Date: February 23, 2022
Tribal code
Ask Donna
What actually matters in this document.
Text
Location: Zoom
Date: February 23, 2022
Time: 10:00-11:00am
COMPREHENSIVE PLAN ADVISORY COMMITTEE
KICK-OFF MEETING
AGENDA
I. Welcome and Introductions
II. Understanding the Comprehensive Plan
a)
Purpose of the Comprehensive Plan
b)
Review BMIC’s 1977 Plan
III. Project Scope
a)
Comprehensive Plan Contents
b)
Objectives
c)
Deliverables
d)
Timeline
IV. Roles and Responsibilities
V. Next Steps
a)
Set recurring monthly meeting
b)
Asset Inventories
Handouts
Project Scope
Roles and Responsibilities
These working meetings are not public hearings and as such, a public comment period is not included on the agenda. Comments from the public are
welcome and can be submitted to Brianna Gunka, Land Office Coordinator at bgunka@baymills.org for subsequent distribution to Committee members.
There will be ample other opportunity for public input and discussion at other meetings as the Comprehensive Plan is being prepared.
COMPREHENSIVE PLAN ADVISORY COMMITTEE
KICK-OFF MEETING
SUMMARY
VI. Welcome and Introductions
Facilitator: Brianna Gunka
Attendees: Rachel Lyons, Audrey Breakie, Richard LeBlanc, Gail Glezen, Whitney Gravelle, Ken
Perron, Kimmi Walden, and Bev Carrick
A brief welcome was provided by Brianna Gunka, Land Office Coordinator for the Bay Mills Indian
Community
VII. Understanding the Comprehensive Plan
Brianna Gunka described the overall purpose and primary components of comprehensive plans. A brief
overview of the BMIC planning framework, Flora, Flora, & Fey’s Community Capitals Framework, was
provided. Additionally, a brief summary of BMIC’s 1977 Comprehensive Plan was provided. The
presentation can be found as an attachment to this summary report.
VIII. Project Scope
Brianna Gunka reviewed the Comprehensive Plan project scope, including objectives, deliverables,
proposed timeline, and plan contents. A summary Project Scope document can be found as an
attachment to this document.
IX. Roles and Responsibilities
Brianna Gunka reviewed the roles and responsibilities of BMIC Tribal members, community
stakeholders, the Comprehensive Plan Advisory Committee, Executive Council, and Land Office. A
handout detailing roles and responsibilities can be found as an attachment to this document.
X. Next Steps
Brianna Gunka briefly reviewed asset inventory and base data. Brianna will send a doodle poll out to
Advisory Committee members to determine the best time for a recurring monthly meeting. In addition,
Brianna will set up a working group on MItel for all Advisory Committee members to upload and review
data, asset inventory information, and project documents. Brianna will complete a section guide and
reach out to Advisory Committee members to begin data collection efforts.
Appendix Items
Kick-Off Meeting Presentation
Project Scope Handout
Roles and Responsibilities Handout
KICK OFF MEETING
Bay Mills Indian Community
2022 Comprehensive Plan
February 23, 2022
10:00-11:00am
Meeting held via Zoom
What is a
Comprehensive
Plan?
Roadmap for Community Development
Long-term plan
No one-size-fits-all approach
Living document
Expression of Values
Engage community members & stakeholders
Co-create shared vision
Implementation Plan
Goals, Objectives, Actions
Community Capitals Framework
1977 Comprehensive Plan
Why a new plan?
Timeframe
Adopted in 1977 with no updates
Significant Community Growth
Landbase, Tribal Members, Economics
Information
Statistics are outdated
Project Scope
High Level
Overview
Objectives
Executive Council Approval to Develop Plan
Information Gathering
Vision/Goal Setting
Plan Strategies: Draft and Review
Finalize Plan
Council Adopts Plan
Deliverables
• Establish an Advisory Committee
• Update community Vision/Mission/Values
• Update Organizational Chart
• Create Asset Inventories (Natural Resources, Land Use, Demographics, Housing, Economic Development,
Community Facilities/Services, Utilities, Transportation, Parks & Rec, Education, Health, Legal System, Cultural
Resources)
• Develop Current and Future Land Use Maps
• Establish a Sensitive Land Mapping Inventory
• Community Engagement (household survey, focus groups, digital engagement, public meetings, etc.)
