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Chehalis Reservation

Request for Proposal

Design and Construction of 5 New Residential Homes

4 New Homes on Merritt Lane, Oakville, WA

1 New Home on Sickman Loop, Oakville, WA

Submission Due Date:

10/10/25

Confederated Tribes of the Chehalis Reservation – RFP

Page 1 of 38

1.0

General Information

1.1

Project Description

The Confederated Tribes of the Chehalis Tribal Housing Authority assisted and

managed by the Chehalis Tribal Planning department seek proposals from

qualified firms and individuals for the design, construction, installation, and

development of five new houses and their hardscape for the purpose of creating

safe and sustaining homes for five Chehalis tribal families. The objective is to

complete each home as a turnkey project and each will include a house, a garage

or shed, all utilities, all appliances, landscaping ,groundwork, driveway,

sidewalks, fencing, and decks/porches along with all the infrastructure to make

them ready for the homeowners to move in.

1.2

Communications

The Tribe’s representative for receiving questions, requests for clarification, or

other communications about this RFP is:

Project Manager- Phil Darrin: pdarrin@chehalistribe.org

Questions may be directed to Phil Darrin using the above email address and must

be submitted no later than 10/2/25. ALL QUESTIONS MUST BE EMAILED

ONLY; NO PHONE QUESTIONS WILL BE ANSWERED.

Proposals received after the date and time stated above will not be accepted.

The Chehalis Tribe reserves the right to waive irregularities and to reject

any and all proposals.

The Successful firm and their subcontractors will be required to obtain a

Chehalis Tribe Business license ($50 fee or $20 for Native firms) prior to

beginning work.

Confederated Tribes of the Chehalis Reservation – RFP

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1.3

Proposal Submission Instructions

The Proposal must be received by 2:00 p.m. on 10/10/25 in order to be considered.

Proposals may be mailed, hand-delivered, or emailed to the following addresses:

Mailing Address:

Chehalis Tribe Planning Department PO Box 536 Oakville, WA

98536

Physical Address:

Chehalis Tribe Planning Department 6 Niederman Rd, Oakville,

WA 98536

Email Address:

1.4

pdarrin@chehalistribe.org

Procurement Schedule

Milestone Item

Date

Develop and finalize Scope of Work with Tribe including 2:00 p.m. on 9/25/25

site walk thru with bidders

Proposers’ questions due

2:00 p.m. on 10/2/25

Tribal response to Proposers questions due

2:00 p.m. on 10/3/25

Proposals Due

2:00 p.m. on 10/10/25

Award of Contract

Within thirty (30) calendar days after

the opening of bids,

Work related to this RFP is to begin immediately following the award of contract with a Start-up

meeting to be scheduled as soon as possible. The Proponent’s adherence to the schedule

submitted in the proposal will be required.

1.5

Award of Contract

Proposals will be opened on 10/13/25. and scored according to the evaluation criteria

described herein. The proposal with the Apparent Best Value will be awarded the

contract. If no proposal is deemed sufficient or receives an acceptable score, all proposals

will be rejected. The acceptance of the bid will be written notice, mailed, digitally mailed,

or delivered to the office designated in the Proposal Form.

The Chehalis Tribe reserves the right to waive irregularities and to reject any and all

proposals.

Confederated Tribes of the Chehalis Reservation – RFP

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2.0

Scope of Work

The Confederated Tribes of the Chehalis Reservation was awarded an Indian Community

Development Block Grant through HUD to design and build five new homes for

Chehalis tribal members along with match funds. We are requesting proposals from

qualified parties to design and build these houses and their accompanying hardscape,

amenities, and fixtures. The homes will be built or placed on tribal owned lots in Oakville

Washington. We want to build two homes with three bedrooms and two bathrooms, two

homes with four bedrooms and 2+ bathrooms, and one home with five bedrooms and 2+

bathrooms. They will be built on the five individual lots listed below. The square footage

of each house should be greater than 1300 square feet. Each home will include, per

descriptions listed in this RFP, a garage or shed, fencing, porch/deck, sidewalks,

driveway, utilities, septic system, HVAC, appliances and landscaped yards. The homes

will all be turnkey projects and will be ready for the new homeowners to move in at the

completion of contract. We plan on completing these homes safely with no change orders

or delays.

