The Confederated Tribes of the Colville Reservation

The Confederated Tribes of the Colville Reservation

P.O. Box 188, Keller, WA 99140 (509) 634-3130

FAX: (509) 634-3149

Tuesday, June 02, 2026

Dear Contractors:

Thank you for picking up our Stocking Survey 2026 bid packet. At this time San Poil Forest development is offering a Stocking

Survey contract up for bid totaling 210 plots at 140 acres.

Summit Fire SSUR 2026

Contract Area Items Plots ACRES

SP-26-SSUR-26 Summit Fire A-C 210.0 140

Summit fire blocks are located up the 21 Mile road to the marker 12 4, take a right up marker D, take a left, stay left for approximately

1 % miles. The project unit to be worked on will be marked with boundary tags, and Pink and black ribbon. It is the Contractor’s

responsibility to inspect each unit and be familiar with the amount of work required to complete the job. Please bid responsively and

responsible, the lowest bid received may not be the accepted bid. I encourage you to become a TERO Title 10 certified contractor, to

avoid TERO fees. Contact the TERO Office to update your information at (509)634-2716. Also check to see if your Trader License is

updated you may contact BIA Administration Building at (509)634-2303, or purchase a Trader License; the fee is $5.00 which is good

for 10 years. If you have a current insurance Policy make sure it is up to date. If awarded a contract the insurance needs to be in

place before you sign. Contractors be aware that the Colville Tribes will comply with IRS Tax reporting requirements.

Bids are due July 10th, 2026 by 4:00 P.M. Bids must be placed in an envelope and marked “Summit Fire SSUR 2026” and

placed in the Mail box at Mt Tolman Complex just inside the back door at San Poil Forestry. Incomplete or unreadable bids

will be rejected. No faxed bids or e-mailed bids will be accepted. Colville Tribal Forestry reserves the right to accept or reject

any and all bids.

When turning in your bid, please remember to include the following.

1. Work Plan needs to have the following:

Estimated number acres per day

Estimated days to complete the contract

A list of all workers

Work schedule and hours

Tribal Forman

Must be included with Bid Packet.

pan sp

2. A copy of your Contractor Liability insurance, if you do not have one, you will need to get the insurance before the contract is signed.

Workmen’s Compensation Insurance will be placed through the Colville Tribe. But if you have Workmen’s Compensation insurance then

it must be approved through Risk Management Office. The Insurance needs to be in place a before work starts. If you have the insurance

please submit it with your Bid.

3. TERO Compliance and Utilization Form

4, Bid Sheet

5. Bid Evaluation Form

6. SAM.gov

7. Debarment Form

8. Title 10 Certification

Please remember to include the above items in your returned bid, unless it will be an incomplete bid and will be rejected, and Label

them:_“Summit Fire SSUR 2026” in a sealed envelope. Any questions please contact our office at (509) 634-3130 and ask for Marco

Llamas- Ruiz.

San poil Forestry, Forest development, Forest Aid.

Marco A. Llamas-Ruiz

Summit Fire Trail Stocking Survey Contract

ON THE COLVILLE INDIAN RESERVATION

REQUEST FOR PROPOSAL FOR CONTRACT

SP-26-SSUR-26

San Poil Forestry will designate a Contract Officer’s Representative (COR) who will

perform inspection in each unit to determine quality and progress.

NOTE:

UNIT NAME Summit North

ITEM UNIT # ACRES PLOTS TOTAL BID PRICE

A 334-359 60 90

B 334-353 28 42

C 343-371 52 78

TOTAL ACRES 140.0 TOTAL PLOTS 210 TOTAL BID PRICE

TOTAL CONTRACT §

(To be filled out by COR)

Contractor:

(Please Print)

Indian Preference Bidder? YES NO

If YES Tribe: Enrollment #:

Address:

Phone # Msg #:

Note: Bids must be placed in the locked, San Poil Forestry Drop-Off Box located at

the Mt. Tolman Complex no later than Friday,

Incomplete or unreadable bids will be rejected. No faxed or e-mailed bids will be

accepted. Colville Tribal Forestry reserves the right to accept or reject any and all

EXdnilone

bids.

( at 4:00 P.M.

San Poil Forestry

Contractor’s Work Plan

(Must be completed and submitted with bid to be a responsible bid)

Contractor: Plots/Day:

Start Date: Completion Date:

Project Name & Number Summit Fire SSUR 2026

Work Schedule Days: Hours:

Contract Type: Stocking Survey Contract Price: $

Contractor’s Foreman:

Contractor’s Liability Insurance Yes or No Name of Insurance

Name of Workers

Comments:

Contractor Signature: Date:

EXHIBIT “E”

Bid Evaluation Information

(Must be completed and submitted with bid to be a responsible bid)

Bidder Name: Company Name:

1. Do you currently hold any other contracts? Yes No

If yes please provide the following information:

Contract Type | Acres | Contract Completion Date District TSO or COR

2. Have you or your company ever been “Defaulted”?

If Yes, date of default? from whom?

3. Do you own the required equipment necessary to successfully complete this contract

or will you lease or rent? Yes or No (circle)

Description of Equipment:

Year or Hours | Make Model Quantity Condition

4, Will you subcontract any of the work? Yes No

Name of subcontractor:

Is the subcontractor Indian Owned? Yes No

If yes indicate type of ownership below:

100% Colville business enterprise

Colville family business enterprise

Colville business enterprise

Indian business enterprise

*** Subcontractor will also be required to provide all information primary contractors is

required to provide and it will be the responsibility of the primary contractor to

provide proof of prior to beginning work.

