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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
Oneida, WI 54155
BC Meeting Materials October 26, 2017
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 194 pages are the Open Session meeting materials presented at a
meeting duly called, noticed and held on the 26th day of October, 2017.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
FY '17 4th Quarter Reports
1 of 188
Oneida Business Committee
FY ’17 4th Quarterly Reports
8:00 a.m. Thursday, October 26, 2017
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/
I. CALL TO ORDER AND ROLL CALL
II. OPENING
III. ADOPT THE AGENDA
IV. REPORTS (Please Note: Scheduled times are approximate and subject to change)
A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1. Accept Oneida Nation Arts Board FY ’17 3rd quarter report (8:00 a.m.)
Chair: Desirae Hill
Liaison: Kirby Metoxen, Councilman
EXCERPT FROM JULY 27, 2017: Motion by Jennifer Webster to defer the Oneida Nation
Arts Board FY ’17 3rd quarter report to the next quarterly report meeting; and for the Liaison
to follow-up with the Board, seconded by David Jordan. Motion carried unanimously.
a. Accept Oneida Nation Arts Board FY ’17 4th quarter report
2. Accept Anna John Residential Centered Care Community Board FY ’17 4th quarter
report (8:15 a.m.)
Chair: Candace House
Liaison: Jennifer Webster, Councilwoman
3. Accept Oneida Environmental Resource Board FY ’17 3rd and 4th quarter reports
Chair: Al Manders (8:30 a.m.)
Liaisons: Daniel Guzman King, Councilman; Ernest Stevens III, Councilman
EXCERPT FROM JULY 27, 2017: Motion by Jennifer Webster to defer the Environmental
Resources Board FY ’17 3rd quarter report to the next quarterly report meeting; and for the
Liaison to follow-up with the Board, seconded by Tehassi Hill. Motion carried unanimously.
4. Accept Oneida Community Library Board FY ’17 4th quarter report (Not Submitted)
Chair: Dylan Benton
Liaison; Tehassi Hill, Tribal Chairman
Oneida Business Committee FY ’17 4th Quarter Reports Agenda of October 26, 2017
Page 1 of 3
FY '17 4th Quarter Reports
2 of 188
5. Accept Oneida Personnel Commission FY ’17 4th quarter report (8:45 a.m.)
Chair: Yvonne Jourdan
Liaison: Tehassi Hill, Tribal Chairman
6. Accept Oneida Police Commission FY ’17 4th quarter report (9:00 a.m.)
Vice Chair: Sandra Reveles
Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman
7. Accept Oneida Pow-wow Committee FY ’17 4th quarter report (9:15 a.m.)
Chair: Tonya Webster
Liaison: Ernest Stevens III, Councilman
8. Accept Southeastern Oneida Tribal Services Advisory Board FY ’17 4th quarter report
Chair: Kathryn LaRoque (9:30 a.m.)
Liaisons: Daniel Guzman King, Councilman; Kirby Metoxen, Councilman
9. Accept Oneida Nation Veterans Affairs Committee FY ’17 4th quarter report (9:45 a.m.)
Chair: James Martin
Liaison: Jennifer Webster, Councilwoman
(Break scheduled from 10:00-10:15 a.m.)
B. ELECTED BOARDS, COMMITTEES, COMMISSIONS
1. Accept Oneida Nation Commission on Aging FY ’17 4th quarter report (10:30 a.m.)
Chair: Patricia Lassila
Liaisons: Lisa Summers, Tribal Secretary; Jennifer Webster, Councilwoman
2. Accept Oneida Gaming Commission FY ’17 4th quarter report (10:45 a.m.)
Chair: Matthew W. Denny
Liaison: Kirby Metoxen, Councilman
3. Accept Oneida Election Board FY ’17 4th quarter report
Chair: Racquel Hill
Liaison: Tehassi Hill, Tribal Chairman
4. Accept Oneida Land Claims Commission FY ’17 3rd quarter report (11:00 a.m.)
Chair: Loretta Metoxen
Liaison: Kirby Metoxen, Councilman
EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Oneida Land Claims
Commission FY ’17 3rd quarter report, seconded by Jennifer Webster. Motion carried
unanimously.
a. Accept Oneida Land Claims Commission FY ’17 4th quarter report
5. Defer Oneida Land Commission FY ’17 4th quarter report
Chair: Rae Skenandore
Liaison: Trish King, Tribal Treasurer
6. Accept Oneida Nation School Board FY ’17 4th quarter report (11:15 a.m.)
Chair: Debra Danforth
Liaison: Brandon Stevens, Tribal Vice-Chairman
Oneida Business Committee FY ’17 4th Quarter Reports Agenda of October 26, 2017
Page 2 of 3
FY '17 4th Quarter Reports
3 of 188
C. STANDING COMMITTEES
1. Accept Community Development Planning Committee FY ’17 3rd quarter report (11:30 a.m.)
Chair: Brandon Stevens, Tribal Vice-Chairman
EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Community
Development Planning Committee FY ’17 3rd quarter report to the next quarterly report
meeting; and for the Liaison to follow-up with the Board, seconded by Fawn Billie. Motion
carried unanimously.
a. Accept update regarding Community Development Planning Committee FY ’17 4th
quarter report, noting a report was not submitted due to no meetings being held in
July, August, and September
2. Accept Legislative Operating Committee FY ’17 4th quarter report (11:45 a.m.)
Chair: David P. Jordan, Councilman
3. Accept update regarding Quality of Life Committee FY ’17 4th quarter report, noting the
2014-2017 End of Term report was submitted and no meetings were held during
August and September
Chair: Brandon Stevens, Tribal Vice-Chairman
4. Accept Finance Committee FY ’17 4th quarter report (12:00 p.m.)
Chair: Trish King, Tribal Treasurer
(Break scheduled from 12:15 p.m.-1:15 p.m.)
D. CORPORATE BOARDS
1. Accept Oneida Airport Hotel Corporation FY ’17 4th quarter report (1:15 p.m.)
Agent: Janice Skenandore-Hirth
Liaisons: Daniel Guzman King, Councilman; Kirby Metoxen, Councilman
2. Accept Oneida Golf Enterprise FY ’17 4th quarter report (1:25 p.m.)
Agent: Janice Skenandore-Hirth
Liaison: Trish King, Tribal Treasurer
3. Accept Bay Bancorporation, Inc. FY ’17 4th quarter report (1:35 p.m.)
President: Jeff Bowman
Liaison: Trish King, Tribal Treasurer
4. Accept Oneida ESC Group, LLC. FY ’17 4th quarter report (1:45 p.m.)
Chair: Jackie Zalim
Liaisons: Lisa Summers, Tribal Secretary; Ernest Stevens III, Councilman
5. Accept Oneida Seven Generations Corporation FY ’17 4th quarter report (2:00 p.m.)
Agent: Pete King III
Liaison: Brandon Stevens, Tribal Vice-Chairman
V. ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 2:35 p.m., Friday, October 20, 2017, pursuant
to the Open Records and Open Meetings Law, section 7.17-1. The meeting packet of the open session materials for
this meeting is available by going to the Oneida Nation’s official website at: https://oneidansn.gov/government/business-committee/agendas-packets/. For information about this meeting, please call the
Business Committee Support Office at (920) 869-4364 or (800) 236-2214.
Oneida Business Committee FY ’17 4th Quarter Reports Agenda of October 26, 2017
Page 3 of 3
FY '17 4th Quarter Reports
4 of 188
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept Arts Board FY 17 3rd quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Beth Bashara, Director Oneida Nation Arts Program
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
FY '17 4th Quarter Reports
5 of 188
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
EXCERPT FROM JULY 27, 2017: Motion by Jennifer Webster to defer the Oneida Nation Arts Board FY ’17 3rd
quarter report to the next quarterly report meeting; and for the Liaison to follow-up with the Board, seconded by
David Jordan. Motion carried unanimously.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 4th Quarter Reports
6 of 188
Oneida Nation Arts Board
Quarterly Report – 3 rd Quarter (April – June 2017)
July 31, 2017
Oneida Nation Arts Board (ONAB)
Tamara VanSchyndel (Exp. 2017)
Sylvia Cornelius, Secretary (Exp. 2018)
Dakota Webster (Exp. 2018)
Jackie Zalim (Exp. 2018)
Pat Moore (Exp. 2018)
Marena Bridges (Exp. 2019)
Dawn Walchinski (Exp. 2019)
Desirae Hill (Exp. 2020)
Report submitted by:
Tamara VanSchyndel, Chair (Exp. 2017)
Beth Bashara, ONAP/CEC Director
Board Purpose Statement:
To provide guidance to the Oneida Nation Arts Program (ONAP) and to perform the responsibilities
granted to the Board under the Dollars for Arts Program policy. Specific responsibilities include, but are
not limited to the following: (a) work with ONAP Director and staff in an advisory capacity on issues
related to the arts in Oneida, (b) strive to provide guidance and recommendations in the development
of the ONAP and arts programs throughout the community, (c) receive reports of the ONAP activities
ONAP staff, (d) evaluate ONAP, and (e) approve policies and programs for the overall coordination and
administration of the ONAP.
Update from the Chair
Anne Katz from Arts Wisconsin facilitated a dialogue between ONAB, Woodland
Indian Arts Show and Market board, and the emerging MOC Board. The main objective
of the meeting was to brainstorm and dialogue about:
-Boards’ AdHoc relationship expectations;
-How we can best work together; and
-How the Oneida Nation Arts Board can support emerging boards.
It was a good meeting with representation from both the MOC board and Woodland
Indian Arts Board. There are so many ways we can work together and support each
other. We are encouraged and excited to see the growing arts economy in Oneida.
Meetings Held
April 4, 2017
April 24, 2017
May 2, 2017
ONAB, MOC Board and WIAB facilitated discussion (no quorum)
Chair and Director meeting
Committee Meeting in lieu of full board meeting due to no quorum
FY '17 4th Quarter Reports
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Oneida Nation Arts Program Update
Administrative Reports: Beth Bashara, Director; Christine Klimmek, Program Coordinator;
Sherrole Benton, Program Coordinator
STAFF: The Arts Program has been able to hire “Arts Workers.” These are pool (sub relief) positions
which means, they do not get any benefits (accrual time off or holiday pay or insurance). The two‐fold
purpose of these positions is to provide meaningful temporary work experience for college‐aged
students and to provide project based support for our programming. Similar to working at Old Navy, the
idea is to provide supplementary income to students and give them work experience. We have hired 4
workers in this program: Jess Quintana (graduated from UWO) Yuntle McLester (attending UWGB),
Dustin Skenandore (attending Vanderbilt U), and Sabrina Hemken (attending CMN). Abbey Metoxen
was hired to work during arts camps. And we have two interns from the HRD program: Sierra Denny at
the CEC and Laiyah Lee at the Arts Cottage
Programming Reports
GRANT: We received the grant for the Basket project from the Wisconsin Arts Board. Because of the
governor’s budget, we are waiting for the dollar amount. This grant will help the basket guild do a series
of workshops in FY18, build a network of Native basket makers in Wisconsin (and surrounding states),
and showcase the talents of guild.
Future Focus
October 3 – 5
October 23 – 26
November 2
November 7
December 6
Sterling Silver Ring with Wampum Inlay
Strap Dress
Knitted Scarves
Finger Weaving
Holiday Crafts
Basket Guild
October 14‐15
October 28
October 28
January 27 – 28
March 23 – 25
Cell Phone Pouch
Black Ash Basket for Beginners
Birch Bark Biting Designs
Purse with Basswood Cordage
Weaving with Willow
FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept Arts Board FY '17 4th quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Arts Board 4th Quarter Report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Desirea Hill, Arts Board Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Beth Bashara, Arts Program
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 4th Quarter Reports
9 of 188
Oneida Nation Arts Board
Quarterly Report – 4th Quarter (July - September 2017)
October 17, 2017
Oneida Nation Arts Board (ONAB)
Marena Bridges (Exp. 2019)
Sylvia Cornelius, Secretary (Exp. 2018)
Desirae Hill (Exp. 2020)
Pat Moore (Exp. 2018)
Tamara VanSchyndel (Exp. 2017)
Dawn Walchinski (Exp. 2019)
Dakota Webster (Exp. 2018)
Jackie Zalim (Exp. 2018)
Report submitted by:
Desirae Hill, Chair (Exp. 2020)
Beth Bashara, ONAP/CEC Director
Board Purpose Statement:
To provide guidance to the Oneida Nation Arts Program (ONAP) and to perform the responsibilities
granted to the Board under the Dollars for Arts Program policy. Specific responsibilities include, but are
not limited to the following: (a) work with ONAP Director and staff in an advisory capacity on issues
related to the arts in Oneida, (b) strive to provide guidance and recommendations in the development
of the ONAP and arts programs throughout the community, (c) receive reports of the ONAP activities
ONAP staff, (d) evaluate ONAP, and (e) approve policies and programs for the overall coordination and
administration of the ONAP.
Update from the Chair
The ONAB is working through a revitalization process as members shift roles and collectively bring clarity
to our roots and vision. A September meeting to discuss how to move forward has inspired board
commitments and monthly vs. quarterly meetings to generate momentum to meet strategic goals in
2018. Looking ahead, the ONAB will meet in November to develop work plans for the new year and
continue to support ONAP in determining community needs and experimenting with new offerings.
Meetings Held
July/August
September 19
No Meeting
Special Meeting to Discuss Board roles
Oneida Nation Arts Program Update
Administrative Reports: Beth Bashara, Director; Christine Klimmek, Program Coordinator;
Sherrole Benton, Program Coordinator
FY '17 4th Quarter Reports
10 of 188
Staff: Christine Klimmek retired on Friday, October 6, after more than 20 years working for the Arts
Program. During her time, Christine was instrumental in bringing back the traditional art forms of
basket making, raised beadwork, silver work, and pottery.
