Privacy Act of 1974; As Amended; Revisions to the Existing System of Records

DEPARTMENT OF THE INTERIOR

Minerals Management Service

Privacy Act of 1974; As Amended; Revisions to the Existing System

of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5

U.S.C. 552a), the Minerals Management Service (MMS) is issuing public

notice of its intent to modify an existing Privacy Act system of

records notice, MMS-3, ``Accident Reports and Investigations.'' The

revisions will update the address(es) of the System Location and the

System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be

provided a 30-day period in which to comment on the intended use of the

information in the system of records. The Office of Management and

Budget, in its Circular A-130, requires an additional 10-day period

(for a total of 40 days) in which to make these comments. Any persons

interested in commenting on this

[[Page 8113]]

revised system of records may do so by submitting comments in writing

to the U.S. Department of the Interior, Minerals Management Service,

ATTN: MMS Privacy Act Officer, MS-2200, 381 Elden Street, Herndon,

Virginia 20170-4817. Comments received within 40 days of publication in

the Federal Register will be considered. The system will be effective

as proposed at the end of the comment period, unless comments are

received which would require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior,

Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,

Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT: Safety and Occupational Health

Manager, Procurement and Support Services Division, Minerals Management

Service, MS-2520, 381 Elden Street, Herndon, Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system

notice for MMS-3, ``Accident Reports and Investigations,'' to more

accurately and clearly describe the address of the System Manager. The

revision reflects a change of address in the Herndon, Virginia, System

Manager location.

Accordingly, the MMS proposes to amend the ``Accident Reports and

Investigations,'' MMS-3 in its entirety to read as follows:

Robert E. Brown,

Associate Director for Administration and Budget.

INTERIOR/MMS-3

System name:

Accident Reports and Investigations--Interior, MMS-3.

System location:

Procurement and Support Services Division, Minerals Management

Service, Mail Stop 2520, 381 Elden Street, Herndon, Virginia 20170-

4817.

Categories of individuals covered by the system:

All personnel of the Minerals Management Service (MMS) who have had

on-the-job accidents.

Categories of records in the system:

Form DI-134, Accident Reports, correspondence, historical

information, and corrective action reviews relating to accidents which

have occurred on-the-job.

Authority for maintenance of the system:

5 U.S.C. 7902.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

The primary uses of the records are: (1) To maintain records of

accidents in which MMS employees have been involved; (2) to report

statistics and trends to the Department; (3) to monitor and report

progress of the safety program in the MMS, using historical data and

records of actions taken. Disclosure outside of the Department may be

made: (1) To the U.S. Department of Justice or in a proceeding before a

court of adjudicative body when (a) the United States, the Department

of the Interior, a component of the Department, or, when represented by

the government, an employee of the Department is party to litigation or

anticipated litigation or has an interest in such litigation, and (b)

the Department of the Interior determines that the disclosure is

relevant or necessary to the litigation and is compatible with the

purpose for which the records were compiled; (2) of information

indicating a violation or potential violation of a statute, regulation,

rule, order, or license to appropriate Federal, State, local, or

foreign agencies responsible for investigating or prosecuting the

violation or for enforcing or implementing the status, rule,

regulation, order, or license; (3) to a congressional office from the

record of an individual in response to an inquiry the individual has

made to the congressional office; (4) to a Federal Agency which has

requested information relevant or necessary to its hiring or retention

of an employee, or issuance of a security clearance, license, contract,

grant, or other benefit; and (5) of Federal, State, or local agencies

where necessary to obtain information relevant to the hiring or

retention of an employee or the issuance of a security clearance

license, contract, grant, or other benefit.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

STORAGE:

Maintained in manual form in file folders.

RETRIEVABILITY:

By name of individual.

SAFEGUARDS:

Kept in locked cabinet. Access limited to authorized personnel.

RETENTION AND DISPOSAL:

Retention and disposal is in accordance with General Records

Schedule No. 18, Item No. 12.

SYSTEM MANAGER(S) AND ADDRESS:

Safety and Occupational Health Manager. Procurement and Support

Services Division, Minerals Management Service, Mail Stop 2520, 381

Elden Street, Herndon, VA, 20170-4817.

NOTIFICATION PROCEDURE:

A written and signed request stating that the requester seeks

information concerning records pertaining to him or her must be

addressed to the System Manager. See 43 CFR 2.60.

RECORD ACCESS PROCEDURE:

A request for access must be in writing, signed by the requester,

submitted to the Systems Manager, and meet the requirements of 43 CFR

2.63.

CONTESTING RECORD PROCEDURES:

A petition for amendment shall be addressed to the System Manager

and meet the requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:

Accident victims, witnesses, supervisors, and investigators.

[FR Doc. 99-3929 Filed 2-17-99; 8:45 am]

BILLING CODE 4310-94-M