Phone: (920)869-2214 (2016)

Oneida Nation

Post Office Box 365

Phone: (920)869-2214

Oneida, WI 54155

BC Meeting Materials December 14, 2016

Open Session

CERTIFICATION

I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that

the following 254 pages are the Open Session meeting materials presented at a meeting

duly called, noticed and held on the 14th day of December, 2016.

____________________________

Lisa Summers, Tribal Secretary

Oneida Business Committee

Open Packet

Page 1 of 249

Oneida Business Committee

Executive Session

9:00 a.m. Tuesday, December 13, 2016

Executive Conference Room, 2nd floor, Norbert Hill Center

Regular Meeting

9:00 a.m. Wednesday, December 14, 2016

BC Conference Room, 2nd floor, Norbert Hill Center

Agenda

To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/

I. CALL TO ORDER AND ROLL CALL

II. OPENING

A. Recognition of retirement – Judi Skenandore with 42 years of service

Sponsor:

pp. 9-10

Debra Danforth, Division Director/Comprehensive Health Operations

B. Presentation of Exxon/Mobil Education Alliance & Oneida Retail $500 grants to Oneida

Nation High School, Oneida Nation Elementary, Pioneer Elementary, King Elementary,

Lannoye Elementary, and Hillcrest Elementary

Sponsor:

Michele Doxtator, Area Manager/Retail Profits

pp. 11-12

C. Kanolukhwásla – LZ Lambeau “Welcoming Home Wisconsin’s Vietnam Veterans” –

Appreciation gift presented by Rick Erec

Sponsor:

Jennifer Webster, Councilwoman

III. ADOPT THE AGENDA

p. 13

pp. 1-8

IV. OATHS OF OFFICE

A. Oneida Election Board – Gina Powless-Buenrostro, Tonya Webster

pp. 14-15

B. Oneida Pow Wow Committee – Vicki Cornelius

pp. 16-17

V. MINUTES

A. Approve November 23, 2016, regular meeting minutes

Sponsor:

Lisa Summers, Tribal Secretary

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 1 of 8

pp. 18-44

Open Packet

Page 2 of 249

VI. STANDING COMMITTEES

A. Legislative Operating Committee

Chair: Brandon Stevens, Councilman

1. Accept November 16, 2016, Legislative Operating Committee meeting minutes

pp. 45-48

B. Finance Committee

Chair: Trish King, Tribal Treasurer

1. Approve December 5, 2016, Finance Committee meeting minutes

pp. 49-53

VII. UNFINISHED BUSINESS

A. Accept follow-up report regarding Bureau of Indian Affairs – General Assistance Grant

funds

Sponsor:

pp. 54-60

Chris Johns, Coordinator/Self-Governance

EXCERPT FROM OCTOBER 26, 2016: Motion by Lisa Summers to accept the update; to request

a follow-up report to be completed by the GSD Division Director and Self-Governance Coordinator;

and to direct the issue to the IGAC Director for the coordination of legislative follow-up at the federal

level, seconded by David Jordan. Motion carried unanimously.

EXCERPT FROM OCTOBER 12, 2016: Motion by David Jordan to defer this item to the October

26, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried

unanimously.

EXCERPT FROM AUGUST 24, 2016: (1) Motion by Jennifer Webster to accept the request as

information; and to request the Governmental Services Division and Self-Governance Director to

provide a report, seconded by Lisa Summers. Motion carried unanimously. (2) Amendment to the

main motion by Lisa Summers to defer this item to a Business Committee Officer’s for continued

monitoring and follow-up; and to request the initial report be brought back within thirty (30) days,

seconded by Tehassi Hill. Motion carried unanimously.

B. Review letter regarding law enforcement agencies and Tribal Members on tribal land

pp. 61-62

(This item is scheduled to begin at 10:00 a.m.)

Sponsor:

Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 23, 2016: Motion by David Jordan to defer this item to the

December 14, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion

carried with one opposed.

VIII. NEW BUSINESS

A. Review concern # 2016-CC-21 regarding Tsyunhehkwa operations

Sponsor:

pp. 63-64

Tina Danforth, Tribal Chairwoman

B. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic

Voting:

Sponsor:

Lisa Summers, Tribal Secretary

1. Approval of Option B: Distribute twenty-one (21) Garden of Lights complimentary

passes on a first come, first serve basis

Requestor: Lisa Summers, Tribal Secretary

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 2 of 8

pp. 65-78

Open Packet

Page 3 of 249

2. Approval of Membership Interest Assignment from Oneida Total Integrated Enterprises

(OTIE) to Oneida Engineering Science & Construction (OESC) – contract # 2016-1347;

and to authorize an Officer to sign the assignment on behalf of Oneida Nation

Requestor: Jo Anne House, Chief Counsel

pp. 79-98

C. Direct Treasurer to provide status update on development of SOP’s for Economic

Development and Diversification Set Aside at the December 28, 2016, regular Business

Committee meeting

Sponsor:

Lisa Summers, Tribal Secretary

pp. 99-103

IX. TRAVEL

A. TRAVEL REPORTS

1. Accept travel report – Vice-Chairwoman Melinda J. Danforth – Medicare, Medicaid, and

Health Reform Policy Committee (MMPC) & Tribal Technical Advisory Group (TTAG)

meetings – Washington D.C. – November 2-3, 2016; and approve request to attend the

February 2017 and July 2017 TTAG meetings in Washington D.C.

pp. 104-109

B. TRAVEL REQUESTS

1. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic

Voting:

Sponsor:

Lisa Summers, Tribal Secretary

a. Failed travel request - Seven (7) DOLM employees and one (1) Law Office employee

to attend the BIA Midwest Region Real Estate Services Technical Guidance and

Training - Prior Lake, MN - December 12-15, 2016

pp. 110-128

Requestor:

Nicole Rommel, Finance and Records Area Manager/Division of Land

Management

X. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)

A. UNFINISHED REPORTS

1. Accept Comprehensive Health Division FY ’16 4th quarter report (1:30 p.m.-1:50 p.m.)

pp. 129-152

Sponsors: Debra Danforth, Division Director/Comprehensive Health Operations; Dr.

Ravinder Vir, Medical Director/Medical Operations

EXCERPT FROM NOVEMBER 23, 2016: Motion by Lisa Summers to defer the Land Claims

Commission FY ’16 4th quarter report to the December 14, 2016, seconded by David Jordan.

Motion carried unanimously.

2. Accept Land Claims Commission FY ’16 quarter report (1:50 p.m.-2:05 p.m.)

Vice-Chair: Loretta Metoxen

Liaison:

Brandon Stevens, Councilman

EXCERPT FROM NOVEMBER 23, 2016: Motion by Lisa Summers to defer the Land Claims

Commission FY ’16 4th quarter report to the December 14, 2016, seconded by David Jordan.

Motion carried unanimously.

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 3 of 8

pp. 153-155

Open Packet

Page 4 of 249

B. OPERATIONAL REPORTS

1. Accept Self-Governance FY ’16 4th quarter report (2:05 p.m.-2:25 p.m.)

Sponsor:

2. Accept Emergency Management FY ’16 4th quarter report (2:25 p.m.-2:45 p.m.)

Sponsor:

pp. 156-162

Chris Johns, Coordinator/Self-Governance

pp. 163-168

Kaylynn Gresham, Director/Emergency Management Dept.

C. CORPORATE BOARD REPORTS

1. Accept Oneida Total Integrated Enterprise FY ’16 4th quarter report (2:45 p.m.-2:55 p.m.)

Chair:

Liaison:

Butch Rentmeester

Tehassi Hill, Councilman

2. Accept Oneida Engineering Science & Construction, LLC FY ’16 4th quarter report

pp. 169-188

pp. 189-196

(2:55 p.m.-3:05 p.m.)

Chair:

Jacquelyn Zalim

Liaison:

Tehassi Hill, Councilman

3. Accept Bay Bancorporation Inc. FY ’16 4th quarter report (3:05 p.m.-3:15 p.m.)

pp. 197-200

President: Jeff Bowman

Liaison:

Tina Danforth, Tribal Chairwoman

4. Accept Oneida Airport Hotel Corporation FY ’16 4th quarter report (3:15 p.m.-3:25 p.m.) pp. 201-206

President: Janice Skenandore-Hirth

Liaison:

Trish King, Tribal Treasurer

5. Accept Oneida Golf Enterprise FY ’16 4th quarter report (3:25 p.m.-3:35 p.m.)

Agent:

Liaison:

pp. 207-212

Janice Skenandore-Hirth

Trish King, Tribal Treasurer

6. Defer Oneida Seven Generations Corporation FY ’16 4th quarter report to December 28,

2016, regular Business Committee meeting

Agent:

Pete King III

Liaison:

Tina Danforth, Tribal Chairwoman

pp. 213-215

XI. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only Materials, please visit the BC

Support Office, located on the 2nd floor of the Norbert Hill Center and present Tribal I.D. card)

A. Schedule special General Tribal Council meeting, as directed by General Tribal Council, on

February 20, 2017; and approve draft agenda

Sponsor:

Lisa Summers, Tribal Secretary

pp. 216-218

B. Accept verified petition submitted by Sherrole Benton regarding request to change preemployment drug testing for marijuana; and request appropriate analyses

Sponsor:

Lisa Summers, Tribal Secretary

pp. 219-232

C. Petitioner Edward Delgado: Oneida panel of educators and retention of kindergarten

students

1. Accept financial analysis progress report

Sponsor:

Larry Barton, Chief Financial Officer

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 4 of 8

pp. 233-235

Open Packet

Page 5 of 249

EXCERPT FROM OCTOBER 26, 2016: (1) Motion by Lisa Summers to accept the verified

petition submitted by Edward Delgado regarding Oneida panel of educators and retention of

kindergarten students; and to request appropriate analyses, seconded by Fawn Billie. Motion

carried unanimously. (2) Motion by Lisa Summers to send the verified petition to the Law,

Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative,

and administrative analyses to be completed, seconded by Fawn Billie. Motion carried

unanimously. (3) Motion by Lisa Summers to direct the Law, Finance, and Legislative

Reference Offices to submit their analyses within sixty (60) days; and that a progress report be

submitted within forty-five (45) days, seconded by David Jordan. Motion carried unanimously.

(4) Motion by Lisa Summers to direct the Direct Reports Offices to submit the appropriate

administrative analysis to the Tribal Secretary’s Office within thirty (30) days, seconded by

Jennifer Webster. Motion carried unanimously.

D. Review Fletcher, PLLC legal analysis of June 13, 2016, General Tribal Council meeting

regarding per capita and determine next steps

Sponsor:

Larry Barton, Chief Financial Officer

pp. 236-249

EXCERPT FROM AUGUST 24, 2016: (1) Motion by Melinda J. Danforth to take this item from the

table, seconded by David Jordan. Motion carried unanimously. (2) Motion by Lisa Summers to

adopt resolution titled Implementing Per Capita Plan for Fiscal Year 2017 to Fiscal Year 2021

Adopted by General Tribal Council on June 13, 2016, seconded by Brandon Stevens. Motion ruled

out of order by Chairwoman Tina Danforth. (3) Motion by David Jordan to request an external third

party attorney’s office to provide an opinion regarding the per capita actions taken by the General

Tribal Council during a special meeting on June 13, 2016, seconded by Lisa Summers. Motion

carried with three opposed. (4) Amendment to the main motion by Melinda J. Danforth to request

the Finance Office be the person to administer and request the legal opinion, seconded by Lisa

Summers. Motion carried with one opposed and one abstention. (5) Motion by Lisa Summers to

place this item on the next Business Committee work meeting agenda for further discussion on

possible ways to continue to approach the concerns that were addressed here today, seconded by

Jennifer Webster. Motion carried unanimously.

EXCERPT FROM AUGUST 10, 2016: Motion by Trish King to defer the remaining agenda items

to the August 24, 2016, regular Business Committee meeting…, seconded by Lisa Summers.

Motion carried unanimously.

EXCERPT FROM JULY 13, 2016: (1) Motion by Lisa Summers to adopt resolution titled

Implementing Per Capita Plan for Fiscal Year 2017 to Fiscal Year 2021 Adopted by General Tribal

Council on June 13, 2016, seconded by Brandon Stevens. Motion ruled out of order by

Chairwoman Tina Danforth. (2) Motion by Lisa Summers to table this item to the July 27, 2016,

regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously.

XII. EXECUTIVE SESSION

A. REPORTS

1. Accept Oneida Total Integrated Enterprise FY ’16 4th quarter report (9:30 a.m.-10:00 a.m.)

Chair:

Liaison:

Butch Rentmeester

Tehassi Hill, Councilman

2. Accept Oneida Engineering Science & Construction, LLC FY ’16 4th quarter report

(10:00 a.m.-10:30 a.m.)

Chair:

Jacquelyn Zalim

Liaison:

Tehassi Hill, Councilman

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 5 of 8

pp. 250-256

pp. 257-263

Open Packet

Page 6 of 249

3. Accept Bay Bancorporation Inc. FY ’16 4th quarter report (10:30 a.m.-11:00 a.m.)

pp. 264-275

President: Jeff Bowman

Liaison:

Tina Danforth, Tribal Chairwoman

4. Accept Oneida Airport Hotel Corporation FY ’16 4th quarter report (1:30 p.m.-2:00 p.m.) pp. 276-309

President: Janice Skenandore-Hirth

Liaison:

Trish King, Tribal Treasurer

5. Accept Oneida Golf Enterprise FY ’16 4th quarter report (2:00 p.m.-2:30 p.m.)

Agent:

Liaison:

pp. 310-319

Janice Skenandore-Hirth

Trish King, Tribal Treasurer

6. Defer Oneida Seven Generations Corporation FY ’16 4th quarter report to December 28,

2016, regular Business Committee meeting

Agent:

Pete King III

Liaison:

Tina Danforth, Tribal Chairwoman

7. Accept Chief Counsel report – Jo Anne House, Chief Counsel

pp. 320-322

p. 323

8. Intergovernmental Affairs & Communications – Nathan King, Director

a. Approve Government Policy Solutions – contract # 2016-1287

pp. 324-331

b. Approve Pace LLP – contract # 2016-1286

pp. 332-338

B. STANDING ITEMS

1. Land Claims Strategy (No Requested Action)

2. Oneida Golf Enterprise – Ladies Professional Golf Association update

pp. 339-350

(This item is scheduled to begin at 2:30 p.m.)

Sponsor: Trish King, Tribal Treasurer

a. Accept update regarding requested vendor list

Sponsor:

Larry Barton, Chief Financial Officer

pp. 351-354

b. Accept update regarding procedure for draw down decisions

Sponsor:

Larry Barton, Chief Financial Officer

pp. 355-358

EXCERPT FROM NOVEMBER 23, 2016: (1) Motion by David Jordan to accept the update

regarding Oneida Golf Enterprise – Ladies Professional Golf Association, seconded by

Fawn Billie. Motion carried unanimously. (2) Motion by Jennifer Webster for the Chief

Financial Officer to provide a top 30 vendor list with low and high spend ranges for each

vendor to the Business Committee team representatives that include Secretary Lisa

Summers, Treasurer Trish King, and Danelle Wilson no later than December 9, 2016,

seconded by Lisa Summers. Motion carried unanimously. (3) Motion by Lisa Summers to

direct the Chief Financial Officer to provide a written procedure identifying how draw down

decisions are made against their approved loan agreement, including a flow chart of how

the payments are processed once the requests come in from Oneida Golf Enterprise; and

that’s to be done by December 16, 2016, seconded by Fawn Billie. Motion carried

unanimously.

