fiscal Impact Statement

☐ Law

☐ Legal Review

☐ Minutes

☐ MOU/MOA

☐ Petition

☐ Presentation

☐ Report

☐ Resolution

☐ Rule (adoption packet)

☐ Statement of Effect

☐ Travel Documents

4. Budget Information:

☐ Budgeted

☒ Not Applicable

☐ Budgeted – Grant Funded ☐ Unbudgeted

☐ Other: Describe

5. Submission:

Authorized Sponsor:

Brandon Stevens, Vice-Chairman

Primary Requestor:

Brooke Doxtator, BCC Supervisor

Additional Requestor:

(Name, Title/Entity)

Additional Requestor:

(Name, Title/Entity)

Submitted By:

BDOXTAT1

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Community Development Planning Committee

Regular Meeting

9:00 a.m. Thursday, August 5, 2021

Teleconference

Minutes

Regular Meeting

Present: Chairman Brandon Stevens, Members: Tehassi Hill, Kirby Metoxen, Marie Summers

Others Present: Nancy Barton, Jacque Boyle, Craig Clausen, Melinda J. Danforth, Brooke Doxtator,

Kristal Hill, David P. Jordan, Pete King, Rhiannon Metoxen, Ralinda Ninham-Lamberies, Justin Nishimoto,

Mark W. Powless, Nicole Rommel, Rae Skenandore, Amy Spears, Paul Witek

I. CALL TO ORDER AND ROLL CALL

Meeting called to order by Chairman Brandon Stevens at 9:02 a.m.

II. ADOPT THE AGENDA

Motion by Kirby Metoxen to adopt the agenda with one change [1) Move item V.B. to the top of the

agenda], seconded by Marie Summers. Motion carries.

Ayes:

Tehassi Hill, Kirby Metoxen, Marie Summers

Item V.B. addressed next

III. MEETING MINUTES

A. Approve the July 8, 2021, regular CDPC meeting minutes pg. 2

Sponsor: Brandon Stevens

Motion by Marie Summers to approve the July 8, 2021 regular CDPC meeting minutes, seconded by

Tehassi Hill. Motion carries.

Ayes:

Tehassi Hill, Marie Summers

IV. UNFINISHED BUSINESS

V. NEW BUSINESS

A. Approve the Facility Management Team recommendation regarding the Employee

Assistance Program (EAP) relocation pg. 5

Sponsor: Jacque Boyle

Motion by Tehassi to support the recommendation presented by the Facility Management Team,

seconded by Marie Summers. Motion carries.

Ayes:

Tehassi Hill, Marie Summers

Community Development Planning Committee

Meeting Minutes

Page 1 of 2

August 5, 2021

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B. Accept the Oneida Market Rate Housing Initiative update

Sponsor: Jeffrey House

Motion by Tehassi Hill to accept the Oneida Market Rate Housing Initiative update, seconded by Marie

Summers. Motion carries.

Ayes:

Tehassi Hill, Kirby Metoxen, Marie Summers

Item VI.A. addressed next

Tehassi Hill left at 9:31 a.m.

Tehassi returned at 9:34 a.m.

C. Accept the THC Legalization Business Strategy Team update pg. 13

Sponsor: Melinda J. Danforth

Motion by Marie Summers to accept the THC Legalization Business Strategy Team update and note the

next update will be provided at the October 7, 2021 CDPC meeting, seconded by Tehassi Hill. Motion

carries.

Ayes:

Tehassi Hill, Marie Summers

VI. STANDING UPDATES

A. CEMETERY (9:00 AM)

1. Accept Oneida Nation Burial Ground Maintenance and Utilization Report (no update)

Sponsor: Mark W. Powless

2. Accept #14-002 Cemetery Improvement Project Status Report pg. 17

Sponsor: Mark W. Powless

Kirby Metoxen left at 9:?? a.m.

Motion by Marie Summers to accept the #14-002 Cemetery Improvement Project status report, seconded

by Tehassi Hill. Motion carries.

Ayes:

Tehassi Hill, Marie Summers

Item III.A. addressed next

VII. ADJOURNMENT

Motion by Tehassi Hill to adjourn at 10:30 a.m., seconded by Marie Summers. Motion carries.

Ayes:

Tehassi Hill, Marie Summers

Minutes prepared by Brooke Doxtator, Boards, Committees, and Commissions Supervisor

Minutes approved as presented/corrected on September 2, 2021.