• Planning and Implementation Model
• A community-approved and Executive Council-adopted Comprehensive Plan
• Final report to the community documenting engagement opportunities and how their input was incorporated
into the final document
Proposed Timeline
Advisory
Committee
Roster
Executive Council
Tribal Manager
CFO
Bay Mills Business Holdings General Manager
Bay Mills Gaming Authority General Manager
Health Director
Human Resources Director
Biological Services Director
Boys and Girls Club Director
Conservation Committee Representative
Public Safety Director
Culture/History Department Representatives
Transportation Planner
Bay Mills Housing Authority Director
BMPD Chief of Police
Content
Proposed Timeline
Next Steps
Asset Inventories/Base Data
Set Recurring Meeting Time
BMIC COMPREHENSIVE PLAN
PROJECT SCOPE
OVERVIEW
1. Project Background and Description
A Comprehensive Plan is a long-term, guiding document that plans for future growth and development of a
community. The comprehensive planning process seeks to engage all members of the community to create a
shared vision of the future.
The first and only Bay Mills Indian Community Comprehensive Plan was adopted in 1977. Over the past 44
years, the Plan received no updates, and has not been consistently used as a guiding document. During this
time, the Tribe has experienced significant community growth; therefore, the information provided in the 1977
Plan is no longer accurate. This can be seen in terms of land base (gained over 1,200 Trust acres), Tribal
membership (gained over 1,600 members), Employment (gained 600 employees), and Unemployment Rate (a
50% decrease).
Given the amount of growth since the last comprehensive plan was adopted, and the unprecedented
development currently occurring in BMIC, a new comprehensive plan should be developed and adopted to
usher BMIC into the future.
2. Project Scope
At a November, 2021 Executive Council Working Session, the 1977 Plan Table of Contents was presented to Council,
along with the recommended updates for the new plan. The table below details the proposed contents of the new plan,
integrating key components from the 1977 Plan with contemporary plan components.
Some words about traditions/culture
Acknowledgements
Table of Contents
Letter from Executive Council/President
Introduction
History
Tribal Government
Natural Resources
Page | 1
Summary of accomplishments since 1977 Comprehensive Plan
The Plan-What is it; purpose; how to use it; goals
Integration with other Tribal Plans
Planning and Implementation Model
Community Vision/Mission/Values
SOAR Analysis
Foundational Documents
General Tribal Council
Executive Council
Organizational Structure
Inventory
Topography
Hydrology
Soil
Land Use
Demographics
Housing
Economic Development
Community Facilities and Services
Utilities and Transportation
Parks and Recreation
Education
Health
Legal System (law enforcement, Conservation, Legal)
Culture
Priority Goals
Project Funding
Implementation Plan/Work Plan Matrix
Sugar Island
Appendices
Vegetation
Wildlife
Climate
Energy
Air Quality
Existing Land Use and Zoning
Future Land Use Needs, Goals, Objectives
Future Land Use and Zoning
Sensitive Land Mapping Inventory
Adopting Resolution
Land Use Data
Maps
Public Input- Meeting Notes, Survey
.
3. High-Level Overview
Executive Council approval to develop plan
•
Council passes a Resolution to develop the 2022 Comprehensive Plan
•
Executive Council establishes an Advisory Committee to oversee the planning process
Information Gathering
•
Collect data and develop asset inventories coinciding with plan components
•
Develop a webpage dedicated to the 2022 comprehensive plan hosted on the BMIC website
•
Disseminate a household survey to BMIC residents
Vision/Goal Setting
•
Conduct a SOAR/visioning activity with Advisory Committee and community members to understand BMIC’s
strength, opportunities, aspirations, and results; and develop vision, mission, and values statements
•
Additional engagement may include the following:
o Host focus groups with key stakeholder groups; such as, Youth, Elders, Commercial Fishermen,
Enterprise/Business Holding employees, Government employees, etc.
o Attend planned community events and meetings to gather input from community members regarding
priority goals, needs, future land use, etc.
o Host public meetings to review documents and gather input
Page | 2
Plan Strategies: Draft and Review
•
Using asset inventories and data collected from community engagement mechanisms, draft planning document
and outline recommended strategies
•
Provide draft to Executive Council and Advisory Committee for review
•
Make draft document available to community for public review/comment
Finalize Plan
•
Incorporate edits and public comments to create a final plan.