NOTE:

• Environmental Assessments have been completed on all 5 lots.

•

Aerial view pictures marking the lots and showing house locations are attached.

Images A-E

•

Survey prints with suggested house location on the lots are attached. Images F&G

•

Septic system spec sheets and designs are attached. Images H-P

Lot Addresses & House SizesAddress

Bedrooms

Bathrooms

Additional

52 Merritt Lane, Oakville- Image A

400+ s.f. garage or shed

59 Merritt Lane, Oakville- Image B

400+ s.f. garage or shed

64 Merritt Lane, Oakville- Image C

400+ s.f. garage or shed

72 Merritt Lane, Oakville- Image D

400+ s.f. garage or shed

14 Sickman Loop, Oakville- Image E

400+ s.f. garage or shed

Confederated Tribes of the Chehalis Reservation – RFP

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Proposal Requirements and Contents

Proposals submitted for this project shall follow the outline described below and shall

address all the requested information. If any of the requested information is not

submitted with the proposal the bidder will be considered nonresponsive and may be

removed from consideration. Proposals must include the following completed forms and

the list of requirements.

To be considered for this opportunity, please submit a proposal containing the following

items:

a) Provide a cover letter stating interest in the project with a detailed summary of

the skills, abilities, and/or attributes that will facilitate the successful completion

of the work required.

b) Provide the names and resumes of key staff members and applicable

subconsultants who will work on the project.

c) Describe experience in related projects (maximum of 5 projects). Provide

references that can verify this experience. (Limit to 1 page max)

d) Describe experience working with Tribal Agencies and projects based on Multi

New Home Construction Projects. (Limit to 1 page max)

e) Describe your firm’s approach to this Project, which includes but is not limited

to: Project documentation structure, specialized experience relevant to this

project, safety plans, and project workflow scheduling and solutions for meeting

any schedule and budget obstacles. (Limit to 2 pages max)

f) Provide a cost proposal broken out in the Bid Schedule Sheet attached below.

g) Include a proposed work schedule, by activity, indicating when each activity will

be accomplished. Identify any significant milestones or deadlines. Include due

dates for all deliverables. The schedule must include all design and engineering

activities and provide adequate detail to establish an acceptable and realistic

sequence to complete this project.

h) Contractors and subcontractors must be a responsible bidder to bid on a

prevailing wage project.

i) If selected Contractors must file- Davis-Bacon and Related Acts Weekly

Certified Payroll Form

3.1

List of Forms

•

Form AForm B –

Form C –

Form D –

Form E –

Form F –

Bid Schedule

Contractors Work Experience

Project Schedule

Bonding

Drawing Package

Safety Plan

Confederated Tribes of the Chehalis Reservation – RFP

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• Form G –

• Form H –

• Form I3.2

Indian Preference Form

Subcontractor List

Signature Page

List of Construction Requirements• House

A. A minimum of a 30 year warranty roofing system

B. Low E windows

C. Insulated exterior doors with ADA handles and dead bolts

D. Pex Plumbing

E. James Hardie Siding or comparable

F. HVAC System- suitable for the size of each individual home

G. Solid wood and plywood cabinetry- faces, boxes, drawers, and doors with

no particle board materials

H. Solid surface countertop materials with matching back splash

I. Minimum of one ADA compliant roll in shower (prefer master bath)

J. All window coverings

K. Vinyl plank flooring materials with no carpet

L. Painting of interior and exterior surfaces

M. All gutters, downspouts, and drainage system (house & garage/shed)

N. Skirting

O. Foundations that meet or exceed building codes

• Appliances Package

Hot water tank (can be tankless)

Refrigerator/freezer

Range

Kitchen exhaust fan/microwave combo, vents outside

Dishwasher

Washer

Dryer

• Driveway

Concrete driveway and curbing to the off-street parking location for two

vehicles or the garage/shed

• Sidewalks

Concrete ADA width sidewalks to all exterior entry doors/decks/porches

entries.

Confederated Tribes of the Chehalis Reservation – RFP

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• Porch/deck

Porches and/or decks:

1- one 80 s.f. (min. size) front entry, including handrails, balusters,

skirting, and stairs

2- one 160 s.f. (min. size) rear entry, including handrails, balusters,

skirting, and stairs

3- sizes will be exempt if the house plans are predesigned with a built

in unit already included).