Community Development Planning Committee

Meeting Minutes

Page 2 of 2

August 5, 2021

Public Packet

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Oneida Business Committee Agenda Request

Accept the August 30, 2021, regular Finance Committee meeting minutes

1. Meeting Date Requested:

/ 22 / 21

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only

Action - please describe:

BC to accept the Finance Committee Meeting Minutes of August 30, 2021

3. Supporting Materials

Report

Resolution

Contract

Other:

1. FC E-Poll of the 8/30/21 Minutes

2. FC Mtg Minutes of 8/30/21

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Cristina Danforth, Tribal Treasurer

Primary Requestor:

Denise Vigue, Executive Assistant to the CFO /Finance Administration

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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INTERNAL MEMO

TO:

Finance Committee

FR:

Denise J. Vigue, Executive Assistant to the CFO &

Finance Committee Support /Contact

DT:

August 31, 2021

RE:

E-Poll Results - FC Meeting Minutes of Aug. 30, 2021

An E-Poll vote of the Finance Committee was conducted to approve the Finance

Committee meeting minutes of August 30, 2021. The E-Poll and minutes were sent out

yesterday and concluded today. The results of the completed E-Poll are as follows:

E-POLL RESULTS:

The r e w as a M ajo ri t y o f 5 F C me mb er s vo t ing t o ap pr ov e t h e Au g . 3 0, 2 0 21

Fin an ce C omm it t e e Me et ing Min ut e s. F C Me mb e rs vo t i n g in cl u d ed: Je n n i f e r

W eb st e r , L a r ry B a rt o n, P at ri c k St en slof f , Ch a d F u s s & K ir by M et o xe n

These Finance Committee Minutes of August 30, 2021 will be placed on the next

Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all

Minutes of the FC will be submitted to the Secretary’s Office once a month for BC

acceptance.

E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC

SOP’s on Electronic Voting.

Finance Administration Office

Phone: 920- 869-4325

FAO@oneidanation.org

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FINANCE COMMITTEE

REGULAR MEETING

August 30, 2021

Via MICROSOFT TEAMS

REGULAR MEETING MINUTES

FC MEMBERS PRESENT:

Cristina Danforth, Treasurer/FC Chair

Larry Barton, CFO/FC Vice-Chair

Jennifer Webster, BC Council Member

Kirby Metoxen, BC Council Member

Chad Fuss, Asst. Gaming CFO

Patrick Stensloff, Purchasing Director

OTHERS PRESENT (via Teams): Carrie Blohowiak, Lisa Moore, Lisa M. Frechette, Courtney

Georgia, Justin Nishimoto, Carrie Lindsey, Mari J. Kriescher, Connie L. Danforth, Linda

Taylor, Lesley Ness, Debbie Danforth, and Denise J. Vigue, taking notes

CALL TO ORDER: The FC Regular Meeting was called to order by the FC Vice Chair at 9:00 A.M.

Chair having trouble logging in, will be on call shortly.

II.

APPROVAL OF AGENDA: AUGUST 30, 2021

Motion by Patrick Stensloff to approve the August 30, 2021 FC Meeting Agenda.

Seconded by Jennifer Webster. Motion carried unanimously.

III.

MINUTES: AUGUST 16, 2021 (Approved via E-Poll on 08/16/21)

Motion by Chad Fuss to acknowledge the FC E-Poll action taken on Aug. 16, 2021

approving the Aug. 16, 2021 Finance Committee Meeting Minutes. Seconded by

Patrick Stensloff. Motion carried unanimously.

IV.

TABLED BUSINESS: None

CAPITAL EXPENDITURES: None

VI.

NEW BUSINESS:

FY22 Blanket PO-Bellin Memorial Hospital

Lisa Moore, Risk Management

Amount: $220,500.

Need to submit legal review.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request with

Bellin Memorial Hospital in the amount of $220,500.00. Seconded by Chad Fuss. Kirby

Metoxen abstained. Motion carried.

Page 1 of 9

Finance Committee Minutes of August 30, 2021

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2. FY22 Blanket PO-St. Vincent Hospital

Lisa Moore, Risk Management

Amount: $300,000.

Need to submit legal review.

Motion by Jennifer Webster to approve the FY22 Blanket Purchase Order request with St.

Vincent Hospital in the amount of $300,000.00. Seconded by Patrick Stensloff. Kirby

Metoxen abstained. Motion carried.

