Oneida Business Committee (2018)
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Public Packet
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Oneida Business Committee
Executive Session
8:30 AM Tuesday, October 23, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, October 24, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials under the “General Tribal Council” section of the agenda are available to enrolled members of
the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and
present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change.
I.
CALL TO ORDER
II.
OPENING
A.
Special Recognition for Years of Service
Sponsor: Geraldine Danforth, Area Manager/Human Resources
III.
ADOPT THE AGENDA
IV.
OATH OF OFFICE
V.
A.
Oneida Library Board - Xavier Horkman
Sponsor: Lisa Summers, Secretary
B.
Oneida Nation Arts Board - Beverly Skenandore
Sponsor: Lisa Summers, Secretary
C.
Oneida Youth Leadership Institute - Elijah Metoxen, Melissa Metoxen, Wendy
Alvarez
Sponsor: Lisa Summers, Secretary
MINUTES
A.
Approve the September 26, 2018, regular Business Committee meeting minutes
Sponsor: Lisa Summers, Secretary
B.
Approve the October 10, 2018, regular Business Committee meeting minutes
Sponsor: Lisa Summers, Secretary
Oneida Business Committee
Regular Meeting Agenda
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October 24, 2018
Public Packet
VI.
VII.
VIII.
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RESOLUTIONS
A.
Adopt resolution entitled Amending Resolution BC-07-26-17-J to Delay the
Implementation of the Children's Code
Sponsor: David P. Jordan, Councilman
B.
Adopt resolution entitled Participation in a Nationwide Elder Needs Assessment
Sponsor: George Skenandore, Division Director/Governmental Services
C.
Adopt resolution entitled Establishing Priority List of Services in Accordance with
the Budget Management and Control Law, s. 121.5-3
Sponsor: Trish King, Treasurer
APPOINTMENTS
A.
Appoint one (1) applicant to the Oneida Nation Veterans Affairs Committee
Sponsor: Lisa Summers, Secretary
B.
Appoint one (1) applicant to the Oneida Pow-wow Committee
Sponsor: Lisa Summers, Secretary
STANDING COMMITTEES
A.
COMMUNITY DEVELOPMENT PLANNING COMMITTEE
1.
B.
FINANCE COMMITTEE
1.
C.
Accept the September 6, 2018, regular Community Development Planning
Committee meeting minutes
Sponsor: Ernie Stevens III, Councilman
Approve the October 15, 2018, regular Finance Committee meeting minutes
Sponsor: Trish King, Treasurer
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the October 3, 2018, regular Legislative Operating Committee meeting
minutes
Sponsor: David P. Jordan, Councilman
2.
Adopt the amendments to Landlord-Tenant Rule # 1 - General Rental Program
Eligibility, Selection and Other Requirements
Sponsor: David P. Jordan, Councilman
3.
Send the resolution entitled Setting the Petition Process for the General Tribal
Council to an upcoming General Tribal Council meeting for consideration
Sponsor: David P. Jordan, Councilman
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4.
D.
QUALITY OF LIFE COMMITTEE
1.
IX.
X.
XI.
Send the resolution entitled Amending the 120-Day Petition Timeline Adopted
by General Tribal Council to an upcoming General Tribal Council meeting for
consideration
Sponsor: David P. Jordan, Councilman
Accept the September 13, 2018, regular Quality of Life Committee meeting
minutes
Sponsor: Brandon Stevens, Vice-Chairman
TRAVEL REPORTS
A.
Approve the travel report - Councilman Daniel Guzman King - WHEDA and
Department of Children and Families consultation - Baraboo, WI - May 31, 2018
Sponsor: Daniel Guzman King, Councilman
B.
Approve the travel report - Councilman Kirby Metoxen - Annual American Indian
Tourism Conference - Albuquerque, NM - September 16-21, 2018
Sponsor: Kirby Metoxen, Councilman
TRAVEL REQUESTS
A.
Approve the travel reqeust - Councilman David P. Jordan - New Horizons 2018
Wisconsin Tribal Transportation Conference - Milwaukee, WI - November 5-7, 2018
Sponsor: David P. Jordan, Councilman
B.
Approve the travel request - Councilman Kirby Metoxen - Native American Tourism
of Wisconsin (NATOW) Board meeting and Great Lakes Inter-tribal Council, Inc.
(GLITC) Board meeting - Wisconsin Dells, WI - November 6-8, 2018
Sponsor: Kirby Metoxen, Councilman
C.
Approve the travel request - Councilman Kirby Metoxen - Standing up for Rural
Wisconsin award ceremony - Wisconsin Dells, WI - October 29-30, 2018
Sponsor: Kirby Metoxen, Councilman
D.
Approve the travel request - Councilman Kirby Metoxen - Wisconsin Department of
Transportation meeting - Milwaukee, WI - November 5-6, 2018
Sponsor: Kirby Metoxen, Councilman
E.
Approve the travel request - Councilwoman Jennifer Webster - Region XI American
Indian and Alaska Native National Training Conference - Albuquerque, NM November 26-30, 2018
Sponsor: Jennifer Webster, Councilwoman
NEW BUSINESS
A.
Approve the CY2019 vacancy postings for Boards, Committees, Commissions,
Corporate Boards, Standing Committees, and Other
Sponsor: Lisa Summers, Secretary
Oneida Business Committee
Regular Meeting Agenda
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B.
Approve the Outagamie County Highway Department County/Municipal agreement file # 2018-0585
Sponsor: Troy Parr, Division Director/Community & Economic Development
C.
Approve the Oneida Business Committee Standard Operating Procedure (SOP)
entitled Section 16, Travel & Expense Policy
Sponsor: David P. Jordan, Councilman
D.
Approve an exception to resolution # BC-12-27-16-A and start Executive Session
Discussion on December 11, 2018, at 10:00 a.m.
Sponsor: Lisa Summers, Secretary
E.
Approve three (3) actions regarding the CY2019 OBC Standing Meeting Schedule
Sponsor: Lisa Summers, Secretary
REPORTS
A.
XIII.
OPERATIONAL
1.
Accept the Comprehensive Health Division FY-2018 4th quarter report (1:30
p.m.)
Sponsor: Debra Danforth & Dr. Ravinder Vir, Division Directors/Comprehensive
Health-Operations & Medical
2.
Accept the Governmental Services Division FY-2018 4th quarter report (1:50
p.m.)
Sponsor: George Skenandore, Division Director/Governmental Services
3.
Accept the Internal Services Division FY-2018 4th quarter report (2:10 p.m.)
Sponsor: Joanie Buckley, Division Director/Internal Services
4.
Accept the Division of Public Works FY-2018 4th quarter report (2:30 p.m.)
Sponsor: Jacque Boyle, Division Director/Public Works
5.
Accept the Community & Economic Development Division FY-2018 4th
quarter report (2:50 p.m.)
Sponsor: Troy Parr, Division Director/Community & Economic Development
GENERAL TRIBAL COUNCIL
A.
Determine an alternate date and time for inclement weather date for the January 31,
2019, annual General Tribal Council meeting
Sponsor: Lisa Summers, Secretary
B.
Retro-approve Sunday, December 16, 2018, at 10:00 a.m. as the alternate date and
time for inclement weather date for the December 10, 2018, special General Tribal
Council meeting
Sponsor: Lisa Summers, Secretary
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EXECUTIVE SESSION
A.
B.
REPORTS
1.
Accept the Comprehensive Health Division FY-2018 4th quarter executive
report (8:30 a.m.)
Sponsor: Debra Danforth & Dr. Ravinder Vir, Division Directors/Comprehensive
Health-Operations & Medical
2.
Accept the Governmental Services Division FY-2018 4th quarter executive
report (9:00 a.m.)
Sponsor: George Skenandore, Division Director/Governmental Services
3.
Accept the Internal Services Division FY-2018 4th quarter executive report
(9:30 a.m.)
Sponsor: Joanie Buckley, Division Director/Internal Services
4.
Accept the Division of Public Works FY-2018 4th quarter executive report
(10:00 a.m.)
Sponsor: Jacque Boyle, Division Director/Public Works
5.
Accept the Community & Economic Development Division FY-2018 4th
quarter executive report (10:30 a.m.)
Sponsor: Troy Parr, Division Director/Community & Economic Development
6.
Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel
7.
Accept the Chief Financial Officer October 2018 report
Sponsor: Larry Barton, Chief Financial Officer
8.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
October 2018 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
STANDING ITEMS
1.
ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF
ASSOCIATION
a.
C.
Accept the Thornberry Creek LPGA Classic October 2018 report (1:30
p.m.)
Sponsor: Josh Doxtator, COO/Oneida Golf Enterprise Corporation
AUDIT COMMITTEE
1.
Accept the September 13, 2018, regular Audit Committee meeting minutes
Sponsor: David P. Jordan, Councilman
2.
Accept the October 11, 2018, regular Audit Committee meeting minutes
Sponsor: David P. Jordan, Councilman
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D.
3.
Accept the Blackjack Rules of Play compliance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
4.
Accept the Complimentary Items & Services compliance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
5.
Accept the Drop and Count Class II Poker & Kiosk compliance audit and lift
the confidentiality requirement
Sponsor: David P. Jordan, Councilman
6.
Accept the Drop and Count compliance audit and lift the confidentiality
requirement
Sponsor: David P. Jordan, Councilman
7.
Accept the Engineering Department performance assurance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
8.
Accept the EZ Baccarat Rules of Play compliance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
9.
Accept the Let it Ride Rules of Play compliance audit and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
10.
Accept the Medical Professionals Administration performance assurance
audit and lift the confidentiality requirement
Sponsor: David P. Jordan, Councilman
11.
Accept the Oneida Golf Enterprise/Thornberry Creek at Oneida Forensic
Accounting and Financial Investigation Services Report and lift the
confidentiality requirement
Sponsor: David P. Jordan, Councilman
12.
Accept the Surveillance compliance audit and lift confidentiality requirement
Sponsor: David P. Jordan, Councilman
UNFINISHED BUSINESS
1.
File # PA-501: Follow up with DR01 (11:00 a.m.)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
2.
File # PA-502: Follow up with DR16 (11:30 a.m.)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
3.
File # PA-503: Follow up with TDR01
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
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E.
XV.
NEW BUSINESS
1.
Review research request - Diane House - Doctoral Dissertation
Sponsor: Ernie Stevens III, Councilman
2.
Adopt resolution entitled Regarding Pardon of Timothy Christjohn
Sponsor: Lisa Summers, Secretary
3.
Adopt resolution entitled Regarding Pardon of Eleanor Swett
Sponsor: Lisa Summers, Secretary
4.
Adopt resolution entitled Regarding Pardon of Randall Archiquette
Sponsor: Lisa Summers, Secretary
5.
Review and approve internal memorandum re FY’20 & Future Budget
Personnel Requests – Planning Guidelines (2:00 p.m.)
Sponsor: Trish King, Treasurer
6.
Review applications - Oneida Nation Veterans Affairs Committee
Sponsor: Lisa Summers, Secretary
7.
Review applications - Oneida Pow-wow Committee
Sponsor: Lisa Summers, Secretary
8.
Approve a limited waiver of sovereign immunity - Portfolio Meida Inc. Law 360
contract - file # 2018-1216
Sponsor: Jo Anne House, Chief Counsel
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, on Friday, October 19, 2018, at
6:30 p.m., pursuant to the Open Records and Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364
or (800) 236-2214
Oneida Business Committee
Regular Meeting Agenda
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October 24, 2018
Public Packet
Special Recognition for Years of Service
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Oneida Business Committee Agenda Request
Oneida Library Board - Xavier Horkman
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Xavier Horkman for the Oneida Library Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On October 10, 2018 the Oneida Business Committee appointed Xavier Horkman to the Oneida Library Board for
a term ending February 28, 2021.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
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Oneida Business Committee Agenda Request
Oneida Nation Arts Board - Beverly Skenandore
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Beverly Skenandore for the Oneida Nation Arts Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On October 10, 2018 the Oneida Business Committee appointed Beverly Skenandore to the Oneida Nation Arts
Board for a term ending February 28, 2022.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
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Oneida Business Committee Agenda Request
Oneida Youth Leadership Institute - Elijah Metoxen, Melissa Metoxen, Wendy Alvarez
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Oaths of Office
Accept as Information only
Action - please describe:
Administer Oath of Office to Elijah Metoxen, Melissa Metoxen, and Wendy Alvarez for the Oneida Nation Arts
Board.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
16 of 316
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
On October 10, 2018 the Oneida Business Committee appointed Elijah Metoxen, Melissa Metoxen and Wendy
Alvarez to the Oneida Youth Leadership Institute Board for terms ending June 30, 2021.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
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Oneida Business Committee Agenda Request
Approve the September 26, 2018, regular Business Committee meeting minutes
1. Meeting Date Requested:
10 / 20 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve the September 26, 2018, regular Business Committee meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 9/26/18 regular BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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DRAFT
Oneida Business Committee
Executive Session
8:30:AM Tuesday, September 25, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30:AM Wednesday, September 26, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa
Summers, Councilmembers: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernest Stevens III,
Jennifer Webster;
Not Present: n/a
Arrived at: n/a
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen‐Warren, Melinda J. Danforth,
Tana Aguirre, Candice Skenandore, Melissa Nuthals, Josh Doxtator, Teo Sodeman, Jon‐Paul Genet, Bob
Barton;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa
Summers, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernest Stevens III,
Jennifer Webster;
Not Present: n/a
Arrived at: n/a
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Brad Graham, Bill Graham, Don Miller,
Amber Webster, Michelle Meyers, Leah Fuss, Andrea Kolitsch, Mary Burns, Eric Krawczyk, Nicolas
Reynolds, Clorissa Santiago, Kristen Hooker, Brandon Wisneski, Matt W. Denny, Maria Danforth, Cathy
L. Metoxen, Cathy Bachhuber, Laura Laitinen-Warren, Jen Falck, Brooke Doxtator, Nancy Barton, Ed
Delgado, Nancy Skenandore;
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill at 8:31 a.m.
II.
OPENING
Opening provided by Chairman Tehassi Hill.
III.
ADOPT THE AGENDA (00:03:05)
Motion by Daniel Guzman King to adopt the agenda with one (1) addition in open session [Item
IX.B.Approve limited waiver of sovereign immunity - VitalSmarts Trainer Agreement - file # 2018-1156],
seconded by Brandon Stevens. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Opposed:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
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September 26, 2018
Public Packet
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DRAFT
IV.
MINUTES
A.
