Privacy Act; Annual Notice and Amendment to Systems of Records

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice 99-155]

Privacy Act; Annual Notice and Amendment to Systems of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Annual Notice and Amendment to Systems of Records.

-----------------------------------------------------------------------

SUMMARY: Each Federal agency is required by the Privacy Act of 1974 to

publish a description of the systems of records it maintains containing

personal information when a system is substantially revised, deleted,

or created. In this notice, NASA provides the required information on

all 20 of its previously published systems of records, is deleting from

its inventory one system of records no longer being created or

maintained, and is making several revisions to the remaining systems of

records to provide editorial and organizational changes to NASA's

Systems of Records which were last published in the Federal Register on

January 28, 1998.

The system of records which is being abolished is entitled

``10ERMS--Executive Resources Management System'' and was previously

published in the Federal Register on January 28, 1998. The records

described in the 10ERMS system of records are no longer needed and will

be destroyed in accordance with NASA's Records Retention Schedules,

Schedule 3 Item 3.

The Lewis Research Center (LeRC) name has been changed to the John

H. Glenn Research Center (GRC) at Lewis Field.

We invite public comment on this publication.

DATES: The effective date of this notice is December 13, 1999. Comments

must be received in writing on or before January 12, 2000.

ADDRESSES: Office of the Chief Information Officer, Code AO, NASA

Headquarters, Washington, DC 20546-0001.

FOR FURTHER INFORMATION CONTACT: Roland Ridgeway, 202-358-4485.

SUPPLEMENTARY INFORMATION: NASA currently maintains 20 systems of

records under the Privacy Act. Each system is described and published

in its entirety, as amended, below.

Roland M. Ridgeway, Jr.,

Acting NASA Privacy Officer.

TABLE OF CONTENTS

NASA 10ACMQ--Aircraft Crewmembers' Qualifications and Performance

Records

NASA 10BRPA--Biographical Records for Public Affairs

NASA 10EEOR--Equal Opportunity Records

NASA 10GMVP--Government Motor Vehicle Operators Permit Records

NASA 10HABC--History Archives Biographical Collection

NASA 10HERD--Human Experimental and Research Data Records

NASA 10HIMS--Health Information Management System

NASA 10IGIC--Inspector General Investigations Case Files

NASA 10NPPS--NASA Personnel and Payroll Systems

NASA 10SCCF--Standards of Conduct Counseling Case Files

NASA 10SECR--Security Records System

NASA 10SPER--Special Personnel Records

NASA 10XROI--Exchange Records on Individuals

GRC 22ORER--Glenn Research Center Occupational Radiation Exposure

Records

GSFC 51LISTS--Locator and Information Services Tracking System

(LISTS)

GSFC 51RSCR--Goddard Space Flight Center Radiation Safety Committee

Records

JSC 72XOPR--Johnson Space Center Exchange Activities Records

KSC 76RTES--Kennedy Space Center Radiation Training and Experience

Summary

KSC 76STCS--Kennedy Space Center Shuttle Training Certification

System (YC-04)

KSC 76XRAD--Kennedy Space Center Occupational External Radiation

Exposure History for Nuclear Regulatory Commission Licenses

[[Page 69557]]

NASA 10ACMQ

SYSTEM NAME:

Aircraft Crewmembers' Qualifications and Performance Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 11 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Crewmembers of NASA aircraft.

CATEGORIES OF RECORDS IN THE SYSTEM:

System contains: (1) Records of qualification, experience, and

currency, e.g., flight hours (day, night, and instrument), types of

approaches and landings, crew position, type of aircraft, flight check

ratings and related examination results, training performed, and

medical records; (2) flight itineraries and passenger manifests; and

(3) crewmembers' biographical information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) In cases of accident

investigations, including mishap and collateral investigations, access

to this system of records may be granted to Federal, State, or local

agencies or to foreign governments; (2) to Federal, State, or local

agencies, companies, or governments requesting qualifications of

crewmembers prior to authorization to participate in their flight

programs, or to Federal, State, or local agencies, companies, or

governments whose crewmembers may participate in NASA's flight

programs; (3) public or press releases either by prior approval of the

individual, or in the case of public release of information from mishap

or collateral investigation reports, pursuant to NASA regulations at 14

CFR part 1213; and (4) standard routine uses 1 through 4 inclusive as

set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and magnetic media.

RETRIEVABILITY:

Records are indexed by crewmember name.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear at 14 CFR 1212.605, utilizing locked file

cabinets and/or secured rooms.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed 5 years after

crewmember separates from NASA in accordance with NASA Records

Retention Schedules, Schedule 8 Item 32.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Aircraft Management Office, Location 1.

Subsystem Managers: Deputy Chief, Flight Control and Cockpit

Integration Branch, Location 2; Chief, Dryden Research Aircraft

Operations Division, Location 3; Head, Aeronautical Programs Branch,

Location 4; Chief, Aircraft Operations Division, Location 5; Chief,

Aircraft Operations Office, Location 6; Chief, Flight Operations and

Support Division, Location 7; Chief, Aircraft Operations Branch,

Location 8; Chief, Aircraft Operations, Location 9; Chief, Contract

Management, Location 10; Aircraft Management Officer, Location 11

(Locations are set forth in Appendix A).

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for requesting amendments to records and

contesting record contents appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individuals, training schools or instructors, medical units or

doctors.

NASA 10BRPA

SYSTEM NAME:

Biographical Records for Public Affairs.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1, 3 through 9 inclusive, and Location 11, as set forth

in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Principal and prominent management and staff officials, program and

project managers, scientists, engineers, speakers, other selected

employees involved in newsworthy activities, and other participants in

Agency programs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Current biographical information about the individuals with a

recent photograph when available. Data items are those generally

required by NASA or the news media in preparing news or feature stories

about the individual and/or the individual's activity with NASA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The information contained in this system of records is compiled,

updated, and maintained at NASA Centers for ready reference material

and for immediate availability when required by the news media for news

stories about the individual generally involving participation in a

major NASA activity.

The following are routine uses: These records are made available to

professional societies, civic clubs, industrial and other

organizations, news media representatives, researchers, authors,

Congress, other agencies and other members of the public in connection

with NASA public affairs activities.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by individual's name.

SAFEGUARDS:

Since the records are a matter of public information, no safeguard

requirements are necessary.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when there is

no longer a potential for public interest in them in accordance with

NASA Records Retention Schedules, Schedule 1, Item 40.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, NASA Newsroom, Public Affairs Division, Location 1.

[[Page 69558]]

Subsystem Managers: Public Affairs Officer at Locations 3 through 9

and Location 11 as set forth in Appendix A.

NOTIFICATION PROCEDURE:

An individual desiring to find out if a Biographical System of

Records contains a record pertaining to him/her should call, write, or

visit the Public Affairs Office at the appropriate NASA Center.

RECORD ACCESS PROCEDURES:

An individual may request access to his/her record by calling,

writing, or visiting the Public Affairs Office at the appropriate NASA

locations. Individuals may examine or obtain a copy of their

biographical record at any time.

CONTESTING RECORD PROCEDURES:

The information in the record was provided voluntarily by the

individual with the understanding that the information will be used for

public release. The individual is at liberty at any time to revise,

update, add, or delete information in his/her biographical record to

his/her own satisfaction.

RECORD SOURCE CATEGORIES:

Information in the biography of an individual in the system of

records is provided voluntarily by the individual generally with the

aid of a form questionnaire.