Tina Danforth joined the Virtual meeting and took over to Chair 9:07 A.M.

3. FY22 Blanket PO-Crawford-Broadspire-WC Admin.

Lisa Moore, Risk Management

Amount: $300,000.

Need to submit correct legal review.

Motion by Jennifer Webster to approve the FY22 Blanket Purchase Order request with

Crawford-Broadspire in the amount of $300,000.00.

Seconded by Patrick Stensloff.

Motion carried unanimously.

4. FY22 Blanket PO-Crawford-Broadspire-Payment Processing

Lisa Moore, Risk Management

Amount: $55,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request with

Crawford-Broadspire for WC payment processing fees in the amount of $55,000.00.

Seconded by Chad Fuss. Motion carried unanimously.

5. FY22 Blanket PO-Hudson Insurance-Claim Deductibles

Lisa Moore, Risk Management

Amount: $100,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request with

Hudson Insurance for claim deductibles in the amount of $100,000.00. Seconded by

Jennifer Webster. Motion carried unanimously.

FY22 Blkt PO – IGT Customer Agreement

Louise Cornelius, Gam-Administration

Amount: $3,390,000.

Didn’t trend out or factor the competition; need to provide BC with periodic updates.

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order request with IGT

(customer agreement) in the amount of $3,390,000.00. Seconded by Jennifer Webster.

Motion carried unanimously.

Page 2 of 9

Finance Committee Minutes of August 30, 2021

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VII. COMMUNITY FUND:

Report:

Monthly Community Fund Report for September 2021

Denise J. Vigue, Executive Assistant to the CFO

Motion by Jennifer Webster to accept as FYI the Community Fund Update Report for

September 2021. Seconded by Patrick Stensloff. Motion carried unanimously.

Requests:

FY22 – Oneida Finance Fund Packets (funds & product)

Denise J. Vigue, Executive Assistant to the CFO

Motion by Larry Barton to approve the Oneida Finance Fund packets for Funding and for

Coca-Cola products and to move forward, noting the FC may make amendments in the

future. Seconded by Kirby Metoxen. Motion carried unanimously.

VIII. EXECUTIVE SESSION:

Motion by Patrick Stensloff to go into Executive Session. Seconded by Larry Barton.

Motion carried unanimously. Time: 9:26 A.M.

Motion by Larry Barton to come out of Executive Session. Seconded by Patrick Stensloff.

Motion carried unanimously. Time: 10:09 A.M.

FY22 Blanket PO– Green Bay Radiology Health Related Contract #2012-1217

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order health related

contract #2012-1217 with Green Bay Radiology in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

FY22 Blanket PO–St. Vincent Hospital D/B/A-Prevea Health, Contract #2012-1284

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order health related

contract #2012-1284 with St. Vincent Hospital D/B/A-Prevea Health in the amount as

requested. Seconded by Kirby Metoxen. Motion carried unanimously.

FY22 Blanket PO–Casa Claire-Mooring program D/B/A Apricity, Health Related Contract #2020-0580

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order health related

contract #2020-0580 with Casa Claire-Mooring program D/B/A Apricity in the amount as

requested. Seconded by Chad Fuss. Motion carried unanimously

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Finance Committee Minutes of August 30, 2021

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FY22 Blanket PO– Jackie Nitschke Center, BehHealth Contract #2020-0580

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order health related

contract #2020-0580 with the Jackie Nitschke Center in the amount as requested.

Seconded by Kirby Metoxen. Motion carried unanimously.

FY22 Blanket PO–Keystone Treatment Center– AODA & Mental Health, Contract #2020-0580

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order Health Related

contract #2020-0580 with Keystone Treatment Center – AODA & Mental Health in the

amount as requested. Seconded by Patrick Stensloff. Motion carried unanimously.

FY22 Blanket PO– Keystone Treatment Center–AODA & Mental Health, Contract #2020-0580

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order Health Related

contract #2020-0580 with Keystone Treatment Center – AODA & Mental Health from the

T.O.R. Grant in the amount as requested. Seconded by Patrick Stensloff. Motion carried

unanimously.

FY22 Blanket PO–Health Related Contract #2018-0653

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order contract #20180653 with the Independent Health Care Provider in the amount as requested. Seconded

by Larry Barton. Motion carried unanimously.

FY22 Blanket PO–Health Related Contract #2018-0654

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order contract #20180654 with the Independent Health Care Provider in the amount as requested. Seconded

by Larry Barton. Motion carried unanimously.