5. I currently have or will purchase and provide proof of insurance. Liability insurance

which needs to be in place when the contract is signed.

Yes No Company Name

If yes expires when

6. Please indicate below how you will provide workers compensation insurance for your

workers. Please check One.

Worker’s Compensation insurance through Colville Tribal Insurance Risk

Management.

Your own Worker’s Compensation Insurance, and this must be approved

by Risk Management.

Confederated Tribes of the Colville Reservation

TRIBAL EMPLOYMENT RIGHTS OFFICE

Post Office Box 150 - Nespelem, Washington 99155-0150

Office: (509) 634-2716 Fax: (509) 634-2740

E-mail Address:

Roberta.bearcub@colvilletribes.com

FY2026 10/01/2025 - 9/30/2026

~ COMPLIANCE anp UTILIZATION PLAN ~

CONTRACTORS / SUBCONTRACTORS

SUPPLIES / SERVICES

TITLE 10-1-15 SUBMISSION OF COMPLIANCE PLAN ~ (a) Contractors: Each contractor or subcontractor intending to engage in

business activity on the Reservation or on lands owned by the Tribes, prior to the time it commences work, must submit a contracting,

subcontracting, employment, and/or training plan to the TERO. Contractors or subcontractors shall not commence or continue work until

an acceptable plan for implementing their obligations under this Chapter has been approved by the TERO. (March 2014 Version of Chapter 10-

1).

PROJECT NAME / CONTRACT NUMBER: SITE LOCATION:

AWARDING AGENCY / CONTRACTING OFFICER: PHONE: PRIME CONTRACTOR: PHONE:

MAILING ADDRESS (Street / P.O. Box, City, State, & Zip): MAILING ADDRESS (Street / P.O. Box, City, State, & Zip):

SUBCONTRACTOR: PHONE: COMPANY REPRESENTATIVE (Last, First, M.L.): PHONE:

MAILING ADDRESS (Street/ P.O. Box, City, State, & Zip): Title 10 and/or Indian-Owned State or Other Industrial Insurance

YES NOG YES xo

O e] O O

Tribal Affiliation

SCOPE OF WORK TO BE PERFORMED:

TITLE 10-1-26 EMPLOYMENT RIGHTS FEE: An Employment Rights Fee, to help defer the cost of regulating and providing services

under this Chapter, will be assessed on all covered employers, including all contractors, sub-contractors and reservation-based

employers as follows: (Amended 3/6/14, Resolution 2014-114)(Certified 3/18/14)

(a) Contract Fees: The TERO shall assess a Contract Fee equal to 5% of the total gross contract price, on all contracts in the sum of

$5,000.00 or more where the majority of the work under the contract is to be performed within the Reservation or lands owned by the

Tribes. The Contract Fee shall be assessed on the entity receiving the contract award. Where a construction or other type of contract

involves subcontracting, the entity acting as prime contractor or awarding the subcontracts shall be responsible for paying the Contract

Fee, including those attributable to the subcontractors. The Contract Fee shall be due in full prior to commencement of any work under

the contract. However, where good cause is shown, the Director may authorize a covered employer to pay the Contract Fee in

installments over the course of the contract. (Amended 9/18/08, Resolution 2008-719) (Amended 5/10/10, Resolution 2010-303) (Amended 3/6/14,

Resolution 2014-114)(Certified 3/18/14)

PROJECTED GROSS CONTRACT AMOUNT: TERO ADMINISTRATIVE FEE: (Lump Sum Payment)

START DATE: $ s

~ NOTICE TO PROCEED ~

This Compliance and Utilization Plan has been reviewed and found to be fully acceptable on behalf of the TERO Commission and the Tribal Employment

Rights Office, and has thus been granted this notice to proceed; dated this Day of , 2025/2026 By signing this

document, the covered employer agrecs to maintain compliance with CTC, Title 10, and ALL rules and regulations of the TERO and the TERO

Commission.

X Xx

CONTRACTOR’S SIGNATURE DATE

[_] Approve

[_] Disapprove

TERO Director or Compliance Officer Signature Date

NOTED AMENDMENTS:

~KEY PERSONNEL CLEARANCE REQUEST FOR TERO APPROVAL ~

TITLE 10-1-17 HIRING:

(c) Permanent and Key Employees: All covered employers, reservation-based employers, and their contractors and subcontractors shall identify permanent and

key employees in their compliance and utilization plan.

(1) Permanent employees of Covered Employers may continue to be employed for work on the Reservation or lands owned by the Tribes whether or not

they are Indian preference cligible. A permanent cmployce is onc who is and has been on the employer or contractor’s annual payroll for a period of at

least one (1) year continuously, or is an owner of the firm. An employee who is hired on a project-by-project basis shall not be considered a permanent

employee, but shall be considered a part-time employce.

