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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Meeting Materials November 8, 2017

Open Session – Public meeting materials

CERTIFICATION

I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that

the following 250 pages are the Open Session – Public meeting materials presented at

a meeting duly called, noticed and held on the 8th day of November, 2017.

____________________________

Lisa Summers, Tribal Secretary

Oneida Business Committee

Public Packet

Page 1 of 247

Oneida Business Committee

Executive Session

8:30 a.m. Tuesday, November 7, 2017

Executive Conference Room, 2nd floor, Norbert Hill Center

Regular Meeting

8:30 a.m. Wednesday, November 8, 2017

BC Conference Room, 2nd floor, Norbert Hill Center

Agenda

To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/

I. CALL TO ORDER AND ROLL CALL

II. OPENING

A. Special Commemoration – Oneida Child Protective Board – 35 years of service

Requestor: Bobbi Webster, PR Director/Intergovernmental Affairs & Communications Dept.

Sponsor: Nathan King, Director/Intergovernmental Affairs & Communications Dept.

III. ADOPT THE AGENDA

IV. OATHS OF OFFICE

A. Finance Committee Community Elder Position – Shirley Barber

V. MINUTES

A. Approve October 25, 2017, regular meeting minutes

Sponsor: Lisa Summers, Secretary

B. Approve October 26, FY ’17 4th quarter reports meeting minutes

Sponsor: Lisa Summers, Secretary

VI. RESOLUTIONS

A. Adopt resolution entitled Implementing Constitutional Amendments

Sponsor: Lisa Summers, Secretary

Oneida Business Committee Regular Meeting Agenda of November 8, 2017

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Public Packet

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VII. STANDING COMMITTEES

A. Legislative Operating Committee

Chair: David P. Jordan, Councilman

1. Accept October 4, 2017, Legislative Operating Committee meeting minutes

B. Finance Committee

Chair: Trish King, Treasurer

1. Approve October 30, 2017, Finance Committee meeting minutes

C. Quality of Life Committee

Chair: Brandon Stevens, Vice-Chairman

1. Accept September 14, 2017, Quality of Life Committee meeting minutes

VIII. APPOINTMENTS

A. Approve recommendation to appoint Kathy Hughes to Oneida Airport Hotel Corp. Board

Sponsor: Tehassi Hill, Chairman

B. Approve recommendation to appoint Christine Klimmek to Oneida Nation Arts Board

Sponsor: Tehassi Hill, Chairman

C. Approve recommendation to appoint Carmelita Escamea to Pardon and Forgiveness

Screening Committee; and re-post two (2) remaining vacancies

Sponsor: Tehassi Hill, Chairman

D. Approve recommendation to appoint Melinda K. Danforth to Oneida Library Board

Sponsor: Tehassi Hill, Chairman

E. Approve recommendation to appoint Diane Hill to Southeastern Oneida Tribal Services

Advisory Board

Sponsor: Tehassi Hill, Chairman

IX. NEW BUSINESS

A. Approve activation of $400,000 from approved FY ’18 CIP Funds for project # 23-005 –

Residential Homes Sites

Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept.

Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development

B. Approve three (3) actions regarding CIP project # 05-013 – Elder Services/Apartments

Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept.

Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development

C. Approve activation of $550,000 from approved FY ’18 CIP Funds for project # 07-002 –

Social Services Building Remodeling-Phase V

Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept.

Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development

Oneida Business Committee Regular Meeting Agenda of November 8, 2017

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D. Approve activation of $30,000 from approved FY ’18 CIP Funds for project # 07-013 –

Maple Sugar Camp

Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept.

Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development

E. Approve activation of $311,000 from approved FY ’18 CIP Funds for project # 15-003 –

Norbert Hill Center Remodeling-Phase VIII

Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept.

Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development

F. Approve activation of $805,000 from approved FY ’18 CIP Funds for project # 16-005 –

Casino Exterior Enhancements

Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept.

Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development

G. Approve three (3) requests regarding CIP project # 16-008 – Oneida Family Fitness

Improvements

Requestor: Paul Witek, Senior Tribal Architect/Engineering Dept.

Sponsor: Troy Parr, Asst. Division Director/ Community & Economic Development

H. Post eight (8) Oneida Election Board alternate positions for 2017 Special Election on

December 2, 2017

Chair: Racquel Hill

Liaison: Tehassi Hill, Chairman

Post one (1) vacancy on Oneida Police Commission with a term end date of 7/31/21

Requestor: Brooke Doxtator, Boards, Committees, Commissions Supervisor/BC Support Office

Sponsor: Lisa Summers, Secretary

J. Approve OBC SOP entitled Community Complaints and/or Concerns

Sponsor: Lisa Summers, Secretary

K. Approve revised OBC SOP entitled Conducting Electronic Voting (E-Polls)

Sponsor: Lisa Summers, Secretary

L. Approve OBC SOP entitled Constitutional Amendment by the Oneida Business

Committee; and direct the SOP be reviewed in one (1) year

Sponsor: Lisa Summers, Secretary

M. Approve OBC SOP entitled Constitutional Amendments by Petition; and direct the SOP be

reviewed in one (1) year

Sponsor: Lisa Summers, Secretary

N. Enter E-Poll results into the record in accordance with OBC SOP Conducting Electronic

Voting:

Sponsor: Lisa Summers, Secretary

a. Failed approval of memorandum to Oneida Nation employees regarding various

support for Enough is Enough initiative, due to insufficient responses

Oneida Business Committee Regular Meeting Agenda of November 8, 2017

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Public Packet

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X. TRAVEL

A. Travel Reports

1. Approve travel report – Treasurer Trish King – Federal Lobbyist and Oneida

Environmental Science and Construction (OESC) Corp. meetings – Milwaukee, WI –

October 19-20, 2017

XI. REPORTS (Please Note: Scheduled times are approximate and subject to change)

A. Operational Reports

1. Accept Retail Enterprises FY ’17 4th quarter report (1:30 p.m.-1:50 p.m.)

Sponsor:

Michele Doxtator, Area Manager/Retail Profits

2. Accept Environmental Health & Safety Division FY ’17 4th quarter report (1:50-2:10 p.m.)

Sponsor:

Patrick Pelky, Division Director/Environmental Health & Safety

3. Accept Division of Land Management FY ’17 4th quarter report (2:10 p.m.-2:30 p.m.)

Sponsor:

Patrick Pelky, Division Director/Land Management

4. Accept Comprehensive Housing Division FY ’17 4th quarter report (2:30 p.m.-2:50 p.m.)

Sponsor:

Dana McLester, Division Director/Comprehensive Housing

5. Accept Human Resources Department FY ’17 4th quarter report (2:50-3:10 p.m.)

Sponsor:

Geraldine Danforth, Area Manager/Human Resources

6. Accept Internal Services Division FY ’17 4th quarter report (3:10 p.m.-3:40 p.m.)

Sponsor:

Joanie Buckley, Division Director/Internal Services

B. Unfinished Reports

1. Accept Land Commission FY ’17 4th quarter report

Chair: Rae Skenandore

Liaison: Trish King, Treasurer

EXCERPT FROM OCTOBER 26, 2017: Motion by David P. Jordan to defer the Oneida Land

Commission FY ’17 4th quarter report to the November 8, 2017, regular Business Committee

meeting, seconded by Jennifer Webster. Motion carried unanimously.

Oneida Business Committee Regular Meeting Agenda of November 8, 2017

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Public Packet

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XII. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC

Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to

https://goo.gl/uLp2jE)

A. Petitioner Leah Sue Dodge – Law firm for GTC

1. Accept legislative analysis progress report

Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair

B. Petitioner Gina Powless – Banishment Law resolution

1. Accept legislative analysis progress report

Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair

C. Reschedule February 19, 2018, inclement weather date for 2018 Annual GTC meeting

Sponsor: Lisa Summers, Secretary

D. Approve 2018 Annual GTC meeting agenda; and direct back-up meeting materials be

submitted by 4:30 p.m. on Friday, December 8, 2017, to the Tribal Secretary e-mail

Sponsor: Lisa Summers, Secretary

E. Schedule special GTC meeting on Saturday, February 24, 2018

Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair

XIII. EXECUTIVE SESSION (Please Note: Scheduled times are approximate and subject to change)

A. Reports

1. Accept Retail Enterprises FY ’17 4th quarter report (8:30 a.m.- 9:00 a.m.)

Sponsor:

Michele Doxtator, Area Manager/Retail Profits

2. Accept Chief Counsel report – Jo Anne House, Chief Counsel

a. Approve Ater Wynne LLP. second contract amendment – file #2015-0692

B. Standing Items

1. Land Claims Strategy (No Requested Action)

C. Unfinished Business

1. Defer follow-up regarding complaint # 2017-DR11-01 for thirty (30) days

Sponsors: Brandon Stevens, Vice-Chairman; Jennifer Webster, Councilwoman

EXCERPT FROM SEPTEMBER 13, 2017: Motion by Lisa Summers to defer the follow-up

regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Trish King. Motion

carried unanimously.

EXCERPT FROM AUGUST 9, 2017: Motion by David Jordan to assign OBC members

Brandon Stevens and Jennifer Webster for follow-up; and for this item to brought to the

September 13, 2017, regular Business Committee meeting, seconded by Trish King. Motion

carried unanimously.

EXCERPT FROM JULY 27, 2017: (Reconvened from July 26, 2017) Motion by Jennifer

Webster to direct Vice-Chairwoman Melinda J. Danforth to complete the follow-up on behalf

of the OBC Officers; and to direct that the report from Comprehensive Health be due at the

Oneida Business Committee Regular Meeting Agenda of November 8, 2017

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August 9, 2017, regular Business Committee meeting, seconded by David Jordan. Motion

carried unanimously.

EXCERPT FROM JULY 12, 2017: Motion by Motion by Jennifer Webster to defer this item to

the Oneida Business Committee Officers for follow up with the Comprehensive Health

Operations Division Director; and for a report to be brought back to the July 26, 2017, regular

Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously.

2. Accept close-out report regarding Language Department transition (Not Submitted)

Chair: Debra Danforth

Liaison: Brandon Stevens, Vice-Chairman

EXCERPT FROM OCTOBER 25, 2017: Motion by David P. Jordan to defer this item to the

November 8, 2017, regular Business Committee meeting, seconded by Jennifer Webster.

Motion carried unanimously.

EXCERPT FROM AUGUST 9, 2017: Motion by Lisa Summers to adopt resolution #08-09-17D Transfer of Language Department to Oneida Nation School System, seconded by Tehassi

Hill. Motion carried unanimously.

3. Review job descriptions for Direct Reports # 03, 04, and 09

Sponsor: Jennifer Webster, Councilwoman

EXCERPT FROM OCTOBER 25, 2017: Motion by Jennifer Webster to accept the report as

information; and to defer the job description to the November 8, 2017, regular Business

Committee meeting, seconded by Trish King. Motion carried with one abstention.

EXCERPT FROM SEPTEMBER 27, 2017: Motion by Lisa Summers for the Oneida Business

Committee sub-teams to provide an update on the transitions of the Public Works Division,

Land & Environment Division and Community & Economic Division and that the Direct

Reports for these areas be included for the discussion, noting that Councilwoman Jennifer

Webster’s Office will be in charge of coordinating the update, seconded by Trish King. Motion

carried unanimously.

D. New Business

1. Review complaint # 2017-DR01-01 and determine next steps (11:30 a.m.-12:00 p.m.)

Sponsor: Lisa Summers, Secretary

XIV. ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 2:00 p.m., Friday, November 3, 2017,

pursuant to the Open Records and Open Meetings Law, section 7.17-1.

The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official

website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/

For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800)

236-2214.

Oneida Business Committee Regular Meeting Agenda of November 8, 2017

Page 6 of 6

Public Packet

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 08 / 17

2. General Information:

Session:

Open

Executive - See instructions for the applicable laws, then choose one:

Other - type reason

Agenda Header:

Announcement/Recognition

Accept as Information only

Action - please describe:

Recognition of the Oneida Child Protective Board with a plaque

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Proclamation on plaque

2. Plaque for presentation

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Nathan King, Director/IGAC

Primary Requestor/Submitter:

Bobbi Webster, PR Director

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

Public Packet

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

This is for recognition of the 35 years of service by the Oneida Child Protection Board. A presentation of the

plaque and reading of the framed recognition by a member of the Business Committee.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Public Packet

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 08 / 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Minutes

Accept as Information only

Action - please describe:

Approve October 25, 2017, regular meeting minutes

3. Supporting Materials

Report

Resolution

Contract

Other:

1. October 25, 2017, regular meeting minutes

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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DRAFT

Oneida Business Committee

Executive Session

8:30 a.m. Tuesday, October 24, 2017

Executive Conference Room, 2nd floor, Norbert Hill Center

Regular Meeting

8:30 a.m. Wednesday, October 25, 2017

BC Conference Room, 2nd floor, Norbert Hill Center

Minutes – DRAFT

EXECUTIVE SESSION

Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa

Summers (excused for afternoon session), Council members: David P. Jordan, Kirby Metoxen, Ernie

Stevens III, Jennifer Webster;

Not Present: ;

Arrived at: Councilman Daniel Guzman King at 8:44 a.m. (excused at 12:30 p.m.);

Others present: Jo Anne House, Ralinda Ninham-Lamberies, Jeff House, Jackie Zalim, Jeff Bowman,

Nathan King, Pete King, Joe Knicks, Steven Ninham, Janice Hirth-Skenandore, Mary Shaw, Kelly Losey,

Justin Fox, Kelly Mcnelly, Josh Doxtator;

REGULAR MEETING

Present: Chairman Tehassi Hill (excused for afternoon session), Vice-Chairman Brandon Stevens,

Treasurer Trish King, Secretary Lisa Summers (excused for afternoon session), Council members: David

P. Jordan, Ernie Stevens III, Jennifer Webster;

Not Present: Councilman Daniel Guzman King, and Councilman Kirby Metoxen;

Arrived at: ;

Others present: Geraldine Danforth, Loretta Metoxen, Patrick Stensloff, Rhiannon Metoxen, Jeanette

Ninham, Carmen Danforth, Marianne Close, Jo Anne House, Tim Ninham, Jessica Wallenfang, Brooke

Doxtator, Heather Heuer, Evander Delgado, Yasiman Metoxen, Lee Cornelius, Jen Falck, Ravinder Vir,

Patrick Pelky, Debra Danforth, George Skenandore, Sharon Mousseau, Marsha Danforth, Eliza

Skenandore, Rebecca Schommer, Loucinda Conway, Mary Graves, Cody House, RaLinda NinhamLamberies, Tonya Webster, Theresa Schuman, Rosa Laster, Bobbi Webster, Michael Troge, Joshua

Hicks, James Petitjean, Jacque Boyle, Troy Parr, Racquel Hill, Richard Elm-Hill;

I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:30 a.m.

For the record:

Councilman Daniel Guzman King is out of the office on personal/funeral

time. Councilman Kirby Metoxen is out of the office attending the

inauguration for the newly elected committee members of Lac Du

Flambeau.

II. OPENING by Chairman Tehassi Hill

A. Special Recognition for years of service – Twenty-five (25) Oneida Nation employees

Sponsor: Geraldine Danforth, Area Manager/Human Resources Dept.

Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017

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Special Recognition by Reggie Doxtator of Loretta Metoxen(30 years); Special Recognition by Brenda

Buckley-Mendolla of Julie Clark(30 years); Special Recognition by Mary Graves and Loucinda Conway of

Rebecca Schommer (30 years); Special Recognition by Andrew Doxtator of Carmen Danforth (30 years);

Special Recognition by Cody House of Kerry Cornelius (25 years); Special Recognition by Delia Smith of

Margaret Kruse (25 years); Special Recognition by Mary Wasurick of Garth Webster (25 years); Special

Recognition by Todd Graves of Lloyd Zeise (25 years); Special Recognition by Eric Krawcyzk of Susan

Higgs (25 years); Special Recognition by Susan Doxtator of Jeff Witte (25 years); Special Recognition by

Cody House of Sherry Flauger (25 years); Special Recognition by Marianne Close of Victrietta Hensley

(25 years); Special Recognition by Yvette Peguero of Deanna Stevens (25 years); Special Recognition by

Kim LaLuzerne of Rickey Denny (25 years); Special Recognition by Patrick Stensloff of Tonya Webster

(25 years); Special Recognition by Patrick Pelky of Sylvia Cornelius (25 years); Special Recognition by

Frank Cornelius of Blair Braaten (25 years); and Special Recognition by Patrick Pelky of Shad Webster

(25 years). Special Recognition for the following individuals who could not be present: Dianne Boex for 30

years of service; Mercie Danforth for 30 years of service; Dale Metoxen for 25 years of service; Karen

Nolan for 25 years of service; Simone Decoteau-Patterson for 25 years of service; Kristine Hill for 25

years of service; Janice Jourdan for 25 years of service; June Wommack for 25 years of service; Helen

Huff for 25 years of service; Jodi Skenandore for 25 years of service; and Jack Denny for 25 years of

service.

III. ADOPT THE AGENDA (00:44:45)

Motion by Brandon Stevens to adopt the agenda as presented, seconded by David P. Jordan. Motion

carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

IV. OATHS OF OFFICE (00:45:05) by Secretary Lisa Summers

A. Pardon & Forgiveness Screening Committee – Jeanette Archiquette-Ninham

B. Anna John Residential Centered Community Board – Joshua Hicks

C. Finance Committee Community Elder Position – Shirley Barber (Not Present)

V. MINUTES

A. Approve October 11, 2017, regular meeting minutes (00:47:35)

Sponsor: Lisa Summers, Tribal Secretary

Motion by Lisa Summers to approve the October 11, 2017, regular meeting minutes, seconded by David

P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

B. Approve October 13, special meeting minutes (00:47:56)

Sponsor: Lisa Summers, Tribal Secretary

Motion by David P. Jordan to approve the October 13, special meeting minutes, seconded by Lisa

Summers. Motion carried unanimously:

Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017

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DRAFT

Ayes:

Not Present:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Daniel Guzman King, Kirby Metoxen

VI. RESOLUTIONS

A. Adopt resolution entitled Zero Suicide Initiative (00:48:14)

Requestor: Mari Kriescher, Director/Oneida Behavioral Health

Sponsors: Ravinder Vir, Medical Director/Comprehensive Health; Debra Danforth, Division

Director/Comprehensive Health – Operations

Motion by Lisa Summers to adopt resolution # 10-25-17-A Zero Suicide Initiative, seconded by Jennifer

Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

B. Adopt two (2) resolutions regarding State Street Bank and Trust Company agreement – file

# 2017-1250 (00:53:00)

Sponsor: Larry Barton, Chief Financial Officer

1. Resolution entitled Appointing State Street Bank and Trust Company to Act as Trustee

for the Oneida Nation Enterprise 401(k) Plan

Motion by David P. Jordan to adopt resolution # 10-25-17-B Appointing State Street Bank and Trust

Company to Act as Trustee for the Oneida Nation Enterprise 401(k) Plan, seconded by Lisa Summers.

Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

2. Resolution entitled Appointing State Street Bank and Trust Company to Act as Trustee

for the Oneida Nation Governmental 401(k) Plan

Motion by David P. Jordan to adopt resolution # 10-25-17-C Appointing State Street Bank and Trust

Company to Act as Trustee for the Oneida Nation Governmental 401(k) Plan, seconded by Lisa

Summers. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

C. Adopt resolution entitled Opposition to 2017 Senate Bill 395 Regulation and of Nonferrous

Metallic Mineral Prospecting and Mining (00:54:47)

Sponsor: Tehassi Hill, Tribal Chairman

Motion by Lisa Summers to adopt resolution # 10-25-17-D Opposition to 2017 Senate Bill 395 Regulation

and of Nonferrous Metallic Mineral Prospecting and Mining, seconded by Jennifer Webster. Motion

carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017

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D. Adopt resolution entitled Fiscal Years 2019 to 2022 Triennial Strategic Fiscal Planning

Sponsor: Trish King, Tribal Treasurer (00:56:51)

Motion by Trish King to adopt resolution # 10-25-17-E Fiscal Years 2019 to 2022 Triennial Strategic

Fiscal Planning, seconded by Ernie Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

E. Adopt resolution entitled Third Extension of the Effective Date of the Community Support

Fund Law (1:04:50)

Sponsor: David P. Jordan, Councilman; Legislative Operating Committee Chair

Motion by Lisa Summers to adopt resolution # 10-25-17-F Third Extension of the Effective Date of the

Community Support Fund Law, seconded by Trish King. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

VII. STANDING COMMITTEES

A. Finance Committee

Chair: Trish King, Tribal Treasurer

1. Approve October 16, 2017, Finance Committee meeting minutes (1:09:45)

Motion by David P. Jordan to approve the October 16, 2017, Finance Committee meeting minutes,

seconded by Brandon Stevens. Motion carried with one abstention:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers

Abstained:

Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

VIII. NEW BUSINESS

A. Approve Power Purchase Agreement between Oneida Nation and Oneida Nation Solar

LLC. – file # 2017-0873 (1:10:46)

Requestor: Michael Troge, Project Manager

Sponsor: Ernie Stevens III, Councilman

Motion by Lisa Summers to approve the Power Purchase Agreement between Oneida Nation and Oneida

Nation Solar LLC. – file # 2017-0873, seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017

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B. Schedule a special executive Business Committee meeting on December 15, 2017, at 9:00

a.m. for the purpose of reviewing and approving Year End Financial Statements from RSM

US and forward to the Annual GTC meeting (1:15:42)

Requestor: Loucinda Conway, Manager/Internal Audit

Liaison: David P. Jordan, Councilman; Audit Committee Chair

Motion by Jennifer Webster to schedule a special executive Business Committee meeting on December

15, 2017, at 9:00 a.m. for the purpose of reviewing and approving Year End Financial Statements from

RSM US and forward to the Annual GTC meeting, seconded by Ernie Stevens III. Motion carried

unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

IX. TRAVEL

A. Travel Reports

1. Accept travel report – Treasurer Trish King – Native American Finance Officers

Association (NAFOA) Fall Finance & Tribal Economies conference – Tulsa, OK –

October 1-4, 2017 (1:16:16)

Motion by Ernie Stevens III to accept the travel report – Treasurer Trish King – Native American Finance

Officers Association (NAFOA) Fall Finance & Tribal Economies conference – Tulsa, OK – October 1-4,

2017, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

Motion by David P. Jordan to recess at 9:54 a.m. until 1:30 p.m., seconded by Ernie Stevens III. Motion

carried unanimously: (1:24:33)

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

Meeting called to order by Vice-Chairman Brandon Stevens at 1:32 p.m.

Chairman Tehassi Hill, Councilman Daniel Guzman King, Councilman Kirby Metoxen, and Secretary Lisa

Summers not present.

X. OPERATIONAL REPORTS

A. Accept Comprehensive Health Division FY ’17 4th quarter report (1:25:08)

Sponsors: Debra Danforth, Division Director/Comprehensive Health - Operations; Ravinder Vir,

Medical Director/Comprehensive Health

Motion by David P. Jordan to accept the Comprehensive Health Division FY ’17 4th quarter report,

seconded by Trish King. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster

Not Present:

Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers

Oneida Business Committee Regular Meeting Minutes DRAFT of October 25, 2017

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B. Accept Community & Economic Dev’t Division FY ’17 4th quarter report (1:54:00)

Sponsor: Troy Parr, Assistant Division Director/Community & Economic Development

Motion by David P. Jordan to accept the Community & Economic Development Division FY ’17 4th quarter

report, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster

Not Present:

Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers

C. Accept Public Works Division FY ’17 4th quarter report (2:04:34)

Sponsor: Jacque Boyle, Interim Assistant Division Director/Public Works

Motion by David P. Jordan to accept the Public Works Division FY ’17 4th quarter report, seconded by

Trish King. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster

Not Present:

Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers

D. Accept Governmental Services Division FY ’17 4th quarter report (2:10:21)

Sponsor: George Skenandore, Division Director/Governmental Services

Motion by Jennifer Webster to accept the Governmental Services Division FY ’17 4th quarter report,

seconded by Ernie Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster

Not Present:

Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers

XI. EXECUTIVE SESSION

A. Reports

1. Accept Bay Bancorporation, Inc. FY ’17 4th quarter report (1:17:00)

President: Jeff Bowman

Liaison: Trish King, Tribal Treasurer

Motion by Trish King to accept the Bay Bancorporation, Inc. FY ’17 4th quarter report, seconded by David

P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

2. Accept Oneida ESC Group, LLC. FY ’17 4th quarter report (1:17:24)

Chair: Jackie Zalim

Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman

Motion by David P. Jordan to accept the Oneida ESC Group, LLC. FY ’17 4th quarter report, seconded by

Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

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3. Accept Oneida Seven Generations Corporation FY ’17 4th quarter report (1:17:44)

Agent: Pete King III

Liaison: Brandon Stevens, Tribal Vice-Chairman

Motion by David P. Jordan to accept the Oneida Seven Generations Corporation FY ’17 4th quarter report,

seconded by Ernie Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

Motion by David P. Jordan to accept the verbal litigation update dated October 24, 2017, seconded by

Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

4. Accept Oneida Airport Hotel Corporation FY ’17 4th quarter report (1:18:24)

Agent: Janice Hirth-Skenandore

Liaisons: Kirby Metoxen, Councilman; Daniel Guzman King, Councilman

Motion by Jennifer Webster to accept the Oneida Airport Hotel Corporation FY ’17 4th quarter report,

seconded by David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

5. Accept Oneida Golf Enterprise FY ’17 4th quarter report (1:18:40)

Agent: Janice Hirth-Skenandore

Liaison: Trish King, Tribal Treasurer

Motion by Jennifer Webster to accept the Oneida Golf Enterprise FY ’17 4th quarter report , seconded by

Ernie Stevens III. Motion carried with one abstention:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III,

Jennifer Webster

Abstained:

Lisa Summers

Not Present:

Daniel Guzman King, Kirby Metoxen

6. Accept Chief Counsel report – Jo Anne House, Chief Counsel (1:19:02)

Motion by Jennifer Webster to accept the Chief Counsel report, seconded by David P. Jordan. Motion

carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

a. Approve Hobbs Straus Dean and Walker LLP contract – file # 2017-1264 (1:19:16)

Motion by David P. Jordan to approve the Hobbs Straus Dean and Walker LLP contract – file # 20171264, seconded by Lisa Summers. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

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7. Accept Chief Financial Officer – Larry Barton, Chief Financial Officer (1:19:36)

Motion by Trish King to accept the Chief Financial Officer report, seconded by David P. Jordan. Motion

carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

8. Accept Intergovernmental Affairs & Communications report – Nathan King, Director

(1:19:52)

Motion by Ernie Stevens III to accept the Intergovernmental Affairs & Communications report, seconded

by David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

B. Standing Items

1. Land Claims Strategy (No Requested Action)

2. Oneida Golf Enterprise – Ladies Professional Golf Association (1:20:08)

Motion by Jennifer Webster to accept the update regarding Oneida Golf Enterprise – Ladies Professional

Golf Association, seconded by David P. Jordan. Motion carried with one abstention:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III,

Jennifer Webster

Abstained:

Lisa Summers

Not Present:

Daniel Guzman King, Kirby Metoxen

C. Unfinished Business

1. Accept close-out report re: Language Dept. transition (Not Submitted)

Sponsor: Brandon Stevens, Tribal Vice-Chairman (1:20:43)

Motion by David P. Jordan to defer this item to the November 8, 2017, regular Business Committee

meeting, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

EXCERPT FROM AUGUST 9, 2017: Motion by Lisa Summers to adopt resolution #08-09-17D Transfer of Language Department to Oneida Nation School System, seconded by Tehassi

Hill. Motion carried unanimously.

2. Accept updates on transitions of the Public Works Division, Land & Environment

Division, and Community & Economic Development Division (1:21:38)

Sponsor: Jennifer Webster, Councilwoman

Motion by Jennifer Webster to accept the report as information; and to defer the job description to the

November 8, 2017, regular Business Committee meeting, seconded by Trish King. Motion carried with

one abstention:

Ayes:

Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer

Webster

Abstained:

David P. Jordan

Not Present:

Daniel Guzman King, Kirby Metoxen

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EXCERPT FROM SEPTEMBER 27, 2017: Motion by Lisa Summers for the Oneida Business

Committee sub-teams to provide an update on the transitions of the Public Works Division,

Land & Environment Division and Community & Economic Division and that the Direct

Reports for these areas be included for the discussion, noting that Councilwoman Jennifer

Webster’s Office will be in charge of coordinating the update, seconded by Trish King. Motion

carried unanimously.

D. New Business

1. Accept final report and recommendations regarding Business Committee retreat held

on October 13, 2017 (1:22:25)

Sponsor: Trish King, Tribal Treasurer

Motion by David P. Jordan to accept the meeting notes from the retreat, seconded by Trish King. Motion

carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III,

Jennifer Webster

Abstained:

Lisa Summers

Not Present:

Daniel Guzman King, Kirby Metoxen

Motion by David P. Jordan to defer the OBC Officers to meet with the Internal Services Division Director,

Chief Counsel, and Environmental Health & Safety Division Director to follow-up with retreat notes,

seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

2. Review memorandum from Sovereign Finance dated October 20, 2017 (1:23:19)

Sponsor: Lisa Summers, Tribal Secretary

Motion by Jennifer Webster to accept the memorandum from Sovereign Finance dated October 20, 2017

as information; and have the Vice-Chair work with the Gaming General Manager to ensure the concerns

regarding IMAC are properly addressed and carried forward in all gaming feasibility plans, seconded by

Ernie Stevens III. Motion carried with one abstention:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III,

Jennifer Webster

Abstained:

Lisa Summers

Not Present:

Daniel Guzman King, Kirby Metoxen

3. Enter E-Poll results into the record in accordance with OBC SOP entitled Conducting

Electronic Voting:

Sponsor: Lisa Summers, Tribal Secretary

a. Approval of One Law Group S.C. contract – file # 2017-1268 (1:24:00)

Requestor: Jo Anne House, Chief Counsel

Motion by David P. Jordan to enter the E-Poll results into the record in accordance with the OBC SOP

entitled Conducting Electronic Voting for the approval of the of One Law Group S.C. contract – file #

2017-1268, seconded by Trish King. Motion carried unanimously:

Ayes:

David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa

Summers, Jennifer Webster

Not Present:

Daniel Guzman King, Kirby Metoxen

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XII. ADJOURN

Motion by David P. Jordan to adjourn at 2:25 p.m., seconded by Ernest Stevens III. Motion carried

unanimously:

Ayes:

David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster

Not Present:

Tehassi Hill, Daniel Guzman King, Kirby Metoxen, Lisa Summers

Minutes prepared by Heather Heuer, Information Management Specialist

Minutes approved as presented on ___________.