• Garage/shed

A two car garage or shed- a minimum of 400 square feet with a

concrete floor. (can be detached)

Minimum of one 36” wide man door

Minimum of one egress sized window

Minimum of one 8’ wide or greater garage door and opener

Gutter/downspouts/drainage

Electrical- including lights, minimum of 4 outlet locations, and a garage

door opener

• Earthwork

All earthwork and dirt work required for the project

All backfilling and trenching required for the project

Removal of excess materials and fill (Natural materials to be

transported to the Tribal natural waste dump site (24120 South Bank

Road, Oakville)

• Groundskeeping

Hydroseeding, sod or comparable

Beauty bark, decorative gravels or comparable

Landscaping materials to complete the finished yard- (example:

landscape edging material, masonry landscape units, timbers, etc.)

• Fencing

Fencing materials: chain-link (match existing style and height)

Plan/Design/Install

Locations will be per each lot/house plans.

One driveway gate into back yard to allow access for septic tank

maintenance.

Minimum one ADA width man gate

• Utilities

PUD connection and materials- (Permit fees paid by tribe)

Confederated Tribes of the Chehalis Reservation – RFP

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Conduit

Wiring

Installation of the Complete Septic Systems and drain fields (system

design and tank spec ’ed provided by Tribe, bidders responsible for the

rest of the system). Tank Make & Model#

Orenco Gravity Processor - PRELOS1500-CHEHALIS-PD

Plumbing connections and materials

Temporary power, water and lavatory utilities and all materials needed

for construction.

Water Meters and other materials required by the city of Oakville

Dumpster/trash removal service

• Planning/Permits/Fees

Any Designing, Engineering, and surveying required

All Permits Required (will be paid by the Tribe)

Any other misc. fees associated to the project

Clean up, moving, and disposal of all waste and materials, including

any fees associated with it.

Transportation of ALL products or materials needed for the completion

of the project- Natural waste materials can be placed at the Tribal

natural waste dump site at 2410 South Bank Road Oakville, WA.

Planning office will provide access.

The designs, plans, and specifications for each lot/house package shall

include the following(1)

Site Plot Plan drawings

(2)

Each individual house plan being proposed per lot

(3)

Profile drawings

(4)

Elevation drawings

NOTE- If awarded a contract you will need to also provide the following(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

Foundation Plans

Floor Plans

Floor Framing Plans

Roof Framing Plans

Utilities Plans

Cross sections

Construction details

MCO- Manufacturer Certificate of Origin (if applies)

Inspection Plans (if applies)

Transportation permits required (if applies)

Staged construction/installation plans

Confederated Tribes of the Chehalis Reservation – RFP

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(12)

(13)

3.3

Any other drawings or specs necessary to adequately provide

for the acquisition of permits and all elements pertaining to

construction.

Provide a digital PDF set and Auto CAD (Dwg) set of designs

as well 3 full sets per lot/house combo printed and delivered to

the Tribal planning office.

List of Materials: Include the Manufacturer, Warranty, and Specs:

(O.M. Manuals will be required if awarded contract)

• Roofing

• Flooring

• Paint

• Decking

• Siding

• Cabinets

• Countertops

• Doors

• Windows

• Appliances (including- brand, model, pictures)

• HVAC (including- brand, model, pictures)

• Hot water system (including- brand, model, pictures)

• Bathroom fixtures (including- brand, model, pictures)

• Plumbing fixtures (including- brand, model, pictures)

• Lighting and Electrical fixtures (including- brand, model, pictures)

• Any other specific materials used to complete the project.

Supplementary Technical Specifications

A. The Contractor shall file and pay for any required designing, engineering

and planning necessary to complete the project.

B. The Chehalis Tribe will pay for all permits required for this project. The

contractor will work with and provide any information required to the Tribal

Project Manager to complete and acquire any permits.

C. The Contractor shall supply all materials, labor, tools and equipment

required under this contract for a complete, neat and skilled installation.

D. Contractor shall remove and dispose of all debris and materials resulting

from work.

E. Contractor shall be responsible for the repair or replacement of any

adjoining properties on which his work, in any way, has damaged, altered or

destroyed.

Confederated Tribes of the Chehalis Reservation – RFP

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F. Contractor shall take all the necessary measures and precautions to protect

surroundings and attachments (interior and exterior) and shall be liable for

all damages that may be caused by his actions and work.

