Tribal Housing Units Admissions &

Tribal Housing Units Admissions &

Occupancy Policy

Adopted December 1,2022

Resolution No.2023-01

COLVILLE INDIAN HOUSING AUTHORITY

TRIBAL HOUSING UNITS ADMISSIONS

AND

OCCUPANCY POLICY

Tribal Housing Units Admissions &

Occupancy Policy

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Vision

We envision communities that are safe, drug free and clean, where all generations

have pride, and respect.

Mission Statement

The mission of Colville Indian Housing Authority is to provide housing assistance

and opportunities to meet the diverse needs of our communities as we promote

self-sufficiency.

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SECTION I

Eligibility and Admissions

A. Selection of Tenants

B. Eligibility

C. Owing a Previous CIHA Debt

D. Ineligibility Due to Tenant Excess Damage or Prior Termination of CIHA or Tribal

Housing Contract, MHOA,or Rental Agreement

E. National Crime Information Center

F. Criminal Background Affecting Eligibility

G. Selection

H. Victims of Fire & Or Flood

I. Failure to Act on an Offer

J. Enrolled Tribal Membership

K. Verification of Applications

L. Verification and Documentation of Data

M. Sporadic Income

N. Certification of Eligibility

O. Notice of Ineligibility

SECTION II

Occupancy Standards,Conditions, and Rental Agreements

A. Occupancy Standards

B. Occupancy Terms and Conditions/Maintenance

C. Rental Agreement

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D. Successive Remaining Adult Members to Rental Agreement

E. Caregiver Ineligibility to Assume Unit

F. Caregiver Ability to Assume Continued Occupancy

SECTION III

Reexaminations, Rent,and Readjustments

A. Tenant Eligibility Reexaminations

B. Rents and Rent Adjustment

C. Computation of Rent

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RENTAL ADMISSIONS AND CONTINUED OCCUPANCY POLICY

Purpose: It is the Colville Indian Housing Authority's("CIHA")mission to assist Tribal

Members and members of Other Federally Recognized Tribes to obtain decent, safe and

sanitary housing. This policy is developed to assist applicants in applying for rental housing

managed by CIHA that are not funded with federal or state dollars.

Scope: This policy shall apply to all applicants who apply for and all tenants who reside in Tribal

Housing Units managed by the Colville Indian Housing Authority for Tribal members or members

ofother federally recognized tribes who desire housing assistance. For the purposes ofthis Policy,

the term "Tribal Housing Units" means those residential dwelling units managed by CIHA that

have been acquired, constructed, rehabilitated, subsidized and/or operated without the use of any

federal or state funds, for which CIHA relies only upon funds from the Tribe or CIHA's nonprogram income.

SECTION I

Eligibility and Admissions

A. Selection of Tenants The CIHA will be operated in accordance with the Indian Civil

Rights Act, Tribal Ordinances, and CIHA Policies. Tenants will be selected in accordance with

these legal requirements, as well as with the eligibility requirements set out in the following

sections.

B. Eligibility To be eligible for placement in a Tribal Housing Unit, an applicant must meet the

following requirements:

1) The applicant must be at least 18 years of age and qualify as a family as determined by

the Colville Tribe, which includes a family with or without children, a single person,

and a handicapped or disabled person.

2) Applicant and household members must be a citizen ofthe United States, and provide

Proof of U.S. Residency. Such proof must consist of Social Security Cards for all

household family members or other form of documented social security numbers

from official records (i.e., I.H.S., other Tribal Programs, School District etc.)

3) The applicant must be a member ofthe Colville Tribe or another federally-recognized

Indian tribe, with proof in the form of Tribal enrollment documentation or a Certificate

of Indian Blood. If applicant is not an enrolled Colville Tribal member or a Member of

Other Federally Recognized Tribe, the applicant has to be the parent or legal guardian

ofthe Colville Tribal member or the parent or legal guardian of Other Federally

Recognized Tribe of minor children in the household. Tribal Enrollment verification

or CIB.

4) Applicant must demonstrate adequate resources to perform tenant's responsibilities under

the Tribal Housing Unit agreement, including, but not limited to, payment of rent and

payment of all required utility bills. CIHA determination will be based on information

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furnished by the applicant and documents such as Landlord References and credit checks

through other agencies and departments.