Arts Program is currently in process of hiring for Program Coordinator (vacated by Christine). We
continue to be working with Arts Workers as sub relief positions to help manage projects.
Programming Reports
Music from Our Culture: Held our summer camp in August and finished strong at their ending concert.
The kids were also honored to perform at the Inauguration of the Business Committee. The children did
a reprisal of the summer concert at the AIANTA conference in Oneida. The kids did an amazing job. The
MOC board, comprised of former teachers and Arts Workers who helped shape the program, continue
to meet and are working on plans for sustainability of the program.
Music Lessons: Jay Thomas has a full schedule of students, children to adult, studying music on Monday
nights. He is providing voice lessons, piano lessons, and music theory lessons.
Baby and Me Classes: Kalana Daniels conducting the first Iroquois music young child class. We had 5
parents attend. From the first survey, all parents really enjoyed the class and are interested in attending
weekly/bi-weekly classes with their small children.
Dollars for Arts: We had 5 people apply for funding. This included proposals working with: youth in
creating outfits and learning the language; youth in creating music to be premiered at a Green Bay Civic
Symphony Concert; community members gathering to do raised beadwork and encouraging bead
workers to get involved with art shows; veterans suffering from post-traumatic stress creating story
boards that helps communicate their feelings; and a fellowship in literary arts.
GRANTS: Wisconsin Arts Board grant for the Basket Guild in Oneida is underway. The basket guild has
been contacting teachers from around the state to bring new techniques and ideas to Oneida. ONAP
will be applying for additional funds to help shape a final conference of basket making to happen during
the Woodland Indian Arts Show and Market in June.
First Nations grant has provided training for Sherrole Benton in social media. Sherrole is completing
online classes and is implementing new strategies for reaching our customers.
National Endowment for the Arts grant will bring talented Native composers together in February for a
Native Song Writing Festival, exploring the questions of, ‘what songs did mothers sing to their babies?’
‘What songs did children sing?’ ‘What songs were sung while working?’ Through this grant, we hope to
begin a repertoire of Native music accessible to children.
Future Focus
October 23 – 26
November 2
November 7
December 6
Strap Dress
Knitted Scarves
Finger Weaving
Holiday Crafts
Basket Guild
October 28
Black Ash Basket for Beginners
October 28
Birch Bark Biting Designs
January 27 – 28 Purse with Basswood Cordage
March 23 – 25 Weaving with Willow
FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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/ /
FY '17 4th Quarter Reports
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ENVIRONMENTAL RESOURCE BOARD
FY ’17 3rd Quarter Report: April, May, June
ERB MEMBERSHIP
Marlene Garvey, Chair
Al Manders, Vice-Chair Nicole Steeber, Secretary
Shawn Skenandore
Ted Hawk
Gerald Jordan
Tom Oudenhoven
Richard Baird
Isaiah Skenandore
Oneida Business Committee Liaison: Councilman Tehassi Hill
MINUTES
Action Taken April 6:
Motion to approve changes to the Hunting, Fishing, & Trapping Regulations and
to the Fine Schedule for Violations.
Motion to approve Al Manders and Megan White for Environmental Resource
Board vacancies.
Motion to allow access to Coyote Run for the purpose of annual crane count
survey.
Hearing on April 20:
Citation hearings regarding violations of Domestic Animals Ordinance & Hunting,
Fishing, and Trapping Law.
Action Taken May 4:
Motion to approve updated draft of the Hunting, Fishing, and Trapping
Regulations.
Motion to approve letter of support for Hunter Recruitment Program and
Veterans Hunt for Heroes.
Motion to contact Risk Management regarding camping at the Quarry
Park.
Motion to approve 2nd quarter report for ERB.
Action Taken June 1:
Motion to nominate Nicole Steeber to ERB Secretary position.
Motion to approve ERB Semi-Annual Report FY ’17.
Hearing on June 15
Citation hearings regarding violation of Domestic Animals Ordinance.
FINANCIALS
Tribal Contribution
Period 07 April
Period 08 May
Period 09 June
$ 258,910.00
$ 14,183.00
$ 17,294.65
$ 15,576.08
FY '17 4th Quarter Reports
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SUMMARY OF ACTIVITIES
▀ Environmental Resource Board holds citation hearings to ensure the
enforcement of health and safety measures for the Oneida community and by
approving by decision any negotiated stipulations and agreements.
▀ Coordinate work schedule for transfer of hearing authority with LOC,
Judiciary, Oneida Police Department and Conservation Department for duties
and responsibilities of transferring hearing responsibilities to the Judiciary. This
will include seven laws and ordinances, but with primary emphasis on the
Hunting, Fishing, and Trapping Law and the Domestic Animals Ordinance.
▀ Finalize the Hunting, Fishing, and Trapping Regulations and fine schedule
to accompany the updated Hunting, Fishing, and Trapping Law. Regulations
were completed and approved in May.
▀ Completion of the Standard Operation Procedures, Workflows, and
Resolutions for Constitutional Amendments Implementation Team.
▀ Promotion of natural areas for community use, including creating the new
designations for Prohibited Uses on Oneida Nation Cemetery properties as
defined in the recently approved Cemetery Law amendments.
▀ Onyota'a:ka Lake management activities for the 2017 season include
inspection of property and monitoring activities. Additionally, planning for Phase
II expansion of lake, the future addition of camping amenities, expansion of
walking trail, and a review of additional recreation amenities.
▀ Silver Creek Project Team coordination meetings for implementation of nonpoint strategies to reduce phosphorous inputs to watershed and streams from
agricultural fields.
▀ Community celebrations for the spring including Oneida Earth Day Clean-up
and Tree Give-Away at Onyota'a:ka Lake and the Oneida Youth & Elder
Fishing Day at Osnu’sha Lake.
▀ Review of trails infrastructure and Transportation Alternative Program
funding (Surface Transportation Program) for FY2018 grants for continued
community trails expansion.
▀ Other interdepartmental team activities or coordination efforts that arise on a shortterm basis to meet the vision of the Oneida Nation.
▀ Participation on Budget Development Teams for implementing the objectives for
the FY’18 budgets.
▀ Creation of Community Outreach SOP detailing the new process for inviting and
informing the community to participate in updates to Hunting, Fishing, and Trapping
Regulations.
FY '17 4th Quarter Reports
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GOALS
#
1
2
3
GOAL STATEMENT
Completion of Hunting, Fishing, and Trapping Regulations and Fine and Penalty
Schedule along with accompanying Summary Report, Financial Analysis, and
Public Meeting responsibilities.
Monitor environmental and other projects for compliance with community goals,
support Sustainable Community development projects and energy efficiency
program development, and appropriately manage grant commitments.
Provide the Oneida community with environmental education through community
events and educational outreach with emphasis on access to Oneida public lands,
natural resource management, and water protection.
OBJECTIVES
#
OBJECTIVE STATEMENT
MEASUREMENT
1
Approval of regulations and fine and
penalty schedule to accompany the
Hunting, Fishing, and Trapping law.
Coordinate transfer of hearing
authority to the Oneida Judiciary.
Approval of the
regulations and fine
schedule.
2
3
COMPLETION GOAL
DATE
#
(above)
1
May, 2017
Interdepartmental
coordination (OPD,
Judiciary, Law, &
Conservation)
September,
2017
2
Events/Monitoring at Onyota'a:ka
Providing for
Lake, Central Oneida trails network, enjoyable outdoor
Osnu’sha lake and other natural
recreation outlets.
areas.
September,
2017
3
MEETING REQUIREMENTS
The ERB currently holds meetings once a month. Meetings are normally held on the
1st Thursday of each month. Hearings are held as required. ERB also attends
Business Committee meetings, other public meetings, and performs volunteer service in
the community as required or deemed appropriate by the ERB. Yaw^ko!
FY '17 4th Quarter Reports
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ENVIRONMENTAL RESOURCE BOARD
FY ’17 4th Quarter Report: July, August, September
ERB MEMBERSHIP
Al Manders, Chair
Isaiah Skenandore, Vice-Chair Marlene Garvey, Secretary
Ted Hawk
Gerald Jordan
Tom Oudenhoven
Richard Baird
Nicole Steeber
Oneida Business Committee Liaison: Councilman Ernie Stevens III and Daniel Guzman
MINUTES
Action Taken July 6:
No action taken
Hearing on July 20:
Rescheduled to September due to water damage in Ridgeview suites.
Action Taken August 3:
Motion to approve Women’s Fishing Outing at Osnusha Lake for the
Domestic Abuse Prevention Program.
Motion to discuss the debt collection issue with Judiciary as part of the
transition of hearing authority.
Motion to approve nuisance permit request from the Oneida Farm.
ERB election results: Al Mander – Chair, Isaiah Skenandore – Vice-Chair,
Minnie Garvey – Secretary.
Action Taken September 7:
Motion to accept the resignation of Shawn Skenandore and to report the ERB
position to the Tribal Secretary's office.
Hearing on Sept 21:
Citation hearings regarding violation of Domestic Animals Ordinance and the
Hunting, Fishing, and Trapping Law.
FINANCIALS
Tribal Contribution
$ 258,910.00
Period 10 July
$ 13,901.52
Period 11 August
$ 16,808.55
Period 12 September Waiting on year end close.
SUMMARY OF ACTIVITIES
▀ Environmental Resource Board holds citation hearings to ensure the
enforcement of health and safety measures for the Oneida community and by
approving by decision any negotiated stipulations and agreements.
FY '17 4th Quarter Reports
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▀ Coordinate work schedule for transfer of hearing authority with LOC,
Judiciary, Oneida Police Department and Conservation Department for duties
and responsibilities of transferring hearing responsibilities to the Judiciary. This
will include seven laws and ordinances, but with primary emphasis on the
Hunting, Fishing, and Trapping Law and the Domestic Animals Ordinance.
▀ Coordinate work team to create an all-inclusive citation for the Oneida
Nation with Conservation Department, Oneida Judiciary, Oneida Police
Department, and Oneida Law Office. Citation will be created with the intent to
accommodate all civil laws and any new laws down the road such as the future
traffic code.
▀ Review of Comprehensive Policy for Board, Committees, and
Commissions and participate in work meetings.
▀ Distribution of the Hunting, Fishing, and Trapping Regulations and fine
schedule to accompany the updated Hunting, Fishing, and Trapping Law.
▀ Participation on Budget Development Teams for implementing the objectives for
the FY’18 budgets.
▀ Promotion of natural areas for community use, including creating the new
designations for Prohibited Uses on Oneida Nation Cemetery properties as
defined in the recently approved Cemetery Law amendments.
▀ Onyota'a:ka Lake management activities for the 2017 season include
inspection of property and monitoring activities. Additionally, planning for Phase
II expansion of lake, the future addition of camping amenities, expansion of
walking trail, and a review of additional recreation amenities.
▀ Silver Creek Project Team coordination meetings for implementation of nonpoint strategies to reduce phosphorous inputs to watershed and streams from
agricultural fields.
▀ Evaluation of Solar Deployment Grant and Operating Agreement and
prepare for administrative reporting responsibilities.
▀ Review of trails infrastructure and October RFP for Transportation
Alternative Program funding (Surface Transportation Program) for FY2018
grants for continued community trails expansion.
▀ Participation on Legal Resource Center Team for helping create an initial
needs plan for the office. Provide onsite Kronos service and temporary technical
support for the office.
▀ Other interdepartmental team activities or coordination efforts that arise on a shortterm basis to meet the vision of the Oneida Nation.
FY '17 4th Quarter Reports
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GOALS
#
1
2
3
GOAL STATEMENT
Completion of Hunting, Fishing, and Trapping Regulations and Fine and Penalty
Schedule along with accompanying Summary Report, Financial Analysis, and
Public Meeting responsibilities.
Monitor environmental and other projects for compliance with community goals,
support Sustainable Community development projects and energy efficiency
program development, and appropriately manage grant commitments.
Provide the Oneida community with environmental education through community
events and educational outreach with emphasis on access to Oneida public lands,
natural resource management, and water protection.
OBJECTIVES
#
OBJECTIVE STATEMENT
MEASUREMENT
1
Approval of regulations and fine and
penalty schedule to accompany the
Hunting, Fishing, and Trapping law.
Coordinate transfer of hearing
authority to the Oneida Judiciary.
Approval of the
regulations and fine
schedule.
2
3
COMPLETION GOAL
DATE
#
(above)
1
Interdepartmental
coordination (OPD,
Judiciary, Law, &
Conservation)
September,
2017
2
Events/Monitoring at Onyota'a:ka
Providing for
Lake, Central Oneida trails network, enjoyable outdoor
Osnu’sha lake and other natural
recreation outlets.
areas.
September,
2017
3
MEETING REQUIREMENTS
The ERB currently holds meetings once a month. Meetings are normally held on the
1st Thursday of each month. Hearings are held as required. ERB also attends
Business Committee meetings, other public meetings, and performs volunteer service in
the community as required or deemed appropriate by the ERB. Yaw^ko!
FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept SEOTS Advisory Board FY 17 4th quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilman and Daniel Guzman King, Councilman
Primary Requestor/Submitter:
Kathryn LaRoque, Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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James Martin - Chairman
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10
26
I 6D
==
I 17
2. General Information:
Session:
~ Open
AgendaHeader:
D Executive- See instructions for the applicable laws, then choose one:
LIR_e_p_o_rt_s__________________________________________________________~
D Accept as Information only
IX! Action- please describe:
Approve OGC 4th Qtr Report
3. Supporting Materials
IX! Report
D Other:
D Resolution
D Contract
1.,4th Qtr Report
3.