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 6 of 8

Open Packet

Page 7 of 249

C. UNFINISHED BUSINESS

1. Approve recommendation to terminate appointment of Oneida Library Board member pp. 359-361

Sponsor:

Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 23, 2016: Motion by David Jordan to defer the request back to

the Chair’s Office; and to request a recommendation be provided at the December 14, 2016,

regular Business Committee meeting, in accordance with section 6-5 of the Comprehensive

Policy Governing Boards, Committees, and Commissions, seconded by Lisa Summers. Motion

carried unanimously.

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items

to the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded

by Tehassi Hill. Motion carried unanimously.

2. Final Monitoring Report regarding on-site performance review of Indian Housing Block

Grant and Indian Community Development Block grant programs:

a. Accept funding recommendation regarding finding # 2016-IHBG-3 (Not submitted)

Sponsors:

Dale Wheelock, Executive Director/Oneida Housing Authority; Jacque

Boyle, Director/Development Division-Operations; Larry Barton, Chief

Financial Officer

b. Accept status report from Legislative Operating Committee regarding completion of

tribal policy to address finding # 2016-IHBG-4 (Not submitted)

Sponsor:

Brandon Stevens, Councilman/ Legislative Operating Committee Chair

EXCERPT FROM NOVEMBER 23, 2016: (1) Motion by Lisa Summers to accept the Final

Monitoring Report regarding on-site performance review of the Indian Housing Block grant

and Indian Community Development Block grant programs; and to move the report to open

session, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa

Summers to assign the Oneida Housing Authority Director, Development Division Director,

and the Chief Financial Officer to work together to identify the funds for open finding #

2016-IHGB-3; and for the recommendation to be brought back to the December 14, 2016,

regular Business Committee meeting for consideration, noting the deadline of February 20,

2017, to transfer the funds, seconded by David Jordan. Motion carried unanimously. (3)

Motion by Jennifer Webster to assign the Legislative Operating Committee to bring back a

status report on the completion of tribal policy that would address finding # 2016-IHBG-4

for the December 14, 2016, regular Business Committee meeting, seconded by Brandon

Stevens. Motion carried unanimously.

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that

the Tribal Secretary can identify that need immediate attention by the Business Committee

at which time the Tribal Secretary will ask for an E-Poll to be conducted to address those

items, seconded by Tehassi Hill. Motion carried unanimously.

3. Accept update regarding Duck Creek Trail strategy

Sponsors: Nathan King, Director/Intergovernmental Affairs & Communications

EXCERPT FROM NOVEMBER 23, 2016: Motion by Lisa Summers to direct the

Intergovernmental Affairs & Communications Dept. and the Development Division to work with

the Law Office regarding the right-of-way and signage issues; and to bring back an update to

the December 14, 2016, regular Business Committee meeting, seconded by Jennifer Webster.

Motion carried unanimously.

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 7 of 8

pp. 362-364

Open Packet

Page 8 of 249

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items

to the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded

by Tehassi Hill. Motion carried unanimously.

D. NEW BUSINESS

1. Approve fifty-four (54) new enrollments

Sponsor:

2. Review complaint # 2016-DR06-08 (This item is scheduled to begin at 9:00 a.m.)

Sponsor:

pp. 418-422

Melinda J. Danforth, Tribal Vice-Chairwoman

6. Review results of Investigative Case # 16-61 and determine next steps

Sponsor:

pp. 409-417

Lisa Summers, Tribal Secretary

5. Accept update regarding Tribal Ombudsman position

Sponsor:

pp. 382-408

Melinda J. Danforth, Tribal Vice-Chairwoman

4. Review complaint # 2016-DR06-10

Sponsor:

pp. 371-381

Lisa Summers, Tribal Secretary

3. Review complaint # 2016-DR06-09

Sponsor:

pp. 365-370

Brandon Stevens, Councilman

pp. 423-431

Lisa Summers, Tribal Secretary

7. Approve Cooperative Governance Agreement between Oneida Nation and Town of

Oneida – contract # 2016-1357

Sponsor: Lisa Summers, Tribal Secretary

pp. 432-442

XIII. ADJOURN

Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:00 p.m., on Thursday, December 8, 2016,

pursuant to the Open Records and Open Meetings Law, section 7.17-1.

The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official

website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/

For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214.

Oneida Business Committee Regular Meeting Agenda of December 14, 2016

Page 8 of 8

Open Packet

Page 9 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Announcement/Recognition

Accept as Information only

Action - please describe:

Recognition of retirement of Judi Skenandore after 42 years of service to the Oneida Nation.

3. Supporting Materials

Report

Resolution

Contract

Other:

1.

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Melinda J. Danforth, Tribal Vice Chairwoman

Primary Requestor/Submitter:

Debbie Danforth, Division Director/Operations

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

Open Packet

Page 10 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Judi Skenandore has submitted her official notice of retirement from the organization. She has been with the

organization since her start here on August 17, 1974 serving 42 years of service for the Oneida Nation. We would

like to recognize her years of service and congratulate her on her retirement from the organization. HRD will

provide the Pendleton Blanket which will be presented to Judi.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Open Packet

Page 11 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Executive - See instructions for the applicable laws, then choose one:

Other - type reason

Agenda Header:

Announcement/Recognition

Accept as Information only

Action - please describe:

Recognition and award of $500 grant (checks) to six different schools.

Grant is being funded by the Exxon/Mobil Education Alliance program in cooperation with the Oneida One

Stops and Oneida Casino Travel Center

3. Supporting Materials

Report

Resolution

Contract

Other:

1.

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Michele Doxtator, Area Manager/Retail Profits

Primary Requestor/Submitter:

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

Open Packet

Page 12 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

Each year Oneida Retail submits schools for a $500 grant offered to the Retailer who then provides the funds to

the schools. The funds are reimbursed by the Exxon Mobil Education Alliance program after retailer presents

funds to school/s.

The schools being awarded a $500 grant each this year are: Oneida HS, Oneida ES, Pioneer ES, King ES, Lannoye

ES, and Hillcrest ES.

We request the inclusion on the Agenda to ensure the award winners are clear the funds are provided by an

Enterprise owned and operated by the Oneida Nation and are as a direct result of the Oneida Nation Community

Efforts as a whole.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Open Packet

Page 13 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Announcement/Recognition

Accept as Information only

Action - please describe:

Kanolukhwásla – LZ Lambeau “Welcoming Home Wisconsin’s Vietnam Veterans” – Appreciation gift

presented by Rick Erec

3. Supporting Materials

Report

Resolution

Contract

Other:

1.

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Jennifer Webster, Council Member

Primary Requestor/Submitter:

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

Open Packet

Page 14 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only

Action - please describe:

Administer Oath of Office to Tonya Webster and Gina Powless-Buenrostro to the Oneida Election Board.

3. Supporting Materials

Report

Resolution

Contract

Other:

1.

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Kathleen M. Metoxen, executive Tribal Clerk

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

Open Packet

Page 15 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

The posting was in the October 6, 2016 issue of the Kalihwisaks for Two (2) of vacancies on the Oneida Election

Board for a Three (3) year term with the deadline of November 4, 2016. There were Five (5) applicants

for the Two (2) vacancies on the Oneida Election Board. The appointment was made on the November

23, 2016 BC Agenda.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Open Packet

Page 16 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Oaths of Office

Accept as Information only

Action - please describe:

Administer Oath of Office to Vicki Cornelius to the Oneida Pow Wow Committee.

3. Supporting Materials

Report

Resolution

Contract

Other:

1.

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Kathleen M. Metoxen, executive Tribal Clerk

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

Open Packet

Page 17 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

The posting was in the September 15, 2016 issue of the Kalihwisaks for Three (3) of vacancies on the Oneida Pow

Wow Committee for a Three (3) year term with the deadline of October 10, 2016. There were Five (5) applicants

for the Three (3) vacancies on the Oneida Pow Wow Committee. The appointment was made on the November

9, 2016 BC Agenda. She was schedule to take her oath at the November 23, 2016 but was unable to attend.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Minutes

Accept as Information only

Action - please describe:

Approve November 23, 2016, regular meeting minutes

3. Supporting Materials

Report

Resolution

Contract

Other:

1. November 23, 2016, regular meeting minutes

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

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Oneida Business Committee

Executive Session

9:00 a.m. Tuesday, November 22, 2016

Executive Conference Room, 2nd floor, Norbert Hill Center

Regular Meeting

9:00 a.m. Wednesday, November 23, 2016

BC Conference Room, 2nd floor, Norbert Hill Center

Reconvened Meeting

3:30 p.m. Tuesday, November 29, 2016

BC Conference Room, 2nd floor, Norbert Hill Center

Minutes – DRAFT

EXECUTIVE SESSION

Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,

Secretary Lisa Summers, Council members: Fawn Billie, David Jordan, Brandon Stevens, Jennifer

Webster;

Not Present: Councilman Tehassi Hill (Vacation);

Arrived at: ;

Others present: Louise Cornelius, Justin Fox, Janice Hirth-Skenandore, Kelly McAnally, Jo Anne House,

Larry Barton, Dale Wheelock;

REGULAR MEETING

Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King,

Council members: David Jordan, Brandon Stevens, Jennifer Webster;

Not Present: Councilman Tehassi Hill (Vacation);

Arrived at: Secretary Lisa Summers at 1:30 p.m., Councilwoman Fawn Billie at 10:47 a.m.;

Others present: Jo Anne House, Brad Graham, Bill Graham, Matt J Denny Sr., Gina Buenrostro, Jessica

Wallenfang, Heather Heuer, Cathy Bachhuber, Mark A. Powless, Yasiman Metoxen, Floyd Silas Jr.,

Richard Hill-Elm, Yvonne Jourdan, Cathy Metoxen, Larry Barton, Chaz Wheelock, Nancy Barton, April

Skenandore, Henrietta Cornelius, Paul Witek, Jeff Metoxen, Danelle Wilson, Dale Powless, Lisa Liggins,

Laura Manthe, Chad Wilson, Megan White, Lou Williams, Marsha Danforth, Bridget John, Cherice

Santiago, Sharon Mousseau, Yvette Peguero, Shelly Stevens, Lucy Neville, Carol Elm, Roger Yealey,

Matt W. Denny, Wes Martin, Barb Erickson, Jolene Hensberger, Judith Nicholas, Scott Cottrell, Dorothy

Antone, Brenda Haen, Victoria Johnson;

RECONVENED MEETING

Present: Vice-Chairwoman Melinda J. Danforth, Council members: Fawn Billie, Tehassi Hill, David

Jordan, Brandon Stevens, Jennifer Webster;

Not Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers;

Arrived at: ;

Others present: Larry Barton, Heather Heuer;

I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:08 a.m.

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For the record:

Councilwoman Fawn Billie will be arriving for 10:30 a.m. Councilman

Tehassi Hill is out of the office on vacation time. Secretary Lisa Summers

is an interviews this morning. Chairwoman Tina Danforth departed for

the afternoon session due to a personal emergency.

II. OPENING by Tribal Member Yvonne Jourdan

A. Special Recognition for Years of Service

Sponsor:

Geraldine Danforth, Area Manager/Human Resources Dept.

Special Recognition by Lucy Neville of Judith Nicholas (25 years); Special Recognition by Yvette Peguero

of Shellyrae Stevens (25 years); Special Recognition by Scott Cottrell of Bridget John (30 years); Special

Recognition by Dorothy Antone of Roger Yealey (30 years); Special Recognition by Brenda Haen of

Victoria Johnson (30 years); Special Recognition by Sharon Mousseau of Yvette Peguero (35 years); and

Special Recognition by Mark A. Powless of Reynold Danforth (25 years). Recognition by Matt Denny of

the following individuals who were not present: Grace Delgado for 25 years of service, Lee Schuyler for

25 years of service, Wayne Metoxen for 25 years of service, Richard Cottrell for 25 years, Gail Danforth

for 30 years of service, Lori Hill for 30 years of service, Colleen Cottrell for 30 years of service, and Cheryl

Vandenberg for 40 years of service.

III. ADOPT THE AGENDA (00:18:21)

Motion by Melinda J. Danforth to adopt the agenda with the following changes: [Delete item 09.F.

Approve procedural exception to the Disposition of Excess Tribal Property policy to allow Oneida Lab to

sell Hematology Analyzer to outside vendor; Delete item 11.A.06 Accept “Save the Date” regarding

Bemidji Area Indian Health Service – Annual Tribal Budget Formulation meeting – Bloomington, MN –

December 6-8, 2016, as information; and Move item 14.E.14. Review request to reconsider denial of

Oneida Personnel Commission – Attorney Retainer Agreement – contract # 2016-1084, to after section

05. Minutes], seconded by David Jordan. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

IV. OATHS OF OFFICE (00:19:31) administered by Chairwoman Trina Danforth

A. Oneida Pow Wow Committee – Vicki Cornelius (Not Present), Yasiman Metoxen, Floyd Silas Jr.

B. Oneida Personnel Commission – Richard Hill-Elm

V. MINUTES

A. Approve corrected October 12, 2016, regular meeting minutes (00:22:55)

Sponsor:

Lisa Summers, Tribal Secretary

Motion by David Jordan to approve the corrected October 12, 2016 regular meeting minutes, seconded

by Jennifer Webster. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

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B. Approve November 9, 2016, regular meeting minutes (00:23:30)

Sponsor:

Lisa Summers, Tribal Secretary

Motion by David Jordan to approve the November 9, 2016, regular meeting minutes, seconded by

Jennifer Webster. Motion carried with one abstention:

Ayes:

David Jordan, Trish King, Brandon Stevens, Jennifer Webster

Abstained:

Melinda J. Danforth

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

VI. RESOLUTIONS

A. Adopt resolution entitled CY 2017 County Tribal Law Enforcement – Outagamie County

(00:35:19)

Sponsor:

Joanie Buckley, Division Director/Internal Services

Motion by Jennifer Webster to adopt resolution # 11-23-16-A CY 2017 County Tribal Law Enforcement –

Outagamie County, seconded by David Jordan. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

B. Adopt resolution entitled CY 2017 County Tribal Law Enforcement – Brown County

(00:42:30)

Sponsor:

Joanie Buckley, Division Director/Internal Services

Motion by Jennifer Webster to adopt resolution # 11-23-16-B CY 2017 County Tribal Law Enforcement –

Brown County, seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

C. Adopt resolution entitled Oneida Business Committee Regular Meeting Schedule

(00:43:03)

Sponsor:

Lisa Summers, Tribal Secretary

Motion by Jennifer Webster to adopt resolution # 11-23-16-C Oneida Business Committee Regular

Meeting Schedule, seconded by David Jordan. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

VII. STANDING COMMITTEES

A. Legislative Operating Committee

Chair: Brandon Stevens, Councilman

1. Accept November 2, 2016, Legislative Operating Committee meeting minutes

(00:44:25)

Motion by Melinda J. Danforth to accept the November 2, 2016, Legislative Operating Committee meeting

minutes, seconded by Brandon Stevens. Motion carried unanimously:

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Ayes:

Not Present:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Fawn Billie, Tehassi Hill, Lisa Summers

2. Modify Oneida Business Committee agenda to have Reports and Executive Session

moved up the agenda and placed just after Minutes (00:44:54)

Motion by Brandon Stevens to forward this item to a Business Committee work meeting, seconded by

Jennifer Webster. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

B. Finance Committee

Chair: Trish King, Tribal Treasurer

Chairwoman Tina Danforth departs at 10:13 a.m. on November 23, 2016, Vice-Chairwoman Melinda J.

