Oneida Business Committee (2021)
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Public Packet
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Oneida Business Committee
Regular Meeting
8:30 AM Wednesday, August 25, 2021
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and
present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.
NOTICE
Effective August 20, 2021, the Norbert Hill Center Administrative Offices are closed to the public;
this include OBC meetings. Any person who has comments or questions regarding open session
items may submit them via e-mail to the OBC at Secretary@oneidanation.org no later than the
close of business the day before the OBC meeting. Any comments or questions received shall be
noticed to the OBC and entered into the record as a handout by the Business Committee Support
Office. The meeting will also be conducted using Microsoft Teams, please contact the BC Support
Office at 920-869-4364 for instructions on how to join virtually.
The decision to close Norbert Hill Center Administrative Offices to the public is due to both the
rise in COVID-19 cases throughout both Brown and Outagamie Counites, as well as to ensure
compliance with protocols relating to public access to the Oneida Nation High School.
I.
CALL TO ORDER
II.
OPENING
III.
ADOPT THE AGENDA
Oneida Business Committee
Regular Meeting Agenda
Page 1 of 7
August 25, 2021
Public Packet
IV.
V.
2 of 231
OATH OF OFFICE
A.
Oneida Election Board - Melinda K. Danforth, Stephanie Metoxen, and Pamela Nohr
Sponsor: Lisa Liggins, Secretary
B.
Oneida ESC Group, LLC, Board of Managers - John Breuninger
Sponsor: Lisa Liggins, Secretary
C.
Oneida Land Claims Commission - Dakota A. Webster
Sponsor: Lisa Liggins, Secretary
D.
Oneida Land Commission - Sherrole Benton, Donald McLester, and Fred Muscavitch
Sponsor: Lisa Liggins, Secretary
E.
Oneida Legal Resource Center - Tsyoslake House
Sponsor: Lisa Liggins, Secretary
F.
Oneida Nation School Board - Barbara J. Cornelius, Vicki Cornelius and Melinda K.
Danforth
Sponsor: Lisa Liggins, Secretary
G.
Oneida Nation Commission on Aging - Julie Barton, Barbara J. Cornelius, Dellora
Cornelius, Mike Denny, Janice McLester and Winnifred Thomas
Sponsor: Lisa Liggins, Secretary
H.
Oneida Personnel Commission - Twylite Moore
Sponsor: Lisa Liggins, Secretary
I.
Oneida Trust Enrollment Committee - Dylan Benton and Jennifer Hill-Kelley
Sponsor: Lisa Liggins, Secretary
MINUTES
A.
VI.
Approve the August 11, 2021, regular Business Committee meeting minutes
Sponsor: Lisa Liggins, Secretary
RESOLUTIONS
A.
Adopt resolution entitled Rescinding resolution # BC-12-27-17-A and Removing the
Maximum Vehicle Fuel Purchase Restriction
Sponsor: James Petitjean, Interim Retail General Manager
Oneida Business Committee
Regular Meeting Agenda
Page 2 of 7
August 25, 2021
Public Packet
VII.
VIII.
3 of 231
APPOINTMENTS
A.
Determine next steps regarding four (4) vacancies - Anna John Resident Centered
Care Community Board
Sponsor: Lisa Liggins, Secretary
B.
Determine next steps regarding four (4) vacancies - Oneida Nation Veterans Affairs
Committee
Sponsor: Lisa Liggins, Secretary
STANDING COMMITTEES
A.
B.
FINANCE COMMITTEE
1.
Accept the August 2, 2021, regular Finance Committee meeting minutes
Sponsor: Tina Danforth, Treasurer
2.
Accept the August 16, 2021, regular Finance Committee meeting minutes
Sponsor: Tina Danforth, Treasurer
LEGISLATIVE OPERATING COMMITTEE
1.
IX.
Accept the August 4, 2021, regular Legislative Operating Committee meeting
minutes
Sponsor: David P. Jordan, Councilman
STANDING ITEMS
A.
ARPA FRF Updates and Requests/Proposals
1.
Adopt resolution entitled Obligation for CIP #15-001, Food Innovation Center,
Utilizing American Rescue Plan Act of 2021 Federal Relief Funds
Sponsor: Larry Barton, Chief Financial Officer
2.
Adopt resolution entitled Obligation for CIP #23-005, Residential Home Sites,
Utilizing American Rescue Plan Act of 2021 Federal Relief Funds
Sponsor: Larry Barton, Chief Financial Officer
3.
Adopt resolution entitled Obligation for CIP #21-111, Multi-Family Housing,
Utilizing American Rescue Plan Act of 2021 Federal Relief Funds
Sponsor: Larry Barton, Chief Financial Officer
Oneida Business Committee
Regular Meeting Agenda
Page 3 of 7
August 25, 2021
Public Packet
X.
XI.
4 of 231
NEW BUSINESS
A.
Approve a limited waiver of sovereign immunity - Thermo Scientific Portable
Analytical Instruments Inc. terms and conditions of sale - file # 2021-0406
Sponsor: Richard Van Boxtel, Chair/Oneida Police Commission
B.
Consider request for an ARPA Education Program for the Fall 2021
Sponsor: Mary Graves, Tribal Member
C.
Approve the Higher Education request to post one (2) tribal contribution funded
Administrative Assistant
Sponsor: Mark W. Powless, General Manager
D.
Accept the April/May 2020 hotel placement program report
Sponsor: Mark W. Powless, General Manager
REPORTS (This section of the agenda is scheduled to being at 10:00 a.m.)
A.
OPERATIONAL
1.
Accept the Comprehensive Health Division FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
2.
Accept the Environmental, Health, Safety, Land and Agriculture Division FY2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
3.
Accept the Governmental Services Division FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
4.
Accept the Public Works Division FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
5.
Accept the Management Information Systems FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
6.
Accept the Tribal Action Plan FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
7.
Accept the Big Bear Media FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
8.
Accept the Education and Training FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
9.
Accept the Grants FY-2021 3rd quarter report
Sponsor: Mark W. Powless, General Manager
Oneida Business Committee
Regular Meeting Agenda
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August 25, 2021
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B.
C.
D.
E.
APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Anna John Resident Centered Care Community Board FY-2021 3rd
quarter report
Sponsor: Joshua Hicks, Interim Chair/Anna John Resident Centered Care
Community Board
2.
Accept the Oneida Police Commission FY-2021 3rd quarter report
Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission
ELECTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Oneida Election Board FY-2021 3rd quarter report
Sponsor: Candace House, Chair/Oneida Election Board
2.
Oneida Gaming Commission FY-2021 3rd quarter report (not submitted)
Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission
3.
Accept the Oneida Land Commission FY-2021 2nd quarter report
Sponsor: Becky Webster, Chair/Oneida Land Commission
4.
Accept the Oneida Nation School Board FY-2021 3rd quarter report
Sponsor: Aaron Manders, Chair/Oneida Nation School Board
5.
Accept the Oneida Trust Enrollment Committee FY-2021 3rd quarter report
Sponsor: Debbie Danforth, Chair/Oneida Trust Enrollment Committee
STANDING COMMITTEES
1.
Accept the Quality of Life Committee FY-2021 3rd quarter report
Sponsor: Marie Summers, Councilwoman
2.
Accept the Community Development Planning Committee FY-2021 3rd quarter
report
Sponsor: Brandon Stevens, Vice-Chairman
3.
Accept the Legislative Operating Committee FY-2021 3rd quarter report
Sponsor: David P. Jordan, Councilman
4.
Accept the Finance Committee FY-2021 3rd quarter report
Sponsor: Tina Danforth, Treasurer
OTHER
1.
Accept the Oneida Youth Leadership Institute Board FY-2021 3rd quarter
report
Sponsor: Mark W. Powless, General Manager
Oneida Business Committee
Regular Meeting Agenda
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August 25, 2021
Public Packet
XII.
6 of 231
GENERAL TRIBAL COUNCIL
A.
XIII.
Consider additional materials regarding Comprehensive Housing processes for the
tentatively scheduled December 13, 2021, special General Tribal Council meeting
Sponsor: Lisa Liggins, Secretary
EXECUTIVE SESSION
A.
B.
REPORTS
1.
Accept the July 2021 Treasurer's report (11:30 a.m.)
Sponsor: Tina Danforth, Treasurer
2.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
August 2021 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
3.
Accept the Emergency Management FY-2021 3rd quarter report
Sponsor: Kaylynn Gresham, Director/Emergency Management
4.
Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel
5.
Accept the Chief Financial Officer August 2021 report
Sponsor: Larry Barton, Chief Financial Officer
6.
Accept the General Manager report
Sponsor: Mark W. Powless, General Manager
AUDIT COMMITTEE
1.
Accept the Audit Committee FY-2021 3rd quarter report
Sponsor: David P. Jordan, Councilman
Oneida Business Committee
Regular Meeting Agenda
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August 25, 2021
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C.
XIV.
NEW BUSINESS
1.
Approve amendment #2 - HRD Area Manager employment contract - file #
2021-0328
Sponsor: Lisa Liggins, Secretary
2.
Review application(s) for four (4) vacancies - Anna John Resident Centered
Care Community Board
Sponsor: Lisa Liggins, Secretary
3.
Review application(s) for four (4) vacancies - Oneida Nation Veterans Affairs
Committee
Sponsor: Lisa Liggins, Secretary
4.
Accept the August 3, 2021, regular OBC Officer meeting notes
Sponsor: Jessica Vandekamp, Employee Relations Representative
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214
Oneida Business Committee
Regular Meeting Agenda
Page 7 of 7
August 25, 2021
Public Packet
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Oneida Election Board - Melinda K. Danforth, Stephanie Metoxen, and Pamela Nohr
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
9 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Election Board
Background
On July 10, 2021 the Oneida 2021 Special Election was held.
On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election
Final Report and declared the official results.
Oneida Election Board – Melinda K. Danforth, Stephanie Metoxen and Pamela Nohr.
§105.9-1 All appointed and elected positions are official upon taking an oath during a
regular or special Oneida Business Committee meeting.
A good mind. A good heart. A strong fire.
Public Packet
10 of 231
Oneida ESC Group, LLC, Board of Managers - John Breuninger
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
11 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 20, 2021
RE:
Oath of Office – Oneida Esc Group, LLC Board of Managers
Background
On August 11, 2021 the Oneida Business Committee appointed John Breuninger to the
Oneida ESC Group, LLC Board of Managers.
A good mind. A good heart. A strong fire.
Public Packet
12 of 231
Oneida Land Claims Commission - Dakota A. Webster
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
13 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Land Claims Commission
Background
On July 10, 2021 the Oneida 2021 Special Election was held.
On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election
Final Report and declared the official results.
Oneida Land Claims Commission – Dakota Webster
§105.9-1 All appointed and elected positions are official upon taking an oath during a
regular or special Oneida Business Committee meeting.
A good mind. A good heart. A strong fire.
Public Packet
14 of 231
Oneida Land Commission - Sherrole Benton, Donald McLester, and Fred Muscavitch
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
15 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Land Commission
Background
On July 10, 2021 the Oneida 2021 Special Election was held.
On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election
Final Report and declared the official results.
Oneida Land Commission – Sherrole Benton, Donald McLester, and Fred Muscavitch
§105.9-1 All appointed and elected positions are official upon taking an oath during a
regular or special Oneida Business Committee meeting.
A good mind. A good heart. A strong fire.
Public Packet
16 of 231
Oneida Legal Resource Center - Tsyoslake House
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
17 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Legal Resource Center
Background
On July 10, 2021 the Oneida 2021 Special Election was held.
On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election
Final Report and declared the official results.
Oneida Legal Resource Center – Tsyoslake House
A good mind. A good heart. A strong fire.
Public Packet
18 of 231
Oneida Nation School Board - Barbara J. Cornelius, Vicki Cornelius and Melinda K. Danforth
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
19 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Nation School Board
Background
On July 10, 2021 the Oneida 2021 Special Election was held.
On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election
Final Report and declared the official results.
Oneida Nation School Board – Barbara J. Cornelius, Vicki Cornelius, and Melinda K. Danforth
§105.9-1 All appointed and elected positions are official upon taking an oath during a
regular or special Oneida Business Committee meeting.
A good mind. A good heart. A strong fire.
Public Packet
20 of 231
Oneida Nation Commission on Aging - Julie Barton, Barbara J. Cornelius, Dellora Cornelius, Mike Denny,
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
21 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Nation Commission on Aging
Background
On July 10, 2021 the Oneida 2021 Special Election was held.
On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election
Final Report and declared the official results.
Oneida Nation Commission on Aging – Julie Barton, Barbara J. Cornelius, Dellora Cornelius,
Mike Denny, Janice McLester, and Winnifred Thomas
§105.9-1 All appointed and elected positions are official upon taking an oath during a
regular or special Oneida Business Committee meeting.
A good mind. A good heart. A strong fire.
Public Packet
22 of 231
Oneida Personnel Commission - Twylite Moore
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
Public Packet
23 of 231
Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Personnel Commission
Background
On March 11, 2020 the Oneida Business Committee appointed Twylite Moore to the
Oneida Personnel Commission, however, Twylite was unable to take her oath of office due
to the COVID-19 pandemic.
“Motion by Jennifer Webster to appoint Twylite Moore to the Oneida Personnel
Commission with a term ending March 31, 2025, seconded by Brandon Stevens.
Motion carried:
Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens,
Ernie Stevens III, Jennifer Webster
Opposed: Kirby Metoxen
Abstained: Lisa Summers”
On March 19, 2021 a COVID-19 there was a Core Decision Making Team Declaration for the
Suspension of all non-emergent expenses & stipends and activity by certain boards,
committees, and commissions. This declaration included the Personnel Commission
On April 8, 2020 the Oneida Personnel Commission was placed in temporary closure status
by BC Resolution 04-08-20-B. This resolution also discontinued oaths of office.
BC Resolution 04-14-21-B authorized the boards, committee, and commissions to start
meeting virtually effective June 14, 2021, if needed.
The Oneida Personnel Commission has not started meeting yet, but in anticipation of FY2022, the Business Committee Support Office reached out to Twylite and she confirmed that
she is still interested in serving on the commission.
Oneida Personnel Commission – Twylite Moore
A good mind. A good heart. A strong fire.
Public Packet
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Oneida Trust Enrollment Committee - Dylan Benton and Jennifer Hill-Kelley
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
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Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Oath of Office – Oneida Trust/Enrollment Committee
Background
On July 10, 2021 the Oneida 2021 Special Election was held.
On August 11, 2021 the Oneida Business Committee accepted the 2021 Special Election
Final Report and declared the official results.
Oneida Trust/Enrollment Committee – Dylan Benton and Jennifer Hill-Kelley
§105.9-1 All appointed and elected positions are official upon taking an oath during a
regular or special Oneida Business Committee meeting.
A good mind. A good heart. A strong fire.
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Approve the August 11, 2021, regular Business Committee meeting minutes
Oneida Business Committee
Regular Meeting
8:30 AM Wednesday, August 11, 2021
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Liggins, Council
members: David P. Jordan, Kirby Metoxen, Marie Summers (via Microsoft Teams1);
Not Present: Council members: Daniel Guzman King, Jennifer Webster;
Arrived at: Treasurer Tina Danforth at 8:34 a.m.