NASA 10EEOR

SYSTEM NAME:

Equal Opportunity Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 inclusive and Location 11 as set forth in

Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former employees and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Complaints and (2) applications for employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated August

8, 1969; EEOC Regulations, 29 CFR part 1614; MSPB Regulations, 5 CFR

parts 1200-1202.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Disclosures to the Equal

Employment Opportunity Commission and the Merit Systems Protection

Board to facilitate their processing of discrimination complaints,

including investigations, hearings, and reviews on appeals; (2)

responses to other Federal agencies and other organizations having

legal and administrative responsibilities related to the NASA Equal

Employment Opportunity Programs and to individuals in the record; (3)

disclosures may be made to a congressional office from the record of an

individual in response to a written inquiry from the congressional

office made on behalf of the individual; and (4) standard routine uses

1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

These records are indexed by the complainant's name.

SAFEGUARDS:

Records are locked in file cabinets or in secured rooms with access

limited to those whose official duties require access. Electronic data

are maintained within locked areas in disk form.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed 4 years after

resolution of case, in accordance with NASA Records Retention

Schedules, Schedule 3 Item 50/E. For Compliance Records: the Review

files are destroyed when 7 years old and the EEO Compliance Reports are

destroyed when 3 years old, in accordance with NASA Records Retention

Schedules, Schedule 3 Item 50/E.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Administrator for Equal Opportunity Programs, Location 1.

Subsystem Managers: Equal Opportunity Officer, Locations 1 and 11;

Head, Equal Opportunity Programs Office, Location 4; Director of Equal

Opportunity Programs at Locations 5 through 9; Locations are as set

forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Current and former employees, applicants, NASA Center Equal

Employment Opportunity (EEO) officers, complainants, EEO counselors,

EEO investigators, EEOC complaints examiners, Merit System Protection

Board officials, complaints coordinators, Associate Administrator for

Equal Opportunity Programs.

NASA 10GMVP

SYSTEM NAME:

Government Motor Vehicle Operators Permit Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 3 and 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NASA employees and contractor employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, home address, Social Security Number, physical description of

individual, physical condition of individual, traffic record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: standard routine uses 1 through 4

inclusive, as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Indexed by individual's name.

SAFEGUARDS:

Records are kept in locked cabinets with access limited to those

whose official duties require access. Room is locked during nonduty

hours.

RETENTION AND DISPOSAL:

Records will be maintained in Agency files and destroyed 3 years

after permit

[[Page 69559]]

expires or holder leaves NASA in accordance with NASA Records Retention

Schedules, Schedule 6 Item 12.

SYSTEM MANAGER(S) AND ADDRESS:

Subsystem Managers: Transportation Officer, Location 3 and Chief,

Transportation Branch, Location 6. Locations are as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system manager

listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual NASA employees and individual contractor employees

supply information on their own traffic records.

NASA 10HABC

SYSTEM NAME:

History Archives Biographical Collection.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 1 and 11 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who are of historical significance in aeronautics,

astronautics, space science, and other concerns of NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Biographical data; speeches and articles by an individual;

correspondence, interviews, and various other tapes and transcripts of

program activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: disclosure to scholars (historians

and other disciplines) or any other interested individuals for research

and to write dissertations, articles, and books, for government,

commercial, and nonprofit publication or develop material for other

media use.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

The records are indexed by the individual's name.

SAFEGUARDS:

Because these records are archive material and, therefore, a matter

of public information, there are no special safeguard procedures

required.

RETENTION AND DISPOSAL:

Records are retained indefinitely in Agency reference collections

in history offices, but may be destroyed when no longer needed in

accordance with NASA Records Retention Schedules, Schedule 1 Item 10.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Historian, Location 1.

Subsystem Manager: Public Affairs Officer, Location 11 as set forth

in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the system manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to same address as

stated in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Press releases, newspapers, journals, copies of internal Agency

records, and the individuals themselves.

NASA 10HERD

SYSTEM NAME:

Human Experimental and Research Data Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1, 2, 5, 6, and 9, as stated in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who have been involved in space flight, aeronautical

research flight, and/or participated in NASA tests or experimental or

research programs; civil service employees, military, employees of

other government agencies, contractor employees, students, human

subjects (volunteer or paid), and other volunteers on whom information

is collected as part of an experiment or study.

CATEGORIES OF RECORDS IN THE SYSTEM:

Data obtained in the course of an experiment, test, or research

medical data from inflight records, other information collected in

connection with an experiment, test, or research.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2475 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: Disclosures to other individuals or

organizations, including Federal, State, or local agencies, and

nonprofit, educational, or private entities, who are participating in

NASA programs or are otherwise furthering the understanding or

application of biological, physiological, and behavioral phenomena as

reflected in the data contained in this system of records; and the

standard routine use 4 as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents, electronic media, micrographic media, photographs,

or motion pictures film, and various medical recordings such as

electrocardiograph tapes, stripcharts, and x-rays.

RETRIEVABILITY:

By the individual's name, experiment or test; arbitrary

experimental subject number; flight designation; or crewmember

designation on a particular space or aeronautical flight.

SAFEGUARDS:

Access is limited to Government personnel requiring access in the

discharge of their duties and to appropriate support contractor

employees on a need-to-know basis. Computerized records are identified

by code number and records are maintained in locked rooms or files.

Records are protected in accordance with the requirements and

procedures, which appear in the NASA regulations set forth in 14 CFR

1212.605.

[[Page 69560]]

RETENTION AND DISPOSAL:

Records are maintained in Agency files for varying periods of time

depending on the need for use of the records and destroyed when no

longer needed in accordance with NASA Records Retention Schedules,

Schedule 7 Item 16, except that significant medical data will be

handled in accordance with OPM Regulations.

SYSTEM MANAGER(S) AND ADDRESS:

Director, NASA Occupational Health Office, Location 1.

Subsystem Managers: Chief Engineer, Location 2; Assistant Director

for Life Sciences, Space and Life Sciences Directorate, Location 5;

Director, Biomedical Operations Office, Location 6; Director,

Management Services Office, Location 9. Locations are as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the system or subsystem manager

named above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting and

appealing initial determinations by the individual concerned appear at

14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Experimental test subjects, physicians, principal investigators and

other researchers, and previous experimental test or research records.

NASA 10HIMS

SYSTEM NAME:

Health Information Management System.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

In Medical Clinics/Units and Environmental Health Offices at

Locations 1 through 15 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

NASA civil service employees and applicants; other Agency civil

service and military employees working at NASA; visitors to NASA

Centers; onsite contractor personnel who receive job-related

examinations, have mishaps or accidents, or come to clinic for

emergency or first-aid treatment; space flight personnel and their

families.

CATEGORIES OF RECORDS IN THE SYSTEM:

General medical records of first aid, emergency treatment,

examinations, exposures, and consultations.

Information resulting from physical examinations, laboratory and

other tests, and medical history forms; treatment records; screening

examination results; immunization records; administration of

medications prescribed by private/personal physicians; statistical

records; examination schedules; daily log of patients; correspondence;

chemical, physical, and radiation exposure records; other environmental

health data; alcohol/drug patient information, consultation records;

Employee Assistance Program records; and health hazard and abatement

data.

Astronauts and their families--more detailed and complex physical

examinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; Pub. L. 92-255.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Referral to private physicians

designated by the individual when requested in writing; (2) patient

referrals; (3) referral to the Office of Personnel Management,

Occupational Safety and Health Administration, and other Federal

agencies as required in accordance with the Federal agency's special

program responsibilities; (4) referral of information to a non-NASA

individual's employer; (5) evaluation by medical consultants; (6)

disclosure to the employer of non-NASA personnel, information affecting

the reliability of such officer or employee for purposes of the Mission

Critical Space Systems Personnel Reliability Program; (7) disclosure to

non-NASA personnel performing research, studies, or other activities

through arrangements or agreements with NASA and for mutual benefit;

(8) disclosure to the public of prespace flight information having

mission impact concerning an individual crewmember, limited to the

crewmember's name and the fact that a medical condition exists; (9)

disclosure to the public of a summary of the space flight crew inflight

information as it relates to mission impact, and limited to name,

diagnosis, treatment, and prognosis; (10) disclosure to the public,

limited to the crewmember's name and the fact that a medical condition

exists, if a flight crewmember is, for medical reasons, unable to

perform a scheduled public event during the time period following Space

Shuttle landing and concluding with completion of the post space flight

return to duty medical evaluation; (11) disclosure to the public of

medical conditions arising from accidents, consistent with NASA

regulations; and (12) standard routine use 4, as set forth in Appendix

B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are in file folders, punch cards, electrocardiographic

tapes, x-rays, microfiche, and electronic media. They are handled

between NASA Centers by telecommunications.