Approve September 12, 2018, regular meeting minutes (00:05:06)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the September 12, 2018, regular meeting minutes, seconded by
Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
B.
Approve September 18, 2018, special meeting minutes (00:05:31)
Sponsor: Lisa Summers, Secretary
Motion by Lisa Summers to approve the September 18, 2018, special meeting minutes, seconded by
Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
V.
RESOLUTIONS
A.
Adopt resolution entitled Adoption of the Community Development Planning
Committee Charter (00:06:14)
Sponsor: Ernie Stevens III, Councilman
Motion by Trish King to adopt resolution 09-26-18-A Adoption of the Community Development
Planning Committee Charter, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
Motion by Jennifer Webster to approve the Community Development Planning Committee Charter
Standing Operating Procedure entitled New Oneida Nation Business Development for Economic and
Revenue Diversification, seconded by Trish King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
Materials related to the motion for the approval of the Community Development Planning Committee
SOP are located under item VI.A.2.
B.
Adopt resolution entitled 2018 Intertribal Buffalo Council, Buffalo Herd
Development Grant (00:14:45)
Sponsor: Larry Barton, Chief Financial Officer
Motion by Lisa Summers to adopt resolution 09-26-18-B 2018 Intertribal Buffalo Council, Buffalo Herd
Development Grant, noting the Secretary's Office will make adjustments for the layout [of the
resolution], seconded by Ernie Stevens III. Motion Pending:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
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DRAFT
C.
Adopt resolution entitled Amendments to the Comprehensive Policy Governing
Boards, Committees, and Commissions (00:16:08)
Sponsor: David P. Jordan, Councilman
Motion by Lisa Summers to adopt resolution 09-26-18-C Amendments to the Comprehensive Policy
Governing Boards, Committees, and Commissions with two (2) changes [1) request that the language
in line 84 of the resolution be changed to a six (6) month deadline to complete the new by-laws; and 2)
to eliminate the postmark allowance referenced in lines 112-114 of draft 3], seconded by David P.
Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
D.
Adopt resolution entitled Boards, Committees, and Commissions Law Stipends
(00:35:22)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to adopt resolution 09-26-18-D Boards, Committees, and Commissions
Law Stipends, with two (2) noted amendments [1) line 13 - add appropriate resolution number; and 2)
line 44 and lines 95-96 - correct Personnel Selection Committee to the Oneida Personnel
Commission], seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
E.
Adopt resolution entitled Oneida Nation’s Support of Public Breastfeeding
(00:36:13)
Sponsor: Debra Danforth and Dr. Ravinder Vir, Division Directors/Comprehensive
Health-Operations and Medical
Motion by David P. Jordan to adopt resolution 09-26-18-E Oneida Nation’s Support of Public
Breastfeeding, seconded by Lisa Summers. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
F.
Determine next steps regarding proposed resolution entitled Action by Oneida
Nation as Owner of Corporate Shares (00:44:14)
Sponsor: Jo Anne House, Chief Counsel
Motion by Lisa Summers to accept the resolution entitled Action by Oneida Nation as Owner of
Corporate Shares and send to the Legislative Operating Committee to review, processing, and a
statement of effect, seconded by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
Secretary Lisa Summers left at 9:37 a.m.
Chairman Tehassi Hill left at 9:39 a.m.
Secretary Lisa Summers returned at 9:40 a.m.
Chairman Tehassi Hill returned at 9:42 a.m.
Councilman Daniel Guzman King left at 9:43 a.m.
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Regular Meeting Minutes
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DRAFT
Councilman Daniel Guzman King returned at 9:50 a.m.
G.
Adopt resolution entitled Rescission of the Dissolution of the Oneida Personnel
Commission and Related Emergency Amendments in Accordance with General
Tribal Council’s August 27, 2018 Directive (01:00:46)
Sponsor: David P. Jordan, Councilman
Motion by Lisa Summers to adopt resolution 09-26-18-F Rescission of the Dissolution of the Oneida
Personnel Commission and Related Emergency Amendments in Accordance with General Tribal
Council’s August 27, 2018 Directive with one amendment [to include language which requires bimontly updates to the Oneida Business Committee at the second regular meeting of the month],
seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
Councilman Ernie Stevens III left at 10:08 a.m.
Councilman Ernie Stevens III returned at 10:12 a.m.
Councilman Kirby Metoxen left at 10:19 a.m.
Councilman Kirby Metoxen returned at 10:22 a.m.
Councilwoman Jennifer Webster left at 10:23 a.m.
Councilwoman Jennifer Webster returned at 10:26 a.m.
VI.
STANDING COMMITTEES
A.
COMMUNITY DEVELOPMENT PLANNING COMMITTEE
1.
Accept August 2, 2018, Community Development Planning Committee meeting
minutes (01:29:49)
Sponsor: Ernie Stevens III, Councilman
Motion by Jennifer Webster to accept the August 2, 2018, Community Development Planning
Committee meeting minutes, seconded by Lisa Summers. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster
Councilman David P. Jordan left at 10:00 a.m.
Councilman David P. Jordan returned at 10:35 a.m.
Secretary Lisa Summers left at 10:35 a.m.
Secretary Lisa Summers returned at 10:43 a.m.
Oneida Business Committee
Regular Meeting Minutes
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September 26, 2018
Public Packet
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DRAFT
2.
Approve Community Development Planning Committee Standard Operating
Procedure entitled New Oneida Nation Business Development for Economic
and Revenue Diversification (01:39:24)
Sponsor: Ernie Stevens III, Councilman
Action related item VI.A.2. is located under item V.A.; item is completed and will be removed from the
agenda.
B.
FINANCE COMMITTEE
1.
Approve September 17, 2018, Finance Committee meeting minutes (01:40:13)
Sponsor: Trish King, Treasurer
Motion by David P. Jordan to approve the September 17, 2018, Finance Committee meeting minutes,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Abstained:
Lisa Summers
2.
Approve updated Finance Committee policy entitled Donation Policy (01:42:29)
Sponsor: Trish King, Treasurer
Motion by Jennifer Webster to send the updated Finance Committee policy entitled Donation Policy
back to the Finance Committee Work Session to correctly reformat this as a Standard Operating
Procedure, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens
III, Jennifer Webster
Abstained:
Brandon Stevens, Trish King
Not Present:
Lisa Summers
Councilman Kirby Metoxen left at 11:18 a..m.
Secretary Lisa Summers left at 11:21 a.m.; Secretary Summers departed on approved travel to attend
the Tribal Caucus and Inter-tribal Criminal Justice Council meeting in Turtle Lake, WI.
Councilman Kirby Metoxen returned at 11:30 a.m.
C.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept September 5, 2018, Legislative Operating Committee meeting minutes
(02:21:15)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to accept the September 5, 2018, Legislative Operating Committee meeting
minutes, seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 5 of 12
September 26, 2018
Public Packet
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DRAFT
2.
Accept Children’s Code Implementation quarterly update (02:21:33)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to accept the Children’s Code Implementation quarterly update, seconded
by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
3.
Determine next steps regarding Oneida Personnel Commission bylaws
(02:23:56)
Sponsor: David P. Jordan, Councilman
Motion by David P. Jordan to defer the Oneida Personnel Commission bylaws to a Business
Committee Work Session for further review and discussion, seconded by Ernie Stevens III. Motion
carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
VII.
UNFINISHED BUSINESS
A.
Defer the Standard Operating Procedure for Special Budget Requests to the
October 10, 2018, regular Business Committee meeting (02:26:57)
Sponsor: Trish King, Treasurer
Motion by Jennifer Webster to defer the Standard Operating Procedure for Special Budget Requests to
the October 10, 2018, regular Business Committee meeting, seconded by Brandon Stevens. Motion
carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
VIII.
TRAVEL REPORTS
A.
Approve travel report – Councilman Daniel Guzman King – Oneida Language
Conference – Oneidatown, ON, Canada – June 3-6, 2018 (02:27:57)
Sponsor: Daniel Guzman King, Councilman
Motion by David P. Jordan to approve the travel report from Councilman Daniel Guzman King for the
Oneida Language Conference in Oneidatown, ON, Canada – June 3-6, 2018, seconded by Ernie
Stevens III. Motion carried:
Ayes:
Brandon Stevens, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Jennifer Webster
Abstained:
Daniel Guzman King
Not Present:
Lisa Summers
Oneida Business Committee
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DRAFT
B.
Approve travel report - Chairman Tehassi Hill - Representation in Thames for the
passing of Bob Antone - Thames, Ontario - December 10-13, 2017 (02:28:30)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to approve the travel report from Chairman Tehassi Hill for the
Representation in Thames for the passing of Bob Antone in Thames, Ontario - December 10-13, 2017,
seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
C.
Approve travel report – Chairman Tehassi Hill – 2018 Nation Indian Gaming
Association (NIGA) Trade Show – Las Vegas, NV – April 16-21, 2018 (02:29:23)
Sponsor: Tehassi Hill, Chairman
Motion by Kirby Metoxen to approve the travel report from Chairman Tehassi Hill for the 2018 Nation
Indian Gaming Association (NIGA) Trade Show in Las Vegas, NV – April 16-21, 2018, seconded by
David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
IX.
NEW BUSINESS
A.
Approve William Cornelius attorney contract – file # 2018-0099 (02:29:54)
Sponsor: Matthew W. Denny, Chairman/Oneida Gaming Commission
Motion by Brandon Stevens to approve the William Cornelius attorney contract – file # 2018-0099,
noting the expectation that, upon expiration, an RFP will be sent out, seconded by Kirby Metoxen.
Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
For the record: David P. Jordan stated [the request for an RFP] has nothing to with the current
attorney, it's for consistency.
B.
Approve limited waiver of sovereign immunity - VitalSmarts Trainer Agreement file # 2018-1156 (02:33:12)
Sponsor:
Motion by Jennifer Webster to approve a limited waiver of sovereign immunity for the VitalSmarts
Trainer Agreement - file # 2018-1156, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 7 of 12
September 26, 2018
Public Packet
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DRAFT
Motion by Brandon Stevens to recess until 1:30 p.m., seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Meeting called to order by Chairman Tehassi Hill at 1:32 p.m.
Roll call for the record:
Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan;
Treasurer Trish King; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Councilwoman
Jennifer Webster;
Not Present: Vice-Chairman Brandon Stevens; Secretary Lisa Summers;
X.
GENERAL TRIBAL COUNCIL
A.
Determine next steps regarding Petitioner Gladys Dallas – $5,000 payment within
90 days (02:37:39)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to adopt the Oneida Business Committee position regarding the Gladys
Dallas petition calling for a special General Tribal Council meeting with the topic of a $5,000 payment
within 90 days, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Brandon Stevens, Lisa Summers
Motion by Daniel Guzman King that the special General Tribal Council meeting request petition
submitted by Gladys Dallas with the proposed topic $5,000 payment within 90 days, shall not be
presented to the General Tribal Council in accordance with the adopted Oneida Business Committee
position dated today, September 26, 2018, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Brandon Stevens, Lisa Summers
Motion by Kirby Metoxen to approve the mailing regarding the adopted Oneida Business Committee
position to the membership, noting corrections to the Secretary's Cover Memo will be included in the
final mailing, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Brandon Stevens, Lisa Summers
Vice-Chairman Brandon Stevens returned at 1:33 p.m.
Motion by Jennifer Webster to rescind the July 25, 2018, Oneida Business Committee action and
delete the Gladys Dallas petition regarding the $5,000 payment within 90 days from the General Tribal
Council meeting agenda tentatively scheduled for October 28, 2018, seconded by Ernie Stevens III.
Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 8 of 12
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DRAFT
B.
Approve notice and materials for October 28, 2018, tentatively scheduled special
General Tribal Council meeting (02:40:31)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to approve the notice and materials for October 28, 2018, tentatively
scheduled special General Tribal Council meeting, seconded by Daniel Guzman King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
XI.
EXECUTIVE SESSION
A.
REPORTS
Sponsor:
1.
Accept Chief Counsel report (02:41:17)
Sponsor: Jo Anne House, Chief Counsel
Motion by Jennifer Webster to accept the Chief Counsel report dated September 25, 2018, seconded
by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.
Accept Intergovernmental Affairs & Communications September 2018 report
(02:41:37)
Sponsor: Melinda J. Danforth, Director/Intergovermental Affairs
Motion by Jennifer Webster to accept the Intergovernmental Affairs & Communications September
2018 report, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Trish King to direct Secretary Lisa Summers and Councilwoman Jennifer Webster to work
with Intergovernmental Affairs & Communications on prioritization and communication plans for
upcoming federal budget cycles, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Trish King to approve payment of invoice # SI0154346 dated September 24, 2018, from the
service agreement line of the Special Funding Budget, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Jennifer Webster to assign Vice-Chairman Brandon Stevens as the Business Committee
Liaison to the Voices for Oneida political conduit, seconded by Trish King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
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DRAFT
B.
STANDING ITEMS
1.
ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF
ASSOCIATION
a.
Accept Thornberry Creek LPGA Classic September 2018 report
(02:42:39)
Motion by Brandon Stevens to accept the Thornberry Creek LPGA Classic September 2018 report,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.
SERVICE ELIGIBILITY SUB-COMMITTEE
a.
Accept Service Eligibility Sub-Committee August 2018 update
(02:43:02)
Motion by David P. Jordan to accept the Service Eligibility Sub-Committee August 2018 update,
seconded by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
C.
AUDIT COMMITTEE
1.
Accept July 12, 2018, Audit Committee meeting minutes (02:43:25)
Sponsor: David P. Jordan, Councilman
Motion by Ernie Stevens III to accept the July 12, 2018, Audit Committee meeting minutes, seconded
by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.
Accept Craps rule of play compliance audit and lift confidentiality requirement
(02:43:45)
Sponsor: David P. Jordan, Councilman
Motion by Kirby Metoxen to accept the Craps rule of play compliance audit and lift confidentiality
requirement, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 10 of 12
September 26, 2018
Public Packet
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DRAFT
3.
Accept Pari-mutuel wagering and rules of play compliance audit and lift
confidentiality requirement (02:44:05)
Sponsor: David P. Jordan, Councilman
Motion by Brandon Stevens to accept the Pari-mutuel wagering and rules of play compliance audit and
lift confidentiality requirement, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
D.
UNFINISHED BUSINESS
1.
File # ED18-005 - Accept update (02:44:26)
Sponsor: Ernie Stevens III, Councilman
Motion by Kirby Metoxen to accept the update regarding File # ED18-005, as information, seconded by
Trish King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.