(2) A key employee is one who is in a top supervisory position or performs a critical function such that an employer would risk likely financial damage

or loss if that task were assigned to a person unknown to the employer. Key employces who are employed prior to the awarding of the contract may be

employed for work on the Reservation or lands owned by the Tribes whether or not they are Indian preference eligible. (Amended 3/6/14, Resolution

2014-114)(Certified 3/18/14}

~ ALL T.E.R.0. APPROVED NON- INDIAN PREFERENCE EMPLOYEES, SO DESIGNATED FOR EMPLOYMENT

ON THIS CONTRACT / PROJECT SHALL BE COMPELLED TO SUBMIT FOR T.E.R.O. APPROVAL PRIOR TO ANY FURTHER

EMPLOYMENT ACTIVITIES BEYOND THE SCOPE OF THIS COMPLIANCE & UTILIZATION PLAN ~

* PROJECT SUPERVISOR (Last, First, M.E): YEARS WITH COMPANY: TRIBAL AFFILIATION & ENROLLMENT NUMBER:

*FOREMAN (Last, First, M1): YEARS WITH COMPANY: TRIBAL AFFILIATION & ENROLLMENT NUMBER:

~ STAFFING AND /OR WORKFORCE REQUEST TO T.E.R.O. ~

A fifty-one percent (51%) minimum of the seasonal, temporary, or project-by-project employees must be Indian preference in origin. This is a minimum

requirement criteria; should the T.E.R.O. avail to the contractor QUALIELED Indian preference employees, then up to, and including, one-hundred percent (100%)

of this workforce is expected to be hired.

To complete the contract commitments to the Equal Employment Opportunity Commission (E.£.0.C.); the following information is to be provided by

your firm. Provide specific requirement(s) for the Indian preference employees to be provided by the T.E.R.O. hiring hall.

~ IF INDIAN PREFERENCE EMPLOYEE PREFERRED FOR HIRE OR RECALL; PROVIDE NAME, WAGE AND POSITION ~

OCCUPATION NAME OR NUMBER OF TRIBAL AFFILIATION:

OR CLASSIFICATION: TRIBAL PERSONNEL REQUESTED: START DATE _HOURLY WAGE SCALE: & ENROLLMENT NUMBER

AlAlLl Al Al Ll A Ll Al Al aA] SS] wml wl snl al wm! BH] HI] HM] SR

~ PROJECT SUBCONTRACTORS LIST SUBMITTED FOR T.E.R.O. APPROVAL ~

TITLE 10-1-15 SUBMISSION OF COMPLIANCE PLAN:

(a) Contractors:

(2) Contracting and Subcontracting Plan: A required contracting and subcontracting plan shall indicate all contracts and subcontracts that will be entered

into and the projected dollar amounts thereof. If the entity has already selected a contractor or subcontractor to perform any contract or subcontract work, it

shall list the name of that contractor or subcontractor and indicate whether or not il is a contractor or subcontractor certified as indian preference cligible by

the TERO, Ifthe contractor or subcontractor is not certificd as Indian preference cligible, the entity shall further indicate why cach certified contractor or

subcontractor, if any, registered with the TERO, that was technically qualified to perform the work was not sclected. The plan shall also indicate how the

entity intends to comply with the contracting and subcontracting provisions of this Chapter when awarding all contracts and subcontracts not yet awarded at

the time the plan is submitted. (Amended 3/6/14, Resolution 2014-1 44)(Certified 3/18/14)

TITLE 10-3-7 INDIAN PREFERENCE IN THE AWARD OF CONTRACTS AND SUBCONTRA CTS:

This section should be reviewed in its entirety as it is very comprehensive in the Icgal definition outlining the requirements as obligated by the entity in the

award process for any and all subcontracting to be performed on this project.

TITLE 10-1-28 RESPONSIBILITY FOR EVALUATING TECHNICAL QUALIFICA TIONS AND REASONABLE PRICE:

(a) Technical Qualifications: The entity and its contractors and subcontractors shall have the diseretion to determine technical qualifications. TERO shall be

provided notice of any pre- construction mectings to assist in compliance. However, if the entity determines that there are no ccrtificd firms that are

technically qualified, the Director may require the entity to provide to each certified firm it rejects a description, in writing, of areas in which it believes

the firm is weak and steps it could take to upgrade its qualifications. If a certified firm that was disqualificd on the grounds of technical qualifications

belicves that the disqualification was the result of an improper effort by an entity, contractor, or subcontractor, to circumvent its preference

responsibilities under this Chapter, it may file a complaint with the TERO under the provisions of section 10-1-31. (Amended 3/6/14, Resolution 2014-

114)(Certified 3/18/14)

(b) Reasonable Price: An entity may use any process it so chooses for determining what constitutes 2 reasonable price including, but not limited to,

competitive bidding (open or closed), or the establishment of a prototype cost ceiling before bidding commences. No entity may reject a certified firm

and then contract with a non-certified firm at the same or higher price. Any contract modification in price that is justified is not a circumvention of this

section. Any entity found to have violated this requirement by such circumvention shall be liable for treble damages for any losses suffered by a certified

firm as a result of the entity’s actions.

~ EACH CONTRACTOR SHALL REVIEW THE TITLE 10 CERTIFIED LIST IN AN EFFORT TO EFFECTIVELY

ADMINISTER TO INDIAN PREFERENCE IN CONTRACTING AND SUBCONTRACTING ~

Allsubcontractors, are subject, and shall administer to the same Compliance & Ulilization requirements as well as the Indian preference in hiring obligations as they

are so recognized by the prime contractor on this Compliance & Utilization.

COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE: PHONE NUMBER: FAX NUMBER:

SUBCONTRACT AMOUNT. SCOPE OF WORK: START DATE:

$s

COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE PHONE NUMBER: FAX NUMBER:

SUBCONTRACT AMOUNT: SCOPE OF WORK: START DATE:

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COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE: PHONE NUMBER: FAX NUMBER:

SUBCONTRACT AMOUNT: SCOPE OF WORK: START DATE:

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SUBCONTRACT AMOUNT: SCOPE OF WORK: START DATE

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COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE PHONE NUMBER: FAX NUMBER:

SUBCONTRACT AMOUNT: SCOPE OF WORK: START DATE:

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COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE: PHONE NUMBER: FAX NUMBER:

SUBCONTRACT AMOUNT: SCOPE OF WORK: START DATE:

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COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE: PHONE NUMBER: FAX NUMBER:

SUBCONTRACT AMOUNT: SCOPE OF WORK; START DATE:

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COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE: PHONE NUMBER: FAX NUMBER:

SUBCONTRACT AMOUNT: SCOPE OF WORK: START DATE:

3

COMPANY NAME AND ADDRESS: COMPANY REPRESENTATIVE: PHONE NUMBER: =AX NUMBER:

SUBCONTRACT AMOUNT: SCOPE OF WORK: START DATE

$

TOTAL SUBCONTRACTING DOLLAR AMOUNT: $s

TOTAL INDIAN PREFERENCE SUBCONTRACTING DOLLAR AMOUNT: s

NOTE: The 5% TERO fee shall not be a. fon an Indi d firm that is certified under the Title 10 and owned by a Colville Tribal Member.

TITLE 10-1I-18 TRAINING:

(a) As part of a compliance and utilization plan, or pursuant to requests or orders from the Director to help bring an employer into compliance with the

provisions or goals of this Chapter, TERO may require covered employers to participate in training programs to assist Indian preference cligible

individuals to become qualificd in the various job classifications used by the employer. Employers engaged in construction shall participate in the Tribes’

Apprenticeship Training, Employer and Labor Services (ATELS) certified training program or a union apprenticeship program, the Tribes shall make a

best effort to share the costs of such training programs but employers may also be required to share part or all of the cost, Employers with collective

bargaining agreements with unions may use apprenticeship programs, so long as they obtain agreement from the unions to use only Indian preference

applicant as apprentices on the project. If no Indian preference apprentices are available, unions shall make available apprenticeship positions for Indian

preference applicants.

(b) Both the Tribes and the employer shall share the responsibility and cost of providing cultural synergy training for employers and employees. Employers

may be required to integrate culturally appropriate employee assistance programs as necessary for the employer to retain Indian preference eligible

employees. The Director and covered employers may agrec to initiate specialized programs designed to optimize opportunities for Indian preference

individuals. (Amended 2/5/04, Resolution 2004-94) (Certified 2/9/04)

~ The Colville Confederated Tribe’s Employment and Training Center have Project 477 Federal funding available to administer to the

employment, education, skill training, child care, and other related social services to be effected under a single plan. The amount of coverage

available is directly contingent upon funds available ~

~REQUEST FOR RENTAL EQUIPMENT ~

An Indian preference policy on ALL rental equipment will be maintained where applicable. ALL indian preference rental bids will be considered

acceptable if the qualified supplier is within the controllable estimate. The controllable estimate shall be derived from the obtaining of three (3) at

random bids procured from independent suppliers with computation of these bids to equate out to an average. The TERO maintains a list of Title 10

Certified rental equipment that is available to assist you with the timely completion of your project.

EQUIPMENT REQUESTED: CONTRACTOR/ SUBCONTRACTOR: QUANTITY:

~REQUEST FOR PRODUCTS OR SUPPLIES ~

An Indian preference policy on ALL products and supplies will be maintained where applicable. (Buy Indian Policy) ALL “Buy Indian Products” will

be considered acceptable if the qualified supplier is within the controllable estimate. The controllable estimate shall be derived from the obtaining of

three (3) random bids procured from independent suppliers with computation of these bids to equate out to an average. The TERO maintains a list of

Indian-owned suppliers, vendors, manufacturing, repair and maintenance firms that shall be utilized at every opportunity by the contractor / subcontractor

during the administration of this contract and all activities therein.

PRODUCTS OR SUPPLIES REQUESTED: CONTRACTOR / SUBCONTRACTOR QUANTITY:

~COMMENTS ~

This space is provided for the contractor / subcontractor to express any hand written comments or concerns regarding the Title 10, the Compliance

& Utilization Plan, or any of the requirements therein. Any and all comments and concerns will be so duly noted and entered into the contract file in

their entire.

Confederated Tribes Of The Colville

Reservation

Certification Regarding Debarment, Suspension, Proposed Debarment, and other

Responsibility Matters.

I. The Offeror certifies, to the best of its knowledge and belief, that

A. The Offeror and/or any of its Principals-

1. Are(__) are not (__) presently debarred, suspended, proposed for debarment, are declared

ineligible for the award of contracts by any Federal, State Agency or Tribal Government;

2. Have (_) have not (_) within a 7 year period preceding this offer, been convicted of or had a

civil judgment rendered against them for: commission of fraud or a criminal offense in connection

with obtaining, attempting to obtain, or performing a public (Federal, state, tribal or local) contract

or subcontract: violation of Federal or state antitrust statutes relating to the submission of offers; or

commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,

making false statements, tax evasion, or receiving stolen property, and

3. Are(__) are not (_) presently indicted for, or otherwise criminally or civilly charged by a

Government entity with commission of any of the offenses enumerated in subdivision 2 of this

provision.