_________________________________

Lisa Summers, Secretary

ONEIDA BUSINESS COMMITTEE

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 08 / 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only

Action - please describe:

Administer Oath of Office to Shirley Barber to the Finance Committee.

3. Supporting Materials

Report

Resolution

Contract

Other:

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Brooke Doxtator, BCC Supervisor

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

This is a second attempt to administer Shirley's Oath. We found out Shirley was out of town and didn’t receive

the notices about the 10/25/17 scheduled Oath until she returned, which was after the 10/25/17 BC Meeting. I

spoke to Shirley and she confirmed she can make the 11/8/17 meeting.

The appointment for the Finance Committee Community Elder position was made on the October 11, 2017 BC

Agenda. There was one (1) vacancy for a three (3) year term. The vacancy was posted in the August 17, 2017 issue

of the Kalihwisaks. The application deadline was September 15, 2017 and there were four (4) applicants.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 08 / 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Minutes

Accept as Information only

Action - please describe:

Approve October 26, 2017, FY '17 4th quarter reports meeting minutes

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Oct. 26, FY17 4th qtr rpts mtg mins.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Oneida Business Committee

FY ’17 4th Quarterly Reports

8:00 a.m. Thursday, October 26, 2017

BC Conference Room, 2nd floor, Norbert Hill Center

Minutes - DRAFT

FY ’17 4TH QUARTER REPORTS MEETING

Present: Chairman Tehassi Hill, Council members: David P. Jordan, Kirby Metoxen, Ernie Stevens III,

Jennifer Webster;

Not Present: Treasurer Trish King, Secretary Lisa Summers, Councilman Daniel Guzman King;

Arrived at: Vice-Chairman Brandon Stevens, at 8:08 a.m.;

Others present: Candace House, Chad Wilson, Al Manders, Carol Silva, Sandra Reveles, Rich

VanBoxtel, Gina Buenrostro, Rosa Laster, Tonya Webster, Jo Anne House, Heather Heuer, Tamara

VanSchyndel, John Brueninger, Sharon Mousseau, Debra Danforth, Matthew W. Denny, Janice

Skenandore-Hirth, Jeff Bowman, Pete King III, Jeff House, Patricia Lassila, MaryAnn Kruckeberg, Lois

Strong, Tommy Danforth, Jolene Hensberger;

I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:00 a.m.

For the record:

Treasurer Trish King is out of the office on vacation time. Secretary Lisa

Summers is out of the office on vacation time. Councilman Daniel

Guzman King is out of the office on personal/funeral time.

II. OPENING by Chairman Tehassi Hill

III. ADOPT THE AGENDA (00:04:04)

Motion by Jennifer Webster to adopt the agenda as presented, seconded by Ernie Stevens III. Motion

carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Brandon Stevens, Lisa Summers

IV. REPORTS

A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS

1. Accept Oneida Nation Arts Board FY ’17 3rd quarter report (00:04:35)

Chair: Desirae Hill

Liaison: Kirby Metoxen, Councilman

Motion by Ernie Stevens III to accept the Oneida Nation Arts Board FY ’17 3rd quarter report, seconded

by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Brandon Stevens, Lisa Summers

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EXCERPT FROM JULY 27, 2017: Motion by Jennifer Webster to defer the Oneida Nation

Arts Board FY ’17 3rd quarter report to the next quarterly report meeting; and for the Liaison

to follow-up with the Board, seconded by David Jordan. Motion carried unanimously.

a. Accept Oneida Nation Arts Board FY ’17 4th quarter report

Motion by David P. Jordan to accept the Oneida Nation Arts Board FY ’17 4th quarter report, seconded by

Ernest Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Brandon Stevens, Lisa Summers

Vice-Chairman Brandon Stevens arrives at 8:08 a.m.

2. Accept Anna John Residential Centered Care Community Board FY ’17 4th quarter

report (00:06:11)

Chair: Candace House

Liaison: Jennifer Webster, Councilwoman

Motion by David P. Jordan to accept the Anna John Residential Centered Care Community Board FY ’17

4th quarter report, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

3. Accept Oneida Environmental Resource Board FY ’17 3rd and 4th quarter reports

Chair: Al Manders (00:12:55)

Liaisons: Daniel Guzman King, Councilman; Ernest Stevens III, Councilman

Motion by Jennifer Webster to accept the Oneida Environmental Resource Board FY ’17 3rd quarter

report, seconded by Kirby Metoxen. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Motion by David P. Jordan to accept the Oneida Environmental Resource Board FY ’17 4th quarter report,

seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

EXCERPT FROM JULY 27, 2017: Motion by Jennifer Webster to defer the Environmental

Resources Board FY ’17 3rd quarter report to the next quarterly report meeting; and for the

Liaison to follow-up with the Board, seconded by Tehassi Hill. Motion carried unanimously.

4. Accept Oneida Community Library Board FY ’17 4th quarter report (00:18:04)

Chair: Dylan Benton

Liaison: Tehassi Hill, Tribal Chairman

Motion by David P. Jordan to accept the Oneida Community Library Board FY ’17 4th quarter report,

seconded by Ernest Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

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5. Accept Oneida Personnel Commission FY ’17 4th quarter report (00:35:54)

Chair: Yvonne Jourdan

Liaison: Tehassi Hill, Tribal Chairman

Motion by Ernest Stevens III to go into executive session at 8:38 a.m., seconded by Kirby Metoxen.

Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Motion by Brandon Stevens to come out of executive session at 8:55 a.m., seconded by David P. Jordan.

Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Motion by David P. Jordan to accept the Oneida Personnel Commission FY ’17 4 quarter report,

seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Motion by Jennifer Webster to request the Secretary schedule a meeting between the Oneida Business

Committee and Oneida Personnel Commission regarding the Employee Protection Policy, seconded by

David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Councilman David P. Jordan departs at 9:06 a.m.

Councilman David P. Jordan returns at 9:11 a.m.

Councilman David P. Jordan departs at 9:16 a.m.

6. Accept Oneida Police Commission FY ’17 4th quarter report (00:43:00)

Vice Chair: Sandra Reveles

Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman

Motion by Kirby Metoxen to accept the Oneida Police Commission FY ’17 4th quarter report, seconded by

Ernie Stevens III. Motion carried unanimously:

Ayes:

Kirby Metoxen, Ernie Stevens III, Brandon Stevens, Jennifer Webster

Not Present:

Daniel Guzman King, David P. Jordan, Trish King, Lisa Summers

Councilman David P. Jordan returns at 9:31 a.m.

7. Accept Oneida Pow-wow Committee FY ’17 4th quarter report (1:10:18)

Chair: Tonya Webster

Liaison: Ernest Stevens III, Councilman

Motion by David P. Jordan to accept the Oneida Pow-wow Committee FY ’17 4th quarter report, seconded

by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

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8. Accept Southeastern Oneida Tribal Services Advisory Board FY ’17 4th quarter report

Chair: Kathryn LaRoque (1:24:13)

Liaisons: Daniel Guzman King, Councilman; Kirby Metoxen, Councilman

Motion by Jennifer Webster to accept the Southeastern Oneida Tribal Services Advisory Board FY ’17 4th

quarter report, seconded by Ernest Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

9. Accept Oneida Nation Veterans Affairs Committee FY ’17 4th quarter report (1:26:21)

Chair: James Martin

Liaison: Jennifer Webster, Councilwoman

Motion by David P. Jordan to accept the Oneida Nation Veterans Affairs Committee FY ’17 4th quarter

report, seconded by Ernie Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Brandon Stevens, Jennifer Webster

Councilman Ernie Stevens III departs at 9:44 before voting occurs.

Not Present:

Daniel Guzman King, Trish King, Ernie Stevens III, Lisa Summers

Break scheduled until 10:30 a.m.

Meeting called to order by Chairman Tehassi Hill at 10:30 a.m.

Treasurer Trish King, Secretary Lisa Summers, and Councilman Daniel Guzman King not present.

B. ELECTED BOARDS, COMMITTEES, COMMISSIONS

1. Accept Oneida Nation Commission on Aging FY ’17 4th quarter report (1:32:48)

Chair: Patricia Lassila

Liaisons: Lisa Summers, Tribal Secretary; Jennifer Webster, Councilwoman

Motion by Jennifer Webster to accept the Oneida Nation Commission on Aging FY ’17 4th quarter report,

seconded by David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

2. Accept Oneida Gaming Commission FY ’17 4th quarter report (1:44:40)

Chair: Matthew W. Denny

Liaison: Kirby Metoxen, Councilman

Motion by David P. Jordan to accept the Oneida Gaming Commission FY ’17 4th quarter report, seconded

by Brandon Stevens. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

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3. Accept Oneida Election Board FY ’17 4th quarter report (2:00:53)

Chair: Racquel Hill

Liaison: Tehassi Hill, Tribal Chairman

Motion by David P. Jordan to accept the Oneida Election Board FY ’17 4th quarter report, seconded by

Brandon Stevens. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

4. Accept Oneida Land Claims Commission FY ’17 3rd quarter report (2:01:36)

Chair: Loretta Metoxen

Liaison: Kirby Metoxen, Councilman

Motion by Ernie Stevens III to accept the Oneida Land Claims Commission FY ’17 3rd quarter report,

seconded by David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Oneida Land Claims

Commission FY ’17 3rd quarter report, seconded by Jennifer Webster. Motion carried

unanimously.

a. Accept Oneida Land Claims Commission FY ’17 4th quarter report

Motion by Ernie Stevens III to accept the Oneida Land Claims Commission FY ’17 4th quarter report,

seconded by David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

5. Defer Oneida Land Commission FY ’17 4th quarter report (2:03:30)

Chair: Rae Skenandore

Liaison: Trish King, Tribal Treasurer

Motion by David P. Jordan to defer the Oneida Land Commission FY ’17 4th quarter report to the

November 8, 2017, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried

unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

6. Accept Oneida Nation School Board FY ’17 4th quarter report (2:04:00)

Chair: Debra Danforth

Liaison: Brandon Stevens, Tribal Vice-Chairman

Motion by David P. Jordan to accept the Oneida Nation School Board FY ’17 4th quarter report, seconded

by Ernie Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

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C. STANDING COMMITTEES

1. Accept Community Development Planning Committee FY ’17 3rd quarter report

Chair: Brandon Stevens, Tribal Vice-Chairman (00:24:10)

Motion by David P. Jordan to accept the Community Development Planning Committee FY ’17 3rd quarter

report, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Community

Development Planning Committee FY ’17 3rd quarter report to the next quarterly report

meeting; and for the Liaison to follow-up with the Board, seconded by Fawn Billie. Motion

carried unanimously.

a. Accept update regarding Community Development Planning Committee FY ’17 4th

quarter report, noting a report was not submitted due to no meetings being held in

July, August, and September

Motion by Kirby Metoxen to accept the update regarding Community Development Planning Committee

FY ’17 4th quarter report, noting a report was not submitted due to no meetings being held in July, August,

and September, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

2. Accept Legislative Operating Committee FY ’17 4th quarter report (00:29:32)

Chair: David P. Jordan, Councilman

Motion by Ernie Stevens III to accept the Legislative Operating Committee FY ’17 4th quarter report,

seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Councilman Kirby Metoxen departs at 8:30 a.m.

Councilman Kirby Metoxen returns at 8:32 a.m.

3. Accept update regarding Quality of Life Committee FY ’17 4th quarter report, noting the

2014-2017 End of Term report was submitted and no meetings were held during

August and September (00:34:03)

Chair: Brandon Stevens, Tribal Vice-Chairman

Motion by David P. Jordan to accept the update regarding Quality of Life Committee FY ’17 4th quarter

report, noting the 2014-2017 End of Term report was submitted and no meetings were held during August

and September, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017

Page 6 of 8

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DRAFT

4. Accept Finance Committee FY ’17 4th quarter report (00:34:45)

Chair: Trish King, Tribal Treasurer

Motion by David P. Jordan to accept the Finance Committee FY ’17 4th quarter report, seconded by Kirby

Metoxen. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Motion by David P. Jordan to recess at 11:15 a.m. until 1:15 p.m., seconded by Brandon Stevens. Motion

carried unanimously: (2:25:40)

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Meeting called to order by Chairman Tehassi Hill at 1:18 p.m.

Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers, and Councilman Daniel

Guzman King not present.

Vice-Chairman Brandon Stevens arrives at 1:20 p.m.

D. CORPORATE BOARDS

1. Accept Oneida Airport Hotel Corporation FY ’17 4th quarter report (2:26:24)

Agent: Janice Skenandore-Hirth

Liaisons: Daniel Guzman King, Councilman; Kirby Metoxen, Councilman

Motion by Jennifer Webster to accept the Oneida Airport Hotel Corporation FY ’17 4th quarter report,

seconded by David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Motion by David P. Jordan to have the Oneida Airport Hotel Corporation work with the Secretary’s Office

to schedule a shareholder’s meeting as soon as possible, seconded by Kirby Metoxen. Motion carried

unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

2. Accept Oneida Golf Enterprise FY ’17 4th quarter report (2:32:36)

Agent: Janice Skenandore-Hirth

Liaison: Trish King, Tribal Treasurer

Motion by Jennifer Webster to accept the Oneida Golf Enterprise FY ’17 4th quarter report, seconded by

Ernie Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

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DRAFT

3. Accept Bay Bancorporation, Inc. FY ’17 4th quarter report (2:41:13)

President: Jeff Bowman

Liaison: Trish King, Tribal Treasurer

Motion by Brandon Stevens to accept the Bay Bancorporation, Inc. FY ’17 4th quarter report, seconded by

David P. Jordan. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

4. Accept Oneida ESC Group, LLC. FY ’17 4th quarter report (2:49:11)

Chair: Jackie Zalim

Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman

Motion by Jennifer Webster to accept the Oneida ESC Group, LLC. FY ’17 4th quarter report, seconded

by Ernie Stevens III. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

5. Accept Oneida Seven Generations Corporation FY ’17 4th quarter report (2:57:26)

Agent: Pete King III

Liaison: Brandon Stevens, Tribal Vice-Chairman

Motion by David P. Jordan to accept the Oneida Seven Generations Corporation FY ’17 4th quarter report,

seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

V. ADJOURN

Motion by David P. Jordan to adjourn at 1:53 p.m., seconded by Brandon Stevens. Motion carried

unanimously:

Ayes:

David P. Jordan, Kirby Metoxen, Ernie Stevens III, Brandon Stevens,

Jennifer Webster

Not Present:

Daniel Guzman King, Trish King, Lisa Summers

Minutes prepared by Heather Heuer, Information Management Specialist

Minutes approved as presented on ___________.