Others present: Jo Anne House, Larry Barton, Mark W. Powless, Nancy Barton, Danelle Wilson (via
Microsoft Teams), Melinda J. Danforth (via Microsoft Teams), Lori Elm (via Microsoft Teams), Kristal Hill
(via Microsoft Teams), Lori Hill (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Rae
Skenandore (via Microsoft Teams), Donald Miller (via Microsoft Teams), Debbie Melchert (via Microsoft
Teams), Melanie Burkhart (via Microsoft Teams), Amy Spears (via Microsoft Teams), Jessica Vandekamp
(via Microsoft Teams), Robert Dempsey (via Microsoft Teams), Ravinder Vir (via Microsoft Teams),
Candace House (via Microsoft Teams), Melissa Metoxen (via Microsoft Teams), Carol Mitchell (via
Microsoft Teams), Chad Fuss (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Nic
Reynolds (via Microsoft Teams), James Petitjean (via Microsoft Teams);
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill at 8:32 a.m
For the record: Councilman Daniel Guzman King and Councilwoman Jennifer Webster are on
vacation. Councilwoman Marie Summers is attending virtually.
II.
OPENING (00:00:27)
Opening provided by Councilman Kirby Metoxen.
1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file
sharing, and video meetings.
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III.
ADOPT THE AGENDA (00:00:45)
Treasurer Tina Danforth arrived at 8:34 p.m.
Motion by David P. Jordan to adopt the agenda with two (2) changes [1) before the Travel Requests
section, add "Travel Reports" section and item entitled "Approve the travel report - Treasurer Tina
Danforth - Reservation Economic Summit 2021 - Las Vegas, NV - July 18-20, 2021; and 2) delete item
entitled "Approve the travel request - Secretary Lisa Liggins - Wisconsin Legislature Public Hearing Madison, WI - August 16-17, 2021"], seconded by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
IV.
MINUTES
A.
Approve the July 28, 2021, regular Business Committee meeting minutes
(00:04:58)
Sponsor: Lisa Liggins, Secretary
Motion by Kirby Metoxen to approve the July 28, 2021, regular Business Committee meeting minutes,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
B.
Approve the August 4, 2021, emergency Business Committee meeting minutes
(00:05:44)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to approve the August 4, 2021, emergency Business Committee meeting
minutes, seconded by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
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V.
RESOLUTIONS
A.
Adopt resolution entitled Grant Application to the National Telecommunications
and Information Administration for the Tribal Broadband Grant Program to
Improve Broadband Connectivity on the Reservation (00:06:17)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to adopt resolution 08-11-21-A Grant Application to the National
Telecommunications and Information Administration for the Tribal Broadband Grant Program to
Improve Broadband Connectivity on the Reservation, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
For the record: Councilman Kirby Metoxen stated I think for this grant, the purpose of the grant, the
application requires an authorizing resolution from the tribal government for applying for the grant, that
was interesting.
B.
Enter the e-poll results into the record regarding the adopted resolution # 08-0321-A Setting Public Gathering Guidelines During Public Health State of Emergency
- COVID-19 (00:09:19)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to enter the e-poll results into the record regarding the adopted resolution # 0803-21-A Setting Public Gathering Guidelines During Public Health State of Emergency - COVID-19,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
VI.
APPOINTMENTS
A.
Determine next steps regarding one (1) vacancy - Oneida ESC Group, LLC - Board
of Managers (00:09:54); (02:21:30)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to defer this item until after executive session, seconded by Kirby Metoxen.
Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Item VII.A.1. was addressed next.
Motion by Lisa Liggins to appoint John Breuninger to the Oneida ESC Group, LLC - Board of
Managers with a term ending June 30, 2024, seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Item XIII.A.1. was addressed next.
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VII.
STANDING COMMITTEES
A.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the July 21, 2021 Legislative Operating Committee meeting minutes
(00:10:39)
Sponsor: David P. Jordan, Councilman
Motion by Lisa Liggins to accept the July 21, 2021 Legislative Operating Committee meeting minutes,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Brandon Stevens, Marie
Summers
Abstained:
Kirby Metoxen
Not Present:
Daniel Guzman King, Jennifer Webster
VIII.
STANDING ITEMS
A.
ARPA FRF Updates and Requests/Proposals
No submissions to consider.
IX.
TRAVEL REPORTS
A.
Approve the travel report - Treasurer Tina Danforth - Reservation Economic
Summit 2021 - Las Vegas, NV - July 18-20, 2021 (00:11:29)
Sponsor: Tina Danforth, Treasurer
Motion by Lisa Liggins to approve the travel report from Treasurer Tina Danforth for the Reservation
Economic Summit 2021 in Las Vegas, NV - July 18-20, 2021, seconded by Kirby Metoxen. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
X.
TRAVEL REQUESTS
A.
Enter the e-poll results into the record regarding the approved travel request for
Treasurer Tina Danforth to attend the Reservation Economic Summit 2021 in Las
Vegas, NV - July 18-20, 2021 (00:12:17)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the approved travel
request for Treasurer Tina Danforth to attend the Reservation Economic Summit 2021 in Las Vegas,
NV - July 18-20, 2021, seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Item XI.C. was addressed next.
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XI.
NEW BUSINESS
A.
Accept the update regarding the Stroke Prevention in the Wisconsin Native
American Population project (00:26:55)
Sponsor: Mark W. Powless, General Manager
Vice-Chairman Brandon Stevens left at 9:00 a.m.
Vice-Chairman Brandon Stevens returned at 9:05 a.m.
Motion by Kirby Metoxen to accept the update regarding the Stroke Prevention in the Wisconsin Native
American Population project, seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Chairman Tehassi Hill recessed the meeting at 9:20 a.m. to 9:30 a.m.
Meeting called to order by Chairman Tehassi Hill at 9:30 a.m.
Roll call for the record:
Present: Chairman Tehassi Hill; Councilman David P. Jordan; Secretary Lisa Liggins; ViceChairman Brandon Stevens; Councilwoman Marie Summers;
Not Present: Treasurer Tina Danforth; Councilman Daniel Guzman King; Councilman Kirby
Metoxen; Councilwoman Jennifer Webster;
B.
Accept the 2021 Special Election final report and declare the official results
(00:47:45)
Sponsor: Candace House, Chair/Oneida Election Board
Councilman Kirby Metoxen returned at 9:31 a.m.
Treasurer Tina Danforth returned at 9:32 a.m.
Motion by Lisa Liggins to accept the 2021 Special Election final report and declare the official results,
seconded by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Motion by Lisa Liggins to request the Legislative Operating Committee to review the final reports from
the Election Board for the 2019 special election (submitted August 14, 2019), the 2020 general election
(submitted August 26, 2020), and the 2021 special election (submitted today) to determine if there are
any amendments needed to the Election law. Motion failed for lack of support.
Item XII.A. was addressed
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C.
Approve the Oneida Head Start request to post grant funded positions: one (1)
Teacher, three (3) Teacher's Assistants, and two (2) Bus Monitors (00:13:07)
Sponsor: Geraldine Danforth, Area Manager/Human Resources
Motion by Kirby Metoxen to approve the Oneida Head Start request to post grant funded positions for
one (1) Teacher, three (3) Teacher's Assistants, and two (2) Bus Monitors, seconded by David P.
Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
For the record: Councilman Kirby Metoxen stated they are grant funded positions.
D.
Authorize the Chairman to electronically submit the Oneida Nation's Notice of
Intent to participate in the State Small Business Credit Initiative by August 16,
2021 (00:15:47)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
Motion by David P. Jordan to authorize the Chairman to electronically submit the Oneida Nation's
Notice of Intent to participate in the State Small Business Credit Initiative by August 16, 2021,
seconded by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
E.
Research Request: Francour-Univ. of Wisconsin/Green Bay-A Breath of Life: My
Relational Journey of Reclaiming the Oneida Language - Review recommendation
and determine next steps (00:24:00)
Sponsor: Jo Anne House, Chief Counsel
Motion by Kirby Metoxen to approve the research request, consistent with resolution # BC-05-08-19-A,
Research Requests: Review and Approval to Conduct, and, in accordance with: a) resolve #2(3), Ms.
Francour is required to submit the final draft research paper for review; b) resolve #2(4), Ms. Francour
is required to submit a copy of the published work and can request to present the research findings to
the Oneida Business Committee; and c) resolve #5, any further use of this research information is
subject to authorization by the Oneida Business Committee., seconded by Lisa Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Item XI.A. was addressed next.
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XII.
GENERAL TRIBAL COUNCIL
A.
Determine a tentative date for special General Tribal Council meeting # 1
(Remaining items from the 2020 annual meeting, Nancy Dallas petition, and
Sustain Oneida) (01:06:15)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to schedule special General Tribal Council meeting # 1 on Monday,
November 15, 2021, with alternate date of Monday, December 6, 2021, seconded by Marie Summers.
Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
B.
Determine a tentative date for special General Tribal Council meeting #2 (Michael
Debraska petition, Lori Elm petition, and Oneida Casino Master Plan) and approve
materials (01:24:23)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to reschedule special General Tribal Council meeting # 2 to Monday, December
13, 2021, with alternate date of Thursday, January 6, 2021, and to approve the meeting materials with
six (6) noted changes [1) an updated memorandum for Cancelation of General Tribal Council Meeting
– COVID Safety will be included to reflect guidelines in BC resolution # 08-03-21-A and any other
safety references will be updated accordingly; 2) adjust the agenda by making item entitled "Oneida
Casino Master Plan" the last item under the New Business section of the agenda; 3) delete the
placeholder for petitioner Michael Debraska's supplemental materials as none were submitted; 4)
insert the BC recommendation regarding the Michael Debraska petition for the corresponding
placeholder; 5) replace petitioner Lori Elm's supplemental materials, noting she has indicated there are
13 grammar corrections needed and one e-mail address to add; and 6) insert the BC recommendation
regarding the Lori Elm petition for the corresponding placeholder], seconded by Kirby Metoxen. Motion
carried:
Ayes:
David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens
Abstained:
Tina Danforth, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Motion by Brandon Stevens to amend the main motion to approve the meeting materials. Motion
withdrawn.
For the record: Treasurer Tina Danforth stated it's my understanding that the action taken to move the
date to December 13th actually cancels the September 16th meeting and as of today, August 11th, I
am not clear or sure if we will or will not meet 75% of vaccination infection rates, vaccination rates for
the employees and members and what the infection rate will be in the county, will it exceed low on
September 16th or not, I can't determine that today which in fact would be the requirement to have a
meeting so I'm abstaining. Thank you.
Motion by Lisa Liggins that a notice be included in the meeting packet regarding the question of limited
capacity due to safety concerns and the impact on a tribal member's constitutional right to attend a
meeting, seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens
Abstained:
Tina Danforth, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
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C.
Determine a tentative date for special General Tribal Council meeting #3 (FY-2022
budget) and approve materials (01:58:37)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to schedule alternate date of Monday, November 1, 2021, for special General
Tribal Council meeting # 3 and approve the meeting materials noting the statement of effect will be
replaced, seconded by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Motion by Lisa Liggins that the notice regarding the question of limited capacity due to safety concerns
and the impact on a tribal member's constitutional right to attend a meeting be included for materials
associated with items XII.A., XII.B., and XII.C., seconded by David P. Jordan. Motion carried:
Ayes:
David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens
Abstained:
Tina Danforth, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Motion by Lisa Liggins to direct the Treasurer to bring back a continuing resolution for the FY-2022
budget and for a draft to be reviewed at the September 14, 2021, BC work session, seconded by David
P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
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XIII.
EXECUTIVE SESSION (02:18:54)
Motion by Lisa Liggins to go into executive session at 11:02 a.m., seconded by Brandon Stevens.
Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Treasurer Tina Danforth and Councilwoman Marie Summers left at 11:45 a.m.
The Oneida Business Committee, by consensus, recessed at 11:48 a.m. to 1:30 p.m.
Meeting called to by Chairman Tehassi Hill at 1:31 p.m. Councilwoman Marie Summers is attending in
person.
Roll call for the record:
Present: Chairman Tehassi Hill; Councilman David P. Jordan; Secretary Lisa Liggins; Councilman
Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilwoman Marie Summers;
Not Present: Treasurer Tina Danforth; Councilman Daniel Guzman King; Councilwoman Jennifer
Webster;
Treasurer Tina Danforth returned at 2:03 p.m.
Motion by David P. Jordan to come out of executive session at 4:15 p.m., seconded by Brandon
Stevens. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Item VI.A. was re-addressed next.
A.
REPORTS
1.
Accept the Gaming General Manager FY-2021 3rd quarter report (02:22:16)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by Brandon Stevens to accept the Gaming General Manager FY-2021 3rd quarter report,
seconded by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
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2.
Accept the Human Resource Area Manager FY-2021 3rd quarter report
(02:22:32)
Sponsor: Geraldine Danforth, Area Manager/Human Resources
Motion by Brandon Stevens to accept the Human Resource Area Manager FY-2021 3rd quarter report,
seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
3.
Accept the Retail General Manager FY-2021 3rd quarter report (02:22:48)
Sponsor: James Petitjean, Interim Retail General Manager
Motion by Kirby Metoxen to accept the Retail General Manager FY-2021 3rd quarter report, seconded
by Brandon Stevens. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
4.
Accept the Joint Marketing FY-2021 3rd quarter report (02:23:03)
Sponsor: James Petitjean, Interim Retail General Manager
Motion by Kirby Metoxen to accept the Joint Marketing FY-2021 3rd quarter report, seconded by Lisa
Liggins. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
5.
Accept the Chief Counsel report (02:23:17)
Sponsor: Jo Anne House, Chief Counsel
Motion by David P. Jordan to accept the Chief Counsel report, seconded by Brandon Stevens. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Motion by Lisa Liggins to authorize Dr. Rebecca Webster’s use of the June 8, 2008, General Tribal
Council minutes in her book, “In Defense of Sovereignty: Protecting the Oneida Nation’s Inherent Right
to Self-Determination", seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
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6.
Accept the General Manager report (02:23:58)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to accept the General Manager report, seconded by Kirby Metoxen. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
B.
NEW BUSINESS
1.
Approve a limited waiver of sovereign immunity - Clean Earth Environmental
Solutions Inc. mutual confidentiality agreement - file # 2021-0505 (02:24:12)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to approve a limited waiver of sovereign immunity for the Clean Earth
Environmental Solutions Inc. mutual confidentiality agreement - file # 2021-0505, seconded by David
P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
2.
Review applications for one (1) vacancy - Oneida ESC Group, LLC - Board of
Managers (02:24:32)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the discussion regarding the application for one (1) vacancy for the
Oneida ESC Group, LLC – Board of Managers as information, seconded by Brandon Stevens. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
3.