Danforth assumes responsibility of the Chair.

1. Approve November 14, 2016, Finance Committee meeting minutes (00:49:00)

Motion by David Jordan to approve the November 14, 2016, Finance Committee meeting minutes,

seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

David Jordan, Trish King, Brandon Stevens, Jennifer Webster

Not Present:

Tina Danforth, Fawn Billie, Tehassi Hill, Lisa Summers

C. Quality of Life Committee

Chair: Fawn Billie, Councilwoman

1. Accept September 15, 2016, Quality of Life Committee meeting minutes (1:32:37)

Motion by David Jordan to accept the September 15, 2016, Quality of Life Committee meeting minutes,

seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

David Jordan, Trish King, Brandon Stevens, Jennifer Webster

Not Present:

Tina Danforth, Fawn Billie, Tehassi Hill, Lisa Summers

VIII. APPOINTMENTS

Chairwoman Tina Danforth returns at 10:38 a.m. on November 23, 2016 and resumes responsibility of

the Chair.

A. Approve recommendation to appoint Tonya Webster and Gina Powless-Buenrostro to

Oneida Election Board (1:33:01)

Sponsor:

Tina Danforth, Tribal Chairwoman

Motion by David Jordan to approve the recommendation to appoint Tonya Webster and Gina PowlessBuenrostro to the Oneida Election Board, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

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IX. UNFINISHED BUSINESS

Councilwoman Fawn Billie arrives at 10:47 a.m. on November 23, 2016

A. Review request from Tribal Member for assistance and donations to Standing Rock Sioux

Tribe, Sacred Stone camp, and Oceti Sakowin Camps in their fight against Dakota Access

Pipeline (1:33:43)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to defer this item to a Business Committee work meeting; and to have further

discussion around the bigger picture, seconded by Melinda J. Danforth. Motion withdrawn.

Motion by Melinda J. Danforth to accept and acknowledge the request from Frank Vandehei requesting

assistance and donations for the Standing Rock Sioux Tribe, noting that the Business Committee already

has this issue being discussed in a Business Committee work meeting and other initiatives are being

pursued at this time; and to invite Frank Vandehei to the next Business Committee work meeting to have

discussions with the committee on what he foresees for his request, seconded by David Jordan. Motion

carried unanimously:

Vice-Chairwoman Melinda J. Danforth departs at 11:15 a.m. on November 23, 2016 before voting occurs.

Ayes:

Not Present:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer

Webster

Melinda J. Danforth, Tehassi Hill, Lisa Summers

Treasurer Trish King departs at 11:26 a.m. on November 23, 2016

B. Approve draft letter to President Barack Obama regarding Dakota Access Pipeline

(2:21:29)

Sponsor:

Brandon Stevens, Councilman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Motion by Brandon Stevens to approve the draft letter, with the comments and additions approval via EPoll, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Brandon Stevens, Jennifer Webster

Not Present:

Melinda J. Danforth, Tehassi Hill, Trish King, Lisa Summers

Treasurer Trish King returns at 11:44 a.m. on November 23, 2016

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C. Review, discuss, and make any recommendations regarding letter from Ray Halbritter

(2:28:19)

Sponsor:

Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to accept this item as information; and to add this item to the January 2017 work

meeting of the Business Committee, seconded by Brandon Stevens. Motion carried with one abstention:

Ayes:

Fawn Billie, David Jordan, Brandon Stevens, Jennifer Webster

Abstained:

Trish King

Not Present:

Melinda J. Danforth, Tehassi Hill, Lisa Summers

Vice-Chairwoman Melinda J. Danforth returns at 11:45 a.m. on November 23, 2016

D. Approve request to re-post one (1) vacancy on the Southeastern Oneida Tribal Services

Advisory Board, as there were no applications received (2:40:51)

Sponsor:

Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Motion by Fawn Billie to re-post one (1) vacancy on the Southeastern Oneida Tribal Services Advisory

Board, as there were no applications received, seconded by David Jordan. Motion carried unanimously:

Ayes:

Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon

Stevens, Jennifer Webster

Not Present:

Tehassi Hill, Lisa Summers

E. Approve request to post one (1) vacancy on the Southeastern Oneida Tribal Services

Advisory Board, due to resignation (2:41:16)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Motion by Melinda J. Danforth to post one (1) vacancy on the Southeastern Oneida Tribal Services

Advisory Board, due to resignation, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon

Stevens, Jennifer Webster

Not Present:

Tehassi Hill, Lisa Summers

F. Approve procedural exception to the Disposition of Excess Tribal Property policy to allow

Oneida Lab to see Hematology Analyzer to outside vendor

Sponsor:

Melinda J. Danforth, Tribal Vice-Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

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Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Item deleted at the adoption of the agenda.

X. NEW BUSINESS

A. Post one (1) vacancy on Oneida Personnel Commission to fulfill a full term length (2:41:50)

Sponsor:

Lisa Summers, Tribal Secretary

Motion by Melinda J. Danforth to post one (1) vacancy on Oneida Personnel Commission to fulfill a full

term length, seconded by David Jordan. Motion carried unanimously:

Ayes:

Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon

Stevens, Jennifer Webster

Not Present:

Tehassi Hill, Lisa Summers

Councilman David Jordan departs at 11:47 a.m. on November 23, 2016

Chairwoman Tina Danforth departs at 12:10 p.m. on November 23, 2016, Vice-Chairwoman Melinda J.

Danforth assumes responsibility of the Chair.

B. Approve concept paper regarding CIP # 16-014 – Tsyunhehkwa Storage/Shelter (2:42:23)

Sponsor:

Troy Parr, Assistant Division Director/Development

Motion by Jennifer Webster to approve the concept paper regarding CIP # 16-014 – Tsyunhehkwa

Storage/Shelter, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer

Webster

Not Present:

Tina Danforth, Tehassi Hill, Lisa Summers

For the record:

Vice-Chairwoman Melinda J. Danforth stated that I asked for how this

project relates to the repositioning of Tsyunhehkwa as well as the

agricultural strategy to be included so we can have that discussion.

C. Approve postings of vacancies to occur through 2017 for Boards, Committees,

Commissions, and Tribal Corporations (4:29:23)

Sponsor:

Lisa Summers, Tribal Secretary

Motion by Trish King to approve posting the vacancies to occur through 2017 for Boards, Committees,

Commissions, and Tribal Corporations, seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

D. Review letter regarding law enforcement agencies and Tribal Members on tribal land

(4:32:59)

Sponsor:

Tina Danforth, Tribal Chairwoman

Motion by David Jordan to defer this item to the December 14, 2016, regular Business Committee

meeting, seconded by Jennifer Webster. Motion carried with one opposed:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Jennifer

Webster

Opposed:

Lisa Summers

Not Present:

Tina Danforth, Tehassi Hill

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Councilwoman Fawn Billie departs at 2:58 p.m. on November 23, 2016

E. Accept letter from Great Lakes Inter-Tribal Council Inc. regarding Native American

Adolescent Wellness Treatment Center Project as information (4:33:30)

Sponsor:

Tina Danforth, Tribal Chairwoman

Motion by Lisa Summers to accept the letter from Great Lakes Inter-Tribal Council Inc. regarding Native

American Adolescent Wellness Treatment Center Project as information, seconded by Jennifer Webster.

Motion carried unanimously:

Ayes:

David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer

Webster

Not Present:

Tina Danforth, Fawn Billie, Tehassi Hill

F. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic

Voting:

Sponsor:

Lisa Summers, Tribal Secretary

1. Failed request to allow procedural exception to Disposition of Excess Tribal Property

Policy for Oneida Lab to sell Hematology Analyzer to outside vendor (4:35:04)

Requestor: Debra Danforth, Division Director/Comprehensive Health Operations

Motion by Jennifer Webster to enter the E-Poll results into the record for failed request to allow procedural

exception to Disposition of Excess Tribal Property Policy for Oneida Lab to sell Hematology Analyzer to

outside vendor, seconded by Lisa Summers. Motion carried unanimously:

Ayes:

David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer

Webster

Not Present:

Tina Danforth, Fawn Billie, Tehassi Hill

XI. TRAVEL

A. TRAVEL REQUESTS

1. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic

Voting:

Sponsor:

Lisa Summers, Tribal Secretary

a. Failed 100% grant funded travel request – Councilwoman Jennifer Webster – 2016

Head Start Program Performance Standards – Chandler, AZ – December 12-16,

2016 (4:36:27)

Requestor:

Jennifer Webster, Councilwoman

Motion by Lisa Summers to enter the E-Poll results into the record for failed 100% grant funded travel

request – Councilwoman Jennifer Webster – 2016 Head Start Program Performance Standards –

Chandler, AZ – December 12-16, 2016, seconded by David Jordan. Motion carried unanimously:

Ayes:

David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer

Webster

Not Present:

Tina Danforth, Fawn Billie, Tehassi Hill

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2. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic

Voting:

a. Failed travel request – Secretary Lisa Summers – State‐Tribal Relations Committee

Caucus & Intertribal Criminal Justice meetings – Danbury, WI – November 16‐17,

2016 (4:37:10)

Requestor:

Lisa Summers, Tribal Secretary

Motion by Jennifer Webster to enter E-Poll results into the record for failed travel request – Secretary Lisa

Summers – State‐Tribal Relations Committee Caucus & Intertribal Criminal Justice meetings – Danbury,

WI – November 16‐17, 2016, seconded by David Jordan. Motion carried unanimously:

Ayes:

David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer

Webster

Not Present:

Tina Danforth, Fawn Billie, Tehassi Hill

3. Approve travel request – Secretary Lisa Summers – Post-Presidential Election results

review – Prior Lake, MN – December 3-4, 2016 (4:37:40)

Motion by Jennifer Webster to approve the travel request – Secretary Lisa Summers and Councilwoman

Fawn Billie – Post-Presidential Election results review – Prior Lake, MN – December 3-4, 2016, seconded

by David Jordan. Motion carried with one abstention:

Ayes:

David Jordan, Trish King, Brandon Stevens, Jennifer Webster

Abstained:

Lisa Summers

Not Present:

Tina Danforth, Fawn Billie, Tehassi Hill

Councilwoman Fawn Billie returns at 3:15 p.m. on November 23, 2016

4. Approve travel request – Chairwoman Tina Danforth – Bureau of Indian Affairs

Midwest Regional Director Retirement Celebration of Diane Rosen & Post-Presidential

Election results review – Prior Lake, MN – December 4-6, 2016 (4:38:34)

Motion by David Jordan to approve the travel request – Chairwoman Tina Danforth – Bureau of Indian

Affairs Midwest Regional Director Retirement Celebration of Diane Rosen & Post-Presidential Election

results review, with the exception of any food costs associated with the retirement celebration according

to the GTC directive – Prior Lake, MN – December 4-6, 2016, seconded by Jennifer Webster. Motion

carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Lisa Summers to approve Chairwoman Tina Danforth to participate in the Annual Tribal Budget

Formulation meeting – Bloomington, MN – December 6-8, 2016, seconded by Jennifer Webster. Motion

withdrawn.

5. Approve travel request – Vice-Chairwoman Melinda J. Danforth – Bemidji Area Indian

Health Service – Annual Tribal Budget Formulation meeting – Bloomington, MN –

December 6-8, 2016 (4:55:03)

Motion by Lisa Summers to approve the travel request – Vice-Chairwoman Melinda J. Danforth and

Chairwoman Tina Danforth – Bemidji Area Indian Health Service – Annual Tribal Budget Formulation

meeting – Bloomington, MN – December 6-8, 2016, seconded by Jennifer Webster. Motion carried

unanimously:

Ayes:

Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon

Stevens, Jennifer Webster

Not Present:

Tehassi Hill, Lisa Summers

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6. Accept “Save the Date” regarding Bemidji Area Indian Health Service – Annual Tribal

Budget Formulation meeting – Bloomington, MN – December 6-8, 2016, as information

Sponsor: Tina Danforth, Tribal Chairwoman

Item deleted at the adoption of the agenda.

Motion by Jennifer Webster to recess at 12:18 p.m. until 1:30 p.m. on November 23, 2016, seconded by

Brandon Stevens. Motion carried unanimously: (3:13:31)

Ayes:

Fawn Billie, Trish King, Brandon Stevens, Jennifer Webster

Not Present:

Tina Danforth, David Jordan, Tehassi Hill, Lisa Summers

Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 1:38 p.m. on November 23, 2016

Chairwoman Tina Danforth, Treasurer Trish King, and Councilman Tehassi Hill not present on November

23, 2016.

XII. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)

A. UNFINISHED REPORTS

1. Accept Governmental Services Division FY ’16 4th quarter report (3:14:29)

(1:30 p.m.-1:50 p.m.)

Sponsor: Liz Somers, Division Director/Governmental Services

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried 17unanimously.

Motion by David Jordan to accept the Governmental Services Division FY ’16 4th quarter report, seconded

by Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Brandon Stevens, Lisa Summers, Jennifer

Webster

Not Present:

Tina Danforth, Tehassi Hill, Trish King

Treasurer Trish King arrives at 1:41 p.m. on November 23, 2016

2. Accept Oneida Election Board FY ’16 4th quarter report (3:44:15)

(1:50 p.m.-2:05 p.m.)

Chair:

Racquel Hill

Liaison:

Melinda J. Danforth, Tribal Vice-Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Brandon Stevens to accept the Oneida Election Board FY ’16 4th quarter report, seconded by

Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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Motion by Lisa Summers that the topic of requiring Boards, Committees, and Commission representatives

to be present during the reports be clarified through the Legislative Operating Committee’s work on

Comprehensive Policy Governing Boards, Committees, Commissions, seconded by Fawn Billie. Motion

carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

3. Accept Oneida Nation Commission on Aging FY ’16 4th quarter report (3:16:16)

(2:05 p.m.-2:20 p.m.)

Chair:

Patricia Lassila

Liaison:

Melinda J. Danforth, Tribal Vice-Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to accept the Oneida Nation Commission on Aging FY ’16 4th quarter report,

seconded by David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

4. Accept Oneida Gaming Commission FY ’16 4th quarter report (3:27:29)

(2:20 p.m.-2:35 p.m.)

Chair:

Mark A. Powless

Liaison:

Brandon Stevens, Councilman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to accept the Oneida Gaming Commission FY ’16 4th quarter report, seconded

by Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

B. OPERATIONAL REPORTS

1. Defer Comprehensive Health Division FY ’16 4th quarter report to the December 14,

2016, regular Business Committee meeting (3:53:18)

Sponsors: Debra Danforth Division Director/Comprehensive Health Operations; Dr.

