Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

Department of the Air Force

Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD

ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend a system of

records notice in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on October 1, 1999, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager,

Headquarters, Air Force Communications and Information Center/ITC, 1250

Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record

system notices for records systems subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report for each system. The

specific changes to the record system being amended are set forth below

followed by the notice as amended, published in its entirety.

Dated: August 25, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F036 AFRE A

System name:

Statutory Tour Program (June 11, 1997, 62 FR 31793).

Changes:

* * * * *

System location:

Delete entry and replace with `Personnel Directorate, Office of Air

Force Reserve, Headquarters U.S. Air Force, 1150 Air Force Pentagon,

Washington, DC 20330-1150.'

* * * * *

Categories of records in the system:

Delete entry and replace with `Approval/disapproval on original

correspondence relating to the application, Department of the Air Force

Orders, comments from Deputy to the Chief of Air Force Reserve and

Deputy Assistant Secretary of the Air Force (Reserve Affairs).'

* * * * *

Purpose(s):

Delete entry and replace with `Documentary support of tour

applications; approval/disapproval; initiation, termination and

extension of statutory tours; used as historical reference; used by Air

Reserve Forces Advisors as record of approval/disapproval, authority to

issue Department of the Air Force Special Orders, by the Deputy to the

Chief of Air Force Reserve and Deputy Assistant Secretary of the Air

Force (Reserve Affairs).'

* * * * *

Safeguards:

Add to entry `Database is password access only.'

* * * * *

System manager(s) and address:

Delete entry and replace with `Chief, Senior Officer Management,

Personnel Directorate, Office of Air Force Reserve, Headquarters U.S.

Air Force, 1150 Air Force Pentagon, Washington, DC 20330-1150.

* * * * *

F036 AFRE A

System name:

Statutory Tour Program.

System location:

Personnel Directorate, Office of Air Force Reserve, Headquarters

U.S. Air Force, 1150 Air Force Pentagon, Washington, DC 20330-1150.

Categories of individuals covered by the system:

Reserve Component Officers (United States Air Force Reserve/Air

National Guard United States) on Extended Active Duty.

Categories of records in the system:

Approval/disapproval on original correspondence relating to the

application, Department of the Air Force Orders, comments from Deputy

to the Chief of Air Force Reserve and Deputy Assistant Secretary of the

Air Force (Reserve Affairs).

Authority for maintenance of the system:

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 11,

Reserve Components; Chapter 805, The Air Staff; Chapter 841, Active

Duty; 32 U.S.C. Chapter 7, Service, Supply and Procurement, Section 708

- Regulatory Authority; implemented by Air Force Instruction 36-2116,

Extended Active Duty for Reserve Component Officers.

Purpose(s):

Documentary support of tour applications; approval/disapproval;

initiation, termination and extension of statutory tours; used as

historical reference; used by Air Reserve Forces Advisors as record of

approval/disapproval, authority to issue Department of the Air Force

Special Orders, by the Deputy to the Chief of Air Force Reserve and

Deputy Assistant Secretary of the Air Force (Reserve Affairs).

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 47777]]

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' published at the beginning of the Air

Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Maintained in visible file binders/cabinets, and on electronic

media for statistical analysis.

Retrievability:

Retrieved by name.

Safeguards:

Records are accessed by custodian of the record system and by

person(s) responsible for servicing the record system in performance of

their official duties who are properly screened and cleared for need-

to-know. Records are stored in locked cabinets or rooms. Controlled

entry building. Database is password access only.

Retention and disposal:

Retained two years after completion of tour. Retained for two years

after end of year in which the case was closed, then destroyed by

tearing into pieces, shredding, pulping, macerating, or burning.

System manager(s) and address:

Chief, Senior Officer Management, Personnel Directorate, Office of

Air Force Reserve, Headquarters U.S. Air Force, 1150 Air Force

Pentagon, Washington, DC 20330-1150.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to or visit Personnel Directorate, Office of Air Force Reserve,

Headquarters U.S. Air Force, 1150 Air Force Pentagon, Washington, DC

20330-1150.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to or visit

Personnel Directorate, Office of Air Force Reserve, Headquarters U.S.

Air Force, 1150 Air Force Pentagon, Washington, DC 20330-1150.

Contesting record procedures:

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

Record source categories:

Member's application and correspondence generated in transmission

and consideration of the application.

Exemptions claimed for the system:

None.

[FR Doc. 99-22570 Filed 8-31-99; 8:45 am]

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