Review recommendation regarding nomination for the CDC/ATSDR TAC for
Bemidji Area Delegate & Authorized Representative and determine next steps
(02:24:51)
Sponsor: Jennifer Webster, Councilwoman
Motion by Marie Summers to authorize the Chairman to sign the letter of nomination for Jennifer
Webster to serve as Delegate to CDC/ATSDR Tribal Advisory Committee (TAC) and Debra Danforth to
serve as Authorized Representative, and direct Self-Governance to submit the letter to CDC, seconded
by David P. Jordan. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
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4.
Review preliminary information regarding possible funding for an employee
incentive for front-line workers (02:25:17)
Sponsor: Larry Barton, Chief Financial Officer and Geraldine Danforth, Area
Manager/Human Resources
Motion by David P. Jordan to accept the memorandum from the Chief Financial Officer as information,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
5.
Approve amendment #1 - HRD Area Manager employment contract - file # 20210328 (02:25:35)
Sponsor: Jessica Vandekamp, Employee Relations Representative
Motion by David P. Jordan to approve amendment #1 for the HRD Area Manager employment contract
- file # 2021-0328, seconded by Brandon Stevens. Motion withdrawn.
Motion by David P. Jordan to approve amendment #1 for the HRD Area Manager employment contract
- file # 2021-0328 to extend to September 4, 2021, seconded by Marie Summers. Motion carried:
Ayes:
David P. Jordan, Lisa Liggins, Brandon Stevens, Marie Summers
Opposed:
Tina Danforth, Kirby Metoxen
Not Present:
Daniel Guzman King, Jennifer Webster
6.
Complaint # 2021-DR16-03 - Review and determine next steps (02:27:16)
Sponsor: Marie Summers, Councilwoman
Motion by Kirby Metoxen to accept complaint # 2021-DR16-03 as having merit, to assign Chairman
Tehassi Hill, Vice-Chairman Brandon Stevens, and Councilman Daniel Guzman King to a sub-team to
investigate, to assign Treasurer Tina Danforth as an alternate for the sub-team, and to assign
Secretary Lisa Liggins to facilitate the processes for the sub-team, seconded by Brandon Stevens.
Motion carried:
Ayes:
Tina Danforth, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Marie
Summers
Abstained:
David P. Jordan
Not Present:
Daniel Guzman King, Jennifer Webster
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7.
Enter the e-poll results into the record regarding the approved engagement
letter - Husch Blackwell LLP - file # 2021-0520 (02:27:50)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the approved
engagement letter with Husch Blackwell LLP - file # 2021-0520, seconded by Brandon Stevens. Motion
carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
XIV.
ADJOURN (02:28:10)
Motion by David P. Jordan to adjourn at 4:23 p.m., seconded by Marie Summers. Motion carried:
Ayes:
Tina Danforth, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon
Stevens, Marie Summers
Not Present:
Daniel Guzman King, Jennifer Webster
Minutes prepared by Chad Wilson, Senior Information Management Specialist.
Minutes approved as presented on
.
Lisa Liggins, Secretary
ONEIDA BUSINESS COMMITTEE
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Adopt resolution entitled Rescinding resolution # BC-12-27-17-A and Removing the Maximum Vehicle...
Statement of Effect handout
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
1
2
3
Oneida, WI 54155
BC Resolution # Leave this line blank
Rescinding resolution # BC-12-27-17-A and Removing the Maximum Vehicle Fuel Purchase Restriction
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
6
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
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WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
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WHEREAS,
the Oneida Business Committee adopted resolution 01-14-09-F on January 14, 2009 on
January 14, 2009 in order to require Oneida Retail, currently known as Oneida Retail
Enterprise, to apply the motor vehicle fuel tax exemption to all Oneida Tribal Members,
regardless of residence; and
WHEREAS,
the Oneida Business Committee adopted resolution 12-27-17-A in December 27, 2017 to
limit the amount of fuel Oneida Tribal Members could purchase up to 30 gallons per
transaction to comply with the US Oil Open Roads Loyalty Program: and
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WHEREAS,
in order to be eligible for the motor vehicle fuel tax exemption the resolution required
Oneida Tribal Members to complete a motor vehicle fuel tax exemption application on an
annual basis and to provide a valid Tribal ID card at the point of purchase: and
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WHEREAS,
Oneida Retail Enterprise is no longer affiliated with the Open Roads Loyalty program, and
the 30-gallon limit restriction is no longer a factor in purchasing gas tax exempt fuel for
Oneida Tribal Members or Non-Tribal Members: and
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NOW THEREFORE BE IT RESOLVED, that in addition to the requirements contained in resolution BC01-14-09-F, effective September ln 2017 1, 2021, Oneida Retail shall honor the motor vehicle fuel tax
exemption for Tribal Members with no limit on the amount of fuel purchased.
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PLEASE NOTE:
DO NOT include the Certification. The Certification includes the voting record and Secretary
1.
signature line and will be added after the adoption of the resolution.
If resolution runs to 2 or more pages, make sure to update the header with the TITLE
2.
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Determine next steps regarding four (4) vacancies - Anna John Resident Centered Care Community Boar
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
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Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Appointment(s) – Anna John Resident Centered Care Community Board
Background
Four (4) vacancies were posted for the Anna John Resident Centered Care Community
Board. One (1) vacancy is to complete term ending July 31, 2022, one (1) vacancy is to
complete term ending July 31, 2023 and two (2) vacancies are to complete terms ending
July 31, 2024.
The vacancies have been posted Since May 7, 2021. The latest application deadline was
August 6, 2021 and one (1) application(s) was received for the following applicant(s):
Patricia Moore
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending July 31, 2022, July 31,
2023 or July 31, 2024 OR
2) reject the selected applicant(s) and oppose the vote**; OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Determine next steps regarding four (4) vacancies - Oneida Nation Veterans Affairs Committee
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☐ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☒ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Brooke Doxtator, BCC Supervisor
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
BDOXTAT1
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Oneida Nation
Business Committee Support Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 17, 2021
RE:
Appointment(s) – Oneida Nation Veterans Affairs Committee
Background
Four (4) vacancies were posted for the Oneida Nation Veterans Affairs Committee. One (1)
vacancy is to complete term ending December 31, 2022 and three (3) vacancies are to
complete terms ending December 31, 2023.
The vacancies have been posted Since June 1, 2021. The latest application deadline was
August 6, 2021 and three (3) application(s) were received for the following applicant(s):
Benjamin Skenandore
Arthur Cornelius
Michael Hill
Select action(s) provided below:
1) accept the selected the applicant(s) and appoint to a term ending December 31, 2022 or
December 31, 2023 OR
2) reject the selected applicant(s) and oppose the vote**; OR
3) request the Secretary to re-notice the vacancy(ies)
A good mind. A good heart. A strong fire.
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Accept the August 2, 2021, regular Finance Committee meeting minutes
/
/
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INTERNAL MEMO
TO:
Finance Committee
FR:
Denise J. Vigue, Executive Assistant to the CFO &
Finance Committee Support /Contact
DT:
August 3, 2021
RE:
E-Poll Results - FC Meeting Minutes of Aug. 2, 2021
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of August 2, 2021. The E-Poll and minutes were sent out
yesterday and concluded today. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
The r e w a s a Ma jo rit y o f 3 F C m em b e r s v o t in g t o a pp rov e t h e Au g . 2 , 2 0 21
Fin an ce Co mmi t t e e M eet ing M in u t e s. FC M emb e rs v ot in g in c lud in g : J en n i f e r
W eb st e r , L a r ry B a rt o n a nd P at ri c k St en sl o f f.
These Finance Committee Minutes of August 2, 2021 will be placed on the next Finance
Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of
the FC will be submitted to the Secretary’s Office once a month for BC acceptance.
E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC
SOP’s on Electronic Voting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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FINANCE COMMITTEE
REGULAR MEETING
August 2, 2021
9:00 A.M ▪ BC Conference Room
REGULAR MEETING MINUTES
FC MEMBERS PRESENT:
Cristina Danforth, Treasurer/FC Chair
Kirby Metoxen, BC Council Member
Patrick Stensloff, Purchasing Director
Larry Barton, CFO/FC Vice-Chair
Jennifer Webster, BC Council Member
FC MEMBERS UNEXCUSED: Chad Fuss, Asst. Gaming CFO
OTHERS PRESENT: Lisa Moore, Michelle Danforth-Anderson, Ron Wurth, Jay Rasmussen and
Denise J. Vigue, taking notes
I.
CALL TO ORDER: The FC Regular Meeting was called to order by the FC Chair at 8:58 A.M.
II.
APPROVAL OF AGENDA: AUGUST 2, 2021
Motion by Larry Barton to approve the August 2, 2021 FC Meeting Agenda with NB
items 5 & 6 reviewed following the Minutes. Seconded by Jennifer Webster.
Motion carried unanimously.
III.
MINUTES: JULY 19, 2021 (Approved via E-Poll on 7/19/21):
Motion by Jennifer Webster to acknowledge the FC E-Poll action taken on July 19,
2021 approving the July 19, 2021 Finance Committee Meeting Minutes. Seconded
by Patrick Stensloff. Motion carried unanimously.
IV.
TABLED BUSINESS: None
V.
CAPITAL EXPENDITURES:
1.
Gaming Arts (6) Slot Machine Purchase
David Emerson, Gaming Slots
Amount: $109,260.
Jay Rasmussen from Slots was present sitting in for David; these are previous free trial
games which have performed well so Slots is seeking to purchase them.
Motion by Jennifer Webster to approve the Gaming Capital Expenditure with Gaming
Arts for the purchase of six slot machines in the amount of $109,260.00. Seconded
by Larry Barton. Motion carried unanimously.
Page 1 of 5
Finance Committee Meeting Minutes of August 2, 2021
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2.
Gordon Flesch Company, Inc.
Michelle Danforth-Anderson, Big Bear Media
Amount: $99,000.
Michelle Danforth-Anderson was present and provided information on this contract as
well as historic
Motion by Jennifer Webster to approve the Capital Expenditure with Gordon Flesch
Company, Inc. for the purchase of a Canon color digital press (replacement) in the
amount of $99,000.00. Seconded by Kirby Metoxen. Motion carried unanimously.
3.
Mavid Construction -Vinyl Flooring
Mercie Danforth, Comprehensive Health-OHC
Amount: $63,724.
No one was present to answer questions the FC had about this request; it was noted that
even though this is part of a master construction agreement there needs approval from
IHS or BIA for a sole source use; this also should have followed our own procurement
process of competitive bidding to avoid the prompting of an audit.
Motion by Larry Barton to approve the Capital Expenditure with Mavid Construction
for the vinyl flooring purchase and installation in the amount of $63,724.00
contingent upon receiving use approval from the granting agency of a sole source
vendor. Seconded by Jennifer Webster. Motion carried unanimously.
VII.
NEW BUSINESS:
Note: All actions taken approving FY2022 Blanket Purchase Orders are contingent upon the
FY2022 Budget being approved and or a continuing resolution is passed.
1. FY22 Blanket PO-Graphic Composition, Inc.
Ron Wurth, Gaming Promotions
Amount: $650,000.
This is a three-year agreement beginning in FY22; amount is for FY22; there was a
discussion on why the Oneida Printing isn’t used more and the fairness of the bidding
process; it would help finding out if vendors see this as a fair competition to bid; also there
needs to be a cross functional team that reviews the bids for a more impartial judgement
of the bids; something needs to be put in the narrative stating Oneida Printing’s bid was
incomplete so this can be seen as a sole source; Ron can check with other vendors on their
perception and provide more information in the narrative.
Motion by Jennifer Webster to approve the FY22 Blanket Purchase Order request
with Graphic Composition, Inc. for promotional direct mailers to customers in the
amount of $650,000.00. Seconded by Patrick Stensloff. Motion carried unanimously.
Page 2 of 5
Finance Committee Meeting Minutes of August 2, 2021
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2. FY22 Blanket PO-Radisson-Lease Space Fees
Louise Cornelius, Gaming Administration
Amount: $162,144.
No one present to answer questions on this and the following two requests.
Motion by Jennifer Webster to defer this and the following two items to the next
meeting when someone from Gaming can answer questions and when request #4
can be resubmitted with accurate information. Seconded by Kirby Metoxen. Motion
carried unanimously.
3. FY22 Blanket PO-Radisson -Comp Items/Svs.
Louise Cornelius, Gaming Administration
-
See Motion in NB Request #2.
4. FY22 Blanket PO-M3-Health & Wellness
Louise Cornelius, Gaming Administration
-
Amount: $1,500,000.
Amount: $338,400.
See Motion in NB Request #2.
The following two requests were reviewed directly following III.
5. M3 Insurance – Annual P&C Premium Payment
Lisa Moore, Risk Management
Amount: $1,243,552.
Lisa Moore was present to discuss this and the following request for insurance premium
payments for property and casualty and liability coverages; she provided a detailed overview
of the changes most notably the rise in cyber coverage.
Motion by Patrick Stensloff to approve the FY22 Blanket Purchase Order request
with M3 Insurance Solutions for the annual property and casualty premium payment
in the amount of $1,243,552.00. Seconded by Jennifer Webster. Motion carried
unanimously.
6. FY22 Blanket PO-M3 Insurance – Premium Payment
Lisa Moore, Risk Management
Amount: $298,956.
Motion by Jennifer Webster to approve the FY22 Blanket Purchase Order request
with M3 Insurance Solutions for the liability premium quarterly payment the amount
of $298,956.00. Seconded by Patrick Stensloff. Motion carried unanimously.
VI.
COMMUNITY FUND:
Report:
1. Monthly Community Fund Update for August 2021
Denise J. Vigue, Executive Assistant to the CFO
& Finance Committee Contact /Support
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There was a discussion on the report; including the amount of unused product due to
extenuating circumstances surrounding public events; product balance has changed due
to the canceling of the Powwow; Denise has already communicated the cancelation with
the vendor; and will send update product numbers. There was also a request from earlier
this year on changing the name of the Community Fund; the FC agreed on the change.
Motion by Jennifer Webster to approve the Community Fund Update Report for August
2021 and to accept changing the name of the Community Fund to the Oneida Finance
Fund. Seconded by Kirby Metoxen. Motion carried unanimously.
Motion by Jennifer Webster to utilize the product by offering water to the Oneida
membership that attend the Aug. 26th; Sept 16th; and Oct. 3rd General Tribal Council
meetings. Seconded by Patrick Stensloff.
Requests: None
IX.
EXECUTIVE SESSION: None
X.
ADMINISTRATIVE /INTERNAL: None
XI.
FOLLOW UP: None
XII.
FOR INFORMATION ONLY:
1.
FY22-National Indian Gaming Commission Fees
Louise Cornelius, Gaming General Manager
Motion by Jennifer Webster to accept as FYI the information on the FY2022 National
Indian Gaming Commission fees. Seconded by Patrick Stensloff. Motion carried
unanimously.
2.
Gov’t to Gov’t: State of Wisconsin - FY22-Gaming Compact Fees
Louise Cornelius, Gaming General Manager
Motion by Jennifer Webster to accept as FYI the government to government agreement
with the State of Wisconsin for the FY2022 Gaming Compact fees. Seconded by Patrick
Stensloff. Motion carried unanimously.
3.