_________________________________

Lisa Summers, Secretary

ONEIDA BUSINESS COMMITTEE

Oneida Business Committee FY ’17 4th Quarter Reports Minutes - DRAFT of October 26, 2017

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 08 / 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Resolutions

Accept as Information only

Action - please describe:

Adopt resolution entitled Implementing Constitutional Amendments

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Statement of Effect

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Secretary

Primary Requestor/Submitter:

Lisa Liggins, Executive Assistant II

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

TO:

ONEIDA BUSINESS COMMITTEE

FROM: LISA SUMMERS, SECRETARY

RE:

OBC Resolution - Implementing Constitutional Amendments

______________________________________________________________________________________________

***BACKGROUND***

At the April 12, 2017, regular Business Committee meeting, the following action took place:

“Motion by Lisa Summers to formally disband the Constitutional Amendments Implementation team as

their work is complete; to direct Chairwoman Tina Danforth to provide copies of the signed letter to the

Oneida of the Thames and Oneida Indian Nation to the Tribal Secretary’s Office for record keeping

purposes; to direct the Legislative Operating Committee to ensure the Election Law amendments are

completed to come into compliance with the Constitution; and to direct the Tribal Secretary’s Office to

present the petition forms and necessary standard operating procedures to the Business Committee work

meeting in May 2017 for finalization, seconded by Tehassi Hill. Motion carried unanimously.”

In developing the standard operating procedures, the team determined that BC resolution should be developed

to identify what areas will be responsible for implementing Constitutional Amendments moving forward and

that this resolution define what duties must be carried out.

***REQUESTED ACTION***

Adopt resolution entitled Implementing Constitutional Amendments

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Resolution #

Implementing Constitutional Amendments

WHEREAS,

the Oneida Nation is a federally recognized Indian government and a treaty tribe

recognized by the laws of the United States of America; and

WHEREAS,

the Oneida General Tribal Council is the governing body of the Oneida Nation; and

WHEREAS,

the Oneida Business Committee has been delegated the authority of Article IV, Section 1,

of the Oneida Tribal Constitution by the Oneida General Tribal Council; and

WHEREAS,

on May 2, 2015, the Oneida membership voted at the Secretarial Election to amend the

Nation’s Constitution; and

WHEREAS,

on June 16, 2015, the United States Department of Interior, Bureau of Indian Affairs

approved by certification the amendments to the Nation’s Constitution; and

WHEREAS,

on February 11, 2016, the Interior Board of Indian Appeals denied the tribal member’s

appeal and upheld the Bureau of Indian Affairs certification of all the constitutional

amendments; and

WHEREAS,

the Nation’s Constitution, as amended, provides a process by which the Nation’s

Constitution and/or By-laws can be amended in the future; and

WHEREAS,

the Oneida Business Committee has determined there are administrative functions

related to amending the Nation’s Constitution; and

NOW THEREFORE BE IT RESOLVED, that the Records Management Department shall be responsible

for preserving the correct copy of the Official Constitution, and the Oneida Law Office shall be responsible

to provide copies of the supporting documents from the Bureau of Indian Affairs should any Tribal

member request a copy. The Oneida Law office shall further be responsible for amending the Oneida

Constitution after an amendment is approved by the Tribal membership according to Law.

BE IT FUTHER RESOLVED, that the Legislative Operating Committee, through the Legislative

Reference Office, shall be responsible to ensure that all laws, policies, and resolutions do not conflict with

a Constitutional amendment that is approved by the Tribal membership according to law, thereby making

any amendments that are necessary. They shall further create any new laws, policies, or resolutions and

create any new laws, policies, resolutions as a result of an approved Constitutional amendment as

approved by the Tribal membership according to Law.

BE IT FINALLY RESOLVED, that the Intergovernmental Affairs and Communications Department is

responsible to provide public notice to Tribal members of all Constitutional amendments that have been

approved by the Tribal membership according to law.

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

Statement of Effect

Implementing Constitutional Amendments

Summary

This Resolution identifies the administrative functions related to amending the Nation’s

Constitution.

Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office

Analysis by the Legislative Reference Office

Article VI of the Oneida Nation’s Constitution provides a process by which the Nation’s

Constitution and/or By-laws can be amended in the future. This Resolution describes the

administrative functions and responsibilities related to amending the Nation’s Constitution.

This Resolution requires that the Records Management Department be responsible for preserving

the correct copy of the official Oneida Nation Constitution.

The Oneida Law Office is responsible for providing copies of the supporting documents from the

Bureau of Indian Affairs to any member of the Nation who requests a copy. The Oneida Law

Office is also required to amend the Oneida Nation Constitution after an amendment is approved

by the membership of the Nation.

The Legislative Operating Committee, through the Legislative Reference Office, is responsible

for ensuring that laws, policies and resolutions do not conflict with an approved constitutional

amendment, that all necessary amendments to current laws, policies and resolutions are made,

and that any new laws, policies or resolutions that are needed based on constitutional amendment

are created.

The Resolution requires that the Intergovernmental Affairs and Communications Department

provide public notice to members of the Nation of all Constitutional amendments that have been

adopted.

Conclusion

Adoption of this Resolution would not conflict with any of the Nation’s laws.

Page 1 of 1

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 8

/ 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only

Action - please describe:

Approve the October 4, 2017 LOC meeting minutes

3. Supporting Materials

Report

Resolution

Contract

Other:

1. October 4, 2017 LOC meeting minutes

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

David P. Jordan, LOC Chairman

Primary Requestor/Submitter:

Jennifer Falck, LRO Director

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES

Business Committee Conference Room-2nd Floor Norbert Hill Center

October 04, 2017

9:00 a.m.

Present: Jennifer Webster, David P. Jordan, Daniel Guzman King, Kirby Metoxen, Ernie

Stevens III

Excused:

Others Present: Candice Skenandore, Clorissa Santiago, Jen Falck, Lee Cornelius, Leyne

Orosco, Rosa Laster, Wes Martin

Call to Order and Approval of the Agenda

1. Motion Daniel Guzman King to adopt the agenda; seconded by Kirby Metoxen,

Motion carried unanimously.

II.

Minutes to be approved

1. Motion by Jennifer Webster to approve the September 20, 2017 LOC Minutes and

send to the Business Committee for approval; seconded by Daniel Guzman King.

Motion carried with Kirby Metoxen abstaining.

III.

Current Business

1. Petition: Dallas-2017 Tri-Annual General Election (1:35 – 2:05)

Motion by Daniel Guzman King to approve the legislative analysis regarding the

Petition: Dallas- 2017 Tri-Annual General Election and forward to the Business

Committee for consideration; seconded by Kirby Metoxen. Motion carried

unanimously.

2. Petition: Graham- 2017 General Election (2:06 – 2:34)

Motion by Kirby Metoxen to approve the legislative analysis regarding the Petition:

Graham- 2017 General Election and forward to the Business Committee for

consideration; seconded by Daniel Guzman King. Motion carried unanimously.

3. Petition: Vandehei: Business Committee E-Polls (2:35-3:05)

Motion by Jennifer Webster to approve the legislative analysis regarding the Petition:

Vandehei- Business Committee E-polls and forward to the Business Committee for

consideration; seconded by Daniel Guzman King. Motion carried unanimously.

IV.

New Submissions

1. Petition: Dodge- Law Firm for GTC (3:08 – 3:58)

Motion by Daniel Guzman King to add the Petition: Dodge- Law Firm for GTC to the

active files list and assign Kirby Metoxen as the sponsor and direct the LRO to

provide a 45 day update by November 11, 2017; seconded by Kirby Metoxen. Motion

carried unanimously.

Legislative Operating Committee Meeting Minutes of October 04, 2017

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2. Petition: G. Powless-Banishment Law Resolution (3:59 – 4:44)

Motion by Jennifer Webster to add the Petition: G. Powless regarding Banishment

Law to the active files list with herself as the sponsor and direct the LRO to provide a

45 day update by November 11, 2017; seconded by Kirby Metoxen. Motion carried

unanimously.

Additions – None

(Note Ernie Stevens III arrived to the meeting at 9:05 a.m.)

VI.

Administrative Updates

1. Resolution: Defining the Comprehensive Housing Division: Landlord-Tenant

Law, Eviction & Termination Law, and Foreclosure Law E-Poll (4:59 – 5:40)

Motion by Ernie Stevens III to enter the E-poll dated September 20, 2017 regarding

the Resolution: Defining the Comprehensive Housing Division: Landlord-Tenant

Law, Eviction & Termination Law, Mortgage and Foreclosure Law into the record;

seconded by Daniel Guzman King. Motioned carried unanimously.

VII.

Executive Session

VIII. Adjourn

Motion by Kirby Metoxen to adjourn the October 04, 2017 Legislative Operating

Committee meeting at 9:06 a.m.; seconded by Jennifer Webster. Motion carried

unanimously.

Legislative Operating Committee Meeting Minutes of October 04, 2017

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ONEIDA NATION

P.O. Box 365

Oneida, WI 54115

MEMORANDUM

TO:

CC:

FR:

DT:

RE:

Finance Committee

Business Committee

Denise Vigue, Executive Assistant

October 30, 2017

E-Poll Results of: FC Meeting Minutes of October 30, 2017

An E-Poll vote of the Finance Committee was conducted to approve the

October 30, 2017 Finance Committee meeting minutes. The results of the

completed E-Poll are as follows:

E-POLL RESULTS:

There was a Majority 3 YES votes from Patrick Stensloff, Louise Cornelius,

and Larry Barton to approve the October 30, 2017 Finance Committee

Meeting Minutes. Daniel Guzman King abstained.

The minutes will be placed on the next BC agenda of Nov. 8, 2017 for

approval and the next Finance Committee agenda of Nov. 13, 2017 to

ratify this E-Poll action.

Yaw^ko

__________________________________________________________________________________________________________________________________________________________

* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall

constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any

meeting.

Finance Administration Office

Phone: 920- 869-4325

FAO@oneidanation.org

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ONEIDA FINANCE COMMITTEE

October 30, 2017 – 10:00 A.M.

Business Committee Executive Conference Room

REGULAR MEETING MINUTES

FC Members Present:

Patricia King, Treasurer/FC Chair

Louise Cornelius, Gaming General Manager

Larry Barton, CFO/FC Vice-Chair

Patrick Stensloff, Purchasing Director

Members Excused: Jennifer Webster, BC Council Member & Daniel Guzman King, BC Council

Member

Others Present: Marsha Danforth, Cheryl Danforth, Tim Skenandore, Dianne McLesterHeim, Shannon Davis and Denise Vigue, taking minutes

CALL TO ORDER: The meeting was called to order by the FC Chair at 10:01 A.M.

II.

APPROVAL OF AGENDA: OCTOBER 30, 2017

Motion by Louise Cornelius to approve the FC meeting agenda of Oct. 30, 2017 with two

ADD ON’s under Community Fund. Seconded by Larry Barton. Motion carried

unanimously.

III.

APPROVAL OF MINUTES: Oct. 16, 2017 (Approved via E-Poll on 10/17/17)

Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 10/17/17 approving

the 10/16/17 Finance Committee meeting minutes. Seconded by Larry Barton. Motion

carried unanimously.

IV.

TABLED BUSINESS: No Tabled Business

CAPITAL EXPENDITURES:

Northeast Asphalt Inc.

Tim Skenandore, Gaming Facilities

Amount: $192,570.00

Tim was present to discuss this contract: this is full replacement of asphalt at Packerland;

hoping to get approval so Gaming can schedule work with the vendor this year before

vendor closes for the season; otherwise work will have to be done in the spring. There

was a discussion over coordinated efforts by all departments with one vendor to obtain

best possible rates; this is on the FC work meeting agenda.

Motion by Larry Barton to approve the Northeast Asphalt Inc. sole source contract in the

amount of $192,570.00. Seconded by Louise Cornelius. Motion carried unanimously.

VI.

COMMUNITY FUND:

1-a. ADD ON: Amend CF SOP.s (funds) to reflect GTC Directive of 10/8/17.

Patricia King, Treasurer & FC Chair

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Motion by Louise Cornelius to amend the Community Fund Standard Operating

Procedures for funding to reflect the GTC Directive given on 10/8/17 to increase funding

limits for individual requests to $500.00. Seconded By Patrick Stensloff. Motion carried

unanimously.

1-b. CF Monthly Update Report – Nov. 2017

Denise Vigue, Finance

Motion by Larry Barton to approve the Community Fund Update Report for November

2017. Seconded by Patrick Stensloff. Motion carried unanimously.

Green Bay Cheer class fees

Tana Aguirre for daughter, Riley

Amount: $500.00

Motion by Larry Barton to approve from the Community Fund the Green Bay Cheer class

fees for the daughter of the requestor in the amount of $500.00. Seconded by Patrick

Stensloff. Motion carried unanimously.

Volleyball Club fees

Sylvia Cornelius for daughter, Hannah

Amount: $500.00

Motion by Louise Cornelius to approve from the Community Fund the Volleyball Club

fees for the daughter of the requestor in the amount of $500.00. Seconded by Patrick

Stensloff. Motion carried unanimously.

Tri-County Gymnastics fees

Tonya Webster for daughter, Justice

Amount: $500.00

Motion by Louise Cornelius to approve from the Community Fund the Tri-County

Gymnastics fees for the daughter of the requestor in the amount of $500.00. Seconded

by Larry Barton. Patrick Stensloff abstained. Motion carried.

Better Body Fitness Registration

Angelina Sunshine Bain

Amount: $132.00

Motion by Larry Barton to approve from the Community Fund the Better Body Fitness

Registration fees in the amount of $132.00. Seconded by Louise Cornelius. Motion

carried unanimously.

Madeline Graves Gymnastics class fees

Barbara Swift for daughter Victoria

Amount: $500.00

Motion by Larry Barton to approve from the Community Fund the Madeline Graves

Gymnastics class fees for the daughter of the requestor in the amount of $500.00.

Seconded by Patrick Stensloff. Motion carried unanimously.

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U14 Ray Allen Select Travel Basketball Team fees

Tanya Danforth for son, David

Amount: $500.00

Motion by Larry Barton to approve from the Community Fund the U14 Ray Allen Select

Travel Basketball Team fees for the son of the requestor in the amount of $500.00.

Seconded by Patrick Stensloff. Motion carried unanimously.

Blanket Sharing Program

Latsiklanunha Hill, OPD

Amount: 10 Cases

This is the second year for this event made possible through a grant.

Motion by Larry Barton to approve from the Community Fund ten (10) Cases of CocaCola Product to be used at the OPD Blanket Sharing Program. Seconded by Louise

Cornelius. Motion carried unanimously.

Oneida Community Thanksgiving Feast

Brian Doxtator

Amount: 20 Cases

Motion by Louise Cornelius to approve from the Community Fund twenty (20) Cases of

Coca-Cola Product to be used at the Oneida Community Thanksgiving Feast. Seconded

by Patrick Stensloff. Motion carried unanimously.

10. G.B. Area Youth Hockey Assn fees

Megan White for son, Cullen

Amount: $500.00

Motion by Patrick Stensloff to approve from the Community Fund the Green Bay Area

Youth Hockey Association fees for the two sons of the requestor in the amount of

$500.00 each. Seconded by Larry Barton. Motion carried unanimously.

11. G.B. Area Youth Hockey Assn fees

Megan White for son, Brayden

Amount: $500.00

- See motion in CF request #10.

12. Tri-City Gymnastics fees

Louis Cottrell for daughter, Cameron

Amount: $500.00

Motion by Larry Barton to approve from the Community Fund the Tri-County

Gymnastics fees for the two daughters of the requestor in the amount of $500.00 each.

Seconded by Louise Cornelius. Motion carried unanimously.

13. Tri-City Gymnastics fees

Louis Cottrell for daughter, Chloe

Amount: $500.00

- See motion in CF request #12.