4. Have (_) have not (__) within a7 year period preceding this offer have a civil or criminal

judgement rendered against them by a tribal court for any offenses related t Indian Preference laws

(including TERO provisions) or had a civil judgement rendered against them relating to the firms

status as an Indian contractor.

The Offeror has (__) has not (__) within 7 year period preceding this offer had one or more contracts

terminated for default by any Federal agency, State agency or Tribal Government.

II. Principals for the purposes of this certification means officers, directors, owners, partners, and persons

having primary management or supervisory responsibilities within a business entity (general manager,

plant manager and or similar positions. This certification concerns a matter writing the jurisdiction of an

agency or the United States and the making of a false fictitious, or fraudulent certification may render the

maker subject to prosecution under section 1001, title 18, United Sates Code.

The Offeror shall provide immediate written notice to the Contracting Officer if at any time prior to contract

award the Offeror learns that its certification was erroneous when submitted or has become erroneous by

reason of changed circumstances.

A certification that any of the items in paragraphs (1) of this provision exists will not necessarily result in

withholding of an award under this solicitation. However, the certification will be considered in connection

with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or

provide such additional information as requested by the Contracting Officer may render the Offeror

nonresponsible.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order

to render, in good faith, the certification required by paragraph (a ) of this provision. The knowledge and

information of an Offeror is not required to exceed that which is normally possessed by a prudent person in

the ordinary course of business dealings.

The certification in paragraph (a) of this provision is a material representation of fact upon which reliance

was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous

certification, in addition to other remedies available to the Tribes, the Contracting Officer may terminate the

contract resulting from this solicitation for default.

I hereby certify that the above information is true, correct and complete.

Company Name

Typed/Printed Name of Authorized Representative

Authorized Representative Title

Authorized Representative Signature and Date

ORA LEGAL SERVICE REQUEST RLS#:

Program/Entity: [Sam Poil Forestry

Date of Request: 06/01/26

ORA INTERNAL USE ONLY (PLEASE DO NOT WRITE BELOW, THANKS)

Date Received: Attorney Assigned:

COMMENTS/RECOMMENDATIONS:

Staff Sign Off: Date:

Attorney Signature: Date: Time Spent:

CONTACTS WITH Date: Time Spent:

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ATTACHMENT A

SURVIVAL / STOCKING SURVEY

GENERAL AND TECHNICAL SPECIFICATIONS

] GENERAL

Scope of Contract

It is the purpose of this contract to secure services for the collections of data to determine survival and

stocking for tree seedlings on designated tracts of land located within the Colville Indian Reservation.

The Contractor shall furnish all labor, equipment, supervision, transportation, supplies, except those

designated as furnished by Colville Tribal Forestry (Section IJ.1) and the incidentals to perform all work

specified herein.

Independent Contractor

For all purposes of this agreement the Contractor shall be deemed to be an independent Contractor and

not an agent, servant of employee of the Colville Confederated Tribes. Nothing herein contained shall be

construed as giving San Poil District direct control over the internal affairs and operations of the

Contractor. The Contractor shal] not hold itself out or represent to third parties that it has any authority

to act on the behalf of the Colville Tribal Forestry or to bind or obligate Colville Confederated Tribes

and San Poil Forestry District in any way.

Contract Officer’s Representative

The Contract Officer (CO) will designate one or more representatives hereinafter referred to as the

Contract Officer’s Representative (COR) who will provide on-the-ground administration of the contract.

The Contractor will be required to meet with the COR before work commences to discuss work

performance requirements and work progress schedules.

Work Plan

Before start of work the Contract Officer’s Representative and Contractor will meet at a mutually agreed

upon date and location to discuss contract terms, license, work performance requirements, designation

of a Contractor’s Representative and the Contractor’s plans for conducting the work. Also proof of

insurance will be submitted. A written work plan which was submitted with the bid will be reviewed by

to COR and accepted as a time line to complete the contract.

The work plan will contain a daily work schedule outlining the days of the week, holidays and hours the

Contractor’s crew will work the order in which inspection items will be completed, the average number

of employees and the average daily production. This information will establish a schedule that will be

used to evaluate the Contractor’s progress. If the Contractor fails to meet the schedule established

deadline and in the opinion of the COR is in danger of not completing the contract by the completion

date. The COR may decide to terminate the contract or modify the existing contract by removing some

or all the remaining inspection items from the contract. If the contract is terminated the Contractor will

forfeit his/her performance bond or holdback, which ever applies. (Refer to Section 1.5)

Bond

There will be a 20% holdback will be withheld from all payments to the Contractor until all contract

requirements are fulfilled.

If the CO or COR terminates the contract for nonperformance of contract specifications, the Contractor

will forfeit his/her 20% holdback. The contractor will only be paid for the work completed, minus the

20%holdback.

Business License

All firms doing business on the Colville Reservation are required to hold an Indian Traders License. A

license valid for ten years costing $5.00 can be applied for from the Bureau of Indian Affairs contracting

specialist. Payment must be a money order made payable to the Bureau of Indian Affairs.

Insurance

Contractor agrees to keep in force a Contractor’s Liability Insurance in the amount of at least

$1,000,000.00, at the Contractor’s expense a during the entire period of this contract such lability

insurance as will protect him or her from claims under workers compensation, and other employee

benefit laws for bodily injury and death, and for property damage that may arise out of work under this

Contract, whether directly or indirectly by Contractor, or directly or indirectly by a subcontractor. Proof

of insurance must made available at the time of signing.