Wisconsin Document Imaging – Copier Fleet
Patrick Stensloff, Purchasing
Motion by Jennifer Webster to accept as FYI the Wisconsin Document Imaging – copier
fleet agreement beginning in FY2022. Seconded by Kirby Metoxen. Motion carried
unanimously.
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Finance Committee Meeting Minutes of August 2, 2021
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XIII. ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Jennifer Webster.
Motion carried unanimously. Time: 10:12 A.M.
Minutes submitted by:
Denise J. Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll:
August 3, 2021
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Finance Committee Meeting Minutes of August 2, 2021
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Accept the August 16, 2021, regular Finance Committee meeting minutes
/
/
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INTERNAL MEMO
TO:
Finance Committee
FR:
DT:
RaLinda Ninham-Lamberies, Asst. CFO
August 18, 2021
RE:
E-Poll Results - FC Meeting Minutes of Aug. 16, 2021
An E-Poll vote of the Finance Committee was conducted to approve the Finance
Committee meeting minutes of August 16, 2021. The E-Poll and minutes were sent out
and concluded August 16, 2021. The results of the completed E-Poll are as follows:
E-POLL RESULTS:
The r e w as a M ajo ri t y o f 5 F C me mb er s vo t ing t o ap pr ov e t h e Au g . 1 6, 2 0 21
Fin an ce C om mit t e e Me et ing Min ut e s. F C M em be r s vot ing in clu de d: Ki rb y
Me t ox en , P at ri c k St e nsl of f & Ch ad Fu ss .
These Finance Committee Minutes of August 16, 2021 will be placed on the next
Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all
Minutes of the FC will be submitted to the Secretary’s Office once a month for BC
acceptance.
E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC
SOP’s on Electronic Voting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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FINANCE COMMITTEE
REGULAR MEETING
August 16, 2021 ▪ 9:00 A.M
Business Committee Conference Room
REGULAR MEETING MINUTES
FC MEMBERS PRESENT:
Larry Barton, CFO/FC Vice-Chair
Kirby Metoxen, BC Council Member
Chad Fuss, Asst. Gaming CFO
Patrick Stensloff, Purchasing Director
FC MEMBERS EXCUSED: Cristina Danforth, Treasurer; Jennifer Webster
OTHERS PRESENT: and David Emerson, Andrew Doxtater, Deb Gerondale, Connie
Danforth, RaLinda Ninham-Lamberies taking notes
I.
CALL TO ORDER: The FC Meeting was called to order by the FC Vice-Chair at 9:00 A.M.
II.
APPROVAL OF AGENDA:
Motion by Patrick Stensloff to approve the August 16, 2021 FC meeting agenda.
Seconded by Chad Fuss. Motion carried unanimously.
III.
FC MINUTES: August 2, 2021 (Approved via E-Poll on / / ):
Motion by Kirby Metoxen to acknowledge the FC E-Poll action taken on August 2,
2021 to approve the August 2, 2021 Finance Committee Meeting Minutes.
Seconded by Patrick Stensloff. Motion carried unanimously.
TABLED BUSINESS:
IV.
Motion by Patrick Stensloff to remove items 1-3 from the table. Seconded by Kirby
Metoxen. Motion carried unanimously.
1. Radisson Lease Space Fees
Amount:
$162,144
Chad Fuss
Motion by Kirby Metoxen to approve FY22 Blanket PO for the Radisson Lease Space
Fees in the amount of $162,144. Seconded by Patrick Stensloff. Motion carried
unanimously.
2. Radisson Comp Items/Services
Amount:
$1,500,000
Motion by Kirby Metoxen to approve FY22 Blanket PO Radisson-Comp Items/Services in
the amount of $1,500,000. Seconded by Patrick Stensloff Motion carried unanimously.
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3. M3 Health and Wellness
Amount:
$338,400
Motion by Patrick Stensloff to approve FY22 Blanket PO for M3 Health and Wellness
with updated documentation. Seconded by Kirby Metoxen. Motion carried
unanimously.
V.
CAPITAL EXPENDITURES:
1. JCM
Amount:
$76,638
Dave Emerson
Motion by Kirby Metoxen to approve Gaming Capital Expenditure to JCM for the
purchase of refurbished cash boxes in the amount of $76,638, sole source. Seconded by
Patrick Stensloff. Motion carried unanimously.
2. Data Financial
Amount:
$60,515
Andrew Doxtater
Motion by Kirby Metoxen to approve Gaming Capital Expenditure to Data Financial for
the purchase of currency counters in the amount of $60,515. Seconded by Patrick
Stensloff. Motion carried unanimously.
3. JCM
Amount:
$200,529
Dave Emerson
Motion by Patrick Stensloff to approve Gaming Capital Expenditure to JCM for the
purchase of bill validators in the amount of $200,529. Seconded by Kirby Metoxen.
Motion carried unanimously.
VI.
NEW BUSINESS:
1. Hologic Maintenance Agreement
Amount:
$191,288.90
Deb Gerondale
This is a four-year maintenance agreement with annual billing. The four-year contract
provides a savings of $48,000.
Motion by Kirby Metoxen to approve the four-year maintenance contract to Hologic in
the amount of $191,288.90. Seconded by Chad Fuss. Motion carried unanimously.
2. PRN Health Services
Amount:
$80,000
Connie Danforth
The request is for an increase of $80,000 for the remainder of fiscal year 2021. The
additional increase is due to COVID. Total of the blanket PO for FY21 to PRN is
$129,500.
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Motion by Patrick Stensloff to approve the requested PO increase. Seconded by Chad
Fuss. Motion carried unanimously.
3. PRN Health Services
Amount:
$190,000
Connie Danforth
The request is to increase the blanket PO to PRN Health Services for temporary staffing
to $190,000. The increase is due to COVID and enhanced State and Federal regulations.
The total of the blanket PO is $1,040,000.
Motion by Kirby Metoxen to approve the requested increase. Seconded by Patrick
Stensloff. Motion carried unanimously.
VII.
DONATIONS or COMMUNITY FUND:
Report: Donation report provided by CFO. Motion to accept report as FYI by Patrick Stensloff,
seconded by Kirby Metoxen. Motion carried unanimously.
Request(s): None
VIII.
IX.
EXECUTIVE SESSION: None
ADMINISTRATIVE /INTERNAL:
1. Finance Committee FY21 Third Quarter Report to the BC
Motion to accept report to the Business Committee by Kirby Metoxen, seconded by
Chad Fuss. Motion carried unanimously.
X.
FOLLOW UP: None
XI.
FOR INFORMATION ONLY:
1. Gov’t to Gov’t – Brown County Service Agreement
Motion to accept as FYI by Chad Fuss, seconded by Patrick Stensloff. Motion carried
unanimously.
XII.
ADJOURN: Motion to adjourn at 9:20 AM. Motion carried unanimously.
Minutes submitted by:
RaLinda Ninham-Lamberies, Assistant Chief Financial Officer
& Finance Committee Contact/Recording Secretary
Finance Committee Approval Date of Minutes via E-Poll:
Page 3 of 3
DRAFT Finance Committee Meeting Minutes of DATE
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Accept the August 4, 2021, regular Legislative Operating Committee meeting minutes
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/
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center
August 4, 2021
9:00 a.m.
Present: David P. Jordan, Marie Summers, Jennifer Webster, Kirby Metoxen
Excused: Daniel Guzman King,
Others Present: Clorissa N. Santiago, Kristen Hooker, Kristal Hill, Rhiannon Metoxen, Lawrence
Barton, Brooke Doxtator, Shannon Davis, Justin Nishimoto (Microsoft Teams), Eric Boulanger
(Microsoft Teams), Kaylynn Gresham (Microsoft Teams), Michelle Braaten (Microsoft Teams),
Reynold Danforth (Microsoft Teams)
I.
Call to Order and Approval of the Agenda
David P. Jordan called the August 4, 2021, Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Marie Summers to adopt the agenda as is; seconded by Jennifer Webster.
Motion carried unanimously.
II.
Minutes to be Approved
1. July 21, 2021 LOC Meeting Minutes
Motion by Jennifer Webster to approve the minutes of July 7, 2021 and forward to the
Oneida Business Committee; seconded by Marie Summers. Kirby Metoxen abstained.
Motion carried.
III.
Current Business
1. Public Peace Law
Motion by Jennifer Webster to approve the draft of the Public Peace law and the fiscal
impact statement request memorandum and forward to the Finance Department directing
that a fiscal impact statement be prepared and submitted to the LOC by August 18, 2021;
seconded by Kirby Metoxen. Motion carried unanimously.
2. Furlough Law Amendments
Motion by Marie Summers to approve the Furlough law amendments draft and direct that
a legislative analysis be prepared for consideration at the next LOC meeting; seconded by
Kirby Metoxen. Motion carried unanimously.
IV.
New Submissions
1. Oneida Nation Emergency Planning Committee Bylaws Amendments
Motion by Kirby Metoxen to add the Oneida Nation Emergency Planning Committee
bylaws amendments to the Active Files List with David Jordan as the sponsor; seconded
by Jennifer Webster. Motion carried unanimously.
V.
Additions
VI.
Administrative Items
Legislative Operating Committee Meeting Minutes of August 4, 2021
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VII.
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Executive Session
VIII. Adjourn
Motion by Jennifer Webster to adjourn at 9:23 a.m.; seconded by Marie Summers. Motion
carried unanimously.
Legislative Operating Committee Meeting Minutes of August 4, 2021
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Adopt resolution entitled Obligation for CIP #15-001, Food Innovation Center, Utilizing American Rescue..
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Oneida Nation
Post Office Box 365
Phone: (920)869--2214
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Oneida, WI 54155
BC Resolution # Leave this line blank
Obligation for CIP #15-001, Food Innovation Center, Utilizing American Rescue Plan Act of 2021
Federal Relief Funds
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has received federal funds through the American Rescue Plan Act of
2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and
WHEREAS,
the Oneida Business Committee has approved application of ARPA funds to lost revenue
and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the
“Lost Revenue” line (ARPA FRF LR) in the Investment Report;
WHEREAS,
the Oneida Business Committee has determined that these funds should be used as set
out in resolution # BC-06-09-21-B, as amended by resolution # BC-06-23-21-C which
designates percentage allocations of ARPA FRF LR to eight areas of use (percentages
rounded) –
x Direct Membership Assistance, 45% of funds;
x Housing, 17% of funds;
x Food and Agriculture, 12% of funds;
x Education, 6% of funds;
x Culture and Language, 10% of funds;
x Revenue Generations, 2% of funds;
x Government Roles and Responsibilities, 3% of funds;
x Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and
WHEREAS,
CIP #15-001 is a construction project to build a Food Innovation Center; and
WHEREAS,
the Project Owner for the proposed project is requesting $7,155,000 obligated from the
ARPA FRF LR, Food and Agriculture category; and
WHEREAS,
this project will be concluded no later than September 30, 2023; and
WHEREAS,
The Oneida Business Committee has reviewed the proposed project; and
NOW THEREFORE BE IT RESOLVED, that CIP #15-001, Food Innovation Center project, in the amount
of $7,155,000 from ARPA FRF LR, Food and Agriculture category with [insert name] assigned as the
Project Owner.
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BC Resolution # _______
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NOTES:
1. At the July 15th work session, the Oneida Business Committee arrived at consensus to fund this
project out of the Food and Agriculture category.
2. The CIP list identified $7,155,000 million to fully fund this project at the work session on July 15th.
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Oneida Nation
Post Office Box 365
Phone: (920)869--2214
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Oneida, WI 54155
BC Resolution # Leave this line blank
Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021
Federal Relief Funds
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has received federal funds through the American Rescue Plan Act of
2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and
WHEREAS,
the Oneida Business Committee has approved application of ARPA funds to lost revenue
and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the
“Lost Revenue” line (ARPA FRF LR) in the Investment Report;
WHEREAS,
the Oneida Business Committee has determined that these funds should be used as set
out in resolution # BC-06-09-21-B, as amended by resolution # BC-06-23-21-C which
designates percentage allocations of ARPA FRF LR to eight areas of use (percentages
rounded) –
x Direct Membership Assistance, 45% of funds;
x Housing, 17% of funds;
x Food and Agriculture, 12% of funds;
x Education, 6% of funds;
x Culture and Language, 10% of funds;
x Revenue Generations, 2% of funds;
x Government Roles and Responsibilities, 3% of funds;
x Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and
WHEREAS,
CIP #23-005 is a construction project to build residential home sites at Cattail Marsh; and
WHEREAS,
the Project Owner for the proposed project is requesting $1,579,000 obligated from the
ARPA FRF LR, Housing category; and
WHEREAS,
this project will be concluded no later than September 30, 2023; and
WHEREAS,
The Oneida Business Committee has reviewed the proposed project; and
NOW THEREFORE BE IT RESOLVED, that CIP #23-005, Residential Home Sites project, in the amount
of $1,579,000 from ARPA FRF LR, Housing category with [insert name] assigned as the Project Owner.
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NOTES:
1. At the July 15th work session, the Oneida Business Committee arrived at consensus to fund this
project out of the Housing category.
2. The CIP list identified $1,579,000 million to fully fund this project at the work session on July 15th.
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Adopt resolution entitled Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue...
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Oneida Nation
Post Office Box 365
Phone: (920)869--2214
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BC Resolution # Leave this line blank
Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue Plan Act of 2021
Federal Relief Funds
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has received federal funds through the American Rescue Plan Act of
2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and
WHEREAS,
the Oneida Business Committee has approved application of ARPA funds to lost revenue
and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the
“Lost Revenue” line (ARPA FRF LR) in the Investment Report;
WHEREAS,
the Oneida Business Committee has determined that these funds should be used as set
out in resolution # BC-06-09-21-B, as amended by resolution # BC-06-23-21-C which
designates percentage allocations of ARPA FRF LR to eight areas of use (percentages
rounded) –
x Direct Membership Assistance, 45% of funds;
x Housing, 17% of funds;
x Food and Agriculture, 12% of funds;
x Education, 6% of funds;
x Culture and Language, 10% of funds;
x Revenue Generations, 2% of funds;
x Government Roles and Responsibilities, 3% of funds;
x Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and
WHEREAS,
CIP #21-111 is a construction project to build apartments made up of two- and threebedroom units; and
WHEREAS,
the Project Owner for the proposed project is requesting $__ million obligated from the
ARPA FRF LR, Housing category; and
WHEREAS,
this project will be concluded no later than September 30, 2024; and
WHEREAS,
The Oneida Business Committee has reviewed the proposed project; and
NOW THEREFORE BE IT RESOLVED, that CIP #21-111, Multi-Family Housing project, in the amount of
$__ million from ARPA FRF LR, Housing category with [insert name] assigned as the Project Owner.
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BC Resolution # _______
Obligation for CIP #21-111, Multi-Family Housing, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds
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NOTE:
1. At the July 15th work session, the Oneida Business Committee arrived at consensus to fund this
project out of the Housing category.
2. The CIP list identified $7.9 million for this project. At the work session on July 15th it was identified
that the $7.9 million may not be sufficient to build an apartment complex and the related
infrastructure of utilities and roads. It was suggested that this be increased to $12 million.