Ravinder Vir, Medical Director/Medical Operations

Motion by Jennifer Webster to defer the Comprehensive Health Division FY ’16 4th quarter report to the

December 14, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried

unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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C. BOARDS, COMMITTEES, AND COMMISSIONS

1. Accept Environmental Resources Board FY ’16 4th quarter report (4:12:15)

(2:35 p.m.-2:50 p.m.)

Chair:

Marlene Garvey

Liaison:

Tehassi Hill, Councilman

Motion by Brandon Stevens to request Councilman Tehassi Hill, as the Liaison, coordinate the effort on

the back forty mine and how the tribe can be more involved, as well as community outreach, seconded by

Lisa Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by David Jordan to accept the Environmental Resources Board FY ’16 4th quarter report,

seconded by Lisa Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Secretary Lisa Summers departs at 2:36 p.m. on November 23, 2016

Secretary Lisa Summers returns at 2:38 p.m. on November 23, 2016

2. Accept Oneida Child Protective Board FY ’16 4th quarter report (3:54:02)

(2:50 p.m.-3:05 p.m.)

Chair:

Dale Powless

Liaison:

Lisa Summers, Tribal Secretary

Motion by Lisa Summers to accept the Oneida Child Protective Board FY ’16 4th quarter report, seconded

by Trish King. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

3. Accept Oneida Library Board FY ’16 4th quarter report (4:25:58)

(3:05 p.m.-3:20 p.m.)

Vice-Chair: Roxanne Anderson

Liaison:

Fawn Billie, Councilwoman

Motion by David Jordan to accept the Oneida Library Board FY ’16 4th quarter report, seconded by Fawn

Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

4. Accept Land Claims Commission FY ’16 quarter report (5:46:39)

(3:20 p.m.-3:35 p.m.)

Vice-Chair: Loretta Metoxen

Liaison:

Brandon Stevens, Councilman

Motion by Lisa Summers to defer the Land Claims Commission FY ’16 4th quarter report to the December

14, 2016, seconded by David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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5. Accept Oneida Nation School Board FY ’16 4th quarter report (5:46:09)

(3:35 p.m.-3:50 p.m.)

Chair:

Debra Danforth

Liaison:

Fawn Billie, Councilwoman

Motion by David Jordan to accept the Oneida Nation School Board FY ’16 4th quarter report, seconded by

Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

XIII. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only Materials, please visit the BC

Support Office, located on the 2nd floor of the Norbert Hill Center and present Tribal I.D. card)

A. Petitioners Madelyn Genskow and Yvonne Metivier: Incentive stipends for Oneida Nation

elections starting 2017

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

EXCERPT FROM OCTOBER 26, 2016: (1) Motion by Brandon Stevens to accept the updated

legislative analysis, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by

Jennifer Webster to accept the progress report regarding the legal analysis, seconded by Lisa

Summers. Motion carried unanimously. (3) Motion by Lisa Summers to accept the progress

report regarding the financial analysis, seconded by Jennifer Webster.

Motion carried

unanimously.

EXCERPT FROM AUGUST 24, 2016: (1) Motion by Lisa Summers to accept the verified petition

submitted by Madelyn Genskow and Yvonne Metivier regarding incentive stipends for Oneida

Nation elections starting 2017, seconded by Jennifer Webster. Motion carried unanimously. (2)

Motion by Lisa Summers to send the verified petition to the Law, Finance, and Legislative

Reference, and Direct Report Offices for the legal, financial, legislative, and administrative

analyses to be completed, seconded by Fawn Billie. Motion carried unanimously. (3) Motion by

Lisa Summers to direct the Law, Finance, and Legislative Reference Offices to submit their

analyses to the Tribal Secretary’s Office within sixty (60) days; and that a progress report be

submitted in forty-five (45) days, seconded by Jennifer Webster. Motion carried unanimously. (4)

Motion by Lisa Summers to direct the Direct Report Offices to submit appropriate administrative

analyses regarding the petition to be submitted to the Tribal Secretary’s Office within thirty (30)

days, seconded by Jennifer Webster. Motion carried unanimously.

1. Accept legal analysis (4:55:56)

Sponsor:

Jo Anne House, Chief Counsel

Motion by Brandon Stevens to accept the legal analysis regarding Petitioners Madelyn Genskow and

Yvonne Metivier: Incentive stipends for Oneida Nation elections starting 2017, seconded by Lisa

Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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2. Accept financial analysis (4:56:29)

Sponsor:

Larry Barton, Chief Financial Officer

Motion by Jennifer Webster to accept the financial analysis regarding Petitioners Madelyn Genskow and

Yvonne Metivier: Incentive stipends for Oneida Nation elections starting 2017, seconded by Fawn Billie.

Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Jennifer Webster to request the Tribal Secretary’s Office to bring back a proposed special

General Tribal Council meeting date now that all analysis have been completed, seconded by Fawn Billie.

Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

B. Forward resolution entitled Designation of the Oneida Judiciary as the Judiciary

Authorized Pursuant to Article V – Judiciary of the Oneida Nation Constitution, to the

General Tribal Council for consideration (4:59:24)

Sponsor:

Melinda J. Danforth, Tribal Vice-Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to approve the resolution entitled Designation of the Oneida Judiciary as the

Judiciary Authorized Pursuant to Article V – Judiciary of the Oneida Nation Constitution to be sent to the

General Tribal Council for consideration; and to direct the Tribal Secretary to bring back a recommended

date for that to occur, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

C. Accept petition submitted by Frank Vandehei regarding support for Oceti Sakowin Camp

and the Standing Rock Sioux Tribe in their battle against the Dakota Access Pipeline, as

information only, as it does not meet the number of required signatures in accordance

with the Oneida Nation Constitution and By-laws to call a special GTC meeting; and direct

the Tribal Secretary to notify the petitioner of the action taken (5:01:12)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining items to

the November 23, 2016, regular Business Committee unless there are items that the Tribal

Secretary can identify that need immediate attention by the Business Committee at which time

the Tribal Secretary will ask for an E-Poll to be conducted to address those items, seconded by

Tehassi Hill. Motion carried unanimously.

Motion by Jennifer Webster to accept the petition submitted by Frank Vandehei regarding support for

Oceti Sakowin Camp and the Standing Rock Sioux Tribe in their battle against the Dakota Access

Pipeline, as information only, as it does not meet the number of required signatures in accordance with

the Oneida Nation Constitution and By-laws to call a special GTC meeting; and to direct the Tribal

Secretary to notify the petitioner of the action taken, seconded by Brandon Stevens. Motion carried

unanimously:

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Ayes:

Not Present:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Tina Danforth, Tehassi Hill

D. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic

Voting:

1. Approved 2017 Annual General Tribal Council meeting agenda, noting the remaining

back up materials must be submitted by Noon on Friday, November 18, 2016 (5:02:30)

Sponsor: Lisa Summers, Tribal Secretary

Motion by Jennifer Webster to enter the E-Poll results into the record for approved 2017 Annual General

Tribal Council meeting agenda, noting the remaining back up materials must be submitted by Noon on

Friday, November 18, 2016, seconded by David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

E. Approve 2017 Annual General Tribal Council meeting materials and reports (5:03:12)

Sponsor:

Lisa Summers, Tribal Secretary

Motion by Lisa Summers to table this item; and for Tribal Secretary’s Office to bring back the identified

changes, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Tehassi Hill to take this item from the table, seconded by Fawn Billie. Motion carried

unanimously: (6:16:51)

Ayes:

Fawn Billie, Tehassi Hill, avid Jordan, Brandon Stevens, Jennifer

Webster

Not Present:

Tina Danforth, Trish King, Lisa Summers

Motion by Tehassi Hill to enter the E-Poll results into the record for the approved 2017 Annual General

Tribal Council meeting materials and reports, seconded by Brandon Stevens. Motion carried

unanimously: (6:17:06)

Ayes:

Fawn Billie, Tehassi Hill, avid Jordan, Brandon Stevens, Jennifer

Webster

Not Present:

Tina Danforth, Trish King, Lisa Summers

F. Request Tribal Chair to call a special General Tribal Council meeting to consider the

Employment Law (5:47:26)

Sponsor:

Councilman Brandon Stevens/Legislative Operating Committee Chair

Motion by Lisa Summers to accept this request as information; and to request the Tribal Secretary to

include this topic in one of the upcoming special General Tribal Council agendas, seconded by Fawn

Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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XIV. EXECUTIVE SESSION

A. UNFINISHED REPORTS

1. Accept Intergovernmental Affairs & Communications report from October 25, 2016 –

Nathan King, Director (5:51:57)

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

EXCERPT FROM OCTOBER 26, 2016: Motion by Jennifer Webster to defer the

Intergovernmental Affairs & Communications report to the November 9, 2016, seconded by

Lisa Summers. Motion carried unanimously.

Motion by Lisa Summers to accept the Intergovernmental Affairs & Communications report from October

25, 2016, seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Lisa Summers to direct the Secretary Lisa Summers and Councilwoman Fawn Billie to work

together to set up a special Business Committee work meeting to address the follow-ups that were

presented during this report, seconded by David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Lisa Summers to direct the Law Office to send correspondence to the appropriate law officials

regarding the identified gaming concerns, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

2. Accept Chief Counsel report from November 8, 2016 – Jo Anne House, Chief Counsel

(5:53:27)

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to accept the Chief Counsel report from November 8, 2016, seconded by Trish

King. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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B. REPORTS

1. Accept Intergovernmental Affairs & Communications report – Nathan King, Director

(10:00 a.m.-11:30 a.m.) (5:53:49)

Motion by Lisa Summers to accept the Intergovernmental Affairs & Communications report, seconded by

Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

2. Accept Gaming General Manager report – Louise Cornelius, Gaming General Manager

(5:54:09)

Motion by Lisa Summers to accept the Gaming General Manager report, seconded by David Jordan.

Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Lisa Summers to request the Gaming General Manager to provide a written chronology to the

Business Committee of the wage adjustments and where the budget was accounted for for the

adjustments by December 1, 2016, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

3. Accept Chief Counsel report – Jo Anne House, Chief Counsel (5:55:03)

Motion by David Jordan to accept the Chief Counsel report, seconded by Lisa Summers. Motion carried

unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

C. STANDING ITEMS

1. Land Claims Strategy (No Requested Action)

2. Oneida Golf Enterprise – Ladies Professional Golf Association (5:55:23)

(This item is scheduled to begin at 9:00 a.m.)

Motion by David Jordan to accept the update regarding Oneida Golf Enterprise – Ladies Professional Golf

Association, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

For the record:

Vice-Chairwoman Melinda J. Danforth stated there is a note here that

says for the record that we are going to note that an updated format will

be provided for the next report.

Motion by Jennifer Webster for the Chief Financial Officer to provide a top 30 vendor list with low and high

spend ranges for each vendor to the Business Committee team representatives that include Secretary

Lisa Summers, Treasurer Trish King, and Danelle Wilson no later than December 9, 2016, seconded by

Lisa Summers. Motion carried unanimously:

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Ayes:

Not Present:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Tina Danforth, Tehassi Hill

Motion by Lisa Summers to direct the Chief Financial Officer to provide a written procedure identifying

how draw down decisions are made against their approved loan agreement, including a flow chart of how

the payments are processed once the requests come in from Oneida Golf Enterprise; and that’s to be

done by December 16, 2016, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

D. AUDIT COMMITTEE

Chair: Tehassi Hill, Councilman

1. Approve Table Games audit and lift confidentiality requirement to allow Tribal

Members to view the audit (5:57:00)

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to approve the Table Games audit and lift confidentiality requirement to allow

Tribal Members to view the audit, seconded by Lisa Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

E. UNFINISHED BUSINESS

1. Accept close-out report and recommendations regarding complaint # 2016-DR07-01

(5:57:22)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

EXCERPT FROM OCTOBER 26, 2016: Motion by Lisa Summers to accept the update; and

to acknowledge that a close-out report with the final recommendations will be made for the

November 9, 2016, regular Business Committee meeting agenda, seconded by Jennifer

Webster. Motion carried unanimously.

EXCERPT FROM OCTOBER 12, 2016: Motion by Tehassi Hill to accept the verbal update;

and to request an update be brought back in two (2) weeks, seconded by Jennifer Webster.

Motion carried unanimously.

Motion by David Jordan to accept the report and close-out complaint # 2016-DR07-01 with one addition:

ask the sub-team to meet with the Direct Report to provide the identified follow-up, seconded by Fawn

Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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Motion by Jennifer Webster to accept the Subsequent Concerns memorandum dated October 28, 2016,

for the record; and to request the liaisons schedule a joint meeting to address the identified concerns,

seconded by Lisa Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

2. Approve limited waiver of sovereign immunity Ignite Payments, LLC. – contract # 20160979 (5:58:36)

Sponsor: Joanie Buckley, Division Director/Internal Services

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to approve the limited waiver of sovereign immunity Ignite Payments, LLC. –

contract # 2016-0979, seconded by Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

3. Accept Final Monitoring Report regarding on-site performance review of Indian

Housing Block Grant and Indian Community Development Block grant programs; and

defer concern # 2016IHBG-1, concern # 2016-IHBG-2, finding # 2016-IHBG-3, and

finding # 2016IHBG-4, to the appropriate parties for follow-up (5:58:59)

Sponsor: Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to accept the Final Monitoring Report regarding on-site performance review of

the Indian Housing Block grant and Indian Community Development Block grant programs; and to move

the report to open session, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Lisa Summers to assign the Oneida Housing Authority Director, Development Division Director,

and the Chief Financial Officer to work together to identify the funds for open finding # 2016-IHGB-3; and

for the recommendation to be brought back to the December 14, 2016, regular Business Committee

meeting for consideration, noting the deadline of February 20, 2017, to transfer the funds, seconded by

David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Jennifer Webster to assign the Legislative Operating Committee to bring back a status report

on the completion of tribal policy that would address finding # 2016-IHBG-4 for the December 14, 2016,

regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

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Not Present:

Tina Danforth, Tehassi Hill

4. Review request regarding Right-of-Way and Signage Issue (6:01:57)

Sponsor:

Melinda J. Danforth, Tribal Vice-Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to direct the Intergovernmental Affairs & Communications Dept. and the

Development Division to work with the Law Office regarding the right-of-way and signage issues; and to

bring back an update to the December 14, 2016, regular Business Committee meeting, seconded by

Jennifer Webster. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

5. Review, discuss and make any recommendations regarding amendment agreement –

contract # 2014-1164 (6:02:32)

Sponsor: Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Jennifer Webster to send the request back to the Comprehensive Health Division Directors and

Human Resources Dept. for updating of the sign-off and completion, seconded by David Jordan. Motion

carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

6. Review, discuss and make any recommendations regarding amendment agreement –

contract # 2012-1280 (6:03:08)

Sponsor: Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Jennifer Webster to send the request back to the Comprehensive Health Division Directors and

Human Resources Dept. for updating of the sign-off and completion, seconded by Brandon Stevens.

Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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7. Review, discuss and make any recommendations regarding amendment agreement –

contract # 2012-1281 (6:03:41)

Sponsor: Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to send the request back to the Comprehensive Health Division Directors and

Human Resources Dept. for updating of the sign-off and completion, seconded by Fawn Billie. Motion

carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

8. Approve appointment termination of Oneida Library Board member (6:03:59)

Sponsor:

Fawn Billie, Councilwoman; Liaison/Oneida Library Board

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to defer the request back to the Chair’s Office; and to request a recommendation

be provided at the December 14, 2016, regular Business Committee meeting, in accordance with section

6-5. of the Comprehensive Policy Governing Boards, Committees, and Commissions, seconded by Lisa

Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

9. Approve Fletcher Law, PLCC. – contract # 2016-1209 (6:04:32)

Sponsor:

Larry Barton, Chief Financial Officer

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to approve the Fletcher Law, PLCC. – contract # 2016-1209, seconded by Lisa

Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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10. Review, discuss, and make any recommendations regarding directive from October 30,

2016, General Tribal Council meeting regarding reappointments of Oneida Total

Integrated Enterprise Board (6:04:53)

Sponsor: Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to accept the request from Councilman David Jordan to take the team lead; and

to coordinate meetings with the assigned team, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by David Jordan to request the Tribal Secretary’s Office to post the Oneida Total Integrated

Enterprises Board positions for a minimum of thirty (30) days; and to coordinate the applicants for

selection, seconded by Lisa Summers. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

11. Accept update regarding attendance of direct reports at mandatory active shooter

training as information (6:06:01)

Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to accept the update regarding attendance of direct reports at mandatory active

shooter training as information, seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

12. Review and determine next steps regarding request from Attorney Sam Wayne

(6:06:30)

Sponsor:

Tina Danforth, Tribal Chairwoman

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to approve the presented draft correspondence for the Tribal Chair’s signature,

seconded by Fawn Billie. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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13. Enter E-Poll results into the record in accordance with BC SOP Conducting Electronic

Voting

Sponsor:

Lisa Summers, Tribal Secretary

a. Approved draft correspondence regarding Ancillary Facilities for Tribal Chair’s

signature (6:06:57)

Requestor:

Jo Anne House, Chief Counsel

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that

the Tribal Secretary can identify that need immediate attention by the Business

Committee at which time the Tribal Secretary will ask for an E-Poll to be conducted to

address those items, seconded by Tehassi Hill. Motion carried unanimously.

Motion by Lisa Summers to enter the E-Poll results for approved draft correspondence regarding Ancillary

Facilities for Tribal Chair’s signature, seconded by David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

14. Review request to reconsider denial of Oneida Personnel Commission – Attorney

Retainer Agreement – contract # 2016-1084 (00:23:56)

Sponsor: David Jordan, Councilman; Liaison Alternate/Oneida Personnel Commission

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by David Jordan to approve the current attorney contract for up to six (6) months until the RFP

process has been completed, seconded by Melinda J. Danforth. Motion carried unanimously:

Ayes:

Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens,

Jennifer Webster

Not Present:

Fawn Billie, Tehassi Hill, Lisa Summers

15. Review complaint # 2016-DR06-06 (6:07:25)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Jennifer Webster that the Business Committee determined that there is merit to complaint #

2016-DR06-06; and assigns Councilman Brandon Stevens, Vice-Chairwoman Melinda J. Danforth, and

Councilwoman Fawn Billie to investigate the complaint, seconded by Brandon Stevens. Motion carried

unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Jennifer Webster to direct the Tribal Secretary to provide the complainant written notice of

investigation; and to submit it to the master file, seconded by Fawn Billie. Motion carried unanimously:

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Ayes:

Not Present:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Tina Danforth, Tehassi Hill

16. Review complaint # 2016-DR06-07 (6:08:39)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Fawn Billie to deem complaint # 2016-DR06-07 has having no merit; and to direct the Tribal

Secretary to provide the complainant written response indicating the complaint was review, deemed no

merit, and submit to the master file, seconded by Brandon Stevens. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

17. Review complaint # 2016-DR11-01(6:09:28)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Jennifer Webster to deem complaint # 2016-DR11-01 as having merit; and to assign Treasurer

Trish King, Councilwoman Jennifer Webster, and Secretary Lisa Summers to investigate the complaint,

seconded by David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Jennifer Webster to direct the Tribal Chair to provide the complainant written notice of

investigation; and to submit a copy to the Tribal Secretary’s Office for the master file, seconded by David

Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

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18. Review complaint # 2016-DR14-01 (6:10:24)

Sponsor:

Lisa Summers, Tribal Secretary

EXCERPT FROM NOVEMBER 9, 2016: Motion by Lisa Summers to defer the remaining

items to the November 23, 2016, regular Business Committee unless there are items that the

Tribal Secretary can identify that need immediate attention by the Business Committee at

which time the Tribal Secretary will ask for an E-Poll to be conducted to address those items,

seconded by Tehassi Hill. Motion carried unanimously.

Motion by Jennifer Webster to deem complaint # 2016-DR14-01 as having merit; and to assign Treasurer

Trish King, Councilwoman Jennifer Webster, and Secretary Lisa Summers to investigate the complaint,

seconded by David Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Jennifer Webster to direct the Tribal Chair to provide the complainant written notice of

investigation; and to submit a copy to the Tribal Secretary’s Office for the master file, seconded by David

Jordan. Motion carried unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

F. NEW BUSINESS

1. Approve Oneida Housing Authority recommendation for Oneida Business Committee

to identify funds to pay for U.S. Dept. of Housing and Urban Development (HUD) Final

Monitoring Report finding # 2016IHBG-3 (6:11:16)

Sponsor: Dale Wheelock, Executive Director/Oneida Housing Authority

Motion by David Jordan to accept this item as information, seconded by Lisa Summers. Motion carried

unanimously:

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

2. Approve lease for Oneida Emergency Food Pantry

Sponsor:

Lisa Summers, Tribal Secretary

Motion by Lisa Summers to table this item, seconded by David Jordan. Motion carried unanimously:

(6:11:44)

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

Motion by Tehassi Hill to take this item from the table, seconded by Fawn Billie. Motion carried

unanimously: (6:18:54)

Ayes:

Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer

Webster

Not Present:

Tina Danforth, Trish King, Lisa Summers

Motion by Jennifer Webster to approve the lease contingent receiving Oneida Seven Generations

Corporation approval of the lease, seconded by David Jordan. Motion carried unanimously: (6:19:14)

Ayes:

Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer

Webster

Not Present:

Tina Danforth, Trish King, Lisa Summers

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Motion by David Jordan to recess at 4:37 p.m. on Wednesday, November 23, 2016, until Monday,

November 28, 2016, at 9:00 a.m., seconded by Lisa Summers. Motion carried unanimously: (6:12:35)

Ayes:

Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers,

Jennifer Webster

Not Present:

Tina Danforth, Tehassi Hill

For the record on Monday, November 28, 2016: Secretary Lisa Summers stated the Business Committee

was to reconvene our regularly scheduled Business Committee meeting from Wednesday, November 23rd

to this morning at 9:00 a.m. However, due to unforeseen circumstances the Vice-Chair who was

scheduled to chair the meeting was not able to be present this morning. So therefore we are going to

adjust. We are going to go into a Business Committee work meeting instead and then we will reconvene

the Business Committee meeting when she is able to make herself available and she’ll be letting us know

what that schedule looks like later on this morning or early this afternoon. So that is the announcement

that I have to make today and we will go ahead and go into our executive conference room and convene

a BC work meeting versus a regular Business Committee meeting and then we’ll take the Gaming

Commission item up as well. Then anything that we decide we need to take action on we can do via EPoll as long as it complies with the SOP that we have in place. Just to note also for the record that

present today was Treasurer Trish King, Councilman David Jordan, Councilwoman Fawn Billie,

Councilman Brandon Stevens, and Councilwoman Jennifer Webster. And that concludes my remarks.

Thank you.

Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 3:34 p.m. on November 29, 2016

Chairwoman Tina Danforth, Treasurer Trish King, and Secretary Lisa Summers, not present on

November 29, 2016.

Motion by Brandon Stevens to come out of recess at 3:35 p.m. on November 29, 2016, seconded by

Tehassi Hill. Motion carried unanimously: (6:16:34)

Ayes:

Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer

Webster

Not Present:

Tina Danforth, Trish King, Lisa Summers

XV. ADJOURN

Motion by David Jordan to adjourn at 3:38 p.m. on November 29, 2016, seconded by Fawn Billie. Motion

carried unanimously:

Ayes:

Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer

Webster

Not Present:

Tina Danforth, Trish King, Lisa Summers

Minutes prepared by Heather Heuer, Information Management Specialist

Minutes approved as presented/corrected on ___________.

_________________________________

Lisa Summers, Secretary

ONEIDA BUSINESS COMMITTEE

Oneida Business Committee Regular Meeting Minutes – DRAFT of November 23, 2016

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

Minutes

Accept as Information only

Action - please describe:

Accept November 16, 2016 LOC Meeting

3. Supporting Materials

Report

Resolution

Contract

Other:

1. 11/16/16 LOC Minutes

3.

2.

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Brandon Stevens, LOC Chair

Primary Requestor/Submitter:

Jennifer Falck, LRO Director

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Oneida Nation

Oneida Business Committee

Legislative Operating Committee

PO Box 365 • Oneida, WI 54155-0365

Oneida-nsn.gov

LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES

Business Committee Conference Room-2nd Floor Norbert Hill Center

November 16, 2016 9:00 a.m.

Present: Brandon Stevens, Tehassi Hill, Jennifer Webster, David P. Jordan, Fawn Billie

Others Present: Jennifer Falck, Tani Thurner, Clorissa Santiago, Candice Skenandore, Rhiannon

Metoxen, Krystal John, Terry Cornelius, Jo Anne House, Diane McLester-Heim, Rae

Skenandore, Nancy Barton, Danelle Wilson, Bonnie Pigman, Gene Schubert, Cathy Bachhuber

I.

Call to Order and Approval of the Agenda

Brandon Stevens called the November 16, 2016 Legislative Operating Committee

meeting to order at 9:00 a.m.

Motion by Tehassi Hill to adopt the agenda; seconded by Jennifer Webster. Motion

carried unanimously.

II.

Minutes to be approved

1. November 2, 2016 LOC Meeting Minutes

Motion by David P. Jordan to approve the November 2, 2016 LOC meeting minutes;

seconded by Tehassi Hill. Motion carried unanimously.

III.

Current Business

1. Tobacco Law Amendments

Motion by Jennifer Webster to approve the Tobacco Law Amendments public

meeting packet and direct the LRO to hold a public meeting on December 15, 2016;

seconded by Tehassi Hill. Motion carried unanimously.

2. Hunting, Fishing, Trapping Law Amendments

Motion by David P. Jordan to approve the Hunting, Fishing, Trapping Law

Amendments public meeting packet and direct the LRO to hold a public meeting on

December 15, 2016; seconded by Tehassi Hill. Motion carried unanimously.

3. Oneida Business Committee Meetings Law

Motion by Fawn Billie to approve the Oneida Business Committee Meetings Law

public meeting packet with the noted change and direct the LRO to hold a public

meeting on December 29, 2016; seconded by Tehassi Hill. Motion carried

unanimously.

4. Budget Management and Control Law

Motion by Tehassi Hill to approve the Budget Management and Control Law public

meeting packet and direct the LRO to hold a public meeting on December 15, 2016;

seconded by Fawn Billie. Motion carried unanimously.

Legislative Operating Committee Meeting Minutes of November 16, 2016

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5. Per Capita Law Amendments

Motion by David P. Jordan to approve the Per Capita Law Amendments public

meeting packet and direct the LRO to hold a public meeting on December 15, 2016;

seconded by Jennifer Webster. Motion carried unanimously.

IV.

New Submissions

V.

Additions

VI.

Administrative Updates

1. GTC Annual Report

Motion by Jennifer Webster to approve and direct the LRO Director to submit the

FY16 GTC Annual Report to the Secretary’s Office with the addition of an LOC

photograph; seconded by David P. Jordan. Motion carried unanimously.

2. OBC Meeting Agenda Memo

Motion by Jennifer Webster to approve the Business Committee Agenda- Order of

Business Memo and forward to the Secretary’s Office to consider as an agenda item

for a OBC work meeting; seconded by David P. Jordan. Motion carried unanimously.

VII.

Executive Session

VIII. Recess/Adjourn

Motion by Fawn Billie to adjourn the November 16, 2016 Legislative Operating

Committee meeting at 10:05 a.m.; seconded by David P. Jordan. Motion carried

unanimously.

Legislative Operating Committee Meeting Minutes of November 16, 2016

Page 2 of 2

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Oneida Business Committee Agenda Request

1. Meeting Date Requested:

I 14 I 16

12

2. General Information:

Session:

[g] Open

Agenda Header:

D Executive- See instructions for the applicable laws, then choose one:

jstanding Committees

D Accept as Information only

[g] Action - please describe:

BC approval of Finance Committee Meeting Minutes of December 5, 2016

3. Supporting Materials

D Report

D Resolution

D Contract

[g] Other:

1.1Fc Mtg Minutes of 12/05/16

3.

2.1 FC E-Poll approving 12/05/16 Minutes

4.

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor/Uaison:

ILT_ri_sh~K_in~g_,T_r_ib_a_I_T_re_a_s_u_re_r~~~~~~~~~~~~~~~~~~~

Primary Requestor:

Denise Vigue, Executive Assistant /Finance Administration

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of 2

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ONEIDA NATION

P.O. Box 365

Oneida, WI 54115

MEMORANDUM

TO:

Finance Comm ittee

CC:

Business Committee

FR:

Denise Vigue, Execut ive Assistant

DT:

12/06/16

RE:

E-Poll Results of: FC Meeting Minutes of Dec. 5, 2016

An E-Poll vote of the Finance Committee was conducted to approve the

December 5, 2016 Finance Committee meeting minutes. The results of

the completed E- Poll are as f ollows:

E-POLL RESULTS:

There w as a Major it y 4 YES votes from David Jordan, Chad Fuss,

Larry Barton and Wesley Martin, Jr. to approve the Dec. 5, 2016

Finance Committee Meeting Minutes.

The minutes will be placed on the next BC agenda of Dec. 14, 2016 f or

approval and the next Finance Commit tee agenda of Dec. 19, 2016 to

ratif y this E-Poll act ion.

Yaw⩑ko

__________________________________________________________________________________________________________________________________________________________

* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall

constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any

meeting.

Finance Administration Office

Phone: 920- 869-4325

FAO@oneidanation.org

Open Packet

Page 51 of 249

ONEI D A FI N ANCE COM M I TTEE

STRATEGIC FINANCIAL PLANNING MEETING

Dec. 5, 2016 – 9:00 A.M.

BC Executive Conference Room

REGULAR MEETING

Dec. 5, 2016 – 10:00 A.M.