File # ED18-120 - Support continuing work (02:44:50)
Sponsor: Ernie Stevens III, Councilman
Motion by Jennifer Webster to accept the update regarding File # ED18-120, as information, and
support continued work, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
E.
NEW BUSINESS
1.
Approve loan request - Oneida Airport Hotel Corporation (02:45:20)
Sponsor: Robert Barton, President/OAHC
Motion by David P. Jordan to adopt resolution 09-26-18-G Authorizing Use of $1,500,000 from the
Economic Development, Diversification and Community Development Fund for the Purposes of
Providing a 120-Day Bridge Loan to OAHC at an Interest Rate of LIBOR Plus 1%, seconded by Kirby
Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 11 of 12
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XII.
ADJOURN (02:45:35)
Motion by Brandon Stevens to adjourn at 1:42 p.m., seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Kirby
Metoxen, Ernie Stevens III, Jennifer Webster
Opposed:
Trish King
Not Present:
Lisa Summers
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on
.
____________________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Regular Meeting Minutes
Page 12 of 12
September 26, 2018
Public Packet
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Oneida Business Committee Agenda Request
Approve the October 10, 2018, regular Business Committee meeting minutes
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Minutes
Accept as Information only
Action - please describe:
Approve the October 10, 2018, regular Business Committee meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 10/10/18 regular BC meeting minutes DRAFT
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee
Executive Session
8:30 AM Tuesday, October 9, 2018
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, October 10, 2018
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes
EXECUTIVE SESSION
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa
Summers, Councilmembers: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernest Stevens III,
Jennifer Webster;
Not Present: Councilman Ernie Stevens III;
Arrived at: Chairman Tehassi Hill at 1:30 p.m.;
Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Troy Parr, Louise
Cornelius;
REGULAR MEETING
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa
Summers, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernest Stevens III,
Jennifer Webster;
Not Present: Secretary Lisa Summers;
Arrived at: n/a
Others present: Cathy Bachhuber, Jacque Boyle, Justine Hill, Laura Manthe, Melissa Nuthals, Ray
Olson, Pat Pelky, Eugene Schubert, Michael Troge, Chad Wilson, Yvette Peguero, Joylyn Cornelius,
Wenona Wolter, Bonnie Reiter, Mary Cornelissen, Michelle Giese, Kerry Danforth, Kerri Vandehei,
Brenda Wagner, Barbara Truttman, Kristie Stevens, Rene Cree, Randi Rusniak, Colin Jordan, Gail
Skenandore, George Skenandore, Racquel Hill, Jeffrey Prevost, Penelope Hernandez, Daniel A. King,
Martina Thomas, Geraldine Danforth, Yasiman Metoxen, Brad Graham, Bill Graham, Brenda
Skenandore, Jessica Hernandez, Jesus Hernandez Jr., Tsyoshaaht Delgado, Chris Johnson, Kris Hill,
Brooke Doxtator, Jolene Hensberger, Chris Cornelius, Ed Delgado, Richard Elm-Hill, Cheryl Stevens;
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill at 8:30 a.m.
For the record: Secretary Lisa Summers on approved travel in Madison, WI representing the Oneida
Nation as a public member of the Special Committee on State-Tribal Relations.
Oneida Business Committee
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II.
OPENING
Opening provided by Chairman Tehassi Hill.
A.
Special Recognition of the Oneida Energy Team
Sponsor: Ernie Stevens III, Councilman
Special Recognition by Ernie Stevens III of the Oneida Energy Team (OET) for their continued work in
being leaders in the energy field for the Oneida Nation and Oneida Community. OET members
present: Jacque Boyle, Justine Hill, Laura Manthe, Melissa Nuthals, Ray Olson, Pat Pelky, Eugene
Schubert, Michael Troge, and Chad Wilson. OET members not present: Kaylynn Gresham, Jeff Mears,
Kevin Rentmeester, and Paul Witek.
B.
Special Recognition for Years of Service
Sponsor: Geraldine Danforth, Area Manager/Human Resources
Special Recognition by Tehassi Hill and Yvette Peguero of Joylyn Cornelius (45 years of service);
Special Recognition by Wenona Wolter of Bonnie Reiter (35 years of service); Special Recognition by
Mary Cornelissen of Michelle Giese (30 years of service); Special Recognition by Jacque Boyle of
Kerry Danforth (30 years of service); Special Recognition by Kerri Vandehei of Brenda Wagner (25
years of service); Special Recognition by Barbara Truttman of Kristie Stevens (25 years of service);
Special Recognition by Rene Cree of Randi Rusniak (25 years of service); Special recognition by Colin
Jordan of Gail Skenandore (25 years of service); Special Recognition by George Skenandore of
Racquel Hill (25 years of service); Special Recognition by Jeffrey Prevost of Penelope Hernandez (25
years of service); Special Recognition by Pat Pelky of Daniel A. King (25 years of service);
Special Recognition of the following individuals who could not be present: Laura Beach (35 years of
service); Debra Danforth (35 years of service); Shane John (30 years of service); April Skenandore (30
years of service); Chad Jordan (25 years of service); Marlene Garvey (25 years of service); Linda
Kriescher (25 years of service); Robert Bangert (25 years of service); Wayne Cornelius (25 years of
service); Lynn Schmidt (25 years of service);
III.
ADOPT THE AGENDA (00:49:04)
Motion by Brandon Stevens to adopt the agenda with two (2) deletions in executive session [items
XIII.B.2. File # ED18-002 - Accept the update and XIII.C.13. File # PA-504: Follow up with DR16],
seconded by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Chairman Tehassi Hill left at 9:21 a.m.
Oneida Business Committee
Regular Meeting Minutes
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DRAFT
IV.
MINUTES
A.
Approve the September 26, 2018, regular Business Committee meeting minutes
(00:51:22)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to defer the September 26, 2018, regular Business Committee meeting
minutes to the October 24, 2018, regular Business Committee meeting, seconded by Jennifer
Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Tehassi Hill, Lisa Summers
V.
RESOLUTIONS
A.
Adopt resolution entitled Action by Oneida Nation as Owner of Corporate Shares
(00:51:49)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to adopt resolution 10-10-18-A Action by Oneida Nation as Owner of
Corporate Shares, seconded by Trish King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Not Present:
Tehassi Hill, Lisa Summers
Chairman Tehassi Hill returns at 9:25 a.m.
B.
Enter the e-poll results into the record - Adopted resolution 09-28-18-A Support
Indigenous Peoples Day Resolution (00:55:15)
Sponsor: Lisa Summers, Secretary
Motion by David P. Jordan to enter the e-poll results into the record for the adopted resolution 09-2818-A Support Indigenous Peoples Day Resolution, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
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DRAFT
VI.
APPOINTMENTS
A.
Review the Chairman's recommendation and determine next steps - Oneida
Library Board (00:55:46; 01:18:22)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to accept the Chairman's recommendation and appoint Xavier Horkman
and Marjorie Stevens to the Oneida Library Board, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen,
Jennifer Webster
Abstained:
Brandon Stevens, Ernie Stevens III
Not Present:
Lisa Summers
Motion by Jennifer Webster to rescind the previous motion and to accept the Chairman's
recommendation and appoint Xavier Horkman to the Oneida Library Board, seconded by Daniel
Guzman King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
B.
Review the Chairman's recommendation and determine next steps - Oneida Nation
Arts Board (00:56:38)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to accept the Chairman's recommendation and appoint Beverly
Skenandore to the Oneida Nation Arts Board and to approve re-posting the remaining vacancy,
seconded by Trish King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
C.
Appoint three (3) applicants - Oneida Youth Leadership Institute Board of
Directors (00:57:33; 01:17:39)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to defer this item to be addressed later on the agenda, seconded by Ernie
Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by David P. Jordan to appoint Melissa Metoxen, Wendy Alvarez, and Elijah Metoxen to the
Oneida Youth Leadership Institute Board of Directors, seconded by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Ernie Stevens III, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
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DRAFT
VII.
STANDING COMMITTEES
A.
FINANCE COMMITTEE
1.
Approve the October 1, 2018, Finance Committee meeting minutes (00:58:22)
Sponsor: Trish King, Treasurer
Motion by David P. Jordan to approve the October 1, 2018, Finance Committee meeting minutes,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
B.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the September 19, 2018, Legislative Operating Committee meeting
minutes (00:58:47)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the September 19, 2018, Legislative Operating Committee
meeting minutes, seconded by Daniel Guzman King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
C.
QUALITY OF LIFE COMMITTEE
1.
Accept the July 12, 2018, Quality of Life Committee meeting minutes (00:59:16)
Sponsor: Ernie Stevens III, Councilman
Motion by David P. Jordan to accept the July 12, 2018, Quality of Life Committee meeting minutes,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
VIII.
UNFINISHED BUSINESS
A.
Send the request for a Standard Operating Procedure for Special Budget Requests
to the Finance Committee (00:59:43)
Sponsor: Trish King, Treasurer
Motion by Jennifer Webster to send the request for a Standard Operating Procedure for Special
Budget Requests to the Finance Committee for development, seconded by David P. Jordan. Motion
carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 5 of 12
October 10, 2018
Public Packet
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DRAFT
IX.
TRAVEL REPORTS
A.
Approve the travel report - Councilman David P. Jordan - National Tribal Gaming
Commissioners/Regulators Conference - Prior Lake, MN - September 17-18, 2018
(01:02:07)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to approve the travel report from Councilman David P. Jordan for the
National Tribal Gaming Commissioners/Regulators Conference in Prior Lake, MN - September 17-18,
2018, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, Trish King, Kirby Metoxen,
Ernie Stevens III, Jennifer Webster
Abstained:
David P. Jordan
Not Present:
Lisa Summers
B.
Approve the travel report - Councilman Daniel Guzman King - Tribal Caucus and
Inter-tribal Criminal Justice Council meetings - Baraboo, WI - March 21-22, 2018
(01:02:42)
Sponsor: Daniel Guzman King, Councilman
Motion by David P. Jordan to approve the travel report from Councilman Daniel Guzman King for the
Tribal Caucus and Inter-tribal Criminal Justice Council meetings in Baraboo, WI - March 21-22, 2018,
seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, David P. Jordan, Trish King, Kirby Metoxen, Ernie
Stevens III, Jennifer Webster
Abstained:
Daniel Guzman King
Not Present:
Lisa Summers
X.
TRAVEL REQUESTS
A.
Approve the travel request in accordance with § 219.16-1 - Five (5) Family and
Child Education (FACE) staff - FACE Regional Technical Assistance Days Minneapolis, MN - October 24-26, 2018 (01:03:17)
Sponsor: Todd Hill, Chairman/Oneida Nation School Board
Motion by Jennifer Webster to approve the travel request in accordance with § 219.16-1 for Five (5)
Family and Child Education (FACE) staff to attend the FACE Regional Technical Assistance Days in
Minneapolis, MN - October 24-26, 2018, seconded by Ernie Stevens III. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 6 of 12
October 10, 2018
Public Packet
37 of 316
DRAFT
XI.
NEW BUSINESS
A.
Retro-approve and retro-authorize the dissertation research request - George
Boughton of the University of Cambridge (01:04:01)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to retro-approve and retro-authorize the dissertation research request for
George Boughton of the University of Cambridge, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
XII.
GENERAL TRIBAL COUNCIL
A.
Approve the notice and meeting materials for the tentatively scheduled December
10, 2018, special General Tribal Council meeting (01:04:43)1
Sponsor: Trish King, Treasurer; Lisa Summers, Secretary
Motion by Jennifer Webster to approve the notice and meeting materials for the tentatively scheduled
December 10, 2018, special General Tribal Council meeting, seconded by Kirby Metoxen. Motion
carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
B.
Approve four (4) requested actions - Petitioners Dallas re: Special Per Capita
payment(s) and/or options (01:06:24)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to approve the four (4) requested actions [1) to acknowledge receipt of the
petition from Gladys and Linda Dallas regarding Special Per Capita payment(s) and/or option; 2) to
assign the petition to a GTC meeting agenda tentatively scheduled for January 21, 2019; 3) to direct
the Direct Report Offices to complete and submit their administrative impact statements; and 4) to
direct the Law, Finance, and Legislative Reference Offices to complete and submit the legal review,
fiscal impact statement, and statement of effect, respectively] regarding Petitioners Dallas re: Special
Per Capita payment(s) and/or options, seconded by Brandon Stevens. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Jennifer Webster
Opposed:
Ernie Stevens III
Not Present:
Lisa Summers
1 Although no formal action was taken, there was discussion and a request to include an “inclement weather date” in
the notice and meeting materials for the tentatively scheduled December 10, 2018, special General Tribal Council
meeting. Due to production schedule deadlines, an inclement weather date was identified and included in the notice
and meeting materials as discussed and informally requested. A formal request for retro-approval of the inclement
weather date will be on the October 24, 2018, regular Business Committee meeting agenda.
Oneida Business Committee
Regular Meeting Minutes
Page 7 of 12
October 10, 2018
Public Packet
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DRAFT
C.
Approve four (4) requested actions - Petitioner Cathy L. Metoxen re: Oneida Youth
Leadership Institute (01:09:32)
Sponsor: Lisa Summers, Secretary
Motion by Kirby Metoxen to approve the four (4) requested actions [1) to acknowledge receipt of the
petition from Cathy L. Metoxen regarding Oneida Youth Leadership Institute; 2) to assign the petition to
a GTC meeting agenda tentatively scheduled for January 21, 2019; 3) to direct the Direct Report
Offices to complete and submit their administrative impact statements; and 4) to direct the Law,
Finance, and Legislative Reference Offices to complete and submit the legal review, fiscal impact
statement, and statement of effect, respectively] regarding Petitioner Cathy L. Metoxen re: Oneida
Youth Leadership Institute, seconded by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Jennifer Webster
Opposed:
Ernie Stevens III
Not Present:
Lisa Summers
D.
Select the tentative date and time for the 2019 Annual General Tribal Council
meeting (01:10:47)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to approve Thursday, January 31, 2019, at 6:00 p.m. as the tentatively
scheduled date and time for the 2019 annual General Tribal Council meeting, seconded by Kirby
Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
XIII.
EXECUTIVE SESSION (01:16:47)
Motion by David P. Jordan to go into executive session at 9:47 a.m., seconded by Daniel Guzman
King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by David P. Jordan to come out of executive session at 10:16 a.m., seconded by Daniel
Guzman King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
A.
REPORTS
1.
Accept the Chief Counsel report (01:20:34)
Sponsor: Jo Anne House, Chief Counsel
Motion by Brandon Stevens to accept the Chief Counsel report, seconded by Trish King. Motion
carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 8 of 12
October 10, 2018
Public Packet
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DRAFT
2.