RETRIEVABILITY:

By the individual's name, date of birth, and/or Social Security

Number.

SAFEGUARDS:

Access limited to concerned medical environmental health personnel

on a need-to-know basis. Computerized records are identified by code

number, and records are maintained in locked rooms or files. Records

are protected in accordance with the requirements and procedures, which

appear in the NASA regulations at 14 CFR 1212.605.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed by series in

accordance with Office of Personnel Management regulations and NASA

Records Retention Schedules, Schedule 1 Item 126 and Schedule 8 Item

57. Health and medical reports, summaries series at NASA Headquarters

are destroyed 6 years after date of summary or report and copies at

field installations are destroyed 2 years after date of summary or

report. Space flight personnel and their families series records are

permanent and transferred to the National Archives and Records

Administration when 30 years old.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Occupational Health Office, Location 1.

Subsystem Managers: Chief Occupational Safety Health and Medical

Services at Location 2, Medical Director or Medical Administrator or

Safety and Health Coordinator at Locations 3 through 4, and 6 through

15 inclusive, and Chief, Medical Operations Branch, Location 5.

Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

[[Page 69561]]

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appears in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individuals, physicians, and previous medical records of

individuals.

NASA 10IGIC

SYSTEM NAME:

Inspector General Investigations Case Files.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 11, 14, 16 and 17 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former employees of NASA, contractors, and

subcontractors, and others whose actions have affected NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Case files pertaining to matters including, but not limited to, the

following classifications of cases: (1) Fraud against the Government,

(2) theft of Government property, (3) bribery, (4) lost or stolen lunar

samples, (5) misuse of Government property, (6) conflict of interest,

(7) waiver of claim for overpayment of pay, (8) leaks of Source

Evaluation Board information; (9) improper personal conduct, (10)

irregularities in awarding contracts; and (11) computer crimes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 28 U.S.C. 535(b); 5 U.S.C.

Appendix; 4 CFR part 91; Executive Order 11478.

PURPOSE(s):

Information in this system of records is collected in the course of

investigating alleged crimes and other violations of law or regulation

that affect NASA. The information is used by prosecutors, Agency

managers, law enforcement agencies, Congress, NASA contractors, and

others to address the crimes and other misconduct discovered during

investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Responding to the White House

regarding matters inquired of; (2) disclosure to a congressional office

from the record of an individual in response to a written inquiry from

the congressional office made at the request of that individual; (3)

providing data to Federal intelligence elements; (4) providing data to

any source from which information is requested in the course of an

investigation, to the extent necessary to identify the individual,

inform the source of the nature and purpose of the investigation, and

to identify the type of information requested; (5) providing personal

identifying data to Federal, State, local, or foreign law enforcement

representative seeking confirmation of identity of persons under

investigations; (6) disclosing, as necessary, to a contractor,

subcontractor, or grantee firm or institution, to the extent that the

disclosure is in NASA's interest and is relevant and necessary in order

that the contractor, subcontractor, or grantee is able to take

administrative or corrective action; (7) standard routine uses 1

through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Information is retrieved by name of the individual.

SAFEGUARDS:

Information is kept in locked cabinets and in secured vaults and

computer rooms. Information stored on computers is on a restricted-

access server and is protected by an official password and user

identification. Access is limited to Inspector General personnel with

an official need to know.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed in accordance

with NASA Records Retention Schedules, Schedule 9 Item 23. Files

containing information of an investigative nature but not relate to a

specific investigation are destroyed when 5 years old. Significant case

files are scheduled for disposition with the National Archives and

Records Administration when closed. All other case files are destroyed

10 years after file is closed.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Inspector General for Investigations, Location 1.

Subsystem Managers: Assistant Inspector General for Inspections,

Administrative Investigations and Assessments, and Advanced Technology

Programs Manager, Location 1; Special and Resident Agents in Charge,

Location 2, 4 through 11 inclusive, 14, 16, and 17 as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

None. System is exempt (see below).

RECORD ACCESS PROCEDURES:

None. System is exempt (see below).

CONTESTING RECORD PROCEDURES:

None. System is exempt (see below).

RECORD SOURCE CATEGORIES:

Exempt.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

(1) The Inspector General Investigations Case Files systems of

records is exempt from any part of the Privacy Act (5 U.S.C. 552a),

EXCEPT the following subsections: (b) relating to conditions of

disclosure; (c)(1) and (2) relating to keeping and maintaining a

disclosure accounting; (e)(4)(A)--(F) relating to publishing a system

notice setting forth name, location, categories of individuals and

records, routine uses, and policies regarding storage, retrievability,

access controls, retention and disposal of the records; (e)(6), (7),

(9), (10), and (11) relating to dissemination and maintenance of

records; (i) relating to criminal penalties. This exemption applies to

those records and information contained in the system of records

pertaining to the enforcement of criminal laws.

(2) To the extent that there may exist noncriminal investigative

files within this system of records, the Inspector General

Investigations Case Files system of records is exempt from the

following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3)

relating to access to disclosure accounting, (d) relating to access to

reports, (e)(1) relating to the type of information maintained in the

records; (e)(4)(G), (H), and (I) relating to publishing the system

notice information as to agency procedures for access and amendment and

information as to the categories of sources of records, and (f)

relating to developing agency rules for gaining access and making

corrections.

The determination to exempt this system of records has been made by

the Administrator of NASA in accordance with 5 U.S.C. 552a (j) and (k)

and subpart 5 of the NASA regulations appearing in 14 CFR part 1212,

for the reason that a component of the Office of Inspector General,

NASA, performs as its principal function activities pertaining to the

enforcement of

[[Page 69562]]

criminal laws, within the meaning of 5 U.S.C. 552a(j)(2).

NASA 10NPPS

SYSTEM NAME:

NASA Personnel and Payroll Systems.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 inclusive and Location 11, as set forth in

Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former NASA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

The data contained in this system of records includes payroll,

employee leave, insurance, labor and human resource distribution and

overtime information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 5501 et seq.; 5 U.S.C.

6301 et seq.; General Accounting Office's General Policies/Procedures

and Communications Manual, Chapter 7; Treasury Fiscal Requirements

Manual, Part III; and NASA Financial Management Manual, Sections 9300

and 9600.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) To furnish to a third party a

verification of an employee's status upon written request of the

employee; (2) to facilitate the verification of employee contributions

and insurance data with carriers and collection agents; (3) to report

to the Office of Personnel Management (a) withholdings of premiums for

life insurance, health benefits, and retirements, and (b) separated

employees subject to retirement; (4) to furnish the U.S. Treasury

magnetic tape reports and/or electronic files on net pay, net savings

allotments and bond transmittal pertaining to each employee; (5) to

provide the Internal Revenue Service with details of wages taxable

under the Federal Insurance Contributions Act and to furnish a magnetic

tape listing on Federal tax withholdings; (6) to furnish various

financial institutions itemized listings of employee's pay and savings

allotments transmitted to the institutions in accordance with employee

requests; (7) to provide various Federal, State, and local taxing

authorities itemized listings of withholdings for individual income

taxes; (8) to respond to requests for State employment security

agencies and the U.S. Department of Labor for employment, wage, and

separation data on former employees for the purpose of determining

eligibility for unemployment compensation; (9) to report to various

Combined Federal Campaign offices total contributions withheld from

employee wages; (10) to furnish leave balances and activity to the

Office of Personnel Management upon request; (11) to furnish data to

labor organizations in accordance with negotiated agreements; (12) to

furnish pay data to the Department of State for certain NASA employees

located outside the United States; (13) to furnish data to a consumer

reporting agency or bureau, private collection contractor or debt

collection center in accordance with section 3711 of Title 31 of the

United States Code; (14) to forward delinquent debts, and all relevant

information related thereto, to the U.S. Department of Treasury, for

collection; (15) to the Office of Child Support Enforcement,

Administration for Children and Families, Department of Health and

Human Services, National Directory of New Hires, part of the Federal

Parent Locator Service (FPLS) and the Federal Tax Offset System, DHHS/

OCSE No. 09-90-0074, for the purpose of locating individuals to

establish paternity, establishing and modifying orders of child

support, identifying sources of income, and for other child support

enforcement actions as required by the Personal Responsibility and Work

Opportunity Reconciliation act (Pub. L. 104-193); and (16) standard

routine uses 1 through 4 inclusive as set forth in Appendix B.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