2.
4.
D Business Committee signature required
4. Budget Information
D Budgeted- Tribal Contribution
D Budgeted- Grant Funded
D Unbudgeted
5. Submission
Authorized Sponsor/ Liaison:
LIK_ir_b~y-~_e_t_o_xe_n_,_C_o_u_n_c_ilm__e_m_b_e_r________________________________~
Primary Requestor/Submitter:
~atthew W. Denny, OGC Chairman
Your Name, Title I Dept. or Tribal Member
Additional Requestor:
Tamara VanSchyndel, OGC Executive Director
Name, Title I Dept.
Additional Requestor:
Name, Title I Dept.
Page 1 of 2
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ONEIDA GAMING COMMISSION QUARTERLY REPORT
FY 2017 Fourth Quarter July, August & September
Prepared on October 13) 2017
Article I. Purpose
The purpose of the Oneida Gaming Commission (OGC) is to protect the
assets and integrity of Oneida Gaming through regulatory oversight. The
OGC regulatory oversight leads to current and consistent regulatory
practices within the gaming operation.
Article II. Names
2-1. There are four (4) full time Commissioners which include:
Chairman- Matthew W. Denny, Vice Chair- Mark A. Powless Sr.,
Secretary- R. Tom Danforth, and a vacant Commissioner position waiting
for OBC appointment. The OGC's Executive Director, Tamara
VanSchyndel, oversees Administration, Compliance, Investigations &
License, and Surveillance departments which includes forty-nine (49)
staff members.
2-2. Report is submitted by the OGC Chairman, Matthew W. Denny.
The Oneida Gaming Commission can be reached at 920-497-5850.
2-3. The Oneida Business Committee Liaison for the Oneida Gaming
Commission is Kirby Metoxen.
Article III. Meetings & Reports
OGC Meetings
Jul
07
Au ust
Se tember
ular
ular
ular
ular
ular
Gaming Management Joint
Meetings
July
07/24/17
CNX
August
September 09/25/17
Security Joint (Quarterly)
Meetings
I July
I CNX
1
FY '17 4th Quarter Reports
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tions and Vendor Licensi
Temporary Licenses
(Work Permits)
Denials
28
New Employee
Orientation &
Vendor Work
s
73 11 Denials
July
•
•
•
3rd Quarterly Joint OBCIOGC Meeting
07120117
Surveillance System Replacement Project
Employee Evaluations completed for 2017
August
• NIGC Training Menominee Casino, Keshena, WI 08122117-08124117
• Surveillance System Replacement Project
September
• NTGCR Training Palm Springs, CA. 09 I 10 I 17-09 I 16 I 17
• Surveillance System Replacement Project
• Commissioner Cristina Danforth Resignation (effective 091251 17)
• Mandatory Tribal Training: Violence in the Workplace, Vehicle Driver
Law, and Driver Certification
• Office of Indian Gaming Regulatory & Compliance (State) Compliance
Audit
• External Audit (RSM) Fiscal Year End Compliance Audit
2
FY '17 4th Quarter Reports
26
===
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FY '17 4th Quarter Reports
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ONEIDA ELECTION BOARD QUARTERLY REPORT
July – September, 2017
Report Submitted By:
Racquel Hill, Chairperson
Election_Board@oneidanation.org
Board Members:
Teresa Schuman, Vice Chairperson
Sunshine Wheelock, Secretary
Gina Buenrostro
Vicki L. Cornelius
Constance Danforth (outgoing)
Lori Elm (outgoing)
Candace House (outgoing)
Tonya Webster
Patricia Lassila (elected)
Christina Liggins (elected)
Tina Skenandore (elected)
Alternates:
Melinda K. Danforth
Peril Huff
Rosa Laster
Shannon Metoxen
Patricia Moore
BC Liaison:
Meetings:
Melinda J. Danforth, Vice Chairwoman (outgoing)
Ronald W. Hill, Chairman (elected)
Alternate Lisa Summers, Tribal Secretary
Regular
Special
GTC
July
3
31
August
1
0
1
September
2
0
0
*General Election -Recounts ^Lot drawing
Other
2*^
0
0
Highlights for the quarter:
1. On May 18, 2017 Cathy Metoxen filed a perfected Notice of Appeal with the Court of
Appeals regarding a decision made by the Election Board. The Election Law requires an
accelerated schedule. However, an accelerated schedule does not mean not giving the
opposing side an opportunity to respond. The Court of Appeals first decides whether or
not to accept an appeal. Once it is accepted, the opposing party is granted notice and
given the opportunity to respond to the appeal. In this particular case, those assigned to
this case made a decision to accept the appeal and ruled on the Notice of Appeal all in
the same decision. The Election Board was never given the opportunity to respond to
the allegations in Ms. Metoxen’s appeal. This, the Board argues, is unfair and not due
process to both sides. While the Board chose not to request a reconsideration of the
decision, they asked The Court to please look into the Court of Appeals process if this
type of issue should come up in future elections.
2. 2017 General Election was held July 8, 2017
a. Prior to election being held, a concern was called in by an individual on Friday,
July 7, 2017 at approximately 11:35 a.m. regarding ballots that were in boxes at
FY '17 4th Quarter Reports
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the polling location (OHC Main Conference Room). Chairperson Hill quickly
called OHC staff and went to OHC to ascertain that the ballots remained secure.
Security informed Chairperson Hill that the room had been locked and he did not
have a key to open the door. At the regular meeting of July 7, 2017 at 5:00 p.m.,
four (4) of the Election Board recounted the ballots & double counted to ensure
ballots were not tampered with and all 1,700 were at the polling location. This
was confirmed with a double count of the Board members present.
3. There were three (3) challenges to the election results:
17-TC-044 (Debra Powless v. Oneida 2017General Election, Oneida Election Board,
and Oneida Nation-Oneida Business Committee). The Court entered the following order
on July 20, 2017:
1. The Respondent’s motion to dismiss the Oneida Tribal Secretary’s Office from
this case and correct the caption of this case to reflect that is granted. The
Caption shall read “Debra L. Powless v. Oneida Election Board.
2. The Respondent’s motion to dismiss this case on behalf of the Election Board
is granted.
17-TC-045 (Petition/Complaint for Temporary Restraining Order and/or Preliminary
Injunction - Bradly Graham v. Oneida Election Board). The Court entered the following
order on July 20, 2017:
1. The respondent’s motion to dismiss is denied
2. The Petitioner’s request for a TRO and preliminary injunction is denied.
3. The Petitioner’s request for a new election is denied.
17-AC-010 (Bradley W. Graham v. Oneida Election Board)
Decision issued by Court of Appeals on July 27, 2017:
Based upon the foregoing, the order of the Trial Court, 17-TC-045, dated July 20,
2017 is hereby affirmed.
4. There were five (5) recount requests received and recounts were conducted in
accordance with§ 2.11-7 of the Oneida Election Law.
a. 7/12/17 – Business Committee Secretary
Debra L. Powless
Lisa M. Summers
Election Day
767
766
Recount
766
768
b. 7/12/17 – Judiciary (Appellate Court Judge)
Patricia
Chad
Garvey
Hendricks
Election Day
622
620
Recount
614
618
c. 7/19/17 – Gaming Commission
Barb
Larry B.
Erickson
Smith
Election Day 109
77
Recount
109
78
Michelle
Braaten
303
303
Lee WiggNinham
774
776
Cristina
Danforth
540
537
Susan
Daniels
626
626
Melinda J.
Danforth
537
537
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d. 7/20/17 – Business Committee Secretary Second Recout
Debra L. Powless
Lisa M. Summers
Election Day
767
766
st
1 Recount
766
768
2nd Recount
766
768
e. Business Committee
David P
Jordan
(Fleet)
Election #s 701
Recount #s 698
Jennifer
“Jenny”
Webster
737
733
Michael T.
Debraska
Kirby W.
Metoxen
Dylan
Benton
333
330
950
946
521
508
Joey E.
Powless
Fawn J.
Billie
Yvonne C.
Metivier
Keith
Danforth
217
210
515
507
272
267
518
509
Diane
Danforth
House
309
308
Ernest
Stevens III
Shawn W.
Skenandore
John J.
Danforth
596
596
167
162
239
238
Daniel
GuzmanKing
719
717
Linda
“Buffy”
Dallas
594
593
Election #s
Recount #s
Election #s
Recount #s
5. Lot drawing for tie within Gaming Commission which resulted from the recount was held
at Noon on July 26, 2017 pursuant to Election Law 102.11-4. The winner of the drawing
was Cristina “Tina” Danforth.
6. 2017 General Election Final Results Report was accepted by the Business Committee
on August 9, 2017.
7. Orientation for newly elected Board members was provided at the meeting of September
5, 2017.
8. Election Board is planning and preparing for a special election of December 2, 2017 to
fill a vacancy within the Judiciary and the GTC Legal Resources Office.
Goals and Objectives (Remain consistent):
Conduct Tribal Elections in compliance with Tribal law.
Develop, adopt, and review applicable standard operating procedures.
Strive to serve the Oneida membership fairly while being fiscally responsible.
Meeting requirements: The Oneida Election Board is required to meet once per month with
special meetings scheduled as needed. Three (3) special meetings were held for the 4th quarter
top conduct recounts. FYI: Election Board has more regular meetings when in “election cycle
mode” to prepare for and conduct elections.
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 2 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept Oneida Land Claims Commission FY '17 3rd quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1. 3rd Quarter Report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Kirby Metoxen, Councilmember
Primary Requestor/Submitter:
Dakota Webster, Secretary/LCC
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Oneida Land Claims Commission FY ’17 3rd
quarter report, seconded by Jennifer Webster. Motion carried unanimously.
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Page 2 of 2
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept Oneida Land Claims Commission FY '17 4th quarter report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Liaison: Kirby Metoxen, Councilman
Primary Requestor/Submitter:
Dakota Webster, Secretary/LCC
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 4th Quarter Reports
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ONEIDA LAND CLAIMS COMMISSION
4th QUARTER REPORT
July 1, 2017 to September 30, 2017
Submitted by Dakota Webster, LCC Secretary 920-228-0623
LAND CLAIMS COMMISSIONERS:
Officers: Chairperson- Loretta Metoxen, Vice Chair-Chris Cornelius, Secretary/TreasurerDakota Webster
Commissioners: Donald McLester, Tomas Escamea, Charles Wheelock, Sheila Shawanokasic
LCC Liaison: Jennifer Webster
PURPOSE:
The Oneida Land Claims Commission will make informed thoughtful recommendations to the
General Tribal Council and Business Committee on issues pertaining to all Oneida land claim
issues. We also encourage active participation from the membership.
MISSION:
Actively pursuing education, recommendations, and resolutions to all land claim settlement
offers; honoring our ancestors, treaties, and the seven generations.
MINUTES:
July- An MOU with the Business Committee was approved by the Land Claims Commission
and is just waiting for BC approval. The MOU involves collaboration with the Secretaries office
to utilize their staff as needed to eliminate money from our budget for staff. A yearly fixed assets
inventory was completed. LCC discussed FY18 budget concerns and adjustments. A discussion
on the showing of “the canary effect”. Possible locations discussed were the CEC or Elderly
center. The canary effect addresses relocation. Bylaws have still not been approved by the LOC
the LOC chair Brandon Stevens said that all approvals will be on hold until the LOC completes
the comprehensive policy governing boards, committees, and commissions. When asked for a
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timeline one was not available. Archives, museum, cultural heritage, and land claims are looking
into finding a building to store sensitive documents in which the Land Claims Commission,
Cultural Heritage, and the Archivist can have office space. The Archivist can then watch over
documents and also retrieve documents for those that are in need of them in a timely manner.
Land Claims Commission approved the proposed budget for FY18.
August- New Commissioner Sheila Shawanokasic received information from Don McLester,
Loretta Metoxen and Tomas Escamea on what the commission goals are and some history.
Tomas Escamea will talk with elder services to find out what dates are available for the showing
of the canary effect. The schedule of meetings calendar was updated and handed out.
September- Lee Cornelius has started the updates to the website adding a timeline, updating
contact information and uploading minutes. Review of the roles and responsibilities leaves room
for misinterpretation so the commission will come back with detailed descriptions for each item.
Chris Cornelius has met with Pat Pelky and Mary Jo Nash about gathering information to present
to Land Commission about new location needed. They (planning) will compile information of
square footage and sent it to the commission for review and also a meeting will be set up to
present to Land Commission. Chris Cornelius will compose a letter to be given to the new
Business Committee explaining what our roles and responsibilities are to the Nation and in what
direction we are going along with our goals for the future and how they can help with those
goals. Letter to the Business Committee was approved and sent to Lisa Summers to distribute to
the BC. A homelands tour was discussed and possible dates for that travel will be either the 1st or
3 weekend in November of 2017. Lisa Summers will send Dakota Webster details when they are
available. Those going to New York will be from the Business Committee, Land Claims
Commission, Planning, and the Land Commission.
FINANCIAL:
July meetings = $1100 stipends 4 meetings 2 regular 1 joint 1 special
August meetings = $250 stipends 1 meeting 1 regular
September meetings = $950 stipends 3 meetings 2 regular 1 special
GOALS AND OBJECTIVES:
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The Land Claims Commission is working on getting approval of updated Bylaws. Once the
Bylaws are approved the Commission will present changes to the General Tribal Council.
The Land Commission will be having community outreach events to educate and get feedback
on the direction the Commission has planned for the future.
The Land Claims Commission will be looking for new ways to engage the community about
land claims.