14. Seymour Fast Pitch Training fees

Jermaine Webster for daughter, Aaliyah

Amount: $500.00

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Motion by Larry Baton to approve from the Community Fund the Seymour Fast Pitch

Training fees for the daughter of the requestor in the amount of $500.00. Seconded by

Louise Cornelius. Motion carried unanimously.

15. STARZ Academy Gymnastics class fees

Jolina Silva for daughter, Lavinia

Amount: $500.00

Motion by Louise Cornelius to approve from the Community Fund the STARZ Academy

Gymnastics class fees for the daughter of the requestor in the amount of $500.00.

Seconded by Patrick Stensloff. Motion carried unanimously.

16. AAU Basketball Registration

Cheryl Danforth for daughter, Kaya

Amount: $500.00

Both Mother and grandmother were present, just in case of questions on this request.

Motion by Larry Barton to approve from the Community Fund the AAU Basketball

registration fees for the daughter of the requestor in the amount of $500.00. Seconded

by Louise Cornelius. Motion carried unanimously.

17. Middle School Box LAX Tournament fees

Jeremy VandeHei for son, Nelson

Amount: $500.00

Motion by Larry Barton to approve from the Community Fund the Team WI Box

Lacrosse Tournament fees for the son of the requestor in the amount of $500.00.

Seconded by Patrick Stensloff. Motion carried unanimously.

18. Team WI Box Lacrosse Tournament fees

William King for son, Hudson

Amount: $500.00

Motion by Patrick Stensloff to approve from the Community Fund the Team WI Box

Lacrosse Tournament fees for the son of the requestor in the amount of $500.00.

Seconded by Larry Barton. Motion carried unanimously.

19. ADD ON: Team WI Box Lacrosse Tournament fees

Tricia Danforth for nephew, Donavan

Amount: $500.00

Motion by Louise Cornelius to approve from the Community Fund the Team WI Box

Lacrosse Tournament fees for the nephew of the requestor in the amount of $500.00.

Seconded by Larry Barton. Motion carried unanimously.

VII.

NEW BUSINESS:

Technical Security Integration Inc. (TSI)

Shannon Davis, OGC-Surveillance

Amount: $65,340.00

Shannon was present to discuss this request: this is for a maintenance agreement for

surveillance equipment on older and new systems; this was not known until after the

budget was prepared; this is an unbudgeted expense; need to get some guidance on how

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to fund. FC suggests this be approved and taken out of original line in OGC budget; it will

show a negative variance at the end of the year.

Motion by Larry Barton to approve the unbudgeted Technical Security Integration Inc.

(TSI) sole source contract in the amount of $65,340.00. Seconded by Patrick Stensloff.

Motion carried unanimously.

FY18 Blanket PO- Walgreens

Dianne McLester-Heim, OCHC

Amount: $56,000.00

Dianne was present to discuss this request: amount is same as last year, but they did

have to come back to ask for an increase; after discussion the FC suggests amended

request amount be approved and requestor is to send appropriate information to Patrick

Stensloff so he can make changes in the system with a copy to FC contact.

Motion by Larry Barton to approve the amended amount for the FY18 Blanket for the

Walgreens sole source contract in the amount of $72,000.00 and requestor will submit

changes to Purchasing and Finance. Seconded by Patrick Stensloff. Motion carried

unanimously.

VIII.

EXECUTIVE SESSION: None

IX.

FOLLOW UP: None

FYI and/or THANK YOU:

FYI: IGT – WOP (2) Gold Spin

David Emerson, Gaming Slots

Motion by Larry Barton to accept the IGT (2) WOP Gold Spin information as FYI.

Seconded by Patrick Stensloff. Motion carried unanimously.

XI.

ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Larry Barton. Motion

carried unanimously. Time: 10:35 A.M.

Minutes taken & transcribed by:

Denise Vigue, Executive Assistant to the CFO

& Finance Committee Contact/Recording Secretary

Finance Committee-E-Poll Minutes Approval Date:

October 30, 2017

Oneida Business Committee’s FC Minutes Approval Date:

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Finance Committee Meeting Minutes of Oct. 30, 2017

Public Packet

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 08 / 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Standing Committees

Accept as Information only

Action - please describe:

Motion to accept the September 14, 2017 Quality of Life meeting minutes.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. 9/14/17 QoL meeting minutes

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Brandon Stevens, Vice-Chairman

Primary Requestor/Submitter:

Cathy Bachhuber, Executive Assistant

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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Quality of Life Committee

Meeting Minutes for September 14, 2017

Present: Tehassi Hill, Kirby Metoxen, Brandon Stevens, Ernest Stevens III, Lisa

Summers

Others present: Danelle Wilson, Nathan King, Bobbie Webster, Dr. Ravinder Vir, Rosa

Laster, Eric Boulanger, Latsiklanunha Hill, Mandy Schneider, Tina Jorgensen, Melinda

J. Danforth, Brandon Wisneski, Larry Barton, Brian Doxtator, Cathy Bachhuber

Call to Order and Roll Call

Meeting called to order by Tehassi Hill [2014-2017 QOL Vice-Chair] at 8:36 a.m.

II.

Approval of the agenda

Motion by Brandon Stevens to approve the agenda with three additions: VII.A.

Community Health Assessment; VII.B. Tribal Orientated Policing Strategies (TOPS);

and VIII.C. Suicide Academy, seconded by Ernest Stevens III. Motion carried

unanimously.

A. QOL Chair

Brandon Stevens agreed to be the Chair of the Quality of Life Committee for the 20172020 term.

B. QOL Vice-Chair

Ernest Stevens III agreed to be the Vice-Chair of the Quality of Life Committee for the

2017-2020 term.

Note: QOL Chair Brandon Stevens began chairing the meeting.

III.

Approval of Meeting Minutes

A. July 31, 2017 Quality of Life meeting minutes

Motion by Tehassi Hill to approve the July 31, 2017, Quality of Life meeting minutes,

seconded by Ernest Stevens III. Motion carried unanimously.

IV.

Unfinished Business

A. Tribal Action Plan Update – Mandy Schneider

Excerpt from July 31, 2017 Quality of Life Meeting: Motion by Tehassi Hill to accept the

update, seconded by Brandon Stevens. Motion carried unanimously.

Excerpt from June 15, 2017 Quality of Life Meeting: Motion by Trish King to accept the

verbal updated and have QOL Chair Fawn Billie’s office follow up with the transition team to

include a Tribal Action Plan (TAP) update, seconded by Brandon Stevens. Motion carried

unanimously.

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Excerpt from May 11, 2017 Quality of Life Meeting: Motion by Brandon Stevens to accept

the verbal update as an FYI, seconded by Trish King. Motion carried unanimously.

Excerpt from April 20, 2017 Quality of Life Meeting: Motion by Trish King to support the

TAP Resolution moving forward for BC adoption, seconded by Brandon Stevens. Motion

carried unanimously.

Excerpt from March 9, 2017 Quality of Life Meeting: Motion by Tehassi Hill to have the

Tribal Action Plan (TAP) team bring back a status and needs report to the April 13 Quality of

Life meeting, seconded by Brandon Stevens. Motion carried unanimously.

Motion by Ernie Stevens III to approve the Tribal Action Plan update, seconded by

Tehassi Hill. Motion carried unanimously.

B. Fitbit Proposal – Tina Jorgenson, Wellness Committee

Excerpt from June 15, 2017 Quality of Life Meeting: Motion by Brandon Stevens to have

Tina Jorgenson, Wellness Committee, come back in September to QOL with a Fitbit proposal,

seconded by Trish King. Motion carried unanimously.

Motion by Tehassi Hill to accept the Fitbit proposal update as FYI, seconded by Ernest

Stevens III. Motion carried unanimously.

Note: Item will be added to future agendas as a subset of the Wellness Council of

America updates.

C. Drug Identification Training and Community Drug Awareness Update

Motion by Tehassi Hill to accept the verbal update on the Drug Identification training

and Community Drug Awareness presentation, seconded by Ernest Stevens III. Motion

carried unanimously.

New Business

A. Wellness Council Update – Wellness Committee

Exercise at Work

Motion by Tehassi Hill to accept the Wellness Council update on the Exercise at Work

and Webpage and defer the Wellness Council of America presentation to the next

Quality of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously.

ii.

Webpage

Motion by Tehassi Hill to accept the Wellness Council update on the Exercise at Work

and Webpage and defer the Wellness Council of America presentation to the next

Quality of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously.

iii.

Wellness Council of America

Motion by Tehassi Hill to accept the Wellness Council update on the Exercise at Work

and Webpage and defer the Wellness Council of America presentation to the next

Quality of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously.

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VI.

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Reports

A. QOL 2014-2017 End of Term Report

Motion by Ernest Stevens III to accept the QOL 2014-2017 End of Term Report as a

FYI, seconded by Tehassi Hill. Motion carried unanimously.

VII.

Additions

A. Community Health Assessment – Eric Krawczyk, Tina Jorgensen

Motion by Kirby Metoxen to defer the Community Health Assessment to the next Quality

of Life meeting, seconded by Ernest Stevens III. Motion carried unanimously.

B. Tribal Orientated Policing Strategies (TOPS) – Eric Boulanger

Motion by Ernest Stevens III to support the Tribal Orientated Policing Strategies (TOPS)

event and assign Ernest Stevens III as the sponsor, seconded by Tehassi Hill. Motion

carried unanimously.

C. Suicide Academy – Dr. Ravinder Vir

Motion by Ernest Stevens III to accept the update on the zero suicide initiative,

seconded by Tehassi Hill. Motion carried unanimously.

VIII.

Adjourn

Motion by Ernest Stevens III to adjourn at 11:09 a.m., seconded by Kirby Metoxen.

Motion carried unanimously.

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

10 I 31

I 17

2. General Information:

Session:

[g) Open D Executive- See instructions for the applicable laws, then choose one:

AgendaHeader:

~~A~p_p_o_in_t_m_e_n_ts______________________________________________________~l·

D Accept as Information only

[g) Action - please describe:

Approve recommendation to appoint Carmelita Escamea to the Pardon & Forgiveness Screen Committee

and to approve request to post two (2) remaining vacancies.

3. Supporting Materials

D Report

D Contract

D Resolution

[g) Other:

l.IMemo

D Business Committee signature required

4. Budget Information

D Budgeted -Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor/Liaison:

~~T_e_ha_s_s~iH_i_II_,C_h_a_ir_m_a_n~--------------------------------------~

Primary Requestor/Submitter:

Laura Laitinen-Warren, Senior Policy Advisor

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

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Oneida Nation

Oneida Business Committee

PO Box 365 • Oneida, WI 54155·0365

onelda-nsn.gov

r-'\

:fXlODOD=

ONEIDA

Memorandum

To:

Oneida Business Committee

From: Tehassi Hill

f /1

Date: October 3 l, 20 17

Re:

Pardon & Forgiveness Screen Committee

There are two (2) applicants for three (3) vacancies on the Pardon & Forgiveness Screen

Committee. The applicants are:

Patricia Powless

Carmelita Escamea

The candidates are qualified to serve. In accordance with Article VI, Section 6-2 of the

Comprehensive Policy Governing Boards, Committees and Commissions, I recommend

Carmelita Escamea be appointed to the Pardon & Forgiveness Screen Committee.

A good mind. A good heart. A strong fire.

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 8

/ 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Activation of FY2018 CIP Funds for #23-005 Residential Home Sites.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. CIP Budget Activations 2018

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Troy Parr, Asst. Division Director/Development

Primary Requestor/Submitter:

Paul Witek, Senior Tribal Architect / Engineering Dept.

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Fawn Cottrell, Contract Processor / Engineering Dept.

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose:

The project team is seeking activation of the project's allocated CIP funding in order to continue the project

development.

Background:

The approved project is to provide residential homes sites on Tribal owned parcels of land for tribal members to

build homes. The tribal members will utilize the Home Builders Opportunity (HBO) program administered by the

Division of Land Management (DOLM) to allocate the parcels. This project will only develop the needed

infrastructure/subdivisions, not build any houses. The project is a multiple site project, and will be phased over a

number of years.

Sub-Projects under this project include:

- Beechtree Lane Extension - Complete, created 7 HBO lots.

- Residential Development - FG - Underway, will create 4 HBO lots along Seminary Road.

- Green Valley - team evaluating adding 4 HBO lots

- Maple Leaf West - team evaluating creating approximately 20 HBO & OHA lots

- Uskah Village - team evaluating creating 30 to 40 HBO & OHA lots

- additional sites being reviewed

The project's CIP Package was approved by the Business Committee on March 23, 2005 and the CIP Package

Amendment on October 28, 2015.

The project has partial funding from the approved FY2014 CIP Budget and has an allocation in the FY2018 CIP

Budget. Additional funding will be requested in subsequent fiscal years. The team has been taking advantage of

funding from Tribal Transportation Program and Indian Health Service to supplement the CIP funding.

Action Requested:

1. Activation of $400,000 from the approved FY2018 CIP Budget for CIP #23-005 Residential Home Sites.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

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CIP BUDGET ACTIVATIONS 2018

Revised:

Date

Activation

Approved

Unactivated

Balance

Project Title

CIP $ App'd

FY 2018

23-005

Residential Home Sites

400,000

05-013

Elder Services / Apartments

Improvements

1,875,000

07-002

SSB Remodeling - Phase V

550,000

07-013

Maple Sugar Camp

30,000

15-003

NHC Remodeling - Phase VIII

311,000

16-005

Casino Exterior Enhancements

805,000

16-008

O.F.F. Facility Improvements

207,000

Project No.

Activated

Amount

10/19/17

Notes

TOTALS:

4,178,000

Adjustments

Notes:

A. Funding source: Tribal Contribution

G:\CIP\Budget Activations

Oneida Nation

ENGINEERING DEPARTMENT

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

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

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

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

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



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Elder Service / Apartment

Improvements

CIP #05-013

CIP PACKAGE

September 21, 2016

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CIP #05-013

Project Client: Elder Services Program

Project Team:

Florence Petri   

Program Director

Tina Pospychala  

Assistant Program Director

Corinne Robelia - Zhuckkahosee

   

Lois Strong

Apartment Manager

Pat Lassila

ONCOA

Jeff Witte

Project Planner - Planning Dept.

Dan W. Skenandore

Project Manager - Engineering Dept.

Paul J. Witek

Senior Tribal Architect - Engineering Dept.

ONCOA

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CIP #05-013

Table of Contents

PROJECT EXECUTIVE SUMMARY................................................................................................5

I. Needs Assessment and Project Justification.............................................................................7

II.

Business Plan ...........................................................................................................................7

III. Management Plan....................................................................................................................8

IV. Facility Concept and Space Requirements ...........................................................................9

Site Selection Criteria .............................................................................................................9

VI. Environmental .........................................................................................................................9

VII. Budget Estimate.......................................................................................................................9

VIII.

Financial Plan ....................................................................................................................12

IX. Communication Plan.............................................................................................................12

Project Time Line..................................................................................................................13

XI. Appendix ................................................................................................................................14

Site Plan...................................................................................................................................14

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CIP #05-013

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CIP #05-013

PROJECT EXECUTIVE SUMMARY

Project Title: Elder Services / Apartment Improvements

Project Description:

The proposed project is to make essential improvements to the Lee McLester Elder Services

Complex to ensure a safe and secure environment. The current facility has outside surface parking

with no coverage for tenant vehicles or for entry into the apartments by Oneida Elders, creating

health and safety, quality of life, security issues.