BC Executive Conference Room

REGULAR MEETING MINUTES

FC SFP Meeting:

Patricia King, Treasurer/FC Chair

David Jordan, BC Council Member

Wesley Martin, Jr., Community Elder Member

Larry Barton, CFO/FC Vice-Chair

Chad Fuss, Gaming AGM/FC Alternate

Excused: Jennifer Webster, BC Council Member and Patrick Stensloff, Purchasing Director

Others Present: JoAnne House, Brian Doxtator and Denise Vigue

FC Regular Meeting:

Patricia King, Treasurer/FC Chair

David Jordan, BC Council Member

Wesley Martin, Jr., Community Elder Member

Larry Barton, CFO/FC Vice-Chair

Chad Fuss, Gaming AGM/FC Alternate

Excused: Jennifer Webster, BC Council Member and Patrick Stensloff, Purchasing Director

Others Present: Joanie Buckley, Sid White, Tim Zellmer, Sandy Sieloff, Dawn Walschinski, David

Emerson and Denise Vigue, taking minutes

I.

Ca ll t o O r d e r: The FC regular meeting was called to order by the FC Chair at 10:01 A.M.

II.

Ap p ro v a l o f Ag e n d a: DECEMBER 5, 2016:

Motion by David Jordan to approve the Finance Committee agenda for December 5, 2016 and to

review the Community Fund items next on the agenda. Seconded by Wesley Martin, Jr. Motion

carried unanimously.

III.

Ap p ro v a l o f M in u t es: NOVEMBER 14, 2016 (approved via FC E-Poll on 11/15/16):

Motion by David Jordan to ratify the FC E-Poll action of Nov. 15, 2016 approving the Finance

Committee meeting minutes of Nov. 14, 2016. Seconded by Wesley Martin, Jr. Motion carried

unanimously.

IV.

T ab le d Bu sin e ss:

1.

FC Recommendation RE: Acheson Education Endowment

Patricia King, Treasurer

This item was discussed in the FC work meeting prior to this meeting, and will remain on the agenda.

V.

Cap it al Ex p en d it u r e s : No items

VI.

New B u s in es s:

1.

Gannett –Printing costs

Dawn Walschinski, Kali Wi Saks

Dawn Walschinski was present to discuss this request. This is for a FY17 blanket purchase order for

paper printing costs; it is a little more than last year as she included a special issue for the election.

Motion by David Jordan to approve the Gannett Blanket Purchase Order for FY17 for printing

costs in the amount of $57,762.40. Seconded by Chad Fuss. Motion carried unanimously.

Page 1 of 3

Finance Committee Meeting Minutes of DECEMBER 5, 2016

Open Packet

2.

Page 52 of 249

Everi - Blanket PO for FY17

David Emerson, Gaming Slots Department

David Emerson was present to explain this blanket PO is for machine parts; at the beginning of the

year the FC is provide a list of all vendors and amounts Gaming utilizes for machine parts and

conversions; this one wasn’t included.

Motion by David Jordan to approve the Everi Blanket PO for FY17 for gaming machine parts and

conversions in the amount of $180,000. Seconded by Larry Barton. Motion carried unanimously.

3.

PRN Health Services – PO Increase

Debbie Danforth, Consolidated Health Services

Tim Zellmer from the A.J.R.C.C.C. was present to discuss this request; they are seeking to increase

the current Purchase Order for PRN by $150,000, and decrease the STAT Purchase Order by same

amount; they have noted PRN provides a better quality of services and would like to utilize their

temporary employees as needed. He also noted that the need for temporary employee services has

gone down significantly as they have hired more full time Oneida employees. The Finance Committee

asked that Tim and or the staff to follow-up with Purchasing to reduce the STAT Purchase Order by

$150,000. and to provide the updated PRN contract showing legal review changes have been met.

Motion by Larry Barton to approve the PRN Health Services Purchase Order increase in the

amount of $150,000.00 for a total amount of $210,000., noting the follow-up being requested in

the discussion. Seconded by Wesley Martin, Jr. Motion carried unanimously.

4.

Firewood for Standing Rock Sioux

Cristina Danforth, Chairwoman

Wesley Martin, Jr. noted that yesterday the Army Corp of Engineers denied the permit access for the

oil pipeline to go under the lake on the Standing Rock Sioux reservation. Not sure at this time what that

means and if the people protesting will still need the wood; perhaps the Chairwoman can call the Chair

of the Stand Rock Sioux to get an update on their situation and needs.

Motion by Wesley Martin, Jr. to approve $2,500.00 from the Finance Committee Donation line for

Firewood for the Standing Rock Sioux provided the Chairwoman’s Office ascertains if there is still

an existing need given recent events. Seconded by Larry Barton. Motion carried unanimously.

5.

FC Fourth Quarter Report to the BC

Denise Vigue, Finance

There was discussion on the report, for consistency and clarity David Jordan asked for the report

to be corrected showing the final amounts/allocated shown under Community Fund as it is shown

under the Donations; the Committee agreed there should be a discussion to revisit the levels of

funding and criteria of the Community Fund, perhaps in a future work meeting.

Motion by David Jordan to approve the Finance Committee Fourth Quarter Report to the Business

Committee with the above noted correction. Seconded by Wesley Martin, Jr. Motion carried

unanimously.

VII.

E xe cu t iv e Se s sio n:

Motion by Larry Barton to move into Executive Session for discussion. Seconded by David Jordan.

Time: 10:24 A.M. Motion carried unanimously.

Motion by David Jordan to come out of Executive Session. Seconded by Larry Barton.

Time: 10:26 A.M. Motion carried unanimously.

1.

Independent Contract #2016-1314

Debbie Danforth, Consolidated Health Services

Motion by Wesley Martin, Jr. to approve the FY17 Purchase Order for the Independent Contract

#2016-1314 in the amount specified. Seconded by David Jordan. Motion carried unanimously.

Page 2 of 3

Finance Committee Meeting Minutes of DECEMBER 5, 2016

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Page 53 of 249

NOTE: The Community Fund items were reviewed directly after the agenda was approved.

VIII.

Com mu n it y F u n d :

1.

Children Come First -Conference Registration

Camille GoodEagle for son Xavier

Fees being paid for conference organizer; requesting FC to rescind their 10/31/16 action approving

$100 for her son’s conference registration

Motion by Larry Barton to rescind the Finance Committee action taken on 10/31/16 approving $100 for

son of requestor for conference registration as fee is being paid by conference organizers. Seconded

by Wesley Martin, Jr. Motion carried unanimously.

2.

Madeline Graves Gymnastics class fees

Barbara Swift for daughter, Victoria

Motion by David Jordan to approve from the Community Fund the Madeline Graves Gymnastics

class fees for the daughter of the requestor in the amount of $200. Seconded by Wesley Martin,

Jr. Motion carried unanimously.

3.

Team WI Box Lacrosse/Team Oneida

Sid White, Volunteer Coach

Motion by Larry Barton to approve from the Community Fund the Team Wisconsin Box

Lacrosse/Team Oneida tournament registration fees in the amount of $750. Seconded by Wesley

Martin, Jr. Motion carried unanimously.

4.

Late ADD: Southwest HS Music Class Trip

Terry Cornelius for daughter, Lydia

Motion by David Jordan to approve from the Community Fund the Southwest High School Music

class trip fees for the daughter of the requestor in the amount of $200. Seconded by Chad Fuss.

Larry Barton abstained. Motion carried.

5.

Late ADD: Freedom HS Music Class Trip

Diane House for daughter, Krista

Motion by David Jordan to approve from the Community Fund the Freedom High School Music

class trip fees for the daughter of the requestor in the amount of $200. Seconded by Chad Fuss.

Motion carried unanimously

IX.

Foll o w Up : N o i tem s

X.

FY I an d / o r T h an k Y o u : N o i t em s

XI.

Ad jo u r n : Motion by David Jordan to adjourn. Seconded by Chad Fuss. Motion carried

unanimously. The regular FC meeting ended at 10:29 A.M.

Minutes taken & transcribed by:

Denise Vigue, Executive Assistant to the CFO

& Finance Committee Contact/Recording Secretary

Finance Committee- E-Poll Minutes Approval Date:

December 6, 2016

Oneida Business Committee- FC Minutes- Approval Date:

Page 3 of 3

Finance Committee Meeting Minutes of DECEMBER 5, 2016

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Page 54 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12

I 14 I 16

2. General Information:

Session:

lg] Open

Agenda Header:

D Executive- See instructions for the applicable laws, then choose one:

!unfinished Business

lg] Accept as Information only

D Action - please describe:

3. Supporting Materials

lg] Report

D Contract

D Resolution

D Other:

1.!Follow-Up Report on BIA Assistance Shortfall

3..___ _ _ _ _ _ _ _ _ _ _ _ _ _ ___,

2.

4.

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted -Grant Funded

D Unbudgeted

5. Submission

Primary Requestor/Submitter:

Christopher Johns, Self-Governance Coordinator

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of2

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Page 55 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

The follow-up report consists of an explanation of the process whereby the Oneida Nation receives funds to

provide Welfare Assistance to eligible members. The process describes the appropriation of funds by the U.S.

Congress and the "Distribution Methodology" through which the Oneida Nation receives a share of appropriated

funds.

The report also contains a Report from the Community Economic Support Director detailing annual funding

(including deficits and surpluses) for the period 2010 through 2016. Finally, the report contains a copy of a

Memorandum to the CFO which describes how the shortfall will be handled for 2016.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of2

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Page 56 of 249

Oneida Nation

Office of Self-Governance

Post Office Box 365

Oneida, WI 54 155

Phone: (920)869-4368

Follow-Up Report

to the

Oneida Business Committee

BIA General Assistance Program Shortfall

Submitted By:

Christopher Johns, Self-Governance Coordinator

Bacl{ground on Congressional Appropriations and the Distribution Methodology

The amount of Welfare Assistance funding any Indian tribe receives in any given year is based

on two (2) factors:

1) The total amount of money available as appropriated by the US Congress,

apportioned by the Office of Management and Budget (OMB) and distributed

by the Bureau of Indian Affairs (BIA) to tribes and BIA agencies.

In addition to appropriating funds, Congress has imposed three additional conditions for the

distribution of Welfare Assistance funds:

A) The BIA must distribute Welfare Assistance funds in a manner that is "fair and

equitable to all tribes."

B) The BIA cannot exceed a "Statutory Cap" placed on Welfare Assistance when

distributing funds to tribes and BIA agencies.

C) A Statutory Cap was enacted originally in 1994 and has been in place each year

thereafter.

In 1994, the year Congress imposed the statutory cap, Congress appropriated $110,619,000 for

Welfare Assistance. Since then, the amount of money appropriated by Congress has gradually

decreased to where the Congressional appropriation in 2015 was approximately $74,809,000.

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Page 57 of 249

2) Each individual tribe's need as measured by the previous year's expenditures.

The BIA's distribution methodology relies on a reporting instrument entitled the "Financial

Assistance and Social Services Report" (FASSR). All Tribes and BIA agencies must submit the

FASSR each year. The BIA asserts that this provides a consistent and standard process which

helps ensure a "fair and equitable" way to distribute funds. Thus the 2016 allocation was based

on how much was reported as the actual need in 2015 and the 2017 allocation will be based on

how much is reported as the actual need in 2016.

Problems Inherent in this Process

First, the statutory cap imposed by Congress is arbitrary, not grounded in any experiential

evidence and unrealistically assumes that the total need for General Assistance in Indian

Country will never exceed the capped amount of funding appropriated by Congress.

Second, the entire process does not account for unexpected, unusual, extraordinary and otherwise

unpredictable events which can occur in the year after the year which was used to allocate

available funds. As a result, every tribe has only enough money to meet the needs of its

members until that money runs out. There is no federal "emergency fund" that can be accessed

for individuals and/or individual families unless the nature of the emergency rises to the level of

a catastrophic natural disaster or pandemic in which case other agencies of the federal

government may be called upon to assist.

What Can Be Done?

Under Self-Governance there is one action that can and will be taken to influence the amount of

General Assistance funding the Oneida Nation might receive in 2017. The FASSR for 2016

(used to determine the distribution of 2017 funding) will show the actual 2016 level of. need.

Whether the Nation will receive any additional funds cannot be predicted.

The solution for the shortfall in General (Welfare) Assistance funds being available to meet the

unanticipated needs of the Oneida People rests with the federal government. But in the absence

of the federal government's willingness to assume responsibility to end the statutory cap and

increase this grossly underfunded program, it is left to tribes to find a way to deal with the basic

needs among their own people.

Any questions regarding this portion of the Joint Report should be directed to:

Christopher Johns, Self-Governance Coordinator

920-869-2214 (Office)

920-660-2335 (Cell)

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Page 58 of 249

Economic Support Services

Oneida Social Services

~

ONEIDA

General Assistance Program Report

The Oneida Nation provides General Assistance to enrolled members of federally recognized Native

American tribes that reside within the Oneida Nation reservation boundaries. Under this SelfGovernance program General Assistance assists these enrolled members with a cash payment benefit to

those awaiting a decision from the Social Security Disability Bureau.

Funding is allocated by the BIA based off of the previous year's expenses reported on the FASSR report

but due to the unexpected needs of the tribal membership from year to year, there is no way to

accurately predict what the need will be each year.

History of FASSR Expense Report:

Calendar Year 2010

surplus $1,253

deficit($ 404)

Calendar Year 2011

deficit ($2,665)

Calendar Year 2012

Calendar Year 2013

deficit ($2,665)

Calendar Year 2014

surplus $1,301

Calendar Year 2015

deficit($ 825)

Calendar Year 2016

will result in a deficit of approx. ($5,785)

The amount oftime it takes for the Social Security Disability Bureau to determine eligibility can range

anywhere from 2 months to 2 years. This program bridges the gap to help those individuals out with a

small cash payment until their disability is approved or denied. Once approved, they are no longer

eligible for General Assistance. If they are denied and appeal the decision, the individual must present

verification that the appeal process has started to remain eligible for General Assistance. If individuals

receive a final denial from the Social Security Disability Bureau and are found not eligible to appeal any

further, then they are deemed ineligible for General Assistance at that time.

This fiscal year 2016, the Ec. Support Department has experienced an increase in qualifying tribal

members.

• In early August, the department identified a growing deficit variance for ending out the calendar

year 2016.

• It was identified that an additional $8,750 approximately would be required to cover that

anticipated deficit.

• After consultation and concurrence with the CFO, Larry Barton, it was determined that,due to an

anticipated surplus in the Community Support budget line item would allow the program to

continue providing the service through the remainder of the fiscal year.

To clarify, it is understood that the negative variance will be balanced out with the Community Support

surplus budget line.

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Page 59 of 249

I am attaching the memo that was sent to Larry Barton, CFO and Ralinda Ninham-Lamberies, Asst.-CFO

that confirmed the conversation regarding how this budget was going to be overspent and the directive

to continue to provide services due to the underspent Community Support budget.

In conclusion, the General Assistance Program is one that all tribes struggle being able to meet the

needs of the tribal membership.

Submitted by,

Trina Schuyler

Community Economic Support Director

11/06/16

PO Box 365 • Oneida, Wl54155

oneida-nsn.gov

A good mind. A good heart. A strong fire.