Accept the Gaming General Manager September 2018 report (01:20:54)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by Trish King to accept the Gaming General Manager September 2018 report, seconded by
Brandon Stevens. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
B.
UNFINISHED BUSINESS
1.
File # ED18-029 - Accept the update (01:21:17)
Sponsor: Troy Parr, Division Director/Community & Economic Development
Motion by David P. Jordan to accept the updated regardign File # ED18-029 as information, seconded
by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.
File # ED18-002 - Accept the update
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Item deleted at the adoption of the agenda.
C.
NEW BUSINESS
1.
Review application(s) - Oneida Library Board (01:21:17)
Sponsor: Tehassi Hill, Chairman
Motion by David P. Jordan to accept the discussion regarding the application(s) for one (1) Oneida
Library Board vacancy as information, seconded by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
2.
Review application(s) - Oneida Nation Arts Board (01:21:37)
Sponsor: Tehassi Hill, Chairman
Motion by Jennifer Webster to accept the discussion regarding the application for two (2) Oneida
Nation Art Board vacancies as information, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 9 of 12
October 10, 2018
Public Packet
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DRAFT
3.
Review application(s) - Oneida Youth Leadership Institute Board of Directors
(01:21:56)
Sponsor: Lisa Summers, Secretary
Motion by Jennifer Webster to accept the discussion regarding the applications for three (3) Oneida
Youth Leadership Institute Board of Directors vacancies as information, seconded by David P. Jordan.
Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Ernie Stevens III, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Lisa Summers
4.
Approve a limited waiver of sovereign immunity - Merchant Link LLC - file #
2018-1211 (01:22:27)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by Brandon Stevens to approve a limited waiver of sovereign immunity - Merchant Link LLC file # 2018-1211, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
5.
Approve two (2) actions regarding the Tribal Action Plan (01:22:50)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by David P. Jordan to accept the discussion regarding the Tribal Action Plan as information,
seconded by Daniel Guzman King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
6.
Approve a limited waiver of sovereign immunity - CNH America LLC & Waupaca
Tractor Inc - file # 2018-1157 (01:23:15)
Sponsor: Larry Barton, Chief Financial Officer
Motion by David P. Jordan to approve a limited waiver of sovereign immunity - CNH America LLC &
Waupaca Tractor Inc - file # 2018-1157, seconded by Trish King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 10 of 12
October 10, 2018
Public Packet
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DRAFT
7.
Approve a limited waiver of sovereign immunity - Austin Straubel International
Airport - file # 2018-0990 (01:23:42)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by David P. Jordan to approve a limited waiver of sovereign immunity - Austin Straubel
International Airport - file # 2018-0990, seconded by Jennifer Webster. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Kirby Metoxen to authorize the Chairman to sign the Third Ground Lease Extension
Agreement - file # 2018-0990, seconded by David P. Jordan. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
8.
Approve employment contract - DR16 employment agreement - file # 2018-1226
(01:24:35)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers,
Secretary; Trish King, Treasurer
Motion by David P. Jordan to approve employment contract - DR16 employment agreement - file #
2018-1226, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
For the record: The job number in the employment contract is no longer 9020; the correct job number
for the contract is 82008.
9.
Approve two (2) actions regarding the Bay Bancorporation, Inc Annual
Shareholder meeting (01:25:45)
Sponsor: Jo Anne House, Chief Counsel
Motion by Trish King to approve the proxy statement dated October 10, 2018, regarding the October
12, 2018, Bay Bancorporation, Inc Shareholder meeting, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Motion by Brandon Stevens to approve the liaison to deliver the proxy statement in accordance with
resolution # BC-10-10-18-A, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Oneida Business Committee
Regular Meeting Minutes
Page 11 of 12
October 10, 2018
Public Packet
42 of 316
DRAFT
10.
File # PA-501: Follow up with DR01 (01:26:41)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by Jennifer Webster to defer File # PA-501: Follow up with DR01 to the October 24, 2018,
regular Business Committee meeting, seconded by Brandon Stevens. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
11.
File # PA-502: Follow up with DR16 (01:27:11)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by Jennifer Webster to defer File # PA-502: Follow up with DR16 to the October 24, 2018,
regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
12.
File # PA-503: Follow up with TDR01 (01:27:39)
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Motion by Kirby Metoxen to defer File # PA-503: Follow up with TDR01 to the October 24, 2018,
regular Business Committee meeting, seconded by Daniel Guzman King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
13.
File # PA-504: Follow up with DR16
Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa
Summers, Secretary; Trish King, Treasurer
Item deleted at the adoption of the agenda.
XIV.
ADJOURN (01:28:13)
Motion by David P. Jordan to adjourn at 10:27 a.m., seconded by Daniel Guzman King. Motion carried:
Ayes:
Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King,
Kirby Metoxen, Ernie Stevens III, Jennifer Webster
Not Present:
Lisa Summers
Minutes prepared by Lisa Liggins, Information Management Specialist
Minutes approved as presented on
.
____________________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Regular Meeting Minutes
Page 12 of 12
October 10, 2018
Public Packet
43 of 316
Oneida Business Committee Agenda Request
Adopt resolution entitled Amending Resolution BC-07-26-17-J to Delay the Implementation of the Child
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Consider adoption of the resolution entitled "Amending Resolution BC-07-26-17-J to Delay the Implementation
of the Children's Code"
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Statement of Effect
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
Public Packet
Oneida Nation
44 of 316
Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution #______________
Amending Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Business Committee adopted the Children’s Code through resolution BC-0726-17-J; and
WHEREAS,
resolution BC-07-26-17-J provided that the Children’s Code shall become effective four
hundred and fifty-five (455) calendar days from the approval date of the Fiscal Year 2018
budget; and
WHEREAS,
on October 8, 2017, the General Tribal Council adopted the Fiscal Year 2018 budget
through resolution GTC-10-08-17-A; and
WHEREAS,
the Children’s Code was then set to become effective on January 6, 2019; and
WHEREAS,
the Nation’s Indian Child Welfare Department has worked diligently to employ appropriate
staffing, providing training, develop procedures, standards and forms; and
WHEREAS,
the Indian Child Welfare Department has worked diligently to negotiate 161 and other
agreements with Brown and Outagamie Counties which have not been finalized; and
WHEREAS,
the Indian Child Welfare Department has worked diligently to identify foster families,
residential care facilities, and shelter care contracts which requires additional preparation
prior to implementation; and
WHEREAS,
implementation of the Children’s Code to provide appropriate oversight and protection for
the Nation’s children requires careful, collaborative, consistent procedures; and
WHEREAS,
resolution BC-07-26-17-J authorized the Oneida Business Committee to make such
modifications and additions to the effective date and implementation plan as it deems
necessary to implement the Children’s Code in accordance with the proposed timelines,
and shall ensure that the Children’s Code does not become effective until all proper
infrastructure is in place; and
WHEREAS,
the Indian Child Welfare Department, Oneida Law Office, and Legislative Reference Office
have provided a recommendation to delay implementation of the Children’s Code in order
to finalize implementation preparation; and
Public Packet
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BC Resolution _____________
Amending Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code
Page 2 of 2
NOW THEREFORE BE IT RESOLVED, that Oneida Business Committee resolution BC-07-26-17-J,
Resolve #1, is hereby amended to change the date by which the Children’s Code shall become effective
from four hundred and fifty-five (455) calendar days from the approval date of the Fiscal Year 2018 Budget
to October 1, 2019.
Public Packet
46 of 316
Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Amending Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code
Summary
The resolution amends Oneida Business Committee resolution BC-07-26-17-J to change the date
by which the Children’s Code shall become effective from four hundred and fifty-five (455)
calendar days from the approval date of the Fiscal Year 2018 Budget to October 1, 2019.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: October 11, 2018
Analysis by the Legislative Reference Office
The Oneida Business Committee adopted the Children’s Code through resolution BC-07-26-17-J
for the purpose of providing for the welfare, care, and protection of Oneida children through the
preservation of the family unit, while recognizing that in some circumstances it may be in the
child’s best interest to not be reunited with his or her family. Furthermore, the Children’s Code
strengthens family life by assisting parents in fulfilling their responsibilities as well as facilitating
the return of Oneida children to the jurisdiction of the Nation and acknowledging the customs and
traditions of the Nation when raising an Oneida child.
Oneida Business Committee resolution BC-07-26-17-J provided that the Children’s Code would
become effective four hundred and fifty-five (455) calendar days from the approval date of the
Fiscal Year 2018 budget. The General Tribal Council approved the Fiscal Year 2018 budget on
October 8, 2017, through resolution GTC-10-08-17-A, thereby setting the effective date of the
Children’s Code to January 6, 2019.
Oneida Business Committee resolution BC-07-26-17-J also authorized the Oneida Business
Committee to make such modifications and additions to the effective date and implementation plan
as it deems necessary to implement the Children’s Code in accordance with the proposed timelines,
and shall ensure that the Children’s Code does not become effective until all proper infrastructure
is in place.
It has been identified that more time is needed to finalize the implementation of the Children’s
Code.
This resolution amends Oneida Business Committee resolution BC-07-26-17-J to change the date
by which the Children’s Code shall become effective from four hundred and fifty-five (455)
calendar days from the approval date of the Fiscal Year 2018 Budget to October 1, 2019.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
Page 1 of 1
Public Packet
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Oneida Business Committee Agenda Request
Adopt resolution entitled Participation in a Nationwide Elder Needs Assessment
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Request the signing of a Tribal resolution in support of the Oneida Nation's PARTICIPATION IN A
NATIONWIDE ELDER NEEDS ASSESSMENT
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
George Skenandore, Division Director/GSD
Primary Requestor/Submitter:
Donald Miller, Technical Writer/Grants
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Periodically the Oneida Elder Services Department participates in a needs assessment that is used for
determining the needs of Oneida Elders and programs that support them. Participation in this evaluation
requires a Tribal resolution.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
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BC Resolution # __________
Participation in a Nationwide Elder Needs Assessment
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect,
maintain and improve the standard of living and the environment in which the Oneida
people live; and
WHEREAS,
long-term care, a category that includes health promotion, home health services, personal
care, housekeeping assistance, home delivered meals, skilled nursing care, assisted living,
and other in-home services, is an emerging unmet need in Indian Country; and
WHEREAS,
three National Resource Centers (North Dakota, Alaska and Hawaii) have been awarded
grants through the Administration on Aging, Department of Health & Human Services, to
collaborate and provide technical assistance on the health and social needs of American
Indian, Alaska Native, and Native Hawaiian elderly and assist these groups in conducting
a needs assessment which is a requirement for their AOA grant; and
WHEREAS,
the needs assessment is designed to yield information on the following Native elder health
care needs:
General Health Status
Activities of Daily Living
Visual, Hearing, and Dental
Tobacco and Alcohol Use
Nutrition, Exercise, and Excess Weight
Social Support, Housing, and Work; and
WHEREAS,
in addition to providing technical assistance, the three National Resource Centers on
Native Aging are required, by the Older Americans Act, to perform research and
disseminate the results of the research; and
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BC Resolution # __________
Participation in a Nationwide Elder Needs Assessment
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WHEREAS,
the three National Resource Centers on Native Aging are asking Tribes throughout the
nation to volunteer to participate in a partnership arrangement, to identify the needs of
American Indian, Alaska Native, and Native Hawaiian elders nationwide, in which the
resource centers and the Tribe/consortium will each assume responsibilities:
What the Resource Center will provide:
Needs assessment instruments
Assistance in sampling
Training of interviewers
Consultation with interviewers via email or telephone
Data entry and analysis
Data storage
Production of tables and comparisons with national statistics
What each Tribe/consortium will provide:
A Tribal Resolution documenting participation in the Native elder social and
health needs assessment as applicable
A list of elders to interview
Interviewers or volunteers to conduct the survey
Interpretation of the results with local input
Development of recommendations for actions
Dissemination of the results _to tribal leaders and health officials; and
WHEREAS,
summary information from your needs assessment, along with a national comparison report
from all the needs assessments, will be returned to the governing council and to the local
contact person; and
WHEREAS,
the confidentiality of enrolled members and Tribal/consortium information is of the utmost
importance; therefore, the information in this needs assessment will be collected
anonymously by tribal members with the information stored at the University of North Dakota
School of Medicine & Health Sciences within a locked file cabinet and destroyed after a
period of ten years; and
NOW THEREFORE BE IT RESOLVED, that the Oneida Nation hereby authorizes participation in the most
current Identifying Our Needs: A Survey of Elders.
NOW THEREFORE BE IT FURTHER RESOLVED, that the Oneida Nation grants permission to the North
Dakota, Alaska, and Hawaii National Resource Centers on Native Aging to use all collected needs assessment
information in aggregate format for the purpose of disseminating state, regional, and national results from
analyses of the data.
BE IT FINALLY RESOLVED, that specific information collected within the boundaries of the Oneida Nation
belongs to the Oneida Nation and may not be released in any form to individuals, agencies, or organizations
without tribal authorization.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Participation in a Nationwide Elder Needs Assessment
Summary
The resolution seeks authorization for the Oneida Nation to participate in a nationwide elder needs
assessment entitled Identifying Our Needs: A Survey of Elders.
Submitted by: Kristen M. Hooker, Staff Attorney, Legislative Reference Office
Date: October 19, 2018
Analysis by the Legislative Reference Office
National Resource Centers on Native Aging in North Dakota, Alaska and Hawaii (“Grant
Recipients”) have been awarded grants through the U.S. Department of Health & Human Services,
Administration on Aging to collaborate and provide technical assistance on the health and social
needs of the American Indian, Alaska Native and Native Hawaiian (“Native Groups”) elder
populations. With respect to providing technical assistance, the Grant Recipient are required to
assist these Native Groups in conducting a needs assessment designed to yield information on the
following health care needs of their elder populations:
• General Health Status;
• Activities of Daily Living;
• Visual, Hearing and Dental;
• Tobacco and Alcohol Use;
• Nutrition, Exercise and Excess Weight; and
• Social Support, Housing and Work.
With respect to the collaboration portion of their grant administration, the Grant Recipients are
required to compile and analyze needs assessment information in the aggregate and to disseminate
the results accordingly. To protect the confidentiality of enrolled members and tribal information,
the information will be collected anonymously by tribal members; stored at the University of North
Dakota School of Medicine & Health Sciences within a locked file cabinet; and destroyed after a
period of ten (10) years.
