Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Amend record systems.

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SUMMARY: The Department of the Navy proposes to amend five systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on May 14, 1999, unless comments

are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Department of the Navy proposes to amend systems of records

notices in its inventory of record systems subject to the Privacy Act

of 1974 (5 U.S.C. 552a), as amended. The amendments are not within the

purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a),

as amended, which requires the submission of new or altered system

reports.

Dated: April 8, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01000-2

System name:

Naval Discharge Review Board Proceedings (March 18, 1997, 62 FR

12806).

Changes:

* * * * *

System location:

Delete entry and replace with `Naval Discharge Review Board,

Washington

[[Page 18411]]

Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC 20374-5023.'

* * * * *

Safeguards:

Delete entry and replace with `Computerized data base is password

protected and access is limited. The office is locked at the close of

business. The office is located in a building on a military

installation which has 24-hour gate sentries and 24-hour roving

patrols.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Director, Naval Council of Personnel

Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street

SE, Room 309, Washington, DC 20374-5023.'

* * * * *

N01000-2

System name:

Naval Discharge Review Board Proceedings.

System location:

Naval Discharge Review Board, Washington Navy Yard, 720 Kennon

Street SE, Room 309, Washington, DC 20374-5023.

Categories of individuals covered by the system:

Former Navy and Marine Corps personnel who have submitted

applications for review of discharge or dismissal pursuant to 10 U.S.C.

1553, or whose discharge or dismissal has been or is being reviewed by

the Naval Discharge Review Board, on its own motion, or pursuant to an

application by a deceased former member's next of kin.

Categories of records in the system:

The file contains the former member's application for review of

discharge or dismissal, any supporting documents submitted therewith,

copies of correspondence between the former member or his counsel and

the Naval Discharge Review Board and other correspondence concerning

the case, and a summarized record of proceedings before the Board.

Authority for maintenance of the system:

10 U.S.C. 1553 and E.O. 9397 (SSN).

Purpose(s):

Selected information is used to defend the Department of the Navy

in civil suits filed against it in the State and/or Federal courts

system. This information will permit officials and employees of the

Board to consider former member's applications for review of discharge

or dismissal and any subsequent application by the member; to answer

inquiries on behalf of or from the former member or counsel regarding

the action taken in the former member's case. The file is used by

members of the Board for Correction of Naval Records when reviewing any

subsequent application by the former member for a correction of records

relative to the former member's discharge or dismissal.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The file is used by counsel for the former member, and by

accredited representatives of veterans' organizations recognized by the

Secretary, Department of Veterans Affairs under 38 U.S.C. 3402 and duly

designated by the former member as his or her representative before the

Naval Discharge Review Board.

Officials of the Department of Justice and the United States

Attorneys offices assigned to the particular case.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders; microfiche; plastic recording disks;

recording cassettes; and computerized data base.

Retrievability:

Name, docket number, and/or Social Security Number.

Safeguards:

Computerized data base is password protected and access is limited.

The office is locked at the close of business. The office is located in

a building on a military installation which has 24-hour gate sentries

and 24-hour roving patrols.

Retention and disposal:

Files are transferred to the Washington Federal Records Center,

4205 Suitland Road, Suitland, MD 20409 when case is closed and then

destroyed after 15 years.

System manager(s) and address:

Director, Naval Council of Personnel Boards, Department of the

Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,

DC 20374-5023.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Director, Naval Council of Personnel Boards, Department of the

Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,

DC 20374-5023.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Director, Naval Council of Personnel Boards, Department of the Navy,

Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC

20374-5023.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information contained in the files is obtained from the former

member or those acting on the former member's behalf, from military

personnel and medical records, and from records of law enforcement

investigations.

Exemptions claimed for the system:

None.

N01000-5

System name:

Naval Clemency and Parole Board Files (July 22, 1997, 62 FR 39225).

Changes:

* * * * *

SSystem location:

Delete entry and replace with `Naval Clemency and Parole Board,

Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC

20374-5023.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Director, Naval Council of Personnel

Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street

SE, Room 309, Washington, DC 20374-5023.'

