Oneida Business Committee (2023)
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Public Packet
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Oneida Business Committee
Executive Session
8:30 AM Tuesday, August 22, 2023
BC Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
8:30 AM Wednesday, August 23, 2023
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/.
Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members
of the Oneida Nation; to obtain a copy, visit the Government Administrative Office, 1st floor, Norbert Hill
Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to
change.
I.
CALL TO ORDER
II.
OPENING
III.
ADOPT THE AGENDA
IV.
OATH OF OFFICE
V.
A.
Anna John Resident Centered Care Community Board - Beverly Anderson
Sponsor: Lisa Liggins, Secretary
B.
Oneida Election Board - Teresa Schuman
Sponsor: Lisa Liggins, Secretary
C.
Oneida Police Commission - Richard VanBoxtel
Sponsor: Lisa Liggins, Secretary
D.
Oneida Public Safety Pension Board - Rochel Smith
Sponsor: Eric Boulanger, Chief of Police
MINUTES
A.
Approve the August 2, 2023, regular Business Committee meeting minutes
Sponsor: Lisa Liggins, Secretary
Oneida Business Committee
Regular Meeting Agenda
Page 1 of 7
August 23, 2023
Public Packet
VI.
VII.
VIII.
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RESOLUTIONS
A.
Adopt resolution entitled Amendment to Labor Allocations Levels – 5 positions from
Business Unit 4261007
Sponsor: Mark W. Powless, General Manager
B.
Adopt resolution entitled Approval of Use of Economic Development, Diversification
and Community Development Funds for a for a onetime startup payment of $90,036
for Oneida Youth Leadership Institute (OYLI)
Sponsor: Justin Nishimoto, Business Analyst
C.
Adopt resolution entitled Oneida Nation Assistance Fund Application Submission
Period and Disbursement Time Frame for 2023
Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee
D.
Adopt resolution entitled Elder Assistance Program Application Submission Period
and Disbursement Time Frame for 2023
Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee
E.
Adopt resolution entitled Amendments to BC Resolution # 11-10-21-E Obligation for
Government Infrastructure, American Rescue Plan Act of 2021 Fiscal Recovery
Funds Lost Revenue
Sponsor: Lisa Liggins, Secretary
F.
Adopt resolution entitled Setting Supervision and Management of Direct Reports to
the Oneida Business Committee and Political Appointments
Sponsor: Lisa Liggins, Secretary
APPOINTMENTS
A.
Determine next steps regarding one (1) vacancy - Anna John Resident Centered
Care Community Board
Sponsor: Lisa Liggins, Secretary
B.
Determine next steps regarding one (1) vacancy Oneida ESC Group, LLC
Sponsor: Lisa Liggins, Secretary
STANDING COMMITTEES
A.
FINANCE COMMITTEE
1.
Accept the July 31, 2023, regular Finance Committee meeting minutes
Sponsor: Keith Doxtator, Chief Financial Officer
2.
Accept the August 14, 2023, regular Finance Committee meeting minutes
Sponsor: Keith Doxtator, Chief Financial Officer
Oneida Business Committee
Regular Meeting Agenda
Page 2 of 7
August 23, 2023
Public Packet
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B.
IX.
X.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the July 18, 2023, regular Legislative Operating Committee meeting
minutes
Sponsor: David P. Jordan, Councilman
2.
Accept the August 3, 2023, regular Legislative Operating Committee meeting
minutes
Sponsor: David P. Jordan, Councilman
3.
Accept the Legislative Operating Committee 2020-2023 end of term report
Sponsor: David P. Jordan, Councilman
TRAVEL REPORTS
A.
Approve the travel report - Secretary Lisa Liggins - Emerging Trends in Tribal
Enrollment - Albuquerque, NM - April 24-27, 2023
Sponsor: Lisa Liggins, Secretary
B.
Approve the travel report - Councilman Kirby Metoxen - Annual American Indian
Tourism Conference - Funner, CA - October 23-28, 2022
Sponsor: Kirby Metoxen, Councilman
C.
Approve the travel report - Councilman Kirby Metoxen - Indian Gaming Tradeshow &
Convention - San Diego, CA - March 27-31, 2023
Sponsor: Kirby Metoxen, Councilman
D.
Approve the travel report - Councilman Kirby Metoxen - North American Indigenous
Games - Halifax, NS - July 15-19, 2023
Sponsor: Kirby Metoxen, Councilman
TRAVEL REQUESTS
A.
Approve the travel request - Chairman Tehassi Hill - Government Accountability
Office (GAO) Tribal Advisory Council (TAC) - Oklahoma - September 18-21, 2023
Sponsor: Tehassi Hill, Chairman
B.
Approve the travel request - Chairman Tehassi Hill - Democratic Senatorial
Campaign Committee Retreat - Solvang, CA - October 5-7, 2023
Sponsor: Tehassi Hill, Chairman
C.
Approve the travel request - Oneida Business Committee - National Congress of
American Indians (NCAI) Convention & Marketplace - New Orleans, LA - November
12-17, 2023
Sponsor: Lisa Liggins, Secretary
D.
Enter the e-poll results into the record regarding the approved travel request for
Councilman Kirby Metoxen to attend the 2023 Wisconsin State Fair in West Allis, WI
- August 4-6, 2023
Sponsor: Lisa Liggins, Secretary
Oneida Business Committee
Regular Meeting Agenda
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August 23, 2023
Public Packet
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E.
XI.
XII.
Enter the e-poll results into the record regarding the failed approval of the travel
request in accordance with §219.16-1. - Cultural Heritage - four (4) employees Belleville, Ontario - August 2-5 2023
Sponsor: Lisa Liggins, Secretary
NEW BUSINESS
A.
Accept the 2023 General Election final report and declare the official results
Sponsor: Tina Skenandore, Chair/Oneida Election Board
B.
Approve the revised 2023 and new 2024 Oneida Business Committee Standing
Meeting Schedule
Sponsor: Lisa Liggins, Secretary
C.
Approve the job descriptions for job # 03104, 03113, 03340, 03341, 03342
Sponsor: Tehassi Hill, Chairman
D.
Post one (1) vacancy - Oneida Gaming Commission
Sponsor: Lisa Liggins, Secretary
E.
Enter the e-poll results into the record regarding granted express permission to
Finance Administration to enter the Trust Enrollment fund unit FY-2024 budget
pursuant to § 121.5-4(2) of the Budget and Finances law
Sponsor: Lisa Liggins, Secretary
F.
Enter the e-poll results into the record regarding the approved nomination of
Jennifer Webster to the CDC Tribal Advisory Committee and Debra Danforth as her
authorized representative, and authorization of Chairman Tehassi Hill to sign the
nomination letter
Sponsor: Lisa Liggins, Secretary
REPORTS
A.
OPERATIONAL (10:30 a.m.)
1.
B.
ELECTED BOARDS, COMMITTEES, COMMISSIONS (10:30 a.m.)
1.
C.
Accept the Emergency Management FY-2023 3rd quarter report
Sponsor: Kaylynn Gresham, Director/Emergency Management
Accept the Oneida Nation School Board FY-2023 3rd quarter report
Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board
TRIBALLY CHARTERED ENTITIES (11:00 a.m.)
1.
Accept the Bay Bancorporation, Inc. FY-2023 3rd quarter report
Sponsor: Jeff Bowman, President/Bay Bank
2.
Accept the Oneida Airport Hotel Corporation FY-2023 3rd quarter report
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation
Oneida Business Committee
Regular Meeting Agenda
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August 23, 2023
Public Packet
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D.
XIII.
Accept the Oneida ESC Group, LLC FY-2023 3rd quarter report
Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers
4.
Accept the Oneida Golf Enterprise FY-2023 3rd quarter report
Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise
STANDING COMMITTEES
1.
Accept the Community Development Planning Committee FY-2023 3rd quarter
report
Sponsor: Brandon Stevens, Vice-Chairman
2.
Accept the Finance Committee FY-2023 3rd quarter report
Sponsor: Keith Doxtator, Chief Financial Officer
3.
Accept the Legislative Operating Committee FY-2023 3rd quarter report
Sponsor: David P. Jordan, Councilman
4.
Accept the Quality of Life Committee FY-2023 3rd quarter report
Sponsor: Daniel Guzman King, Councilman
GENERAL TRIBAL COUNCIL
A.
XIV.
3.
Approve the notice and materials for the October 8, 2023, tentatively scheduled
special General Tribal Council meeting
Sponsor: Lisa Liggins, Secretary
EXECUTIVE SESSION
A.
REPORTS
1.
Accept the Chief Counsel report
Sponsor: Jo Anne House, Chief Counsel
2.
Accept the General Manager report (10:30 a.m.)
Sponsor: Mark W. Powless, General Manager
3.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
August 2023 report
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
4.
Accept the Chief Financial Officer August 2023 report
Sponsor: Keith Doxtator, Chief Financial Officer
5.
Accept the Executive HR Director FY-2023 3rd quarter report (9:30 a.m.)
Sponsor: Todd VanDen Heuvel, Executive HR Director
6.
Accept the Retail General Manager FY-2023 3rd quarter report (9:00 a.m.)
Sponsor: Debra Powless, Retail General Manager
Oneida Business Committee
Regular Meeting Agenda
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August 23, 2023
Public Packet
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B.
7.
Accept the Security Director FY-2023 3rd quarter report (10:00 a.m.)
Sponsor: Katsitsityo Danforth, Security Director
8.
Accept the Treasurer's July 2023 report (11:00 a.m.)
Sponsor: Keith Doxtator, Chief Financial Officer
9.
Accept the Bay Bancorporation, Inc. FY-2023 3rd quarter executive report
(1:30 p.m.)
Sponsor: Jeff Bowman, President/Bay Bank
10.
Accept the Oneida Airport Hotel Corporation FY-2023 3rd quarter executive
report (2:30 p.m.)
Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation
11.
Accept the Oneida ESC Group, LLC FY-2023 3rd quarter executive report
(2:00 p.m.)
Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers
12.
Accept the Oneida Golf Enterprise FY-2023 3rd quarter executive report (3:00
p.m.)
Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise
13.
Accept the Business Analyst FY-2023 3rd quarter report
Sponsor: Justin Nishimoto, Business Analyst
NEW BUSINESS
1.
Accept the August 1, 2022, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
2.
Accept the September 6, 2022, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
3.
Accept the October 10, 2022, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
4.
Accept the October 31, 2022, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
5.
Accept the December 5, 2022, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
6.
Accept the January 3, 2023, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
7.
Accept the March 7, 2023, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
8.
Accept the April 3, 2023, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
Oneida Business Committee
Regular Meeting Agenda
Page 6 of 7
August 23, 2023
Public Packet
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9.
Accept the May 1, 2023, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
10.
Accept the June 15, 2023, Business Committee Officer meeting notes
Sponsor: Danelle Wilson, Executive Assistant
11.
Review application(s) for one (1) vacancy - Anna John Resident Centered
Care Community Board
Sponsor: Lisa Liggins, Secretary
12.
Review application(s) for one (1) vacancy - Oneida ESC Group, LLC
Sponsor: Lisa Liggins, Secretary
ADJOURN
Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and
Open Meetings law (§ 107.14.)
The meeting packet of the open session materials for this meeting is available by going to the Oneida
Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/
For information about this meeting, please call the Government Administrative Office at (920) 869-4364 or
(800) 236-2214
Oneida Business Committee
Regular Meeting Agenda
Page 7 of 7
August 23, 2023
Public Packet
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Anna John Resident Centered Care Community Board - Beverly Anderson
Business Committee Agenda Request
1. Meeting Date Requested:
08/23/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Shannon Davis, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
SDAVIS
Public Packet
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Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 15, 2023
RE:
Oath of Office – Anna John Resident Centered Care Community Board
Background
On August 2, 2023, the Oneida Business Committee appointed Beverly Anderson to the
Anna John Resident Centered Care Community Board.
A good mind. A good heart. A strong fire.
Public Packet
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Oneida Election Board - Teresa Schuman
Business Committee Agenda Request
1. Meeting Date Requested:
08/23/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Shannon Davis, Recording CLerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
SDAVIS
Public Packet
11 of 407
Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 15, 2023
RE:
Oath of Office – Oneida Election Board
Background
On August 2, 2023, the Oneida Business Committee appointed Teresa Schuman to the
Oneida Election Board.
A good mind. A good heart. A strong fire.
Public Packet
12 of 407
Oneida Police Commission - Richard VanBoxtel
Business Committee Agenda Request
1. Meeting Date Requested:
08/23/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☒ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Shannon Davis, Recording Clerk
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
SDAVIS
Public Packet
13 of 407
Oneida Nation
Government Administrative Office
PO Box 365 Oneida, WI 54155-0365
oneida-nsn.gov
Memorandum
TO:
Oneida Business Committee
FROM:
Brooke Doxtator, BCC Supervisor
DATE:
August 15, 2023
RE:
Oath of Office – Oneida Police Commission
Background
On August 2, 2023, the Oneida Business Committee appointed Richard VanBoxtel to the
Oneida Police Commission.
A good mind. A good heart. A strong fire.
Public Packet
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Oneida Public Safety Pension Board - Rochel Smith
08/23/23
Public Packet
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Eric Boulanger, Chief of Police
Public Packet
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August 4, 2023
Public Packet
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Approve the August 2, 2023, regular Business Committee meeting minutes
Business Committee Agenda Request
1. Meeting Date Requested:
08/23/23
2. General Information:
Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose reason for Executive.
3. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☒ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☐ Resolution
☐ Rule (adoption packet)
☐ Statement of Effect
☐ Travel Documents
4. Budget Information:
☐ Budgeted
☒ Not Applicable
☐ Budgeted – Grant Funded ☐ Unbudgeted
☐ Other: Describe
5. Submission:
Authorized Sponsor:
Lisa Liggins, Secretary
Primary Requestor:
Additional Requestor:
(Name, Title/Entity)
Additional Requestor:
(Name, Title/Entity)
Submitted By:
CELLIS1
Public Packet
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DRAFT
Oneida Business Committee
Executive Session
8:30 AM Tuesday, August 01, 2023
Virtual Meeting – Microsoft Teams1
Regular Meeting
8:30 AM Wednesday, August 02, 2023
Virtual Meeting – Microsoft Teams
Minutes
EXECUTIVE SESSION:
Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Liggins, Council
members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster;
Not Present: Treasurer Tina Danforth;
Arrived at: n/a
Others present: Jo Anne House, Melinda J. Danforth, Keith Doxtator, Mark W. Powless, Todd VanDen
Heuvel, Louise Cornelius, Debra Powless, Katsitsiyo Danforth, Justin Nishimoto, Chad Fuss, William
Gollnick, Brandon Wisneski, Tana Aguirre, James Petitjean, Melanie Burkhart, Shannon Stone, Nicole
Rommel, Shane Archiquette, Josephine Skenandore, Dana McLester, Mercie Danforth, Lisa Summers,
Kristine Hill;
REGULAR MEETING
Present: Chairman Tehassi Hill, Secretary Lisa Liggins, Council members: Daniel Guzman King, David
P. Jordan, Kirby Metoxen, Jennifer Webster;
Not Present: Vice-Chairman Brandon Stevens, Treasurer Tina Danforth;
Arrived at: n/a
Others present: Jo Anne House, Keith Doxtator, Mark W. Powless, Todd VanDen Heuvel, Kaylynn
Gresham, Danelle Wilson, Rhiannon Metoxen, Kristal Hill, Clorissa Leeman, Chad Fuss, RaLinda
Ninham-Lamberies, Matthew Denny, Melanie Burkhart, Lori Hill, Tina Jorgensen, Nicole Rommel,
Shannon Stone, Shane Archiquette, Debra Danforth, Jacqueline Smith, Grace Elliott, Lisa Summers,
Marilyn King, Carol Stiff, Sam VanDen Heuvel, Paul Witek, Eliza Skenandore, Elijah Metoxen, Arlouine
Bain, Larry Hill, Kristine Hill, Jameson Wilson, Patricia King, Debbie Melchert, Brooke Doxtator, Martin
Prevost, Kathleen Metoxen, Carol Silva, Bonnie Pigman, Shannon Davis, Reynold Danforth, Jonas Hill,
Michelle Braaten, Cody Cottrell, Richard VanBoxtel, Gerald Cornelius, Michael Coleman, Bridget John,
Chris Cornelius, Eric Boulanger, Tamara Vanschyndel, John Danforth, Mary Graves, Fawn Billie, Aliskwet
Ellis;
I.
CALL TO ORDER
Meeting called to order by Chairman Tehassi Hill at 8:30 a.m.
For the record: Vice-Chairman Brandon Stevens is excused and Treasurer Tina Danforth is out on
leave.
1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file
sharing, and video meetings.
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Regular Meeting Minutes
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August 02, 2023
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DRAFT
II.
OPENING (00:00:34)
Opening provided by Councilman Kirby Metoxen.
A.
Special recognition for years of service (00:01:41)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Special recognition by Chairman Tehassi Hill of the following individuals: 40 years of service - David
Charles and Jennifer Webster; 35 years of service - Elaine Parker, Sharon Summers, Cheryl Smith; 30
years of service - Kathleen Metoxen, Paul Hockers, Cindy Metoxen, Shelley Brusky, Robert Nehring,
Brandie Neja, Amy Spychalski, Joseph Zember, Shawn Legare, Carol Baumgart, Georgia Stevens,
Maurice Reed, Carlos Cornelius, Linda Kriescher, Maureen Metoxen, Laurel Meyerspooner, Harry
Cornelius; 25 years of service - Roland Couture, Terry Thomas, Josephine Skenandore, Densie
Johnson, Teresa Holschuh Sieja, Carrie Lindsey, Lisa Metoxen
III.
ADOPT THE AGENDA (00:06:06)
Motion by Lisa Liggins to adopt the agenda with seven (7) changes [1) delete item entitled Approve the
notice and materials for the September 25, 2023, tentatively scheduled special General Tribal Council
meeting; 2) delete item entitled Approve the notice and materials for the October 8, 2023, tentatively
scheduled special General Tribal Council meeting; 3) delete item entitled Review OBC SOP entitled
Business Committee Travel; 4) add Travel Request item entitled Reconsider the travel request in
accordance with §219.16-1. - Cultural Heritage - four (4) employees - Belleville, Ontario - August 2-5
2023; 5) add Executive Session, New Business item entitled Determine next steps regarding draft
Business Committee recommendations regarding petition # 2023-29, 30, 31, 32; 6) add Executive
Session, New Business item entitled Discuss draft FY-2024 budget and determine next steps; 7) add
Executive Session, Report item entitled Accept the Treasurer's June 2023 report], seconded by David
P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
IV.
OATH OF OFFICE
A.
Oneida Public Safety Pension Board - Rochel Smith (00:09:35)
Sponsor: Eric Boulanger, Oneida Chief of Police
Rochel Smith was not present.
V.
MINUTES
A.
Approve the July 5, 2023, emergency Business Committee meeting minutes
(00:10:37)
Sponsor: Lisa Liggins, Secretary
Motion by Jennifer Webster to approve the July 5, 2023, emergency Business Committee meeting
minutes, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
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August 02, 2023
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DRAFT
B.
Approve the July 12, 2023, regular Business Committee meeting minutes
(00:11:30)
Sponsor: Lisa Liggins, Secretary
Motion by Jennifer Webster to approve the July 12, 2023, regular Business Committee meeting
minutes, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
VI.
RESOLUTIONS
A.
Adopt resolution entitled Authorizing Use of Carry Over Funds For Transit Garage
Project (00:11:57)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-A Authorizing Use of Carry Over
Funds For Transit Garage Project, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
B.
Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position
from Business Unit 4225001 (00:16:45)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-B Amendment to Labor Allocations
Levels – 1 Position from Business Unit 4225001, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
C.
Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position
from Business Unit 4225033 (00:22:03)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-C Amendment to Labor Allocations
Levels – 1 Position from Business Unit 4225033, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
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August 02, 2023
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DRAFT
D.
Adopt resolution entitled Amendment to Labor Allocations Levels – 2.5 Positions
from Business Unit 4240001 (00:23:08)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-D Amendment to Labor Allocations
Levels – 2.5 Positions from Business Unit 4240001, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Jennifer Webster
Abstained:
Lisa Liggins, Kirby Metoxen
Not Present:
Tina Danforth, Brandon Stevens
For the record: Councilman Kirby Metoxen stated, that's my son that put in the request, so I abstained
from it, thank you.
E.
Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position
from Business Unit 4251001 (00:24:06)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to adopt resolution entitled 08-02-23-E Amendment to Labor Allocations
Levels – 1 Position from Business Unit 4251001, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
F.
Adopt resolution entitled Amendment to Labor Allocations Levels – 1 Position
from Business Unit 4263027 (00:26:07)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-F Amendment to Labor Allocations
Levels – 1 Position from Business Unit 4263027, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
G.
Adopt resolution entitled Amendment to Labor Allocations Levels - 5 Political
Appointment Positions (00:26:58)
Sponsor: Tehassi Hill, Chairman
Motion by David P. Jordan to adopt resolution entitled 08-02-23-G Amendment to Labor Allocations
Levels – 5 Positions: OBC Support Staff, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 4 of 23
August 02, 2023
Public Packet
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DRAFT
H.
Adopt resolution entitled Approval of Use of Unclaimed Per Capita Infrastructure
Funds for Highway 172 Utility Improvement Project (00:29:20);(02:05:17)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to table item VI.H. Adopt resolution entitled Approval of Use of Unclaimed Per
Capita Infrastructure Funds for Highway 172 Utility Improvement Project, seconded by Jennifer
Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Item VI.I. was addressed next.
Motion by Lisa Liggins to take item VI.H. Adopt resolution entitled Approval of Use of Unclaimed Per
Capita Infrastructure Funds for Highway 172 Utility Improvement Project from the table, seconded by
Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-S Approval of Use of Unclaimed Per
Capita Infrastructure Funds for Highway 172 Utility Improvement Project, seconded by Kirby Metoxen.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Motion by Lisa Liggins to direct the Chief Financial Officer to complete the necessary follow up to
remove the duplicate funding from the draft FY-2024 budget, seconded by Jennifer Webster. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Item XIII.A.1. was addressed next.
I.
Adopt resolution entitled Support for Judicare Legal Aid Participation in the Tribal
Civil Legal Assistance Program Grant (00:41:27)
Sponsor: Jo Anne House, Chief Counsel
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-H Support for Judicare Legal Aid
Participation in the Tribal Civil Legal Assistance Program Grant, seconded by Kirby Metoxen. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 5 of 23
August 02, 2023
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DRAFT
J.
Adopt resolution entitled Approval of the 2023-2024 Alcohol Beverage License for
Oneida Airport Hotel Corporation (00:43:26)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-I Approval of the 2023-2024 Alcohol
Beverage License for Oneida Airport Hotel Corporation, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
For the record: Secretary Lisa Liggins stated, I'm abstaining for all of the alcohol beverage licensing
resolutions because I do not believe these resolutions address the gap that exists due to the municipal
licenses expiring in June of this year, meaning our licenses for 2022-2023 also expired in June based
on the verbiage in the resolve. However, I do want to thank the Licensing Department for addressing
another one of my concerns, that being that the resolutions themselves have been very stagnant year
over year, it was very hard to tell which licensing period they were referencing. So, they did make an
improvement there in identifying that this licensing period is for 2023-2024, and I do appreciate that.
Thank you.
K.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida West Mason Casino (00:49:25)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-J Approval of 2023-2024 Alcohol
Beverage License for the Oneida West Mason Casino, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
L.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida Nation Four Paths (00:49:55)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-K Approval of 2023-2024 Alcohol
Beverage License for the Oneida Nation Four Paths, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
M.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida One Stop – Packerland (00:50:26)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-L Approval of 2023-2024 Alcohol
Beverage License for the Oneida One Stop - Packerland, seconded by David P. Jordan. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 6 of 23
August 02, 2023
Public Packet
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DRAFT
N.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida One Stop - E & EE (00:51:04)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-M Approval of 2023-2024 Alcohol
Beverage License for the Oneida One Stop - E & EE, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
O.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida Bingo & Casino (00:51:37)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-N Approval of 2023-2024 Alcohol
Beverage License for the Oneida Bingo & Casino, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
P.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida Golf Enterprises (00:52:03)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-O Approval of 2023-2024 Alcohol
Beverage License for the Oneida Golf Enterprises, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
Q.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida One Stop - Larsen (00:52:32)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-P Approval of 2023-2024 Alcohol
Beverage License for the Oneida One Stop - Larsen, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
R.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida One Stop - Westwind (00:53:00)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-Q Approval of 2023-2024 Alcohol
Beverage License for the Oneida One Stop - Westwind, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 7 of 23
August 02, 2023
Public Packet
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DRAFT
S.
Adopt resolution entitled Approval of 2023-2024 Alcohol Beverage License for the
Oneida Casino Travel Center (00:53:31)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to adopt resolution entitled 08-02-23-R Approval of 2023-2024 Alcohol
Beverage License for the Oneida Casino Travel Center, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer
Webster
Abstained:
Lisa Liggins
Not Present:
Tina Danforth, Brandon Stevens
T.
Enter the e-poll results into the record regarding the adopted BC resolution 07-1323-A Approving the use of Paid Work Time for Employees - Great Law Recital August 7-10, 2023 (00:54:31)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the adopted BC
resolution 07-13-23-A Approving the use of Paid Work Time for Employees - Great Law Recital August 7-10, 2023, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
For the record: Councilman Kirby Metoxen stated, I did oppose only because we had requested a
recommendation from the GMs and Finance, and they recommended four hours and that's what they
could afford and I guess work with. Then we turned around and went to eight hours. So, I just for the
record, I supported the four hours worked at of the recommendation from the GMs and Finance. I'm
supporting this because it is just approving the e-poll which I opposed [to be entered into the record].
VII.
APPOINTMENTS
A.
Determine next steps regarding two (2) vacancies - Anna John Resident Centered
Care Community Board (00:56:05)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the selected applicant, to appoint Beverly Anderson to the Anna John
Resident Centered Care Community Board with the term ending July 31, 2027, and to direct the
Secretary to re-notice the remaining vacancy, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
B.
Determine next steps regarding the one (1) vacancy - Oneida Election Board
(00:57:12)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the selected applicant and to appoint Teresa Schuman to the Oneida
Election Board with the term ending July 31, 2024, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 8 of 23
August 02, 2023
Public Packet
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DRAFT
C.
Determine next steps regarding two (2) vacancies - Oneida Police Commission
(00:57:55)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the selected applicant, to appoint Richard VanBoxtel to the Oneida
Police Commission with the term ending July 31, 2028, and to direct the Secretary to re-notice the
remaining vacancy, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
VIII.
STANDING COMMITTEES
A.
FINANCE COMMITTEE
1.
Accept the July 3, 2023, regular Finance Committee meeting minutes (00:58:50)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Lisa Liggins to accept the July 3, 2023, regular Finance Committee meeting minutes,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
2.
Accept the July 17, 2023, regular Finance Committee meeting minutes
(01:00:10)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to accept the July 17, 2023, regular Finance Committee meeting minutes,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
B.
LEGISLATIVE OPERATING COMMITTEE
1.
Accept the June 21, 2023, regular Legislative Operating Committee meeting
minutes (01:00:43)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the June 21, 2023, regular Legislative Operating Committee
meeting minutes, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 9 of 23
August 02, 2023
Public Packet
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DRAFT
2.
Accept the July 10, 2023, regular Legislative Operating Committee meeting
minutes (01:01:28)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the July 10, 2023, regular Legislative Operating Committee
meeting minutes, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
IX.
TRAVEL REPORTS
A.
Approve the travel report and travel expenses - Secretary Lisa Liggins and
Councilman Daniel Guzman King - Assembly Democratic Campaign Committee
Fundraiser - Wisconsin Dells, WI - July 25-27, 2023 (01:01:57)
Sponsor: Lisa Liggins, Secretary
Motion by Jennifer Webster to approve the travel report and travel expenses from Secretary Lisa
Liggins and Councilman Daniel Guzman King for the Assembly Democratic Campaign Committee
Fundraiser in Wisconsin Dells, WI - July 25-27, 2023, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
X.
TRAVEL REQUESTS
A.
Approve the travel request - Councilwoman Jennifer Webster - Indian Health
Service’s Tribal Self-Governance Advisory Committee Meeting - Washington, D.C.
- August 29-September 1, 2023 (01:03:35)
Sponsor: Jennifer Webster, Councilwoman
Motion by David P. Jordan to approve the travel request for Councilwoman Jennifer Webster to attend
the Indian Health Service’s Tribal Self-Governance Advisory Committee Meeting in Washington, D.C. August 29-September 1, 2023, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
B.
Approve the travel request - Councilwoman Jennifer Webster - Dept. of Health &
Human Services Secretary's Tribal Advisory Committee meeting - Rapid City, SD September 11-15, 2023 (01:04:41)
Sponsor: Jennifer Webster, Councilwoman
Motion by David P. Jordan to approve the travel request for Councilwoman Jennifer Webster to attend
the Dept. of Health & Human Services Secretary's Tribal Advisory Committee meeting in Rapid City,
SD - September 11-15, 2023, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 10 of 23
August 02, 2023
Public Packet
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DRAFT
C.