MEETING REQUIREMENTS:
The Land Claims Commission meets twice a month on a regular basis as scheduled; the first and
third Thursday of every month at 5:30 p.m. Meeting location Cottage 2.
FOLLOW-UP:
The plans to move forward with our new Bylaws have again been put on hold because of the
updating to the Comprehensive policy governing boards, committees, and commissions has not
gone through yet which affects the progress of the Commission because the LOC will not
approve any changes or updates to the Bylaws till after the new policy has been approved. The
Land Claims Commission has been working with planning in finding a solution to the storage
and office space issues.
The Oneida Land Claims Commission is an elected governing body to meet the needs of the
General Tribal Council.
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Request to defer the Land Commission 4th Quarter report to the next date
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Trish King, Treasurer
Primary Requestor/Submitter:
Lori Elm, DOLM Office Manager (per request of LC Chair Rae Skenandore)
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Due date was inadvertently overlooked and next meeting date of the Land Commission to develop and approve
the report is October 23, 2017.
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Requesting approval of the Community Development Planning Committee's FY17 3rd Quarter report.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Melinda J. Danforth, former CDPC Chair
Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
EXCERPT FROM JULY 27, 2017: Motion by Tehassi Hill to defer the Community Development Planning
Committee FY ’17 3rd quarter report to the next quarterly report meeting; and for the Liaison to
follow-up with the Board, seconded by Fawn Billie. Motion carried unanimously.
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Page 2 of 2
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Community Development Planning Committee
Quarterly Report for FY17 3rd Quarter
April, May and June 2017
CDPC Members
Melinda J. Danforth, CDPC Chair
Fawn Billie, CDPC Member
Tehassi Hill, CDPC Vice Chair
Jennifer Webster, Member
Lisa Summers, CDPC Member
Brandon Stevens, Alternate
David Jordan, CDPC Member
Purpose
To ensure that the Land Use Plan, Comprehensive Plan, Vision Oneida Plan, Housing Plan, all economic
development efforts and land use recommendations are working in coordination with each other to
improve the Oneida Tribal community and operations.
Meetings
The CDPC meets every 1st Thursday of the month at 9 a.m. in the Business Committee Conference Room
at the Norbert Hill Center. The meeting notice is provided on the Oneida Nation’s website.
Activities Summary
CDPC Meeting Dates
April 6, 2017
May 4, 2017
June 8, 2017
‐
Please note the meeting minutes are attached.
Highlights
FY18 CIP Prioritization
The CDPC was requested to review the Capital Improvement Projects list and prioritize the projects for
the Fiscal Year 18 Budget. This was completed and submitted to the Budget Team. Attached is the final
prioritization.
FY '17 4th Quarter Reports
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Maple Leaf Project
The CDPC received information that this project is not financially feasible. However, the CDPC continues
to believe that this area is a prime development area for housing, business, etc. that a request was
made to the Economic Development area to bring forward alternate ideas for the space.
2017 Indian Community Development Block Grant
The CDPC requested that the Economic Development and Development area work on identifying
projects within the organization that would qualify under the Indian Community Development Block
grant. The project selected was the Community Corridor for the Central Oneida (former BP site). The
ICDBG dollars will be used to develop the infrastructure necessary for the property. A request was
made to include in the FY18 budget the $200,000 match required by the grant.
FY '17 4th Quarter Reports
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CIP Project Prioritization - by CDPC
6/8/2017
Responsible Nation (educate,
youth, volunteer, families)
Positive Organizational Culture
(pos. behavior, accountability,
training)
Needed to Comply with Resolution
(GTC, OBC)
Project addresses Life, Health, and
General Safety Requirement
Deferral will negatively impact
organization and increase future
operational costs
Needed to continue/complete
another project (not phase of a
project) without delay or disruption
Needed to continue/complete the
next phase in a multiple phase
project that has been previously
approved and funded
Does project have Outside funding
(grants)
Revenue Generation
Workforce Development (job
creation, etc.)
Quality of Life Impact
TOTAL
12
12
12
12
6
6
5
5
6
2
6
2
2
100
12
12
12
12
12
12
12
12
0
0
0
0
0
12
0
0
0
0
0
0
12
0
0
0
12
12
12
12
12
12
12
0
12
12
12
12
12
12
0
12
0
0
0
0
0
0
6
0
6
6
6
6
0
0
6
0
5
5
5
5
5
0
0
5
0
0
0
0
0
0
0
0
6
0
6
6
0
0
0
6
2
0
2
0
0
2
2
0
0
6
0
0
0
0
6
6
0
2
0
0
0
0
0
0
2
2
0
0
0
2
2
0
57
57
55
53
53
52
46
41
12
12
0
0
0
0
12
12
0
0
0
0
0
6
0
0
0
0
0
0
2
0
6
0
2
0
2
2
36
32
0
0
12
12
12
12
12
12
12
12
12
0
0
0
0
12
0
12
12
12
12
0
12
0
12
12
0
0
12
12
0
0
0
0
0
0
0
0
0
0
0
12
12
12
12
12
12
12
0
0
12
0
0
0
12
12
12
12
12
0
12
0
12
0
0
12
0
0
0
0
0
0
0
0
0
0
0
6
0
0
6
6
0
0
0
6
0
0
0
0
0
0
0
0
5
0
0
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2
0
0
2
2
0
2
0
0
0
0
0
6
0
0
0
0
6
6
0
6
6
0
0
0
2
0
0
0
0
2
2
0
0
0
0
2
0
2
2
2
0
0
2
0
2
2
2
0
68
65
58
52
50
47
38
36
32
28
26
20
0
The Following Projects are in need of funding, but
have not requested funds this year:
(Scoring Not Validated by CDPC)
13-011
TBD
09-011
06-004
16-011
16-014
04-022
13-010
TBD
11-016
94-005
12-011
13-001
Oneida Nation High School
NHC Remodeling - Phase IX
OCHC Expansion & Consolidation
Duck Creek Trail
Oneida Recreation Complex
Tsyunhehkwa Storage/Shelter
Oneida Public Transit Garage
Oneida Food Center
One Stop - New Location
Oneida Long House Village
Oneida Cultural Center
Oneida Reservation Visitor Center
OCHD Barn Renovation
H:\CIP\Budget\FY2018\CIP Project Prioritization Matrix
1 of 2
X
X
$
$
$
$
$
$
$
$
300,000
207,000
311,000
550,000
788,000
30,000
400,000
805,000
$
200,000
$ 1,887,000
CUMLATIVE TOTAL
Good Governance (decisionmaking, gov't communications,
policy)
12
FY2018 CIP BUDGET REQUEST
Advance On^yote aka Principles
(language, culture, history)
Possible Score:
The Following Projects are requesting funding:
(scoring validated by CDPC 6/8/17)
14-013
Early Head Start Facility
16-008
O.F.F. Facility Improvements
15-003
NHC Remodeling - Phase VIII
07-002
SSB Remodeling - Phase V
17-010
1940 W Mason Building Renovation
07-013
Maple Sugar Camp
23-005
Residential Home Sites
16-005
Casino Exterior Enhancements
Oneida Life Sustenance Community
15-001
Center - ICDBG
05-013
Elder Apartment Garages
ECONOMIC IMPACT
Aligns w/ mission
ONEIDA MISSION: To
strengthen and protect our
people, reclaim our land and
enhance the environment by
exercising our sovereignty
TECHNICAL
Development Division
Recommenadtion of Must Fund as
High Risk Life Safety
CDPC
Approved by CDPC as noted, 6/8/17
$
$
$
$
$
$
$
507,000
818,000
1,368,000
2,156,000
2,186,000
2,586,000
3,391,000
$ 3,591,000
$ 5,478,000
14-002
14-012
14-014
15-004
16-001
17-008
H:\CIP\Budget\FY2018\CIP Project Prioritization Matrix
Responsible Nation (educate,
youth, volunteer, families)
Positive Organizational Culture
(pos. behavior, accountability,
training)
Needed to Comply with Resolution
(GTC, OBC)
Project addresses Life, Health, and
General Safety Requirement
Deferral will negatively impact
organization and increase future
operational costs
Needed to continue/complete
another project (not phase of a
project) without delay or disruption
Needed to continue/complete the
next phase in a multiple phase
project that has been previously
approved and funded
Does project have Outside funding
(grants)
Revenue Generation
Workforce Development (job
creation, etc.)
Quality of Life Impact
TOTAL
TECHNICAL
The Following Projects are not requesting funding.
12
12
12
12
12
6
6
5
5
6
2
6
2
2
100
Cemetery Improvements
Oneida Farms Barn & Manure Pit
Oneida Golf Enterprise Remodel - Phase
II
Business Park Storm Water
Cultural Heritage Site Restrooms
C-Store - Mason
2 of 2
CUMLATIVE TOTAL
CDPC
FY2018 CIP BUDGET REQUEST
Approved by CDPC as noted, 6/8/17
Development Division
Recommenadtion of Must Fund as
High Risk Life Safety
Good Governance (decisionmaking, gov't communications,
policy)
Possible Score:
Advance On^yote aka Principles
(language, culture, history)
ONEIDA MISSION: To
strengthen and protect our
people, reclaim our land and
enhance the environment by
exercising our sovereignty
Aligns w/ mission
FY '17 4th Quarter Reports
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CIP Project Prioritization - by CDPC
ECONOMIC IMPACT
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept update regarding the CDPC '17 4th quarter report, noting a report was not submitted due to no
meetings being held during July, August, and September.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
***BACKGROUND***
The CPDC and OBC were in transition during the FY '17 4th quarter. CDPC meetings were not held during the
months of July, August, or September. Therefore, a report has not been submitted due to the inactivity.
***REQUESTED ACTION***
Accept update regarding the CDPC '17 4th quarter report, noting a report was not submitted due to no meetings
being held during July, August, and September.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 2 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Approve the LOC FY17 Fourth Quarter Report
3. Supporting Materials
Report
Resolution
Contract
Other:
1. LOC FY17 4th Quarter Report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
David P. Jordan, LOC Chairman
Primary Requestor/Submitter:
Jennifer Falck, LRO Director
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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FY '17 4th Quarter Reports
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
FY17 4th Quarter Report
July 1, 2017 – September 30, 2017
Legislative Operating Committee (LOC)
Executive Summary
The fourth quarter was successful for the Legislative Operating Committee. The following items were sent to
the Oneida Business Committee for adoption. All items were adopted.
1. Well Abandonment Law Amendments
2. Tribal Environmental Response Law Amendments
3. On-Site Waste Disposal Law Amendments
4. Public Use of Tribal Land Law Amendments
5. All-Terrain Vehicle Law Amendments
6. Hunting, Fishing and Trapping Law Amendments
7. Water Resources Ordinance Amendments
8. Oneida Business Committee Meetings Law
9. Landlord-Tenant Law Emergency Amendments Extension
10. Children’s Code and Nationals Indian Child Welfare Act Policy
11. Cemetery Law Amendments
12. Administrative Rulemaking Law Amendments
13. Internal Audit Law Amendments
14. Child Care Department Consumer Complaint Law
15. Legal Resource Center Law
16. Oneida Nation Seal and Flag Rule #1
The final two months of the 2014-2017 term were very busy. In addition to completing the term, a new LOC
began its legislative work in August. See Table 1 for a summary of the FY17 fourth quarter agenda items. The
LOC’s FY18 first quarter goals are to 1) Develop innovative ways to collect community input during the early
stages of legislation, and 2) Improve office procedures to prepare for the new term.
Table 1. Summary of Fourth Quarter LOC Meeting Agenda Items
New Legislation
Business Committee Meetings Law
Child Care Department Consumer Complaint Law
Sanctions and Penalties Law
Children’s Code
Amendments
Cemetery Law Amendments
Hunting, Fishing and Trapping Law Amendments
Professional Conduct for Attorneys and Advocates Law
Legal Resource Center Law
General Tribal Council Meetings Law
Internal Audit Law Amendments
Landlord-Tenant Law Emergency Amendments
Extension
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FY '17 4th Quarter Reports
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All-Terrain Vehicle Law Amendments
Public Use of Tribal Land Law Amendments
On-Site Waste Disposal Law Amendments
Tribal Environmental Response Law Amendments
Administrative Rulemaking
Oneida Nation Seal and Flag Rule #1
General Tribal Council Petitions
Petition: Dallas 2017 Tri-Annual General Election
Non-Legislative Items
2017-2020 Active Files
Administrative Rulemaking Law Amendments
Comprehensive Policy Governing Boards, Committees,
and Commissions Law Amendments
Water Resources Ordinance Amendments
Table 2. Meetings Held in Fourth Quarter
Legislative Operating Committee Meetings
July 5, 2017-Cancelled
Cancelled due to holiday
July 19, 2017
Regular LOC Meeting
August 2, 2017
Regular LOC Meeting
August 11, 2017
Officer Selection Meeting
August 16, 2017-Cancelled
Cancelled due to OBC transition
September 6, 2017
First Regular LOC Meeting of the 2017-2020 term
September 20, 2017
Regular LOC Meeting
Public Meetings
July 20, 2017
Professional Conduct for Attorneys and Advocates Law
Legal Resource Center Law
Featured Legislation: Legal Resource Center
On November 14, 2016 the General Tribal Council adopted a motion to direct the Business Committee
to establish a legal office consisting of advocates and an advising attorney for the GTC, and that they be
elected by the July 2017 General Election- to represent employees employed by the Oneida Nation, and
tribal enrolled members that have any type of litigation at the Oneida Judiciary, and to retain legal
counsel specifically for GTC to advise during the duly called GTC meetings, this office will not report to
the OBC, but to the GTC an Annual and Semi-Annual schedule.