ONEIDA

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Page 60 of 249

To:

Larry Barton, CFO

RalindaNrnham-Lamberies- Asst. CFD

CC:

PatriciaKing Treasurer

CristinaDanfut1h.iliritwom

MelindaDanful1h-VlceChaitwoman

Lisa Summers- T:nhll Secreiaty

Doo White-Governmental Services Director

Debra Powless-Socia! Services Area Manager

From:

Trina Schuyler-Community Economic Support Director

Date:

12/2/2016

Re:

General Assistance Grant

The General Assistance Grant receives an allocation of $4,010 from BIA Self

Governance dollars each year. In past years, this has been enough for to assist

members in this program. This year however, we have seen an increase in those

members and have run out of funds to cover for the rest of calendar year 2016. We

will need an additional $8,750 to finish out this year.

I have talked with Mr. Barton and let him know that there will be a surplus in

another area of my department, Community Support Services, in a support service

line item. He has stated the best way to continue the delivery of service is to

continue the distribution of services in the GA program knowing there will be a

negative variance, but should be ok, due to the surplus in Community Support.

This is my formal notice to you that the GA program will continue and will result in

a negative variance for calendar year 2016.

1

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Page 61 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

11

I 23

I 16

2. General Information:

Session:

~

Open

AgendaHeader:

EXCERPT FROM NOVEMBER 23, 2016: Motion by David Jordan

to defer this item to the December 14, 2016, regular Business

Committee meeting, seconded by Jennifer Webster. Motion

carried with one opposed.

D Executive- See instructions for the applicable laws, then choose one:

~~N_e_w_B_u_s_in_e_s_s______________________________________________________~

D Accept as Information only

~

Action- please describe:

BC to review, discuss the content of letter and explain which law enforcement agency do tribal members

living on tribal land call for service.

3. Supporting Materials

D Report

~

D Resolution

D Contract

Other:

l.'ls_e_e_a-tt-ac_h_e_d_l-et-t-er------------------------,

3.

4.

2.

D Business Committee signature required

4. Budget Information

D Budgeted -Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor I Liaison:

Primary Requestor/Submitter:

Cristina Danforth, Tribal Chairwoman

Julie Barton, Tribal Member

~~~~~~~~~~-----------------------------------

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Submitted by Lora Skenandore

Name, Title I Dept.

Additional Requestor:

Name, Title I Dept.

Page 1 of 2

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Page 62 of 249

The Outagamie County Sheriffs Department and th . fl€tdaPo~partment have been made aware of some

misunderstandings regarding law enforcem · services in the Town oft> eida. Both agencies would like to take this

may exist. We would also like t assure you nothing has changed in the

opportunity to clear up any confusion

·

delivery of law enforcement services in your area.

t?a

The Outagamie County Sheriffs Department and the Oneida Police Depart ent strive to provide our citizens with the

most professional and efficient law enforcement service possible. 0 (both departments work together to deliver

these services.

The Outagamie County Sheriffs Department is the· sdictionallaw enforcement provider for all citizens within the

county including the Town of Oneida. This incl aes tribal and non tribal members of our community.

The Oneida Police Department serves as the rimary law enforcement provider for issues arising on Tribal property

within Outagamie County.

\

In the event of an emergency call for service sue as a serious car accident, in progress crime, fire or medical

emergencies both the Outagamie County Sheriffs D

and the Oneida Police Department are dispatched. We

refer to this as "dual dispatch". This ensures the closest available officers arrive at the scene as soon as possible to

mitigate the situation. The incident is then handled by the agency responsible for that area.

In the event of a non emergency complaint where immediate emergency police response is not needed the following

numbers are appropriate:

Citizens on Tribal property may call the Oneida Police Department at (920} 869-2239

or the Outagamie County Sheriff's Department at (920) 832-5000.

For any citizen not on Tribal property you may call the Outagamie County Sheriff's Department

at (920} 832-5000.

If you bave any concerns about your law enforcement service please do not hesitate to contact us.

Sincerely,

81~/JJ~i:J.~

~d/ey G. Gehring

Sheriff

. \

~

~~ttJI

Richard VanBoxtel

Chief of Police

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Page 63 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12

I 14 I 16

2. General Information:

Session:

IX] Open D Executive- See instructions for the applicable laws, then choose one:

AgendaHeader:

LIN_e_w__

Bu_s_in_e_s_s______________________________________________________~

D Accept as Information only

IX] Action- please describe:

Discuss and make recommendation to approve to restructure/realign/remove the tsyunhehkll department

from under the Division Dir.-lnternal Services to under the direction of the Oneida Farm Department.

3. Supporting Materials

D Report

D Resolution

D Contract

IX] Other:

1.r-Js-ta-t-em

__e_n_t-(s_e_e-at-t-ac_h_e_d_)- - - - - - - - - - - .

3.~_________________________ j

2.

4. L __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_j

D Business Committee signature required

4. Budget Information

D Budgeted- Tribal Contribution

D Budgeted- Grant Funded

D Unbudgeted

5. Submission

Authorized Sponsor I Liaison:

Cristina Danforth, Tribal Chairwoman

Primary Requestor/Submitter:

_:__:N=a.:__:_nc=.;y:_:B=-:a: . :.r.:. :to:_:_n:!._,_:_Tr:. :.:ib: .:a: . :.I. :.:M. :.:e: _:_m:. :.:b: .:e: . :.r_____________________

Your Name, Title I Dept. or Tribal Member

Additional Requestor:

Submitted by Lora Skenandore, Assistant to Chairwoman

Name, Title I Dept.

Additional Requestor:

Name,. Title I Dept.

Page 1 of 2

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Page 64 of 249

concern # 2016-CC-21

To whom it may concern-

I have a concern regarding the tsyunhehkwA and their corn yield. This past year their

net yield was only six braids. What is the justification behind this? Is there an

explanation as to why the corn yield was so low? Is there an estimate of corn yield

before harvest? How do you determine how much to plant each year? Who keeps track

of our yield every year?

If the department is budgeting for $500,000 for 2017 and a corn yield is only going to be

six braids I don't think it's worth in the time or money ... there is something horribly

wrong with this issue. This is not "OK" that the BC overlook and not pay attention to

what's going on - so I bring it to your attention to hopefully get some answers for a

better solution.

I suggest the tsyunhehkwA department be removed from under the wing of Division

Dir. of Internal Services and be placed under the direction of the Oneida Nation Farm.

The employees at the farm have a better knowledge and more experience in producing

good crops with big harvests every year.

Nancy Barton

Tribal Member

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Page 65 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Enter E-Poll results into the record for approval of Option B: Distribute twenty-one (21) Garden of Lights

complimentary passes on a first come, first serve bases.

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Emails with Request and Results

3. Comment made beyond a vote: T.Danforth

2. Agenda form for E-Poll & Ticket Distribution form

4. OBC SOP: Ticket Distribution

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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Page 66 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

***BACKGROUND***

On Tuesday, November 22, 2016, at 11:34 a.m. the following E-Poll was conducted:

Summary:

Twenty͈one (21) Garden of Lights complimentary passes were received by the Business Committee Support

Office on Monday, November 11, 2016.

The Ticket Distribution SOP indicates the Business Committee must choose one of three options for distribution:

1. Random Drawing

2. First come, first serve

3. Transfer tickets to Joint Marketing

Due to the time restrictions for notifying the Enrollment Department and IGAC (as required by the SOP) and to

allow adequate time to notify winners, option 1. Random Drawing cannot be considered.

Per the SOP, action is required by the Business Committee to decide how they will be distributed. An e͈poll is

required as the next Business Committee agenda submission deadline is after the event.

Requested Actions being voted on via this e͈poll:

Vote in support of one (1) of the following options:

Option A: Transfer twenty͈one (21) Garden of Lights complimentary passes to Joint Marketing

OR

Option B: Distribute twenty͈one (21) Garden of Lights complimentary passes on a first come, first serve

basis

Deadline for response:

Responses are due no later than 4:30 p.m. on Tuesday, November 22, 2016.

As of the deadline, below are the responses:

Option A: Melinda J. Danforth, David Jordan, Lisa Summers

Option B: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster

Random Drawing: Tina Danforth

In accordance with section 5.4.c. of the Electronic Voting SOP, attached are any comments made beyond a vote.

***REQUESTED BC ACTION***

Enter E-Poll results into the record for approval of Option B: Distribute twenty-one (21) Garden of Lights

complimentary passes on a first come, first serve bases.

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

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Page 67 of 249

Heather M. Heuer

From:

Sent:

To:

Subject:

Attachments:

TribalSecretary

Wednesday, November 23, 2016 8:24 AM

TribalSecretary; Brandon L. Yellowbird-Stevens; Cristina S. Danforth; David P. Jordan;

Fawn J. Billie; Jennifer A. Webster; Lisa M. Summers; Melinda J. Danforth; Patricia M.

King; Ronald W. Hill

Brian A. Doxtator; Cathy L. Bachhuber; Danelle A. Wilson; Jessica L. Wallenfang; Leyne

C. Orosco; Lisa A. Liggins; Lora L. Skenandore; Rhiannon R. Metoxen; Debbie J. Melchert

E-POLL RESULTS: Approve option for Garden of Lights comp. passes

2016 11 22 BCAR E-poll request pursuant to Ticket Distribution SOP (002)....pdf

Categories:

Next Meeting

Cc:

E‐POLL RESULTS

The E‐Poll request to approve the method of distributing twenty‐one (21) Garden of Lights complimentary passes has

passed with Option B: Distribute twenty‐one (21) Garden of Lights complimentary passes on a first come, first serve

basis. Below are the results:

Option A: Melinda J. Danforth, David Jordan, Lisa Summers

Option B: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster

Heather Heuer

Information Management Specialist

Business Committee Support Office (BCSO)

office 920.869.4421

cell 920.471.5002

fax 920.869.4040

From: TribalSecretary

Sent: Tuesday, November 22, 2016 11:34 AM

To: Brandon L. Yellowbird‐Stevens <BSTEVENS@oneidanation.org>; Cristina S. Danforth

<tdanfort@oneidanation.org>; David P. Jordan <djordan1@oneidanation.org>; Fawn J. Billie

<fbillie@oneidanation.org>; Jennifer A. Webster <JWEBSTE1@oneidanation.org>; Lisa M. Summers

<LSUMMER2@oneidanation.org>; Melinda J. Danforth <MDANFORJ@ONEIDANATION.org>; Patricia M. King

<TKING@ONEIDANATION.org>; Ronald W. Hill <RHILL7@oneidanation.org>

Cc: Brian A. Doxtator <BDOXTAT2@oneidanation.org>; Cathy L. Bachhuber <CBACHHUB@oneidanation.org>;

Danelle A. Wilson <DWILSON1@ONEIDANATION.org>; Jessica L. Wallenfang <JWALLENF@oneidanation.org>;

Leyne C. Orosco <lorosco@oneidanation.org>; Lisa A. Liggins <lliggins@oneidanation.org>; Lora L. Skenandore

<LSKENAN3@oneidanation.org>; Rhiannon R. Metoxen <rmetoxe2@oneidanation.org>

Subject: E‐POLL REQUEST: Approve option for Garden of Lights comp. passes

Importance: High

E‐POLL REQUEST

1

Open Packet

Page 68 of 249

Summary:

Twenty‐one (21) Garden of Lights complimentary passes were received by the Business Committee Support

Office on Monday, November 11, 2016.

The Ticket Distribution SOP indicates the Business Committee must choose one of three options for distribution:

1. Random Drawing

2. First come, first serve

3. Transfer tickets to Joint Marketing

Due to the time restrictions for notifying the Enrollment Department and IGAC (as required by the SOP) and to

allow adequate time to notify winners, option 1. Random Drawing cannot be considered.

Per the SOP, action is required by the Business Committee to decide how they will be distributed. An e‐poll is

required as the next Business Committee agenda submission deadline is after the event.

Requested Actions being voted on via this e‐poll:

Vote in support of one (1) of the following options:

Option A: Transfer twenty‐one (21) Garden of Lights complimentary passes to Joint Marketing

OR

Option B: Distribute twenty‐one (21) Garden of Lights complimentary passes on a first come, first serve

basis

Deadline for response:

Responses are due no later than 4:30 p.m. on Tuesday, November 22, 2016.

Voting:

1. Use the voting button above, if available; OR

2. Reply with “Option A” or “Option B”

Heather Heuer

Information Management Specialist

Business Committee Support Office (BCSO)

office 920.869.4421

cell 920.471.5002

fax 920.869.4040

2

Open Packet

Page 69 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

/

/

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Transfer twenty-one (21) Garden of Lights complimentary passes to Joint Marketing

OR

Distribute twenty-one (21) Garden of Lights complimentary passes on a first come, first serve basis

3. Supporting Materials

Report

Resolution

Contract

Other:

1. Ticket Distribution Form

3.

2. Ticket Distribution SOP

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

5. Submission

Authorized Sponsor / Liaison:

Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Lisa Liggins, Executive Assistant II

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

Unbudgeted

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Page 70 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

**Background**

Twenty-one (21) Garden of Lights complimentary passes were received by the Business Committee Support

Office on Monday, November 11, 2016.

The Ticket Distribution SOP indicates the Business Committee must choose one of three options for distribution:

1. Random Drawing

2. First come, first serve

3. Transfer tickets to Joint Marketing

Due to the time restrictions for notifying the Enrollment Department and IGAC (as required by the SOP) and to

allow adequate time to notify winners, option 1. Random Drawing cannot be considered.

Per the SOP, action is required by the Business Committee to decide how they will be distributed. An e-poll is

required as the next Business Committee agenda submission deadline is after the event.

**Requested Action**

Vote in support of one (1) of the following options:

Option A: Transfer twenty-one (21) Garden of Lights complimentary passes to Joint Marketing

OR

Option B: Distribute twenty-one (21) Garden of Lights complimentary passes on a first come, first serve

basis

1) Save a copy of this form for your records.

2) Print this form as a *.pdf OR print and scan this form in as *.pdf.

3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org

Page 2 of 2

Open Packet

Page 71 of 249

Oneida Business Committee

TICKET DISTRIBUTION FORM

Description of tickets received:

QOv'f'J~

Page 1 of j_

G+ h.) \1~

Q

~~~--~~--~~(~~-------------------------------

Date tickets received by the Business Comm~e

Srort

Office:

Total number of tickets received:

Employee#

Source of tickets (i.e. donation, contract sponsorship):

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Page 72 of 249

Heather M. Heuer

From:

Sent:

To:

Cc:

Subject:

Cristina S. Danforth

Tuesday, November 22, 2016 3:13 PM

TribalSecretary; Brandon L. Yellowbird-Stevens; David P. Jordan; Fawn J. Billie; Jennifer

A. Webster; Lisa M. Summers; Melinda J. Danforth; Patricia M. King; Ronald W. Hill

Brian A. Doxtator; Cathy L. Bachhuber; Danelle A. Wilson; Jessica L. Wallenfang; Leyne

C. Orosco; Lisa A. Liggins; Lora L. Skenandore; Rhiannon R. Metoxen

RE: E-POLL REQUEST: Approve option for Garden of Lights comp. passes

Random drawing otherwise I’ll take two

From: TribalSecretary

Sent: Tuesday, November 22, 2016 11:34 AM

To: Brandon L. Yellowbird-Stevens; Cristina S. Danforth; David P. Jordan; Fawn J. Billie; Jennifer A. Webster; Lisa M.