Approve the travel request - Councilman Kirby Metoxen - State Tribal Consultation
Department of Agriculture, Trade and Consumer Protection (DATCP) & Tourism Madison, WI - August 15-17, 2023 (01:05:42)
Sponsor: Kirby Metoxen, Councilman
Motion by Jennifer Webster to approve the travel request for Councilman Kirby Metoxen to attend the
State Tribal Consultation Department of Agriculture, Trade and Consumer Protection (DATCP) &
Tourism in Madison, WI - August 15-17, 2023, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Jennifer Webster
Abstained:
Kirby Metoxen
Not Present:
Tina Danforth, Brandon Stevens
D.
Enter the e-poll results into the record regarding the approved travel for Secretary
Lisa Liggins to attend the Assembly Democratic Campaign Fundraiser in
Wisconsin Dells, WI - July 25-26, 2023 (01:06:23)
Sponsor: Lisa Liggins, Secretary
Motion by Jennifer Webster to enter the e-poll results into the record regarding the approved travel for
Secretary Lisa Liggins to attend the Assembly Democratic Campaign Fundraiser in Wisconsin Dells,
WI July 25-26, 2023, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
E.
Enter the e-poll results into the record regarding the approved travel for
Councilwoman Jennifer Webster to attend the National Tribal Opioid Summit in
Seattle, WA - August 22-25, 2023 (01:07:00)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to enter the e-poll results into the record regarding the approved travel for
Councilwoman Jennifer Webster to attend the National Tribal Opioid Summit in Seattle, WA - August
22-25, 2023, seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 11 of 23
August 02, 2023
Public Packet
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DRAFT
F.
Reconsider the travel request in accordance with §219.16-1. - Cultural Heritage four (4) employees - Belleville, Ontario - August 2-5, 20232 (01:08:09)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to reconsider the travel request in accordance with §219.16-1. for Cultural
Heritage for four (4) employees to travel to Belleville, Ontario - August 2-5, 2023, seconded by Daniel
Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Motion by Lisa Liggins to approve the travel request in accordance with §219.16-1. for Cultural
Heritage to have four (4) employees travel to Belleville, Ontario - August 2-5, 2023, seconded by
Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
XI.
NEW BUSINESS
A.
Approve the CIP # 21-104 Gaming Commission Relocation project cancellation
request (01:12:04)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to approve the CIP # 21-104 Gaming Commission Relocation project
cancellation request, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen
Opposed:
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
For the record: Councilwoman Jennifer Webster stated, I just want the tribe to be able to rent all that
space to outside dollars instead of renting it to our own people. We're just putting money from one
pocket to the other. Thank you.
For the record: Secretary Lisa Liggins stated, I understand Councilwoman Webster's concerns, and I
believe that through the project that Gaming operations is proposing, that her concern will be
addressed in the next few years. I understand the concern and I think that it will get addressed, it's just
not going to get addressed as timely as we would like to see. Thank you.
B.
Post one (1) vacancy - Oneida Youth Leadership Institute Board (01:34:40)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to approve to post one (1) vacancy - Oneida Youth Leadership Institute Board,
seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
2 The travel request in accordance with §219.16-1. - Cultural Heritage - four (4) employees - Belleville, Ontario -
August 2-5, 2023, was processed for approval by an e-poll which closed on August 1, 2023. The approval of the
travel request failed and is being reconsidered under 5.1.a. of the OBC SOP entitled Conducting Electronic Voting (EPolls).
Oneida Business Committee
Regular Meeting Minutes
Page 12 of 23
August 02, 2023
Public Packet
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DRAFT
C.
Post one (1) vacancy - Oneida Community Library Board (01:35:10)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to approve to post one (1) vacancy - Oneida Community Library Board,
seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
D.
Enter the e-poll results into the record regarding the canceled July 26, 2023,
regular Business Committee meeting and the rescheduled August 9, 2023, regular
Business Committee meeting to August 2, 2023 (01:35:34)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to enter the e-poll results into the record regarding to cancel the July 26, 2023,
regular Business Committee meeting and reschedule the August 9, 2023, regular Business Committee
meeting to August 2, 2023, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
E.
Enter the e-poll results into the record regarding the approved OBC SOP Approve
the Hiring, Negotiating, and Termination of Political Appointment Staff (01:36:53)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to enter the e-poll results into the record regarding the approved OBC SOP
Approve the Hiring, Negotiating, and Termination of Political Appointment Staff, seconded by Jennifer
Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
The Oneida Business Committee, by consensus, took a five minute recess at 10:10 a.m.
Meeting called to order by Chairman Tehassi Hill at 10:16 a.m.
XII.
REPORTS
A.
OPERATIONAL
1.
Accept the Big Bear Media FY-2023 3rd quarter report (01:38:08)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to accept the Big Bear Media FY-2023 3rd quarter report, seconded by
Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 13 of 23
August 02, 2023
Public Packet
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DRAFT
2.
Accept the Comprehensive Health Division FY-2023 3rd quarter report
(01:40:27)
Sponsor: Mark W. Powless, General Manager
Motion by Jennifer Webster to accept the Comprehensive Health Division FY-2023 3rd quarter report,
seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
3.
Accept the Comprehensive Housing Division FY-2023 3rd quarter report
(01:43:17)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to accept the Comprehensive Housing Division FY-2023 3rd quarter report,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
4.
Accept the Digital Technology Services FY-2023 3rd quarter report (01:44:05)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to accept the Digital Technology Services FY-2023 3rd quarter report,
seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
5.
Accept the Education and Training FY-2023 3rd quarter report (01:44:55)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to accept the Education and Training FY-2023 3rd quarter report, seconded
by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
6.
Accept the Environmental, Health, Safety, Land, & Agriculture Division FY-2023
3rd quarter report (01:45:28)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to accept the Environmental, Health, Safety, Land, & Agriculture Division FY2023 3rd quarter report, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 14 of 23
August 02, 2023
Public Packet
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DRAFT
7.
Accept the Governmental Services Division FY-2023 3rd quarter report
(01:46:28)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to accept the Governmental Services Division FY-2023 3rd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
8.
Accept the Grants FY-2023 3rd quarter report (01:47:01)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to accept the Grants FY-2023 3rd quarter report, seconded by Lisa Liggins.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
9.
Accept the Public Works Division FY-2023 3rd quarter report (01:49:14)
Sponsor: Mark W. Powless, General Manager
Motion by David P. Jordan to accept the Public Works Division FY-2023 3rd quarter report, seconded
by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
10.
Accept the Tribal Action Plan FY-2023 3rd quarter report (01:49:47)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to accept the Tribal Action Plan FY-2023 3rd quarter report, seconded by Kirby
Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
B.
APPOINTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Anna John Resident Centered Care Community Board FY-2023 3rd
quarter report (01:50:30)
Sponsor: Jeanette Ninham, Chair/Anna John Resident Centered Care Community
Board
Motion by David P. Jordan to accept the Anna John Resident Centered Care Community Board FY2023 3rd quarter report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 15 of 23
August 02, 2023
Public Packet
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DRAFT
2.
Accept the Oneida Environmental Resources Board FY-2023 3rd quarter
memorandum (01:51:10)
Sponsor: Lisa Liggins, Secretary
Motion by David P. Jordan to accept the Oneida Environmental Resources Board FY-2023 3rd quarter
memorandum, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
3.
Accept the Oneida Nation Arts Board FY-2023 3rd quarter report (01:53:51)
Sponsor: Cody Cottrell, Chair/Oneida Nation Arts Board
Motion by David P. Jordan to accept the Oneida Nation Arts Board FY-2023 3rd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
4.
Accept the Oneida Community Library Board FY-2023 3rd quarter report
(01:54:23)
Sponsor: Bridget John, Chair/Oneida Community Library Board
Motion by David P. Jordan to accept the Oneida Community Library Board FY-2023 3rd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
5.
Accept the Oneida Nation Veterans Affairs Committee FY-2023 3rd quarter
report (01:54:53)
Sponsor: Gerald Cornelius, Chair/Oneida Nation Veterans Affairs Committee
Motion by David P. Jordan to accept the Oneida Nation Veterans Affairs Committee FY-2023 3rd
quarter report, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
6.
Accept the Oneida Personnel Commission FY-2023 3rd quarter memorandum
(01:55:26)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the Oneida Personnel Commission FY-2023 3rd quarter
memorandum with one (1) noted change [1) under Background, fourth bullet, correct "Carol" to
"Carole"], seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 16 of 23
August 02, 2023
Public Packet
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DRAFT
7.
Accept the Oneida Police Commission FY-2023 3rd quarter report (01:57:14)
Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission
Motion by Jennifer Webster to accept the Oneida Police Commission FY-2023 3rd quarter report,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
8.
Accept the Pardon and Forgiveness Screening Committee FY-2023 3rd quarter
report (01:57:47)
Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee
Motion by David P. Jordan to accept the Pardon and Forgiveness Screening Committee FY-2023 3rd
quarter report, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
9.
Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2023 3rd quarter report (01:58:19)
Sponsor: Diane Hill, Chair/Southeastern Wisconsin Oneida Tribal Services Advisory
Board
Motion by Jennifer Webster to accept the Southeastern Wisconsin Oneida Tribal Services Advisory
Board FY-2023 3rd quarter report, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
C.
ELECTED BOARDS, COMMITTEES, COMMISSIONS
1.
Accept the Oneida Election Board FY-2023 3rd quarter report (02:00:00)
Sponsor: Tina Skenandore, Chair/Oneida Election Board
Motion by David P. Jordan to accept the Oneida Election Board FY-2023 3rd quarter report, seconded
by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
2.
Accept the Oneida Gaming Commission FY-2023 3rd quarter report (02:00:45)
Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission
Motion by David P. Jordan to accept the Oneida Gaming Commission FY-2023 3rd quarter report,
seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 17 of 23
August 02, 2023
Public Packet
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DRAFT
3.
Accept the Oneida Land Claims Commission FY-2023 3rd quarter report
(02:01:17)
Sponsor: Chris Cornelius, Chair/Oneida Land Claims Commission
Motion by Kirby Metoxen to accept the Oneida Land Claims Commission FY-2023 3rd quarter report,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
4.
Accept the Oneida Land Commission FY-2023 3rd quarter report (02:01:55)
Sponsor: Sidney White, Chair/Oneida Land Commission
Motion by Kirby Metoxen to accept the Oneida Land Commission FY-2023 3rd quarter report,
seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
5.
Accept the Oneida Nation Commission on Aging FY-2023 3rd quarter report
(02:02:30)
Sponsor: Winnifred Thomas, Chair/Oneida Nation Commission on Aging
Motion by David P. Jordan to accept the Oneida Nation Commission on Aging FY-2023 3rd quarter
report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
6.
Oneida Nation School Board FY-2023 3rd quarter report (02:03:02)
Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board
Motion by Lisa Liggins to defer the Oneida Nation School Board FY-2023 3rd quarter report to the
August 23, 2023, regular Business Committee meeting and to direct the BC liaison to follow up with the
Oneida Nation School Board, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
7.
Accept the Oneida Trust Enrollment Committee FY-2023 3rd quarter report
(02:04:01)
Sponsor: Jennifer Hill-Kelley, Chair/Oneida Trust Enrollment Committee
Motion by David P. Jordan to accept the Oneida Trust Enrollment Committee FY-2023 3rd quarter
report, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 18 of 23
August 02, 2023
Public Packet
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DRAFT
D.
TRIBALLY CHARTERED ENTITIES
1.
Accept the Oneida Youth Leadership Institute FY-2023 3rd quarter report
(02:04:33)
Sponsor: Marlon Skenandore, Chair/Oneida Youth Leadership Institute
Motion by Jennifer Webster to accept the Oneida Youth Leadership Institute FY-2023 3rd quarter
report, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Item VI.H. was addressed next.
XIII.
EXECUTIVE SESSION
A.
REPORTS
1.
Accept the Chief Counsel report (02:08:43)
Sponsor: Jo Anne House, Chief Counsel
Motion by Lisa Liggins to accept the Chief Counsel report and to approve the limited waiver of
sovereign immunity as set forth in section 5 of the Duck Creek Driveway Land Use License
Agreement, seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
2.
Accept the General Manager report (02:09:16)
Sponsor: Mark W. Powless, General Manager
Motion by Lisa Liggins to accept the General Manager report, seconded by Jennifer Webster. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
3.
Accept the Intergovernmental Affairs, Communications, and Self-Governance
July 2023 report (02:09:38)
Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs
Motion by Lisa Liggins to accept the Intergovernmental Affairs, Communications, and Self-Governance
July 2023 report, to approve the nomination of Mr. Marlon Skenandore to the USDA Tribal Advisory
Committee, and to direct Intergovernmental Affairs to work with the Chairman’s office to submit the
nomination, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 19 of 23
August 02, 2023
Public Packet
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DRAFT
4.
Accept the Gaming General Manager FY-2023 3rd quarter report (02:10:18)
Sponsor: Louise Cornelius, Gaming General Manager
Motion by Jennifer Webster to accept the Gaming General Manager FY-2023 3rd quarter report,
seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
5.
Defer the Executive HR Director FY-2023 3rd quarter report to the August 23,
2023, regular Business Committee meeting (02:10:44)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Motion by Jennifer Webster to defer the Executive HR Director FY-2023 3rd quarter report to the
August 23, 2023, regular Business Committee meeting, seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
6.
Retail General Manager FY-2023 3rd quarter report (02:11:18)
Sponsor: Debra Powless, Retail General Manager
Motion by Lisa Liggins to defer the Retail General Manager FY-2023 3rd quarter report to the August
23, 2023, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
7.
Security Director FY-2023 3rd quarter report (02:11:47)
Sponsor: Katsitsiyo Danforth, Security Director
Motion by Lisa Liggins to defer the Security Director FY-2023 3rd quarter report to the August 23,
2023, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
8.
Accept the Treasurer’s June 2023 report (02:12:53)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Jennifer Webster to accept the Treasurer's June 2023 report, seconded by David P. Jordan.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 20 of 23
August 02, 2023
Public Packet
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DRAFT
B.
AUDIT COMMITTEE
1.
Accept the May 18, 2023, regular Audit Committee meeting minutes (02:13:23)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the May 18, 2023, regular Audit Committee meeting minutes,
seconded by Lisa Liggins. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
2.
Accept the Audit Committee FY-2023 3rd quarter report (02:13:49)
Sponsor: David P. Jordan, Councilman
Motion by Jennifer Webster to accept the Audit Committee FY-2023 3rd quarter report, seconded by
Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
C.
NEW BUSINESS
1.
Approve a limited waiver of sovereign immunity - Culpepper and Associates file # 2023-0294 (02:14:15)
Sponsor: Todd VanDen Heuvel, Executive HR Director
Motion by Kirby Metoxen to approve a limited waiver of sovereign immunity - Culpepper and
Associates - file # 2023-0294, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
2.
Approve a limited waiver of sovereign immunity - Acellus Educational Services
LLC - file # 2023-0027 (02:14:43)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to approve a limited waiver of sovereign immunity - Acellus Educational
Services LLC - file # 2023-0027, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
3.