The Grant Recipients are asking tribes throughout the nation to volunteer to participate in a
partnership arrangement to identify the needs of the Native Groups’ elders. Tribes that participate
will be responsible to provide:
• A Tribal Resolution documenting participation in the Native elder social and health needs
assessment as applicable;
• A list of elders to interview;
• Interviewers or volunteers to conduct the survey;
• Interpretation of the results with local input;
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•
•
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Development of recommendations for actions; and
Dissemination of the results to tribal leaders and health officials.
While, the Grant Recipients will be responsible to provide:
• Needs assessment instruments;
• Assistance in sampling;
• Training of interviewers;
• Consultation with interviewers via email or telephone;
• Data entry and analysis;
• Data storage; and
• Production of tables and comparisons with national statistics.
This resolution highlights the fact that long-term care – which includes health promotion, home
health services, personal care, housekeeping assistance, home delivered meals, skilled nursing
care, assisted living and other in-home services – is an emerging unmet need in Indian Country.
It further emphasizes that the overall goal of the Oneida Nation is to protect, maintain and improve
the standard of living, as well as the environment, in which the Oneida people live.
This resolution is seeking permission to: (1) allow the Oneida Nation to participate in the most
current Identifying Our Needs: A Survey of Elders; and (2) allow the Grant Recipients to use all
collected needs assessment information in aggregate format for the purpose of disseminating state,
regional and national results from analyses of the data. This resolution expressly provides that
specific information collected within the boundaries of the Oneida Nation would not be released
in any form to individuals, agencies or organizations without Tribal authorization.
This analysis does not include a review of Wisconsin and/or federal law.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
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Oneida Business Committee Agenda Request
Adopt resolution entitled Establishing Priority List of Services in Accordance with the Budget Managem
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Resolutions
Accept as Information only
Action - please describe:
Adopt draft resolution titled, "Establishing Priority of Services in Accordance with the Budget Management
and Control Law, s. 121.5-3
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Cover memo
3.
2. S.O.E.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Trish King, Treasurer
Primary Requestor/Submitter:
Brian A. Doxtator, Executive Assistant to Tribal Treasurer
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
History:
The Oneida Business Committee adopted BC Resolution #02-08-17-C, adoption of the Budget Management and
Control Law. Purpose. The purpose of this law is to set forth the requirements to be followed by the Oneida
Business Committee and Oneida fund units when preparing the budget to be presented to the General Tribal
Council for approval and to establish a triennial strategy planning process for the Nation’s budget.
Section 121.5-3 outlines service group categories which are required to be prioritized by B.C. resolution. s.
121.5-3.(b).
The attached memo provides the over-all purpose of the ranking with our 3-year budget planning process.
Resolution and Statement of Effect are also attached for adoption.
Requested Action:
Adopt O.B.C. Resolution titled, ""Establishing Priority of Services in Accordance with the Budget Management
and Control Law, s. 121.5-3."
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Public Packet
Office of the Treasurer
Memorandum
To:
Oneida Business Committee
From: Patricia King, Oneida Nation Treasurer
Date: October 17, 2018
Re:
Prioritization of Service Groups ‐ Resolution
This memorandum is provided as an executive summary to the attached resolution titled,
“Establishing Priority List of Services in Accordance with the Budget Management and Control
Law, s. 121.5‐3.
Twahwistatye>n$tha> translated means, “We have a certain amount of money.” The draft
resolution provided for Oneida Business Committee consideration and adoption, relates
specifically to Chapter 121; and it is because we have a certain amount of money, which funds
more than 1,200 programs / services, that Chapter 121 requires prioritization.
The prioritization of programs / services does not mean budget cuts; the prioritization of
programs / services enhances our collective focus for accomplishment of our strategies. I.e.
The program / service header Housing, prioritized as #1, will still require collective
understanding and participation from the other 12 program / service headers, so that our
Nation realizes the strategies outlined by Housing.
Therefore, I respectfully provide the resolution titled, “Establishing Priority List of Services in
Accordance with the Budget Management and Control Law, s. 121.5‐3, for adoption
Yaw^ko for your time and assistance in this matter.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Establishing Priority List of Services in Accordance with the Budget Management and Control
Law, s. 121.5-3
Summary
The resolution identifies a priority list in accordance with section 121.5-3(b) of the Budget
Management and Control Law to provide guidance to the organization and membership regarding
the development of budgets and creating or revising programming.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: October 17, 2018
Analysis by the Legislative Reference Office
The Budget Management and Control law (“the Law”) was adopted for the purpose of setting forth
the requirements to be followed by the Oneida Business Committee and Oneida fund units when
preparing the budget to be presented to the General Tribal Council for approval, and for
establishing a triennial strategy planning process for the Nation’s budget. [1 O.C. 121.1-1].
The Law requires that the Oneida Business Committee review information collected from
community input budget meetings and create a priority list. [1 O.C. 121.5-3]. The Law guides the
process of creating a priority list by requiring that the Oneida Business Committee place the list
of services provided in section 121.5-3(a)(1)-(13) of the Law in chronological order with the lower
number having the highest priority. [1 O.C. 121.5-3(a)(1)-(13)].
The Law then requires the Oneida Business Committee to approve the priority list by resolution
no later than the last meeting in February. [1 O.C. 121.5-3(b)]. Due to the fact that the Oneida
Business Committee did not receive adequate input from the community budget meetings and
recommendations from the Chief Financial Officer and fund unit managers, the Oneida Business
Committee required more time to solicit input for the establishment of the priority list required by
section 121.5-3 of the Law.
The Law permits the Oneida Business Committee to alter the deadlines for the various processes
and procedures provided in this law only upon a showing of good cause, provided that, the Oneida
Business Committee shall approve any such alterations by resolution. [1 O.C. 121.5-1]. The
Oneida Business Committee found good cause to grant an extension of time for implementation
of the Budget Management and Control Act through resolution BC-02-28-18-C.
Resolution BC-02-28-18-C identified that due to the extension of the deadline for the
establishment and approval of the priority list required by section 121.5-3, all further deadlines
would be extended, and the Oneida Business Committee would develop a continuing budget
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resolution to be effective until all requirements of the Budget Management and Control law have
been met for fiscal year 2019.
The Oneida Business Committee adopted a continuing budget resolution through BC-08-08-18-A,
which directed that the Oneida Nation operate at the Fiscal Year 2018 levels, with a wage increase
of eighty-five cents ($0.85) per hour per eligible employee effective September 30, 2018, until the
budget has been formally adopted by the General Tribal Council.
This resolution adopts the priority list in accordance with section 121.5-3(b) of the Law to provide
guidance to the organization and membership regarding the development of budgets and creating
or revising programming. The resolution also provides that the priority list identified in the
resolution is integrated and each priority relates to the other. Housing, Health Care and
Government Administration received the highest priority by the Oneida Business Committee, but
each of these are supported by every other priority listed in an effort to meet the goal of focusing
the organization to meet the members and the Oneida Nation’s needs.
Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution #
Establishing Priority List of Services in Accordance with the Budget Management and Control
Law, s. 121.5-3
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Budget Management and Control law establishes the following Purpose and Policy
regarding budgeting:
121.1-1. Purpose. The purpose of this law is to set forth the requirements to be followed
by the Oneida Business Committee and Oneida fund units when preparing the budget to
be presented to the General Tribal Council for approval and to establish a triennial
strategy planning process for the Nation’s budget.
121.1-2. Policy. It is the policy of the Nation to rely on value-based budgeting strategies,
identifying proper authorities and ensuring compliance and enforcement; and
WHEREAS,
the Treasurer and Oneida Business Committee have directed the creation and
submission of Triennial Strategic Plans by every division and business unit of the Oneida
Nation to provide short- and long-term guidance on programming and budget
development and the Oneida Business Committee has also created a Triennial Strategic
Plan; and
WHEREAS,
the Treasurer and Oneida Business Committee presented the Priority List requirements
to the General Tribal Council and conducted exercises electronically and by paper which
resulted in the following Priority List identified by the General Tribal Council:
On September 24, 2018, members of the G.T.C. were asked the following Question: Of these 13 Service Groups, what
top 3 are most important to you
Thirteen (13) Service Group categories
Health Care
Housing
Education & Literacy
Protection and Preservation of Culture & Language
Protection and Preservation of Natural Resources
Human Services
Economic Enterprises
Membership Administration
Government Administration
Utilities, Wells, Wastewater & Septic
Public Safety
Building & Property Maintenance
Planning, Zoning & Development
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: and,
609 Mentimeter Respondents
437
262
270
249
156
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72
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30
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253 Paper
Respondents
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143
92
87
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41
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17
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862 Total
Respondents
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405
362
336
226
168
138
114
99
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BC Resolution _____________
Establishing Priority List of Services in Accordance with the Budget Management and Control Law, s. 121.5-3
Page 2 of 3
WHEREAS,
the Oneida Business Committee has reviewed the Quality of Life Survey, a survey mailed
to households of members living on the Reservation every two years, and has
extrapolated the following priority list from the survey identified by the members living in
Brown and Outagamie Counties:
Priority List Category
Housing
Health Care
Planning, Zoning and Development
Education and Literacy
Government Administration
Membership Administration
Protection and Preservation of Language & Culture
Public Safety
Protection and Preservation of Natural Resources
Economic Enterprises
Human Services
Building and Property Maintenance
Utilities, Wells, Wastewater and Septic
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% of Interest
31%
27%
18%
16%
11%
11%
9%
6%
6%
5%
5%
3%
1%
; and
WHEREAS,
the Oneida Business Committee, at the beginning of the term, adopted the 2017-2020
Strategic Plan by resolution # BC-09-27-17-B which is intended to create awareness of
short-, mid-, and long-term planning; and
WHEREAAS,
the Oneida Business Committee and the Treasurer have defined employment levels in
resolution # BC-09-27-17-I, which also required all departments to create Workforce
Level Assessments which is intended to standardize how employment levels are
discussed and intended to create awareness of short-, mid-, and long-term planning; and
WHEREAS,
the Oneida Business Committee, by resolution # BC-10-25-17-E, has directed the
creation of Strategic Workforce Plans by every division and business unit of the Nation
which is intended to create awareness of short-, mid-, and long-term planning; and
WHEREAS,
the Oneida Business Committee and General Tribal Council has approved a
Comprehensive Plan for the Oneida Nation which provides guidance for development
within the Oneida Reservation and the Oneida Nation which is intended to create
awareness of short-, mid-, and long-term planning; and
WHEREAS,
the purpose of the Priority List in the Budget Management and Control law is to provide
guidance regarding the activities and focus of the Nation in programming and budgeting
for the current programming activities and budget development, and as guidance placing
the appropriate focus on areas of most importance to the membership and the Nation;
and
WHEREAS,
the Oneida Business Committee desires to the organization to incorporate this
information in all its actions, whether programming, budgeting, employment, or
development; and
WHEREAS,
the Oneida Business Committee, having reviewed all the above information has
determined, in accordance with section 121.5-3(b) of the Budget Management and
Control law to set the priorities of the Nation; and
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee adopts the following Priority List
in accordance with section 121.5-3(b) of the Budget Management and Control Law to provide guidance to
the organization and membership regarding the development of budgets and creating or revising
programming. The Priority List is presented in order of highest priority first.
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BC Resolution _____________
Establishing Priority List of Services in Accordance with the Budget Management and Control Law, s. 121.5-3
Page 3 of 3
1. Housing
2. Health Care
3. Government Administration
4. Planning, Zoning and Development
5. Membership Administration
6. Education and Literacy
7. Human Services
8. Protection and Preservation of Culture & Language
9. Public Safety
10. Economic Enterprises
11. Protection and Preservation of Natural Resources
12. Building and Property Maintenance
13. Utilities, Wells, Wastewater and Septic
BE IT FINALLY RESOLVED, the Priority List identified above is integrated and each relates to the other,
to the extent that Housing, Health Care and Government Administration were prioritized by the Oneida
Business Committee, each of these are supported by every other group listed and the goal is to focus the
organization to meet the members and the Oneida Nation’s needs.
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Oneida Business Committee Agenda Request
Appoint one (1) applicant to the Oneida Nation Veterans Affairs Committee
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Appointments
Accept as Information only
Action - please describe:
Appoint one (1) applicant to the Oneida Nation Veterans Affairs Committee
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
One (1) vacancy was posted for the Oneida Nation Veterans Affairs Committee to complete a term ending
December 31, 2021
The application deadline was September 14, 2018 and three (3) applications were received for the following
individuals:
Nathan Smith
John Breuninger
Michael Hill
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Business Committee Agenda Request
Appoint one (1) applicant to the Oneida Pow-wow Committee
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Appointments
Accept as Information only
Action - please describe:
Appoint one (1) applicant to the Oneida Pow Wow Committee.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Secretary
Primary Requestor/Submitter:
Brooke Doxtator, BCC Supervisor
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Unbudgeted
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
One (1) vacancy was posted for the Oneida Pow Wow Committee to complete a term ending February 29, 2020.
The application deadline was September 14, 2018 and one (1) application was received for the following
individual:
Jodi King
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2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Business Committee Agenda Request
Accept the September 6, 2018, regular Community Development Planning Committee meeting minute
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Motion to accept the September 6, 2018 Community Development Planning Committee (CDPC) meeting
minutes.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 9/6/18 CDPC Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Ernest L. Stevens III, Councilmember
Primary Requestor/Submitter:
Cathy Bachhuber, Executive Assistant
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Unbudgeted
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Community Development Planning Committee
CDPC Regular Meeting
9:00am – 12:00pm Thursday, September 6, 2018
Business Committee Conference Room
Minutes
Present: Daniel Guzman-King, Brandon Stevens, Jennifer Webster
Others Present: James Petitjean, Paul Witek, Troy Parr, Pat Pelky, Jeff Mears, Susan House,
George Skenandore, Susan House, Mike Troge, Larry Barton, Jeff Witte, Susan Doxtator, Louis
Cottrell, Kristine Hill, Scott Denny, Joanie Buckley, Cathy Bachhuber
I.
Call to Order and Roll Call
Meeting called to order at 9:02 a.m. by Daniel Guzman-King with Brandon Stevens and Jennifer
Webster also present.
II.
Adopt the Agenda
Motion by Jennifer Webster to adopt the agenda, seconded by Brandon Stevens. Motion carried
unanimously.
III.
Meeting Minutes
a. Meeting Minutes from August 2, 2018
Motion by Jennifer Webster to approve the August 2, 2018 minutes, seconded by Brandon
Stevens. Motion carried unanimously.
IV.
Unfinished Business
a. Community Food Enterprise Center – Joanie Buckley
Motion by Jennifer Webster to accept the report for the record, seconded by Brandon Stevens.
