Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Navy

Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend record system.

-----------------------------------------------------------------------

SUMMARY: The Department of the Navy proposes to amend three systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on October 4, 1999, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy

Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,

Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or

DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system

notices for records systems subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The Department of the Navy proposes to amend three systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the

systems of records are not within the purview of subsection (r) of the

Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the

submission of new or altered systems reports. The records systems being

amended are set forth below, as amended, published in their entirety.

Dated: August 27, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01070-3

System name:

Navy Personnel Records System (December 17, 1997, 62 FR 66066).

Changes:

* * * * *

System location:

Delete first paragraph and replace with `Primary locations: Navy

Personnel Command, 5720 Integrity Drive, Millington, TN 38055-3130;

Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA

70149-7800; and local activity to which individual is assigned.

Official mailing addresses are published as an appendix to the Navy's

compilation of system of record notices.'

* * * * *

Retention and disposal:

Delete entry and replace with `Transfer to Naval Reserve Personnel

Center, New Orleans, LA 70149 six months after discharge, retirement,

or death of service member. Naval Reserve Personnel Center will forward

to the National Personnel Records Center, (Military Personnel Records),

9700 Page Avenue, St. Louis, MO 63132-5000. Transfer to the National

Archives and Records Administration 75 years after separation of

service member. [Note: An exception is made for copies of officer

fitness reports, enlisted evaluations, and officer and enlisted

counseling forms which may be maintained by the member's commanding

officer or command for a period not to exceed five years.]'

System manager(s) and address:

Delete entry and replace with `Commander, Navy Personnel Command,

5720 Integrity Drive, Millington, TN 38055-3130; Commanding Officers,

Officers in Charge, and Heads of Department of the Navy activities.

Official mailing addresses are published as an appendix to the Navy's

compilation of system of record notices.'

* * * * *

N01070-3

System name:

Navy Personnel Records System.

System location:

Primary locations: Navy Personnel Command, 5720 Integrity Drive,

Millington, TN 38055-3130; Naval Reserve Personnel Center, 4400

Dauphine Street, New Orleans, LA 70149-7800; and local activity to

which individual is assigned. Official mailing addresses are published

as an appendix to the Navy's compilationof system of record notices.

Secondary locations: Department of the Navy Activities in the chain

of command between the local activity and the headquarters level;

Federal Records Storage Centers; National Archives. Official mailing

addresses are published as an appendix to the Navy's compilation of

system of record notices.

Categories of individuals covered by the system:

All Navy military personnel: officers, enlisted, active, inactive,

reserve, fleet reserve, retired, midshipmen, officer candidates, and

Naval Reserve Officer Training Corps personnel.

Categories of records in the system:

Personnel service jackets and service records, correspondence and

records in both automated and non-automated form concerning

classification, assignment, distribution, promotion, advancement,

performance, recruiting, retention, reenlistment, separation, training,

education, morale, personal affairs, benefits, entitlements, discipline

and administration of naval personnel.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):

To assist officials and employees of the Navy in the management,

supervision and administration of Navy personnel (officer and enlisted)

and the operations of related personnel affairs and functions.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the National Research Council in

Cooperative Studies of the National History of Disease, of Prognosis

and of Epidemiology. Each study in which the records of members and

former members of the naval service are used must be approved by the

Chief of Naval Personnel.

To officials and employees of the Department of Health and Human

Services, Department of Veteran Affairs, and Selective Service

Administration in the performance of their official duties related to

eligibility, notification and assistance in obtaining benefits by

members and former members of the Navy.

To officials and employees of the Department of Veteran Affairs in

the performance of their duties relating to approved research projects.

To officials and employees of Navy Relief and the American Red

Cross in the performance of their duties relating to the assistance of

the members and their dependents and relatives, or related to

assistance previously furnished such individuals, without regard to

whether the individual assisted or his/her sponsor continues to be a

member of the Navy.

[[Page 48149]]

To duly appointed Family Ombudsmen in the performance of their

duties related to the assistance of the members and their families.