Colville Tribe Employment Regulations

The Contractor shall comply with all regulations and provisions of the Tribal Employment Rights

Ordinance (TERO) and Title 88.

A. The Contractor will obtain from the TERO Office the direction and forms necessary to

complete Compliance and Utilization plans. Work will not commence until the TERO

commission approves Compliance and Utilization plans.

B. New employees hired during the term of this contract will be immediately reported to the

TERO Office. Non-tribal members may not be hired without first placing a job order with

the TERO hiring hall.

C. Final payment will not be made until pending complaints before the TERO have been

resolved.

D. Employment disputes will be handled through the TERO Office as required under the

TERO Ordinance.

Disputes

The Contractor agrees that the Colville Tribal Courts shall have jurisdiction over the Contractor for the

purpose of resolving disputes arising out of this contract.

10.

11.

12.

Locations and Description of Units

The work areas are located within the Colville Indian Reservation. Attached to and incorporated into

this contract are unit maps that show specific locations. The tracts identified on the maps are previously

cut timber sale units. Most units are designated to be surveyed are clear cuts, some are seed tree cuts,

few fire rehab areas and a few are rehabilitation cuts. Generally the boundaries for each unit can be

distinguished form the surrounding areas by a change in the size and density of the timber. Fire lines or

roads may also serve as a boundary. Or there may be pink and black ribbon outline the boundary.

Accessibility

Forest roads that are accessible may be reaching most work areas by a standard 4-wheel drive pickup,

weather permitting. In some cases, roads become inaccessible because of snow, fallen trees, slides,

washout, etc., Colville Tribal Forestry may direct the Contractor to walk to work areas or use other

access routes, or exclude affected units from the contract. No payment will be made for excluded units

except for work completed prior to exclusion. No vehicles wil] be allowed to operate on off system

roads without approval from the CO or COR.

Contractor Obligations

A. The Contractor shall furnish all transportation, labor, supervision, supplies, material and

incidentals necessary to complete the work on time, except those to be furnished by the

Colville Tribal Forestry as stated in Section II.1. Materials and Supplies

B. The Contractor agrees to complete all work under this contract within the contract time. If

the Contractor is awarded more than one contract, contract times will run concurrently. It

the Contractor's responsibility to notify the COR in writing to request an extension of the

contract before the contract time expires.

C. The Contractor will pay for all administrative cost at a rate of $200.00 per day incurred by

the Colville Confederated Tribes and San Poil Forestry District beyond the expiration of

the contract time until completion or termination of the contract.

D. Contractor’s Representative

a. The contractor shall designate in writing a person to act for him during his absence

from the work site, and the limits of his representative’s authority. This designated

Contractor’s Representative will also be the foreman. The Contractor or his

authorize representative shall be on the project area whenever work is in progress.

In the absence of the Contractor, his/her authorized representative will receive

instructions from the COR and will take such action as required to keep the job in

progress under the terms of the contract.

b. The Contractor’s Representative must be fully conversant in, and understanding

of, the English language and able to be understood by all members of the

contractor’s crew. The Foreman must be a Colville Tribal Member.

14.

om Camping

Contractor wil] be allowed to camp on or near work sites. Contractor will consult with the

COR to determine the location of a suitable campsite. At all times the Contractor will

properly dispose of all garbage and waste. When the Contractor abandons the campsite the

campsite will be neat and orderly in appearance. If there is a campfire, the contractor must

obtain a fire permit for Mt Tolman Fire Center and give location of the campsite. Final

contract payment will not be made until the COR has inspected the Contractors campsite

and is satisfied that the above requirements have been met.

F, Trash and Refuse Removal

The Contractor shall remove all his/her trash and refuse from the project area. Material to

be removed includes, but not limited to: used engine oil, oil filters, oil cans, grease

cartridges, tin cans, paper, plastic bags, pop cans and bottles, etc. Anything that was

packed onto the job site is considered trash and refuse. Any disabled vehicles belonging to

the Contractor or their employees shall be removed. Should the Contractor fail to perform,

the cost of the removal and disposal shall be deducted from the final payment.

G. Occupational safety and Health

a. The Contractor will be bound by the provisions of the Occupational Safety and

Health Act of the Confederated Tribes of the Colville Reservation as administered

by the Tribal Occupational Safety and Health Administration (TOSHA)

b. The Contractor is responsible for safety of all his/her employees, including but not

limited to all accidents that occurred on the work site and in transit to and from the

work site. Each vehicle owned and/or utilized by the Contractor must contain one

first aid kit.

C. All unsafe or illegal conditions or actions observed by the COR or inspector will

be reported to the appropriate authorities.

Progress Evaluation

The Work Plan submitted with the contract will be used to determine the Progress of the contract. The

COR will periodically evaluate the Contractor’s progress to determine if the Contractor will be able to

complete the contract within the contract time. Ifin the opinion of the COR progress is unsatisfactory,

the COR will issue a written warning to the Contractor. If after a warning has been issued, the

Contractor’s progress continues to be unsatisfactory the COR may recommend to the CO to declare the

contract in default. The contract will be terminated and the Contractor will forfeit his/her 20% holdback.

