Privacy Act of 1974; As Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Minerals Management Service

Privacy Act of 1974; As Amended; Revisions to the Existing System

of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the Minerals Management Service (MMS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, MMS-8, ``Advanced Budget/Accounting Control and

Information System (ABACIS).'' The revisions will identify an

organizational change, update the address(es) of the System Location

and the System Manager, and add CD-ROM as a storage media.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,

381 Elden Street, Herndon, Virginia 20170-4817. Comments received

within 40 days of publication in the Federal Register will be

considered. The system will be effective as proposed at the end of the

comment period, unless comments are received which would require a

contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior,

Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,

Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT: Chief, Financial Management Branch,

Minerals Management Service, Mail Stop 2300, 381 Elden St., Herndon,

Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system

notice for MMS-8, ``Advanced Budget/Accounting Control and Information

System (ABACIS),'' to more accurately and clearly describe the

address(es) of the System Location and the System Manager. The revision

reflects an organizational change, a change of address in the Herndon,

Virginia, System Manager location, adds CD-ROM as an additional storage

media. Accordingly, the MMS proposes to amend the ``Advanced Budget/

Accounting Control and Information System (ABACIS),'' MMS-8 in its

entirety to read as follows:

Robert E. Brown,

Associate Director for Administration and Budget.

INTERIOR/MMS-8

SYSTEM NAME:

Advanced Budget/Accounting Control and Information System

(ABACIS)--Interior, MMS-8.

SYSTEM LOCATION:

Department of the Interior, Minerals Management Service, Office of

Administration and Budget, Chief, Financial Management Branch, Mail

Stop 2300, 381 Elden St., Herndon, Virginia, 20170-4817.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All debtors including employees, former employees, persons paying

for goods or services, returning overpayments, or otherwise delivering

cash, business firms, private citizens and institutions. Some of the

records in the system pertain to individuals and may reflect personal

information. Only the records reflecting personal information are

subject to the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individuals' name, Social Security Number, address amount owed by

or to, goods or services purchased, overpayment, check number, date and

treasury deposit number, awards, advances, destination, itineraries,

modes and purposes of travel, expenses, amount claimed and reimbursed,

travel orders, vouchers, and information pertaining to an amount owed

on an outstanding or delinquent travel advance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

(1) 5 U.S.C. 5514 (2) 31 U.S.C. 3511 (3) 5 U.S.C. 5701-09 (4) 31

U.S.C. 3701, 3711, 3717, 3718, (5) U.S.C. 3512.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The primary uses of the records are (a) To account for monies paid

and collected by the Minerals Management Service, Financial Management

Branch, and for billing and followup; (b) to account for travel

advances; (c) to compute vouchers to determine amounts claimed and

reimbursed; (d) to account for travel orders, maintain records of modes

and purposes of travel and itineraries. Disclosure outside the

Department of the Interior may be made (1) To the U.S. Department of

Justice or in a proceeding before a court of adjudicative body when (a)

the United States, the Department of the Interior, a component of the

Department, or, when represented by the Government an employee of the

Department is a party to litigation or anticipated litigation or has an

interest in such litigation, and (b) the Department of the Interior

determines that the disclosure is relevant or necessary to the

litigation and is compatible with the purpose for which the records

were compiled; (2) to disclose pertinent information to an appropriate

Federal, State, local, or foreign agency responsible for investigating,

prosecuting, enforcing, or implementing a statute, rule, regulation, or

order, where the disclosing agency becomes aware of an indication of a

violation or potential violation of civil or criminal law or

regulation; (3) to a Member of Congress from the record of an

individual in response to an inquiry made at the request of that

individual; (4) to the Department of the Treasury to effect payment of

Federal, State, and local government agencies, nongovernmental

organizations, and individuals; (5) to the Federal Agency for the

purpose of collecting a debt owed the Federal Government through

administrative or salary offset; (6) to other Federal Agencies

conducting computer matching programs to help eliminate fraud and abuse

and to detect unauthorized overpayments made to individuals; (7) to a

Federal Agency which has requested information relevant or necessary to

its hiring or retention of an employee, or issuance of a security

clearance, license, contract, grant or other benefit; and (8) to

Federal, State, or local agencies where necessary to obtain information

relevant to the hiring or retention of an employee, or the issuance of

a security clearance, license, contract, grant or other benefit; (9) to

disclose debtor information to the IRS, or another Federal agency or

its contractor solely to aggregate information for the IRS, to collect

debts owed to the Federal government through the offset of tax results.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:

Disclosures may be made from this system to consumer reporting

agencies as defined in the Fair Credit Reporting Act (15 U.S.C.

1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.

3701(a)(3)).

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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained on computer media with input forms and printed output in

manual form, microfilm, and CD-ROM.

Retrievability:

Indexed by name, social security number, travel order number, data,

appropriations, or fund to be audited.

Safeguards:

Maintained with safeguards meeting the requirements of 43 CFR 2.51

for computer and manual records.

Retention and disposal:

Retention and disposal is in accordance with General Records

Schedule No. 7, Item Nos. 1-4 and in accordance with GSA Federal Travel

Regulations.

System manager(s) and address:

Chief, Financial Management Branch, Minerals Management Service,

Mail Stop 2300, 381 Elden St., Herndon, Virginia 20170-4817.

Notification procedures:

Inquires regarding the existence of a record should be addressed to

the System Manager. A written signed request stating that the

individual seeks information concerning his/her records is required (43

CFR 2.60).

Record access procedures:

A request for access may be addressed to the System Manager. The

request must be in writing, signed by the requester, and meet the

content requirements of 43 CFR 2.63.

Contesting record procedures:

A petition for amendment should be addressed to the System Manager

and must meet the content requirements of 43 CFR 2.71.

Record source categories:

Debtor, accounting records, individual remitters, supervisors and

standard office references.

[FR Doc. 99-3932 Filed 2-17-99; 8:45 am]

BILLING CODE 4310-94-M