Confederated Tribes of the (2026)

Tribal code

Ask Donna

What actually matters in this document.

Text

Confederated Tribes of the

Colville Reservation

P.O. Box 150, Nespelem, WA 99155 (509) 634-2809

Request for Proposals:

Confederated Tribes of the Colville Reservation

Project Title: On Site Metal and Junk Vehicle Processing and Removal

General Information

Posted Date: 08/12/2026

Deadline for Questions: 09/10/2026

Final Answers Posted: 09/16/2026

Closing Date: 09/18/2026

Opening Date: 09/24/2026

Introduction

The Confederated Tribes of the Colville Reservation (CTCR) is a Sovereign Nation. Presidential

Executive Order established the Colville Indian Reservation in 1872, with a land base of 1.4

million aces, located in North Central Washington State and additional off-reservation trust

lands. The Administrative Headquarters are located at the Colville Indian Agency Campus,

approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.

Our business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Saturdays, Sundays,

Tribal and Federal holidays.

1.02 Proposal Deadline/Address/Contents

The deadline for receipt of proposals is 09/18/2026 and must be received by the Tribes, either by

hand delivery, express delivery, electronic submission or regular mail no later than 5:30 p.m. on

that day Pacific Standard Time. Proposals must be submitted to the Public Works Department

ATTN: Ron Toulou no later than 5:30 pm on that day. All proposals and accompanying

documentation will become the property of the Colville Tribes and will not be returned.

Consultant accepts all risk of late deliver of mailed proposal regardless of fault. Proposals are to

be sent to: Public Works Department ATTN: Ron Toulou, P.O. Box 150, 12 Lakes Street,

Nespelem, WA. 99155 or by electronic submission to ronald.toulou@colvilletribes.com.

1.03 Proposal Preparation Instructions and Information Required in Your Proposal

Please provide (3) copies of your proposal. In order to facilitate the review process and obtain

the maximum degree of comparison, proposals should include the following information

presented in the order and format shown below:

1.04

•

Required Format/Information

Title Page: Show Request for Proposal (RFP) subject, name of Respondent/Respondents

firm(s), address, telephone and fax numbers, name of contact person and date of

submission. Attachment A

Transmittal Letter: A one or two-page summary stating the Responder’s understanding of

the work to be done and making a positive commitment to perform the work within the

time period required.

Table of Contents: A clear identification of the material by section and page number.

Profile of the Respondent/Respondents: Include location of office(s), number of partners,

managers, supervisors, seniors, and other professional staff. Describe the range of

activities performed by your firm, including capability for determining cost/feasibility of

Approach: Provide a detailed and clear description of the approach and methodology for

implementing the work.

Qualifications and Experience of Staff: Include a list of personnel to be used for this

work and their qualifications. Résumé, including education, licensing information,

background accomplishments, relevant continuing professional education and any other

pertinent information must be included for each of the key personnel to work on the

project. The Responder/Responders must include a statement in the proposal to the effect

that “the key personnel assigned to this project as described in this proposal will not be

removed from the Project without prior approval of the Tribes’ COR.”

Qualifications and Experience of Firm: Company experience which is relevant to the

proposed work, i.e. experience with other Tribal entities. References: Attachment B

Indian Preference: CTCR shall, to the greatest extent feasible, provide preference to

Indian-owned economic enterprises and Indian organizations. Projects developed and

operated with assistance under 25 CFR Part 1000 are subject to Section 7(b) of the Indian

Self-determination and Education Assistance Act (25 U.S.C. 450e (b)). Section 7(b)

provides that to the greatest extent feasible, preference shall be given to Indian

organizations and Indian-owned economic enterprises in the award of all contracts and

subcontracts. If applicable, please include documentation of Indian enrollment and

TERO certification. Preference must be provided in accordance with the requirements

set forth in 24 CFR 1000.48 and Chapter 10-1 Tribal Employment Rights. If applicable,

provide documentation of Indian enrollment and TERO certification. In accordance with

the adopted TERO Compliance, to be eligible as a tribally owned or Indian owned

business, the business shall apply for certification with the Tribal Employment Rights

Office (TERO) and must be eligible for certification prior to submitting a proposal.

Contact TERO for more information: TERO Director, P. O. Box 150

Nespelem, WA 99155.

Phone 509.634.2200

•

Cost Proposal: Include a detailed itemized cost statement showing estimated staff hours

and rate(s), delineated by task. Also, include an itemized listing of all other expenses or

fees that are anticipated. Attachment A.