5) A family will be determined to be ineligible if the family is at 'zero income'.

6) The applicant must not own a home, except for a home that has been declared as

uninhabitable by the Colville Tribal Building Inspector.

7) The applicant must meet the applicable eligibility requirements set out in the following

sections.

C. Owing A Previous Debt to CIHA or Tribal Public Works Housing: Anv applicant

who was a previous tenant of CIHA or former Public Works housing and failed to pay

their account balance in full for outstanding rent payments, homebuyer payments, utility

charges, or maintenance, repair, painting, or cleaning charges shall be considered

ineligible and will not be placed on the waiting list.

1) An applicant that did not pay an unpaid account balance will be notified by CIHA in

writing that he or she is ineligible and that he or she will not be placed on the waiting list.

2) This sub-section will apply even if the balance has been discharged in a bankruptcy

action, because the eligibility criterion involved here is demonstrating, through history of

previous debts with CIHA,or with other Landlords/Businesses, the ability to make

required payments.

Ineligibilitv Due To Tenant Excess Damages or Prior Termination of CIHA or Tribal

Housing Contract. MHOA.or Rental Agreement; Anv applicant that previously leased from

the CIHA or Tribal Housing or other Landlords/Businesses that had excess damages, as

determined by CIHA or other Landlords/Businesses to be any dollar amount over $1,000.00 in

repair charges, excluding cleaning and painting, or whose contract, MHOA,or rental agreement

was terminated for criminal activity, or whose contract, MHOA,or rental agreement was

terminated for community disturbances, will be ineligible for the CIHA Tribal Housing Unit

program for a period of not less than five(5) years after all activity has been charged to the

account.

3) CIHA may reduce this five(5) year ineligibility period, at its sole discretion, for

individual applicants who have paid their past owing balance in full and agree, prior to

placement in a CIHA Tribal Housing Unit, to random monthly monitoring activities to

assure the unit is being maintained.

4) In any event the applicant must have paid any amounts owed to CIHA,or other

Landlords/Businesses even after the five(5) year period, to be eligible for a housing unit.

5) CIHA in its sole discretion shall have the right to permanently bar an applicant or extend

the time period due to the nature of damages for the above actions. Applicant will be

notified in writing when application is received of any issues or ineligibility.

6) Notice must list reasons for this action and give the applicant an opportunity for informal

hearing with the Executive Director.

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7) The Executive Director or Designee shall have the final determination on this issue.

D. National Crime Information Center: The Colville Indian Housing Authority may request

from the National Crime Information Center, police departments, and other law enforcement

agencies criminal conviction information. CIHA shall use the criminal conviction

information only for applicant screening, lease enforcement, and eviction actions.

1) The information may be disclosed only to any person who has ajob related need for the

information and who is an authorized officer, employee, or representative ofthe CIHA.

2) The CIHA will keep all the criminal conviction record information it receives from law

enforcement agencies in files separate from all other housing records.

3) The criminal convictions records will be stored electronically in a secure program with

limited access under the custody and control of the CIHA Executive Director and/or

Designee.

4) The criminal convictions records may only be accessed with the written permission ofthe

CIHA's Executive Director or his designee and are only to be used for the purposes

stated above.

Criminal conviction information will be obtained on all adult members of a household who are

selected for a unit prior to move-in. The application form has a check box to note whether a

criminal history exists for applicants: to be checked by the applicant only.

Criminal Background Affecting Eligibility: Criminal background checks will be done on all

applicants for CIHA housing in support of CCT Resolution 2000-078 "Zero Tolerance".

Background checks for tenant screening will include a criminal records background check with a

criminal record search and conviction report from state, federal and/or tribal agencies. CIHA is

committed to maintaining safe and secure housing for its residents and community members, and

running criminal records background checks and establishing related eligibility criteria is an

important tool toward that end.

5) Criteria: CIHA establishes the following criteria for determining what criminal

background elements would be grounds for disqualifying an applicant for CIHA housing.