FY22 Blanket PO–Health Related Contract #2018-0651

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order contract #20180651 with the Independent Health Care Provider in the amount as requested. Seconded

by Patrick Stensloff. Motion carried unanimously.

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Finance Committee Minutes of August 30, 2021

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10. FY22 Blanket PO–Health Related Contract #2018-0655

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order contract #20180655 with the Independent Health Care Provider in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

11. FY22 Blanket PO– Prevea Clinics, Inc/St. Vincent Hospital, Contract #2017-0808

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order contract #20170808 with Prevea Clinics, Inc/St. Vincent Hospital (Psychiatric) in the amount as requested.

Seconded by Kirby Metoxen. Motion carried unanimously.

12. FY22 Blanket PO–Health Related Contract #2019-1399

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Chad Fuss to approve the FY22 Blanket Purchase Order contract #2019-1399

with the Independent Health Care Provider in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

13. FY22 Blanket PO–Health Related Contract #2018-0650

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order contract #20180650 with the Independent Health Care Provider in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

14. FY22 Blanket PO–ReGroup Therapy Telehealth Svs, Health Related Contract #2017-1425

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Chad Fuss to approve the FY22 Blanket Purchase Order contract #2017-1425

with ReGroup Therapy Telehealth Services in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

15. FY22 Blanket PO–Tellurian Ucan Inc, Health Related Contract #2020-0580

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order contract #20200580 with Tellurian Ucan Inc in the amount as requested. Seconded by Patrick Stensloff.

Motion carried unanimously.

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16. FY22 Blanket PO–Health Related Contract #2021-0587

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order contract #20210587 with the Independent Health Care Provider in the amount as requested. Seconded by

Kirby Metoxen. Motion carried unanimously.

17. FY22 Blanket PO–PRN Home Health & Therapy, Health Contract #2014-0326

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order health related

contract #2014-0326 with PRN Home Health & Therapy in the amount as requested.

Seconded by Larry Barton. Motion carried unanimously.

For the Record: Larry Barton noted here are concerns regarding the compensation model,

dated contracts & dated legal reviews, concerning this and the following two requests.

18. FY22 Blanket PO– Guardian Health Staff, Health Contract #2014-0829

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order health related

contract #2014-0829 with Guardian Health Staff in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

19. FY22 Blanket PO– STAT Temporary Service, Health Contract #2008-1602

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order health related

contract #2008-1602 with STAT Temporary Service in the amount as requested. Seconded

by Patrick Stensloff. Motion carried unanimously.

20. FY22 Blanket PO–PRN Home Health & Therapy, Health Contract #2016-0397

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order health related

contract #2016-0397 with PRN Home Health & Therapy in the amount as requested.

Seconded by Patrick Stensloff. Motion carried unanimously.

For the Record: It was reiterated by Larry Barton the concerns expressed just previously (#17)

are taken serious & would like the GM brought in to work with staff on strategic development

and alternatives with compensation.

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21. FY22 Blanket PO–Ideacom, Health Related Contract #2020-0517 & #2020-0093

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Jennifer Webster to approve the FY22 Blanket Purchase Orders health related

contract #2020-0517 & #2020-0093 with Ideacom in the amount as requested. Seconded

by Larry Barton. Motion carried unanimously.

22. FY22 Blanket PO–Reinhart Foods, Contract #2012-1552

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Jennifer Webster to approve the FY22 Blanket Purchase Order contract #20121552 with Reinhart Foods in the amount as requested. Seconded by Larry Barton. Motion

carried unanimously.

23. FY22 Blanket PO–Walgreens Pharmacy, Contract #2016-0431

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order health related

contract #2016-0431 with Walgreens Pharmacy in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

24. FY22 Blanket PO–Care 4U New LLC, Health Related Contract #2019-0696

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order health related

contract #2019-0696 with Care 4U New LLC in the amount as requested. Seconded by

Kirby Metoxen. Motion carried unanimously.

25. FY22 Blanket PO–Clarity Care, Health Related Contract -2016-0118

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order health related

contract #2016-0118 with Clarity Care in the amount as requested. Seconded by Kirby

Metoxen. Motion carried unanimously.

26. FY22 Blanket PO–Compass Development S.C., Health Related Contract #2021-0193

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order health related

contract #2021-0193 with Compass Development S.C. in the amount as requested.