Accept the June 29, 2023, Business Committee Officer meeting notes (02:15:10)
Sponsor: Lisa Liggins, Secretary
Motion by Jennifer Webster to accept the June 29, 2023, Business Committee Officer meeting notes,
seconded by David P. Jordan. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 21 of 23
August 02, 2023
Public Packet
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DRAFT
4.
Approve employee contract - DR-16 - file # 2023-0741 (02:15:37)
Sponsor: Tehassi Hill, Chairman
Motion by Lisa Liggins to approve the employee contract - DR-16 - file # 2023-0741 and to assign
Vice-Chairman Brandon Stevens, Secretary Lisa Liggins, and Councilman David P. Jordan to a subteam authorized to carry out any steps necessary for contract execution, seconded by Jennifer
Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
5.
Review application(s) for two (2) vacancies - Anna John Resident Centered Care
Community Board (02:16:19)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the discussion regarding the applications for the Anna John Resident
Centered Care Community Board vacancies as information, seconded by Jennifer Webster. Motion
carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
6.
Review application(s) for one (1) vacancy - Oneida Election Board (02:16:57)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the discussion regarding the application for the Oneida Election Board
vacancy as information, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
7.
Review application(s) for two (2) vacancies - Oneida Police Commission
(02:17:26)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the discussion regarding the application for the Oneida Police
Commission vacancies as information, seconded by Kirby Metoxen. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
8.
Determine next steps regarding draft Business Committee recommendations
regarding petition # 2023-29, 30, 31, 32 (02:17:55)
Sponsor: Lisa Liggins, Secretary
Motion by Lisa Liggins to accept the discussion regarding draft Business Committee recommendations
regarding petition # 2023-29, 30, 31, 32 as information, seconded by Jennifer Webster. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Oneida Business Committee
Regular Meeting Minutes
Page 22 of 23
August 02, 2023
Public Packet
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DRAFT
9.
Discuss draft FY-2024 budget and determine next steps (02:18:35)
Sponsor: Keith Doxtator, Chief Financial Officer
Motion by Lisa Liggins to accept the discussion regarding the draft FY-2024 budget as information and
to schedule a special Business Committee meeting on Wednesday, August 16, 2023, at 3:00 p.m. for
the purpose of approving the General Tribal Council meeting materials, seconded by Jennifer Webster.
Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
XIV.
ADJOURN (02:19:30)
Motion by Kirby Metoxen to adjourn at 11:00 a.m., seconded by Daniel Guzman King. Motion carried:
Ayes:
Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen,
Jennifer Webster
Not Present:
Tina Danforth, Brandon Stevens
Minutes prepared by Aliskwet Ellis, Senior Information Management Specialist.
Minutes approved as presented on
.
Lisa Liggins, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee
Regular Meeting Minutes
Page 23 of 23
August 02, 2023
Public Packet
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Adopt resolution entitled Amendment to Labor Allocations Levels – 5 positions from Business Unit 426100
Business Committee Agenda Request
1. Meeting Date Requested:
08/23/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☐ Accept as information; OR
Approve Unbudgeted Position Request
4. Areas potentially impacted or affected by this request:
☐ Finance
☐ Law Office
☐ Gaming/Retail
☒ Other: Comprehensive Housing
☐ Programs/Services
☐ DTS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
Greg Matson, Residential Rental & Rehab Area Manager
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
Page 1 of 2
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6. Supporting Documents:
☐ Bylaws
☒ Fiscal Impact Statement
☐ Contract Document(s) ☐ Law
☐ Correspondence
☐ Legal Review
☐ Draft GTC Notice
☐ Minutes
☐ Draft GTC Packet
☐ MOU/MOA
☐ E-poll results/back-up ☐ Petition
☒ Other: Unbudgeted Position Request
☐ Presentation
☐ Report
☒ Resolution
☐ Rule (adoption packet)
☒ Statement of Effect
☐ Travel Documents
7. Budget Information:
☐ Budgeted – Tribal Contribution
☒ Unbudgeted
☐ Other: Describe
☐ Budgeted – Grant Funded
☐ Not Applicable
8. Submission:
Authorized Sponsor:
Mark W. Powless, General Manager
Primary Requestor:
Lisa Rauschenbach, Comprehensive Housing Director
Revised: 04/25/2023
Page 2 of 2
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Comprehensive Housing Division
2913 Commissioner Street • P.O. Box 68 •
Oneida, WI 54155
oneida-nsn.gov
REPORT: Business Committee Agenda Request
To:
Oneida Business Committee
From:
Lisa Rauschenbach, Comprehensive Housing Division Director
Date:
August 14, 2023
Subject:
Unbudgeted Position Requests – 4 Carpenters, 1 Maintenance
Supervisor
Request
The Comprehensive Housing Division is requesting support from the Oneida
Business Committee for approval of 5 unbudgeted position requests for the
following positions:
4 Carpenters
1 Maintenance Supervisor
Both position requests would fall under Tribal Contribution dollars and not
HUD funded positions. The 4 carpenter positions would service the 101
general rental units and also assist with the rehab of Residential Sales Units.
Justification
To give some history, in October of 2017, the then Housing Authority joined
with Land Management to combine residential services making the
Comprehensive Housing Division. As a result of this merger, the
Comprehensive Housing Division acquired 101 General Rental Units.
During the merger there was an MOU created that outlined a 5 year
transition period for providing funding of the repairs and maintenance of
those units. Unfortunately the transfer of those funds never occurred and the
general rental units were never addressed with the exception of emergency
work orders in which are called in by the tenant.
Page 1 of 3
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Many of these units are in poor condition as they have not been serviced up
until last fiscal year when budget dollars were approved in December 2022.
The Comprehensive Housing Division has struggled to give these units the
needed attention due to lack of resources and staff and the current workload
that the division services.
Additionally when the merger occurred, there were 3 Maintenance positions
that serviced these 101 units at Land Management. There was also one
Resident Services Specialist that administratively serviced the units. The
merger concluded with one Resident Services Specialist and 1 Maintenance
Worker being transferred to the new Comprehensive Housing. (1
Maintenance Worker was sent to Plumbing and one retired.)
Prior to Merger
3 Maintenance Staff addressed General Rentals needs
1 Maintenance Supervisor
1 Resident Services
After Merger
0 Maintenance Staffing addressing General Rental needs
1 Resident Services
*Emergency Work Orders called in by tenants have been consistently
addressed.
4 Carpenter Positions: The 4 carpenter positions requested would assist the
division with putting a much needed focus on the 101 residential rentals that
has been neglected for the pas There are also preliminary plans to increase
rental rates in the upcoming fiscal year to help address rental revenue that
would in turn assist in repairs and preventative maintenance.
1 Maintenance Supervisor Position: The Maintenance Supervisor position
that is being requested would oversee the work order crew and would be part
of reorganization efforts of the Mainteannce and Rehab department. As a
working supervisor this position would be focused on work orders which
would allow the Rehab Supervisor to be onsite to place more time and effort
into vacant units.
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Additionally this change and the hiring of this position would not only allow
for rehab carpenters to do more work in the units but would result in savings
in such duties as lawn duties and preventative maintenance. These changes
would also allow for hiring more entry level maintenance staff. With proper
training, these positions would lead to future succession planning efforts for
the division.
Comprehensive Housing realizes the urgent need to address the housing
needs of the Nation. With careful planning an collaboration, it has been
identified that the hiring of these 5 positions would be the first step in
addressing those needs.
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Oneida Nation
Post Office Box 365
Oneida, WI 54155
Phone: (920)869-2214
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BC Resolution # Leave this line blank
Amendment to Labor Allocations Levels – 5 positions from Business Unit 4261007
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Budget and Finances law, 1 O.C. 121, governs the development, adoption and
implementation of the fiscal year budget; and
WHEREAS,
the Fiscal Year 2023 budget was adopted by the Oneida Business Committee, resolution
# BC-12-28-22-D, and set the employee cap at 2200 FTEs; and
WHEREAS,
the Budget and Finances law, 1 O.C. 121.9-3, and the Employment Cap and Labor
Allocations Level Standard Operating Procedure, adopted by resolution # BC-09-28-22-D,
directs that labor as set forth in the budget and the employment cap may be adjusted only
by a resolution of the Oneida Business Committee in consideration of the financial
capabilities identified by the Chief Financial Officer; and
WHEREAS,
the organization, throughout the fiscal year, changes programming and business activities
which require the transfer, re-assignment and development of new positions, which should
be addressed within the current financial boundaries in the adopted budget; and
WHEREAS,
where new positions and additional funding are needed, section 121.9-3 sets forth the
requirement that these be approved by resolution as a tracking mechanism to allow the
Treasurer, Chief Financial Officer and Oneida Business Committee to better manage the
labor costs which make up most of the expenses within the budget; and
WHEREAS,
the Oneida Business Committee has been presented with a request to amend the budget
and/or labor allocations;
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee approves the following labor
allocations and/or budget amendment:
Business Unit #
Job # - New
Job # - Old
4261007
4261007
4261007
4261007
4261007
03356
03356
03356
03356
03357
02821
02821
02821
02821
02810
Grade/MidPoint Wage
12/26.67
12/26.67
12/26.67
12/26.67
15/30.00
Budget Amendment
Funding Source
$7,337
$7,337
$7,337
$7,337
$8,253
Tribal Contribution
Tribal Contribution
Tribal Contribution
Tribal Contribution
Tribal Contribution
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Amendment to Labor Allocations Levels – 5 positions: Business Unit 4261007
Summary
This resolution approves the labor allocations and/or budget amendment for five (5) new positions
for Business Unit #4261007.
Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office
Date: August 15, 2023
Analysis by the Legislative Reference Office
The Budget and Finances law (“the Law”) sets forth the requirements to be followed by the Oneida
Business Committee and the Oneida fund units when preparing the budget to be presented to the
General Tribal Council for approval, and establishes financial policies and procedures for the
Nation which:
institutionalize best practices in financial management to guide decision makers in making
informed decisions regarding the provision of services, implementation of business plans
for enterprises, investments, and capital assets;
provide a long term financial prospective and strategic intent, linking budget allocations to
organizational goals, as well as providing fiscal controls and accountability for results and
outcomes;
identify and communicate to the membership of the Nation spending decisions for the
government function, grant obligations, enterprises, membership mandates, capital
expenditures, technology projects, and capital improvement projects;
establish a framework for effective financial risk management; and
encourage participation by the Nation’s membership. [1 O.C. 121.1-1].
The Nation is required to develop, adopt, and manage an annual budget. [1 O.C. 121.5-1]. All
revenues and expenditures of the Nation shall be in accordance with the annual budget. Id. The
Nation’s annual budget is required to be a balanced budget, which does not propose to spend more
funds than are reasonably expected to become available to the Nation during that fiscal year. Id.
The Budget and Finances law provides for the process and procedures to be used for the
development and adoption of the Nation’s budget. [1 O.C. 121.5-4].
The Budget and Finances law requires that the Treasurer and Chief Financial Officer (“CFO”)
identify a maximum number of FTE employees to be employed by the Nation. [1 O.C. 121.9-1].
The Oneida Business Committee is then delegated the authority to approve this employment cap,
and any amendments thereto, through the adoption of a resolution. Id. The Oneida Business
Committee is required to review the employment cap shall on an annual basis. Id. The Nation is
not allowed to exceed the number of FTE employees identified in the employment cap. [1 O.C.
121.9-1(b)].
Page 1 of 4
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The Treasurer, CFO, Executive Managers, and the Executive Human Resources Director then
utilize the Nation’s employment cap to develop a labor allocations list. [1 O.C. 121.9-2]. The labor
allocations list identifies the number of FTE employees each employment area of the Nation is
allocated. Id. The Oneida Business Committee is delegated the authority to adopt the labor
allocation list, and any amendments thereto, through the adoption of a resolution. Id. The Oneida
Business Committee is required to review the labor allocations list on an annual basis. Id. The total
number of FTE employees identified in the labor allocations list is not allowed to exceed the
Nation’s employment cap. [1 O.C. 121.9-2(a)]. The Treasurer, CFO, Executive Managers, and
Executive Human Resources Director were delegated the authority to develop a standard operating
procedure which identifies a process for the consideration of requests to revise the labor allocations
list. [1 O.C. 121.9-2(b)]. The Oneida Business Committee is responsible for approving this
standard operating procedure, and any amendments thereto, through the adoption of a resolution.
Id.
Any position which has not been specifically budgeted for and included in the labor allocation list
is prohibited. [1 O.C. 121.9-3]. Budgeted labor dollars and approved positions are not transferrable
in any form, except that the Oneida Business Committee may authorize an unbudgeted position
for a fund unit. [1 O.C. 121.9-3(a)]. The CFO is required to provide the Oneida Business
Committee a written fiscal analysis and any input on the potential unbudgeted position, and the
Oneida Business Committee is then delegated the authority to authorize the unbudgeted position
through the adoption of a resolution. Id.
The Oneida Business Committee adopted the Fiscal Year 2023 budget on December 28, 2022,
through the adoption of resolution BC-12-28-22-D, Adoption of Fiscal Year 2023 Budget. 1 The
Fiscal Year 2023 budget set the Nation’s employee cap at two thousand two hundred (2,200) full
time equivalent (FTE) employees.
The Oneida Business Committee adopted resolution BC-09-28-22-D, Adoption of Standard
Operating Procedure: Employment Cap and Labor Allocations Level – Budget and Finances Law,
Chapter 121, for the purpose of meeting the requirements of section 121.9-2(b) of the Budget and
Finances law that there be a standard operating procedure which identifies a process for the
consideration of requests to revise the labor allocations list.
The Budget and Finances law provides that in the event that the General Tribal Council does not adopt a budget by
September 30th, the Oneida Business Committee may adopt a continuing budget resolution until such time as a budget
is adopted. [1 O.C. 121.5-4(e)(1)]. The Oneida Business Committee took action to adopt a continuing budget
resolution through the adoption of resolution BC-09-14-22-D, Continuing to Operate Fiscal Year 2023, which allowed
organizational activities to continue until the final budget was presented for approval. Resolution BC-09-14-22-D
provided that the continuing budget resolution would remain in effect from October 1, 2022, until December 31, 2022,
or until the budget is adopted whichever is soonest. The Budget and Finances law then provides that if the General
Tribal Council is not able to adopt a budget within three (3) months of the adoption of the continuing budget resolution,
then the Oneida Business Committee shall proceed with the adoption of the Nation’s budget. [1 O.C. 121.5-4(e)(1)].
The Fiscal Year 2023 Budget was not able to be presented to the General Tribal Council for adoption prior to
September 30, 2022. The Oneida Business Committee then adopted a continuing resolution BC-09-14-22-D,
Continuing to Operate Fiscal Year 2023. The Fiscal Year 2023 Budget was not presented to the General Trial Council
for consideration prior to the expiration of resolution BC-09-14-22-D, so the Oneida Business Committee then adopted
the Fiscal Year 2023 Budget through resolution BC-12-28-22-D, Adoption of Fiscal Year 2023 Budget.