The criteria are based on the severity ofthe offense and the time that has elapsed since the

conviction. Also set out below, in subsections 7 and 8, are the factors that CIHA is to

balance when considering a request to waive the criteria in a particular instance and at

CIHA's sole discretion.

6) Disqualifying Offenses-No Time Limit: Anv applicant household that contains a

member who ever was convicted, was found guilty or entered a plea of guilty or nolo

contendre(no contest), regardless of the adjudication, for any ofthe following offenses at

any point in time shall be deemed ineligible for the CIHA Tribal Housing Unit program:

a. Sexual assault, rape, indecent exposure, lewd and lascivious behavior, or any

crime involving non-consensual sexual conduct

b. Any crimes against children including but not limited to, child abuse, sexual

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exploitation of children, child abduction, child neglect, contributing to the

delinquency or neglect ofa child, enticing a child for immoral purposes, exposing

a minor to pornography or other harmful materials, incest, or any other crime

involving children as victims or participants

c. Murder, attempted murder, intentional homicide or attempted intentional

homicide

d. Assault with a deadly weapon

e. Assault against a law enforcement officer

f. Aggravated stalking

g. Terrorism; and

h. Abuse, exploitation or neglect of a vulnerable adult(disabled or elderly).

7) Disqualifying Offenses-5 Years: Anv applicant household that contains a member who

ever was convicted, was found guilty or entered a plea of guilty or nolo contendre(no

contest), regardless of the adjudication, for any of the following offenses within the last

five(5) years shall be deemed ineligible for the CIHA Tribal Housing Unit program:

a. Any crime involving violence against persons or threat of or attempt to commit

violence against a person

b. Any charge related to illegal drugs such as(but not limited to) possession ofdrugs

or paraphernalia, or trafficking.

c. Grand theft; and

d. Interfering with a law enforcement officer

8) Required Information: The criminal background records check will involve obtaining

information from all databases available to CIHA. Applicants must supply the social

security number and all identity verification information for all persons to be residing in

the household.

9) Notice of Denial: If a determination is made that the Applicant does not qualify, the

Applicant shall be notified in writing ofthe basis of denial.

1

Notice of Anneal and Informal Anneal Process: Annlicant will be notified in writing

if and/or when they are denied when applying to get on the waiting list; or when given a

Notice of Default and Termination for non-compliance with program requirements,

lease agreements, and policies.

The appeal process consists of the following steps:

a. Notice of Ineligibility is issued for those applying to get on the waiting list or a

Notice of Default and Termination is issued for those in non-compliance.

b. Applicant or Tenant is given notice that they can appeal the decision to the

Executive Director within set number of days outlined in the written notice.

c. Applicant or Tenant are given a date and time for the informal appeal hearing.

d. At appeal hearing the applicant or tenant is given the opportunity to explain what

happened, when it happened, etc. and then given an opportunity to offer what they

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agree to do to rectify the ineligible or non-compliance behavior.

e. Ifan agreeable position can be reached between the individual and Executive

Director then one of the following is entered into:

i. Contract Rider- as a way to agree that the behavior or issues will not occur

again. Contract Riders are a way to allow the family to remain current

tenants under agreed upon requirements to get back into compliance with

the program policies, and agreements.

ii. Stipulated Agreement- if court date has been set, as a way to settle prior to

court and have the Judge sign off on the stipulated agreement, resulting in

not having to go to court on the issue(s) again in the future.

f. The Executive Director's decision on appeal is final and not subject to any

further appeal.

1D Waiver of Disqualifying Factor: Under certain limited circumstances, the Executive

Director may,in his or her sole discretion, waive a disqualifying factor ifthe household

can demonstrate to the satisfaction of the Executive Director that the member of the

household with the disqualifying criminal background is sufficiently rehabilitated as to no

longer pose a threat to the community. A request for such waiver must be made in

writing, and must contain supporting documentation. In assessing such a request the

decision will be made by assessing the nature and severity ofthe offense as well 2is a

variety ofsurrounding facts and circumstances including, but not limited to:

a. The age ofthe individual at the time ofthe offense;

b. The number of offenses for which the individual was convicted;

c. The time which has elapsed since the last offense;

d. Whether the circumstances arose out of an employment situation.

e. Completion of probation;

f. Completion of parole supervision;

g. In the case of a felony, not subject to parole supervision, if more than 5 years have

elapsed after final discharge or release from any term ofimprisonment without

any subsequent conviction.