Seconded by Chad Fuss. Motion carried unanimously.

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27. FY22 Blanket PO–Harbor Senior Living Inc, Health Related Contract #2021-0159

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order Health Related

contract #2021-0159 with Harbor Senior Living Inc in the amount as requested. Seconded

by Patrick Stensloff. Motion carried unanimously.

28. FY22 Blanket PO–Helping Hands Caregivers, Health Related Contract #2017-0474

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order Health Related

contract #2017-0474 with Helping Hands Caregivers in the amount as requested.

Seconded by Larry Barton. Motion carried unanimously.

29. FY22 Blanket PO–Lamers Medical Transport, Health Related Contract #2019-1433

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order health related

contract #2019-1433 with Lamers Medical Transport in the amount as requested.

Seconded by Kirby Metoxen. Motion carried unanimously.

For the Record: Patrick Stensloff expressed concern with a trend with this vendor and not

bidding out; using it as sole source and in the future will need to provide better

justification.

30. FY22 Blanket PO–Health Related Contract #2018-1097

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order contract #2018-1097

with the Independent Health Care Provider in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

31. FY22 Blanket PO–Health Related Contract #2020-0138

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order contract #20200138 with the Independent Health Care Provider in the amount as requested. Seconded

by Kirby Metoxen. Motion carried unanimously.

32. FY22 Blanket PO–Master’s Touch Dental Lab, Health Related Contract

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Kirby Metoxen to approve the FY22 Blanket Purchase Order health related

contract with Master’s Touch Dental Lab in the amount as requested. Seconded by

Patrick Stensloff. Motion carried unanimously.

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33. FY22 Blanket PO–NDX Lords Dental Lab, Health Related Contract

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Larry Barton to approve the FY22 Blanket Purchase Order health related

contract with NDX Lords Dental Lab in the amount as requested. Seconded by Patrick

Stensloff. Motion carried unanimously.

34. FY22 Blanket PO–Prevea Lab, Dental Related Contract #2005-1991

Dr. Ravi Vir & Debra Danforth, Comprehensive Health Division

Motion by Chad Fuss to approve the FY22 Blanket Purchase Order dental related

contract #2005-1991 with Prevea Lab in the amount as requested. Seconded by Patrick

Stensloff. Motion carried unanimously.

IX.

ADMINISTRATIVE /INTERNAL: None

FOLLOW UP: None

XI.

FOR INFORMATION ONLY:

FY22 Blkt PO’s – WAP & Lease Slot Machines

David Emerson, Gaming Slots Dept

Motion by Patrick Stensloff to accept the FY22 Blanket Purchase Orders for Wide Area

Progressive and Lease Slot Machines as FYI. Seconded by Kirby Metoxen. Motion carried

unanimously.

XII.

ADJOURN: Motion by Kirby Metoxen to adjourn. Seconded by Patrick Stensloff. Motion

carried unanimously. Time: 10:42 A.M.

Minutes submitted by:

Denise J. Vigue, Executive Assistant to the CFO

Finance Committee Approval Date of Minutes via E-Poll:

Page 9 of 9

Finance Committee Minutes of August 30, 2021

August 31, 2021

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Oneida Business Committee Agenda Request

Accept the September 13, 2021, regular Finance Committee meeting minutes

1. Meeting Date Requested:

/ 22 / 21

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only

Action - please describe:

BC to accept the Finance Committee Meeting Minutes of September 13, 2021

3. Supporting Materials

Report

Resolution

Contract

Other:

1. FC E-Poll of the 9/13/21 Minutes

2. FC Mtg Minutes of 9/13/21

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Cristina Danforth, Tribal Treasurer

Primary Requestor:

Denise Vigue, Executive Assistant to the CFO /Finance Administration

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Public Packet

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Oneida Business Committee acceptance of Minutes for the September 13, 2021 Finance Committee meeting. The

Finance Committee is a Standing Committee of the OBC.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Public Packet

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INTERNAL MEMO

TO:

Finance Committee

FR:

Denise J. Vigue, Executive Assistant to the CFO &

Finance Committee Support /Contact

DT:

September 13, 2021

RE:

E-Poll Results - FC Meeting Minutes of Sept. 13, 2021

An E-Poll vote of the Finance Committee was conducted to approve the Finance

Committee meeting minutes of September 13, 2021. The E-Poll and minutes were sent

out and concluded today. The results of the completed E-Poll are as follows:

E-POLL RESULTS:

The r e w as a M ajo r it y o f 3 FC m emb e rs vo t ing t o a p p ro ve t he S ept . 1 3 , 2 0 2 1

Fin an ce Co mm it t e e Me et ing M in u t e s. F C M emb e rs v ot in g i n clu de d: L a rr y

Ba rt o n, P at ri c k St en s lof f & Ch ad Fu ss .