1
Page 2 of 4
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This resolution identifies that the organization, throughout the fiscal year, changes programming
and business activities which require the transfer, re-assignment, and development of new
positions, which should be addressed within the current financial boundaries in the adopted budget.
Where new positions and additional funding are needed, the Budget and Finances law sets forth
the requirement that these be approved by resolution as a tracking mechanism to allow the
Treasurer, CFO, and Oneida Business Committee to better manage the labor costs which make up
most of the expenses within the budget.
Through the adoption of this resolution the Oneida Business Committee approves the labor
allocations and/or budget amendment for the additional five (5) new positions for Business Unit #
4261007 – four (4) positions at job number 03356 (formally job number 028021) and one (1)
position at job number 03357 (formally job number 02810). The resolution identifies this position
would be funded through tribal contribution, and that the cost would be a total of thirty-seven
thousand six hundred and one dollars ($37,601) for all five (5) positions.
The resolution is not clear as to whether it is seeking the amendment of the Nation’s labor
allocations, an amendment of the Nation’s budget, or both. After the budget is adopted,
amendments of the budget are not permitted unless it is necessary to avoid a budget deficit. [1
O.C. 121.5-5]. If an amendment to the Nation’s budget is sought, the Treasurer and CFO are
required to identify when forecasted revenue and forecasted expenses are impacted in a manner
which creates a deficit for the current fiscal year. Id. The CFO is required to provide the Oneida
Business Committee a written fiscal analysis and any input on the potential budget amendment.
Id. This resolution does not provide whether the CFO has provided a fiscal analysis for any
potential budget amendment, and the resolution does not identify whether an amendment to the
budget for the addition of the five (5) noted positions would be necessary to avoid a budget deficit.
The Oneida Business Committee is then responsible for adopting an amendment to the budget
through resolution of the Nation. Id. The Oneida Business Committee is then required to present
notification of the budget amendment at the next available General Tribal Council meeting. Id.
An amendment to the Nation’s labor allocations is permitted if the Oneida Business Committee
approves the amendment through the adoption of a resolution. [1 O.C. 121.9-2]. An amendment
to the Nation’s labor allocations would not affect the overall number of FTE employees to be
employed by the Nation but would only change the number of FTE employees each employment
area of the Nation is allocated from the total number of FTE employees employed by the Nation.
Essentially, transferring a number of allocated FTE employees allocated to one area to a different
area.
Additionally, if the five (5) additional position identified in this resolution is unbudgeted then the
CFO is required to provide the Oneida Business Committee a written fiscal analysis and any input
on the potential unbudgeted position, so that the Oneida Business Committee can authorize the
unbudgeted position through the adoption of a resolution. [1 O.C. 121.9-3(a)]. This resolution
does not provide whether the CFO has provided the Oneida Business Committee a written fiscal
analysis and any input on the potential unbudgeted positions.
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Conclusion
The impact of the adoption of this resolution is unknown without further clarification to determine
the intent of this resolution to ensure that it complies with the Nation’s Budget and Finances law:
If the purpose of this resolution is to amend the Fiscal Year 2023 budget to provide for the
additional positions for Business Unit #4261007, then the amendment would only be
allowed if it is necessary to avoid a budget deficit as required by section 121.5-5 of the
Budget and Finances law. [1 O.C. 121.5-5]. This resolution does not provide whether the
CFO has provided a fiscal analysis for any potential budget amendment, and the resolution
does not identify whether an amendment to the budget for the addition of the five (5)
positions would be necessary to avoid a budget deficit. Any approval of an amendment to
the Nation’s budget is required to occur through the adoption of a resolution and must be
notified to the General Tribal Council at the next available General Tribal Council
meeting.
If the purpose of this resolution is to amend the Nation’s labor allocations, which would
mean that the overall number of FTE employees would remain the same at two thousand
two hundred (2,200) employees but the number of FTE employees delegated to Business
Unit #42610071 would be amended and increased by five (5), then this action would
comply with section 121.9-2 of the Budget and Finances law as long as the amendment of
the Nation’s labor allocation occurs through the adoption of a resolution, which is achieved
through the adoption of this resolution. [1 O.C. 121.9-2].
If the purpose of this resolution is to approve the five (5) additional positions identified in
this resolution as new unbudgeted positions then in accordance with section 121.9-3 of the
Budget and Finances law the CFO is required to provide the Oneida Business Committee
a written fiscal analysis and any input on the potential unbudgeted position, so that the
Oneida Business Committee can authorize the unbudgeted position through the adoption
of a resolution. [1 O.C. 121.9-3(a)]. This resolution does not provide whether the CFO
has provided the Oneida Business Committee a written fiscal analysis and any input on
the potential unbudgeted positions.
Page 4 of 4
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MEMORANDUM
I.
To:
Lisa Rauschenbach
From:
Keith Doxtator
Date:
July 20, 2023
Subject:
Fiscal Impact for: 5 New positions requested in CHD
Estimated Fiscal Impact Summary:
Request: Approval of an unbudgeted Payment Administrator position
Implementing Agency
Estimated Impact
Total Estimated Fiscal Impact
Comprehensive Housing Division
Current Fiscal Year
$29,800
Ten Year Estimate
$5,434,636
II.
Background:
The Comprehensive Housing Division (GSD) is requesting 5 positions to be added within
the current FY 2023 and for each position to remain into the future. These positions
include:
Four Carpenters
One Maintenance Supervisor
III.
Methodology and Assumptions:
Assumptions
In discussion with CHD Division Director, Lisa Rauschenbach, I understand all positions
are ready to post and fill immediate needs. Assuming BC approval, I will assume these 5
FTE will begin effective for the week of September 11th, and will work for the last three
weeks of FY2023.
I will assume the following position grades, and that each new employee comes in at
75% of the grade. Here’s the grades and wage used:
P.O. Box 365 • Oneida, WI 54155
oneida‐nsn.gov
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Carpenter – Grade 12, $29.55/hr
Maintenance Supervisor – Grade 15, $31.00/hr
I will assume a fringe rate of 46%.
I will assume an indirect cost rate of 20.44%.
I will assume Inflation will grow base salary at 3%/yr.
IV.
Financial Impact:
To add a new position’s salary and fringe expense calculations are as follows:
Carpenter (one position)
FY
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
TOTAL
Salary
$61,464
$63,308
$65,207
$67,163
$69,178
$71,254
$73,391
$75,593
$77,861
$80,197
Fringe
$28,273
$29,122
$29,995
$30,895
$31,822
$32,777
$33,760
$34,773
$35,816
$36,890
Indirect
$12,563
$12,940
$13,328
$13,728
$14,140
$14,564
$15,001
$15,451
$15,915
$16,392
Total
$5,902 (Only 3 weeks)
$105,370
$108,531
$111,787
$115,140
$118,595
$122,152
$125,817
$129,591
$133,479
$1,076,364
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Finance Administration Office
Maintenance Supervisor
FY
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
TOTAL
Salary
$64,480
$66,414
$68,407
$70,459
$72,573
$74,750
$76,992
$79,302
$81,681
$84,132
Fringe
$29,661
$30,551
$31,467
$32,411
$33,383
$34,385
$35,417
$36,479
$37,573
$38,701
Indirect
$13,180
$13,575
$13,982
$14,402
$14,834
$15,279
$15,737
$16,209
$16,696
$17,197
Total
$6,192 (Only 3 weeks)
$110,540
$113,856
$117,272
$120,790
$124,414
$128,146
$131,991
$135,950
$140,029
$1,129,180
Finally, in FY2024, each area was instructed to budget their vacant positions separately.
I’d presume the addition of these 6.5 position would come out of that pool. This would
not result in addition expenses within the FY24 budget, but it would reduce the
available pool before the process or criteria would be established. For the purpose of
this impact statement, I will include the FY24 into the 10‐year consideration, as no
matter which part of the budget it comes from, it will remain an expense for the Nation.
V.
Recommendation:
Finance does not provide a recommendation for this request. Rather our aim is to
disclose the financial impact and allow the BC to weigh the value to cost among all its
priorities.
Please contact Finance with any follow up questions.
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UNBUDGETED POSITION REQUEST
Proposed Position Title: CARPENTER
Department: MAINTENANCE
Division: COMPREHENSIVE HOUSING
Name of Supervisor Completing Form: LISA RAUSCHENBACH
Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR
Date: 8/11/23
General Ledger (GL) #: 001.4261007.000
How is the position being funded?:
6
Tribal Contribution
Grand Funded
Indirect Income
Other
If source of funding checked above is “Other” please explain:
JUSTIFICATION:
1. Provide specific details for this request and basis for the need for the unbudgeted request.
The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property
since the original CHD/Land Management merger in November of 2017. Not only does the area lack
financial resources to address them, they also lack personnel. This request will assist with having a
dedicated focus on addressing the preventative maintenance and other rehabilitation needs.
2. Is this a revenue generating position? If so, please provide specific details.
By starting to address general rental updates, CHD will have the ability to start increasing rental rates which
will in turn assist in future fiscal year increased rental revenue.
3. Can the duties of this position be realigned to such an extent that the request can be postponed until the
next budget review?
These positions are not in existence. Currently general rentals are not being serviced except in emergency
work order instances. There is a great need for these positions to start addressing the 101 general rentals
CHD manages.
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Unbudgeted Position Request Form
Page 2
Analysis Conducted By:
Date:
(Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.)
DETERMINATION:
Position Not Needed
Duties to be Realigned
**Position to be submitted to OBC Agenda
**If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request
form, and drafted position description.
Executive HR Director:
Date:
GM/OBC Direct Report Approval:
Date:
Approval requires OBC Resolution: Resolution #:
Approval Date:
mam/3-20-23
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UNBUDGETED POSITION REQUEST
Proposed Position Title: CARPENTER
Department: MAINTENANCE
Division: COMPREHENSIVE HOUSING
Name of Supervisor Completing Form: LISA RAUSCHENBACH
Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR
Date: 8/11/23
General Ledger (GL) #: 001.4261007.000
How is the position being funded?:
6
Tribal Contribution
Grand Funded
Indirect Income
Other
If source of funding checked above is “Other” please explain:
JUSTIFICATION:
1. Provide specific details for this request and basis for the need for the unbudgeted request.
The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property
since the original CHD/Land Management merger in November of 2017. Not only does the area lack
financial resources to address them, they also lack personnel. This request will assist with having a
dedicated focus on addressing the preventative maintenance and other rehabilitation needs.
2. Is this a revenue generating position? If so, please provide specific details.
By starting to address general rental updates, CHD will have the ability to start increasing rental rates which
will in turn assist in future fiscal year increased rental revenue.
3. Can the duties of this position be realigned to such an extent that the request can be postponed until the
next budget review?
These positions are not in existence. Currently general rentals are not being serviced except in emergency
work order instances. There is a great need for these positions to start addressing the 101 general rentals
CHD manages.
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Unbudgeted Position Request Form
Page 2
Analysis Conducted By:
Date:
(Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.)
DETERMINATION:
Position Not Needed
Duties to be Realigned
**Position to be submitted to OBC Agenda
**If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request
form, and drafted position description.
Executive HR Director:
Date:
GM/OBC Direct Report Approval:
Date:
Approval requires OBC Resolution: Resolution #:
Approval Date:
mam/3-20-23
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UNBUDGETED POSITION REQUEST
Proposed Position Title: CARPENTER
Department: MAINTENANCE
Division: COMPREHENSIVE HOUSING
Name of Supervisor Completing Form: LISA RAUSCHENBACH
Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR
Date: 8/11/23
General Ledger (GL) #: 001.4261007.000
How is the position being funded?:
6
Tribal Contribution
Grand Funded
Indirect Income
Other
If source of funding checked above is “Other” please explain:
JUSTIFICATION:
1. Provide specific details for this request and basis for the need for the unbudgeted request.
The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property
since the original CHD/Land Management merger in November of 2017. Not only does the area lack
financial resources to address them, they also lack personnel. This request will assist with having a
dedicated focus on addressing the preventative maintenance and other rehabilitation needs.
2. Is this a revenue generating position? If so, please provide specific details.
By starting to address general rental updates, CHD will have the ability to start increasing rental rates which
will in turn assist in future fiscal year increased rental revenue.
3. Can the duties of this position be realigned to such an extent that the request can be postponed until the
next budget review?
These positions are not in existence. Currently general rentals are not being serviced except in emergency
work order instances. There is a great need for these positions to start addressing the 101 general rentals
CHD manages.
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Unbudgeted Position Request Form
Page 2
Analysis Conducted By:
Date:
(Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.)
DETERMINATION:
Position Not Needed
Duties to be Realigned
**Position to be submitted to OBC Agenda
**If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request
form, and drafted position description.
Executive HR Director:
Date:
GM/OBC Direct Report Approval:
Date:
Approval requires OBC Resolution: Resolution #:
Approval Date:
mam/3-20-23
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UNBUDGETED POSITION REQUEST
Proposed Position Title: CARPENTER
Department: MAINTENANCE
Division: COMPREHENSIVE HOUSING
Name of Supervisor Completing Form: LISA RAUSCHENBACH
Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR
Date: 8/11/23
General Ledger (GL) #: 001.4261007.000
How is the position being funded?:
6
Tribal Contribution
Grand Funded
Indirect Income
Other
If source of funding checked above is “Other” please explain:
JUSTIFICATION:
1. Provide specific details for this request and basis for the need for the unbudgeted request.
The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property
since the original CHD/Land Management merger in November of 2017. Not only does the area lack
financial resources to address them, they also lack personnel. This request will assist with having a
dedicated focus on addressing the preventative maintenance and other rehabilitation needs.
2. Is this a revenue generating position? If so, please provide specific details.
By starting to address general rental updates, CHD will have the ability to start increasing rental rates which
will in turn assist in future fiscal year increased rental revenue.
3. Can the duties of this position be realigned to such an extent that the request can be postponed until the
next budget review?
These positions are not in existence. Currently general rentals are not being serviced except in emergency
work order instances. There is a great need for these positions to start addressing the 101 general rentals
CHD manages.
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Unbudgeted Position Request Form
Page 2
Analysis Conducted By:
Date:
(Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.)
DETERMINATION:
Position Not Needed
Duties to be Realigned
**Position to be submitted to OBC Agenda
**If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request
form, and drafted position description.