Disclosure pursuant to 5 U.S.C. 552a(b): Disclosures may be made

from this system to ``consumer reporting agencies'' as defined in the

Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or ``private collection

contractor'' under the Federal Claims Collection Act of 1966, as

amended by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701,

et seq.).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by the individual's name and/or Social Security

Number.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear in the NASA regulations at 14 CFR 1212.605,

utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and transferred to the

National Personnel Records Center (NPRC) within 3 years of creation in

accordance with NASA Records Retention Schedules, Schedule 3 Item 47.

Records transferred to NPRC will be destroyed when 10 years old by

NPRC.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Financial Management Division, Office of the Chief

Financial Officer, Location 1.

Subsystem Managers: Chief, Financial Management Division, Locations

2, 4, 6, 7, and 8; Financial Management Officer, Location 3; Chief,

Financial Services Branch, Location 5; Director, Financial Management

Office, Location 9; Chief, Financial Management Office, Location 11.

Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the same address

as identified in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual on whom the record is maintained, personnel office(s),

and the individual's supervisor.

NASA 10SCCF

SYSTEM NAME:

Standards of Conduct Counseling Case Files.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 1 through 11 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current, former, and prospective NASA employees who have sought

[[Page 69563]]

advice or have been counseled regarding conflict of interest rules for

Government employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Depending upon the nature of the problem, information collected may

include employment history, financial data, and information concerning

family members.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 18 U.S.C. 201, 203, 205, 207-209; 5

U.S.C. 7324-7327; 5 U.S.C. Appendix; 14 CFR part 1207; 5 CFR parts

2634-2641; 5 CFR part 6901; and Executive Order 12674, as modified by

Executive Order 12731.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Office of Personnel Management,

Office of Government Ethics, and Merit Systems Protection Board for

investigation of possible violations of standards of conduct which the

agencies directly oversee; and (2) standard routine uses 1 through 4

inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records maintained in loose-leaf binders or file folders.

RETREIVABILITY:

By name of individual.

SAFEGUARDS:

Restricted access to persons authorized by General Counsel or

Center Chief Counsel; stored in combination lock safe.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when 6 years

old in accordance with NASA Records Retention Schedules, Schedule 1

Item 133/B.

SYSTEM MANAGER(S) AND ADDRESS:

Associate General Counsel for General Law, Code GG, Location 1, and

Chief Counsel, Locations 2 through 11 as set forth in Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the System Manager.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the System Manager

and must include employee's full name and NASA Center where employed.

CONTESTING RECORD PROCEDURES:

The NASA regulations and procedures for access to records and for

contesting contents and appealing initial determinations by the

individual concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Information collected directly from individual and from his/her

official employment record.

NASA 10SECR

SYSTEM NAME:

Security Records System.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 and Locations 11, 12, and 14 as set forth in

Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Employees, applicants, NASA committee members, NASA consultants,

NASA experts, NASA Resident Research Associates, guest workers,

contractor employees, detailees, visitors, correspondents (written and

telephonic), and Faculty Fellows.

CATEGORIES OF RECORDS IN THE SYSTEM:

Personnel Security Records, Criminal Matter Records, Traffic

Management Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of

1958, as amended; Espionage and Information Control Statutes, 18 U.S.C.

793-799; Sabotage Statutes, 18 U.S.C. 2151--2157; Conspiracy Statute,

18 U.S.C. 371; 18 U.S.C. 202-208, 3056; Internal Security Act of 1950;

Atomic Energy Act of 1954, as amended; Executive Order 12958, as

amended, Classified National Security Information; Executive Order

12968, as amended, Access to Classified Information; Executive Order

10865, Safeguarding Classified Information Within Industry; Executive

Order 10450, Security Requirements for Government Employees; Pub. L.

81-733; 41 CFR Chapter 101; 14 CFR parts 1203-1203b; and 44 U.S.C.

3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

Personnel Security Records: The following are routine uses: (1) To

determine eligibility to perform classified visits to other Federal

agencies and contractor facilities; (2) to provide data to Federal

intelligence elements; (3) to provide data to any source from which

information is requested in the course of an investigation, to the

extent necessary to identify the individual, inform the source of the

nature and purpose of the investigation, and to identify the type of

information requested; (4) to provide a basis for determining

preliminary visa eligibility; (5) to respond to White House inquiries;

(6) disclosures may be made to a congressional office from the record

of an individual in response to a written inquiry from the

congressional office made at the request of that individual; (7) to

provide personal identifying data to Federal, State, local, or foreign

law enforcement representatives seeking confirmation of identity of

persons under investigation; (8) disclosure to a NASA contractor,

subcontractor, grantee, or other Government organization information

developed in an investigation or administrative inquiry concerning a

violation of a Federal or State statue or NASA regulation on the part

of an officer or employee of the contractor, subcontractor, grantee, or

other Government organization; (9) to provide relevant information to

an internal or external organization or element thereof conducting

audit activities of a NASA contractor or subcontractor; (10) disclosure

to the employer of non-NASA personnel information affecting the

reliability of such officer or employee for purposes of the Mission

Critical Space Systems Personnel Reliability Program; and (11) standard

routine uses 1 through 4 inclusive as set forth in Appendix B.

Criminal Matter Records: The routine uses are (1) to provide

personal identifying data to Federal, State, local, or foreign law

enforcement representatives seeking confirmation of identity of persons

under investigation; (2) to provide a NASA contractor, subcontractor,

grantee, or other Government organization information developed in an

investigation or administrative inquiry concerning a violation of a

Federal or State statute or NASA regulation on the part of an officer

or employee of the contractor, subcontractor, grantee, or other

Government organization; and (3) standard routine uses 1 through 4

inclusive as set forth in Appendix B.

Traffic Management Records: The routine uses are (1) to provide

personal identifying data to Federal, State, local, or foreign law

enforcement representatives seeking confirmation of identity of persons

under investigation; (2) to provide a NASA contractor, subcontractor,

grantee, or other Government organization information developed in an

investigation or

[[Page 69564]]

administrative inquiry concerning a violation of a Federal or State

statute or NASA regulation on the part of an officer or employee of the

contractor, subcontractor, grantee, or other Government organization;

and (3) standard routine uses 1 through 4 inclusive as set forth in

Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by individual's name, file number, badge

number, decal number, payroll number, and/or Social Security Number.

SAFEGUARDS:

Access to Personnel Security Records and information to be inserted

into Personnel Security Records is controlled by either Government

personnel or selected personnel of NASA contractor guard/security force

and contractor personnel. After presenting proper identification and

requesting a file or record, a person with an official need to know

and, if appropriate, a proper clearance may have access to a file or

records only after it has been retrieved and approved for release by a

NASA security representative. These records are secured in security

storage equipment.