G. The Contractor shall perform all other work as required to deliver a

completed, safe and satisfactory job using skilled craftsmen. All

measurements and the Scope of Work must be verified on the job by the

contractor.

H. The contractor shall be responsible for securing the premises during the

course of construction and shall not permit entry by any person or persons

other than his employees, authorized tribal employees, sub-contractors

and/or suppliers and be responsible for any injuries, damages or loss.

I. The contractor shall follow all OSHA requirements, which state that under

the OSHA Act, employers are responsible for providing a safe and healthful

workplace.

J. Said work falls under the Davis-Bacon Act. The contractor shall supply the

Chehalis Housing Authority and Planning Department with certified payroll

documentation. The Davis-Bacon and Related Acts apply to contractors and

subcontractors performing construction, alteration, or repair with federally

funded or assisted contracts in excess of $2,000. Davis-Bacon Act and

Related Act contractors and subcontractors must pay their laborers and

mechanics employed under the contract no less than the locally prevailing

wages and fringe benefits for corresponding work on similar projects in the

area. The Davis-Bacon Act directs the Department of Labor to determine

such locally prevailing wage rates.

4.1

Contract Provisions

1. Equal Employment Opportunity - All construction contracts awarded in

excess of $10,000 shall contain a provision requiring compliance with E.O.

11246, "Equal Employment Opportunity," as amended by E.O. 11375,

"Amending Executive Order 11246 Relating to Equal Employment

Opportunity," and as supplemented by regulations at 41 CFR part 60,

"Office of Federal Contract Compliance Programs, Equal Employment

Opportunity, Department of Labor."

2. Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S. C. 276c) - All

contracts and subgrants in excess of $2000 for construction or repair shall

include a provision for compliance with the Copeland "Anti-Kickback" Act

(18 U.S.C. 874), as supplemented by Department of Labor regulations (29

CFR part 3, "Contractors and Subcontractors on Public Building or Public

Work Financed in Whole or in Part by Loans or Grants from the United

States"). The Act provides that each contractor or sub-recipient shall be

prohibited from inducing, by any means, any person employed in the

construction, completion, repair of public work, to give up any part of the

compensation to which he is otherwise entitled. All suspected or reported

violations shall be reported to the Federal awarding agency.

Confederated Tribes of the Chehalis Reservation – RFP

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3. Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7) - When required by

Federal grant program legislation, all construction contracts awarded by

Recipients and sub-recipients of more than $2000 shall include a provision

for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as

supplemented by Department of Labor regulations (29 CFR part 5, "Labor

Standards Provisions Applicable to Contracts Governing Federally Financed

and Assisted Construction"). Under this Act, contractors shall be required to

pay wages to laborers and mechanics at a rate not less than the minimum

wages specified in a wage determination made by the Secretary of Labor. In

addition, contractors shall be required to pay wages not less than once a

week. The Recipient shall place a copy of the current prevailing wage

determination issued by the Department of Labor in each solicitation and the

award of a contract shall be conditioned upon the acceptance of the wage

determination. All suspected or reported violations shall be reported to the

Federal awarding agency.

4. Contract Work Hours and Safety Standards Act (40 U.S. C. 327-330) Where applicable, all construction contracts awarded in excess of $100,000.

Contracts that involve the employment of mechanics or laborers shall

include a provision for compliance with Sections 103 and 107 of the

Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330), as

supplemented by Department of Labor regulations (29 CFR part 5). Under

Section 102 of the Act, each contractor shall be required to compute the

wages of every mechanic and laborer on the basis of a standard work week

of 40 hours. Work in excess of the standard work week is permissible

provided that the worker is compensated at a rate of not less than 1 1/2 times

the basic rate of pay for all hours worked in excess of 40 hours in the work

week. Section 107 of the Act is applicable to construction work and

provides that no laborer or mechanic shall be required to work in

surroundings or under working conditions which are unsanitary, hazardous

or dangerous on federal and federally financed and assisted construction

projects. These requirements do not apply to the purchases of supplies or

materials or articles ordinarily available on the open market, or contracts for

transportation or transmission of intelligence.