* * * * *

[[Page 18412]]

N01000-5

System name:

Naval Clemency and Parole Board Files.

System location:

Naval Clemency and Parole Board, Washington Navy Yard, 720 Kennon

Street SE, Room 309, Washington, DC 20374-5023.

Categories of individuals covered by the system:

Members or former members of the Navy, Marine Corps, or Coast Guard

whose cases have been or are being considered by the Naval Clemency and

Parole Board.

Categories of records in the system:

The file contains individual applications for clemency and/or

parole, reports and recommendations thereon indicating progress in

confinement or while awaiting completion of appellate review if not

confined, or on parole; correspondence between the individual or his

counsel and the Naval Clemency and Parole Board or other Navy offices;

other correspondence concerning the case; the court-martial order and

staff Judge Advocate's review; records of trial; and a summarized

record of the proceedings of the Board.

Authority for maintenance of the system:

10 U.S.C. 874(a), 952-954; SECNAVINST 5815.3H, Department of the

Navy Clemency and Parole Systems; and E.O. 9397 (SSN).

Purpose(s):

The file is used in conjunction with periodic review of the

member's or former member's case to determine whether or not clemency

or parole is warranted. The file is referred to in answering inquiries

from the member or former member or their counsel. The file is referred

to by the Naval Discharge Review Board and the Board for Correction of

Naval Records in conjunction with their subsequent review of

applications from members or former members. The file is also used by

counsel in connection with representation of members or former members

before the Naval Clemency and Parole Board.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records and computerized data base.

Retrievability:

Name and Social Security Number.

Safeguards:

Files are kept within the Naval Clemency and Parole Board

administration office. Access during business hours is controlled by

Board personnel. The office is locked at the close of business.

Computerized data base is password protected.

Retention and disposal:

Files are transferred to the Washington National Records Center,

4205 Suitland Road, Suitland, MD 20409 one year after discharge of

individual from the naval service. Files are destroyed after 25 years

after cut-off.

System manager(s) and address:

Director, Naval Council of Personnel Boards, Department of the

Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,

DC 20374-5023.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Director, Naval Council of Personnel Boards, Department of the

Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,

DC 20374-5023.

Requests should contain full name and Social Security Number.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Director, Naval Council of Personnel Boards, Department of the Navy,

Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC

20374-5023.

Requests should contain full name and Social Security Number.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information contained in the file is obtained from the member or

former member or from those acting in their behalf, from confinement

facilities, from military commands and offices, from personnel service

records and medical records, and from civilian law enforcement agencies

or individuals.

Exemptions claimed for the system:

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)

if the information is compiled and maintained by a component of the

agency which performs as its principle function any activity pertaining

to the enforcement of criminal laws.

An exemption rule for this system has been promulgated in

accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and

(e) and published in 32 CFR part 701, subpart G. For additional

information contact the system manager.

N01770-3

System name:

Naval Academy Cemetery and Columbarium Records (September 9, 1996,

61 FR 47483).

Changes:

* * * * *

System location:

Delete entry and replace with `Chaplains Center, Mitscher Hall,

U.S. Naval Academy, 101 Cooper Road, Annapolis, MD 21402-5027.'

* * * * *

Storage:

Add to entry `and computer generated reports.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Memorial Affairs Coordinator, U.S.

Naval Academy, Mitscher Hall, 101 Cooper Road, Annapolis, MD 21402-

5027.'

* * * * *

N01770-3

System name:

Naval Academy Cemetery and Columbarium Records.

System location:

Chaplains Center, Mitscher Hall, U.S. Naval Academy, 101 Cooper

Road, Annapolis, MD 21402-5027.

Categories of individuals covered by the system:

Those eligible to reserve a lot for future burial in the Naval

Academy Cemetery. Deceased individuals

[[Page 18413]]

interred/inured in the Naval Academy Cemetery/Columbarium.

