Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Office of the Inspector General

Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend a record system.

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SUMMARY: The Office of the Inspector General, DoD proposes to amend a

system of records in its inventory of records systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The action will be effective on January 28, 2000, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Acting Chief, Administrative Service,

Assistant Inspector General for Administration, Information Management,

400 Army Navy Drive, Room 410, Arlington, VA 22202-2884.

FOR FURTHER INFORMATION CONTACT: Mr. Joseph E. Caucci at telephone

(703) 604-9786.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General's record

system notices for records systems subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The proposed amendment is not within the purview of subsection (r)

of the Privacy Act (5 U.S.C. 552a), as amended, which would require the

submission of a new or altered system report for each system. The

specific changes to the record system being amended are set forth below

followed by the notice, as amended, published in its entirety.

Dated: December 22, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

CIG-15

System name:

Special Inquiries Investigative Case File and Control System

(February 22, 1993, 58 FR 10213).

Changes:

* * * * *

System name:

Delete entry and replace with `Departmental Inquiries Case System'.

* * * * *

Exemptions claimed for the system:

Delete first paragraph and replace with `Investigatory material

compiled for law enforcement purposes may be exempt pursuant to 5

U.S.C. 552a(k)(2). However, if an individual is denied any right,

privilege, or benefit for which he would otherwise be entitled by

Federal law or for which he would otherwise be eligible, as a result of

the maintenance of such information, the individual will be provided

access to such information except to the extent that disclosure would

reveal the identity of a confidential source.'

* * * * *

CIG-15

System name:

Departmental Inquiries Case System.

System location:

Office of the Assistant Inspector General for Departmental

Inquiries, Office of the Inspector General, Department of Defense, 400

Army Navy Drive, Arlington, VA 22202-2884.

Categories of individuals covered in the system:

Individuals who provide initial complaints resulting in

administrative investigations conducted by Office of the Assistant

Inspector General for Departmental Inquiries (OAIG-DI) related to

violations of laws, rules, or regulations or mismanagement, gross waste

of funds, abuse of authority, or a danger to the public health and

safety; subjects of administrative investigations conducted by the

OAIG-DI; or individuals identified as having been adversely affected by

matters under investigation by the OAIG-DI.

Categories of records in the system:

Materials relating to allegations received and documentation

created as a result of action by the Office of the Inspector General,

including reports, records of action taken, and supporting

documentation.

Authority for maintenance of the system:

Inspector General Act of 1978 (Pub. L. 95-452), as amended; and DoD

Directive 5106.1 (32 CFR part 376).

Purpose(s):

To record complaints, allegations of wrongdoing, and requests for

assistance; to document inquiries, research facts and circumstances,

sources of information, conclusions and recommendations; to record

actions taken and notifications of interested parties and agencies.

Routine uses of records maintained in the system including categories

of users, and purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the OIG's

compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Automated and paper records are stored in conventional media file

folders and personal computer.

[[Page 73021]]

Retrievability:

Automated and paper records pertaining to administrative

investigation cases are indexed through the use of a computerized

cross-reference system; they may be retrieved by individual names or

case numbers.

Safeguards:

Records, both paper and automated, are accessible only to Office of

the Assistant Inspector General for Departmental Inquiries personnel

having official need therefor and are stored in locked rooms. The

automated system is password protected, and regular back-ups of data

are performed.

Retention and disposal:

Automated and paper records are retained for a period of ten years

following completion of final action.

System manager(s) and address:

Office of the Assistant Inspector General for Departmental

Inquiries, Office of the Inspector General, Department of Defense, 400

Army Navy Drive, Arlington, VA 22202-2884.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Chief, Freedom of Information Act/Privacy Act Office, 400 Army

Navy Drive, Arlington, VA 22202-2884.

The request should contain the individual's full name, address, and

Social Security Number. Requests submitted on behalf of other persons

must include their written authorization. Provision of the Social

Security Number is voluntary and it will be used solely for

identification purposes. Failure to provide the Social Security Number

will not affect the individual's rights.

Records access procedures:

Individuals may access agency records or information about

themselves should address written inquiries to the Chief, Freedom of

Information Act/Privacy Act Office, 400 Army Navy Drive, Arlington, VA

22202-2884.

The request should contain the individual's full name, address, and

Social Security Number. Requests submitted on behalf of other persons

must include their written authorization. Provision of the Social

Security Number is voluntary and it will be used solely for

identification purposes. Failure to provide the Social Security Number

will not affect the individual's rights.

Contesting record procedures:

The OIG's rules for accessing records and for contesting contents

and appealing initial agency determinations are published in 32 CFR

part 312 or may be obtained from the system manager.

Record source categories:

Information was obtained from sources, subjects, witnesses, all

levels of government, private businesses, and nonprofit organizations.

Exemptions claimed for the system:

Investigatory material compiled for law enforcement purposes may be

exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is

denied any right, privilege, or benefit for which he would otherwise be

entitled by Federal law or for which he would otherwise be eligible, as

a result of the maintenance of such information, the individual will be

provided access to such information except to the extent that

disclosure would reveal the identity of a confidential source.

An exemption rule for this record system has been promulgated in

accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),

(c) and (e) and published in 32 CFR part 312. For additional

information contact the system manager.

[FR Doc. 99-33698 Filed 12-28-99; 8:45 am]

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