To state and local agencies in the performance of their official

duties related to verification of status for determination of

eligibility for Veterans Bonuses and other benefits and entitlements,

including Department of Labor and state unemployment agencies for

unemployment compensation for ex-service members.

To officials and employees of the Office of the Sergeant at Arms of

the United States House of Representatives in the performance of their

official duties related to the verification of the active duty naval

service of Members of Congress.

Information as to current military addresses and assignments may be

provided to military banking facilities who provide banking services

overseas and who are reimbursed by the Government for certain checking

and loan losses. For personnel separated, discharged or retired from

the Armed Forces information as to last known residential or home of

record address may be provided to the military banking facility upon

certification by a banking facility officer that the facility has a

returned or dishonored check negotiated by the individual or the

individual has defaulted on a loan and that if restitution is not made

by the individual the United States Government will be liable for the

losses the facility may incur.

To federal, state, local, and foreign (within Status of Forces

agreements) law enforcement agencies or their authorized

representatives in connection with litigation, law enforcement, or

other matters under the jurisdiction of such agencies.

Information relating to professional qualifications of chaplains

may be provided to civilian certification boards and committees,

including, but not limited to, state and federal licensing authorities

and ecclesiastical endorsing organizations.

To governmental entities or private organizations under government

contract to perform random analytical research into specific aspects of

military personnel management and administrative procedures.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of system of record notices also apply to this

system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Automated records may be stored on magnetic tapes, disc, and drums.

Manual records may be stored in paper file folders, microfiche or

microfilm.

Retrievability:

Automated records may be retrieved by name and Social Security

Number. Manual records may be retrieved by name, Social Security

Number, enlisted service number, or officer file number.

Safeguards:

Computer facilities and terminals are located in restricted areas

accessible only to authorized persons that are properly screened,

cleared and trained. Manual records and computer printouts are

available only to authorized personnel having a need-to-know.

Retention and disposal:

Transfer to Naval Reserve Personnel Center, New Orleans, LA 70149

six months after discharge, retirement, or death of service member.

Naval Reserve Personnel Center will forward to the National Personnel

Records Center, (Military Personnel Records), 9700 Page Avenue, St.

Louis, MO 63132-5000. Transfer to the National Archives and Records

Administration 75 years after separation of service member.

Note: An exception is made for copies of officer fitness

reports, enlisted evaluations, and officer and enlisted counseling

forms which may be maintained by the member's commanding officer or

command for a period not to exceed five years.

System manager(s) and address:

Commander, Navy Personnel Command, 5720 Integrity Drive,

Millington, TN 38055-3130; Commanding Officers, Officers in Charge, and

Heads of Department of the Navy activities. Official mailing addresses

are published as an appendix to the Navy's compilation of system of

record notices.

Notification procedure:

Individuals seeking to determine whether this system of records

contains information about themselves should address written inquiries

to the Commander, Navy Personnel Command, 5720 Integrity Drive,

Millington, TN 38055-3130; or contact the personnel officer where

assigned. Official mailing addresses are published as an appendix to

the Navy's compilation of system of record notices.

The letter should contain full name, Social Security Number (and/or

enlisted service number/officer file number), rank/rate, designator,

military status, address, and signature of the requester.

The individual may visit the Navy Personnel Command, Records Review

Room, Building 769, Room K615, Millington, TN for assistance with

records located in that building; or the individual may visit the local

activity to which attached for access to locally maintained records.

Proof of identification will consist of Military Identification Card

for persons having such cards, or other picture-bearing identification.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to the

Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN

38055-3130, or contact the personnel officer where assigned. Official

mailing addresses arepublished as an appendix to the Navy's compilation

of system of records notices.

The letter should contain full name, Social Security Number (and/or

enlisted service number/officer file number), rank/rate, designator,

military status, address, and signature of the requester.

The individual may visit the Navy Personnel Command, Records Review

Room, Building 769, Room K615, Millington, TN for assistance with

records located in that building; or the individual may visit the local

activity to which attached for access to locally maintained records.