Summers; Melinda J. Danforth; Patricia M. King; Ronald W. Hill

Cc: Brian A. Doxtator; Cathy L. Bachhuber; Danelle A. Wilson; Jessica L. Wallenfang; Leyne C. Orosco; Lisa A. Liggins;

Lora L. Skenandore; Rhiannon R. Metoxen

Subject: E-POLL REQUEST: Approve option for Garden of Lights comp. passes

Importance: High

E‐POLL REQUEST

Summary:

Twenty‐one (21) Garden of Lights complimentary passes were received by the Business Committee Support Office on

Monday, November 11, 2016.

The Ticket Distribution SOP indicates the Business Committee must choose one of three options for distribution:

1. Random Drawing

2. First come, first serve

3. Transfer tickets to Joint Marketing

Due to the time restrictions for notifying the Enrollment Department and IGAC (as required by the SOP) and to allow

adequate time to notify winners, option 1. Random Drawing cannot be considered.

Per the SOP, action is required by the Business Committee to decide how they will be distributed. An e‐poll is required as

the next Business Committee agenda submission deadline is after the event.

Requested Actions being voted on via this e‐poll:

Vote in support of one (1) of the following options:

Option A: Transfer twenty‐one (21) Garden of Lights complimentary passes to Joint Marketing

OR

Option B: Distribute twenty‐one (21) Garden of Lights complimentary passes on a first come, first serve basis

Deadline for response:

Responses are due no later than 4:30 p.m. on Tuesday, November 22, 2016.

Voting:

1. Use the voting button above, if available; OR

2. Reply with “Option A” or “Option B”

1

Open Packet

ONEIDA TRIBE OF

WISCONSIN

Page 73 of 249

TITLE:

Ticket Distribution

ORIGINATION DATE:

01/27/2016

REVISION DATE:

N/A

EFFECTIVE DATE:

Upon OBC approval

DEPARTMENT:

Oneida Business Committee

APPROVED BY:

Oneida Business Committee

See Attached OBC meeting minutes

DATE: 01/27/2016

AUTHOR:

Lisa Summers, Secretary

AUTHORED BY:

DATE: 01/27/2016

1.0

PURPOSE

1.1

Standardize how tickets are distributed by the Oneida Business Committee

2.0

DEFINITIONS

2.1

Alternate means an individual who receives tickets in the event a winner refuses

or does not claim.

3.0

2.2

Packers Ticket Drawing Pool means those Tribal members who provided the

required information by June 30 and is the random drawing pool used for a

random drawing of Packers Tickets.

2.3

Random Drawing means an act of choosing the recipients of tickets.

2.4

Random Drawing Pool means those Tribal members who are at least eighteen

(18) years old on or before the date of the random drawing, for a random drawing

for anything other than Packers Tickets.

2.5

Secretary means the current elected Secretary of the Tribe or his or her designee.

WORK STANDARD

3.1

All tickets will be tracked on a Ticket Distribution Form.

3.2

OBC SOP

For a random drawing:

3.2.1

Notice of random drawing will be provided to the Enrollment

Department and the Intergovernmental Affairs and Communications

Department no less than five (5) business days prior to drawing.

3.2.2

A number of alternates equaling no less than two times the number of

winners are selected. Alternates are selected from the same random

drawing pool and at the same time as the winners.

Ticket Distribution

Page 1 of 5

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3.3

4.0

Page 74 of 249

Where the dates fall on a Saturday, Sunday, or holiday the deadline shall be

construed to be the close of business on the following business day.

PACKERS TICKETS

4.1

In the event Packers Tickets are available for Tribal members, the following

timelines and procedure will be followed. This procedure applies only to Packers

Tickets for preseason games and regular season games.

June 1

4.2

BC Support Office sends a mailing to those Tribal members who are at least

eighteen (18) years old on or before July 1.

4.3

Mailing includes:

4.3.1

Notice that a code of conduct is required in order to accept Packers

tickets,

4.3.2

Space for Tribal member to provide the required information:

4.3.2.1

Name,

4.3.2.2

Date of birth,

4.3.2.3

Enrollment number, and

4.3.2.4

Telephone number.

4.3.3

Notice that required information must be returned to the BC Support

Office no later than June 30 in order to be included in the Packers

Ticket Drawing Pool.

July 1

4.4

Packers Ticket Drawing Pool is closed and includes only those Tribal members

who returned the required information to the BC Support Office by June 30.

4.5

5.0

Deadline for Joint Marketing to provide notification to the BC Support Office of

Packers Tickets available to Tribal members.

RECEIPTING AND PROCESSING TICKETS

5.1

Tickets are received by the Business Committee Support Office (BC Support

Office).

5.2

OBC SOP

BC Support Office:

5.2.1

Verifies the number of tickets received by double count.

5.2.2

Completes any applicable paperwork indicating receipt of tickets.

5.2.3

Completes applicable spaces on the Ticket Distribution Form. Ticket

Ticket Distribution

Page 2 of 5

Open Packet

5.2.4

5.3

6.0

Page 75 of 249

Distribution Form must include:

5.2.3.1

Description of tickets received

5.2.3.2

Date tickets received by the BC Support Office

5.2.3.3

Source of tickets (i.e. donation, contract, sponsorship)

5.2.3.4

Date tickets disbursed and to whom

Provides copy of Ticket Distribution Form to the Secretary within one

(1) business day.

Secretary adds Ticket Distribution Form to the next Business Committee meeting

agenda for the consideration of how tickets will be distributed.

5.3.1

Three options for consideration are:

5.3.1.1

Random drawing

5.3.1.1.1 A random drawing may be considered only if

adequate time is available for the notification

required in 3.2.

5.3.1.2

First come, first serve

5.3.1.2.1 Eligibility criteria for first come, first serve must

be determined by the Business Committee (i.e.

Tribal members, employees only, elders age 55

and over)

5.3.1.3

Transfer tickets to Joint Marketing

5.3.2

An E-poll may be used (See OBC SOP titled Conducting Electronic

Voting (E-polls)).

RANDOM DRAWING

Prepare for random drawing

6.1

BC Support Office provides notice to the Enrollment Department of random

drawing. Notice must include:

6.1.1

Date of random drawing.

6.1.2

Time of random drawing.

6.1.3

Number of winners needed.

6.1.4

Number of alternates needed.

6.1.5

Criteria for random drawing pool.

6.2

BC Support Office provides notice to the Intergovernmental Affairs and

Communications Department of random drawing. Notice must include:

6.2.1

Date of random drawing.

6.2.2

Time of random drawing.

6.2.3

Number of winners that will be drawn.

6.2.4

Date and Time winners may begin to claim their tickets.

6.2.5

Deadline by which winners must claim their tickets.

6.3

BC Support Office reserves meeting space to conduct the drawing.

Pre-Drawing Activities

OBC SOP

Ticket Distribution

Page 3 of 5

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6.4

Page 76 of 249

BC Support Office ensures equipment is functional in order for the Enrollment

Department staff to complete the random drawing.

Post-Drawing Activities

6.5

After random drawing is complete, the Enrollment Department staff provides the

winner and alternate information to the BC Support Office. This information

includes:

6.5.1

Winner/Alternate Names

6.5.2

Winner/Alternate Enrollment Number

6.5.3

Winner/Alternate Address

6.5.4

Winner/Alternate Phone Number

6.6

7.0

BC Support Office notifies winner by phone.

6.6.1

Winner may accept or refuse/decline.

6.6.2

If winner accepts:

6.6.2.1

See 9.0.

6.6.3

If winner declines tickets or cannot be contacted within three (3)

business days from the date of the random drawing:

6.6.3.1

Alternate is notified.

6.6.3.2

If alternate accepts,

6.6.3.2.1 See 9.0.

6.6.3.3

If alternate declines tickets or cannot be contacted within

three (3) business days from the date of the random

drawing:

6.6.3.3.1 see 6.6.3.1.

FIRST COME, FIRST SERVE

7.1

BC Support Office provides notice to Intergovernmental Affairs and

Communications of ticket availability. Notice must include:

7.1.1

Total number of tickets available.

7.1.2

Limit of tickets available per person (i.e. four (4) tickets per person).

7.1.3

Eligibility Criteria determined by the Business Committee in 5.3.1.2.1.

7.1.4

Date and Time tickets may begin to be claimed.

7.1.5

Deadline by which tickets must be claimed.

7.2

OBC SOP

See 9.0.

Ticket Distribution

Page 4 of 5

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Page 77 of 249

8.0

TRANSFER TICKETS TO JOINT MARKETING

8.1

BC Support Office:

8.1.1

Contacts Joint Marketing within one (1) business day to arrange

transfer of tickets.

8.1.2

Completes Ticket Distribution Form when transfer of tickets is

completed.

8.1.3

Files Ticket Distribution Form and forwards a copy to the appropriate

party/parties as needed or required by contract or policy.

9.0

DISBURSING TICKETS

9.1

Recipient signs Acceptance Receipt and code of conduct agreement, if applicable

9.2

BC Support Office

9.2.1

Receives acceptance receipt and code of conduct agreement, if

applicable.

9.2.2

Updates Ticket Distribution Form.

9.2.3

Disburses tickets.

9.2.3.1

Tickets may be mailed or picked up.

9.2.4

Files Ticket Distribution Form and forwards a copy to the appropriate

party/parties as needed or required by contract or policy.

10.0

UNCLAIMED TICKETS

10.1 Any tickets that are unclaimed 48 hours prior to the event will be transferred to

Joint Marketing.

10.2 See 8.0.

11.0

REFERENCES

11.1 Conducting Electronic Voting (E-polls) SOP

12.0

FORMS

12.1 Ticket Distribution Form

12.2 Acceptance Receipt

12.3 Code of Conduct

13.0

FLOW CHART

OBC SOP

Ticket Distribution

Page 5 of 5

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XIII.

Page 78 of 249

NEW BUSINESS

A.

Accept request for Business Committee recognition and award of $500 Exxon/Mobile Alliance

Program grant to each six (6) area schools in cooperation with Oneida One Stops and Oneida

Travel Center (00:26:00)

Sponsor: Michele Doxtator, Area Manager/Retail Profits

Presentation of awards by Michele Doxtator and Angela Parks to Niki Disterhaft (Lannoye Elementary School),

Kris Wells (Hillcrest Elementary School), Jamie Kallies (Pioneer Elementary School), Diane Stelmach (Martin

Luther King Elementary School), Yvette Peguero (Oneida Nation Elementary School), Sharon Mousseau (Oneida

High School).

B.

Approve

pp

Ticket Distribution Standard Operating

p

Procedure (4:23:00)

Sponsor: Lisa Summers, Tribal Secretary

Motion by

y Tehassi Hill to approve

pp

the Ticket Distribution Standard Operating Procedure, seconded by Lisa

Summers. Motion carried unanimously:

y

Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers, Jennifer

Ayes:

Webster

Not Present:

Melinda J. Danforth, David Jordan

C.

Approve request to co-host the 2016 Tri-History Conference on June 13-17, 2016 (00:29:22)

Sponsor: Jennifer Webster, Councilwoman

Motion by Lisa Summers to approve the request to co-host the 2016 Tri-History Conference on June 13-17,

2016, seconded by Fawn Billie. Motion carried with one abstention:

Ayes:

Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers

Abstained:

Jennifer Webster

Not Present:

Melinda J. Danforth, David Jordan

XIV.

TRAVEL (4:24:32)

A.

Travel Reports

1. Accept travel report – Councilwoman Jennifer Webster – 2015 National Indian Head Start

Directors Association (NIHSDA)/Office of Head Start (OHS) Tribal Leader Consultation –

Sacramento, CA – June 15-17, 2015

Motion by Lisa Summers to accept the travel report – Councilwoman Jennifer Webster – 2015 National Indian

Head Start Directors Association (NIHSDA)/Office of Head Start (OHS) Tribal Leader Consultation –

Sacramento, CA – June 15-17, 2015, seconded by Brandon Stevens. Motion carried with one abstention:

Ayes:

Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Summers

Abstained:

Jennifer Webster

Not Present:

Melinda J. Danforth, David Jordan

2. Accept travel reports – Secretary Lisa Summers, Councilwoman Jennifer Webster, and

nd

Councilman Tehassi Hill – 72 Annual National Congress of American Indians (NCAI)

Conference – San Diego, CA – October 17-24, 2015

Motion by Fawn Billie to accept the travel reports – Secretary Lisa Summers, Councilwoman Jennifer Webster,

and Councilman Tehassi Hill – 72nd Annual National Congress of American Indians (NCAI) Conference – San

Diego, CA – October 17-24, 2015, seconded by Brandon Stevens. Motion carried with three abstentions:

Ayes:

Fawn Billie, Trish King, Brandon Stevens

Abstained:

Tehassi Hill, Lisa Summers, Jennifer Webster

Not Present:

Melinda J. Danforth, David Jordan

Oneida Business Committee Regular Meeting Minutes of January 27, 2016

Page 9 of 17

Open Packet

Page 79 of 249

Oneida Business Committee Agenda Request

1. Meeting Date Requested:

12 / 14 / 16

2. General Information:

Session:

Open

Agenda Header:

Executive - See instructions for the applicable laws, then choose one:

New Business

Accept as Information only

Action - please describe:

Enter E-Poll results into the record for approval of the Membership Interest Assignment from OTIE to OESC,

contract # 2016-1347; and to authorize an Officer to sign the assignment on behalf of the Oneida Nation

3. Supporting Materials

Report

Resolution

Contract

Other:

1. E-mail with request and results

3. Updated OESC/OTIE Strategic Plan

2. Agenda form for E-Poll request with backup

4.

Business Committee signature required

4. Budget Information

Budgeted - Tribal Contribution

Budgeted - Grant Funded

Unbudgeted

5. Submission

Authorized Sponsor / Liaison:

Sponsor: Lisa Summers, Tribal Secretary

Primary Requestor/Submitter:

Requestor: Jo Anne House, Chief Counsel

Your Name, Title / Dept. or Tribal Member

Additional Requestor:

Submitted by: Heather Heuer, Info. Mgmt. Spec./BC Support Office

Name, Title / Dept.

Additional Requestor:

Name, Title / Dept.

Page 1 of 2

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Page 80 of 249

Oneida Business Committee Agenda Request

6. Cover Memo:

Describe the purpose, background/history, and action requested:

***BACKGROUND***

On Monday, December 5, 2016, at 11:37 a.m., the following E-Poll was conducted:

An E͈Poll is being conducted for approval of an assignment of interest from OTIE to OESC to complete the

merger authorized in 2013. The merger must be completed before the end of the year to avoid additional taxes

and fees and potential impact on contracting.

Requested Action:

Approve the Membership Interest Assignment from OTIE to OESC, contract # 2016͈1347; and to authorize an

Officer to sign the assignment on behalf of the Oneida Nation.

Deadline for response:

Responses are due no later than 3:40 p.m. TODAY, Monday, December 5, 2016.

As of the deadline, below are the results:

Support: Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Lisa Su

This text is long and has been trimmed here. Open the source document for the complete record.