\2)Factors Outweighing Rehabilitation: If any one of the following factors exist, it shall

mitigate against granting a waiver of the disqualifying criterion:

a. Lack ofcompliance with terms of punishment (i.e., failure to pay fines or make

restitution, violation of the terms of probation or parole);

b. Unwillingness to undergo, or lack of cooperation in, medical or psychiatric

treatment/counseling;

c. Falsification of an application with the CIHA; and

d. Failure to furnish to the CIHA additional information or failure to appear for a

conference with the CIHA in relation to the Applicant's application.

13J Executive Director's Decision is Final. The Executive Director's decision as to whether

to grant a waiver of disqualifying criteria is solely within the Executive Director's

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discretion, is final, and is not subject to appeal.

14'> Tnannlicable Records: The following criminal history records shall not be considered in

connection with an application for CIHA housing assistance:

a. Juvenile adjudications which have been completely resolved and carried no

obligation and/or accountability into adulthood;

b. Convictions overturned by a higher court; and

c. Convictions that have been the subject of a pardon or expungement. Please note

that under such circumstances, applicants may respond on application as ifthe

event(s) had never occurred.

15^ Confidentiality of criminal conviction information.

a. The CIHA will keep all the criminal conviction record information it receives

from the official law enforcement agencies listed in files separate from all other

housing records.

b. These criminal conviction records will be kept stored electronically in a secure

program with limited access under the custody and control ofthe CIHA's

Executive Director and/or his/her designee for such records.

These criminal conviction records may only be accessed with the written permission of

the CIHA's Executive Director and/or his/her designee and are only to be used for the

purposes stated in Section 208 of NAHASDA.

16^ Rules and Regulations: The CIHA shall be in full compliance with any and all aspects

of the following:

a. Receipt of criminal conviction information on adult applicants or tenants by

Indian Tribes and TDHEs.

The National Crime Information Center, police departments, and other law

enforcement agencies shall provide criminal conviction information to Indian

tribes and TDHEs upon request. Information regarding juveniles shall only be

released to the extent such release is authorized by the law ofthe applicable state,

Indian tribe or locality.

b. The term "tenants" includes homebuyers who are purchasing a home pursuant to a

lease purchase agreement.

d. The CIHA shall use the criminal conviction information for applicant screening.

Lease enforcement and eviction actions. The information may be disclosed only

to any person who has ajob related need for the information and who is an

Authorized officer, employee, or representative ofthe CIHA.

17)Selection: In selecting eligible applicants to fill vacancies in the Tribal Housing Unit

Program,the CIHA will select the first name from the CIHA wait list in accordance

with the occupancy standards.

E. Victims of Fire and/or Flood. Victims of Fire and/or Flood(who are otherwise eligible

under the Tribal Housing Unit Program requirements) will be given immediate priority

for the next available house, over those already on the waiting list, no matter length of

time they have been on the waiting list.

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F. Waiting Lists. The Waiting List shall reflect each applicant's date and time of application.

The applicant will give preference for which district they would like to be considered for

the next vacant and available Tribal Housing Unit.

G. Failure to Act on an Offer. The applicant at the top ofthe list will be notified ofthe

available unit and be given seven(7)calendar days to accept the unit. The applicant will be

notified by certified mail and a phone call.

Ifthe applicant does not accept the unit based on a non-preferred district, or does not respond

within seven(7)calendar days, they will be bypassed and the vacant unit will be offered to

the next applicant on the list.

1) The applicant will be required to submit an updated application at the six (6) month

period. If the applicant does not update at the six(6) month period, the applicant

will be removed from the wait list.

2) The original date of certification will remain the same ifthe applicant updates within the

six (6) month period.