Access to Criminal Matter Records is controlled by either

Government personnel or selected personnel of NASA contractor guard

forces. After presenting proper identification and requesting a file or

record, a person with an official need to know and, if appropriate, a

proper clearance may have access to a file or records only after it has

been retrieved and approved for release by a NASA security

representative. These records are secured in security storage

equipment.

Traffic Management Records: Access to these records is controlled

by either Government personnel or selected personnel of NASA contractor

guard forces. Access to these records is permitted after a

determination has been made that the requestor has an official

interest. These records are stored in locked containers.

RETENTION AND DISPOSAL:

The Personnel Security Records are maintained in Agency files and

destroyed upon notification of the death or within 5 years after

separation or transfer of employee or within 5 years after contract

relationship expires, whichever is applicable in accordance with NASA

Records Retention Schedules, Schedule 1 Item 103.

The Criminal Matter Records are maintained in Agency files and

destroyed when 8 years old in accordance with NASA Records Retention

Schedules, Schedule 2 Item 4B2.

The Traffic Management Records are maintained in Agency files and

destroyed upon transfer or separation of permit holder or when permit

is superseded or revoked whichever is sooner in accordance with NASA

Records Retention Schedules, Schedule 6 Item 11B.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Security Management Office, Location 1.

Subsystem Managers: Chief, Protective Services Division, Location

2; Chief, Security Branch, Locations 4 and 5; Security Officer,

Location 3, 8, and 11; Chief, Protective Services Office, Location 6;

Head, Office of Security and Public Safety, Location 7; Chief, Security

Division, Location 9; Chief, Administration Office, Location 12; Safety

and Security Officer at Location 14. Locations are as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

Information may be obtained from the cognizant system or subsystem

manager listed above. Requests must contain the following identifying

data concerning the requestor: First, middle, and last name; date of

birth; Social Security Number; period and place of employment with

NASA, if applicable.

RECORD ACCESS PROCEDURES:

Personnel Security Records compiled solely for the purpose of

determining suitability, eligibility, or qualifications for Federal

civilian employment, Federal contracts, or access to classified

information have been exempted by the Administrator under 5 U.S.C.

552a(k)(5) from the access provisions of the Act.

Criminal Matter Records compiled for civil or criminal law

enforcement purposes have been exempted by the Administrator under 5

U.S.C. 552a(k)(2) from the access provisions of the Act.

Traffic Management Records: Requests from individuals should be

addressed to the same address as stated in the Notification section

above.

CONTESTING RECORD PROCEDURES:

For Personnel Security Records and Criminal Matters Records, see

Record Access Procedures, above. For Traffic Management Records, the

NASA rules for access to records and for contesting contents and

appealing initial determinations by the individual concerned appear at

14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Personnel Security Records: Exempt.

Criminal Matter Records: Exempt.

Traffic Management Records: Employees, civil investigative

agencies, civil law enforcement agencies, Federal and local judicial

systems, medical records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Personnel Security Records compiled solely for the purpose of

determining suitability, eligibility, or qualifications for Federal

civilian employment, Federal contracts, or access to classified

information, but only to the extent that the disclosure of such

material would reveal the identity of a confidential source, are exempt

from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a:

(c)(3) Relating to access to the disclosure accounting; (d) relating to

access to the records; (e)(1) relating to the type of information

maintained in the records; (e)(4)(G)(H) and (I) relating to publishing

in the annual system notice information as to agency procedures for

access and correction and information as to the categories of sources

of records; and (f) relating to developing agency rules for gaining

access and making corrections.

The determination to exempt the Personnel Security Records portion

of the Security Records System has been made by the Administrator of

NASA in accordance with 5 U.S.C. 552a(k)(5) and Subpart 5 of the NASA

regulations appearing in 14 CFR part 1212.

Criminal Matter Records to the extent they constitute investigatory

material compiled for law enforcement purposes are exempt from the

following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3)

Relating to access to the disclosure accounting; (d) relating to access

to the records; (e)(1) relating to the type of information maintained

in the records; (e)(4)(G)(H) and (I) relating to publishing in the

annual system notice information as to agency procedures for access and

correction and information as to the categories of sources of records;

and (f) relating to developing agency rules for gaining access and

making corrections.

The determination to exempt the Criminal Matter Records portion of

the Security Records System has been made by the Administrator of NASA

in accordance with 5 U.S.C. 552a(k)(2) and subpart 5 of the NASA

regulations appearing in 14 CFR part 1212.

Records subject to the provisions of 5 U.S.C. 552(b)(1) required by

Executive

[[Page 69565]]

Order to be kept secret in the interest of national defense or foreign

policy are exempt from the following sections of the Privacy Act of

1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure

accounting; (d) relating to the access to the records; (e)(1) relating

to the type of information maintained in the records; (e)(4)(G)(H) and

(I) relating to publishing in the annual system notice information as

to agency procedures for access and correction and information as to

the categories of sources of records; and (f) relating to developing

agency rules for gaining access and making corrections.

The determination to exempt this portion of the Security Records

System has been made by the Administrator of NASA in accordance with 5

U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14

CFR part 1212.

NASA 10SPER

SYSTEM NAME:

Special Personnel Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1 through 9 inclusive, and location 11 as set forth in

Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Candidates for and recipients of awards or NASA training; civilian

and active duty military detailees to NASA; participants in enrollee

programs; Faculty, Science, National Research Council and other

Fellows, associates and guest workers including those at NASA Centers

but not on NASA rolls; NASA contract and grant awardees and their

associates having access to NASA premises and records; individuals with

interest in NASA matters including Advisory Committee Members; NASA

employees and family members, prospective employees and former

employees; former and current participants in existing and future

educational programs, including the Summer High School Apprenticeship

Research Program (SHARP).

CATEGORIES OF RECORDS IN THE SYSTEM:

Special Program Files including: (1) Alien Scientist files; (2)

Award files; (3) Counseling files, Life and Health Insurance,

Retirement, Upward Mobility, and Work Injury Counseling files; (4)

Military and Civilian Detailee files; (5) Personnel Development files

such as nominations for and records of training or education, Upward

Mobility Program files, Intern Program files, Apprentice files, and

Enrollee Program files; (6) Special Employment files such as Federal

Junior Fellowship Program files, Stay-in-School Program files, Summer

Employment files, Worker-Trainee Opportunity Program files, NASA

Executive Position files, Expert and Consultant files, and Cooperative

Education Program files; (7) Welfare to Work files; and (8) Supervisory

Appraisals under Competitive Placement Plan.

Correspondence and related information including: (1) Claims

correspondence and records about insurance such as life, health, and

travel; (2) Congressional and other Special Interest correspondence,

including employment inquiries; (3) Correspondence and records

concerning travel related to permanent change of address; (4) Debt

complaint correspondence; (5) Employment interview records; (6)

Information related to outside employment and activities of NASA

employees; (7) Placement follow-ups; (8) Preemployment inquiries and

reference checks; (9) Preliminary records related to possible adverse

actions; (10) Records related to reductions in force; (11) Records

under administrative as well as negotiated grievance procedures; (12)

Separation information including exit interview records, death

certificates and other information concerning death, retirement

records, and other information pertaining to separated employees; (13)

Special planning analysis and administrative information; (14)

Performance appraisal records; (15) Working papers for prospective or

pending retirements.

Special Records and Rosters including: (1) Locator files, (2)

Ranking lists of employees; (3) Repromotion candidate lists; (4)

Retired military employee records; (5) Retiree records; (6) Follow-up

records for educational programs, such as the SHARP and other existing

or future programs.

Agencywide and Center automated personnel information: Rosters,

applications, recommendations, assignment information and evaluations

of Faculty, Science, National Research Council and other Fellows,

associates and guest workers including those at NASA Centers but not on

NASA rolls; also, information about NASA contract and grant awardees

and their associates having access to NASA premises and records.