Council Adopts Plan
•
Executive Council passes a Resolution to formally adopt the Comprehensive Plan
4. Deliverables
Deliverables for this Comprehensive Plan include:
• Establish an Advisory Committee
• Planning and Implementation Model
• Update community Vision/Mission/Values
• Update Organizational Chart
• Create Asset Inventories (Natural Resources, Land Use, Demographics, Housing, Economic Development,
Community Facilities/Services, Utilities, Transportation, Parks & Rec, Education, Health, Legal System, Cultural
Resources)
• Develop Current/Future Land Use and Zoning Map
• Establish a Sensitive Land Mapping Inventory
• Community Engagement (may include household survey, focus groups, planning pop-ins, digital engagement, etc.)
• A Council-adopted Comprehensive Plan
• Final report to the community documenting engagement opportunities and how their input was incorporated into
the final document
5. Affected Parties
All facets of the community, including Executive Council, government operations, Enterprise, Business Holdings,
Housing Authority, Bay Mills Community College, and community members will be engaged throughout this year-long
planning process.
Executive Council, as the Tribe’s elected decision-making body, has the ability to influence decisions, halt a project, or
make a project more effective. Executive Council’s role, then, will be to champion, support, and oversee the
development of the plan, including establishing an Advisory Committee and delegating tasks. This body will ultimately
fill the role of affirming and adopting the plan.
An Executive Council- established Advisory Committee should be established to oversee the planning process, including
reviewing planning drafts, providing input on engagement strategy, collecting data, and helping to complete asset
inventories. Recommended Advisory Committee members include:
Executive Council
Tribal Manager
CFO
Boys and Girls Club Director
Conservation Committee Representative
Page | 3
Public Safety Director
Bay Mills Business Holdings GM
Bay Mills Gaming Authority GM
Health Director
Biological Services Director
Bay Mills Housing Authority Director
Culture/History Department Rep.
Transportation Planner
Human Resources Director
BMPD Police Chief
The Land Office’s role, under the supervision of the Tribal Manager, will be to advise, coordinate, and facilitate the
planning process. This includes coordinating Advisory Committee meetings and engagement opportunities, analyzing
and reporting findings to the Advisory Committee, and providing status updates to Council.
6. High-Level Timeline/Schedule
Proposed Timeline
Quarter 1
Tasks
J
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Quarter 2
M
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M
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Quarter 3
J
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J
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A
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Quarter 4
S
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Council Approval to Create
Plan
Establish Advisory Committee
Information Gathering
Asset Inventories
Develop Plan Webpage
Household Survey
Vision/Goal Setting
SOAR/Visioning with Advisory
Committee
Community Engagement
Plan Strategies: Draft &
Review
Finalize Plan
Council Adopts Plan
APPROVAL AND AUTHORITY TO PROCEED
Executive Council approved the Comprehensive Plan at the January 10, 2022 Executive Council meeting.
Page | 4
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COMPREHENSIVE PLAN PROCESS
ROLES AND RESPONSIBILITIES
Bay Mills Indian Community Tribal Members
Community Stakeholders
ROLE: Provide Broad Array of
Perspectives
RESPONSIBILITIES:
• Represent interests of various
organizations and departments
• Encourage public participation
Project Team:
Land Office and Facilitators
ROLE: Advise, Coordinate, Facilitate
Comprehensive Plan
Advisory Committee
ROLE: Lead Plan Development
RESPONSIBILITIES:
• Guide and monitor planning
process
• Collect data for asset inventories
• Encourage public participation
• Review and edit plan
Executive Council
ROLE: Affirm and Adopt Plan
RESPONSIBILITIES:
• Support and oversee
development of plan
• Promote planning process and
encourage public participation
• Adopt final plan
• Oversee Implementation
RESPONSIBILITIES:
• Facilitate Advisory Committee meetings
• Coordinate and facilitate engagement opportunities
• Analyze and report findings back to Advisory Committee
• Draft planning document
• Provide status updates to Executive Council
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.