H. Enrolled Tribal Membership: CIHA retains the right to give preference to enrolled Tribal

Colville members who will comprise the Colville Tribal household. Enrolled members of

other federally recognized Indian Tribes may apply for Tribal Housing Units. Any such

applicant must meet all ofthe eligibility requirements other than enrollment with the

Colville Tribe. CIHA retains sole discretion and authority to review each applicant for any

special consideration or approval of an exception.

I. Verification of ApDlications: This section sets forth the steps which are to be taken in

obtaining and verifying information from applicant families for the purpose of: determining

whether they meet the conditions of eligibility for admission; determining the monthly

house payment based on the Fair Market Rates in the area and the unit bedroom size to be

charged only when a unit is "offered" for tenancy; and the size ofthe dwelling required.

1) The applicant will be required to supply information as called for on the Application, and

to attest to the accuracy and truthfulness ofthe information provided. The applications,

together with all other materials relating to the family's eligibility, are to be maintained in

an active file for each applicant. The information on applications from families who

appear to be eligible will be verified prior to occupancy.

2) All entries are to be made in ink, indelible pencil or typed in. Corrections or changes are

to be made by lining through the original entry and entering the correct data. Such

changes are to be dated and initialed by the person recording the change and the reason

for such changes noted in the record.

3) A pool of active applicants shall be kept current. Each applicant is to inform the CIHA

management office of any changes in their eligibility status during the period an

applicant's application is in the pool of active applications.

4) Notations of dates of contacts and of applicant's continued interest are to be made a part

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of the application record. In any event, all interested applicants shall update their

application at least once every six months.

5) Copies of the pool of active applicants with their documentation as to name, address,

family size, date and time of application, and other required information shall be kept on

file at the CIHA office. Copies of Tribal enrollment card shall be submitted.

6) Determinations of approval of applicants will be made by CIHA staff based on

information supplied by the applicant on the CIHA Application for Admission, and a

priority list established according to the Priority Point System as prepared.

J. Verification and Documentation of Data: All statements made by the family in the

application that may affect the determination of eligibility are subject to verification by

the CIHA. The CIHA shall assure accurate determinations of eligibility and respect the

privacy of applicants. The following three(3)types of verification will occur as

determined necessary by CIHA:

1) Declaration bv the Familv: This is the appropriate means for dealing with those

statements regarding age, family composition, etc., are often adequate for verifying

income.

2) Documentation: Documents furnished by the family such as assistance checks, pay stubs,

etc., are often adequate for verifying income.

3) Third Partv Verification: This entails contacts with Federal(FBI, BIA,INS,FTA,etc.).

State, and Local agencies, employers, credit bureaus, previous landlords and similar

sources to verify the family's statements. It is often necessary to use this method when

verifying earned income, assistance payments, medical expenses, and other factors that

may be difficult for the family to document itself. Third party verification may be done,

with approval by the applicant, by mail or phone.

K. Sporadic Income: In situations oftemporary, non-recurring, or sporadic income, efforts

will be made to obtain verification of previous year incomes from income tax statements,

where applicable or other documents which may be available.

1) If no other means of verification ofincome is possible, the CIHA may accept an affidavit

describing sources and estimated amounts ofincome certified by the applicant, or in the

case ofa reexamination, by the Tenant. Applicants must be able to prove their ability to

pay bills and upkeep of unit.

2) Documentation will be maintained with respect to all verifications. For declarations, the

appearance ofthe statement on the application signed by the family is sufficient. Copies

of checks, when permitted by law, or a note by the CIHA employee who reviewed the

document is sufficient when documentation is furnished by the applicant family.

3) Third party verification may be documented by keeping the written verification or by

informal notes and recording telephone contacts. In all cases, the verification must be

signed by the responsible CIHA employee.

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L. Certification of Eligibility: The CIHA Resident Services Department is to complete the

eligibility certification for signature of the Resident Services Manager on the Application

for Admission for the families determined to be eligible for admissions.

1) Each applicant determined to be eligible shall be so notified in writing ofthe date they

are placed on the waiting list.

2) The applicant is notified by certified letter and given seven(7)calendar days to notify

CIHA that they wEint the unit.

3) An additional seven(7)calendar days are given to tum the utilities over and complete the

move-in.