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Consider request for an ARPA Education Program for the Fall 2021
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Approve the Higher Education request to post one (2) tribal contribution funded Administrative Assistant
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
8
/ 25
/ 21
2. General Information:
Session: [8] Open D Executive - See instructions for the applicable laws, then choose one:
Agenda Header: �!N_ e_w_B_u_si_ n_es_ s_ --------------------------�
D Accept as Information only
[8] Action - please describe:
BC approval for Oneida Higher Ed. Dept. to immediately bring back our Full Time (40 Hr/Week)
Administrative Assistant, which was layed off and eventually termed out in March 2021. Currently this
position is not budgeted for in fy21, funds need to be located. With need immediate we'd like to bring back
position back as an ET.
3. Supporting Materials
D Report
D Resolution
[8] Other:
D Contract
1.IMemo of Request
3. N umber of Client Applicants and history of same
2.lsupporting Documentation from H.E. Staff
4. Community Events which anticipated to begin
D Business Committee signature required
4. Budget Information
D Budgeted - Tribal Contribution
D Budgeted - Grant Funded
[8] Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Mark Powless, General Manager
Primary Requestor/Submitter:
Mitch Metoxen, Oneida Higher Education Manager
Additional Requestor:
Additional Requestor:
Your Name, Title/ Dept. or Tribal Member
Name, Title/ Dept.
Name, Title/ Dept.
Page1of2
GI
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Prior to Covid and closure of casino, Oneida Higher Ed. Dept. had 5 employees, (1 Manager, 3 Higher Education
Advisors, and 1 Administrative Assistant). Due to mandatory layoffs and eventually denial of recall, we've lost 1
Higher Education Advisor and our Admin. Asst. As of Jan. 1, 2021 we are back to original Tiered Funding of
Oneida Higher Ed. Scholarship. Between this and colleges and campuses opening back up our
clients and H.E. Applicants are rising back to pre-covid levels. We are also on the cusp of opening our doors and
beginning our community events, e.g.; High School Visits, College Visits, Financial Aid Workshops, High School
College Fair, Health Career Fair, Adult College Fairs, Oneida Social Service Group Presentations, Oneida High
School Summer Workshops, Purcell Powless (College Come Back Program), Graduation Luncheon, and other
planned events like Student Panel Presentations, Welcome NWTC Students, Career Trades Expo, HRD
collaboration. The combination of increased clients, increased spending of scholarship and beginning our
community events/collaborations make our Administrative Position vital for proper community service. This
position, being an immediate request can be ET.
Note from Secretary Liggins -- If supported the appropriate motion would be:
Accept the Chief Financial Officer input provided in accordance with section 121.8-3.(a) and
approve the Higher Education request to post one (1) tribal contribution funded
Administrative Assistant
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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Job Title:
Job #:
Department:
Position Grade:
Division:
Name of Supervisor completing this form:
Title of Supervisor completing this form:
Phone #:
How many positions currently budgeted with similar or identical titles within your department?
Does this position deliver direct services to the Customer?
Yes
No
If yes, please explain:
Please attach the following:
Department Organizational chart to include all Employee s names and titles and must include vacancies.
Copy of Approved, Budgeted Workforce Levels for the department this Position is within.
Any industry standards you may have to support the position requested.
% Grant Funded
Grants $
% Tribal Contribution:
Tribal Contribution $
:
If grant funded, what is the length of the grant?
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Questions Regarding the Position
Is this a Revenue Generating Position?:
Yes
Is this a Regulatory/Compliance Position?:
Is this a Health or Safety Position?:
No
Yes
Yes
Please explain:
No
No
Is this a Position which Provides Services to Youth and/or Elders?:
Please explain:
Please explain:
Yes
No
Please explain:
Additional Information
If this position is not filled, what is the impact to the department, division, and community?
Approvals for Posting and/or Filling the Requested Position
Approval:
Please Check
Yes
No
If at any time a level denies this request, return it to the Requesting Supervisor.
Requesting Supervisor’s Signature:
Date:
Date:
Date:
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Accept the Comprehensive Health Division FY-2021 3rd quarter report
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FY-2021 3rd quarter report
ONEIDA COMPREHENSIVE HEALTH DIVISION (OCHD)
A health system positioned to respond to current and future health challenges
while protecting and promoting the holistic health and well-being of our Oneida
Community. Services are provided to all members of Federally recognized Tribes
in accordance with our Multi-Year Funding Agreement with the Department of
Health and Human Services-Indian Health Service.
Outcome/Goal # 1
Engaging & Developing a Successful Workforce: Improve Human Resource Service to Meet
the OCHD Needs of the Division; Promotion of Health Careers; Enhance Employee
Engagement
MEASUREMENT:
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
As of the Third quarter of FY 2021, our current employee count is at 338. Prior to Covid, we
were at 362 employees which was our HRD cap for our employee base. We are still short
staffed in specific areas of the division and these positions have been posted. Enhancing
engaging and developing our workforce has continued to face some challenges
throughout the third quarter, however we are continuing to look at various methods to
engage our workforce and support their mental health needs during the pandemic. Staff
shortages in many areas of the division continue to pose challenges in meeting patient
access to care. We continue to try to fill those critical positions which have been lost
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and/or employees have chosen to retire from their positions. Access continues to slowly be
improving in some areas throughout the Division but still remains difficult due to shortages of
providers and loss of staff and fear of the potential exposure to COVID. We continue to
work on improving communication within the Division through enhancing employee
engagement. We continue in our Incident Command Structure and have specific areas
that continue to work on Staff Enhancement as well as communication. Our next Town Hall
with all staff is scheduled for September 15, 2021. A follow up “burn-out” survey is being
worked on to assess the full impact of Covid on our employee base. The team continues to
work on addressing these concerns as we move forward into FY 2021. In addition,
increased opportunities for student internships and clinical rotations for all health careers are
being considered on a case-by-case basis due to Covid concerns and an updated policy
to address any Covid restrictions has been developed for students for the remainder of the
FY 2021. The Comprehensive Health Division’s Executive Management Team meets with the
Human Resource Department on a quarterly basis. One area we continue to work together
on is to better improve the recruitment and where positions are posted.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Enhancement of our workforce allows Health care to be provided to the Oneida Nation
and to meet our requirements to the Indian Health Services by providing our required
programs, services, functions, and areas in accordance with our Multi-year Funding
Agreement with the Department of Health Human Services/Indian Health Services.
Continue to meet on a quarterly basis with the Human Resource Department.
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Outcome/Goal # 2
Revitalizing Values-Driven Leadership: Enhance the Quality & Communication of our
Leadership Team; Promote & Prioritize Decision Making of OCHD; Create a Communication
Philosophy for OCHD
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
All areas of OCHD to complete Strategic Plans to align with OCHD. To date 3 of the 6 areas
of the Division have completed their individual Strategic Plans to align with the OCHD
Strategic Plan. This includes Community Health, Behavioral Health, AJRCCC. All the areas
continue to work on the development of their Strategic plans. The OCHD Strategic Plan
was presented to the Division staff at the November Town Hall meeting and will continue to
be revisited with each Town Hall meeting. As reported in previous quarterly reports the
Communications Philosophy was created and presented to the Division staff. The
Comprehensive Health Division’s Communication Philosophy is the belief that all forms of
communication are timely, complete, concise, considerate, clear, and honest. The OCHD
team continues their work on the development of an integrated comprehensive Health
campus concept to expand services and the footprint of the existing OCHC. The Medical
Clinic staff completed the initial Leadership Development with Initiative One at the end of
May. Additional follow—up meetings have been scheduled to continuing working on the
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Leadership and strategic initiatives. One of the outcomes of this process will be to move
forward with a Strategic Plan specifically for the Medical Area.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
The OCHD Team will continue to utilize the OCHD Strategic Plan to prioritize their decision
making. Once the General Manager’s and the Oneida Business Committee’s Strategic
Plans are complete, the OCHD will adjust our Strategic plan to align as needed. The OCHD
team continues their work on the development of an integrated comprehensive health
campus concept to expand services and the footprint of the existing OCHC. OCHD plans
to host quarterly Town Hall virtual meetings with OCHD staff to help to increase
communication throughout the Division.
Outcome/Goal # 3
Analyzing & Improving Health Technology: Improve Information Technology Services to
meet OCHD Needs.
MEASUREMENT: The following figure demonstrates the technology project for the Health
Division.
Technology Projects
Relatient Patient
Engagement
Risk Assessment
Data Analytics GPRA
Reporting
Telehealth Solutions
Population Health
Management - Medical
and Behavioral Health
Patient Portal
Engagement
PoliStat-SOP Software
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ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
The implementation of the Electronic Health Record has accomplished the following major
areas of optimization over the 3rd quarter FY 21. The Patient Surveys-are being revised due
to the pandemic. We have continued to send out surveys to patients; however, since our
service delivery has changed, we are in the process of making appropriate upgrades to
obtain the most actionable information from our patients. Implementing Population Health
Management (Care Manager and Central Worklist). Reviewing Telehealth SolutionsCurrently utilizing Microsoft Teams in Behavioral Health. Telehealth Solutions demos have
been complete and working on finalizing a solution. Implementation of Document
Management-Go Live to be determined. Provider Flow solution started to replace Biscom
which will be unavailable in near future. Team is working on implementing WISHIN (WI State
Health Information Network). PoliStat- SOP software was approved; Kick Off meeting have
been scheduled.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Optimizing Technology allows the Health Division to provide updated information of the
areas, assists in developing Comprehensive Health Division reports and provides the
Executive Management Team ability to address any issues/concerns pro-actively. We track
customer feedback to continually monitor where there may be trends that need to be
addressed and/or improve based upon the customer feedback. We will continue to
monitor and track where improvements need to be made to continue to improve the
quality of patient care. There are 2 specific MIS positions that were being finalized specific
for the Health Division, Business Intelligence Analyst was completed and is posted, and the
second position will be posted once final. There has been an organization wide assessment
completed of the Management Information System (MIS). Feedback was provided into the
assessment by the Health Division. Improving efficiencies with revised workflows and
Medical Triage Software being reviewed to improve workflows. Population Health initiative
will assist in standardizing workflows and provide more updated information to teams for
enhancing chronic disease management and provide actionable information for
enhanced care management. Telehealth solution will enhance our ability to provide
access to virtual care during the pandemic and beyond.
Contact Info
CONTACT:
Debbie Danforth RN, BSN, Ravinder Vir, MD, MBA, FACP
TITLE:
OCHD Division Directors
PHONE NUMBER:
(920) 869-2711
E-MAIL:
ddanfort@oneidanation.org, rvir@oneidanation.org
MAIN WEBSITE:
Oneida Nation | Health (oneida-nsn.gov)
Photos (optional):
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Oneida Comprehensive Health Division
Enter caption for photo above.
Enter caption for photo above.
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Accept the Environmental, Health, Safety, Land and Agriculture Division FY-2021 3rd quarter report
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Accept the Governmental Services Division FY-2021 3rd quarter report
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FY-2021 3rd quarter report
GOVERNMENTAL SERVICES DIVISION
Status report of Outcomes/Goals
1. Which outcome/goal(s) does the Division wish to report on?
2. What metric is being used to measure the outcome/goal?
3. What are the accomplishments (i.e. positives, things for which the Division is proud,
brags) have occurred over the reporting period that reflect the Division’s progress for
reaching the outcome/goal?
4. What can the community expect to see in the future (i.e. 6 months; next year; 18
months) from the Division related to the outcome/ goal?
Outcome/Goal # 1
Develop an engaged and successful workforce.
MEASUREMENT:
A shared network folder for all GSD employees to access. (COMPLETED)
360’ evaluations
Historical Trauma training
Talent Alignment Plans
Improved employee morale
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
1. Talent Alignment – GSD departments continue to work with HRD Organizational
Development Specialist to develop action plans. Departments that have
completed their plans include: GSD Administration, Aging & Disability, Food
Distribution/Pantry, Veteran Services, Child Support, and Transit.
2. Historical Trauma – Family Services has taken the lead on this project. They will be
using the Trauma Informed Parenting curriculum and making modifications.
3. 360’ evaluations – GSD is implementing in phases. Phase 1 – GSD Director direct
reports in 2021. Phase 2 – GSD Director direct reports will implement to their direct
reports in 2022. Phase 3 – All GSD Supervisors, Manager, and Directors will implement
to their direct reports in 2023.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
The community can expect a compassionate, understanding employee base that provides
excellent customer service. GSD employees are more engaged. Employee retention will
improve.
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Outcome/Goal # 2
Strengthen our efficiencies and effectiveness.
MEASUREMENT:
A performance management system is in place.
Quality improvement is implemented
Reorganization
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
1. Performance Management Plan department presentations are being provided by
the Division Director. 72% of all departments have received the introduction.
2. Cultural Heritage restructure and organization.
a. Tsyosha’aht Delgado was recalled as an LTE Area Manager on 4/26/21.
b. Monthly meetings with Faithkeepers and Bear Clan Chief – Strategic Plan has
been finalized and supported by the Quality of Life Committee.
c. Strategic Plan has been brought to the BC for information. BC accepted the
plan as information on 6/23/21.
d. SOP for job descriptions and wages has been sent to HRD EEO for
input/comments. Per HRD, needs to go to BC for approval.
e. Traditional Healer job description has been submitted to HRD Generalist. This
cannot be completed until the SOP is approved.
3. Recreation restructure and organization.
a. Curriculum development – Recreation has a Healthy Habits, Workforce
Development and Cyber Club curriculum that has been completed. They
are promoting signing up for these virtual programs.
b. Recreation is working with Public Health to determine face-to-face
programming for the summer and fall of 2021.
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EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
The community can expect program accountability and quality improvement. The
Performance Management system will help Directors and Managers improve their services,
determine the impact of their programs and services, and make data driven decisions to
services and programs. Next steps are for all departments to determine their performance
standards and enter them into the database. The reorganization in Cultural Heritage will
model the clan system of decision making as well as provide traditional healing practices
for the community.
Outcome/Goal # 3
Prioritize excellent customer service.
MEASUREMENT:
5-Star Customer Service to increase customer satisfaction
Marketing Plan
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
1. A team was established to create and implement a 5-Star Customer Service model.
2. A Customer Service SOP is being developed.
3. A training for all GSD employees has been created. Due to the new HR system
having a new e-Learning module, this training will be provided via Power Point with a
link to a Sharepoint form to test the employees on what they have learned.
4. GSD Administration reached out to HRD Training and Development to be included in
future Customer Service Trainings that are developed for the Comprehensive Health
Division. All GSD employees will participate in annual Customer Service training
beginning January 2022.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
The community can expect the best customer service from GSD departments and
employees. Customer Service SOP is in place. Customer Service model/training needs to
be created in e-Learning and assigned to all GSD employees. Implement annual GSD
Customer Service Training for all GSD employees.
Outcome/Goal # 4
Create financial stability.
MEASUREMENT:
Waivers for cash/in-kind match
New grant resources/renewal approvals
Revenue generation
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ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
1. Child Support received a waiver to the 20% in-kind match totaling $338,229.71.
2. Transit received a waiver to the 50% match for the federal apportionment and elder
grants and the 20% match for the garage project totaling $539,120.