Categories of records in the system:

State Burial Transit Permit, Application for Reimbursement of

Headstone or Marker Expenses (VA Form 21-8834), Application of Standard

Government Headstone or Marker for Installation in a Private or Local

Cemetery (VA Form 40-1330), Lot Marker (NDW-USNA-DMC-1170/08),

Columbarium Niche Cover Inscription (NDW-USNA-DMC-5370/42), U.S. Naval

Academy Internment/Inurement Record (NDW-USNA-DMC-5360/43), U.S. Naval

Academy Cemetery Record (NDW-USNA-DMC-1170/46), Naval Academy

Foundation Order (NDW-USNA-DMC-5360/09), and correspondence to and from

individuals. Specifically, information contained on the forms or

correspondence may be: Full name, home address, rank, service, Social

Security Number, date and place of birth, date and place of death,

marital status, name of father and mother, name of next of kin and

their address, telephone number, date of birth and date of death (if

applicable), date and place of burial, lot number and other information

relating to burial arrangements.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1481-1488; 44

U.S.C. 3101; and E.O. 9397 (SSN).

Purpose(s):

To maintain official records of individuals holding grave site

reservations and/or individuals interred/inured in the Naval Academy

Cemetery or Columbarium. Records are used to respond to general

inquiries from individuals holding grave site reservations, to verify

eligibility of spouses of an officer or enlisted person of the Navy or

Marine Corps who is interred/inured in the Naval Academy Cemetery or

Columbarium.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders, microfiche, and computer generated

reports.

Retrievability:

Alphabetically by last name and numerically by lot number.

Safeguards:

Records are kept in a building not open to general visiting and are

maintained in an area accessible only to authorized personnel. Building

is under surveillance of security personnel during non-working hours.

Microfiche records are kept in the Naval Academy Archives which is not

open to general visiting and is locked during non-working hours.

Retention and disposal:

Records are permanent. They are retained after the individual is

deceased.

System manager(s) and address:

Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall,

101 Cooper Road, Annapolis, MD 21402-5027.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall,

101 Cooper Road, Annapolis, MD 21402-5027.

Requests should contain name, rank, and year of graduation from the

U.S. Naval Academy.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall, 101

Cooper Road, Annapolis, MD 21402-5027.

Requests should contain name, rank, and year of graduation from the

U.S. Naval Academy.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information in this system comes from the individual to whom it

applies, the next of kin, and from the Register of the Alumni.

Exemptions claimed for the system:

None.

N01850-1

System name:

Origins of Disabilities for Retired Military Members (February 22,

1993, 58 FR 10727).

Changes:

* * * * *

System name:

Delete entry and replace with `Disabilities of Separated/Retired

Military Members'.

System location:

Delete entry and replace with `Office of the Judge Advocate General

(Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson

Avenue, SE, Suite 3000, Washington, DC 20374-5066.'

Categories of individuals covered by the system:

Delete entry and replace with `Retired or former members of the

Navy or Marine Corps who have been separated for a disability or placed

on the Temporary Disability Retired List or Permanent Disability

Retired List who have applied for income tax exclusion and/or applied

for Federal civilian employment or retirement.'

Categories of records in the system:

Delete entry and replace with `Correspondence from individual

originating request; Office of Personnel Management or any federal

agencies employing such individuals; Chief, Bureau of Medicine and

Surgery historical narratives and opinions concerning the origins of

disabilities of individuals on whom determinations have been requested;

copies of Judge Advocate General determinations; and related

correspondence.'

Authority for maintenance of the system:

Delete entry and replace with `5 U.S.C. 301, Departmental

Regulations; 5 U.S.C. 3501(a), 5532(d), 6303(a), 8332(c), 8411(b); 26

U.S.C. 104(b); 44 U.S.C. 3101; and 50 U.S.C. 403, 2082.'

Purpose(s):

Delete entry and replace with `Information is used for

determinations concerning the eligibility of individuals to certain

benefits connected with Federal taxation of compensation for

[[Page 18414]]

injuries or sickness and/or Federal civilian employment benefits

available to those disabled in combat with enemies of the U.S. or

having disabilities caused or aggravated by instrumentalities of war or

in the case of federal taxation only, an injury or sickness incurred

while engaged in extra-hazardous service or under conditions simulating

war.'