These Finance Committee Minutes of September 13, 2021 will be placed on the next

Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all

Minutes of the FC will be submitted to the Secretary’s Office once a month for BC

acceptance.

E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC

SOP’s on Electronic Voting.

Finance Administration Office

Phone: 920- 869-4325

FAO@oneidanation.org

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FINANCE COMMITTEE

REGULAR MEETING

SEPTEMBER 13, 2021 • Via Microsoft TEAMS

REGULAR MEETING MINUTES

FC MEMBERS PRESENT (Via TEAMS):

Cristina Danforth, Treasurer/FC Chair

Chad Fuss, Asst. Gaming CFO

Larry Barton, CFO/FC Vice-Chair

Patrick Stensloff, Purchasing Director

FC MEMBERS EXCUSED: Jennifer Webster, BC Council Member; Kirby Metoxen, BC

Council Member

OTHERS PRESENT (Via Teams): Jeffrey Carlson, Connie Van Den Berg; Jason Doxtator,

Mark Powless, James Petitjean, Amy Spears, Justin Nishimoto and Denise J. Vigue, taking

notes

CALL TO ORDER: The FC Meeting was called to order by the FC Chair at 9:02 A.M.

II.

APPROVAL OF AGENDA: SEPTEMBER 13, 2021

Motion by Patrick Stensloff to approve the Sept. 13, 2021 Finance Committee

meeting agenda. Seconded by Chad Fuss. Motion carried unanimously.

III.

FC MINUTES: AUGUST 30, 2021 (Approved via E-Poll on 08/31/21):

Motion by Patrick Stensloff to acknowledge the FC E-Poll action taken on Aug. 31,

2021 to approve the Aug. 30, 2021 Finance Committee Meeting Minutes. Seconded

by Chad Fuss. Motion carried unanimously.

IV.

TABLED BUSINESS: None

CAPITAL EXPENDITURES: None

VI.

NEW BUSINESS:

1. FY22 Blkt PO – Baycom, Inc.

Jason Doxtator, MIS

Amount: $92,400.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

Baycom, Inc. for maintenance in the amount of $92,400.

Stensloff. Motion carried unanimously.

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Finance Committee Meeting Minutes of September 13, 2021

Seconded by Patrick

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2. FY22 Blkt PO – SG Gaming, Inc.

Jason Doxtator, MIS

Amount: $820,000.

Annual maintenance in support of the Bally and other systems run at the Casino; noted

this vendor has not had a price increase for this service since 2009.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with SG Gaming, Inc. for maintenance in the amount of $820,000. Seconded by Chad

Fuss. Motion carried unanimously.

3. FY22 Blkt PO – General Services Administration

Susan Wilson, Oneida Police Dept.

Amount: $180,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

General Services Administration for vehicle leases in the amount of $180,000.

Seconded by Patrick Stensloff. Motion carried unanimously.

4. FY22 Blkt PO – All American Bingo

Jessalyn Harvath, Gaming-Bingo

Amount: $110,356.

Chad noted this is for bingo paper and other supplies that meet NIGA regulations; there

was a question under considerations, section d. was wondering why the big difference in

that amount and amount being requested; no one present to answer.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with All American Bingo for Bingo supplies in the amount of $110,356 with

clarification on compensation (3.d.).

Seconded by Chad Fuss.

Motion carried

unanimously.

5. FY22 Blkt PO – WIPFLI, LLP

Jeff Carlson, Consolidated Health

Amount: $116,600.

There was a discussion on why this was a sole source request; no sign off from the

funding agency; why no team was put together to put out for bids, why using

information from 20 years ago; this is not a proprietary service so no reason it should

have not been bid out.

Motion by Larry Barton to defer the FY22 Blanket Purchase Order request with

WIFPLI, LLC for consulting services in the amount of $116,600 and to work with

Engineering and Purchasing to follow the 3-bid process.

Stensloff. Motion carried unanimously.

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Finance Committee Meeting Minutes of September 13, 2021

Seconded by Patrick

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6. FY22 Blkt PO – Chambers & Owen, Inc.