Executive HR Director:
Date:
GM/OBC Direct Report Approval:
Date:
Approval requires OBC Resolution: Resolution #:
Approval Date:
mam/3-20-23
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APPLY IN PERSON AT:
Human Resource Department
909 Packerland Drive
Green Bay, WI 54303
APPLY ONLINE AT:
http://oneida-nsn.gov
POSITION TITLE:
POSITION NUMBER:
DEPARTMENT:
LOCATION:
DIVISION:
RESPONSIBLE TO:
SALARY:
CLASSIFICATION:
POSTING DATE:
CLOSING DATE:
Transfer Deadline:
Proposed Start Date:
OR MAIL TO:
Human Resource Department
P.O. Box 365
Oneida, WI 54155-0365
Phone: (920) 496-7900
Fax: (920) 496-7490
Carpenter
02821
Rehabilitation & Modernization
N6824 Seminary Rd Oneida WI
Comprehensive Housing
Rehabilitation & Modernization Supervisor
Grade 12 $20.92/Hr. (NEGOTIABLE)
Non-Exempt
As Soon As Possible
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in
employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law
in initial employment or re-employment.
POSITION SUMMARY
Construct, renovate, modify and assemble residential and commercial building and structure components. Applicant is
required to take carpentry tests and acquire additional classroom training as needed/required. Continuation of this position is
contingent upon funding allocations.
DUTIES AND RESPONSIBILITIES:
1. Perform all carpentry duties necessary to complete the building of new homes for Comprehensive Housing Division. This
will include, but is not limited to:
a.
Construct residential and commercial buildings according to plans and blueprints.
b.
Read and interpret plans for carpentry duties for new homes.
c.
Layout and install bridging, sheathing, insulation and sub-fascia and other phases of work as required.
d.
Install doors, windows, screens, and other material as required in completing new home projects.
e.
Put on siding, roofing, perform cement work, install flooring, paint interior of homes, build stairs, cut and frame
rafters and do all the general work to finish up the new home.
2. Complete training with regards to federal rules and regulations for construction and of local codes.
3. Perform outdoor work such as landscaping, working the bobcat, using all tools for outdoor work.
4. Adhere to all safety rules and attend updated training as required.
5. Adhere to all Oneida Nation Personnel Policies and Procedures, Departmental Standard Operating Procedures, and Area
and Program Strategic Plans and Policies.
6. Maintain strict department security, confidentiality, and quality to meet professional standards of the department.
7. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and
responsibilities associated with this position. The duties and responsibilities will be subject to change based on
organizational needs and/or deemed necessary by the supervisor.
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JOB DESCRIPTION
Carpenter
Page 2
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
1. Frequently stand, walk, bend/stoop, squat, climb heights, reach above shoulder level, crouch, kneel balance, push and
pull.
2. Occasionally sit, crouch, lift and carry up to fifty (50) pounds.
3. Work in inclement weather, hot and cold temperatures.
4. A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
STANDARD QUALIFICATIONS:
1. Skill in finish carpentry such as hanging doors, installing all types of finish trim to included base, casings and moldings;
hanging cabinets upper and base units to include counter tops, installing floor tile and rubber base, taping and finishing
drywall, installing shelving and laying out steps, interior and exterior.
2. Ability to read blueprints.
3. Ability to set concrete footings, estimate concrete, and hang drywall.
4. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)
5. Must be willing and able to obtain additional education and training.
6. Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during
employment.
7. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements,
Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or
Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing
employment within the Oneida Nation's Gaming Division.
8. A valid driver’s license or occupational driver’s license is required. Must obtain a Wisconsin driver’s license or
occupational driver’s license within thirty (30) days of employment if applicant has an out-of-state driver’s license. Must be
authorized as eligible to operate a Tribal vehicle under the Oneida Nation’s Vehicle Driver Certification and Fleet
Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of employment.
PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. High School Diploma, HSED Diploma or GED Certification; applicants age fifty (50) and older are exempt from this
requirement; three (3) years of work experience in construction residential/commercial carpentry trades to include,
estimating labor and material cost, rough carpentry to include layout of walls, rafter and truss layout, installing soffit (metal
and wood), roofing, pre-hung doors interior and exterior, and windows; and/or a combination of education and experience
may be considered.
ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma, license, degree or certification upon employment.
U0712jcV0113kbmU0416wdcU0717wdcU1017jgU0121lhU0621LH
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UNBUDGETED POSITION REQUEST
Proposed Position Title: MAINTENANCE SUPERVISOR
Department: MAINTENANCE
Division: COMPREHENSIVE HOUSING
Name of Supervisor Completing Form: LISA RAUSCHENBACH
Title of Supervisor Completing Form: COMPREHENSIVE HOUSING DIRECTOR
Date: 8/11/23
General Ledger (GL) #: 001.4261007.000
How is the position being funded?:
6
Tribal Contribution
Grand Funded
Indirect Income
Other
If source of funding checked above is “Other” please explain:
JUSTIFICATION:
1. Provide specific details for this request and basis for the need for the unbudgeted request.
The 101 General Rental Units that Comprehensive Housing Unit manages have not been serviced property
since the original CHD/Land Management merger in November of 2017. Not only does the area lack
financial resources to address them, they also lack personnel. This request will assist with having a
dedicated supervisor focusing on addressing the preventative maintenance and work order needs.
2. Is this a revenue generating position? If so, please provide specific details.
By starting to address general rental updates, CHD will have the ability to start increasing rental rates which
will in turn assist in future fiscal year increased rental revenue.
3. Can the duties of this position be realigned to such an extent that the request can be postponed until the
next budget review?
Currently general rentals are not being serviced except in emergency work order instances. There is a
great need for this position to oversee the the work order crew and free up the current Rehab
Supervisor to start addressing the vacant units.
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Unbudgeted Position Request Form
Page 2
Analysis Conducted By:
Date:
(Please attach a drafted organizational chart, draft job description, and any other data to demonstrate or support your request.)
DETERMINATION:
Position Not Needed
Duties to be Realigned
**Position to be submitted to OBC Agenda
**If submitting to OBC Agenda, must include drafted resolution, fiscal impact, unbudgeted position request
form, and drafted position description.
Executive HR Director:
Date:
GM/OBC Direct Report Approval:
Date:
Approval requires OBC Resolution: Resolution #:
Approval Date:
mam/3-20-23
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Packet
APPLY
IN PERSON AT:
66TO:
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OR MAIL
Human Resource Department
P.O. Box 365
Oneida, WI 54155-0365
APPLY ONLINE AT:
http://oneida-nsn.gov
Phone: (920) 496-7900
Fax: (920) 496-7490
Human Resource Department
909 Packerland Drive
Green Bay, WI 54303
POSITION TITLE:
POSITION NUMBER:
DEPARTMENT:
LOCATION:
DIVISION:
RESPONSIBLE TO:
SALARY:
CLASSIFICATION:
POSTING DATE:
CLOSING DATE:
Transfer Deadline:
Proposed Start Date:
Maintenance Supervisor
02810
Maintenance
N6824 Seminary Rd. Oneida, WI
Comprehensive Housing
Area Manager – Residential Rentals & Outreach
Grade 15 $23.53/Hr. (NEGOTIABLE)
Non-Exempt
As Soon As Possible
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in
employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law
in initial employment or re-employment.
POSITION SUMMARY
This position is responsible for all aspects of maintenance including overseeing the maintenance staff for the Comprehensive
Housing Division. Incumbent will have basic knowledge in all maintenance areas such as heating, plumbing, electrical,
carpentry, and mechanical. Continuation of this position is contingent upon funding allocations.
DUTIES AND RESPONSIBILITIES:
1. Maintain knowledge of Housing policies as they affect rentals and homeownership units.
2. Maintain knowledge of OSHA and safety policies and ensure that the staff are properly trained.
3. Develop, implement, and monitor Department Standard Operating Procedures for the Maintenance Department.
4. Supervise the activities of staff to include, hiring, orientation, scheduling, training, motivating, mentoring, approving
KRONOS, and corrective actions.
5. Work closely with Resident Services to stay on top of pending vacancies and/or maintenance work that needs to be
completed.
6. Review, prioritize and assign work orders and projects. Assist maintenance crew on job sites as needed/required.
7. Assist Resident Services with move-in and yearly inspections of homes.
8. Submit monthly reports and attend weekly staff meetings with updates as needed/required.
9. Practice excellent customer service skills at all times to include, but not limited to, addressing customer and employee
needs courteously and promptly.
10. Adhere to all Oneida Nation Personnel Policies and Procedures, Departmental Standard Operating Procedures, and Area
and Program Strategic Plans and Policies.
11. Maintain strict department security, confidentiality, and quality to meet professional standards of the department.
12. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and
responsibilities associated with this position. The duties and responsibilities will be subject to change based on
organizational needs and/or deemed necessary by the supervisor.
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JOB DESCRIPTION
Maintenance Supervisor
Page 2
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
1. Occasionally sit, stand, walk, bend/stoop, climb heights, reach above shoulder level, kneel, balance, crawl, push/pull, and
carry/lift to fifty (50) pounds.
2. Repetitive movements with both feet and hands.
3. A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
STANDARD QUALIFICATIONS:
1. Skill in organizational management. This requires the incumbent to plan, organize, and schedule priorities efficiently and
effectively, meet strict deadlines, and successfully cope with challenging situations and conditions.
2. Skill in interpersonal relations. Must be tactful and mature with the ability to work with a wide variety of personalities
demonstrating objectivity, respect, courtesy maturity and patience.
3. Knowledge of carpentry, plumbing and electrical maintenance.
4. Ability to operate machinery such as riding lawn mower, bobcat, and snow blower/snowplow.
5. Ability to communicate verbally and in writing in diverse and challenging situations with the ability to process information
effectively, identify and define problems, and make objective decisions.
6. Ability be dependable, conscientious and possess the ability to develop and implement complex processes and
procedures with minimum direction.
7. Must be able to work a flexible schedule as emergencies arise to include nights, weekends, and holidays.
8. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)
9. Must be willing and able to obtain additional education and training.
10. Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during
employment.
11. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements,
Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or
Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing
employment within the Oneida Nation’s Gaming Division.
12. A valid driver’s license or occupational driver’s license is required. Must obtain a Wisconsin driver’s license or
occupational driver’s license within thirty (30) days of employment if applicant has an out-of-state driver’s license. Must be
authorized as eligible to operate a Tribal vehicle under the Oneida Nation’s Vehicle Driver Certification and Fleet
Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of employment.
PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
1. A Journeyman’s Tradeworker Card.
2. A class four (4) Powers Engineer’s License or higher and a universal HVAC license. Must maintain and renew License as
a condition of employment.
MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. High School Diploma, HSED or GED; applicants age fifty (50) and older are exempt from this requirement; five (5) years
previous maintenance experience; one (1) year of supervisory experience; experience must include, developing goals and
objectives and monitoring budgets; previous experience with carpentry, plumbing and electrical systems in a large
multipurpose facility; and/or a combination of education and experience may be considered.
ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma, license, degree or certification upon employment.
U061610ANU0416wdcU1017jgU0221lh
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Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community...
Business Committee Agenda Request
1. Meeting Date Requested:
8/22/23
2. Session:
܆Open ܆Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
Requested Motion:
܆Accept as information; OR(QWHUWKHUHTXHVWHGPRWLRQUHODWHGWRWKLVLWHP
Approve Resolution for OYLI to have one time payment from EDDCD
for Startup.
Areas potentially impacted or affected by this request:
܆Finance
܆Law Office
܆Gaming/Retail
܆Other:
܆Programs/Services
܆MIS
܆Boards, Committees, or Commissions
5. Additional attendees needed for this request:
1DPH7LWOH(QWLW\25&KRRVHIURP/LVW
Revised: 11/15/2021
Page 1 of 2
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Supporting Documents:
܆Bylaws
܆Contract Document(s)
܆Correspondence
܆Draft GTC Notice
܆Draft GTC Packet
܆E-poll results/back-up
܆Other:
܆Fiscal Impact Statement
܆Law
܆Legal Review
܆Minutes
܆MOU/MOA
܆Petition
܆Presentation
܆Report
܆Resolution
܆Rule (adoption packet)
܆Statement of Effect
܆Travel Documents
Budget Information:
܆Budgeted – Tribal Contribution
܆Unbudgeted
܆Other:
܆Budgeted – Grant Funded
܆Not Applicable
Submission:
Nishimoto,
Analyst
Name,
Title/EntityBusiness
OR Choose
from
Authorized Sponsor: Justin
Primary Requestor:
Revised: 11/15/2021
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MEMO
To:
Oneida Business Committee
From:
Economic Development, Diversification, and Community Development Team
Date:
August 14, 2023
Re:
OYLI Startup Report
Background
The Oneida Youth Leadership Institute (OYLI) is a 7871 entity, with the goal “to empower our
Youth to lead a nation of strong families within their communities.” OYLI has asked for a
onetime payment for startup.
OYLI has three major goals:
1) initiate philanthropic efforts to advance its role of supporting youth leadership;
2) develop a Youth Leadership Fund initiative that would provide opportunities for youth to
build a knowledge base for growth and development;
3) significantly identify innovative approaches to further our philanthropic work while
strengthening our ongoing fundraising capability by developing connections between
philanthropic organizations.
Current Request
The request to the Economic Development, Diversification, and Community Development team
to review the request a onetime payment for startup of $90,036.
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Findings after review
The request supplied the application with a onetime payment.
The Guiding Documents utilized to determine the use of the EDDCD funds include the Broad
Goals and the Comprehensive Plan which has the following community related items:
Education- We want to provide education from birth to grave by expanding current
opportunities for continuous learning by allowing duplicate degrees, certifications,
licenses, and through nonconventional ways; to improve relationships with area schools
and technical colleges; and through the Oneida Language Program so our members have a
feeling of accomplishment.
Social Wellness-Ensure overall wellness for latiksa shu ha tsi Niyole lotikst^ hoku ha
(children as far as the old people).
In Closing
The requested $90,036 payment from the Economic Development, Diversification, and
Community Development fund and this is appropriate use of these funds.
Attachments:
EDDCD Application
OYLI Startup Report
Proposed Resolution
Statement of Effect
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Oneida Nation
Post Office Box 365
Phone: (920)869-2214
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Oneida, WI 54155
BC Resolution # Leave this line blank
Approval of Use of Economic Development, Diversification and Community Development Funds
for a for a onetime startup payment of $90,036 for Oneida Youth Leadership Institute (OYLI)
WHEREAS,
the Oneida Nation is a federally recognized Indian government and a treaty tribe
recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Nation; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the Economic Development, Diversification and Community Development Fund was
created by resolutions # BC-09-28-16-B, BC-07-12-17-A, and BC-01-23-19-D and the
procedures for use of the fund set forth in resolution # BC-12-12-18-B, BC-01-23-19- C,
and BC-05-26-21-B, Updating and Clarifying Access to the Economic Development,
Diversification and Community Development Fund As Amended; and
WHEREAS,
Oneida Youth Leadership Institute is requesting a startup payment for $90,036; and
WHEREAS,
utilizing the Economic Development, Diversification, and Community Development Fund
to startup of $90,036 is aligned with Oneida Business Committee Broad Goals and the
approved Comprehensive Plan Elements related to Education and Social Wellness.