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Amend second paragraph to read `Determinations are provided, upon

request, to any Federal agency employing members who are retired or

separated from the Naval service for disability.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Assistant Judge Advocate General

(Administrative Law), Office of the Judge Advocate General, Washington

Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-

5066.'

* * * * *

N01850-1

System name:

Disabilities of Separated/Retired Military Members.

System location:

Office of the Judge Advocate General (Code 13), Department of the

Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000,

Washington, DC 20374-5066.

Categories of individuals covered by the system:

Retired or former members of the Navy or Marine Corps who have been

separated for a disability or placed on the Temporary Disability

Retired List or Permanent Disability Retired List who have applied for

income tax exclusion and/or applied for Federal civilian employment or

retirement.

Categories of records in the system:

Correspondence from individual originating request; Office of

Personnel Management or any federal agencies employing such

individuals; Chief, Bureau of Medicine and Surgery historical

narratives and opinions concerning the origins of disabilities of

individuals on whom determinations have been requested; copies of Judge

Advocate General determinations; and related correspondence.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 3501(a), 5532(d),

6303(a), 8332(c), 8411(b); 26 U.S.C. 104(b); 44 U.S.C. 3101; and 50

U.S.C. 403, 2082.

Purpose(s):

Information is used for determinations concerning the eligibility

of individuals to certain benefits connected with Federal taxation of

compensation for injuries or sickness and/or Federal civilian

employment benefits available to those disabled in combat with enemies

of the U.S. or having disabilities caused or aggravated by

instrumentalities of war or in the case of federal taxation only, an

injury or sickness incurred while engaged in extra-hazardous service or

under conditions simulating war.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Determinations are provided, upon request, to any Federal agency

employing members who are retired or separated from the Naval service

for disability.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of system of record notices also apply to this

system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are maintained in file folders.

Retrievability:

By name of individual.

Safeguards:

Files are maintained in file cabinets under the control of

authorized personnel during working hours; the office space in which

the file cabinets are located is locked outside official working hours.

Retention and disposal:

Retire to Washington National Records Center, 4205 Suitland Road,

Suitland, MD 20409 for storage when one year old. Destroy when 75 years

old.

System manager(s) and address:

Assistant Judge Advocate General (Administrative Law), Office of

the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue

SE, Suite 3000, Washington, DC 20374-5066.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Assistant Judge Advocate General (Administrative Law), Office of

the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue

SE, Suite 3000, Washington, DC 20374-5066.

The request should contain the full name of the individual

concerned and the approximate date on which relief was requested.

Written request must be signed by the requesting individual. Visits may

be made to the Administrative Law Division (Code 13), Office of the

Judge Advocate General, Suite 7000, Presidential Towers, 2611 South

Jefferson Davis Highway, Arlington, VA 22209. Armed Forces'

identification card or state driver's license is required for

identification.

Record access procedures:

Individuals seeking access to records about themselves should

address written inquiries to the Assistant Judge Advocate General

(Administrative Law), Office of the Judge Advocate General, Washington

Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-

5066.

The request should contain the full name of the individual

concerned and the approximate date on which relief was requested.

Written request must be signed by the requesting individual. Visits may

be made to the Administrative Law Division (Code 13), Office of the

Judge Advocate General, Suite 7000, Presidential Towers, 2611 South

Jefferson Davis Highway, Arlington, VA 22209. Armed Forces'

identification card or state driver's license is required for

identification.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR Part 701; or may be obtained

from the system manager.

Record source categories:

Employment information in the system is submitted by the

individuals concerned or the federal agencies employing them. Medical

information in the system is obtained from the individuals' medical

records, physical evaluation board records, and service records.

[[Page 18415]]

Exemptions claimed for the system:

None.

N01850-2

System name:

Physical Disability Evaluation System Proceedings (March 18, 1997,

62 FR 12806).

Changes:

* * * * *

System location:

Delete entry and replace with `Physical Evaluation Board,

Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC

20374-5023.'