Motion carried unanimously.
b. CDPC Charter and New Oneida Nation Business Development for Economic
and Revenue Diversification SOP
Motion by Jennifer Webster to approve the CDPC Charter, seconded by Brandon Stevens.
Motion carried unanimously.
Note: SOP was previously approved by the CDPC.
V.
Standing Updates
a. Upper Oneida – Oneida Planning Department
Motion by Jennifer Webster to accept the update, seconded by Brandon Stevens. Motion
carried unanimously.
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b. Cultural Heritage
1. Cultural Heritage Site Plan – George Skenandore
Motion by Jennifer Webster to accept the update, seconded by Brandon Stevens. Motion
carried unanimously.
2. 200 Year Celebration Quarterly Update – Daniel Guzman-King
Motion by Jennifer Webster to accept the quarterly update, seconded by Brandon Stevens.
Motion carried unanimously.
c. Energy Team Update – Ernest Stevens III, Michael Troge
Motion by Brandon Stevens to accept the Energy Team update, seconded by Jennifer Webster.
Motion carried unanimously.
Motion by Brandon Stevens to forward the resolution to a BC Work Session, seconded by
Jennifer Webster. Motion carried unanimously.
d. Small Housing – Daniel Guzman – King
Motion by Jennifer Webster to approve the update, seconded by Brandon Stevens. Motion
carried unanimously.
VI.
New Business
a. Economic Development, Diversification and Community Development Funds
Bi-Monthly Update – Troy Parr
Motion by Jennifer Webster to accept the update, seconded by Brandon Stevens. Motion
carried unanimously.
Note: CEDD Director will package the funds report with requested documents and
distribute to the Business Committee as an FYI.
VII.
Executive Session
VIII.
Adjourn
Motion by Brandon Stevens to adjourn at 10:33 a.m., seconded by Jennifer Webster. Motion
carried unanimously.
2
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Approve the October 15, 2018, regular Finance Committee meeting minutes
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MEMORANDUM
TO:
Finance Committee
CC:
Business Committee
FR:
Denise Vigue, Executive Assistant
DT:
Oct. 16, 2018
RE:
E-Poll Results of: FC Meeting Minutes of Oct. 15, 2018
An E-Poll vote of the Finance Committee was conducted to approve the 10/15/18
Finance Committee meeting minutes. The results of the completed E-Poll are as
follows:
E-POLL RESULTS:
There was a Majority 5 YES votes from Patrick Stensloff, Larry Barton, Chad Fuss,
Daniel Guzman King and Shirley Barber to approve the October 15, 2018 Finance
Committee Meeting Minutes.
The minutes will be placed on the next Business Committee agenda of 10/24/18
for approval and placed on the next Finance Committee agenda of 11/5/18 to
ratify this E-Poll action.
Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance
Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote
of the quorum present at any meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
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FINANCE COMMITTEE
FC REGULAR MEETING
Oct. 15, 2018 ▪ Time: 9:00 A.M.
BC Executive Conference Room
FC WORK MEETING
Oct. 1, 2018 ▪ Time: 10:10 – 11:20 A.M.
BC Executive Conference Room
REGULAR MEETING MINUTES
FC REGULAR MEETING:
Patricia King, Treasurer/FC Chair
Daniel Guzman King, BC Council Member
Patrick Stensloff, Purchasing Director
EXCUSED: Jennifer Webster, BC Council Member
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, AGGM-Finance (Gam. Alt.)
Shirley Barber, FC Elder Member
OTHERS PRESENT: Dianne McLester-Heim, Nicole Rommel, Edward Metoxen, Laura Manthe, Keith
Doxtator, Alexa Priddy, Paul Witek and Denise J. Vigue taking minutes
FC WORK MEETING:
Patricia King, Treasurer/FC Chair
Daniel Guzman King, BC Council Member
Patrick Stensloff, Purchasing Director
EXCUSED: Jennifer Webster, BC Council Member
Larry Barton, CFO/FC Vice-Chair
Chad Fuss, AGGM-Finance (Gam. Alt.)
Shirley Barber, FC Elder Member
OTHERS PRESENT: Denise J. Vigue taking notes
I.
CALL TO ORDER: The Regular FC Meeting was called to order by the FC Chair at 9:00 A.M.
II.
APPROVAL OF AGENDA: OCTOBER 15, 2018
Motion by Daniel Guzman King to approve the Finance Committee meeting agenda of Oct. 15,
2018. Seconded by Chad Fuss. Motion carried unanimously.
III.
APPROVAL OF MINUTES: OCTOBER 1, 2018 (Approved via E-Poll on 10/3/18):
Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 10/3/18 approving the
10/1/18 Finance Committee Meeting Minutes. Seconded by Larry Barton. Motion carried
unanimously.
IV.
V.
TABLED BUSINESS: None
CAPITAL EXPENDITURES: None
VI.
DONATIONS:
REPORT(S):
1.
Monthly Donation Report for October 2018
Denise J. Vigue, Finance
While the SOP’s for Donations are still being drafted there was a question to keep donation criteria
to FY18 processes, it was agreed by the FC to keep using the FY18 policy criteria and the successive
monthly reports will reflect that; this includes percentages use in FY18.
Motion by Chad Fuss to approve the October 2018 Donation Report. Seconded by Daniel Guzman
King. Motion carried unanimously.
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FY18 Donations – Year End Summary -Final
Denise J. Vigue, Finance
Motion by Patrick Stensloff to approve the Final FY 2018 Donation Year End Summary and add it to
the FY 2018 Fourth Quarter report from the FC to the Business Committee. Seconded by Shirley
Barber. Motion carried unanimously.
REQUESTS:
1.
Harvest Moon Event
Ohe∙lagú Among the Corn Stalks
Requestor: Laura Manthe
Amount: $2,500.
Laura was present and discussed this request: this is the third year they are hosting the event; getting
more community support; group working hard to get the harvest out with the rain-soaked fields; hope
to have a training workshop in the winter on corn preparation.
Motion by Daniel Guzman King to approve from the Finance Committee Donation Line the Harvest
Moon Community Event request from Ohe∙lagú Among the Corn Stalks in the amount of $2,500.
Seconded by Shirley Barber. Motion carried unanimously.
2.
1st Annual Appreciation & Leadership Awards Banquet
Cook Native American Ministries Foundation
Requestor: Gary S. Metoxen
Amount: $2,500.
No one present; the FC discussed the location of the event and how this affects Oneida as a
community; they do provide services in Oneida and an amount could be provided specifically for
Oneida groups.
Motion by Larry Barton to approve from the Finance Committee Donation Line the donation
request from Cook Native American Ministries Foundation in the amount of $1,500; on the
condition that these funds are used in the Oneida community and is explicitly reported in the
required follow-up report. Seconded by Chad Fuss. Motion carried unanimously.
3.
Restoring Hope Fundraising Event
St. John the Evangelist Homeless Shelter
Requestor: Alexa Priddy, Director of Community Engagement
Amount: $2,000.
Alexa was present and discussed this request: their event is their major fundraiser that supports 20%
of their budget; she discussed the two shelters as well as the acquisition of a third that is for women
and their children; does not have exact numbers but there are tribal people utilizing the shelters.
Motion by Larry Barton to approve from the Finance Committee Donation Line the Restoring Hope
Fundraising Event sponsorship request from the St. John the Evangelist Homeless Shelter in the
amount of $2,500; the same as what was provided last year. Seconded by Daniel Guzman King.
Motion carried unanimously.
4.
Shop with a Cop - Oneida
Greater Green Bay Foundation
Requestor: Officer Edward Metoxen, OPD
Amount: $1,500.
Officer Metoxen was present and provided the FC a background on this program as well as his own
experiences when he was younger; the is a daylong event for low income students that spend their
time shopping, wrapping gifts and eating with an assigned officer; transportation and the meal are
donated; a major sponsor did not provide funds this year so seeking FC and tribal support.
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Motion by Larry Barton to approve from the Finance Committee Donation Line the full amount of
the Shop with a Cop - Oneida program request from the Greater Green Bay Foundation in the
amount of $1,960. Seconded by Shirley Barber. Motion carried unanimously.
VII.
NEW BUSINESS:
1.
Taylor Policy Group
Keith Doxtator, Trust Enrollment
Amount: $60,000.
Keith was present and explained this consultant contract is for their ongoing Oneida Project and
funds are to provide demographic information.
Motion by Larry Barton to approve the Taylor Policy Group sole source contract request from
Trust Enrollment in the amount of $60,000. Seconded by Patrick Stensloff. Motion carried
unanimously.
2.
FY19 Blanket PO - Walgreens Pharmacy
Dianne McLester-Heim, OCHC
Amount: $72,000.
Dianne was present and is seeking a FY19 blanket purchase order for after-hours prescription
services; discounted rates are in the contract.
Motion by Larry Barton to approve the FY19 Blanket Purchase Order with Walgreens Pharmacy in
the amount of $72,000. Seconded by Daniel Guzman King. Motion carried unanimously.
3.
FY19 Blanket PO – Vertiv Services Inc.
Tim Skenandore, Gaming Facilities
Amount: $90,000.
Motion by Patrick Stensloff to approve the FY19 Blanket Purchase Order with Vertiv Services Inc.
in the amount of $90,000. Seconded by Larry Barton. Motion carried unanimously.
4.
FY19 Blanket PO -All American Bingo/VKGS
Jessalyn Harvath, Gaming – Bingo/OTB
Amount: $235,000.
> Request moved to Executive Session #1
5.
Bally Technologies -User Matrix
Chad Fuss, Gaming - Administration
Amount: $90,020.
This is for travel expenses related to the Bally systems upgrade; it was noted that the expense reports
will be strictly monitored.
Motion by Larry Barton to approve the Bally Technologies User Matrix request in the amount of
$90,020. Seconded by Daniel Guzman King. Motion carried unanimously.
6.
Mission Support Services -Change Order
Paul Witek, Engineering Dept.
Amount: $5,364.43
Paul was present and explained this was for items added such as lighting and security systems to
finish out the satellite pharmacy at the Anna John Resident Community Care Center.
Motion by Patrick Stensloff to approve the Change Order with Mission Support Services in the
amount of $5,364.43. Seconded by Chad Fuss. Motion carried unanimously.
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Northeast Asphalt, Inc. – P.O. Increase
Nicole Rommel, Land Management
Amount: $2,060.00
Nicole explained this is to close out the FY2018 PO, vendor needed to do additional work to complete
the project.
Motion by Larry Barton to approve the Northeast Asphalt, Inc. Purchase Order increase in the
amount of $2,060. Seconded by Patrick Stensloff. Motion carried unanimously.
VIII.
EXECUTIVE SESSION:
Motion to move into Executive Session by Larry Barton. Seconded by Patrick Stensloff. Time: 9:45 A.M.
Motion to come out of Executive Session by Larry Barton. Seconded by Daniel Guzman King. Time: 9:50 A.M.
1.
FY19 Blanket PO -All American Bingo/VKGS
Jessalyn Harvath, Gaming – Bingo/OTB
Motion by Daniel Guzman King to approve the FY19 Blanket Purchase Order with All American
Bing/VKGS in the amount of $235,000. Seconded by Patrick Stensloff. Motion carried
unanimously.
IX.
FOLLOW UP: None
X.
FOR INFORMATION ONLY:
1.
IGT (2) Crystal Reel Percentage Games
David Emerson
Motion by Patrick Stensloff to accept the IGT (2) Crystal Reel Percentage Games as Information
Only. Seconded by Chad Fuss. Motion carried unanimously.
XI.
ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff. Motion carried
unanimously. Time: 10:00 A.M.
Minutes taken & transcribed by:
Denise Vigue, Executive Assistant to the CFO
& Finance Committee Contact/Recording Secretary
Finance Committee-E-Poll Minutes Approval Date:
October 16, 2018
Oneida Business Committee’s FC Minutes Approval Date:
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Oneida Business Committee Agenda Request
Accept the October 3, 2018, regular Legislative Operating Committee meeting minutes
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the October 3, 2018 Legislative Operating Committee's meeting minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 10/3/18 LOC meeting minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center
October 03, 2018
9:00 a.m.
Present: David P. Jordan, Kirby Metoxen, Ernest Stevens III, Daniel Guzman King
Excused: Jennifer Webster
Others Present: Maureen Perkins, Kristen Hooker, Brandon Wisneski, Clorissa Santiago, Jennifer
Falck, Evander Delgado, Leyne Orosco, Bonnie Pigman
I.
Call to Order and Approval of the Agenda
David P. Jordan called the October 3, 2018 Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Ernest Stevens III to approve the agenda as is; seconded by Kirby Metoxen.
Motion carried unanimously.
II.
Minutes to be Approved (:26 -:47)
September 19, 2018 LOC Minutes
Motion by Kirby Metoxen to approve the September 19, 2018 Legislative Operating
Committee meeting minutes and forward to the Oneida Business Committee for
consideration; seconded by Ernest Stevens III. Motion carried unanimously.
III.
Current Business
IV.
New Submissions
1. Boards, Committees, and Commissions Bylaws (:48-2:07)
Motion by Ernest Stevens III to add the following boards, committees, and
commissions to the Active Files List: Oneida Gaming Commission, Oneida Land
Claims Commission, Oneida Nation Commission on Aging, Oneida Nation School
Board, Anna John Resident Centered Care Community Board, Environmental
Resource Board, Oneida Community Library Board, Oneida Nation Arts Board,
Oneida Police Commission, Oneida Powwow Committee, Pardon and Forgiveness
Screening Committee, Southeastern Oneida Tribal Services Advisory Board; seconded
by Kirby Metoxen. Motion carried unanimously.
V.
Additions
VI.
Administrative Items
1. Rescission of Dissolution of the OPC Resolution E-poll Results (2:09–2:44)
Motion by Kirby Metoxen to enter the e-poll results into the record; seconded by Ernest
Legislative Operating Committee Meeting Minutes of October 3, 2018
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Stevens III. Motion carried unanimously.
2. Personnel Commission Bylaws E-poll Results (2:47-3:02)
Motion by Ernest Stevens III to enter the Oneida Personnel Commission Bylaws e-poll
results into the record; seconded by Kirby Metoxen. Motion carried unanimously.
3. Active Files List Update Memo (3:04-7:19)
Motion by Kirby Metoxen to approve and forward to the Oneida Business Committee;
seconded by Ernest Stevens III. Motion carried unanimously.
Motion by Kirby Metoxen to remove the Military Service Employee Protection Policy
from the Active Files List; seconded by Ernest Stevens III. Motion carried
unanimously.