4) Notifications are sent out by Occupancy Specialist as soon as CIHA

Maintenance and Compliance Department gives notices that units are ready

for occupancy.

M. Notice of Ineligibilitv: Each applicant determined to be ineligible shall be notified in

writing with the reasons and oftheir right to an informal appeal hearing within ten(10)

days with the CIHA Executive Director and the CIHA staff person determining the

ineligibility. The decision ofthe CIHA Executive Director on the informal appeal shall be

final and not subject to any further appeal.

SECTION II

Occupancy Standards, Conditions, and Rental Agreements

A. Occupancy Standards:

1) CIHA's Tribal Housing Units are leased in accordance with the occupancy standards set

forth below per number of persons per bedroom size unit:

a) 1 bedroom:

1 minimum

2 maximum

b) 2 bedroom:

1 minimum

4 maximum

c) 3 bedroom:

3 minimum

6 maximum

d) 4 bedroom:

4 minimum

8 maximum

e) 5 bedroom:

6 minimum

10 maximum

2) These minimum and maximum limits may be waived when necessary to make temporary

use ofavailable vacant units; or to house families during cases of emergencies.

3) When it is found that the size ofthe rental unit is no longer suitable for the family, i.e.;

composition offamily increases or decreases, the family may be directed to move to a

dwelling of appropriate size when a unit ofsuch size becomes available.

a) An inspection and a cost damage assessment shall be prepared and will become the

responsibility of the tenant upon vacating the unit upon transfer to the next assigned

unit.

4) Tribal Housing Units will, to the extent units ofappropriate size are available, be

assigned so it will not be necessary for children of opposite sex to share the same

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bedroom.

5) Except that if necessary, two children of opposite sex under four years ofage may share

the same bedroom,one child under two years of age may be permitted to occupy the

parents' bedroom and if necessary, during continued occupancy one child under four

years of age may be permitted to share the parent's bedroom.

6) During the time the applicant or applicant's family is on the wait list and in the event of a

pregnancy with appropriate information received verifying the pregnancy, the bedroom

size listed for the family will automatically increase by one. This will address the issue

of transferring families in overcrowded situations.

B. Occupancy Terms and Conditions/Maintenance: Tenant shall keep the unit continually

occupied and shall keep it neat, clean and in good condition. The Tribal Housing Unit

Rental Agreement shall detail the terms and conditions of maintenance requirements.

C. Tribal Housing Unit Rental Agreement: A Tribal Housing Rental Agreement will be

entered into between the CIHA and each qualified tenant family. The agreements are to be

kept current at all times in accordance with reexamination requirements found in each Tribal

Housing Unit Rental Agreement and in this Policy.

Upon qualification to rent from the CIHA a responsible member or both adult members,

if applicable, of each family accepted as a tenant is required to sign the Tribal Housing

Unit Rental Agreement in duplicate prior to actual admission. The Tribal Housing Unit

Rental Agreement shall be reviewed with the tenant by the appropriate CIHA staffto

explain the terms and conditions of the Tribal Housing Unit Rental Agreement, and such

copy kept on file in the tenant's file in the CIHA office.

1) Within seven(7) working days oftenant signing the Tribal Housing Unit Rental

Agreement the tenant information shall be entered into the HDS automated

tenant file system.

2) In the event the signatories of the Tribal Housing Unit Rental Agreement cease to be

members of the tenant family, the remaining adult family member shall notify the CIHA

and, if possible, procure a Tenancy Release Form signed by the adult member no longer

living in the unit.

a) The remaining adult member in the household shall provide a forwarding mail

address ofthe adult that vacated the unit for notification ofthe date that they were

removed from the household composition.

3) Cancellation or termination of Tribal Housing Unit Rental Agreements will be in

accordance with the provisions contained in such Tribal Housing Unit Rental

Agreements.

4) Subletting of Tribal Housing Units by tenants is not allowed.

D. Occupancy Terms and Conditions: The tenant is not allowed to assign this lease, or sublet

or transfer possession ofthe premises, or give accommodations to boarders. Residents are

allowed to have a guest stay for up to two(2) weeks within a 12-month period, with CIHA

approval. Any time period beyond the two(2) weeks will require the guest(s) to be included

on the household composition, provided the guest(s) meet all program eligibility

requirements, including passing a background check and tribal credit check. Extenuating

circumstances beyond two(2) weeks, require approval from the Executive Director.