Information about members of advisory committees and similar

organizations: All NASA-maintained information of the same types as,

but not limited to, that information required in systems of records for

which the Office of Personnel Management and other Federal personnel-

related agencies publish Government wide Privacy Act Notices in the

Federal Register.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Disclosures to organizations or

individuals having contract, legal, administrative or cooperative

relationships with NASA, including labor unions, academic

organizations, governmental organizations, non-profit organizations,

and contractors and to organizations or individuals seeking or having

available a service or other benefit or advantage. The purpose of such

disclosures is to satisfy a need or needs, further cooperative

relationships, offer information, or respond to a request; (2)

disclosures to Federal agencies developing statistical or data

presentations having need of information about individuals in the

records; (3) responses to other Federal agencies and other

organizations having legal or administrative responsibilities related

to programs and individuals in the records; (4) disclosure to a

congressional office from the record of an individual in response to a

written inquiry from the congressional office made at the request of

that individual; and (5) standard routine uses 1 through 4 inclusive as

set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by any one or a combination of name, birth

date, Social Security Number, or identification number.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures that appear in the NASA regulations at 14 CFR 1212.605,

utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and not all record types are

authorized for disposal at this time, but records such as Pay records

are transferred to the National Personnel Records Center (NPRC) within

3 years of creation in accordance with NASA Records Retention

Schedules, Schedule 3 Item 19. Records transferred to NPRC

[[Page 69566]]

will be destroyed when 10 years old by NPRC.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Administrator for Human Resources and Education, Location

1. Subsystem Managers: Director, Personnel Division, Office of

Inspector General, and Chief, Elementary and Secondary Programs Branch,

Educational Division, Location 1; Director of Personnel, Locations 1,

3, 4, 6, and 8; Director of Human Resources, Location 2, 5, and 9;

Director, Office of Human Resources, Location 7; Human Resources

Officer, Location 11. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:

Apply to the System or Subsystem Manager at the appropriate

location above. In addition to personal identification (name, Social

Security Number), indicate the specific type of record, the appropriate

date or period of time, and the specific kind of individual applying

(e.g., employee, former employee, contractor employee).

RECORD ACCESS PROCEDURES:

Same as Notification procedures above.

CONTESTING RECORD PROCEDURES:

The NASA regulations pertaining to access to records and for

contesting contents and appealing initial determinations by individual

concerned are set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual on whom the record is maintained and Personnel

Office(s).

NASA 10XROI

SYSTEM NAME:

Exchange Records on Individuals.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 1, 4, 6, 7, 8, 9, and 11 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former employees of, and applicants for employment,

with NASA Exchanges, Recreational Associations, and Employers' Clubs at

NASA Centers and members of or participants in NASA Exchange

activities, clubs and/or recreational associations. Individuals with

active loans or charge accounts at one or more of the several

organizations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Exchange employees' personnel and payroll records, including injury

claims, unemployment claims, biographical data, performance

evaluations, annual and sick leave records, membership and

participation records on Exchange-sponsored activities, clubs and/or

recreational associations, and all other employee records. Credit

records on NASA employees with active accounts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) To Furnish a third party a

verification of an employee's status upon written request of the

employee; (2) to facilitate the verification of employee contributions

for insurance data with carriers and collection agents; (3) to provide

various Federal, State, and local taxing authorities itemized listing

of withholdings for individual income taxes; (4) to respond to State

employment compensation requests for wage and separation data on former

employees; (5) to report previous job injuries to worker's compensation

organizations; (6) for person to notify in an emergency; (7) to report

unemployment record to appropriate State and local authorities; (8)

when requested, provide other employers with work record; and (9)

standard routine uses 1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by individual's name.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures that appear in the NASA regulations at 14 CFR 1212.605,

utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when 5 years

old in accordance with NASA Records Retention Schedules, Schedule 9

Item 6/D.

SYSTEMS MANAGER(S) AND ADDRESS:

Associate Administrator, Management Systems & Facilities, Location

1.

Subsystem Managers: Chairperson, Exchange Council, Location 6 and

7; Treasurer, NASA Exchange, Location 8; Exchange Operations Manager,

Location 9; Manager, NASA Exchange, Location 11; Head, Administrative

Management Branch, and Treasurer Wallops Exchange and Morale

Association, Location 4. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the cognizant Subsystem

Managers listed above.

RECORD ACCESS PROCEDURES:

Requests from individuals should be directed to the same address as

stated in the Notification section above.

CONTESTING RECORD PROCEDURES:

The NASA rules for access to records and for contesting contents

and appealing initial determinations by the individual concerned appear

in the NASA rules at 14 CFR pasrt 1212.

RECORD SOURCE CATEGORIES:

Individual on whom the record is maintained and the individual's

supervisor.

GRC 22ORER

SYSTEM NAME:

Glenn Research Center Occupational Radiation Exposure Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Locations 8 and 13 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Present and former GRC employees and contractor personnel who may

be exposed to radiation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date of birth, exposure history, name of license holder,

Social Security Number, employment and training history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,

2111, 2133, 2134, 2201; 10 CFR part 20.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Standard routine uses 1 through

4 inclusive as set forth in Appendix B and (2) the Nuclear Regulatory

Commission may inspect records pursuant to fulfilling their

responsibilities in administering and issuing licenses to use radiation

sources.

[[Page 69567]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by individual's name.

SAFEGUARDS:

Records are personally supervised during the day and locked in the

office at night.

Records are protected in accordance with the requirements and

procedures that appear in the NASA regulations at 14 CFR 1212.605.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when 75 years

old in accordance with NASA Records Retention Schedules, Schedule 1

Item 130/D.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Environmental Health, Location 8.

Subsystem Manager: Manager, Plum Brook Reactor Facility, Location

13. Locations are set forth in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the cognizant System

Manager or Subsystem Manager listed above.

RECORD ACCESS PROCEDURES:

Individuals may obtain information from the appropriate System

Manager or Subsystem Manager listed above.

CONTESTING RECORD PROCEDURES:

The NASA rules for access to records and for contesting contents

and appealing initial determinations by the individual concerned appear

in the NASA rules at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual is sole source.

GSFC 51LISTS

SYSTEM NAME:

Locator and Information Services Tracking System (LISTS).

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 4 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All onsite and offsite NASA/GSFC civil service personnel and onsite

and nearsite contractors, tenants, and other guest workers possessing

or requiring badge identifications.

CATEGORIES OF RECORDS IN THE SYSTEM:

In order to achieve the goal for LISTS of a comprehensive and

accurate source of information for institutional services and planning,

general and personal information as noted below must be collected.

General information: (1) Last Name; (2) First Name; (3) Middle

Initial; (4) Nickname; (5) Title/Degree; (6) Position/Job Title; (7)

Skill Classification; (8) Administrative Level; (9) Organization Code;

(10) Mail Code; (11) Telephone Extension; (12) Alternate Telephone

Extension; (13) Building; (14) Room; (15) Shift Worked; (16) Offsite

Telephone Number; (17) Offsite Location; (18) Contract Number; (19)

Authorization Type if Non-Contractor/Civil Service personnel; (20) and

(21) Acronym of Contractor and/or Host Organization; (22) FAX Numbers

(optional); and (23) E-mail Addresses (optional).

Personal information: (1) Social Security Number; (2) Birth Date;

(3) Sex; (4) Citizenship; (5) If Not U.S. Citizen, Immigration Alien

Number; (6) Street Residence; (7) City Residence; (8) County Residence;

(9) State Residence; (10) Zip Code Residence; (11) Residence Telephone;

(12) Name of Emergency Contact; (13) Relationship of Emergency Contact;

(14) Telephone Number of Emergency Contact; and (15) Address of

Emergency Contact.