3. Food Distribution received a waiver for the 20% match totaling $92,174.
4. Food Distribution received two awards: 1) Elder Food Box grant and 2) FDPIR
Demo/Pilot project to allow USDA funds for purchasing tribally grown and produced
foods.
5. Oneida Library has been awarded the ALA Covid Library Relief Fund grant in the
amount of $40,000. This will allow the library to update their collection to boost
circulation, new technology for public use. They will also be purchasing equipment
so they can do virtual programming and virtual meetings.
6. Family Services received additional funding to their Title IV-B grant in the amount of
$18,665 to support Foster Care families and children related to their care and COVID.
This includes providing clothing, hygiene products, PPE, technology, safe sleeping,
and cleaning products.
7. Economic Support received additional funding for TANF in the amount of $216,235
for Pandemic Emergency Assistance Fund. This funding will assist needy families that
have been impacted by the pandemic.
8. Aging and Disability received Title VI ARP funds in the amount of $121,910 and an
increase of $125,506 in the award for GWAAR funding. Both of these funds are to be
used for food, supportive services, and to cover some of the wages of the Home
Chore Workers.
9. The Oneida Nation Arts Program was selected to become an Indian Country Digital
Trainer for NCAI and Google Trainer Program. As a result, the Arts Program expects
an award of $10,000 for the training activities.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
We expect to use less tribal funds in GSD.
Outcome/Goal # 5
Promote community involvement.
MEASUREMENT:
Increased volunteerism
Implement G.I.F.T.S – Getting Involved for Tribal Success
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
1. GSD Departments have submitted requests for the Summer Intern program with HRD.
2. TANF Summer Youth Program has 47 youth to be placed within the organization.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
With the current staffing levels and fiscal year 2021 budget based on Tier V, volunteers may
be needed to assist department in reopening or expanding their services that have been
limited throughout the pandemic.
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GSD Concerns:
With Economic Support taking on Emergency Rental Assistance programming,
additional General Assistance programming, developing additional programming
with CARES funding, and most recently adding General Welfare Assistance
payments, there is no room for additional staff to operate additional programs.
Additionally, the employees that are taking on new programming should be able to
receive additional duty pay. These additional duties are not a result of a reduction
of staffing due to furloughs, these additional duties are the result of additional
programming.
Moving from per capita to General Welfare exclusion has resulted in the elimination
of child support intercept. This will impact the arrears collection of $600,000-$700,000
per year.
Contact Info
CONTACT:
Tina Jorgensen, MS, RDN
TITLE:
Governmental Services Division Director
PHONE NUMBER:
920-490-3904
E-MAIL:
tjorgens@oneidanation.org
MAIN WEBSITE:
https://oneida-nsn.gov/divisions/governmental-services-division-2/
Photos (optional):
Economic Support employees, Wendy Haack and Justine Huff, promoting TANF Summer
Youth Program on FB Live with over 1200 viewers!
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Family Services hosted 2 community Drive Thru events in April (4/15 & 4/28) to raise
awareness on Child Abuse and Neglect Prevention and Sexual Assault.
Stacy Coon, Oneida Nation Museum, gives a FB Live opening teaser to the community.
Museum Gift Shop opened on April 19th with discount sales and give-aways.
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GSD employees participated in the MMIW Walk on May 5th.
Child Support collaborated with TANF, CCDF, and Parenting to honor mothers for Mother’s
Day. There were approximately 366 mothers who participated in the drive-thru event on
May 7th.
Child Support collaborated with TANF, CCDF, Parenting and Veteran Services to honor
fathers for Father’s Day. There were approximately 250 fathers who participated in the
drive-thru event on June 18th.
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Aging and Disability Meals on Wheels drivers load up food to deliver to our Elders and
disabled that are homebound.
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Accept the Public Works Division FY-2021 3rd quarter report
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FY-2021 3rd Quarter Report
PUBLIC WORKS DIVISION/JACQUE BOYLE
Public Works currently includes the following areas/departments:
Public Works – Automotive/Fleet Management, Facilities, Wells/Septic, Utilities, Custodial,
Groundskeeping/Parks, Indian Preference
Community Development Area – Engineering, Zoning, GIS/Planning, Tribal Transportation
Comprehensive Housing – Income based and general rentals, Rent-to-own, Residential
leasing, home ownership mortgages, HBO sites, HUD Housing Development, CARES and
ARPA HUD funding plans and implementation
Outcome/Goal # 1
Improve Monthly Occupancy Rate of Oneida Housing Rental Units, which includes 341
income based units and 102 general rentals for a total of 443 rental units.
MEASUREMENT: Occupancy Rate = Number of Occupied Units/Number of Total Units.
The goal is to have a 97% monthly occupancy rate which is 13 vacant units at any given
time. The bar graph illustrates the occupancy rate for October 2020 through June 2021. As
a reference point, in May 2020 there were 36 vacant rental units which is an occupancy
rate of 91.8% as compared to 28 vacant units in June 2021. This means there has been a
sustained improvement in turning the units and increasing occupancy rates. Many
variables impact the occupancy rate including the size of the unit, condition of the unit,
reason it was vacated, material availability, and the number of units vacated in any given
month.
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HOUSING INCOME BASED AND GENERAL RENTAL OCCUPANCY RATES
Housing Income Based and General Rental Occupancy
Actual Occupancy
Target Occupancy
100.0%
98.0%
97.0%
96.0%
94.0%
93.7%
97.0%
94.3%
97.0%
97.0%
95.9%
94.8%
97.0%
97.0%
94.8%
94.5%
97.0%
97.0%
97.0%
93.4%
93.7%
93.9%
April
May
June
92.0%
90.0%
88.0%
Oct
Nov
Dec
Jan
Feb
March
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
The new interim supervisors for both Rehab and Maintenance are doing well and learning
the Oneida purchasing processes and HUD purchasing requirements. The maintenance
area has recently assigned an additional crew to completing work orders to catch up on
the backlog that has been generated due to Covid. As of June, there were a total of 27
vacant rental units. Two vendors, MS2 and CCS, have been contracted to perform some of
the necessary work to turn the vacant units in an expedited manner. Material delays and
labor shortages are challenges for the contractors to contend with in developing their
schedules. A total of 14 units are currently being focused on with Housing staff and the
outside vendors.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
•
•
•
Increase monthly occupancy rate of rental units
o MS2 and CCS Property Services and Housing crews have been organized to
focus on vacant units. The scope of work for the units is being identified
before work commences in the units which assists with scheduling by
identifying lead times for materials.
Implement a turnaround grading system (duration of time unit is vacant)
Establish standardized report on vacant homes including plans and status
o Various reports are being reviewed including inventory report, vacancy
reports, completed units report, and move in report to prepare a
standardized consolidated report addressing vacancies.
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Identify funding for loan programs to be re-established for home/land purchases and
home improvement
o The funding has been established through the Community and Economic
Development Fund for FY’20 to repurchase homes, improve homes for resale,
and purchase land for the HIP homes. In addition, the funding will be used to
demo homes that have little or no value and turn most of these lots into HBO
sites.
HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
Covid continues to play a role in the delay of turning units due to the long lead times of
appliances, lumber and various other materials and supplies. In addition, the costs of
materials and appliances are increasing. Housing has also received three different funds to
address Covid related housing issues. There is the rental assistance fund) of $5.17 million,
The Housing Assistance Fund (HAF) of $2.2 million, and the IHBG funds of $2.7 million, which
will include an initiative to implement a voucher program for renters.
Outcome/Goal # 2
Expand the use of technology to enhance our existing capabilities throughout the Division
along with optimizing the use of limited resources.
For example, utilize our current GIS System to be more connected, expand access to data
and mapping for informed Planning and Zoning decisions, utilize for departmental metrics,
and improve collaboration with fewer available staff throughout the Divisions.
MEASUREMENT:
1. The number of new GIS related capabilities accessed by Oneida Nation Personnel
a. The network connectivity project to the Housing warehouse is progressing.
This will allow for the maintenance personnel to use a Kronos clock and
access the Housing workorder system to aid in the planning, scheduling, and
close out of rental unit workorders. Purchase orders have been created and
installation will begin when the equipment is delivered. MIS is coordinating
this project.
b. The Utilities Department has progressively been increasing the participation
with their online payment module.
i. 1st quarter there were 32 transactions for a total of $2,695 collected
ii. 2nd quarter there were 154 transactions for a total of $11,307 collected
iii. 3rd quarter there were 191 transactions for a total of $14,695 collected
This is expected to keep increasing as Utilities continues to advertise this
option and customers become more familiar with it. This saves on Utilities’
staff manually processing payments and customers benefit by not having to
mail or physically drop off payments.
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3.
4.
5.
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c. DPW held a virtual “pop up shop” in coordination with Focus on Energy to
make available low cost energy conserving LED bulbs to employees and
tribal members for their homes. There were 4,240 bulbs purchased which will
have a life cycle cost savings of $420,000 for the homeowners that
participated.
The number of personnel who have training and access to the GIS data
Groundskeeping employee with landscaping architecture degree and
interest in utilizing and developing skills is working within the GIS area to learn
and assist with GIS requests.
The number of GPS systems installed in Oneida Nation vehicles
Due to limited funding, the only vehicles with this equipment installed to date
are the large dump trucks. This equipment was purchased through the Tribal
Transportation roads budget.
Use of power apps to automate record keeping and reporting
Housing, Land, Environmental, MIS, and Community Development are
working on the NEPA process flow as it is being implemented in an electronic
format. This will allow for monitoring the approvals, reduce paper
transactions, and streamline the overall process.
Track utilization of automated equipment such as mower and custodial equipment
Weekly printouts are available for the automated scrubber at the Turtle
school that identifies how many labor hours are saved.
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
The GIS area has initiated the digital transformation of work process flow and document
handling to leverage technology to accomplish more with less staff available. The GIS
system is currently being prepared by our internal MIS resources to become external to our
Oneida Nation internal domain users and available for Oneida Nation employees to
securely connect with the dataset from a mobile device. This means fewer trips back to the
office for field staff to review internal mapping and other existing GIS datasets. They will
soon be available on any mobile device whose user has been granted the security rights to
connect to the GIS data. Technicians who are working out in the field collecting data, can
easily capture and update existing GIS data from remote locations. Additionally, this will
allow us to connect vehicles, equipment, and people with mobile devices – to improve
efficiency and optimize work performance with fewer resources.
Extensive work has been accomplished in developing an accurate spreadsheet that
identifies the POWTS under Tribal jurisdiction. This data will be imported into the GIS system
to continually track systems and identify which ones are due for the required 3 year
inspections. Zoning will then send a letter to the homeowner identifying the inspection is
needed.
The Access Control Integration Project managed by the Energy and Controls Manager is
currently 90% complete. The project consists of upgrading & consolidating our sites’ access
control databases into one database. NHC is the last site that needs to be converted.
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Training has been completed on the new system for the Health Center, Retail, and Turtle
School as well as a backup supervisor for all the sites. The project allows us to better
manage the systems through our network and insure automated backups are done instead
of our current manual site backups.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
•
•
•
•
Employee development in the use of technology and software applications
Increased efficiency in the performance of job functions
Advanced tracking, data analysis, and reporting capabilities
Improved Customer Service
HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
Covid-19 quickly advanced the research and use of technology to do more with less.
Current jobs require new skill sets in the use of technology and automated systems to
achieve higher performance levels.
Outcome/Goal # 3
Maintain and increase the overall value of the Oneida Nation infrastructure
MEASUREMENT: The number of Building and Maintenance Projects completed compared to
the budgeted projects and the number of on-demand and preventive maintenance work
orders completed.
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ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Even with reduced staffing levels, the various departments are maintaining systems and
completing projects in their respective areas according to plans and budgets that were
developed for this year. A few of the larger building improvement projects that have been
completed this year, include: Installation of new electrical service at the Health Center, ,
Replace Skenandoah roof top units, Install new electrical service at Mission Park, HVAC
upgrade at Community Education Center, Replacement of fluorescent fixtures throughout
the buildings with LED flat panel fixtures (energy savings, do not require bulb replacements,
do not collect flies), replacement of variable frequency drives at the Wastewater
Treatment Plant, and 3 Sisters’ cooler/freezer replacement.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
There are numerous projects included in the FY22 budget for water and wastewater
infrastructure. A couple of the projects that have begun this year include adding a backup generator to No. 1 lift station and replacing the Headworks HVAC system which
hopefully can be completed in October once equipment is received. This equipment had
a 20 week lead time. There are additional projects that can be submitted for the ARPA
funding including projects that are not funded through IHS and the expansion of
water/sewer systems for Housing Development.
HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
The maintenance crews’ priorities were changed to performing work that improved
engineering controls to address Covid such as switching the type of HVAC filters, adjusting
building air exchanges, installing ionization units, making plexiglass barriers, running
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electrical for temperature kiosks, minimizing the purchase of new materials and supplies,
and assisting other areas that were short staffed.
Organization Changes
The organizational changes that occurred within the Public Works Division during
Covid, included the following departments and/or functions being added to the
Division: Comprehensive Housing, Engineering, Zoning, Planning, GIS, Tribal
Transportation Program, Indian Preference, and Parks.
There were 70 employees that were initially placed on furlough or layoff within the
Division. There were also transfers, retirements, and recently vacated positions
before and during Covid that were not filled. As of the September 2020, all HUD
funded positions have returned to work.
Custodial positions are continually posted as pool positions which are open to all. It
has been a challenge to hire enough staff due to the minimal applications received,
replacing those leaving the department due to retirement or job changes, and
covering vacancies due to medical leaves.
Public Works Division Organizational Chart
Residen�al
Rentals Area
Manager
Opera�ons
Analyst
Con�nuous
Improvem’ntS
pecialist
Finance Area
Manager
Residen�al
Sales Area
Manager
Indian
Preference
/Facili�es
Office
Manager
U�li�es
Manager
Public Works
Division Director
Community
Development
Area Manager
Tribal
Architect/
Engineering
Wells, Sep�c,
and Plumbing
Manager
Automo�ve/
Fleet Manager
Parks/
Grounds
Assistant
Manager
Custodial
Manager
Facili�es
Director
(Vacant)
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Contact Info
CONTACT:
Jacque Boyle
TITLE:
Public Works Director
PHONE NUMBER:
(920) 562-4655
E-MAIL:
jboyle@oneidanation.org
MAIN WEBSITE:
oneida-nsn.gov
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Accept the Management Information Systems FY-2021 3rd quarter report
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FY-2021 3rd quarter report
MANAGEMENT INFORMATION SYSTEMS (MIS)
Status report of Outcomes/Goals
1. Which outcome/goal(s) does the Division wish to report on?
2. What metric is being used to measure the outcome/goal?
3. What are the accomplishments (i.e. positives, things for which the Division is proud,
brags) have occurred over the reporting period that reflect the Division’s progress for
reaching the outcome/goal?
4. What can the community expect to see in the future (i.e. 6 months; next year; 18
months) from the Division related to the outcome/ goal?