1.05 Questions Regarding the Project

Requests for interpretation/clarification of this RFP must be emailed to

ronald.toulou@colvilletribes.com. Unauthorized contact with other tribal employees regarding

this RFP may result in disqualification. All oral communications will be considered unofficial

and non-binding on the Tribes.

All questions must be submitted no later than 3:00 p.m., PST, 09/10/2026. All responses will be

posted on the Tribes’ web site at: https://www.colvilletribes.com/rfp within two business days

after receipt of the question.

Evaluation Procedures

The evaluation factors reflect a wide range of considerations. While cost is important, other factors are

also significant. Consequently, the Colville Tribes may select other than the lowest cost solution. The

objective is to choose the Contractor capable of providing a reliable and effective solution within a

reasonable budget.

An award will be made to a responsible Indian Bidder if within 10% of the lowest non-Indian Proposal

Price and defined experience.

Evaluation Criteria: The proposals will be evaluated on the basis of the following criteria and point

ranges. Maximum Points: (100)

Responsiveness of the proposal in clearly stating an understanding of the work to be performed.

(0-15)

Reasonableness of overall time estimates as well as the time estimates for each major section of

the work to be performed (0-5)

Qualifications and experience of Responder/Responders (0-20)

Size and structure of firm and ability to maintain continuity of work (0-5)

Experience of Responder/Responders in developing reports for Tribes or other government

entities on the unmet needs of their citizens. (0-20)

Qualifications and experience of staff to be assigned. Education, position in the firm, and years

and types of experience will be considered (0-10)

Indian preference (0 – 10)

TERO certification documented & included (5)

Cost (0-10)

3.0

Acceptance/Rejection of Proposals

The CTCR reserves the right to reject any and all proposals, whether or not within applicable cost limits,

and to waive any information in the proposals received, whenever such rejection or waiver is in the best

interest of the CTCR. In the event of disagreement or grievances regarding contract, it is the CTCR

policy to resolve all contractual issues per adopted Procurement Policy.

4.0 Scope of Work (SOW) and Specifications

4.01 Purpose

The purpose of this project is to contract with Respondent or Respondents who best demonstrate

expertise identifying for Junk Vehicle Processing and Removal.

Processing of the Metal and Junk Vehicles is to occur on-site, at the Colville Tribes Recycling

Facility and must include removing and disposing of Hazardous Materials to include the

following:

• Batteries

• Refrigerants

• Gasoline and Diesel Fuel

• Antifreeze

• Brake Fluid

• Engine Oil

• Transmission Fluid

• Power Steering Fluid

• Differential Fluid

• Windshield Washer Fluid

• Mercury Switches (found in anti-lock brakes (ABS) and convenience lighting)

• Lead (battery connectors and wheel weights)

• A non-permeable or impermeable base such as a durable leak proof liner must be

provided to prevent any fluids from escaping and leaching into the ground and soils on

site.

• All Hazardous Waste(s) removed during the process must be disposed of in accordance

with Colville Tribal Environmental Trust Department and/or EPA Requirements and

Regulations, whichever is most stringent. If an offeror is found to be out of compliance

during work, a stop work order may be issued until offeror comes back into compliance

and Colville Tribes Public Works Solid Waste Staff authorizes the continuation of work.

• Any loose material/litter that may become dislodged from the vehicle(s) during the

recycling process including but not limited to (lug nuts, broken glass, plastic materials,

etc.) must also be cleaned up off the ground prior to the end of the project.

Once the vehicle(s) and metal(s) have been processed, all materials must be removed completely

off of the Colville Reservation to an off-site processing facility, no exceptions.

4.02 Respondent Capacity to Conduct the Project

The Respondent/Respondents shall provide evidence of its ability to furnish all qualified

personnel, facilities, equipment, and supplies to the Recycling Center Site at 62 Schoolhouse

Loop Road, Nespelem, WA in accordance with appropriate standards on behalf of the

Confederated Tribes of the Colville Reservation.

4.03

Reports Required

The Respondent/Respondents shall provide at least monthly (or more often if requested by the

Tribes’ COR) reports on the progress of the work.

4.04 Contract

Prior to any binding agreement with the successful Respondent(s) for services under this RFP,

the successful Respondents will be required to enter into a Tribal Consulting Contract for the

requested services under this RFP. This RFP does not constitute an obligation or agreement on

the part of the Tribes. A labor hour type contract is anticipated. It provides for the procurement of

services on the basis of direct labor hours at specified hourly rates.