Loss of Eligibility of Future Contracts

If the contract is declared in default the Contractor will not be eligible for future with in the Colville

Reservation, for a period of one year. His/her eligibility will be reconsidered upon application to the

Contracting Officer.

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I. SURVIVAL / STOCKING SURVEY SPECIFICATIONS

Material and Supplies

Colville Confederate Tribes and San Poil Forestry District will provide the Contractor with maps, ribbon

and data sheets. The Tatum and compass will be supplied by San Poil Forest-Development but must be

retumed in order to process final payment. If the equipment is lost or damage we wil] deduct the

replacement cost from you final pay.

Replacement Cost

Compass $45.00

Tatum $25.00

Contractor Furnished Equipment

The Contractor shall furnish transportation, labor, supervision, permanent markers and colored pencils

and other equipment necessary to complete the work.

Procedure for Locating Stocking Survey Lines and Plots

A. Randomly select a starting point for the first line. The starting point needs to be located

near a comer of a unit. At this point hang some ribbon. On the ribbon write the line

number, the distance and bearing to the first plot.

B. From the starting point proceeds to the first plot. The first plot along each survey line will

be approximately one chain (66 feet) in distance from the starting point.

C. (On units less than 20 acres use the following :) Each plot will be 2 chains (132

feet) apart, until no more plots can be established on the survey line. No plot shall be

taken if any portion of the plot falls outside the unit boundary or within % chains (33 feet)

from the unit boundary. When no more plots can be established on a survey line within the

unit boundary proceed to the unit boundary and flag the ending point of the survey line.

On the flagging write with permanent marker the bearing and distance to the last plot on

the survey line, the last plot number and line number.

D. Proceed to the next survey line. Each survey line will be located three chains (198 feet

horizontal distance) from the previous survey line and run parallel to it. As outlined above

flag and label the starting and ending points of each survey line. Establish plots on each

survey line as outlined in B above.

E. (On units greater than 20 acres use the following :) Each plot will be 1 chain

(66 feet) apart, until no more plots can be established on the survey line. No plot shall be

taken if any portion of the plot falls outside the unit boundary or within % chains (33 feet)

from the unit boundary. When no more plots can be established on a survey line within

the unit boundary proceed to the unit boundary and flag the ending pint of the survey line.

On the flagging write with permanent marker the bearing and distance to the last plot on

the survey line, the last plot number and line number.

Proceed to the next survey line. Each survey line will be located five chains (330 feet

horizontal distance) from the previous survey line and run parallel to it. As outlined

above flag and label the starting and ending points of each survey line. Establish plots on

each survey line as outlined in B above.

Continue this process until survey lines and plots are distributed uniformly throughout the

entire unit.

Stocking Survey Plot Procedures

A.

RED

BLUE

At each plot mark the plot center: push a stick into the ground and tie a piece of flagging

around it. Hang another piece of flagging nearby were it will be visible, preferably within

the line. On both flagging write with a permanent marker, the survey line number and the

plot number, the distance and azimuth to the plot center. Plots are to be numbered

consecutively throughout the entire unit.

Determine the level of stocking. Use a 7.45 plot radius to determine if a seedling is present

on this plot. Be sure to write on the flagging the stocking level. The plot types and codes

are defined below. On the data sheet record in the stocking level column and mark an X

S) Satisfactorily stocked an area within the plot radius where one tree is

present.

U Unsatisfactorily stocked is an area within the plot radius that can

support a healthy tree seedling

NS Nonstockable is and area within the plot radius that cannot support a tree

due rock out crop, rocky soil, slash road, skid trail, a landing, or a wet area

or heavy brush. This reason must be listed in the comment.

Inspect each tree for damage. Utilize the damage codes listed below and make a comment

about the tree if needed

Code Description

C Cattle/livestock-includes browsing, pulling trampling, rubbing and hoof

girdles.

D Deer/Elk- includes browsing or clipping of current year growth.

R Rodents-includes small animals such as squirrels, rabbits, porcupines and

gophers. Indicated by clipping gnawing or stripping of bark.

I Insects-tree has evidence of insect or disease activity.

Data Recording

U

Frost-includes frost heaving and frost burns (red or gray needle tips) or

loss of needles.

Unknown-visible damage due to unknown caused. If damage is not fully

identified, make notes in the comment section.

Map each plot location on the sheet provided. Note the azimuth; plot number and distance

between the plots. Use the color codes in Section II.4B for your plot locations.

All completed data sheets and maps must be legible. Ilegible data sheets and maps will be retumed

to the contractor to be redone. Data recording instruction are below.

A.

B.

Fy

Completely fill out the heading on each sheet.

For each plot record in the space provided the azimuth

For each plot record the line number.

For each plot record the plot number

Tally only one live seedling that meets the criteria listed below:

l.

2.

uo

=

5.

Tally only live seedlings.

Only one seedling per plot will be counted

The counted seedling needs to be at least 5 inches in height (except the planted

trees that is less than 5 inches)

Species preference will be as follows for each seedling

Ponderosa Pine

Western Larch

Douglas fir

Engleman Spruce

Lodge pole Pine

Western White Pine

Sub alpine-fir

Tallied trees must exhibit satisfactory height growth rates, have good form and

free from serious defects

If no seedling was located then classify the plot as either an unstocked plot or a

nonstocked plot and check the appropriate column with an X on the data sheet

Los)

G. Note the damage codes and listed above in the appropriate column.

H. For each plot in the column label Gopher, circle the Y if gopher activity is present on the

plot. Circle N for no gopher activity present. Gopher activity is evidence of fresh mounds,

or old mounds of subsoil are present within the plot.