Proof of identification will consist of Military Identification Card

for persons having such cards, or other picture-bearing identification.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Correspondence; educational institutions; federal, state, and local

court documents; civilian and military investigatory reports; general

correspondence concerning the individual; official records of

professional qualifications; Navy Relief and American Red Cross

requests for verification of status.

Exemptions claimed for the system:

None.

[[Page 48150]]

N05520-1

System name:

Personnel Security Eligibility Information System (November 10,

1993, 58 FR 59710).

Changes:

* * * * *

System location:

Delete entry and replace with `Navy Personnel Command, 5720

Integrity Drive, Millington, TN 38055-0600.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Commander, Navy Personnel Command

(NPC-831), 5720 Integrity Drive, Millington, TN 38055-0600.'

* * * * *

Record source categories:

Delete entry and replace with `Department of the Navy Central

Adjudication Facility; Chief of Naval Operations (N09N2) and other

officials and employees of the Department of the Navy; and military

investigative reports.'

* * * * *

N05520-1

System name:

Personnel Security Eligibility Information System.

System location:

Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-

0600.

Categories of individuals covered by the system:

Members of the U.S. Navy and Naval Reserve, former members, and

applicants for enlistment or commissioning.

Categories of records in the system:

Reports of correspondence and information pertinent to an

individual's eligibility for personnel security clearance, assignment

to the Nuclear Weapons Personnel Reliability Program, or other `high

risk' program requiring personnel quality control.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; and E.O. 9397 (SSN).

Purpose(s):

To determine service member's eligibility for assignment to duties

requiring personnel security clearances, assignment to the Nuclear

Weapons Personnel Reliability Program, or other `high risk' programs

requiring quality control.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records in file folders and index cards. Some information

from the paper records is contained in an automated file.

Retrievability:

Paper records are filed alphabetically by last name of individual.

Automated files are filed by Social Security Number.

Safeguards:

Stored in locked safes and cabinets. File areas are accessible only

to authorized persons who are properly screened, cleared, and trained.

Retention and disposal:

Files are destroyed two years after individual separates from the

Navy.

System manager(s) and address:

Commander, Navy Personnel Command (NPC-831), 5720 Integrity Drive,

Millington, TN 38055-0600.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, Navy Personnel Command (NPC-831), 5720 Integrity

Drive, Millington, TN 38055-0600.

The letter should contain full name, Social Security Number, rank/

rate/civilian status, and address of the requester.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commander, Navy Personnel Command (NPC-831), 5720 Integrity Drive,

Millington, TN 38055-0600.

The letter should contain full name, Social Security Number, rank/

rate/civilian status, and address of the requester.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Department of the Navy Central Adjudication Facility; Chief of

Naval Operations (N09N2) and other officials and employees of the

Department of the Navy; and military investigative reports.

Exemptions claimed for the system:

Information specifically authorized to be classified under E.O.

12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5

U.S.C. 552a(k)(1).

Investigatory material compiled for law enforcement purposes may be

exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is

denied any right, privilege, or benefit for which he would otherwise be

entitled by Federal law or for which he would otherwise be eligible, as

a result of the maintenance of such information, the individual will be

provided access to such information except to the extent that

disclosure would reveal the identity of a confidential source.

Investigatory material compiled solely for the purpose of

determining suitability, eligibility, or qualifications for federal

civilian employment, military service, federal contracts, or access to

classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),

but only to the extent that such material would reveal the identity of

a confidential source.

Evaluation material used to determine potential for promotion in

the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7),

but only to the extent that the disclosure of such material would

reveal the identity of a confidential source.

An exemption rule for this system has been promulgated in

accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c)

and (e) and published in 32 CFR part 701, subpart G. For additional

information contact the system manager.

N12290-1

System name:

Personnel Action Reporting System (August 11, 1994, 59 FR 41284).