James Petitjean, Interim Retail GM

Amount: $60,000,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

Chambers & Owen, Inc. for tobacco and convenience goods for resale in the amount

of $60,000,000. Seconded by Chad Fuss. Motion carried unanimously.

7. FY22 Blkt PO – U.S. Venture, Inc.

James Petitjean, Interim Retail GM

Amount: $18,000,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

U.S. Venture, Inc. for Exxon-Mobil retail sales in the amount of $18,000,000.

Seconded by Patrick Stensloff. Motion carried unanimously.

8. FY22 Blkt PO – Titletown Oil Corporation

James Petitjean, Interim Retail GM

Amount: $6,000,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with Titletown Oil Corporation for Exxon-Mobil retail sales in the amount of

$6,000,000. Seconded by Larry Barton. Motion carried unanimously.

9. FY22 Blkt PO – Great Lakes Coca-Cola

James Petitjean, Interim Retail GM

Amount: $480,000.

Motion by Chad Fuss to approve the FY22 Blanket Purchase Order request with

Great Lakes Coca-Cola Products for retail sales in the amount of $480,000. Seconded

by Patrick Stensloff. Motion carried unanimously.

10. FY22 Blkt PO – Dean Distributing, Inc.

James Petitjean, Interim Retail GM

Amount: $400,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

Dean Distributing, Inc. for liquor retail sales in the amount of $400,000. Seconded

by Patrick Stensloff. Motion carried unanimously.

11. FY22 Blkt PO – WP Beverages, LLC

James Petitjean, Interim Retail GM

Amount: $285,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

WP Beverages, LLC for Pepsi-Cola Product retail sales in the amount of $285,000.

Seconded by Patrick Stensloff. Motion carried unanimously.

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12. FY22 Blkt PO – Triangle Distributing Co. Inc.

James Petitjean, Interim Retail GM

Amount: $260,000.

Motion by Chad Fuss to approve the FY22 Blanket Purchase Order request with

Triangle Distributing Co. Inc. for liquor retail sales in the amount of $260,000.

Seconded by Patrick Stensloff. Motion carried unanimously.

13. FY22 Blkt PO – Lightning Wash LLC

James Petitjean, Interim Retail GM

Amount: $240,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

Lightning Wash LLC for retail amenities in the amount of $240,000. Seconded by

Patrick Stensloff. Motion carried unanimously.

14. FY22 Blkt PO – Seven-Up Bottling Co. Inc.

James Petitjean, Interim Retail GM

Amount: $230,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with Seven-Up Bottling Co. Inc. for product retail sales in the amount of $230,000.

Seconded by Larry Barton. Motion carried unanimously.

15. FY22 Blkt PO – Kay Beer Distributing, Inc.

James Petitjean, Interim Retail GM

Amount: $220,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

Kay Beer Distributing, Inc. for liquor retail sales in the amount of $220,000.

Seconded by Patrick Stensloff. Motion carried unanimously.

16. FY22 Blkt PO – U.S. Venture, Inc.

James Petitjean, Interim Retail GM

Amount: $199,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with U.S. Venture, Inc. for maintenance to the fuel pumps/lines & credit card

transactions in the amount of $199,000. Seconded by Larry Barton. Motion carried

unanimously.

17. FY22 Blkt PO – Frito-Lay, Inc.

James Petitjean, Interim Retail GM

Amount: $176,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with Frito-Lay, Inc. for convenience and snack food retail sales in the amount of

$176,000. Seconded by Larry Barton. Motion carried unanimously.

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18. FY22 Blkt PO – WDI, LLC

James Petitjean, Interim Retail GM

Amount: $115,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with WDI, LLC for liquor retail sales (E & EE location) in the amount of $115,000.

Seconded by Larry Barton. Motion carried unanimously.

19. FY22 Blkt PO – Loomis Currier Services

James Petitjean, Interim Retail GM

Amount: $112,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with Loomis Currier Services for cash delivery services to all retail locations in the

amount of $112,000. Seconded by Chad Fuss. Motion carried unanimously.

20. FY22 Blkt PO – Klemm Tank Fuel Delivery

James Petitjean, Interim Retail GM

Amount: $110,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

Klemm Tank Fuel for Fuel Delivery in the amount of $110,000. Seconded by Patrick

Stensloff. Motion carried unanimously.