Outcome/Goal # 1
Expand and improve technology systems, infrastructure, and support
MEASUREMENT: TribalHub IT Assessment - Findings/Recommendations Roadmap Completion
Core Findings - 6
o Core Findings Completion - 0/6
o Core Findings Recommendations Completed - 0/9
• Recommendations In-Progress - 3/9
Additional Findings - 6
o Additional Findings Completion - 0/6
o Additional Findings Recommendations Completed - 0/7
• Recommendations In-Progress - 3/7
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
•
•
•
•
Job Descriptions for CIO and MIS Director created
CIO contract position advertised for hiring; interviews have begun
Project Management - Centralized project listing created in MS Teams
MIS Policies and Procedures - Project Kicked-Off
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Core Findings/Recommendations - 6 Findings and 9 Recommendations
1. Single MIS Leader - IN PROGRESS
a. CIO Hiring
1. GM AND TRIBALHUB - OWNERS
2. CANDIDATES IDENTIFIED
3. INTERVIEWS TO BEGIN
b. IT Director Hiring
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1. ON HOLD UNTIL CIO HIRED FIRST
2. Executive Technology Steering Committee
a. Create functional executive level technology steering committee representative of all
Oneida.
3. Project Management Resources - IN PROGRESS
a. Identify and/or hire one or more project managers (PM).
1. BUDGETED FOR FY22, WORK FOR PROJECT MANAGEMENT OFFICE (PMO)
UNDERWAY
b. Create nimble, agile, and repeatable project methodology to be used across the
organization.
1. CENTRALIZED PROJECT LISTING CREATED WITHIN MS TEAMS.
4. Data Management/Accessibility - IN PROGRESS
a. Resources focused on making data usable, accessible, and integrated in the
organization.
b. Data governance/classification Project
1. SYNERCOMM CONTRACT (INFORMATION SECURITY AUGMENTATION
SERVICES)
a. DATA LOSS PREVENTION
b. LOG MANAGEMENT - SECURITY INFORMATION AND EVENT
MANAGEMENT
c. CLOUD SECURITY
d. NIST GAP ANALYSIS - CYBERSECURITY FRAMEWORK
2. HIRING ADDITIONAL INFORMATION SECURITY ADMINISTRATOR - GAMING
5. Hybrid MIS Structure
a. Create Hybrid MIS structure.
1. Technology management structure under CIO that matches
functions/responsibilities of hybrid model.
2. Centralized/strategic technology focus across organization through single
technology leader.
3. Direct on-site MIS resources to divisions/enterprise as well as operational
oversight/reporting.
6. MIS Re-Branding
a. Rename Management Information Systems (MIS) to Information Technology Services
(ITS)
Additional Findings/Recommendations - 6 Findings and 7 Recommendations
1. IT Procurement - PLANNED
a. Add personnel/staffing for procurement.
i.
BUDGETED FOR FY22
2. Contract Negotiation and Review
a. 1 or more senior level MIS members should review and negotiate all new and renewal
technology system/service agreements.
3. Help Desk Inefficiencies - IN PROGRESS
a. Automate password resets, review Help Desk for operational resolutions and
efficiencies.
i.
PROJECT UNDERWAY FOR PASSWORD RESETS
a. RESEARCH, DEVELOPMENT, AND DOCUMENTATION UNDERWAY
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b. ROLLOUT DATE TO BE DETERMINED (THIS YEAR)
4. MIS Policies and Procedures - IN PROGRESS
a. Review existing P&P's, centralize P&P's, create additional P&P's as necessary and
communicate them out.
i.
PROJECT KICKED OFF TO REVIEW ALL TECHNOLOGY POLICIES AND
PROCEDURES
5. Training - Technology and Soft Skills - IN PROGRESS
a. Provide Learning Management System for technology.
i.
ONLINE LEARNING PLATFORMS (OLP) RESEARCHED
ii.
WILL PURCHASE OLP IN FY21 - Q4
b. Create training/development plan as part of the evaluation process.
i.
EVALUATIONS CANCELED FOR FY21
ii.
AFTER OLP PURCHASED, WILL DEVELOP TRAINING/DEVELOPMENT PLANS FOR
MIS PERSONNEL
6. In-House Application Review
. Review all In-House applications and make determination if they can be replaced with
something that is more efficient and cost effective.
Outcome/Goal # 2
Provide Technologies and Processes that Promote Information Sharing and
Collaboration
MEASUREMENT: Improve Utilization of Microsoft Office Tools
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ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
This stacked bar chart compares the Active users (blue) of Licensed users (grey) per Office
tool for the Oneida Nation O365 tenant. X-axis values are Excel, OneNote, Outlook,
PowerPoint, Teams and Word respectively.
•
Findings
o Active users +6.4% vs previous quarter.
o High utilization of communication tools Outlook and Teams.
o Expected utilization of productivity tools Excel, PowerPoint, and Word.
o Lower than expected utilization of OneNote.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Continued promotion of the MS Office Suite. To increase the utilization of OneNote, MIS will create an
informational campaign on the Oneida Portal promoting the benefits of the tool including training resources.
Outcome/Goal # 3
Optimize Use of Resources
MEASUREMENT: Increase member applications for Covid Relief Funds
+8%
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Through the combined efforts of the Business Committee, General Managers Office, MIS, Economic Support,
Enrollments and Accounting; the # of Applications for GWA (General Welfare Assistance) funds has increased
8% over the # of Applications for the 1st PRAP payment. The efforts of the team also resulted in an 95%
automated solution from Application to Validation to Payment Processing saving 1,000s of hours of manual
labor.
•
GWA (as of 8/10)
o 14,599 Eligible Members
o 12,369 Registered in Members Only Portal
o 12,262 Applications Submitted
11,632 Members Only Entries
630 Manual Entries
95% Electronic Submissions
o 83% of Eligible Members have submitted an application
o 11,280 PRAP1
o 11,231 PRAP2
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
MIS staff will continue to look for opportunities to automate manual processes to reduce manual labor hours
and improve access to Programs and Services throughout the Oneida Nation.
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Contact Info
CONTACT:
DON DECHAMPS, ERIC BRISTOL, JASON DOXTATOR
TITLE:
GAMING MIS MANAGER, APPLICATION SERVICES MANAGER, NETWORK SERVICES MANAGER
PHONE NUMBER:
920-869-4357
E-MAIL:
CUSTOMER_SERVICE_CENTER@ONEIDNATION.ORG
MAIN WEBSITE:
https://oneida.sharepoint.com/sites/TechnologyResources
Photos (optional):
Enter caption for photo above.
Enter caption for photo above.
Enter caption for photo above.
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Accept the Tribal Action Plan FY-2021 3rd quarter report
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FY-2021 3rd Quarter Report
August 25, 2021
TRIBAL ACTION PLAN
Status report of Outcomes/Goals
1. Which outcome/goal(s) does the Division/Direct Report wish to report on?
2. What metric is being used to measure the outcome/goal?
3. What are the accomplishments (i.e. positives, things for which the Division/Direct
Report is proud, brags) have occurred over the reporting period that reflect the
Division/Direct Report’s progress for reaching the outcome/goal?
4. What can the community expect to see in the future (i.e. 6 months; next year; 18
months) from the Division/Direct Report related to the outcome/ goal?
Outcome/Goal # 1
TAP informational handouts/Presentations
MEASUREMENT:
TAP Informational handouts/presentations
250
200
150
100
50
0
TCC - Vivent
Cornelius Circle 2 Spirit Drive Thru Clean Up - Three
Health Harm
Clean up - OPD
Event - 6-25-21
Sisters Reduction 5-21-21 presentation-6-10Opioid/Narcan
21
Presentation-7-2921
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
The TAP staff has been collaborating with various departments on assisting with events. We
not only assist with the planning an implementation of events, we also take the time to
hand out informational brochures, flyers, resources to community members at these events.
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EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
TAP will continue to collaborate with various departments with assisting events or activities.
We will continue to hand out informational flyers, brochures, resources to the community
members at these events.
HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
Due to Covid-19 restrictions, we are still following Covid safety measures throughout the
Tribe. We have been assisting departments with their outside events. We currently are still
holding all our meetings virtually.
Outcome/Goal # 2
Community Smudge Walk
MEASUREMENT:
Smudge Walk
Nov. 2020
20
15
10
5
0
# of participants
# of Neighborhoods
reached
Smudge Walk
April 25, 2021
12
10
8
6
4
2
0
# of participants
# of Neighborhoods
reached
Smudge Walk
July 14, 2021
35
30
25
20
15
10
5
0
# of Participants
# of Neighborhoods
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL: TAP staff organized another community
smudge walk for Site 1, Jonas Circle, and Metoxen Lane on July 14, there were a total of 29
people who walked. Our goal was to include some elders to walk with us in which we had
a total of 6 elders that walked.
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EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
The community can expect to see more community smudge walks being planned and
conducted starting in spring of 2021. Community smudge walks will be planned so that
more neighborhoods can be reached throughout the seasons of spring, summer and fall.
The goal is to raise awareness of drug and alcohol use. We are going to also include
informational handouts/resources along with the flyers we hand out.
HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
Due to the COVID-19 restrictions, we could only have no more than 20 people volunteer to
walk for each housing community for this event.
Organization Changes, if any
Mark Powless,
General Manager
Renita Hernandez,
Tribal Action Plan
Manager
Leslie Doxtater,
Tribal Action Plan
Specialist
Contact Info
CONTACT:
Renita Hernandez
TITLE:
Tribal Action Plan Manager
PHONE NUMBER:
920-490-3796
E-MAIL:
rhernan1@oneidanation.org
MAIN WEBSITE:
Oneida Nation | Tribal Action Plan (oneida-nsn.gov)
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Accept the Big Bear Media FY-2021 3rd quarter report
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FY-2021 Quarter 3 Report
GENERAL MANGER / BIG BEAR MEDIA (PRINT/MAI L/TOURISM/KALI)
Status report of Outcomes/Goals
1. This report will focus on the operational sustainability for Big Bear Media/Print
Operations.
2. The top accomplishment: Average Print jobs processed 64, Jun was 85
3. Achieved approval to hire additional Mail Center Clerk and PT Admin to help with
influx of operation. Continue to serve several external customers, working towards
more efficiency with equipment and processes and continue to caretake historical
documents for future digital media projects.
Outcome/Goal # 1
Operational Sustainability BBM: Print Operation, Mail Center, Tourism & Kalihwisaks
MEASUREMENT: Quarter 3 Statistics
FY21 MONTHLY PRINT SALES
FY21
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Continue new normal with far less staff. Staff remains committed to providing excellent
service. FY19 YTD sales = 657,163 FY20 = 341,561 FY21 = 313,763 with 3 months and 3 GTC
mailers to finish out the year. YTD projection $410,000.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
1FTE Mail Clerk and 1PT Admin have been approved by the Business Committee. This will
help with the influx of services needed for all departments in Big Bear Media. Student interns
have been incredibly helpful over the summer with graphics and Kali layout.
SEP
AU G
JUL
JUN
SEP
JUL
AUG
JUN
APR
MAY
FEB
MAR
JAN
DEC
NOV
OCT
0
M AY
FY 21
20
AP R
FY 20
40
FEB
FY 19
60
J AN
80
DEC
100
FY19
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000
0
NOV
120
OCT
140
FY20
M AR
MONTHLY PRINT JOBS
PROCESSED
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1 Year – NEW: Digital Store Front to assist with the ordering of print jobs & external customers.
3D printing for public, increase in sales and more efficient accounting processes for dealing
with paper. Kalihwisaks will be redesigned plus more graphic assistance tribal wide to
create better collateral materials.
HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
Consistent to last Qtr. - The greatest impact Covid has had on Big Bear Media is the ability of
staff coverage in the event of illness. The current tribal process does not allow a quick
response to production needs. Limited staff equates to a reactive workforce. This is not a
sustainable formula for growth and continues to be one of our biggest weakness. Example:
Kali/employee sick delay in getting the issue out.
Outcome/Goal # 2
Advancing On^yote?a.ka Principles
MEASUREMENT:
Video Transfer
Oneida Elder Interviews
Mini DV Tapes Phase I
Beta Tapes Phase II
REEL to REEL Phase III
Gordy McLester
Collection
06/30/21 – New number
Total Tapes
294
387
TBD @ cottage
Completed
Transfer/YouTube
294
200
Social Media FB (limited)
Apr – June 2021
Total Posts
39
Total pieces
scanned
1,244 On hold
until boxes
completely
organized
Reached
63,242
Apr – June 2020
Apr – June 2019
Oneida Tours (ON HOLD)
38
89
# of Tours 1
27,877
117,948
Total Persons 10
system implemented
Current Box
Almost all
boxes sorted &
folders created
% Completed
100% 85% YouTube
0
0
Total pieces
Uploaded to web
1,149 (some items not
for public)
Engaged Users
14.945 – highest prayers
for shooting 21,450/9,580
3,685
19,391
8 tours pending
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Outside contract: 200 Beta tapes digitized and the next 200 tapes 75% complete.
Additional contract to edit multiple tapes together has been completed. Requesting 1FTE
Cultural Coordinator/Tours, 1 PTE Media in the FY22 budget.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
6 Months – Continue to assist in the care taking of the Gordy McLester Elder interviews - MINI
DV tapes digitization complete and began transfer of Beta tapes. Contract worker (3-10
hours week) continue work on Gordy’s papers & exploreoneida.com timeline. 90% of the
collection has been transferred to new folders and proper archival boxes. 6 linear feet of
photos/misc remains untouched.
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HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
(Continues) - Greatest impact is not having enough time to focus on creating digital
humanities media. Digitizing historical records and video tapes for preservation is always a
concern. The original videos where shot 1996-2007. Oneida has the most populated on-line
historical timeline with resources from the Gordon L McLester collection of any tribe in the
world. We need to continue to push our story from our perspective.
Outcome/Goal # 3
Advance Forward using Technology
MEASUREMENT:
Project #1 – 3D printing capacity, setting up 2nd printer in July.
Project #2 – Oneida Talking Paintings – Adding additional panel for log home/Rosa Minoka
Hill & Josiah Powless (10% complete)
Project #3 New – Digital Store Front – a streamline process to ordering print jobs.
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Nevada Skenandore set up new 3D printer and is learning how to 3D print and other print
shop machines. Kali Reporter was able to spend time working on graphics training.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
6 Months – In the process of reviewing 3 company digital store front software offerings.
PageDNA was reviewed at the end of June. The other 2 will be reviewed in August with an
MIS representative.
HOW HAS THE COVID-19 PANDEMIC IMPACTED THE OUTCOME/GOAL:
Continues: Greatest impact is having very limited time to work with new technology.