4.05 Period of Performance

Any contract let from this RFP shall be in effect upon the date of award and shall continue to be

in effect until the termination of the Contract. It is anticipated that the Project should require no

more than 365 days to complete.

4.06 Key Personnel

The personnel specified in the Responder/Responder’s proposal are considered to be essential to

the work being performed hereunder. Prior to changing any of the individuals specified in the

proposal, the Responder/Responders shall notify the Contracting Officer reasonably in advance

and submit a justification for the proposed substitutions in sufficient detail (including names,

titles and résumés) to permit the evaluation of the impact on the quality of work performed. No

personnel changes shall be made by the Contractor without the prior written consent of the COR.

4.07 Payment and Submission of Invoices

Payment for work performed under the contract shall not exceed the agreed upon amount, unless

otherwise agreed upon, in writing, by both parties. Payment shall be made to the contractor based

on progress achieved. The contractor must submit each invoice in sufficient detail to document

progress. Invoices will not be accepted on more frequent intervals than once a month. Invoices

requesting payments shall be prepared and submitted in duplicate and contain the following

information: contract number, detailed description of services, and total cost.

In the event of abandonment of the work or termination of the contract for any cause, under the

respective sections of the contract, the terms of any settlement shall be subject to approval by

CTCR Contracting Officer or designee. The CTCR shall not disburse monies after giving notice

of abandonment or termination. A settlement may be reached to include may include restitution

of funds disbursed for services not performed.

5.0

Terms and Conditions

5.01 Site Visitations

The Contractor site visit is required, this can be scheduled by contacting Ron Toulou Jr. at

509-634-2809 or Ronald.toulou@colvilletribes.com.

By submitting his/her proposal, the

Consultant acknowledges that he/she has satisfied him/herself as to the nature and locations of

the work.

5.02 Contractor’s Cost to Develop Proposals

Costs for developing proposals in response to the RFP are entirely the obligation of the

Consultant and shall not be chargeable in any manner to the Colville Tribes.

5.03 Completeness of Proposal

The Consultant must submit a completed Proposal (Form 1) signed by a Contractor

representative authorized to bind the proposing firm contractually. The Consultant must identify

on the form any exceptions the Contractor takes to the Tribes RFP, or declare that there are no

exceptions taken

5.04 RFP Amendments

The Colville Tribes reserves the right to request any respondent clarify its proposal or to supply

any additional material deemed necessary to assist in the evaluation of the proposal.

The Colville Tribes reserves the right to change the RFP schedule or issue amendments to the

RFP at any time. The Colville Tribes also reserves the right to cancel or reissue the RFP. All

such addenda will become part of the RFP. It is the consultant’s responsibility to check the

Tribe’s website (www.colvilletribes.com) for the issuance of any amendments prior to submitting

a proposal response.

5.05 Insurance Requirements

The Colville Tribes will require the selected Consultant to comply with the insurance

requirements as listed in the RFP. Questions regarding insurance requirements can be discussed

with the Tribes Risk Management Office, (509) 634-2845.

5.06 Equal Opportunity Requirements

The Colville Tribes is an equal opportunity employer and requires all Contractors to comply with

policies and regulations concerning equal opportunity. The contractor, in the performance of the

Contract, agrees not to discriminate in its employment because of the employees or applicant’s

race, religion, national origin, ancestry, sex, age, or physical handicap.

5.07 Other Compliance Requirements

In addition to the nondiscrimination and affirmative action compliance requirements previously

listed, the Contractor awarded a Contract shall comply with Federal, State, Tribal and local laws,

statutes and ordinances relatively to the execution of the work. This requirement includes, but is

not limited to, protection of public and employee safety and health; environmental protection;

waste reduction and recycling; the protection of natural resources; permits; fees; taxes; and

similar subject.

5.09 Ownership of Documents

All documents, reports, studies, conclusions and summaries prepared by the Consultant shall

become the property of the Colville Tribes.

5.10 Confidentiality of Information

All information and data furnished to the Contractor by the Colville Tribes and all other

documents to which the Contractor’s employees have access during the term of the Contract,

shall be treated as confidential to the Colville Tribes. Any oral or written disclosure to

unauthorized individuals is prohibited.