(see page 7 of CIP Package)

The project proposes options for addressing the facility deficiencies. The options are:

Base Scope – construction of the tenant garages with storage space, associated site work and

landscaping.

Option 1 – includes all work identified in Base Scope and adds a building addition for storage

areas for Loan Closet and Home Chore Program.

(see page 9 of CIP Package)

Management/Business Plan:

We do not anticipate any changes to the current management structure as a result of this project.

Current staffing will remain the same. The project will not require additional staff from other

Tribal Departments to serve the proposed improvements.

(see page 7 of CIP Package)

Site Selection:

Improvements will be on existing site of Lee McLester Elder Complex Apartments and Services.

(see page 9 of CIP Package)

Project Budget Estimates: (also see page 9,10 and 11 of CIP Package)

Base Scope:

Soft & Misc. Costs:

Construction:

Furniture, Fixtures & Equipment (FFE):

Contingency:

12%

Total (rounded):

$191,400

$980,200

$21,000

$143,100

$1,336,000

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CIP #05-013

Option 1:

Soft & Misc. Costs:

Construction:

Furniture, Fixtures & Equipment (FFE):

Contingency:

12%

Total (rounded):

$277,500

$1,423,100

$27,000

$207,300

$1,935,000

Financial Plan:

Partial funding for this project was included in approved FY 2015 CIP Budget with the remaining

funding need being requested in the FY 2017 and/or FY 2018 CIP budget.

(see page 12 of CIP Package)

Communication Plan:

The standard process will be used for communicating the project status to the community.

(see page 12 of CIP Package)

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CIP #05-013

Needs Assessment and Project Justification

A. Introduction: The proposed project is to make essential garage and storage space

improvements to the Lee McLester Elder Apartment Complex to ensure a safe and secure

environment for Oneida Elders and improve their quality of life.

B. Present Facilities: The current facility has outside surface parking for its residents, with

no coverage for tenant vehicles.

C. Problem:

1. Elder Apartments

a) The current independent living elder apartments do not have garage space

for tenants or covered walkway to tenant apartments. This condition increases

their chance of falling and is not secure. Tenant vehicles parked outside have

been vandalized, had license plates stolen, fuel theft, etc.

b) The existing building is located on top of a hill and can be extremely

windy with harsh weather conditions. Elderly are especially susceptible to

health problems caused by these conditions.

2. Home Chores

a) Current Home Chores garage is located off site and beyond repair.

Equipment has to be stored outside because the current building is too small.

Vandalism is an ongoing problem and homeless persons have been found in

the vestibule on occasion. Home chore crew has to go off site and travel

time takes away from valuable service related activities.

3. Storage

a) There is a lack of storage space for the Loan Closet Program depriving

Tribal Elders of quality of life items such as wheel chairs, shower chairs and

portable ramps. Elder services simply can’t purchase needed items because

of the lack of storage space and his currently renting space off site.

4. Landscaping

a) There is sparse landscaping between apartment court yards depriving

resident’s access to nature and birds, wind protection and improved quality

of life.

II.

Business Plan

A. The Elder Services Program is a tribal service entity not structured to accumulate profits,

therefore, a Business Plan is not applicable for this project per the Capital Improvement

Process.

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CIP #05-013

B. While the program is a tribal service entity, it does collect rent for the apartments. It is

anticipated that the resident’s current lease rate will be amended to include the garage assigned

to their unit. Raising the current monthly rent from $370.00 to $400.00 to include the added

amenity would generate $10,400.00 of additional yearly revenue for the Elder Apartments.

III. Management Plan

A. Management: The current program is managed by the Elder Services Program Director

and support staff; no changes to the management structure are anticipated due to this

project. Tenants will be responsible for keeping their garage storage area clean and

orderly. These terms will be stated in their lease and enforced by annual inspections.

B. Organizational Chart:

C. Staffing, Requestor: Current staffing will not change as a result of this project.

D. Staffing, Service Departments: The tribal service departments that are impacted by this

project include the following. Their need for additional staffing due to this project is

noted:

DPW – Facilities (no additional position(s) needed)

DPW – Grounds keeping (no additional position(s) needed)

Custodial (no additional position(s) needed)

MIS (no additional position(s) needed)

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CIP #05-013

IV.

Facility Concept and Space Requirements

A. The project proposes two options for addressing the facility deficiencies identified in

Section I of this CIP package. The options are:

1. Base Scope - the Base Scope will be to construct garages with storage at the west

end of each of the independent living apartment wings (see site plan in appendix).

The garages will include secured interior access to and from the elder apartments

and will have one stall for each apartment. Site work associated with the garage

addition and related landscaping is included in the base project scope.

2. Option 1 – includes the work included in Base Scope, and adds the construction of

a building addition of approximately 4,000 sq. ft. to accommodate the storage

needs of the Loan Closet (quality of life items e.g. walkers) and Home Chore

Program (plows, lawnmowers and shovels). The building addition is proposed for

the area east of apartment wings C and D (see site plan in appendix).

B. Consistent with the Oneida Design Standards, it is our intention to utilize sustainable

design principals on this project. Meaning, we will design, construct, and operate the

building to minimize negative impacts to the natural environment and health, while

optimizing long-term costs.

Site Selection Criteria

A. Improvements will be on the existing site of the Lee McLester Elder Complex

Apartments and Services, located on Overland Road.

VI.

Environmental

A. An Environmental Assessment will be initiated once the project has been approved and

the design is at a stage where there is sufficient information to request the assessment.

VII. Budget Estimate

A. The following pages include the project’s budget estimates. Several options are presented

to allow some flexibility for determining scope based upon available funds. The options

are:

1. Base Scope - construction of the tenant garages with storage, associated site work

and landscaping.

2. Option 1 – includes all work identified in Base Scope and adds building addition

for storage areas for Loan Closet and Home Chore Program.

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CIP #05-013

VIII. Financial Plan

A. Tribal Financing: - It is proposed to fund this project through the tribal CIP Budget. with

the balance being requested in the.

1. Partial funding for this project was included in approved FY 2015 CIP Budget in

the amount of $48,000.

2. The remaining funding will be requested in the FY 2017 and/or FY 2018 CIP

Budgets. Remaining funding need is:

a) Base Scope:

$ 1,288,000

b) Option 1:

$ 1,887,000

B. The Project Team has been researching possible grant opportunities for the project and

has identified the following potentials:

1. None.

IX.

Communication Plan

A. Information included in a communication plan for this project will include:

1. CIP project number

2. Project title

3. Project Manager (including: phone, fax numbers and e-mail address)

4. Project phase (identify process followed: CIP, etc.)

5. % of Phase completed

6. Brief description of the project scope

7. Project budget amount

8. Project schedule (identify if community meeting will be held)

B. The Project Information will be communicated to the community and staff as follows:

1. Weekly status reports - Monday 8:30 AM at LBDC conference room (Project

Manager)

2. Community Meetings – No community meetings are planned for this project.

3. Quarterly reports Tribal publications including: Kalihwisaks (Senior Tribal

Architect)

4. Quarterly reports on Oneida website and on Oneida Intranet (Senior Tribal

Architect)

5. Ground breaking and dedication ceremonies scheduled with the events

coordinator (Project Manager / Business Unit Manager)

6. Periodic articles in the Kalihwisaks based upon the specific needs of the project.

(Project Manager)

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CIP #05-013

Project time line

   

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Elder Services / Apartments Improvements - CIP #05-013

Task Name

CIP Phase I - CIP Request

Duration

33 days

Assemble CIP Package

33 days

Client Division Director Approval

1 day

CIP Phase II - Project Ranking & Approval

289 days

CIP Package to required dept./ committees

8 wks

All comments addressed by Project Team

1 day

Project hold for budget approval

48 wks

CIP Package to OBC

8 days

OBC Approval

0 days

CIP Phase III - A/E Contract Approval & Design

2017

2018

2019

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar A

11/8

165 days

Draft A/E RFP

2 wks

Release RFP

3 wks

Review Proposals

1 wk

Interviews & Contract Negotiation

3 wks

Contract Award

3 wks

Schematic Design (SD)

4 wks

Engineering Dept. Document Review

1 wk

Design Development (DD)

4 wks

Engineering Dept. Document Review

1 wk

Construction Documents (CD)

8 wks

Engineering Dept. Document Review

2 wks

A/E Incorporates Owner review comments

1 wk

CIP Phase IV - Project Bidding & Construction

145 days

Bidding and Negotiation

4 wks

Contract Award

3 wks

Construction

20 wks

Substantial Completion

0 days

1/9

Final Completion

2 wks

Oneida Engineering Department

Date: Tue 10/31/17

05-013 Schedule

1:43 PM

Task

Inactive Task

Manual Summary

Split

Inactive Task

Start-only

Milestone

Inactive Milestone

Finish-only

Summary

Inactive Summary

Progress

Project Summary

Manual Task

Deadline

External Tasks

Duration-only

External Milestone

Manual Summary Rollup

Page 1

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CIP #05-013

XI.

Appendix

A. Site Plan

PRELIMINARY

NOT FOR CONSTRUCTION

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Oneida Nation

Engineering Department

Memo

To:

Oneida Business Committee

From:

Dan W. Skenandore – Project Manager

CC:

Project Team

Date:

11/30/2016

Re:

Elder Services / Apartments Improvements CIP #05-013

The following are the project teams responses to the comments received from the various review entities

regarding the Capital Improvement Process (CIP) Package for this project.

Arts Board

Comment:

None.

Response:

N/A

Environmental Health & Safety Division

Comment:

None.

Response:

N/A

Environmental Resource Board

Comment:

Approval is contingent upon gaining approval of environmental assessment and passage of the

2018 budget by GTC.

Response:

All proper steps will be taken to get environmental assessment assembled and approved.

Project will wait for budget approval before starting.

Facilities Management Team

Comment:

None.

Response:

N/A

Facilities Planning Committee

Comment:

None.

Response:

N/A

Finance Division

Comment:

None.

Response:

N/A

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Elder Services / Apartments Improvements

CIP #05-013

Land Commission

Comment:

None.

Response:

N/A

Planning Department

Comment:

None.

Response:

N/A

Utilities Department

Comment:

None.

Response:

N/A

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CIP BUDGET ACTIVATIONS 2015

Project No.

05-013

Project Title

Revised:

CIP $ App'd

FY 2015

Activated

Amount

07-002

Elder Services / Apartments

Improvements

SSB Remodeling - Phase V

50,000

14-002

Cemetery Improvements

25,000

14-013

Early Head Start Facility

14-014

15-003

Oneida Golf Enterprise

Remodel - Phase II

NHC Remodeling - Phase VIII

15-004

Business Park Storm Water

TOTALS:

Adjustments

15-003

NHC Remodeling - Phase VIII

Date

Activation

Approved

48,000

Unactivated

Balance

11/30/15

Notes

48,000

11/25/15

25,000

04/08/15

1,961,000

05/13/15

235,000

08/26/15

870,000

02/11/15

A,B

250,000

11/10/15

3,439,000

3,391,000

-300,000

48,000

02/11/15

570,000

Notes:

A. Funding source: Tribal Contribution

B. $300,000 being activated from NHC Remodeling - Phase VIII #15-003 and transferred to SEOTS Community

Center #11-002.

G:\CIP\Budget Activations 2015

Oneida Tribe of Indians of Wisconsin

ENGINEERING DEPARTMENT

Public Packet

Page 84 of 247

CIP BUDGET ACTIVATIONS 2018

Revised:

Date

Activation

Approved

Project Title

CIP $ App'd

FY 2018

23-005

Residential Home Sites

400,000

05-013

Elder Services / Apartments

Improvements

1,875,000

07-002

SSB Remodeling - Phase V

550,000

07-013

Maple Sugar Camp

30,000

15-003

NHC Remodeling - Phase VIII

311,000

16-005

Casino Exterior Enhancements

805,000

16-008

O.F.F. Facility Improvements

207,000

Project No.

Activated

Amount

Unactivated

Balance

10/19/17

Notes

TOTALS:

4,178,000

Adjustments

Notes:

A. Funding source: Tribal Contribution

G:\CIP\Budget Activations

Oneida Nation

ENGINEERING DEPARTMENT

Public Packet

Page 85 of 247

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 8

/ 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Activation of FY2018 CIP Funds for #07-002 SSB Remodeling - Phase V.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Project Budget Estimate

2. CIP Budget Activations 2018

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Troy Parr, Asst. Division Director/Development

Primary Requestor/Submitter:

Paul Witek, Senior Tribal Architect / Engineering Dept.

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Fawn Cottrell, Contract Processor / Engineering Dept.

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose:

The project team is seeking activation of the project's allocated CIP funding in order to continue the project

development.

Background:

The approved project is a continuation of the various remodeling/upgrades of the existing facility. The project

will address, in stages: building code, life safety, asbestos abatement, functional issues and operational

inefficiencies. The project outcome will be an energy efficient, functional, healthy, safe and comfortable

environment for the Social Services Building occupants and clients.

Stage 1 completed the boiler replacement. The current Stage of this Phase of the project will involve

replacement of original electrical switch gear, panels and generator. Subsequent Stages will be developed as

budget is available.

The project's CIP Package was approved by the Business Committee on May 10, 2017.

The project has partial funding from the approved FY2017 CIP Budget and has an allocation in the FY2018 CIP

Budget. Additional funding will be requested in subsequent fiscal years.

Action Requested:

1. Activation of $550,000 from the approved FY2018 CIP Budget for CIP #07-002 SSB Remodeling - Phase V.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Public Packet

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PROJECT BUDGET ESTIMATE

PROJECT NAME: SSB Remodel - Phase V - Electrical Upgrades

PROJECT No.:

07-002

Stage 2

May 22, 2017

DATE:

SOFT and MISCELLANEOUS COSTS

Engineering Dept. Fees

Architect / Engineer Fees & Reimbursables

Soil Borings, Testing and Surveys

Agency Review and Approval Fees

Insurance - Builders Risk

Archaeological Survey & Site Monitoring

31,300

47,600

2,000

400

covered by property insurance

Sub-total:

CONSTRUCTION

Utility Relocation/Extension

General Requirements

Site Work & Landscape

Construction - General Renovation

Construction - Electrical System

81,300

32,500

35,000

290,000

Sub-total:

Oneida Preference Amount

Sustainable Design Premium

Inflation Factor:

1 years

3% per year

357,500

27,950

11,564

Sub-total:

FIXTURES, FURNISHINGS AND EQUIPMENT

Division 10 - Specialties

Division 11 - Equipment

Division 12 - Furnishings

Division 27 - Communications

Division 28 - Electronic Safety & Security

TOTAL:

Contingency:

Finance Costs:

397,000

Sub-total:

15.0%

0.0%

478,300

71,700

ESTIMATED TOTAL PROJECT BUDGET:

G:\ENG\Projects\07-002 SS Bldg Remodel Phase V\Budget Estimates\07-002 Project Budget Estimate

$ 550,000

Oneida Nation

ENGINEERING DEPARTMENT

Public Packet

Page 88 of 247

CIP BUDGET ACTIVATIONS 2018

Revised:

Date

Activation

Approved

Unactivated

Balance

Project Title

CIP $ App'd

FY 2018

23-005

Residential Home Sites

400,000

05-013

Elder Services / Apartments

Improvements

1,875,000

07-002

SSB Remodeling - Phase V

550,000

07-013

Maple Sugar Camp

30,000

15-003

NHC Remodeling - Phase VIII

311,000

16-005

Casino Exterior Enhancements

805,000

16-008

O.F.F. Facility Improvements

207,000

Project No.