Legislative Reference Office (LRO) Fourth Quarter Activities
The LRO is the support office for the LOC. The LRO drafts law, analyzes law, holds public meetings,
collects public comment, and involves various departments in work meetings where the LOC discusses
policy and makes decisions. The LRO also maintains a legislative record of the LOC’s work, including the
Oneida Register. Other activities in the third quarter included;
2017-2020 Business Committee transition presentations and strategic planning
Assisting Oneida Law Office to collect legislative documents for pending litigation
Assisting entities with preparing rules
Annual performance evaluations
Completed the 2014-2017 LOC End of Term Report
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FY '17 4th Quarter Reports
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Completed the BC/GTC Resolution database project
Began planning new legislative outreach efforts
The newly elected Legislative Operating Committee began orientation and training in August. The LOC
held an officer selection meeting on August 11, 2017. David P. Jordan was elected LOC Chairman, and
Kirby Metoxen was elected as LOC Vice Chairman.
At an August 30, 2017 meeting, the LOC identified what items would be placed on the active files list and
who would sponsor each of those items. The active files list was accepted by the Oneida Business
Committee on September 27, 2017.
David Jordan, LOC Chairman
Professional Conduct for Attorneys and Advocates Law
Community Support Fund Law
Landlord-Tenant Law Amendments
Petition: Dallas – 2017 Tri-Annual General Election
Petition: Graham Petition
Rules of Civil Procedure Law Amendments
Secured Transactions Law
Nonprofit Incorporation law
Kirby Metoxen, LOC Vice Chairman
Children’s Code
Employment Law
Guardianship Law
Personnel Commission Bylaws Amendments
Election Board Bylaws Amendments
Jenny Webster, LOC Member
Sanctions and Penalties Law
Drug & Alcohol Free Law for Elected & Appointed Officials
Comprehensive Policy Amendments
Petition: Benton-Change Pre-employment Drug Testing
Petition: Debraska - Health Care Board
Code of Ethics Law Amendments
Trust/Enrollment Bylaws Amendments
Daniel Guzman King, LOC Member
Corporate Law
GTC Meetings Law
Legal Resource Center Law
Petition: Vandehei- E-Polls
Industrial Hemp Law
Criminal Code
Page 3 of 4
FY '17 4th Quarter Reports
Ernest Stevens III, LOC Member
144 of 188
Corporate Law
Petition: Delgado – Trust Land Distribution
Tribal Traffic Code
Leasing Law
Legislative Reference Office (LRO) First Quarter Plans
The Legislative Procedures Act (LPA) requires that all legislation include a public meeting and a public
comment period. This is an opportunity for the LOC to collect comment on proposed new laws or
proposed amendments to existing laws. The LOC is required to consider public comments provided at
the public meeting and submitted during the public comment period. The formal public comment
process is required, and it is a critical element to successful legislation.
The LRO is planning ways to collect additional outreach at the beginning of the legislative process.
Having input early in the legislative process may provide the LOC with ideas and guidance about a new
law or amendments to a law, before time and resources are put into its development. The LRO also
plans to increase the number of people participating in the formal public meetings and public comment
process. The LRO is currently trying new outreach efforts using Facebook, GTC meetings, community
meetings, and other web based platforms to collect input regarding the proposed GTC Meetings Law.
Outreach efforts for this will be evaluated and the LRO’s outreach model will change as lessons are
learned.
Page 4 of 4
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Accept update regarding Quality of Life FY '17 4th quarter report, noting the end of term report was
submitted on August 9, 2017, and there were no meetings during August and September.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Quality of Life 2014-2017 end of term report
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor/Submitter:
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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FY '17 4th Quarter Reports
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Quality of Life
End of Term Report
2014-2017
Purpose
The Quality of Life (QOL) Committee is a standing committee of the Oneida Business Committee that has
oversight responsibility of the following areas of the Tribe: Language and Culture, Health, Human
Services and Public Safety. This oversight responsibility also extends to any board, committee, or
commission related to these specific areas.
2014-2017 Members
•
•
Fawn Billie, Committee Chairperson
Tehassi Hill, Committee ViceChairperson
•
•
•
Brandon Stevens, Member
Lisa Summers, Member
Trish King, Member
The QOL Committee is required by their charter to be comprised of a minimum of four (4) OBC members
appointed by the OBC. The remaining five (5) Business Committee members are considered ad hoc
members. During the 2014-2017 term, five Business Committee members were active members of the
QOL Committee.
Meetings
The QOL’s regular meetings are scheduled for the 2nd Thursday of each month. Three members make up
a quorum.
The regular August QOL meeting has been cancelled due to the transition meetings occurring at the
same time. The next regular meeting is scheduled for Thursday, September 14th at 8:30 a.m. in the
Business Committee Executive Conference Room (ECR).
Pending Business
1. Case Management Strategy
Summary:
The QOL Committee discussed how to best coordinate intake client information across various
internal departments after receiving a concern regarding a gap in service for disabled tribal
members. Through discussions, the QOL Committee determined it would be best to look at this
request from an overall case management standpoint that could encompass multiple internal
departments.
At the April 27th BC meeting, a motion was made to include a timeline in the next QOL quarterly
report. During the 3rd quarter, the QOL Committee did not have the opportunity to confirm a
project timeline for the case management strategy with the Division Directors working on this
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FY '17 4th Quarter Reports
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project. A request was made in the QOL quarterly report to defer the request for a timeline to the
QOL’s FY2018 1st quarter report; the BC accepted the quarterly report on July 27th.Status:
The Governmental Services Division Director and Comprehensive Health Operations Division
Director have been actively meeting and are working on identifying a sub-team and putting together
a plan of action to present to the QOL Committee.
2. Tribal Action Plan
Summary:
The QOL Committee supported the Tribal Action Plan team in putting together a resolution to
prioritize alcohol/substance abuse prevention, intervention and treatment.
Status:
The BC adopted the Tribal Action Plan with BC resolution #05-10-17-C titled “A resolution
authorizing the establishment of a Tribal Coordinating Committee and to Develop and Implement a
Tribal Action Plan for a Comprehensive Prevention and Treatment Program for Alcoholism and Other
Substance Abuse”.
Core members of the Tribal Action Plan team provided regular updates to the Quality of Life
Committee on their progress, including identifying potential members of a Tribal Coordinating
Committee and providing the results of the Community Readiness Assessment. The Tribal Action
Plan team will provide the details of the assessments for review during the transition meetings.
The QOL Committee discussed options for increasing staff involvement on the Tribal Coordinating
Committee; one suggestion was to have the standing Tribal Coordinating Committee meet before or
during the first hour of regular QOL meetings.
3. Community Health Assessment
Summary:
A verbal update on the Community Health Assessment was provided at the June 15, 2017, QOL
meeting. The assessment is not required but the Tribe has decided to do the assessment again
because there is a move towards accreditation.
Status:
The 2017 Oneida Community Health Assessment Survey Highlights were reviewed as accepted as
information at the July QOL Committee meeting.
4. Drug Identification Training
Summary:
(1) In September 2016, the QOL Committee and Oneida Diabetes Prevention Program Cooperative
Agreement supported a Drug Identification and Recognition to Support Tribal Justice training and a
Drug Identification and Recognition Community Awareness presentation. Several requests were
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FY '17 4th Quarter Reports
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received requesting the training be offered again so additional departments could be encouraged to
attend.
(2) At the May 11, 2017, QOL meeting, the QOL Chair was directed to set up mandatory drug
awareness trainings for employees with HRD.
Status:
(1) The Drug Identification and Recognition to Support Tribal Justice training will be offered again on
August 28th and 29th from 8:00 a.m. – 5:00 p.m. The training will be sponsored by the Quality of Life,
Youth Mentorship, and Generation-Indigenous. The daytime training will be geared towards
employees. On August 28th at from 6:00 p.m. – 8:00 p.m. a Drug Identification and Recognition
Community Awareness Presentation will be given for community members and employees who
could not attend the daytime training.
(2) An initial consultation meeting was held with the QOL Chair’s Office and the Training and
Development Director from HRD. HRD is currently working on two other mandatory trainings for
the Driver’s Vehicle certification and Violence in the Workplace. In order to reduce costs the
requested mandatory drug awareness training could be added to this set of trainings. It has been
recommended that Officer L. Hill provide the detailed drug awareness training pertaining to Oneida.
5. Fitbit
Summary:
As part of the Creating Wellness in the Workplace strategy, the QOL Committee requested a
proposal from the Wellness Council on the feasibility of a Fitbit program for Nation employees.
Status:
The Wellness Council submitted an informational sheet, webinar, and sample challenges for the
September QOL meeting.
Reporting
The next QOL quarterly report is due to the Tribal Secretary’s Office by October 17th for the October 26th
BC quarterly report meeting. The QOL’s report time is 4:00 p.m. on the October 26th.
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FINANCE COMMITTEE
4th Quarter Report
July to September 2017
Purpose
The Finance Committee is responsible for recommending financial policies and budgets that support the
mission, values, and strategic goals of the Nation and organization.
Who We Serve
The Finance Committee works with all divisions/departments to ensure expenditures of any
considerable amounts are procured in the most cost effective and fair manner as established by the
Purchasing Procurement Manual. The FC also assists Oneida Community groups, local charitable
organizations, and Oneida members through the Finance Committee Donations and the Community
Fund.
Finance Committee Members
The Finance Committee is comprised of three BC Members; one is the Treasurer who chairs the
meetings; the Chief Financial Officer who acts as the Vice-Chair; one member from Executive
Management; one member from Program Management; and one Community Elder Member.
Fourth Quarter Meetings
The Finance Committee held five meetings in the fourth quarter on: Jun. 29th (for Jul. 3rd mtg.); Jul.
17th; Jul. 31st (for Aug. mtg.); Sept. 5th and Sept. 18, 2017. The second August meeting on the 14th was
canceled due to the elections and new BC transition. The FC also held three work meetings on Jul. 17th;
Sept. 5th and Sept 18, 2017 to work on finalizing the Oneida Nation Contingency Plan; reviewing
internal processes for the Community Fund and Donations; reviewing a new Purchasing form
(compliance update); and a discussion of the future direction of the Finance Committee. The Community
Elder member of the FC attended four regular meetings and two work meetings. A total stipend paid in
the fourth quarter was $200.00. Due to the FC elder member elected to another position within the
Nation that conflicted with his serving on any other board he resigned prior to last meeting of the fourth
quarter. Presently there are several applicants that are being reviewed by the Chair’s Office.
Summary Update on FY17 Goals
The three identified goals as reported in the annual GTC report include:
1. Development of several Endowments to meet the cultural, social, educational,
and land needs of the Oneida Community
Update: Throughout FY17 the Finance Committee has worked extensively during their work meetings on
the development of an education endowment from the Acheson Fund. A draft resolution and
investment report is currently being reviewed and is expected to be forwarded to the BC this fall.
FY '17 4th Quarter Reports
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2. Provide Charitable Giving to the Oneida Community and surrounding areas through
the Finance Committee Donation Policy and the Community Fund
Update: This goal was fulfilled throughout FY2017 with the Finance Committee providing Donations
from twenty-three (23) requests for: Oneida Community activities/groups, assistance to community notfor-profit organizations, sponsorships to veterans and other tribal affiliated groups for annual events
and emergency assistant to two Tribal Nations. The FC also provided Community Fund requests to one
hundred and thirteen (113) requestors with the majority of the requests in self-development for youth.
Supplementary information is provided in the summary of activities section.
3. Enhance the effectiveness of the Finance Committee by streamlining internal processes,
updating financially related policies and procedures, and creating systematic budget
management controls.
Update: Through work meetings the Finance Committee has completed the Budget Management and
Control Act and the draft of the supplemental Oneida Nation Contingency Plan. Both were designed to
coordinate and streamline the budget process and establish a systematic approach to respond to
financial duress and or situations that could adversely impact the Oneida Nation’s fiscal health.
FINANCE COMMITTEE
SUMMARY OF FOURTH QUARTER ACTIVITIES
REQUEST S FROM THE ORGANIZATION
Per the Purchasing Procedures, all sole source requests over $50,000 and all unbudgeted requests
require Finance Committee Approval. In Q4 the FC reviewed Eighty-Five (85) Gaming and Departmental
requests for a total approved of $93,750,940.13. Requests were for various Services contracts, Purchase
Order increases, Insurance Premium payments, CIP Funds Activation, and transfers of Capital
Expenditure funds to CIP. The FC also reviewed Twenty-Three (23) FYI items related to slot lease games,
internal reports, research, follow-up and government to government service agreements.
INVESTMENT UPDATES
This summary reflects the third quarters of FY 2017. Fourth quarter summaries are not expected until
later this month but will be included in the next quarterly report. For the quarter ended June 30, 2017
our total value under investment was $104.4 million. For the three month period, our managers added
2.58% in value, compared to a benchmark of 3.04% return. For the fiscal year to date at the end of the
3rd quarter, our return was 8.75%, compared to the benchmark of 8.8%. It is not unexpected that our
managers trail the benchmarks slightly in an environment of healthy investment gains. Our selected
managers are instructed to be defensive in nature with our portfolios, taking on as little risk as possible.
FY '17 4th Quarter Reports
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DONATIONS
Per the Finance Committee Donation Policy all requests approved represent the following categories:
1) Oneida Community Causes;
2) Local Groups (charitable); and
3) Nation Groups (Indian Affiliated).
The Donation Line total allocation for FY17 was $49,301. The balance after three quarters was
$20,325.38. There was $17,250.00 in expenditures in the fourth quarter leaving a year-end balance of
$3,075.38. A listing of donation recipients for all of FY17 is attached.