Motion by Ernest Stevens III to remove the Oneida Personnel Policies and Procedures
from the Active Files List; seconded by Kirby Metoxen. Motion carried unanimously.
Motion by Kirby Metoxen to remove the emergency designation from the Employee
Protection Policy amendments; seconded by Ernest Stevens III. Motion carried
unanimously.
Motion by Ernest Stevens to remove the emergency designation from the Oneida
Judiciary Rules of Civil Procedure amendments; seconded by Kirby Metoxen. Motion
carried unanimously.
4. GTC Petition Process (7:20-7:28)
Motion by Ernest Stevens III to approve and forward to the Oneida Business
Committee for consideration; seconded by Kirby Metoxen.
VII.
Executive Session
VIII. Adjourn
Motion by Ernest Stevens III to adjourn the October 03, 2018 Legislative Operating
Committee meeting at 9:09 a.m.; seconded by Kirby Metoxen. Motion carried
unanimously.
Legislative Operating Committee Meeting Minutes of October 3, 2018
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Oneida Business Committee Agenda Request
Adopt the amendments to Landlord-Tenant Rule # 1 - General Rental Program Eligibility, Selection an
1. Meeting Date Requested:
10 / 24 / 18
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Consider adoption of the Landlord Tenant Rule #1 Amendments
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Rule Certification Packet
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Jo Anne House, PhD | Chief Counsel
James R. Bittorf | Deputy Chief Counsel
Law Office
Patricia M. Stevens Garvey
Kelly M. McAndrews
Michelle L. Gordon
Krystal L. John
MEMORANDUM
TO:
Legislative Operating Committee
FROM:
Krystal L. John, Staff Attorney
DATE:
October 4, 2018
SUBJECT: Request for Certification of Procedural Compliance
Landlord-Tenant Law Rule #1 – General Rental Program Eligibility, Selection and
Other Requirements
The Comprehensive Housing Division (CHD) and the Oneida Land Commission are exercising their joint
rulemaking authority to amend the General Rental Program Rule pursuant to the Landlord-Tenant law.
There was no attendance at the public meeting and no written comments were submitted. As such, there
is no review memorandum of public comments submitted and there have been no revisions to the draft
presented for public meeting.
Rulemaking Timeline
Required Action
Public Meeting notice for the rule is posted in the Kalihwisaks (see page
21) and on the Oneida Register
Public Meeting held
Public Comment Period closed
Date Completed
June 7, 2018
June 21, 2018
June 28, 2018
The following attachments are included for your review:
1. Landlord-Tenant Law Rule No. 1 – General Rental Program Eligibility, Selection and Other
Requirements
2. CHD Director Approval
3. Oneida Land Commission Minutes approving Amendments
4. Summary Report
5. Financial Analysis
6. Statement of Effect
7. Copy of Public Meeting Published in the Kalihwisaks – Page 21 of the June 7, 2018 issue
8. Public Meeting Packet
9. Sign in sheet from the June 21, 2018 Public Meeting
10. Public meeting transcription from the June 21, 2018 Public Meeting
Following certification and Oneida Business Committee adoption, this rule shall become effective in ten
(10) business days.
N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327
oneida-nsn.gov
Public Packet
Landlord-Tenant Rule #1 – General Rental
Program Eligibility, Selection and Other
Requirements
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Title 6. Property and Land – Chapter 611
LANDLORD-TENANT
Rule # 1 – General Rental Program Eligibility, Selection and
Other Requirements
1.1. Purpose and Effective Date
1.2. Adoption and Authority
1.3. Definitions
1.4. Eligibility Requirements
1.5.Application Process and Waitlist
1.6. Tenant Selection
1.7. Security Deposits
1.8. Annual Inspection and Rental
Agreement Renewal
1.9. Rental Agreement Cancellation
1.1. Purpose and Effective Date
1.1-1. Purpose. The purpose of this rule is to provide additional eligibility requirements,
selection procedures and general requirements that govern the Comprehensive Housing
Division’s general rental programs that are not reserved for elders or low-income Tribal
members.
1.1-2. Delegation. The Landlord-Tenant law delegated the Comprehensive Housing Division
and Land Commission joint rulemaking authority pursuant to the Administrative Rulemaking
law.
1.2. Adoption and Authority
1.2-1. This rule was jointly adopted by the Comprehensive Housing Division and Land
Commission in accordance with the procedures of the Administrative Rulemaking law.
1.2-2. This rule may be amended or repealed by the joint approval of the Comprehensive
Housing Division and Land Commission pursuant to the procedures set out in the Administrative
Rulemaking law.
1.2-3. Should a provision of this rule or the application thereof to any person or circumstances
be held as invalid, such invalidity shall not affect other provisions of this rule which are
considered to have legal force without the invalid portions.
1.2-4. In the event of a conflict between a provision of this rule and a provision of another rule,
internal policy, procedure, or other regulation; the provisions of this rule control.
1.2-5. This rule supersedes all prior rules, regulations, internal policies or other requirements
relating to the Landlord-Tenant law.
1.3. Definitions
1.3-1. This section governs the definitions of words and phrases used within this rule. All
words not defined herein are to be used in their ordinary and everyday sense.
(a) “Comprehensive Housing Division” means the division within the Nation under the
direction of the Comprehensive Housing Division Director which consists of all
residential services offered by the Nation, including but not limited to, all rental
programs, the rent-to-own program, and the residential sales and mortgages programs.
(b) “Landlord” means the Nation in its capacity to rent real property subject to a rental
agreement.
(c) “Nation” means the Oneida Nation.
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(d) “Premises” means the property covered by a rental agreement, including not only the
real property and fixtures, but also any personal property furnished by the landlord
pursuant to a rental agreement.
(e) “Rental Agreement” means a written contract between a landlord and a tenant,
whereby the tenant is granted the right to use or occupy the premises for a residential
purpose for one (1) year or less.
(f) “Tenant” means the person granted the right to use or occupy a premise pursuant to a
rental agreement.
(g) “Security Deposit” means a payment made to the landlord by the tenant to ensure that
rent will be paid and other responsibilities of the rental agreement performed.
1.4.
Eligibility Requirements
1.4-1. Tribal Member Status. At least one (1) of the tenants named as a party to the rental
agreement is required to be a Tribal member.
1.4-2. Debt to Income Ratio. In order to be eligible for a rental agreement, applicants shall have
a maximum debt to income ratio of fifty percent (50%).
(a) Comprehensive Housing Division staff shall calculate the debt to income ratio by
dividing the applicant’s monthly debt by the applicant’s monthly income.
(b) For purposes of calculating income for the debt to income ratio, the Comprehensive
Housing Division staff:
(1) May not include child support payments;
(2) May not include education grants/scholarships;
(3) May not include medical bills; and
(3) Shall include per capita payments to the extent that receipt of per capita
payment may be verified for each of the five (5) years prior to rental application.
(A) For per capita payments paid by the Nation, the Comprehensive
Housing Division staff shall verify with the Trust Enrollment Department
that the applicant received the full eligible amount of the per capita
payments for each of the five (5) years prior to rental application.
(B) For per capita payments paid by other tribes the Comprehensive
Housing Division staff shall verify that the applicant received per capita
payments for each of the five (5) years prior to rental application using the
applicant’s tax return.
(C) When per capita payments qualify to be considered as part of the
income calculation, Comprehensive Housing Division staff shall use an
average to the payments the applicant received for the five (5) years prior
to rental application.
(4) Shall include any debts subject to a repayment agreement in accordance with
section 1.4-3.
1.4-3. Outstanding Debts. Applicants for a rental agreement may not have a past due balance
greater than two hundred dollars ($200) owed to any utility provider and may not have any prior
debt owed to the Comprehensive Housing Division, unless:
(a) The applicants have entered a payment agreement related to said debts prior to
applying for the general rental program; and
(b) If the agreement is related to a utility debt, the agreement allows the applicant to
continue receiving utility services while paying the debt, including utility hook-up at a
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new location.
1.4-4. Prior Comprehensive Housing Division Eviction. Applicants that have had a rental
agreement with the Comprehensive Housing Division subject to an eviction and termination
within two (2) years from the date of the application are not eligible to participate in the general
rental program.
1.4-5. Past Due Accounts. Applicants for a rental agreement are ineligible if a review of the
applicant’s credit report reveals more than five (5) accounts that are past due and/or in
collections, provided that medical bills may not be included in this consideration
1.4-6. Pardon and Forgiveness. A grant of a pardon or forgiveness pursuant to the Nation’s
Pardon and Forgiveness law may result in an otherwise ineligible tenant becoming eligible.
1.5.
Application Process and Wait List
1.5-1. Applying. Persons wishing to participate in the general rental program shall complete the
Comprehensive Housing Division rental agreement application and any other required
accompanying forms, including but not limited to, the employment verification form, a release
authorization form and a housing needs/preference form. The Comprehensive Housing Division
staff may not consider any applications for selection and/or placement on the wait list until the
application and all accompanying forms are complete. Upon receipt of a completed application,
including all supplementary forms, Comprehensive Housing Division staff shall date and time
stamp the application. If, regardless of a complete application submittal, additional information
is required to determine eligibility, the Comprehensive Housing Division staff shall request such
information and maintain the application submittal date provided that the applicant responds to
the information requests within the timeframe designated by the Comprehensive Housing
Division.
(a) Household Composition Form. The Comprehensive Housing Division staff shall
require applicants to complete a Household Composition Form which provides the full
name, age and date of birth of each person contemplated to reside in rental unit. In order
to verify such information, the Comprehensive Housing Division staff shall require that
applicants submit a copy of a picture identification card for each adult contemplated to
reside in the rental unit including a minimum of one tribal identification card.
(b) Background Checks. In order to ensure compliance with the eligibility requirements
of the Landlord-Tenant law and these rules, Comprehensive Housing Division staff shall
perform a background check on each adult in the household. Household adults are also
subject to annual background checks upon annual rental agreement renewal pursuant to
1.8-5 and as may be determined to be necessary to maintain the safety of the community
by the Comprehensive Housing Division staff.
1.5-2. Notification of Eligibility, Placement on the Wait List. When Comprehensive Housing
Division staff completes its review of an application and determines the applicant(s) eligible for
the general rental program, the staff shall place the applicant on the waitlist and notice the
applicant with a letter of placement on the waitlist as well as the required date for the annual
application update.
1.5-3. Notification of Ineligibility. If review of a complete submitted application and/or annual
renewal reveals that an applicant is ineligible to participate in the general rental program based
on the Landlord-Tenant law and/or rules, the Comprehensive Housing Division staff shall notify
the applicant of the cause of the ineligibility and how the applicant may become eligible in the
future. At such time, Comprehensive Housing Division staff shall also inform the applicant of
other housing opportunities offered by the Nation for which the applicant may be eligible, if
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applicable.
1.5-4. Required Application Updates. Applicants on the wait list are required to update the
application, at a minimum, annually, but also whenever information submitted on the application
has changed. Applicants that fail to complete the application update within the allotted
timeframe will be removed from the wait list and required to re-apply for future consideration.
For any updated application that reveals an applicant has become ineligible, Comprehensive
Housing Division staff shall remove the applicant from the wait list and provide the applicant
notice of the cause for ineligibility.
1.6.
Tenant Selection
1.6-1. Pulling from the Waitlist When Units Become Available. When a rental premise becomes
available, the Comprehensive Housing Division staff shall preliminarily select a tenant based on
the first applicant on the wait list in consideration of the applicant’s noted housing
needs/preferences. For example, if a one (1) bedroom unit becomes available and the first
applicant on the waitlist has noted on his/her housing needs/preference form that they wish to be
contacted only when a unit becomes available that is two (2) bedrooms or larger, Comprehensive
Housing Division staff will skip over the first applicant and move on to the next applicant on the
waitlist until an applicant is reached whose housing needs/preferences align with the available
unit.
1.6-2. Notice of Tenant Selection. When an applicant is selected for a rental unit in accordance
with this section, the Comprehensive Housing Division staff shall provide the applicant with
notice of tenant selection. The notice, at a minimum, shall include the address of the rental
premise, the required security deposit and monthly rent, and a requirement that the applicant
respond within fifteen (15) calendar days to accept/reject the rental premise noting that the
security deposit is due at the time of acceptance. Applicants that pay a security deposit and fail
to complete the selection process to actually take occupancy forfeit the security deposit to the
Comprehensive Housing Division as consideration for holding the unit. Comprehensive Housing
Division shall return the security deposit to the applicant only in circumstances where the
applicant is prevented from entering the rental agreement based on a loss of eligibility due to
circumstances outside of the applicant’s control (i.e. death of a Tribal member that made the
household eligible for the general rental program).
(a) Failure to Respond or Rejecting a Rental Premise. If a rental premise is rejected,
such rejection shall be submitted to the Comprehensive Housing Division in writing. An
applicant who has rejected a unit will remain on the waitlist in his/her existing spot so
long as the applicant does not request to be removed from the waitlist. If an applicant
fails to respond to the notice, Comprehensive Housing Division staff shall remove the
applicant from the wait list; in such circumstances the applicant may re-apply for the
general rental program.
(b) Accepting a Rental Premise. In order for an applicant’s acceptance of a rental
premise to be complete, the applicant shall submit along with the acceptance a payment
for the full security deposit.
Prior to accepting a security deposit payment,
Comprehensive Housing Department staff shall verify that the applicant remains eligible
for the general rental program. Applicants that have accepted a rental premise from the
general rental program have thirty (30) calendar days from the date of acceptance and
payment of the security deposit to:
(1) Reconfirm that they remain eligible for the general rental program;
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(2) Pay the first month’s rent; and
(3) Execute the rental agreement and all required supplemental forms, provided
that the agreement may not be executed until (A) and (B) are complete.
(c) Taking Occupancy. The Comprehensive Housing Division shall provide the tenant
with keys to the rental premises upon execution of the rental agreement. As such time,
the Comprehensive Housing Division staff shall provide the tenant with a check-in sheet
and notice the tenant that he/she has seven (7) calendar days from the date the tenant
takes occupancy to complete the check-in sheet and submit it to the Comprehensive
Housing Division.
1.7.
Security Deposits
1.7-1. Standard Security Deposit. The standard security deposit for a general rental unit shall
be equal to one (1) month’s rent payment.
1.7-2. Increased Security Deposit for Pets. Tenants in the Comprehensive Housing Division’s
general rental program may have pets1 in accordance with the Domestic Animal Ordinance,
provided that an increased security deposit is required.