Changes:

* * * * *

System location:

Delete entry and replace with `Navy Personnel Command (NPC-653),

5720

[[Page 48151]]

Integrity Drive, Millington, TN 38055-6530, and local activity to which

individual is assigned. Official mailing addresses are published as an

appendix to the Navy's compilation of systems of records notices.`

* * * * *

Categories of individuals covered by the system:

Delete entry and replace with `Non-appropriated Fund (NAF) civilian

employees attached to NAF activities under the Commander, Navy

Personnel Command.'

Categories of records in the system:

In line 6, after the word `education' insert `training, labor

management relations, worker compensation, performance based actions,

business based actions,'.

Authority for maintenance of the system:

Add to entry `E.O. 12107.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Commander, Navy Personnel Command

(NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530.'

* * * * *

N12290-1

System name:

Personnel Action Reporting System.

System location:

Navy Personnel Command (NPC-653), 5720 Integrity Drive, Millington,

TN 38055-6530, and local activity to which individual is assigned.

Official mailing addresses are published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

Non-appropriated Fund (NAF) civilian employees attached to NAF

activities under the Commander, Navy Personnel Command.

Categories of records in the system:

Correspondence and records pertaining to performance, employment,

pay, classification, security clearance, personnel actions, medical,

insurance, retirement, tax withholdinginformation, exemptions,

unemployment compensation, employee profile, education, training, labor

management relations, worker compensation, performance based actions,

business based actions, benefits, discipline and administration of

nonappropriated fund civilian personnel.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; Pub. L. 92-392; Fair Labor

Standards Act, as amended; E.O. 9397 (SSN); and E.O. 12107.

Purpose(s):

To manage, supervise, and administer the nonappropriated fund

civilian personnel program for employees attached to Nonappropriated

Fund Activities under the Commander, Navy Personnel Command.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

To insurance carriers and other third parties who administer

benefits coverage to NAF employees.

To Department of Labor for unemployment compensation purposes.

The `Blanket Routine Uses' that appear at the beginning of the

Navy's compilation of systems of records notices also apply to this

system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Automated records may be stored on magnetic tapes or discs. Manual

records may be stored in paper file folders, microfiche, or microfilm.

Retrievability:

Name, Social Security Number, and/or activity number.

Safeguards:

Computer processing facilities are located in restricted areas

accessible only to authorized persons that are properly screened,

cleared and trained. Manual records and computer printouts are

available only to authorized personnel having a need-to-know.

Retention and disposal:

Records are transferred to the National Personnel Records Center

(Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO

63118, one year after the individual terminates employment.

System manager(s) and address:

Commander, Navy Personnel Command (NPC-653), 5720 Integrity Drive,

Millington, TN 38055-6530.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, Navy Personnel Command (NPC-653), 5720 Integrity

Drive, Millington, TN 38055-6530, or to the local activity where

assigned. Official mailing addresses are published as an appendix to

the Navy's compilation of systems of records notices.

The letter should contain full name, Social Security Number,

activity at which employed, and signature of the requester.

The individual may visit the Commander, Navy Personnel Command

(NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530, for

assistance with records located in that building; or the individual may

visit the local activity to which attached for access to locally

maintained records.

Record access procedures:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commander, Navy Personnel Command (NPC-653), 5720 Integrity

Drive, Millington, TN 38055-6530, or to the local activity where

assigned. Official mailing addresses are published as an appendix to

the Navy's compilation of systems of records notices.

The letter should contain full name, Social Security Number,

activity at which employed, and signature of the requester.

The individual may visit the Commander, Navy Personnel Command

(NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530, for

assistance with records located in that building; or the individual may

visit the local activity to which attached for access to locally

maintained records.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents

and appealing initial agency determinations are published in Secretary

of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained

from the system manager.

Record source categories:

Individual; local activity where assigned; Defense Investigative

Service; previous employers; educational institutions; employment

agencies; civilian and military investigative reports; general

correspondence concerning individual.

[[Page 48152]]

Exemptions claimed for the system:

None.

[FR Doc. 99-22835 Filed 9-1-99; 8:45 am]

BILLING CODE 5001-10-F