The FC has designated that they review Donation Requests at their second meeting of each month. In
the Fourth Quarter the FC reviewed Donation Requests on: Jul. 17th, Jul. 31th (for Aug.), and
Sept. 18th, 2017. In Q4 six (6) Donation Requests were approved for a total of $17,250.00. This amount
includes one request for $2,500.00 that had been put on hold in the Q3 and forwarded to a work
meeting in Q4 for more follow-up. This also includes a donation of $5,000.00 through a procedural
exception to the FC Donation Policy that limits requests to $2,500.00.
COMMUNITY FUND
Per the Standard Operating Procedures of the Community Fund, requests reviewed represent the
following categories for funding: 1) Self-Development (Youth & Adult); 2) Community Events; & 3)
Fundraising Activities. Per the CF Product SOP’s the following categories for product include: 1) Oneida
Tribal & Public School Systems Student Events; 2) Oneida Community Events/Fundraising; & 3) Oneida
Sponsored Promotional Events. The FY17 CF Funds limits were $200.00 for individual requests and
$750.00 for group requests. The FY17 allocated amount for the Community Fund was $50,000 for
funding and $5,000 for products. No funds from tribal contributions were used as this is a vendor
generated fund, per their contract with the Nation.
The FC has designated that they review CF requests at their first meeting of each month. In the Fourth
Quarter, the FC reviewed Community Fund requests for funds and products on Jun. 29th (for Jul.); Jul.
31st (for Aug.); & Sept. 5, 2017. In Q4 there were Nine (9) approved requests for funds for a total of
$2,350.00. The approved requests were mainly for youth development activities, such as youth sporting
activities; class trip fees and youth pageant registration fees. Per the internal procedures for the
Community Fund all unused funds will revert back to the principal to ensure the Community Fund will
continue to be self-perpetuating in keeping with the seventh generation values.
Per the CF Product SOP’s the CF Product is limited to twenty-five (25) cases per individual/event. The
quarters for product are by the contract date of July 1, 2016 through June 30, 2017 (2016-17). The end
balance for product for 2016-17 was approximately $550.94 or approximately 56 cases. For the FY17 4th
Quarter (CY2017-18; Q1), there were two approved product requests that totaled 43 cases. One was for
a tribal program community event and the other was for a tribal school sponsored event.
A listing for of Community Fund requests by quarter, including Q4 for FY 2017 is attached.
FY '17 4th Quarter Reports
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Finance Committee Donations for FY 2017
FY2017
ALLOCATED AMOUNT
Year
Q1
Q2
Q3
Q4
Group
$
49,301.00
Amount
1
19-Sep-16
OPD-Funds for Memorial Monument for Fallen Officers
$627.22
2
19-Sep-16
Nat'l Indian Education Assn-Fall Conference-Sponsorship
$1,000.00
3
17-Oct-16
House of Hope Homeless Shelter -Expansion of Emergency Shelter
$2,500.00
4
5-Dec-16
Firewood for Standing Rock Sioux
$2,500.00
5
19-Dec-16
Oneida United Methodist Church-Remodeling Church Parsonage
$2,500.00
6
19-Dec-16
Roland Christjohn Sponsorship for Amateur/Pro Boxing
$290.00
7
16-Jan-17
Holy Apostles Episcopal Church - new furnace
$2,500.00
8
13-Feb-17
Ronald Melchert - Honey Bee Production
$858.40
9
13-Mar-17
United Tribes for Christ Fellowship International Conference
$2,500.00
10
13-Mar-17
Mountain Chief Institute-Spirit of the Hoops July 2017
$2,500.00
11
13-Mar-17
Indigenous Games 2017 -Team WI Archery Team
$1,200.00
12
13-Mar-17
Wisconsin Indian Eduation Association-Spring Conference
$2,500.00
13
17-Apr-17
Woodland Indian Arts Market and Artshow-Promo Assistance
$2,500.00
14
16-May-17
National Indian Education Assn-Fall Conference
$1,000.00
15
16-May-17
Oneida Sobriety Group-Recovery Event Programs
$1,500.00
16
19-Jun-17
Wisconsin Coalition Against Domestic Violence -Conference
$2,500.00
17
17-Jul-17
Oneida Community Farm Project
$2,500.00
18
17-Jul-17
Yukwanuh Kwat Kahkwa? (Our food is medicine)
$2,500.00
19
31-Jul-17
Robert Cornelius Post 7784 - District Convention @ Radisson in Sept 2017
$2,500.00
20
18-Sep-17
Ohe-lakύ Among the Corn Stalks -Gathering
$2,250.00
21
18-Sep-17
Rawhide Inc. - Youth Education Program
$2,500.00
22
18-Sep-17
Kanatsiohareke Mohawk Clean Water Project
$5,000.00
Total Giving for FY 2017
*Two FY16 Donations not processed until FY17 & are counted in FY17 Totals
$46,225.62
FY '17 4th Quarter Reports
FY17 Finance Committee - 1ST Quarter Activities
for the Community Fund
FC Mtg
Date
Reason/Description of Request
CF Category
155 of 188
Funds
Approved
1
3-Oct-16
Ann King
Class trip to London for son
SD-Youth
$
200.00
2
3-Oct-16
Dana Calmes
Freedom Middle Sch Dance Prog for daughter
SD-Youth
$
200.00
3
3-Oct-16
Abby Danforth
YMCA Class fees for son
SD-Youth
$
200.00
4
3-Oct-16
Abby Danforth
YMCA Class fees for daughter
SD-Youth
$
200.00
5
3-Oct-16
Tracy Williams
KaliWiYo Ceremonies
Community Evt $
750.00
6
3-Oct-16
Tracy Williams
KaliWiYo Ceremonies
Community Evt
7
31-Oct-16 Shakira Rasmussen
GB Youth Hockey participation fees for son
SD-Youth
$
200.00
8
31-Oct-16 Camille GoodEagle
Children Come First-Conferenc Registration
SD-Adult
$
200.00
9
31-Oct-16 Camille GoodEagle
Children Come First-Conferenc Regis for son
SD-Youth
$
100.00
10
31-Oct-16 Constance Danforth
STARZ Academy class fees for daughter
SD-Youth
$
200.00
11
31-Oct-16 Dan Doxtator
Green Bay Elite Cheer class fees for daughter
SD-Youth
$
200.00
12
31-Oct-16 Megan White
GB Youth Hockey partici-fees for son -CW
SD-Youth
$
200.00
13
31-Oct-16 Megan White
GB Youth Hockey partici-fees for son-BW
SD-Youth
$
200.00
14
31-Oct-16 Latsiklanunha Hill
OPD-Blanket Making/Sharing Program
Community Evt
15
31-Oct-16 Sacheen Lawrence
Southwest Youth Basketball fees for daughter
SD-Youth
$
125.00
16
31-Oct-16 Sacheen Lawrence
Southwest Youth Basketball fees for daughter
SD-Youth
$
125.00
17
31-Oct-16 Debra Cloud
Southwest Youth Basketball fees for daughter
SD-Youth
$
125.00
Theodore A. Skenandore
Fundriaser for Alex Solak
SD-Youth/Fundr
$
200.00
Theodore A. Skenandore
Fundriaser for Alex Solak
SD-Youth/Fundr
25 Cases
10 Cases
19
Spl E-Poll
11/2/16
Spl E-Poll
11/2/16
20
5-Dec-16 Barbara Swift
Madeline Graves Gymnastics class fees
SD-Youth
$
200.00
21
5-Dec-16 Sid White
Team Wisconsin Box Lacrosse/Team Oneida
SD-Youth
$
750.00
22
5-Dec-16 Terry Cornelius
SW H.S. Music Class Trip fees
SD-Youth
$
200.00
23
5-Dec-16 Diane House
Freedom H.S. Music Class Trip fees
SD-Youth
$
200.00
18
CF First Quarter Totals
Product
Approved
10 Cases
$ 4,775.00
45 Cases
FY '17 4th Quarter Reports
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FY17 Finance Committee - 2ND Quarter Activities
for the Community Fund
FC Mtg
Date
Reason/Description of Request
CF Category
Funds
Approved
Product
Approved
1
3-Jan-17
Margaret VandenHeuvel
YMCA Swin lessons for son (CV)
SD-Youth
$
62.00
2
3-Jan-17
Margaret VandenHeuvel
YMCA Swin lessons for son (GavinV)
SD-Youth
$
62.00
3
3-Jan-17
Margaret VandenHeuvel
YMCA Swin lessons for son (GageV)
SD-Youth
$
62.00
4
30-Jan-17 Christine Klimmek
Watercolor Class
SD-Adult
$
200.00
5
30-Jan-17 Wendy Alverez
March of Dimes Pancake fundraiser
CommFundr
6
30-Jan-17 Jacqueline Schuman
Green Bay Elite Cheer fees for daughter
SD-Youth
$
200.00
7
30-Jan-17 Kateri Danforth
STARZ Academy class fees for daughter
SD-Youth
$
200.00
8
30-Jan-17 Kateri Danforth
Karate USA class fees for son
SD-Youth
$
200.00
9
30-Jan-17 Timothy Ninham
Purple Aces AAU Basketball fees for daughter
SD-Youth
$
200.00
10
30-Jan-17 Kana Zacarias Skenandore
YMCA swim lessons for daugher
SD-Youth
$
200.00
11
30-Jan-17 Kana Zacarias Skenandore
YMCA swim lessons for daugher
SD-Youth
$
200.00
12
30-Jan-17 Kana Zacarias Skenandore
YMCA swim lessons for daugher
SD-Youth
$
200.00
13
30-Jan-17 Kana Zacarias Skenandore
YMCA swim lessons for daugher
SD-Youth
$
200.00
14
27-Feb-17 Katsi Danforth
YMCA classes for daughter
SD-Youth
$
200.00
15
27-Feb-17 Jessica Pesche
AFW Elite team trip fees for son
SD-Youth
$
200.00
16
27-Feb-17 Tonya Webster
Oneida Annual Powwow
ComEvt-Fundr
100 Cases
17
27-Feb-17 Abby Danforth
Holy Apostles Fish Fry Fridays
ComEvt-Fundr
25 Cases
18
27-Feb-17 Lisa Rauschenbach
Wisconsin Blizzard fees for son
SD-Youth
$
200.00
19
27-Feb-17 Vashi L. Cornelius
GYMACT Gymnastics for daughter
SD-Youth
$
200.00
20
27-Feb-17 Paula King-Dessart
Relay for Life Oneida
ComEvt-Fundr
21
27-Feb-17 Scott Webster
AP Test Registration for son
SD-Youth
$
22
27-Feb-17 Carolyn Miller
Daniel Jourdan Cancer Benefit
ComEvt-Fundr
$ 200.00
23
27-Feb-17 Carolyn Miller
Daniel Jourdan Cancer Benefit
ComEvt-Fundr
20 Cases
24
27-Feb-17 Daniel Skenandore
AO-Hillcrest School Family Fun Night
ComEvt-Fundr
25 Cases
CF Second Quarter Totals
5 Cases
20 Cases
171.00
$ 3,157.00
195 Cases
FY '17 4th Quarter Reports
FC Mtg
Date
FY17 Finance Committee - 3RD Quarter Activities
for the Community Fund
Requestor
Reason/Description of Request
CF Category
157 of 188
Funds
Approved
1
3-Apr-17
Kim Nishimoto
Especially for Youth Camp fees for daughter
SD-Youth
$
200.00
2
3-Apr-17
Tabitha Hill
Air Force Gymnastics class fees
SD-Youth
$
200.00
3
3-Apr-17
Loretta Webster
Woodland Indian Arts-Awards Ceremony /Reception
CommEvent
4
3-Apr-17
Amelia Cooper
Especially for Youth Camp fees for daughter
SD-Youth
$
200.00
5
3-Apr-17
Theresa Tlachac
Medical Leaders Conference fees for daughter
SD-Youth
$
200.00
6
3-Apr-17 Sylvia Cornelius
Oneida Youth & Elder Fishing Day Event
CommEvent
7
3-Apr-17
Debra Cloud
SWAG Softball fees for daughter
SD-Youth
$
45.00
8
3-Apr-17
Sacheen Lawrence
SWAG Softball fees for daughter (RA)
SD-Youth
$
45.00
9
3-Apr-17
Sacheen Lawrence
SWAG Softball fees for daughter (MA)
SD-Youth
$
45.00
10
3-Apr-17
Sacheen Lawrence
Purple Aces AAU Basketball fees for daughter
SD-Youth
$
100.00
11
3-Apr-17
Sacheen Lawrence
SD-Youth
$
115.00
12
3-Apr-17
Evangeline Danforth
Oneida Lacrosse Registration for son
College Horizons Summer Camp tuition for
daughter
SD-Youth
$
200.00
13
3-Apr-17
Rebecca Skenandore
Wrestling Tournament fees for son
SD-Youth
$
200.00
14
3-Apr-17
Rosa Laster
Pop Warner Football registration for son
SD-Youth
$
200.00
15
1-May-17
Bill VerVoort
Oneida 4-H Club-booth repair
SD-Youth
$
700.00
16
1-May-17
Tana Aguirre
Green Bay Elite cheer class fees for daughter
SD-Youth
$
200.00
17
1-May-17
Alicia Tisch
Bode Bootcamp class fees
SD-Adult
$
200.00
18
1-May-17
Margaret VandenHeuvel
Camp Hot Shots (YMCA) for son
SD-Youth
$
138.00
19
1-May-17
Zandra John
UW-Whitewater Youth Football Camp for son
SD-Youth
$
200.00
20
1-May-17
Laura Cornelius
Education Conference Registration fees
SD-Adult
$
200.00
21
1-May-17
Shoney Skenandore
Golf Entry registration fees for son
SD-Youth
$
200.00
22
1-May-17
Shoney Skenandore
Golf Entry registration fees for daughter
SD-Youth
$
200.00
23
1-May-17
Jasmine House
WOR Registration fees
SD-Youth
$
200.00
24
1-May-17
Tammy Skenandore
YMCA Personal Training Class fees for son
SD-Youth
$
200.00
25
1-May-17
Sylvia Cornelius
UWGB VolleyBall registration fees for daughter
SD-Youth
$
200.00
26
1-May-17
Christopher Danforth, Sr.