(a) The standard security deposit does not apply to tenants with pets. Comprehensive
Housing Division staff shall require that tenants with pets (excluding fish) pay a security
deposit that is equal to two (2) month’s rent payments.
(b) In the event that a tenant wishes to acquire a pet after the rental agreement has been
signed, the tenant shall notify the Comprehensive Housing Division and shall pay the
difference between the increased security deposit for pets and the standard security
deposit.
1.8.
Annual Inspection and Rental Agreement Renewal
1.8-1. Scheduling Annual Inspections. Comprehensive Housing Division staff shall schedule
tenants’ annual inspections for a date that is within thirty (30) calendar days of the expiration of
the tenants’ rental agreement.
1.8-2. Inspection Checklist. Comprehensive Housing Division staff completing the annual
inspection shall use the checklist that is approved by the Comprehensive Housing Division
director. Upon completion of the inspection, Comprehensive Housing Division staff shall
request that the tenant(s) sign the completed checklist.
1.8-3. Inspection Findings. In the event that an inspection reveals conditions that may affect the
health and safety of the tenant and/or the community or the integrity and condition of the rental
premises, the Comprehensive Housing Division shall implement a follow up schedule to ensure
the issue is adequately remedied. If the issue is not adequately remedied based on the schedule
determined by the Comprehensive Housing Division, termination and eviction may be necessary.
1.8-4. Damages. Tenants may be required to pay costs to repair any damages to the rental
premises discovered during the annual inspection. Payment for such costs must be received by
the Comprehensive Housing Division prior to signing a rental agreement renewal.
1.8-5. Rental Agreement Renewal. Each rental agreement is limited to a twelve (12) month
term. Tenants wishing to remain in the property are required to sign a renewal rental agreement
annually. The Comprehensive Housing Division may, in its discretion, decline renewal of a
rental agreement if it determines that the renewal is not in the best interest of the Nation. In the
1
For the purposes of this section, a service animal is not considered a pet and is not subject to the increased security
deposit for pets.
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event a tenant fails to enter a rental agreement renewal and has not vacated the rental premises
within thirty (30) calendar days of the expiration of the rental agreement, the Comprehensive
Housing Division shall initiate the eviction process pursuant to the Eviction and Termination
law.
1.9.
Rental Agreement Cancellation
1.9-1. Two Week Notice Required. Tenant wishing to cancel a rental agreement in the general
rental program are requested to provide the Comprehensive Housing Division with a minimum
of two (2) weeks of notice.
1.9-2. Prorated Rent. In the event of cancellation of a rental agreement, the Comprehensive
Housing Division staff shall prorate the last month’s rent payment requirement based upon the
greater of the following:
(a) The number of calendar days the unit was occupied in the last month; or
(b) Two (2) weeks, which is the minimum allowable notice.
1.9-3. Abandonment. Where a tenant fails to provide notice of rental agreement cancellation
and abandons the rental unit without notice to the Comprehensive Housing Division, the tenant
shall be responsible for any costs that may accumulate until the Comprehensive Housing
Division is able to terminate the rental agreement in accordance with the Eviction and
Termination law.
End.
Original effective date:
Amendment effective date:
02-09-2017
255
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Comprehensive Housing Division and
Oneida Land Commission Approvals
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Oneida Nation
Oneida Land Commission
PO Box 365 • Oneida, WI 54155‐0365
Oneida‐nsn.gov
ONEIDA LAND COMMISSION MEETING MINUTES
Land Management Conference Room
May 30, 2018 5:00 p.m.
I.
Called to Order by Chairperson Rae Skenandore at 5:02 pm.
Present: Chairperson Rae Skenandore, Vice Chairperson Racquel Hill, Secretary Julie
Barton, Commissioners: Rebecca Webster and Mike Mousseau
Excused: Jennifer Hill and Lloyd Powless
Others: Sheila Huntington, Carla Clark, Lisa Rauschenbach, Scott Denny, Sue Doxtator,
Louis Cottrell, Leanne Doxtater, Krystal John, Michelle Hill
II.
Adoption of Agenda - Motion by Racquel Hill to approve the agenda with the following
additions:
X.c.iii. – 02201802RES
X.c.iv – 05201801RES
X.e.i. – 05201801A
X.e.ii. – 05201802A
seconded by Rebecca Webster. Motion carried
III.
Reading of Minutes
a. 2018 03 05 Land Commission Meeting
Motion by Racquel Hill to approve; seconded by Michael Mousseau. Motion carried.
b. 2018 03 12 Land Commission Meeting
Motion by Racquel Hill to approve; seconded by Michael Mousseau. Motion carried.
c. 2018 03 20 Land Commission Meeting
Motion by Racquel Hill to approve; seconded by Michael Mousseau. Motion carried
d. 2018 03 22 Land Commission Meeting
Motion by Racquel Hill to approve; seconded by Michael Mousseau. Motion carried
IV.
Tabled Business – None
V.
Old Business
a. Quarterly Report
Chair provided the report submitted for January – March 2018.
Motion by Racquel Hill to accept as FYI; seconded by Julie Barton. Motion carried.
VI.
New Business
a. GTC Semi Annual Report
Chair provided the 2018 semi-annual report. The stipend portion wasn’t filled in
correctly. Should have number of meetings not the total amount of stipends paid.
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Motion by Michael Mousseau for retro approval with change to the number amounts
of meetings; seconded by Julie Barton. Motion carried.
b. Carol Metoxen Probate
Motion by Racquel Hill to approve contingent upon legal review; seconded by
Michael Mousseau. Motion carried
c. Agriculture Leasing Rule
Motion by Racquel Hill to first defer these back to Land Management and
Community and Economic Development to work both on the Agriculture and
Commercial leasing Rules and for Land to work with individual tribal farmers and to
set a special meeting date for June 18th at 5:00 p.m. and to include TAP as first item
on the agenda seconded by Julie. Motion carried.
d. Commercial Leasing Rule
Motion by Racquel Hill to first defer these back to Land Management and
Community and Economic Development to work both on the Agriculture and
Commercial leasing Rules and for Land Management staff to work with individual
Tribal farmers and to set a special meeting date for June 18th at 5:00 p.m. and to
include TAP as first item on the agenda seconded by Julie. Motion carried.
e. Conflict of Interest Forms
Request received by BC Secretary for all individuals on any board, committee, or
commission to complete and submit for each one serving on. This was FYI and no
action needed.
f. Advertising Rule
Motion by Rebecca Webster to approve the SOP for advertising homes for sale by
owner; seconded by Michael Mousseau. Motion carried.
g. Rule #l General Rental Program
Motion by Rebecca Webster to request Comprehensive Housing Department to
modify section 1.4-3 to allow for potential tenants to have an agreement with utility
providers for amounts over $200.00 provided the utility provider agrees to continue to
provide service and in section 1.4-2 those amounts will be included in the debt to
income ratio and to approve the public meeting date of June 21th; seconded by
Racquel Hill. Motion carried.
h. Rule #l Mortgage Programs, Guidelines
Motion by Racquel Hill to modify Debt to Income Ratio section to require Land
Management to bring the Debt to Income Ratio at a minimum every three years for
Land Commission consideration and to be modified by resolution only and to change
the circumstances related to medical for the different process to any unforeseen
circumstances; seconded by Rebecca Webster. Motion carried
i. Rule #l Residential Leasing
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Summary Report, Financial Analysis
& Statement of Effect
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Summary Report for General Rental Program
Original effective date: 02/09/2017
Amendment effective date: TBD
Name of rule: General Rental Property Eligibility, Selection, and Other Requirements
Name of law being interpreted: Landlord‐Tenant
Rule number: 1
Other laws or rules that may be affected: N/A
Brief summary of the proposed amendments to the rule: The purpose of these amendments
to the rule is to:
‐ provide additional eligibility requirements related to outstanding debts owed to utility
providers and the CHD;
‐ update the selection procedures so that applications are no longer required for each
unit and move to a waitlist approach;
‐ Include provision related to abandonment of a rental premise.
Statement of Effect: Obtained after requesting from the Legislative Reference Office.
Financial Analysis: See Attached.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Landlord-Tenant Rule No. 1 - General Rental Program Eligibility, Selection, and Other
Requirements
Summary
This rule provides additional eligibility requirements, selection procedures, and general
requirements that govern the Comprehensive Housing Division’s general rental programs that
are not reserved for elders or low-income members of the Oneida Nation.
Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office
Date: June 5, 2018
Analysis by the Legislative Reference Office
The Landlord-Tenant law (“the Law”) delegates joint administrative rulemaking authority to the
Comprehensive Housing Division and the Oneida Land Commission as authorized by the
Administrative Rulemaking law. The Law states that the Comprehensive Housing Division shall
provide residential rental programs that provide housing for tribal members of the Nation, and
requires that the Oneida Land Commission and the Comprehensive Housing Division jointly
establish rules naming said programs and providing the specific requirements and regulations
that apply to each program. [6 O.C. 611.4-1].
The Law then goes on to describe the minimum rental eligibility requirements and states that in
order to be eligible for a rental agreement, one of the conditions the applicants shall meet are any
eligibility requirements set by the rental program’s rules. [6 O.C. 611.4-2]. The Oneida Land
Commission and the Comprehensive Housing Division delegated joint responsibility for the
development of rules governing the selection of applicants for the issuance of rental agreements.
[6 O.C. 611.4-3].
Landlord-Tenant Law Rule No. 1 – General Rental Program Eligibility, Selection, and Other
Requirements (“the Rule”) was originally promulgated and made effective by the Oneida Land
Commission and the Comprehensive Housing Division on February 9, 2017. The Rule provides
additional eligibility requirements, selection procedures, and general requirements that govern
the Comprehensive Housing Division’s general rental programs that are not reserved for elders
or low-income members of the Nation, including:
Eligibility requirements [see Rule section 1.4];
Application process and waitlist [see Rule section 1.5];
Tenant selection [see Rule section 1.6];
Security deposits [see Rule section 1.7];
Annual inspection and rental agreement renewal[see Rule section 1.8]; and
Rental agreement cancellation [see Rule section 1.9].
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Conclusion
There are no legal bars to adopting the amendments to the Landlord-Tenant Law Rule No. 1 –
General Rental Program Eligibility, Selection, and Other Requirements.
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Public Meeting Notice & Public
Meeting Packet
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/RFDO
Funding available for outerwear
ATTENTION
PARENTS OF
SCHOOL AGED
CHILDREN
The Oneida Tribal
TANF program has funding available this year to
assist eligible families
with clothing for school
aged children. TANF will
only assist with clothing
(shoes/boots, winter jackets/snow pants) for eligible families. The amount
of assistance this year
will be $200 per eligible
child for regular Head
Start enrolled children
ages 3 and up, and other
enrolled school aged students up to age 19. Please
FRQWDFW\RXUVFKRRORI¿FH
now or education departPHQWRI¿FHWRREWDLQYHUL¿FDWLRQ WKDW \RXU FKLOG
is an enrolled student for
the fall 2018-2019 school
year. Caretakers of foster children, (including
Guardianship-Subsidized
Guardianship) and Kinship Care children need
RQO\ SURYLGH YHUL¿FDWLRQ
of the child’s income if
that is the only child/children that assistance is being requested for within
the home.
The program will begin taking applications
starting Monday June 11
through July 6, 2018 only
at the reception desk at
Economic Support Services located at 2640
West Point Road, Green
Bay WI, in the west wing
of the Social Services
Building. Please budget
and plan ahead now to
prepare your children for
the upcoming 2018-2019
school year. The TANF
program will NOT assist
with school supplies.
ONEIDA TRIBAL TANF
PROGRAM
FEDERAL
POVERTY LEVEL INCOME
LIMITS & TANF PROGRAM ELIGIBILITY
RULES
Household Size Monthly
FPL @ 200% for TANF
School Assistance
One
$ 2,023
Two
$ 2,743
Three $ 3,463
Four $ 4,183
Five
$ 4,903
Six
$ 5,623
Seven $ 6,343
Eight $ 7,063
Nine $ 7,783
Ten
$ 8,503
Each additional person
add $720
NOTE: For households
with earned income, a
20% deduction off the total
earned
income is given when
determining income eligibility. The program
DOVR GLVUHJDUGV YHUL¿HG
child support paid out as
LQFRPHDVZHOODVWKH¿UVW
$200 of child support received into the household
when determining eligibility.
June 7, 2018 • Tew@sh^n U’skah 21
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Title 6. Property and Land – Chapter 611
LANDLORD-TENANT
Rule # 1 – General Rental Program Eligibility, Selection and
Other Requirements
1.1. Purpose and Effective Date
1.2. Adoption and Authority
1.3. Definitions
1.4. Eligibility Requirements
1.5.Advertisings, Application Period and
Tenant SelectionApplication Process and
Waitlist
1.6. Tenant Selection
1.67. Security Deposits
1.78. Annual Inspection and Rental
Agreement Renewal
1.89. Rental Agreement Cancellation
1.1. Purpose and Effective Date
1.1-1. Purpose. The purpose of this rule is to provide additional eligibility requirements,
selection procedures and general requirements that govern the Comprehensive Housing
Division’s general rental programs that are not reserved for elders or low-income Tribal
members.
1.1-2. Delegation. The Landlord-Tenant law delegated the Comprehensive Housing Division
and Land Commission joint rulemaking authority pursuant to the Administrative Rulemaking
law.
1.2. Adoption and Authority
1.2-1. This rule was jointly adopted by the Comprehensive Housing Division and Land
Commission in accordance with the procedures of the Administrative Rulemaking law.
1.2-2. This rule may be amended or repealed by the joint approval of the Comprehensive
Housing Division and Land Commission pursuant to the procedures set out in the Administrative
Rulemaking law.
1.2-3. Should a provision of this rule or the application thereof to any person or circumstances
be held as invalid, such invalidity shall not affect other provisions of this rule which are
considered to have legal force without the invalid portions.
1.2-4. In the event of a conflict between a provision of this rule and a provision of another rule,
internal policy, procedure, or other regulation; the provisions of this rule control.
1.2-5. This rule supersedes all prior rules, regulations, internal policies or other requirements
relating to the Landlord-Tenant law.
1.3. Definitions
1.3-1. This section governs the definitions of words and phrases used within this rule. All
words not defined herein are to be used in their ordinary and everyday sense.
(a) “Comprehensive Housing Division” means the division within the Nation under the
direction of the Comprehensive Housing Division Director which consists of all
residential services offered by the Nation, including but not limited to, all rental
programs, the rent-to-own program, and the residential sales and mortgages programs.
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