AUTHORITY FOR MAINTENANCE FOR THE SYSTEM:

5 U.S.C. 301; 42 U.S.C. 2473; 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Disclosures to organizations or

individuals having contract, legal, administrative, or cooperative

relationships with NASA, including labor unions, academic

organizations, governmental organizations, nonprofit organizations, and

contractors and to organizations or individuals seeking or having

available a service or other benefit or advantage. The purpose of such

disclosures is to satisfy a need or needs, further cooperative

relationships, offer information, or respond to a request; (2)

statistical or data presentations may be made to governmental or other

organizations or individuals having need of information about

individuals in the records; (3) disclosure may be made to a

congressional office from the record of an individual in response to

written inquiry from the congressional office made at the request of

that individual; and (4) standard routine uses 1 through 4 inclusive as

set forth in Appendix B may also apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

General fields are indexed by any one or combination of choices to

authorized users. Personal fields are not retrievable except by

designees in the Security and Library Offices and the System Manager.

For the library, the retrievability is for Social Security Number,

immigration alien number, and name only.

SAFEGUARDS:

Records are protected in accordance with the requirements and

procedures which appear in the NASA regulations at 14 CFR 1212.605,

utilizing locked file cabinets and/or secured rooms and through the

password and access protections built into the data base management

software system.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when no longer

needed in accordance with NASA Records Retention Schedules, Schedule 1

Item 104.

SYSTEM MANAGER(S) AND ADDRESS:

Institutional Support Office, Code 201.0, Location 4 as set forth

in Appendix A.

NOTIFICATION PROCEDURE:

Apply to GSFC Security Office at the appropriate location.

Processing requires a completed and signed GSFC Form 24-27.

RECORD ACCESS PROCEDURES:

Same as Notification Procedures above.

CONTESTING RECORD PROCEDURES:

The NASA regulations pertaining to access to records and for

contesting contents and appealing initial determinations by the

individual concerned are set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individuals to whom the records pertain.

GSFC 51RSCR

SYSTEM NAME:

Goddard Space Flight Center Radiation Safety Committee Records.

[[Page 69568]]

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 4 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Radiation users and custodians under GSFC cognizance.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employment and training history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2743; 44 U.S.C. 3101; USNRC License and GHB 1860.1,

``Radiation Safety Handbook''; GHB 1860.2, ``Radiation Safety Radio

Frequency''; GHB 1860.3, ``Radiation Safety Laser.''

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) The Nuclear Regulatory

Commission may inspect records pursuant to fulfilling their

responsibilities in administering and issuing licenses to use radiation

sources; (2) Occupational Safety and Health Administration (Federal and

State) may inspect records pursuant to fulfilling their

responsibilities under the occupational safety and health laws; (3) the

Environmental Protection Agency may inspect records pursuant to

fulfilling their responsibilities under the environmental protection

laws and executive order; (4) the Food and Drug Administration may

inspect records pursuant to fulfilling their responsibilities

concerning use of lasers and x-rays; (5) standard routine uses 1

through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by individual's name only.

SAFEGUARDS:

Records are located in locked metal file cabinet in locked room

with access limited to those whose official duties require access.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when 75 years

old in accordance with NASA Records Retention Schedules, Schedule 1

Item 130/A.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Health, Safety, and Security Office, Location 4, as set

forth in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Employees.

JSC 72XOPR

SYSTEM NAME:

Johnson Space Center Exchange Activities Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 5 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Employees and past employees of Johnson Space Center (JSC) Exchange

Operations, applicants under the JSC Exchange Scholarship Program, and

JSC employees or JSC contractor employees participating in sports or

special activities sponsored by the Exchange.

CATEGORIES OF RECORDS IN THE SYSTEM:

For present and past employees of the JSC Exchange Operations, the

system includes a variety of records relating to personnel actions and

determinations made about an individual while employed by the NASA

Exchange-JSC. These records contain information about an individual

relating to birth date; Social Security Number; home address and

telephone number; marital status; references; veteran preference,

tenure, handicap; position description, past and present salaries,

payroll deductions, leave; letters of commendation and reprimand;

adverse actions, charges and decisions on charges; notice of reduction

in force; personnel actions, including but not limited to, appointment,

reassignment, demotion, detail, promotion, transfer and separation;

minority group; records relating to life insurance, health and

retirement benefits; designation of beneficiary; training; performance

ratings; physical examinations; criminal matters; data documenting the

reasons for personnel actions or decisions made about an individual;

awards; and other information relating to the status of the individual.

For successful applicants under the JSC Exchange Scholarship

Program, the system contains financial transactions or holdings,

employment history, medical data and other related information supplied

by the individual Center employees who applied for the Exchange

Scholarship.

For participants in social or sports activities sponsored by the

Exchange, information includes employees' or contractors' employee

identification number, organization, location, telephone number, and

other information directly related to status or interest in

participation in such activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; NASA Policy Directive 9050.6;

Treasury Fiscal Requirement Manual, Part III.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses for information maintained on JSC

Exchange Operations employees only: (1) Provide information in

accordance with legal or policy directives and regulations to the

Internal Revenue Service, Department of Labor, Department of Commerce,

Texas State Government Agencies, labor unions; (2) provide information

to insurance carriers with regard to worker's compensation, health and

accident, and retirement insurance coverages; (3) provide employment or

credit information to other parties as requested by a current or former

employee of the JSC Exchange Operations; and (4) standard routine uses

1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

For JSC Exchange employees, records are maintained by name and

filed as current or past employee. For Scholarship applicants, records

are maintained by name. For participants in social or sports

activities, records are maintained by name.

SAFEGUARDS:

Records are located in locked metal file cabinets with access

limited to those whose official duties require access.

[[Page 69569]]

RETENTION AND DISPOSAL:

Personnel records of JSC Exchange operations employees are retained

indefinitely in Agency space to satisfy payroll, reemployment,

unemployment compensation, tax, and employee retirement purposes. For

successful applicants under the JSC Exchange Scholarship Program,

records are maintained until completion of awarded scholarship and are

then destroyed. Records pertaining to unsuccessful applicants are

returned to the individual. For participants in social or sports

activities, records are maintained for stated participation period and

are then destroyed. These dispositions are in accordance with NASA

Records Retention Schedules, Schedule 9 Item 6/E.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, Exchange Operations, NASA Exchange-JSC, Location 5, as set

forth in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

For employees of the JSC Exchange Operations, information is

obtained from the individual employee, the employee references,

insurance carriers, JSC Health Services Division, JSC Security,

employment agencies, Texas Employment Commission, credit bureaus, and

creditors.

With respect to the JSC Exchange Scholarship Program, the

information is obtained from the parents or guardians of the

scholarship participants.

For JSC employees and JSC contractor employees participating in

social or sports activities sponsored by the Exchange, information is

obtained from the individual participant.

KSC 76RTES:

SYSTEM NAME:

Kennedy Space Center Radiation Training and Experience Summary.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Custodians and/or users of sources of radiation (ionizing and

nonionizing). Applicable to all users or custodians at KSC and NASA or

NASA contractor personnel at Cape Canaveral Air Force Station, Florida,

or Vandenberg Air Force Base, California.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual's name and radiation related training and experience.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2111, 2201, 2232,

2233; 10 CFR part 33 for Federal Licensee; and Florida Administrative

Code, Chapter 10 D-56 for State Licensee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

Routine uses include (1) disclosure to Air Force Radiation

Protection Officers at Eastern Space and Missile Center, Patrick Air

Force Base, Florida, and Vandenberg Air Force Base, California, to

governmental and private license holders, and to NASA contractors using

sources of radiation to facilitate protection of the individual and the

public; (2) standard routine uses 1 through 4 inclusive as set forth in

Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by individual's name.

SAFEGUARDS:

Records are personally supervised during the day and locked in the

office at night. Records are protected in accordance with the

requirements and procedures, which appear in the applicable NASA

regulations at 14 CFR 1212.605.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when 75 years

old in accordance with NASA Records Retention Schedules, Schedule 1

Item 130/B.