Pop Warner Football registration for son (KD)
SD-Youth
$
130.00
Product
Approved
25 Cases
14 Cases
FY '17 4th Quarter Reports
Teresa Schuman
Pop Warner Football registration for son (DD)
Parents' Fundraisers-Youth participating in
Indigenous Games in July
ComEvt/Fundra
1-May-17
Sunshine Bain
Spartan Race Registration -Lambeau Field
SD-Adult
$
196.08
30
1-May-17
Judith Skenadore
Memorial Basketball Tournament
ComEvt/Fundra
$
750.00
31
1-May-17
Judith Skenadore
Memorial Basketball Tournament
ComEvt/Fundra
32
1-May-17
Cindy Bork
Summer Camp fees for daughter (JB)
SD-Youth
$
65.00
33
1-May-17
Cindy Bork
Summer Camp fees for daughter (NB)
SD-Youth
$
70.00
34
16-May-17 Dionne Jacobs
Oneida Nation High School Graduation
CommEvent
27
1-May-17
Christopher Danforth, Sr.
28
1-May-17
29
SD-Youth
$
158 of 188
130.00
35 Cases
25 Cases
15 Cases
35
5-Jun-17
Elizabeth Webster
Camp Hot Shots (YMCA) for daughter
SD-Youth
$
200.00
36
5-Jun-17
Darrnell Danforth
UWGB Art Camp for daughter
SD-Youth
$
200.00
37
5-Jun-17
Chelsea Gentile
GB Packer Youth Camp for son
SD-Youth
$
200.00
38
5-Jun-17
Jason Martinez
6th Annual Oneida Baseball Tournament
Community Evt
$
750.00
39
5-Jun-17
Jason Martinez
6th Annual Oneida Baseball Tournament (fr CY17-18)
ComEvt/Fundra
40
5-Jun-17
Yako Webster
Southwest Lacrosse registration for son
SD-Youth
$
200.00
41
5-Jun-17
Ann Stingle
Hortonville Volleyball registration for daughter
SD-Youth
$
50.00
42
5-Jun-17
Bill VerVoort
Oneida Farmers Market Bash-July (fr CY17-18)
Community Evt
25 Cases
43
5-Jun-17
Jeff Schofield
Big Apple Fest (fr CY17-18)
Community Evt
25 Cases
44
5-Jun-17
Shane Skenandore
Football camp for son
SD-Youth
45
5-Jun-17
Lori Hill
Spirit of the Hoops-Oneida
Community Evt
46
5-Jun-17
Delia Smith
Amplify Lacrosse registration for son
SD-Youth
$
200.00
47
5-Jun-17
Lee Cornelius
Especially for Youth Camp fees for daughter
SD-Youth
$
200.00
48
5-Jun-17
Redmon Danforth, JR
GB Metro Rebels Lacrosse club fees for son
SD-Youth
$
200.00
49
5-Jun-17
Rebecca Schommer
WI Indep Baptist Fellowship Bible Camp for son
SD-Youth
$
157.50
50
5-Jun-17
Katsi Danforth
Team Sconnie's U15 Lacrosse fees for son
SD-Youth
$
200.00
51
5-Jun-17
Irene Danforth
Nat'l American Miss Competition regist fee for daughter SD-Youth
$
200.00
52
5-Jun-17
Tiffany Bowles
GB Tennis class fees for daughter (AB)
SD-Youth
$
200.00
53
5-Jun-17
Tiffany Bowles
GB Tennis class fees for daughter (EB)
SD-Youth
$
200.00
54
5-Jun-17
Karen Hill
UWGB Bill Wortstch Basketball for daughter
SD-Youth
$ 165.00
55
5-Jun-17
Constance Danforth
St. Norbert College Soccer camp for son
SD-Youth
$
CF Third Quarter Totals
25 Cases
$
200.00
10 Cases
200.00
$ 9,451.58
199 Cases
FY '17 4th Quarter Reports
FC Mtg
Date
159 of 188
FY17 Finance Committee
Community Fund 4th Quarter Activities
Requestor
Reason/Description of Request
CF Category
Funds
Approved
Product
Approved
1
29-Jun-17 Pamela Skenandore
Nat'l American Miss Competition regist fee
SD-Youth
$200.00
2
29-Jun-17 Lisa Rauschenbach
Southwest Legion Baseball fees for son
SD-Youth
$200.00
3
31-Jul-17 Julie Denny
All Nations Softball Tournament team fees
SD-Adult
$200.00
4
31-Jul-17 Tina Moore
Green Bay Elite Cheer fees for daughter
SD-Youth
$200.00
5
31-Jul-17 Lois Barker
Park Warner Youth Football for son
SD-Youth
$200.00
6
31-Jul-17 Lois Barker
Badger Gymnastics for daughter
SD-Youth
$200.00
7
5-Sep-17 Jeff Skenandore
Oneida Sportsmen's Club-Fall Banquet
CommunityEvt
$750.00
8
5-Sep-17 Rachel Otradovec
Music Class Trip to New York for daughter
SD-Youth
$200.00
9
5-Sep-17 Ann Stingle
Oneida Community Lacrosse fees for son
SD-Youth
$200.00
10
5-Sep-17 Carol Johnson
Oneida Nation H.S. Homecoming Lock-In
ONHS Event
18 Cases
11
5-Sep-17 Vickie Cornelius
Tsyunehehkwa Harvest Fest
CommunityEvt
25 Cases
CF Fourth Quarter Totals
$2,350.00
43 Cases
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
10 / 26 / 17
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Business Committee approval of report
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor:
Jacquelyn Zalim, OESC Chairwoman of the Board
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
FY '17 4th Quarter Reports
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Corporate reporting requirement - Business Committee approval of report
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
FY '17 4th Quarter Reports
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Oneida ESC Group, LLC
4th Quarter Report – FY 2017
October 11, 2017
OESC Board of Managers:
Jacquelyn Zalim, Chair
John L. Breuninger
Leslie Wheelock
FY '17 4th Quarter Reports
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Oneida ESC Group, LLC 2017
Oneida ESC Group, LLC (OESC), was formed in 2012 as a holding company to house
subsidiaries to do business with the federal government. Oneida Total Integrated Enterprises
(OTIE) has exceeded the $33.5M limit in certain NAICS codes and is unable to bid and obtain
contracts that fall within these NAICS codes as a prime contractor under the small business or
8(a) business categories in the federal procurement process. Therefore, OESC formed Mission
Support Services (MS2) to continue serving the federal government under the construction
NAICS code. Sustainment & Restoration Services (SRS) is also a subsidiary under OESC that
performs engineering services to the federal government. This year OTIE rolled under OESC to
help facilitate the growth of OESC’s subsidiaries.
As of January 2017, all of OESC’s subsidiaries are supported by OESC with general
management and administrative functions, including accounting and contracting management,
human resource management, IT support, overall management, and marketing, bid and proposal.
Below is a summary of OESC and its subsidiary’s activities.
Narrative Report
a. Explanation of the core of the Corporation’s business practices and market overview
OESC was created to serve as a holding company for subsidiary limited liability companies
with an 8(a) certification. This type of holding company structure is modeled after the
Alaskan Native Corporations (ANC) and other Native American Tribes that have created
similar entity structures. This holding company structure allows ANCs and Native American
Tribes to perpetually establish different 8(a) companies with different primary NAICS codes.
OESC’s revenue is derived from the subsidiaries that operate in the Small Business
Administration Business Development Markets primarily as 8(a) and Small Business
designated companies.
OESC and its subsidiaries are a highly technical organization providing research
/investigation, design, engineering and project management. Oneida ESC operates in five
core services:
• Environmental services – Assessment, investigation, design, testing and monitoring
• Remediation – Action Planning, project management, extraction of contaminated
materials.
• Construction and demolition – Repair, service, abatement, renovation and new.
• Engineering Services – Design and project managements for sites and site design,
structural, mechanical, roads, bridges and water systems.
• Munitions response services – Investigation and remediation of munitions and
ordinances.
Oneida Total Integrated Enterprises (OTIE) – An 8(a) program graduate will compete in
the full and open marketplace as a small business (less than 750 employees). Core
competencies will include environmental services, environmental remediation and project
management.
OESC 4th Quarter Report 2017
Page 1
FY '17 4th Quarter Reports
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Oneida ESC Group, LLC 2017
Mission Support Services (MS2) – 8(a) Graduation date is 3/15/2022.
MS2 is focused on construction management contracts. Core competencies will include
construction management services, New and renovated structures, HVAC systems and
controls Utility systems - water, sewer, gas, electrical, Electrical power generators,
transformers, and distribution, Communication and security systems, Interior remodeling,
upgrades focused on the federal market with supplemental markets includes commercial and
tribal construction projects.
Sustainment & Restoration Services (SRS) – 8(a) Graduation date is 2/18/2023.
SRS core competencies include facility investigations, corrective measures
design/implementation, remedial designs/remedial actions, including characterization,
assessment, and cleanup, Wetlands assessment and wetlands restoration design, Brownfields
– Phase I & II ESAs, Technical Enforcement Support Facility and asset inventory,
evaluation, and assessment Engineering design for site development, utility systems, and
facilities Engineering design for wastewater treatment and sewerage systems.
The OESC Board has approved the creation and formation of a fourth subsidiary. This
subsidiary will focus on the design and construction observation of transportation
infrastructure with the option to become certified as a Disadvantaged Business Enterprise
and/or an SBA 8(a) firm at the federal level.
b. Explanation of the Corporation’s current place within the market
OESC operates in a fiercely competitive and expanding market. An abundance of
Architecture / Engineering / Construction (AEC) firms provide similar services offered by
OESC. Competitive factors for our success include performance reputation, network, price,
geographic location, and availability of technically skilled personnel (flexibility).
Three of the top five federal spending agencies awarding non-competitive contracts are
OESC customers.
c. Explanation of the outlines of strategies by the Corporation for improved value in the
market
OESC’s subsidiaries MS2 and SRS are start-up companies. It will be difficult for them to
compete with established small businesses that are active in the industry market. To offset
this disadvantage, OTIE will support and lead OESC and its subsidiaries to take advantage of
existing relationships already built by MS2’s and SRS’ key employees or from OTIE’s
networking. While competition will be very challenging for OESC and its subsidiaries,
OTIE's support will help to overcome those challenges through the years. With OTIE’s
support, OESC can reach a point where its subsidiaries can become more competitive and
sustainable in their industries.
During this time where the state and federal agencies are seeing decreases in their budgets,
we are evaluating solutions to broaden and capture the larger Federal and State Market.
Creating more subsidiaries would facilitate to broaden our market share. These subsidiaries
would operate based on different NAICS codes. New subsidiaries would seek to broaden
and capture the larger Federal and State markets.
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d. Explanation of the Corporation’s relative performance vs. competitors and
identification of key competitors within the market
Our competitors include: Small Businesses, Alaskan Native Corporations (ANCs); Native
American Owned, tribally-owned small businesses; and Native Hawaiian Organizations
(NHOs). Each of these businesses is treated in a category of small business that may be
awarded prime contracts without competition. Oneida ESC subsidiaries also compete against
other 8(a) firms for set-aside acquisitions, including small businesses that are categorized as
Woman-Owned, HUB Zone, Service Disabled Veteran Owned small business, and others.
Finally, Oneida ESC competes in the full and open markets without restrictions.
Typical competitors for OTIE include Small Business firms with fewer than 750 employees
in NAICS 562910. Another area of significant competition is the regional Transportation
Engineering firms in Wisconsin for WI DOT work.
e. Explanation of any material changes or developments in the market or nature of
business the Corporation is primarily engaged in since the last reporting period
A regulatory change by SBA in 2016 increased the small business size standard in our
primary NAICS code (562910) from 500 employees to 750 employees, a 50% increase.
Within small business circles, OTIE remains a sturdy, medium-sized competitor, but this
regulatory change allowed larger, robust competitors like Conti, Versar and Parametrix to
compete in our small business market.
Additionally, SBA adjusted the long-standing Mentor-Protégé Program (MPP) regulations to
permit a small business of any category (Woman Owned small business, Veteran Owned
small business, HUB Zone, etc.) to establish an MPP with a large business. The impact of
this change is that the approved MPP firms may submit a Joint Venture bid on a federal
acquisition and compete against other joint or individual small businesses. Also, the agency
has accelerated the review/approval process for MPP application, which is a change from the
ordinarily long waiting period for small business and large business partners’ applications.
f. Identification of the primary goals and targets of the Corporation and progress made
towards accomplishment of the same
Goals for Oneida ESC Group
Growth at a reasonable rate is the primary business goal for OESC. Financial reward for
OESC is when we align our investment strategies according to our client’s mission priorities.
Our design and engineering business has performed well during the year with strong volumes
and high productivity, with new licensed professionals hired in disciplines such as
mechanical, electrical and structural engineering.
Key contract wins was crucial to retaining our position and relationship with our Department
of Defense customers.