5. Patent Rights to Inventions Made Under a Contract or Agreement - Contract

agreements for the performance of experimental, developmental, or research

work shall provide for the patent rights of the Federal Government and the

Recipient in any resulting invention in accordance with 37 CFR part 401,

"Rights to Inventions Made by Nonprofit Organizations and Small Business

Firms Under Government Grants, Contracts and Cooperative Agreements,"

and any implementing regulations issued by the awarding agency.

6. Clean Air Act {42 U.S.C. 7401.et seg.) and the Federal Water Pollution

Control Act {33 U.S.C.1251 et sea.), as amended - Contracts and sub-grants

of amounts in excess of $100,000 shall contain a provision that requires

compliance with all applicable standards, orders or regulations issued

Confederated Tribes of the Chehalis Reservation – RFP

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pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal

Water Pollution Control Act as amended (33 U.S.C. 1251 et seq,).

Violations shall be reported to the Federal awarding agency and the

Regional Office of the Environmental Protection Agency (EPA).

7. Section 312 U.S.C. 1701 u of The Housing & and Community Development

Act of 1968., as amended - All contracts subject to Section 3 shall include

the clause set forth at 24 CFR 135.38 as provided in the Section 3 Rider.

4.2

Website Links

Prevailing Wage Intents and Affidavits:

http://lni.wa.gov/ContractorWages

Construction Management and Labor Standards:

https://www.cdbgsc.com/wp-content/uploads/2023/02/CH-9-ConstructionManagement-and-Labor-Standards-REV-10-22.pdf

Payroll Reporting: Davis-Bacon Compliance Requirements:

https://www.hud.gov/sites/dfiles/OCHCO/documents/13441C4SECH.pdf

Prevailing Wage Policies & Determinations:

https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wagepolicies

L&I requirements to bid:

https://lni.wa.gov/licensing-permits/public-works-projects/contractorsemployers/#state-requirements-to-bid-on-a-prevailing-wage-project

Evaluation Criteria

Following the date for opening proposals noted herein, the Chehalis Tribe will

evaluate and assign a score to each proposal based on the following criteria

Confederated Tribes of the Chehalis Reservation – RFP

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5.1

Evaluation Criteria Scoring

Professional Qualifications – Qualifications of the firm and staff to complete

the work. Discussion of professional licensure, academic work, professional

experience, and professional affiliation relative to this project.

Schedules- This score will reflect the level of detail in which the bidder

submits on form C. Schedules must be highly detailed.

Appliance and Material Package- This score reflects the level of detail in

which the bidder provides the requested information required on the materials

and appliances being proposed.

Capacity to Accomplish Work – Firm’s capacity to complete the project in a

timely period while meeting standards and goals.

Past Performance – Past performance on similar contracts with Government

and/or Tribal agencies in terms of cost control, quality of work, and

compliance with performance schedules. Past performance documentation

should include a list of at least three (3) comparable projects including project

contacts, project descriptions, size, cost, list of sub-contractors and duration

of the projects.

Indian Preference - Preference will be given to qualified proposals where

Contractor and/or any subcontractors are members of federally recognized

Indian tribes. To be considered for Indian Preference, you must submit proof

of enrollment in a federally recognized Indian tribe and are majority owned

by Tribal member.

Cost Proposal – Bid amount will be scored based on both the reasonableness

of the proposed costs and the thoroughness of the detail provided of expected

expenses. Preference will be given for detailed cost breakdown that clearly

shows the bid amount for each item listed on the bid tabulation sheet listed in

the proposal. (40 points)

Safety Plan: The Bidder shall submit a Safety Plan in accordance with Title

11.10 Construction Safety of the Chehalis Tribal Code. The Safety Plan must

address project specific work elements. (Submit only after proposal is

accepted.)

Forms & Documents- The proposal must include all the forms and

documents requested and must be completed with thorough and precise detail.

(This is to prevent chances of change-orders or delays)

Signature Page (Form): Proposals are required to include the Signature Page

in order to be considered a responsive bid proposal.

TOTAL POINTS

Up to 10 Points

Up to 10Points

Up to 10 Points

Up to 15 Points

Up to 5 Points

Up to 40 Points

P/F

100 Points

The proposer, with the best value determination of their proposal will be awarded the

contract. However, if no proposal achieves a sufficient score, no proposal will be awarded

the contract.