SYSTEM MANAGER(S) AND ADDRESS:

KSC Radiation Protection Officer, Location 6 as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual is sole source.

KSC 76STCS

SYSTEM NAME:

Kennedy Space Center Shuttle Training Certification System (YC-04).

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Kennedy Space Center (KSC) civil service, KSC contractor, and

Department of Defense personnel who have received systems, safety,

reliability and quality assurance, and skills training in support of

KSC or Space Shuttle operations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records of training attendance and certifications, including

certifications of physical ability to perform hazardous tasks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Disclosure is made of

information on employees of KSC contractors to those contractor

organizations and to the Base Operations contractor, to facilitate the

performance of the contracts. The Base Operations contractor compiles

these training records for KSC; (2) standard routine uses 1 through 4

inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media. All records for KSC are

maintained by a NASA contractor on computer tape with printouts made as

required. Bar code readers are utilized for transfer of information on

course attendees to a central processing unit by contractor personnel.

RETRIEVABILITY:

Indexed by Social Security Number and individual's name.

[[Page 69570]]

SAFEGUARDS:

These training records are maintained under administrative control

of responsible organizations in areas that are locked when not in use.

In addition, records are safeguarded in accordance with the

requirements and procedures, which appear in the NASA regulations at 14

CFR 1212.605.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed 3 years after

trainee is separated from NASA in accordance with NASA Records

Retention Schedules, Schedule 8 Item 33.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Human Resources Development Branch, Location 6, as set forth

in Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORDS ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and for appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Information is obtained from class input, rosters, operational

records, reports of physical examination completions, and actions

implemented by certification boards.

KSC 76XRAD

SYSTEM NAME:

Kennedy Space Center Occupational External Radiation Exposure

History for Nuclear Regulatory Commission Licenses.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

Location 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

KSC civil service personnel and KSC contractor personnel who have

received radiation exposure.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date of birth, exposure history, name of license holder,

Social Security Number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,

2111, 2133, 2134, and 2201; 10 CFR part 20 for Federal Licensee; and

Florida Administrative Code, Chapter 10 D-56 for State Licensee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The following are routine uses: (1) Disclosure to Air Force

Radiation Protection Offices at Eastern Space and Missile Center,

Patrick Air Force Base, Florida, and Vandenberg Air Force Base,

California, to governmental and private license holders, and to NASA

contractors using radioactive materials or ionizing radiation producing

devices to facilitate the protection of individuals; (2) standard

routine uses 1 through 4 inclusive as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard-copy documents and electronic media.

RETRIEVABILITY:

Records are indexed by the individual's name.

SAFEGUARDS:

Records are personally supervised during the day and locked in the

office at night. Records are protected in accordance with the

requirements and procedures, which appear in the NASA regulations at 14

CFR 1212.605.

RETENTION AND DISPOSAL:

Records are maintained in Agency files and destroyed when 75 years

old in accordance with NASA Records Retention Schedules, Schedule 1

Item 130/C.

SYSTEM MANAGER(S) AND ADDRESS:

KSC Radiation Protection Officer, Location 6, as set forth in

Appendix A.

NOTIFICATION PROCEDURE:

Individuals may obtain information from the System Manager.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

The NASA regulations for access to records and for contesting

contents and appealing initial determinations by the individual

concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:

Individual is sole source.

APPENDIX A--LOCATION NUMBERS AND MAILING ADDRESSES OF NASA

INSTALLATIONS AT WHICH RECORDS ARE LOCATED

Location 1.

NASA Headquarters, National Aeronautics and Space Administration

Washington, DC 20546-0001

Location 2.

Ames Research Center, National Aeronautics and Space

Administration, Moffett Field, CA 94035-1000

Location 3.

Dryden Flight Research Center, National Aeronautics and Space

Administration, PO Box 273, Edwards, CA 93523-0273

Location 4.

Goddard Space Flight Center, National Aeronautics and Space

Administration, Greenbelt, MD 20771-0001

Location 5.

Lyndon B. Johnson Space Center, National Aeronautics and Space

Administration, Houston, TX 77058-3696

Location 6.

John F. Kennedy Space Center, National Aeronautics and Space

Administration, Kennedy Space Center, FL 32899-0001

Location 7.

Langley Research Center, National Aeronautics and Space

Administration, Hampton, VA 23681-2199

Location 8.

John H. Glenn Research Center at Lewis Field, National

Aeronautics and Space Administration, 21000 Brookpark Road,

Cleveland, OH 44135-3191

Location 9.

George C. Marshall Space Flight Center, National Aeronautics and

Space Administration, Marshall Space Flight Center, AL 35812-0001

Location 10.

HQ NASA Management Office-JPL, National Aeronautics and Space

Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099

Location 11.

John C. Stennis Space Center, National Aeronautics and Space

Administration, Stennis Space Center, MS 39529-6000

Location 12.

JSC White Sands Test Facility, National Aeronautics and Space

Administration, PO Drawer MM, Las Cruces, NM 88004-0020

Location 13.

GRC Plum Brook Station, National Aeronautics and Space

Administration, Sandusky, OH 44870

Location 14.

MSFC Michoud Assembly Facility, National Aeronautics and Space

Administration, PO Box 29300, New Orleans, LA 70189

Location 15.

NASA Independent Verification and Validation Facility (NASA

IV&V), 100 University Drive, Fairmont, WV 26554

Location 16.

Edison Post of Duty, c/o DCIS, PO 1054, Edison, NJ 08818

Location 17.

Western Field Office, Glenn Anderson Federal Building, 501 West

Ocean Blvd., Long Beach, CA 90802-4222

[[Page 69571]]

APPENDIX B--STANDARD ROUTINE USES--NASA

The following routine uses of information contained in systems

of records, subject to the Privacy Act of 1974, are standard for

many NASA systems. They are cited by reference in the paragraph

``Routine uses of records maintained in the system, including

categories of users and the purpose of such uses'' of the Federal

Register Notice on those systems to which they apply.

Standard Routine Use No. 1--LAW ENFORCEMENT--In the event that

this system of records indicates a violation or potential violation

of law, whether civil, criminal, or regulatory in nature, and

whether arising by general statute or particular program statute, or

by regulation, rule or order issued pursuant thereto, the relevant

records in the system of records may be referred, as a routine use,

to the appropriate agency, whether Federal, State, local or foreign,

charged with the responsibility of investigating or prosecuting such

violation or charged with enforcing or implementing the statute, or

rule, regulation or order issued pursuant thereto.

Standard Routine Use No. 2--DISCLOSURE WHEN REQUESTING

INFORMATION--A record from this system of records may be disclosed

as a 'routine use' to a Federal, State, or local agency maintaining

civil, criminal, or other relevant enforcement information or other

pertinent information, such as current licenses, if necessary to

obtain information relevant to an agency decision concerning the

hiring or retention of an employee, the issuance of a security

clearance, the letting of a contract, or the issuance of a license,

grant, or other benefit.

Standard Routine Use No. 3--DISCLOSURE OF REQUESTED

INFORMATION--A record from this system of records may be disclosed

to a Federal agency, in response to its request, in connection with

the hiring or retention of an employee, the issuance of a security

clearance, the reporting of an investigation of an employee, the

letting of a contract, or the issuance of a license, grant, or other

benefit by the requesting agency, to the extent that the information

is relevant and necessary to the requesting agency's decision on the

matter.

Standard Routine Use No. 4--COURT OR OTHER FORMAL PROCEEDINGS--In

the event there is a pending court or formal administrative proceeding,

any records which are relevant to the proceeding may be disclosed to

the Department of Justice or other agency for purposes of representing

the Government, or in the course of presenting evidence, or they may be

produced to parties or counsel involved in the proceeding in the course

of pretrial discovery.

[FR Doc. 99-32039 Filed 12-10-99; 8:45 am]

BILLING CODE 7510-01-P