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Targets for OESC Subsidiaries:
Oneida ESC Group, LLC 2017
Opportunities continue to exist in geographies where OTIE, MS2, or SRS key personnel have
successful past performance, and where personnel involved in such projects have established
strong relationships with teaming partners and clients in those locations. Downstream
opportunities continue to emerge based on MS2 project performance and combined efforts of
OTIE and MS2’s marketing and sales efforts. Target clients continue to include Vandenberg
AFB, NAVFAC SW, NAVFAC SE, NAVFAC Great Lakes, and NAS Pensacola.
Additional new target clients include Naval Base Ventura County, USACE Jacksonville, the
US Army Joint Munitions Command (JMC), Edwards AFB, and the Air Force Civil
Engineering Center (AFCEC).
OTIE
OTIE has built its customer base over the years and has been awarded contracts by a number
of federal and state agencies including the US Air Force, US Navy, US Army Corps of
Engineers, the US EPA, Wisconsin Department of Transportation, among many others.
During this reporting period OTIE is pleased to have secured new contracts:
•
•
USACE Omaha District Fort Leavenworth Water perfluorinated alkyl substances (PFAS)
Milwaukee Area Technical College – a Services Agreement that spans across OTIE’s
Civil, Structural, and Mechanical Engineering groups.
These contract awards were augmented by other new starts with the Oneida Nation (Head
Start project) plus healthy growth under existing A/E Services contracts with the USAF, and
with our single largest customer, the US Army Corps of Engineers. The steadiness of our
business performance with our WisDOT and on our EPA START contract provided healthy
and consistent returns as well.
MS2
MS2 has been awarded contracts by the following clients: NAVFAC SE (Naval Station
Pensacola), NAVFAC Mid-Atlantic (Great Lakes Naval Station), NAVFAC SW (Naval Base
Ventura County), Army Contracting Command (Joint Munitions Command), USACE
Omaha, USACE Albuquerque, Edwards AFB and USACE Tulsa. We continue to receive
task orders under some of these contracts because of the quality of MS2’s work and
reputation.
MS2 was able to win several contract vehicles called Indefinite Delivery/Indefinite Quantity
(ID/IQ) contracts in which MS2 will receive task orders (projects). In the 4th Quarter, MS2
received the following task order:
•
NAVFAC Mid-Atlantic – received a contract for mechanical and fire protection design
services with the majority of the facilities at Great Lakes Naval Station or in the Midwest.
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In addition to ID/IQ contracts, MS2 has also been awarded stand alone, single project
contracts from our government clients that we are currently executing.
• Army Contracting Command – Joint Munitions Command – contract to provide full-time
explosive safety personnel. We have been informed that they intend to add an additional
full-time staff member and will be extending our contract through FY18.
• Naval Station Pensacola - received award for Chiller replacement project.
• NAVFAC Mid-Atlantic – Fort Snelling, MN – received a contract for security upgrades
and fencing improvements. This utilized our Design-Build MACC contacts at Great
Lakes Naval Station. This is a new client for MS2.
• Army Contracting Command, Joint Munitions Command – ARC Flash Project – contract
to provide ARC Flash services at Pine Bluff Arsenal in Little Rock, AR and Bluegrass
Army Depot in Lexington, KY.
• Army Contracting Command, Joint Munitions Command – Safety Support – contract to
provide 1 year of safety support at the JMC Safety office at Rock Island Arsenal.
• Naval Base Ventura County – issued a roof replacement task order.
SRS
With SRS’ recently awarded work, SRS target clients include EPA Region V and Naval
Station Great Lakes. Additional new targets include USACE LA District, EPA Region VI
and USACE Tulsa.
SRS has been awarded contracts by the following clients: US EPA, NAVFAC Mid-Atlantic
(Great Lakes Naval Station), USACE Los Angeles District and US Fish & Wildlife Services.
We continue to receive task orders under some of these contracts because of the quality of
SRS’s work and reputation.
SRS was able to win several contract vehicles called Indefinite Delivery/Indefinite Quantity
(ID/IQ) contracts in which SRS will receive task orders (projects). In the 4th Quarter, no new
task orders were awarded to SRS.
In addition to ID/IQ contracts, SRS has also been awarded stand alone, single project
contracts from our government clients that we are currently executing.
• NAVFAC Mid-Atlantic (Great Lakes Naval Station) – Phase II Navy Hazmat
Refurbishment Project storage lockers. During this quarter, we completed all field
activities (40 days ahead of schedule) including setting up of refurbished and new
lockers, concrete pads, electrical utilities, and reconnecting the power supply at all
locations. After receiving any punch list items, we will re-mobilize, address punch list
items and submit completion reports.
• US Fish and Wildlife – We were awarded an 8(a) direct award contract for work at the
Crab Orchard National Wild Life Refuge. Initial scope includes the assessment of an
abandoned sewer system and radiological screening. This award also includes optional
scope to assist the client with site security as well as for supporting the review of
proposed plans.
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Oneida ESC Group, LLC 2017
g. Identification of key elements for success in strategies given, including risks, resources
and relations available and needed in order to successfully fulfill outlined strategies
Key elements for success in the OESC model include:
• Establishing and monitoring key performance indicators which allow us to act early and
manage the business going forward. Key performance indicators include safety, staff
turnover, profitability, staff utilization, backlog and capacity.
• Adapting to a changing customer base, contract type, or key skill set. We recognize and
reconfigure based on identified needs to delivery strategic growth.
• Identification of contract capacity and access is under regular review.
• Increasing our geographic footprint and capabilities.
Risk in the marketplace
• We operate in highly competitive industries
• Contracting is often erratic and unpredictable; cancellations or delays in pending awards
by government agencies could adversely affect us
• International operations carries additional risk
• Loss of key personnel
• The government may adopt new contract laws or regulations at any time.
h. Identification of medium (two to five year) and long (greater than five year) prospects
and sustainability of the Corporation given the present status, strategies and risks
Our medium and long range prospects for sustainability are balanced by business
diversification and consistent project management delivery. OESC’s backlog has grown and
our utilization is high.
We have successfully groomed long-term business relationships with key US Agencies for
services delivered around the world. Contracting with the US government remains a reliable
strategy in terms of payment, stability, and growth opportunity. Our medium- and long-term
prospects reinforce our projections for steady, sustained growth.
Medium-term prospects
OESC’s prospects in the two- to five-year term rely on our sturdy performance in
engineering, science and construction to existing clients; adjacent clients/services and
geographic areas; and new service offerings to new clients. OESC’s increased focus and
investment in business development and talent acquisition has allowed us to significantly
increase both new task orders and backlog going into FY18. We continue to strongly believe
that OESC’s capabilities and strengths align well with the future needs and demands of our
clients.
Long-term prospects
OESC envisions steady growth with our key customers over the long term. OESC is nimble
and agile where we can focus on governments funding flows including where funds
historically flow
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Continued reliance on low-price awards is a staple in our business model and we continue to
adjust the pricing structure to ensure that we remain competitive across all business
segments.
Similarly, we are concentrating our marketing efforts on maximizing our return on
investment through expanding support for existing customers, developing tasks under
existing contracts, and collaborating with firms that need either small business participation
or our specialized expertise.
i. Explanation of market growth (if any) experienced by the Corporation, identifying
sources of growth (i.e., organic growth through market share increase, volume of
business increase, acquisition of competition or other assets, etc.)
As a top-tier contractor to the federal government, OESC has a large and diverse blend of
federal, State, municipal, tribal and commercial business customers. Backlog, revenue and
the number of employees have grown at a reasonable rate since 2009. Since inception of the
company, all growth has been organic. Organic growth includes the hiring of key personnel
with knowledge and contacts that offer OESC with new and expanded opportunities.
j. Summary of the assets of the Corporation, including but not limited to its financial,
physical, employee, customer, brand or intellectual property, and supply assets.
OESC ASSETS
Financial (On Balance Sheet)
Cash –Checking Account
Work In Process on Current Projects
Fixed Assets such as Vehicles, Furniture and Fixtures, and Miscellaneous Equipment
Other Assets such as Prepaid Expenses, Investment
Employees
OESC - 45 employees
OTIE – 294 employees
MS2 - 21 employees
SRS - 25 employees
Customers
95% of Revenue from Federal clients.
k. Summary and status of any pending legal action to which the Corporation is a party
and any relevant government regulation to which the Corporation may be subject.
OTIE is named as a defendant in a lawsuit filed by the artist of a mural. The case is
Kammeyer v. USACE. OTIE’s next step is to decide whether to file a motion to dismiss.
USACE has issued a notification of termination for convenience of the contract.
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HANDOUT FOR ITEM - IV.A.04.
ONEIDA COMMUNITY LIBRARY
BOARD QUARTERLY REPORT
July, August, September 2017
MISSION STATEMENT: Provide for the informational needs of the Oneida Community
while building a collection that reflects our unique Oneida heritage. All persons will have
access to current, balanced materials, services and programs that will enrich their information,
cultural and recreational needs.
NAME OF BOARD: Oneida Community Library Board
CONTACT: Dylan Benton, Chair
MEMBERS:
-VACANT-VACANTDylan Benton, Chair
2/26/16 to 8/14/19
Bridget John, Vice Chair
1/28/15 to 1/28/18
Jennifer Hill, Interim Secretary
9/14/16 to 2/28/19
BC LIAISION: David P. Jordan
MINUTES: Minutes for the quarter have not been appropriately submitted. Confusion has
arisen regarding proper procedures for submitting minutes and other clerical duties. We have lost
two of our longest serving board members to term end dates. I intend to correct these errors and
will reach out to personnel overseeing Boards/Committees/Commissions to attend a future
meeting to help us get back on track.
ACTION TAKEN:
The Board meets at the Oneida Community Library, the second Wednesday of the month at
4:30 p.m.
HIGHLIGHTS OF THE LIBRARY
July 2017: Staff continues to accommodate Summer Reading Program. Patrons
incentivized with fidget spinners, Pizza Hut personal pizzas, Wal-Mart gift cards, GB Bullfrogs
tickets, Skyzone passes, etc. Emphasis on STEM activities continues; airplane building, Legos,
HANDOUT FOR ITEM - IV.A.04.
boat build-and-launch at Library On The Lake. OPD checking in to read and build with the
children whom enjoy their visits. Patron Count-4,025
August 2017: Summer Reading Program comes to close, 51 attendees enjoyed a ComicCon celebration where mainly school supplies were given as prizes. 70 movies and two large
book orders were added to Green Earth’s collection causing a boost in circulation.
Rearrangement of the Early Literacy area and restock of Creation Station refreashes library and
adds more freedom of movement. Chess piqued the interest of many over the summer at Green
Earth and the idea of a chess club this fall has some excited. Patron Count-3,734
September 2017: Oneida Artist, Judith Jourdan, received a grant from the Oneida Nation
Arts Board (funds via Wisconsin Arts Board) to study under international Brazilian
Watercolorist, Fabio Cembranelli, in New Orleans, LA. Stipulations of the funds call for an
exhibit in the community. Jourdan is displaying a collection of her landscape/nature scenes
inside the main libraries’ entrance. Scenes include Ohsnusha Lake and the scenery of our
Quarry. The traveling exhibit “Native Voices: Native People’s Concepts of Health & Illness” is
available for public viewing on the main floor of the OCL. The U.S. National Library of
Medicine collected over 100 interviews of Native Americans, Alaska Natives and Native
Hawaiians who work in Health & Wellness fields on the subject of the Native perspective of
health and its connection to the land and community. Through the partnership of the USNLM
and the American Library Association the exhibit will continue its national tour to CMN, UW-M
and other locations after the 26th of Oct. Green Earth anticipates teaching children to code for the
newly acquired 3D printers during days with no school due to amount of time needed. Green
Earth began hosting activities for home schoolers ranging from creative art projects to hands on
STEM activities. Staff now varying activities for children to earn free time on computers. 10
HANDOUT FOR ITEM - IV.A.04.
minutes of reading was the old standard. New implementation of a daily rotating schedule
includes: Roblox online game (promotes programming and entrepreneurship), reading, math
worksheets, a random assignment of an educational website and coding, children enjoying
variety. Patron Count-2,771
FINANCIAL:
TRIBAL CONTRIBUTION (4225033)
BUDGETED: 354,336
SPENT:
311,942
POS. VAR.
42,394
COLLECTION ENHANCEMENT GRANT (5225740)
BUDGETED: 7,000
SPENT:
7,000
-expendedFEDERATED AWARDS GRANT (5225760)
BUDGETED: 20,166
SPENT:
33,409
NEG. VAR. 13,242 Check forthcoming from agency
SPECIAL EVENTS AND TRAVEL:
UPCOMING EVENTS
Stay & Play (Learning-Through-Play, Mondays 10am), Family Story Time, visits from
Headstart begin, Soap Making Class (11-11-17), Library Booth @ Boo Bash (11-27-17),
30th Anniversary of Green Earth Branch Library (11-28-17, 11am-1pm)
PERSONAL COMMENTS: Info via OPD’s online Crime Mapping tool indicates consistent
Police presence in neighborhoods surrounding OCL and Green Earth regarding Disturbing the
Peace, Theft, Drugs/Alcohol, etc. A staff member out on medical leave and a long waiting period
to acquire an Emergency Temp. has lead the Library to close on Saturdays recently to the
disappointment of some patrons. Hence, Directors and Board expressed concerns regarding
supervision of youth in around property. Board/Staff inquiring about possibility of having a speed
bump installed in front of OCL on Elm St. due to concerns of speeding in Site 1. Looking into
acquiring high capacity external Hard Drive to devote to the digitization and future utilization of
Elder Audio Tapes (donation of M. Genskow), Oneida History Conference DVD’s and more in
hopes of modernizing services and increasing the Library's online presence.
HANDOUT FOR ITEM - IV.A.07.
HANDOUT FOR ITEM - IV.A.07.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.