* * * * *

Safeguards:

Replace last sentence of entry with `The office is located in a

building on a military installation which has 24-hour gate sentries and

24-hour roving patrols.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Director, Naval Council of Personnel

Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street

SE, Room 309, Washington, DC 20374-5023.'

* * * * *

N01850-2

System name:

Physical Disability Evaluation System Proceedings.

System location:

Physical Evaluation Board, Washington Navy Yard, 720 Kennon Street

SE, Room 309, Washington, DC 20374-5023.

Categories of individuals covered by the system:

All Navy and Marine Corps personnel who have been considered by a

Physical Evaluation Board for separation or retirement by reason of

physical disability (including those found fit for duty by such

boards).

Categories of records in the system:

File contains medical board reports; statements of findings of

physical evaluation boards; medical reports from Department of Veterans

Affairs and civilian medical facilities; copies of military health

records; copies of JAG Manual investigations; copies of prior actions/

appellate actions/review taken in the case; recordings of physical

evaluation board hearings; rebuttals submitted by the member; intra and

interagency correspondence concerning the case; correspondence from and

to the member, members of Congress, attorneys, and other interested

members; and documents concerning the appointment of trustees for

mentally incompetent service members.

Authority for maintenance of the system:

10 U.S.C. 1216 and E.O. 9397 (SSN).

Purpose(s):

To determine fitness for duty or eligibility for separation or

retirement due to physical disability of Navy and Marine Corps

personnel, by establishing the existence of disability, the degree of

disability, and the circumstances under which the disability was

incurred, and to respond to official inquiries concerning the

disability evaluation proceedings of particular service personnel.

Used by the Office of the Judge Advocate General relating to legal

review of disability evaluation proceedings; response to official

inquiries concerning the disability evaluation proceedings of

particular service personnel; to obtain information in order to

initiate claims against third parties for recovery of medical expenses

under the Medical Care Recovery Act (42 U.S.C. 2651-2653); and to

obtain information on personnel determined to be mentally incompetent

to handle their own financial affairs, in order to appoint trustees to

receive their retired pay.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the Department of Veterans Affairs to

verify information of service connected disabilities in order to

evaluate applications for veteran's benefits.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and automated records, microfiche, and cassette recordings.

Retrievability:

Year of disability proceeding, name, record number, and Social

Security Number within that year.

Safeguards:

Files are maintained in file cabinets or other storage devices

under the control of authorized personnel during working hours.

Computerized system is password protected. Access during working hours

is controlled by Board personnel and the office space in which the file

cabinets and storage devices are located is locked after official

working hours. The office is located in a building on a military

installation which has 24-hour gate sentries and 24-hour roving

patrols.

Retention and disposal:

Records are retained on-site at the Naval Council of Personnel

Boards for one year. After that, they are retired to the Washington

National Records Center, 4205 Suitland Road, Suitland, MD 20409 for

retention. After a total of 75 years, records are destroyed.

System manager(s) and address:

Director, Naval Council of Personnel Boards, Department of the

Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,

DC 20374-5023.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Director, Naval Council of Personnel Boards, Department of the

Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington,

DC 20374-5023.

Written requests for information should contain the full name of

the individual, military grade or rate, and date of Disability

Evaluation System action. Written requests must be signed by the

requesting individual.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Director, Naval Council of Personnel Boards, Department of the Navy,

Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC

20374-5023.

Written requests for information should contain the full name of

the individual, military grade or rate, and date of Disability

Evaluation System action. Written requests must be signed by the

requesting individual.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or

[[Page 18416]]

may be obtained from the system manager.

Record source categories:

Military medical boards and medical facilities; Department of

Veterans Affairs and civilian medical facilities; physical evaluation

boards and other activities of the disability evaluation system, Naval

Council of Personnel Boards, the Bureau of Medicine and Surgery; the

Judge Advocate General; Navy and Marine Corps local command activities;

other activities of the Department of Defense; and correspondence from

private counsel and other interested persons.

Exemptions claimed for the system:

None.

[FR Doc. 99-9219 Filed 4-13-99; 8:45 am]

BILLING CODE 5001-10-F