21. FY22 Blkt PO – Birdseye Dairy, Inc.

James Petitjean, Interim Retail GM

Amount: $100,000.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with Birdseye Dairy, Inc. for convenience food retail sales in the amount of

$100,000. Seconded by Larry Barton. Motion carried unanimously.

22. FY22 Blkt PO – Kitchen Fresh Foods, LLC

James Petitjean, Interim Retail GM

Amount: $90,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

Kitchen Fresh Foods, LLC for convenience food retail sales in the amount of $90,000.

Seconded by Patrick Stensloff. Motion carried unanimously.

23. FY22 Blkt PO – U.S. Venture, Inc.

James Petitjean, Interim Retail GM

Amount: $78,000.

Motion by Larry Barton to approve the FY22 Blanket Purchase Order request with

U.S. Venture, Inc. for the Passport Rewards Cards and Maintenance in the amount of

$78,000. Seconded by Patrick Stensloff. Motion carried unanimously.

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24. FY22 Blkt PO – STAT Temporary Services

Connie VanDenBerg, ConsolHealth, OHC

Amount: $160,000.

Connie explained this is for hiring staff to work with the COVID testing and tracing as the

OHC and EHN are short staffed. There was discussion on if partnerships with area

hospitals such as Bellin could not assist with this service; would like to see more data on

what the need is, how many seen a day and current staffing levels.

Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request

with STAT Temporary Services in the amount of $160,000. Seconded by Chad Fuss.

Motion carried unanimously.

VII.

DONATIONS:

Report:

1. Monthly Donation Report for September 2021

Denise J. Vigue, Executive Assistant to the CFO

Motion by Patrick Stensloff to approve the Monthly Donation Update Report for

September 2021. Seconded by Chad Fuss. Motion carried unanimously.

Request(s):

1. Feeding America Eastern Wisconsin

Requester: Andrew Sutherland, Grants Mgr.

Amount: $5,000.

It was noted the maximum per the SOP’s is $2,500.

Motion by Patrick Stensloff to approve from the Finance Committee Donation line the

request from Feeding America Eastern Wisconsin in the amount of $2,500. Seconded by

Larry Barton. Motion carried unanimously.

2. FY22 FC Donation DRAFT SOP’s & Packet

Denise J. Vigue, Executive Assistant to the CFO

It was noted that with a balance at the end of FY21, suggestion was to increase the request

amount for FY22 to $3,000.

Motion by Patrick Stensloff to approve the FY 2022 Donation SOP and FY 2022 Donation

Request Packet noting the maximum amount for requests will be $3,000. Seconded by

Larry Barton. Motion carried unanimously.

VIII.

IX.

EXECUTIVE SESSION: None

ADMINISTRATIVE /INTERNAL: None

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FOLLOW UP: None

XI.

FOR INFORMATION ONLY:

1. IGT – (20) Self-Serve Sports Betting Kiosks & Equipment

Jessalyn Harvath, Gaming -Bingo & OTB

It was discussed that although this item is already in the system for approvals; it should

nevertheless still come to the Finance Committee for formal approval not as an FYI; this

is in keeping with purchasing processes and procedures and for audit purposes. All

future items such as this will follow the process of submissions for approval.

Motion by Patrick Stensloff to approve and not accept as FYI the IGT (20) Self-Serve

Sports Betting Kiosks & Equipment in the amount of $174,437. Seconded by Larry

Barton. Motion carried unanimously.

XII.

ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Larry Barton.

Motion carried unanimously. Time: 10:24 A.M.

Minutes submitted by:

Denise J. Vigue, Executive Assistant to the CFO

Finance Committee Approval Date of Minutes via E-Poll:

September 13, 2021

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Finance Committee Meeting Minutes of September 13, 2021

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Accept the September 1, 2021, regular Legislative Operating Committee meeting minutes

Public Packet

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES

Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center

September 1, 2021

9:00 a.m.

Present: David P. Jordan, Marie Summers, Kirby Metoxen, Daniel Guzman King, Jennifer

Webster

Others Present: Clorissa N. Santiago, Kristen Hooker, Carmen Vanlanen, Kristal Hill, Rhiannon

Metoxen, Lawrence Barton, Brooke Doxtator, Justin Nishimoto (Microsoft Teams), Eric Boulanger

(Microsoft Teams), Barbara Webster (Microsoft Teams), Tina Jorgenson (Microsoft Teams),

Michelle Myers (Microsoft Teams), Amy Spears (Microso

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