Contact Info
CONTACT:
Michelle Danforth Anderson
TITLE:
Marketing & Tourism Director
PHONE NUMBER:
920.496.5624
E-MAIL:
mdanfor8@oneidanation.org
MAIN WEBSITE:
ExploreOneida.com FB: OneidaTourism
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Accept the Education and Training FY-2021 3rd quarter report
/
/
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FY-2021 3rd quarter report
EDUCATION & TRAINING AREA
Status report of Outcomes/Goals
1. Which outcome/goal(s) does the Division wish to report on?
2. What metric is being used to measure the outcome/goal?
3. What are the accomplishments (i.e. positives, things for which the Division is proud,
brags) have occurred over the reporting period that reflect the Division’s progress for
reaching the outcome/goal? ? Include initial outcomes—answers the question of
what difference did this program make—what new knowledge, changed attitudes,
new skills, changed behaviors, altered conditions, changed status—what changes in
knowledge, skills, attitudes, and opinions---were achieved during Q2—should be
able to match up with scorecard and/or grant evaluation design
4. What can the community expect to see in the future (i.e. 6 months; next year; 18
months) from the Division related to the outcome/ goal?
Outcome/Goal # 1
Early Childhood Goal: Support Kindergarten readiness through curricula focused on
cognitive, social-emotional, and physical domains.
PROGRAMS WORKING ON OUTCOME:
•
•
•
Child Care
Head Start
Early Head Start
MEASUREMENT:
Child Care:
This will be measured by staff observation and by using the Teaching Strategies Gold Child
Assessment Portfolio. These tools and methods will help staff understand child interactions,
knowledge, and skills to support the child’s development and make appropriate referrals for
further evaluation. Provide childcare and developed twenty-nine (29) children portfolios
with teacher observations recorded for each child, weekly lesson plans to meet
developmental needs.
Head Start/Early Head Start:
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All Head Start/Early Head (HS/EHS) children’s progress are tracked in an early education
teaching database. Measurements are affected by COVID-19 and the ability to only
conduct virtual classrooms. Teachers are not able to conduct in person observations and
assessments making it challenging to fully measure student’s skills and knowledge progress.
Virtual classrooms use Seesaw© classroom software to track classroom and parent
interactions. Each student has a digital portfolio that measures their stages and levels of
family engagement. Students show learning with digital portfolios, teachers see stages of
child progress, and families engage in child’s learning
The Summer Session was a success for the four-year-old that attended and raised the
“meets expectations” in all categories of Kindergarten Readiness. The ARPA funding that
paid for the Session were very helpful! The staff are to be applauded for stepping up and
ensuring the summer session was a success.
ONEIDA HS/EHS KINDERGARTEN READINESS
SPRING CHILD PROGRESS 20-21*
Meets Expectation
Exceeds Expectation
23
20
13
14
P H Y SI CAL
COGNITIVE
0
2
L AN GU AGE
0
0
1
0
SO CI AL EMOTION
11
18
19
15
18
23
24
27
Below Expectation
L I T E RACY
M AT H
* Measurements are affected by COVID-19 and the ability to only conduct virtual classrooms versus in
person observations/assessments
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ONEIDA HS/EHS KINDERGARTEN READINESS
SUMMER SESSION CHILD PROGRESS 20-21*
Meets Expectation
Exceeds Expectation
16
6
5
L AN GU AGE
COGNITIVE
0
0
P H Y SI CAL
0
0
SO CI AL EMOTION
0
0
3
4
6
14
24
25
25
27
28
Below Expectation
L I T E RACY
M AT H
HS/EHS Education & Support Services
916
1000
800
600
743
550
400
118
200
0
241 233
0
# Educational Packets
provided to children
#EHS Home Visits
Quarter #1
Quarter #2
8
6
#EHS Socialization
Experiences
Quarter #3
HS/EHS Program EnrollmentMealsQ3
736
# MEALS PROVIDED
114
#CHILDREN ENROLLED
0
100
200
300
400
500
600
700
800
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ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL
Child Care:
Two (2) children have transitioned during the third quarter. Transitions occur when children
are age and developmentally ready for new challenges and with the parent’s support. Due
to Covid-19 restrictions there are twenty-nine (29) active child portfolios. Lesson plans are
completed weekly by each classroom, they incorporate opportunities and experiences that
children need to developmental expectations.
Head Start/Early Head Start:
Served 114 children during the third quarter. The program provided approximately 550
educational learning packets for children until the end of the program year. 736 meals
were provided for HS/EHS children. 71 HS children and 49 EHS children served virtually
through Seesaw learning platform, educational packets, and home visits. EHS provided 233
home visits and 19 children attended 8 Group Socializations. Early Head Start resumed inperson learning in the classroom on Monday, May 17. There was an A & B Cohort on
Mon/Tues – Thurs/Fri, with Wed. set aside for teacher preparation and classroom deep
cleaning. Head Start End of School Year was June 4th with a graduation drive-by
celebration held on June 3rd. Summer school session for 4-year old’s to increase
Kindergarten readiness skills began on June 14 with 29 children attending. The program
used COVID relief supplements to fund the program
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Child Care:
Portfolios will continue to be updated each month as teachers observe new skills. Teachers
will contact parents to report their child/children’s progress. Lesson plans are completed
weekly by each classroom that incorporate opportunities and experiences that children
need to meet developmental expectations. Teachers are scheduled to receive additional
training on the use of educational software to track learning progress.
Head Start/Early Head Start:
The program is planning for in-classroom school for academic year 2021-2022 beginning in
September. Seven (7)classrooms with 15-16 students/classroom with a Teacher/Teacher
Assistant. This is a slightly lower teacher/student ratio. Masking will be required as children
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are not able to be vaccinated. The NHC site is currently closed and is planned to re-open
in the fall 2021. Will be hiring an Education Manager this summer to oversee teaching staff,
curriculum implementation and staff development requirements are being met.
Figure 1 Childcare June 2021 Newsletter
Figure 2 Head Start/EHS Family Drive-by Event May
Outcome/Goal # 2
Implement Individual Education Plans (IEPs) for children with educational disabilities
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PROGRAMS WORKING ON OUTCOME:
•
•
Oneida Early Intervention
Head Start/Early Head Start
MEASUREMENT:
Oneida Early Intervention:
Provide therapy sessions to children identified with disabilities and evaluation of progress.
Clients for Children Educational Disabilities Q2
130
125
120
115
110
105
100
Counts
Apr-21
May-21
Jun-21
* All Infant/Toddler (Birth to 3) therapy services provided in collaboration with Brown & Outagamie
Counties.
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ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Oneida Early Intervention:
Third quarter programming for children has been updated to include onsite programming in
addition to teletherapy and educational packets. Direct therapy and onsite screens and
evaluations have increased our case load considerably.
Head Start/Early Head Start (HS/EHS):
Head Start/Early Head Start had 14 children (12%) on an IEP or IFSP enrolled in the program
during the quarter. Head Start requires programs to ensure at least 10 percent of its total
funded enrollment is filled by children eligible for services under IDEA.
HS/EHS Children w/Disability
14, 12%
Actual Enrollment
IEP/IFSP
114
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Oneida Early Intervention:
Program has adjusted service delivery model to increase family services in addition to
children services. Provide enrichment activities for parents and children to use at home
which are simple to use and require little preparation for parents.
Head Start/Early Head Start:
Continued recruitment, identification of, and enrollment of children with disabilities.
Program selection criteria includes prioritization of children with disabilities. HS/EHS works
collaboratively with Oneida Early Intervention to screen and identify children with
suspected disabilities.
Outcome/Goal # 3
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Students eligible for Youth Enrichment Services in elementary, middle, and high school are
on tracked to graduate and Higher Education Scholarships are awarded for postsecondary education
PROGRAMS WORKING ON OUTCOME:
•
•
Youth Enrichment Services (YES)
Higher Education
MEASUREMENT:
Youth Enrichment Services (YES):
YES educates, advocates, and provides mentoring to services to American Indian students
in grades Kindergarten to 12th in a school setting. The number of contacts made with
students to ensure they are on track to graduate as measured by attendance, grades, and
social behaviors.
YES Students Served Q2
3500
3066
2956
3000
2500
2000
1500
1000
799
429
500
0
April 2021
284
217
May 2021
June 2021
Unduplicated # of Students
Total
Number of
American
Indian
Seniors
(Southwest,
Seymour,
West De
Pere)
68
Contacts
Y.E.S. Program 2021 Senior Summary
Y.E.S.
Eligible
Graduating
Seniors
31
Non-Y.E.S.
Eligible
Graduating
Seniors with
Y.E.S.
Program
Applications
6
Graduating
Seniors with
Incomplete
Y.E.S.
Program
Applications
4
Graduation
Status
Unknown*
(13 Y.E.S.,
8 NonY.E.S.)
21
Seniors
Who Did
Not
Graduate
(5 Y.E.S.,
1 NonY.E.S.)
6
Graduates
Planning on
Pursuing PostSecondary
Degrees or
Apprenticeship
(20 Y.E.S.)
27
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Y.E.S. Program Graduate Summary by School
American
Indian
Non-Y.E.S.
Students with
Eligible
Incomplete
Total Number
Y.E.S. Eligible
American
Y.E.S. Eligible
Y.E.S. Program
of American
American
Indian
Graduates
Application
High School
Indian Seniors Indian Seniors
Graduates
Graduates
Southwest*
28
17
4 (24%)
1
2
Seymour
24
17
12 (71%)
6
0
West De Pere
16
14
14 (100%)
0
2
Totals
68
48
30 (63%)
7
4
*Graduation Status Unknown due to: Student data unavailable at the end of the school, students
participate in alternative school programming, or students working on credit recovery to graduate after
summer school. Some of the students not graduation will return to school in the fall.
Higher Education:
In the third quarter, 166 Tribal Members received the Higher Education Scholarship
Students Receiving the Higher Education Scholarship this quarter are at the following
academic levels:
Academic Levels Higher Education Students Q3
Doctorate
10%
Graduate
17%
Freshman
25%
Seniors
8%
Juniors
14%
Freshman
Sophomore
Juniors
Sophomore
26%
Seniors
Graduate
Higher Education Scholarships are funding the following degrees
Doctorate
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Degree Type Higher Education Q3
1%
10%
5%
20%
14%
50%
Certificate
Associate Degrees
Bachelors
Masters
Health Doctorate
PhDs
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ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Youth Enrichment Services (YES): Forty-eight (48) YES eligible High School Seniors graduated
in Academic Year 2020-2021.
Higher Education: provides scholarships for any enrolled Oneida Tribal member who has
obtained a high school diploma and attending an accredited college or university. During
the second quarter, 166 students received the Oneida Higher Education grant. Of the total
number of students who turned in their grades, 82% or 256 students received funding in the
next semester. Students who turned in their grades during this quarter was 314 with 8% (26)
students going on probation and 7% (23) put on suspension. Two (2) students graduated
during the third quarter.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
YES: Program staff are being recalled to the workplace from seasonal layoff in August 2021
and will return to the eight (8) schools for the start of the 2021-2022 academic year.
Outcome/Goal # 4
Provide culturally sensitive vocational rehabilitation services to Native Americans with
disabilities who reside on or near Oneida leading to gainful employment consistent with
their strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed
choice to build individual self-sufficiency.
PROGRAMS WORKING ON OUTCOME:
•
Oneida Vocational Rehabilitation (OVR)
MEASUREMENT: The program will steadily increase the number of consumers served, volume
and variety of services utilized and successful employment outcomes
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Voc Rehabilitation Clients/Contacts
80
73
70
60
50
45
40
30
20
20
10
10
0
0
Active Clients
Contacts
Q1
Q2
Q3
2
Client Reach Goals
Q4
no
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
The OVR program has been re-establishing its visibility and credibility in the Oneida
community. Program is updating internal operating procedures and reporting structures.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Program is updating internal operating standards and continues to work with local
Wisconsin DVR offices on dual enrollment.
Contact Info
CONTACT:
Jacqueline (Jackie) Smith
TITLE:
Education & Training Area Manager
PHONE NUMBER:
920-869-4037
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E-MAIL:
jsmith@oneidanation.org
MAIN WEBSITE:
https://oneida-nsn.gov/education
Photos (optional):
Head Start and Early Head Start--Soaring High Family Event May 2021
Head Start and Early Head Start--Soaring High Family Event May 2021
Enter caption for photo above.
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Accept the Grants FY-2021 3rd quarter report
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FY-2021 3rd quarter report
GRANTS OFFICE – INTERNAL SERVICES DIVISION
Status report of Outcomes/Goals - Based off our FY 2019-2021 Triennial Strategic
Plan
Outcome/Goal # 1
Enhance tribal services with external grant funding of $5 million dollars per year.
MEASUREMENT: We use an excel spreadsheet to track our denied, approved, and
pending grants. An example of our total funded/denied grants follows:
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
By end of 3rd quarter of FY 2021, we have a total of $13,068,227.83 in grant dollars
that this office has worked on in some capacity, whether planning, developing,
writing, online assistance, reporting, etc. This amount is far beyond our goal,
however, is high due to Covid monies that also came in as well as annual and/or
competitive grants. We have over $2 million in grants already funded for FY 2022,
with another $9 million pending.
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EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Increased services to community members, as well as additional grand-funded job
opportunities for the nation.
Outcome/Goal # 2
To increase Oneida Nation staff knowledge by providing grants training to
programs/departments in need.
MEASUREMENT:
The Grants Office had planned to provide grant training, however with Covid-19,
this has not been provided as much as planned. With the loss of staff and added
workloads, we do not have the time to provide in-depth training at this time.
Once we meet this goal, we can measure the tools and sessions that will be
provided on a quarterly basis thru surveys and/or on-going communication.
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
With the loss of many employees, we have been trying to meet this goal by training
new or transferred staff as we move through the grants process of applying on an
as-needed basis.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
The Grants Office plans on providing grant writing training sessions in the future.
When we find time, we can develop a short training tool, such as a video or power
point on the grants process that will be virtual.
Outcome/Goal # 3
Provide administrative and fundraising support to the
Oneida Youth Leadership Institute (OYLI): The Oneida Youth Leadership Institute is a
7871 charitable organization of the Oneida Nation located in Oneida, Wisconsin. We
help youth organizations raise funding and provide funding opportunities to develop
young Oneida leaders.
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MEASUREMENT: We have approved By Laws and a Charter that provides guidance
in meeting our goal of provided services. We keep a log of all transactions,
meetings minutes, disbursements, and communication.
ACCOMPLISHMENTS RELATED TO THE OUTCOME/GOAL:
Although there has been no activity since the Pandemic and the on-going
“Declaration of Public Health State of Emergency” within the Nation, we did get a
new Board Member in June. Since this is a volunteer Board, and with shortages and
layoffs, the Board members time has been drastically stretched with their regular
jobs/duties.
EXPECTATIONS/FUTURE PLANS REGARDING THE OUTCOME/GOAL:
Our next meeting is scheduled for August 2021 with a full board of seven.
Contact Info
CONTACT:
Cheryl Stevens
TITLE:
Manager
PHONE NUMBER:
920-496-7331
E-MAIL:
cstevens@oneidanation.org
MAIN WEBSITE:
oneidanation.org
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Photos (optional): Grant Funded projects
Diet & Healing program – Cannery CDC grant
TTehatiwʌnákhwaɁ Language Immersion Program – ANA grant/ONSS
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Just Move It Oneida – Diabetes Prevention grant
Food Distribution – FDIR Grant
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Accept the Anna John Resident Centered Care Community Board FY-2021 3rd quarter report
Business Committee Agenda Request
1. Meeting Date Requested:
08/25/21
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☒ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submissi
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