Confederated Tribes of the Chehalis Reservation – RFP

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5.2

5.3

Pass/fail criteria evaluation

•

Proposals will be evaluated based on the following pass/fail criteria:

•

Business form of Proposers and team members shall meet Project requirements.

•

Proposer information, schedules, and documents are included in the Proposal and are

complete, accurate, and responsive

•

The Proposer has provided all the forms and documentation required by this RFP.

•

A Proposal must receive an initial “pass” on all pass/fail criteria listed in the RFP for the

Proposal to be further evaluated. Failure to achieve a “pass” rating on a pass/fail factor

may result in the Proposal being disqualified.

Statement on exercise of Tribal preference:

The Chehalis Tribe will award the contract to a majority Indian-owned economic enterprise

over a non-Indian-owned economic enterprise, if such Indian-owned and non-Indian-owned

enterprises are equally qualified and submit equally priced bids. Indian owners must have at

least a 51% ownership of the bidding enterprise to count for tribal preference.

5.4

Tribe’s Rights

The Tribe reserves the right, at its sole discretion, to:

• Appoint evaluation committees to review Proposals

• Investigate the qualifications of any Proposer

• Seek or obtain data from any source related to the Proposals

• Require confirmation of information furnished by a Proposer

• Hold meetings and conduct discussions and correspondence with the Proposers to

seek an improved understanding and evaluation of the responses to this RFP

• Require additional information from a Proposer concerning its Proposal

• Seek and receive clarifications to a Proposal

• Require additional evidence of qualifications to perform the Work

• Waive minor deficiencies and irregularities in a Proposal

• Reject any or all of the Proposals

• Conduct negotiations with the Apparent Best Value Proposer prior to award of the

Contract

The RFP does not commit the Tribe to enter into a Contract or proceed with the

procurement described herein. No unsuccessful Proposer shall be entitled to

reimbursement of its costs in connection with the RFP.

Confederated Tribes of the Chehalis Reservation – RFP

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FORM A: BID SCHEDULE

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

Must provide a copy of Form A for every house/lot combination submitted

House/lot combination: _______________________________________________

ITEM DESCRIPTION

HOUSE

SCHEDULED

TIME (DAYS)

APPLIANCES

DRIVEWAY

SIDEWALKS

PORCH/DECK

GARAGE/SHED

GROUNDWORK

LANDSCAPING

FENCING

UTILITIES

PLANNING/PERMITS/FEES

CABINETS/COUNTERTOPS

TOTALS

TOTAL $

AMOUNT

Note- This Project is subject to Davis Bacon Requirements.

Confederated Tribes of the Chehalis Reservation – RFP

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FORM B: CONTRACTORS WORK

EXPERIENCE

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

NOTE: All questions must be answered and the data given must be clear and

comprehensive. If necessary, include separate sheets.

A. How many years has your organization been in business

1. As a Contractor?

2. Under this present business name?

3. Under any former names?

B. Is your organization a corporation, LLC, partnership, or individually

owned?

1. Date of incorporation/ organization:

2. Type of partnership/corporation (if applicable):

3. Directors/Owners names:

C. On a separate sheet, describe the general character of the work

performed by your company and if you have ever failed to complete

any work awarded to you or if you have ever defaulted on a Contract?

If so, why and where? Provide details on separate sheet.

D. On a separate sheet, list major construction contracts your

organization has currently in progress, giving the name of the project,

Confederated Tribes of the Chehalis Reservation – RFP

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owner, contract amount, percent complete, and scheduled completion

date. Will this prevent or delay the start or schedule of this project?

E. On a separate sheet, list all jobs you have completed that are of similar

type and magnitude to this project, include: project name, description

of work performed, pictures, completion date, client name, reference

phone number, and dollar value.

F. On a separate sheet, list of all claims and litigations for similar

projects performed during the past 5 years.

G. Signature:

Name of Organization:

___________________________________________________

Signature:

___________________________________________________

Printed Name:

___________________________________________________

Title:

___________________________________________________

Date:

___________________________________________________

Confederated Tribes of the Chehalis Reservation – RFP

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FORM C: PROJECT SCHEDULE

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

Include a proposed daily work schedule, by activity, indicating when each activity

will be initiated and accomplished. Identify all significant milestones dates and

deadlines along with any concerns you may have on meeting this schedule.