I. Note any pertinent information in the comment column.

J. For each completed data sheet sum the data and write the total in the space provided at the

bottom.

K. As each plot location is mapped on the survey map provided for each unit label line

numbers, plot numbers azimuth, directions (N, 8, E, W) and color code each plot with the

color code listed above.

HI INSPECTION AND ACCEPTANCE

Basis for Payment

Contracting Officer’s Representative will randomly select no less than 20 percent of the total

number of the Contractor’s plots for each inspection item. Inspections will be conducted to

determine contract compliance and provide a basis for payment as follows.

A. The Contracting Officer’s Representative will resurvey each selected plot to determine if the

specifications in Section II 3, 4 and 5 were met. The results of the COR resurvey will be

the basis to evaluate the accuracy of the Contractor’s work. Any discrepancy between the

Contractor’s results and the COR result will be considered a Contractor error. An accuracy

rate of 85 Percent (85%) or greater will be considered acceptable work, for full payment

B. The COR will also inspect the work to determine if the specifications in Section II 3, 4 and

5 are met.

Unsatisfactory Location of Survey Lines and Plots

If the Contractor fails to satisfactory meet the specifications in Section I1.3, 4 and Sthe Contractor

will rework the Unit at no cost to Colville Confederated Tribes and San Poil Forestry District within

two days of written notification of unsatisfactory performance.

Unsatisfactory Accuracy Rate

If the Contractor fails to satisfactory meet the specification in Section II.3, 4 and 5 as indicated by

the accuracy rate of less the 85%. The Contractor will rework the unit at no cost to Colville

Confederate Tribes and San Poil Forestry District within 2 days of written notification of

unsatisfactory performance.

Go

Failure to Take Corrective Action

If the Contractor fails to promptly perform the services again or to take the necessary corrective

actions as directed by the COR to ensure future performance in conformity with contract

requirements Colville Confederate Tribes and San Poil Forestry District will terminate the contract

for default. The Contractor will forfeit his/her 20 percent holdback.

IV REINSPECTION UPON CONTRACTORS REQUEST

Request for Reinspection

If the original COR inspection results are unacceptable to the contractor, a reinspection may be

requested. Request for reinspection must be made in writing within 5 days after receipt of notice of

initial inspection results, the same inspection procedure will be used but new plots will be selected.

Inspection Results Used to Determine Payment

The inspection results of the first examination will be used to determine payment and acceptability

if reinspection results rounded to the nearest whole percent are within 5% of the first inspection. If

reinspection indicated a variance of more than 5% from the first inspection the results of the second

inspection rounded to the nearest whole percent will be used

Payment for Reinspection by Contractor

If the results of the re-inspection rounded to the nearest whole percent are within 5 percent points of

the previous inspection, the Contractor will pay the actual const of the re-inspection

V. MEASUREMENT AND PAYMENT

Accuracy Formula

The accuracy rate for each inspection item will be determined by comparing the data recorded by the

contractor on the data sheets and the units survey map for plots selected by the COR, to the data

recorded by the COR on the same plots. The formula for computing accuracy for each inspection

item is:

Accuracy Rate % = Total points for contractor data entries X 100

Total points possible to determined by the COR

Point System For Stocking Surveys

1 Point for an accurate and complete page heading. Page heading includes unit name, comp/stand

number, surveyed by, start point and date.

1 Point for each plot Azimuth, line and plot spaces have been filled out completely and

accurately

1 Point for each seedling whose species is correctly identified

5 Points for each seedling that is identified correctly in the right column(planted and natural)

1 Point for determining if a plot is unstocked or nonstocked.

1 Point for each plot checked by the COR if the plot location is correctly mapped, line number is

correctly labeled, the lot number is correctly labeled and plot type is correctly color-coded.

1 Point for each column total that is added correctly.

Payment Rates

A. Payment for work completed by the Contractor and accepted by the COR will be made at a

rate of 100 percent of the contract bid price per plot multiplied by the number of plots in the

inspection item for work with and accuracy rate of 95 percent and above.

B. For work complete by the Contractor and accepted by the COR with an accuracy rate less

than 95 percent but greater the or equal to 80 percent payment will be calculated as follows:

Payment = Accuracy rate % X contract bid price/plot X #of plots

100

C A 10% margin above or below the number of estimated plots given on the bid sheet will be

accepted as a satisfactory sample size. If the number of actual plots sampled by the

contractor is greater then 10% of the estimated number of plots listed on the bid sheet for

that item no payment will be made for the plots that exceed the 10% margin. At the

discretion of the COR may allow for payment if the plots are uniformly spaced and that

there are no plot errors. If the number of actual plots sampled by the contractor for an item is

less than the estimated number of plots listed on the bid sheet for that item, by more that

10% the contractor will sample additional plots at the COR discretion until a satisfactory

sample size is attained.

10

_ Altention Contractors !!

ia i ¢ San Poil District Forestry currently has I

Iie) Stocking Survey up for bid in the Summit

Fire area. Bids are due no later than

4:00pm Friday, July 10, 2026.

w ° =Bid packets can be picked up at San Poil

= Forestry @ Mt Tolman Complex, TRIBAL

and TERO WEBSITES (RFB/RFP), If you

have any questions call 634-3130, or 634-

3129.