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of
$90,036 from the Economic Development, Diversification and Community Development Funds for the
purpose of sponsorship for the Tribal Housing Summit.
BE IT FUTHER RESOLVED, the $90,036 as payment is not intended to be used for any other expenses
BE IT FINALLY RESOLVED, the responsible employees identified as Grants Manager, Cheryl R. Stevens.
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Oneida Nation
Oneida Business Committee
Legislative Operating Committee
PO Box 365 • Oneida, WI 54155-0365
Oneida-nsn.gov
Statement of Effect
Approval of Use of Economic Development, Diversification and Community Development Funds
for a for a onetime startup payment of $90,036 for Oneida Youth Leadership Institute (OYLI)
Summary
The resolution approves an allocation of ninety thousand and thirty-six dollars ($90,036) from the
Economic Development, Diversification and Community Development Fund for the purpose of a
onetime startup payment for the Oneida Youth Leadership Institute.
Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office
Date: August 15, 2023
Analysis by the Legislative Reference Office
The Oneida Business Committee has adopted resolutions which set aside funds disbursed from
corporations to the Nation in an Economic Development, Diversification and Community
Development fund (“the Fund”) and describes the process for accessing those funds. [Resolutions
BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, BC-01-23-19-C, BC-01-23-19-D, and BC-0526-21-B]. When a request to utilize monies from the Fund is received, the Review Team,
comprised of the Strategic Planner, Business Analyst, and the Budget Analyst, review the request
for use of the Fund and determines if the proposed use is consistent with the Fund. The Review
Team is then required to provide a written recommendation to the Oneida Business Committee
regarding whether to authorize the allocation from the Fund to a specific project identified by a
contract number, CIP number, economic development opportunity number or other easily
trackable number or designation. The Oneida Business Committee is then responsible for
authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and
purpose of the funds, which may be identified by a contract number, CIP number, economic
development opportunity number or other easily trackable number or designation, and the
employee responsible for authorizing expenditures of the authorized amount.
Through the adoption of this resolution the Oneida Business Committee would be approving an
allocation of ninety thousand and thirty-six dollars ($90,036) from the Economic Development,
Diversification and Community Development Fund for the purpose of a onetime startup payment
for the Oneida Youth Leadership Institute. Utilizing the Fund for a onetime startup payment for
the Oneida Youth Leadership Institute is aligned with the Oneida Business Committee Broad
Goals, and the approved Comprehensive Plan Elements related education and social wellness.
BayBank CEO Jeff Bowman is identified as the responsible employee for this allocation of
funding. This resolution provides that this allocation of funding is not intended to be used for any
other expenses. This resolution does not provide a contract number, CIP number, economic
development opportunity number or other easily trackable number or designation – but this
funding could be tracked through the resolution number.
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Conclusion
Adoption of this resolution would not conflict with any of the Nation’s laws.
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Economic Development, Diversification, and Community Development Fund (EDDCD) Request
Name: Marlon
Skenandore
Date Requested: 8/14/23
Department:
Please ^ĞůĞĐƚ ܈use for the funds:
■
܆Social Wellness
܆Housing
܆Community Design
܆Transportation, Facilities & Utilities
܆Economic Development
܆Natural Resources
܆Public Safety
܆Land Use
܆Parks and Recreation
܆Agriculture
Detailed Description (Please attach any supporting documents to form and dollar amounts needed):
Please
see attached.
1.
*For more information please refer to the 2014 Comprehensive Plan, Land Use Plan, Neighborhood Development Plan, Live, Sustain, Grow Plan,
and the Economic Development Plan.
Does this project already exist or have been approved for CIP? No
If “YES” please indicate the CIP or project number:
Responsible employee for authorizing expenditures:
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Oneida Youth Leadership Institute Start-up Report
Introduction/History:
Congress passed the Indian Tribal Governmental Tax Status Act in 1982, and codified Section
7871 of the Internal Revenue Code. 7871 organizations offer many of the same tax benefits for
donors and the 501c3, but one major difference from a 501c3, IRS will treat a 7871 Tribal
Government as “State governments” for a variety of specified tax purposes. 7871 status gives
Tribal governments an appropriate legal, political and economic means to establish, regulate
and control philanthropic activities in their communities, while allowing tribes to maintain a
greater degree of sovereignty than they would under a 501c3 designation. There were three
ways for a Federally Recognized Tribe to operate a nonprofit organization:
1) Incorporate under state law and then apply for 501(c)(3) status from the IRS. This way
opens the Tribe to regulation by the state government and the federal government.
2) Incorporate a nonprofit corporation under tribal law by passing tribal corporation codes
that allow them to incorporate nonprofits under their tribal law. The IRS does grant
501(c)(3) status to tribally incorporated nonprofit corporations,
3) Establish a fund, program, or subdivision that is designed to perform charitable activities
for public purpose. This type of charitable organization is a part of the tribal
government, holds on to sovereign power, and is termed a 7871 organization.
7871 Organization vs. Non Profit 501(c)3 advantage: Tax-exempt status for similar to a
501(c)(3). A charitable contribution is tax deductible. Recognized by the Department of
Treasury and Department of Interior and created for federally recognized tribal governments.
7871 Organization
Non-Profit 501(c)3
-
Charity Org. Tax Exempt
-
Charity Org. Tax Exempt
-
Established by Tribal Government
-
Established by State Government
-
Report through Tribal Government
-
Report through State Government
-
Strengthens Sovereignty
-
Subject to state law and regulation
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The Grants Office has always been looking for a fundraising option for youth groups looking for
support/training. With the help of the Internal Services Director, the Oneida Youth Leadership
Institute (OYLI) was created through a First Nations Institute grant to pursue the option of a
7871 entity that provided for less State control over the entity and more tribal control. A 7871
entity enables Tribes to exercise their sovereign rights when establishing a charitable
organization.
This type of entity can avoid interference by state and federal governments. “Creating a
charitable tribal program, fund, or subdivision that is designed for exclusively public purposes is
one way that a tribe can provide for the needs of its citizens, raise external charitable funds, and
maintain the sovereign rights of the tribe in operating the program without the potential for
state or federal government interference.” (Charitable and Sovereign: Understanding Tribal
7871 Organizations - Native Assets Research Center Research Report 2009-2B, First Nations
Development Institute.)
A team was developed to pursue this endeavor in 2013 and in 2014 the OBC passed a
resolution to approve the concept of a 7871 organization. Development began and the 7871
status was deeply researched by a core group within the Nation. In September of 2016 the OBC
adopted the resolution to create the Oneida Youth Leadership Institute for treatment under
Section7871 of the IRS code, along with approved the initial Articles of Incorporation and the
OYLI Charter. In June of 2017 the first official Board was appointed and sworn in by the OBC.
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Vision
Continue the legacy of our nation by empowering future Oneida leaders.
Mission Statement
Investing in the development of our youth to enhance nation building by learning from
our past, embracing our present, and leaving a
legacy for the future.
Purpose:
The Oneida Youth Leadership Institute is a tax-deductible 7871 entity of the Oneida Nation
actively planning for the 7th generation by providing opportunities, initiatives, and trainings
that can help inspire our Native youth to become strong, progressive leaders. The Youth
Leadership Institute will foster: Traditional Heritage/Culture; Healthy Minds/Healthy Bodies;
Citizen Engagement; Leadership; Academic Excellence; Entrepreneurship; Networking.
Our goal is to empower our Youth to lead a nation of strong families within their communities.
Through the efforts of the Oneida Youth Leadership Institute, we have developed a framework
for the project that will allow the Nation to: 1) initiate philanthropic efforts to advance its role
of supporting youth leadership; 2) develop a Youth Leadership Fund initiative that would
provide opportunities for youth to build a knowledge base for growth and development; 3)
significantly identify innovative approaches to further our philanthropic work while
strengthening our ongoing fundraising capability by developing connections between
philanthropic organizations.
This Institute project will allow us to share our knowledge beyond the project scope, to be
exposed to each other’s culture and heritage, and to unite Indian Country for our future
generations. Our mission of cultivating and nurturing the future of our youth by provided the
tools, training, and education to empower the young leaders of the Oneida Nation.
The Oneida Youth Leadership Institute will be a 7871 organization that will benefit the
community youth programs by providing a tax-exempt fundraising vehicle to provide for youth
development initiatives. Other programs and areas such as the Lacrosse teams, ONSS, ARTS
Program, NIAG, etc., will be able to utilize the 7871 status of the Oneida Youth Leadership
Institute for all tax-deductible fundraising activities, donations, and events.
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Board Members:
The OYLI is overseen by a Board of a minimum of five and maximum of seven directors who are
appointed by the Oneida Business Committee through the Oneida Board member application process.
Selection and consideration is based on qualities of industry, responsibility, integrity, and judgment, as
well as expertise in management, business, youth services and law. Currently we have a board of six
members with one member extended until we can get a full board. Therefore, we are in need of two
more board members to make a full board.
Serving on the Oneida Youth Leadership Institute Board of Directors requires time, focus, and effort. At
a minimum, members should expect to fulfill a three-year staggered term; may be re-elected and serve
the full term unless a condition under Bylaw Article 1(c) are met. Board Members are required to
undertake the following expectations:
1. Perform duties as outlined by the current Oneida Youth Leadership Institute Board Bylaws.
2. Act only in the best interests of the Board.
a. Put the Board’s interest before any other personal or professional interests.
b. Remember to serve the best interests of the Board on which you are sitting.
3. Be involved in major decisions
a. Be actively involved in decision making.
b. Actively participate in Oneida Youth Leadership Institute Board planning, governance
and development activities.
c. Attend meetings regularly and contribute to discussions.
d. Honor decisions and actions taken at meetings you may not have been able to attend.
4. Make decisions jointly with other Board members
a. The Board must act together for the overall benefit of the Oneida Nation.
b. No member can make or take action alone, unless delegated to do so.
c. Answer promptly email and other communications that request and require a response.
5. Attend and contribute to all Board meetings
a. To fulfill these duties, it will be critical for The Oneida Youth Leadership Institute Board
members to remain active and responsive throughout their tenure. In extraordinary
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circumstances, if members anticipate they will need to be inactive from the Oneida
Youth Leadership Institute Board for a period of time, they should notify the
Chairperson in advance. If Oneida Youth Leadership Institute Board members become
inactive without warning, the Chairperson will reach out to the member to better
understand the situation and work with the member to rectify it. If the member is
unresponsive or their inactivity becomes chronic, the Chairperson has the authority to
request that the Oneida Youth Leadership Institute Board members vote to replace the
member with an appointed replacement to finish the term of the original member, in
accordance with Bylaw Article I 4(c). If the Oneida Youth Leadership Institute Board
Chairperson becomes inactive and unresponsive, other Oneida Youth Leadership
Institute Board members should call this to the attention of the Board.
b. Prepare for meetings and provide feedback to the Chairperson or Directors on any
agenda item if unable to attend.
c. In-person or phone/skype attendance at meetings: twelve monthly meetings, four
quarterly meetings, and up to four Special Oneida Youth Leadership Institute meetings
require Board member attendance; stipends are paid for each duly called and held
meeting. In-person attendance at a minimum of 75% or 15 of the meetings per year is
expected.
d. Board telephone conferences, organized by the staff.
6. Be objective, honest, behave with integrity, and maintain confidentiality when required.
7. Use specific skills, knowledge or experience to contribute to sound decision-making.
a. New Oneida Youth Leadership Institute Board members will be carefully trained and
oriented to ensure continuity of process and ongoing operations. Existing Board
members and staff will be responsible for training and orientation for the new Board
members. Expenses associated with fulfilling Oneida Youth Leadership Institute Board
membership (e.g., travel/training costs) will be funded by the Oneida Youth Leadership
Institute Board budget.
b. Ongoing monitoring and participation in Trust discussions and activities within the
community.
8. Support decisions taken.
Specific Roles - Specific Board Roles include the following expectations for members within and for
the Board:
Oneida Youth Leadership Institute Board Member: The five to seven Oneida Youth Leadership Institute
Board members will serve on various sub-Boards, as needed.
Business Committee Liaison: A member of the Business Committee, will serve as liaison to the Oneida
Youth Leadership Institute Board, have voting rights, and attend all duly called Oneida Youth Leadership
Institute Board meetings. If unable to attend, his/her delegate will attend to share the meeting
information with the Liaison.
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Directors: Directors shall administer the actions taken by the Board. The Board and Directors will
provide resources needed to carry out the Board charge. This will include administrative support staff to
assist with minute taking, scheduling meetings, collecting information from the Chairperson for meeting
agendas, and forwarding materials to the necessary Boards and sub-committees. Directors will help
collect other relevant materials and will act as advisors regarding Oneida Youth Leadership Institute
policies and processes. Directors on Boards may serve as co-chairs if assigned but are not assumed to be
Board leaders. They will be expected to abide by the Bylaws, Charter, Tribal Laws, and Oneida Youth
Leadership Institute Agreements and will contribute fully to the work of their groups.
Exempt and Non-Exempt Staff: All staff members of the Oneida Youth Leadership Institute Boards may
also serve on sub-committees, when assigned by a Director. The staff members will be expected to
abide by the Bylaws, Charter, Tribal Laws, and Oneida Youth Leadership Institute Agreements and
contribute fully to the work of their groups.
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Operational Plan:
The operational plan should give an overview of the day-to-day operations of your organization such as
the people and organizations you work with (e.g partners and suppliers), any legal requirements that
your organization needs to meet (e.g if you distribute food, you’ll need appropriate licenses and
certifications), any insurance you have or will need etc.
In the operational plan, also include a section on people/team. Describe the people who are crucial to
your organizations and any staff changes you plan as part of your business plan.
Board members currently all have other jobs and duties outside of the Oneida Youth Leadership
Institute. With the level of expectations of the OYLI overall, an Executive Manager is a key position. This
positions will be responsible for managing the daily activities for the OYLI to assure that the vision and
mission if being met. They will be structuring the board meetings, may create strategic plans for
fundraising, and securing media exposure, as well as creating relationships with possible sponsors and
or donors. This position is the key to assure that all aspects of the OYLI will be properly achieved.
This position will be a big part in the planning, organizing, leading, and being the front spokesperson for
the OYLI. Therefore, this person must have the qualities of a top management position with the skills of
visionary, organization, development, advocacy, and motivation and communication. The success of the
OYLI will be in the ability of the Executive Manager to create an environment that can help to
successfully meet the OYLI’s overall goals and objectives.
Executive Assistant will provide much needed operational and organizational assistance to the Executive
Manager. This position will provide the Executive Manager with full administrative support including
managing schedules, filing, meeting notes and minutes, processing paperwork, ordering supplies, as well
as assist in fundraising planning, and any other task that will help the Executive Manager meet their
goals. This position will allow the Executive Manager to stay on task with the strategic work that needs
to be done to make OYLI successful, however it is at a level where they can also add great tactic
expertise and proactivity to OYLI. This high-performance position will require excellent communication
and people skills as well as the ability to be a front spokesperson for OYLI as well as be self-motivating,
confident, and be a strategic thinker with a great work ethic.