Include due dates for all deliverables. The schedule must include all construction

activities and provide adequate detail to establish an acceptable and realistic

construction sequence to complete the project. The level of detail presented in

these schedules will reflect in your scoring. Our goal is to have thorough

schedules to avoid any change-orders and delays.

Schedules to be included:

a) Overall Design and Construction/Production Schedule

b) Individual Home Schedules

c) Subcontractor Schedules

d) Flow Charts

e) Lead Times

f) Deliverable Schedules

g) Payment Schedules

h) Inspection Schedules

i) Milestones/Deadlines

Confederated Tribes of the Chehalis Reservation – RFP

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FORM D: BONDING

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

Contract Bond ** (Provided as information on what will be required of the

successful bidder upon entering into a contract with the Chehalis Tribe.)

Bidders are not required to submit a Contract Bond as part of the RFP review

process and request for Bid Bond is waived.

The successful bidder will be required to furnish a Performance Bond and

Payment Bond written by a company licensed to do business in Washington in

an amount equal to one hundred percent (100%) of the contract amount.

A performance and payment bond are a surety bond furnished by the Contractor

and the Contractors surety that guarantees performance of the Work and

payment to laborers, mechanics, subcontractors, and material suppliers. The

Contract Bond is intended to provide protection to the Tribe for the

Contractors’ obligations with respect to construction and post construction

phases of the Project. A signature below acknowledges that you understand and

will submit the required bond documents if selected.

[CONTRACTOR SIGNATURE]

Signature:

____________________________________________________

Name:

____________________________________________________

Title:

____________________________________________________

Date:

____________________________________________________

Confederated Tribes of the Chehalis Reservation – RFP

Page 19 of 38

FORM E: DRAWING PACKAGE

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

Please provide one copy of a detailed package of your proposed lot/house plans

and drawings for each individual lot/house combination and a detailed schedule

with milestones.

Packages should include:

• Area maps

• Site/Plot plans- including house/garage/shed locations, lot lines,

setbacks, fences, driveways, sidewalks, porch/decks, and utilities

• House plans

• Construction details

• Staged construction plans, schedules, milestones

Confederated Tribes of the Chehalis Reservation – RFP

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FORM F: SAFETY PLAN & SCHEDULE

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

SAFETY PLAN

In addition to the other required Documents, in order to receive a Notice to Proceed, the

Contractor must submit the following to the Tribe after your proposal has been accepted,

contract approval will depend on passing of Form F.

A copy of its company Safety Program. The Safety Program shall contain, at a minimum, the

following:

A. Organization, including names of individuals who will perform safety duties, titles, work

assignments, authority and reporting relationships.

B. Training Program. Who, how and when training is provided; method of employee

training concerning safety rules and procedures; training in use of protective equipment.

C. Protective Equipment. List of personal protective equipment to be provided to

employees.

D. Accident Prevention, Jobsite Safety, and Loss Control Plan. Work site inspection and

hazard correction procedures; disciplinary procedures for safety infractions; accident

response, investigation and reporting procedures.

E. Regular Safety Meetings. On-site weekly or other frequency as appropriate, safety

meetings are mandatory for all employees and sub-contractors.

F. Location of the MSDS sheets and records. (if awarded contract)

G. Appropriate site-specific safety plan. The plan must be tailored to the needs of the

particular project and to the types of hazards involved and be in compliance with the

Chehalis Tribe’s Construction Safety Ordinance 11.10.

Form F will be scored as a Pass or Fail item and will be scored according to how detailed the

Safety plan and Schedule are. We value having a safe and productive worksite and will require

adherence to this plan and schedule.

https://www.chehalistribe.org/departments/planning/resources/Construction-SafetyOrdinance.pdf

A signature below acknowledges that you understand the Chehalis Tribe Safety standards in

safety and requirements.

Signature:

________________________________________________________________

Name: ______________________________________________________________________

Title: _________________________________________

Date: _________________

Confederated Tribes of the Chehalis Reservation – RFP

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FORM G: INDIAN PREFERENCE

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

Preference will be given to qualified proposals where the Contractor are members

of federally recognized Indian tribes. To be considered for Indian Preference, the

proposing company must submit proof of enrollment in a federally recognized

Indian tribe and have 51% or greater Indian ownership.

Please attach a copy of proof of enrollment if applies.