Activated

Amount

10/19/17

Notes

TOTALS:

4,178,000

Adjustments

Notes:

A. Funding source: Tribal Contribution

G:\CIP\Budget Activations

Oneida Nation

ENGINEERING DEPARTMENT

Public Packet

Page 89 of 247

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 8

/ 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Activation of FY2018 CIP Funds for #07-013 Maple Sugar Camp.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. CIP Package Amendment #07-013

2. CIP Budge Activations 2018

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Troy Parr, Asst. Division Director/Development

Primary Requestor/Submitter:

Paul Witek, Senior Tribal Architect / Engineering Dept.

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Fawn Cottrell, Contract Processor / Engineering Dept.

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Public Packet

Page 90 of 247

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose:

The project team is seeking activation of the project's allocated CIP funding in order to continue the project

development.

Background:

The project can generally be described as a 600 sq. ft. building to allow continued harvesting and processing of

the maple sap from the Norbert Hill Center woods and provide long-term stability for the process.

Construction has begun with donated materials and labor, but additional materials and equipment is needed.

The project's CIP Package was approved by the Business Committee on February 20, 2008. Revisions to the

project since that approval are denoted in the attached CIP Package Amendment.

Action Requested:

1. Activation of $30,000 from the approved FY2018 CIP Budget for CIP #07-013 Maple Sugar Camp.

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2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Public Packet

Page 91 of 247

Maple Sugar Camp

CIP #07-013

CIP PACKAGE

AMENDMENT

October 31, 2017

Public Packet

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Public Packet

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CIP #07-013

Project Client: Oneida Nation School System

Oneida Nation High School; Contact person: Artley Skenandore

Project Team: (updated)

Laura Manthe

Director ERB

Artley Skenandore

High School Principal

Mike Finney

Eco Services Director EH&S

Dan Brooks

Forester Conservation

Steve Linskens

EHS ECO Services Project Manager

Jeff Witte

Project Planner - Planning Dept.

Sam VanDen Heuvel

Project Manager - Engineering Dept.

Paul J. Witek

Senior Tribal Architect - Engineering Dept.

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CIP #07-013

Table of Contents

EXECUTIVE SUMMARY ................................................................................................................... 3

II.

III.

IV.

VI.

VII.

VIII.

IX.

Needs Assessment and Project Justification ....................................................................... 5

Business Plan ....................................................................................................................... 5

Management Plan ................................................................................................................ 5

Financial Plan ...................................................................................................................... 5

Budget Estimate ................................................................................................................... 6

Facility Concept and Space Requirements .......................................................................... 6

Site Selection Criteria .......................................................................................................... 6

Environmental...................................................................................................................... 6

Communication Plan ........................................................................................................... 7

Project Time Line ................................................................................................................ 7

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CIP #07-013

This CIP Amendment updates and revises the original CIP Package for this project. Revisions

delineated with strikeouts and underlined text or if whole sections are revised, noted at section title.

PROJECT EXECUTIVE SUMMARY (updated)

Project Title: Maple Sugar Camp

Project Description:

The community had a sugar camp house that was vandalized and destroyed by fire years ago. The

school has continued to harvest and process the maple sap in make shift ways since then, but is in

need of a facility to properly process the sap and provide long-term stability. The location of the

building would be in the Norbert Hill Center (NHC) woods, a protected area located in central

Oneida that contains an abundance of Sugar Maple Trees.

The Environmental, Health & Safety Division and Environmental Resources Board have been

working with the school on a plan to replace the burned down building with an environmentally

friendly and economic building. The construction is underway with donated materials and labor, but

additional material is needed.

Management/Business Plan:

Once the building is constructed there will be minimal maintenance required. Should any

maintenance be required it will be supplied by the Oneida Department of Public Works &

Conservation Department with existing staff.

Financial Plan:

$30,000 was included in the approved FY2018 CIP Budget for this project.

Project Cost Estimate:

Soft & Misc. Costs:

$5,000

Construction:

$15,000

Furniture, Fixtures & Equipment (FFE):

Cooking equipment and exhaust hood

$8,000

Contingency:

$2,000

Total (rounded)

$30,000

Site Selection: The building will be located in the wooded areas just north of the Norbert Hill

Center.

Communication Plan: The standard process will be used for communicating the project status to

the community.

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CIP #07-013

Public Packet

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CIP #07-013

Needs Assessment and Project Justification

Introduction Maple sugaring is a cultural event that Oneida people have participated

in for thousands of years. Our ancestors harvested the maple sap from maple trees for

generations in our homeland; this cultural event was revitalized about 25 years ago in

the Oneida, Wisconsin community.

In 1981, the newly established Oneida Tribal School received permission to tap the

trees in the Norbert Hill Center woods. Oneida community members relearned from

another Tribal community how to harvest and process the maple sap. Community

members voluntarily manned the sugar camp and students from the Oneida school

learned from them.

The sugar camp tradition continues at our school every spring. The children learn

about maple syrup legends and the process of harvesting and cooking. Community

members and school staff man the sugar camp. Science and math skills are also

strengthened through this activity. Maple sugaring also helps foster an appreciation of

the natural world in the children.

This project will educate community members on an alternative building method, the

cultural and health benefits of maple sugaring, provide an opportunity to volunteer in

the community, learn a specific skill and build life long relationships. This building is

also an excellent opportunity to introduce cordwood construction to Oneida

community members who are interested in building their own shed or house by

providing a project and resources.

Present Facilities No facilities at this time.

Problem The community did have a sugar camp house that was vandalized years ago.

The sugar camp equipment and shelter the school had used behind the Norbert Hill

Center Woods was destroyed by fire.

II.

Business Plan

The project is not intended to accumulate profits, so a business plan is not required by CIP.

III.

Management Plan

Management: Oneida DPW High School will manage the building. DPW and

Conservation will manage maintain the building and surrounding grounds.

IV.

Organizational Chart: n/a

Staffing: No additional staffing required.

Financial Plan

There are many donations for the project. The Menominee Tribe has agreed to donate

the timbers for the post and beam frame work and the roof, Oneida Housing will

donate entry door and metal roof, R-Team has volunteered to be the Project Manager,

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CIP #07-013

a Wisconsin Tribal Conservation Advisory Council grant will cover the cost of the

road improvements, we are applying for a Home Depot grant for the remainder of the

building supplies. NTWC instructors and students will provide the labor to construct

the concrete slab, masonry walls and roof structure. Oneida Nation High School

students will assist in many of these activities. County Materials donated the masonry

block; Packerland Glass Products donated storefront windows, OTIE donated the ridge

vent and Go-Green Painting donated their services to seal the masonry block and paint

the service door.

Even with the donations there is still a need for additional funding to finish the

construction and purchase necessary equipment. $30,000 was included in the approved

FY2018 CIP Budget for this project.

Budget Estimate: (Updated)

Soft & Misc. Costs:

$5,000

Construction:

$15,000

Furniture, Fixtures & Equipment (FFE):

$8,000

Contingency:

$2,000

Total (rounded)

VI.

$30,000

Facility concept and space requirements

This building will may have multiple community uses. It will be a four season park shelter for

the community. In addition to school use in the spring for sugaring, the building will provide

an outdoor classroom for teachers to utilize any time of the year. Community programs, local

non-profit organizations and community members would be able to rent the building for social

events. The building location on the NHC grounds provides a range of outdoor opportunities,

the surrounding grounds have sledding hills, trails, a track and swimming pond. In the winter

it can be used as a warming shelter for cross country skiing, snow shoeing and sledding

activities. In the summer it can be used as a shelter for swim parties or picnics. The building

will be 24 X 32 20’ x 30’ open one room facility. No additional space is required. See

attached concept.

There will be no heat, no running water or electricity, however the building will have conduit

installed for future electrical installation.

VII.

Site selection criteria:

The school requested the facility to be built at the historical location in the Norbert Hill

woods. See attached site map. The building will be located in the wooded areas just North of

the Norbert Hill Center.

VIII.

Environmental:

NEPA request approved on 7/11/07. Cultural/SHPO request approved on 7/10/07. Available

at the Oneida Environmental Department upon request. Revised Cultural/THPO request

approved on 5/12/16.

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CIP #07-013

IX.

Communication Plan:

The team will organize a series of community meetings to present information collected

regarding cordwood building, the process of making maple sugar and the outdoor classroom.

The team will provide hands on workshops with professional builders to construct the

cordwood building with the students and community members. The team will schedule

meetings with the school staff to present the building plan and coordinate student volunteers.

The standard process will be used for communicating the project status to the community.

Project time line: (updated)

Fall 2017:



Site grading

Construct building

Building structure to be complete by end of November 2017

Spring 2018:



Sealing of masonry/ painting of doors

Landscape touch-ups (if required)

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Page 100 of 247

CIP BUDGET ACTIVATIONS 2018

Revised:

Date

Activation

Approved

Unactivated

Balance

Project Title

CIP $ App'd

FY 2018

23-005

Residential Home Sites

400,000

05-013

Elder Services / Apartments

Improvements

1,875,000

07-002

SSB Remodeling - Phase V

550,000

07-013

Maple Sugar Camp

30,000

15-003

NHC Remodeling - Phase VIII

311,000

16-005

Casino Exterior Enhancements

805,000

16-008

O.F.F. Facility Improvements

207,000

Project No.

Activated

Amount

10/19/17

Notes

TOTALS:

4,178,000

Adjustments

Notes:

A. Funding source: Tribal Contribution

G:\CIP\Budget Activations

Oneida Nation

ENGINEERING DEPARTMENT

Public Packet

Page 101 of 247

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 8

/ 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Activation of FY2018 CIP Funds for #15-003 NHC Remodeling - Phase VIII.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Project Budget Estimate

2. CIP Budget Activations 2018

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Troy Parr, Asst. Division Director/Development

Primary Requestor/Submitter:

Paul Witek, Senior Tribal Architect / Engineering Dept.

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Fawn Cottrell, Contract Processor / Engineering Dept.

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Public Packet

Page 102 of 247

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose:

The project team is seeking activation of the project's allocated CIP funding in order to finalize the project

development.

Background:

The approved project is a continuation of the various remodeling/upgrades of the existing facility. The purpose

of the current phase is to install modern high energy performance windows to reduce air leaks, reduce heating

costs, and limit drafts which will help eliminate humidity, condensation and increase efficiencies to the building’s

heating and cooling system. There have been issues with being able to maintain a comfortable temperature for

building occupants due to the drafty windows.

This is the third and final stage of the project and is a continuation of the replacement of the windows in the

building. Additional funding for some of the High School portions of the building has been provided by the BIE.

The project's CIP Package was approved by the Business Committee on June 24, 2015.

The project has partial funding from the approved FY2015 and FY2017 CIP Budgets and has an allocation in the

FY2018 CIP Budget.

Action Requested:

1. Activation of $311,000 from the approved FY2018 CIP Budget for CIP #15-003 NHC Remodeling - Phase VIII.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Public Packet

Page 103 of 247

PROJECT BUDGET ESTIMATE

PROJECT NAME: NHC Remodel - Phase VIII - Stage 3

PROJECT No.:

15-003

DATE:

May 23, 2017

SOFT and MISCELLANEOUS COSTS

Engineering Dept. Fees

Architect / Engineer Fees & Reimbursables

Soil Borings, Testing and Surveys

Agency Review and Approval Fees

Insurance - Builders Risk

ACM Abatement Documentation/Design

33,400

47,900

covered by property insurance

30,000

Sub-total:

111,300

CONSTRUCTION

General Requirements

Site Work & Landscape

Construction & Window Replacement - Stage 3

Building 6000 - HVAC System

155,000

300,000

Sub-total:

Oneida Preference Amount

Sustainable Design Premium

Inflation Factor:

1 years

3% per year

455,000

10,000

13,950

Sub-total:

FIXTURES, FURNISHINGS AND EQUIPMENT

Division 10 - Specialties

Division 11 - Equipment

Division 12 - Furnishings

Division 27 - Communications

Division 28 - Electronic Safety & Security

TOTAL:

Contingency:

Finance Costs:

479,000

Sub-total:

12.0%

0.0%

590,300

70,800

ESTIMATED TOTAL PROJECT BUDGET:

$ 661,000

Approved CIP Budget (unobligated):

350,000

ESTIMATED PROJECT BUDGET REQUEST:

$ 311,000

G:\ENG\Projects\15-003 NHC Remodel Phase VIII Window\Budget Estimates\Project Budget Estimate - NHC - VIII

Oneida Nation

ENGINEERING DEPARTMENT

Public Packet

Page 104 of 247

CIP BUDGET ACTIVATIONS 2018

Revised:

Date

Activation

Approved

Unactivated

Balance

Project Title

CIP $ App'd

FY 2018

23-005

Residential Home Sites

400,000

05-013

Elder Services / Apartments

Improvements

1,875,000

07-002

SSB Remodeling - Phase V

550,000

07-013

Maple Sugar Camp

30,000

15-003

NHC Remodeling - Phase VIII

311,000

16-005

Casino Exterior Enhancements

805,000

16-008

O.F.F. Facility Improvements

207,000

Project No.

Activated

Amount

10/19/17

Notes

TOTALS:

4,178,000

Adjustments

Notes:

A. Funding source: Tribal Contribution

G:\CIP\Budget Activations

Oneida Nation

ENGINEERING DEPARTMENT

Public Packet

Page 105 of 247

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 8

/ 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Activation of FY2018 CIP Funds for #16-005 Casino Exterior Enhancements.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Project Budget Estimate

2. CIP Budget Activations 2018

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Troy Parr, Asst. Division Director/Development

Primary Requestor/Submitter:

Paul Witek, Senior Tribal Architect / Engineering Dept.

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Fawn Cottrell, Contract Processor / Engineering Dept.

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Public Packet

Page 106 of 247

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose:

The project team is seeking activation of the project's remaining allocated CIP funding in order to finalize the

project development.

Background:

The Main and Mason Street Casino’s exterior are lacking visual appeal as it relates to the Casino & Entertainment

field. The purpose of the project is to reinvestment into our current assets to increase revenue by creating an

appealing eye catching exterior building with some minor remodeling to enhance the building look and

maximizing visual result by adding programmable exterior colored lighting.

The project's CIP Concept Paper was approved by the Business Committee on April 13, 2016.

The project's CIP Package was approved by the Business Committee on May 10, 2017.

The project has partial funding from the approved FY2017 CIP Budget and has an allocation in the FY2018 CIP

Budget.

