Privacy Act of 1974; As Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Minerals Management Service

Privacy Act of 1974; As Amended; Revisions to the Existing System

of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the Minerals Management Service (MMS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, MMS-5, ``Telephone/Employee Locator Systems (TELS).''

The revision will update the address(s) of the System Location and the

System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,

381 Elden Street, Herndon, Virginia 20170-4817. Comments received

within 40 days of publication in the Federal Register will be

considered. The system will be effective as proposed at the end of the

comment period, unless comments addressed are received which would

require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior,

Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,

Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT: Chief, Support Services Branch,

Procurement and Support Services Division, Minerals Management Service,

MS-2520, 381 Elden Street, Herndon, Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system

notice for MMS-5, ``Telephone/Employee Locator System (TELS),'' to more

accurately and clearly describe the address(s) of the System Location

and the System Manager. The revision reflects a change of address in

the Herndon, Virginia, System Manager location.

Accordingly, the MMS proposes to amend the ``Telephone/Employee

Locator System (TELS),'' MMS-5 in its entirety to read as follows:

Robert E. Brown,

Associate Director for Administration and Budget.

INTERIOR/MMS-5

System name:

Telephone/Employee Locator System (TELS)--Interior, MMS-5.

System location:

Procurement and Support Services Division, Minerals Management

Service, Mail Stop-2520, 381 Elden Street, Herndon, Virginia, 20170-

4817, and Administrative Service Centers.

Categories of individuals covered by the system:

Minerals Management Service (MMS) employees Service-wide, and

contractor personnel.

Categories of records in the system:

Names of individual employees and contractor employees, social

security numbers, grades, office telephone, building codes, room

numbers, mail stop codes, tenures, work schedules, organization codes,

and home zip codes.

Authority for maintenance of the system:

5 U.S.C. 301.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

The primary uses of these records are: (1) To prepare MMS telephone

directories; (2) ride sharing; (3) to prepare space occupancy reports;

(4) to show change in employees position status and location; (5) to

monitor telephone inventories. Disclosure outside of the Department may

be made: (1) To the U.S. Department of Justice or in a proceeding

before a court or adjudicative body when (a) the United States, the

Department of the Interior, a component of the Department, or, when

represented by the Government, an employee of the Department is a party

to litigation or anticipated litigation or has an interest in such

litigation, and (b) the Department of the Interior determines that the

disclosure is relevant or necessary to the litigation and is compatible

with the purposes for which the records were compiled; (2) of

information indicating a violation or potential violation of a statute,

regulation, rule, order, or license to appropriate Federal, State,

local or foreign agencies responsible for investigating or prosecuting

the violation or for enforcing or implementing the statute, rule,

regulation, order, or license; (3) to a congressional office from the

record of an individual in response to an inquiry the individual has

made to the congressional office; (4) to a Federal Agency which has

requested information relevant or necessary to its hiring or retention

of an employee or issuance of a security clearance, license, contract,

grant, or other benefit; and (5) to Federal, State, or local agencies

where necessary to obtain information relevant to the hiring or

retention of an employee, or the issuance of a security clearance,

license, contract, grant, or other benefit.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in manual and computerized form.

Retrievability:

By name or social security number or telephone number

Safeguards:

Maintained with safeguards meeting the requirements of 43 CFR 2.51

for computer and manual records.

Retention and disposal:

Retention and disposal is in accordance with Records Management

Handbook, MMSM 380.2-H, 401-01.

System manager(s) and address:

Chief, Support Services Branch, Procurement and Support Services

Division, Minerals Management Service, Mail Stop 2520, 381 Elden

Street, Herndon, Virginia, 20170-4817.

Notification procedures:

A written and signed request stating that the expense seeks

information concerning records pertaining to him or her must be

addressed to the System Manager. See CFR 2.60.

Record access procedures:

A request for access should be addressed to the System Manager. See

43 CFR 2.63.

Contesting record procedures:

Contact the System Manager. See 43 CFR 2.71.

Record source categories:

Individuals on whom records are kept.

[FR Doc. 99-3931 Filed 2-12-99; 8:45 am]

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