Confederated Tribes of the Chehalis Reservation – RFP

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FORM H: SUBCONTRACTORS

Confederated Tribes of the Chehalis Indian Reservation

Request for Proposals

4 New Homes on Merritt Lane and 1 New Home on Sickman Loop

Provide a detailed list of the names, licenses, bonds, websites, and contact

information of all subcontractors who will work on this project and how many

employees that will be scheduled on this project. If selected, they will be required

to submit a W9 to the Planning department and obtain a Tribal business license.

Any changes to this list will need approval from the project manager prior to

scheduling work.

Confederated Tribes of the Chehalis Reservation – RFP

Page 23 of 38

FORM I: SIGNATURE PAGE

The undersigned hereby certifies that he/she has examined the location of the:

***Merritt Lane and Sickman Loop Lots*** and has read and thoroughly

understands the plans, specifications, and contract governing the work in this

project. The undersigned is deemed to have acknowledged all requirements and

signed all certificates contained herein. The undersigned proposes to undertake and

complete the work in this project on schedule and on budget with no change

orders. . The undersigned will submit a W9 to the Planning department and obtain

a Tribal business license is awarded a contract.

Bidder

Date

Contractor’s Unified Business Identifier (UBI) No.

Contractor’s License No.

Contractor’s DOR State Excise Tax Reg. No.

By:

Authorized Official

Address and email:

The Undersigned Bidder declares that the only persons or parties interested in this bid are those named herein, that this Bid is, in all respects, fair

and without fraud, that it is made without collusion with any official or representative of the Tribe, and that the bid is made without any

connection or collusion with any person submitting another bid on this Contract.

The Bidder further agrees that it has exercised its own judgment regarding the interpretation of bidding information and has utilized all data

which it believes pertinent from the Tribe and other sources in arrival at its conclusions. The Bidder further declares that it has carefully

examined the Contract Documents, that it has satisfied itself as to the quantities involved, including materials and equipment, and conditions of

work and the fact that the description of the quantities of work and materials herein is brief and is intended only to indicate the general nature of

the work contained in the detailed requirements of the Contract Documents, and that this Bid is made according to provisions and under the terms

of the Contract Documents which are hereby made a part of this bid.

The Bidder signed above states that it has the ability and means to complete the Work in a timely manner and proposes to furnish all labor,

materials, machinery, tools, and other means and to perform all work required by, and in strict accordance with, the Contract Documents for the

above sum.

Confederated Tribes of the Chehalis Reservation – RFP

Page 24 of 38

Image A- 52 MERRITT LANE

PARCEL #786301400000

Image B- 59 MERRITT LANE

PARCEL #786300400100,786300400200

Confederated Tribes of the Chehalis Reservation – RFP

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Image C- 64 MERRITT LANE

PARCEL #786300700200,786300700100

Image D- 72 MERRITT LANE

PARCEL 3786300500200,786300600200

Confederated Tribes of the Chehalis Reservation – RFP

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Image E- 14 SICKMAN LOOP

PARCEL #160431130010

Confederated Tribes of the Chehalis Reservation – RFP

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Image F- MERRITT LANE LOTS W/HOUSE LOCATIONS

Confederated Tribes of the Chehalis Reservation – RFP

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Image G- SICKMAN LOOP LOT W/HOUSE LOCATION

Confederated Tribes of the Chehalis Reservation – RFP

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Image H

Septic Equipment

Confederated Tribes of the Chehalis Reservation – RFP

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Image I

Septic Equipment

Confederated Tribes of the Chehalis Reservation – RFP

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Image J

Septic Equipment

Confederated Tribes of the Chehalis Reservation – RFP

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Image K

Septic Equipment

Confederated Tribes of the Chehalis Reservation – RFP

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Image L

14 Sickman Loop Septic Design Drawing

Confederated Tribes of the Chehalis Reservation – RFP

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Image M

52 Merritt Lane Septic Design Drawing

Confederated Tribes of the Chehalis Reservation – RFP

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Image N

59 Merritt Lane Septic Design Drawing

Confederated Tribes of the Chehalis Reservation – RFP

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Image O

64 Merritt Lane Septic Design Drawing

Confederated Tribes of the Chehalis Reservation – RFP

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Image P

72 Merritt Lane Septic Design Drawing

Confederated Tribes of the Chehalis Reservation – RFP

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This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.