Action Requested:

1. Activation of $805,000 from the approved FY2018 CIP Budget for CIP #16-005 Casino Exterior Enhancements.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Public Packet

Page 107 of 247

PROJECT BUDGET ESTIMATE

PROJECT NAME:

PROJECT No.:

DATE:

Casino Exterior Enhancements

16-005

May 24, 2016

SOFT and MISCELLANEOUS COSTS

Engineering Dept. Fees

65,900

Architect / Engineer Fees & Reimbursables

113,900

Soil Borings, Testing and Surveys

Agency Review and Approval Fees

900

Insurance - Builders Risk

covered by property insurance

Historical/Cultural/Archaeological Review

Sub-total:

CONSTRUCTION

Utility Relocation/Extension

General Requirements

Site Work & Landscape

Exterior Enhancements

180,700

67,100

17,000

822,000

Sub-total:

Oneida Preference Amount

Sustainable Design Premium

Inflation Factor:

1 years

3% per year

906,100

15,523

27,649

Sub-total:

FIXTURES, FURNISHINGS AND EQUIPMENT

Division 10 - Specialties

Division 11 - Equipment

Division 12 - Furnishings

Division 27 - Communications

Division 28 - Electronic Safety & Security

949,300

35,000

TOTAL:

Contingency:

Finance Costs:

Sub-total:

35,000

12.0%

0.0%

1,165,000

139,800

$ 1,305,000

Approved FY2017 Allocation: $ 500,000

Balance in FY2018: $ 805,000

ESTIMATED TOTAL PROJECT BUDGET:

G:\ENG\Projects\16-005\Budget Estimates\16-005 Project Budget Estimate

Oneida Tribe of Indians of Wisconsin

ENGINEERING DEPARTMENT

Public Packet

Page 108 of 247

CIP BUDGET ACTIVATIONS 2018

Revised:

Date

Activation

Approved

Unactivated

Balance

Project Title

CIP $ App'd

FY 2018

23-005

Residential Home Sites

400,000

05-013

Elder Services / Apartments

Improvements

1,875,000

07-002

SSB Remodeling - Phase V

550,000

07-013

Maple Sugar Camp

30,000

15-003

NHC Remodeling - Phase VIII

311,000

16-005

Casino Exterior Enhancements

805,000

16-008

O.F.F. Facility Improvements

207,000

Project No.

Activated

Amount

10/19/17

Notes

TOTALS:

4,178,000

Adjustments

Notes:

A. Funding source: Tribal Contribution

G:\CIP\Budget Activations

Oneida Nation

ENGINEERING DEPARTMENT

Public Packet

Page 109 of 247

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11 / 8

/ 17

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Approval of CIP Package for CIP #16-008 O.F.F. Facility Improvements and activation of CIP funds for #16-008.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. #16-008 CIP Package

2. FY2018 CIP Budget Activations

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Troy Parr, Asst. Division Director/Development

Primary Requestor/Submitter:

Paul Witek, Senior Tribal Architect / Engineering Dept.

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Fawn Cottrell, Contract Processor / Engineering Dept.

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Public Packet

Page 110 of 247

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Purpose:

The project team is seeking approval of the project's Capital Improvement Process (CIP) Package and activation

of the allocated CIP funding.

Background:

The proposed project will be separated into phases due to budget funding. Phase I of the project is to upgrade

heating, ventilation, and air conditioning to the gym and spin room. Phase II will upgrade locker rooms, upgrade

ventilation to the toilet rooms on first & second floor, and upgrade finishes in these spaces. In addition switching

the men’s and women’s locker/shower rooms will be evaluated to align sizing needs of client demographic.

The project's CIP Concept Paper was approved by the Business Committee on May 11, 2016.

The project has partial funding allocated in the approved FY2018 CIP Budget and will request additional funding

n the FY2019 CIP Budget.

Phase II of the CIP process has various tribal entities review the project’s CIP Package and provide comments on

its impacts to the Oneida Reservation. Because the project is only a remodeling to an existing building and not a

new development, we feel it is appropriate to forgo Phase II of the CIP and proceed directly into Phase III –

Design.

Action Requested:

1. Approval of procedural exception to forgo Phase II of the CIP process of routing the CIP Package to the various

review entities.

2. Approval of project CIP #16-008 O.F.F. Facility Improvements.

3. Activation of $207,000 from the approved FY2018 CIP Budget for CIP #16-008 O.F.F. Facility Improvements.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

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Oneida Family Fitness

Facility Improvements

CIP #16-008

CIP PACKAGE

October 24, 2017

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CIP #16-008

Project Client: Oneida Family Fitness

Project Team:

George Skenandore

Susan House

Ryan Waterstreet

Amy Griesbach

Interim Division Director, Governmental

Services

Area Manager, Park & Rec

Assistant Director, Oneida Family Fitness

Office Manager, Oneida Family Fitness

Wayne Metoxen

Paul J. Witek

Project Manager - Engineering Dept.

Senior Tribal Architect - Engineering Dept.

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Table of Contents

PROJECT EXECUTIVE SUMMARY ................................................................................................ 5

I. Needs Assessment and Project Justification ............................................................................. 7

II.

Business Plan ........................................................................................................................... 7

III. Management Plan .................................................................................................................... 7

IV. Facility Concept and Space Requirements ........................................................................... 8

Site Selection Criteria ............................................................................................................. 8

VI. Environmental ......................................................................................................................... 8

VII. Project Budget Estimate ......................................................................................................... 9

VIII.

Financial Plan .................................................................................................................... 11

IX. Communication Plan............................................................................................................. 11

Project Time Line .................................................................................................................. 12

XI. Appendix ................................................................................................................................ 13

Floor Plans

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PROJECT EXECUTIVE SUMMARY

Project Title: Oneida Family Fitness Facility Improvements

Requesting:

Approval of the CIP package.

Project Description:

Phase I of the project is to upgrade heating, ventilation, and air conditioning to the gym and spin

room.

Phase II will upgrade locker rooms, upgrade ventilation to the toilet rooms on first & second floor,

and upgrade finishes in these spaces. In addition switching the men’s and women’s locker/shower

rooms will be evaluated to align sizing needs of client demographic.

(see page 7 of CIP Package)

Management/Business Plan:

The current management/organizational structure will not be impacted by this project.

(see page 7 of CIP Package)

Site Selection:

Existing building remodel/upgrade.

Project Budget Estimate: (also see page 10 of CIP Package)

Phase I

Soft & Misc. Costs:

Construction:

Furniture, Fixtures & Equipment (FFE):

Contingency:

15%

Finance Costs:

Total (rounded):

Phase II

$47,000

$133,000

$27,000

$153,000

$465,000

$6,000

$93,600

$207,000

$718,000

Financial Plan:

Project funds for Phase I have been included in the approved FY2018 CIP budget. Project funds for

Phase II will be requested in the FY2019 CIP budget.

(see page 10 of CIP Package)

Communication Plan:

The standard process will be used for communicating the project status to the community.

(see page 10 of CIP Package)

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Needs Assessment and Project Justification

A. Introduction: The proposed project is needed to address: ventilation issues in the locker

rooms, restrooms, and spin room; the gym is in need of proper ventilation; the existing

makeup of clientele (male vs female) does not coincide with the sizes of the existing

locker/shower rooms, so upgrades are required to align room configurations to clientele

needs.

B. Present Facilities: The present Oneida Family Fitness facilities are a within the Social

Services Building at the far east end of structure. The facility includes a Gymnasium,

Men’s & Women’s locker rooms, a swimming pool, fitness classrooms, and weight

rooms.

C. Problem: There are ventilation issues in the locker rooms, restrooms, and spin room; the

gym is not properly ventilated; the existing makeup of clientele (male vs female) does not

coincide with the sizes of the existing locker/shower rooms.

II.

Business Plan

A. The O.F.F. is a tribal service entity not structured to accumulate profits; therefore, a

Business Plan is not applicable for this project per the Capital Improvement Process.

III. Management Plan

A. The current management/organizational structure will not be impacted by this project.

B. Organizational Chart

Oneida Tribe of Indians of Wisconsin

GOVERNMENTAL SERVICES DIVISION

FAMILY FITNESS / ADVENTURE AREA

05-16-18

Revised: 05-16-18

Total Number of Employees:

XX (plus 2 vacant and 2 subrelief)

Park & Recreation

Area Manager

Job # 895

Emp. #2324 FTREG

Office Manager

Job #977

Emp. # FTREG

Parks Supervisor

Job # 02038

Emp # 5185

Parks Worker II

Job # 2421

Emp # 15370

Oneida Recreation

Director

Job #405

Emp. #42 FTREG

Experiential

Education Manager

Job #1039

Emp. # FTREG

Ropes Course

Supervisor

Job #1891

Emp. # FTREG

Ropes Outdoor

Specialist (2)

Job #164

Emp. # FTREG

Office Manager

Job #2061

Emp. # FTREG

Fitness Assistant Director

Job #1586

Emp. # FTREG

Fitness Specialist Supervisor (2)

Job #2043

Emp. # FTREG

Administrative II Assistant

(2)

Job #1596

Emp. # FTREG

Promotions Fitness Specialist (1)

Job #2085

Emp. #3417 FTREG

Martial Arts Coordinator

Job #460

Emp. # FTREG

Aquatic Supervisor

Job #1821

Emp. # FTREG

Senior Lifeguard (5)

Job #1761, #1762, #1763

Emp. #13014 FTREG

Emp. #12896 HTREG

Emp. #15338 HTREG

Emp. #15518 HTREG

Emp. #VACANT FTREG

Fitness Specialist (4)

Job #493

Emp. #14323 FTREG

Emp. #14142 FTREG

Emp. #799 FTREG

Emp. #14829 FTREG

Sub-Relief

Lifeguard

Job #

Emp. #15331

Emp. #15103

C. Staffing, Requestor: Staffing will not change as a result of this project.

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D. Staffing, Service Departments: The tribal service departments that are impacted by this

project include the following. Their need for additional staffing due to this project is

noted:

IV.

DPW – Facilities no additional position(s) needed

DPW - Groundskeeping no additional position(s) needed

Custodial - no additional position(s) needed

MIS - no additional position(s) needed

Facility Concept and Space Requirements

A. The proposed project will be completed in two phases and will address the current facility

deficiencies. The project will upgrade heating, ventilation and air conditioning in the

gymnasium, spin rooms, and toilet rooms. Finish materials in the impacted spaces will be

replaced as required. In addition, switching the men’s and women’s locker/shower rooms

will be evaluated to align sizing needs of client demographic.

B. The spaces to be included are:

Locker Rooms (men & women)

Restrooms near juice bar at first floor level near juice bar

Restrooms at 2nd floor

Spin room on 1st floor

Carpet throughout

Storage for retail items in lobby area

Gym/Track area. Add air conditioning

Create Office space for Parks Department

Create space for Health Nurse

Pave back driveway

C. Consistent with the Oneida Design Standards, it is our intention to utilize sustainable

design principals on this project. Meaning, we will design, construct, and operate the

building to minimize negative impacts to the natural environment and health, while

optimizing long-term costs.

Site Selection Criteria

A. Not applicable to this project as it is an interior remodeling.

VI.

Environmental

A. An Environmental Assessment is not required for this project as it is an interior

remodeling.

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VII. Project Budget Estimate

PROJECT NAME:

PROJECT No.:

DATE:

O.F.F. Facility Improvements - Phase I

16-008

May 25, 2017

SOFT and MISCELLANEOUS COSTS

Engineering Dept. Fees

19,200

Architect / Engineer Fees & Reimbursables

26,600

Soil Borings, Testing and Surveys

700

Agency Review and Approval Fees

100

Insurance - Builders Risk

covered by property insurance

Historical/Cultural/Archaeological Review

Sub-total:

CONSTRUCTION

Utility Relocation/Extension

General Requirements

Site Work & Landscape

Building Remodeling/Upgrades

47,000

11,600

116,000

Sub-total:

Oneida Preference Amount

Sustainable Design Premium

Inflation Factor:

0 years

3% per year

127,600

4,700

Sub-total:

FIXTURES, FURNISHINGS AND EQUIPMENT

Division 10 - Specialties

Division 11 - Equipment

Division 12 - Furnishings

Division 27 - Communications

Division 28 - Electronic Safety & Security

TOTAL:

Contingency:

Finance Costs:

133,000

Sub-total:

15.0%

0.0%

180,000

27,000

ESTIMATED TOTAL PROJECT BUDGET:

$ 207,000

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CIP #16-008

PROJECT NAME:

PROJECT No.:

DATE:

O.F.F. Facility Improvements - Phase II

16-008

May 25, 2017

SOFT and MISCELLANEOUS COSTS

Engineering Dept. Fees

56,700

Architect / Engineer Fees & Reimbursables

93,000

Soil Borings, Testing and Surveys

2,300

Agency Review and Approval Fees

500

Insurance - Builders Risk

covered by property insurance

Historical/Cultural/Archaeological Review

Sub-total:

CONSTRUCTION

Utility Relocation/Extension

General Requirements

Site Work & Landscape

Building Remodeling/Upgrades

153,000

37,000

8,000

362,000

Sub-total:

Oneida Preference Amount

Sustainable Design Premium

Inflation Factor:

2 years

3% per year

407,000

31,000

27,000

Sub-total:

FIXTURES, FURNISHINGS AND EQUIPMENT

Division 10 - Specialties

Division 11 - Equipment

Division 12 - Furnishings

Division 27 - Communications

Division 28 - Electronic Safety & Security

465,000

5,000

1,000

Sub-total:

6,000

15.0%

0.0%

624,000

94,000

ESTIMATED TOTAL PROJECT BUDGET:

$ 718,000

TOTAL:

Contingency:

Finance Costs:

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VIII. Financial Plan

A. Tribal Financing: - It is proposed to fund this project through the tribal CIP Budget.

Project funds of $207,000 for Phase I have been included in the approved FY2018 CIP

budget. Project funds of $713,000 for Phase II will be requested in the FY2019 CIP

budget.

IX.

Communication Plan

A. Information included in a communication plan for this project will include:

1. CIP project number

2. Project title

3. Project Manager (including: phone, fax numbers and e-mail address)

4. Project phase (identify process followed: CIP, etc.)

5. % of Phase completed

6. Brief description of the project scope

7. Project budget amount

8. Project schedule (identify if community meeting will be held)

B. The Project Information will be communicated to the community and staff as follows:

1. Weekly status reports - Monday 8:30 AM at LBDC conference room (Project

Manager)

2. Quarterly reports Tribal publications including: Kalihwisaks (Senior Tribal

Architect)

3. Quarterly reports on Oneida website and on Oneida Intranet (Senior Tribal

Architect)

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Project Time Line

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XI.

Appendix

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Phase II - Upgrade ventilation to the locker rooms and upgrade

finishes.

Men's and women's locker/shower rooms will be evaluated to

align sizing needs of client demographic.

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Phase II - Upgrade

ventilation to the

toilet room.

Phase I - Upgrade heating, ventilation, and

air conditioning to the spin room.

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Phase II - Upgrade ventilation

to the toilet room.

Phase I - Upgrade heating,

ventilation, and air conditioning to

the gym.

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CIP BUDGET ACTIVATIONS 2018

Revised:

Date

Activation

Approved

Unactivated

Balance

Project Title

CIP $ App'd

FY 2018

23-005

Residential Home Sites

400,000

05-013

Elder Services / Apartments

Improvements

1,875,000

07-002

SSB Remodeling - Phase V

550,000

07-013

Maple Sugar Camp

30,000

15-003

NHC Remodeling - Phase VIII

311,000

16-005

Casino Exterior Enhancements

805,000

16-008

O.F.F. Facility Improvements

207,000

Project No.

Activated

Amount

10/19/17

Notes

TOTALS:

4,178,000

Adjustments

Notes:

A. Funding source: Tribal Contribution

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Oneida Nation

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