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E. Successive Remaining Adult Members to Tribal Housing Unit Rental Rentet

Agreement: In the case all signers ofthe Tribal Housing Unit Rental Agreement no longer

continue to reside in the housing unit, any remaining adult member,eighteen years old or

older, shall notify CIHA as soon as possible. If there is no original signatory ofthe Tribal

Housing Unit Rental Agreement remaining in the unit, the Tribal Housing Unit Rental

Agreement may be terminated by CIHA,and the other remaining members ofthe household

shall be in unlawful detainer unless CIHA, at its sole discretion, executes a new Tribal

Housing Unit Rental Agreement with the remaining members ofthe household.

1) Any such remaining adult family member may be allowed to continue occupancy ofthe

unit after review ofthe circumstances and facts by CIHA. Continuing occupancy by any

remaining adult family member(s) who have not previously signed the Tribal Housing

Unit Rental Agreement shall be subject to the following conditions:

a) The adult family member(s) was previously identified and listed as a family member

by the prior signers ofthe Tribal Housing Unit Rental Agreement.

b) The family member(s)is presently occupying the Tribal Housing Unit and

intends to continue the occupancy ofthe unit as their sole private residence.

c) The adult family member(s)is willing and able to perform all obligations under the

current Tribal Housing Unit Rental Agreement.

d) The adult family member(s) meets and/or satisfies the Tribal Housing Unit

program eligibility requirements.

e) The successive adult family member(s)signs a new Tribal Housing Unit Rental

Agreement.

F. Careeiver Ineligibilitv to Assume Tribal Housing Unit: In the event the original lessee(s)

vacate a Tribal Housing Unit, a caregiver that is not a family member,is not eligible for

continued occupancy.

1) A caregiver is defined as a person who resides in the Tribal Housing Unit and who:

a) is determined to be essential to the care and well-being ofthe tenant(s)

b) is not obligated for the support of the tenant(s)

c) would not be living in the Tribal Housing Unit except to provide the necessary

supportive services.

G. Caregiver Abiiitv to Assume Continued Occupancy: A caregiver that is a family member

may be eligible for continued occupancy provided the following terms are met:

a) The tenant has notified the CIHA ofthe addition ofthe caregiver to their household

and states thefamilial relationship,

b) The caregiver maintained full-time occupancy ofthe Tribal Housing Unit at the

time that original lessee vacated the Tribal Housing Unit.

c) The caregiver must meet all the same eligibility requirements under his policy

for Tribal Housing Unit housing.

SECTION III

Reexaminations, Rent, and Readjustments

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A. Tenant Eligibility Reexaminations/Recertification: Reexaminations of all families are to

be conducted once every twelve (12) months. The reexamination shall be considered as the

scheduled inspection ofthe assigned Tribal Housing Unit.

B. Rents and Rent Adjustments: All families in Tribal Housing units shall pay rent payments

in accordance with the Fair Market Rates in the area and bedroom size.

C. Flat Rate Rents for Tribal Housing Unit: Rent for families in Tribal Housing Units is

based on CIHA's calculation of Fair Market Rents in the area. The current rents are attached

on the spreadsheet attached hereto as Exhibit A. These rents will be updated from time-totime at the discretion of CIHA and will be included in an updated Exhibit A. Ifand when the

rents for Tribal Housing Units are changed, tenants will be provided 30 days advance written

notice before the new monthly rental rate will apply.

D. Inspections: The scheduled inspections shall take place as follows:

1) Inspections will be conducted at 30-60-90-days after the lease is signed and initial movein to the unit; thereafter will be conducted annually, or as required by CIHA.

2) Re-inspection shall be conducted per notification from CIHA,if Annual inspection failed.

3) If re-inspection failed, then tenant will enter into a Plan of Action and housekeeping

training to include other inspections and follow-up action as agreed upon.

Tribal Housing Units Admissions &

Occupancy Policy

Page 16

December 1, 2022