Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on October 1, 1999, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager,

Headquarters, Air Force Communications and Information Center/ITC, 1250

Air Force Pentagon, Washington, DC 203301250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 5886187.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record

system notices for records systems subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report for each system. The

specific changes to the record system being amended are set forth below

followed by the notice as amended, published in its entirety.

Dated: August 25, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F035 AF SAFPA B

System name:

Hometown News Release Background Data File (June 11, 1997, 62 FR

31793).

Changes:

System identifier:

Delete entry and replace with `F035 AF AFNEWS A'.

* * * * *

Categories of individuals covered by the system:

Add to entry `Under certain categories, DoD civilians are also

authorized to participate.'

* * * * *

Safeguards:

Delete entry and replace with `Records are accessed by person(s)

responsible for servicing the record system in performance of their

official duties, and by authorized personnel who are properly screened

and cleared for need-to know. Records are stored in locked cabinets and

rooms. Those in computer storage devices are protected by computer

system software.'

Retention and disposal:

Delete entry and replace with `Disposition pending. No records will

be destroyed until authorization is granted from the National Archives

and Records Administration. All records will be retained until approval

is granted.'

System manager(s) and address:

Delete entry and replace with `Chief, Print Division, Army and Air

Force Hometown News Service, 203 Norton Street, Kelly Air Force Base,

TX 78241-6105.'

* * * * *

F035 AF AFNEWS A

System name:

Hometown News Release Background Data File.

System location:

Headquarters Air Force News Agency, 203 Norton Street, Kelly Air

Force Base, TX 78241-6105. Subsystems of the main system may be located

at the Public Affairs Office at the Army/Air Force Base, Army/Air

National Guard or Army/Air Force Reserve or similar installation to

which an individual is assigned.

[[Page 47778]]

Categories of individuals covered by the system:

All Army/Air Force active duty military personnel, Army/Air Force

Reserve Army/Air National Guard personnel recently selected for

promotion, reassigned, awarded a medal or decoration, or who otherwise

participated in a newsworthy event. Under certain categories, DoD

civilians are also authorized to participate.

Categories of records in the system:

Biographical information including, but not necessarily limited to

name, Social Security Number, current grade, marital status, local

address, name and address of parents or guardians, educational

background and military history, photographs. Information is usually,

but not necessarily, contained in an Information for Hometown News

Release Form, DD form 2266, or similar form.

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force, and 8034, and E.O. 9397

(SSN).

Purpose(s):

Preparation of news releases for distribution to newspapers and

broadcast stations throughout the United States.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information from this system of records may be disclosed to the

media as part of a news release.

The `Blanket Routine Uses' that appear at the beginning of the Air

Force's compilation of systems of records apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in file folders and visible file binders/cabinets, as

well as on computers and computer output products.

Retrievability:

Retrieved by name and Social Security Number within date of

release.

Safeguards:

Records are accessed by person(s) responsible for servicing the

record system in performance of their official duties, and by

authorized personnel who are properly screened and cleared for need-to-

know. Records are stored in locked cabinets and rooms. Those in

computer storage devices are protected by computer system software.

Retention and disposal:

Disposition pending. No records will be destroyed until

authorization is granted from the National Archives and Records

Administration. All records will be retained until approval is granted.

System manager(s) and address:

Chief, Print Division, Army and Air Force Hometown News Service,

Kelly Air Force Base, TX 78241-6105.

Notification procedure:

Individual seeking to determine whether this system of records

contains information about themselves should address written requests

to or visit the Print Division, Army and Air Force Hometown News

Service, 203 Norton Street, Kelly Air Force Base, TX 78241-6105.

Inquiries about a subsystem should be addressed to the Public Affairs

Officer at the base or installation of the individual's assignment.

Official mailing addresses are published as an appendix to the Air

Force's compilation of systems of records.

Record access procedures:

Individuals seeking access to records about themselves contained in

this system of records should address written inquiries to or visit the

Print Division, Army and Air Force Hometown News Service, 203 Norton

Street, Kelly Air Force Base, TX 78241-6105 or the installation Public

Affairs Officer. Official mailing addresses are published as an

appendix to the Air Force's compilation of systems of records.

Contesting record procedures:

The Air Force rules for accessing records and contesting contents

and appealing initial determinations are published in Air Force

Instruction 37-132, 32 CFR part 806b, or maybe obtained from the system

manager.

Record source categories:

Information obtained from the individual.

Exemptions claimed for the system:

None.

[FR Doc. 99-22571 Filed 8-31-99; 8:45 am]

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