Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend system of records.

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SUMMARY: The Department of the Air Force proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on May 14, 1999, unless comments

are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager,

Headquarters, Air Force Communications and Information Center/ITC, 1250

Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 614-7819.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record

system notices for records systems subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report for each system. The

specific changes to the record system being amended are set forth below

followed by the notice, as amended, published in its entirety.

Dated: April 8, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F036 SAFAA A

System name:

Civilian Personnel Files (June 11, 1997, 62 FR 31793).

Changes:

* * * * *

System location:

Delete entry and replace with `Chief, Civilian Personnel,

Administrative Assistant to the Secretary of the Air Force, 1720 Air

Force Pentagon, Washington, DC 20330-1720'.

* * * * *

System manager(s) and address:

Administrative Assistant to the Secretary of the Air Force, 1720

Air Force Pentagon, Washington, DC 20330-1720.

* * * * *

F036 SAFAA A

System name:

Civilian Personnel Files.

System location:

Chief, Civilian Personnel, Administrative Assistant to the

Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC

20330-1720.

Categories of individuals covered by the system:

Current and former civilians, consultants, and Summer Hires

employed in the Office of the Secretary of the Air Force only.

Categories of records in the system:

Employment applications and records; award recommendations;

position descriptions, training; Process sheets.

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;

delegation by.

Purpose(s):

To provide information and services to employees and offices within

the Office of the Secretary of the Air Force

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in file folders, note books/binders and card files.

Retrievability:

Retrieved by name.

Safeguards:

Records are accessed by person(s) responsible for servicing the

record system in performance of their official duties. Records are

stored in locked cabinets or rooms. Access controlled by Assistant

Manager and to Restricted authorized personnel.

Retention and disposal:

Retained in office files until superseded, obsolete, no longer

needed for reference, or on inactivation, then destroyed by tearing

into pieces, shredding, pulping, macerating, or burning.

System manager(s) and address:

Administrative Assistant to the Secretary of the Air Force, 1720

Air Force Pentagon, Washington, DC 20330-1720.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to or visit the Administrative Assistant to the Secretary of the Air

Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to or visit

Administrative Assistant to the Secretary of the Air Force, 1720 Air

Force Pentagon, Washington, DC 20330-1720.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Record source categories:

Information from Air Force Civilian Personnel Offices and from

financial institutions.

Exemptions claimed for the system:

None.

[FR Doc. 99-9216 Filed 4-13-99; 8:45 am]

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