Privacy Act of 1974; as Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Minerals Management Service

Privacy Act of 1974; as Amended; Revisions to the Existing System

of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the Minerals Management Service (MMS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, MMS-4, ``Personnel Security System.'' The revision

identifies an organizational change and updates the address of the

System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this revised system of records may do so by

submitting comments in writing to the U.S. Department of the Interior,

Minerals Management Service, ATTN:

[[Page 8114]]

MMS Privacy Act Officer, MS-2200, 381 Elden Street, Herndon, Virginia

20170-4817. Comments received within 40 days of publication in the

Federal Register will be considered. The system will be effective as

proposed at the end of the comment period, unless comments are received

which would require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior,

Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,

Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT:

Security Personnel Officer Chief, Office of Administration and Budget,

Minerals Management Service, MS-2400, 381 Elden Street, Herndon,

Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system

notice for MMS-4, ``Personnel Security System,'' to identify an

organizational change and more accurately and clearly describe the

address of the System Manager. The revisions reflect a change of

address in the Herndon, Virginia, System Manager location.

Accordingly, the MMS proposes to amend the ``Personnel Security

System,'' MMS-4 in its entirety to read as follows:

Robert E. Brown,

Associate Director for Administration and Budget.

INTERIOR/MMS-4

SYSTEM NAME:

Minerals Management Service (MMS) Personnel Security System--

Interior, MMS-4.

SYSTEM LOCATION:

Department of the Interior, Minerals Management Service (MMS),

Office of Administration and Budget, Personnel Division, Mail Stop

2400, 381 Elden Street, Herndon, Virginia 20170-4817.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former Minerals Management Service (MMS) employees and

contract employees working for the MMS who: (1) Have been subject to

personnel security investigations to determine suitability for

placement in sensitive positions, require access to national security

information, and/or require ADP access authorization and/or (2) require

access to MMS buildings or individual offices.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, sensitivity type, date of birth, place of birth, social

security number, organization code, position title, grade, duty

station, Office of Personnel file folder location (OPF), clearance,

clearance date, access, clearance termination date, ADP type, grant

date, ADP termination date, briefing information, suitability date,

investigation basis, Agency conducting investigation, investigation

completion date, investigation update and upgrade information. MMS

termination date, pending code, remarks. For building passes and keys

the height, weight, hair and eye color and employment status

information is required. The automated portion of this system is only a

compilation of records manually maintained.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order 10501; 40 U.S.C. 486(c); 41 CFR 101-201.103.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The primary use of the records is to (1) Ensure that investigative

requirements of Federal Personnel Manual 731 are satisfied and to

provide a current record of MMS employees with clearance and ADP access

authorization; and (2) provide access cards and keys to MMS buildings

and offices. Disclosure outside of the Department may be made: (1) To

the U.S. Department of Justice or in a proceeding before a court or

adjudicative body when (a) the United States, the Department of the

Interior, a component of the Department, or, when represented by the

Government, an employee of the Department is a party to litigation or

anticipated litigation or has an interest in such litigation and (b)

the Department of the Interior determines that the disclosure is

relevant or necessary to the litigation and is compatible with the

purpose for which the records were compiled; (2) of information

indicating a violation or potential violation of a statute, regulation,

rule, order, or license to appropriate Federal, State, local, or

foreign agencies responsible for investigating or prosecuting the

violation or for enforcing or implementing the statute, rule,

regulation, order or license; (3) to a Congressional office from the

record of an individual in response to an inquiry the individual has

made to the Congressional office; (4) to a Federal Agency which has

requested information relevant or necessary to its hiring or retention

of an employee or issuance of a security clearance, license, contract,

grant or other benefit, and (5) to Federal State, or local agencies

where necessary to obtain information relevant to the hiring or

retention of an employee or the issuance of a security clearance,

license, contract, grant or other benefit; (6) to the Office of

Personnel Management for matters concerned with oversight activities

necessary for the Office to carry out its legally authorized

Governmentwide personnel management programs and functions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Manual systems are maintained in locked GSA approved security

containers. Automated data base system maintained on hard disk with

password entry required.

RETRIEVABILITY:

Indexed by individual name or social security number.

SAFEGUARDS:

Maintained within the Personnel Division meeting the requirements

of 43 CFR 2.51.

RETENTION AND DISPOSAL:

These records are maintained in accordance with the General Records

Schedule Number 18, Item Number 23.

SYSTEM MANAGER(S) AND ADDRESS:

Personnel Security Officer, Office of Administration and Budget,

Minerals Management Service, Mail Stop 2400, 381 Elden Street, Herdon,

Virginia 20170-4817

NOTIFICATION PROCEDURE:

Inquires regarding the existence of records should be addressed to

the Personnel Security Officer. A signed request is required if an

individual would like information concerning his/her records. See 43

CFR 2.60.

RECORD ACCESS PROCEDURE:

A request for access may be addressed to the Personnel Security

Officer. The request must be in writing and be signed by the requester.

The request must meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:

A petition for amendment should be addressed to the Personnel

Security Officer and must meet the requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:

Individual on whom record is maintained.

[FR Doc. 99-3930 Filed 2-17-99; 8:45 am]

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