5.11 Hold Harmless

The Contractor shall hold harmless, defend, and indemnify the Colville Tribes and the Tribes

officers, agents, and employees against any liability that may be imposed upon them by reason of

the Contractor’s failure to provide worker’s compensation coverage or liability coverage.

5.12 Safety

All applicable regulations pertaining to safety, the Contract Manager shall strictly adhere to

including Tribal Occupational Safety and Health Act (TOSHA) standards and regulations.

Particular care shall be exercised in connection with the operation of vehicle and other

equipment on the site.

5.13 Debarred

Selected consultant must sign a Certification Regarding Debarment and Suspension stating that

they are not presently debarred or suspended or declared ineligible for the award of contracts by

any Federal, State or any Tribal Government. Attachment B

ATTACHMENT A:

PROPOSAL COVER PAGE: _____Project Title____________________________

Company Name_________________________________________

Date______________

Address__________________________________________________________________

Contact Person and Title:_____________________________________________________

Telephone Number_________________________ Fax Number_____________________

Email address________________________________________

Length of time in business_______________________________________

Gross revenue for the prior fiscal year (in US dollars). ______________________________

Total number of similar clients served in similar capacity____________________________

TOTAL ESTIMATED PRICE OF SERVICES (Attach detailed budget if necessary)

Cost of Services (Anticipated Total Hours x Rate)

__________________

Overhead costs (describe)

___________________

Necessary travel

___________________

TERO Fees

___________________

Other (describe)

___________________

Total Price

$ _________________

Authorized Respondent Signature____________________________________________

Telephone_______________________________

ATTACHMENT B:

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND

OTHER RESPONSIBILITY MATTERS.

The Firm/Respondent certifies, to the best of its knowledge and belief, that:

The Firm/any of its Principals(a)

Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared

ineligible for the award of contracts by any Federal agency or any Tribal Government.

(b)

Have ( ) have not ( ), within a 7 year period preceding this offer, been convicted or had a civil

judgment rendered against them for: commission of fraud or a criminal offense in connection with

obtaining, attempting to obtain, or performing a public (federal, state or local) contract or subcontract;

violation of Federal or state antitrust statutes relating to the submission of offers; or commission of

embezzlement, theft, forgery, bribery, falsification or destruction or records, making false statements, tax

evasion, ore receiving stolen property; and

(c)

Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a

government entity with, commission of any of the offenses enumerated in subdivision (A)(1)(b) above.

(d)

The Firm has ( ) has not ( ), within a 7-year period preceding this offer, had one or more

contracts terminated for default by any Federal agency or any Tribal Government.

Principals for the purposes of the certification, mean officers; directors, owners, partners, and

persons having primary management or supervisory responsibilities within a business entity (e.g. general

manager; plant manager, head of a subsidiary, division, or business segment, and similar positions). If

this certification concerns a matter within the jurisdiction of an agency of the United States and the

making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution

under 18 U.S.C. § 1001.

The Firm shall provide immediate written notice to the Contract Officer if at any time prior to

contract award the Firm learns that its certification was erroneous when submitted or has become

erroneous by reason of changed circumstances.

A certification that any of the items in paragraph (A) of this provision exists will not necessarily

result in withholding of an award under this solicitation. However, the certification will be considered

in connection with a determination of the Firm’s responsibility. Failure of the Firm to furnish a

certification or provide such additional information as requested by the Contracting Officer may render

the Firm’s proposal non-responsive.

Nothing contained in the foregoing shall be construed to require establishment of a system or

records in order to render, in good faith, the certification required by paragraph (A) of this provision.

The knowledge and information of a Firm is not required to exceed that which is normally possessed by

a prudent person in the ordinary course of business dealings.

The certification in paragraph (A) of this provision is a material representation of fact upon

which reliance was placed when making award. If it is later determined that the Firm knowingly

rendered an erroneous certification, in addition to the remedies available to the Government, the

Contracting Officer may terminate the contract resulting from this solicitation for default.

I hereby certify that the information above is true accurate and complete under penalty of fraud.

_____________________________________

Authorized Signature

ATTACHMENT C:

CLIENT REFERENCES (Include additional pages if desired)

Client Reference # 1

Name of Entity/Firm:________________________________________________

Mailing Address:___________________________________________________

City/State/Zip Code:_________________________________________________

Contact Name______________________________________________________

Title______________________________________________________________

Phone Number______________________________________________________

Date when work performed:___________________________________________

Description of work performed:________________________________________

__________________________________________________________________

Client Reference # 2