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Budget:
Project Budget
Tribal
Contribution
Total
Personnel
Fulltime Executive Manager @ $28/hr
$ 58,240
Executive Assistant @ $19/hr.
$39,520
Benefits/Fringe (@40% of Salary)
$ 39,104
$ 39,10400
Travel
$0
$0
Supplies
$ 1,500
$ 1,500
Equipment (Laptops – one-time purchase)
$ 5,000
$ 5,000
$0
$0
$ 2,000
$ 2,000
Meeting Expense
Other (software, printing, flyers, etc.)
$97,760.00
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Economic Development, Diversification, and Community Development Fund (EDDCD) Request
Name: Marlon
Skenandore
Date Requested: 8/14/23
Department:
Please ^ĞůĞĐƚ ܈use for the funds:
■
܆Social Wellness
܆Housing
܆Community Design
܆Transportation, Facilities & Utilities
܆Economic Development
܆Natural Resources
܆Public Safety
܆Land Use
܆Parks and Recreation
܆Agriculture
Detailed Description (Please attach any supporting documents to form and dollar amounts needed):
Please
see attached.
1.
*For more information please refer to the 2014 Comprehensive Plan, Land Use Plan, Neighborhood Development Plan, Live, Sustain, Grow Plan,
and the Economic Development Plan.
Does this project already exist or have been approved for CIP? No
If “YES” please indicate the CIP or project number:
Responsible employee for authorizing expenditures:
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Oneida Youth Leadership Institute Start-up Report
Introduction/History:
Congress passed the Indian Tribal Governmental Tax Status Act in 1982, and codified Section
7871 of the Internal Revenue Code. 7871 organizations offer many of the same tax benefits for
donors and the 501c3, but one major difference from a 501c3, IRS will treat a 7871 Tribal
Government as “State governments” for a variety of specified tax purposes. 7871 status gives
Tribal governments an appropriate legal, political and economic means to establish, regulate
and control philanthropic activities in their communities, while allowing tribes to maintain a
greater degree of sovereignty than they would under a 501c3 designation. There were three
ways for a Federally Recognized Tribe to operate a nonprofit organization:
1) Incorporate under state law and then apply for 501(c)(3) status from the IRS. This way
opens the Tribe to regulation by the state government and the federal government.
2) Incorporate a nonprofit corporation under tribal law by passing tribal corporation codes
that allow them to incorporate nonprofits under their tribal law. The IRS does grant
501(c)(3) status to tribally incorporated nonprofit corporations,
3) Establish a fund, program, or subdivision that is designed to perform charitable activities
for public purpose. This type of charitable organization is a part of the tribal
government, holds on to sovereign power, and is termed a 7871 organization.
7871 Organization vs. Non Profit 501(c)3 advantage: Tax-exempt status for similar to a
501(c)(3). A charitable contribution is tax deductible. Recognized by the Department of
Treasury and Department of Interior and created for federally recognized tribal governments.
7871 Organization
Non-Profit 501(c)3
-
Charity Org. Tax Exempt
-
Charity Org. Tax Exempt
-
Established by Tribal Government
-
Established by State Government
-
Report through Tribal Government
-
Report through State Government
-
Strengthens Sovereignty
-
Subject to state law and regulation
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The Grants Office has always been looking for a fundraising option for youth groups looking for
support/training. With the help of the Internal Services Director, the Oneida Youth Leadership
Institute (OYLI) was created through a First Nations Institute grant to pursue the option of a
7871 entity that provided for less State control over the entity and more tribal control. A 7871
entity enables Tribes to exercise their sovereign rights when establishing a charitable
organization.
This type of entity can avoid interference by state and federal governments. “Creating a
charitable tribal program, fund, or subdivision that is designed for exclusively public purposes is
one way that a tribe can provide for the needs of its citizens, raise external charitable funds, and
maintain the sovereign rights of the tribe in operating the program without the potential for
state or federal government interference.” (Charitable and Sovereign: Understanding Tribal
7871 Organizations - Native Assets Research Center Research Report 2009-2B, First Nations
Development Institute.)
A team was developed to pursue this endeavor in 2013 and in 2014 the OBC passed a
resolution to approve the concept of a 7871 organization. Development began and the 7871
status was deeply researched by a core group within the Nation. In September of 2016 the OBC
adopted the resolution to create the Oneida Youth Leadership Institute for treatment under
Section7871 of the IRS code, along with approved the initial Articles of Incorporation and the
OYLI Charter. In June of 2017 the first official Board was appointed and sworn in by the OBC.
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Vision
Continue the legacy of our nation by empowering future Oneida leaders.
Mission Statement
Investing in the development of our youth to enhance nation building by learning from
our past, embracing our present, and leaving a
legacy for the future.
Purpose:
The Oneida Youth Leadership Institute is a tax-deductible 7871 entity of the Oneida Nation
actively planning for the 7th generation by providing opportunities, initiatives, and trainings
that can help inspire our Native youth to become strong, progressive leaders. The Youth
Leadership Institute will foster: Traditional Heritage/Culture; Healthy Minds/Healthy Bodies;
Citizen Engagement; Leadership; Academic Excellence; Entrepreneurship; Networking.
Our goal is to empower our Youth to lead a nation of strong families within their communities.
Through the efforts of the Oneida Youth Leadership Institute, we have developed a framework
for the project that will allow the Nation to: 1) initiate philanthropic efforts to advance its role
of supporting youth leadership; 2) develop a Youth Leadership Fund initiative that would
provide opportunities for youth to build a knowledge base for growth and development; 3)
significantly identify innovative approaches to further our philanthropic work while
strengthening our ongoing fundraising capability by developing connections between
philanthropic organizations.
This Institute project will allow us to share our knowledge beyond the project scope, to be
exposed to each other’s culture and heritage, and to unite Indian Country for our future
generations. Our mission of cultivating and nurturing the future of our youth by provided the
tools, training, and education to empower the young leaders of the Oneida Nation.
The Oneida Youth Leadership Institute will be a 7871 organization that will benefit the
community youth programs by providing a tax-exempt fundraising vehicle to provide for youth
development initiatives. Other programs and areas such as the Lacrosse teams, ONSS, ARTS
Program, NIAG, etc., will be able to utilize the 7871 status of the Oneida Youth Leadership
Institute for all tax-deductible fundraising activities, donations, and events.
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Board Members:
The OYLI is overseen by a Board of a minimum of five and maximum of seven directors who are
appointed by the Oneida Business Committee through the Oneida Board member application process.
Selection and consideration is based on qualities of industry, responsibility, integrity, and judgment, as
well as expertise in management, business, youth services and law. Currently we have a board of six
members with one member extended until we can get a full board. Therefore, we are in need of two
more board members to make a full board.
Serving on the Oneida Youth Leadership Institute Board of Directors requires time, focus, and effort. At
a minimum, members should expect to fulfill a three-year staggered term; may be re-elected and serve
the full term unless a condition under Bylaw Article 1(c) are met. Board Members are required to
undertake the following expectations:
1. Perform duties as outlined by the current Oneida Youth Leadership Institute Board Bylaws.
2. Act only in the best interests of the Board.
a. Put the Board’s interest before any other personal or professional interests.
b. Remember to serve the best interests of the Board on which you are sitting.
3. Be involved in major decisions
a. Be actively involved in decision making.
b. Actively participate in Oneida Youth Leadership Institute Board planning, governance
and development activities.
c. Attend meetings regularly and contribute to discussions.
d. Honor decisions and actions taken at meetings you may not have been able to attend.
4. Make decisions jointly with other Board members
a. The Board must act together for the overall benefit of the Oneida Nation.
b. No member can make or take action alone, unless delegated to do so.
c. Answer promptly email and other communications that request and require a response.
5. Attend and contribute to all Board meetings
a. To fulfill these duties, it will be critical for The Oneida Youth Leadership Institute Board
members to remain active and responsive throughout their tenure. In extraordinary
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circumstances, if members anticipate they will need to be inactive from the Oneida
Youth Leadership Institute Board for a period of time, they should notify the
Chairperson in advance. If Oneida Youth Leadership Institute Board members become
inactive without warning, the Chairperson will reach out to the member to better
understand the situation and work with the member to rectify it. If the member is
unresponsive or their inactivity becomes chronic, the Chairperson has the authority to
request that the Oneida Youth Leadership Institute Board members vote to replace the
member with an appointed replacement to finish the term of the original member, in
accordance with Bylaw Article I 4(c). If the Oneida Youth Leadership Institute Board
Chairperson becomes inactive and unresponsive, other Oneida Youth Leadership
Institute Board members should call this to the attention of the Board.
b. Prepare for meetings and provide feedback to the Chairperson or Directors on any
agenda item if unable to attend.
c. In-person or phone/skype attendance at meetings: twelve monthly meetings, four
quarterly meetings, and up to four Special Oneida Youth Leadership Institute meetings
require Board member attendance; stipends are paid for each duly called and held
meeting. In-person attendance at a minimum of 75% or 15 of the meetings per year is
expected.
d. Board telephone conferences, organized by the staff.
6. Be objective, honest, behave with integrity, and maintain confidentiality when required.
7. Use specific skills, knowledge or experience to contribute to sound decision-making.
a. New Oneida Youth Leadership Institute Board members will be carefully trained and
oriented to ensure continuity of process and ongoing operations. Existing Board
members and staff will be responsible for training and orientation for the new Board
members. Expenses associated with fulfilling Oneida Youth Leadership Institute Board
membership (e.g., travel/training costs) will be funded by the Oneida Youth Leadership
Institute Board budget.
b. Ongoing monitoring and participation in Trust discussions and activities within the
community.
8. Support decisions taken.
Specific Roles - Specific Board Roles include the following expectations for members within and for
the Board:
Oneida Youth Leadership Institute Board Member: The five to seven Oneida Youth Leadership Institute
Board members will serve on various sub-Boards, as needed.
Business Committee Liaison: A member of the Business Committee, will serve as liaison to the Oneida
Youth Leadership Institute Board, have voting rights, and attend all duly called Oneida Youth Leadership
Institute Board meetings. If unable to attend, his/her delegate will attend to share the meeting
information with the Liaison.
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Directors: Directors shall administer the actions taken by the Board. The Board and Directors will
provide resources needed to carry out the Board charge. This will include administrative support staff to
assist with minute taking, scheduling meetings, collecting information from the Chairperson for meeting
agendas, and forwarding materials to the necessary Boards and sub-committees. Directors will help
collect other relevant materials and will act as advisors regarding Oneida Youth Leadership Institute
policies and processes. Directors on Boards may serve as co-chairs if assigned but are not assumed to be
Board leaders. They will be expected to abide by the Bylaws, Charter, Tribal Laws, and Oneida Youth
Leadership Institute Agreements and will contribute fully to the work of their groups.
Exempt and Non-Exempt Staff: All staff members of the Oneida Youth Leadership Institute Boards may
also serve on sub-committees, when assigned by a Director. The staff members will be expected to
abide by the Bylaws, Charter, Tribal Laws, and Oneida Youth Leadership Institute Agreements and
contribute fully to the work of their groups.
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Operational Plan:
The operational plan should give an overview of the day-to-day operations of your organization such as
the people and organizations you work with (e.g partners and suppliers), any legal requirements that
your organization needs to meet (e.g if you distribute food, you’ll need appropriate licenses and
certifications), any insurance you have or will need etc.
In the operational plan, also include a section on people/team. Describe the people who are crucial to
your organizations and any staff changes you plan as part of your business plan.
Board members currently all have other jobs and duties outside of the Oneida Youth Leadership
Institute. With the level of expectations of the OYLI overall, an Executive Manager is a key position. This
positions will be responsible for managing the daily activities for the OYLI to assure that the vision and
mission if being met. They will be structuring the board meetings, may create strategic plans for
fundraising, and securing media exposure, as well as creating relationships with possible sponsors and
or donors. This position is the key to assure that all aspects of the OYLI will be properly achieved.
This position will be a big part in the planning, organizing, leading, and being the front spokesperson for
the OYLI. Therefore, this person must have the qualities of a top management position with the skills of
visionary, organization, development, advocacy, and motivation and communication. The success of the
OYLI will be in the ability of the Executive Manager to create an environment that can help to
successfully meet the OYLI’s overall goals and objectives.
Executive Assistant will provide much needed operational and organizational assistance to the Executive
Manager. This position will provide the Executive Manager with full administrative support including
managing schedules, filing, meeting notes and minutes, processing paperwork, ordering supplies, as well
as assist in fundraising planning, and any other task that will help the Executive Manager meet their
goals. This position will allow the Executive Manager to stay on task with the strategic work that needs
to be done to make OYLI successful, however it is at a level where they can also add great tactic
expertise and proactivity to OYLI. This high-performance position will require excellent communication
and people skills as well as the ability to be a front spokesperson for OYLI as well as be self-motivating,
confident, and be a strategic thinker with a great work ethic.
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Budget:
Project Budget
Tribal
Contribution
Total
Personnel
Fulltime Executive Manager @ $28/hr
$ 58,240
Executive Assistant @ $19/hr.
$39,520
Benefits/Fringe (@40% of Salary)
$ 39,104
$ 39,10400
Travel
$0
$0
Supplies
$ 1,500
$ 1,500
Equipment (Laptops – one-time purchase)
$ 5,000
$ 5,000
$0
$0
$ 2,000
$ 2,000
Meeting Expense
Other (software, printing, flyers, etc.)
$97,760.00
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Adopt resolution entitled Oneida Nation Assistance Fund Application Submission Period and...
Business Committee Agenda Request
1. Meeting Date Requested:
08/23/23
2. Session:
☒ Open
☐ Executive – must qualify under §107.4-1.
Justification: Choose or type justification.
3. Requested Motion:
☐ Accept as information; OR
Request to Approve Resolution for the 18 and older $1500 FY23 GWA payment
4. Areas potentially impacted or affected by this request:
☒ Finance
☒ Law Office
☐ Gaming/Retail
☐ Other: Describe
☐ Programs/Services
☐ DTS
☐ Boards, Committees, or Commissions
5. Additional attendees needed for this request:
John Danforth, Director/Trust Enrollment
Keith Doxtator, Chief Financial Officer
Name, Title/Entity OR Choose from List
Name, Title/Entity OR Choose from List
Revised: 04/25/2023
Page 1 of 2
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6. Supporting Documents:
☐ Bylaws
☐ Contract Document(s)
☐ Correspondence
☐ Draft GTC Notice
☐ Draft GTC Packet
☐ E-poll results/back-up
☐ Other: Describe
☐ Fiscal Impact Statement
☐ Law
☐ Legal Review
☐ Minutes
☐ MOU/MOA
☐ Petition
☐ Presentation
☐ Report
☒ Res
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